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Illinois Department of Employment Security

1. IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Illinois Department of Employment Security IBIS Illinois Benefit Information System NEW r The IBIS application uses both pop up windows and cookies so any pop up or cookie blocking software will need to be adjusted to allow for IBIS pop ups and cookies If Google you have adjusted your web browser s security settings and the IBIS application is Toolbar still not working pop ups are being blocked you may have an additional pop up blocker installed in your web browser If you have a Google Toolbar installed in your browser you may be getting blocked by the Google Pop Up Blocker How to disable additional Pop Up blockers for IBIS If you try to click a link or print a report that would open a pop up window and you see the e icon there is a Google pop up blocker installed in your browser This pop up blocker is part of a menu bar Google G Goo By E Bookmarkes Exzboded Dr check A Autolink oouo e Sendtow O O Settings There are two ways to remove this 1 Set the pop up blocker to allow pop up windows to open pop through from this page only e While on the page IBIS System where you want to be able to access popups click E 2 blocked the pop up button https ibis ides illinois gov IBIS e Confirm that the button label has now changed to amp
2. 2 Illinois Department of MS Employment Security Illinois Benefit Information System IBIS External Agency User Manual Version 1 1 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Revision History e o ee nor 08 25 2010 Initial Release K Paquette 08 30 2010 1 5 a Elaborated on HFS Screen K Paquette Functions b Added print screen discussion c Added User ID discussion The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 2 of 77 IDES 2010 Date Last Updated 9 9 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY MOIS Illinois Benefit Information System IBIS Table of Contents Revision History Before you begin Getting to IBIS New Concepts in IBIS IBIS Screen Tour BIS to IBIS Lookup Login Screen Dashboard Screen Claimant Search Screen Claimant Lookup Pop Up Basic Inquiry Screen Claimant Information Screen Claimant Address Information Screen Claimant Personal Information Screen Claimant Dependent Information Screen Determination Inquiry Maintain Claim Screens Pseudo Monetary Determination Screen HFS Deduction Information Screen Payment Detail Screen TAA Petition amp Outreach TRA Training Waiver Status Screen Appendices The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDE
3. o Unlike other computer systems you are not able to change your IBIS password within the IBIS system once you change your password RACF in another state system the change will be made in IBIS as well If you have questions about changing your password refer to the job aid in the Appendix section of this document or contact the CMS Customer Service Center CSC at 800 366 8768 for assistance e Printing o Printer friendly versions of the IBIS application screens were not developed Copying information to MS Word using the Print Screen function is the recommended approach if you must print IBIS information IBIS also has the following enhanced features that weren t present in BIS Expanded claimant address fields with validation against postal records Expanded field lengths which prevents truncated values Additional information may now be captured i e Claimant Email Addresses Expanded screens display all information in one place reduces need for additional screens i e Comments screens etc The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 9 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide IBIS Screen Tour ILLINOIS BENEFIT 15 INFORMATION SYSTEM C aigrusgwt Iriiri har Hame Claimant ID 2222222 SSH Date o
4. Child Support Deduction gt 0 00 State Tax Withholding 3 0 00 Federal Tax Withholding 35 40 Net Benefits Paid 317 60 Note If the weekly detail amount was adjusted there will be multiple versions To check for multiple versions click the pull down button and see if any versions greater than 1 are shown The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 Page 59 of 77 Date Last Updated 9 9 2010 gt ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide TAA Petition amp Outreach ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Claims Adjudication Appeals i BPC Accounting jECF lij History Claims Enter TAA Petition Petition Decision Date n c E BE Number To T Status Select w v RESET DISPLAY Petition Number No record has been selected IBIS Screen Name Enter TAA Petition BIS Screen Name New to IBIS No Comparable Single BIS Screen Navigation To navigate to the Enter TAA Petition screen from anywhere in the IBIS system users select Claims gt TAA Petition amp Outreach gt Petition Information Purpose The Enter TAA Petition screen allows a user to view the information included on a Trade Adjustment Assistance TAA petition To View petitio
5. Engish Local Office 40 Mareen 1B Indicator Yes Commngter ue Purged Date 1142005 Commenta Me Lad Claum Date of Claim QU25 2010 Firg Date 05062010 Finding Date 05 06 2010 WEA 5 385 00 Dependent Allewance 4500 Total Eligible Amount 5 531 00 MBA Balance 9 001 00 m 0426 2010 Base Period Type Repi Waiting Week Served Yes Return to Work Entering Office 4D Mattoon Updated By BATCHUSER BATCH Laut Updated ONT 2010 Transaction Type Ugssaness MEA Baay Leit Fehler amit ECE LEWBCE Date of Notice LEWBCE Separation Reason Laid Off Lack of Work Lait Pagani Paymin Dare O5 10 2010 Amount 153 00 Weeks Paid 1 Let Certificados Week End Date 05 22 2010 Status Pad Reason Ho Election Made Date Entered 05 10 2010 Date 0615 2010 TT 900 Samius Comploted Multiple Pending Issues Ho Adjudicator Name Over pay nent Balance 5 744 00 Penalty Weeks Balance 9 Last Updaaod DG 15 2010 Page 26 of 77 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant Information Screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout 5 Home Claims Adjudication Appeals BPC amp Accounting ECF History Claims Claimant Information Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Hi
6. IBIS Screen Name Claim Details BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Maintain Claim screen from anywhere in the system users select Claims Maintain Claim from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Search Screen Highlight TRA Claim and click Select push button Select the Claim Details tab The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 40 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Purpose The purpose of this screen is to view details of the claimants existing claim history and to view TRA claim related information To view TRA Claim Details select the TRA claim from the list of Claims on the Claims screen and then select the Claims Details tab The Claims Details tab provides Claim details Petition details and TRA Claim details This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant NOTE This screen is a read only screen The field data on this screen may be modified however any changes will NOT be saved into IBIS In future releases of the IBIS system this data will display as read only TRA Claim Petition ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law H
7. Payment Amount Week Ending Date yment Type gram Dependency Allowance Met Benefit Paid 01 23 2010 317 60 01 16 2010 gt 317 60 01 09 2010 1 80 Record s 3 of 3 SELECT Mo record has been selected The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 58 of 77 IDES 2010 Date Last Updated 9 9 2010 Illinois Benefit Information System IBIS Sample Weekly Detail portion of this screen Weeks Paid Payment Information Payment History otal Payment Amount ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY External Agency IBIS User Guide Payment Amount 637 00 WeekEnding Date Paymentlype Program WBA Dependency Allowance Gross Benefit NetBeneftPaid 01 23 2010 Regular Regular 3 236 00 328 00 317 60 01 16 2010 Regular Regular s 236 00 328 00 317 60 01 09 2010 Supplement Regular 1 80 Record s 3 of 3 Version 4 WBA 235 00 Wages Reported 0 00 Wage Deduction 0 00 Vacation Pay Deduction 0 00 Holiday Pay Deduction 0 00 Social Security Deduction 0 00 Pension Deduction 0 00 Unavailable Days 0 Worker s Comp Deduction 0 00 Unavailable Deduction 0 00 Total Deduction 0 00 Net WBA 235 00 Dependency Allowance 92 00 Benefits Payable i 328 00 Overpayment Type FAC Benefits Payable 25 00 Recoupment Amount 0 00
8. United States includes US Territories Canada Other Address Line 1 Address Line 2 City State Illinois The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 Page 61 of 77 Date Last Updated 9 9 2010 gt On ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Create List Add Workers for Outreach ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Home Claims Adjudication amp Appeals BPC amp Accounting ECF U History Claims Create List Add Workers for Outreach AccountNumber C Petition Number 070103 Decision Date From e gJ RESET DISPLAY 070103 VESUVIUS U S A CORP VESUV 07 06 2009 05 18 2008 07 06 2011 07 12 2009 Certified Record 1 of 1 SELECT office Type Loca M EQ ofice seet MES EY Outreach Workers Nothing found to display SELECT Add Worker Mo record has been selected IBIS Screen Name Create List Add Workers for Outreach BIS Screen Name New to IBIS No Comparable Single BIS Screen Navigation To navigate to the Enter TAA Petition screen from anywhere in the IBIS system users select Claims TAA Petition amp Outreach Affected Workers Purpose The Create List Add Workers for Outreach screen allows user to view list of those workers wh
9. ctrl key 7 Screen 4 now displays type your New Password again and press the enter key ctrl key 8 Screen 5 displays Your RACF password has now been changed 8 Sign out of IMS Then end your emulator session 10 You are now ready to sign into IBIS Note If you change your RACF Password in Sessions or your emulator when it expires in order to access other state mainframe systems then you shouldn t need to do this special change for IBIS Once your password is changed on the mainframe via Sessions or your emulator then your passward will be changed in IBIS as well as any any other state mainframe systems RACF Password Rules Remember your RACF password must follow the published CMS Mainframe RACF password rules Still have questions d Please contact the CMS Customer Service Center CSC at 800 366 8768 Screen 2 er gn FPS SSA RSP FOOD THS THEN PATE OF boo TIHE 00 233 49 uer AHE BOURPLTT LEERT PEMET PAS LAB SEM eESenIPTS5n BASIR H HE ium n geuane SUTPUT CEGUAITY AVATLAOLE Screen 3 prgs3849565 EIGN TOHHAMDP HmEZLIEEZ FOR IMG IHEH kt aTa dd THW BHs4 oo HDODC HANE DOWEPEITT USEM DUESLUHIPTUH GAYE MAME HEM PASSMORB BUTPUT SECURITY AVATLABLE i3 P ssunRD HAS EXPIRED Screen 4 FERES THE DhEEHDOREB VERRIFIEA ATIGSH PLEAGC NE ENTEm MEM PrrusmeBdn Screen 5 mn CFEABEG SESSION STATUS FOR IHS IMEH TIME OD 20 20 EVE
10. gt HFS Deduction Information from the cascade menu Purpose The HFS Deduction Information screen allows users to view weekly child support deductions and update the deduction end date and weekly deduction amount Updates made on this screen are effective immediately however deductions won t appear until the next payment to the claimant Access to this screen is limited to selected HFS Staff members Please contact your manager if you are an HFS Staff member and are not able to access this screen and feel that you should be able to as part of your job If you should have access to this screen your manager should be able to make the appropriate requests to grant you access The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 50 of 77 IDES 2010 Date Last Updated 9 9 2010 gt ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide To view weekly child support deductions To enter a new deduction enter the deduction end date and weekly deduction amount and click the Submit button This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The image below shows a sample version of this IBIS screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Yy Home Claims Adjudica
