Quarterly Wage Reporting System QWRS User`s Manual
Contents
1. Attachment 5 Employer 0000123456 TRAINING 2006 Year 2006 Tax Rate 2 40 Quarter 1 Wage Base 34 000 00 Total Less Excess Taxable YTD SSAN Name Qtr Wages Wages Wages Wages 576 82 1111 SMITH JOE 12 000 00 0 00 12 000 00 12 000 00 576 777 1235 SMITH JOHN 8 500 25 0 00 8 500 25 8 500 25 576 82 2222 SMITH MARY 6 584 11 0 00 6 584 11 6 584 11 Grand Total 27 084 36 0 00 27 084 36 27 084 36 Do not send this printout to Unemployment Insurance 9 1 2006 Page 1 kkk Wage Records Attachment 6 Employer 0000123456 TRAINING 2006 Year 2006 Quarter 1 SSAN Name 576 82 1111 SMITH JOE 12 000 00 576 77 1235 SMITH JOHN 8 500 25 576 82 2222 SMITH MARY 6 584 11 Total wages 27 084 36 Total Records Do not send this printout to Unemployment Insurance k k k 9 1 2006 Page I2. 21 GWRS otrthe Web Dea ten ater reno etaient eerta Rete anres 21 QWRSUninstall 5 2 encontre erae LM cd 21 QWRS Informatiori z ars t toe Ee RE PEE E REL ata tee e HO docete a fes test a 21 GWRS Users Manual nt emet eid ee Coles de se ierat deer taa 21 ELE 21 External babel ti ee Std reete da eR ete etus IN cca eI UM 21 Handbook for Employers cote et tete 21 Mailing Addresses iiit eie dates otal tase 21 Users Manual onec EE oris D o Liu tu os feit c Iun 21 Glossary a ne etree IE EE 22 lil Introduction The Quarterly Wage Reporting System QWRS provides employers with an efficient and easy to use software program The program allows a single employer and accountants or service providers with multiple employer accounts to file Quarterly Wage Reports and Quarterly Contribution and E amp T Assessments Report via the Internet CD or diskette Payment can be made on line or by mail The program provides the following improvements e Replacement for the QWR DOS based wage data program e Electronic filing for the Quarterly Contribution and E amp T Assessment Report Form UC B6 e Electronic filing of the Quarterly Wage Report employee wage detail e Optional payment of contributions with Electronic Funds Transfer EFT e Improved Import capabilities e C
3. 15 Internet EU MeL sp 15 Diskette FUNG 3 iiit pe 16 DA IR 17 Mailing C Dror Diskette et 17 Mailing Form UC B6 and Payment 17 Pana 18 Reports and WorkSneets ss 18 POPMWG BG She 18 WOFKSNOCS 18 Contribution Worksheet 2 rri eren e ded irat ester aldea i bets 18 Excess Wage Worksheet ine e ie A tte endete cts 19 Wage Record Worksheet cccccescccceceeeceeeeeeeceeeeeeeceeeeeaaeeeeaseaaaeesaeaeeeesaeaaenensaeceaeseeaeeesneeaeenseaeeenenees 19 Gleam Up Files ee t e t d a d pa hd e ese Ree 19 19 Amending ERES 19 Mailing Amended CD or Diskette ener en tenen nsns enne 20 Mailing Amended Form UC B6 and Payment 20 Hand DellV6t t e dat Ed e ee datu e eee 20 Bg T Toro ge 20 Start MOU iis i n tereti t e o d ccrta Fat pM dr eene a aid end ee D du tek b eee rset HE E od edad 21 Handbook a
4. 1 Create an excel spreadsheet with a minimum of three columns There may be more than three columns in the spreadsheet as long as the above three are included 2 Label each column with a column heading Heading should consist of only one line 3 Do not include any extra rows before the column headings 4 There should be no extra or blank rows between the column headings and the employee data 5 Do not include a total wages field following the final row of employee data Transmittal Report Attachment 2 Service Company ABC ACCOUNTING COMPANY SV12345678 Year Qurater 2006 1 Account Name Employees Total Wage UI Tax E amp T Tax Total Due 0000123456 TRAINING 2006 3 27 084 36 650 02 652 73 TOTALS 27 084 36 650 02 2 71 652 73 Total Number of Employers Total Amount Due UI and EST 652 73 9 1 2006 Page 1 2 23 41 PM Attachment 3 STATE OF HAWAII DEPARTMENT OF LABOR AND INDUSTRIAL RELATIONS UNEMPLOYMENT INSURANCE DIVISION QUARTERLY WAGE CONTRI BUTI ON AND TAX OFFICE RECEIVED DATE TRAINING 2006 1 ELM ST HONOLULU 1 EMPLOYEE S SSN HI 96815 2 EMPLOYEE S NAME LAST FIRST INTERNET FI LERS EMPLOYMENT AND TRAI NI NG ASSESSMENT REPORT DO NOT WRITE IN THIS SPACE FEIN 991234567 ACCOUNT 0000123456 For Quarter Ending Delinquent After 033106 043006 3 TOTAL QTR WAGES PAID To complete the filing process go to https hui ehawaii gov to file your Qua
5. Click on the Update Employee Data button to enter wages for the new quarter Note Clicking on Start New Quarter button will enable the next unopened quarter To avoid opening new quarters use the Year and Quarter drop down boxes to determine the last quarter opened before clicking on Start New Quarter Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment There are 3 essential steps to complete the sending of reports and payment to UI First send the Quarterly Wage Report which includes the employee wage detail The second step is to send the Contribution and E amp T Assessment Report which includes the Total Excess and Taxable Wages Contributions and E amp T Assessment Due The third step is to make payment All 3 steps can be completed on line to eliminate sending paper documents Transmitting for Single Filers Once the wage data has been entered for the quarter the file must be prepared to be transmitted This prepares the files to be sent via Internet CD or diskette Click the Prepare Transmit File button or select File from the menu bar and then select Prepare Transmit File to prepare the Quarterly Wage Report file and Quarterly Contribution and E amp T Assessment Report for transmittal A box appears requesting the user to enter the number covered workers for each month of the quarter Click OK to continue The Number of Covered Workers box appears Enter the number of covered work
6. be made from this page A summary of the contribution report is displayed To preview the contribution data details click on the magnifying glass symbol and the Contribution Data page will open Click on the Back button to return to the Submit Contribution Report s UC B6 page Click on the checkbox to the left of your account number to submit your UC B6 and or make payment Enter the remittance amount for the account selected Enter 0 00 if not making payment Click on the Submit button to continue If no payment is being made the Thank You page opens and summarizes the reports that were successfully transmitted An email will be sent to confirm receipt of the submitted contribution file If making payment the Submit Payment page opens with a summary of the report s being filed and remittance amount To change the remittance amount or account selected click on the Back button Select payment type eCheck or Credit Card Click Make Payment button The Payment Method box opens Update your email address and click Continue The Payment Information box opens Enter the payment information and then click on Confirm The Confirmation page opens Use the Back button to make changes Click on the Pay Now button to make payment The Receipt for Online Transaction box opens Please print a copy for your records An email confirmation will be sent to confirm receipt of payment Click on Continue and the Thank You page opens and summarizes the reports and p
7. located by opening the QWRS program and clicking on File then Setup to verify the location of the QWRS Transmit directory Once you have copied the file to your CD mail to the UI Division with the Transmittal Report Mail the Form UC B6 Quarterly Wage Contribution and E amp T Assessment Report printed by the QWRS program along with payment Your CD should have an external label titled QWRS VB PROGRAM and include the transmitter s name multiple filer number quarter end date and contact name and phone number Mailing CD or Diskette Label your CD or diskette with an external label and mail to Unemployment Insurance Division Employer Services Section QWR P O Box 1200 Honolulu HI 96807 1200 UI will retain the CDs and diskettes Mailing Form UC B6 and Payment For CD and diskette filers mail the Form UC B6 printed by the QWRS program along with payment to State Tax Collector P O Box 3223 Honolulu HI 96801 3223 Make checks payable to Hawaii State Tax Collector IMPORTANT Do not mail Unemployment Insurance reports and payments with your General Excise Employer s Withholding Use Transient Accommodations and other tax reports 17 Hand Deliver Hand deliver your CD or diskette Form UC B6 and payment Multiple Filers include the Transmit Report to Unemployment Insurance Division Employer Services Section 830 Punchbowl Street Room 437 Honolulu HI 96813 Reports and Worksheets Form UC B6 The Form UC
