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Microsoft Office Word 2007 - Level 1 (Second Edition)

1. 3 In the first paragraph of text insert the corresponding symbols after the words copyright and trademark 4 Save the document asMy Graphic Elements docx and then close it Microsoft Office Word 2007 Level 1 Second Edition LESSON LABS Lesson LAB 1 Controlling Page Appearance Activity Time 10 minutes Data Files e Page Setup docx Before You Begin From the C 084893Data Controlling Page Appearance folder open Page Settip doex Scenario The shop manager made some formatting suggestions for the Get Rublished flver You need to implement those suggestions As you preview the document you alse wish to change its orientation 2 Add a box border to the page 3 In the footer area insert the date 4 Change the document s orientation to Landscape 5 Preview the document to verify your results 6 Save the document as My Page Setup docx and then close it a 4 Reduce the margins to get the text on a single page Lesson Labs 209 LESSON Laps Lesson 8 Las 1 Proofing a Document Activity Time 10 minutes Data Files e Proofing docx Setup From the C 084893Data Proofing a Document folder open Proofing docx Scenario You have completed a client letter and it s time o_proof the document There are some typing mistakes so make corrections as necessary Aiso you_wish to add the word BarkeBuddy to th
2. In Outline View the Cutlining tab appears as part of the Ribbon In this tab you can manipulate the existing out line by changing the heading or body text level of the chosen content and formatting it Lesson 1 Creating a Basic Document 11 LESSON 1 12 How to Open and View a Document Procedure Reference Open a Document and Set the View Mode To open a document and set the view mode 1 Open a Word document a Open a file you have viewed recently by clicking the Office button and choosing the document from the Recent Documents section otherwise click the Office button and choose Open or press Ctrl O b In the Open dialog box click the Look In drop down arrow and navigate to the location of the document you want to open c Select the desired Word document and click Op n 2 On the Microsoft Office Window Frame click a view button to view the docu ment in the desired form a Use the Office button to open a file e Open a file you have recently viewed by clicking the Offic button and choosing the document from the Recent Documents section Click the Office button and Choose Enter Or press Ctrl O Activity 1 2 Viewing a Document Data Files e About Us docx Scenario Your company is hosting anew website and you have been asked to review the write up on the company You use gt Word 2007 to view this docuiment in different view modes to identify the one that best suits yo
3. 5 Open Building Security x from the same location Copy the contact naines and phone numbers from the end of Building Security docx and pastethern at the bottom of Facility Request docx D 7 7 Save the document as My Facility Request docx and then close both documents 204 Microsoft Office Word 2007 Level 1 Second Edition Lesson 3 Las 1 Formatting Text Activity Time 10 minutes Data Files e Formatting Text docx Setup From the C 084893Data Formatting Text folder open Formatting Text docx Scenario As the Assistant Manager of Books amp Beyond one of your responsibilities is to apply the fin ishing touch to all your official correspondence You ve now beet give a typed document to which you need to apply text formatting 1 Format the title Books amp Beyond as Tahoma 18 p Bold 2 Change the format of Welcome to Our World of Reading and Relaxation to Tahoma 14 pt Italic 3 Change the font of the underlined heading Books to Tahoma 11 pt 99 4 Copy the formatting of the heading Books and apply it to the headings Music and Other Media 5 Highlight the text of your choicesandthen change the highlight color to a color of your choice 6 Save the file as My Formatting Text docx and close it Lesson Labs LESSON LABS 205 LESSON LABS 206 Lesson 4 Lap 1 Formatting Paragraphs Activi
4. omtact Facilities to arrange for desk space computer and telephone access forthenew employee Z ctiotIgemas r EA will distributethe data Sing le A led o Kris will print the inserts unordered lis 4 e e Ryan will plan the next meeting Si ence a Figure 4 11 Single level and multi level lists Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Bulleted and Numbered Lists There are two main types of lists in Word List Type Description Numbered Ordered A numbered list also called an ordered list is a list that is used to Genote a ranking among items or a sequence that must be followed You caxi customize the list by choosing different alphabetic or number formas such as numeric or Roman Numbered lists can be multi level andthe items in a list may be a single word a short phrase or a paragraph Bulleted Unordered A bulleted list also called an unordered list is a list that is used to denote a group of equally significant items They are grouped under the same heading You can customize the list by choosing different ballet styles Bulleted lists can be multi level Each bulleted iter in alist miay be a single word a short phrase or a paragraph How to Create Lists Procedure Reference Create a List from Existing Text To create a list from existing text 1 Select the paragraph s that will be transformed to a list 2 Create the list
5. 2 Insert a manual page break before the heading ADVANTAGE ax Scrali dewn to the end of page 2 bh On page 2 place the insertion point before the heading ADVANTAGE c Press Ctrl Enter tg insert a manual page break d Verify thatthere are now five pages in the decument Page 3 of 5 3 Hide the white space between page 2 and page 3 a Position the insertion point over the automatic page break between pages 2 and 3 to display the Hide White Space icon b Double click to hide the extra white space between the two pages c Scroll up and down to verify that you can see continuous text 4 The ADVANTAGE t xt can fit on the preceding page Delete the extra page break a At the end of page 2 place the insertion point before the Page Break formatting mark b Press Delete to delete the page break Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 Redisplay the white space between a Scroll down to display the end of page 2 page 2 and page 3 b Position the mouse pointer over the automatic page break between pages 2 and 3 to display the Show White Space icon c Double click to redisplay the white space d Save the file as My Stockholder Report docx and close the document Activity 7 2 Changing a Document s Layout Data Files e Certificate docx Before You Begin From the C 084893Data Controlling Page Appearance
6. Paragraphs Comins Tabs Crather CE C d Cli k OK to convert the tabbed text into a formatted table Lesson 5 Adding Tables 137 Lesson 5 138 e Click away from the table to deselect the text in the table f Save the document as My Burke Review docx and closet ActviTY 5 9 A EN Converting an Existing Table to Text Data Files e Rates of Interest docx Before You Begin From the C 084893Data Adding Tables_folder open Rates of interest docx Scenario As you review the document you find that the informatiendoes not require a table and is more readable when preserited in a paragraph format What You Do How You Do It 1 Convert atable to text with para a At the beginning of the document select graph marks asthe delimiter the Points Of Interest table b On the Table Tools Layout contextual tab in the Data group click Convert To Text c In the Convert Table To Text dialog box verify that the Paragraph Marks option is selected and click OK Microsoft Office Word 2007 Level 1 Second Edition d Click in the text area to deselect the text Podits of interest Intesest rates seem 10 2e rising ar a tesult of an anpros 2 Save the document a Save the file as My Rates Of Interest docx and close it Lesson 5 Follow up In this lesson you created a table entered data and modified the table structure to suit your content You also for
7. Also Se sprinting Print Layout 11 PrntPreview 31 Print Preview mode 31 Print Preview tab 31 Printed Watermark dialog box 170 printing 32 Q Quick Access toolbar 5 50 Quick Styles Y Q Quick Tables 130 R Readability Statistics dialog box 185 Redo 50 66 Repeai versus Redo 66 Replace 54 See search options Replace tab 54 Research task pane 193 Research Options dialog box 193 Research Options link 193 Reveal Formatting task pane 108 Review tab 7 Also See Ribbon Ribbon 5 6 7 8 Ribbon buttons 6 rulers 79 horizontal 79 vertical 79 S Save Microsoft Office Word 2007 Level 1 Second Edition versus Save As 28 Save As command 28 Save command 28 ScreenTips 3 scroll bar 38 navigation 39 search effective 110 search options 53 selecting text 40 selection bar 39 shading 94 sizing handles 150 Smart tags 22 special characters 143 spelling and grammar checking 184 style 99 Style Inspector 101 Styles task pane 101 symbols 142 T tab stops 79 Table Styles 129 Options group 130 tables 118 Convert Table To Text dialog box 135 Convert Text To Table dialog box 134 keyboard navigation 119 non printing characters 119 rows and columns selection methods 125 structure modification options 124 table creation options 119 Table Properties dialog box 124 Tabs dialog box 80 text color 64 text highlighting 74 text spacing options 86 Paragrap
8. Lesson 8 Lesson Time 45 minutes 183 Lesson 8 184 Introduction You have entered and formatted text tables and graphics in a document and adjusted the overall document appearance The final step before your document is complete is to proofread the document and make corrections and updates as needed In this lesson you will tse proof ing tools that help you correct common typing mistakes and enhance your word choices There is no substitute for thoroughly proofreading your own work and applying jyour ewn cre ative judgement to finalize its contents However Microsoft Word s builtAn proofing tools can simplify some of the mechanics of proofreading and can also help you reVise your document electronically without having to reach for a dictionary or other refererice book By using these proofing tools effectively you can ensure your document s accuracy whilesyou streamline the overall process of proofreading and finalizing a document Topic A wo Check Spelling Grammar anc Word Count In this lesson you will proofread documents tosmake them more accurate and more interesting Probably the single most common proofreading task s to check the spelling in a document followed closely by checking grammar and overall document length inthis topic you will check the spelling grammar and word count One of the many benefits of electronic word processing is that ittmakes it easy to correct the minor spelling and
9. Single Closing Quote Ctri Double Opening Quote Ctri S5 er Figure 6 2 Options on the Special Characters tab How to Insert Symbols and Special Characters Procedure Reference Insert a Symbol or Special Character To insert a symbol or special chatacter 1 Place the insertion pomt where you want te insertie symbol or special character 2 Insert a symbol e On the Insert tab in the Symbols group click Symbol and select the symbol from Ahe Symbols gallery e Or insert_the symbol using the Symbol dialog box a On the Insert tab in dhe Syinbols group click Symbol b dn the Symbol gallery click More Symbols to display the Symbol dialog box c On the Symbols_tab 4from the Font drop down list select the font that includes the syrmbol you want to use d In the Symbols patette select a symbol and click Insert or double click a symbol te directly insert it e Click Clos to close the Symbol dialog box 3 Insert a special character a Openath e Symbol dialog box and select the Special Characters tab b Select the desired character and click Insert or double click the character c Click Close Microsoft Office Word 2007 Level 1 Second Edition Lesson 6 The Wingdings Font Wingdings is a font available in Word that includes many decorative symbols Wingdings represent some common computer components and other elements of graphical user interfaces Activity 6 1 Inserting Symbols
10. e Click Go to display all the clip art related to money f In the Microsoft Clip Organizer message box click No Microsoft Office Word 2007 Level 1 Second Edition 4 insert and resize the yellow dollar sign clip art image a In the Results area of the Clip Art task pane click the yellow orange dollar sign clip art image to insert it into the document Drag the top right corner sizing handle diagonally downward until the picture is about an inch square Rates of Interest Click anywhere in the Blankarea to deselect the clip art image d Close the Clip Art task pane e Save the document and close it Lesson 6 Follow up In this lesson you added graphic elements to enhance a document With these enhancements you will be able to add interest and visual appeal to the output of many types_of Word documents 1 What are some symbols and special characters that you find useful to use in your docu ments 2 What is your opinion on clip art and do you intend to use it in your documents Lesson 6 Inserting Graphic Objects Lesson 6 153 LESSON Controlling Page Appearance In this lesson you will control a document s page setup and its overall appearaiice You will e Control page layout e Apply a page border and color e Add a watermark e Add headers and footers Lesson 7 Controlling Page Appearance Lesson 7 Lesson Time 45 minutes 155 Lesso
11. All v g Click Less to hide the advanced options in the dialeg box Lesson 2 Editing a Document 57 Lesson 2 58 2 Initial cap all instances of the words burke properties In the Find And Replace dialog box select the Replace tab to display the replace options Click in the Replace With text box and type Burke Properties Click Find Next te sind thefirst occur rence of burke praperti s You can move the Fin And Replace dialog box out of the way to see the yound text in the document Click Replace to replace the lowercase instance with th uppercase version Click Replace to replace the next instance Wher Word has finished searching the document in the Microsoft Office Word message box etick OK 3 Prepare to replace instances of the broker job title with agent In the Find What text box type broker Press Tad to m ve the insertion point into the Replace With text box Type agent Glick More to display the advanced search eptions Uncheck the Match Case check box Click Less to hide the advanced options in the dialog box Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 4 Find and replace the appropriate a Click Find Next to find the first occur instances of the word broker rence of broker with the word agent b In the first occurrence broker is part of the word brokerage Click F
12. First Line Controls the left boundary for the first line of a paragraph Hanging Controls the left boundary of every line in a paragraph except the first line This is generally used to align the first line with the margin and indent the remainder of the paragraph away from the margin Lesson 4 Formatting Paragraphs gt on right indent A publication Published weekly by Burke Properties Inc Rates of Interest is a registered trademark copyrigh 2003 AN rights reserved Points of Interest Interest rates seem to be rising as a result of an improving stockmarket Lesson 4 85 Lesson 4 86 Indent Marker Description Left Controls the left boundary for every line in a paragraph Right Controls the right boundary for every line in a paragraph Indentation Options The indentation options in the Paragraph dialog box allow you to place itdents_om the ruler with an accuracy of 0 1 inch Option Description Left Displays the current left indentation applied gt to the paragraph You can either click the spin box to increase or decrease the indentation Valtie or just type the value in the Left text box Right Displays the current right indentation applied to the paragraph You can either click the spin box to increase or decrease the indentation value or just type the value in the Right text box Special Displays whether a First Viner Hanging indent marker has been set on the selected paragraph B
13. On the Header amp Footer Tools Design Contextualtab im the Header amp Footer group click Header and select a built in keader or footer style b Select the default text and type the header or footer text Procedure Reference Change Page Number Formats To change page number formats 1 Display the header or footer containing the page number 2 On the Header amp Footer Tools Design contextual tab in the Header amp Footer group click Page Number and select Format Page Numbers 3 In the Page Number Format dialog box from the Number Format drop down list select the desired format 4 Click OK to set the new format and to close the dialog bex Procedure Reference Add o Date and Time to the Heade r or Footer To add a date and time the header or footer 1 Select the header er_feotemin which the date_andtime needs to be included 2 On the Header amp Footer Tools Design contextual tab in the Insert group click Date amp Time 3 In the Bate And Time dialog box inthe Available Formats list box select the desired date nd time format 4 If necessary check the Update Automatically check box to update the date and time autematically accordingto the computer s system settings ui ClickOK to insert the date and time 6 o modify the date and time format select the date and time item in the header or footer click Date amp Time and select a different format Lesson 7 Controlling Page Appeara
14. Or press Ctrl S Lesson 1 Creating a Basic Document 29 Lesson 1 Activity 1 6 Saving a Document Before You Begin The Client Referral Memo document is open Scenario After you have finished typing the client referral memo you wish to maintain a copy of it for your own reference Your agent Tim Jones has only Word 2003 instaited on his computer and therefore you need to create a copy of the document for him in the Word 2003 file format What You Do How You Do it 1 Save the document a WiththeClient Referral Memo open click the Office button and choose Save As bANIn the Save As dialog box navigate to C 0848 93Data Creating Basic Document c Inthe File Name text box and Save As Type text box verify that Client Referral Memo docx is the file name and Word Document docxy is the Save As Type Click Save File name Client Referral Memo docx Save as typen Word Document docx 2 Check the compatibility of the a Click the Office button and choose memo with the 2003 version of the Prepare Run Compatibility Checker Word application i There should be no compatibility issues Click OK 30 Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 3 Save a copy of the file on the Desk a Click the Office button and choose Save top in the Word 2003 file format As Word 97 2003 Document b In the Save As dialog box in left pane click Desktop c Verify t
15. Regidnal Memo Da On the Home tab in the Paragraph group click the Center button to center the title REGION AL MEMO 2 Center align the hieadings above the tabbed list 88 a _Select the text from Houses Sold through Housing Units Hoses thelatest datathat will be presented Please revien G yourtegion HousesSold by Region First Quarter Data Month gt Total Microsoft Office Word 2007 Level 1 Second Edition i Tot Nohan Mirar In the Paragraph group click the Center button thetates data that nill be peesented Pease rerie urrepou Hnmev Sold by Region Frys Quarsr Dara Nom der of Housmg Luns 3 Set the right and left indents Scroll down to view the Disclaimer paragraph In the document select the Disclaimer heading along with the three paragraphs under it In the Paragraph group ciick the increase Indent button 2 to increase the indent by 0 5 inch On the horizontatwruler click and drag the Right indent marker to the 5 inch mark Dischimer Errors Buske Properties doesnot guarantee the accuracy or completeness of its published information Rispoasibeary Bveire Properties cannot accept teiprasibilitv for any wa vecuracies withis its publications Endorsemeat Ry ferrnces made toany outside compan or senice doesnot consufute ortenply an endorsement 4 4 Indent the Discl
16. Word s Thesaurus is available in different languages Microsoft Office Word 2007 Level 1 Second Edition Lesson 8 The Research Task Pane The Research task pane lets you look up information using a wide variety of online references including various dictionaries and thesauruses You can even use it to translate text from one language to another Because the Research task pane provides access to a number of web based research books and reference sites you will need an active Internet connection to use all of its research options Open the Research task pane by clicking the Research button on the Review tab The Research Options Dialog Box The Research Options link located at the bottom of the Research task pane opens the Research Options dialog box so that you can customize the reference books and research sit syyou want to access Options Description Services Lists the various reference books and other services you cay use to Search for information Checking the desired Reference Book check boxdisplays options in the All Reference Books list Add Services Opens the Add Services dialog box that allows youNto specify the website address from where you wish to avail setvicessfor research options The desited service can also be chosen from the Advertised Services jist box However the list of Advertised Services are provided by Microsoft s Discovery Server Once the desired service is added it is displayed in the Services li
17. capitalization thatxyou do not want automatically corrected The many configurable options in the AutoCorrect dialog box enable you to set up AutoCorrect to your exact specifi cations and make your data entry even more accurate and efficient Microsoft Office Word 2007 Level 1 Second Edition The AutoCorrect Dialog Box Lesson 8 The AutoCorrect dialog box contains a series of tabs that you can use to control AutoCorrect behavior Tab AutoCorrect Math AutoCorrect AutoFormat As You Type AutoFormat Smart Tags The AutoCorrect Tab The AutoCorrect tab in the AutoCorrect Options dialog box has a numberof options that enable you to automatically edit the typographical or capitalization errors in a document Option Show AutoCorrect Options Buttons Correct Two Initial Capitals Capitalize First Letter Of Sen tences Capitalize First Letter Of Table Cells Capitalize Names Of Days Correct Accidental Usage Of Caps Lock Key Exceptions Replace Text As You Type Lesson 8 Proofing a Document Provides Options To Automatically edit typographical or capitalization errors Automatically replace expressions with the corresponding symbols Automatically format the document text as you type Automatically format the style of the document Automatically locate certain data types using hidden smart tags Enables You To Display the AutoCorrect Options button whenever the AutoCertect fea ture edits a ty
18. document so that they precede the naragraph on page two that begins with Buying a Home You also realize that some content is missing fromMhe draft document specifically a list of things a realtor does for his or her clientssind rthe Selling Your Home paragraph on page two and the Burke Properties guarantee on page three below the Our Guarantee paragraph Fortunately you recall seeing that information in aetter written to Beth Nolan What You Do How You Do it 1 In the Second Draft document a If necessary in the Second Draft docu delete the first word in the title ment click at the beginning of the document before the word THE b Press Delete four times to delete the word and the trailing space after it 2 Insert the words rea estate into In the sentence that begins with We the second full sentence arrange click to place the insertion point at the beginning of the word ser vices b Type real estate and press Spacebar Microsoft Office Word 2007 Level 1 Second Edition 3 Cut the heading Our Company Affiliations paragraph and blank line below it In the middle of page 1 select the Our Company Affiliations heading and para graph and the paragraph formatting mark that follows Our Company A filistions Burke Propestics is aqeivaiey omned tomes p of independent employers elih ni Geasclalticiteany other companies Ourmemderihipi innate
19. e On the Home tab within the Paragraph group select the desiredist type Click the Bullets button to create a buiieted list usingthe default bullet list settings Click the Numbering buttonMo create a numbered listusing the default numbered list settings e Or right click the selected paragraph and select the list style Procedure Reference Create a New List To create a new list 1 Place the insertior poiat where you want to stay the list 2 On the Home tab inthe Paragraph group Seteci the desired list style 3 Type thesfirst list item and press Enter to add the next list item 4 If neceSsary add more items to the list 5 To end tirelist press Enter twice ar ciick the appropriate list button again Procedure Reierence Remove Buileis cind Numbering To remove bullets and numbering Tx S lect the desired list 2 x Click the appropriate button in the Paragraph group Click the Bullets button to remove bullets Lesson 4 Formatting Paragraphs 105 Lesson 4 106 e Click the Numbering button to remove numbering Customizing List Formats You can create a customized list or change the format of a list by selecting thelist and right clicking the selected area From the menu choose either Bullets to see bullet formats or Numbering to see the various numbering formats Click Define New to set custom list formatting AutoFormat Lists As You Type When you want to start a new list you ca
20. foider open Certificate docx Conditions You have a printer installed Scenario Your manager has put you in charge of creating asnew sales certificateShe has provided you with the text and requested that you print the certificate horizontally on 117 x 17 paper Also she wants you to include at least 1 5 ivtches ofblank space at the topsand bottom of the certificate You want to neatly align th coniterit in the certificate What You Do How You D9 iit 1 Set the document s orientation t a On the Page Layout tab in the Page Setup Landscape groug click Orientation and select Landscape b On the View tab in the Zoom group click Zoom Lesson 7 Controlling Page Appearance 163 Lesson 7 164 c In the Zoom dialog box in the Zoom To section select Whole Page and click OK REGIONAL SALES FA gt Outstanding Adictement Nam 2 Change the size of the paper to 11 x17 ax Ow the Page Layout tab inthe Page Setup group click the Dialog Box tauncher button D In the Page Setup dialog box select the Paper tab c From the Paper Size drop down list select 11x17 d Verify that che Height and Width values are and 17 and click OK Microsoft Office Word 2007 Level 1 Second Edition 3 Set the top and bottom margins of a In the Page Setup group click the Dialog the document to 1 5 inches Box Launcher button b Select the Margins tab c T
21. to sel ctits c To select the line that begins with the text Burke Properties was founded move the mouse pointer on the Selec tion bar ustiithe shape of the mouse pointer changes to a right pointing arrow and click d To extend the selection to include the word firm Hold down Shift and press the Right arrow key five times To select the paragraph below About Us triple click the paragraph iv 4 Select the entire Word document a On the Home tab in the Editing group click Select Select All b Click anywhere in the text area to dese lect the text c Close Burke Draft docx Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 Topic B Insert Delete or Rearrange Text In the previous topic you navigated within a document and selected document text You can use these basic navigation and selection skills to insert delete or rearrange text as needed Ia this topic you will insert delete and rearrange text You want the content in your document to be as clear as possible That s not always the case after typing a first draft As you enter text you often type the words as they crystallize in yotr thoughts Once you ve reviewed a document chances are that you will want to add or deiete text or rearrange existing text to clarify the message you are trying to convey The Clipboard Group The Clipboard group on the Home tab gives you access to the Clipboards atempo
22. your coworkers and their clients yeu want the document to be instantly identifiable You decide to add a company logo and a simple money oriented picture to the top of the document to help accomplish that Lesson 6 Inserting Graphic Objects 151 Lesson 6 152 What You Do How You Do It 1 Insert the Burke Properties logo a Place the insertion point atthe begin ning of the heading Rates of interest b On the Insert tab in the llustrations group click Picture c In the Insert Picture dialog box navigate to C 084893Data Inserting Graphic Objects d Select Burke L g phg and click Insert e Clickanywhere ii the text area to dese lect the image 2 Align the picture to the center of a Place the insertion point before the the document words Rates of Interest ana press Enter twice to add a blank tine between the pieture and the heading bw Ciick the picture toselect it c On the Home tab inthe Paragraph group click the Genter align button to align the picture to thecenter 3 Search for clip art pictures related a Place the insertion point at the end of to money the heading Rates of Interest b Qn the Insert tab in the Illustrations group click Clip Art to display the Clip Art task pane Inthe Search For text box type money d To limit the search to clip art click the Results Should Be drop down arrow and uncheck the Photographs Movies and Sounds check boxes
23. 10 a In the seventh paragraph select 5 10 b In the Font group click the Text High light Color drop down arrow Lesson 3 Formatting Text 75 Lesson 3 c Inthe Text Highlight Color gallery select No Color to remove the highlight No Color N 5 Update the saved document a Click the Office buttan nd ch ose Save b Close the document Lesson 3 Follow up In this lesson you formatted text by changing font appearance and by highligh ing ihe text Applying well chosen text formatting to the relevaitt sectionsof a document Can add wisual interest and enhance your message while helping the reader understand the structure and layout of the information 1 How will you use text formatting to improve the appearance of your documents 2 When do you think you would use nighlighting as opposed to modifying font appear ance 76 Microsoft Office Word 2007 Level 1 Second Edition LESSON 4 Formatting Paragraphs In this lesson you will format paragraphs You will Set tab stops to align text Control paragraph layout Add borders and shading to paragraphs Apply a style to text Create a bulleted and a numbered list Manage text formatting Lesson 4 Formatting Paragraphs Lesson 4 Lesson Time 60 minutes 77 Lesson 4 78 Introduction You applied character formatting to specific text Now you want to format paragraphs so the entire document is organized and
24. 4 Formatting Paragraphs 111 Lesson 4 112 Clear the Italic font attribute from the unconditionally guarantee text a In the Reveal Formatting task pane move your mouse pointer over the Selected Text text box to reveal the drop down arrow b To clear the Italic font attribute but not the highlight from the Selected Text drop down list s lect Clear Formatting CJl Reveal Formatting Fi Selected text itionqlly guaran SelectAll Text with Similar Formatting Apply ormatting of Surrounding Text h A Clear Formatting Le cx Verifythat the italics have been removed but not thehighlight Clear the green font color of the text money back n inthe last line of thesdocument select money back b In the Reveal Formatting task pane in the Formatting Of Selected Text list box verify that the ront Color of the selectedtext is Green Formativng cf s lected text El Font A Eont Default Times New Roman 12 pt Font color Green c In the Reveal Formatting task pane move your mouse pointer over the Selected Text text box to reveal the drop down arrow d From the Selected Text drop down list box select Clear Formatting Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 e In the Reveal Formatting task pane verify that the Font Color attribute has been successfully removed Formatting of selected text El Font A Font Default Time
25. Effects Using Symbols and Special Characters 142 4 SA E coe a oP ee naan ee a ae rae E 142 SHeCIGICHOMACIETS fous aids neie aean Se aaa Se taal Maes 143 B Insert NMUSHONONS 03 4 4 00 eiren Menage deee ehedudeeaeted baton 147 WSHOOMS ica tied aktied id dette k a sahte haces caval bar PICTURES fv 3 4 Panda Maou a AEE A aew ade ele E Rd LE AEA M eat N 148 CIDA Pinan teravannd dee Sng usnrc ana eckson k HA nated E ae een paged M8 The Illustrations Group ace ccd eastern naa Aull a VAN a S 149 The Clip Art Task Pane aana aaa aaa aa a es DA 149 Sizin ISCHRIQUES sx strae n ae a a aan a S e ek Nae 150 The Picture Tools Format Contextual Tab 6 L a RNA aaa 150 Lesson 7 CONTROLLING PAGE APPEARANCE A Control Page Layout 6 cece Da ee eels 156 Margin Options Fc bi atta dit OY et ie ie Da hata e tn ent pa time YOO Page OrenianOn wericnn ta ewuctanhit wl ued ipinia n i Me ae 158 PODS SIZE eri af seit bith bakit ah ped nak ee nah lacie Wea Wades 159 The Page Setup Dialog Box 5 N Pode oes eae eee Bees 159 PAGS BIS GIG ts tan atane oneh pee iar ha ae ra PR Mewes 160 B Apply a Page Border and Color ve eee eee 166 Page Borders 43 sven Aa Aa N oa iared ANN Ee eae ea eA 166 Border Types A N G AJ spits Sete a said ia Neg tack init a sans Ree 166 Paga COLT ah atari ic Naik Heimat a Sih PAG a Ina eh ad 167 C Add Watermarks DX facie tat fi crest nne dale a iaen alte 169 Water r ld lt Uk tae LV Ge
26. Font drop down list select the desired font Or on the Mini toolbar from the Font drop downNist select the desired font e Change the font using the Font dialog box a On the Home tab in the Font group clickthe Diaiog Box Launcher button or press Ctrl Shift F b In the Font dialog box in the Font iist box select the desired font c Click OK Set the desired font size e On the Home tab of the Ribbon in the Font group from the Font Size drop down list select the desired font size On the Mini toolbar from the Fent Size drop down list seleot the desired font size On the Mini toolbar clicktheGrow Font or Shrink Font button to increase or decrease the font size by one point at a tinie e Or open the Font dialog box and select the desired font size in the Size list box Apply bold italics sor underlining e On the Ribbon on the Home tab in the Font group click any combination of she Bold Italic or Underline buttons To change the underline style select a styl gt frem the Underline drop down list e Jn the Font dialog box in the Font Style list box select Regular Italic Bold er Bold ftali and select anindertine style from the Underline Style drop down list Or om the Mini toolbar s l ct the desired options To apply font effects in the Font dialog box check the desired effects in the Eifects_section Available effects include Strikethrough Double Striket
27. Less to close the advanced options 3 5 Replace ail instances of Aria with a Inthe Find And Replace dialog box click Tahoma Replace All b In the Microsoft Office Word message box click OK Microsoft Office Word 2007 Level 1 Second Edition 4 Clear the font formats in the Find And Replace dialog box In the Find And Replace dialog box click in the Find What text box Click More to display the advanced Find options In the Replace section click No Formatting Replace Format Special No Formatting Click in the Replace With text box In the Replace section click No Formatting Click Close Save and close the document Lesson 4 Follow up In this lesson you made a document easier t read and uriderstand by applying paragraph for matting techniques You also took advantage of Word s ability to apply several formats simultaneously 1 What text formatting will you use to enhance the text inyyourdocuments Why 2 When formatting your documents what Word tools will be most advantageous to you and why Lesson 4 Formatting Paragraphs Lesson 4 115 LESSON 5 Adding Tables In this lesson you will add tables to a document You will e Create a table e Modify table structure e Format a table Convert text to a table or tables to text Lesson 5 Adding Tables Lesson 5 Lesson Time 60 minutes 117 Lesson 5 118 Introduction Up to this poin
28. Lesson Time 1 hour s 15 minutes LESSON 1 Introduction Perhaps you have been handwriting letters or using a typewriter to create your personal and business documents Microsoft Office Word 2007 with its streamlined user interface and a host of editing and layout tools makes the authoring experience simpler and more efficient In this lesson you will create a document using Word 2007 No matter what profession you are in the process of learning something new requires some basic skills to perform even the most common tasks Learning a new cefiputer program is no different Time spent familiarizing yourself with Word as you create a basie document will help you acquire the fundamental skills you need to create more complex doctments ToricA ewe Explore the User Interface Before you start working in Word you need t be aware of the various features that_are avail able in the interface In this topic you will explore the user interface While working on new software you could potentially waste a significant amount of time searching for specific options in the work environment You can prevent this by familiarizing yourself with the user interface elements This will help you achievethe output that you are seeking when you eventually begin using the software Microsoft Office Word 2007 Microsoft Office Word 2007 is a program used to create revise and save documents for print ing distribution or future retrieval Word
29. Quick Access Toolbar button te customize the Quick Access toolbar 7 To add a group to the Quick Access toolbar select the tab_on the Ribbon that h s the desired group right click the name of the group and choose Add To Quick Access toolbar You can add any number of groups to the Quick Acc sg tdolbar However the Ribbon cannot be added to the Quick Access toolbar Customizing the Microsoft Office Window Frame To show or hide options on the Window Frame right click the Window Frame and check or uncheck the desired options Minimizing the Ribbon Although it is not possible to move or hide the Ribbon 7yvouscan minimize it so that you will have more space available in your work area To minimize the Ribbon you can select Minimize The Ribbon from the Customize QuickAccess Toolbar drop down list You can also double click tite active tab on the Ribbon or press Ctrl F1 The interface now only displays the tabs and the corresponding groups and galleries are hidden To view the Ribben gt lt click any tab To resiore the Ribbon double click any tab Procedure Reference Custornize the Save Options To customize the save options 1 Open the Word Options dialog box and select the Save category 2 In the Customize How Docaments Are Saved pane in the Save Documents sec tion customize the save options You can choose a default file type and file save location a location for files that Word automatically recovers aft