11. of each screen e Masked Social Security Numbers o On most IBIS screens to protect claimant s Social Security numbers only the last four digits of the number will display The other digits in the Social Security number will display as To view the entire Social Security number simply move your mouse over the symbols and the other digits will display When the mouse moves off of the numbers they will return to e Searching for Claimants o The Claimant Search screen allows you to search for claimants in the IBIS database using various search criteria A full overview of this screen is provided later in this user manual o The Claimant Lookup icon triggers the Claimant Lookup pop up which allows you to search for a claimant When you select a claimant from the search results the claimant is brought into context and their information populates data fields on the screen An full overview of this process is provided later e Session Timeout o Like many web based systems IBIS has a session timeout set This means if you keep your IBIS browser window open and don t do anything in that browser i e click a button type something etc for a period of time greater than 60 minutes you will automatically be logged out of IBIS After 60 minutes when you do go to do something on the screen the IBIS Login Page will display alerting you to the fact that you timed out and will prompt you to log in once again e User Passwords
12. Benefit Information System IBIS External Agency IBIS User Guide Claimant Search Screen ILLINOIS BENEFIT INFORMATION SYSTEM UI Law Handbook IDES P amp P Legal Opinion Other Links Logout Home Claims Adjudication amp Appeals BPC Z Accounting ECF lj History Claimant Search Claimant Search Claimant Summary Claimant Search Criteria Search Information Search By Search Criteria Claimant ID Claimant SSN Claimant ID Nothing found to display SELECT Claimant Search IDES Claimant Name ID Cross Reference Inquiry BSNAMEX Navigation Users can navigate to the Claimant Search screen by selecting the Claimant Search tab on those screens that utilize it to get to claimant data throughout the IBIS system Users will also be taken to the Claimant Search screen automatically anytime they try to access a screen requiring a claimant in context if they do not already have a claimant in context The Claimant Search screen allows users to find a specific claimant To search by Claimant ID or SSN enter either value and click the Search button To search by other criteria update the search criteria in the Search By field enter the search values and click the Search button To select a claimant select claimant record in results table and click the Select button To use this screen you can either enter the Claimant ID or Social Security Number of the person
13. Citizen General Information Language Preference Disability Ethnicity Race Education Payment Method Information Payment Method Direct Deposit Print Direct Centrally Locally Deposit Form FIRST BANK AND TRUST S B Account Number PIN Information PIN Status i PIN Reset The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 30 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide IBIS Screen Name Personal Information BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Claimant Personal Information screen from anywhere in the system users select Claims gt Claimant gt Personal Information from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Lookup Popup Purpose The Personal Information screen is used to view a variety of general information about a claimant This screen shows citizenship veteran status and language proficiency tax withholding elections and local office assignments This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 31 of 77 IDES 2010
14. Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant Dependent Information Screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout V Home Claims Adjudication 9 Appeals BPC Accounting ECF Hj History Claims Dependent Information Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Hide Detail Hee gg QTOT Date of Birth 03 16 1963 BYB 04 26 2009 5588 MAPLE DR Primary Telephone 555 555 3226 LEP English MCHENRY IL 60656 USA 40 Mattoon Claim Status Filed Payment Method Direct Deposit 08 07 2010 Last Week Paid 08 07 2010 WBA 385 00 BCE MBA Balance 1 716 00 Dep Allow 149 00 Effective Date v End Date Notification Date DependentName Date ofBinh SSN Eligible 04 29 2009 Dependent Under 16 Yes Record 1 of 1 SELECT Dependent Under 18 Dependent 18 and Over v Dudas a Parents supplied Parents live in z l 50 same household Yes ON claimant supplied Ces ONo 25 Claimed as 04 23 2011 FE 0429 2009 FE Dependent Information TRA Basic Claim Inquiry BSTRAINQ The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 32 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLIN
15. Limited Access Limited Access Limited Access Limited Access The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 Date Last Updated 9 9 2010 gt ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Sample Cascading Menus Note Not all menus will appear you will only be able to see those menus that you have access to yay Home Dashboard Basic Inquiry f Claims Adjudication Claimant Claimant Claimant Information Maintain Claim Address Information Claimant Payments Payment Detail Personal Information TAA Petition amp Outreach Petition Information Dependent Information TRA Training Wareer Status Affected Workers Pseudo Monetary Determination Determination Inquiry Gj Accounting j ECF U Histe HFS HFS Deduction Information Claimant Payments Payment Detail Note The following IBIS Menu items are not currently available to External Agency employees Adjudication Appeals BPC ECF History Note Nothing happens if the buttons are clicked and there are no cascading menu items to display for these menu items The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 17 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HOTS Illinois
16. Pc Popups okay Try reopening the link to confirm that it can be displayed 2 Turn off the Google pop up blocker for all pages e Click to open the Settings menu Q Settings v Click to open the Google Toolbar Options window ponen e From the Popup Blocker section of the More tab de select the Enable Pop up Blocker checkbox sie Tu pikimi restes utens Pere 22 3 Click OK to close the dialog box Netty me on stings change Try clicking the link or viewing the report to confirm that L1 Hue cee Ey Meee tk acutus the pop up blocker has been disabled Tip If the pop up blocker is disabled the toolar button will be removed BI M nate Still have questions wd E Please contact the CMS Customer Service Center CSC at 800 366 8768 Illinois Department of Employment Security IDES 2010 Released 05 26 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 69 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide fus The IBIS application uses both pap up windows and cookies so any pop up or cookie blocking software will need to be adjusted to allow for IBIS pop ups and cookies If YAHOO you have adjusted your web browser s security settings and the IBIS application is 1 still not working pop ups are being blocked
17. Results table on the lower portion of the screen If the search was not successful the system will display an error message noting the problem below the screen name and also highlight the search field that is in error Claimant Search Fy Please correct the information you entered in the fields below indicated with an error message Last Name is required Search Criteria Last Name If the person that you are searching is displayed in the Claimant Search Results table click the desired row and it will turn orange to indicate that it is highlighted The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 19 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Search Information Search By Search Criteria Last Name First Name MI 31 Lombard RESET SEARCH ClaimantiD SSN Name Address Telephone Local Office Pending Tasks 1506515 THHIHEHI 4124 SMITH JOHN 304 E WRIGHT AD 633 363 5353 31 Lombard 2854628 THHHEHI 5656 SMITH JOHN 17W455 SMITHRFIELD 633 834 1212 31 Lombard 4315443 THHEHHI 6666 SMITH JOHN 330 S EMMERSON ITAS 633 715 1315 31 Lombard Record s 3 of 3 SELECT On
18. SET DATES Employment Q1 2010 is ye 9 745 06 6 083 28 14 931 59 819 99 2 265 67 VESUVIUS U A CORP VES 299091 Active JOHN A SMITH 9 745 06 119 66 State WESTAFF USA INCAVESTAFF WAGE TOTALS Monetary Determination Current WBA The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 1241620 Active JOHN A SMITH BIRKEYS FARM STORE INC 208311 Active JOHN A SMITH 6 083 28 14 811 93 State 819 99 22656 State 9 745 06 6 083 28 14 931 59 819 99 2 265 67 SELECT Page 48 of 77 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS Sample showing Employer Wage Details ILLINOIS BENEFIT INFORMATION SYSTEM Claimant Information ILLINOIS External Agency IBIS User Guide Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout SSN 9797 Claimant ID 2222222 C EDAIN Claimant ID 202022202 Date of Birth 03 16 1963 9 745 06 VESUVIUS US A CORP VES 299091 Actwe JOHN A SMITH 9 745 06 WESTAFF USA INCANESTAFF 1241620 Active JOHN A SMITH BIRKEYS FARM STORE INC 208311 Active JOHN A SMITH WAGE TOTALS 9 745 06 Monetary Determination Current WBA WBA Difference Wage Information Employer Name DBA Address 2 2008 Q4 2003 146 00 146 00 0 00 VESUVIUS U 5 A CORP PO BOX 4014 CHAMPA
19. about the claimant These tabs are described in greater detail below Page 39 of 77 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide TRA Claim Claim Details ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout ey Home E Claims e Adjudication R Appeals lj i ECF LI History Claims Claim Details Claimant Search Claimant Claimant Information Name Claimant ID 2222222 Show Detail Date of Birth 03 16 1963 04 26 2009 Claims Claim Detail Claim Date Of Claim 04 25 2010 Filing Date Entry Date 05 25 2010 Claim Type Program Type BYB Return To Work Date 1 zu Backdate Reason Claim Result of Disaster C Yes No Claim Status MM y Gross Wages in Reason for Deletion medir ed 0 500 characters used Petition Information Original Petition Number 070103 Date Petition Filed Certification Date 07 06 2009 Amended Petition Number Expiration Date 07 06 2011 First Claim Date 07 12 2008 Employer Mame VESUVIUS U S A CORP Impact Date 05 18 2008 First TRA Week Payable 07 18 2008 PO BOX 4014 Employer Address CHAMPAIGN IL 61824 4014 USA Product Identity Account Number 299091 TRA Claim Information First Qualifying Separation Date Last Qualifying Separation Date Benefit Period Begin Date Benefit Period End Date
20. that you are searching for or you can change the search criteria based on the options listed in the Search By list box shown below The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 18 of 77 IDES 2010 Date Last Updated 9 9 2010 jf z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY IS Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant ID or Claimant SSN Claimant ID or Claimant SSN Last Name First Name MI Local Office Telephone Number Last Name Address Address Line 1 City State or Province Last Mame Address Address Line 1 ZIP or Postal Code Date of Birth Last Name First Name Address Address Line 1 City State or Province Address Address Line 1 ZIP or Postal Code Based on what search criteria option you select from the list the search entry portion of the screen will change to allow you to enter that specific information Note that the items marked with an asterisk are required for that type of search Search Criteria Last Name First Name MI 31 Lombard After you enter the specified search fields click the Search button to begin the search process Alternately you can click the Reset button to clear the data that you have entered if you wish to enter new data RESET If successful the search will display the claimant records that matched your search criteria in the Search
