CALENDAR - Rochester Public Schools
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1. 6 Parent z Teacher Night Columbus Day No Classes 20 Chaucer Week Drama Auditions Halloween SharpScheel www sharpschool com 13 Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Step 2 Click on the Select calendars link in the Merged Calendars field Edit Calendar Name Calendar Color Default View Monthly Grid View El List calendars from http www exampleparentsite com v Standard Site Calendar Name Category Action Classroom Calendar cms aa Parents Calendar cms F Staff Directory EE Department a m Science Department a BE Math Department 3 English Department Er TE Angela Barker Jane Smith Classroom Calendar is For Parents E o For Students English Department Step3 Within the directory locate the calendars you wish to take events from and click on the checkboxes beside them Step 4 When you have selected all of the calendars you wish to be merged with yours click OK Step5 Click Update Calendar to finish merging calendars VI Viewing events from other calendars Step 1 Click on the Select events from other calendars dropdown link Step2 Within the directory locate the calendars whose events you wish to view and click on the checkboxes beside them SharpScheal Helping Schools Succeed SharpSchool2. SHARPSCHOOL USER MANUAL CHAPTER 4 CALENDAR SharpSchool User Manual Chapter 4 Calendar TABLE OF CONTENTS SharpScheel Helping Schools Succeed www sharpschool com SharpSchool User Manual Chapter 4 Calendar 1 Introduction sing the Classroom Calendars teachers can ensure that students and parents are always aware of upcoming assignments and deadlines This is also a great place to publish notifications about other important events such as field trips holidays and other school events Events can also be sent to other calendars so others are always aware of your important dates 2 Key Information In order to access your Calendar you must first log into your site using your Username and Password Signup Forgot Passvwrord l If you have not yet registered with the site you can request access by clicking on the Signup button This will prompt you to create a profile which will be automatically submitted to an administrator for approval Note If you do not see the Signup link your site s administrators may have removed it Il If you have already registered but have forgotten your password simply click on Forgot Password to retrieve it 3 Adding a Calendar Page SharpScheal Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Some calendars like those on a Teacher Page are added automatically In some cases however you may want to add to
3. ID 846250 was deleted Updated Updated Updated Content Item Subscribe This alert will provide you with an update on changes to this file and its childre SharpScheel Helping Schools Succeed User farah fatima Context linked to portlet instance 50792 pejman farahi Calender pejman farahi Calender martina wei martina wei martina wei tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ tianyou situ A user updated the properties on this object 5 16 2008 10 31 49 AM john carbrey Calender Calender Calender linked to portlet instance 5079 linked to portlet instance 50792 Calender Calender Calender linked to portlet instance 50792 Calender Calender linked to portlet instance 50792 linked to portlet instance 50792 linked to portlet instance 50792 www sharpschool com 21 SharpSchool User Manual Chapter 4 Calendar XI Registering for Events You can register yourself in published events to let others know that you will be attending as well as having that event published to your personal calendar on your workspace Workspaces are part of the Advanced SharpSchool package You will receive e mail notifications for events that you have enrolled in To enroll in an event Step 1 Click on the event you wish to enroll yourself in Step2 Click Register Now View Edit Registrants Reports Security Ac
4. 4 Calendar You can track all changes made to your calendar or the events within To do so simply click on the Activity tab October 2011 Wed Prev Year Prev Month 6 Parent Teacher Columbus Day No Classes Here it will tell you what changes were made when they were made and by whom If you wish to receive e mail alerts about changes made to your calendar click on the Subscribe link Description Occured At A user updated the properties on this object 8 8 2008 11 51 22 AM 8 5 2008 11 48 56 AM 8 5 2008 11 48 48 AM 6 5 2008 3 33 49 PM 6 5 2008 3 16 14 PM 6 5 2008 3 15 58 PM A user updated the properties on this object 6 5 2008 2 17 38 PM A user updated the properties on this object 6 5 2008 2 07 40 PM 6 5 2008 9 31 36 AM 6 4 2008 3 18 02 PM 6 3 2008 3 15 37 PM A user updated the properties on this object 6 3 2008 8 24 35 AM 6 2 2008 3 57 00 PM 6 2 2008 3 21 53 PM A user updated the properties on this object 6 2 2008 3 20 07 PM A user updated the properties on this object 6 2 2008 2 40 57 PM Updated Item Busy 1 ID 1138479 was deleted Item Busy ID 1138477 was deleted Item Baseball Game ID 858277 was deleted Item Baseball Game 2 10 858279 was deleted Item Baseball Game ID 858271 was deleted Updated Updated Item Trip ID 857205 was deleted Item Trip ID 856125 was deleted Item Trip ID 849565 was deleted Updated Item trip ID 846292 was deleted Item ttt
