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Planning and Reporting Module (PRM) User Manual

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1. 10 A AAA 10 2 2 Benefits of Planning and Reporting Module PRM 11 2 2 1 SU A 11 2 3 What is the School Accountability Report Card SARC 11 2 4 What is the Single Plan for Student Achievement SPSA 12 2 5 Categorical Program Monitoring Cycle ooccoooncccccnocccconnccnconnncnnononcnnonnncononnnos 12 2 6 Definition of a Web based Application coooccconccconcnconcnnoncnnnncnnoncnnoncnnnnonnns 13 2 Types of Users sssssssssssssessseeee nennen nennen nennen nnne nnne a nnn nnns 14 20 O ACCO 14 2 9 UDOT SE MIC ras 14 AS Re 15 3 1 Technical Requirements Checklist sees 15 A Genn Slade 16 AV LOGON ieee iaa 16 4 2 Troubleshooting Login ISSUES occccccnnccccncccnnoccnnonannnnnnnonannonannnnnnnonannonaninnos 18 4 3 X Changing Your Password ccoocnccccnconcnccncnconcnonncnonnnnonnnncnncncnnnnonarnnnnnnnnncnnnaninnns 18 v ES AAA 19 45 Choosing Year to Edit nennen nnns 19 BG el ae ERR 19 LEE MEO ETT Er 20 4 8 Logout Application Exit ooocconcccocncocncccnccncncncncnanonncononncnannoncnnnnnonanonnronnrnenanenas 20 5 Plan View PAYO vesicccsnccsseussccesccssccessecacccssessacecsseessceseneccsvessecsesecesccescessqeesreossedsanecwscs 21 dal UPPOO MENU RR 21 5 2 Navigation Menu
2. 35 O11 SARHG GOImbpleled 4 eto statist eine be qe itaq a qe Ses at o Mois esta sns 36 7 Single Plan for Student Achievement 1 ce eere rere eee 37 7 1 Educational TP ACUCO tt EEL o LOS HUE ORE 37 a 2 0 0 A II c ete 38 7 2 1 FONNO SOUCO Sra ds 41 522 Budget ebODb ssi atu ted RR ee ee ENSE SEEMS 41 TO AOS ACHOM Sr dadas 42 7 3 1 Looklhid at Student Data 42 7 3 2 Attaching Assessment Data Charts to the SPSA 46 7 39 3 Change Chart Order or Delete Charts cccoccccocccococonococononononnconanonononos 47 ode BOINA SUIVEY Dala aussen Dr Ne BRE a BR MR 48 7 3 9 Adding Local Assessment Data ccooccccccnccccnccccncccnconcnonnnnconcnonnnnconenonnnos 49 7 3 6 Resource LID ATY atinada 50 T4 NGO AIS ANG ACO S ai se m T UU DUUM 50 7 4 1 S OIM NEU UU EUM 50 Tq ACUM Si aa 57 7 4 2 1 Align a standard with this Action in the SPSA 62 7 4 2 2 Algh Research to an ACI Susie 62 7 4 2 3 EAL ACIONS te 63 1 4 2 4 Delete ACTION ED 64 7 4 2 5 Ar qEE I0 TUM OCCUR CENCHID CUNEO ENU PECES 64 Fo D eoi MEET 65 Add Site Gouncil MeImDOES sii eas POE EEEREDS EUREN DIOE E EO EFE EO EISE 65 OE 7 00 tmm 67 7 6 1 A cH 67 7 6 2 ETIGCIVOTOSS rt e arbolado 68 S MODOS an 71 SChoolPlan powered by SchoolCity Inc Page 7 of 83 Version 1 3 SChoolPlan PRM User Manual 8 1 Viewing and Printing ReportS ccooccccoc
3. 2006 2007 2007 2008 2008 2009 School SARC Educational Goals o Setup Input Practice Budget Actions Approval Evaluate Reports 9 Done 9 Done 9 Done 9 Done 9 Done Goals Actions E avigalion Men change Goal Order Minimally Wo C leti Partially kde Status Goals and Actions tS an Amount Substantially v Fully Lo s sl English Language Development SARC SARC Summary gt SPSA Budget Report Yr Yr Yr Yr ELD Instructional Priorit 9 1 2007 6 1 2008 gt ion R rt OPHOR Rape Yr We vir wir Purchase ELD Materials 9 8 2007 7 1 2008 Yr ELD Professional Development 8 5 2007 6 1 2008 Sample SARC Sample SPSA Lii Improve English Lanquage Learner Academic Achievement E 7 r Using Data 9 1 2007 6 1 2008 Yr gt Articulate ELD Curriculum 9 1 2007 6 1 2008 The following is a description of each of the icons on the Navigation Menu School Setup Use this function to view basic school information such as address and contact information which is pre populated from CDE Enters remaining information indicate if the school is in Pl or SAIT and upload school logo School SARC Input Much of the information needed to complete the SARC is preloaded into the application You can view this information but not edit it Enter the remaining information necessary to complete the SARC here Educational Practice Educational Practice Input answers to the ten CDE A Educational P
4. Welcome choolPlan Analyze aspx Type ReadOnly to SChoolPlan California English Language Development Test CELDT California High School Exit Examination CAHSEE California Standards Test CST Local Assessment State and Federal Accountability Measures Goals Actions le Annual Yearly Progress AYP Analyze Academic Performance Index APT Survey Resource Library Close Window Minimally Partially Substantially Fully http stars11 sccoe org SchoolPlan Analyze aspx Type ReadOnly Internet The assessment data available to PRM is presented as tables and charts in SChoolCharts PRM provides access to the following types of data Assessment e California Achievement Tests CAT 6 California English Language Test CELDT California High School Exit Exam CAHSEE California Standards Test CST Physical Fitness Test PFT Local Assessment Individual districts schools can load local assessment data into the PRM State and Federal Accountability Measures e Annual Yearly Progress AYP e Academic Performance Index API Surveys e Surveys Individual districts schools can load local survey data Adding Survey Data Schools can report survey results in PRM Once surveys are administered and the results are summarized SCCOE will load the survey results into PRM Charts of survey results are available in Analyze and can be attached to the SPSA using the same method as used to attach assessment
5. sssssssssssesseeeeeee nennen nennen nnne nnn nnne rna nn 21 S3 le Selec ria 23 5 4 Year SelectiON occccconnccccnnncconnncconnnonannnonanononannnonnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnenannnoss 23 5 5 Implementation Status Legend cccoocccccccncccccnccnonnnonacnnonanononnnnnnnnnnnnnnnnononenoss 24 SN MEME 10 61 4 gt 610 9 susana tn 24 5 7 Sample Reports cece cccceeceeceeceeceeeeeseeeeeeeeeesseeeesseeeesseeeesseueesseeeesseeeeseeeeeeas 24 A o A 24 5 8 1 School Information ooccccccccncoccnnconnnncnononononononacononnrnnonncnononcncnnnnnonnncncnnns 24 SChoolPlan powered by SchoolCity Inc Page 6 of 83 Version 1 3 SChoolPlan PRM User Manual 0 02 WDIOACING LOGOS era 26 B00 SALEP SAUS TIE T EDT TELE 27 DO NUSEIS nun isse E ML M D UE LAE 28 SO ce NN 28 6 School Accountability Report Card ccce eeee esee eee 29 Buc SAIGCInpibe cordc c D D D DI extee A 30 6 1 1 opahishiT arnadidge SAR ita 30 6 2 Senos ImommalOMisinicaaian a 31 LS egeo Ee ni oT 31 61 4 SCHOO Racial 32 Oo Mean Susa 32 6 1 6 Curriculum and Instructional Materials oocccocccconiconnccnnocanicanononos 32 AA o bob cus casio ARCA ERU EE UL ACE OLPC ACER RR 33 OG Student Pertommialite senden ve eit nds 34 6 1 9 Instructional Planning and Scheduling ooccooocccccocnncnncncnoncnononcnnnnncnnos 34 6 1 10 School Completion amp Post Secondary Preparation
6. Planning and Reporting Module PRM Steps to Create a Single Plan for Student Achievement SPSA User Manual Version 1 3 1290 Ridder Park Drive San Jose CA 95131 SChoolPlan Powered by SchoolCity SANTA CLARA COUNTY OFFICE OF EDUCATION SChoolPlan PRM Quick Start Planning and Reporting M This Quick Start guide provides users with an overview of the Planning and Reporting Module and a map of how to create the Student Accountability Report Card and Single Plan for Student Achievement Please print and keep this handy The most updated version of the complete manual can be found at www sccoe org SChoolPlan Steps to Create Student Steps to Create a Single Accountability Report Card Plan for Student SARC Achievement SPSA Customer Support 408 453 6520 SChooiPlanOsccoe org Before You Start Install Adobe Reader Check Internet Browser Check Proxy and Firewall settings Turn Off Pop Up Blockers SChoolPlan powered by SchoolCity Inc SChoolPlan PRM Quick Start Planning and Reporting Module PRM Quick Start don Description Educational Practice Goals Actions School Setup Pre populated with fundamental school information including address and some contact information User enters remaining information indicates if it is Program Improvement PI or ochool Assistance and Intervention Team SAIT and up loads school logo here SARC Input User inputs information necessary
7. SChoolPlan DMM Local File High school graduate Not a high school graduate Some college includes AA degree lt xml version 1 0 encoding UTF 8 gt lt PDFReport gt 9 291 Students Proficient Avg Scale Score Hist ELA Mathematics Science Soc 23 316 zPDFTIMESTAMP Sun 01 14 2007 09 39 26 PM PDFTIMESTAMP gt gt lt SCHOOLCITYLOGO gt stars02 C stars default Image sclogo new gif lt SCHOOLCITYLOGO gt lt FAILMARK gt C stars pajuh software server zPASSMARK C stars pajuh software servern la s zPROFMARK C stars pajuh software server zACHIEVEMENT HEADER 9oMeeting Minimum z ACHIEVEMENT HEADER zDRILLDOWN TRAIL 1 gt zDRILLDOWN TRAIL 22Mendocino c DRILLDOWN lt COMPANY gt S5CHOOLCITY STARS Student Tes System COMPANY gt zVERSION 24 7 VERSION gt zTEST DESCRIPTION gt SIS Point Arena 05 06 Q lt StudentProfille gt Category name Gender gt lt Item name Female value 53 gt lt Item name Male value 47 o gt Category gt Category name Ethnicity gt lt Item name African American or Black v lt Item name American Indian or Alaskan Item name Hispanic or Latino value 38 lt Item name z White not of Hispanic origin Category gt Category name Primary Language gt lt Item name Blank value 0 0 gt m n m ream mares woe a a Ln a My Network Places e Local Disk C SA DVD RW
8. Allocation Available DENT Total Expense is shownon District the Budget Page 0 0 0 District 50 0 School Federal im 51 857 57 640 5 783 School State 99 048 104 595 5 547 150 905 00 162 235 00 11 330 00 Once you are done entering expenditures go to the top of the page and choose the next step What of the following tasks would you like to do next e Align a standard with this Action in the SPSA Attach research to this Action in the SPSA Edit the Action Delete the Action Go back to the Goal Action screen From there you can o View the associated Goal o Add another Action o Change the order that Actions will print in the SPSA SChoolPlan powered by SchoolCity Inc Page 61 of 83 Version 1 3 SChoolPlan PRM User Manual 7 4 2 1 Align a standard with this Action in the SPSA If you would like to include the text of a California State Standard with a specific action in the SPSA then choose View Standards Library from the top of the Edit Action page You cannot see View Standards Library unless you are in the Edit Action page The blue button for the Edit Action page is in the lower right part of the screen when you click on an action from the Goals Actions page Goals Actions Action Definition View Standards Library View Research lt lt Back Delete Action Action to be Taken to Reach this c4 Include Standards in Analyze e Acuon Consider all appropriate dimensions e g
9. Goals Actions Action Definition View Standards Library View Research lt lt Back Delete Action Action to be Taken to Reach this Goal t Consider all appropriate dimensions e g Teaching and Learning Staffing and F P Each Action should include the steps necessary to reach the goal Delete Action Link Action Title Once you have completed an action choose the Back link to view the Action you most recently worked on From there you can e View the associated Goal e Add another Action e Change the order that Actions will print in the SPSA SARC Educational Goals Input Practice Actions Approval Evaluate Reports a 4 F jc cen 4 I 9 Not Done Goals Actions e View Goal 5 Add Action AX Change Action Order Select Goal To View Integrate Reading into Science Alignment of instruction with content standards Action Title Expository Reading Professional Development Task 7 4 2 5 Change Action Order In some cases a school may have more than one action per subject area If you want to change the order that they are listed in the SPSA use the Change Action Order link You will be redirected to the Change Action Order page where you can change the order and save the changes SChoolPlan powered by SchoolCity Inc Page 64 of 83 Version 1 3 SChoolPlan PRM User Manual Goals Actions Change Action Order Select Goal Action Order Change Action Order in the SPSA Expository
10. M Development amp Each Action should include the steps necessary to reacht Action Title Expository Reading Professional Development maximum characters 100 Select Goal Integrate Reading into Science Means of Achievement Alignment of instruction with content standards Once you choose View Standards Library a screen will pop up that allows you to link to both the California Standards for the Teaching Profession and the California Content otandards Paste or type the standard you want to include in the SPSA in the Standards Alignment narrative box This standard will now print with the Action in the SPSA Goals Actions Standards Alignment Integrate Reading into Science California Department of Education California Content Standards Expository Reading Professional Devel CDE California Content Standards Standards Alignment Narrative 2 0 Reading Comprehension Focus on Informational Materials Students read and understand grade level appropriate material They describe and connect the essential ideas arguments and perspectives of the text by using their knowledge of text structure organization and purpose The selections in Recommended Literature Kindergarten Through Grade Twelve illustrate the quality and complexity of the materials to be read by students In addition by grade eight students read one million words annually on their own including a good representation of grade level appropriate narrative and hul
11. SChoolPlan PRM User Manual SARC SARC Summary Selected Report SARC hoose English Spanish Report Year 2008 2009 rom list SPSA Language Action Report ET RE Include Local Assessments Select checkbox to if you Budget Report vant to include local Cenere Renon assessments in the report The SARC report you are opening is not yet populated with school data from the California Department of Education CDE Historically CDE has made this data available sometime after November Your district will be notified when the data is properly populated 8 1 3 Single Plan for Student Achievement SPSA Report When printing the SPSA report you have a choice of whether or not to include the SARC data in the report You can choose either SPSA or SARC and SPSA from the drop down menu on the SPSA report page SARC Choose either SPSA SARE Summary Selected Report SPSA br SPSA and SARC Report Year 2008 2009 report from the list SPSA SPS4 Report Action Report Select checkbox if you em Include Educational Practice Budget Report want to include educational practice Generate Report The SARC repart you are opening is not yet populated with school data from the California Department of Education CDE Historically CDE has made this data available sometime after November Your district will be notified when the data is properly populated 8 1 4 Action Report The Action Report shows the text of each Ac
12. evaluating school arts education programs creating district arts education plans and purchasing newly adopted instructional materials for arts and music Using the school budget as a guide enter the funds available to the school in each funding area Choose Save when the funds are entered in each area Close each area by choosing Collapse SChoolPlan powered by SchoolCity Inc Page 39 of 83 Version 1 3 SChoolPlan PRM User Manual BIG SK ELEMENTARY www Big Sky Elementary School is planning to receive 5 142 from Title Ill Immigrant Services These funds come directly to the school from the federal government so they will choose School from Allocation Type and Federal from Program Type Then they will enter 5142 under Title IIl Immigrant Services and choose Save iie 100461 Title I Part A Basic Grants Allocated 100461 Purpose To improve basic programs operated by local educational agencies LEAs by consulting with LEAs teachers principals pupil services personnel administrators other staff and parents and coordinating with other programs under this Act z Budget Esas 514 itle III Immigrant Service Allocated 5142 Purpose Funds are available to eligible local educational agencies LEAs to provide supplementary programs and services to eligible immigrant students The purpose of the program is to assist these students to achieve grade level and graduation standards Title III Limited English Profic
13. 3 SChoolPlan PRM User Manual BIG SK ELEMENTARY ias The Big Sky Elementary School site council looked at their student achievement data and saw that their students lag behind their peers on the 5 grade ocience test They also saw that they did not meet last year s Science goal As a result they revised their Science Goal and associated actions If a school has never used PRM before they will need to either write new goals or paste their old goals in the application or cut and paste them from existing electronic documents Start by choosing the Goals Actions icon and then choose Add New Goal School Name 2006 2007 School SARC Educational Goals Setup Input Practice Actions Approval h QE DECR ES Choose Add New Goal from S Not Done Goals Actions the Plan View or Goals Actions screens Goals Actions Qadd New Goal t amp l Change Goal Order The Add New Goal screen will come up Follow these steps 1 Choose the Subject Area the goal is related to from the 20 on the list 2 Enter the title of the goal 3 Choose whether you want to include this Goal in the SPSA Note Some schools choose to write secondary goals that they do not include in their SPSA 4 Determine if the goal fits in Form A or Form B e Form A Planned Improvements in Student Performance e Form B Centralized Support for Planned Improvements in Student Performance Choose Goal and Action names that will help you disti