21. used for viewing a claimant s address and telephone information If applicable information from this screen will be used to determine if the claimant is a commuter or IB claimant This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 29 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant Personal Information Screen ILLINOIS BENEFIT INFORMATION SYSTEM UI Law Handbook IDES P amp P Legal Opinion Other Links Logout yy Home 7 Claims Adjudication amp Appeals BPC g Accounting jECF Hj History Claims Personal Information Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Hide Detail SSN HEHE 9797 Date of Birth 09 16 1963 04 26 2009 Address 5588 MAPLE DR Primary Telephone 555 555 3226 English MCHENRY IL 60656 USA Local Office 40 Mattoon Claim Status Filed Payment Method Direct Deposit Last Week Certified 08 07 2010 Last Week Paid 08 07 2010 WBA 385 00 BCE 1 716 00 149 00 Interstate Benefits Commuter IB Indicator Tax Information Federal Income Tax State Income Tax Withholding Withholding Citizenship U S
22. 6 1963 B 04 26 2009 Claims EUCOS EB Monetary Determination Separation Details LEU BCE Claim Details Date of Claim ii NU Zl ciim Status Select SS NDA DateofClaim BYB Claim ID Program Tape Cini Tove Chak Statue 1M Ea Eligible Claim 04 25 2010 3993151 Filed 04 23 2009 04 25 2010 3993153 Filed 12 16 2009 REAL TIME STAFFING SERV 03 07 2010 26 20 3993152 C Filed 12 16 2009 REAL TIME STAFFING SERV 12 20 2003 00 3993149 i Filed 12 18 2009 REAL TIME STAFFING SERV 11 06 2009 0 3993150 B 04 23 2009 04 26 2009 6 200 3993146 Filed 04 23 2008 VESUVIUS US A CORP VES Record s 6 of 6 SELECT The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 37 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide BIS Screen Name Basic Claim Inquiry BSBASIC Navigation To navigate to the Maintain Claim screen from anywhere in the system users select Claims gt Maintain Claim from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Search Screen Highlight and Select EUCO8 Claim Purpose The purpose of this screen is to view details of the claimants existing claim history and to view claim related information for EUCO8 claim For a EUCOS Claim the following tabs are avail
23. 7 20 9 Individual Statistics HN 30 31 Pending Assignments Assignments Past Due Assignments Due Today Completed Assignments Today Office Statistics Office Type Resource Level Pending Tasks Pending Assignments Assignments Past Due Assignments Due Today Completed Assignments Today IBIS Dashboard Screen Name BIS No Comparable BIS Screen Screen Name Navigation Users can navigate to this screen at anytime by selecting Home gt Dashboard from the cascade menu Purpose After login users will land on the Home Dashboard screen which is the landing page for all users The Dashboard screen displays basic information such as User Name and any IDES messages It also features a calendar set to the current date The cascade menu across the top of the screen allows users to navigate throughout the IBIS application The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 15 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Currently there are not any External Agency functions on this screen This screen functions as the Home page for the IBIS application IDES Messages will display any important system related messages to users IDES employees use this screen to access any tasks or assignments that have been assigned to them view completed tasks and assign
24. DES P amp P Legal Opinion Other Links Logout Home Claims Adjudication amp Appeals BPC Z Accounting ECF ij History Claims Pseudo Monetary Determination SSN Camati O0 ING Claimant Information Name Claimant ID Show Detail Date of Birth BYB 06 20 2010 E RESET SET DATES Employer Name DBA Account Num Acct Status Name Q1 2009 Q2 2009 Q3 2009 Q4 2009 Q1 2010 Employment Type Nothing found to display Monetary Determination Current WBA Dep Child Allow Dep Spouse Allow New WBA Dep Child Allow Dep Spouse Allow WBA Difference Difference Difference No record has been selected ADD EMPLOYER IBIS Screen Name Pseudo Monetary Determination BIS Screen Name Claim Eligibility Mondet Wage Information BSMONDET AWVS Navigation To navigate to the Pseudo Monetary Determination screen from anywhere in the system users select Claims gt Pseudo Monetary Determination from the cascade menu Purpose The Pseudo Monetary Determination screen displays quarterly wages which have been reported by Illinois employers for a specific SSN Users may view a claimant s potential Weekly Benefit Amount WBA and Dependent Allowance Users may also select to view data for different base periods The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 46 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPL
25. Group to Favorites Organize Favorites fe IDES E Intranet g IBIS Illinois Benefit Information System B Ilinois gov Ilinois Government State Agencies Unemployment Insurance Glossary iE DETR Unemployment Insurance Benefits General Info 9 Links E Unemployment Insurance Overview E ISM Staff Home The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 6 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Once you have successfully saved the IBIS URL as a favorite you are now ready to log in to IBIS Login Please enter your username and password to access the Minas Benefits Information System IBI On the Login screen enter your User ID and Password these are the same User ID and Password that you entered to Login to BIS they may be referred to as your RACF ID and Password and click the Login button If you are having problems logging into IBIS please contact the CMS Customer Service Center CSC at 800 366 8768 for assistance After clicking the Login button a new browser window will open and you will see the following dialog box Windows Internet Explorer The webpage you are viewing is trying to close the window DL Jj Do you want bo clase this window Click the Yes button and then you will be
26. IGN IL 61624 Show Detail 04 26 2009 vp 08 15 2010 E RESET SET DATES Employment Type 6 083 28 14 931 59 819 99 2 265 67 119 66 State 5 083 28 14 811 33 State 819 99 2265 67 State 6 083 28 14 931 59 819 99 2 265 67 SELECT 299091 370893657 217 351 5000 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 49 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HOTS Illinois Benefit Information System IBIS External Agency IBIS User Guide HFS Deduction Information Screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Home j Claims Adjudication amp Appeals i BPC amp j Accounting ECF Hj History Accounting HFS Deduction Information Claimant Search Child Support Claimant Information Name Claimant ID Show Detail SSN Date of Birth Additional Information County Gross Benefit BYE Appeal Status Max Child Support Deduction Date of Claim Current Deduction Information Begin Date New Deduction Information Begin Date Weekly Deduction Amount RESET SUBMIT IBIS Screen Name HFS Deduction Information BIS Screen Name Disqualifying Income BSDISCG Navigation To navigate to the HFS Deduction Information screen from anywhere in the system users select Accounting gt HFS
27. ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HIS Illinois Benefit Information System IBIS External Agency IBIS User Guide The IBIS Login Screen should display in your browser E Build ST 3 14 115 1 Microsoft Internet Explorer provided by IDES FE Adda Favorite Tools Help 33 Snagit Ej Add a Favorite Add this webpage as a Favorite To access your favorites visit the Favorites Center ILLINOIS BENEFIT INFORMATION SYSTEM T Add a Favorite Please enter your usemame and password fo access the Password Create im New Folder Cancel Before you log in to the system you should set IBIS up as a favorite in your browser This will allow you to get back to IBIS quickly without having to type the URL every time you want to return To save IBIS as a favorite click the Favorites button in your web browser and the Add a Favorite dialogue box should open This may be the only opportunity to set this as a favorite using the web browser s menu buttons Type a meaningful name in the Name field perhaps IBIS Illinois Benefit Information System and click the Add button to save it as a favorite The next time you wish to access the IBIS system launch your browser and click the Favorites menu item the favorite s selection box should open allowing you to select the IBIS application without having to retype the URL into the Address box mE Tools Help Add to Favorites Add Tab
28. ITY MOIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Definition Acronym Abbreviation Dependent Child Deduction Dependent Dependency Dest Destination On 934 screens DOB Date of Birth Emp Employment Information Questionnaire Employer Ext Extension Fax Facsimile Number Federal Employer Identification Number Financial Federal Identification Code Federal Reserve Bank Illinois Health and Family Services used to be PA Illinois Public Aid Bo Interstate Benefits IBIS Illinois Benefit Information System also known as New Benefit Information System formerly BIS ID Identification INB Illinois National Bank Ind Indicator Info Information Int Intermittent IRA Internal Revenue Association ISM Active Illinois Skills Match Active ux Include Exclude LDW Last Day Worked LEU Last Employing Unit The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 75 of 77 IDES 2010 Date Last Updated 9 9 2010 fs ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Sec Code Law Section Code Law Acronym Abbreviation Definition Max Maximum MBA Maximum Benefit Amount MI Middle Initia Min Minimum Mon Monday NSF Not Sufficient Funds Checks Num Number OP Overpayment Ops Operations OWBA Over Weekl
29. OIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Navigation To navigate to the Claimant Dependent Information screen from anywhere in the system users select Claims gt Claimant gt Dependent Information from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Lookup Popup Purpose The Dependent Information screen is used to view any dependent information for the claimant as well as eligibility status This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant NOTE This screen is a read only screen The field data on this screen may be modified however any changes will NOT be saved into IBIS In future releases of the IBIS system this data will display as read only The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 33 of 77 IDES 2010 Date Last Updated 9 9 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Determination Inquiry ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Py Home Claims Adjudication amp Appeals i BPC g Accounting ECF jij History Claims Determination Inquiry Claimant Search Claimant C
30. OYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide e To view the screen for a particular claimant users may enter the claimants SSN and click the Display button To search on other claimant attributes users may click on the Claimant Lookup magnifying glass icon next to the Claimant ID field which will display the Claimant Lookup popup To view different quarters users may update the BYB field above the table and click the Set Dates button The table will show the reported wages for the five complete quarters prior to the entered BYB Clicking the Reset button will return the screen to the default period This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The images below show a sample version of this IBIS screen The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 47 of 77 IDES 2010 Date Last Updated 9 9 2010 Illinois Benefit Information System IBIS Sample Screen ILLINOIS BENEFIT INFORMATION SYSTEM Claimant Information Claimant ID Date of Birth ILLINOIS ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY External Agency IBIS User Guide Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout SSN HHHE97I7 Claimant ID 2222222 OW Saw 2222222 Show Detail 09 16 1963 BYB 04 26 2009 vp 08 15 2010 RESET
