Action Request Transmittal
Contents
1. Check Totals Cancel Changes EMPLOYMENT OUTCOMES SYSTEM USER MANUAL 2 Enter information in the empty boxes 3 If you need information regarding the Employment Service or information being requested you can click on the column headings or row headings for more information A Hover Bubble will appear with a definition of the Employment Service IGUANA IG Means support with Activities of Daily Living ADLs in an individual integrated employment setting ADLs include but are not limited to tasks such as eating toileting grooming and transferring Discove Notes 4 If you are unable to complete a survey for an individual choose a reason from the Can t Complete Reason dropdown The screen will correctly auto fill the survey with zeros Can t Complete Reason No longer served Exited Absent Sick Vacation Other CHECKING SAVING AND CANCELING YOUR RECORD EMPLOYMENT OUTCOMES SYSTEM USER MANUAL Check Totals Save Record CHECKING TOTALS IMPORTANT Before you save your record you ll want to check your totals Check Totals Here s a sample of what you ll see with a GOOD record entry IGUANA IGGY County _ Can t Complete Reason SE 149 Multnomah Enter data for September 2015 only Attendant Care Hours Enter Hours amp Wages Individual Supported duri ated Small Group Employment Path Em t Path for Month Em n2. DHS Oregon Department of Human Services Action Request ee Transmittal Developmental Disabilities Services inser Lilia Teninty Number APD AR 15 062 Authorized signature Issue date 10 23 2015 Topic Developmental Disabilities Due date 11 30 2015 Subject Employment Outcomes System Report EOS Due November 30 2015 Applies to check all that apply All DHS employees Area Agencies on Aging Aging and People with Disabilities Self Sufficiency Programs County DD Program Managers ODDS Children s Residential Services Child Welfare Programs County Mental Health Directors Health Services Office of Developmental Disabilities Services ODDS ODDS Children s Intensive In Home Services stabilization and Crisis Unit SACU Other please specify Brokerage Directors Providers who support individuals in an employment setting OKO XO LI XK Action required To complete the Employment Outcomes System EOS report for September 2015 1 Review attached User Manual This manual will also be posted to the ODDS Provider Tools web page 2 Gather outcome data for the period of September 1 September 30 2015 3 Submit EOS data for September 2015 between November 1 2015 and November 30 2015 but no later than November 30 2015 4 Submit data here https spdweb hr state or us EOS Account Login aspx If you or your organization provided an ODDS employment service during the month of september 2015
3. and you do not have a login ID or password for EOS please email employment data state or us Technical assistance will be available via phone and video conference on the following dates DHS 0078 12 14 Tuesday November 3 2015 from 11 00 AM 12 00 PM 1 877 873 8017 Access Code 772325 https global gotomeeting com join 929950949 Thursday November 19 2015 from 12 00 PM 1 00 PM 1 877 336 1831 Access Code 230706 https global gotomeeting com join 490081237 Other Information EOS utilizes client prior authorizations and billing data from Plan of Care to prefill sections Billing data entered in Plan of Care by November 1 will be prefilled in EOS and therefore reduce the need to manually enter billing information The EOS web tool goes live at 8 00 AM on November 2 2015 Please do not login or submit data before this date If you have additional questions about the EOS census please email employment data state or us Please note that the EOS functions best in a Firefox web browser or Internet Explorer lt may not work properly in other browsers Reason for action The Employment Outcomes System EOS is a semi annual report that has been collected since 2003 The data gathered is used to inform and monitor policy Completing the EOS report is required under the terms of your provider agreement Field stakeholder review X Yes _ No If yes reviewed by CDDPS Brokerages ORA If you have any question
4. CAT KITTY DOG DOUG ELEPHANT EDDIE FOX FREDDY GERBIL GINA HAWK HANNA IGUANA IGGY JACKDAW JESSICA Start Start Start Complete Start Start Start Incomplete Start Start EMPLOYMENT OUTCOMES SYSTEM USER MANUAL 2 Select the individual you wish to report on EMPLOYMENT OUTCOMES SYSTEM RESULTS Enter Data For THE Peopte or Proviper Listep Here Click HERE for Provider Survey Select Select Select Select Select Select Select Select Select Select 3 Click the headers to sort by County Name or Status ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER JACKSON DESCHUTES MULTNOMAH MULTNOMAH CLACKAMAS JOSEPHINE MULTNOMAH DESCHUTES MULTNOMAH JACKSON EMPLOYMENT OUTCOMES SYSTEM RESULTS Enter Data For THE Peopte or Proviper Listep Here Click HERE for Provider Survey Select Select Select Select Select Select Select Select Select Select ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER JACKSON DESCHUTES MULTNOMAH MULTNOMAH CLACKAMAS JOSEPHINE MULTNOMAH DESCHUTES MULTNOMAH JACKSON AARDVARK ANDY BEE BETTY CAT KITTY DOG DOUG ELEPHANT EDDIE FOX FREDDY GERBIL GINA HAWK HANNA IGUANA IGGY JACKDAW JESSICA AARDVARK ANDY BEE BETTY CAT KITTY DOG