8. representatives such as service bureaus accounting practitioners and parent companies can use the QWRS program to submit reports for multiple employers on a single diskette CD or via the Internet Also known as a Multiple employer filer Social Security Administration Number SSAN The 9 digit number assigned to employees by the Social Security Administration All wage records and Ul claims are filed under this number Therefore a correct social security number is essential Taxable Wages The taxable portion of an employee s annual wage Transmit Files The Quarterly Wage Report and the Quarterly Contribution and E amp T Assessment Report are the files that are sent to UI via the Internet CD or diskette Upon a successful update of the Transmit button the QWRS program automatically saves a copy of the transmit files in the QWRS Transmit directory Transmitter An employer or authorized representative submitting quarterly reports UI Division The Unemployment Insurance UI Division Refers to the Hawaii Unemployment Insurance HUI Program Wage Base The wage base or tax base is the limitation on the amount of wages per employee subject to Unemployment Insurance during a calendar year Wages paid to an employee above the wage base are excess wage and are not taxable Wages Wages are defined as all remuneration for services performed from whatever source including commissions and bonuses tips or gratuities paid d
9. take advantage of submitting reports and payment online or CD R or diskette if not Internet filing Recommend resolution of 800 x 600 or higher Installation and Setup Installation You must uninstall QWRS VB Version 2 0 0 to 2 1 1 before you install this version To uninstall go to your Windows Desktop and select Start Settings Control Panel Add Remove Programs select QWRS click on Add Remove button Only the QWRS program is removed The employer database transmit and work files will remain in their respective directories and your filing preferences will be saved Follow the Onscreen Installation Instructions and then continue to QWR Setup Window If you have the old QWR DOS diskette program do not uninstall the old program For network installation the administrator logs on and installs the program Once installed the administrator logs off and the user logs on to complete the setup instructions This allows the user to have rights to the directories that will be created for the QWRS files All Users must have the program installed on their remote site The program can be used by only one user at a time therefore it is recommended the program be saved on each user s remote site and not the network drive The QWRS directories can be shared on the network drive Before proceeding we recommend that you close any applications you may be running Begin at the Windows desktop CD ROM Insert the QWRS Version 3 0 0 CD into your CD dri
10. the Merge Files box Refer to Transmitting for Multiple Employer Reporting For Internet filing check the Is this an Amended Report box on the Submit Wage Report page on HUI Express website Follow the instructions for Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment to send the amended reports online If a CD or diskette is used send the corrected information and write AMENDED on the CD or diskette Amending wage records may require amending Form UC B6 for that quarter since computations for total wages excess and contributions due may change You may submit an amended 19 Form UC B6 by making a photocopy of the incorrect form with corrections shown in red ink You should also itemize the names of any individuals social security numbers and corrected wage amounts for the quarter being amended Annotate AMENDED on the top of the form sign date and include your telephone number and reason for amendment Mailing Amended CD or Diskette Label your CD or diskette with an external label and mail to Unemployment Insurance Division Employer Services Section QWR P O Box 1200 Honolulu HI 96807 1200 UI will retain the CDs and diskettes Mailing Amended Form UC B6 and Payment Mail the Form UC B6 printed by the QWRS program along with payment to Unemployment Insurance Division Employer Services Section P O Box 700 Honolulu HI 96809 Make checks pa
11. wish to import Importing Quarter from an Excel Spreadsheet Create an Excel spreadsheet with the detailed employee wage data for a specified quarter to import into the QWRS program See Attachment 1 for the Excel spreadsheet format Begin by creating a new QWRS database or opening an existing database Select the Year and Quarter to accept the import Select File from the menu bar and then select Import Quarter Wages to locate the Excel spreadsheet to be imported Click on the Excel spreadsheet to be imported and select Open The Import Quarter year quarter box opens with the path and name of import file Verify that you are in the correct year quarter and have selected the correct Excel spreadsheet If this is accurate click Yes to continue If not click No to return to the Main QWRS screen to select the correct year quarter and or Excel spreadsheet If you select Yes the Import Step 1 box opens Select the columns that correspond with the Social Security Number SSN Name and Wage columns on your spreadsheet by using the drop down boxes Then click the Check button to validate the wage data If there is invalid data a message will appear in the Status column The following are possible reasons for invalid information SSN Invalid SSN Column not number formatted or not 9 digits Name Invalid Name Name contains invalid characters such as or column not text formatted Wage Invalid Wages Wages are negative or column not num
12. 10 digit Unemployment Insurance Account Number Save Close Ml IBecard 0 gt lot New Employer Account When creating a new employer account this window will open to enter the employer information Enter the Ul account number which is the 10 digit number assigned by Ul Enter your nine digit Federal Employer Identification Number FEIN company name address city state and zip code must also be entered Enter the year for which you will begin reporting wages using the QWRS program and the UI contribution rate wage base and the E amp T assessment rate for the specified year Import from old QWR DOS program If employer information is imported from the old QWR DOS program the employer record is imported in the Employer Information window Check the accuracy of the employer information and update any fields Be sure to enter the E amp T assessment rate for the specified year Changing Employer Information At anytime changes may be made to the employer record When changing employer information you must first select the year you wish to change by selecting the year to update from the drop down box on the Main QWRS page Select Edit from the menu bar and then select Employer Information to update the employer information Changes made will be reflected only in the year selected After entering the employer data click the Save button If information is missing or in error a message box will prompt you to make changes be