31. Qualification details Qualifying separation information and Previous Claim for FQS Date This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant TRA Claim LQS Date ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout f Home Claims e Adjudication amp Appeals BPC amp i Ej ECF Hj History Claims Last Qualifying Separation Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Show Detail SSN H A rT Date of Birth 09 16 1963 04 26 2008 Claims Petitions 070103 VESUVIUS US A CORP VESUV 07 06 2009 05 18 2008 07 06 2011 07 12 2009 Certified Record 1 of 1 Petition Information FQS Date Las Date Determine Monetary Qualification aca 04 23 2009 Q2 2008 0 00 Q3 2008 12 176 21 4 2008 12 158 10 Q1 2009 11 206 88 Last Qualifying Separation Date Last Qualifying Separation Date 23 Separation Reason is Lack of Work Claimant earned 30 for at least 26 weeks Military Extension IBIS Screen Name Last Qualifying Separation BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 44 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit In
32. R LTT CATE OTaerio WODE HANE IFADDR 16 28 100 04 4511 LEER PRESET DESTINATION LUFRER SESSLLUN SIHIDS EBHEI UHSE OUTPUT BECURITY AVAILAOLE Page 2 of 2 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 Page 73 of 77 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY L IS Illinois Benefit Information System IBIS External Agency IBIS User Guide IBIS Acronym Abbreviation List Acronym Abbreviation Definition Greater Than or Equal To Less Than Percent ABA American Bankers Association Number Acct Account ADJ Adjudication IBIS Adjust Adjustment Adv Reaff Adversary Reaffirmation Illinois Attorney General sp Administrative Hearing Allowance Amount Alternative Trade Adjustment Assistance Average Benefit Appeals Balance Benefit Chargeable Employer Bankruptcy Board of Review Benefit Funding System Base Period BPC Benefit Payment Control IBIS BPE Benefit Period Ending BPE Date BYB Benefit Year Begins Benefit Year Ending Date Cert Certification UJ lt m COLA Cost of Living Adjustment CWC Combined Wage Claim DBA Doing Business As The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 74 of 77 IDES 2010 Date Last Updated 9 9 2010 a ILLINOIS DEPARTMENT OF EMPLOYMENT SECUR
33. S 2010 External Agency IBIS User Guide 10 13 14 15 18 21 24 2 28 30 32 34 36 46 50 56 60 64 67 Page 3 of 77 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Before you begin Like a lot of software that you may run on your computer IBIS has some minimum system requirements that need to be met in order for IBIS to function properly These requirements are discussed in the following paragraphs IBIS Recommended System Requirements The IBIS application has been tested under the recommended system configurations shown below Other system configuration may impede the correct operation of IBIS Peripherals Modem or Internet connection Mouse or compatible pointing device Keyboard Additional Software Adobe Reader v7 0 or greater software is required to view many reports or documents in IBIS IBIS Recommended Web Browsers e Internet Explorer Version 6 0 with Service Pack 2 IE6 SP2 or e Internet Explorer Version 7 0 IE7 These are currently the only IBIS recommend web browsers Using any other web browser Google Chrome Mozilla Firefox Opera or Safari is not recommended and may prevent the IBIS system from functioning properly IBIS Recommended Web Browsers Settings and Plug Ins Java Runtime Environment JRE v5 0 or V6 0 needs to be installed and configured in your browser IBIS does not use Ac
34. T The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 56 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Navigation To navigate to the Payment Detail screen from anywhere in the system users select Claims gt Claimant Payments gt Payment Detail from the cascade menu Or alternately you may navigate to this screen from Accounting gt Claimant Payments gt Payment Detail from the cascade menu Purpose The Payment Detail screen allows user to view claimant payment information such as issue date payment ID and payment amount To view the details of a particular payment select that record in the Payment table and click the Select button To view the payment explanation for a particular week of a payment select the week record in the Weeks Paid table and click the Select button The weekly breakdown will display in the Weekly Detail tab To view older payment versions for a particular week select the version number in the Version field in the Weekly Detail tab and click the Display button To view claimant s 1099G information click the Request 1099G Information tab This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant Note The only way to view data on this screen is to u
35. able to provide specific information related to selected Claim EUCOS8 EB Monetary Determination Separation Details LEU BCE Claim Details Select the appropriate tab on the Claims screen that appears after searching the Claimant and selecting the EUCO8 Claim from the list of the claims to get the related information This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant Note These additional tabs display a great deal of claimant information To describe each tab in detail would make this manual larger than it already is Only the TRA Claim Type is fully described The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 38 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide TRA Claim ILLINOIS BENEFIT INFORMATION SYSTEM ta Home _ Claims e Adjudication amp Appeals i BPC a Accounting J ECF iij History Claims Claims Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Claimant Search Clair Claimant Information Name JOHN A SMITH Claimant ID 2222222 Show Detail HAHH ATAT Date of Birth 09 16 1963 04 26 2009 Claim Details Petitions Date of Claim Zl Claim Status E RESET _ DISPLAY _ Date of Clainr BYB Claim ID Frog
36. aims TRA Training Warver Status Worker Information Claimant 0 2222222 On Status Details FirstName Petition Number 07014103 Entry Type Status Start Date 0171072010 End Date uoo g The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 65 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout E Dung LJ i j E Ey IO H ra Tere E us 3c Se Ar carton em Anneals i Hi i i ag AE Arrr aw Claims TRA Training Warver Status Worker Information 1 x 070103 SELECT Status Details First Name JOHN Petition Number 975492 Report 01 14 2010 Entry Type s Status Waived From Training 12 06 2009 End Date 01 09 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 66 of 77 IDES 2010 Date Last Updated 9 9 2010 MOIS ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Appendices Description A IBIS Job Aid How to configure your popup blocker and cookie setting for IBIS In
37. and overpayment information To view the screen for a particular claimant enter the claimant s SSN and click the Display button To search on other claimant attributes click on the Claimant Search tab at the top left of the screen which will take you to the Claimant Search screen The image below shows a sample version of this screen The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 25 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ILLINOIS BENEFIT INFORMATION SYSTE M FHERTCRIEIDU T 51 IDES PAP Lagim Opinion Cahier Linka Logout F ne i a _ EMT p n i Ein s j T T 2 jE 3 i T Bite i T a F iit 7 1 A Pi hil i F M Wa a RE ER E MY L we ow a i x i La E 1 a Ee wena a ul ae LLL LS 21 a E 2 c es 2 du oz wr gH T 2 d i ala a enn TA CET hone Basse Inge The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 SSH ERETT Har JOHN A SMITH Claimant ID 3560258 Address af Record ies vespa ilt Primary Phono 555 555 3226 DOB 09 15 1963 U S Citizen Yes Stopa Ha Deductions No Approved Training Ho Dependent Type Dependent Linder 13 Federal Tax Election Yes State Tax Election Yes Deceased He LEP
38. andbook IDES P amp P Legal Opinion Other Links Logout yey Home j Claims Adjudication amp Appeals BPC amp Accounting ECF Hj History Claims Select TAA Petition Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Show Detail eec 9797 Date of Birth 03 16 1963 04 26 2008 070103 VESUVIUS U 5 A CORP VESUV 07 06 2009 05 18 2008 07 06 2011 07 12 2009 Certified Record 1 of 1 Petition Information FQS Date LQS Date Petition Original Petition Number Filing Date 05 Status Impact Date 05 18 Expiration Date Product Identity All Workers Affected First Claim Date 07 12 Workers Affected First TRA Week 07 18 2009 ATAA Eligible Payable Account Hum VESUVIUS U 3 A CORP VESUV 293091 PO BOX 4014 CHAMPAIGN IL 61824 4014 USA The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 41 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide IBIS Screen Name Select TAA Petition BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Petition Information screen from anywhere in the IBIS system users select Claims gt Maintain Claim gt Petition gt Petition Information Purpose The TAA Petition screen allows a user to vie
39. ce the row is highlighted click the Select button to view this person on the IBIS screen that you were originally navigating to i e Payment Detail HFS Deduction Information SELECT The Claimant Search screen is available on both the Payment Detail and the HFS Deduction Information screens Accounting Payment Detail Claimant Information Accounting HFS Deduction Information Claimant Information The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 20 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant Lookup Pop Up Search Information Search By Claimant ID or Claimant SSN Search Criteria Claimant ID Claimant SSN YY RESET SEARCH Claimant D Ss Name Addes Local Office Nothing found to display CANCEL SELECT IBIS Screen Name re BIS Screen Name IDES Claimant Name ID Cross Reference Inquiry BSNAMEX Navigation Users can view the claimant lookup by clicking on the magnifying glass icon where displayed throughout the system Purpose The Claimant lookup allow users to find a specific claimant When you select a claimant from the search results the claimant is brought into context and the information populates the data fields on the screen To search by Claimant ID or SSN enter either value and cli
40. ck the Search button To search by Last Name First Name and MI update the search criteria in the Search By field enter the search values and click the Search button To select a claimant click claimant record in the results table and click the Select button To get to this screen you need to click the Claimant Lookup icon magnifying glass this opens the Claimant Lookup pop up screen in a new browser window The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 21 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide To use this screen you can either enter the Claimant ID or Social Security Number of the person that you are searching for or you can change the search criteria based on the options listed in the Search By list box shown below Claimant ID or Claimant 3SN Claimant ID or Claimant SSN Last Name First Name MI Based on what search criteria option you select from the list the search entry portion of the screen will change to allow you to enter that specific information Note that the items marked with an asterisk are required for that type of search Search Criteria Last Name First Name After you enter the specified search fields click the Search button to begin the search process Alternately you can click the Re
41. de Detail 55N BER G4 OTOT Date of Birth 03 16 1963 B 04 26 2009 Address 5588 MAPLE DR Primary Telephone 955 555 3226 English MCHENRY IL 60656 40 Mattoon Claim Status Filed Fayment Method Direct Deposit 08 07 2010 Last Week Paid 08 07 2010 WBA 385 00 BCE 1 716 00 149 00 Claimant Information Claimant ID First Name Suffix Date of Birth 09 16 1963 Pier rie oe Worked Under Identification invers License Identification lt O00 5126 3264 Identification State Type Number Claimant Information TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Claimant Information screen from anywhere in the system users select Claims gt Claimant gt Claimant Information from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Lookup Popup Purpose The Claimant Information screen is used to view basic claimant information The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 27 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Claimant Address Information Screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout 3 Home Claims Adjudication amp Appeals j BPC Accounting c ECF H H