5. select Save EMPLOYMENT OUTCOMES SYSTEM RESULTS ea eina ENTER DATA FOR THE PEOPLE OR PROVIDER LISTED HERE Click HERE to report Employment Outcomes for people served Provider ABC PROVIDER Qi How many people within your organization have provided a direct ODDS Employment Service for at least one year Q2 How many Employment Professionals within your organization have demonstrated competency to provide an ODDS Employment Service Q3 Does at least one Employment Professional within your organization have a credentialing through APSE ACRE or another ODDS approved equivalent Please select Yes or No 04 Does your organization hold a current contract to provide Vocational Rehabilitation services Y Please select Yes of No 05 How many people within your organization are currently qualified to provide Job Development through Vocational Rehabilitation FINAL NOTES e Send questions about filling out EOS or logging into EOS to employment data state or us e The Discovery field will not appear if you did not bill for the service during the survey month or 5 months prior to the survey month e The sheltered worker row will not appear if there were no authorized hours for employment path facility e Ifthe agency billed for attendant care hours but none were in an individual integrated employment setting please enter zeros for that column EMPLOYMENT OUTCOMES SYSTEM USER MANUAL e Only Attendant Ca
6. DOUG ELEPHANT EDDIE FOX FREDDY GERBIL GINA HAWK HANNA IGUANA IGGY JACKDAW JESSICA Welcome EOS Test Log Out Start Stat piers A Complete Ha Sa Start Incomplete Start ples Gee Welcome EOS Test Log Out San Start Sat Complete at Start Start Incomplete Sies Start EMPLOYMENT OUTCOMES SYSTEM USER MANUAL 4 The Status field allows you to identify which individuals you still need to report on Complete You have entered information for all employment Start settings for that individual Note Please make sure you answer ALL Start questions Start Complete Incomplete You began a survey for that individual but it is not ane finished If you finished but it still says incomplete enter zeros in ey the remainder fields and it should show complete 5 Start No one has yet begun answering survey questions for that Incomplete e a individual Start Start SURVEY EDIT SCREEN 1 Upon selecting an individual you will see an edit screen appear below the Survey List screen IGUANA IGGY nty Can t Complete Reason _ County Enter data for September 2015 only Was this individual a sheltered worker in the survey month Our records show you billed for a discovery profile for this client within the last six months How many service hours were provided
7. OVIDER Select ABC PROVIDER JACKSON DESCHUTES MULTNOMAH MULTNOMAH CLACKAMAS JOSEPHINE MULTNOMAH DESCHUTES MULTNOMAH JACKSON AARDVARK ANDY BEE BETTY CAT KITTY DOG DOUG ELEPHANT EDDIE FOX FREDDY GERBIL GINA HAWK HANNA IGUANA IGGY JACKDAW JESSICA Welcome EOS Test Log Out Start Start Start Complete Start Start Start Incomplete Start Cart 2 Select Edit to enter information regarding the provider training and qualifications EMPLOYMENT OUTCOMES SYSTEM USER MANUAL EMPLOYMENT OUTCOMES SYSTEM RESULTS Welcome EOS_Test Log Out Enter Data For THE Peopre on Proviper Lestep Here Click HERE to report Employment Outcomes for people served Provider ABC PROVIDER Q1 How many people within your organization have provided a direct ODDS Employment Service for at least one year Q2 How many Employment Professionals within your organization have demonstrated competency to provide an ODDS Employment Service Q3 Does at least one Employment Professional within your organization have a credentialing through APSE ACRE or another ODDS approved equivalent Yes QA Does your organization hold a current contract to provide Vocational Rehabilitation services Yes Q5 How many people within your organization are currently qualified to provide Job Development through Vocational Rehabilitation Status Incomplete Edit 3 Complete the open fields and
8. not been finalized by the time the survey goes live