5. User Manual Chapter 4 Calendar Step3 When you have selected all of the applicable calendars click View Selected Calendars This will populate your calendar with the selected calendars events View Edit Approval Security Activity Select events from other calendars List calendars from http www exampleparentsite com Standard Site Websites V Workspaces Classes __ Calendar Name Category Action TEES Parents Calendar cms e Hd Staff Directory 4 For Parents Parents Calendar a Es For Students a mE x English Department EEJ Calendar View selected calendars Note This method does not permanently place events from other calendars on to your calendar but rather gives you or any other viewer of your calendar to view your events in context with other events When you refresh the page the events from the other calendars will no longer be present SharpScheel www sharpschool com 15 Helping Schools Succeed Chapter 4 Calendar SharpSchool User Manual Vil Filtering Events If you have enabled filtering from the Edit tab you can choose to view only events belonging to specific categories on your calendar The list of available categories is designated by your administrator be sure to contact your system administrator if you wish to edit the list of event categories To filter your calendar events by categories Step 1 Click on the Filter Ev
6. add a new calendar to a page To do so hover your mouse over Page Properties and Add New Page Then click on Calendar Page Properties a Tasks 2 A dministr Check out amp Edit Page Release Schedule e Page Permissions Manage Approval Process Version History 5 Manage Sub pages Ec hived Sub pages i Metadata l view sub pages Edit External Link Sub pages Content Space Page You will be prompted to Title your calendar After doing so click the blue arrow to automatically fill out the Name field and press the Create Page button Hew Page Title English Calendar Name english calendar Page Owner charlie danner Icon Select Icon Create Page Cancel Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar 4 Adding and Removing Events To access the calendar assigned to your teacher page click on the Calendar link from the left navigation bar of your teacher page This will lead you to the calendar page Monthly Grid dh gt 8 8 Prev Year Prev Month October 2011 Next Month Next Year Mon Fri Sat Sun Sep 26 10 Columbus Day No Classes Chaucer Week Drama Auditions SharpSchel Helping Schools Succeed SharpSc
7. alendar i Subject The name of your event ii Location Where the event is taking place lil Start Date The date and time the event starts Use the Date Picker button to select the day from a calendar or enter the date manually End Date The date and time the event ends Use the Date button to select the day from a calendar or enter the date manually v Repeating Events Check the Enable Recurrence box to have an event occur more than once at regular intervals Repeat Pattern This option enables you to decide the frequency with which the event occurs You can choose between Weekly Monthly and Yearly patterns You will then be presented with further frequency customization options dependent on which of the pattern you selected Length of Recurrence There are three options to choose from when deciding how long you want the recurring event to last You can choose to have it Ending on a specific date If you make this choice the event will continue to repeat as specified until the date selected You can choose to have the event End After a specific number of occurrences or you can choose No End to have the event recur indefinitely Enable Recurrence Repeat Pattern Weekly Every Other wed leri Csat C Sun Ending 04 2712 End After 1 more occurences No End SharpSchool User Manual Vi Sh
8. arpScheel Helping Schools Succeed Chapter 4 Calendar Event Registration To allow people to register for your event click Yes for the Event Registration field Event Registration Yes 10 10 11 E All Day Registration Deadline Event Capacity Registration Approval Yes 9 No Waiting List Enable Waiting List Online Payment Administrator Notification Yes 9 No Registration Deadline Choose the date and time when users must register for the event you have created For obvious reasons the registration deadline must be earlier than the End Date and time for the event Event Capacity The event capacity allows you to choose how many users may register for the event Registration Approval If this option is enabled then a calendar administrator must approve users before they will be able to complete registration for the event Waiting List If this option is enabled you can specify a number of users who may be placed on a waiting list These users will have the option to register even after the event capacity has been reached They will be told they have been placed on a waiting list and people from this list will be added to the event whenever an event attendee cancels their registration Online Payment If you have configured an online payment provider you can choose that provider here This allows you to charge a fee for particular events and have users make their payment online Administrator Notificat