42. ection Deceased LEP Local Office IB Indicator Commuter Purged Date Comments Payment Method Last Claim Date of Claim Filing Date Finding Date Program Type Claim Type 607B WBA Dependent Allowance Total Eligible Amount MBA Balance BYB Base Period Type Waiting Week Served Return to Work Entering Office Updated By Last Updated Transaction Type Last Employer and BCE LDW LEU DBA LEU Account Number LEU Date of Notice LEU Separation Reason Last Payment Payment Date Amount Weeks Paid Last Certification Week End Date Status Date Entered Last Adjudication History Date Issue Status Multiple Pending Issues Adjudicator Name Overpayment Balance Penalty Weeks Balance Last Updated The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 24 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide IBIS Screen Name Basic Inquiry BIS Screen Name Basic Claim Inquiry BSBASIC Purpose The Basic Inquiry screen provides basic personal and claim information for every claimant some of the fields displayed here include personal information the claimant address most recent claim Last Employing Unit LEU Benefit Chargeable Employer BCE most recent payment most recent certification most recent adjudication history
43. en a page that can t be loaded Note This link is for IDES Internal Staff use only Clicking the Legal Opinion link will open a page that can t be loaded Note This link is for IDES Internal Staff use only Clicking the Other Links link opens a page of tools that may be useful to IBIS users o Calendar pop up monthly calendar view Calculator pop up calculator with standard functions Imi ides state il us link to IDES Labor Market Information site illinoisskillsmatch com link to Illinois Skills Match site 411 com link to address listings people numbers and Zip Code search site 411 com The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 12 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide BIS to IBIS Lookup Old BIS System Screen Code New IBIS System Screen s Wage Information AWVS e Basic Inquiry Claimant Search e Pseudo Monetary Determination Claimant Lookup e Payment Detail Claimant Search Basic Claim Inquiry BSBASIC e Basic Inquiry Claimant Search Claimant Comments INQ DEL BSCOMENT Not Available This screen has been replaced by HFS Deduction Information Claim Eligibility Mondet BSMONDET e Pseudo Monetary Determination Claimant Lookup Claimant Name ldentification No BSNAMEX e Claimant Search OR e Claima
44. f Birth 01 01 1960 issued Date 05 25 2010 05 13 2010 04 27 2010 04 13 2010 03 30 2010 0316 2010 03 02 2010 02 16 2010 gadamy 01 19 2010 External Payment ID 13310646 18718770 13408542 19142429 18853540 18576283 18285960 17332625 TT TOTASG 17415617 i Filter by All Internal Payment ID 3010145385350 3010133081930 3010117405080 3010103431850 3010089457820 3010075482410 3010061451800 3010047459620 3010033490430 3010019516150 Payment firm cur 702 00 702 00 3 r z 00 702 00 S 702 00 T02 00 702 00 702 00 702 00 702 00 Te Direct Deposit Direct Deposit Direct Deposit Direct Deposit Direct Deposit Direct Deposit Direct Deposit Direct Deposit Direct Deposit AES issued Issued Issued issued Issued Issued Issued Issued Issued Issued 10 prspLAY 05 25 2010 053 2010 Quz r2010 04 13 2010 03 30 2010 03 16 2010 03 02 2010 02 15 2010 2 02 2010 01 15 2010 Q Reon Lao of te 12007 Mm Qum o Total Payor Amour Payment Amount 702 00 x PaymentIype Program WBA Not Benefit Paid 351 00 03 13 2010 Regular EUCDS 326 00 Q 50 00 326 00 03 06 2010 Regular EUCOE 326 00 50 00 326 00 351 00 Record s 2 06 2 i0 SELECT Semen oeer OSS O remm The IBIS Main Menu Bar is the highest level of IBIS menus ex Claims Adjudication etc This menu is visible on every major
45. formation System IBIS External Agency IBIS User Guide Navigation To navigate to the Last Qualifying Separation screen from anywhere in the IBIS system users inis Ell select Claims gt Maintain Claim gt Petition gt LQS Date Purpose The TRA Last Qualifying Separation screen allows a user to view the information about the claimant s most recent separation from an employer covered by a Trade Adjustment Assistance TAA petition The user is able to select a petition under which the claimant is potentially eligible to receive benefits and then view the information regarding the claimant s separation from that employer If the claimant has only one qualifying separation date from the covered employer that date is used for both the First Qualifying Separation Date and the Last Qualifying Separation Date The LQS Date tab provides information for the Select TAA petition view Monetary Qualification Information and Separation information This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 45 of 77 IDES 2010 Date Last Updated 9 9 2010 z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Pseudo Monetary Determination Screen ILLINOIS BENEFIT INFORMATION SYSTEM UI Law Handbook I
46. he material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 71 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Illinois Department of Employment Security IBIS Illinois Benefit Information System How to change your RACF password for IBIS Unlike many other computer systems that you may be familiar with you are not currently able to change your password within the IBIS system Your IBIS User ID and Password are the same RACF User ID and Password that you use for other State of Illinois mainframe systems Consequently once you change your password RACF in another state system the change will be made in IBIS as well We have prepared this job aid as a reminder of this point and to document the steps needed to change your RACF password upon its expiration If you attempt to login to IBIS and see the error message shown on the Please enter your usemame and password fo access the Illinois Benefits Information System IBIS right then it is lino o User ID 0 change your Password RACF E password Fy Your password has expired Please change your RACF password to login Screen 1 To change your RACF password start the terminal emulator software from your PC desktop You may know this as Sessions en PComm Rumba Reflection
47. his will end date the Deduction as of the date entered August 2010 n Mon Tue wed Thu Fri Sat MEB If you have accidentally entered Deduction Information for the wrong claimant stop the Deduction using the method just described and assess how many incorrect deductions have been made You will now need to issue adjustments to this claimant through your internal HFS payment systems IDES is not able to make any payment adjustments in this situation The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 55 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Payment Detail Screen ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Claimant Information Name Claimant ID Date of Birth Fitterby All Issued From zhe SSS TESTI Issued Date External Payment ID Internal Payment ID Payment Amount Payment Method Payment Status Status Date Benefit Payment Detail History Print Type Locally Centrally Weeks Paid Payment Information Payment History Total Payment Amount Payment Amount Week Ending Date Payment Type Program Dependency Allowance Net Benefit Paid No record has been selected IBIS Screen Name Payment Detail BIS Screen Name Payment Detail Inquiry BSPAYMEN
48. history and to view claim related information This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant Page 36 of 77 Date Last Updated 9 9 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY MOIS Illinois Benefit Information System IBIS External Agency IBIS User Guide For a Regular Claim the following tabs are available to provide specific information related to Regular Claim Monetary Determination Separation Details LEU BCE Claim Details CWC Wages IB4 Requests To view the related information select the respective tab on the Claims screen that appears after searching the Claimant and selecting the Regular Claim from the list of the claims Note These additional tabs display a great deal of claimant information To describe each tab in detail would make this manual larger than it already is Only the TRA Claim Type is fully described EUC Claim ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout yy Home Claims Adjudication Appeals BPC amp j Accounting ECF Hj History Claims Claims Claimant Search Claimant Claimant Information JOHN A SMITH 2222222 Name Claimant ID Show Detail SSN ae SOT Date of Birth 09 1
49. ion 777 Nc O SSN Gamati on EVE Search Tips Occasionally you may see this error when searching say if you enter Last Name Smith Fj Your search returned more than 250 records Please narrow your search criteria To get around this enter more information about the individual that you are looking for i e John Smith not just Smith However there is a danger of getting too specific If you are too specific you might see this error FJ There are no results that match the selected criteria Entering an asterisk after some portion of characters i e Ron will return Ron Ronald Ronnie etc may help you zero in on the person you are looking for as well The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 23 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Basic Inquiry Screen ILLINOIS BENEFIT INFORMATION SYSTEM UI Law Handbook IDES P amp P Legal Opinion Other Links Logout x Home Claims Adjudication amp Appeals BPC g Accounting ECF Hj History Home Basic Inquiry Claimant Search Claimant Summary Claimant SSN Name Claimant ID Address of Record Primary Phone DOB U S Citizen Stops Deductions Approved Training Dependent Type Federal Tax Election State Tax El
50. istory Claims Address Information Claimant Information JOHN A SMITH Name Claimant ID 2222222 Hide Detail fee SPOT Date of Birth 09 16 1963 YB 04 26 2009 55968 MAPLE DR Primary Telephone 555 555 3226 P English Y ILG rimary Telephone 555 glis 40 Mattoon Claim Status Filed Payment Method Direct Deposit 08 07 2010 Last Week Paid 08 07 2010 WBA 385 00 BCE MBA Balance 1 716 00 Dep Allow 149 00 Address of Record Country United States includes US Territories Canada In Care Of Po secre irm t State EE illinois ZIP County Edgar Primary Telephone 21T 385 2442 Secondary Telephone P O Box Different Residential Address Validated Address Address Effective Date IBIS Screen Name Address Information BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 28 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Navigation To navigate to the Claimant Address Information screen from anywhere in the system users select Claims gt Claimant gt Address Information from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Lookup Popup Purpose The Address Information screen is
51. l Law Handbook IDES P amp P Legal Opinion Other Links Loot ILLINOIS BENEFIT INFORMATION SYSTEM Claimant Information Name JOHN A SMITH Claimant ID 2222222 Show Detail fe TOT Date of Birth 09 16 1963 BYB 04 26 2009 Claims Monetary Determination Separation Details LEU BCE Claim Details CWC Wages Date of Claim T Claim Status C Select RESET DISPLAY Date of Claime BYB Claim ID Program Type Claim Type Claim Status Eligible Claim 04 25 2010 04 25 2010 03 07 2010 12 20 2009 11 08 2009 04 26 2009 04 26 2003 04 26 2010 04 26 2009 04 26 2009 04 26 2009 04 26 2009 3993151 TRA Reopen Filed 3993153 Regular Transitional Filed 3993152 EUCOS New Filed 3993149 Regular Additional Filed 3993150 TRA New Filed 3993148 Regular New Filed 04 23 2003 12 18 2003 12 18 2003 12 18 2003 04 23 2003 04 23 2009 REAL TIME STAFFING SERV REAL TIME STAFFING SERV REAL TIME STAFFING SERV VESUVIUS U S A CORP VES acords 6 of 6 SELECT BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ or Basic Claim Inquiry BSBASIC To navigate to the Maintain Claim screen from anywhere in the system users select Claims Maintain Claim from the cascade menu Navigation If you haven t already sought a claimant you will be prompted to do so via the Claimant Search Screen Highlight and Select a Claim The purpose of this screen is to view details of the claimants existing claim