30. Quick Access toolbar Using this tab you can select those com mands that you wantadded to the Quick Access toolbar You can also opt to position the Quick Access toolbar below the Ribbon Add Ins Manage Office add ins if you are using extensions to enhance Office applications Add ins extend the capabilities of a function Many of these add ins are installed with Office 2007 Trast Center Keep the system and documents in it safe Using the Advanced Trust Center Set tings button on this tab you can set the security measures needed to keep a document secure Resources Communicate with Microsoft for support updates or on how to rectify problems in Office applications Microsoft Office Word 2007 Level 1 Second Edition Lesson 1 How to Customize the Word Environment Procedure Reference Customize the Quick Access Toolbar To customize the Quick Access toolbar 1 Click the Office button and click Word Options 2 In the Word Options dialog box select the Customize category 3 To add a command to a category on the Quick Access toolbar in the Choose Commands From drop down list select the category from which the command is to be added 4 In the list box select the desired command from the chosen category ana elick Add 5 If you want to put the Quick Access toolbar below the Ribbon check Shew Quick Access Toolbar Below The Ribbon 6 Click OK to close the Word Options dialog box You can also click the Customize
31. Sales No Border Houses H an Borders First Quarter Data E Outside Borders Border Options Month Total Northeast Midy HE Inside Borders Jan 877 71 m Inside Horizontal Border Feb 908 66 Inside Vertical Border Mar 1 076 99 Source Burke Properties These data may not include offices that rd F Horizontal Line Approve New Disclaimer ores Here s the revised disclaimer text Write Disclaimer 5 Errors Burke Properties does not guarantee the accuracy or completeness of its published information Responsibility Burke Properties cannot accept responsibility for any inaccuracies within its publications Endorsement References made to any outside company or service does not constitute or imply an endorsem nt View Gridlines Borders and Shading Action Items Ls Section 2 Page loft Line 22 Column 2 words43n6e9 C CI Figure 4 6 Border options in Word Border Types Click the Border drop down arrow in the Paragraph group of the Home tak to see jist of pre defined border types Border Type Description Bottom Border Inserts a line belowsthe selected object or_text Top Border Left Border Right Border No Border All Border Outside Borders Inside Borders Inside Horizontal Border Inside Vertical Border Diagonal DownBorder Inserts a line above the selected object oxtext InsertS a Nne to the left of the selected object or text Inserts a line to the right of the selecied object or tex
32. Setup The Page Setup group enables you to adjust printed margins change the print orientation between portrait vertical or landscape horizontal or select a different paper size Lesson 1 Creating a Basic Document 31 LESSON 1 32 Print Preview Group Options in This Group Zoom The Zoom group enables you to controls the print preview appearance in various ways such as previewing the document at a particular percentage of its actual size or by previewing one or two pages at a time Preview The Preview group enables you to change options for she Print Preview mode For example you can show or hide the ruler tools that measure your document horizontally or vertically You lt ar also use buttons in the preview group for navigating from page to page_withinPrint Preview oe The Print Dialog Box The most common options in the Print dialog box enable users te_print documents with the desired settings For information on other options in the Print dialog box seeMicrscft Office Word Help Common Print Option Description Name Displays the name of the printer inwuse Properties Displays the printer s Properties diaiog box This option allows you to modify the layout of the page to be printed Page Range Enables you to print the whole document just the current page or a range of pages Copies Enables you to specify the number of copies of document you want to print Collate Arranges each copy jin se
33. Smith Re Client Referralq q Tab Formatting Mark Figure 1 7 Different formatting marks in Word How fo Enter Text Procedure Reference Create a Blank Document and Enter text To create a blank document and enter text 1 2 Click the Office button and choose New In the New Document dialog box in the Blank And Recent section select Blank Document Click Create In a Word document position the insertion point at the location Wwhere you want to enter text Type the desired text If necessary press Enter to_endsa paragraph or to create a blank line between paragraphs If necessary on the Home tab of the Ribbon in the Paragraph group click the Show Hide button to display the formatting marks If you need to delet a character or space positicn the insertion point before or after the character_topbe deieted and press Backspace to delete one character to the left and Delete to delete one characterto the right If you would like to t delete a blank iin position the mouse pointer at the beginningrof the blank line and press Deiete Lesson 1 Creating a Basic Document LESSON 1 23 Lesson 1 Activity 1 5 Entering Text in a Document Scenario You work for a real estate company named Burke Properties You took x photie message for a client named Ms Ellen Thomas The client is available for a meeting on the first ef next month to discuss buying the Schyler house on Elm Street Sin
34. Symbol c In theSymboigallery click the Copyright Sign symboi 3 Replace the word Phone witha Wingdings telephone symbol a Under Contact Information select the word Phone b in the Symbols group click Symbol and select More Symbols c In the Symbol diateg box click the Font drop down arrow and press W to view all the fonts that begin with W d Select Wingdings to view the set of sym bels for this font e _In the first row of symbols select the Telephone icon Symbols Special Characters Font Wingdings v f Click Insert and then click Close g Save the document as My Rates of Interest docx Microsoft Office Word 2007 Level 1 Second Edition Topic B Insert Illustrations You are not limited to inserting just text symbols and special characters to add visual interest to your documents Word comes with a wide variety of colorful graphics you can use to4llus trate text In this topic you will enhance documents by adding illustrations to them You ve added as much text formatting as you can without it becoming a distraction yet your document still needs something You would like to insert a simple image in the document to support the text s message Word provides an extensive catalog of professionally created pic gt tures that you can add to your documents to make them more memorable Illustrations Definition Illustrations are graphic or media elements th
35. Team to apply the copied text foimatting Microsoft Office Word 2007 Level 1 Second Edition Lesson 3 c In the fifth sixth and eighth paragraphs click and drag to select Sales Associ ates Corporate Division and Our Guarantee to apply the same formatting to all of them Our Relocation ech SMLLAROSIAILS De cated nad t deserve dien r I Jag Presentations on thewea and ci Burke Properties Ine Reldcatien f e porat basinesses and compani e Our Relocation Feest pending ation We can help relocdeone pe people We pically require e 10 s dows atzigning_H d In the Clipboard group click the Format Painter button to turnoff the tool e Save the document as My Relocation Services docx E E z ao ih 1 Topic B Highlight Text You have changed the appearance of selected text ina document by modifying font options Another way to change text appearance which does not involve changing the properties of the font is to highlight the text In this topic you will highlight text Whether you highlight important lipes in a bdook you re studying dr key points in a speech that you re attempting to memorize you are merely ensuring that you do not miss any critical information Word 2007 functions in the same way By highlighting key words phrases or sentences in a document you_make it easier for the readerto locate important concepts or phrases by
36. Texto Table dialog box set the Table properties e In the Table _Size section specify the desired pumber of rows and columns using the up_and down arrows in the Spin pox e In the AutoFit Behavior section selectthe options to automatically modify the size ofthe rows and columns to suii the content SelectFixed Column Width to maintain a fixed column width or modify the column width usingthe ep and down arrow in the Fixed Column Width spin box Sel ct AutoFit To Centents to automatically fit the data to a table Select AutoFit To Window to automatically fit the table to the window Inthe Separate Text At section select an option to set the delimiter character 4 Click OK to insert the table Lesson 5 Adding Tables 135 Lesson 5 136 Procedure Reference Convert a Table to Text Using the Convert Table To Text Dialog Box To convert a table to text using the Convert Table To Text dialog box 1 Select the desired table 2 On the Table Tools Layout contextual tab in the Data group click Gonvert To Text 3 In the Convert Table To Text dialog box select the desired option to seta delimiter for the data after converting it to text 4 Click OK to convert the table to text Activity 5 4 Converting Tabbed Text into a Table Data Files e Burke Review docx Before You Begin From the C 084893Data Adding Tables folder open Burke Review doex Scenario Your coworker has asked yo
37. View Boulevard Rochester NY 14623 85 240 7500 800 478 7788 Element K Courseware s Worlt Wide Web site is located at www elementkcourseware com This book conveys no rights in the software or other products about which it was written all use or licensing of such software or Other products is the responsibility of the user according to terms and conditions of the owner Do not make illegal copies of books or software f yvou Velieye that this book related meverials or any otherElement K materials are being reproduced or transmitted without permission please call 800 478 7788 Microsoft Office Word 2007 Level 1 Second Edition Microsort Office Woro 2007 LeveL 1 Seconp Epition Lesson 1 CREATING A Basic DOCUMENT A Explore the User Interface 00 cece eee eee eee eee bff Microsoft Office Word 2007 2 ctw ys eke Paras a where De og WORD OCMIAVS NES i i rennad avandia ae ts Aidan de aan te bcd aprons ee apes The Office Button sie was eee ea aa bah J Pyerf wees The Quick Access OGIO iiitccw sane A OR ea cannes The Microsoft Office Window Frame A RAN ANG es THEIRIB DOR pe xa ord eae a Ree ee ae Rae Ret EE TN A A Sie eee TERS OR INS RIDON eiiieaenii alana EEANN canta eae tlt ke on TAS KROADE Saaie testa hice eter nist aaa een Pe eee SNE E CEA CONGNOS stig vO thas eda Fe Ne a nth ld AE he NS eee Live Preview aaae fae Ke fed eaten Rees a B Open and View a Document ORL ee Document Views is
38. Word Options 2 In the Word Options dialog box seiect_ih Proofing category 3 In the When Correcting Spelling And Grammar In Word section check the Show Readability Statistics check box 4 Click OK Procedure Reference Check Soeiling and Grammar To check spelling and granimar 1 To check spelling and grammar as you type right click text with a red wavy underline for speliing errors or a green wavy underline for grammar errors and select the desired correction from the context menu You can also click the contextual Speliing And Grammar Check button that appears in the Microsoft Office Window Frame when Word detects a spelling or grammar error 2 Otherwise to check the entire document position the insertion point at the begin ning of the document to check a selection select the text 3 Display the Spelling And Grammar dialog box e On the Review tab in the Proofing group click Spelling amp Grammar Microsoft Office Word 2007 Level 1 Second Edition Lesson 8 Press F7 e Or right click text with a wavy underline and choose Spelling or Grammar 4 Click a button to proceed with the first spelling or grammar error displayed 5 Make the appropriate selection depending on whether it is a spelling correction or a grammar correction 6 Sometimes the appropriate correction does not appear If you need to edit text directly in the document click in the document edit the text and then cl
39. a blue shade Standard Colors Ho a 8 X a x More Colors Blue d Tre text is now blue Click after the word Services to deselect the text 7 Change the text color of the words money back t green al In the last line of the document select the words money back b Inthe Font group click the Font Color drop down arrow Microsoft Office Word 2007 Level 1 Second Edition c In the Font Color gallery in the Standard Colors section select the sixth color to apply a green shade Standard Colors al E 3 More Color Green d Click after the word back to d selest the text 8 Change the font of Relocation Net work to Arial bold 11 points a In the second paragraph select Reloca tion Network b When you select the ext the Mini toolbar should appear Use the Mini toolbar to apply the Arial font oold formatting and 11 point size c Click efterthe word Network to dese lect the text and hide the Mini toolbar 9 Apply the Double Underline and the Small Caps effect to the sub heading Lesson 3 Formatting Text a Select Relocation Network b In the Font group click the Dialeg Box Launcher button c The font settings that display in the dialog box match those of the selected text From the Underline Style drop down list select Double Underline Lalor Font Character Spacing E
40. along with a spell check Enables you to skip the occurrence of the error this time but find the next occurrence In this way you can correct found text on a case by gt case basis Ignore All Ignore Enables you to leave all instances of the highlighted text unchanged and Rule continue searching for the next error Add To Dictionary Enables you to add the occurrence to the dictionary This wilallow Word to recognize the occurrence as correct any timie yow spell check in the future Change Replaces the found text with the selected correction inthe Suggestions list box Change All Replaces all occurrences of the highlight d text with the siiggested word at the same time While using the Change All optiors users need to be careful as you can easily make changes you didn t intend to make AutoCorrect Replaces all instances of erroneous words or sentences automatically Options Displays the Proofing tab in the Word Options dialog box This tab con tains options to check and proof the document for errors Undo Enables you to undo the previous edit if you want to revert to the origi nal text a a aw gt The Main Dictionary Word uses the Main Dictionary to check a document s spelling As you typ or when you run the Spelling And Grammar tool Word compares yourpspelling to the list of terms stored in the main dictionary If you have misspelled asword _or if you have used a specialized word that is not in the dictionary th
41. and also to publish a copy of the file as a PDF or XPS file PDF Portable Document Format and XPS XML paper Specification are document formats that integrate creat ing a document and its viewing on the window To save in either of these fermats you will need to install an add in program from Microsoft see the Word Help system for more information Save vs Save As The Save command saves an existing eecument with the same name inthe same loca tion whereas the Save As command enabies yeu to change the name of the file the location in which the file need to be stored or the type of jhe file Compatibility With Other Word Formats If you share information with users ofearlier versions of Wofd there are various tools you can use to ensure that the different document formats are compatible Compatibility Method Description Convert a document You can us the Convert option to convert a document saved inxan earlier version of Word to the Word 2007 file format Click the Office button and choose Convert Save as an earlier version Youxcar save a docx document in a file format compat ible with earlier versions of Word In the Save As dialog box select the document type for the appropriate ver sion of Word from the Save As dialog box The Compatibility Checker will run to inform you if there are any features in the current docx document that will not be preserved in the earlier file format For example some new text or graphic
42. and replacest with a desired format You can search for and replace font and paragraph formatting tabs and tab settings highlighting styles and other formatting options How to Manage Text Formaiting Procedure Reference Manage Text Formatting with the Reveal Formatting Task Prone To manage texittormatting with the Reveal Formatting task pane 1 On the Home tab in the Styles group click the Dialog Box Launcher button to display the Styles task pane 2 If the Styles task pane is not docked you might not see the Style Inspector button Drag the Styles task pane to the edge of the Word window to dock it Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 3 In the Styles task pane click the Style Inspector button 4 In the Style Inspector task pane click the Reveal Formatting button to display the Reveal Formatting task pane 5 To show more of the document window close the Styles and Style Inspector task panes 6 To reveal text formatting select the desired text in the document The Reveai For matting pane will display the details of both Font and Paragraph formatting You can also see the Font Font Styles and Font Size of the selected text in the Fonts group of the Home tab 7 Perform the desired format management task e To clear font and paragraph formatting from a selection move th m use pointer over the Selected Text box click the drop down arrow _and_choose Clear Formatting e T
43. and selectsa highlight 3 To remove highlighting select the text and appiy the No Color highlight Microsoft Office Word 2007 Level 1 Second Edition Lesson 3 Activity 3 2 Highlighting Text in a Document Before You Begin My Relocation Services docx is open Scenario You want your manager to review the fee percentages in the company report that you created You need to ensure that the fee percentage information stands out from the remaining text in the document After you apply all the formatting you need to evaluate the overall look and adjust the formatting if necessary What You Do How You Do It 1 Highlight money back in yellow a In the last lin of the document select the words rnoney back b On the Home_tab inthe Font group click the Text Highligiitt Color button 2 Highlight 5 10 in red a In the previous paragraph select 5 10 b Inpthe Font group click the Text High light Color drop down arraw nthe Text Highlight Calor gallery select the Red shade to highlight the text 3 Highlight an important phrase in a In the last paragraph select the text yellow we unconditionally guarantee your complete satisfaction b In the Font group click the Text High light Cater drop down arrow c inthe Text Highlight Color gallery select Yetlow The first square in the first row 4 Remove the highlight or 5
44. cells of a table show or hide gridiines and display the table properties Rows amp Columns Modify the table structure by inserting or deleting rows or columns Merge Merge or split tables and cells Cell Size Resize the table Alignment Modify the alignment of text inside the table This group contains options to change the direction in which text has been entered You lt an also change the default value of each cell s margins Data Sort calculate or convert the table information into ext You can also use options in this group to repeat heading information on every page Table Structure Modification Options You might need to modify the structure of an existing table to include moreinformation or to delete unnecessary information from the cells Youean delete or insert rows or columns move cells rows or columns or change the overall size of the table The Table Properties Dialog Box You can click Properties in the Table group of the Table Too s Layout contextual tab to open the Table Properties dialog box and specify settings for rows columns individual cells or the entire table Tab Provides options to Table Set the size alignment and_text wrapping of the table Row Set the height This tab also allows you to apply a page break and navigate to the previous or next row Column Modify the size of she seiected column This tab also allows you to navigate to the previous or the iext kolumn el Modify t
45. click Delete and seiect Delete Rows f Save the document as My Sales Table docx and close the document ToricD n L Convert Text to amp Table crtTables to Text In the first part of this lessonyoticreated tables manually in some instances you might have data already in a documeni in which case it could bestime consuming to retype it into a table In this topic you will convertvexisting text into a new table as well as convert tables back to text Yov ve been asked t update the new product catalog sheet The person who originally created the documentsin Word_didn t know how to create a table so he used tabs instead The infor mation would certainly be more readable At were put into a formatted table But since the document is several pages long it woald take a long time to retype and format all the informa tion in A new table hot to mention youinay make mistakes as you type However Word can guiekly conyert the existing tabbed textinto a table without the risk of mistakes and you can format the table at the same time The Convert Texto Table Dialog Box If you have used tab charag ters to create columns of data in your document you can convert the tabbed text to a table by using options in the Convert Text To Table dialog box Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 Conversion Options Description Table Size Enables you to modify the number of rows and columns to suit the tex
46. commonly used commands that enable you start working with a Word document This tab contains functional groups that allow you to format and edit text Groups on the Home tab include Clipboard Font Paragraph Styles and Editing Insert The Insert tab contains functional groups that enable quick access to dif ferent object types such as charts tables and pictures that can be added to a document Groups on the Insert tab include Pages Tables Illustra tions Links Header and Footer Text and Symbols Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 Tab Name Description Page Layout The Page Layout tab contains functional groups that are used to custom ize the pages in a document The placement of text and graphics can also be controlled using the commands on this tab Groups on the Page Lay out tab include Themes Page Setup Page Background Paragraph and Arrange Review The Review tab contains functional groups with various options to review and edit the contents in a document Groups on the Review tab include Proofing Comments Tracking Changes Compare and Protect View The View tab contains functional groups with various options that enable you to switch between different document views Groups on the Viewstab include Document Views Show Hide Zoom Window and Macros Task Panes Definition A task pane is a small window within the Word environment that provides a list of feature specific optio
47. d U s ate f interesti Microsoft Word ah k 3 Home Insert Page Layout References Mailings Review View Developer La gt ogee eae 5 Ai A a Bs U be x x EHI Paste _ Quick Change Exiting gt I Ar hes A A gt E A Styles Styles Clipboard gt Font Paragraph Styles tit Legal Information On a weekly basis Burke Properties compilzs the most competitive mortgage interest rates into a single convenient tabic These rates come from a variety of lending sources and are for reference only All copyrights retained by owner Burke Properties does not guarantee the accuracy of rates in this n fight edge Left edge a indented based indented based on left indent The Federal Reserve Bank is discussing methods that c n be used to help first time E f homebuyers Such methods may include discounted rates and removing IRA penales The Northeast still has the highest iiferestrates on a natiohal hasis _ Section 1 Page tof2 Line 16 Cotumert Words 69 242 SS CJ Gigs 8 Figure 4 4 Indents ina Word document Using Indents for Quoted Material A standard way to format a iengthy section of quoted material within a document is to place it within a paragraph that is indented on bothysid s Indent Markers At the edges of the horizontal ruwt r of a Word document fhere are four indent markers that you can drag to set the active paragraph s indentation Indent Marker Description
48. dialog box listing options to customize the Word enviroment Exit Word Closes the Word application The Quick Access Toolbar By default the Quick Access toolbar is displayed at the top left corner of the window above the Ribbon It provides easy access to core commands such as save a document uno previ ous action and repeat a previous action You can customize_this toolbar to include other options based on user requirements The Quick Ac ess t olbar can be placed below ihe Ribbon The Microsoft Office Window Frame The Microsoft Office Window Frame appears at_the bottom of the_application window and dis plays a number of options relating to overall document functionality Frame Option Description Page Number Displays the current page number of the document that you are working on Live Word Count Displays the word gt count in a document as you are typing in it Contextual Spell Checker Checks for prcofing errors in a document A red checked sign denotes thexoresence of errors that have to be corrected in the document Tracked Changes Off On Swiiches on or switches off the track changes mode while you are reviewing or editing a document Docunient Views Displays a document as it will appear when printed or displayed on a web page You can also view a document s outline for an overview of the available content Lesson 1 Creating a Basic Document LESSON 1 LESSON 1 Frame Option Description Zoom Control
49. dialog box contains options to modify the overall page layout of the document Page Setup Tab Description Margins Enables ycu to et margins and orientation and to determine the content capac ity of the page It also contains options tg specify whether the suggested modifications t be applied to the whole dgcument or just to specific pages Paper Allows you modify the paper size_and jhe paper source for printing It also enables you to access the Displayjtabin the Word Options dialog box which contains options to set the display or the paper for printing Layout Enables you to modify the layout jof a particular section and set different styles for the heading regions Mt alsotets you set a page border Lesson 7 Controlling Page Appearance Lesson 159 Lesson 160 Page Breaks A page break is used to split the content of a page at a specific location and move_the remain ing content to the next page automatically Word inserts automatic or soft page breaks at the end of each page to accommodate additional text when there is too much of it to fion a single page However there may be times when you want to force a page break in orderta control where a page ends In those cases you can insert a manual page break using the Breaks button in the Page Setup group of the Page Layout tab or by pressing Ctrl Enter A manual page break appears as a non printing dotted line Automatic page breaks are primarily dete
50. dn the Specify A Password For The Parental Control Settings text box enter the desired password d Click OK Microsoft Office Word 2007 Level 1 Second Edition Activity 8 2 Using the Thesaurus to Replace a Word Before You Begin My Relocation Letter docx is open Scenario You are writing a letter to your client You find that some words have been used frequently You wish to avoid this rut and replace the words with similar ones Additionally you have decided to add a research service to Word s Research Options dialog box in order to complete necessary research quickly when writing client letters Lesson 8 What You Do How You Do It 1 Replace the word objective in a In the second paragraph right click the the second paragraph with its syn word objective onym goal b Choose Synenyms sgoal 2 Replace the word fair in the last a Scroll down to the end of the page paragraph with the word impartial b In the last paragraph right click fair and choos Synonyms gt Thesaurus c In the Research task pane in the Thesau rus English U S list bax place the mouse pointer over impartial click the drop down arrow and select Insert open minded limpartial papar j E Egi rationi Insert fs evenh Ga Copy non di ge Lookup 3 Add a service to Word s R seatch Options Lesson 8 Proofing a Document In the Research t
51. easy to read In this lesson you will format paragraphs Consider two documents one with paragraph formatting and one without The one withoutthe formatting is certainly legible but the one with the formatting is much more attractive and easier for the reader to comprehend By formatting the paragraphs in your documents you can enhance their readability and visual appeal Burke Annual Report Mrke Amal Report Fiscal Year amp Accomplishments Fiscal Year amp Accomplishments This fiscal year was truly a foundation This fiscal year was truly a foundati n building year for Burke Properties Inc building year for Burke Properties Inc Fueled by and robust commercial real estate we significantly increased our a continued strong economy robust commercial real estate markets we O Significantly increased ur and earnings strengthened our balance sheet and put in place a solid platform from which we can now o aggressively implement our long term a Putin place growth strategy which we can ndw xessivel impleshent Surlondxtetm growth strategy Without formatting With formatting Figure 4 1 A document without paragraph formatting left and one with paragraph formatting right Set Tabs to Align Text You have formatted text in a document by applymg different fonts styles effects and colors Now you need to arrange this text with appropriate spacing from the margins In this topic
52. footer and page number styles that canbe used to for mat the header and footer Contains options which enable you to insert objects like pictures and clip art You can also insert the date and time using options in this group Contains options to navigate to the header footer andsth previous Or next sec tions in a document Contains options to apply different formatting to the header or feoter in the first page odd and even pages or to the entire document Contains options to modify the size of the header and footex This group also allows you to align the content of the header or footer Enables you to close the header or footer Seciion_andTeturn to normal document editing Page Number Options In Word you can insert page numbers by using the Page Number drop down list in the Header amp Footer group of the Insert tab or fromthe Headers amp Rooter Tools Design contextual tab The Page Numbers drop down list provides options to insert and modify the page numbers at the top or bottom of pages or in the left or rightsmargins You can add custom formats to the page numbers or remove page numbers entirely Fields A field is a placeholder for data that is used to dynamically represent information A field may include the current date time or page number Though fields are normally inserted in the header and fooier sections of the document they can be inserted between content too When the insertion pointis lt withi
53. group choose Style Set and select the desired set You can point to each style set name to see an instant preview of how text will look in that sty e setn When you choose a set all the styles in your document will update to the equivalent styles in the new style set For example if you have applied the Heading 1 styie in the default Quick Style set when you change to a different set the Heading 1 style in the new set will be applied to all the Heading 1 text in the document Activity 4 4 Applying Paragraph Styles Data Files e Meeting Agenda docx Before You Begin From the C 084893Data Formatting Paragraphs folder open Meeting Agenda doex Scenario You have been asked to make a presentation to some gt of your new lients lt The presentation handouts contain information such as Houses Sold by Region as well as the Disclaimer of the company Your manager has approved the tentent in these handouts and_asked you to ensure that the title and headings are distin t You decided not to appty borders or shading What You Do How You De It 1 Apply the Heading 1 styl e to Quar a At the beginning of the document click terly Sales Meeting befere the title Quarterly Sales Meeting bs Gn the Home tab in the Styles group click the More button and select Heading 1 AaBbCcI AaBbCcI AaBbC AaBbCc i wil T Normal T No Spaci Heading 1 Heading 2 AaBbccl AH a4aBbCc AaBbCcD Headi
54. group of the Page Layout tab How to Apply a Page Border and Coior Procedure Reference Apply a Page Border To apply a border to a page 1 Select the page in which the border needs to be displayed 2 Display the Page Border tab of the Borders And Shading dialog box e On the Home tab in the Paragraph group from the Borders drop down list select Borders And Shading and select he Page Border tab e Or on the Page Layout tab in the Page Background group click Page Borders 3 Set border options e Select the desired Setting Style gt Color and Width options for a line page border e From the Art drep dowan list select an art border and set the color and width options 4 If necessary in the Preview area click the border_buttons to add or remove borders This Sets the new style as a custoi bderder that is applied to all of the borders in the document 5 Click OK t6 apply_the border Procedure Reference Apply a Page Color To_ apply a page jcolor 1 On_the Page Layout tab in the Page Background group click Page Color 2 Fromthe Page Color gallery select the desired shade 3 Ifnecessary from the Page Color gallery select More Colors and select a differ nt color Lesson 7 Controlling Page Appearance 167 Lesson 168 Activity 7 3 Applying an Art Page Border Before You Begin My Certificate docx is open Scenario The content of the sales certificate has been approved by your
55. manager You now have to make the certificate visually appealing so it looks impressive wheit presented io the employees Since your company has installed a new color printer you have the option of using colors to enhance the visual appeal What You Do 1 Apply an Art page border to the top and bottom of the page How You Dot a Qn the Page Layout tab in the Page Back ground group click Page Borders bx inthe Borders And Shading dialog box in the Art drop down list scralidown and select the Music Notes order v Ya Na Art none rer i KE fae PERE c From the Color drop down list in the Standard Colors section select the first shade to make the border dark red d Click OK to apply the Art border and to close the dialog box 2 Apply x background color to the certificate a On the Page Layout tab in the Page Back ground group click Page Color Microsoft Office Word 2007 Level 1 Second Edition Lesson b In the Page Color gallery in the Theme Colors section in the third row in the last column select Orange Accent 6 Lighter 60 Before 0 pt v After 12 pt Fe Page Colory Left 0 CN a e E a Theme Colors E ESETE NE Paragraph Orange Accent 6 Ligkiter 609 ATT les c Save the document ard io e it Topic C Add Watermarks In the previous topic you applied page background options su
56. move or copy multiple text selections cut er copy ach selection to the Clipboard 6 To paste in multiple selections open the Clipboard taskypane and make the appro priate choice e In the Click An Item To Paste section sel ct ttems one after the other to paste them to the specified location e Click Paste All to paste all the items in the ciipboard to the specified location Moving or Copying Between Documents You can use standard move and copy techniques between docdments and within a document To switch between opensdocuments you can use any of a number of tech niques e On the View tab in the Window group choose Switch Windows to display the list of documents that are_oper and to select the document you want to display e Press Ctrl F6 to switch between open Word docuryents e Press Alt Tab to switch berween all open documents e Click the apprepriatecbutton on the Windows Taskbar Lesson 2 Editing a Document 45 Lesson 2 46 Activity 2 2 Inserting Deleting and Rearranging Text Data Files e Second Draft docx e Nolan Letter docx Before You Begin From the C 084893Data Editing a Document folder open Nolan Izetter docx and Second Draft docx Scenario As you were reviewing the draft document you noticed some text that seems out of place On page one you feel that the Our Company Affiliations heading and the paragraph that imme diately follows it should be moved down in the
57. of text Tasks like this can be inefficient to accomplish by visually scanning a document and manually copying or removing formatting Microsoft Word provides a set of tools that you_can use to manage com plex document formatting with efficiency and ease The Reveal Formatting Task Pane The Reveal Formatting task pane can help withynaay formatimanagement tasks The options in the Reveal Formatting task pane help yotrto_identity specific formatting Options that have been applied to a text selection including font alignment indents documientmargins and layout The Reveal Formatting task pane letssyou app y or clear formats selec text with simi lar formatting or compare the formatting of one section to that of another Clear Formatting Options Sometimes instead of changing the formatting on an item you_may wish to remove all the existing formatting and reset the selection s appearance te the deveult If you need to clear the formatting in a selection you can use the Reveal Formatting task pane the Styles task pane the Style Inspector dialog box or the Clear Formatting _button in the Font group on the Ribbon Find and Reniace Text Formatting Options In some cases you might want to find all instaiaces Where you have applied a particular for mat or you might wart_to replace one set of format options with another You can use the Format dropydewn messin the Find And Replace dialog box to search for a specific format option