13. 8 or 555 22 8888 Name Name of employee Last First MI up to 30 characters Omit titles Mr Mrs MD and CPA 10 Wages Total gross wages paid in the quarter no commas or dollar signs For example 12345 67 Correcting an existing employee record To correct an existing record type over the old data then press the Update button Changing the sequence number SSAN or name will update all quarters in the calendar year To change the wages you must go to each quarter to update the wages Delete Undelete an employee record To delete an existing record place the cursor on the line to be deleted then press the Delete button The program will not allow an employee to be deleted if there are wages in another quarter for the calendar year To undelete a deleted employee record press the Undelete button Only the last deleted employee record will be reestablished on the last line Press the Update button to save the employee records and then press Close to return to the Main QWRS window NOTE You can leave employee wage fields with 0 00 wages for no payroll These employee wage records will not be sent to the UI Division If there are no wages for all employees or no employees refer to Filing Reports with No Payroll Missing or Duplicate Social Security Numbers The QWRS program does not allow you to enter employees without social security numbers The program will not accept duplicate social security numbers Sort Order Emp
14. AN Name 10 Adding an Employ66 trt bet e ee brad 10 Correcting an existing employee record 11 Delete Undelete an employee 11 Missing or Duplicate Social Security 11 Sort Order Ermiploy868 2 re ide Ee Reb t e Tta e ee a dob re 11 Starting a New Year or New Quarter ssssssssssssssseeeeee enne enemies nrnr innen nensi assi trennt 11 Van zero ee e a t iate E d m eee t 11 Start New Quartet unies fret a e aa a ee teris ip nel etre tonic eec 11 Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make cuin TUE 12 Transmitting for Single Filers eesssssssseseeeeees seen entren nennen sn 12 12 BIS cu MEM 13 scs cess eei E uM LEE A RU DE 14 Dror Diskette ci iier es et 14 Mailing Form UC B6 and 14 Hand Deliver ge c eg eee pase e dede eoe eap c Eo eve pev eve ya E 14 Transmitting for Multiple Employer
15. B6 is printed during the Prepare Transmit File process of the QWRS program to prepare the files to be sent to Ul A copy can also be generated by selecting Reports from the drop down menu then select UC B6 Be sure to have an employer database open and select the specified year quarter Use the year and quarter boxes on the Main QWRS screen to select the appropriate year quarter Caution Printing a Form UC B6 does not automatically send the reports unless you follow and complete the instructions in the Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment section The Number of Covered Workers box appears Enter the number of covered workers in the pay period including the 12 day of each month Enter any adjustments to contributions due if any Enter the name title phone number and date of the individual certifying Form UC B6 The covered worker counts and the certification fields will be filled in if completed previously Press Confirm to print Form UC B6 See Attachment 3 Worksheets There are several worksheets that can be viewed and or printed Do not send the worksheets to the UI Division Keep these for your records Open an employer database and select the specified year quarter Use the year and quarter boxes on the Main QWRS screen to select the appropriate year quarter Click on the Print or View Worksheets button or select Reports from the menu bar and then choose a worksheet or mu
16. Net Taxable Wages Start New Quarter Wage Base 0 00 UI Tax Rate 0 00 E amp T Tax Rate 0 00 Ul Contributions Due Employees on File 0 E amp T Assessment Due Eevee Total UI Contributions and E amp T Update Employee Data Assessment Due Print or View Worksheets Prepare Transmit File Begin by selecting File from the menu bar Then select Import data from old QWR program from the task bar Locate the old QWR wage journal file used by the old QWR program Choose the most current employer journal file to import Click Open to populate the Main QWRS screen The file imported should be the most current year quarter available for the employer Import the wage journal file i e WAGES or the filename you created for the employer from the old QWR program Do not import the files transmitted to UI i e L654321L 001 After the import is completed you will be prompted to fill in the appropriate E amp T rate for the year imported Click OK to open the Employer Information window Update the E amp T Rate for the year specified You can make changes to the employer information Click Save to keep changes and then click Close to return to Main QWRS screen The year specified is based on the year that is imported from the OLD QWR program and cannot be changed To start another year see the section titled Start New Quarter to add another year to the record Repeat this process for each employer file you
17. Quarterly Wage Reporting System QWRS Visual Basic Version 3 0 0 User s Manual STATE OF HAWAII DEPARTMENT OF LABOR amp INDUSTRIAL RELATIONS UNEMPLOYMENT INSURANCE DIVISION September 2006 Table of Contents Introduction cc Ie ovate D eH ovate eed I ovate ved 1 system Requirements tiie este et de qt b deest etes 2 Installation and Setup ws oet etta ei tam ett ees 3 InstallatiOri e e le eet ee de dee etl pe eddie tee tl 3 GD BOM Lcd ti ideo eite euet 3 Internets iiie cte aet e e et Re aene 3 Onscreen Installation Instructions sese eene nennen nnn innen nns nennen 3 Onscreen Set p Instructions rti t eth ed t eet dot eet 4 QWRS Setup Window nnn nta inna 4 Selecting a File Destination ssessssssssssseseseseeen eene nnne nnne nnns tenter sinn 5 Selecting Filing e D bp ete are iden 5 Service Company Setup Multiple Filer sees 5 Transmittal Report Alpha Order sess entere nnne treten nnne nnn sn 5 Data and Transmit DireCtory ene 5 Add Desktop Shorteut 2 cinere ere n d ded feme 6 TeXESIZ icis mac n mI mat f s
18. alculates Contributions and E amp T Assessment due e Calculates Total Taxable and Excess wages e QWRS eliminates the need to send paper documents QWRS can maintain more than one employer database with several records years in each database You can use the File Menu options to open a database create a new database import data from the old QWR program or import data from an Excel Spreadsheet Authorized employer representatives such as Service Bureaus Accounting Practitioners and Parent Companies can use the QWRS program to report for multiple employers via Internet CD or diskette To file by Internet you must obtain a Username and Password on the Hawaii Unemployment Insurance HUI Express website at http hui ehawaii gov and click on Create an eHawaii gov portal account The following pages explain how to use the program Questions concerning this guide and other types of electronic media reporting may be directed to Employer Services Section Phone 808 586 8982 or 808 586 8915 Email dlir ui qwrs hawaii gov Neighbor Island toll free connection Kauai 274 3141 ext 6 8982 Maui 984 2400 ext 6 8982 Hawaii 974 4000 ext 6 8982 7 45 a m to 4 30 p m Except Weekends and Holidays System Requirements A Microsoft Windows compatible PC with a Pentium processor recommended 200 MHz or faster Windows 95 or above with latest service packs applied 256 MB of RAM 20 MB of free hard disk space Internet access to
19. ayments that were successfully transmitted If you have more reports to submit click on Submit to submit more contribution reports The Contribution and E amp T Assessment Report file and payment have been sent if you receive a successfully transmitted message at the Thank You page An email will be sent to confirm receipt of the submitted contribution file Your HUI Express account maintains a copy of reports and payments made online Go to View History to view your online activity If you chose not to submit your Contribution and E amp T Assessment Report on line you must mail the Form UC B6 Quarterly Wage Contribution and Employment and Training Assessment Report which was printed by the QWRS VB Program with your Contribution Payment Failure to submit Form UC B6 and Payment will result in an assessment of penalty and or interest If you do not have a HUI Express account select No The Welcome to the Hawaii Unemployment Insurance HU Express page opens Click on Create an eHawaii gov portal account to obtain a Username and Password Follow the onscreen instructions to create your account Once your online account has been approved by UI you must return to the QWRS program to send the Quarterly Wage Report Contribution and E amp T Assessment Report and make payment Diskette Filing If filing on diskette the Copy Transmit file to electronic media box will appear Insert the blank diskette into the drive and select the appropriate drive