9. ents link at the top of your calendar Step 2 Check the boxes beside all event categories you wish to view In All Fields Find View All Step 3 Click Filter when you have selected your event categories Your calendar will now show all events that belong to the selected event categories Note Events are not filtered out as a default setting If you navigate away from your calendar and the return your events will return to the default status and be unfiltered SharpScheal Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Vill Security and Activity Changing Permissions You can designate which users can see create edit or delete events within your calendar To do so click on the Security tab 4 Next Month Next Year Sat 5 Sun Oct 1 10 Columbus Day Classes 17 18 19 20 Chaucer hau Chaucer Week Week Drama Auditions SharpScheel www sharpschool com 17 Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Direct Permissions Within Direct Permissions you can assign security permissions on your calendar to other users Step 1 First click Add to select the users to grant permissions to A window will pop up Calendar d Direct Permissions Actual Permissions Permissions Granted To charlie danner Allow Inheritable Permissions From Parent to Propagate to This Object App
10. hool User Manual Chapter 4 Calendar l Adding an Event Step 1 Click the starting date for the event you wish to add and Click on dn in the calendar menu Prev Year Prev Month October 2011 Next Month Next Year Mon Tue Wed Thu Fri Sat Sun Columbus zl Day No Classes 1 18 19 20 1 Chaucer m Chaucer Chaucer Week Week Week Week Week Drama Auditions SharpSchsl SharpSchool User Manual Chapter 4 Calendar Step 2 On the ensuing page add information about the event in the relevant fields and click Create Event Green School Pizza Party Auditorium Enable Recurrence Event Registration Yes No Color MI Icon Select Icon Pick the participants for this event To include non members enter their email addresses separated by commas Participants Members Non members pesmiption 7 d A BeBe Oe Bi d lr FontName Sze 13px 4 Zoom 9 In celebration of the tremendous success we ve had with our Green School initiative we will be having a pizza Pizzas of many varieties will be supplied Should you have any special dietary requirements please let your teacher know by October 6th so that we can make sure we ve got pizza for every appetite See you there HTML A Preview Published Calendars Select calendars Create Event ancel SharpSchea SharpSchool User Manual Chapter 4 C
11. ion If you enable administrator notification the event administrator will receive an email any time a user registers for the event www sharpschool com 7 SharpSchool User Manual Chapter 4 Calendar vii Category Choose from a list of preset categories not a mandatory selection Choosing a category for your event allows it to be filtered by that category It also selects a color and icon for your event viii Color The color of the text displayed on your calendar for your event You can choose More Colors at the bottom of the color selection pop up to select from a larger range of colors or even input one by its RGB value IX Icon The image displayed beside your event name on your calendar This is not a mandatory element Participants The individuals that are selected to be part of the event These participants are notified of the event by email and the event is published on that individual s calendar within their workspace Workspaces are part of the Advanced SharpSchool package i Members With the User Picker choose members from your organization s database li Non Members Enroll external individuals by filling in their email address using a comma to separate them Xi Description Fill out the details of the event using the WYSIWYG What You See Is What You Get editor xii Published Calendars Publish created events onto other calendars so that others can see your event Refer to Section 11 Publishi
12. lish existing events from your calendar to another by clicking on the event and then clicking on the Edit tab Step2 Click the Select calendars link in the Published Calendars field SharpSchel Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Event Registration Yes No Icon Select Icon Pick the participants for this event To include non members enter their email addresses separated by commas Participants Members B I U X 13 E d amp o c H Q FontName Zoom In celebration of the tremendous success we ve had with our Green School initiative we will be having a pizza of many varieties will be supplied Should you have any special dietary requirements please let your teacher know by October 6th so that we can make sure we ve got pizza for every appetite See you there Design 49WTML Preview ars Select calendars Create Event Cancel Within the directory locate the calendars you wish to have your event published Step 3 to and click on the checkboxes beside them List calendars from http www exampleparentsite com Calendar Name Category Action gt Standard Site Websites Y Workspaces Classes Classroom Calendar cms e E Parents Calendar cms o i fal Standard 3 Staff Directory P Department PBB Science Department DE Math Department 3 EB Engli