14. 66 of 83 Version 1 3 SChoolPlan PRM User Manual the plan should be complete adopted by the council on Council reviewed 10 days prior to the due date District Governing Board The date the School Board plans to review the plan Review Due Date School Site Plan Approved The date the plan is approved by the School Board Attested by School The date the Principal signed the approved final plan Principal Attested by School Site The date the Site Council Chairperson approved the Council Chairperson final plan 7 6 Evaluate Evaluate The last step of this year s planning process and the first step of next year s g Cycle of Continuous Monitoring and Improvement are to monitor e a 1 1 1 E a implementation of goals and actions and measure the effectiveness of the school improvement strategies There are two tabs within the Evaluate section in which to evaluate the plan e Monitor e Effectiveness 7 6 1 Monitor Once the SPSA is completed it is important to continuously monitor the school s progress on each action PRM has a tool to record the steps that have been taken to complete each action There is also an area to record when the action is complete While viewing the Monitor screen click on the Action and the details will appear below There are seven steps to recording the school s progress 1 Choose the year to monitor from the drop down menu 2 Choose the goal to monitor from the drop down menu School Educati
15. 8 3 SAIT and PI Status School may be under the guidance of School Assistance and Intervention Team SAITY and or designated under Program Improvement PI If so they should indicate their status on the School Information page School Assistance and Intervention Teams SAIT provide intensive support and monitoring to assist state monitored schools in improving student learning Schools participating in the Immediate Intervention Underperforming Schools Program II USP or High Priority schools Grant Program HPSGP must meet their program s definition of significant growth based on the results of the Schoolwide Academic Performance Index API or the school is deemed state monitored Each school participating in either the II USP or HPSGP must meet its program s definition of significant growth each year until the school exits the program More information on about SAIT may be found at http www cde ca gov ta lp sm sait asp Program Improvement All schools and local educational agencies LEAs that do not make Adequate Yearly Progress AYP are identified for Program Improvement Pl under the No Child Left Behind act of 2001 More information about PI Requirements may be found at http www cde ca gov ta ac ti orogramimprov asp SChoolPlan powered by SchoolCity Inc Page 27 of 83 Version 1 3 SChoolPlan PRM User Manual 5 9 Users Only users designated as system administrators will see the Users tab in the School Setup section View a
16. PRM Approval Version 1 1 School Name Alameda Adult School SARC Educational Goals Setup Input Practice Budget Actions Ez 8 m gt S NotDone A NotDone NotDone Not Done Choose the year you wish to view using the year tabs 5 4 Year Selection When you log into PRM you will choose which year you wish to work on Once in the program you will be able to edit that year You will be able to view the past year but not edit it SChoolPlan powered by SchoolCity Inc Page 23 of 83 Version 1 3 SChoolPlan PRM User Manual 5 5 Implementation Status Legend When a school determines it has made progress towards completing an Action it can indicate progress in the Monitor section Red stars on the Plan View and Goals Actions pages indicate progress status eae PlanYiew 2007 2008 SChoolPlan Planning and County District Dixon Unified School Big sky Elementary bud Reporting Module PRM X Yersion 1 1 School Name Big Sky Elementary 2006 2007 2007 2008 2008 2009 School SARC Educational Goals Setup Input Practice Actions Approval Evaluate Reports h i E a El et Done Done Done Show Action f Progress ils Actions Implementation Status Bada ogee e Change Goal Order Minimally Partially we Status Goals and Actions Start Date Completion Amount Substantially Ye dr Date deo ully English Language Development Quick
17. Page 41 of 83 Version 1 3 SChoolPlan PRM User Manual Names of Funds used and Goals 3 Economic Impact AE Literacy School amp Library Improvement Block Grant Diverse Populations School Safety Consolidated Grant ag Diverse Populations Total amount of state categorical fund alloca funds allocate 7 3 Goals Actions 7 3 1 Looking at Student Data Analyzing student data is one of the steps in the Cycle of Continuous Monitoring and Improvement PRM helps schools evaluate assessment and accountability data by providing e State Assessment Data e State Accountability Data e Uploaded Local Assessment Data e Local Survey Data There are three ways to look at student data while in PRM 1 Goals Actions page Use the tab on the side bar labeled Analyze Goals Actions d Goals Actions Goals Actions J Badd New Goal a Change Goal Order Resource Library School Cimate 2 Edit Goals page Choose Analyze on the top right corner of each Goal section while editing a goal SChoolPlan powered by SchoolCity Inc Page 42 of 83 Version 1 3 SChoolPlan PRM User Manual Student groups and grade levels to participate in this goal All students in the sub group of Hispanic origin There is the option to Analyze data in each Goal section Anticipated annual performance growth for each group Students will enroll in more challenging courses AP courses 10 increase College p
18. Reading Professional Development Peer Review Lesson Plans 7 5 Approval Approval The next step in the Cycle of Continuous Monitoring and Improvement is to seek approval from the School Site Council State Compensatory Education Advisory Committee each of the school committees and the School Board They should review Goals Actions and Budgets In the Approval section choose Edit Approval to start the process E 3 Add Site Council Members i In the Edit Approval page you can perform the following actions 1 Select Add Edit Council Member to add the names of site council members 2 Select Add Edit Council Member to update previously entered site council members Both of these options allow you to enter site council names affiliations and phone numbers 3 Once the name of each site council member is entered select Update Council Member Review Date and enter the date they reviewed the SPSA SChoolPlan powered by SchoolCity Inc Page 65 of 83 Version 1 3 SChoolPlan PRM User Manual Educational Goals Practice Actions Approval Evaluate Reports ES NotDone NotDone 3 NotDone J Not Done ES Not Done School Site Council Members O Done Not Done View Approval Member Name Represents Contact Information Reviewed Plan Date Ruth Sandusky Principal 316 678 5555 11 1 2007 Em Eric Jones Classroom Teacher 316 578 5555 10 52007 E Select Add Edit Committee to add or edit school committee information If the s
19. Viewing and Printing Reports The method for viewing and printing reports is the same for all of the reports When you choose Generate Report from the Reports section a new screen will pop up The new screen will contain the report you selected from the side bar tabs in a Portable Document Format PDF format PDF documents are created by Adobe Reader PRM converts the information to PDF because PDF documents can be viewed on any computer system Adobe Reader must be installed on your computer in order to create reports See Chapter 3 Setting up PRM for details Once the report is generated you can print it by selecting the Print Icon on the top left of the Adobe Reader page You cannot change any information in the PDF report while in the Reports section To change content you must find where the content originated from and change that SChoolPlan powered by SchoolCity Inc Page 71 of 83 Version 1 3 SChoolPlan PRM User Manual Print the report by using the Printer icon The Single Plan for Student Achievement Bowers Elementary 43696746048797 The Single Plan for Student Achievement SPSA is a plan of actions to raise the academic performance of all students to the level of performance goals established under the California Academic Performance Index Califomia Education Code sections 41507 41572 and 64001 and the federal No Child Left Behind Act NCLB require each school to consolidate all school plans for progra
20. be acquired schools participating in programs for which the school recenes no allocation may omit prop Os geaen Choose an allocation type from drop down menu Choose program type from drop down menu Define a new Funding Source Allocation Type di Choose source of funding Program Type Centralized Services from drop down menu Funding Source i Expenditure Enter what you are Expense pEnter how much you are spending Once you choose Save the new expenditure will be visible and you can enter another expenditure if appropriate SChoolPlan powered by SchoolCity Inc Page 60 of 83 Version 1 3 SChoolPlan PRM User Manual Funding Proposed Expenditures Estimated Cost Funding Source If funds appropriate to this goal are allocated to the school through the consolida other source list each proposed expenditure such as middle grades readiuaz computer and the quantity to be acquired school participating in pre recelnwes no allocation may omit proposed expenditures Expenditure x Buy teaching material 2 000 00 Centralized Services Define a new Funding Source Funding Source Expenditure Education trip 2nd related expense Expense 500 00 Once you are done entering all of the actions and associated expenses subtotals by program and school totals will appear on the Budget page Budget Budget and Expenditure O E Done E Not Done M ET P n Budget Balance Mecano pe gra
21. by SchoolCity Inc Page 69 of 83 Version 1 3 SChoolPlan PRM Monitor Effectiveness User Manual Effectivness Select Goal to View Improve Algebra Test Scores Subject Area Mathematics View Effectivness Included In Site Plan Yes School Plan Implementation Status District O Fully O Substantially Partially Minimally SAIT O Fully O Substantially Partially 9 Minimally Non SAIT Findings 2005 06 CST scores increased 7 Enter Findings and Evidence 80 of teachers completed SB472 Teacher Training SChoolPlan powered by SchoolCity Inc Page 70 of 83 Version 1 3 SChoolPlan PRM User Manual 8 Reports PRM generates five different reports Access them from the Reports icon Each report has its own tab on the side bar of the page Choose the tab associated with the report you would like to view and or print from these five tabs Wel apis Reports 2007 2008 0 SChoolPlan Planning and Reporting Module PRM Verston 1 1 School Name Alameda Adult 2006 2007 2007 2008 School SARC Educational Goals Input Practice Actions Approval Evaluate spate S NotDone 3 NotDone Q NotDone Q Not Done S Not Done Setup h Report Choose between English and f Spanish SARC and SARC Executive Reports SARC SARC Summary Selected Report SARC Report Year 2007 2008 Language English Action Report Generate Report Budget Report SPSA Spanish 8 1
22. like Internet Explorer The software and database reside on a central server rather than being installed on the user s desktop system and are accessed over the Internet PRM is a web based application and can be accessed on a district or school network or from home or any other location where internet access is available More information about the Categorical Program Monitoring CPM process and the Cycle of Continuous Monitoring and Improvement CCMI are available at the California Department of Education website in the instructions for creating a Single Plan for Student Achievement http www cde ca gov nclb sr le documents spsaguide doc The Spanish version of the SPSA template is available at http www cde ca gov nclb sr le singleplan asp SChoolPlan powered by SchoolCity Inc Page 13 of 83 Version 1 3 SChoolPlan PRM User Manual 2 7 Types of Users Data in this application is accessible to district and school administrators School Site Council Members and support staff PRM system administrator assigns a username and password to each user defines the type of user account they have and therefore their level of access to data 2 8 Levels of Access Administrators have the ability to view and write in the program Support staff only have the ability to view the program 2 9 Support Services Please contact your local District Support Team for assistance with this application Should they be unavailable contact the Standards a
23. of the languages parents speak Write a description of what a parent teacher conference is and how parents should prepare for the meeting Find translators in the correct language for parents and teachers to use at each meeting Ask teachers and or translators to telephone every parent to personally invite them to parent teacher conferences Organize childcare and advertise that it is available during parent teacher conferences Survey parents who attend conferences to get their input on how to improve parent teacher conferences next year Contact parents who did not attend their conference to find out why and try to reschedule Heview results of surveys and discuss with teachers the results of this year s parent teacher conferences Document results for next year The next steps include completing the following sections Measures Describe how you will know when the action is complete For example How many teachers attended a professional development training or How many SChoolPlan powered by SchoolCity Inc Page 58 of 83 Version 1 3 SChoolPlan PRM User Manual grade level teams met to review CAHSEE assessment data at the beginning of the year People Assigned List those who will be accountable for completing each task For example the Mathematics department chairperson might be responsible for making sure all of the teachers attend the meeting to review CAHSEE data Start and Completion Dates Enter the dates the a
24. page opens you will be able to fill in each of the SARC sections Remember to Save when you complete each section and choose Done to update the status when the whole page is complete Move down the tabs and complete each section of the SARC Once all of the pages show Done the indicator on the Page View will also show Done 6 1 1 Spanish Language SARC The SARC and Executive SARC can be created in both English and Spanish In each section of the SARC you will have the option at the top of the page of which language you Will be entering the information in We recommend that you enter all of the SARC information in English and then go back and enter the same information in Spanish See the reports section to learn how to print both versions Mission and Profile Mission and Profile Ge 2 Done o Not Done School Facilities Language English ls View Mission and Profile Description and Mission Statement limit of 1200 characters on SARC Exec Summary Schonl Climate Teachers A school vision mission statement should reflect the following Curriculum and Instructional Materials What all students should know understand and be able to do Expectations of positive character traits Current research and practice Collaboration among all segments of the school community Other elements of importance to school s vision mission Performance labs available on side bar School School Completion Completion amp Post S
25. results If you would like to learn more about school surveys contact the Santa Clara County Office of Education office of Standards and Assessments SChoolPlan powered by SchoolCity Inc Page 44 of 83 Version 1 3 SChoolPlan PRM User Manual Any Elementary School 2005 2006 School Survey Summary by Respondent Type ii Td v m O uN C m D m Student m Staff m Parent Choose the link to the chart you want to review When the chart pops up choose subset of information you would like to look at On the CST chart shown below there is the option to see the information by e Subject e Subgroup e Subgroup Subject e Grade The information can be further subdivided by subject area Beneath each subject area the information can be further divided by class title e English e Math e History e Science SChoolPlan powered by SchoolCity Inc Page 45 of 83 Version 1 3 SChoolPlan PRM User Manual Subject Subgroup Subgroup Subject Grade English Mathematics History Science English Language Arts CST English Language Arts 2006 Students Percent Proficient and Above by Subgroups Dig EL AlAmer Amerind Asian Filipino Hispanic Pacis White Megrant SED AlAmer Aumerind Asian Filipino Pacis White Dis EL TBI B4 58 a 27 5s 39 CE 13 14 19 District and School ee en Sere a ge Name Appear Here S AAC AA 388 8 ef f S s amp E 5 414 15 017 588 37 046 252
