CASSLink AWB Stock Management System
Contents
1. 8 10 4 2 STOCK EMAI 13 99 FREQUENTLY ASKED QUESTIONS 0 22 2 14 Version 2 8 2 14 June 2008 1 Overview 1 1 Introduction gt Fully integrated within CASS Link the CASSLink AWB Stock Management System simplifies the process of Airline issuance of Neutral numbers to forwarders gt On line and linked to the file upload mechanism providing operational stock allocation information Carriers also have the option to provide global number ranges gt CASSLink AWB Stock Management System is provided as a value added service 2 Key Features Carrier defined allocation relationships for each agent On line dynamic reporting Agent on line number request and allocation Auto generated allocation messages to agents and airlines Agent branch or consolidated allocation option Low stock warnings Y VV VV VV gt Targeted audit of non processed AWBs CASSLink AWB Stock Management System C AW B Number Requests AWB Ranges hb oe tma d Allocations amp reports x Version 2 8 3 14 June 2008 2 2 2 3 Roles amp Responsibilities What role does CASS play The CASS Manager activates the Stock Management option in Master Files for both Agents and Airlines Enters email contact details for Stock airlines and agents What does the Airline control The Airline will enter and control Entry of2. Input Services Processing 0239998 9992 HQ Test Freight Pty Ltd M Output Services Correction Services Master Files l Stock Management office Address Additional Address Options Local Setup Stock Management Financial Memo User Maintenance Toolbox Stock Management Consolidated 1 Allocation Stock Email bestr iata org casslinkgyat iata org Rating Stock Email Email 8 a Local intranet Stock Management Ticking this checkbox will activate the agent as a stock agent A relationship will be created for all stock airlines see below The relation will be created with a maximum of unused number of 1 This triggers an operational message on the LOGIN home page to the stock airlines and CASS Managers alerting that there are stock agents with undetermined allocations The airline or CASS Manager will need to edit the allocation relationship with the particular agent When an airline user or CASS Manager has no undetermined relations the message will disappear Version 2 8 5 14 June 2008 Consolidated Allocation By ticking this checkbox only one stock agent can exist for a particular code generally the HQ location All AWBs received from input files will be related to stocks from this agent code regardless of CASS code in file otock Email Up to 3 email addresses can be entered They will receive all stock related messages regarding allocations Used only in C
3. NS XML Email Agents may elect to receive a XML attachment to the standard Sock Email This may be uploaded into the NAWB management or accounting systems Version 2 8 6 14 June 2008 3 2 Agent Airline Relationships This screen is available to agents and CASS Managers and shows the relations between an Agent and all of the stock airlines CASS Stock Agent Airline Relations Microsoft Internet Explorer File Edit wiew Favorites Tools Help O O dBA User 990989992 CASS operation AUSTRALIA lt Sign out Home Help Output Services Correction Services Stock Management User Maintenance Agent Stock Relations PT GARUDA INDONESIA Request LIMITED AIR VANUATU OPERATIONS LIMITED t A R B M 0S7 667 67a a Local intranet The agent is pre selected if the user has only one agent assigned e The table lists all stock airlines and for each airline the agent can see how many unused numbers NORMAL or EXPRESS the agent may hold and how many are allocated at a time e The column s unused shows how many unused numbers NORMAL or EXPRESS are currently in stock for each airline e Details of each allocation will go into a table of allocations for the selected airline see below e The request link will open a screen for allocation Each request will be individually validated If the user accepts the system proposal the numbers are allocated and various counters of unused numbers are update
4. Van CASSLink AWB Stock Management oystem t gt N Lus w 2 1 4 n d a A y yee Agent User Manual Version 2 8 ion 2 8 1 14 June 2008 CASSLink Stock Management Table of Contents 1 eec Eee n Eon ee ed E ED EIER 3 1 1 iaie EBean NE NR ER Em 3 1 2 KEY REATORES tud DEUM Me UE CLR ae 3 2 ROLES amp RESPONSIBILITIES ire ours 4 2 1 WHAT ROLE DOES CASS 4 2 2 WHAT DOES THE AIRLINE 000 memesesese sese ase siga ennan aaa 4 2 3 WHAT DOES THE AGENT NEED TO 2 essai sage e rara 4 3 ACTIVATIODN 2 2 eset aUe Ue sauce et us auis a eyes 5 3 1 AGENT MASTER duisi pariet reato xor eph o oe as pad nes 5 3 2 AGENT AIRLINE sire se aria 7 3 3 AGENT STOCK ALLOCATION 1411000 8 3 4 AGENT STOCK ALLOCATION DETAILS 0 0000000000 aereas 9 4 AGENT ALLOCATION 5 6 10 4 1 AGENTS REQUESTING 5