13. ly Step 2 From this window select the users or groups you d like to grant permissions to by clicking their name and clicking Add When you have selected your users click OK Search Groups 1 3 of 3 Users 1 5 of 5 Administrators Admin Registered Users farah fatima Students Jason Whitman Jessica Flint Joseph Murray Selected Groups and Users 2 Jason Whitman Jessica Flint Remove Cancel SharpSchsl SharpSchool User Manual Chapter 4 Calendar Step 3 individually assign permissions to each user click on the beside their name From here you can assign specific permissions rermission Whatit Allows YoutoDo Full Control All of the above as well as the ability to approve submitted events and the ability to assign permissions to others li Actual Permissions Actual Permissions allows you to view what permissions specific users have on your calendar Users higher up the security hierarchy may already have permissions for your calendar Users with entire site permissions or higher tiers of security hierarchy may have permissions to your calendar if you have the Allow Inheritable Permissions From Parent to Propagate to This Object checkbox selected on the Direct Permissions screen System Administrators will always have full control permissions for your calendar View Edit Approval Security Acti
14. ng Events for more details on how to publish events Helping Schools Succeed Chapter 4 Calendar SharpSchool User Manual ll Editing an Event a To edit an event within your calendar first click on the event you wish to edit b Click on the Edit tab jDelete Date and Time Oct 20 2011 3 30 PM Oct 20 2011 5 30 PM Registration Deadline Oct 20 2011 12 30 PM Register Now c When you have finished making your changes click on Update Event Il Deleting an Event a To delete an event within your calendar first click on the event you wish to remove b Click on the Delete button View ait Drama Auditions Date and Time Oct 20 2011 3 30 PM Oct 20 2011 5 30 PM Registration Deadline Oct 20 2011 12 30 PM Register Now c You will be prompted whether or not you d like to delete this event Clicking OK will permanently remove this event from your calendar as well as any other calendars in which it has been published Note Regarding recurring events when you click on the Delete button you will be prompted to select whether you d like to delete the event just for that day or for every instance of that event www sharpschool com 9 SharpScheel Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar IV Publishing Events Step 1 Click on oF to create an event Prev Year Prev Month October 2011 Wed Tip You can also choose to pub
15. sh Department H Angela Barker 3 88 Jane Smith Classroom Calendar 3 Ex For Parents fal For Students 3 Es English Department Cancel SharpScheal Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar Step4 When you have selected all of the calendars you wish to have your event published to click OK Step 5 Click Create Event to finish publishing your event Note Unless you have security permissions to create or write events on the calendars you published to the event may not be immediately published on those calendars If the Require administrator approval to publish events option has been enabled for the calendar then the event will require approval by someone who has Full Control permissions See Section IV Security and Activity for more information on security permissions SharpScheal Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar V Merging Calendars In some cases you may wish to take all events from another calendar and make them appear on your calendar For example you may wish to take all events from the main school calendar and have those events also appear on your teacher page calendar To setup your Calendar so that all events created on another calendar are also published on your calendar Step 1 Click on the Edit tab of your calendar Select events from other calendars Prev Year Prev Month Octaber 2011 Wed
16. tivity Drama Auditions Delete Date and Time Oct 20 2011 3 30 PM Oct 20 2011 5 30 PM Registration Deadline Oct 20 2011 12 3 Register Now Step 3 If you are already enrolled in an event you can un enroll yourself by clicking where it says Click here to unregister View Edit Registrants Reports Security Activity Date and Time Oct 20 2011 3 30 PM Oct 20 2011 5 30 PM Registration Deadline Oct 20 2011 12 30 PM Tip You can register participants to events you publish by clicking the button on the Create Event or Edit Event screens This notifies the individual about the event by email and publishes the event on the personal calendar within their workspace Workspaces are part of the Advanced SharpSchool package SharpScheel www sharpschool com 22 Helping Schools Succeed
17. vity Direct Permissions Actual Permissions Search User or Group Name All Permissions Actual Permissions Granted To 1 20 of 69 Administrators Group Alex Bell Alice Rumpf Barbara Geng Ben David Helping Schools Succeed SharpSchool User Manual Chapter 4 Calendar IX Approval Other teachers may wish to publish events to your calendar If you have enabled Require administrator approval for users to publish events on the Edit tab of your calendar any events they publish to your calendar will require your approval before they are visible To view the status of events published to your calendar Step 1 Click on the Approval tab View Edit Approval Security Activity Select events from other calendars Prev Year Prev Month Mon i SUO Step 2 Here you will see all the events that have been published on your calendar as well as any pending requests Click Approve to publish an event to your calendar or click Reject if you do not wish to publish the event You may change this status at any time Classroom Calendar Eat Approval Securty Aci Search Events Status All Search View All Event Name Start Date From Calendar Calendar Category Status Actions Volleyball 2009 06 19 02 02 PM Calendar CMS Submitted Approve Reject Helping Schools Succeed SharpSchool User Manual X Activity Chapter
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