20. ber formatted Once all the data has been checked and errors found scroll down the list to view the errors Select Cancel to return to the QWRS Main screen To change the invalid data go to the Excel spreadsheet to make changes Then return to the Main QWRS page to Import Quarter If wages already exist in the year quarter that you are trying to import to a message will prompt you to click on the OK button to delete the wages on QWRS file before importing Excel wages or click on the Cancel button to quit import If the data is valid an OK message appears in the Status column and the Process button will be highlighted Click the Process button to import the employee data to the QWRS database If a duplicate Social Security Number SSN is detected while importing only the wages for the SSN listed first on your Excel spreadsheet will be imported to the QWRS database The second SSN will be ignored and a Failed message will be displayed in the Status column At the completion of the import process you will be prompted to view the Status button for any failed records Be sure to document the SSN and name of the failed record before returning to the Main QWRS page Once you are back at the Main QWRS page click on the Update Employee Data button to update the failed employee s record with the accurate wages When the import is complete the Completed button will be highlighted Click on the Completed button to return to the QWRS Ma
21. button and select the drive and path The directories can be located on a network drive to share files It is recommended to choose a hard drive or network drive The Data Directory is where the employer database is saved The program automatically saves a copy of the file that will be submitted to Hawaii Unemployment Insurance via Internet CD or diskette in the QWRS Transmit directory The Work directory contains files used in creating the transmit file Add Desktop Shortcut Use the Add Desktop Shortcut button to create a shortcut on your desktop for easy access to the program Text Size Click on the Text Size button to change the text size on the QWRS program Default text size is 10 OK Button Click the OK button to save changes and return to the Main QWRS screen The first time the QWRS program runs the Introduction screen will appear for a few seconds and take you to the Main QWRS window You are now ready to begin Where to Start with QWRS Program Importing Wages from Old QWR DOS Program Users of the old QWR DOS diskette program can transfer the employer and employee wage information from the old program into the new program using this feature Importing from the old QWR DOS program creates a new employer record and imports the employee information into the new program thus eliminating the need to retype the information Employer a Contribution Worksheet Employee Count Total Quarterly Wages Excess Wages
22. cated by opening the QWRS program and clicking on File then Setup to verify the location of the directory The filename is the Service Company reporting number followed by the year and quarter SV12345678 2006 Q zip Double click on the file to be submitted The directory and filename are populated in the File box Click on Submit Wage Report button to send The file has been sent if you receive a successfully transmitted message An email will be sent to confirm receipt of the submitted wage file Next you will be prompted to submit your Quarterly Contribution and E amp T Assessment Report If you select to send your report online you will be directed to the Upload Quarterly Contribution and E amp T Assessment Report page Click on the Browse button to locate the file to 15 be submitted The Choose file box opens Locate the QWRS Transmit directory The directory location can be found by opening the QWRS program and clicking on File then Setup to verify the location of the directory Double click on the file to be submitted The filename is the Service Company number followed by the year and quarter SV12345678 2006 _Q1 tax The directory and filename are populated in the File box Click on the Upload File button An email will be sent to confirm receipt of the uploaded contribution file Next the Submit Contribution Report s UC B6 page opens This page is used to preview the contribution data and submit the report Your payment can also
23. d clicking on File then Setup to verify the location of the directory The filename is the 10 digit employer account number followed by the year and quarter 1234567890 2006 1 2 Double click on the file to be submitted The directory and filename are populated in the File box Click on Submit Wage Report button to send The file has been sent if you receive a successfully transmitted message An email will be sent to confirm receipt of the submitted wage file Next you will be prompted Do you want to submit your Quarterly Contribution and E amp T Assessment Report If you select to send your report online you will be directed to the Upload 12 Quarterly Contribution amp Assessment Report page Click the Browse button to locate the file to be submitted The Choose file box opens Locate the QWRS Transmit directory The directory location can be found by opening the QWRS program and clicking on File then Setup to verify the location of the directory where the transmit files are saved Double click on the file to be submitted The filename is the 10 digit employer account number followed by the year and quarter 1234567890 2006 1 The directory and filename are populated in the File box Click on Upload File button An email will be sent to confirm receipt of the uploaded contribution file Next the Submit Contribution Report s UC B6 page opens This page is used to preview the contribution data and submit the r
24. ed Uncheck the box to unselect any file The Unselect All button will unmark all employers from the list and allows you to check which employers you wish to submit files for Upon selection of the employer records click the Merge files button The Transmittal Report will be printed The report lists employer name account number employee count total wages contributions due E amp T Assessment due and a total due amount for each employer Send this report with the CD or diskette to the UI Division Keep a copy for your records Do not send a copy for Internet filing See Attachment 2 The Merge files box can also be accessed by opening an employer account and selecting the year and quarter Select File from the Menu bar and then choose Merge Transmit Files Internet Filing The QWRS program automatically opens the Hawaii Unemployment Insurance HUI Express website A warning message appears complete the filing process you are being directed to http hui ehawaii gov to file your Wage Report Contribution and E amp T Assessment Report and pay your contributions online Click OK The Do you have a Hawaii Unemployment Insurance HUI Express account page opens Select Yes The HUI Express login page opens Enter your Username and Password You will be directed to the Submit Wage Report page Click on the Browse button to locate the file to be submitted The Choose file box opens Locate the QWRS Transmit directory The directory can be lo
25. eport Your payment can also be made from this page A summary of the contribution report is displayed To preview the contribution data details click on the magnifying glass symbol and the Contribution Data page will open Click on the Back button to return to the Submit Contribution Report s UC B6 page Click on the checkbox to the left of your account number to submit your UC B6 and or make payment Enter the remittance amount for the account selected Enter 0 00 if not making payment Click on the Submit button to continue If no payment is being made the Thank you page opens and summarizes the reports that were successfully transmitted An email will be sent to confirm receipt of the submitted contribution file If making payment the Submit Payment page opens with a summary of the report s being filed and remittance amount To change the remittance amount or account selected click on the Back button Select payment type eCheck or Credit Card Click Make Payment button The Payment Method box opens Update your email address and click Continue The Payment Information box opens Enter the payment information and then click on Confirm The Confirmation page opens Use the Back button to make changes Click on the Pay Now button to make payment The Receipt for Online Transaction box opens Please print a copy for your records An email confirmation will be sent to confirm receipt of payment Click on Continue and the Thank You page opens and