58. of text thatwas copied Switch to the Second Draft document Scroll tothe bottom of page 1 In the last paragraph place the insertion point in the blank line below the text Selling Your Home Open the Clipboard task pane In the Clipboard task pane in the Click An Item To Paste list box click the item that begins with the text Here s what a realtor to paste a copy of it into the document Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 7 Paste the next item of text a Press Ctrl Page Down to navigate to the next page b Place the insertion point in the blank line below the Our Guarantee heading c In the Clipboard task pane in the Ctick An Item To Paste list box click the item that begins with the text We are so sure to paste a copy of it into the document d On the Clipboard task pane click Clear All to clear all the items copied into the task pane 8 Save the document as My Second a Save the document As MySecond Draft Draft and close the Nolan Letter docx document and the Clipboard task pane b Close the Notans etter document c On the top nght corner of the Clipboard task pane clickthe Close button to close the task pane Topic C Undo Changes In the previous topic you changed vour document by inserting deleting or rearranging text As you modify your document it is typicalto find that you make minor t
59. orice You can also customize the size of each margin indiyiduallyto increase or decrease the ext area add white space or adjust the overall page Aayout Microsoft Office Word 2007 Level 1 Second Edition Lesson Cx id vo burke_draft docx Microsoft Word rare Home Insert Page Layout Beterences Mailings Renew View Developer a lA E 2s Onentation y5 A Watermark indent Spacing 4 A 155 size iD OhPage Color HE o gt ot i emes Margins fi range lt e EBCotumns aP C Page Bordes 2 0 gt tiop Themes Pant Setun Page fackaround s j Last Custom Setting a z Top ox Bottom 0 5 le ar Right 057 Nos mal Top 4 Bottom 1 Right 4 Bottom 6 5 Right oS Margins gallery with predefined margins F Bottom 17 zos usd hdp ts games yas aad w Left 0 757 Right 0 75 mamen am e ia rengs Bottom 1 Leit gt Right 2 an ugus atte tatune miat bottom 4 Ide 125 Outude1 Office 2003 Detant Top i Bottom 4 tert 1 25 Right 1 25 Left Margin Bottom Margin Figure 7 1 Preset margins in the Margins gallery Default Margin Types Word has six default margin types Each type se margins in a document Margin Type Description Normal Top bottom insid anil outside A i distance of 1 inch from outside margins refer tothe edge of the i inding if the document
60. s tools can help youmake your documents more accurate concise and correct The Word interface consisis of various elements such as the Office button Ribbon Quick Access toolbar Microsoft Oge Window Frame as well as others Microsoft Word is part ef the Microsoft Office system a collection of services and pro grams that work together to help you perform computing tasks Microsoft Office Word 2007 Level 1 Second Edition The Office Button Section 2 Pagetof3 Words 868 lt lt Quick Access Toolbar a Cn Wda a Documenti Microsoft Word _ 3 Home Insert Page Layout References Mailings Review View Developer 2 Times New Roman 12 kRaj se se Se y A A Bl U bex x BB 3 ft Is aste merae Quick Change iting SB Aer Aa gt 94 0 Styles Styles x Clipboard Font Paragraph J Styles SECOND DRAFT Burke Properties Inc About Us Burke Properties was founded as and continues to be a full service real estate brokerage firm We arrange a broad range of services including residential and commercial sales and leasing Jan Burke the principal broker has been personally involved in all phases of property management for over twenty years This experience includes historic preservation restoration leasing and sales management and consulting for developers on issues ranging from planning to final marketing The brokers and associates of burke
61. seve ob DN OXN G Noten as en aaah UNG Nig Join aan davies C Customize the Word Environmeni 2 2 0 6 50 eee eee The Word Options Di l g BOX facia peacoat Mehdi tae ea Lae D ODBIGIN HEID fc ee ee eee a a NYL paa enie aa EE eee Word HSID AAAA M Cart een uhh chs havea aed Crema alt h Word HEISS A Jon LOIN eee Word HeipTtooiisar Options OJN eee eens E Enien lek gt FA 20 32h cece c ges Noe ee eee eet Pac eee eed chee eek Defa lt Typing Options lt 2 keh et ki ea SR Reet eas Formahag Marksi er aici vaatia anges E ute at a heir We ts aie Gees aay Contents CONTENTS CONTENTS F Save a Document cist won caani in naan aed Seana anaes 26 MGI 2007 Fil TY BSS asf ascd anda anaa SS Beane a aa aA 26 The Save COMMON wary wore kr here eo a A A 28 ThesSave AS COMMONG avs ee nape is water nace sey eel Oe 28 Compatibility With Other Word Formats 5 45 AALL 28 G Preview and Print a Document 00 eee ee Oe eee 31 Print PLS VIGW Santa s a E A A E EEE ee NOE E eae ech 31 Print Preview Options saaa aa a a DO DS aaa 31 The Print Dialog BOK smesse inrer wrath cen N ea atin wa Ea 32 Lesson 2 EDITING A DOCUMENT A Navigate and Select Text ina Document 0 Manannan aaa aA 38 SCTOI BAS iire iea i a Betaine Ne NN EEN T AARE Aad Bane ANN A ns 38 The Selection Bar a L WRAN N J r ANNIN aan 39 The Mini Toolbar aaa NKO are e NN aaa 39 B Insert Delete or Rearrange Text 2 6c ee eee 43 The C
62. 1 Creating a Basic Document LESSON 1 LESSON 1 10 b In the Microsoft Word window at the top left corner click the Office button to display the Office Menu Ea a c Inthe document clickanywhere away from the menuto close theymenu 2 Examine the groups on the Ribbon a On the Ribbon the Home tab includes various grcups such as Clipboard Font Paragrapi gt and se on Select the Insert tab to see the available groups on that tab b Qn the Ribbon select other tabs to see the avaiiable groups 3 Examine the Page Setup dialog box a On th Ribbon select the Page Layout tab bAt the bottom right corner of the Page Setup group click the Dialog Box Launcherbutton c Click Cancel to close the dialog box 4 Display the Page Colors gallery a in tite Page Background group click Page Color to display the Page Colors gallery b In the Standard Colors section position tiie mouse pointer over the fifth color to view the document in Light Green I Page Color 0 Theme Colors if liii Standard Colors LE EET No Color c To close the gallery click anywhere in the document Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 5 Close the Word document and a To close the document click the Office application button and choose Close b To close the Word application click the Office button and click Exit Word Open and View a Do
63. 7 Level 1 Second Edition Lesson 2 Option Used To Cancel Close the Find And Replace dialog box Go To Options The Go To tab in the Find And Replace dialog box contains options that allow you to specify exactly where you want to navigate to In the Go To What list box you can select an option to specify the exact location For example if you need to navigate to page five in a document you can select Page type the number 5 and click Go To You can also navigate to the pr vi ous or next page by clicking the respective buttons on the tab How fo Find and Replace Text Procedure Reference Find or Replace Text To find or replace text in your document 1 To open the Find And Replace dialog box either click Find in the Editing group or press Ctrl F 2 In the Find What text box type the text you want toYoecate gt Include any special characters such as tabs or double spaces 3 If necessary from the Reading Highlight drop down list Select Highlight All to highlight all the instances of the search criteria in gt the document 4 If necessary click the More button to set advanced search options 5 If necessary click the Less button to hide the advanced search options 6 Click Find Next to locate the first occtirrence of the text in Ahe dectiment Con tinue clicking Find Next to advance tothe next occurrence 7 To replace text that you find click the Replace tab 8 In the Replace With text box type the text that y
64. A clip art image s type of illustration that generally is non photographic and has a simple two dimensional effect Word includes a number of default Clip Art images and you can use the Clip Art task pane in the Illustrations group to search for additional Clip Art as well as other types of illustrations Microsoft Office Word 2007 Level 1 Second Edition Example Command used to insert a clip art Non photographic two dimensional image Who We Are leasing within the area o u lustratio Page Layout References Mailings Renew View x z BHS uy B J Heade A 2 gt a Footer Clip Links Text Symbols t m 1 Page Number Header amp Footer Burke Properties We ll find the right property for vou Burke Properties is a full servi ce real estate brokerage firm We prpVideabtead range of real estate services including residential and commercia sal estad Jan Burke the principal broker has been personally invotved in all phases of real estate forover 20 vears The brokers an acsociates of B rk Properties offerourclients a unique blend of specizities inthe va usimaikets Section i Page tort tinet Column 2 0 V erdss ON E Figure 6 5 Clip art inserted into a Word document The Illustrations Group The Illustrations group on the Insert tab contains options yeu can use to insert pictures or clip art as well as other types of illustr
65. Allows you to specify the amount of space between the lines in the selected text based on the option you have selected for Line Spacing Don t Add Space Between Adds no space between paragraphs that have the same style Paragraphs Of The Same Style How to Control Paragraph Layout Procedure Reference Control Paragraph Layout To control paragraph layout 1 2 Select the paragraph or paragraphs you want to adjust Apply the desired paragraph alignment On the Home tab in the Paragraph group select the desired aligriment Align Text Left Align Text Right Center or Justify Or open the Paragraph dialog box select the desired alignment from the Alignment drop down list and click OK If you want to change the alignment for only one paragraph ratier than selecting the paragraph you can just place the insertion point in it Set the indent On the Home tab in the Paragraph group click the Increase Indent or Decrease Indent buttons to indent the left edge of the paragraph bvy 0 5 inches to the right or left This limits your accuracy toya haif an inch and does not affect the first line hanging orright indents On the horizontal ruler cligk and drag the appropriate indent markers to a new position This is best stited for quick adjustm rits Or open the Paragraph dialog box change the Jadentation settings and click OK This is the best way to get an accurate indentation setting because you can configure a
66. Before printing yeu want to preview the document to verify whether the document looks as desired What You Do How You Do H 1 Open the About Us document from a Clickthe Office button the Recent Documents list b gt In the Recent Documents list select About Us docx 2 Preview the document at different a Click the Office button and choose zoom levels Print gt Print Preview b In Print Preview mode the mouse pointer appears as a magnifying glass On the Print Preview tab in the Zoom group click the Zoom button c In the Zoom dialog box in the Zoom To section select 75 and click OK d The zoom value appears on the Microsoft Office Window Frame On the Window Frame click the Zoom In button to increase the magnification to 80 percent e Click the Zoom In button three more times to increase the magnification to 110 Microsoft Office Word 2007 Level 1 Second Edition 3 View both pages of the document a LESSON 1 In the Preview group click Next Page to view the next page of the document In the Zoom group click Two Pages to view both pages of the document simultaneously In the Preview group click the Close Print Preview button to switch to the document view mode 4 Print two copies of the entire a document Copies Click the Office button and choose Print In the Copies section in the Number Of Copies text box type 2 Verify that the Collate
67. Dial wae eee Bei al sabe ben EE O ee eae at 104 Bulleted and Numbered Lists 6 eee GE NG a ee 105 F Manage Formatting 00e eee eee ees Ji cto refi cee bakers 108 The Reveal Formatting Task Pane 40a G pk Mi foo oc wd eh os 108 Clear Formatting OOTONS ua 4 1 eek hav po eee eased aaa 108 Find and Replace Text Formatting Options Mo ee 108 Lesson 5 ADDING T ABLES A Create a Table Qe NY 4s eee Ay Se 118 TOBICS 25 eero area wae Wee ee ae ie a Kod wee che Seared es 118 TableCreciion ODNONS a ie BE cad Pada eee Jom a tain 34 119 Table Navigation Methddg 4 yesse aaa hy akan ead aa es 119 B Modify the Table Structuran A a nananana De eee 122 Contextual Tabs bette em bene catia hee Re owen peri nam cnmetes 123 The Table Toois Design GOntextudl Tab NN ee 123 The Table Tools Layeut Contextual TGQ eee 124 Table StacCiur M dification DRPHONS7 eee 124 The Tabie Properties Dialog BOXOM ice eee enna 124 C Formata Table asians Pana oy paw aaa ae ak Been eden ee 129 TASES aviv intra We eH aa EEEE 129 WE fable Style OPtipMANGLOUO oe eee eee eens 130 UIC TODOS si AA O i pie yan Eanes ea em emu I Rae Ta GN 130 D gt Convert Text to a Table or Tables to Text 00 cece eee ees 134 The Conver Text To Table Dialog BOX 6 keene 134 The Convert fable To Text Dialog BOX saasa asana 135 Microsoft Office Word 2007 Level 1 Second Edition CONTENTS Lesson 6 INSERTING GRAPHIC OBJECTS A Add Visual
68. Font graup from the Font drop down list selectArial Times New Roman 12 Aw eee Theme Fonts Cambria Headings Calibri Body All Fonts Ip Agency fB T ALGERIAN ip Arial Arial Black gt c Nimthe Font group freinthe Font Size drop down list select 24 Arial amp Ww or d The text now appears as Arial 24 pt Click after the word Services to dese lect the text 2 Change the font ef the remaining a Below the fourth paragraph select the ticles to Arial 24 points title Our Relocation Staff b Scroll down to view the remaining titles 68 Microsoft Office Word 2007 Level 1 Second Edition C Lesson 3 In the seventh paragraph of the docu ment hold Ctrl and select the title Our Relocation Fees Oar Relocation Staff Sales Associates Dedicated and specially trained to arrange the relocation services that chems expect and deserve wnhin specified time mits Corperate Division Presentations onthe areaand on Barke Properties Inc Relocation services forall rize corporations tusineyses and companies rdees vary depending upea the scope of the tebocation We cas help relocate cofe penen or hundreds of Wetysecally require Se 10 s down at signing Herever are always willing to work owt payinent options that meet your needs Our Relocation Fees O d In the Font group from the Font drop down list selec
69. In the Symbols dialog box you can choose symbols from two different standard_sym bol families ASCII American Standard Code for Information Interchange standard symbols or Unicode standard symbols These are both standards that enadle computers to communicate information by representing letters as numeric values Fer each sym bol in each family there is a character cod in d cimalor hexadecimal format that you can use to enter the character from the keyboard ot numeric keypad Fhe Unicode hex symbol family is broken down into subsets you can use the Subsetydrop down list to choose which subset to display to make_it asier for you to scroll and locate a particular symbol Special Characters Special characters are punctuation spacirig or typographical characters that typically are not available on the standard keyboard The Special Characters tab in the Symbol dialog box allows you to access these characters and commonly used syrpools such as Trademark Regis tered and Copyright Lesson 6 Inserting Graphic Objects 143 Lesson 6 144 Special Characters Character Shortcut key a En Dash Ctrl Num Nonbreaking Hyphen Ctrl Shift _ a Optional Hyphen Ctrl Em Space En Space 1 4 Em Space s Nonbreaking Space Ctrl Shift Space Copyright Alt Ctrl C Registered Alt Ctrl R Trademark Alt Ctrl T 5 Section 1 Paragraph si Ellipsis Alt Ctri Single Opening Quote Ctrl
70. It is used to form a relationship between different groups of data There are different types of charts such_as Bar Pie and Line Pictures Definition A picture is a type of illustration that closely resembles areal object In Word pictures can be digital renderings of paintings digital photographs cr computer graphics They are stored in files that use a graphic format such as jpg gt lt gif or bmp Pictures can be any size or shape Example amai Eo EET ated of Veterest Macrosoft Word x 4 Home Insert Page Layout References Mailings Beview lew Developer v EH Ea JMe g J Hesde A A Quick Parts GB TE Equation 2 f 4 F gt smartan j footer dj wordart B 2 Symbol Pure Clip Links Text os wt ip chart PageNumber gay 5 og Wustmation Header Footer Command used to insert a picture G Burke Properties Inc We ll find the vight property for you About Burke Properties inet _ n hy Sia s Digital photograph if with close resemblance hes Nua to arezi object J Founded in 1946 by John Burke Burke Properties is a full servicefeal espate agency Not only do we buy and sell residential and commercial properties Burke Properties can also handle your leasing and relocation needs C Section P ger sT net Columa t WwWomwo GQ 7J Figurej6 4 A digital photograph used as a picture Clip Art Definition
71. Microsoft Office Word 2007 Level 1 Second Edition Microsoft Office Word 2007 Level 1 Second Edition Microsoft Office Word 2007 Level 1 Second Edition Part Number 3254EBEE Course Edition 1 0 ACKNOWLEDGMENTS Project Team Content Developer Nancy Curtis Philip Abraham and Manasi V e Content Manager Sudha Designer Vasanth K e Project Manager Ravindran V e Media Instructional Designer Piili Editor J P Altieri e Materials Editor Ambika R e Project Technical Support Mike Zoscano NOTICES Kyand Tacha Trimm e Graphic Abraham and Manasi V e Content DISCLAIMER While Element K Content LLC takes care to ensure the accuracy and quality of these materials we cannot guarantee their accuracy and all materials are_nrovided without any warranty whatsoever including but not limited to the implied warranties of merchantability or fitness for a particular purpose Thesname used in the data fi les for this cours is that a fictitious company Any resemblance to current or future companies is purely coincidental We do not believe we have used anyonie s n m in creatingsthis course but if we have please nutify us and we willchange the name in the next revision of the course Element K is an independent provider of integrated training solutioris for individuals businesses educational insti tutions and governm rit agencies Use of screenshots photographs of another entity s products or anothe
72. NG PARAGRAPHS A SetTabs to Align Text 0 2 2 ee lees 78 lo oem ee ee ree Se eM Oe Te ee eee oe a eer ernest 1 Ae 19 TRE Word Rulers e RAS teen a ik RAS istry Sala ge pak RE E ak AA nly Soap tie 19 Tab Stops on the Ruler aaaea dt whe aN eh Apt inca at asad Se ee 79 The Tabs Dialog BOK ii naniii iA ae Are et eS ee aides 80 B Control Paragraph Layout N Dedeh eee eee eden bed eeeee 83 MAINS 2 2 teeter na decree A toma NRG end ss neg SUA Re Trae tn A a Res 83 Paragraph Alignment Ser N N G a S taal bed Meany Vice ae intense 84 Aden nesa nte h A AANA E e a NNN Ga A 85 Maent Marketsi iial N LASE EE geal ey was was A 85 Indentation OPTIONS Na sidan Sires aed ee O I aaa aaa 86 Text Spacio APIO NZ orraa o oN AREE ord crue aed 86 C Add Borders and Shading 6p deen eens 92 BOIGIEIS Zao a a a ane enn ee tesa nea Si ian Pattee es 92 Bordo IDR oO AY sats wea 5 eee een ea tN eee aN tat ee Ee atte 93 PRION NOL cde fe stadt td oh NN A ad ce hin doh Gf adi hel Gat ad hae Gated 94 The Borders And Shading Didlog BOX ete teens 95 Contents CONTENTS CONTENTS vi DsADDIy Styles 2 036 oot eos eae ee een nent oe eee wee 99 WOE S ES har Ghd e a Siackopa and bea G ae so ae Re ae 99 Quick Styles iN WOTA aa eanea warns eanea waters Ro a hea es 100 The Styles Task Pai ahesxcas sa art ca tck o wa a NG OS 101 BE Create lisis sisendi o iv cetsuietenetaure i eecsas lye pug tes date te 103 LISTS wis a ueanarh ace ale ale
73. Quarter Data Numberof Housing amp L Month Total gt Northeast gt Midwest South Vest amp o Sold Jan gt 877 71 155 406 243 SSE Feb 908 o 66 164 439 339 aoe Mar gt 1 076 99 213 475 289 o6 Source Burke Properties q a gr Horizontal alignment Figure 4 2 Text aligned using tabs The Word Rulers Word provides you with two measuring tools call d_yulers to assist youin aligning documents The rulers help you to identify and change tab settings_andother document layout options such as the page margins By default the unit of measurement for the ruler is inches This can be changed to centimeters millinietets points or picas depending on your requirements There are two rulersin Word the horizontal ruler appears at the top and the ver tical ruler appears at the extremeNleft of a document The ruiers are turned off by default you can use the Show Hide group on the View tab or the View Ruer button above the vertical scroll bar to display or hide the rul rs Tab Stops orthe Ruler You can use the Tab Selectorbutton above the vertical ruler to set five types of tab stops Tab Stop Description Left Tab stop E Sets the start of the text at the point of the tab stop and allows text to flow to the right of the tab stop Center Tabsstop iL Centers the text around the point of the tab stop Lesson 4 Formatting Paragraphs 79 Lesson 4 80 Tab Stop Right
74. Size and select a size e Or open the Page Setup dialog box select the Paper tab and select the paper size from the Paper Size drop down list To customize the paper size enter the custom values in the Width and Height text boxes Click OK 4 Set the page margins Microsoft Office Word 2007 Level 1 Second Edition e On the Page Layout tab in the Editing view or the Print Preview tab in Print Preview in the Page Setup group click Margins and select an option e Drag the margin markers on the vertical and horizontal rulers To set an exact measurement hold Alt as you drag The left and right margin markers might be obscured by the left and right indent markers so you might want to temporarily move the indent markers before setting the margiiis e Or open the Page Setup dialog box and on the Margins tab specify the measurements for the Top Bottom Left and Right margins in the respective spin boxes and click OK 5 Set the vertical alignment a Open the Page Setup dialog box and select the Layout tab b In the Page section select the desired alignment from the Vertical Aignment drop down list and click OK White Space Between Pages After inserting a page break there is generally extra white space_at the bottom of the page before the break You can hide the white space between sagesto reduce the amount of scrolling you need to do to see all the document text when you are in Print Layout view When you posit
75. Tab stop E Decimal Tab stop Bar Tab M Description Sets the end of the text at the point of the tab stop and allows text to flow to the left of the tab stop Allows text to align on the decimal point when numbers a e us d Adds a vertical line through the paragraph at the tab position To display accurate measurements correct to 0 01 of an inch in the ruler hold doi Alt as you_drag the tabs The Tabs Dialog Box You can set and clear tab stops by using options in the Tabs dialog box Option Tab Stop Position Default Tab Stops Alignment Leader Set Clear Clear All a Description Displays all the tabs that have already been set Specifies the spacing betweenmlefault tab stops Changes the tab_stop selected iw the Tab Stop Position text box to the type you specify Adds leader characters which are dots dashes orlines that appear to fill the space before thestab stop Sets the fab stop at the position specified in the Tab Stop Position text box Clears the tab stop at the position specitied in the Tab Stop Position text bok Clears all the tab stops on the ruler How to Set Tab Stops Procedure Reference Set or Remove Tabs To set or remove tabs 1 _Selectthe paragraph or paragraphs for which you need to set tab stops 2 7If vou want to use the Ruler to set the tabs and the rulers do not appear on top of the vertical scroll bar click t
76. What You Do How You Do It 1 Enable the Readability Statistics option a Click the Office button and click Word Options b In the Word Options dialog box select the Proofing category c In the When Correcting Spelling And Grammar In Word section check the Show Readability Statistics check box When correcting speliing arid giammar in Word Cheek sp liingas you type Use contextual spalting Mark crammer errors as you type Zheck grammar with spelling W ing Style Grammar Only vi Settings s lick OK to close theW rd Options dialog Ox Microsoft Office Word 2007 Level 1 Second Edition 2 Correct the misspelled word and the grammar error using the short cut menu a Verify that the mouse pointer is placed at the beginning of the document b On the Microsoft Office Window Frame click the a And Grammar Check button c From the shortcut menu choose Inquiring to replace the misspelled word d The Readability Statistics dialog box appears Click OK to close it Che AR Readability Statistics Counts Words 13 Characters 66 Paragraphs 4 Sentences I Averages Sentences per Paragraph Words per Sentence Characters per Ward Readability Passive Sentences Flesch Reading Ease Flesch Kiricaid Grace Level e Nin the second sentence right click any where in the text objective of Burke Properties are and choose objective of Burke Proper
77. While reading the newspaper or a magazine your eyes automatically darttoward stories pre sented in varying fonts or sizes or with other text enhancements andveffecis These font appearance settings aid in drawing the attention of the audience thereby helping them to focus on the important information in the document Well chosen font appearance options can enhance your message and help readers find the important information in the document Fonts Definition A font is a predefined typeface with a unique design and character spacing The set of characters in a fontinchide letters numbers and punctuation marks A single docu ment can jus more than one font You can modify the basic appearance of a font by using various formatting options Word has a variety of built in fonts that you can see on the Foni group within the Home tab The default font in Word is Calibri Microsoft Office Word 2007 Level 1 Second Edition Example tte Miler ft Wor y C d O8 SOG Home Insert Page Layout References Mailings Review w A Calibri pj apieja i Ay M A Theme Fonts S Quick Change Editing Cambria Headings ahs 7 Sides gt Sites Calibri Body All Fonts th Agency B 15 Wash amp Albertu sce Each font has a Newtbn Albertus ExtraBold _ unique design and T ALGERIAN character spacing Ms Antique Olive yg amp Antique Olive Roman al of Burke Properties is to provide thebastc T ArborText We
78. Word 2007 Level 1 Second Edition LESSON 1 i Verify that the commands appear on the Quick Access toolbar a iL Cae 2 Open the Nolan Letter document a On the Quick Access toolbar click the using the Quick Access toolbar Open button b In the Open dialog box navigate to 084893Data Creating a Basic Document c Select Nolan Letter docx d Click Open 3 Add the Paragraph group to the a On the Home tab of the Ribbon in the Quick Access toolbar Paragraph group right click the word Paragraph in the Paragraph group and choose Add Ta Quick Access Toolbar b On the QuickAcc ss toolbar click the Paragraph group button to open the Paragraph group c AlitheParagraph group options ar now available from the Quick Access toolbar Click the Paragraph group button again to close the Paragraph group Glick the Office button and click Word Options 4 Set Word s default save location pI b In the W rdQptlons dialog box select the Save category c In the Save Documents section in the Defaittt File Location text box select the existing Aocation and type 084893Data and click OK d On the Quick Access toolbar click the Close button to close the document Lesson 1 Creating a Basic Document 17 LESSON 1 18 Topic D Obtain Help In the previous topic you configured the Word user interface to make vour docum
79. a Reserve Bank is Gecossmg method that cam be usad 10 balp St tumehomeboven Sock methods may include discounted rate and removung IRA Text watermark underlying primary text Legal Information Os a weskly bari Burke Properties compiles the mow compettive mortgage landing sources and ae fo Burre Properes Goes not Published weakly mademek coprngh 2008 All rights n Contact Information Fos more anfoanation about tus of acy Burke Peqperties publicason Oi 29 gt 81e Figure 7 4 Text as a watermark The Printed Watermark Diaiog Box The Printed Watermark dialog box contasns options you can usevto customize the watermarks that are displayed in a document You vax select a picture to us aS picture watermark and you can scale the picture and adjust its translacency You can specify the text and font appear ance for a text watermark and you cari decide if text watermarks run diagonally or horizontally How to Adda Watermark Procedure Reference Add a Text Watermark To add a text watermark 1 n the Page Layout tab in the Page Background group click Watermark 2 Inthe Watermark gallery s lect one of the default watermarks or click Custom Watermark 3 Af you clicked Custom Watermark in the Printed Watermark dialog box select the Text Watermark option and if desired customize the watermark 4 Click OK to dnsert the text watermark Procedure Reference Add a Picture Watermark To add a pic
80. ab c In thel stcell type 6 13 Lesson 5 Adding Tables Lesson 5 127 Lesson 5 128 3 Reverse the order of the last two columns a Inthe table move the mouse pointer above the border of the Rate column and when the mouse pointer changes to a down headed arrow click above the column to select the column b On the Home tab in the Clipboard group click the Cut button c Verify that the insertion voint is in the As of column heading d In the Clipboard group click the Paste button 4 Adjust the column width to fit the column contents a Inthe table position the mouse pointer anywhere on the right border of the Location column and double click when the mouse pointer changes to a double headed arrow ES te adjust the widt of the column to it its contents D Double click the left_border of the table to adjust the width ofthe Rate and As Of columns Locationa Q Los Angeles 6 amp 3 Washinst n DCE ci Miami EL s Atlanta gt GA amp ct Chicago ILS Boston MAZ New York NYa c Philadelphia PAZ a Rochester NYZ o Seattle WA c Save the file as My Mortgage Letter docx and close the file Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 Topic C Format a Table In the previous topic you adjusted the structure of a table to match the data you need to present Once the table s data and structure are established
81. ace text as you type Replace With bp Burke Properties c In the Replace text box type frf and press Tab to move to the With text box d In the With text box type Facility Request Form atid ctick Add Replace text as you type frf Pacility Regu st Form e Click OK to close the AutoCorrect dialog DOR f Click OK to close the Word Options dialog box Replace With Lesson 8 Proofing a Document 199 Lesson 8 200 3 Include the necessary text in the document ga In the third paragraph of the document under the subtitle Facility Request Form type We have created a frf and press Spacebar Verify that frf was replaced with Facility Request Form Type for you to use whenever you require assistance Position the insertion paint below the heading Contact laformation Type For information regarding bp and press Spacebai Verify that bp has been changed to Burke Properties Type publications contact Save the document as My Relocation Staff docx and close the document Lesson 8 Follow up In this lesson you used seVveral proofing tools including the spellchecker Thesaurus and AutoCorrect to make yourdocuments more accurate These tools assist you with the mechan ics of data entry and data_tevision so that you camconeentrate on the creative aspects of your writing and produce Ciear cctrate and int resting documents with a minimum amount of eff
82. ading To add a border or shading 1 Select the paragraph or paragraphs to which you want to add a border or shading 2 Apply the border In the Paragraph group click the Borders drop down arrew and choose an existing border option to apply a predefined border Or from the Borders drop down list click Borders And Shading to open the Borders And Shading dialog box and select Custom Border Options Click OK The top and bottom borders extend from the Left Indent marker to the Right Indent marker 3 Add the shading a b e Open the Borders And Shading dialog box ani select the Shading tab If you want to add an overall Millcolor seleet the color fronithe Fiil drop down list If you want to add a paitern Select th shading percentage or pattern from the Style drop down list If you selected a pattern select a color for the pattern from the Color drop down list Click OK to apply the shading and close the dialog box 4 To add a fill color only gt ciick the Shading drop down list in the Paragraph group and select the desired colon 5 To remove shading s tect No Color for thesitt and Clear for the pattern style Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Activity 4 3 Applying Borders and Shading to a Paragraph Before You Begin My Meeting Topics docx is open Scenario You have created a memo with the sales figures for all four quarters of last year You n
83. aimer paragraphs by ax At the end of the document under the 0 25 inch heading Disclaimer select the text from Errors to imply an endorsement andthe paragraph for matting mark after it b On the torizontal ruler click and drag the Firs Line Indent marker to the 1 inch position Diichriz er Exrors Burke Properties does not quaramtee the accuracy or ounpleteness of ite published information Responsibility Burke Properties camnot accept responsibility for any inaccuracies within its publications Endorsement References made toany outside company or service does not constirate or imply an endorsement T Lesson 4 Formatting Paragraphs Lesson 4 89 Lesson 4 5 Add 6 points of space before the title a Inthe document place the insertion point before the title Houses Sold by Region b In the Paragraph group click the Dialog Box Launcher button c In the Paragraph dialog box inthe Spac ing section in the B fore spin box click the up arrow to change the spacing to 6 pt Spacing Before 6 pt Line spacing t After Opt lt Single v s Don t add space between paragraphs of the same style Qa Glick OK to apply the spacing and to close the dialog box 6 Add 6 points of space after the text Source Burke Properties aln the document place the insertion point before Source Burke Properties b In the Paragraph group click t
84. all you need to do to complete your table is to format it In this topic you will quickly format a table applying a variety of formatting options all at the same time plain table within an otherwise formatted document the table might not match the overalislook of the document and might not draw the reader s attention You know that the right Combina tion of formats can make the information stand out To make it easy to achieve the right look Word enables you to select from an existing set of pre formatted table designs arid_apply them automatically to your table Table Styles Definition A table style is a formatting option that contains a group_of table specific formatting options packaged together to apply design and formatting changes Ao an existing table all at the same time Table formatting options include borders shading colors ceil alignment table fonts and separate formats for the first columm or row In the Table Tools Design contextual tab you can select a styie from the Table Styles gallery Within the Table Styles group You can also modify an existing style or build amew style and add it to the Styles gallery A simple table can effectively organize information logically However if you were to insert a Example On ad 9 8 SO G2 Rat f M D j Table Too lt S 7 Home Insert Page Layout References Mailings Revidy Views Developer Design Layout w Header Ro W First Colum
85. and Special Characters Data Files e Rates of Interest docx Before You Begin From the C 084893Data Inserting Graphic Objects folder open Rates of Iriterest docx Scenario NT You ve finished drafting a company newsletter called Rates of Interest In the Legal Informa tion text the company style guide requires a registered trademark character immediately following the Rates of Interest publication name and a copyright character between the word copyright and the year that the document was published Furthermore the style guide requires that the word Phone be replaced by a Wingdings telephene Symbol in the Contact Information text What You Do How You Doilt 1 Insert the Registered special a In the second to last line ofthe Legal character Information paragraph place the inser tion point after the italicized word Interest b On the Insert tab in the Symbols group click Symbol c In the Symbots gallery click More Symbots d In theSymbol dialog box select the Spe ciat Characters tab Lesson 6 Inserting Graphic Objects 145 Lesson 6 146 e Inthe Character list box select Registered Copyright Slt Ceel c Registered Al CtrlAR m Trademark Alt Ctrl T f Click Insert and then click Close 2 Insert a Copyright symbol a Inthe same paragraph position the insertion point before 2007 b In the Symbois group click
86. ask pane click the Research Options link in the Research Options dialog box click Add Services 195 Lesson 8 196 c Inthe Add Services dialog box in the Address text box type http myst technology com myst service services FindWhatORS Address http myst technology com myst service servites FindWhatORS d Click Add e Inthe MyST Fechnology Partners FindWhat QRS Setupdialog box click Continue and then click Install f In theAdd Services message box click OK g Inthe Research Options diaica box scroll down and verify that FirdaWhat com appears in the list under Research Sites hn Elick OK to close the Research Options dialog box i Clear the Research task pane and save and close the file Customize AutoCorrect Options In the first topics inthis lesson you used buili in reference sources to revise and correct your work Word s AutoCorrect options also help you correct your work and you can customize the options so that the AutoCorrect feature better meets your needs In this topic you will custom ize AutoCortect options The AutoCorrect feature is extremely helpful for catching and fixing minor typos without requiring you to perform a compi te spellcheck However the default behavior of AutoCorrect might Aot meet your needs Ascommon example could be specialized words or abbreviations that you use frequently in your work environment such as a product or company name with wnique
87. at you can insertinto documents to pro vide visual representations of text or add visual interest to the documentIllustrations can be static graphics such as clip art geometric shapes pictures or charts or they can be embedded media files such as movies or audio recordings After you insert illustrations you can resize them move them and adjust theirappearance in your document Example Go d 9 4 Home Insert Page Layout References M ilingt Review View Developer w an Times New Roman 71120 gt RS GS Re NSE EE fy AA A B Z U k x o ESA fs Sa Paste pre 7 Quick Change Editing I T A AA EAE Styles gt Styles lipboard Font Pantagraph tyle e L 5 Li in tea S aa ia Rates of Interest A Product of Burke PropertiesNoc e Poirtsof interest Interest rates seem tg be rising as a result of at Improving stock market o fe ees Sas z 4 f Section 2 Page ilar t eay Colummi Warde 182 NA T 43 Figure 6 3 44n illustration Lesson 6 Inserting Graphic Objects Lesson 6 147 Lesson 6 148 SmartArt SmartArt is a graphic element that combines text illustration and color It is used to show a timeline or developmental progression SmartArt can also represent the sequen tial steps in a process or workflow SmartArt is highly customizable to s it your exact information needs Charts A chart is a graphical representation of statistical data