5. ated a total of nnn numbers Stock Allocation Request lata CASS System Microsoft Internet Explorer File Edit View Favorites Tools Help 9 a amp J Search Sir Favorites 4 User AU 99989992 C455 operation AUSTRALIA Sign out Home Help 7 Stock Allocation Request Correction Services Stock Management User Maintenance Airline 971 ROYAL TONGAN AIRLINES LIMITED A R B M 087 667 678 Agent 0239998 9992 HO Test Freight Pty Ltd You can be allocated total of 10 numbers By accepting these numbers you hereby confirm that your Neutral Air Waybills are produced and completed in accordance with the conditions of Resolution 600a intranet Clicking the No thank you option will cancel the request Clicking the Accept box will allocate a range of numbers and update all counts of unused numbers etc A confirmation will be shown on screen Version 2 8 11 14 June 2008 Stock Allocation Request lata CASS System Microsoft Internet Explorer File Edit View Favorites Tools Help sek 12 Search Sp Favorites 53 i jum Address https casslink best iata org pages SkackAllacationR equest aspx AgentId 84z28598AirlineId 15411 amp Action2 Agent we User 99989992 CASS operation AUSTRALIA Sign out Home Help Output Services Stock Allocation Request Correction Services Stock Management User Maintenan
6. ce Airline 971 ROYAL TONGAN AIRLINES LIMITED 087 667 678 Agent 02399985 9992 HQ Test Freight Pty Ltd 10 numbers have been allocated Fram 1234607 3 To 1234616 5 Expiry date By accepting these numbers you hereby confirm that your Neutral Air Waybills are produced and completed in accordance with the conditions of Resolution 600a Local intranet Version 2 8 12 14 June 2008 4 2 Stock Email Following a successful Stock Allocation confirmation emails will be sent to both the Agent and Airline with the same information E Stock allocation CASS AUSTRALIA THIS IS A TEST Message Plain Text File Edit Insert Format Tools Actions Help iC Reply Reply to Al Ey Forward 28 a J ea Y 023121 1 9 From cargoauiiaka org Wed 27 Feb 2008 16 08 BEST Rod et Subject Stock allocation C455 AUSTRALIA THIS TEST Allocation Request Info Airline 971 ROYAL TONGAN AIRLINES LIMITED O87 667 678 Agent 0239998 9992 Test Freight Pty Ltd 10 numbers have been allocated From 12346 17 3 1234 515 5 Expiry date By accepting these numbers you hereby confirm that your Neutral Air Wayhills are produced and completed in accordance with the conditions of Resolution 600a Cargo Agent s Handbook This email has been successfully scanned for viruses unwanted messages and unsolicited content This electronic mail transmiss
7. d and emails are sent see section 7 he XLS button will create an excel overview of all the relations for the actual agent e he PDF button will create the same in a printable PDF report format Version 2 8 7 14 June 2008 3 3 Agent Stock Allocation Overview This screen is available to agents and shows allocation history File Edit wiew Favorites Tools Help Agent Stock Allocation Overview lata CASS System Microsoft Internet Explorer B 1 et Links 2 a User 990989992 CASS operation AUSTRALIA Sign out Home Help Output Services Correction Services Stock Management User Maintenance Agent Stock Allocation Overview Airline 996 Utopian Airlines Ltd Agent 0239998 9992 HO Test Freight Pty Ltd Back to relations E Show only open allocations Showing page 1 of 1 Date 2007 09 12 09 20 1234618 0 123468320 2007 07 26 03 48 1234595 3 12346176 1 o p o4 E 2 1 5 sf E e his screen shows details of each allocation the agent has with the selected airline By default only open allocations are shown Unclicking the Show only open allocations will show all allocations Byclicking the Details option a screen with information status of each number within the allocation will be presented see 6 3 below he Expiry Date is the date se
8. ion is confidential and may contain privileged information It is intended only for the person to whom it is addressed unauthorized dissemination distribution or copying is 1 ia If you have Pre this transmission in Note The Expiry Date is the date the Airline has chosen to stop allocation of this range This does not mean the Agent must not use the stock or that the AWB will not be billed in CASSLink after this date The Stock Email may also contain a XML message attachment if this option has been selected see section 3 1 for upload into the Agent s Neutral AWB management or accounting systems C Documents and SettingslBestRM Settings Temporary Internet Files OLK23 ATAStockAllocati Microsoft Internet Explorer Bm File Edit Favorites Tools Help 7 4 x 2 Search Address lt JATAStockDocument gt lt StockdirlineCode 998 lt StockAirlineCode gt lt StockAirlineName gt Utopian Airlines Ltd lt StockAirlineName gt lt StockAgentCode gt 0230013 3231 lt StockAgentCode gt lt StockAgentName gt Godzilla Freight Limited lt StockAgentName gt lt StockdllacationFrom gt 13394575 4 lt StockAllocationFrom gt lt StockdllocationTo gt 13394599 0 lt StockAllocationTo gt lt StockAllacationExpirydate gt 2007 12 31 lt StockAllocationExpirydate gt lt StackAllacationExpress gt false lt StockdAllocationExpress gt lt StockAllocationInfo gt lt TATAStockDocument gt am