26. er Identification Number FEIN The 9 digit number assigned to an employer by the IRS Form UC B6 Employer s Quarterly Wage Contribution and Employment and Training Assessment Report When using the QWRS program Form UC B6 is used to report total wages excess wages and contributions due and submit payment Merge Files Merging files compresses the multiple employer records and creates one file that is used to transmit to Unemployment Insurance Division Multiple employer filer Authorized employer representatives such as service bureaus accounting practitioners and parent companies can use the QWRS program to report for multiple employers on a single diskette CD or via the Internet Also known as Service Companies No payroll Active employers with no payroll must continue to submit a CD or diskette along with Form UC B6 with No Payroll until such time that there are no longer employees and or business has terminated 22 Quarterly Contribution amp Assessment Report The Quarterly Contribution and E amp T Assessment Report lists the total excess and taxable wages and contributions assessed and E amp T assessed Quarterly Wage Report The Quarterly Wage Report lists the employee wage details including the SSN name and wages Reporting Number The 10 digit number assigned to Service Companies by UI Division to use the QWRS program and transmit multiple employer records Service Company Authorized employer
27. ers in the pay period including the 12 day of each month Enter any adjustments in the Overpayment or Penalty and Interest fields if any Enter the name title and phone number of the individual certifying Form UC B6 and enter a date Press Confirm Form UC B6 will be printed The Transmit file was created successfully with of employees confirmation box will appear Click OK to continue The QWRS program automatically saves a copy of the transmit files in the QWRS Transmit directory Caution Printing Form UC B6 does not automatically send the reports unless you follow and complete the instructions in the Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment section Internet Filing The QWRS program automatically opens the Hawaii Unemployment Insurance HUI Express website A warning message appears To complete the filing process you are being directed to http hui ehawaii gov to file your Wage Report Contribution and E amp T Assessment Report and pay your contributions online Click OK The Do you have a Hawaii Unemployment Insurance HUI Express account page opens Select Yes The HUI Express login page opens Enter your Username and Password You will be directed to the Submit Wage Report page Click on the Browse button to locate the file to be submitted The Choose file box opens Locate the QWRS Transmit directory The directory can be located by opening the QWRS program an
28. for the diskette Click on the Copy button to copy Quarterly Wage Report file to the diskette If you receive the Wage files copied successfully message box your diskette is ready to be sent to the UI Division with the Transmittal Report Mail the Form UC B6 Quarterly Wage Contribution and E amp T Assessment 16 Report printed by the QWRS program along with payment The QWRS program automatically saves a copy of the transmit files in the QWRS Transmit directory Your diskette should have an external label titled QWRS VB PROGRAM and include the transmitter s name multiple filer number quarter end date and contact name and phone number Refer to the External Label in the Help section You can also reach the Merge QWRS files box by selecting File from the menu bar then select Merge Transmit Files at any time Be sure to have an employer database open and select the specified year quarter that you wish to merge Use the year and quarter boxes on the Main QWRS screen to select the appropriate year quarter CD Filing For CD filing you must use your own copying program to copy the files to a CD The QWRS program automatically saves copy of the transmit file in the QWRS Transmit directory Open the QWRS Transmit directory and copy the Quarterly Wage Report file to your CD The Quarterly Wage Report file format is the Service Company number followed by the year and quarter SV12345678 2006 _Q1 zip The QWRS Transmit directory can be
29. fore the employer record can be saved Once the record has been successfully saved click Close to return to the Main QWRS window Entering Wage Data Entering Employee Information SSAN Name Wages First open an employer file or create a new employer file then select the year and quarter you wish to add delete or update employee information Use the drop down boxes on the Main QWRS screen to select the appropriate year and quarter Then click on the Update Employee Data button The employee information box for the specified year quarter opens BRU epdegens tos 2007S Quarter 1 75 11 3333 SMITH MARY 5 T Ge to the last line 10 Add Dette Chee Adding an Employee To add an employee go to an empty line or click on Go to the last line to Add button The cursor will move to the next available line Enter the sequence number optional 9 digit SSAN last name first name and gross wages paid to each employee during the quarter Sequence number is an optional field for employers to identify their employee s i e department or division numbers or employee identification number The program sorts employees by sequence number name or SSN based on the sort order selected See Sort Order Employee section Field Name Description Seq No Sequence number is optional Alpha Numeric up to15 digits SSAN Social Security Administration Number 9 digits with or without hyphens For example 55522888
30. in page Update any failed records and then Click on the Prepare Transmit File button Refer to Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment Creating a New Employer Database Use this feature to create a new employer database For users of the old QWR version do not create a new database Refer to Importing Wages from Old QWR DOS Program At the Main QWRS window select File then New The Create a New Wage Journal Database box opens In the File name box enter the name of file i e employer name and press Save Your database will be created and saved in the QWRS Data directory The Employer information window will open to enter the employer data Refer to Entering Employer Information Starting QWRS Mid Year Employee wage information for each quarter of the calendar year must be posted to the QWRS program to ensure that Excess Wages are calculated correctly and the Contributions Due is correct If starting later in the year you must enter the prior quarters Import data from old QWR program Import the file that includes the last quarter filed for any one calendar year If 3 quarter is the current quarter import the old QWR DOS file that has 1 and 2 quarter wage data Import Quarter from Excel Spreadsheet Import all prior quarters for the calendar year If 3 quarter is the current use Import Quarter to import the wages for 1 2 quarter and the