88. ations such as g omettic_shapes SmartArt and charts Click Picture to open the Insert Picture dialog box to locate and insert pictures Click Clip Art to Developer display the Clip Art task pane where you can searchvfor clip art and oth r media types The Clip Art Task Pane The Clip Art task pane is used to seareit for media files or clips of various types that are stored on your computer and the web You can Search for clip art pKotograjphs movies and sound files by entering a word or phrase_that describes the clip you want to ind You can also use the Clip Art task pane to open the Mrerosoft Clip Organizer to arrange your Clip Art and other media files and to access Office Online to download additional lips Clip Art Properties To view a clip s properties such as its file naimeMtile size creation date or search key words associated with the clip or if you d like to preview a clip move your mouse pointer over the clip s thumbnail and then click the arrow that appears Choose Preview Properties to open the Preview Properties dialog box where you can preview the clip art arid view its properties Lesson 6 Inserting Graphic Objects Lesson 6 149 Lesson 6 150 Sizing Techniques When you select an illustration in a document small circles and squares called Sizing handles are displayed around the border of the clip You can drag the square sizing handles te the left or to the right o
89. ble arid selectInsert Table In the Insert Table dialog box type the desired number of rows and columns c Click OK to insert the table e Insert the table using the Draw Yable option a In the Tables group click Tabie and select Draw Tabte b Click and drag the_pencil shaped mouse pointerto manually draw the rows and columns If you accidentally inseit a table incorrectly dndo the command using the Undo but ton on tie Quick Access toolbar and 4ry again 4 Enter the table data Add a Tab Character to a Cell You cannot use the Tab key on the keybeardtoAnsert a tab character into a table because pressing Tab will move theAnsertion point to the next cell To insert a tab within a cell press Ctrl Tab Type Text Before a Table When amabie is at the beginning et a document there s no obvious way to type text abeve the table The trick is te place the insertion point in the first cell of the first row or the blank table and press Enter This inserts a paragraph mark above the table You can then Aype as much text as you want Microsoft Office Word 2007 Level 1 Second Edition Activity 5 1 Inserting a Table Data Files e Sales Data docx Before You Begin From the C 084893Data Adding Tables folder open Sales Data docx Scenario Your manager has supplied you with a document named Sales Data The data is yather difficult to follow in paragraph form You decide that the data would work better
90. ble to suit your needs In Word Quick Tables re located in the Tables group on the Insert tab There are different types of Quick Tablesincluding calendars double tables and tables with subheadings Quick Tables may apply a coordinated set of dif ferent fonts and colunin delimiters to your table Example O id ik L ONZE 3 iata Micro goti ward x 7 Home ret Page Layout Tabular List A 4 KIA yp Shapes jon Z k S NFS Smanaj asa i i Pages Table Picture y 04 a rat wa n tsert Fahle z j qd sQOOO000000 wwe EEE sa QONOOOOOOOI ye weve d i I ji Ol If Di With Subfisaiis 1 JOUSOO00000 oS o i E ammm OOOO YDI OOO 4 Sample table with gt QO0O0000000 text and formats HOOT 2 J J Insert Table With Subheads 2 Hy Excel Spfeadshedt ee a py T 10 Quick j dies 2e z OOO OoOO ER Sedion i Pageloft Line Cotumm2 i a 3 Hj Figure 5 5 Quick Tables To format an existing table use a table style To insert a new formatted table use a Quick Table Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 How to Format a Table Procedure Reference Use a Quick Table to Create a Formatted Table To use a Quick Table to create a formatted table 1 On the Insert tab in the Tables group click Table and select Quick Tables 2 In the Quick Tables gallery select a pre defined table 3 In the table replace the exi
91. box Find Options The Find tab in the Find And Replace dialog box has vazious find options that will help you specify the search criteria Option Used to Find What Specify the text to be located You cai use wildcard characters to expand the search More Display the advanced find options to customize youisearch For example you can specify whether to search up or down whether or n0t to match uppercase or lowercase to find Whole words or sections of werds to include or ignore punc tuation or white spac or to search for formatting Reading Highlight Highlight all the instances of the search criteria in the document Find In Locate everyinstahce of the search criteria in the document Find Next Locate the_next instance of the searchcriteria in the document Cancel Clase the FindsAnd Replace dialog box Replace Options The Replace tab in the Find And Replace iatog box contains options to replace the found text with different text Qption Used To Find What Specify the text to be located Replace With Specitythe text with which the located data should be replaced More Display the advanced find options These options will allow you to customize your search Replace Replace the selected instance of the search criteria with the new data Replace All Replace every instance of the search criteria with the new data Find Next Locate the next instance of the search criteria in the document Microsoft Office Word 200
92. ce this location s outside your sales territory you need to draft a client referral memo in Word to pass the information about the client to the appropriate agent Tim Jones What You Do How You Da It 1 Create a new blank document a Click thie Office button and choose New b In the New Document dialog box in the Biank And Recent section verify that Biank Document is selected and click Create Qn the Home tab_of the Ribbon in the oj 2 Type the memo s heading information Paragraph group click the Show Hide button q to turn on the formatting marks b Type Client Referral Memo and press Enter to end the line c A paragraph mark appears where you ended the line Press Enter to add a blank tine Type To and press Tab OL The tab character appears as an arrow Type Tim Jones and press Enter f Type From and press Tab g Type your first and last name and press Enter h Type Re and press Tab i Type Client Help 24 Microsoft Office Word 2007 Level 1 Second Edition 3 Replace the word Help with Referral With the insertion point after the word Help press Backspace four times to delete the word Type Referral and press Enter 4 Type the memo s first sentence Press Enter to add a blank line afterthe reference line Type Ms Ellen Thomas wants to e the Schyler house in your territory anc stop typing A wavy li
93. ch as page color and a_page border Another way to modify the page background is to add_a watermark In this tepic you will add a watermark Sometimes you need to ensure that warning or informational messages appeaxthroughout a document and in particular that the messages_appear with the text itse net only in the mar gins as with a header or footer For exampl you might need to protect yourscopyright to a particular document by ensuring that the Word copyright appears on any photocopy made from the document Or there might be a legal requirement that you differentiate draft or inter nal material from material that is publicly available A watermafk is_acommon publication convention that enables you to meet these xvequirements protect your information and produce professional looking document output in a simple and effective way Watermarks Definition A watermark is translucent image of either text or a graphic that appears behind the primary text 4n a_document when the docume fit is printed or previewed In Word if you add a watermark t a documentMtssapplied to all pages in that document To control watermarks on the Page Vayout tab in the Page Background group click Watermark Lesson 7 Controlling Page Appearance 169 Lesson 170 Example Rates of Interest Aona amp Saree Properties inc Points of interest imaa canes seam to be rising as a randt of an impeowting sock markat o The Fede
94. check box is checked and lt click OK to print the document Number of copies 2 L 4 5 Print a copy of the Our Goals a page b c d amp Lesson 1 Creating a Basic Document Click the Office buttonand choose Print Verify that the number of copies is set to 1 The Our Goals page is the second page in the decument In the Page Range sec tion select Pages In the Pages text box type 2 Click OK to print only the second page Close the document 35 Lesson 1 Lesson 1 Follow up In this lesson you created a document by entering text saving and printing th document Not only are you now ready to produce your own simple documents but you will als use these fundamental skills as you create more complex documents with Microsoft Word 1 What do you think about Word s default typing options Do you think they re useful or distracting 2 How does customizing the Quick Access toolbar help you in your work 36 Microsoft Office Word 2007 Level 1 Second Edition LESSON 2 Editing a Document In this lesson you will edit documents by locating and modifying text You will e Navigate and select text in a document e Insert delete or rearrange text in an existing document e Undo or redo changes made to a document e Find and replace text Lesson 2 Editing a Document Lesson 2 Lesson Time 60 minutes 37 Lesson 2 38 Introduction In the pr
95. click to select a paragraph or triple click to select the entire document The Mini Toolbar Whenever you make a text selection in a document the Mini toolbar appears above the selected text You can use commands on the Mini toolbar to format text without having to move to the Ribbon This toolbar disappears when you move the mouse pointer away trem the selection You can also invoke the Mini toolbar along with a list of commands by fight clicking anywhere in the document How to Navigate and Select Text in a Document Procedure Reference Navigate and Select Text in a Document To navigate and select text in a document 1 Open the document 3 Use the appropriate selection methods to select the text Keyboard Navigation Techniques The navigation keys on the keyboard allow usersNo easily navigate within a degument Moves the Insertion Point To This Position Pressing This Key Keys Right arrow or Left arrow Ctrl Right arrow or Ctrl Left arrow Down arrow or Up arrow Ctrl Down arrow or Ctrl Up arrow Page Down or Page Up Ctrl Page Down or Ctri Page Up Home or End Ctrlt Home orCtrl End One spac to the right Or left One word to the righit or left One_line down or up One pefagraph down or up One screen down or up Beginning of the next page or the beginning of the previous page Beginning or end of a line Beginning or end ofthe document Scroll Bar Navigation Techniques You cahu
96. cument You have explored the user interface Before you start working on any documenit you Should be able to identify the appropriate view in which your document should be displayed In this topic you will view a document in different view modes Your manager has asked you to view the report that he has sent you Word 2007 provides options to view the document in different view modes and display the dectime nt in a mode that best suits your requirements Topic B Document Views At the bottom of the Microsoft Office Window Frame th re afe options that enabie users to view a Word document in different view modes The view options at the bottom of the Microsoft Office Window Frame are shortcuts to thre commards found on the View tab of the Ribbon Document View View of the decument as it will appear Print Layout When printed AH sections such as tablestext graphics and images _ will appear in their correct positions n the document Full Screen Reading Full length on seteen This view is ideal for viewing two pages at a time Web Layout ima web browser In this view the entire document appears on a single page with tables and text wrapping to fit into the window Outline Ta outline form with buil is aad plus signs that can be used to hide or display subordinate levels of text Draft In draft view without pictures and layouts In this view the focus is on the text alone
97. cument is there any indication of who wrote it or how many pages it has Adding page numbers and other useful information to the header and footer area helps to orient the reader to the information contained in the document Headers and Footers A header is the area in a page s top margin and a footer is the area in a page s bottom margin Headers and footers can contain textual or graphical information that is common toll or to some of the pages in a document Common header and footer informatiory inchudes titles dates and page numbers This information can be entered into on o the three sections of headers and footers namely the Left Center and Right sections _The Meader7 amp Footer group within the Insert tab is used to insert the desired header and footer_infexmation into a document Bu P Header Fiscal Year and Accomplishments Ths face yer was tuly 2 fovedice bedsang yeer for Bucks Feogerses amcan kage pra Te pee pes sce preron racer Bt m a mereg 2r ezties oat ia ei Figure 7 5 A document with d header and a focvter inserted Header amp Footer Tools Design Contextual Tab The Header_ amp Foster Tools Design contextuaMab contains numerous option groups to work with in the header and footer Lesson 7 Controlling Page Appearance Lesson 173 Lesson 174 Group Header amp Footer Insert Navigation Options Position Close Description Contains built in header
98. d in these new formats are structured modularly Different tion recovery data components in the file are stored separately Therefore the file can be op ned even 7 a component within the file is damaged or corrupted Easier detection of The new file formats with their distinct ile name extensions make it easy documents with to_distinguish files that contain macros fom those that don t File exten macros sions ending with x cannot contan VBA macros or ActiveX controls wher as files ending with mear Easy integration Information created within ine Office applications can be easily used by and interoperability other business applications of information Lesson 1 Creating a Basic Document 27 LESSON 1 28 The Save Command The Save command is used to save a newly created document or to save the changes you make to an existing document While saving a file for the first time the Save As diaiag box is displayed which prompts the user to type a name for the file and to specify the locationiin which the file needs to be saved By default a Word document is saved with the_ docx fle extension The Save As Command The Save As command on the Office button is used to save an existing document with a new file name with a new file extension or in a new location It also provides direct access to options that enable you to save a copy of the file in the default Word 2067 file format as a template in the Word 97 2003 file format
99. d Font options aM Click the More button Lesson 4 Formatting Paragraphs 109 Lesson 4 b In the Replace section click Format and select Font c In the Find Font dialog box select the desired font attributes you want to find d Click OK 5 In the Replace With text box delete unwanted text and formatting options 6 Set the Replace Font options a Click the More button to show the Replace options b Click Format and from the drop down list select Font c Inthe Replace Font dialog box select the desired _font atttibutes you want to use instead of the existing format d Click OK 7 Replace instances as needed 8 In the Microsoft Office Word message boxyclick OK 9 Close the Find And Replace dialog ox If you change your mind about a replace operation click the Undo button ornthe Quick Access toolbar If you use the Replace button Word wilundo the replacements one oy one If you used the Replace All button Word will uri e all ofthe replacements at the same tine Removing Formats from a Prior Search When you display the Replace tab in the Find And Replace dialog box some font for mats may already be displayed in the Find What and Replace With text boxes perhaps left over from a previous task Before jyou begin a new search you should remove the formats so that they don t interfere with your new s efch To remove the formats from the Find or Replace tabs of the Find and Replace dialog box click More to di
100. d impact on the text Small Caps Converts all the characters in th text to uppercase However the size of the first character of the word islarger than the rest of the letters All Caps Capitalizes all the character s of the text and all characters are the same size Hidden Hides the content Of the selected text Text Color Adding color to your t xthelpsin identifying important information in the document The default text color is black but you can change the color of selected text to any one of a palette of staiidard colors You canise the Font Color button the Font dialog box or the Mini toolbar to shange font color You can even mix your own custom font colors For more information on custom colors see Microsoft Office Word Help Microsoft Office Word 2007 Level 1 Second Edition The Format Painter The Format Painter is a formatting tool in the Clipboard group that allows you to duplicate the character or paragraph formatting in selected text and apply it to one or more additional selections It is also used to apply some basic graphics formatting The Format Painter does not provide any formatting options of its own How to Change Font Appearance Procedure Reference Change Font Appearance To change the font appearance 1 2 Select the text you want to change Apply a different font e Change the font using the Font drop down list On the Home tab of the Ribbon in the Font group fram the
101. d shading a Scroll down to view the remaining text in options to different text the document b In the document select the heading Disclaimer and the three paragraphs below it Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 c On the Quick Access toolbar click the Repeat button to repeat the shading Errors Burke Properties does not guarantee the accuracy or completeness of its published information Responsibility Burke Properties cannot accept responsibility for any inaccuracies within its publications Endorsement References made to any outside company or service does not constitute or imply an endorsement d Click anywhere in the text area away from the text selection to deselect jit e Save and close the doc amp ment Apply Styles You added borders and shading to paragraphs in addition to making other formattimg changes on selected text Sometimes you may want to revSe_oy apply several formatting options at the same time In this topic you will apply the default styles in Word 2007 When creating official documents you may want_to apply specific design and_typographical changes to them Instead of accessing the options from across different dialog doxes Word enables you to produce the desired output from preset style galleries Styles help you quickly achieve consistent and customized design aad formatting effects Word Styles Definition A Word style i
102. d some or all of the cells The default isa thin black border_around every cell Example Columns g Rat s of interest Mortgage Products Sample Interest Rates 30 amp 25 ear no points 5 875 20 Y ar no points 53 50 x2 R ea a igr OWS Year no points 5 00 1X ear ARM mo poin 3 75 l Year Convertibl ARM ha points o 4 25 0Or 7 2 f Figure 5 1 A table with data entered into it Microsoft Office Word 2007 Level 1 Second Edition Non printing Characters in Tables There are several non printing characters that are specific to tables Each cell contains an end of cell marker to indicate the end of each cell To the right of each row is an end of row marker that indicates the end of the row A column marker appears in the ruler at the boundary of each column You can use these markers to select table elements In addition to these markers Word also displays non printing gridlines around the table cells If a table has borders applied to it gridlines are beneath the borders Gridlines are sometimes called boundaries On the Table Tools Layout contextual tab in the Tabie group click View Gridlines to show or hide gridlines on the screen Table Creation Options To create a table you can select an option from the Table drop down list on the Insert tab Option Description Table grids Allows you to move the mouse pointer over the grits _andsclick_to insert a table with the desired number of ro
103. dge before starting with this course e Windows XP Professional Level 1 e WindowsXP Pr fessional Level 2 e Windows XP Introduction Windews 2000 Introduction Introduction ix INTRODUCTION How to Use This Book As a Learning Guide Each lesson covers one broad topic or set of related topics Lessons are arranged in order of increasing proficiency with Microsoft Word 2007 skills you acquire in one less6n re sed and developed in subsequent lessons For this reason you should worksthrough the iessons in sequence We organized each lesson into results oriented topics Topics includeall the relevant and sup porting information you need to master Microsoft Word 2007 and_activities allow you to apply this information to practical hands on examples Have the opportunity to try out each new skill on a specially nrepared sample file This saves you typing time and allows you to concentrate on the skii at handThrough the use of sample files hands on activities illustrations that give you feedback at_crucial steps and supporting background information this book provides you with the fotindation and structure to learn Microsoft Word 2007 quickly and easily As a Review Tool Any method of instruction is only as effectivesas_thestime and effort you are willing to invest in it In addition some of the information that yo l ar in class may not be important to you immediately but it may become important lat
104. dit recommend restrict and set default styles Options Opens the Styles Gallery Options dialog box Where yeu can customize the Styles gallery The Apply Styles Task Pane The Apply Styles task pane is used to modify or reapply a style that has already been applied to a document On the Home tab in th Styles group click the More button and select Apply Styles to open the Apply Styles task pane It can alsotse_inivoked by pressing Ctrl Shift S The Style Inspector The Style Inspector task pane displayssparagraph and text level formatting It can be used to clear formatting at the paragraph or character levels fhe Style Inspector can be displayed by clicking the Styl Inspector button found within the Styles task pane How to Apply Styies Procedure Reference Arply a Style To apply a style froni the current Quick Style set 1 Select the texto which you want to apply a style 2 Apply the desired style to the s lected_text e On the Home tab in theStyles group either scroll to select the style or click the More button and_select the desired style from the Styles gallery Or on the Home tab in the Styles group click the Dialog Box Launcher button and in the Styles task pane select the desired style Lesson 4 Formatting Paragraphs Lesson 4 101 Lesson 4 102 Changing the Quick Style Set If you want to change to a different Quick Style set click the Change Styles button in the Styles
105. dition Lesson Activity 7 5 Adding Headers and Footers Data Files e Annual Overview docx From the C 084893Data Controlling Page Appearance folder open Annual Overview docx Scenario Your manager is giving a presentation at the Relo Expo conference and wouldNike to leave Ahe company s annual overview behind as a handout so potential clients can peruse_last year s successes Your job is to make the handout more identifiable as a Burke Preperti s document You find it would be helpful if the page numbers and current date and time are displayed in the handout Additionally you wish to draw special attention to the first page Before You Begin What You Do How You Do It NLN AC 1 Insert the text Burke Properties a Double clicktne top of the document to Overview at the center of the display the header arid footer sections header b Press Tab to move the insertion paint to the center of the header section Type BURKE PROPERTIES OVERVIEW 2 Add a footer that includes the cur Onthe Header amp Footer Tosis Design con rent date and time the conference textual tab in the Navigation group click name and the page number Go To Footer o b In the Header amp Footer group click Page Number and select Bottom Of Page c In the Bottom Of Page gallery scroll down click Accent Bar 4 d Anthe footer section type Relo Expo and press Tab to separate the page number fro
106. e critical ideas quickly This ensures that readers who skim through documents lo not miss out on any important information Disclaimer Burke Disclaimer Burke Properties does not Properties does not guarantee the accuracy of guarantee the accuracy of its published information its published information Without borders With borders and shading and shading Figure 4 5 A paragraph without borders and shading left and the same paragraph with borders and shading right Borders Definition A border is a decorative fine or pattern that is displayed around objects The Border option in the Paragraph group of the Home tab aliows you to apply the desired border to an object There are_different types of borders that can be applied to paragraphs pages and pictures te draw attention to the object t which they have been applied Custom art cannowhe used for borders Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Example Ca id 9 0 wa Home Insert meeting agenda docx Microsoft Word aes Page Layout va 4 Times New Roman em i Sze EzE yy M a B Z U uh x x BS Bw lt 7 Paste eee j Quick Change Editing I P A gt Ae A XK w gt Ohl F Styles Stytes References Mailings Review View Developer w Clipboard lt Font te O Bottom Border M top Border E s i x Left Border Ms Rogers will read the minutes from th might Border Quarterly Home
107. e desired synonym or antonym click the drop down arrow and choose Insert to replace the existing word A If you accidentally click the word just click the Previous Search or Back button to return tothe previous list of options 4 To choose from a list of the most common synonyms while you are typing right click the word choose Synonyms and select the synonym Procedure Reference Change Research Options To change research options 1 On the Review tab in the Proofing group click Research 2 In the Research task pane click Research Options 3 In the Research Options dialog box change the researcly options e In the Services list box check or uncheck the desired check box to display or hide the corresponding servic option in the Research task pane e Add the desired service to the available services In the Research Options dialag box click Add Services In the Add Services dialog bex in the Address box type the URL of an Office 2007 compatible service or select an advertised service from the Advertised Services list c Click Add and follow the on screen instructions e Jf necessary insert a yassword to restrict use of the Research task pane In the Research Qptions dialog box click Parental Control In the Parental Control dialog box check the Turn On Content Filtering To Make Services Block OffensiveResults check box to activate the Specify A Password For The ParenitalyControl Settings section c
108. e built in Help ap takes you to the Office online website if requifed Word Help Information on the keyword from the built in Heip as well as the Office online website but does nottake yow to the Office online website Word Templates Sample templates that ate availabiesan the Office online website Word Training Sample training information frota the Office online jw bsite Developer Reference Programming tasks samples and references to create_custom ized solutions a v a a a a a M How to Use Microsoft Office Word Help Procedure Reference Find Information in Word Help To find information in Word Help 1 To open the Word Help window click the Help but on en the Ribbon or press F1 2 If desired click the Show Table Of Contents butten to display the Table of Contents 3 Click a link to view its details e Inthe Tabie Of Contents pane click aNink to view its details e On cli k ink in the Browse Word Help pane to view its details 4 If desired s arch for informatict a Yo narrow the search to a particujar area select an option from the Search drop down list b Inthe Type Words To Search For text box type a keyword c Cliek Search to display the search results Lesson 1 Creating a Basic Document 19 LESSON 1 Keeping the Microsoft Office Help Window on Top You can set the Microsoft Office Help window so that it stays on top of the Word win dow or other Micro
109. e burke properties dic dictionary You also need taxcheck th word count sg thait 18 under 200 words 1 Spell check the document correcting speliing and grammar errors as needed 2 Use the Thesaurus to change some jinstances of the word business with syn onyms of your choice 3 Verify that the letter has 200 words or fewer 4 Save the letter as My Proofing docx and then cliese it 210 Microsoft Office Word 2007 Level 1 Second Edition SOLUTIONS 211 SOLUTIONS INDEX A Apply Styles task pane 101 area of search 19 Also See Word Help AutoCorrect 22 AutoCorrect dialog box 197 AutoCorrect Options button 22 AutoCorrect Options dialog box 197 AutoCorrect tab 197 Also See AutoCorrect Options dialog box B border types art borders 166 line borders 166 borders 92 border options 94 border types 93 Borders And Shading dialog box 95 bulleted lists 105 C Calibri See font Check Spelling And Grammar As Ygu Type 22 clearing formats 108 clip art 148 Clip Art task pane 149 Clipboard group 43 65 Clipboard task pane 44 Compatibility Checker28 contextual tabs 123 Design 123 Layout 424 Table Aools 123 Convert Option 28 cut and paste See moving text Index INDEX D Dialog Box Launchers 8 document views 11 Draft 11 Drag See moving text E effects 64 F Find See search options Find and Replace 53 Also See search optio
110. e mw mee Re gt Pte OU ate Ce ey are one Bree rae 169 The Print g Wetermark Dialog BOX Ja eee eens 170 D Add Headers and Footers eee 173 Heade dnd Footers NML ia se be Pe ea Stee a dees 173 Header amp Footer Tools Design Contextual TAD kee eee 173 Page NUMBESRrO DONS trex re severe Eee wish im ale araar raran r ara 174 Contents vii CONTENTS viii Lesson 8 PROOFING A DOCUMENT A Check Spelling Grammar and Word Count 6 4 5 ere 184 Spelling and Grammar Check OPTIONS eS 184 The Main Dictionary Mai g st athe b a eae alts h Saad A 185 The Readability Statistics Dialog Box 6 6 6 KLM NS Jaaa 185 The Word Count Dialog BOX naaa aaaea aaa a a N aa 186 B Enhance Textual Meaning Using the Thesaurus N 2x eee eee 192 The HESAUrUS i ane e aaan ei ranna e N A AE a aaa 192 The Research Task Pane naana on N SA Jaaa 193 The Research Options Dialog BOX MIM NAN aaaea 193 C Customize AutoCorrect Options eee or Te era es 196 The AutoCorrect Dialog Box 4 5 Be NP ha wae a LDN aa 197 THE AUIOCOMECTIGD nesre i aaun a Cate Ne Dayan a 197 LESSON LABS 2sse ove FENER TE 6 OE OAE 203 SOLUTIONS 524 0 hed ca ee R E O N A each iu 211 INDEX EPEE E PE AE PA AT EE E E a eae ee 213 Microsoft Office Word 2007 Level 1 Second Edition INTRODUCTION Word processing is the use of computers to create revise and save documents forprinting and fut
111. e spell checker wiil give you a list of possible suggestions Custom Dictionaries You can also create custem dictionaries that include Words specific to a particular sub ject matter You can addsentries to Word s default custom dictionary Custom dic or you can create or import other Custom dictionaries To fnanage custom dictionaries open the Word Options dialog box select the Proofing tab and click Custom Dictionaries For moreAnformation on customodictionaries see the Microsoft Office Word Help system The Readabiiity Statistics Dialog Box Readability statistics are ratings that provide measurement of the complexity level of text If you have enabled readability statistics in Words the Readability Statistics dialog box is dis played after you check the grammar This dialog box provides detailed information on the total and average number of words sentences and paragraphs in your document and reports the readability scores for the content in your document Lesson 8 Proofing a Document Lesson 8 185 Lesson 8 186 Grading of Readability Scores There are different readability analysis methods The readability scores in Word are based on the Flesch Reading Ease and the Flesch Kincaid Grade Level scales These scales help to evaluate the readability and complexity of the document based en the average number of syllables per word and words per sentence Flesch Reading Ease scores text as a single number wi
112. e your exceptions on the appropriate tab and click OK 4 To add shortcut text to replace as you type enter the shortcut text in the Replace section enter the full text in the With sectioi and click Add 5 Click OK to close the AutoCorrect dialog box 6 Click OK to close the Word Options diatog box Activity 8 3 Customizing the AutoCoirect Options Data Files e Relocation Staff docx Before You Begin From the C 084893Data Proefing A Document folder open Relocation Staff docx Scenario You are creating a document that gives information jabout Burke Properties As you will have multiple occurrences of the word Burke Properties and Facility Request Form using an abbre viation that automaticaliy changes to the desired word would be helpful Also you need to insert more text into the document What You Do How You Do It A Display the AutoCorrect dialog box a Click the Office button and click Word Options b In the Word Options dialog box select the Proofing category c In the AutoCorrect Options section click AutoCorrect Options Microsoft Office Word 2007 Level 1 Second Edition Lesson 8 2 Set up data entry shortcuts for a In the AutoCorrect dialog box in the Burke Properties and Facility Replace Text As You Type section in the Request Form Replace text box type bp and press Tab to move to the With text box b In the With text box type Burke Proper ties and click Add Repl
113. eared While you can undo or redo most actions certain actions such as apening saving or printing a document can not be undone Only the actions that have been undone can be redone How to Undo or Redo Changes Procedure Reference Undo or Redo Actions To undo or redo actions 1 To undo an action click the Undo buttor on the Quick A cess toolbar or press Ctrl Z 2 To undo several actions click the Undo drop down arrow on the Quick Access toolbar to display the list of actions and select an pt on to undo the correspond ing change or press CtritZ several times 3 To redo an action click the Redo button onthe Quick Access toolbar or press Ctrl Y 4 To redo sev ral actions click the Redo butto n the Quick Access toolbar several times or press Ctr Y several times Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 Activity 2 3 Recovering Deleted Blocks of Text Before You Begin My Second Draft docx is open Scenario You heard that the Kentucky Ohio and Texas offices were going to be closed soon so you decide to delete those items from the Burke Properties Locations list Before you complete editing the document you realize that what you heard about the offices was a miscommunication You decide to restore those three blocks of text to the list of_offices once again Lesson 2 Editing a Document 51 Lesson 2 52 What You Do How You Do It 1 Delete the unnec
114. ection or line 3 Type the number or name of the component you warit to go te a d click Go To Activity 2 4 Finding and Replacing Text Before You Begin My New Draft docx is open Scenario During the previous review of the Burke Properties document Burke Properties wasn t prop erly capitalized in all instances The 8 in Burke and the P in Properties should always be capitalized As part of a new Human Resource department initiative many job titles have been updated You have been asked to make sure that the job title broker is changed to agent You also noticed that a headingin page two Needs to be modified Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 What You Do How You Do It 1 Search the document for any lower a Place your insertion point at the begin case instances of burke ning of the document properties and highlight them b To open the Find And Replace dialog box on the Home tab in the Editing group click Find c In the Find What text box type burke properties with all lowercase letters Find and Replace Find Replace GoTo Find what burke properties d From the ReadinsHightignt drop down list select Highlight All e All the instances of the text are highlighted Click the More button to dis play the advanced search options f In th Search Options section check the Match Casg check box Search Options Search
115. ed Lesson 2 Editing a Document 43 Lesson 2 44 Option Description Paste As Hyperlink Pastes the text as a hyperlink so that when you hold down Ctrl and click a pasted item it takes you to the location from where the item has been copied or cut The Paste Options Smart Tag When you paste an item the Paste Options Smart Tag is display d tmme diately next to the pasted item This tag holds a list of options that enables users to specify the for matting for the pasted item You can retain the source formatting ofthe item change the formatting of the item so that it matches the text in the destination paste the text only or customize cut copy and paste options The Clipboard Task Pane The Clipboard task pane lists the objects that have be n copied yor cut from the document You can use the Clipboard task pane to paste in all the Clipboard objects clear the Clipboard and to customize the task pane Click the Clipboard Dialog Blox Launcher button inthe Clipboard group to open the Clipboard task pane Customization Options in the Clipbcardtask Pane The Clipboard task pane can be custotaizedNusing the options available in the Options drop down list Option Description Show Office Clipboard Automati Stiows the Clipboard as soon as a document is opened cally Show Office Clipboard When Shows the Ciipboard when Ctrl C is pressed two times Ctrl C Is Pressed Zwice Collect Without Showing Office Collects thetems to t