52. laimant Information Claimant ID i Show Detail Date of Birth B 04 26 2009 04 25 2010 04 23 2009 04 25 2010 3993153 Regular 12 18 2009 REAL TIME STAFFING SERV 03 07 2010 3993152 EUCOS 12 18 2009 REAL TIME STAFFING SERV 12 20 2009 3993149 Regular iti 12 18 2009 REAL TIME STAFFING SERV 11 08 2009 3993150 TRA 04 23 2009 3993148 Regular 04 23 2009 VESUVIUS US A CORP VES Record s 6 of 6 SELECT Mo record has been selected IBIS Screen Name Determination Inquiry BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Determination Inquiry Information screen from anywhere in the system users select Claims gt Determination Inquiry from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Lookup Popup Purpose e View monetary determinations for a benefit year e This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 34 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide This screen displays different Determination tabs on the lower portion of the screen based on the type of Claim selected Some samples are shown below Determination Inquir
53. lease be aware of the following conditions that are associated with it e he End Date cannot be a date in the past Accounting HFS Deduction Information Fj Please correct the information you entered in the fields below indicated with an error message End Date cannot be a past date A End Date 08 10 2010 B e f you are working with a Regular UI Claim the End Date must not be greater than 30 days past the Benefit Year End BYE date Accounting HFS Deduction Information Fj The Deduction End Date cannot be greater than the BYE 30 days date e f you are working with a TRA Claim the End Date must not be greater than 2 years past the current date Accounting HFS Deduction Information Fj The Deduction End Date cannot be greater than the 2 years from the current date The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 53 of 77 IDES 2010 Date Last Updated 9 9 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WOIS Illinois Benefit Information System IBIS External Agency IBIS User Guide e The End Date must be entered in a valid date format Accounting HFS Deduction Information Fj Please correct the information you entered in the fields below indicated with an error message End Date must be entered in the following format mm dd yyyy A End Date e f you leave the End Date empty and just enter a Weekly Deduction Amount the fol
54. logged into IBIS Once you successfully login to IBIS the IBIS Dashboard Screen should load into your browser window and you will notice that the familiar Internet Explorer Menu does not display This menu has been removed because everything that you will need to do in IBIS is contained in IBIS and should be done within an IBIS screen For example IBIS does not support the Back or Forward buttons to navigate between screens All IBIS navigation is done via the on screen menu system and via buttons or links within the IBIS application See the IBIS Screen Tour section for more details A few things to keep in mind regarding your IBIS User ID and accessing the IBIS application Your IBIS User ID is the same RACF ID that you use to access other State of Illinois mainframe based systems e There is not a way to change or reset your password within the IBIS application this can be done via the mainframe sessions as you previously would have performed this task We have provided a Job Aid at the end of this document to walk you through this process See Appendix E for additional information e IDES doesn t own your RACF ID consequently if you disable your RACF ID 5 invalid login attempts you will need to follow up with CMS or your Agency s RACF coordinator to reset your User ID Once this is reset you will then be able to sign into IBIS and any other mainframe application that you might need to use The material on this page is Confidential a
55. lowing will occur o Ifyou are working with a Regular UI Claim the system will end date the Deduction with the BYE Date 30 days o Ifyou are working with a TRA Claim the system will end date the Deduction with the current date 2 years Once you ve corrected the missing fields and error information and clicked the submit button you should see the end date and dollar amount you entered reflected in the Current Deduction Information section of the screen Additional Information County 31 Cook Gross Benefit 2953 00 BYE 01 10 2011 Appeal Status No Existing Appeal Max Child Support Deduction 141 50 Date of Claim 07 25 2010 3 679 00 Current Deduction Information Begin Date 08 24 2010 02 09 2011 Weekly Deduction Amount 50 00 New Deduction Information Begin Date 08 24 2010 Weekly Deduction Amount 0 RESET SUBMIT Clicking the Reset button will clear any values that you have entered prior to clicking the Submit button The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 54 of 77 IDES 2010 Date Last Updated 9 9 2010 X x ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide To change your Deduction entry enter the new amount and or end date and click the Submit button SUBMIT To stop a Deduction entry enter the current date for the End Date field click the Submit button T
56. me jClaims Adjudication amp Appeals i BPC g Accounting ECF ij History Claims TRA Training Waiver Status Training Waiver Status Worker Information Petition Number Nothing found to display Report Processing Date Start Date End Date SEL EE No record has been selected IBIS Screen Name TRA Training Waiver Status BIS Screen Name TRA Training Waiver Inquiry BSTRWAVM Navigation To navigate to the TRA Training Waiver Status screen from anywhere in the IBIS system users select Claims gt TRA Training Waiver Status Purpose The TRA Training Waiver Status allows a user to view the claimant s Training Waiver statuses for a TAA petition To view a training status enter the petition number or claimant ID or SSN and then click the Go button To view a training status detail record click on the desired detail row to select it and then click the Select button to view the details The images below show a sample version of this IBIS screen The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 64 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout eo SENTI k E pemg FEE C am WO AT l wig ALLO Cl
57. ment Security Page 70 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ra The IBIS application uses both pop up windows and cookies so any pop up or cookie Illinois Department of Employment Security IBIS Illinois Benefit Information System NEW How to disable additional Pop Up blockers for IBIS blocking software will need to be adjusted to allow for IBIS pop ups and cookies If m x4 you have adjusted your web browser s security settings and the IBIS application is Sn T still not working pop ups are being blocked you may have an additional pop up blocker installed in your web browser If you have the MSM Toolbar installed in your browser you may be getting blocked by the MSN Pop Up Blocker How to disable the MSN toolbar popup blocker 1 Locate the Popup blocker icon and click the down arrow How to leave pop up blocker enabled except for How to completely turn off the pop up blocker the IBIS application 2 Uncheck Allow Pop Ups Blocked 0 ag gt d 2 Navigate to the IBIS application https ibis ides illinois gov IBIS 3 Click the Allow Pop Ups for This Site menu item Still have questions 3 Please contact the CMS Customer Service Center CSC at 800 366 8768 Illinois Department of Employment Security IDES 2010 Released 05 26 2010 T
58. ments and to access their calendar items However these functions are not enabled for External Agency staff Note The sections titled Individual Statistics and Office Statistics are not applicable to External Agency IBIS Users Navigation Available From Dashboard Based on your security level you may be able to navigate to the following IBIS screens from the cascading menu on the Dashboard or elsewhere throughout the IBIS system e Home O O e Claims O O O Dashboard Basic Inquiry Claimant Search Claimant gt Claimant Information Claimant Search Claimant gt Address Information Claimant Search Claimant gt Personal Information Claimant Search Claimant gt Dependent Information Claimant Search Maintain Claim Claimant Search Claimant Payments gt Payment Detail Claimant Search TAA Petition and Outreach gt Petition Information Petition Search TAA Petition and Outreach gt Affected Workers Petition Search TRA Training Waiver Status Claimant Lookup Pseudo Monetary Determination Claimant Lookup Determination Inquiry Claimant Search e Accounting O O HFS gt HFS Deduction Information Claimant Search Claimant Payments gt Payment Detail Claimant Search All External Agencies have access Limited Access Limited Access Limited Access Limited Access Limited Access Limited Access Limited Access Limited Access Limited Access Limited Access
59. months and years without having to take your hands off the keyboard IBIS presents the date widget as a normal input field where you can enter a date in a variety of formats immediately followed by a clickable icon representing the date widget If you have not typed a date into the field before you click on the date widget the date widget will default to the current date Numerical Value Displays All Numerical data contains appropriate formatting e g commas decimals etc The data format will be nn nnn nn Decimals should only be shown if there is decimal value Negative numbers are displayed in parentheses In tables percentages will display with the number left aligned and the percent sign right aligned ID numbers Claimant ID Payment ID etc display as is no additional formatting is applied i Currency Value Displays Currency vales are displayed e g commas currency sign decimals etc based on the data format 4 44 THE For negative currency amounts the dollar sign remains outside the parentheses In tables the currency amount will be right aligned and the dollar sign will be left aligned Logout out of IBIS link and Clicking Logout link logs you out of the IBIS application and returns you to the IBIS other links sign in screen Clicking the UI Law Handbook link opens a public access copy of the Illinois Unemployment Insurance Law Handbook for your reference Clicking the IDES P amp P link will op
60. n and trade impacted employer information search the petition using either Account Number or Petition Number and click Display Petition Records will be displayed and upon selecting one of the displayed records and clicking the SELECT button will display detail Petition Information The image below displays a sample TAA Petition The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 60 of 77 IDES 2010 Date Last Updated 9 9 2010 070103 Petition ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS ILLINOIS BENEFIT INFORMATION SYSTEM Petiti Number x S VESUVIUS U S A CORP VESUV Original Petition 070103 Filing Date Impact Date Product Identity First Claim Date External Agency IBIS User Guide Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout 05 18 2008 Status Expiration Date All Workers Affected Yes Workers Affected 07 06 2011 E ECF Hj History Decision Date gra ggstaus Seec RESET DISPLAY First Claim Date 07 12 2003 Certified Record 1 of 1 SELECT First TRA Week Payable 07 18 2009 ATAA Eligible DOL Contact Title DOL Contact Telephone Number Affected Plant Codes VESUVIUS U S A CORP VESUV 209091 PO BOX 4014 CHAMPAIGN IL 61824 4014 USA Employers Employer Type Account Number 299091 VESUVIUS U S A CORP Country