31. ing on Create New Folder button View the Location to create QWRS directories box before clicking on the Create Directories button If you chose to be a multiple employer filer you will be reminded to fill in your Service Company name and Reporting number Apply on line for Internet filing and obtain a multiple filer reporting number at http hui ehawaii gov or contact the Employer Services Section of the Unemployment Insurance UI Division office nearest you for an application to obtain a multiple filer reporting number Click OK to continue The QWRS Setup Window will open QWRS Setup Window QWRS Setup window is used to change filing preferences The first time the QWRS program runs the QWRS Setup window will open Changes can be made at anytime by selecting File and then Setup from the Main QWRS screen Department of Labor amp Industrial Relations File Destination Filing Type Service Company Setup Name ABC ACCOUNTING COMPANY Internet CD Diskette mt Reporting 5112345678 Service Company Transmittal Report Alpha order Documents and Settings QWRS Data Data Directory Change e cADocuments and Settings OWRS Transmit Transmit Directory Add Desktop Of Shortcut Text Size UI use only Log File Host URL Selecting a File Destination Choose Internet if you want to send the Quarterly Wage Report and Quarterly Contribution and E amp T Assessment Report and make paymen
32. irectly to an individual by a customer of the employer and reported to the employer and the cash value of all remuneration in any medium other than cash Wages must be reported in the quarter in which they are actually paid rather than for the pay period they represent 23 Attachment 1 QWRS EXCEL SPREADSHEET FORMAT THREE COLUMN EXCEL SPREADSHEET WITH DETAILED EMPLOYEE DATA COLUMN ONE COLUMN HEADING PARAMETERS COLUMN TWO COLUMN HEADING PARAMETERS COLUMN THREE COLUMN HEADING PARAMETERS SOCIAL SECURITY NUMBER SSN Enter the employee social security number Column must be number formatted Number must be 9 digits long No TEXT formatted numbers apostrophe prefixed numbers Social Security Numbers may include hyphens Formatted Cells Number Special SSN EMPLOYEE NAME Enter the employee s last followed by a comma and a space and then the first name Middle initial is optional but if included it should follow first name after one space No invalid characters should appear in the name field i e parenthesis quotation marks numbers etc Column must be text formatted Names may be in upper or lower case GROSS WAGES Enter employee s quarterly Unemployment Insurance gross wages Include the decimal before the cents field Column must be number formatted May include currency formatted cells Formatted Cells Number Currency Negative wages will NOT be accepted INSTRUCTIONS
33. k Clean Up Files button to delete the files in the QWRS Transmit and QWRS Work directories For Multiple Filers the files in the Merge Files box will also be deleted Clean up Files will not delete any employer database files from the QWRS Data directory Purge Year The employer information and detailed employee information for the specified year will be permanently deleted Open an employer file before choosing Purge Year You must have more than one year in the database and you must purge the oldest year first Select File from the menu bar and then select Purge Year The Purge Year box will prompt you to enter the year you wish to purge You can purge records for any year except the most current year Enter the year and click Purge When the purge is done a message window will let you know how many employer and employee records were purged NOTE You may want to save a copy of the file on your hard drive diskette or other media The database files are located in the QWRS Data directory Amending Reports The program allows reports to be amended for previous quarters Open an employer file and amend the employer database The amended data will overwrite the original file Do not amend prior quarter wages in the current quarter report Click on the Prepare Transmit File button to prepare another file to be transmitted For Service Companies be sure to transmit only the amended employer record by unchecking all other employer records in
34. lect the appropriate drive for the diskette Click on the Copy button to copy Quarterly Wage Report to the diskette If you receive the Wage Files copied successfully box your diskette is ready to be mailed to the UI Division Mail Form UC 13 B6 Quarterly Wage Contribution and E amp T Assessment Report printed by the QWRS program along with payment The QWRS program automatically saves a copy of the transmit file in the QWRS Transmit directory Your diskette should have an external label titled QWRS VB PROGRAM and include the employer s name account number quarter end date and contact name and phone number CD Filing For CD filing you must use your own copying program to copy the files to a CD The QWRS program automatically saves copy of the transmit file in the QWRS Transmit directory Open the QWRS Transmit directory and copy the Quarterly Wage Report file to your CD The Quarterly Wage Report file format is the 10 digit employer account number followed by the year and quarter 1234567890 2006 Qh zip The QWRS Transmit directory can be located by opening the QWRS program and clicking on File then Setup to verify the location of the directory Once you have copied the file to your CD mail to the UI Division Mail the Form UC B6 Quarterly Wage Contribution and E amp T Assessment Report printed by the QWRS program along with any payment Your CD should have an external label titled QWRS VB PROGRAM and include the emplo
35. loyee The default sort order is by employee name To change the sort order from the Main QWRS screen select Edit then Employee Order Choose Name SSAN or Sequence number The employee update screen and worksheets will be sorted in the selected order Starting a New Year or New Quarter Start New Year If the last quarter on file for an employer is the 4 quarter clicking on the Start New Quarter button will open the next year s 1 quarter record First open an employer file and then click on Start New Quarter The employer record is copied and the year is incremented to the next year All employees for the last year are copied to the new year and the wages are set to zero The first quarter of the next year is enabled A warning message to enter a new UI contribution rate Wage Base and E amp T assessment rate appears Click on the OK button to continue A message box opens and displays the number of employees copied from the old year to the new year Click on the OK button to continue The Employer information edit box will open so you can change the UI Contribution Rate Wage Base and the E amp T Rate for the new year Click on the Update Employee Data button to enter wages for the new year quarter Start New Quarter To start a new quarter open an employer file and then click on the Start New Quarter button when you want to enable the next unopened quarter All employees are copied to the next quarter and 11 the wages are set to zero
36. ltiple reports The QWRS Worksheet Selection box opens Select the worksheet s then check the Send to Printer to print reports or View Only to display the reports Click OK to continue or Cancel to return to the Main QWRS screen window To change the sort order from the Main QWRS screen select Edit then Employee Order Choose Name SSAN or Sequence number The employee update screen and worksheets will be sorted in the selected order Contribution Worksheet The Contribution Worksheet displays the total excess and taxable wages and contributions and E amp T assessment due The worksheet also includes the total number of 18 employees with wages The Contribution Worksheet is shown on the Main QWRS screen See Attachment 4 Excess Wage Worksheet The Excess Wage Worksheet displays the employee information including the SSAN name and total excess and taxable wages and a year to date total A grand total line displays for all the wages fields Employees with zero wages will appear on this report but are not included in the report transmitted to the UI Division See Attachment 5 Wage Record Worksheet The Wage Records Worksheet displays the employee information including the sequence number SSAN name total wages and a total employee count See Attachment 6 Clean Up Files Clean Up is used to delete the transmit files and the files used to create the transmit files Select File from the menu bar and then select Clean up Files Clic