26. sample of data or opinions considered representative of a whole There are three types of surveys parent staff and student that can be loaded into PRM and viewed by the user in the application Text Box a narrative field where you can add information on a page Large text boxes within the application are unlimited text fields meaning there is unlimited space to type as much data as you want to put into a text field Small text boxes will have maximum character limits and will be identified within the application User name a unique name that will identify you as you log into the application Window the current screen view you are working on while navigating through the various screens of PRM SChoolPlan powered by SchoolCity Inc Page 83 of 83 Version 1 3
27. year users may work on reports for two different years the current year and the next year When logging in choose the year you wish to work in from the Year drop down list in the login page Upon login you will see tabs for the past year current year and next year You will be able to complete the following tasks e Edit the year you chose when you logged in current or future e Print prior years using the Reports menu e View and print the other year current or future If you want to edit the alternate year log out and log back with the other year 4 6 Spell Check PRM Spell Check works similarly to other Spell Checks in word processing applications Enter or edit text in narrative boxes throughout the application and then choose the Spell Check option The program will check the spelling of your entry If a word is spelled incorrectly the program will suggest a list of words to choose replace the misspelled word Once you have replaced the correctly spelled word save your work SChoolPlan powered by SchoolCity Inc Page 19 of 83 Version 1 3 SChoolPlan PRM User Manual By Spring 2008 t and above on the site designate Spell Check bove Spell Check Not in Dictionary Student data disaggregated by Grade Level Ethnic Means of evali signation Special Edduca tion ically Disach Ignore All TUBE z Add Custom District Social Sci Change All Group data to b Student data disaggregate
28. 4 3 540 63 46 D 19 12 15 208 3T 35 16 ar I1 110 393 7 3 2 Attaching Assessment Data Charts to the SPSA Although you can view student data charts from the Analyze tab on the Goals Actions page the only way to include a chart in the SPSA report is to select Analyze while editing a Goal or Action After these steps are complete an icon on the Goal Action page will indicate a chart has been added EN 1 Choose the Goal or Action you want to add a chart to and click on Edit 2 Once in edit mode choose Analyze to open the page that lists the assessments 3 Choose the chart you want to include in the report 4 Once the chart is open check the Select box for those charts you want to include in the SPSA report You can choose more than one chart Go to the bottom of the page and click Save E SChoolPlan powered by SchoolCity Inc Page 46 of 83 Version 1 3 SChoolPlan PRM User Manual Subsect Subgroup Subgroup Subject Grade Choose Select to include hart in Ella J Mathematics 2nd To 7th Grade Ew Het Por i C were CST Mathematics 2006 Students Percent Proficient and Above by Subgroups e E B 5 S 3 E E E ok ok k F OK k ok k Percent Proficient and Abowe AIT Al Ama Amer ind Asian Filipino Hispanic Pac isi Bb aset Calitomis s Di 35 Bb State of Califomia 4 414 447 71 404 i Santa Clara County i amp awas Big Sky Elementary School included the chart shown above in thei
29. 5 2 Goal Action Budget Report The Goal Action Budget Report outlines how much money the school is spending per Goal 8 2 Troubleshooting Printing If you clicked on Generate Report and nothing happens it is likely that something is wrong with the way your computer is handling Adobe Reader files First make sure that Adobe Reader is installed on your computer If it is installed try opening it and then generating a report If the report opens now then your computer is not recognizing Adobe Reader correctly To fix this problem uninstall Adobe Reader and then re install it If that does not work check to see if a pop up blocker is preventing the report window from opening If this does not resolve the problem contact your system administrator SChoolPlan powered by SchoolCity Inc Page 75 of 83 Version 1 3 SChoolPlan PRM User Manual 9 Appendix A Handling Pop up Blockers When you install toolbars like the Google Toolbar or the Yahoo toolbar on your browsers there may be different types of pop blockers installed along with them These pop up blockers are designed to prevent pop up windows from unsolicited content like advertisements etc from being displayed and interrupting your work But they also block legitimate pop up windows in applications like PRM You will therefore need to turn off pop blockers in order for PRM to function efficiently Here are examples of pop up blockers in Internet Explorer Yahoo and Google and instructi
30. Approval Evaluate Reports Version 1 1 iS Choose Edit School Setup to S NotDone A NotDone 3 NotDone Q No add informaton School Information Edit School cetus User School Information District Information School Name Alameda Adult District Name Alameda City Unified Funding Sources bat ae IE Principal _ i Superintendent Resource Library Street Address schools should review the information pre populated on the School Information page to make sure it is correct If it is incorrect contact the California Department of Education CDE to notify them of the error Complete the remaining blank fields First users should review the list of grades in the School Information and District Information sections Check the grades that are relevant to your school When the page is complete choose Done and then Save Throughout the application you will have the option of choosing Done when you are finished This radio button triggers the application to show the green Done icon below the applicable icon By scanning the top row of icons on the application you can quickly see which sections are complete and which sections are incomplete The Done option is available on the following sections e School Setup SARC Input Educational Practice Budget Approval SChoolPlan powered by SchoolCity Inc Page 25 of 83 Version 1 3 SChoolPlan PRM User Manual SANTA CLARA COUNTY OF
31. C Executive Summary a shortened summary version of the School Accountability Report Card SARC this version is also available to the public SChoolCharts One of the modules included in SCCOE s SChoolPlan this module uses pre loaded data released by CDE to produce powerful pre defined charts School Funding Sources all federal state and local monetary sources identified for use by the education community in achieving Site Plan goals and actions School Information identifies all the background information demographics logo address email title etc on a school School Profile defines the school s demographics programs and student body data Single Plan Reports Represents a site plan report specific to a single school SMART goals SMART stands for Specific Measurable Attainable Realistic and Trackable goals which align to achievement benchmarks SChoolPlan powered by SchoolCity Inc Page 82 of 83 Version 1 3 SChoolPlan PRM User Manual SPELL SChoolPlan for English Language Learners One of the modules in SCCOE s oChoolPlan SPELL generates Title Ill mandated Annual Measurable Achievement Objectives AMAO and Redesignation reports Subject Area identifies what specific school subject you will focus on when defining goals Subtopics one of the divisions into which a main topic may be divided The main topics within the application will contain subtopics for review or entry activities Survey gathering of a
32. ChoolPlan Contact Us Copyright 2006 All Rights Reserve d d by SchoolCity Inc Save your work Dk i 2 B3 A4 s i erna Os Ms Mio Mii Maia The SARC and SPSA reports use school logos on the cover page School logos can be uploaded to be included on the reports To upload your school logo 1 Choose Upload Logo Users with district administrator role can upload both school and district logos Users with school administrator roles can only upload school logos 2 Choose Upload Image Browse to the location of the logo file in your computer Use image editing software to adjust logo sizes It is very important that the image size fit these specifications e Maximum image size for the logo is 1 5 x 1 5 108px x 108px 72dpi e Minimum size is 1 2 x 1 2 80px x 80px e Logos must be either in a jog bmp or gif file format for upload 3 Choose Browse from the School Logo screen 4 Find the image of the logo on your computer and click Open 5 When you are directed back to the Upload Logo page click Upload SChoolPlan powered by SchoolCity Inc Page 26 of 83 Version 1 3 SChoolPlan PRM User Manual SChoolPlan Upload Logo Upload Logo Only jpg gif and bmp type Images are uploadable Image is to be no larger than 1 5 x 1 5 108px x108px 72dpi and no smaller than 1 2 x 1 2 8 px x 8 px 6 Once the image is uploaded successfully you will be able to see it on the School Information page 5
33. Drive D Save DMM xml file to Desktop DMM Data do T an Files File name Save as type Once the file is saved to your desktop you can open PRM and upload the file SChoolPlan powered by SchoolCity Inc Page 49 of 83 Version 1 3 SChoolPlan PRM User Manual It is important that you choose the exact data you want to show when in DMM Choose the right SIS file the right test and be at the right level The most useful charts are created when you develop the file at the school level 7 3 6 Resource Library The Resource Library is located on a tab on the side bar of the Goals Actions Page The Resource Library lists educational resources that educators might need while creating their SARC and SPSA If a link is broken please report it to the Santa Clara County Office of Education S F SChoolPlan Resource Library Windows Internet Exp oer SANTA CLARA bttp istarsii sccoe org schoolplan Nay WENT DES Resource Library Y pop up window Resource Library Welcome 13 Add Resource Library to SChoolPlan Planning and Reporting Sa California Department of Education resource page for the California High School Exit Examination Module PRM Description CAHSEE P pag 3 Version 1 1 Resource 2007 AYP Information California Department of Education 2007 AYP resource page Includes information guide and link to data Description and Program Improvement information Resource Academic Performance
34. FICE OF EDUCATION o SChoolPlan Planning and Reporting Module PRM Version 1 1 orn School Setup School Setup Not Done A School Information School Name Alameda Adult SARC Input 2 gt Not Done School Information School Name Principal Street Address City State Zip Code Phone Fax Website Email CDS Code Chairperson SAIT Status PI Status 5 8 2 Uploading Logos Educational Practice d Not Done Complete School Information Alameda Adult 2200 Central Ave Alameda California 64501 4450 01611190130120 True C False True C False Edit Logo Indicate SAIT and PI status Goals Actions e Not Done Check Done hen finished 10 c ME PlanView Support Help Logout 2007 2008 2006 2007 2007 2008 Approval Evaluate Reports Not Done icy Not Done View School Setu with the page District Name Superintendent Street Address City State Zip Code Phone Fax Website Email SARC Contact Alameda City Unified Karen Yee 2200 Central Ave Pleasantville California 94501 4450 916 555 2259 916 555 2277 pleasantvillesd edu superintedent psd ca us Rishi Parm Edit Logo heck Grades About S
35. Flan Implementation Status The new screen has a place for you to enter the findings and the evidence for the findings The information entered in the effectiveness section is not printed in either the SARC or SPSA reports It is a tool for school district administrators and or outside evaluators such as a SAIT team to document the school s progress To complete this screen first choose which Goal you wish to evaluate Next choose the description that most accurately represents how completely the school implemented their Goals and Actions There are two separate sets of radio buttons to do this one set for the district and one for the SAIT or other outside team Additionally there is a button that signals if the school is SAIT or not The implementation status button information is not included in the reports They are a tool to record findings Findings Enter a summary of how well the school reached each Goal they set for the year For example if the school s goal was to improve parent involvement summarize their success in this endeavor Evidence Enter specific information that documents the findings For example what were the expected CST gains and what were the actual gains If you observed classrooms and determined that fifth grade teachers did follow the standards based curriculum in Science what tool did you use to document your findings If it was a rubric describe that rubric and your observations SChoolPlan powered
36. Index APT Description California Department of Education Academic Performance Index API resource page Goals Actions Analyze Resource API and AYP Key Elements Description Compare API and AYP elements on a single page Resource Library Resource ASAM School Reports Description Alternative Schools Accountability Model school reports Implementation Status Minimally iati isi i i Partially w Substantially se Description sound policies and shares best practices to achieve the success of each learner Online Resources include Fully Md ki P PD Online Courses Education Topics Understanding by Design Exchange What Works in Schools Survey Idea Exchange Videos Books Action Tools Inquiry Kits Audios More The Association for Supervision and Curriculum Development is a community of educators that advocates 7 4 Goals and Actions 7 4 1 Goals Goals The Single Plan for Student Achievement SPSA details how a school Actions plans to improve student achievement in the coming school year Each AA Goal addresses a specific area that the school will focus on One step of the Cycle of Continuous Monitoring and Improvement is to reaffirm or revise goals A school site council should reaffirm or revise their goals after they have reviewed the progress on prior year s goals assessments accountability measures and surveys SChoolPlan powered by SchoolCity Inc Page 50 of 83 Version 1
37. Module PRM School SARC stars11 sccoe org Version 1 1 Setup www calpass org Evaluate Reports A accesspoint sccoe org att WWW SCCOe Org WE s i Y NotDone 3 Not Done Goals Actions Goals Actions Close Badd New Goal 51 Change Goal Order Analyze Status Goals and Actions nmn Amount 9 2 Allowing pop ups on the Yahoo toolbar When the Yahoo toolbar blocks a pop up you will see an icon bar SChool Plan Goals Windows Internet Explorer provided by Yahoo GO v e http stars11 sccoe org schoolplan NavigationPages GoalsAch Yahoo Pop up vw x 10g Google Go 4 RQ OR v o ps Blocker is on nk v EA Popups okay v Check y Autolink 4 eb Send tov E del icio us v on the Yahoo tool TAG Y X e v Search Web lt amp o Cg My Web f Bookmarks y My Yahoo w Yahoo uw Finance 3155 Mail amp 7News y Y amp E SChoo Plan Goals fa El o Page O Tools SANTA CLARA COUNTY M bo Y OFFICE OF EDUCATION SCHooL RD A PlanView Support Help Logout SChool Plan Windows Internet Explorer provided by Yahoo G ye Y http fwww sccoe org schoolplan Y X ogle Pi Yahoo Pop up Blocker has Google G JE Q AR Z o A blocked this site Check Look for Map uteri ep Send tow 9 settings w ua del icio us c Y Y X dl v Search Web amp QD myweb UfBookmarks my
38. Reports Improve English Language Learner Academic Achievement SARI Summary SPA J Budget Report Jr Or ELD Instructional Priorit 9 1 2007 6 1 2008 i i gt A Action Report ute FCS O Purchase ELD Materials a qm Sample Reports E sont output ELD Professional Development S 5 2007 6 1 2008 Sample SART 77 Using Data 9 1 2007 6 1 2008 Sample SPA Using Data rir fly ey Articulate ELD Curriculum 9 1 2007 6 1 2008 5 6 Quick Reports When you choose Quick Reports you are linked directly to the report generation screen for the SARC SARC Executive Summary Budget SPSA and Action Report Reports are also available under the Reports link on the Plan View screen 5 7 Sample Reports When you choose Sample Reports you can view sample reports of either SARC or SPSA This gives an insight to the SARC or SPSA report output 5 8 School Setup 5 8 1 School Information School Information entered in the School Information page is used in both the SARC and SPSA reports Choose Edit School Setup to edit the School Information page SChoolPlan powered by SchoolCity Inc Page 24 of 83 Version 1 3 SChoolPlan PRM User Manual SANTA CLARA COUNTY N bo 9 Y OFFICE OF EDUCATION PlanView Support Help Logout Nevome School Setup 2007 2008 o SChoolPlan Planning and l Reporting School Name Alameda Adult 2006 2007 2007 2008 Module PRM School SARC Educational Goals Input Practice Budget Actions