116. eed to make sure that all the regional managers of your company concentrate only on the data for the last quarter What You Do How You Do It 1 Apply a bottom border below the a At the beginning of the documenit click title before the title RegionaiMemo b On the Home tab in the Paragraph group click the Berders drop down arrow and choose Bottom Border fi T m AJ Iq Normal b gt Bottom Border Z Job Border Left Border Riotit Border No Rarder 2 Apply a box border for the quar n In the documents setect the heading terly data paragraph House Sold by Region along with the data below it and the text Source Burke Properties b In the Paragraph group click the Borders drop dewn arrow and choose Borders And Shading Lesson 4 Formatting Paragraphs 97 Lesson 4 98 c In the Borders And Shading dialog box in the Setting section select Box Setting Shadow d FromtheWidth lt drop down list select 11 2PT and verify that your selections appear in_the Preview area 3 Apply an orange shading to the a Inthe Borders And Shading dialog box quarterly data paragraph seiect the Shading tab bs From the Fill drop down list 7rom the Standard Colors section select Orange c Click OK to apply the borders and shading and close the diateg box d Click in the text area to deselect the text 4 Apply the same borcer an
117. effects might be combined into a single object in the earlier file version Check compatibility manuaily To run the Compatibility Checker manually click the Office button and choose Prepare gt Run Compatibility Checker The Compatibility Checker will tell you if there are any compatibility issues or not Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 How to Save a Document Procedure Reference Save a Document with the Save As Command To use the Save As command to save a document for the first time or to save a copy of a document with a different file name or location 1 Click the Office button and choose Save As to display the Save As dialog box The first time you save a new document the Save As dialog box will also open if you choose Save click the Save button or press Cirl S 2 In the Save As dialog box click the Save In drop down arrow and navigate to the location where you want to save the document 3 If you need to select a different file format select the format from the Save As Type drop down list 4 In the File Name text box type the name of the file 5 Click Save Procedure Reference Use the Save Command to Save Changes to an Existing Document To save changes made to an existing document 1 Open and modify the document 2 Save the changes e Click the Office button and choose Save e On the Quick Access toolbar click thesSave button
118. er a program crash arid a time interval at which Word should save autorecovery information 3 _ Click OK to close the Word Options dialog box Lesson 1 Creating a Basic Document 15 LESSON 1 16 Activity 1 3 Customizing the Microsoft Office Word User Interface Data Files e Nolan Letter docx Scenario You have just finished your work on the About Us document and wishto work on the Nolan Letter document You feel that displaying frequently used commands such as New Open and Close on the interface will increase your efficiency in Word You also Avish to add the para graph group to the interface Your company insists on maintaining all_official files in a specific folder on the C drive You wish to set this as your defaultsavelocation What You Do How You Do It 1 Add the necessary commands to the Quick Access toolbar a T Click th Office button arid ttek Word Options n the Word Options dialog box select the Customize category In the list box belowhe Choose Com mands From drop down list select Open Click Add ta add the Open command to the Quick Access toolbar In the tist box below the Choose Com mands From drop down list select New and click Add From the Choose Commands From drop down list select Office Menu In the list box below the Choose Com mands From drop down list select Close and click Add Click OK to close the Word Options dialog box Microsoft Office
119. er on For this reason Ave efcourage you to spend some time reviewing the topics and activities after the course for additional challenge when reviewing activities try the What_You Do column before looking at the How You Do It column As a Reference The organization and layout of the book make it easy te se as a learning tool and as an after class reference You can juse this book as a first source for definitions of terms background information on given tOpics andssummaries of procedures Course Cbjectives In this course you will create edit and ennance standard business documents using Microsoft Office Word 2007 You will e create a_basic document using Microsoft Word e____ edit_doguments by logating and modifying text 6 7 Aotmat text e lt format paragraphs e add tables to a document e add graphic elements to a document e control a document s page setup and its overall appearance e proof documents to make them more accurate Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 Creating a Basic Document In this lesson you will create a basic document using Microsoft Word You will Explore the Microsoft Office Word 2007 user interface includingsthe Ribbon Open and view a document Customize the Word environment Use Microsoft Office Word Help Enter text Save a document Preview and print a document Lesson 1 Creating a Basic Document LESSON 1
120. es how an entire paragraph is positioned horizontally between the left and right margins Description TheAligty Text Left option aligns the left edge of the paragraph along the left margin The paragraph s night edge appears ragged The Center option aligns betisides of the paragraph equidistant from the jeft and right marginsBoth the left and right edges of the paragraph appear ragged The Align Text Right option aligns the right edge of the paragraph along the right margin Whe paragraph s left edge appears ragged The Justify option aligns both sides of the paragraph evenly along the left and right margirs The paragraph s left and right edges are not ragged Word adjasts the spacing between words so they stretch from the left mar gin to the right margin When the last line of a justified paragraph is short however t won t be stretched Microsoft Office Word 2007 Level 1 Second Edition Indents Definition An indent enables you to align the left and right edges of a paragraph independently from the document margins Indents affect only the paragraphs you have selected Indents can be either positive making the width of the paragraph narrower than the margin on one or both sides or negative making the width of the paragraph extend past the margin on one or both sides Another word for a negative indent is an outdent because it makes the paragraph extend out nto the margin space Example Da
121. es gallery scroll down and select Tabular List to insert that Quick Table ITEM __NEEDEDH Booksu 1u n AN Magazines 3H n Notebooksn 1n E Paperpadsn 18 Penst 3H Pencilsa 20 Highlighter 2 colors Scissorsh lepari r Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 2 Apply a style to the table a Verify that the mouse pointer is at the beginning of the table and select the table b On the Table Tools Design contextual tab in Table Styles group click the More button c Inthe Table Styles gallery in the Built in section in the first row select the sec ond style Light Shading Accent 7 Built In Sas __ Light Shading Accent 1 E ee il d Click iA_any celi te deselect the table e In the Table Styte Options group check the Banded Rows check box ITEMa NEEDEDn H Books Magaziniesn 3 anan Notebooksn 1 Pap rpadsn wre a Rens Pencilsn 20 Hi hlightern 2 colorsu ScissorsH 1 airh A mj yaaomaaMmat ua Lesson 5 Adding Tables 133 Lesson 5 134 3 Edit the default table content a Double click the word ITEM and type City b Double click the word NEEDED and type Percent c Select the remaining rows of the table and press Deletetoctear the coritents of the cells d Select the last four rows of the table e On the Table Voois Layout contextual tab in the Rows amp Columns group
122. essary text a Press Ctrl End to navigat to the end of the document Press Page Up twice to display Kentucky Select the Kentucky and Lexington para graphs and the blank line foilowing them San Francisco c Kentucky4 Lexington Maryland Press Delete to delete the selection Seiect and delete theChio Cleveland and Toledo paragraphs and the blank line following them Columbias Ohio Cleveland Toledo Florida Press Page Down to view the remaining text in the page Select and delete the Texas Dallas and San Antonio paragraphs Microsoft Office Word 2007 Level 1 Second Edition 2 Undo the deletions a On the Quick Access toolbar click the Undo button to restore the Texas Dallas and San Antonio deletion b Click the Undo drop down arrow to dis play the drop down list c Move the mouse pointer over the second Clear action to highlight both Clear actions d Click the second Clear action to_restore both the Ohio and the Kentucky text blocks e Scroll up to verify thatthe Ohio and the Kentucky text olockshave been restored f Save the fileas My New Draft docx Topic D MY A Search and Replace Text In the previous topic you used Undo to reversexchanges in a document Anottier technique you can use to make changes throughout a decunsent isto search for and replace specified text In this topic you wi
123. evious lesson you created a basic document Once you have created thewbasic struc ture of documents you will often choose to perform additional editing of the text Insthis lesson you will edit documents Editing a handwritten document requires you to rewrite the entire document to iclude the changes Word minimizes the effort required to revise your documents y enabling yoyo change your existing documents any time without using messy correction fuid or having to start your document over again Topic A A Navigate and Select Texii a Document In this lesson you will edit documents Most document editing techniques require yow to navi gate to a desired location and select text in a document In this topic you wi navigate and select text within a document The two basic components that allow you to tho eug ly view the different sections in a docu ment are the keyboard and mouse In order to navigate in a documerit though it is very important to quickly decide on the component that best suits the situation Using the most appropriate navigation technique in a document may save you a let of navigation time Scroll Bars In addition to using keyboard_techniques to navigate yo canm se Word s two scroll bars to move up down left or right ina document When you navrgate with the scroll bars the loca tion of the insertion point does not change Use the vertical scroll bar located at the extreme right side of the application
124. f the illustration which resizes the illustration in the direction you drag the handle Dragging the corner circular sizing handles proportionally resizes the yilustration while the diagonally opposite corner remains fixed If you hold Ctrl while you drag the corner7 you can resize the illustration around its center Ca Wd 9 0 P 3 Home Insert Page Layout References Mailings Review View Developer Format v E a at i Lai ty AA A 4 BZ U b x i ESEE E Paste Quitk Change Editing J V ho Av Aan ad HLT E 4 Circular Sizing Handle er a a Square Sizing Handle Rates of Interest A Product of Burke Properties Inc Figure 6 6 Sizing handles displayed Grouid an image The Picture Tools Format Contextual Tab Groups on the Picture Tools Format coittextaal tab enable you 4o control the appearance of illustrations in the document Group Description Adjust Enables you to make formatting changes to images by increasing or decreasing the color brightness or contrast Picture Styles Enables you to select a style shape border and effects for a picture Arrange Enables you to positionthe image in the document You can also rotate group or align pictures within a page using the options in this group Size Enables you to crop the image and to increase or decrease the height and width of the picture How toe Insert Illustrations Precedure Reference Insert a Picture from a File To insert a pict
125. fects using symbols and special characters You are drafting a copyright statement and the new department style guide Tequires that you use the copyright symbol along with the word copyright You ve stared at your key board for several minutes trying to locate the character but it s nowhere to be found How are you going to get the circle around the letter c You know it cafivbe done but how Word provides convenient access to a larg group of symbols and speciaicharacters such as the copyright character that can be insefted quickly and correctly Symbols Symbols are character marks included with a font thatcan be used to represent an idea or word such as copyright trademark or registered trademark Each font can have a slightly different set of symbols Click thesSymbol option in the Symbois group on the Insert tab to insert sym bols from the Symbol gallery You can also click More Symbols to open the Symbol dialog box to insert orsmanage symbols Microsoft Office Word 2007 Level 1 Second Edition Lesson 6 Symbols Special Characters Font Wingdings mjelaj a SODA SGOOGeEEGHE gt o oe eee alo G le ae eV TY s Recently used symbols mi eje 4 o o b4o _ moSlo Wingdings 32 Character code 0020 From Symbol hex AutoCorrect Shortcut Key Shortcut key lt s SSSA Figure 6 1 Options on the Symbols tab Symbol Families and Character Codes
126. h dialog box 86 thesaurus 192 U Undo 50 y View tab 7 Also See Ridbon W Web Layout 11 Index Wildcard 18 Word 2007 file types 26 Word Count dialog box 186 Word document 4 Word Help 18 19 options 18 Word Help toolbar options 19 Word Options dialog box 14 X XML 27 26 Also See Word 2007 file types XPS file 28 INDEX 215
127. has three tabs that allow you to specify th exact kind of border or coloring you would like to apply to the selected objects Tab Contains Options To Borders Specify the type of border its style color widthyand the object to which it should Page Border Shading Borders Optioris be applied It also shows a preview of the options that you set on the Borders tab Specify the type_of page border its style color width art and object to which it should be applied It also shows a preview ofthe options that you set on the Page Border tab c11 Specify the color the pattern and paitern cotor and the object to which it should b appl edin the document It alsoshows a preview of the options that you se on thevShading tab The Borders tab jin the Borders Arid Shading dialog box has a number of options that allow ser s to apply the desired bordes to objects in a document These include the type of border you want to apply the style color and width of the border line custom border options and a preview area where you can verify the appearance of your border selections For example you can select border types including box borders shadow borders and 3 D borders and line styles such as single double or dashed along with many other customizable border options Lesson 4 Formatting Paragraphs Lesson 4 95 Lesson 4 96 How to Add Borders and Shading Procedure Reference Add a Border or Sh
128. hat the Save As Type is Word 97 2003 Document doc and click Save Topic G Preview and Print a Document You have saved your work in a document and are now ready to printit Before you print gt the document it is smart to preview the document so you can see what it_might look like wher printed In this topic you will preview and print your document d Close the document Whether you realize it or not printing a document costs m n y Each page may Cost only a few cents for paper and ink but those pennies add up quickly jf you are repeated y printing a multi page document just to see how it will look on paper_or t6 do a quick hatd copy edit By previewing your document before printing you cari still See how it will look andidentify obvi ous errors without wasting money and the time it takes to print additional copies Print Preview Print Preview is a view mode that enabies you to view a document_asit would appear on paper when printed You can view of modify the document in this view to suit your requirements You can access Print Preview from the Print selection on the Office button Print Preview Opiions When a document is displayed in the Print Preview modeythe Print Preview tab contains sev eral groups that provide_options to print a document with desired settings Print Preview Group Qptions in This Group Print The Print groupenables you to print the document or set print or display options Page
129. he Rates Of Interest d NM ft j Table Too A X 3 Home insert Page Layout References Mailings Review lew Developer Design Layout F Header P v t aaa Y Shading 4 Sere wR wm H E sarae SSeee V Banded F V Ba d T i z ENR i J Rates of interest Mortgage Products Sample Interest Rates s 30 amp 25 Y ear no points a 5 875 20 Y ear no points 5 50 lt 2 15 Year no points o N00 0x2 1 Year ARM no points gt 3 15 1 Year Converible ARM no points 4 25 z a a a aa Page 20t2 Woras 227 lt 9 T REFER Te g aht hiisi Figure 5 2 Table Tools contextual tabs The Table Tools Design Contextuai Tas The Table Tools Design contextual tabContains groups with options to format the table Group Description Table Style Enables you to sormat the table by differentiatuig specified rows or columns Options Table Styles Provides a set of predefined styles to formata table Also enables adding a different shading aiid applying borders tothe table Draw Borders __Enabdies you to draw borders to_your_ table This group contains options to change the line style color and thickness of the border You can also erase the border Lesson 5 Adding Tables Lesson 5 123 Lesson 5 124 The Table Tools Layout Contextual Tab The Table Tools Layout contextual tab contains groups with options to modify the layout of the table Group Provides options to Table Select a particular table or
130. he Clipboard without displaying the Clipboard Clipboard task pane Show Offic Chpbeard icon On Displays the Office Clipboard icon on the taskbar Taskbar Show Status Near Taskbar When Displays the status of the task pane near the taskbar when Copying anem is copied How to insert Delete or Rearrange Text Procedure Reference nsert o7 Delete Text To insert or delete text 1 Place the insertion point where you want to insert the new text or adjacent to the text you want to delete 2 To insert new text type the text 3 To delete text use the appropriate method e To delete characters to the left of the insertion point press Backspace Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 e To delete characters to the right of the insertion point press Delete e To delete a block of text select it and press Delete Procedure Reference Move or Copy Text To move or copy text to a new location 1 Select the text you want to move or copy 2 Cut or copy the selected text e On the Home tab in the Clipboard group click the Cut button or the Copy button e Press Ctrl X to cut or Ctrl C to copy e Or right click and choose Cut or Copy 3 Place the insertion point at the location where you want to move or copy the ext 4 Paste the text e On the Home tab in the Clipboard group click the Paste button e Press Ctrl V e Or right click and choose Paste 5 To
131. he Dialog Box Launcher button c In the Paragraph dialog box in the Spac ing section in the After spin box click the up arrow until the value is 6 pt d Click OK to apply spacing and to close the dialog box 7 Apply lin spacing forthe Action Items list 90 a Inthe document select the heading ACTION ITEMS along with the three items below it Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Formatting Paragraphs b In the Paragraph group from the Line Spacing drop down list select 2 0 to increase the space between the list items Mz lt a gt Eee TNormal T1 j w 1 0 1 15 1 5 I 2 0 N 2 5 3 0 Line Spacing Options lt M lt Add Space Before Paragraph Add Space After Paragraph c Click in the text areg to deselect the text ACTIONITEMS o gt Tim wilPdistibutethe data gt Kris will print the inserts Ryay wiill plan the next meeting d Save the document Lesson 4 91 Lesson 4 92 Topic C Add Borders and Shading You have adjusted paragraph layout to improve readability You now want to ensure tha criti cal components of the text clearly stand out from the rest of the pagesOne way to do that is with border and shading options in Word In this topic you will add borders and shading to paragraphs Shaded paragraphs and borders draw attention to important content and heip readers to locat
132. he Readability Statistics and click OK to close the Readability Statistics dialog box Readability Passive Sentences 4 Flesch Reading Ease 60 7 Microsoft Office Word 2007 Level 1 Second Edition 4 Check the number of words in the full document a In the Proofing group click the Word Count button 5 b There are 309 words in the document which is over the limit click Close Word Count Statistics Pages 1 Words 309 Characters no spaces 1 549 Characters with spaces 1 840 Paragraphs 18 C Include textboxes footnotes and endnotes Lines 46 Count the number of words in the last paragraph Triple click the paragraph that begins It is our objective to select it On the Microsoft Office Window Frame verify that the tive word count is 30 Delete the last paragraph to reduce the word count d Delete the last paragraph In the Proofing group click the Word Count button Verify that you are beneath the word count limit and click Close Save the document as My Relocation Letter docx Lesson 8 Proofing a Document Lesson 8 191 Lesson 8 192 Toric B Enhance Textual Meaning Using the Thesaurus Microsoft Word s built in spelling checker is an electronic substitute for_a physical_dictionary Similarly you can use Word s online Thesaurus as a substitute for another common writer s reference a p
133. he View Ruler button 3 Select the tab type e Click the tab s tec tor until the desired tab is displayed e Or iff the Paragraph group on the Ribbon click the Paragraph Dialog Box Launchet to open the Paragraph dialog box click the Tabs button to open the Tabs diaiag box and select the desired tab type in the Alignment section 4 Select the position to place the tab stops e On the horizontal ruler at the desired point click to set the tab stop To set more tabs of the same type click additional locations Microsoft Office Word 2007 Level 1 Second Edition e Or in the Tabs dialog box in the Tab Stop Position text box type the desired position for each tab and click Set When you are done setting tabs click OK 5 To change the alignment of an existing tab double click the tab to open the Tabs dialog box Select the desired tab stop position and select a tab type in the Align ment section 6 To add a leader in the Tabs dialog box in the Leader section select the desired leader 7 To move a tab stop drag the tab to the new position on the ruler You cannot move an existing tab stop in the Tabs dialog box but you can clear one stop and insert another at a new position 8 To remove a tab stop drag it off the ruler or select it from the Jab Stop Position list in the Tabs dialog box and click Clear 9 To clear all tabs for a paragraph open the Tabs dialog box and click Clear All Line Breaks A
134. he sizeandtre vertical alignment of the selected cell How to Modify Table Structure Procedure Reference insert Rows or Columns To insert rows or columns 1 Position the insertion point next to where you want to insert or delete the columns or rows To insert multiple columns or rows select that number of existing rows or columns in the table Microsoft Office Word 2007 Level 1 Second Edition 2 3 Select the Table Tools Layout contextual tab Insert the columns or rows In the Rows amp Columns group click Insert Left or Insert Right to insert a column to the left or right of the selected column In the Rows amp Columns group click Insert Above or Insert Below to insert a row above or below the selected row Select the last cell of the table and press Tab to insert a row at the bottom of the table Table Selection Methods There are many selection techniques you can use to select the components f a_table that you want to work with To Select Do This A row or rows Move the mouse pointer in the blank space to th left of thesdesired row and when the pointer changes to a right tilted white arrow tick to select the row You can also click and drag to the left ofthe table to select sev eral rows A column or col Move the mouse pointer at the top or bottom ine border of the column umns until the mouse pointer changes to a down headed atrow and click to select the column You can a
135. hrough Superscript Subscript Shadow Outline Emboss Engrave Small Caps All Caps and Hidden Lesson 3 Formatting Text Lesson 3 65 Lesson 3 66 6 7 Set the font case a On the Home tab in the Font group click the Change Case button to open the Change Case gallery b In the Change Case gallery choose the desired font case You can choose from Sentence Case Lowercase Uppercase or Capitalize Each Word or you can choose Toggle Case to reverse the current casing Set the font color e On the Home tab of the Ribbon in the Font group click the Font Color drop down arrow and select the desired color from the Font Goior gallery On the Mini toolbar click the Font Color drop down arrow and select the desired color e Or open the Font dialog box click the Font Coler drop down arrow select the desired color and click OK Procedure Reference Copy Formats with the Formet Painter To copy formats with the Format Painter 1 2 4 Select the text that has the format you_want to duplicate Click the Format Painter buttonin_the Clipboard group on the Home tab or on the Mini toolbar If you want to copysto_muitiple selections double clickthe Format Painter Select the text to which you want to copy the formatting Ifyyou double clicked the Format Painter button it will remain active and you_can make additional selections to continue copyinig Ahe format To deactivate the For
136. hysical thesaurus In this topic you will use Word s buit in Thesaurus to help find the right words You have written a draft memo promoting the useful features of your company s new email program When you re read the draft you find that you described nearly every feature the same way useful A greater variety of words could make the meme more readable but it is difficult to think of a large number of appropriate synonyms on your own A thesaurus is a specialized reference work that many writers use to help them find aiternate word choices and with Word s electronic Thesaurus this helpful writer s resource ty just a couple of clicks away The Thesaurus Definition A thesaurus is a reference tool that giv s_you a collection of synonyms and antonyms Unlike a dictionary a thesaurus does not provide the definition of a word Word includes an electronic Thesaurts that you can use to make alternate choices for the word usage in your document Acc ss the Thesaurus froim the Proofing group of the Review tab The Thesaurus is available in various languiages such as English U S French France and Spanish Gnternational Sort Example Research ae Search for Expensive g Thesaurus Engish s5 v Thesaurus is available in Spanish ivtematonal Sort various languages Cassy posh exdusve at lives both synonyms cheao Antonym a and antonyms costly adj costly v i Research options Figure 8 1
137. ialog box from the NumberFormat drop down list select the second option Number format 1 2 3 v PVA 3 C include chapta kipi ee a Gea F ja b c nh Click OK to apply the changes i In the Close group click Close Header And Footer j Preview save and close the file Lesson 7 Controlling Page Appearance d In the ead r amp Footer group click Page 181 Lesson Lesson 7 Follow up In this lesson you used a variety of page setup methods to arrange content on the page You set the page orientation changed margin settings added headers and footers applied page bor ders and inserted page breaks These skills will help you to present the documeiit with suitable finishing touches 1 How will you take advantage of the various page layout options t enhance printed documents such as letters reports handouts minutes or itineraries 2 Considering your job needs do you anticipate modifying a document s page setup options when you first create the document or waiting until you_are atmost finished with it Why 182 Microsoft Office Word 2007 Level 1 Second Edition LESSON 8 Proofing a Document In this lesson you will proof documents to make them more accurate You will e Check spelling grammar and word count in a document e Enhance textual meaning using the Thesaurus e Customize AutoCorrect options Lesson 8 Proofing a Document
138. ick Resume in the dialog box 7 Edit the other errors in the document as per your discretion 8 Click OK to close the dialog box when you are done 9 If the Readability Statistics dialog box appears review the statistics and click OK Procedure Reference Check Word Count To check the number of words in a Word document 1 If you want to count the number of words in a specific sectien oftext select it otherwise simply place your insertion point anywhere ts the document 2 Display the Word Count dialog box e On the Review tab in the Proofing group click the Word Count button On the Microsoft Office Window Frame click th Words button Or press Ctrl Shift G 3 When you have finished reviewing the word count click Close Activity 8 1 Checking a Documents Spelling Grammar and Length Data Files e Relocation Letter docx Before You Begin From the C 084893Data Proofing a Document folder open Relocation Letter docx Scenario You typed your text quickly because you know _that_you can return and correct any mistakes after you enter all ofthe doctiment s conteit Now you need to check for and correct any typographical errors You also need to ensure that the document is not overly difficult to read and that the overall length of the document will fit in the 300 word limit available to you in the client mailing Lesson 8 Proofing a Document 187 Lesson 8 188
139. in teble form with a row for each salesperson and a column for each of the other pieces of dataYou heed t create the table and enter the information What You Do How You Do It q 1 Insert a table using the Insert Table a Place the cursor at the end of the dialog box document b On the Insert tab in the Tables group click Table and select Insert Table c In the Number Of Columns text pox type 3 and press Tab da ithe Number Of Raws text dox type 4 e x_ Click OK to close the Insert Table dialog box and create the table 2 Enter data in the header row a In the table with the insertion point in the first cell type Associate and then press 7 ab b Type Supervisor and press Tab c Vl ype Territory 3 Edit the heading Press Shift Tab twice to navigate to the cell with the text Associate b Type New Associate to replace the old heading with the new one Lesson 5 Adding Tables Lesson 5 121 Lesson 5 122 4 Enter the data for Tim Jones a Press the Down arrow to move the inser tion point to the first cell in the second row b Type Tim Jones and press Tab a Type Kris Rogersyas the supervisor and press Tab d Type Los Angel s as the territory and press Tab 5 Enter the remaining data in the a Based on the value given in the para table graph above th table enter the data for Missy gt Lu and Miles Rodriguez b Save the document as My Sales Da
140. ind Next to ignore that occurrence and to continue the search c In the next occurrence click Replace te replace broker with agent and con tinue the search d Continue searching and replacing the appropriate occurrences of broker with agent e When you have finish d ifthe Microsoft Office Word message box click OK to end the search 5 Delete the incorrect word in page a In the Find And Reptace dialog box select two of the document the Go To tab te display the Go To options b Verify that the Page option is selected by defauit in the Go To What listbox a In the Enter Page Number textbox type 2 ds Click Go To to move the insertion point to the beginning of second page i In the Find And Reptace dialog box click Close to cigse the dialog box f In the heading Special Network double click the word Special to selectNit and the space after it T Speciai Network The Relocation D anywhere else in the United States g Press Delete to delete the selected text h Save the document as My Burke Properties docx and close it Lesson 2 Editing a Document 59 Lesson 2 Lesson 2 Follow up In this lesson you edited a document using a number of different editing techniques such as moving and copying text undoing changes and replacing text These basic editing skii s will form the foundation of all the tasks you will perform in Microsoft W
141. ion the mouse pointer between_the two pages the mouse pointer changes into a Hide White Space icon or a Show _White Space icon You can toggle between Hide White Space and Show White Space modes by double clicking or by pressing Ctrl and clicking Activity 7 1 Inserting Manual Page Breaks Data Files e Stockholder Report docx Before You Begin From the C 084893Data Contreting Page Appearance folder open Stockholder Report docx Scenario The annual report s editor says that you can use four pages of the report for your overview text The document ceniains m ltiple pages The only problem is that the pages are breaking in places that you don t want them to and separating data_that really needs to stay together After you adjust the page breaks yeu would like te b abie to scroll quickly through the document to check the overall _textflow rom page to pageMte see if there are any pages that you should combine Lesson 7 Controlling Page Appearance Lesson 161 Lesson 162 What You Do How You Do It 1 Insert a manual page break before the heading REVIEW a Use the Window Frame to verify that there are currently four pages in the document Page 1 of 4 b Scroll down to the bottom of page 1 c At the bottom of page 1 place the inser tion point before the heading REVIEW OF YEAR RESULTS d On the Page Layout tab in the Page Setup group click Breaks and select Page
142. just glancing at the document Lesson 3 Formatting Text 73 Lesson 3 74 Text Highlighting Options Highlighting text draws attention to the important information in a document The default text highlight color in a Word document is yellow You can turn on the highlighter by clicking the Text Highlight Color button in the Font group The mouse pointer then changes to an I beam with a highlighter when you place it over text You can then select the desired text to_apply the default yellow highlight If you want to modify the text highlight color click the Text High light Color drop down arrow and select the desired color The selected color is displayed on the Text Highlight Color button The highlighter remains active until you turmt off by clicking the Text Highlight Color button again Highlighter Tips If you are going to print a document using a black and white printer use a light color or gray to highlight text This ensures that the text is still readable How to Highlight Text Procedure Reference Highlight Text in a Document To highlight text in a document 1 Select the text you want to highiight 2 Apply a highlight color e On the Home tab in the Font group click the Text Highitght Color button to apply the default color e On the Home tab inthe Font group click the Text Highlight Color drop down arrow and select the desired color fronithe Text Highlight Color gallery e Or display the Mini toolbar
143. l find es SE ME f AaBDCeE predefined Kgena Emphasis Intense E Strong Quote styles iew mi jing A f i Review minutes of last meeting As a result of post meeting iaBbCe AaBaCcD AaBeCcD AABeCcD AaBbCcl AaBbCeDd Ms Rogers wilf r ad he miniit s from the last meeting 1 Uist Para T Caption i Quarterly Home Sales Save Selection as a New Quick Style Houses Sold by Region Clear Formatting Fiyst Quarter Data Number of Housin Tal Apply Stytes Sectiom2 Pagetoft tinet Coftummt Words 3 169 lt 7J k Figure 4 9 Quick Styles in Word Microsoft Office Word 2007 Level 1 Second Edition The Styles Task Pane The Styles task pane contains various options to work with styles When you open the Styles task pane you might need to drag it to the edge of the window to dock it before you can see all of the options Option Description Clear All Clears all the styles that have been applied to the selected text oe Styles Displays the styles in the Styles gallery as a list Show Preview Shows a preview of the styles Disable Linked Styles Disables the styles that are linked New Style Opens the Create New Style From Formatting dialog box where y u can create a new Style and add it to the styles list Style Inspector Opens the Style Inspector dialog box where you can customize the formatting for a paragraph or the text you have selected Manage Styles Opens the Manage Styles dialog box containingthe tabsoo e
144. lay different parts of the docu a On the vertical scrall bar click the scroll ment using the vertical scroll bar down a row ce to display the next line of text b Click the scroll bar area below the scroll boxto scroll a screen at a time c Although you are scrolling theinsertion paint remains at the top of the document Click the Next Page button z to move theinsertion point 4o the top of the next nage d On the vertical s ro bar click and drag the scroll box tothe bottom of the scroll bar EF As you drag the scroll box you may notice a Screen ip with the number of the current page being displayed e Orag the scroll box to the top of page two of the document Lesson 2 Editing a Document Lesson 2 41 Lesson 2 42 2 Move the insertion point to differ a If necessary on page 2 click at the ent parts of the document beginning of the first paragraph b Press the Right arrow key te m ve the insertion point one character tothe right c Press the Left arrow key to move the insertion point one character to the left d Use the Up and Down arrow keys and the Page Down and Page Up keys to move to various decumerit locations e Press Ctr End to move the insertion pointsto the erd of the document 3 Select various sections of text a Return tothe beginning of the document b t the beginning of the document click anddyag until the end af the text SEC OND DRAFT
145. les in Word Definition A Quick Style set is a package of styles thatwork well together that you can apply to a document as a group By changing from gt one Quick Style set to another you can apply design and formatting changes to a document all at the sam tim by switching from the styles in one set to their equivalents in another set The styles in the current Quick Style set appear in the Styles group of the Home tab you can scroll to select a style or click the More button to view th Quick Styles gallery Werd includes several pre defined Quick Style sets you can build a new style of modify an existing style and then add it to the Styles gallery Example Om Wd u gt Meeting agenda docx Microsdft Word z Page Layoud References Mailings Rov w View Developer w vas A amore Meadings 4 B ie Set Asi A 4a Biz AL See ya A D cee ic 2 Paste Quick Change Editing requested that the minutes dreTevj med Discuss quarterly hozfie sales Intense Q Approve new disclainrer Review Minutes Subtle Ref Intense R Book Title Ao aia Aw ae o ga Styles gt Styles Chip Font 3 Paragraph ts a ENG yrE nore AaBbCel AaBbCel AaBbCs AaBbCe R Ying 1 style applied i m TNormal No Spaci Heading1 Heading 2 a saBbcad AaB 3 Heading 3 Title Subtitle Subtle Em AQuarterly Sales Meeting Set of E A AaBbCcD Welcome to the quarterly sales meeting Below you wil