9. re hours billed under Service Element 54 are included in EOS If your provider group billed for attendant care in an employment setting under another service element please email employment data state or us with the relevant wage and hour information e EOS does not ask any questions for clients that solely utilized DSA services DSA formerly ATE is no longer in EOS e If the hours the supported individual worked is more than the stated number of hours authorized a red warning will appear If the number of hours the supported individual worked was in fact was higher please continue with the survey but insert in the notes the reason for the discrepancy e Billing for employment services under attendant care individual supported employment or small group employment requires that the client earn minimum wage EOS will calculate the hourly wage from the Paid Hours Worked and Gross Wages Paid and if the hourly wage is below 9 25 it will appear in red If the wage is in fact below minimum wage please state the reason in the notes section e If your provider group has multiple provider ID numbers there will be more than one Provider Survey section to fill out If you are unable to complete the EOS by November 30 2015 please inform us via email Billed data comes from the most recent eXPRS data for the survey month The information will not be pre populated into the survey if the survey month s billing or payment has
10. s about this action request contact Kenneth Meeks data collection Allison Enriquez 503 569 1710 hdd anaceaiatiaeal Kenneth Meeks employment data state or us allison enriquez state or us kenneth o meeks state or us DHS 0078 12 14 EMPLOYMENT OUTCOMES SYSTEM USER MANUAL LOGGING IN 1 The following URL will take you directly to the EOS web tool Note that Firefox is the best web browser The EOS tool may not work well in other browsers https spdweb hr state or us EOS Account Login aspx 2 The Login Screen EMPLOYMENT OUTCOMES SYSTEM RESULTS Counties A K Counties L Z Oregon Statewide Providers A L Providers M R Providers Providers T Z Loa IN For help with your account please email mailto employment data state or us Account Information Usemame Password O Keep me logged in SURVEY LIST SCREEN 1 You will automatically be taken to a list of individuals served by your organization EMPLOYMENT OUTCOMES SYSTEM RESULTS Welcome EQS Test Log Out Enter Data FOR THE Peopte on Proviper Lestep Here Click HERE for Provider Survey select select select select select select select select select Select ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER ABC PROVIDER JACKSON DESCHUTES MULTNOMAH MULTNOMAH CLACKAMAS JOSEPHINE MULTNOMAH DESCHUTES MULTNOMAH JACKSON AARDVARK ANDY BEE BETTY
11. t oe 5 nt Employment Community Facility Hours Authorized 30 00 0 00 65 00 Hours Billed 30 00 80 00 30 00 0 00 0 00 60 00 10 07 hr 0 0 0 4 90 hr Who Pays Wage General Employer ka Job Coach Hours On Site Date Employed 05 Does Client Want To Work More Hours Setting Description f J Nike ABC Prowider Sheltered Worker Was this individual a sheltered worker in the survey month Yes Discovery z ie ei cai z 40 00 Our records show you billed for a discovery profile for this cient within the last six months How many service hours were provided Total Paid Hours Worked 110 00 Check Totals Cancel Changes EMPLOYMENT OUTCOMES SYSTEM USER MANUAL You ll see a Wage Per Hour or OK for each employment setting if applicable Use Wage Per Hour totals to make sure your hours and wages make sense for that individual You ll also see the total hours reported on the bottom Total Hours 49 50 Check Totals Save Record Here is a sample of what you ll see with a BAD record entry Cancel Changes IGUANA IGGY Enter data for September 2015 only Enter Hours amp Wages for Month Hours Authorized Hours Billed Paid Hours Worked Gross Wages Paid Who Pays Wage Job Coach Hours On Site Date Employed Does Client Want To Work More Hours Setting Description Sheltered Worker Discovery You Il see warnings in red that will help you correct en
12. tries SAVING How many service hours were provided County Can t Complete Reason SE 149 Multnomah ka Individual Supported Attendant Care Hours Small Group Path Employment Path Emi nt Employment Community Facility Employment 30 00 0 00 0 00 0 00 65 00 30 00 0 00 0 00 0 00 60 00 30 00 0 00 0 00 0 00 Over Billed Hrs 22 24 0 00 0 00 0 00 392 20 S8B 4l hr 0 0 0 2 18 hr_ General Employer 400 00 Greater than billed mm r YYYY mm Yyyy Enter Date Ea Answer Enter Value Enter Value Was this individual a sheltered worker in the survey month us Select Value 0 00 Our records show you billed for a discovery profile for this client within the last six months Total Paid Hours Worked 210 00 Check Totals Cancel Changes EMPLOYMENT OUTCOMES SYSTEM USER MANUAL Nothing will be retained by the survey unless you save You ll be returned to the Survey Check Totals List screen But before you save CANCELING Cancel Changes YY Don t want to save your changes Click Cancel You ll be returned to the Survey List screen PROVIDER SECTION 1 Select the link that says Click HERE for Provider Survey EMPLOYMENT OUTCOMES SYSTEM RESULTS Enver Data For THE Peopue on Prover Listeo Here Click HERE for Provider Survey select ABC PROVIDER Select ABC PROVIDER select ABC PROVIDER Select ABC PROVIDER Select ABC PROVIDER Select ABC PROVIDER Select ABC PROVIDER Select ABC PROVIDER Select ABC PR
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