39. School State 0 0 Local Local 50 0 0 00 Each program type links to a list of the names of the funding programs In the example below District Centralized Services has three different funding sources attached to it Budget and Expenditure Done Not Done Budget Balance Allocation Type Program Type Expense allarstign Available District Centralized Services 7 887 7 887 District 0 District 0 School 90 sq to close the list School gt 3 555 500 000 9 9426 445 State Annual Expenditures Collapse oe OO After School Education and Safety ASES Program Allacated Purpose Funds the establishment of local after school education and enrichment programs Programs between schools and local community resources to provide literacy academic enrichment and safe constructive alternatives for students Arts and Music Block Grant Budget oc Allacated Purpose Funding supports the implementation of sequential standards aligned visual and performing arts Instruction in kindergarten and grades one through twelve inclusive far instructional programs operated by school districts charter schools and county offices of education The funding is to supplement existing resources for arts and music and may be used for professional development of generalist teachers arts specialists and administrators It may also be used for hiring of new teachers ar visual and performing arts coordinators
40. Yahoo w Yahoo del Finance 155 Mail lt P News gt EE ds dv Bg E SChool Plan Goals y SChool Plan x d B dah Page Tools fel SANTA CLARA COUNTY OFFICE OF EDUCATION Y Home About SCCOE Search our site Contact us 1 Click on that icon to allow pop ups from the site you are looking at 2 You will see a message Always allow Pop ups from and the name of the site you are on at that time 3 Click on the site and click on Allow 4 You can select the Yes option when prompted to always allow pop ups for that particular site SChoolPlan powered by SchoolCity Inc Page 77 of 83 Version 1 3 SChoolPlan PRM User Manual SANTA CLARA COTH Yahoo Pop Up Blocker Ho Sources of Recently Blocked Fop Ups WwwW W sccoe ong Home Resources for Educators SCho SChool P Yahoo Toolbar Always allow pop ups from www sccoe org SChool Plan is a complete package tl data management analysis and deci research based best practices Dowr NEW Site Plan e More user fr Better data make the da Contempora 2 PETERET AE Das use this new release if you choose refresher training additional dates are available refer to fui pEemierra3 el y E 1 NE AMIA Se Ta uiui 9 3 Allowing pop ups on the Google toolbar The Google toolbar shows an icon 9 when a site is blocked Click on that icon and it will toggle to allow pop up
41. a a Done j j S Not Done Goals Actions Goals Actions Baad New Goal a Change Goal Order Status Goals and Actions gremm E aiia i Change Goal Order when you have more DOES than one Goal in a single subject area Improve 5th Grade Science Tnstruction jie yy Choose New Science Textbooks 9 1 2006 5 1 2007 Integrate Reading into Science Ur 7 77 Expository Reading Professional Development 9 1 2006 11 15 2006 3 500 Change the order that goals appear in the SPSA by clicking Up or Down SChoolPlan powered by SchoolCity Inc Page 55 of 83 Version 1 3 SChoolPlan PRM User Manual Goals Actions Change Goal Order Select Subject rea 5 MI T LIC Goal Order Reorder Goals Improve oth Grade Science Instruction Integrate Reading into Science Delete Goals To Delete a Goal click on the Goal in the main Goals Actions page which will direct you to the Goal Definition page Select Delete Goal from the top options The application will return the user to the Goal View page once the goal is deleted Goal Definition Aa dd Action Back nal ip Edit Goals Create SMART Goal gt S Strategic and Specific M Measurable A Attainable R Realistic T Trackable hoose Delete oal if you want Select Subject Area History Sacial Science we lo erase it Include in 5ite Plan Yes No Goal Type 9 Form A Planned Improvements in Student Performance Form B Centralized Support for Planned Im
42. and can be attached to the SPSA using the same method as used to attach assessment results If you would like to learn more about school surveys contact the Santa Clara County Office of Education office of Standards and Assessments Any Elementary School 2005 2006 School Survey Summary by Respondent Type Mean Scale 1 4 m Student m Staff gParent SChoolPlan powered by SchoolCity Inc Page 48 of 83 Version 1 3 SChoolPlan PRM 7 3 5 Adding Local Assessment Data User Manual Local assessment data uploaded into DMM can be exported and included in PRM In DMM locate the icon Export to SChoolPlan on the report panel when you click on the When you click that button it will create a code file that displays on the screen Save that file to the desktop E f e Tr 7 Home Query Charts Admin A CZE Central Offices Sub Districts All Regions xt My Settings Reports Logout Help Student 05 06 Q4 CST 05 06 Students Tested 109 Students Proficient Science Mathematics Hist Soc Science Life Science Student Achievement Students Tested Gender Female Primary Language Blank English Spanish Generate School Mobility 9 Report Blank Grade 10 Choose Export pas As t aa SchoolPlan Parent Education Level p t College graduate Declined to state or unknown Graduate school post graduate training Level Tested 51 340 Export Excel Export SchoolPlan
43. ating resources appropriately Through the past five years PRM has evolved into a user friendly application that gets complements from school staffs at all levels and from the smallest elementary school to the large comprehensive high school This version of PRM is easier to use than ever Data displays with fully integrated charting enables staff to bring a clear focus on the strengths and needs of the school The organization and navigation of PRM are intuitive which saves training time and is inviting to those who are not necessarily comfortable with technology Budget reports planning calendars and inclusion of the Essential Program Components that are part of the California Department of Education school improvement strategies continue to be well received features of PRM By having these elements built into PRM school teams are relieved from the need to construct reports from disparate sources which provides the benefit of allowing time to be spend on other pressing matters As always our commitment is to bring the best tools to educators that can assist in building a world class educational community We remain here to support you and welcome your feedback Complete information about all SChoolPlan components as well as informative video featuring practitioners that use them can be found on the SChoolPlan web page http www sccoe SChoolPlan sincerely Dale Russell Ed D Director Standards and Assessment santa Clara C
44. ccocnoncncconnoncnonononannconnonanonannnnnnonanenaness 71 8 1 1 SARO RODOM inmersa irte 72 8 1 2 SARC Executive Summary Report ocoocccicioncnonconocncnonacncncnncnononnanonnonanannos 72 8 1 3 Single Plan for Student Achievement SPSA Report 73 Gel ACUOMIACD Ouran da Ai as 73 9 1 5 A 74 or Funding Source Budget Report ccccccccseeccseecceeeeeeeeeseeeeeeeeenees 74 8 1 5 2 Goal Action Budget Report esiisa iA 75 92 PoubDleshooing Pruning suce see tta ttu ut ut oti ud utet ae ai ee un tin i tun 75 9 Appendix A Handling Pop up Blockers 76 9 1 Allowing pop ups in Internet Explorer oocccocccoccccccncccnccncnoncnonanonnnonnnnonanonnnons 76 9 2 Allowing pop ups on the Yahoo toolbar ooocccconcccnnnconcncnncnconcncnnononnancnnanons 77 9 3 Allowing pop ups on the Google toolbar ooocccconcccccncncconcncnnncncnnncncnnnnnnos 78 A AP 80 SChoolPlan powered by SchoolCity Inc Page 8 of 83 Version 1 3 SChoolPlan PRM User Manual 1 Welcome Welcome to the Planning and Reporting Module PRM santa Clara County Office SCCOE is committed to assisting schools effectively plan for success and monitor action implementation in a way that optimizes their ability to succeed PRM is a tool that facilitates leadership strengths by involving stakeholders in examining past achievement trends setting clear goals and alloc
45. cde ca qov ds fd ec http www cde ca gov ds fd cs School Facilities Curriculum and Instructional Materials i Total Expenditures Expenditures Average Level Expenditures Per Pupil Per Pupil Teacher Salary School Finance Per Pupil oplemental Basic Student School Site 5640 0 5400 58694 Performance Accountability 6 1 8 Student Performance The Local Assessment section of the SARC is not required by the CDE It is an opportunity for schools to highlight how well students are performing on local assessments When printing the SARC report select the Include Local Assessments checkbox to include local assessments in the report output iss Fach entry represents information about 1 The average of all of the students at the school in a specific grade 2 Results of a single local assessment For example if all second graders at the Big Sky Elementary School took the Reading Lions Reading Assessment in the fall of 2006 and 6796 students met or exceeded the district s 2nd grade reading standard they would enter 67 in the 2 grade Reading box for 2006 6 1 9 Instructional Planning and Scheduling Professional Development This section provides information on training programs for school s teachers and other professional staff Enter the information in the textbox and click Save Continuation School Instructional Days This section is available only for secondary schools Enter number of instructional da
46. chool has committees that are not listed here you may add and or delete them Many committees are required by the CDE Choose Update Committee Review Date to enter the date the committee reviewed the SPSA This saves the information Assurances The school site council is correctly constituted and was formed In accordance with district governing board policy and state law The school site council reviewed its responsibilities under slate law and district governing board policies including those board policies relating to material changes in the SChool Plan requiring board approval O The school site council sought and considered all recommendations from the following groups or committees before adopting this plan Check those that apply Health Committee TU 10 2087 HH Add Edit Delete GATE Committee Sa tes Lommittees 11 15 2007 Eid Save Date Add Edit Committee Enter Approval Dates Enter the dates required for each section The table below outlines detailed information for each section The SPSA must be developed with the advice review and certification of any applicable school advisory committees Such groups include the English Learner Advisory Committee and the Gifted and Talented Education Advisory Committee All required advisory committees have responsibility to advise the school on the special needs of students on ways the school may meet those needs EC Section 64001 a SChoolPlan powered by SchoolCity Inc Page
47. ction will begin and when you expect it to be complete The completion dates can be two weeks or two years away Note You can either enter the date in mm dd yyyy format or click on the calendar icon to choose a date Remember to Save your work when the page is complete Action Definition View Standards Library Yiew Research xx Back ADelete Action Action to be Taken to Reach this Gocil Analyze e Consider all appropriate dimensions e g Teaching and Learning Staffing and Professional Development Each Action should include the steps necessary to reach the goal Action Title ccience Professional Development maximum characters 100 Select Goal Improve Science Instruction Means of Achievement Alignment of instruction with content standards w Tasks T That team will plan and present information learned at that institute during release time ta their fellow teachers T 4 representative from each grade level team will attend Science Fair Training at the Santa Clara County Office of Education T 4 representative from al development session on how to read using expository text at th Enter the Measures used ta determine if the action is complete Measures The number of teachers that attend Science Institute The number of teachers that attend Science Fair training The number of teachers that attend the expository text professional development session CST assessment results of those teachers that attend the institute Enter who wi
48. d SARO the Single Plan for Student Achievement SPSA and Budget Reports I THIS DOCUMENT IS THE USER MANUAL FOR PRM 3 SChoolPlan for English Language Learners SPELL reports how well schools are meeting Annual Measurable Achievement Objectives AMAO requirements It provides English Learner specific assessment data summarized by district school grade and classroom Student data includes students scores and redesignation indicators Teacher use this tool to plan lessons and differentiate instructional practices 4 SChoolCharts generates predefined charts that illustrate individual school s state assessment results Data is presented in a variety of ways including data over time against state and federal accountability targets by subgroups by subject and by grade Comparisons are made between the school its district and California SChoolPlan powered by SchoolCity Inc Page 10 of 83 Version 1 3 SChoolPlan PRM User Manual 2 2 Benefits of Planning and Reporting Module PRM Planning and Reporting Module provides a collaborative web based environment for evaluating past performance analyzing student achievement data documenting school budgets creating goals and monitoring progress lt assists schools in the gathering of demographic and academic data and saves it from year to year Users can create the following reports School Accountability Report Card SARC SARC Executive Summary Report oingle Plan for Student Ach
49. d by Grade Lewel Ethnic Designation E Special Edducation id Economically Disadvantaged 4 7 Session Timeout In order to ensure application security PRM automatically logs out a user if the application is left idle for 40 minutes This is called a session timeout When a session timeout occurs the application will terminate all application windows and logs the user out of PRM tool You will have to log back in Any work you have not saved will be lost To avoid losing your work SAVE OFTEN 4 8 Logout Application Exit To leave the application you may choose Logout or close your browser 9 orice OF EDUCATION Schoo ED Io NE Welcome PlanView o SChoolPlan County Alameda iv District Alameda City Unified iv School Alameda Ad School Name Alameda Adult 2006 200 Logout Here School SARC Educational Goals Setup Input Practice Budget Actions Approval Evalua FF o p amp Q 4 EN E Done Done NotDone 3 NotDone Q Not Done SChoolPlan powered by SchoolCity Inc Page 20 of 83 Version 1 3 SChoolPlan PRM User Manual 5 Plan View Page The Plan View page is the dashboard for navigating throughout PRM This gives you a status of work completed and tasks to be done You can click on the Plan View icon on the Support Menu placed on the top right corner of your screen to return to the Plan View screen at any time 5 1 Support Menu The Support Menu is located on the top right of the screen The f
50. e 2003 04 2004 05 2005 06 2003 04 2004 05 2005 06 Number of 5uspensions Rate of Suspensions 145 154 D 5862 530 804 10 6 11 4 11 5 11 9 11 7 Number of Expulsions Rate of Expulsions 5 0 67 67 92 D 4 1 2 0 9 0 9 1 2 6 1 4 School Facilities The School Facilities sections addresses concerns brought about by the Williams Settlement Schools should check Yes if the Item Inspected is in good condition If the item needs repair enter an explanation of the needed repair and the expected remedy Complete the Overall Summary of School Facility Good Repair Status section 6 1 5 Teachers The Teachers page details specifics about the qualifications of teachers at the school as well as the qualities of the school s teachers 6 1 6 Curriculum and Instructional Materials The Curriculum and Instructional Materials section also details information addressed by the Williams Settlement Enter a description of school textbooks describe if they are high quality and if they contain current information One way to address if the information is current or not is to list the date the book was published BG SE ELEMENTARY is ius The state of California recently changed how they want schools to report if their textbooks are both high quality and current Here is an example of how Big Sky Elementary School filled out that section After many years of intense litigation the parties in the case reached a Settlement Agreement on A
51. e purpose of the report card is to provide parents and the community with important information about each public school A SARC can be an effective way for a school to report on its progress in achieving goals The public may also use a SARC to evaluate and compare schools on a variety of indicators California Department of Education website at http www cde ca gov ta ac sa parentguide asp SChoolPlan powered by SchoolCity Inc Page 11 of 83 Version 1 3 SChoolPlan PRM User Manual 2 4 What is the Single Plan for Student Achievement SPSA In 2001 the California legislature amended the planning requirements for schools that participate in state and federal categorical programs funded through the Consolidated Application process creating Single Plan for Student Achievement SPSA Its stated purpose is to improve the academic performance of all students to the level of the performance goals as established by the Academic Performance Index The Academic Performance Index API is a rating of schools based on their performance on state academic assessments The requirements for monitoring these categorical programs are part of the same legislation PRM helps schools meet state requirements for SPSA Although the format of the report is different from the state s report the information contained is the same It contains information from three sources e State of California SARC data files e Input from the school entered in the Scho