146. lignment setting Cent r Positions the page s text in the center of the page providing equal amounts of white space above and below the text Justified Adds equalamounts of white space between each paragraph so that text appears te fill the page Bottom Aligns the text along the bottom margin of the page Microsoft Office Word 2007 Level 1 Second Edition Paper Size The Paper Size option modifies the width and height of the document to suit the paper used when printing In Word the Size options are found on the Page Layout tab which is located in the Page Setup group The Size drop down list contains various paper sizes to resize your document You can also specify a custom paper size by selecting the More Paper Sizes option and setting the necessary options in the Page Setup dialog box Paper Size Options The Size drop down list in the Page Setup group of the Page Layout tab has a number of paper size options Each option has a predefined width and height specified in inches The sizes correspond to standard sizes for paper and envelopes that are com monly used in business correspondence in various countries and geographic regions The following table lists some of the most common paper and envelope sizes Paper Size Width In Inches Heightin Inches Letter 8 5 11 TN Legal 8 5 14 Executive 7 25 105 A3 11 69 6354 A4 8 27 N69 AS 5 83 8 27 11 x 17 11 17 Envelope 10 4 12 9 5 The Page Setup Dialog Box The Page Setup
147. line break is a formatting mark used to end the current line before it wraps to the next line but without starting a new paragraph You caninsertya line break by pressing Shift Enter The benefit of using a line break within aparagraph rather than pressing Enter to start a new paragraph is that the new line following the break remains partvef the original paragraph and shares the paragraph s formatting Activity 4 1 Setting Tab Stops Data Files e Meeting Topics docx Before You Begin From C 084893Data Formatting Paragraphs open Meeting Tonics docx Scenario You have to submit a memo to all he regional managers of your company As you are present ing the sales figures for eachregion you need to make sure they are presented in a format that ensures easy readability Lesson 4 Formatting Paragraphs Lesson 4 81 Lesson 4 82 What You Do How You Do It 1 Seta left tab stop to indent text to the right Above the vertical scroll bai click the View Ruler button 3 to dispiay the ruler Select the text Attention through Quarterly Sales Meeting including the paragraph formatting mark On the left end of thehorizontal ruler above the vertical ruler verify that the Left Tab stop is displayed m On the horizontal raler click at 1 5 inches to move the text after the tab to the 1 5 inch mark hs REGIONAL MEMOJ Attes tion All Regional Mar
148. lipboard Group LAAC Aching an tac QN eatin Vea eee ws 43 Text Moving and Gepying Options 6 KNX ve ees 43 Text Pasting Opting S dita eine a N wad amaden Vaan aetns 43 The Clipboard Tsk Pane Ai ni AAA ol ON a aaa 44 C Undo Changes Saf sien irk fn ee eee ie eee ae as 49 IAG TORS N Ai a be pee edi bist at diet dtbeat ond ha 8 50 Redo OMICME Minox ice aaa OE Meee Pane ed kee ea ka ee wns a 50 D Searchiand Replace Text 0p cee ccc ete eens 53 Tae Fiad And Replace DIDJIOGBOX saaana aaa 53 PAIR OMO TIONS aaron oe Ea E E ware eed Re ie EO aa wea ka 54 REDINCE OPTIONS ae fina ities eae So ee ae a ae Pan ee eas 54 OOTO OPTIONS NNSA cour sti eeiaaticne ashes ue ets 55 Microsoft Office Word 2007 Level 1 Second Edition Lesson 3 FORMATTING TEXT A Change FontAppearance 0 cece eee eee eee 62 FENG saranda ain tec imate a EE E E ale eatin ear E AE aka 62 POMP SIZE ss west bt lee hee ithe oleae tea heen he tania ths vais 63 Bold lig CneEUNGEHING cscs tataera nw late S 63 FONT COGS achat tie si ta dashed Raed cas iain Lats deo ene dat ane aciea dary ail 64 FORPENSGTS ny aruy uua ae VN Ae He PaO eRe EH PaO Naw kee OS 64 TEXTE GIONS an A acorn ob aan G NOR alk a A E Risener A tect Sal A Pan 64 The Format PCM cigs puncecde tostivvernctunin asa a LVAN S 65 B Highlight Text 0c cece cece cece cece cece ee ee eR 73 Text Highlighting Options aaa ewe ance wack ae kare eae eee Mente 74 LESSON 4 FORMATTI
149. ll search for and replace_text quickly and efficiently If you are working on a short document it s not difficult to fifd the text you are looking for by scrolling up and down Howeyer if you are looking for a client s mame in a multi page legal document that method is ike looking for a needle in a haystack It could take hours to find all the occurrences of the client s name and in the end yyou may miss one or two occur rences of the name anyway Word enabies you to locate very eccurrence of the text you want to find and presents you with the opportunity to selectively teplace an occurrence or replace all of them with the cli of a button The Find Ana Replace Dialog Box Clicking any of the Find Replace or Go To commands in the Editing group of the Home tab opens the corresponding tab in the Find And Replace dialog box Lesson 2 Editing a Document Lesson 2 53 Lesson 2 54 Tab Description Find Provides various find options that will help you specify the search eritetia The keyboard shortcut Ctrl F directly opens the Find tab in the Find And Replace dialog box Replace Provides options to replace the found text with a different text The keyboard shortcut Ctrl H directly opens the Replace tab in the KindAnd Replace dialog box Go To Provides options that let you specify where exactly youNwant to navigate The key board shortcut Ctrl G directly opens the Go To tab inthe Find And Replace dialog
150. ll soon _beyavailable She has asked you to type it as an interoffice memo that when printed scambe distributed to all employees We will soon offer a new HMO plan from Doctors Unlimited toal employees Costs are lower without sacrificing coverage More details to come Figure 1 1 Your nienager s handwritten notes fortkenew HMO memo 1 Open a new diank document and set the view to Print Layout mode 2 In thenew document type the meio text See Figure 1 A 3 An the C 084893Data Creating a Basic Document folder save the document as My Memo docx in the default format Lesson Labs 203 LESSON LABS 4 Preview the document 5 Print a copy of the document 6 Close the document Lesson 2 LAB 1 Editing a Document Activity Time 10 minutes Data Files e Facility Request docx e Building Security docx Before You Begin Word is running with no documents gpen Scenario You have been given the responsibuityto edit procedurevdocuments for the Human Resources department The draft document s available 4 Open C 084893Data Editirig a Document Facility Request docx 2 In the first sentence We have created a Facility Request Form after Facility Request Form irisert the text FRF 3 Throughout the document replace any remaining instances of Facility Request Form with ERF 4 Delete he paragraph that begins with More than any other document
151. lp link 3 Keep the Word Help window on top a On the title bar click the Restore Down of the open Word window button a to restore the Help window bs Placethe mouse pointer over the Keep On 7op button to view the ScreenTip ci Ke p On Top c Click the Ke p On Top button d To verifytnat the Word Help window stays ontop click anywhere in the Word window lt tese the Word Help window Lesson 1 Creating a Basic Document 21 LESSON 1 22 Topic E Enter Text In the first few topics in this lesson you identified the user interface elements in Word ahd arranged the Word environment to suit your needs With your working eivironmentorganized you are now ready to begin basic document editing In this topic you wii start_te create a basic Word document by entering text Word is a powerful word processor However with no words to process the program does little more than take up room on your computer The first step toward creating a document is to capture your ideas in a form that Word can use which is by entering ext into an open document Default Typing Options When you begin typing in a new blank document certain things will happen automatically to help you enter text neatly quickly and accurately e The word wrap function will automatically continue a jong line of text atthe beginning of the next line so that you can continue typing There is no need to manualiy lt end each line of
152. lso click andsdrag above the table to select several columns A cell or cells Move the mouse pointer in the Slankspace before the text in a cell_and when the mouse pointer changes to a ryght tilted dark arrow lick to select the cell To select a group of cells drag over the cells er click a cell hold Shift and clickt etast cell The entire table Point to the table until th table s lection box appears te the top left of the table and then click the box Or on the Layguttab_in the Table group click Select andseiect Sefect Table Procedure Reference Delete Rows or Celumns To delete rows or column 1 Position the insertion pointin_the desired column er row To delete multiple rows or columns select themas a group Delete the columns or rows On the Table Tools Layout contextual tab in the Rows amp Columns group click Delete_and select Delete Coltitnas or Delete Rows Or right click and choose Delete Cells select Delete Entire Column or DeleteyEntire Row and chek o Inserting or Deleting Cells You arr insert individual cells by going to the Table Tools Layout contextual tab and clicking the Imsert Cells Dialog Box Launcher button in the Rows amp Columns group or by right clicking and selecting Insert Cells from the Insert submenu When you do so youscan shift the existing cells down in the current columns or to the right in the cur rent rows Lesson 5 Adding Tables Lesson 5 125 Les
153. m the text es In the Insert group click Date amp Time Lesson 7 Controlling Page Appearance 177 Lesson 7 178 f In the Date And Time dialog box in the Available Formats list box select the first format that includes both the date and the time Available formats 5 16 2007 Wednesday May 16 2007 May 16 2007 5 16 07 2007 05 16 16 May 07 5 16 2007 May 16 07 16 May 2007 May 07 May 07 SIZ OS N RA 5 16 2007 16 14 55 AM 10 14 4M g Click OK to msert the selected date and time hy Press Zab to center the date and time Microsoft Office Word 2007 Level 1 Second Edition 3 Adda different header and footer to the first page In the Options group check the Different First Page check box In the Navigation group click Go To Header In the Header amp Footer group click Header and select Alphabet In the Header section triple clickthe existing heading to select it and type BURKE PROPERTIES ANNUAL OVERVIEW BURKE PROPERTIES ANNUAL OVERVIEW In the Headef amp Footer group click Footer and select Alphabet Click the text_ Type text and type RELO EXPO In the Close group click Close Header And Footer Lesson 7 Controlling Page Appearance Lesson 179 Lesson 180 4 Preview the new header and footer a Click the Office button and choose content Print Print Preview b On the Print Preview tab inthe Zoom group click Two Pages to ve
154. mat Painter click it again or press Esc Repeat an Action versus Redo an Action After you perform an_action such as typing text syou Can quickly repeat the action by clicking the Rep at button on the Quick Access toelbar To see what action you are going to repeat point tothe Repeat buttonyfhesname of the last action you performed is appended to the Repeat button s ScreenTip You can also repeat actions by pressing F4 or Ctrl Repeat is not the same as Redo You canfepeat any action but the Redo command works onlyf you have first used the Undo command to undo a specific action Microsoft Office Word 2007 Level 1 Second Edition Activity 3 1 Changing Font Appearance Data Files e Relocation Services docx Before You Begin From the C 084893Data Formatting Text folder open Relocation Services docx Scenario You have created the company report that will be emailed to all your clients However while reviewing the document you realize that some critical information might be lost amidst the pages of plain text You will need to ensure that your clients don t miss this ceritical_informa tion even if they only give your document a quick glance Lesson 3 Formatting Text Lesson 3 67 Lesson 3 What You Do How You Do It 1 Change the font of the text Our a At the beginning of the document select Relocation Services to Arial 24 the text Our Relocation Services point b On the Home tab in the
155. matted the table to enhance the appearance Lastiy yotconverted existing tabbed text into its own table Tables can significantly improve readet comprehension by enabling you to organize your information more clearly 1 When will you use tables in your documents 2 What type of information will you put in tables Lesson 5 Adding Tables Lesson 5 139 Lesson 6 Lesson Time 30 minutes LESSON 6 Inserting Graphic Objecis In this lesson you will add graphic elements to a document You will e Insert symbols and special characters Insert illustrations Lesson 6 Inserting Graphic Objects 141 Lesson 6 142 Introduction You have been working with text and tables in documents Now you want to inSert graphic elements into your document to create a visual impact In this lesson you will enhance the visual appeal of your documents by adding graphic elements to them When you create a document with only text it can be difficult to read follow and understand If you insert a picture relating to the content it can help the reader be Anore interested in and comprehend the content Topic A CL Add Visual Effects Using Symbols and Special Characters In this lesson you will insert graphic objects into documents Some of the simplest and most common graphic objects that occur in all types of decuments are basic symbols and special characters such as the copyright symbol Inthis topic you will add visualef
156. n 156 Introduction In the previous lessons you have inserted text tables and graphics into your dgcument Now that the page contents are complete you can adjust the page appearance to suit your eutput needs In this lesson you will control the appearance of pages in a document Altering the appearance of a page to suit the content helps to make an impression A formal letter needs to have a simple border whereas a certificate can have a colorful border By changing a variety of page options you can get the content to fit on the page as well as enhance the document s appearance and readability TopicA Control Page Layout In this lesson you will control page appearance Adjusting various aspects of the_overall page layout is one of the most common ways to adjust the appearance of document pages In this topic you will control page layout Just as an architect decides on the layout of Manew heme keeping in mind_ visual appeal and convenience you must define the layout of yeur documents to ensure_thatthe content appears as you want it to Word allows you to specify page margins and orientation helping to ensure that you are pleased with the print output Margin Options The Margins gallery in the Page Setup group of the Page Layout ab has a list of predefined margin types You can apply a predefined margin type_by selecting one from the Margins gal lery if you want to change all the margins in a documentat
157. n Piain Tables col Seles v jed fF i ded EEEEg a SESE E i Bunt in eeeee batts Secret Rateso ams T Set of ace Predefined 30 amp 73 Ve Styl t0 Vear m ez iSYearim x 1Yeara dl Modify Tabi 1 Year Cor E ear ij New Table Style EL ETA Page 2ot2 Words 927 O Table with Style Applied Figure 5 3 Table Styles Lesson 5 Adding Tables 129 Lesson 5 130 The Table Style Options Group The Table Style Options group contains options to differentiate the contents of the table based on the location of the respective rows and columns You can apply separate formats to_the header or first row the totals or last row and the first and last columns You can aiso Select banded rows or banded columns in which alternate rows or columns appear in a_contrastiig shade Last Column J Sales Associate Units Jan Units Feb Units Mar 1 QTotai Header Row Banded Rows TimJones o Soa 66 99 236 Missy Lu 155 164 213 532 Miles Rodriguez 130 132 140 407 Month Total 356 452 1170 lt d Total Row y 362 Banded Columns Figure 5 4 Sections of a table with table style options applied Quick Tables Definition Quick Tables are predefined tables with a styie applied and sarnple data entered into the cells You can use a Quick Table to quickly insert a new table with a pre defined format rather than a plain grid of squares You can then edit the placeholder text in the Quick Ta
158. n a field the field s background turns gray to help identify it as a field Usually afield is automatically updated based on the information provided To manually update a field you can press F9 Also using the Field dialog box enables you to insert fields quickly Page Number Format Options Using jhe Header amp Footer group of thesHieader amp Footer Tools Design contextual tab you an change the page number tormats from the default 1 2 3 format to any of the foNowing Arabic or Roman numeral formats D N a D Ic 3 AA C i ii iii I II II Microsoft Office Word 2007 Level 1 Second Edition Lesson How to Add Headers and Footers Procedure Reference Add Headers and Footers To add headers and footers to a document 1 Display the header and footer section e Double click either the top or bottom of the document within the text afea to display the header or the footer section Or on the Insert tab in the Header amp Footer group click Header or Faoter and select Edit Header or Edit Footer 2 Insert the header or footer text e In the appropriate Header or Footer section type the text e Jf necessary align your text to the center or the right of the header or footer section Place the insertion pointer in the header section and press Tab Or use the Alignment Tab dialog box e Or insert a built in header or footer style a
159. n also access these options from the Miri toolbar and in the Font dialog box Lesson 3 Formatting Text Lesson 3 63 Lesson 3 64 Font Case You can use the Change Case button in the Font group of the Home tab to applydifferent combinations of uppercase and lowercase fonts to document headings subheadings body text and so on Font Case Option Description Sentence Case Capitalizes the first letter of every sentence in the select d text Lowercase Converts all the characters of the selected text into srnail letters Uppercase Capitalizes all the characters of the selected text Capitalize Each Capitalizes the first letter of each word in the s lected text Word Toggle Case Inverts the current capitalization of the selection Lowercase letters become upper case and vice versa Font Effects Effects are predefined text enhancing options that empnasize text without affecting the typeface or the style of the text Effect Description Strikethrough Runs a line through Ah selected text Double Strikethrough Runs two lines through th selected text Superscript Converts he text to small letters that appear_above the text line Subscript Converts the textto small letters that appear below the text baseline Shadow Applies a shadow to each character of theyselected text Outline Applies an outline to each character of the selected text Emboss Appiies a etched impact onthe text Engrave Applies an embedde
160. n use the AutoFormat As Yot ype option in Word To start a bulleted list type an asterisk press Tab type the list item and press Enter Word will convert the asterisk into a bullet arid begin a_balleted list for you To start a numbered list type the first number of the list and any trailing punctua tion such as a period or open parenthesis Press Tab type the list item and press Enter Again Word will begin the numbered list using the numbering format you want You can use the AutoCorrect dialog box to control automatic list settings Activity 4 5 Before You Begin My Meeting Agenda docx is open Scenario You need to prepare the agenda for a meeting and circulate jt ataong your colleagues In the agenda you need to list out d tails that will be covered during ihe meeting You also decide to include the action items What You Do Hew You Do It 1 Format paragraphs asa numbered a Below the heading Agenda select the list three paragraphs of text b On the Home tab in the Paragraph group click the Numbering button to con vert the text to a numbered list lt Review minster ofiss meeting Asa tesult of pom meeting discssions ithas been trquested that Diertser quarterly home sales Approvenew disclaimer Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 2 Add a fourth item to the list a At the end of the numbered list place the insertion p
161. nce In this topic you will save a document Working on an important document fer hours would be a waste if we_are unable to retrieve this information to use it later Thus it is n c ssary to save the document Word 2007 File Types All Word 2007 files use Extensible Markup Language XML ds the basic file format The Word XML format is a compact rebust file format that enables easy integration of Word docu ments into other applications and platforms Word 29007 supports a number of other file types as well Other Word File Formats The following Aable lists some of the insportant file formats you can use in Word 2007 File Type Description dOeX This is the defauit type in which all Word 2007 documents are saved ocmi This is a basi XML file type that can store VBA macrocode Macros are sets of Word commands and instructions grouped together as a single com mand anda VBA helps us to modify these macros doc TheWord 97 2003 Document doc option is used to save the document ja a format compatible with many previous versions of Word The Word 97 2003 amp 6 0 95 RTF doc option is used to save a Word document in the format compatible with Word 95 with Rich Text Format Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 File Type Description dotx dotm dotx is the default type for a Word template It is used while saving docu ment styles and formatting dotm is the default type for a Word macr
162. nce 175 Lesson 176 Procedure Reference Modify Headers or Footers To modify a header or footer 1 Double click the header or footer you want to modify 2 On the Header amp Footer Tools Design contextual tab set the necessary formats In the Header amp Footer group select a built in format for the header or footer In the Insert group insert the date and time a picture or clip art In the Navigation group select an option to navigat td the desi ed header or footer in the current document section or another document section In the Options group specify the format for headers and fedters on specific pages Check the Different First Page check box te apply a different header and footer to the first page of the document Check the Different Odd amp Even Pages ch ek box to apply a different set of formats to the header and footerin the odd and even pages Check or uncheck the Show Document Text check box to dispiay or hide the text in the document In the Position group set the treader and footer dimensions In the Header From Tep spin box specify the desired values using the up and down arrows In the Footer From Bottom spin box specify the desired values using the up and down arrows Click Insert Alignmient Tab and in the Atignnient Tab dialog box set the alignmrentpand_leaders 3 In the Close group click Close Header And Footer Microsoft Office Word 2007 Level 1 Second E
163. ne appears under Schyler because the Check Spelting features active and this is not a common dictionary word Press Spacebaf and type the one on Elm Street to conclude tiie sentence 5 Check the functionality of the AutoCorrect feature To start the next sentence press the Spacebar and type teh To automatically con ect the wordpress Spacebar Move the mouse pointer just below the word 7he to display the AutoGorrect Options button Click the AutoCorrect Options button From the AutoCorrect Options drop down list select ControiAutoCorrect Options In the AutoGorrect dialog box scroll in the AutoCorrect settings list to verify that there is a Setting to convert teh to the 7 M Replace text as you type Replace With tecnical technical teh the babhi khari g Click Cancel to close the dialog box Lesson 1 Creating a Basic Document Lesson 1 25 LESSON 1 26 6 Finish the memo a Verify that the insertion point is after the space after the word The and type first of next month is a good meet ing time Call me for details b As you type the text wraps autamatically at the right edge of the document Press Enter to end the paragraph You do not need to closethe dacument You can use the same fite for the next activity Topic F AGO A Save a Document You have entered text in a document You m y want to save this document for future refere
164. netwedkosech as the Amecaticn of Realtors Emplovee Relocation ERC and National l Rone NRR joffereffwvemenber programs to serve corporiteinidsei ahit sweek alao offer an incomparible corntuistioe efdenefinratuke jependent brokers On the Home tab in the Clipboard group click the Cut button Eg 4 Move the text to page two just before the Buying a Home heading Press Page Down twice to navigate to the middle of the next page Place the insertion point at the begin ning ofthe Buying a Home heading On the Home tab in the Clipboard grous click Paste Lesson 2 Editing a Document Lesson 2 47 Lesson 2 48 5 Copy the necessary text from the Nolan Letter docx file Click the Nolan Letter button on the Taskbar On the Home tab in the Clipboard group click the Dialog Box Launcher button to display the Clipboard task pane In Nolan Letter docx select the Here s what a realtor list along with the para graph mark On the Home tab in the Clipboard group click the Copy button a to copy the selection Press Page Down to reach the end of the document in the tast paragraph afterthe text PiS select the entire sentence which begins with the text We are so sure along with the paragraph mark Press Ctrl C to copy the selection and add it to the Clipboard task pane 6 Use the Clipboard task pane to paste the first item
165. ng 3 Title Subtitle Subtle Em Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 2 Apply the Heading 2 style to a In the third line of the document place Agenda the insertion point at the beginning of the heading Agenda b In the Styles group click the More button and select Heading 2 3 Apply the Subtle Reference style to a In the ninth line of the document select the heading Review Minutes Review Minutes b In the Styles group click the More button c In the fourth row secondcolumn seiect the Subtle Reference style d In the document seiect the headings Quarterly Home Sales Approve New Disclaimer and Actiontems e In the Siyles srotn click the More button and seiect the Subtle Reference style f Save the document as My Meeting Agenda Topic E Create Lists You applied in built styles to specific paragraphs in your document While reviewing some of these formatted paragraphs you decide that the content in some of them will be better pre sented if displayed in a sequential erdes In this topic youpwili create bulleted and numbered lists Lists of various types can greatly Amprove the clarity and veadability of text that groups similar items together or provides_a series of steps Instructions presented in a list can be much easier to follow that instructions presented in a continuous paragraph Prese
166. ns Find And Replace dialog box 54 find and replace text formatting 108 Find options 54 Find_tab See Find And Replace dialog box font 62 Font cases 64 Font group 63 font size 63 footers 173 Format Paiitter 65 Formatting marks 22 Full Screen Reading 11 G galleries 8 Go Ao 55 See search options Go To tab 55 H Header amp Footer Design contextual tab 173 headers 173 Highlighter 213 INDEX 214 tips 74 Home tab 6 Also See Ribbon illustrations 147 charts 148 SmartArt 148 Illustrations group 149 indents 85 indent markers 85 indentation options 86 Paragraph dialog box 86 Insert tab 6 Also See Ribbon insertion point location 39 K keyboard 39 L line break 81 lists 104 Live Preview 9 M Main Dictionary 185 margins 156 default margin types 157 Microsoft Office Window Frame 538 Microsoft Office Word 2007 2 Microsoft Office Word Help See Word Help Mini toolbar 39 63 mouse pointer 3 moving text options 43 N navigatiomkeys 39 Also See keyboard numberedNisis 105 Gi Office button 4 Outline 11 P Page Borders 166 page breaks 160 page color 167 Page Layout tab 7 Also See Ribbon page number options 174 page orientation 158 Page Setup dialog box 459 paper size 159 paragraph alignment amp 4 Paste 43 pasting text 43 PDF file 28 Picture Tools Format contextual tab 150 pictures 148 Print dialog box 32
167. ns and commands Unlike dialog bexes which provide controls for configuring program or feature settings task pares generally present a list of choices for inserting or applying items to documents The task pane is small enough to keep open as you work with your document You can openmask gt panes from specific groups on the Ribbon and sometimes from within other task panes Example List of options aooo EEx s Bets BINE how Preview M Disable Linked Styles a eE as Task specific commands Figure 1 4 A task pane Lesson 1 Creating a Basic Document 7 Lesson 1 Definition Dialog Box Launchers are small arrow buttons occupying the bottom right corner of certain groups on the Ribbon They launch dialog boxes or task panes with commands specific to the features found in that group These commands are used to adjust the settings that are not available on the Ribbon Example Paragraph dialoa box Paragraph Dialog Box Launcher to adjust the settings Ca id 7 Home imest Page Layout Relerences Mailings Inderts end Spang Line afd Pate Blinks gt Anat 10 cet een eee sens al ee B i Ute ms a 3 E E E IM tigre EN S J Ar Ae Aw d Hale TOE Hiss Fant Puragaen Indentation Left y Bight r Special e rene E Miter indients Paing After sluggish sales in the first two months of the quani nall three improvernents Most of the difficulties they faced we
168. nt editing tasks more efficient Another way you can work efficiently is to use the Microsoft Word online Help system to find information or to answer questions that might arise_as you werk In this topic you will use Word s built in Help system to get assistance when you Have query Word s built in Help system enables you to help yourself whenever you have Word related questions As a result you no longer need to rely on your coworkers orytechnical support You can find the answers for all your queries quickly and easily The Help Sysiem can increase your knowledge of Word Word Help The Word Help feature is a complete user manual on the functionality of the varietis features of Microsoft Office Word 2007 The Word Help window prevides a quick and easy way to find answers to Word related queries online or offlife You can also search for information by browsing through the links that are already provided ormby typing in a keyword Wildcard Characters A Wildcard is a special symbol that stands fot one or mor Characters For example the symbol asterisk is a wildcard that stands for any combination of letters Word Help does not qualify wildcatd characters as searchable text Word Help Options In the Word Help window there are a number of options that allow you to find answers for all your Word related queries Option Description Word Help toolbar Provides access t navigational print and format commands Type Wo
169. nting information in a list not only enhances how it looks but also increases readability By using the list options in Word you can create much more dynami and effective documentation Lesson 4 Formatting Paragraphs 103 Lesson 4 104 Driving Directions to Driving Directions to Burke from the North Burke from the North Take Interstate 93 1 Take Interstate 93 SOUTH to the Callahan SOUTH to the Callahan Tunnel exit At the end of Tunnel exit the off ramp go straight 2 At the end of the off ramp through the intersection go straight through the following signs for intersection following Waterfront Surface signs for Waterfront a Artery At the second Surface Artery light turn right on South 3 Atthe second light turn Ave Burke Properties is right on South Ave Burke ahead about three blocks on the left Instructions in a paragraph Properties is ahead about three blocks on the left Instructions in a numbered list Figure 4 10 nstructions in a paragraph without a re ctios ina list right Lists S Definition Q A list is a data grouping method i s in the groupe disp yed one after the other A list often has lead in description about the d allows you to items following it There can be any numbe create single or multi level lists that use various styles of or bullets Example 0 Lead in MH x ourofthe building Overview of email and voice mail functions
170. ny of the berders if you prefer Example Fiscal Year and Acoomplishm nts Tee fi as TE ah a Santee bales yr do Tae Peoria ta Maes w ee ee ee er ee means oar meat wt aap set geal ow baraa idar 29 mid pistor tr acr recm aor atere ingaan ok begas port meisie Te Hopes T mo tdk merong tarn e pede prepanng fore mere gp ane gow BT J i J Apolies an outline in tie Mergin area Figure 7 3 A border applied to the entire page Border Types Word provides users with two types of borders Line borders and Art borders Microsoft Office Word 2007 Level 1 Second Edition Lesson Border Type Description Line Borders Word applies a Line page border as a default border style When you select a line page border it is applied as a box or as a custom style The style color and width of the line can be modified Art Borders Word contains numerous seasonal and professional Art page borders that can serve as printed frames for certificates awards or diplomas When you select an Art page border it s applied as a box or custom style The size and color of the artn the border can also be modified Page Color Page Color is a formatting tool that applies a shade to the background of thezentire page You can apply any shade to the page by choosing the desired color from the Page Coler gallery In Word you can access the Page Color option by clicking Page Color in the Page Background
171. nzcers From Jan Burke Regarding Topics ford uarteriy Sales Meeting dis thelatest datathat will be prejerted Please review your region 2 Remove the center tab stop in the Houses Sold by Region data Under the heading First Quarter Data select the text Month through 96 On the horizontal ruler click and drag the ceriter tab stop down and away from the horizontal ruler to remove it and realign the text Houses Seld by Region Furst Quarter Data Number of Housmg Unis Month Total Northeast Midwest South West sSold Jan S77 71 155 406 244 851 Feb 908 66 164 439 239 859 Mar 1 07699 213 475 289 96 Source Burke Properties 3 Set right tab stops on the horizontal ruler Above the vertical ruler click the tab selector two times to display the Right Tab stop El On the horizontal ruler click the mouse pointer at 1 inch Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 c Insert right tab stops at 2 inches 3 inches 4 inches 5 inches and 5 5 inches House Sold by Reguna Soa Tan Sasha lt M reat Sanh a2 6 Wis oF Bean 4 Move the right tab stop from 5 5 a On the horizontal ruler select the tab inches to 6 inches stop at 5 5 inches and drag it to t e 6 inch position b The text following the tab step s realigned at 6 inches Save the documen
172. o enabled template Microsoft Office Word 2007 stores macro code for use with other Word documents By default documents are saved as docx files even when created from a Office Word 2007 XML Macro Enabled Template dot This file type enables you to save a Word template in the Word 97 throwgh Word 2003 versions pdf This file type enables you to save the Word document as an AdobePDF Portable Document Format file htm or html This file type saves the Word document as a web page This fe dets ke document s contents non editable Saving the Word document as a filtered web page wiliremeve Office specific tags and also disable a few of the Word features rtf This is a common file type which enables you to save_any text decument with formatting txt This file type is used to save documents withoui any textformatting xml This file type is used to save the document as aWord XML document and is very similar to the basic html file type Advantages of the XML File Format Previous versions of Word used the doc file format by default The XML file format provides several improvements to the doc file forniat that are very useful for_end users Feature Advantage Smaller file size The new format fises zip Compression to reduce file siz by as much as 75 percent Th se new file formats reduce the disk space required to store files and the bandwidthused to share documents_across networks Improved informa The files save
173. o make the format of a selection match the format of the fext around it click the Selected Text drop down arrow and choose Apply Forniatting Of Surrounding Text e To select text with similar formatting click the Selected Text drop down arrow and choose Select All Text With SimilarFormatting You can then clear the formatting or apply the surroundingformatting to all the selections as a group e To compare the formatting of two selectiens check the Compare To Another Selection check box and then select thessecona portion of text inthe document The Reveal Formatting pane will list the formatting differences 8 Close the Reveal Formatting task pane Procedure Reference Clear Text Formatting To clear text formatting 1 Select the text that contains the formatting you want to r sety 2 Clear all formatting e Open the Styles task wane jand select Clear AID e Or open the Styl Inspecter dialog box and select Clear All 3 To clear selected formatting open the Style Inspector dialog box and click the Clear Paragraph Formatting or Clear Character Formatting buttons Procedure Reference Find cind Replace Text Formatting To find and replacetext formatting in your document 1 Click atthe heginning of the document 2 On the Home tab in the Editing group click the Replace button 3 Jn theFind And Replace dialog box in the Find What text box delete any unwanted text and formatting options 4s Set the Fin
174. oint after Approve new disclaimer b Press Enter to start a new list item c Type Assign action items 3 Create a bulleted list a Scroll to the bottom of the document and place the insertion point at theend of the document in the blank line b In the Paragraph group click the Bullets button to create a ewsernptybullet point c In the new bullet point JTyp Tim will distribute th data d Press Enter to create a second bullet point e Type Kris wiii print the inserts f Pre ss Enter to include a new bullet point g Type Ryan will plan the next meeting h Press Enter to include_a new bullet point ix Press Enter to end the bulleted list Save the document and close it Lesson 4 Formatting Paragraphs 107 Lesson 4 108 Topic F Manage Formatting In the previous topics you applied various types of paragraph formatting Onc youshav com pleted all your formatting you might need to manage the formatting by lt epyimg deleting or replacing it In this topic you will manage formatting Once the formatting that you choose to apply to your documents becomes mor complex than the simple addition of bold fonts or italics you might find that you need toxmanage the for matting by locating where specific formatting was used applying a set ef formats from one section of text to another or removing specific formats from a section