9. om the CASS billing file System updated from the CASS billing file Cancelled Manually set by the carrier or CASS Manager e Used date This reflects the date the CASS billing file was processed or the date the manual used indicator was set e AWB Issue Date This reflects the AWB execution date as reported in the airline CASS file submitted e he XLS button will create an excel overview of all the documents in the allocation he PDF button will create the same in a printable PDF report format Version 2 8 9 14 June 2008 4 Agent Allocation Requests 4 1 Agents Requesting Stock As described in section 3 1 when an agent wishes to request more numbers they click on the REQUEST option on the AGENT STOCK RELATIONS screen The system will then check relationship parameters and will either advise the agent 1 No more numbers can be allocated Stock Allocation Request lata CASS System Microsoft Internet Explorer File Edit View Favorites Tools Help Back x pa Search Sip Favorites n ts ins User 99989992 C455 operation AUSTRALIA Sign out Home Help Stock Allocation Request Correction Services Stock Management User Maintenance Airline 218 AIR VAMLIATII OPERATIONS LIMITED Agent 0239996 9992 HO Test Freight Pty Ltd more numbers can be allocated amp J EE Version 2 8 10 14 June 2008 2 You can be alloc
10. p Done Internet Version 2 8 13 14 June 2008 99 Frequently Asked Questions Can the system be used for carrier pre printed AWBs Yes the carrier acts exactly the same as for Neutral Numbers the difference being that when the CONFIRMATION email see section 7 is received by the carrier he uses this to select and despatch the appropriately numbered pre printed documents Does an Airline have to give neutral numbers to every agent that requests them Absolutely not the carrier establishes relationships for each agent and may decide only to allow certain agents to request numbers through CASSLink The carrier can then determine how many numbers each agent may request and how many they may hold at any one time What does it cost for an Agent Nothing The system is free for Agents What does it cost for an Airline Airlines are charged based on the number of agreed allocations made during the billing period the actual charge depends on the CASS operation size and how many countries the carrier subscribes to For specific details the Cargo Manager responsible for the CASS operation in question will advise the airline Do we get reports at the end of the month The CASSIink AWB Management system utilise Report on Demand technology allowing the carrier and agents to access the latest status of allocations and usage Can a user get access just to the AWB management System Yes a CASSLink user access can be establi
11. shed to provide access to the STOCK items only Can order Neutral AWBs through CASSLink IATA is currently investigating whether there is a demand to provide on line NEUTRAL AWB ordering linking to globally recognised quality printing companies Version 2 8 14 14 June 2008
12. t by the Airline for allocations fro this AWB range to automatically Close Unless advised by the Airline Expired AWB s can still be used and billed through CASSLink e XLS button will create an excel overview of all the relations for the selected airline e he PDF button will create the same in a printable PDF report format Version 2 8 8 14 June 2008 3 4 Agent Stock Allocation Details This screen is available to agents and shows individual allocation details Agent Stock Allocation Details lata CASS System Microsoft Internet Explorer File Edit wiew Favorites Tools Help 52 lt 2 B Search Sip Favorites e A 4 Address https Icasslink test iata oralpages StockAllocationDetailagent aspx AgentId 84289 amp AirlineId 154138AWBId 4418Actian w Go Links e 5 1 IATA User 99989992 CASS operation AUSTRALIA hull 5ign aut Home Help Dutput Services Correction Services Stock Management User Maintenance Agent Stock Allocation Details Airline 998 Utopian Airlines Ltd Agent 0239998 9992 HO Test Freight Pty Ltd 2007 10 01 15 48 1334556 6 1334559 2 2007 12 31 Back to allocations W AWB Issue Date a a Local intranet The stock allocation screen details for each allocated number the following data e AWB number e Status Possible Value Set when the allocation is made System updated fr
13. the AWB Serial number range Normal amp Express ranges Range Expiry Date Allocation of stock to individual agents Number of serial numbers to be allocated to the agent Maximum number of Unused AWBs allowed Advise email contact details up to 3 to the Cargo Manager for stock allocation notifications What does the Agent need to do Advise the Cargo Manager if they require Consolidated Allocation Advise email contact details up to 3 to the Cargo Manager for stock allocation notifications The agent will request AWB Stock where the Airline has entered a Standard Allocation to the agent The agent can accept or reject the allocation of numbers from the system Will only be allowed to accept AWB Serial numbers up to their maximum allowable unused limit Max Unused Use allocated Stock numbers in sequence wherever possible Version 2 8 4 14 June 2008 3 Activation 3 1 Agent Master File The CASS Manager can set up agents in the stock management system in a new TAB SIOCK MANAGEMENT in the Agent Master Files E Agents preferences lata CASS System Microsoft Internet Explorer File Edit wiew Favorites Tools Help 35 1 54 73 2 i Back x i2 Search Favorites 42 oy Address https fcasslink best iata aspx ian Links 7 e p User Rod Best CASS operation AUSTRALIA v Sign out Home Help
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