37. m Lt cat ath Naas 6 OK 6 Where to Start with QWRS Program 6 Importing Wages from Old QWR DOS Program nennen nnne nennen 6 Importing Quarter from an Excel 7 Creating a New Employer Database 8 Starting QWRBS Mid Year saim itn nier teat cisco at ciated cancers 8 Import data from old QWR program 8 Import Quarter from Excel Spreadsheet enne nnns nnns 8 New or Existing Employer Database sssssssessssesseeeenenen nensis 8 Opening an Existing Employer 8 Saving an Employer Database ssssssssssssssseeeneee enne en nennen sn nntr innen nnn sensn nennen ns 8 pta d ER 9 Entering Employer Information sess 9 New Employer ACCOUNT cdit ted ice iio de epe deca eene ue date aede 9 Import from old QWR DOS 9 Changing Employer InformatlOri e tite gate b tt redo re nter tad 9 Entering Wage Data ciet terere eet viter ttr ee t Peer temp ente et 10 Entering Employee Information SS
38. n import 3 quarter New or Existing Employer Database Manually enter the employee wage information for each prior quarter Refer to Entering Employee Information Opening an Existing Employer Database At the Main QWRS window select File from the menu bar then select Open The Open an existing Wage Journal Database box opens In the Look in box select the QWRS Data directory and then select the file to be opened The file must be located in the QWRS Data Directory and have an mdb extension Click Open to populate the Main QWRS window The file will be saved in the same directory that it was opened from or use Save As to save in a different QWRS Data directory Saving an Employer Database At the Main QWRS window select File from the menu bar then select Save The file is saved in the QWRS Data directory Saving As At the Main QWRS window select File from the menu bar then select Save As The Save as a New Wage Journal Database box opens Use the down arrow to open the Save in box and select a QWRS Data directory where the file will be saved to Entering Employer Information UI Account Number 0001234567 Federal Employer Id No 991234567 Company Name User s Manual Street 830 Punchbowl Street City Honolulu State Code HI Zip Code 96813 Foreign Post Code r Tax Year 2000 UI Tax Rate 96 240 x Wage Base 34000 00 E amp T Tax Rate 001 Vv Please enter your
39. on Used to start the QWRS program QWRS on the Web Select to connect to the Hawaii Unemployment Insurance HUI Express website QWRS Uninstall Select to Uninstall the QWRS program The QWRS program must be closed QWRS Information Click to view the information file Displays the setup information and is useful for locating the QWRS directories QWRS User s Manual Instruction manual for QWRS program Help The following information can be found in the Help Menu on the QWRS Program External Label The external label is used to make a label for your CD or diskette and includes the employer account name or multiple filer name account number or multiple filer number the quarter end date and a contact name and phone number Handbook for Employers The Hawaii Employment Security Law information booklet Mailing Addresses Lists the mailing and hand delivery addresses User s Manual The User s Manual can be found under the Help menu on the Main QWRS window 21 Glossary Contribution Rate The Unemployment Insurance contribution rate or experience rating which the employer has established Experience rating is conducted and mailed to employers in March of every year Covered Worker Covered Worker counts all full time and part time workers who worked during or received pay for the payroll period which includes the 12 of the month If no covered workers on the 12th day enter zero for the month These n
40. ons If the program doesn t automatically launch click the Start button on the taskbar and choose All Programs Click on the Program Group name that was created during the installation process The default is QWRS Click on the QWRS menu item to start the program A series of questions will appear to set your filing preferences These preferences can be changed at any time Will you be submitting the Quarterly Wage Report and Quarterly Contribution and E amp T Assessment Report via the Internet Click YES to file by Internet Click NO to file via CD or diskette Will you be submitting the Quarterly Wage Report and Quarterly Contribution and E amp T Assessment Report for a single company Click YES for single employer reporting Click NO for multiple employer reporting Service Bureaus Parent Companies Accounting Practitioners etc The QWRS Directory Setup box appears Select a disk drive where you want the QWRS Data Transmit and Work directories to be located The directories store the employer databases transmit files and work files The directories can be saved on a network drive to share the files In the Setup type box check Standard or Custom setup Standard setup will create the directories on the root drive by selecting the appropriate drive Custom setup allows you to select a drive and path where the directories will be located Custom setup also allows you to create a new folder by entering the folder name and click
41. ox appears requesting the user to enter the number of covered workers for each month of the quarter Click OK to continue The Number of Covered Workers box appears Enter the number of covered workers in the pay period including the 12 day of each month Enter any adjustments in the Overpayment or Penalty and Interest fields if any Enter the name title and phone number of the individual certifying Form UC B6 and enter a date Press Confirm Form UC B6 will be printed The Transmit file was created successfully with of employees confirmation box will appear Click OK to continue The program prompts to Add or Update another employer Click Yes to work on another employer record Click No if you have completed creating and transmitting all employer records for the quarter and are ready to merge all employer records and send to the UI Division You can close the QWRS program and return at a later time to add or update employer accounts Caution Printing Form UC B6 does not automatically send the reports to Ul unless you follow and complete the instructions in the Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment section The Merge QWRS files box will open Merging files compresses the selected employer records to create a Quarterly Wage Report file and a Quarterly Contribution and E amp T Assessment file that are saved to the QWRS Transmit directory All the files in the merge box are check
42. rterly Wage Report Quarterly Contribution and E amp T Assessment Report and pay your contributions online Number of Employee 3 0000123456 06 1 Contribution Rate E amp T Rate 2 40 96 01 6 TOTAL WAGES PAID THIS QUARTER 27084 36 7 EXCESS WAGES 34000 00 151 Month 2nd Month 3rd Month 8 NET TAXABLE WAGES 27084 36 3 3 3 9 CONTRIBUTIONS DUE 0240 650 02 CERTIFY THAT THE INFORMATION ON THIS REPORT 15 TRUE AND CORRECT 0 E amp T ASSESSMENT DUE 0001 2 71 SIGNED BY 22 2 ua ie steals 1 AMOUNT DUE 652 73 PRINT JOE SMITH 2 OVERPAYMENT 00 TTE 3 ADJUSTED CONTRIBUTIONS DUE 652 73 TELEPHONE NUMBER __ 808 123 4567 1 1 PENALTY AND INTEREST 00 mre 9 1 06 0000000 LLL 5 TOTAL PAYMENT DUE 652 73 6 TOTAL REMITTANCE 652 73 FORM UC B6 REV 12 03 ICSD QWM Attachment 4 kkk Employer Name Year Quarter UI Tax Ra E amp T Tax Rate Wage Base Employees Contribution 0000123456 TRAINING 2006 te Total Wages Excess Wa Net Taxab UI Contri E amp T Asses Total UI ges le Wages butions Due sment Due Contributions Due and amp Assessments Due Do not send this printout to Unemployment Insurance Worksheet 2006 1 2 40 0 01 S 34 000 00 27 084 36 0 00 27 084 36 650 02 2 71 652 73 k 9 1 2006 I Excess Wage Worksheet
