Presenting with Power: Effectively and Dynamically Communicating
Contents
1. 52 Too Much Text is Overwhelming e Method 1 used Pythagorean theorem and law of cosines failed in design D EEA eee x y 2xycosm xy AN y COST a e Method 2 used state transition table with known area values failed in test e Me Presenter aesthetics 54 Looking as Good as Your Slides e Dress business casual for your presentation o You will soon be going to interviews if you are not already Use this opportunity to get comfortable being in the spotlight in business attire e Think conservative e Men white t shirt under button down or polo shirts slacks e Vomen slacks or knee length skirts moderate heel minimize accessories 55 Examples for Men 56 Examples for Women Unprofessional Business Attire a d b f l I D b oa A ed KE l ni A i B i g b i a E Th a vi f 7 e 58 Fine for Going Out Not for Going to Work EE fi de A HEE ZE e rc TESTA j egi LE E 59 Avoid Sloppy or Ill fitting Clothes 60 Business Formal OK but not required for 2031 Good Practices for an Effective Presentation Giving Your Talk e 10 minutes is a short formal talk e Not enough time to say everything about your project e Must plan your comments for each slide e Stick to your plan don t digress e Don t read the slides to the audience slides should be used as prompts2. o How could your design be optimized given additional functionality made more intuitive or more robust etc o Likely based on weaknesses from earlier slides e Not useful Improve algorithm e Useful Taking samples in more diverse lighting conditions could reduce the false positive rate of the current algorithm Useful Future Work e Future work should be both useful and realistic e Not useful Make the robot play music e Not realistic Add LIDAR to the robot e Useful and realistic o Use active control to turn the robot more slowly during sonar acquisition o Add audible cues when objectives are completed to enable easier progress monitoring Useful Information in General e Consider what the audience wants from a brief 10 minute presentation e No Speed value of 250 o Better medium speed about 0 25m s e No Call subroutine GetSonVal5 o Better Get distance from right side sonar e No Send 0x03 to I O address Ox0A o Better Beep Visual Style Guidelines for PowerPoint Presentations General Slide Style e Include a descriptive title neading on every slide o Avoid titles with continued etc reorganize the content and use a descriptive title e Keep slides simple and uncluttered o Use short phrases not long sentences e Number your slides 21 Slide Consistency e Use the same capitalization and punctuation on all slides o End sentences wit
3. font doesn t get too thin e Bold is not very effective for emphasis o It s sometimes difficult to tell which words are bold 2 Upper and Lower Case e A MIXTURE OF UPPER AND LOWER CASE AIDS IN READING TEXT QUICKLY AND ACCURATELY o All caps is NOT EFFECTIVE even for emphasis o And it looks like you re shouting 28 Colors and Contrast e White background with dark text is the norm at professional conferences Dark background with light text is also acceptable but tends to thin lines so be careful Never use medium backgrounds as the contrast e Gradient b as text ably blend in at some point 29 Special Effects and Display Speed e Special effects for no reason are not acceptable in a professional presentation o It is possible to use them effectively but make sure there s a reason for it before including them e They are distracting for the audience and confusing for you Surprise e Also people don t want to be fed information bullet by bullet Put all the information up at once 30 Showing vs Telling e Make use of visuals wherever possible e People like to see what you re doing o Diagrams photos flow charts tables e Use words when a concept can t be shown or to help describe the visual e Make sure the graphics are actually 31 Diagram Considerations e Keep diagrams simple and easy to understand e Ensure that lines are thick enough to be visible w
4. not as a script e Remember to project your voice maintain eye contact and avoid filler words umm ahh like 63 Performance Techniques e Take a few deep breaths e Stand up straight pay attention to your posture e Make eye contact with your audience scan e Project your voice e Pace your speech to be natural and moderate e Monitor your gestures and avoid habitual behaviors hands in pockets hand waving playing with your hair pacing swaying 64 Presentation Nevers e Never run over your time limit You will be cut off and be unable to finish your presentation e Never make a big deal about mistakes o If something goes wrong just move on e Never respond sarcastically or aggressively to a question or comment o The audience will resent you for picking on that poor questioner 65 Top 5 Points of Advice 5 Tour the space you ll be presenting in prior to your talk 4 Make sure the venue s technology is compatible with yours 3 Stand in an open area instead of behind the podium 2 Use the pointer or cursor sparingly 66 And Most Importantly Practice Questions