52. econdary ae E aE Preparation tab is available only for secondary schools School Finance Remember Instructional Planning and Scheduling SChoolPlan powered by SchoolCity Inc Page 30 of 83 Version 1 3 SChoolPlan PRM User Manual 6 1 2 School Information Description and Mission Statement Enter the school mission statement vision and description of the school as you want them to appear in the SARC and SPSA A truncated version will appear in the SARC executive summary PRM will end the text at approximately 1 200 characters Description Profile Enter a description of the school Schools often include information about student and teacher demographics academic focus array of courses offered academic events after school activities and clubs The description can also include information about the community including a description of the neighborhood parental involvement and local business involvement The PRM application will end the text at approximately 1 200 characters Parental Involvement Enter a detailed description of how parents are involved in the school and how interested to parents and community members can volunteer in the school 6 1 3 School Climate School Safety Plan Enter the dates when you last reviewed and discussed the School Safety Plan When entering dates use the following mm dd yyyy format 00 00 0000 You may paste the existing School Safety Plan into this text box If it is very l
53. ed to achieve this All CTE teachers have received high quality professional development around the topics of recruitment and supporting non traditional and special population students as well as topics within their industry field The career center technician hal Enter CTE programs offered at school and click Save Career Technical Education Participation Enter numbers that represent the Career Technical Education Participation at the school SChoolPlan powered by SchoolCity Inc Page 35 of 83 Version 1 3 SChoolPlan PRM User Manual Career Technical Education Participation This table displays information about participation in the school s CTE programs Measure CTE Program Participation Number of Pupils 1244 Percent of pupils completing a CTE program 35 and earning a high school diploma m Percent of CTE courses sequenced or articulated m between the school and institutions 65 of postsecondary education 6 1 11 SARC Completed Once each of the individual sections of the SARC is complete then the SARC Input icon will show Done SChoolPlan powered by SchoolCity Inc Page 36 of 83 Version 1 3 SChoolPlan PRM User Manual 7 Single Plan for Student Achievement 7 1 Educational Practice An The educational practice section of the PRM includes data entry for both gt the Educational Practice and Student Performance sections of the state d SPSA template CDE does not require schools complete this section u
54. elp Logout SChoolPlan powered by SchoolCity Inc Page 79 of 83 Version 1 3 SChoolPlan PRM User Manual 10Glossary You can also refer to the California Department of Education s searchable topic index at http www cde ca gov azindex API Academic Performance Index Measures the academic performance and growth of schools by using student test score and demographic data Approval the navigation button on the top navigation bar on the Plan View screen that aids in the process of linking to a page where you can manage council members track assurances and review dates attached to actionable goal items Assessments aggregated standardized test results used to analyze the status of student achievement AYP Required by the federal No Child Left Behind Act AYP measures the performance of California schools and districts Budget identifies the amount of funding each plan has forecasted for a school year to allocate towards the school s goals actions CAHSEE California High School Exit Exam Beginning with the Class of 2006 all public school students will be required to pass the exam to earn a high school diploma CAPA California Alternate Performance Assessment This is an alternate assessment for children with severe cognitive disability CAT 6 California Achievement Test sixth edition CAT 6 is the norm reference portion of the STAR test administered to the third and seventh grade only CELDT California English Langua
55. engthy you may want to simply enter See attached Safety Plan and append the plan SARC printed from PRM School Safety and climate for Learning Mission and Profile e O School Climate Done oe Not Done School Facilities Language English w view School Climate EE SHE School Safety Plan Curriculum and Date of Last Review Update Last Discussed with Staff Instructional Materials 4 15 2007 School Finance Suspensions and Expulsions When entering numbers into the Suspensions and Expulsions section or any other area only numbers commas and decimal points can be entered Do not use dollar or percent signs Schools must enter both the number of students who were suspended or expelled and the percentage of students suspended or expelled SChoolPlan powered by SchoolCity Inc Page 31 of 83 Version 1 3 SChoolPlan PRM User Manual 5uspensions and Expulsions Data reported are the number of suspensions and expulsions 1 e the total number of incidents that resulted in a suspension or expulsion The rate of suspensions and expulsions is the total number of incidents divided by the school s total enrollment as reported by CBEDS for the given year In unified school districts a comparison between a particular type of school elementary middle high and the district average may be misleading Schools have the option of comparing their data with the district wide average for the same type of school Rat
56. est practices Download aur SChoolPlan Overview in PQ Choose Planning and TOTNM FREE SChodRepoting Module PRM and click GO 2007 2008 USM SCCOE Departments m Data Management DMM z e Predefined far immediate use 9 Planning and Reporting Module i PRM Maybe printed in POF format or Public School Directory f ym w V p copied to presentations SPELL e Over 200 data views per school schoolCharts SIGN UP HERE SCCOE Intranet Free SChoolCharts during 2007 2008 Member Login Job Opportunities fe 6th Annual Using Data to Inform Instruction 6 On the welcome screen Click Login to SChoolPlan SChoolPlan powered by SchoolCity Inc Page 16 of 83 Version 1 3 SChoolPlan PRM User Manual O SANTA CLARA COUNTY Y OFFICE OF EDUCATION Welcome to SCHooL PLAN We encourage you to change your password as it has been reset with this release You will notice several enhancements since you last visited the site If you have questions please check the FAQ section you are always encouraged to call us at 408 453 6527 to clarify details SCHOOLED Choose Login to SChool Plan Standards and Assessment Department anta arg Dun rice Q ation Thank you 7 Enter your user name and password 8 Choose which year you wish to work in If you choose 2008 09 you will be able to edit 2008 09 and view 2007 08 Make sure you choose the right year when you log in 9 Click Sign I
57. f a goal and or action Export refers to the action of taking information from one program and sending it to another program Evaluate the action you can take when evaluating a Site Plan that is in progress Evaluating is an ongoing action throughout the Site Plan lifecycle to ensure the goals and actions are on track on budget and completing on time Funding Sources identifies the sources where money for different programs will come from to support different programs goals and actions established in a school s Site Plan Goal Definition a screen with different text fields where you identify all the components that define the goals in a Site Plan Graphic icons refers to all the hyperlinked graphical buttons you can click on to view data tables graphs reports or documents HP High Priority Schools Hyperlink a word symbol image or other element in a document that links to another such element in the same document or in another document The hyperlink is identified as underlined text highlighted in blue and activated with a mouse click Mouse Click depression of a button on a computer mouse a click on the right button for example Navigate the action you perform when clicking on buttons and hyperlinks that take a you from page to page in the application Navigation button any button icon in the program referred to that takes you from one page to another or prompts your actions such as typing in information wit
58. formance Add New Action If you choose to add a new action you will be directed to the Action Definition screen First enter the Action Title You will see that the name of the associated goal is already entered Next choose the Means of Achievement the school will use to achieve this action The Means of Achievement come from the CDE SPSA template SChoolPlan powered by SchoolCity Inc Page 57 of 83 Version 1 3 SChoolPlan PRM User Manual Action Defination View Standard Library View Research lt lt Back S Delete Action Action to be Taken to Reach this Goal Enter the Title of the Consider all appropriate dimensions e g Teaching and Learning Staffing 2 Action amp Each Action should include the steps necessary to reach the goal Action Title onfirm Correct Select Goal Improve Science Achievement Goal Means of Achievement Alignment of instruction with content standards Tasks Choose Means of Enter the Tasks or actions to vem en d be taken Next start entering the tasks necessary to complete this action Remember the purpose of the actions is to help the school meet its goals BG SK ELEMENTARY imas Big Sky Elementary Schools wants to increase parent attendance at Parent teacher conferences That is their goal The actions that might help them meet this goal could include Find out what language all of the parents speak Send out parent teacher conferences notices in all
59. ge Development Test A required state test for English language proficiency that must be given to students whose primary language is other than English CPM Categorical Program Monitoring CPM monitors local educational agencies LEAs for compliance with categorical program and fiscal requirements LEAs are responsible for maintaining compliant categorical programs CST California Standards Test This test administered as part of the annual STAR testing program for grades 2 12 tests student achievement against California curriculum standards Cursor The arrow that navigates the user s movement on the screen Data Load the act of loading information into the application from data sources identified at the federal state and or local levels of education SChoolPlan powered by SchoolCity Inc Page 80 of 83 Version 1 3 SChoolPlan PRM User Manual District Funding Sources all monetary sources identified by the district and listed under the District Funding section on the Funding page DMM Data Management Module One of the modules included in SCCOE s oChoolPlan DMM is the data analysis and reporting module Drop down a field a user can click to access a list of options within that field to choose from Educational Practices a variety of activities that impact learning by building and supporting the school s culture EL English Learners Expenditures identifies the amount of money funding utilized in planning completion o
60. hin text fields SChoolPlan powered by SchoolCity Inc Page 81 of 83 Version 1 3 SChoolPlan PRM User Manual NCLB No Child Left Behind The federal accountability act of 2001 Password a unique password that will identify you as you log into the application PlanView the overall display screen in the application that allows you to view status of activities that have been completed or need to be completed goals and actions items that have been composed and the status of achieving the defined goals Research a field in the tool that allows you to click on URL s or other documents that may have information further research or documents that tie to a goal you may be viewing This may also be referred as the Resources Library Report a navigation button on the side navigation bar that aids you in viewing and retrieving both online and hard copy versions of SARC SARC Executive Summary Single Plan and Plan Budget Reports Research Report reports available to support the goals actions you are defining in the application SAIT School Assistance and Intervention Team SAIT teams provide intensive support and monitoring to assist state monitored schools in improving student learning SARC stands for Student Achievement Report Card the purpose of the report card is to provide parents and the community with important information about each public school The SARC report communicates to the community how a school is doing overall SAR
61. ient Students Allocated 27682 Purpose Ensure that all limited English proficient LEP students attain English proficiency develop high levels of academic attainment in English and meet the same challenging state academic standards as all other students As you enter funds PRM will subtotal each section automatically The Budget page will show a summary of the total budget School SARC Educational Goals Setup Input Practice Budget Actions Approval Evaluate Reports Done Dn S Not Done S Not Done S Not Done Budget Budget and Expenditure Once amounts are O entered the system will Done 3 Not Done create totals and Budget ERE subtotals Allocation Available District Centralized Servid 0 50 Allocation Type Program Type District Federal n 0 0 District State som 0 0 School Federal 134 501 134 501 School State 151 176 151 176 285 677 00 285 677 00 SChoolPlan powered by SchoolCity Inc Page 40 of 83 Version 1 3 SChoolPlan PRM User Manual 7 2 1 Funding Sources The Funding Sources tab contains a list of all of the sources of funding available to schools in California Not all of the funds listed are available to every school If the school has funds available to you that are not on the list you can do one of two things e lf you believe that a particular fund is commonly available to more than a few schools contact the Santa Clara County Office of Educati
62. ies must be numeric You do not have to enter the 96 symbol Percent of Pupils Who Lack Their Own Assigned Textbooks and Instructional Materials This table displays information about the quality curre the standards aligned textbooks and other instructional materials used at the school and infor use of any supplemental curriculum or non adopted textbooks or instructional materials A numeric entry Core Curriculum Areas Availa ity of Textbooks Materials Reading Language Arts Mathematics 6 1 7 School Finance Enter the amount the school spends in each section Ask your district administrator for help if you are unsure of these figures An example of how Blue Sky Elementary School completed the Expenditures Per Pupil and School Site Teacher Salaries section SChoolPlan powered by SchoolCity Inc Page 33 of 83 Version 1 3 SChoolPlan PRM User Manual School Finance Mission and Profile e Q School Climate Done Q Not Done View School Finance Expenditures Per Pupil and School Site Teacher Salaries This table displays a comparison of the school s per pupil expenditures from unrestricted basic sources with other schools in the district and throughout the state and a comparison of the average teacher salary at the school site Teachers with average teacher salaries at the district and state levels Detailed information regarding school expenditures and teacher salaries can be found at the CDE Web site at http www
63. ievement SPSA Budget Reports Action Status Reports A Most importantly PRM facilitates a systemic planning process by standardizing effective use of research based practices across a district 2 2 1 Features of PRM Displays pre loaded school district and state data for both planning and reporting Meets No Child Left Behind NCLB and Public School Accountability Act PSAA requirements by generating templates for schools to complete Generates a 4 page color Executive Summary for distribution to the community Includes charts displaying both current year and three year progress trends for multiple domains of data Offers a Help menu with systematic instructions available for use online or printable for use offline Accommodates import of school level state and local assessment data for display online and in reports Integrates seamlessly with the U S Department of Education Cross Indexing search site to support school improvement goal setting with scientifically focused research and best practices Accessible anytime and anywhere through a web browser Data is updated throughout the year as it becomes available from various state databases 2 3 What is the School Accountability Report Card SARC oince November 1988 state law has required all public schools receiving state funding to prepare and distribute a SARC A similar requirement is also contained in the federal No Child Left Behind Act NCLB Th