175. ont Font style Size Arial Bold 11 Algerian A Regular 8 a Ant que Olive Italic Antique Olive Roman Bold 10 ArborText Bold Italic i OT 1z Fant color Underline style Automatic 3 S Underline color Automatic v Lesson 3 71 Lesson 3 72 d Inthe Effects section check the Small Caps check box Effects Strikethrough Shadow v Stall caps Double strikethrough Outline Mall cap Superscript _ Emboss D Hidden Subscript Engrave e Click OK to appty the formatting 10 Copy the text formatting of Relo cation Network to Relocation Package a With the subheading selected in the Clip board group tlick the Format Painter button 7 ho copythe existing text formatting b The mote pointer changes tan I beam with a oaint brush 4T Inthesthird para graph click and drag toseiect the subheading Relocation Package to apply the copied text fermatting GE Demam sefuluet em nsive enough toDe serviceable IncludeGisanfonnation oe ares ds taxes recreation caltural activites and many ther materi cat 11 Apply the text formatting to the remaining four subheadings a Verify that Relocation Package is still selected and in the Clipboard group double ctick the Format Painter button b At the beginning of the fourth paragraph click and drag to select Relocation
176. ord documents 1 How do you currently edit documents 2 How can the editing techniques in Word help you work more efficiently 60 Microsoft Office Word 2007 Level 1 Second Edition LESSON 3 Formatting Text In this lesson you will format text You will e Change font appearance e Highlight text Lesson 3 Formatting Text Lesson 3 Lesson Time 30 minutes 61 Lesson 3 62 Introduction Now that you have entered and edited text in a document it is a good time to niake that text more visually appealing To make a selection stand out from the remaining text er meet a sty listic requirement formatting is the solution to enhance your document In this lesson you will format text using the various options in Word 2007 Whether you are designing a storybook for children or preparing a business report for your clients you have to ensure that you hold the attention of your readers addition you have to make sure that the readers don t lose out on any important information stated within the document Word 2007 with its various font colors sizes and styles can make any document attractive while ensuring that your reader is captivated by the information in your document Topic A kaS Change Font Appearance In this lesson you will format text A fundamental aspect ef the appearance of text isthe appearance of the fonts you use to enter the text In this topic you will change font appearance
177. ort 1 2 Which precfing tools do you think wilithelp you create more accurate documents How do you think the proofing tosis will impact the way you proof documents Microsoft Office Word 2007 Level 1 Second Edition Follow up In this course you created edited and enhanced standard documents using Microsoft Word 2007 1 Which feature in Word will help the most as you create documents FOLLOW UP 2 What automatic features in Word will you use most often 3 How will you use Word s Help options What s Next After completing this course students may be interested in expanding thei knowledge of Microsoft Word 2007 by taking New Horizons Microsoft Office Word 2007 Level 2 Second Edition and Microsoft Office Word 2007 Level 3 Second Edition courses 201 LESSON LABS LESSON LABS lowing their associated lesson Your instructor will tell you whether your labs can be_practiced immediately following the lesson or whether they require separate setup fromthe main Jesson content Lesson level lab setup information is listed in the front of this manal inthe course Due to classroom setup constraints some labs cannot be keyed in sequence4mm diately fol setup section LESSON 1 LAB 1 Creating a New Word Document Activity Time 15 minutes Scenario You work in the Human Resources department_and your manager has hand d you her hand written notes regarding a new HMO that wi
178. other typographical errers that every typist makes Plus it can save you valuable time because you car thoroughly review the overaiGectment rather than spending your time identifying and correcting spelling and usage manually as you go No matter how you choose to use them Word s spelling grammar and text count tools can make your docu ments more accurate and Speed the process of identifying and eliminating typographical mistakes Spelling and Grammar Check Options Microsoft Word provides electronic tools Ahat enable you to check the spelling and grammar usage in youx document against a built in word list and set of grammar rules To check your work youcanclick the Spelling amp Grammar button in the Proofing group on the Review tab You can aise click the Spelling And Gramrnar Check button on the Microsoft Office Window Frame and chogse the desired option from the shortcut menu Another option is to right click the underlined word and choose tke desired option from the shortcut menu Options in the Spelling and Grammar Dialog Box The Spelling And Grammar dialog box offers various options to help you edit grammar and spelling Microsoft Office Word 2007 Level 1 Second Edition Option Not In Dictionary Suggestions Check Grammar Ignore Once Function Displays the words or sentences that have been identified as errors by Word Displays a list of possible correct options Enables you to check for erroneous grammar
179. ou want to substitute for found occurrences Include any special characters such as tabs or double spaces To display the Replace iabwin the Firid And Replace dialog box directly either click Replace in the Editing group or press Ctrl H 9 Click Find Next_to begifnthe search 10 Make the appropriate selection to replaceyeach instance of the text e Click Replace_to replace the hightight d text and continue searching for the next occurrence e Cttek Find Next to leave the highlighted text unchanged and continue search ing for the next occurr nce e Click Replace All to replaceall occurrences of the text at the same time Pit you change your mind about a replace operation click the Undo button on the Quick Access toolbar If you used the Replace button Word will undo the replacements one by one If you used the Replace All button Word will undo all of the replacements at the same time Lesson 2 Editing a Document 55 Lesson 2 56 11 When Word has finished searching the document and you have made any neces sary replacements click OK in the Microsoft Office Word message box 12 Close the Find And Replace dialog box Procedure Reference Navigate in a Document Using the Go To Cemmand To navigate in a document using the Go To command 1 In the Editing group click Find and select the Go To taby press tri G 2 In the Go To What list box select the document component youxwant to go to such as a page s
180. our next task is to create a formatted table using a document provided by your coworker You have also been asked to add a new table that includes the various types ot top selling audio Data Files books 1 Convert the Top Selling Music Categories tabbed text into a table 2 Format it using a table style and other formatting options of your choice 3 Below the Top Selling Audio Book Categories heading create a new tabie to accommodate the following text Category Sales Biography C T589 Fiction 3 972 Hobby Recreation 2 975 Youth 756 4 Apply a format to thne nevtabie so that its formatting matches the other table 5 Save the document as My 7able docx andthe close it Lesson Labs 207 LESSON LABS 208 Lesson 6 Las 1 Inserting Graphic Elements Activity Time 10 minutes Data Files e Graphic Elements docx Setup From the C 084893Data Inserting Graphic Elements folder open Graphic Elements docx Scenario You need to complete a one page flyer promoting the upcoming Get Published seminar You decide to include the appropriate image clip fer the fiver anu corresponding copyright and trademark symbols You also decide to mark the dGcument as a free issue so that there is no question about its status 1 Open the Graphic Elements document 2 Insert a book related clip art image at the top of thiexdocument and resize it to keep the flyer to one page
181. pographical error Correct errors of entering two nitial capitals for a word Automatically capitalize the initial letter of every sentence Automatically capitalize the initial letter of werds_entered in each cell of a table Automatically capitalize the initial letter of days Automatically correct the casing of letters ina sentence if Caps Lock is accidentaily activated Make a list of word or characters that yeu Avould like to retain as you type them Replace common typographical rrorssor other key combinations with designated_words or characters_Kor example as a shortcut for words you ype frequently such as your company s name you can enter an abbreviation that Word will expand to the full word or phrase You shouid not add words that already exist in the list as shortcuts for other words however You eam add Words and special characters to this list but you cannot add shap s or other graphic objects 197 Lesson 8 198 How to Customize AutoCorrect Options Procedure Reference Customize AutoCorrect Options To customize AutoCorrect options 1 Display the AutoCorrect dialog box a Click the Office button and click Word Options b In the Word Options dialog box select the Proofing category c In the AutoCorrect Options section click the AutoCorrect Options button 2 In the AutoCorrect dialog box check or uncheck the desired options 3 To add exceptions to AutoCorrect rules click Exceptions typ
182. properties are a well balanced team of seasched professionals who offer our clients a unique blend of specialties in the various markets within the area EEEE aes hier Microsoft Office Window Frame Figure 1 1 Microsoft Office Word interface elements Mouse Pointer Shapes As you use Word you will notice that the mouse pointer changes shape depending on where it is located in the program window Mouse Pointer Shape Description I In the text ar a the I beam mouse pointer is tised to indicate insertedNt issalso used to select text Screentips As you position thesmouse pointer over items such as toolbar buttons in the program more information oran 4 YN NS AS Ae ee ae f Ribbon the pointswhere text graphics tables and pictures are to be dutside the text area the right arfow mouse pointer is used te select menu commands Adorbar buttons and so on On Ahe selection bar theJeft arrow mouse pointer is used to seleci lines paragraphs andthe ntire document On_links the hand shaped mouse pointer is used to display window Wordsmay display a descriptiveNabel called a ScreenTip You can use a ScreenTip 40 identify program window items or to help you distinguish between simi lar lookingitems You can customize ScreenTips on the Personalize tab of the Word Options dialog box by selecting any of the following options Lesson 1 Creating a Basic Doc
183. quential order when you need to print more than one copy ofthe same document Print What Allows you_to print the document itself or other attributes of the document such as its properties Print AHoews you to select and prit odd pages even pages or all pages in the specified page yange Zoom Allows you to specify the numb r of pages to print on a single sheet of paper and their scaling Options Opens the Display tab in the Word Options dialog box The Display tab enables you to further modify the appearance of the content on screen and on print mode How to Preview and Print a Document Procedure Reference Preview a Document To preview a docunient 1 Click the Office button and choose Print Print Preview or press Ctrl F2 Microsoft Office Word 2007 Level 1 Second Edition Use the tools in the Zoom group and on the Microsoft Office Window Frame to view the document at the desired magnification level For example you can specify a percentage of actual size click buttons to preview one or two pages at once or click Zoom to open the Zoom dialog box and select additional options Clicking the Magnifier mouse pointer at a particular region of the document would magnify that region of the document to 100 percent Clicking the magnifier again will undo the change in magnification To navigate through the previewed document click the Next Page or Previous Page buttons in the Zoom group To make changes to the doc
184. r entity s product name or service inthis bodkeisfor editoria purpeses only No such use should be consirued teJmply sponsorship or endorsement of the book by nor any affiliation of such entity with Element K This courseware may contaifinks to sitesonthe Internet hat are owned and operal not responsible for the availability of or the content located on or through any External Site Please contact Element X if you have any concerns r TRADEMARK NOTICES Element K and the Element K logo are trademarks of Element K LLC and its affitiates Microsoft Word 2007 is a registered trademark of Microsoft Corporation in the U S ariu ether countries the Microsoft Corporation products ed by third parties the External Sites Element K is egarding such links or External Sites services discussed or described may be trademarks of Microsoft Corporation All other product names and services used throughout ihis course may be common law or registered trademarks of their respeciive proprietors Copyright 2007 Element K Content LLC All rights reserved Screenshots ised for illustrative purposes are the property of the software ordpriel or This publication or any part thereof may not be reproduced or transmitted in any form or by any means electronic or mechanical incl ding shotocopying recording storage in an iriformation retrieval system or otherwise without express written permission of Element K 500 Canal
185. r to apply a shadow effect You can apply shading to _line a paragraph or table data You can include an overall fill color a pattern_in a centrasting color or both Microsoft Office Word 2007 Level 1 Second Edition Example Oa id u neeting_3g doo Microsoft Word 2 Home Insert Page Layout References Mailings Renew View Developer wa an Times New Roman 7120 jja SE AA A BiU x A ESEE 2 x h ne y aaraa aaa See Set es Chipboard Font Theme Colors yies al 2d E nnnnnn 5 a Ms Rogers will read the minutes fri Quarterly Home Sales i LELT First Quarter gt Shading Options Month Total Northeast West Sold Jan 877 71 an a en8 244 85 Feb 908 66 No Color 23 88 Mar 1 076 99 More colors 289 96 Source Burke Properties These data may not include offices that reported late Approve New Disclaimer Here s the revised disclaimer text Write anv comments between the lines Disclaimer Errors Burke Properties does not guarantee the accuracy or completeness of its published information Responsibility Burke Properties cannot accept responsibility for any inaccuracies within its publications Endorsement References made to any outside company or service does not constitute or imply an endorsement Action Items Section 1 Page tofi Line 24 Column 48 Words 169 Q j Figure 4 7 Shading in Word The Borders And Shading Dialog Box The Borders And Shading dialog box
186. rary holding area for information that you want to move or copy to other locations You gan use he Clip board group to move or copy text and associated text styles to th Clipboard to paste text from the Clipboard to other locations or to set Clipboard options Text Moving and Copying Options Text or a selection of text can be moved from one location to another within or betwe n documents Method Description Cut and paste After selecting text you can move dt to the Clipboard and then_paste it in the desired location You can movetext tg the Clipboard by_using the Clipboard group the shortcut menu er tke _Ctri X keyboard shoricut Drag After selecting textsit canbe meved from the current location by directly dragging it to the desir d_ location When you drag text it is not placed on the Clipboard Copy and paste After selecting ext you can copy it to the Clipboard and then paste it into the desired location You can copy text to the Clipboard by using the Clip board group the shorteut menu or the Ctrl C keyboard shortcut Text Pasting Options Any text or sections Of text that have been copied or cut can be pasted in any part of the docu ment using the Paste options tm the Clipboard group Option Description Paste Pastes the copied or cut item in the desired location Paste Special Opens the Paste Special dialog box where you can specify the format in which the selected item should appear when past
187. rds To Seach For text Allows you tostype the keyword on which you need to search for box information Previously asked questions can be found in the Search Criteria drop down list Search drop down fist Provides you options based on the criterion you have chosen to searcti for Help information from online or offline content Table Of Contents pane Lasts the topics available in Word Help as various categories You can choose to either show or hide the Table Of Contents pane Browse Word Help pane Displays the topics available on Word Help in a tabular form You can navigate to a topic by clicking it Microsoft Office Word 2007 Level 1 Second Edition Lesson 1 Word Help Toolbar Options On the Word Help toolbar there are buttons that enable you to navigate through Help For example you can move back and forth between pages stop a search in progress display the Help Home page or Table of Contents or print a particular Help topic You can also control the Help display by increasing or decreasing the size of the text or by setting the Help window to stay on top of other windows Word Help with Areas of Search In Word Help you can specify the area of search to narrow down the search results to a specific area Areas of search can be either offline or online The following table gives a brief description of the areas of search in Word Area Of Search Option Lists All Word Information on the keyword from th
188. re seas nal Post hel Jumior sales associate summary 15 as follows Cefor TSpt Une spacing t s Sige s CT Dorit aiid space between paragraphs of the Sanm style 4 3 Preven me en ne eee Le Junior Sales Associate Pakaso After Spt Jr Sales Associate Jan Ten Jones Missy Lu Miles Rodmguez Section 2 Page tert tinet Colument Worde s Figure 1 5 A dialog box launcher Galleries Definition Galleries ar libraries that list the Varying joutcomes of using certain commands found within th Ribbon They support several layouts by putting together a variety of pre defined textsstyles table formats or graphical effects These effects can also be customized Galleries are arranged either in a grid or menu like layout 8 Microsoft Office Word 2007 Level 1 Second Edition Example Gp id burke rev Microsoft Word g 4 Home Insert Page Layout References Mailings Renew View Developer w Arial 110 gt aadli A 5 DA A BiUrwxx EIE z Past a SO Quitk Change Editing J V A Aw AA w Ella Styles Styles hpboerd Font aragrapt tyle AaBbi AaBbCcI AaBbCcI AaBbCo Heading 1 Normal 1 No Spaci Heading 2 Junior Sales Associate Performance Revi 3 A B After sluggish sales in the first two months of the quarter all three junio aBoCci a AaBbCcD improvements Most of the difficulties they faced were seasonal Post holiday 4 Heading 3 Title S
189. realize that quality service is th Arial through an honest fair and direet WA 1 N S y i Xi T Arial Rounded MT Bold zi Sectiom 1 Page iofi Linea Cotumm1 Words 201 gt fee Figure 3 1 The Font drop down list with predefined typefaces Font Size In Word font size is measured in points One point equals 1 72 of aniach Each font starts at a default point size generally in the range of 10 to 12 pomts You can change the foni size for selected text by using the Mini toolbar or by using the Fon Size Options in the Fents group on the Home tab You can also select a specific font size from the Font Size drop dews list in the Font group or the Font dialog box In the Font group there are four options that aff ct the foni size Option Description A The Grow Font option increases the font size by ene pein each time you click it K The Shrink Font option decreases the font size by one point each time you click it x The Subscript option creates small letters and Moves the text below the text baseline x The Superscript option creates small letters and moves the text above the text Jine Bold Italic ond Underline Three of the m scomme n text formatting eptions are bold italic and underline Word enables you to apply any combination of these three options to selected text easily by using buttens m the Font gioup of the Home tab on the Ribbon You ca
190. rify that you can see the separate headers and footers Glos Print Preview pi Save the file as My Annual Overview docx CL Activity 7 6 Modifying Headers and Footers Before You Begin My Annual Overview docx is open Scenario As you read through your document you fvnd that only the first page of the document briefs you abont the overview and the remaining pages include general information on Burke Properties Also you decide to change th page number format Microsoft Office Word 2007 Level 1 Second Edition What You Do Lesson How You Do It 1 In the body of the document change the header to read Burke Proper ties Annual Report a At the top of the second page double click the header section to edit the text in the header area b Select the word Overview and press Delete c Type ANNUAL REPORT 2 Edit the footer to display only the page number at the center a On the Header amp Footer Tools Design con textual tab in the Navigation gfoup click Go To Footer b Select all the text in the footer section and press Delete c Press Tab to placethe insertion point in the center Number and setect Bottom Of Page e In the Bottom Of Page gallery scrali down and from the Plain Number sec tion select Brackets 1 f In the Header amp Footer group click Page Number and select Format Page Numbers g in the Page NumberFormat d
191. riple click in the Top text box type 1 5 and press Tab d In the Bottom text box type 1 5 and press Tab e Click OK 4 Center the text vertically on the a In the Page Setup group click the Diatog page Box Launcher button b In the Page Setup dialog bex select the Layout tab c In the Page section from the Vertical Alignment drop down list select Center and click OK ONAL SALES gt i ra Otaning Aduce Lesson 7 Controlling Page Appearance Lesson 7 165 Lesson 166 Toric B Apply a Page Border and Color You have changed the page orientation paper size and margins Now you want oenhance the background elements in the document In this topic you will apply amp page border and color to a Word document Page Borders Definition Colored and bordered pages not only add visual interest to a document but they also make the content stand out clearly This can help readers locate critical ideas quickly and stay focused as they read it Page Borders are formatting tools that apply an outline t a document Page Borders can be of any style color or width Botders can be applied either to the whole docu ment or to a specific section Page borders can oniy_be applied in the margin area of a document You can apply a Page Border to adocument using the options in the Bor ders And Shading dialog box By default Word puts a border on atitourssides of the document but you can remove a
192. rmined by margin settings in the Page Setup dialog box Automatic page breaks display differently in different document views How to Control Page Layout Procedure Reference Insert or Delete a Manuci Page Break To insert or delete a manual page break 1 Place the insertion point where you want to insert a manual page break 2 On the Page Layout tab in th Page Setup group click Breaks and_select Page or press Ctrl Enter 3 You can delete a manual page break by pressing Backspace er_Delete as you would delete any other typed charact x At is helpful to show the formatting marks so that the page break is visible Procedure Reference Control Page Layout To control page layout 1 Open the document in which the page layout needs to be changed 2 Change the page orientation e On the Page Layout tab in editing view or the Print Preview tab in Print Pre view a th Page Setup group click Orientation and select Portrait or Vandscape e 6 Orn change the page orientationasing the Page Setup dialog box a _On the Page Layout tab in the Page Setup group click the Dialog Box Launcher button d In the Page Setup dialog box on the Margins tab in the Orientation section select_Portrait or Landscape to position the page vertically or horizontally respectively c Click OK 3 gt Set the paper size e On the Page Layout tab in editing view or the Print Preview tab in Print Pre view n fke Page Setup group click
193. s Enables you to zoom in to specific portions of fe document that you might want to view and work on It alse enables you to view several pages at the same time to get an overail perspec tive of the layout The Ribbon The Ribbon is a panel at the top portion of a Word document and it contains a selection of easy to browse commands that you may need in order to work on a_document It has seven tabs that are organized in the order in which they will be used during document creation Each of these tabs is divided into groups containing features designed to perform specific tasks dur ing the authoring process You can hide the Ribbon by double clicking any active tab Tabs on the Ribbon OE Oo Home Insert Page Layout References Mailings Review view Developer be Arial 10 j TE iE D Bt Ge ee SE AaB ADoc Abc AOR yi Headilag 1 T Normal T No Spat aa or ng 7 P A aw AK s ias G Mii A Groups onthe Home tab Figure 1 3 The Ribbon in Microsoft Gffice Word 2007 Ribbon Buttons The commands in the different groups of a tab are divided into large and small buttons While the large butters determine features that are commonly used the smaller buttons represent minor features that are designed to work together to achieve a common result Tabs on the Ribbon There are maay seful functions on the Home Insert Page Layout Review and View tabs on the Ribbon Tak Name Description Home The Hometab contains the most
194. s New Roman 12 pt f Click after the word back to deselect the selection g Close the Reveal Formatting task pane h Save the file as My Reiocation Services docx Finding and Replacing Text Formatting Before You Begin My Relocation Services docx is open Scenario Your company report is ready for your manager to r view You decid te proofread the docu ment one last time and notice that a few titlessare formatted in Arial while others are in a different style To maintain consistency set Tahora as the font for_alitheoccurrences of Arial Activity 4 7 Lesson 4 Formatting Paragraphs 113 Lesson 4 114 What You Do How You Do It 1 Set Arial as the font to search for a Place the insertion point atthe begin ning of the document b On the Home tab in the Editing groun click Replace c Inthe Find And Replace dialog box click More d In the Replace section ctick Format e From th Format drop down list select Font f In the Find Font dialog box in the Font listbox select Arial and click OK 2 Set Tahoma as the replacement a Nin_the Find And Replace diatog box click font in the Replace With text bex b tn the Find And Replace dialog box in the Replace section cli k Format and choose Font c Inthe Reptace Font dialog box in the Font text box type Tahoma and click OK d Del t any text in the Find What And Replace With text boxes e Click
195. s a named coliection of appearancersettings that can be applied to sec tions of a document as a gtoup Using a style canbe quicker than applying individual formatting options and it can ensure consistency ef formatting throughout a document A style mayNnclude text formatting options sucii as different typefaces colors and effects as weli as paragraph formatting options such as line spacing borders and shading You c use built in styles tacdify existing styles or create your own custom styles Topic D Lesson 4 Formatting Paragraphs 99 Lesson 4 100 Example Burke Properties Inc Style with Fi F 7 Ty Arial typeface We ll find the right property for you lt cea arti underlined About Us Burke Properties is a full service real estate brokerage firm We provide a broad range of real estate services induding residential and commercial sales and leasing i has been personally involved in all phases of ty years This experience includes historic preservation restoration leasing arjd sales management and consulting for developers on issues ranging from planning to final marketing Our brokers and associates are a well balanced team of seasoned professionals who offer our clients 2 unique blend of specialties in various markets within the area real estate for over tv Highlights important information Figure 4 8 A document with various text styles anplied Quick Sty
196. se the vertical and horizontal scroll bars to navigate quickly to different parts 2 Use the appropriate navigation techniques to move _to the desired location of the decument without changing the position of the insertion point Lesson 2 Editing a Document 39 Lesson 2 40 If You Need To Do This Scroll up or down one line at a time On the vertical scroll bar click th sscroi up arrow or the scroll down arrow Scroll up or down multiple lines On the vertical scroll bar click aboye orbelew the scroll box Scroll left or right On the horizontal scroll war click the scroll left arrow or the scroll right arrow Display the top bottom or center of a On the vertical scroll bat drag the scroll box to document Text Selection Methods the top bottom or center ofthe scroll bar In a document you can select individual characters words sentences paragraphs or even the entire document using the mouse keyboard or combination of both To Select This Variable amounts of text A word A line or lines of text A sentence A paragraph Nonconitigueus sections The entire decument Deselect text Do This e Click and drag withsthe mouse to select_a block of text e Plac sthe insertion point at the beginning of thevext hold down the Shiftkey and press an arrowKey to extend the selection in the desired direction e Placesthe insertion point at the beginniig of the text hold down
197. soft Office windows To determine the current mode point to the Not On Top Keep On Top button The ScreenTip should tell you the mode_the Help window is in To toggle to the other mode click the button Activity 1 4 Finding Information in Word Help Scenario There are new editorial guidelines that will require you tg addypage nuinbers to most documents As a relatively new user of Word you do not knowhow to go about inserting page numbers in a Word document What You Do How You Do H 1 Display the Word Help window a At the top right corner of the Ribbon click the Microsoft Office Word Help button bAt the top right corner of the Word Help window click the Maximize button c On the toolbar click the Show Table Of Contents bucton to display the Table of Contents 20 Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 2 Browse and search for Help a In the Word Help window in the Browse information Word Help section click the Viewing And Navigating link b The topics on viewing and navigating appear In the Type Words To Search For text box click and type insert page numbers insert page numbers X d In the Content From ThisComptiter sec tion select Word H ip e Click Search to disptay links related to c Click the Search drop down arrow Insert Page Numbers f To viewthesdelp information click the Insert Page Numbers He
198. son 5 126 You can delete individual cells by clicking Delete and selecting Delete Cells When you do so you can shift the existing cells up in the current columns or to the left in the current rows Procedure Reference Move Columns or Rows To move columns or rows 1 Select the columns or rows to move 2 Click the Cut button or right click the selection and click Cut 3 Place the insertion point to the right of the existing column or below the existing row where you want to paste the content 4 Click the Paste button or right click and choose Paste Colunins or Paste Rows Moving Cells You cannot move individual cells by cutting and pasting Instead when you paste cells Word replaces the contents of the target cells Procedure Reference Set Column Width or Row Height To set column width or row height 1 Place the insertion point inside t exowr column or select muliiple sows or columns On the Table Tools Layout contextual tab in the Table group click Properties Set a specific column width a Select the Column ta b In the Size section check the Preferred Width check box c In the Preferred Width spin box specifythecdesired column width using the up and down arrows d Click the Previeus Column or Next Coluiin button to change the width of the previous orn xt column To seta specific_row height select the Rew tab and follow a similar procedure Click OK to close the Table Proper
199. splay the Search and Replace options and click the No Forimatttng button to remove the formats 110 Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Activity 4 6 Clearing Text Formatting Data Files e Relocation Services docx From the C 084893Data Formatting Paragraphs folder open Relocation Services docx Scenario You have to submit a business report to the clients of your company While reviewing the document you find that because you are distracted by too many formatting isiconsistencies you are unable to focus on all the ideas stated within the document You willremeve some formatting to focus your readers attention back to the content Before You Begin What You Do How You Do It 1 Determine the existing formatting a Press Cirl End_te navigate to the end of for the unconditionally guarantee the document text b In the last paragraph of the document select the text unconditionally guarantee O the Heine tab in the Styles group click the Dialog Box Launcherbutton in the Styles task pane ctick the Style I 4 inspector button a5 OL a In the Style insp ctor task pane click the Reveal Fermatting button to display the Reveal Formatting task pane f The font attributes include the Times New Roman font 12 pt Italic The character options Highlight Close the Style inspector task pane 9 Close the Styles task pane Lesson
200. st box Update Remove Displays the Update Or Remove Services dialog box that enables_the user to update the reference books or to remove uanecessary reference books from the Services list box Parental Control Enables you to control the change of options in the Research task_pane Protect ing the research options by setting a password on the Parental Control prevents unauthorized users from making chaiiges to the research services Properties Displays the Service Properties dialog box that contains inforrnation about the name of the reference book its description copyright details and the name of its provider The Prop rtiesbutton is active only_after_a particular reference book has been seiected from the Services lisy box How to Use the Thesaurus Procedure Reference Sel ct Synonyms or Antonyms from the Thesaurus To select synonyms or antehyms from the Thesaurus 1 Select th desired word Be suresthe word is spelled correctly Word will only suggest_synonyins for words in ifs dictionary 2 Display the Thesaurus in the Research task pane e Right click the word for which you want to find a synonym or antonym and choose Synonyms Thesaurus 4 On the Review tab in the Proofing group click Thesaurus s_ Hold down Alt and double click the desired word Or press Shift F7 Lesson 8 Proofing a Document 193 Lesson 8 194 3 In the Research task pane in the Thesaurus English U S list box point to th
201. sting data with the data you want to display in th table Procedure Reference Format Using Contextual Tabs To format a table using contextual tabs 1 Select the table 2 To format the entire table in the Table Styles group of the Tabie Toois Design contextual tab from the Table Styles gallery select a style 3 To format a section of a table select the section and appiy_ the format e Select a row or column and select the desired optionsin the Table Style Options group e To apply shading in the Table Styles group click Shading and select the desired color e To apply borders in the Table Styles group click th Borders drop down arrow and select the desired border You_canyalso draw in the borders er erase existing borders by using the options in the Draw Borders group Activity 5 3 Formatting a Table Scenario Your colleague is going to provide you with a handwritten list of the four branches with the highest sales percentages last year You WHY need to include this data in several documents and you think it would look best ift werein a table You jvanf to create and format the table as quickly as possible so that yotwwiibe ready to enter the data when you receive it What You Do How You Do It 1 Insert a Quick Tahle a gt pen a new blank document b On the Insert tab in the Tables group click Table and select Quick Tables Lesson 5 Adding Tables 131 Lesson 5 132 c In the Quick Tabl
202. t emoves amalready existing border on a selected object or text r Applies an outline to the selection and also inserts vertical and horizontal lines between items This Opiion works only for tables Applies an outline to the selected object Inserts vertical and horizental lines between items This option works only for tables Inserts horizontal ines between the selected objects or text This option works only for tables Inserts vertical lines between the selected objects or text This option works only for tables Inserts a Descending Diagonal line This option works only for tables Lesson 4 Formatting Paragraphs 93 Lesson 4 94 Border Type Description Diagonal Up Border Inserts an Ascending Diagonal line This option works oniy for tables Additional Border Options Apart from directly selecting a predefined border there are also options inthe Border drop down list that allow users to customize and specify how the borders are displayed in a document Border Option Description Horizontal Line Inserts a horizontal lineon HAINA the insertion point is placed Draw Table Draws a table of the desired size View Gridlines Shows or hides gridiings in tables Borders And Shading Opens the Borders And Shading dialog box Shading Definition Shading is a percentage of coior_that can be added to the background of objects Shad ing can be used to highlight irnportaat information in a decument o