5. AA nr Steady Decay 100 200 300 400 500 600 700 800 900 1000 i l Undamaged Specimen 2 at Room Temperature il Ju d deo d I I ll b EO 100 200 300 400 500 600 700 800 900 1000 Time microseconds Labels annotations and units 41 System Description ITA e PC Based Oscilloscope TL Sa o Controls multiplexer via USB o Controls pulser receiver via GPIB interface o Runs LabView e Pulser Receiver o Signal output goes to scope input and is digitized o Transmit and Receiver are connected to the Mux e Eight Channel Multiplexer o Supports up to 8 transducers o Routes Transmit and Receive to from transducers o USB interface with scope PC 42 System Block Diagram A 5800PR Pulser Receiver KE GPIB Control E E Signal Out analog coax K TDS5034 LabView Transmit analog coax Receive analog coax Digitized by TDS5034 USB Control Digital Control E lt SEa beee Ribbon Cable _ Ka Multiplexer To From Transducers 43 Valve Components llle De Performance Flow Direction Silicone J Dome Reservor Ndicatore Proximal f j r a f i Integral inlet Occhuder A Integral Outlet Connector Firm Polypropylene Silicone Base Val Membrane berei magneti servo motor rotates the ipirol sisirzzie ereta coded magrette signal Radiopaque Flow pera Directio
6. Presenting with Power Effectively and Dynamically Communicating Technical Info Kevin Johnson Based on material by Christina Bourgeois Undergraduate Professional Communication Program Georgia Institute of Technology school of Electrical and Computer Engineering 80 of Your Presentation Will Be Forgotten e People tend to remember o Tone o Pace o Nonverbal expressions e If you want any of your technical content to be remembered you need to make it as accessible as possible Today s Objectives e Presentation content o What to include and what to leave out e Slide and speaker aesthetics o Aesthetic considerations for slides and speakers e Performance do s and don ts o Effective presenting tips Content of a Technical Presentation What Why and How e The purpose of a design presentation is to summarize O WHAT your technical approach was O WHY you chose that approach o HOW you implemented the design e Notice that the focus is on the solution not the problem Customize Content and Style for the Audience e Who will be the audience e What are their expectations e Will this material be new to them or will it build upon prior knowledge e How many attendees e Will the talk be interactive e How much time is allotted for the talk Answers to Previous Questions For Your 2031 Presentation e You are presenting to your peers TAs and either Dr Collins or Kevin e We want to hear about your
7. ered e An effective design presentation does more than just summarize the technical approach e Explain problems or issues with the design e Discuss debugging and troubleshooting o These are extremely important engineering skills e Your peers likely had similar problems and will be interested in your solutions Appropriate Problems e Good o What part of the design was the most conceptually or technically difficult and how did you solve it o What part of the design required the most testing to get right and how could that have been shortened e Bad o Blaming tools The thing just doesn t work right o Blaming time see Parkinson s Law o Blaming people awkward and inappropriate Discussion and Conclusions e Relate your design back to the project requirements and draw conclusions about the final result o Proposed vs Actual what did you change why and how did it affect your final product o Strengths and Weaknesses is your design particularly good in some areas Are there areas that you know could be better Avoid Vague Conclusions e Bad o Hardware design is a complex challenge o Teamwork is vital to group project completion o We should have started more work earlier e Good o What improvements to which part of the design would have the greatest effect on performance Discuss Future Work e Explain aspects of the design that could be improved what and how Be specific
8. h punctuation or leave it off o Capitalize either the first word or every word of Slide titles e Use consistent verb tense and sentence structure within each slide o Different slides can have different tense 22 Choosing a Font Easy to read Difficult to read Sans Serif Serif eru Bold Italics Examples Examples e Arial e Times New Roman e Helvetica e Baskerville Old Face e Tahoma e Lucida Bright 23 Font Guidelines e Avoid distracting or unprofessional fonts o E g Comic Sans Papyrus Or any script font o These slides use Arial e Title font size 36 44 these use 40 bold e Body text font size 24 32 This is 32 o This is 27 e This is 24 Never go smaller than 24 24 Basis for Font Size e People with 20 40 vision can read letters at about 0 2 of field of view o Usually around 24pt font lt _E e Consider that an absolute minimum o Bigger is always more readable o Don t make people squint e This applies to figures as well 25 Filling the Slide e If aslide is light on material spread the bullets out and or use a larger font e Having lots of empty space makes a slide feel top heavy and leaves the audience wondering if something is missing 26 Creating Emphasis e Color is a very useful tool for emphasis o But ensure that the color doesn t make it aarc io see e Underline and talics are also effective to pull words out O Just be careful that your