64. ir actions Reports User can generate view and print SARC amp Executive Summary o English and Spanish SPSA Budget Report Action Report SChoolPlan powered by SchoolCity Inc SChoolPlan PRM User Manual PRM User Manual Revisions r we Eum A Tearoom VERSION REVISED ADDITION 2 04 22 0007 As NS a AA b Chapter page 22 X Addition of 2007 2008 Tab c Chapter6 page29 Spanish version of SARC d jChaptr8 page69 Printinga Spanish SARC BEEN mE MEN Os GANE aS Heports added i GANE E ocheduling added BEEN ero Secondary Preparation Chapter 7 page 44 Adding survey data added SChoolPlan powered by SchoolCity Inc Page 4 of 83 Version 1 3 SChoolPlan PRM User Manual Copyright Copyright O 2002 2007 SchoolCity Inc All rights reserved Confidential and proprietary information of SchoolCity Inc is contained herein Any reproduction use appropriation or disclosure of this information in whole or in part without the specific prior written authorization of the owner thereof is strictly prohibited Failure to observe this notice may result in legal proceedings or liability for resulting damage or loss Any and all information or specifications are subject to change without notice SChoolPlan powered by SchoolCity Inc Page 5 of 83 Version 1 3 SChoolPlan PRM User Manual Contents o ec 9 NU OCU Oa ce gcse
65. irewall is in place ensure that it allows access to PRM School district network administrators should review these settings This is applicable only If you are working within a networked environment like a school district or school not on your home computer SChoolPlan powered by SchoolCity Inc Page 15 of 83 Version 1 3 SChoolPlan PRM User Manual 4 Getting Started Using the checklist in Chapter 3 Setting up PRM make sure your computer is setup and ready to start running PRM Your PRM application administrator will assign user names and passwords Make sure you have yours handy when you are ready to logon and begin using PRM 4 1 Logging in 1 In your browser type the URL hitp www sccoe org click Go or press the Enter key on your keyboard Click on SChoolPlan to open the window Under Member Login choose Planning and Reporting Module Select your county and district from the drop down options Click Go This displays the welcome screen for PRM you may have to maximize the new window os AN irections Ato 2 Index 2 SANTA CLARA COUNTY OFFICE OF EDUCATION Home x Resources for Educators SChoolPlan Superintendentand County Board ofEducation Education News and Facts SChoolPlan is a complete package that provides school personnel with an integrated approach to data Resources for Educators management analysis and decision making It facilitates comprehensive reporting linked to research based b
66. king The mean for parent community involvement was only 2 7 on a scale of 1 4 Save after each section not just at the bottom of the page SChoolPlan powered by SchoolCity Inc Page 37 of 83 Version 1 3 SChoolPlan PRM User Manual Once you indicate Done on both the Educational Practice and Student Data sections the Plan View page will show you are done The Educational Practice section is printed at the end of the SPSA Report if the checkbox to include it is selected Student Performance When all 12 questions are complete Click O Done Done 3 Not Done View Student Performance Conclusions from Student Performance Data We continued to meet all AYP criteria Our one year gains in percentages scoring Proficient or Above in AM English Language Arts on the 2006 AYP were as follows White not Hispanic 2005 69 0 2006 70 595 Asian 2005 68 6 2006 69 2 English Learners 2005 37 1 2006 43 8 Students with Disabilities 2005 11 5 2006 23 35 Our largest drop in percentage proficient on the CST ELA from 2005 to 2006 was among the students in our Hispanic subgroup 2005 35 1 2006 26 9 More of our Hispanic SNYP students not yet proficient scored higher on Word Analysis and Vocabulary than their percent correct on Reading Comprehension at all but one grade level a pattern consistent with that of All Students The only grade at which All Students scored higher on E 7 2 Budget Baiak The budget porti
67. l 7 4 2 2 Align Research to an Actions If you would like to a reference to educational research that is relevant to the Action in the SPSA then choose View Research from the top of the Edit Action page You cannot see View Research unless you are in the Edit Action page The blue button for SChoolPlan powered by SchoolCity Inc Page 62 of 83 Version 1 3 SChoolPlan PRM User Manual the Edit Action page is in the lower right part of the screen when you click on an action from the Goals Actions page Goals Actions Action Definition View Standards Library View Research lt lt Back p SDelete Action Action to be Taken to Reach this Goal i Analyze Consider all appropriate dimensions e g Teaching and Learn Choose View Research to Pent Each Action should include the steps necessary to reach the go link educational reserach to Action Title Choose New Science Textbook an Action jracters 100 Select Goal Improve 5th Grade Science Instrtfetmt Means of Achievement Alignment of instruction with content standards Once you choose View Research a screen will pop up that allows you to enter information about the research you wish to reference Use The Resource Library tab to link to a list of educational research resources Enter the web address of the research the title the abstract and a description of why you choose this research to include in your SPSA This research reference will now print with the Ac
68. l appear Action Report The SPSA will not show the Monitoring Comments for each action but the Action Report will You can generate an Action Report in the Reports section BIG SK ELEMENTARY mmus Big Sky Elementary School uses the Action Report during staff meetings and School Board Meetings The action report is printed out before staff meetings so that the staff can review the school s goals and actions During staff meetings they review each action together and enter monitoring comments during the meeting using a laptop 7 6 2 Effectiveness The Effectiveness page within the Evaluate area is used to document the results of Goals and Actions This is the last step in a year of planning The school site council should examine the results of the actions and determine if goals were met This review should be done at the end of the school year or at the beginning of the next school year SChoolPlan powered by SchoolCity Inc Page 68 of 83 Version 1 3 SChoolPlan PRM User Manual Choose the Effectiveness tab to view information that was previously entered into the Effectiveness section To enter new information into Effectiveness choose Edit Effectiveness in the top right hand corner Weboma Lo School Mame parra Shawl lan 2006 3007 Evaluate Hepnrt FRE lt a Tal 3 Monitor EMectrerness Select Goal to View improve Algebra Test Scores Subject Arca Hat hernehes Included in Site Plan Yes School
69. lan powered by SchoolCity Inc Page 53 of 83 Version 1 3 SChoolPlan PRM User Manual Goal Definition lt Back Create SMART Goal S Strategic and Specific M Measureable A Attainable R Realistic T Trackable Select Subject Area Goal Title Improve Science Achievement maximum characters 100 Include in 5ite Plan O Yes O No Goal Type 9 Form A Planned Improvements in Student Performance Q Form B Centralized Support for Planned Improvements in Student Performance Goal Statement All Big Sky students will score at proficient or above on the fifth grade Science portion of the CST by 2014 Student groups and grade levels participating in this goal List the subgroup or subgroups of students that will be addressed by the goal Anticipated and annual performance growth for each group Detail the change in annual performance you expect in each student group Means of evaluating progress towards this goal Detail what method the school will use to evaluate if the goal has been met or not BIG SE ELEMENTARY wawas Big Sky Elementary School wanted to write a goal that addresses the decline in parents attending parent teacher conferences To measure if they met their goal or not they will tally the number of parents who signed in at their Fall and Spring conferences Group data to be collected to measure academic gains This question encourages schools to look at subgroup data in addition to school totals For exa
70. list of current users by choosing the Users tab Click on the user s name to edit or delete a user To create new accounts for a new user enter their basic information into the User section lt is important to select the correct role for each user as only administrators can both view and enter data in the system Administrators Enter and View Data Support Staff View Data School Administrators ochool Staff District Administrators District Staff County Administrators County Staff Check the Account Manager box when you want the new user to have access to the User section Some districts have only one or two people at the district level who are able to set up new user accounts Other districts set up an Account Manager at each school There is no right or wrong number of Account Managers Account managers should choose a unique user name and password for each new user User names must be at least four characters long and passwords must be at least six alohanumeric characters long User name and password are not case sensitive and cannot have special characters or punctuation i e amp lt gt Itis a good idea to give users the same user name in each of the SChoolPlan modules DMM PRM and SPELL Note you cannot change your SChoolCharts user name User Information School Information indicates a required field First Name Middle Name Last Name s Manager Email User Role User Organization Scho
71. ll be held accountable to complete People Assigned ihe task Fourth or fourth grade teachers Enter a date or click calendar icon to choose start and expected completion date for tasks A oave when 3422007 Hn 6172006 um Start Date Completion Date After you choose Save the system will save the page but remain in the same place If the action has funding associated with it move to the next section Funding If it does SChoolPlan powered by SchoolCity Inc Page 59 of 83 Version 1 3 SChoolPlan PRM User Manual not have any funding associated with it move to the top of the page to choose your next step Not every action has an associated expense and some actions have more than one associated expense PRM has a list of possible funding sources in a drop down menu Remember there is a list of funding sources in the Budget Section Choose which source of funding you will be using to complete this action Next enter the Expenditure or what you are buying with the money for example substitute teacher time or instructional materials Finally enter how much money you expect to spend from this funding source on this expenditure Funding Proposed Expenditures Estimated Cost Funding Source if funds appropriate to this goal are allocated to the school through the Consolidated Application or other source list each proposed expenditure such as middle grades reading tutor or laptop computer and the quantity to
72. mple student data could be disaggregated by e Grade Level e Ethnic Designation e Special Education e Economically Disadvantaged When all of the goal questions are answered click on Save Goal After the Goal is saved you will be directed to a page to view the saved Goal On the top left of that page you can choose to add an action to the goal or view existing actions associated with the goal SChoolPlan powered by SchoolCity Inc Page 54 of 83 Version 1 3 SChoolPlan PRM User Manual School SARC Educational Goals Setup Input Practice Budget Actions Approval Evaluate Reports h ay 6 paa kh iei i Sens z i p OL p 5m Bui E Done Done Done Done S Not Done Goals Actions Goal Definition pe 1 Add or Vew Actions after Add Action view Actions creating a Goal gt Edit Goals Create SMART Goal 7 S Strategic and Specific M Measurable A Attainable R Realistic T Trackable Select Subject Area Technology Goal Title Increase Technology Use Ordering Goals The goals are listed in the printable SPSA report in alpha order by Subject Area with the exceptions of English Language Arts being listed first and Mathematics listed second In some cases a school may have more than one goal per subject area If you want to change the order that Goals are listed within a subject area in the SPSA select Change Goal Order School Educational Goals Setup Practice Actions Approval Evaluate Reports h a xx
73. ms funded through the School and Library improvement Block Grant the Pupil Retention Block Grant the Consolidated Application and NCLB Program Improvement into the Single Plan for Student Achievement 8 1 1 SARC Report PRM pulls pre populated and user inserted information from the SARC Input tab to complete the SARC report If you have entered text in English and Spanish you will be able to print your report in English and Spanish from the Reports tab Descripci n de la Escuela y de su Meta La Escuela de ense anza primaria grande del Cielo es una escuela de ense anza primaria de vecindario y comunidad onento Sirve a 718 estudiantes en el jardin de la infancia por quinto grado Los estudiantes y la comunidad circundante son venidos socioecon micamente de fondos socioecon micas diversos y la comunidad circundante es que Escuela de ense anza primarna tambi n socio grande de Cielo ha ganado una reputaci n para proporcionar a estudiantes con una base educativa fuerte en un ambiente sostenedor Consideramos nuestra escuela para ser un lugar maravilloso en el que aprender trabajar y para ofrecerse 8 1 2 SARC Executive Summary Report The SARC Executive Summary is an abbreviated version of the full SARC Report You can print it in English and Spanish It is usually four pages long Schools might use this document to distribute to interested parties at school events SChoolPlan powered by SchoolCity Inc Page 72 of 83 Version 1 3
74. n SANTA CLARA COUNTY OFFICE OF EDUCATION LOGIN Choose the Year you wish to edit when you log in User Name Password Year 2007 2008 Change Password SChoolPlan powered by SchoolCity Inc Page 17 of 83 Version 1 3 SChoolPlan PRM User Manual 4 2 Troubleshooting Login Issues The most common errors that prevent successful login are 1 Choosing the incorrect SChoolPlan module SChoolPlan consists of four modules See Chapter 2 Introduction DMM PRM SPELL and SChoolCharts Make sure you have chosen the correct module Using the incorrect user name or password If either the user name or password is incorrect the screen displays a message Invalid User Name or Password If this error message appears please check your user name and password and re enter it If you have forgotten either your user name or password please contact your PRM system administrator The system administrator will be able to retrieve your user name but not password your administrator can however reset your password to the default word password Use the default password upon your next login At that time it would be advisable to use the Change Password option to create a new personalized password See below for details on how to change your password 1 Reason Users Can t Login Using the wrong password for the wrong module of SChoolPlan 4 3 Changing Your Password You are assigned a user name and default passw
75. nd Assessment Department at the Santa Clara County Office of Education at 408 453 6520 SChoolPlan powered by SchoolCity Inc Page 14 of 83 Version 1 3 SChoolPlan PRM User Manual 3 Setting up PRM PRM is a web based application Because the application is hosted on a remote server and accessed through a web browser it does not need to be setup on each user s computer However each user must check their computer for compatibility with the application PRM is compatible with both PC and Mac computers though the browser used on each of these platforms might be different Please use the checklist below to make sure your computer is setup to be compatible with the application 3 1 Technical Requirements Checklist Internet Browser PC e Microsoft Internet Explorer 6 0 or higher e Firefox Ver 1 5 or higher Ver 3 0 recommended Mac e Firefox Version 1 5 or higher Ver 3 0 recommended Adobe Reader Adobe Reader Version 6 0 or higher If you upgrade your Internet Explorer browser you will need to reinstall Adobe Reader Pop up Blocker Pop up blockers are part of applications like Internet Explorer Google toolbar or Yahoo toolbar They prevent annoying advertisement pop up windows however they also block legitimate pop up windows in other web applications like SChoolPlan Turn off your computer s pop up blockers to allow proper functioning of the application For more information see Appendix A Proxy and Firewall Settings If a f