61. nd Proprietary to the Illinois Department of Employment Security Page 7 of 77 IDES 2010 Date Last Updated 9 9 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide e he RACF password will still expire You will need to sign on to the mainframe using sessions or other emulator every 35 days and change your password there Again see the Job Aid in Appendix E of this document for additional details on this process e f your agency uses Citrix to get to the IBIS application remember the Citrix accounts are owned by CMS These IDs expire every 90 days You will need to work with the CMS help desk to reset them if required Your specific agency will need to work with their branch of the CMS help desk to determine the procedure they require for resetting these IDs 33 Dashboard Microsoft Internet Explorer provided by IDES ILLINOIS BENEFIT INFORMATION SYSTEM Display Settings User Name JOHN SMITH Last Updated 2010 05 14 03 22 23 PM r4 4 Today E wk Sun Mon Tue wed Thu Fri S IDES Messaqes Individual Statistics Pending Assignments Assignments Past Due Assignments Due Today Completed Assignments Today Office Statistics Office Type Resource Level Pending Tasks Pending Assignments Assignments Past Due Assignments Due Today Completed Assignments Today Figure 1 IBIS Dashboard Screen Note there are no browser buttons o
62. nt Lookup Disqualifying Income Add Delete Inquiry e HFS Deduction Information Claimant Search BSDISCG Payment Detail Inquiry BSPAYMENT e Payment Detail Claimant Search TRA Training Waiver INQ MOD DEL e TRA Training Waiver Status Claimant Lookup BSTRWAVM TRA Basic Claim Inquiry BSTRAINQ e Claimant Claimant Search o Claimant Information o Address Information o Personal Information o Dependent Information e Maintain Claim Claimant Search o Claims Details o Petitions FQS Date QS Date Monetary Determination Separation Details LEU BCE CWC Wages IB4 Requests EUCOS EB Monetary Determination e AA Petition and Outreach Petition Search o Petition Information o Affected Workers e Determination Inquiry Claimant Search O O O O The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 13 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY MOIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Login Screen ILLINOIS BENEFIT INFORMATION SYSTEM Please enter your username and password to access the Iiinois Benefits Information System IBIS Password When accessing the IBIS application you need to start at the Login screen The Login screen allows authorized users to enter their login information to enter the IBIS application To login authorized users enter their User ID
63. o have worked for a petition certified trade impacted employer The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 62 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide To View workers added to the Outreach workers list for selected TAA petition search using Petition Number and click Display Petition Records will be displayed and upon selecting one of the displayed records and clicking the SELECT button will display the list of Outreach Workers Users can filter the outreach workers list by selecting an IDES office type Central Regional or Local clicking the Go button and then selecting the appropriate Office from the resulting list that displays Once the desired Office is selected then click the Display button The Notice Sent indicator will show whether or not a Notice has been sent to the affected worker The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 63 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HOTS Illinois Benefit Information System IBIS External Agency IBIS User Guide TRA Training Waiver Status Screen ILLINOIS BENEFIT INFORMATION SYSTEM UI Law Handbook IDES P amp P Legal Opinion Other Links Logout Ho
64. orker group 0 00 Q3 2008 12 176 21 12 158 10 1 2003 11 206 88 Qualifying Separation Date First Separation Date Separation Reason is akaa Lack of Work Qualifying Separation Claimant earned 30 for at Previous Claim for First Qualifying Separation Date Claimant filed eligible Ul Claim at Yes No WBA for first eligible claim 296 ni Dependent Allowance time of FQS Date following FS Date Pseudo Monetary Determination First Qualifying Separation TRA Basic Claim Inquiry BSTRAINQ To navigate to the First Qualifying Separation screen from anywhere in the IBIS system users select Claims gt Maintain Claim gt Petition gt FQS Date The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 43 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Purpose The TRA First Qualifying Separation screen allows users to view information about the claimant s separation from an employer covered by a Trade Adjustment Assistance TAA petition The user is able to select a petition under which the claimant is potentially eligible to receive benefits and then view information regarding the claimant s separation from that employer The FQS Date tab provides selected TAA petition information allows to view Affected Worker Information Monetary
65. page in IBIS Cascading Menu The Main Menu Bar is also a cascading menu if submenus exist you will see them by moving your mouse over the Main Menu item and clicking over if an arrow D E shows that there are submenus available Claimant Payments t Payment Detail TRA Training Waiver Status ents Pseudo Monetary Determination Every IBIS screen is not accessible via the cascade menu Instead the cascade menu provides navigation to main IBIS screens and or the first page in a process You may not be authorized to see every IBIS screen so some Main Menu Bar items may not display any submenus Screen Name e The Screen Name appears at the top of the screen below the Cascading Menu Screen names are in the following format Functional Area Name of Screen Page 10 of 77 Date Last Updated 9 9 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide swennen oeer OSS O Tabs e Many IBIS screens have more information to display that can fit on a single page To ease in the viewing of this information the tab concept is being used e Tabs do not appear on every screen in IBIS e There can be a single tab or multiple tabs depending on the page e The current tab appears depressed shaded Detail Link Detail Links are used to
66. provided by your agency IT security staff or Central Management Services CMS and password and click the Login button For existing BIS system users this information should be the same as you used to access BIS If you are having problems logging into IBIS please contact the CMS Customer Service Center CSC at 800 366 8768 for assistance Once you enter your Login information the following dialogue box will display Windows Internet Explorer D The webpage vou are viewing is trying to close Ehe window Do you want bo clase this window In order to get to the IBIS Dashboard main screen click the Yes button on this dialogue box This will close your current web browser and launch the IBIS system in a new web browser window The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 14 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Dashboard Screen Dashboard Microsoft Internet Explorer provided by IDES Bx ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Display Settinqs User Name JOHN SMITH Last Updated 2010 05 14 03 22 23 PM es aday Wk Sun Mon Tue Wed Thu Fri Sat IDES Messages 16 1 mm 2 3 4 5 6 7 8 EE 9 310 11 12 43 15 EE 16 17 18 19 20 21 22 Eg 73 z4 25 26 Z
67. r address bar ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Home Claims Adjudication amp Appeals BPC z Accounting jECF j History Figure 2 IBIS Cascading Menu bar The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 8 of 77 IDES 2010 Date Last Updated 9 9 2010 X z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY PBIS Illinois Benefit Information System IBIS External Agency IBIS User Guide New Concepts in IBIS The IBIS system has some new concepts that you may not be familiar with Several of these are explained below Claimant ID o Claimant ID is used to provide added security for the claimant For example if the claimant calls the office and does not wish to provide his or her Social Security number over the phone we can use the Claimant ID number to look up his or her information in IBIS o For additional security and privacy Social Security numbers will not be printed on correspondence sent out to claimants Instead any IBIS generated correspondence to be sent to that claimant will identify the claimant by his or her unique Claimant ID e Claimant in Context o Once you have searched for and selected a claimant that claimant is In Context This means you can navigate to other screens in IBIS and the claimant s information will automatically fill or populate the fields
68. ram Type Claim Type Claim Status LDW Eligible Claim 04 25 2010 04 25 2010 03 07 2010 12 20 2009 11 08 2008 04 26 2009 04 26 2003 04 26 2010 04 26 2009 04 26 2009 04 26 2009 04 26 2009 3993151 3993153 3993152 3993149 3993150 3993148 Reopen Transitional New Additional New New Filed Filed Filed Filed Filed Filed 04 23 2009 12 18 2009 12 18 2009 12 18 2009 04 23 2003 04 23 2009 REAL TIME STAFFING SERV REAL TIME STAFFING SERV REAL TIME STAFFING SERV VESUVIUS U S A CORP VES Yes Record s 6 of 6 BIS Screen Name TRA Basic Claim Inquiry BSTRAINQ Navigation To navigate to the Maintain Claim screen from anywhere in the system users select Claims Maintain Claim from the cascade menu If you haven t already sought a claimant you will be prompted to do so via the Claimant Search Screen Highlight and Select TRA Claim Purpose The purpose of this screen is to view details of the claimants existing claim history and to view claim related information for TRA claim To view detail and Petition information for a TRA Claim select the TRA claim from the Claims list and select appropriate tabs Claim Details or Petitions tab to vied related information The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security IDES 2010 This screen has a Show Hide Details link which when clicked will provide or hide additional information
69. s are discussed below The Weekly Deduction Amount field is a required field and you must enter a valid dollar amount in this field in order to add or update this information If you do not enter a valid deduction amount in this field you will see the error message shown below Accounting HFS Deduction Information fj Please correct the information you entered in the fields below indicated with an error message Fj Weekly Deduction Amount is required Enter a valid deduction amount in this field and this message will no longer appear Additional Weekly Deduction Amount validations are e The Weekly Deduction Amount cannot be greater than the Maximum Child Support Deduction shown on the screen for the specific claimant Accounting HFS Deduction Information Fj The Weekly Deduction Amount cannot be greater than the Maximum Child Support Deduction The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 52 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY JN Illinois Benefit Information System IBIS External Agency IBIS User Guide e The Weekly Deduction Amount cannot by a negative number Accounting HFS Deduction Information FJ Please correct the information you entered in the fields below indicated with an error message P Weekly Deduction Amount cannot be less than 0 00 The End Date field is not required however p
70. s or some other NODE NAME BSVPF177 name sample icons are shown below This UCEnIO is the software that lets you launch a session and work on mainirame USER DESCRIPTOR GENE HRME MEH CALDEN DrESG400 GIGH COMMAND REQUINCO ron IHE IMEI LIME HB Zi AY OUTPUT JECURITY AVAILABLE 1 Open Sessions or your Terminal Emulator double click on the desktop icon and x v orgie start a mainframe session 2 Type imsh or type ims where is your agency s region of the mainframe i e h a etc and press the enter ctrl key Mote Your emulator may use different keys 3 Screen 1 should now display Illinois Department of Employment Security IDES 2010 Released 07 21 2010 Page 1 of 2 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 72 of 77 IDES 2010 Date Last Updated 9 9 2010 Illinois Department of Employment Security IDES 2010 Released 07 21 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS Hliinois Department af Em ployment mr Tall lal d External Agency IBIS User Guide IBIS Illinois Benefit Information System 4 Type your User ID and current password and press the enter key ctrl key as shown in Screen 2 5 Screen 3 displays Password has expired 6 Type your User ID old password and New Password and press the enter key