9. hen projected e Make text large enough to be readable e Guide the audience to the important aspects of the diagram by using a pointer or standing by the screen and using your hands 32 Photos vs Diagrams e Photographs of shiny or bright things don t show up well Code vs Diagram e Code is too difficult to understand at presentation speeds Especially ASM code walt 1 second Waitl OUT TIMER Wloop IN LIMER ADDI 10 JNEG Wloop RETURN Showing Data Effectively Average monthly high and low temperatures in four U S cities Seattle Atlanta Kansas City Honolulu 46 37 54 36 39 22 79 70 49 38 57 37 44 26 80 71 53 40 63 41 53 33 81 73 59 44 72 50 66 45 83 74 Seattle Atlanta Kansas City Honolulu Average high temperatures for winter months in four U S cities Seattle Atlanta Kansas City Honolulu January 46 54 39 79 February 49 57 44 80 November 52 62 54 December 53 43 Figure Borders and Backgrounds e Figures with no border Average high temperatures for winter background or outline can months in four U S cities be difficult to distinguish _ Seattle Atlanta Kansas City Honolulu E January 46 54 39 79 from other information on February 49 57 44 80 gt November 52 62 54 81 the slide December 48 53 43 80 Average high temperatures for winter months in four U S cities Average high temperatures for
10. n indicator gt Medtronic Proximal Reservoir Distal Occluder Occluder Delta Chamber integral Inlet Connector Integral Outlet ITS Codman Hakim Firm bra eia Radiopaque Polypropylene Base Adjustable vake ede Programmable Valve Marker Medtronic Strata Valve 44 resetn tx_addr 7 0 clk tx_byte 7 0 IO_DATA 15 0 comm_en mw data_out 15 0 busy 45 Flow Chart CheckGate Input IR1 a ase TEA IR 1 46 Project Objectives Follow the wall Avoid collisions Detect beacons Finish safely 47 Primary Project Objectives e Instruct robot to independently Sey patrol a given walled area fer e Identify and react to friend Nw ON i NE foe and neutral beacons e Avoid collisions with walls and beacons 48 Full scale Test Results Three trials e Run distance 38 9 feet e Average time 65s e Worst error 3 9 e Average error 2 1 representative trial 49 Sonar e DISTO and DIST5 measure distance to wall e DIST2 and DIST3 look for other walls un MOE Sonar Utilization g ke e Side sonar used to follow wall e Front sonar used to prevent collision Overview of Robot Navigation e Uses Braitenberg positive feedback fear method to avoid obstacles e Reads sonar sensors continually to locate objects that come within 350mm e Processes sensors in prioritized order from front to sides rear sensors ignored Good technical details
11. unique solution e 15 20 people in the lab e You will not be interrupted questions at the end e You have 10 minutes max will be cut off Planning Your Presentation e Decide what key points you want your audience to remember e Structure your talk around those points and find ways to illustrate them e Have a clear beginning middle and end to your talk Content Guidelines for a Design Presentation e Title slide use highly descriptive title e Problem Statement or Objective Goals e Technical Approach e Results e Discussion and Conclusions e Future Work e Note that these are quidelines not slide titles or even fixed sections 9 Provide Technical Details e Quantify e Your audience is technically oriented e Show numbers data units of measurement equations e Don t just describe what you did Explain how and why you did it Design Tradeoffs e Every design involves decisions to use one method over another e What are the advantages and disadvantages to your team s design e Quantify o Speed memory space usage functionality robustness ease of use cost Project and Demo Results e Results are things that can be measured o Seconds meters dollars bytes hertz success rates points etc o Not whether something is good or bad save that for the discussion e Should include your final demo results o You will have a few minutes to update slides Problems Encount
12. winter Seattle Atlanta Kansas City Honolulu Hs int U S citi January 46 54 39 79 montns In four U o CITES Feb 49 57 44 ali ed Seattle Atlanta Kansas City Honolulu November 52 62 54 81 ere ee ee ee January 46 54 39 79 December 48 53 43 80 February 49 57 44 80 November 62 54 81 December 48 53 43 80 36 Citing Sources e Most information will be your own but if you need to cite something you can do so informally Kevin Johnson Effective Technical Presentations e Images are also easy to cite qUOOGOS000000000000 DE2Bot image source DE2Bot User s Manual or use URL 37 Examples of Good and Bad Slide Content Methods for Quantifying Changes in Diffuse Ultrasonic Signals with Applications to Structural Health Monitoring a Jennifer E Michaels Yinghui Lu and Goo Thomas E Michaels Georgia Institute of Technology school of Electrical and Computer Engineering 10 SPIE International Symposium Nondestructive Evaluation for Health Monitoring and Diagnostics March 6 10 2005 Construction of Test Specimen 50 8mm 152 4 mm Aluminum 2 25 MHz 12 7mm 50 8mm x 152 4mm diameter piezoelectric x 4 76mm discs bonded to top 2 x 6 x 3 16 surface 40 Ultrasonic Signals from Nominally Identical Samples go AA hie op 0 5 1 1 o 0 5 Ko 2 Z 0 2 0 5 di d Oi Undamaged Specimen 1 at Room Temperature i ih bo GA A OL lan MA Ukiera AIA aM
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