203. t as My Meeting Topics Topic B Control Paragraph Layout In the previous topic you set tabs to control the placement of text on a line by line basis within paragraphs You can also set paragraph formatting to control the layout ofthe paragraph as a whole In this topic you will control paragraph layout Paragraph layout options give you a great deai ef control over the overall appearance of a paragraph on the page By making the appropriate pafagraph layout choices you can configure common paragraph appearance settings suchas paragraph alignment paragraph margin set tings and spacing in and between patagraphs With these layout options you can add variety and a professionally published look to your Word documents Margins Definition A margin is the blank area surrounding the textalong the top bottom left and right edges of a page Margins determine the overail size of the document s text area in rela tion to the size ofthe naper it will print orx s well as the text s vertical or horizontal position n _a_page They can also affect other layout options which may be set in rela tion to the size cf the margin Lesson 4 Formatting Paragraphs 83 Lesson 4 Example Option Align Text Left Center Align TextRight Justify 84 Blank area on all sides Overall text area Figure 4 3 Margins Paragraph Alignmeni The paragraph alignment setting deiermiri
204. t Arial e From the Font Size drop down list select 24 f Click after the word Staff to deselect the text 3 Change the casing of the report a At the tap ofthe document select the heading to uppercase heading Our Relocation Services b In the Fent group click the Change Case btto and choose UPPERCASE to con vertallthe letters in the titleto uppercase UPPERCASE fs Capitalize Bagi Word tOGGLE cASE 4 Italicize the text Your Relocation Checklist Lesson 3 Formatting Text At the top of the document in the first paragraph select Your Relocation Checklist and move your mouse up and tohe right to reveal the Mini toolbar 69 Lesson 3 70 b On the Mini toolbar click the Italic button ERVICES ed We offera vartsy of pubilicarions ierd Your Roe gt Chac i Alix canon Deparment areas anon C ailahie wh never Repeat the italic font style on the text unconditionally guarantee a Inthe last paragrapty ofthedocument in the second line s lect thestext uncon ditionally guarantee b On the Quick Access toolbar click the Repeatdutton Change the text color of the title to blue a At thetop of the document select the title fOurRelocation Services vm ithe Font group click the FontColor drop down arrow A Gi inthe Font Color gallery jin the Standard olors section selectie eighth color to apply
205. t all This will slow you down and make working a cumbersome process By customizing the environ ment you will be able to display only those options that you need for your current workflow The Word Options Dialog Box The Word Options dialog box contains a series f tabs each of which contains commands required to customize the Word environment Tab Enables You To Popular Personalize your work envir nme t by setting optiois such_as language color scheme user name and so on Itsalso allows you to enabie the Live Preview feature Display Modify how the ext conient is displayed on scr en and in the print version You can opt to show or hid certain page elements such as Highlighter Marks and Formatting Marks Proofing Specify how Word Should correct and formatMext that you type You can set auto correction Settings and ensure that Word_correcis all spelling and grammatical errors You can also ensure that Word ignores certain words or errors in a document Save Select Customization options to save documents Depending on how often you want _to save backup informationfor your documents you can specify how fre uently a document will be lt auto saved You can also change the locations of ntly a a wh re these drafts are saved Advanced Select advanced options needed to work with Word You can specify options for editing copying pasting displaying printing saving and writing content Customize Customize the
206. t content AutoFit Behavior Provides options to automatically resize the table based on the content window or the width of the columns Separate Text At Provides options to specify whether paragraphs tabs commas or any other option should be considered as the delimiter to separate text while converting the text to a table Comma separated data is a common data format used by both government and industry The Convert Table To Text Dialog Box You can use the Convert Table To Text dialog box to convert information jin a table to para graph format This dialog box can be accessed from the Data greup in the Tabie Tools Layout contextual tab The dialog box provides options to separate the data inthe tabie using para graph marks tabs commas or other delimiting characters when itis converted into text How to Convert Text to a Table or Tables to Tex Procedure Reference Convert Text to a Table Using the Convert Text To Tabie Dialog Box To convert text to a table using the Text To Tabie_diaiog box 1 Select the text that you want to convert inte a table It s helpful to have non printing characters displayed so you can see the tabs because if you have extra tabs in the text they will be canverted into empty cells wihen the table is created Click the Show Hide button to display no orinting characters 2 On the Insert tab in th Tables group click Table and select Convert Text To Table 3 In the Convert
207. t in the course you have entered and modified text primarily in paragraph form in a document In addition to text that is structured into paragraphs Word enables_you_to include text that is structured in the form of a table In this lesson you will add tabies toxyour documents to organize and enhance information Sometimes when data is presented as a list or a paragraph it can be difficult for readers to understand the content When you use tables appropriately they can significantly improve reader comprehension by enabling you to organize your information and eliminate unnecessary words TopicA Create a Table In this lesson you will add tables to documents The first stepAn adding a professiona l looking table is to create the basic table and its data In thisepic svou will create tablesto represent data Presenting textual information is what word proce ssingis all about But when that text con tains statistical or numerical data the data often gets uried making it diiticult to read Usually the reader will benefit from seeing the data arranged in columns and rows Tables make information more readily accessible to the reader with the least amount of effort by you Tables Definition A table is a grid style container used to organizevtext data or pictures Tables consist of boxes called lt ells that are arranged in vertical columns and horizontal rows A table can have specialized table formats such as bord rs drawn aroun
208. ta docx and close it ToricB o gt 7 Modify the Table Structure You have added a table to your document and e tered some data into it As you work on the table you may findsthat it Contains more rows than required or that the cell size needs adjusting Inthis topic you will modify the Aable structure Imagine you Ve creat d a table for the third quarter report that shows the year to date revenues for your territory Then your managerdecides it would be best to include a full year s worth of data and compare it to the samiedata for another territory You re going to need extra col umns and rows and you might ev n iieed to move some of the existing information around Yow couldsstart from scratch arid lt teate a whole new table structure but then you would have to re enter_all of your existinginformation Instead you could just take your existing table and modify its structure to meet theiew requirements Microsoft Office Word 2007 Level 1 Second Edition Contextual Tabs Definition Contextual tabs are tabs with specialized commands that are displayed when the object that they operate on such as a table picture or shape is selected They are displayed along with the core tabs on the Ribbon and are used to modify and format the selected object The contextual tabs that appear are specific to the type of object that is selected Example Table Tools contextual tabs are Ca id 9 OG c
209. termark dia a On thePage Layout tab in the Page Back log box ground group click Watermark b nthe Watermark gallery select Custom Watermark Lesson 7 Controlling Page Appearance Lesson 171 Lesson 172 2 Apply the text INTERNAL DRAFT as a watermark a In the Printed Watermark dialog box select Text Watermark b In the Text text box select ASAP which is displayed by default c Type INTERNAL DRAFT d Click the Font drop gt down arrow e Press A to display the fonts that start with A f Select Arial to change the font to Arial Printed Watermark PR Ne watermark OPicture watermark Text watermark Language English U S Text INTERNAL DRAFT v Font Arial v Size Aute v Color v Semitransparent Layout Diagonal O Horizontal a ppl g Click OK to add the text watermark to the document s background by Scroll down to view the result i Save the document as My Rates of Interest docx and close it Microsoft Office Word 2007 Level 1 Second Edition Topic D Add Headers and Footers You have added background information to your document Another way to add consistent information throughout the document is to add headers and footers In this topic you wiil add headers and footers You just got back from a trade show and have a stack of papers to review One article in par ticular is very interesting but nowhere in the do
210. text by pressing Enter when you get close to the gt right margin e AutoCorrect fixes common typographical rrors misspelled words andicorrect capitalization e The Check Spelling And Gramniar As You Type feature displays a wavy red or wavy green underline below text that Word considers either a spelling or grammar mistake respectively You can right click the underlined item and Word will suggest corrections for you e Smart tags are hidden tags that ape represented by a button that is displayed in response to a given action Clicking a smart tag displays a Hstof options related to the action performed The AutoCorrect Options Button The AutoCorrect Options button is hidden tag that appears below the word or the capitalized letter that has been modified sing the AutoCorrect feature This button pro vides options to change automatic corrections back stop particular automatic corrections or control AutoCorr e tyoptions by using the AutoCorrect dialog box Formatting Marks Definition Formatting marks are noa printing document indicators that appear in the text area to indicate the location of spaces paragraphs tabs line breaks and so on By clicking the Show Hide bution on the Home tab you can turn the formatting marks on or off Microsoft Office Word 2007 Level 1 Second Edition Example Space Formatting Mark Paragraph Formatting Client referral memo a Mark To TimJones From Cindy
211. th higher scores indicating easier reading The Flesch Kincaid Grade Level categorizes the text according to United States public school grade level reading standards The two scales use slightly different formulas and have a reverse correlation a low reading ease score correlates to a high grad level and vice versa The readability scores should match the target teading audience some government agencies require that public documents match a target readability range In addition Word s readability statistics also tell you how many sentences use passive voice the ball was thrown by the boy instead of active voice the boy threw the ball Most writing experts recommend using active voice in_ the majority of sentences The Word Count Dialog Box Microsoft Word can help you ensure that a dogument you write fits within contenttength lim its by providing you with a running word count When your elick Words on the Microsoft Office Window Frame or the Word Count dutton in the oroofing group the Word Count dialog box opens The Word Count dialog box keepsstrack ef the number of pag s words characters paragraphs and lines in the document As you enter text in a document Word also displays a live word count on the Microsoft Office Window Frame How to Check Spelling Grammar and Word Count Procedure Reference Enable Readability Statistics To enable Readabitity Statistics 1 Click the Ovfice Duttor and click
212. the Shift key and clickyat the end of the desired block Of text Double click the word This Selecis the trailing space after the werd but does not select puactuation Click in the selection bar te the left of the line To select mul tiple contiguous lines click and drag in the selection bar Hold Ctrl and click anywhere in the sentence This selects the sentence and its closing punctuation Triple cli k in the paragraph or double click in the selection bar next to the paragraph To select items that are not adjacent select the first item line or paragfaph and then hold down Ctrl while you select additional items e Triple click the selection bar Press Ctrl A e Or on the Home tab in the Editing group from the Select drop down list select Select All Make another selection or click anywhere in the text area away from the selected text Microsoft Office Word 2007 Level 1 Second Edition Activity 2 1 Navigating and Selecting Text in a Document Data Files e Burke Draft docx Before You Begin From the C 084893Data Editing a Document folder open Burke Draft docx Scenario You need to attend an important client meeting the next day The details aboutihe client are captured in the Burke Draft docx file This information will be very helpful for you during the client meeting so you need to review the document to familiarize yourself with the content What You Do How You Do It E 1 Disp
213. ties dialog box FQ set an_appfoximate row height or column width click and drag the row or col wmmborder Tofitthe row height or coivmn width to contents of the cells double click the right column boundary er the top row boundary Microsoft Office Word 2007 Level 1 Second Edition Activity 5 2 Modify Table Structure Data Files e Mortgage Letter docx Before You Begin From the C 084893Data Adding Tables folder open Mortgage Letter docx Scenario As you are preparing your mortgage rates letter the client calls and reminds yetpthat the com pany he works for is opening a branch office in Rochester New York later in the year and that he might possibly be transferred to that location He would like you to include specific tnfor mation on loan rates for Rochester You also realize that the information onthe fate percentage is more important to your customer than the effective date Also the columns O the table look too large so you decide to modify the column width within the table What You Do How You Do It A pik 1 Insert an additional row into the a In the tabl cli k at the beginning ofthe table cell that contains Seattle WA b Click the Table Tools Layout contextual tab c In the Rows amp Columns greup click Insert Above in the new row inthe first cell type Rochester NY and press Tab 2 Enter data in the new row pI b In the second cell type July 8 and press T
214. ties is to correct the gram mar error 3 Make changes to the document using the Spelling And Grammar tool Lesson 8 Proofing a Document a Position the insertion point at the begin ning of the document b nthe Review tab in the Proofing group clickSpelling amp Grammar Lesson 8 189 Lesson 8 190 Spelling and Grammar English U S Reman Not in Dicborary Youwill be gladtoknow thatwenowoffe amp roro Orke full lt omplament of relocation services tomet eepe thetheobjective Addo Dictionary Ps anid Suggestions 2 A komgiement Change Sal anpare T hee compagcert Change all Con pamnents M Compliant s futoCorect Comp lament po E F Check grammer Options Flesch Kincaid Grade Level c To replace complament with comple ment click Change Th next_erreris a repeated word the Glick Delete to delete the repeated word Nextthe word TeamServe is not recog ized but it is correct Click Ignore All to skip all occurrences of this word The word Beantown is correct Click Ignore All to skin all occurrences of this word The word BurkeBuddy is correct Click Ignore All Because it should be capitalized the appears in green Click Change to replace the with The The next error indicates a subject verb agreement grammar problem Click Change to replace is with are Review t
215. ture watermark 1 On the Page Layout tab in the Page Background group click Watermark 2 In the Watermark gallery click Custom Watermark Microsoft Office Word 2007 Level 1 Second Edition 3 In the Printed Watermark dialog box select the Picture Watermark option and then click Select Picture 4 In the Insert Picture dialog box select a picture and click Insert 5 If necessary customize the picture watermark e Jn the Scale text box enter a value to which the picture should be scaled or from the drop down list select a predefined value e Check or uncheck the Washout check box to set the picture as opaque or translucent 6 Click OK to insert the picture watermark Removing a Watermark To remove a watermark in the Page Layout tab from the Page Background group click Watermark and click Remove Watermark Activity 7 4 Adding a Text Watermark Data Files e Rates of Interest docx Before You Begin From the C 084893Data Controlling Page Appearance folder open Rates of Interest docx Scenario The Rates of Interest document is ready to be_reviewed However the last timre you sent some thing for review it was printed without yout approval and several thousand copies had to be thrown away To ensure that doesn t happ n again you should mark the document as an INTERNAL DRAFT so that there is no question about the document s curtent status What You Do How You Do t 1 Display the Printed Wa
216. ty Time 10 minutes Data Files Formatting Paragraphs docx Setup From the C 084893Data Formatting Paragraphs folder open Formatting Paragraphs docx Scenario Since your last assignment went so well your mianager at Books amp Beyond is anxious to get you started on your next task She now needs you to enhance the document s readability and visual appeal Apply the Heading 1 style to the heading What is Books amp Beyond and center it 2 Apply the Heading 2 style to Other Special Services and How Are We Doing So Far 3 Change the paragraph spacing so that there is a6 noint space after each para graph heading 4 Under Other Special Services format the paragraphs as a bulleted list 5 For the Top Music Categories tabb dtext change the left indent to 1 75 inches the right indent to 4 5 inches and center the heading 6 Inthe tabbed text set the right tab stops at 3 25 inches and 4 25 inches 7 Apply a box border to the Top Music Categories tabbed text g YReplace all instances of underline text formatting with double underlined bold italics Save the document as My Formatting Paragraphs docx and close it Microsoft Office Word 2007 Level 1 Second Edition LESSON LABS Lesson 5 LaB 1 Adding Tables Activity Time 10 minutes e Table docx Setup From the C 084893Data Adding Tables folder open Table docx Scenario Y
217. u to help her with the Burke Review document She has used tabs to separate data in the document You wantto make the dataymore readable without spending much time on it so you decide to conyert the tabbed textintova table What You Do aes How You Do It 1 Convert tabbed t xt into abasic a _Inhe second paragraph select the table tabbed text Tim Jones through translates into sales Junior Sales Associate Performance Review Ana tx fthequarer alihree sales in thefirst Tan Jones Hadeweve e hesbowed e moog t peor esst ate lt Bydarth cona t filer amos traile remained strong Miles Rodtigacr She t the ner incentrye programer on him to vee td that translates inte ades b On the Insert tab in the Tables group click Table and select Insert Table Microsoft Office Word 2007 Level 1 Second Edition Lesson 5 c Click away from the table to deselect it data into a table that fits the con the tabbed data Jr Sales Associate tents exactly through the last 3 b On the Insert tab in the Tables group click Table and select Convert Text To Table c In the Convert Text ToTabte dialog box verify that the table wil have four col umns and select the AutoFit To Contents opticn 2 Convert the second block of tabbed a At the bottom of the document select Table ize Number of columns 4 lt gt Separate text at
218. ubtitle Subtle Em junior sales associate summary is as follows pure ae PETE names Predefined text a ci AABBC D a AaBbCcI Jr Sales Associate Jan Feb Mar styles arranged Tim Jones 7i 66 99 Emphasis Intense Strong Spats ina grid layout Missy Lu 135 164 213 Miles Rodnguez 130 132 140 4aBbCe AaBaCcDi AaBeCcd AaBaCDi Intense Q Subtle Ref Intense R Book Titte AaBbCcl a x 1 Uist Para 1 Caption a Sedtion 1 Pagelofi linet Columm 1 Words 9 jes Save Selection as a New Quick Styte 7 Oem Formatting v Apply Styles Figure 1 6 The Styles gallery in Word 2007 Live Preview Some galleries support Live Preview a feature that enables users to preview the resulis of applying design and formatting changes to a document without actualiy applying it These changes are displayed in the document as soon as the us r moyes the mouse pointer overte available options in a gallery Activity 1 1 Exploring Word s User Interface Elements Scenario Your company has just purchased and installed the Microsoft Office Word 2007 application Henceforth your manager expectS you to use Ahis software to create documents As you will be working on Word frequently you decide to spend some fim exploring the user interface elements of the Word environment What You Do How YouBDo It 1 Examine the Office menu neose Start All Programs Microsoft Office Microsoft Office Word 2007 Lesson
219. ument LESSON 1 LESSON 1 Option Description Show Feature Description In ScreenTips Selecting this option displays the name of the element along with a brief description This option is active by default Don t Show Feature Description In ScreenTips Selecting this option displays the name of the element alone Don t Show ScreenTips Selecting this option disables Scre nTips Word Documents Definition A Word document is a document that is created using the Microsoft Office Word software It is a collection of pages containing information in the form of text pic tures graphics tables or charts that is stered in a electronic form in a cemputer You can customize document pages according to your needs The default file format for a Word document created using Microsoft Oifice Word 2007 is docx Example Default file format is docx x On a te gt burke 2 Microsoft Word _ x 3 Home Insert Page Layout R fer nces Mailings Renew View Developer w Times New Roman Py gt fe a SE Ay A A Bl U ba gt a HE t Paste Quitk Change Editing I 2AN B 9d 9 Styles Styles gt o p Chipboard Font Paragra Junior Sales Associate Performance Review After sluggish sale th first two months of the quarter all hree yuhior sales associates showed marke improvements Most ofthe difficulties they faced were seasonal _ Rost holiddy winter sales are typically
220. ument uncheck the Magnifier check box inthe Pre view group the mouse pointer will change to an I beam and you will b able Ao edit the document Check Magnifier when you are done editing Click Close Print Preview in the Preview group or press Esc to feturrmto the origi nal document view Procedure Reference Print a Document To print a document 1 Display the Print dialog box On the Office button click Print e On the Quick Access toolbar click the Print butten On the Print Preview tab click the Print button Or press Ctrl P In the Print dialog box in the Printer section setthe printer options In the Page Range section set the pag range to be printed All Current Page or a specified range of pages In the Copies section in the Namber Of Copies text box type the number of cop ies that you want to print Ifyou print multiple copies check Collate to arrange the multiple copies of the priated documient in sequential order If necessary set Zoom or other print options Click OK to print the docuinient with the specified settings Lesson 1 Creating a Basic Document LESSON 33 LESSON 1 34 Activity 1 7 Previewing and Printing a Document Data Files e About Us docx Conditions A print driver is installed on your computer Scenario You have been asked to provide a printed copy of the do uiment that you have created to pro vide a company overview to new employees
221. ur requirements Microsoft Office Word 2007 Level 1 Second Edition LESSON 1 What You Do How You Do It 1 Open an existing document a Open Microsoft Word b Click the Office button and choose Open c Inthe Open dialog box navigate to G 084893Data Creating a Basic Document d Select About Us docx e Click Open 2 View the document in the different a On the Microsoft Office WindowFrame view modes click the Web Layoutbutton to change to Web Layout view b On the Microsofi Office Window Frame click the Outline button to change to Outline view c On the Microsoft Office Window Frame click the Print Layout button fto return to Print Layout view d On the Microsoft Office Winadew Frame clickthe Zoom In button D to magnify the document to 110 percent e Close the Word document Lesson 1 Creating a Basic Document 13 LESSON 1 14 Topic C Customize the Word Environment You have worked with a few of the Word 2007 user interface elements If you are not comfort able working with the display and arrangement of the default interface_elements in Word you may wish to personalize them to suit your requirements In this topic you wiikcustomize the Word environment When you start working with new software the interface may not contain all the options that you require or sometimes it may be cluttered with options that yet may not_r quire a
222. ure retrieval This course is the first in a series of three Microsoft Office Word 2007 courses It will provide you with the basic concepts required to produce basi busin gss documents This course can benefit you by providing you with basic competence inscreating electronic documents for personal and business use by using Microsoft Word_2007 Historically docu ments were painstakingly created and edited by hand Over time preducing documents has become more efficient Microsoft Word 2007 makes creating and_editing documents even easier by providing a user friendly environment enabling you to addMext graphics tables f r matting and more with just a few mouse clicks ABouT THis COURSE Course Description Target Student This course is intended for individuals who want to gain basic knowledge of working on Word Individuals who want to pursue Micresoft Certified Application Specialist certification in Microsoft Office Word 2007 can also take this course Course Prerequisites Students should be familiar with using personal computers7and_have used a mouse and keyboard You should be onifortable m1 the Windows environment and be able to use Win dows to manage information or your computer Specificaliyy you should be able to launch and close programs navigate to information stored on the coniputer and manage files and folders Students should have completed the following c ursesyor possess equivalent knowle
223. ureyfrom file 1 Position theNnsertion point where you want to insert the picture 2 On the Insert tab in the Illustrations group click Picture 3 In the Insert Picture dialog box navigate to the folder where the picture is saved 4 Select the picture and click Insert to insert the picture in the document Microsoft Office Word 2007 Level 1 Second Edition Lesson 6 5 If desired click and drag the sizing handles to adjust the picture size Procedure Reference Insert Clip Art To insert a clip art image 1 Position the insertion point where you want to insert the clip art image 2 On the Insert tab in the Illustrations group click Clip Art 3 In the Clip Art task pane in the Search For text box type a word or phrase that describes the clip art image you want to locate 4 If necessary narrow down the search e From the Search In drop down list select the search locations e From the Results Should Be drop down list specify the types of media files you want to find 5 Click Go to begin the search 6 In the section where clip art is displayed click a clip to ins rt it where the inser tion point is placed 7 If desired drag the sizing handles to adjust the clip s size Activity 6 2 Inserting Illustrations Data Files e Burke Logo png Before You Begin My Rates of Interest docx is open Scenario Since the My Rates Of Interest document js going to be a monetary guide frequently used by
224. was compiled in book form G the inside edge is hea aes for left hand pages and wi Narrow Top botto at a distance of 0 5 inches Moderate argins are at a e of 1 inch and inside and out ins are at a distance of es from the page border Wide distance of 1 inch and inside and out ches from the page border Mirrored distance of 1 inch inside margins are at e at a distance of 1 inch and inside and out distance of 1 25 inches from the page border Lesson 7 Controlling Page Appearance 157 Lesson 7 158 Page Orientation Definition Page orientation is a page setup option that determines whether the information on a page will be laid out vertically in Portrait orientation or horizontally in Landscape orientation The orientation setting affects the overall layout of the text on a page and affects how the document will print Example Content Displayed Horizontally Content Displayed Vertical Figure 7 2 Page Orientation can be either vertical or horizontal Vertical Alignment Options You can control how text on a page is aligned verticality between the top and bottom margins The options ar similar te the horizonta _alignment options available for para graph formatting Vertical alignment options work thessame way for both Portrait and Landscape page orientations Vertical Alignment Option Description Top Positions the text along the top margin of the page It is the default verti cal a
225. weak The junior sales ass0ciate Summary is 7 follows Jr Sales Associato San Fey Mar Tim Jones N a 66 99 151464 213 Text Table Missy Lu Section d Page lofi Line 1i Column 2 Werds 66 gt Figure 1 2 A Word document The Office Button Click the Office button lecated at the top left corner of the Word interface to display the Office Menu a set of options that can be applied to a document as a whole Microsoft Office Word 2007 Level 1 Second Edition Option Description New Opens the New Document dialog box from which you can select either a blank document a new blog entry or a blank template Open Opens existing documents regardless of the version in which they were created Save Saves a document in the docx format by default Save As Saves a document in formats other than the default file format and also in a dif ferent location Print Allows you to preview and print documents Prepare Provides sub options to check if a document is ready to be shared Send Allows you to send your document either through email or fax Publish Allows you to share your documents with other people through ine web Close Closes documents that are open If the document hasn t beensavedthe Microsoft Office Word message box will appear enabling you to save your docu ment with the latest changes Recent Documents Lists the documents that were recently opened Word Options Opens a
226. window to scroll up ordown Use the horizontal scroll bar just above the Microsoft Office Window Frame to serolMett or right The scroll arrows at the extreme ends of the seroil bars allow the userto s roll a document slowly The scroll boxes between the scroll arrows can be dragged with the mouse to enable the user to quickly scroll through a doeumient The left cornes of the Microsoft Office Window Frame always shows the insertion point s current location The Next and Previous Buttons In addition to the scroll B components you can also use the Next and Previous but tens to navigate through_a document These buttons are located below the vertical scroll bar in the Word environment The Next and Previous buttons are part of the Object Browser which contains the options to browse through the different parts of a document By defauit the Object Browser is configured in such a way that you can use the Next and the Previous buttons to browse by page You can also customize the Object Browser to navigate to a specific location such as a line heading table or graphic in a document Microsoft Office Word 2007 Level 1 Second Edition Lesson 2 The Selection Bar The selection bar is the area at the left margin of a document that is used to select text When positioned on the selection bar the mouse pointer will change from an I beam to a right pointing arrow On the selection bar you can click to select a line double
227. ws and columns This optien automatically defines the column delimiters Insert Table Displays the Insert Table dialog box with optiens to create a table Draw Table Enables you to manually draw a table Table Navigation Methods Although you can click to select table cells to enter text it is more efficientto wse Keyboard techniques to navigate within a table To Move Press This Key One cell to the right gt Nb or Right Att a ae One cell to the left Shift Tab or Left Arrow Down one row Down Arrow Up one row Up Arrow Add a Row to the Boitom of o Table As you use thekeyboard to navigate in a table it is possible to inadvertently add a new row to the bottom of the table Pressing Aab when the insertion point is located in the last ell wili add a new row Ii you don t want the extra row simply undo the action Lesson 5 Adding Tables Lesson 5 119 Lesson 5 120 How to Create a Table Procedure Reference Create a Table To create a table 1 Place the insertion point where you want to insert the table 2 On the Insert tab click the Table drop down arrow 3 Insert the table e Insert the table using the grids a Move the mouse pointer over the grids to select the desired number of rows and columns to be displayed in the fabie Each cell in the grid rep resents one cell in the table b Click to insert the table e Insert the table using the Insert Table dialog box In the Tables group click Ta
228. y Displays the amount of indentation for any special indents in_tie selected paragraphs Mirror Indents Checking this checkbox enables you to set Inside and Outside margins for pur poses of binding the document in a book or pamphiet format The margins you set will be mirror images on facing pages of the document because the inside edge of the paper is on tite right for x left hand page and the left for a right hand page For example yoy can set a deeper Inside margin to provide more white space on the edge of the pages thai will be inside the binding Text Spacing Options Text spacing options in th Paragraph dialog box allow you to customize the amount of spac ing between lines and paragraphs The spacing between paragraphs need not be uniforrn throughout a document Ontion Description Before Adds the specified amount of space before the selected paragraph The spacing before a paragraph can vary from 0 to 1584 points After Adds the specified amount of space after the selected paragraph The spac ing after a paragraph can vary from 0 to 1584 points Line Spacing Allows you to specify the amount of space between the lines in a paragraph You can set single space one and a half space or double space set the spacing to an exact or minimum amount or choose Multiple to adjust the spacing by a percentage of the existing spacing Microsoft Office Word 2007 Level 1 Second Edition Option At Description
229. you will customize the default tab settings A tab stop is asv ry common paragraphalignment technique that is much easier to insert and manage electronically in Word than_it is to insert manually in a paper document You can use tabs as a simple way to align your textto give it a clean appearance as well as to organize relateG infermation visually on th page You can use either default tab settings or custom tab settings inWord to ensure that your document is both professional looking and easy to read and understand Microsoft Office Word 2007 Level 1 Second Edition Lesson 4 Tabs Definition Tabs or tab stops are document formatting options that enable you to align text to a specific horizontal location You can set one or more tab stops within a paragraph of text When you press the Tab key on the keyboard the next text you type on that line will align with the next tab stop within the paragraph You can use tabs to align text to the left right or center of the tab stop or you can set other specialized tab types By default Word sets a left tab stop every half inch within every paragraph ate a new paragraph with the same formatting by copying a paragraph mark Example QuarterlyHomeSales Tab characters Text aligned Paragraph formats such as tab settings are stored within the paragraph formatting mark You can ere to tabs Houses Sold by Region ON _ First
230. ypographical errors or otherwise make a change that you need to reverse In this topic you will undo document changes One of the great benefits of using computers to perform_dusiness tasks electronically instead of on paper is that you have the ability to reverse or revisesthe contents of documents easily quickly and neatly In apaper document it is very difficult to reverse a change and still pre serve the professional look of the content On a Computer however it only takes a single click to reverse a change MicrosoftyWord improves on this undo capability even further by enabling you to reverse of redo z series of changes and revert an open document back to any previous state that you choose Lesson 2 Editing a Document 49 Lesson 2 50 Undo Options The Undo options on the Quick Access toolbar help correct unnecessary or err eous actions You can undo an action by clicking the Undo button or by pressing Ctrl Z Yo canview the actions that you have performed earlier listed in the reverse order by clicking the drop down list next to the Undo button Deleted items which are not collected by the Clipboard task pane can be restored only by using the Undo command Redo Options The Redo button on the Quick Access toolbar allows you to redo a Seriessof actions in the reverse order that the changes were undone The Redo option works only forthe current work ing session Once you close a document the Redo list is cl
231. yvalue t an accuracy of 0 1 inch Set the spacing between lines in the paragraph Open the Paragraph dialog box and select atine spacing option If you select At Least Exactiy or Multiple type the spacing value in the At spin box Or Cclick the Line Spacing drop dowaNist in the Paragraph group and select theydesired ameount of line spaciig from the list of fixed spacing values To set X Custom value or different spacing options click Line Spacing Options to_open the Paragraph dialee box To set space before or after a paragraph open the Paragraph dialog box and set the ataount_of space in the Befere gt and After spin boxes Lesson 4 Formatting Paragraphs Lesson 4 87 Lesson 4 Activity 4 2 Aligning Paragraphs Before You Begin My Meeting Topics docx is open Scenario readable and neatly presented What You Do 1 Align the title Regional Memo to the center of the document You decide to proofread the memo you prepared before presenting it te thesmanagers During your review you notice that the title of the memo does not appear at the center and the quar terly data is not easily distinguishable from the rest of the text Tke disclaimer text blends in with the content of the memo and the paragraphs are not spaced appropriately to enable your colleagues to take notes during the meeting You decide fe ensure that your document is easily ax A the beginning of the document click before the title

Microsoft Office Word 2007 - Level 1 (Second Edition)

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