76. nguagg a Mathematics instructional materials including intervention materials v EPC 2 Instructional timasefherence to instructional minutes for English reading language arts and mathematics K 8 and high schoobefcess to standards aligned core courses EPC 3 School Administrator Training Program Assembly Bill AB 430 Chapter 364 Statutes 2005 on SBE adopted instructional materials EPC 4 Fully credentialed highly qualified teachers and AB 466 Chapter 737 Statutes of 2001 Senate Bill SB 472 pending Professional Development Program on SBE adopted instructional materials EPC 5 Student achievement monitoring system use of data to monitor student progress on curriculum embedded assessments and modify instruction EPC 6 Ongoing instructional assistance and support for teachers use of content experts and instructional coaches EPC 7 Monthly teacher collaboration by grade level K 8 and department 9 12 facilitated by the principal EPc 8 Lesson and course pacing schedule K 8 and master schedule flexibility for sufficient numbers of intervention courses 9 12 EPC a Fiscal support Creating SMART Goals The five Goal text boxes that need to be completed guide the school towards creating a SMART Goal SMART Goals are Specific Measurable Attainable Realistic and Trackable Goal Statement A goal statement should describe the school s desire for improving in the selected subject area SChoolP
77. nguish one goal from another SChoolPlan powered by SchoolCity Inc Page 51 of 83 Version 1 3 SChoolPlan PRM User Manual Educational Goals Practice Budget Actions Approval Evaluate Reports Done 9 Done ES Not Done Goals Actions Goal Definition LE Choose Subject Area from Oo e drop down menu Peete Soa Create SMART Goal S Strategic and Specific M Measurable A Select Subject Area Goal Title Include in Site Plan ves O No Goal Type 9 Form A Planned Improvements in Student Performance O Form b entralized Support for Planned Improvements in Student Performance y Is this goal a school or All Big Sky Elementary students will score at profil district based program portion of the CST by 2014 SChoolPlan powered by SchoolCity Inc Page 52 of 83 Version 1 3 SChoolPlan PRM User Manual Goal Definition lt Back 9 Delete Goal Create SMART Goal S Strategic and Specific M Measurable A Attainable R Realistic T Track able Select Subject Area Science Goal Title Improve 5th Grade Science Instruction maximum characters 100 Include in 5ite Plan yes No Goal Type a Pla SAIT and PI Schools identify which of the Nine Essential Program Performance Components relate to each Goal Student Nine Essential Program Components EPC 1 Use of State Board of Education SBE adopted ts Garten through grade eight or standards aligned grade nine through twelve English reading la
78. nless they are in intervention To enter answers to the twelve Educational Practices questions click on the Educational Practice tab on the side bar MK Template Questions 2007 2008 o SChoolPlan Planning and S Hc CHEN School SARC Educational Goals Version 1 1 Input Practice Actions Approval Evaluate Reports le af ie z TOR evi A i i cn der ASEN 1 S NotDone 3 NotDone NotDone QJ Not Done S Not Done Educational Practice bis i Educational Practice to answer the Practice ti Student Edit Educational Practice Performance z E E z Alignment of curriculum instruction and materials to content and performance standards Click the Student Performance tab on the side bar to enter the Student Performance section This section summarizes the results of a variety of student performance results including state and local assessments 1ADY uGS Big Sky school answered the Conclusions from Parent Teacher and Student Input question of the Student Performance section Survey results from staff parents and teachers indicated that each group agreed that the mission was clear mean 3 4 on a scale of 1 4 4 being the highest Leadership high expectations curriculum alignment to state standards and safe environment also received 3 3 or higher In comparison parent community involvement especially student progress reports and resources are areas that each group indicated as areas that are not wor
79. ol Setup and SARC Input sections in PRM e Input from schools detailing Goals Actions and Budgets 2 5 Categorical Program Monitoring Cycle The SPSA template is aligned with the Categorical Program Monitoring CPM process and the Cycle of Continuous Monitoring and Improvement CCMI which include e Performance Goals Improvement of student academic performance and other goals specific to each categorical program e Improvement Cycle Actions required of the school site council e Monitoring Cycle The ongoing monitoring of implementation and results California Education Code EC Section 64001 a 3 Information on the API can be found at http www cde ca gov ta ac ap on the Web site of the California Department of Education SChoolPlan powered by SchoolCity Inc Page 12 of 83 Version 1 3 SChoolPlan PRM User Manual The following graphic represents this alignment and incorporates the CPM Program Dimensions with the actions required of the school site council Pp Revise Improvement Strategies An and Expenditures Reaffirm or Revise Goals Approve and oy Recommend SPSA to Y P Local Board Reach Performance Goals Seek Advisory Committees Input x 7 Monitor Implementation Measure D 4 de A Effectiveness v of Improvement o by gt Strategies 2 6 Definition of a Web based Application A web based application is a software package that can be accessed through a web browser
80. ol Staff 3 Dixon Unified W Big Sky Elemen v Account Manager LIN Select checkbox to allow users to create other user accounts Account Information User Mame Status between 4 and 20 alphanumeric characters i save created user At least 6 characters or more Confirm Password Delete 5 10 Editing Users Account mangers use the User tab to edit user information All fields can be edited There are two ways to end a user s access to the application change their status to inactive or delete their account SChoolPlan powered by SchoolCity Inc Page 28 of 83 Version 1 3 SChoolPlan PRM User Manual 6 School Accountability Report Card Each school in California is required to complete a SARC every year The SARC includes school demographic data student assessment data and descriptions of the school and its quality The PRM module provides an easy sequential way to edit and enter school information in the SARC Once complete the full version and or an executive summary of the SARC can be generated Information comes from three places to complete the SARC 1 Information from CDE is pre populated in PRM template for each school 2 PRM carries information over from year to year Schools review this information annually and edit appropriately When a school is new to PRM they will have to enter this type of information by writing new narratives or transferring existing text from another source Often school
81. ollowing table describes the options available on the Support Menu er Tee Plan View serves as the home page Every screen has the LL Plan View Icon on the top right corner The Plan View page FEN IM provides access to all sections of the program Support Displays a message directing the user to contact their District Office Support Services support Help Online help menu provides descriptions on how to use the application by subject It includes a search feature to allow for easy answers to user questions about how to use the application Logout Logs the user out of the application Y PlanView Jf you are LOST in the application to get HOME click the Plan View icon on the Support Menu 5 2 Navigation Menu Across the top of the screen you will find the Navigation Menu with eight large menu icons Click on an icon to access the related module When you choose an icon a new screen will open You will see tabs along the side bar of the new screen Those tabs give you access to additional screens in each section SChoolPlan powered by SchoolCity Inc Page 21 of 83 Version 1 3 SChoolPlan PRM User Manual SANTA CLARA COUNTY YY a bo O T OFFICE OF EDUCATION PlanView Support Help Logout Come PlanView Support Menu SChoolPlan Planning and County Solano Y District Dixon Unified Y School Big Sky Elementary hi Reporting Module PRM y Version 1 1 School Name Big Sky Elementary
82. on Standards and Assessments department at 408 453 6520 and ask them to add the name of the funding source to the list e fthe funds are available to just your school then you can add the funding source by choosing Add Funding Sources Input the Funding Description and the Funding Source Purpose and select Save Funding Sources Budget Expenditure F amp Add Funding Sources Funding Sources District Centralized Services Budget Report Centralized Services District Central School Improvement Funds Consolidated Application Consolidated Application School Improvement Program 7 2 2 Budget Report The Funding Source or Goals Actions Budget Report contains detailed funding information organized by where funds originated This is the same information that is included in the SPSA Budget Expenditure Selected Report Budget Funding Sources Report Year 2007 2008 Budget Report Budget Report Grouping Generate Report What do the titles mean in this example Budget Balance Available Allocation All of the funds The total amount The total amount The amount of in this section of money the of money the money the school came from the school expects to school expects to expects to have otate of receive from this spend from this remaining in the California funding source funding source on budget after for this goal this goal purchases are made SChoolPlan powered by SchoolCity Inc
83. on of the SPSA details how a school will spend its allotted funds each year The report should outline how much money is budgeted 6 for each funding area It should also contain details on how the money will be used for actions to increase academic achievement The Budget icon has three tabs on the side bar The Budget Expenditure tab shows school budgets The Funding Sources tab lists the funding sources available to schools The Budget Report tab is a link to generate budget reports Choose the Budget Expenditure tab to enter budget information into the reports Budget program types are listed by the source of the funds There are six funding areas Source of the Funds Program Type District Centralized Services District Federal District State of California School Federal School State of California Local Local SChoolPlan powered by SchoolCity Inc Page 38 of 83 Version 1 3 SChoolPlan PRM User Manual Welcome to School Name j SChool Plan 2006 2007 School SARC Educational Goals Setup Input Practice Budget Actions Approval Evaluate Reports h ph 9 Done Not Done Budget i Budget and Expenditure Budgets by Budget Expenditure Funding Source al O Funding Sources Done Q Not Done PORE Budget Balance Budget Report dv ELS rrogramorype Allocation Available District Centralized Services 0 0 District Federal 0 0 District State 50 50 School Federal 50 0
84. onal Goals Setup Practice Budget Actions Approwal Evaluate Reports h am gt a E x aid I PL rad E UE y Vu P a i z MUT E P Ln D lL L m r A nd rd Urn 3 Done Done Done Done Evaluate Choose the Year and the Goal to View Monitor Select Year 2006 2007 Select Goal to View Integrate Reading into Science View Monitor Subject Area Science Included In Site Plan Yes SChoolPlan powered by SchoolCity Inc Page 67 of 83 Version 1 3 SChoolPlan PRM User Manual 3 Choose the action to monitor by clicking the Action link 4 ndicate the action s implementation status in the Status section Choose from Fully Substantially Partially or Minimally Complete As you fill in the radio buttons that indicate the school s progress towards meeting their actions the results will show on the Plan View page and Goals Action page as red stars Progress Indicate Progress Start Completion Date Date Expository Reading Professional 9 01 2006 11 15 2006 Development Peer Review Lesson Plans 1 29 2007 1 29 2007 Action 5 Choose save before moving on 6 Enter Monitoring Comments that document what progress has been made towards completing each action The date the comment was entered will automatically show up next to the comment 7 Choose save You may enter more than one Monitoring Comment per action If you want to delete a comment click on the comment and a Delete button wil
85. ons on how to disable them 9 1 Allowing pop ups in Internet Explorer If pop ups are blocked in your Internet Explorer and PRM is attempting to open a pop up window to display a screen or report a message will appear in a yellow bar running across the top of the screen that says Pop up blocked To see this pop up or additional options click here X od E school Plan Goals 5 Pop up blocked To see this pop up or additional options click here SANTA CLARA COUNTY SCHoor E a a Y Yy OFFICE OF EDUCATION PlanView Support Help Logout When you click there a menu appears that says Always allow pop ups from his site Click Yes If you want to see where to make changes to the Internet Explorer Pop up blocker settings choose tools from the Internet Explorer tool bar as shown below SChoolPlan powered by SchoolCity Inc Page 76 of 83 Version 1 3 SChoolPlan PRM User Manual y SChoolPlan Goals Windows Internet Explorer Y J i n Y e y Search Web 2 Fr e o ex Messenger v h Toolbar Update Bookmarks qi Games dp Music Snaglt Ej stars11 sccoe org must be added to the Pop Up Blocker List Sources of Recently Blocked Pop Ups SANTA CLARA COUNTY 2 OFFICE OF EDUCATION Pop Up BLocker Goals Actions Settings use Tools SChoolPlan Planning and r Always Allow Pop Ups From These Sources 4 Reporting School Name Alameda 007 2007 2008 www realsimple com
86. ool SARC Educational Goals Version 1 1 Setup Input Practice Budget Actions Approval Evaluate Reports S NotDone NotDone NotDone Not Done SARC SARC Summary Selected Report Budget Report Year 2007 2008 Budget Report Grouping Funding Source SPSA Budget Report 8 1 5 1 Funding Source Budget Report The Funding Source Budget Report contains detailed funding information organized by where the funds originated This is the same information that is included in the SPSA SChoolPlan powered by SchoolCity Inc Page 74 of 83 Version 1 3 SChoolPlan PRM User Manual What do the titles mean in this example oum ome mem p mu Allocation Available All of the funds in The total amount The total amount The amount of this section came of money the of money the money the from the State of school expects to school expects to school expects to California receive from this spend from this have remaining funding source funding source in the budget for this goal on this goal after purchases are made Names of Funds used School Planned Remaining and Goals GS Expenses Buda Bala ance y a SEN 3 School amp Library Improvement Block Grant Diverse Populations Literacy School Safely Consolidated Grant DOwerse Populahors 3 One Time Discretionary Block Grant Math Physical science J Total amount of Slate categorical fund allocate 8 1
87. ord when you first start using PRM In order to preserve the security of your account it is advisable to change your Password from time to time You can change your Password from the Login screen To change your password 1 2 3 po es Enter user name and your password in User Name and Password box Choose Change Password The system refreshes the login window Enter the user name and password in respective textboxes Enter the new password in New Password box Hepeat the new password in Verify Password box Click on Change Password button A message Password changed successfully appears Click OK to continue This saves your new password You can use the new password to login on subsequent use of PRM You can also change the password by skipping step 1 SChoolPlan powered by SchoolCity Inc Page 18 of 83 Version 1 3 SChoolPlan PRM User Manual User Name Password New Password At least 6 characters or more Change Password Verify Password Cancel 4 4 Password Selection Choose a password using the following guidelines e Minimum characters 6 alphanumeric characters Maximum characters 50 alphanumeric characters Passwords are not case sensitive Passwords cannot have special characters i e amp lt gt It is a good idea to create the same password for yourself in each of the SChoolPlan modules DMM PRM and SPELL 4 5 Choosing Year to Edit During the spring of each
88. ounty Office of Education SChoolPlan powered by SchoolCity Inc Page 9 of 83 Version 1 3 SChoolPlan PRM User Manual 2 introduction 2 1 What is SChoolPlan oChoolPlan is an integrated set of applications designed by the Santa Clara County Office of Education SCCOE as a comprehensive system to provide school personnel with a web based solution for data analysis instructional planning and reporting It facilitates comprehensive reporting linked to research based best practices that help educators track and analyze student performance generates reports such as School Accountability Report Card SARC Single Plan for Student Achievement SPSA and budget reports for site use SChoolPlan consists of four modules 1 Data Management Module DMM is a tool for reporting state and local assessments data Administrators and teachers analyze the data reports to identify areas of need and adjust classroom instruction 2 Planning and Reporting Module PRM is an application that guides schools through the Cycle of Continuous Monitoring and Improvement To help create meaningful plans for improvement the program provides tools to evaluate the prior year s results analyze assessment data review best practices and outline available funds With all of this information available School Site Councils and school administrators are able to create meaningful goals and actions and generate multiple reports including the School Accountability Report Car