43. summarizes the reports and payments that were successfully transmitted If you have more reports to submit click on Submit to submit more contribution reports The Contribution and E amp T Assessment Report file and payment have been sent if you receive a successfully transmitted message at the Thank You page An email will be sent to confirm receipt of the submitted contribution file Your HUI Express account maintains a copy of reports and payments made online Go to View History to view your online activity If you chose not to submit your Contribution and E amp T Assessment Report on line you must mail the Form UC B6 Quarterly Wage Contribution and Employment and Training Assessment Report which was printed by the QWRS VB Program with your Contribution Payment Failure to submit Form UC B6 and payment will result in an assessment of penalty and or interest If you do not have a HUI Express account select No The Welcome to the Hawaii Unemployment Insurance HU Express page opens Click on Create an eHawaii gov portal account to obtain a Username and Password Follow the onscreen instructions to create your account Once your online account has been approved by UI you must return to the QWRS program to send the Quarterly Wage Report Contribution and E amp T Assessment Report and make payment Diskette Filing If filing on diskette the Copy Transmit file to electronic media box will appear Insert the blank diskette into the drive and se
44. t via the Hawaii Unemployment Insurance HUI Express website Choose CD Diskette if you want to send the Quarterly Wage Report on a CD or diskette and mail your Form UC B6 Employer s Quarterly Wage Contribution and Employment and Training Assessment Report printed from the QWRS program along with payment Selecting a Filing Type Choose Single Filer to report one employer Choose Service Company for multiple employer reporting Service Company Setup Multiple Filer If you chose Service Company you will need to enter your Service Company Name and Reporting Number Apply on line for Internet filing and obtain a multiple filer reporting number at http hui ehawaii gov or contact the Employer Services Section of the UI Division office nearest you for an application to obtain a multiple filer reporting number Transmittal Report Alpha Order The Transmittal Report is created for Service Companies to accompany the CD or diskette Check this box to sort the report by employer name or uncheck to sort by employer account number The report lists employer name account number employee count total wages contributions due E amp T Assessment due and a total due amount for each employer A grand total for total wages contributions due and E amp T Assessment due is also displayed See Attachment 2 Data and Transmit Directory If you want to change the QWRS Data Transmit and Work directories to another location use the Change directory
45. umbers are used to compute the maximum weekly benefit amount and the annual taxable wage limit They impact the overall cost to employers Employee An individual covered under the Hawaii Employment Security Law Do NOT report workers excluded from the Hawaii Employment Security Law Refer to the Handbook for Employers on Unemployment Insurance or contact the Employer Services Section at a Ul Branch office nearest you Employer Number The 10 digit number assigned to each employer registered with the Hawaii Unemployment Insurance Division Also referred to as the DOL Department of Labor number or Ul account number Employment and Training Assessment Rate In Hawaii employers are also subject to an Employment and Training E amp T fund assessment on taxable wages paid to employees The assessment is deposited into a special fund administered by the Workforce Development Division The monies are used for training programs to help workers learn new skills or upgrade their skills Employers with 0 rate and maximum rate of 5 4 do not have to contribute This assessment is not credited to your Ul reserves and cannot be taken as a credit against FUTA Excess Wages Excess Wages are the amount of wages paid to an individual employee which are above the wage base for a particular calendar year You are required to pay unemployment insurance contributions only up to the tax base amount for each worker during the calendar year Federal Employ
46. ve and then follow the onscreen QWRS Installation instructions If the program doesn t start automatically click on Start Run Browse and select the drive where the QWRS CD ROM is located to run the program Click on the install exe file click open and then ok Follow the onscreen QWRS Installation instructions Internet Download the QWRS program from the Department of Labor and Industrial Relations DLIR website at http nawaii gov labor ui Follow the download instructions to run the install exe file Onscreen Installation Instructions Welcome to the QWRS Setup Wizard Click Next to continue installation or Cancel to exit You may click Cancel to exit installation and return at another time to complete installation Select the destination location for the QWRS program The default is C Program Files QWRS or click on Browse to select a different folder Click Next to continue Select a Start Menu folder to create a shortcut on the Start Menu folder The default folder is QWRS or click on Browse to select a different folder Click Next to continue Select Additional Tasks to create shortcut icons Click Next to continue Setup is now ready to begin installing QWRS on your computer Click Install to continue with the installation or click Back if you want to review or change any settings Once you have completed the QWRS Setup check Launch QWRS to automatically start QWRS Click Finish to exit Setup Onscreen Setup Instructi
47. yable to Hawaii State Tax Collector IMPORTANT Do not mail Unemployment Insurance reports and payments with your General Excise Employer s Withholding Use Transient Accommodations and other tax reports Hand Deliver Hand deliver your CD or diskette Form UC B6 and payment Multiple Filers include the Transmit Report to Unemployment Insurance Division Employer Services Section 830 Punchbowl Street Room 437 Honolulu HI 96813 No Payroll Reports Active employers with no payroll must continue to submit Form UC B6 with No Payroll until such time that there are no longer employees and or business has terminated The QWRS program can be used to submit the Payroll via Internet CD or diskette You can leave employee wage fields with 0 00 wages for no payroll These employee wage records will not be sent to the UI Division Follow the instructions for Preparing to Transmit Quarterly Wage Report Contribution and E amp T Assessment Report and Make Payment Contact the Employer Services Section of the Unemployment Insurance UI Division office nearest you to inactivate your account 20 Start Menu From the Start Menu you can open the QWRS program view the User s Manual or Handbook for Employers Uninstall QWRS program and access our website At your desktop click on Start All Programs QWRS and then select an item from the list Handbook for Employer Hawaii Employment Security Law information booklet QWRS Ic
48. yer s name account number quarter end date and contact name and phone number Mailing CD or Diskette Label your CD or diskette with an external label and mail to Unemployment Insurance Division Employer Services Section QWR P O Box 1200 Honolulu HI 96807 1200 UI will retain the CDs and diskettes Mailing Form UC B6 and Payment For CD and diskette filers mail the Form UC B6 printed by the QWRS program along with payment to State Tax Collector P O Box 3223 Honolulu HI 96801 3223 Make checks payable to Hawaii State Tax Collector IMPORTANT Do not mail Unemployment Insurance reports and payments with your General Excise Employer s Withholding Use Transient Accommodations and other tax reports Hand Deliver Hand deliver your CD or diskette Form UC B6 and payment to Unemployment Insurance Division Employer Services Section 830 Punchbowl Street Room 437 Honolulu HI 96813 14 Transmitting for Multiple Employer Reporting Once the wage data has been entered for the quarter the file must be prepared to be transmitted For multiple employer filing each employer record must be transmitted before it can be submitted to UI This prepares the files to be sent via Internet CD or diskette Click the Prepare Transmit File button or select File from the menu bar and then select Prepare Transmit File to prepare the Quarterly Wage Report file and Quarterly Contribution and E amp T Assessment Report for transmittal A b
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