89. provements in Student Performance SChoolPlan powered by SchoolCity Inc Page 56 of 83 Version 1 3 SChoolPlan PRM User Manual 7 4 2 Actions The next step in the Cycle of Continuous Monitoring and Improvement is to revise improvement strategies and expenditures The SPSA calls improvement strategies Actions Each Goal should have at least one Action associated with it Together all of the actions associated with a Goal should help move the Goal to completion If the Site Council has not already done so it should review the effectiveness of the prior year s actions Successful actions should be continued and unsuccessful ones should be revised or discontinued Additionally each new goal needs a set of actions After you add a new Goal you may choose to add an action by clicking Add Action at the top of the Goal screen To view and edit existing actions choose View Actions School SARC Educational Goals Setup Input Practice Actions Approval Evaluate Reports h F E m A s J tt x a a i ger LT a i 4 Z j i Lo rj E e i 1 Add a New Action o Not Done Goals Actir View Existing Actions Goal Defin on S Add Action B view Actions gp Delete Goal Edit Goals Create SMART Goal S Strategic and Specific M Measureable 4 Attainable R Realistic T Trackable Select Subject Area Science Goal Title Include in Site Plan yes Goal Type Form A Planned Improvements in Student Per
90. r SPSA They placed it in their Mathematics Goal to illustrate their need for Mathematics interventions for Hispanic English Learner and Socioeconomically Disadvantaged students 7 3 3 Change Chart Order or Delete Charts You can attach more than one chart to a goal or action You can choose what order you want the charts to print in the report by clicking the Charts Icon in the Goal or Action Once the Attached Charts page is open you can either change the chart order or delete one or all of the charts SChoolPlan powered by SchoolCity Inc Page 47 of 83 Version 1 3 SChoolPlan PRM User Manual Goals Actions Baad New Goal Status Goals and Actions Choose the English Language Development Charts Icon AVID in all classes W WY Use AVID to increase writing skills 8 28 2006 5 31 2008 5 000 00 If you have more than one chart attached to a Goal or an Action and you want to change the order that they appear in the SPSA Report 1 Type in the number next to the chart For example type 1 next to the chart that you want to be first and a 2 next to the chart that you want to be second 2 f you want to delete a chart check the box to the left of the chart 3 When you are done choose Update 7 3 4 Adding Survey Data Schools can report survey results in PRM Once surveys are administered and the results are summarized SCCOE will load the survey results into PRM Charts of survey results are available in Analyze
91. ractice questions and two Student Performance questions for the SPSA here Budget Enter and view how much money is budgeted to the school from each categorical funding source here SChoolPlan powered by SchoolCity Inc Page 22 of 83 Version 1 3 SChoolPlan PRM User Manual Goals Actions Enter measurable goals the school will seek to achieve through relevant and accountable actions You can analyze data include charts in the SPSA delineate how funds will be spent and attach educational resources Goals Actions Approval Summary of all site council members the dates they approved the plan and the dates that the board approved the plan Enter site council member names here Evaluate You can track your school s progress toward meeting SPSA Goals Indicate the implementation status of each action and enter comments about their progress Reports Generate view and print all reports e SARC e SPSA e Budget e Action 5 3 Site Selection In PRM Plan View page school users will only see the school they are associated with but district users will be able to choose which school they wish to view SANTA CLARA COUNTY PS bo Lo Y SEMEL OE POLES PlanView Support Help Logout Choose the district and pool io vict and oci gs Welcome PlanView 2007 2008 o SChoolPlan Planning and County Alameda District Alameda City Unified School Alameda Adu hd Reporting 2006 2007 2007 2008 Module
92. rep electives 10 increase Advanced math amp science 10 increase 3 Edit Action page While looking at a specific Action use the Analyze link in the top right corner Action Definition View Standards Library View Research lt lt Back Action to be Taken to Reach this Goal Consider all appropriate dimensions e g Teaching and Learning Staffing and Professi q gil amp Each Action should include the steps necessary to reach the goal There is an option to Analyze data in every Select Goal Increase Hispanic access Action Action Title Ensure academic preparation Means of Achievement Increased educational opportunity Tasks Teachers use key Marzano strategies Vocabulary Notetaking amp Summarizing amp research based instruction frequently in class Extend home communication opportuntiles le Schoolloop parent meetings school seminars Juntos Podemos Teachers analyze 4 use student data with this sub group School Plan etc Develop differentiation stratgies to use as needed in class to increase academic success When you click Analyze you will be taken to an Assessment screen where you can choose the student data you would like to review from a list of federal state and local accountability and assessment charts SChoolPlan powered by SchoolCity Inc Page 43 of 83 Version 1 3 SChoolPlan PRM User Manual S SANTA CLARA COUNTY gt OFFICE OF EDUCATION SCHOOL Z7 PlanView Suppo
93. s SChool Plan Goals Windows Internet Explorer provided by Yahoo o e E http stars11 sccoe org schoolplan NavigationPages GoalsActions aspx M 1 v s X EJE Google Giv vw Goo AR Sr O Ej vy Bookmarksw PaseRanki So blocked J Y Check y AutoLink v a Send tov Lj E del icio us v O Settings w TAG Y M 2 b Search web 2 E w od 5Chool Plan Goals kmarks my Yahoo Y3Yahoo uw Finance 255 Mail News v Google Toolbar with Pop Ups blocked Edo E dm Page G Tools SANTA CLARA COUNTY Y OFFICE OF EDUCATION SCHOOL 47 D YY a PlanView Support Help Logout SChoolPlan powered by SchoolCity Inc Page 78 of 83 Version 1 3 SChoolPlan PRM User Manual SChool Plan Goals Windows Internet Explorer provided by Yahoo o Y rn http stars11 sccoe org schoolplan NavigationPages GoalsActions aspx M 1 he X Google D Google G v Goo RQ ARS Sr O Ej YW Bookmarks PageRank E Popups okay Y Check y y Autolink AutoFill ep Sendtow A Settings a del icio us c Y v o gt Search Web 2 Far Google Tool Bar fEookmarks My Yahoo w Yahoo ga Finance 15 Mail News gt w k E school Plan Goals i ear i E dmh i Page Jj Tools N SANTA CLARA COUNTY bo o Y OFFICE OF EDUCATION SCHOOL ELD gt ty PlanView Support H
94. s as l j Grading Class of 0 Student Green numbers Performance Accountability All Students School Completion African American amp Post Secondary Preparation American Indian or Alaska Native Instructional Planning and Scheduling Asian Fillipino Career Technical Education Program This section provides information about CTE programs offered at the school Enter the information on the programs in the textbox Career Technical Education Programs This section provides information about the degree to which pupils are prepared to enter the workforce including a list of career technical education CTE programs offered at the school S Spell Check Students have a choice of a variety of Career Technical Education CTE programs CTE starts in the middle schools with technology culinary arts and woods technology classes being offered The high schools offer culinary arts E arts Automotive Technology Multimedia Graphic Design and Photography satisfy the A G entrance requirements for the UC and CSU systems All classes generate elective credits for students that help them toward meeting the district s graduation requirements Students at all high schools have full access to work experience and the variety of courses avallable at the Central County Occupational Center The majority of courses are already aligned with the recent state adopted model curriculum standards but some are still in process of being re formatt
95. s will have this information in their prior year s SARC If that is the case they can copy and paste the information into PRM 3 he third type of information must be entered every year by each individual school This type of data includes the amount of money spent per pupil the number of teachers that are teaching outside of their credential area and graduation information School School Characteristics Characteristics Entered Once Reviewed Annually CDE School Goals Demographic Actions and Data Imported Expenditures Annually Updated Annually Bishop Elementary 4005 4006 School Accountability Report Card Pubished Dunng 2005 07 450 M Sunnyvale Ave Sunnyvale CA 94085 SChoolPlan powered by SchoolCity Inc Page 29 of 83 Version 1 3 SChoolPlan PRM User Manual 6 1 SARC Input dei Enter the information needed to complete the SARC in the SARC Input pedi section When you choose the SARC Input icon the screen will have either eight or nine tabs on the side bar of the screen Secondary schools have nine tabs Once the information in those eight or nine tabs is complete the School s SARC is complete See the Report section to learn how to print the SARC otart with the first tab Mission and Profile On this page and all of the editable pages there will be a link on the right side that allows you to edit the page In this case itis called Edit Mission and Profile Select Edit Mission and Profile When the
96. tion the monitoring comments and the dates they were made Enter and or change Monitoring Comments in the Monitor area of the Evaluate section Each goal title is listed with its associated actions below it If the Action has monitoring comments associated with it they will be listed in this report SChoolPlan powered by SchoolCity Inc Page 73 of 83 Version 1 3 SChoolPlan PRM User Manual Goal History Social Science Action Standards based curriculum Tasks th 7th and 8th grade social studies teachers will focus on state standards and bluepnnt for the social studies test in 8th grade to prepare students Measures STAR social studies test grade level assessments People Assigned Social studies teachers and admin Start Date 07 05 2006 End Date 96 15 2007 Implementation Status Substantially Date Monitoring Comment 04 02 2006 June inservice scheduled for 5 teachers for planning for the summer 10 25 2006 Teachers were trained in August also by the publisher of the new adoption to ensure an even implementation at each grade level 10 25 2006 We are still awaiting on some matenals from the adoption 8 1 5 Budget Report There are two types of Budget Reports e Funding Source e Goal Action Choose which report you would like to view and or print from the drop down menu Wel Foios Reports 2007 2008 SChoolPlan Planning and Reporting School Name Alameda Adult 2006 2007 2007 2008 Module PRM Sch
97. tion in the SPSA If you need to edit an existing research reference click on the name of the research link Welcome to SChool Plan SChool Plan Research Windows Internet Explorer provided by Yahoo i htkpi stars11 sccoe org SchoolPlan MavigationPages Research aspx esearch Definition Links to educational research can be found Action Paria a is in the Resource Library Educational research information can be es http www eric ed gowERICWebPortal Home portal included in the SPSA Adis B ime Laptop Technology and Pedagogy in the Classroom Goals Actions Abstract The English Language Arts teachers in this qualitath Analyze Faura LIC iu Narrative Research shows that before laptops are introduced into the i 1 classroom teachers require expensive training Resource Library i Implementation Status 23 Minimally Mo xx prt lu e de 7 4 2 3 Edit Actions If you want to edit an existing Action navigate to the Action you want to edit from the Goals Actions page and chose Edit Action The Edit Action page will open and you can change the data Remember to save when you are done SChoolPlan powered by SchoolCity Inc Page 63 of 83 Version 1 3 SChoolPlan PRM User Manual 7 4 2 4 Delete Actions If you want to delete an Action navigate to the Action you want to delete from the Goals Actions page and choose Edit Action The new page will have the option to Delete Action on the top right
98. to complete the School Accountability Report Card SARC here Once data is entered into the 9 sections 10 for secondary schools the SARC is complete Generate the SARC Report and the SARC Executive Summary using the Reports icon or the Quick Reports link Educational Practice User inputs answers to the ten Educational Practice questions and two Student Performance questions for the Single Plan for Student Achievement SPSA here The answers to the questions are printed at the end of the SPSA Budget User enters how much money they have available in each funding area Once Actions are entered in Goals Actions user views how much money is budgeted how much is spent and how much is left A list of possible funding sources is included in the side tab Goals Actions Overview page to enter and view Goals and Actions for the SPSA User can analyze data include charts in the SPSA delineate how funds will be spent attach curricular standards to Actions and look up educational resources Approval User enters site council member names here The approval area provides a summary of all site council members the dates they approved the plan and the dates that the District Governing Board approved the plan Evaluate User tracks school s progress toward meeting SPSA goals User can indicate implementation status of each action enter comments about their progress here and record how effective schools were at meeting past goals and completing the
99. ugust 13 2004 On August 23 2004 San Francisco Superior Court Judge Peter J Busch granted preliminary approval of the Settlement Agreement and subsequently approved this Notice A complete copy of plaintiff s Notice of Settlement attaching the parties complete Settlement Agreement may be downloaded at http www decentschools org settlement php or members of the class or their parents and guardians can obtain copies by mail by calling the toll free number 1 877 532 2533 SChoolPlan powered by SchoolCity Inc Page 32 of 83 Version 1 3 SChoolPlan PRM User Manual Quality and Currency of Textbooks and Other Instructional Materials This table displays information about the quality currency and availability of the standards aligned textbooks and other instructional materials used at the school and information about the school s use of any supplemental curriculum or non adopted textbooks or instructional materials Quality and Currency of Textbooks and Core Curriculum Areas Instructional Materials Reading Language Arts Houghton Mifflin Lectura 03 Reading Calif 03 Mathematics Foresman Wesley Mathematicas 99 CA Math 01 Science Harcourt Harcourt Science 2000 History Social Science McGraw Hill Adventures in Time and Place 2000 Percent of Pupils Who Lack Their Own Assigned Textbooks and Instructional Materials Enter the percent of students who do not have access to their own textbook in each subject area All entr
100. ys offered for the grades in the textbox SChoolPlan powered by SchoolCity Inc Page 34 of 83 Version 1 3 SChoolPlan PRM User Manual 6 1 10 School Completion amp Post Secondary Preparation This tab is available only to secondary schools Completion of High School Graduation Requirements Enter the percent of students who have met the high school graduation requirements not the number of students who met the requirements SARC Input School Completion and Postsecondary Preparation Mission and Profile O School Climate Done o Not Done View School Completion and Postsecondary Preparation School Facilities Completion of High School Graduation Requirements Beginning with the graduating class of 2006 students in California public schools must pass both the English Teachers language arts and mathematics portions of the California High School Exit Examination CAHSEE to receive a high school diploma For students who began the 2005 06 school year in the 12th grade this table displays by student group the percent of students who met all state and local graduation requirements for grade 12 completian including having passed both portions of the CAHSEE or received a local waiver or state exemption Detailed information about the CAHSEE can be found at the CDE Web site at http www cde ca qov ta tg hs Note N A means that the student group is not Curriculum and Instructional Materials School Finance Enter Percent

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