71. se the Claimant Search screen to locate a specific claimant and select their record to view using this screen The image below shows a sample version of this IBIS screen The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 57 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout yy Home j Claims Adjudication amp Appeals BPC j Accounting ECF Hj History Accounting Payment Detail Claimant Search Claimant Information Name Claimant ID 2035161 Show Detail SSN Date of Birth 09 15 1963 07 01 2009 External Payment ID 01 25 2010 77444945 4010025014870 01 25 2010 01 11 2010 77080421 4010011009580 it C Issued 01 11 2010 01 04 2010 76938141 4010004000240 Issued 01 04 2010 12 14 2009 76565482 4009348013890 it C Issued 12 14 2009 12 03 2009 76426602 4009337003100 itc 12 03 2009 11 23 2009 76198196 4009327009500 it C 11 23 2009 11 16 2009 76086904 4009320009410 11 16 2009 10 28 2009 75832878 4009301007730 it C 10 28 2009 09 03 2009 74977749 4009246002800 09 03 2009 08 14 2009 74620754 4009226001410 it C 08 14 2009 Record s 1 10 of 11 1 2 Next Benefit Payment Detail History SELECT Total Payment Amount
72. set button to clear the data that you have entered if you wish to enter new data RESET SEARCH If successful the search will display the claimant records that matched your search criteria in the Search Results table on the lower portion of the screen If the search was not successful the system will display an error message noting the problem below in the top of the popup window and also highlight the search field that is in error Fy Please correct the information you entered in the fields below indicated with an error message Last Name is required Search Criteria Last Name The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 22 of 77 IDES 2010 Date Last Updated 9 9 2010 E z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY WIS Illinois Benefit Information System IBIS External Agency IBIS User Guide If you already know the individual s SSN or Claimant ID number you don t need to go to the Claimant Lookup Popup screen you may just enter the SSN in the SSN field or Claimant ID in the Claimant ID field and click the Display button to get the specified screen SSN 626 586 6868 Claimant ID 3115311 D DISPLAY The Claimant Lookup screen is available on both the TRA Training Waiver Status and the Pseudo Monetary Determination screens Claims TRA Training Walver Status Training Waiver Status Worker Information Claims Pseudo Monetary Determinat
73. show or hide information All links will be underlined The mouse pointer will turn into a hand icon when you mouse over a hyperlink Required Fields Required fields are defined as fields necessary to be completed in order to complete a transaction and are marked with a red asterisk Search Criteria The asterisk appears immediately to the left of the text entry field Last Name Smith Sortable Table Column Columns can be sorted A sort icon white arrow head appears to the right of the Headings column heading and the column heading is underlined The default sort order is alphabetically or numerically ascending Arrow head pointing upward You may click the Arrow head to reverse the sort order Arrow head will point the opposite of what it displays when clicked Highlighted Table Row to e When you select a row with a single left mouse click the entire row shades to Select indicate that it has been selected Tables e IBIS visually separates table entries by alternating row colors between a lighter and darker shade e Values in table rows do not wrap and instead will use an ellipse to indicate the field contains more data than can be displayed When you mouse over the ellipse the full data will display e IBIS tables will only display ten records at a time Each table will contain a table footer that allows you to page to others sets of ten records and displays the total number of records Buttons e IBIS displays but
74. te Are A https if googie Windows Messenger Alternately you may be able t adjust Links A BigBratther amp reo San Jaen Console your pop up blocker by clicking the Internet Options appropriate menu list item if present How to leave pop up blocker enabled except for the IBIS application How To pompiftaiy tain dus pop up Blocha 2 From the Privacy tab click the Settings button 2 From the Privacy tab uncheck Turn on Pop up 5n T iL Blocker and click OK 3 Type the address or URL of the IBIS site J Internet Options ix https ibis ides illinois gov IBIS in the Address of Web site to allow box and then click Add Click the Close button on the Settings box Pop dup Blocker Settings Escephona Popup we Fun ett pe lar nda hs chron ca Business of inp obe bo giye pu E Aleeeed pter NORTE dan CUR eel be e to cotta youre you eai cmt an be ud to corta vou hex yur rot conser Hoiho and Files Level 9 Plaga und when a poc up it blocked 91 Shoe Iniomaton Bar when a pop up it blocked 3 Click the OK button to appl X A 4 Click the OK button on the Internet Options box to apply Still have questions 9 Please contact the CMS Customer Service Center CSC at 800 366 8768 Illinois Department of Employment Security IDES 2010 Released 05 26 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 68 of 77
75. ternet Explore Version 7 0 IE7 B IBIS Job Aid How disable additional popup blockers for IBIS Google Toolbar C IBIS Job Aid How disable additional popup blockers for IBIS Yahoo Toolbar D IBIS Job Aid How disable additional popup blockers for IBIS MSN Toolbar E IBIS Job Aid How to change your RACF password for IBIS F IBIS Acronym Abbreviation Listing Acronym Abbreviations that you will see in IBIS The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 67 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide illinois Department of Employment Security IBIS Illinois Benefit Information System NEW How to configure your Pop Up blocker and Cookie Settings for IBIS Windows The IBIS application uses both pop up windows and cookies so any pop up Internet or cookie blocking software will need to be adjusted to allow for IBIS pop Explorer 7 ups and cookies To accept Cookies make sure that the Medium Privacy Setting has been selected This setting will permit IBIS cookies to be used How to disable Internet Explorer 7 popup blocker Windows XP 1 From the Tools menu select Internet Options ED d Goggle Microsoft Interne Explorer 1 einai a b Fle Edt View Favortes Bees Turn OFF Pop up Blocker E gt x Windows Update Ho
76. tion amp Appeals i BPC 3 Accounting ECF Hj History Accounting HFS Deduction Information Claimant Search Child Support Claimant Information Name JOHN A SMITH Claimant ID 150488164 Show Detail 3H8H488 9797 Date of Birth 12 06 1957 01 11 2010 Additional Information County 31 Cook Gross Benefit 283 00 BYE 01 10 2011 Appeal Status No Existing Appeal Max Child Support Deduction 141 50 Date of Claim 07 25 2010 3 679 00 Current Deduction Information New Deduction Information Begin Date 08 24 2010 Weekly Deduction Amount 00 RESET SUBMIT How this screen works Authorized users are able to update the following two fields in the New Deduction Information Section of this screen e End Date e Weekly Deduction Amount Once these fields are updated click the Submit button and you will see the following dialogue box The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 51 of 77 IDES 2010 Date Last Updated 9 9 2010 gt On ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY HIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Windows Internet Explorer 2 Are you sure vou want to save your changes x Cee Click the OK button to apply your changes or click the Cancel button to cancel your changes When you click the OK button the screen will validate the data in these two fields The validation
77. tiveX however leaving it enabled the default value in Internet Explorer is recommended Flash components are not currently used in the IBIS application so no Flash plug ins are required for IBIS Cookies the IBIS application uses cookies so any cookie blocking software will need to be adjusted to accept IBIS cookies see the Appendix section of this document for details on adjusting your Cookie blocking software e Pop Ups the IBIS application uses pop up windows so any pop up blocking software will need to be adjusted to allow for IBIS pop ups see the Appendix section of this document for details on adjusting your Pop Up blocking software If you have specific questions about if your PC is capable of running the IBIS application contact e State of Illinois Agencies CMS Customer Service Center CSC at 800 366 8768 for assistance with PC questions e Other External Agencies Users should contact their local IT Support staff for assistance with PC questions If you have specific IBIS application related questions contact e All External Agencies CMS Customer Service Center CSC at 800 366 8768 for assistance with IBIS Application Questions The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 4 of 77 IDES 2010 Date Last Updated 9 9 2010 jf z ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY IS Illinois Benefit Information System IBIS External Agency IBIS User G
78. tons in button clusters A cluster of buttons is a grouping of buttons located on the screen These clusters will have the same relative positioning across all IBIS screens Pages that allow you to perform similar actions for example Cancel Delete Save will use the same buttons with the same names in the same order e Buttons are tied to your user security and only display if you are authorized to the function tied to that button Date Time Value Displays Date values for the US are displayed in the mm dd yyyy format Date fields may omit the day from the field format if necessary In that case the format would be mm yyyy Single digit months and days are displayed with a leading Zero Time values are displayed in the hh mm ss format Seconds may not always show The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 11 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide ee Date Widget Whenever you need to input a date IBIS will provide you with the ability to select a date from a popup calendar This calendar allows you to select the date you want graphically making it easier and faster for you to pick dates such as next Wednesday or a week from tomorrow The calendar is keyboard accessible allowing you to navigate between days weeks
79. uide Getting to IBIS Unlike the mainframe based BIS system the IBIS system is a web based system meaning you will use your web browser Internet Explorer to access it The first step to get to IBIS is to launch Internet Explorer on your PC by double clicking on the Internet Explorer IE icon on your desktop or by launching it from your Start menu programs list 7 Internet k j My Documents Internet Explorer i5 My Recent Documents 94 E mail Microsoft Office Outlook 48 My Computer f r i H iv 7 Microsoft Office Word 2003 a My Network Places Control Panel KS Printers and Faxes Microsoft Office Excel 2003 All Programs gt or a es d Internet Explorer Once Internet Explorer opens you will most likely be looking at your specific Home Page based on what you or your agency have set it to be To get to IBIS you will need to type the following IBIS URL into the Internet Explorer Address bar https ibis ides illinois gov IBIS E M 7 pial tame talos raa EE A Ws T hte fis des lines gov les File Edit L d HP dig B Google Web Images Videos Maps News Shopping Gmail more and press the ENTER key The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 5 of 77 IDES 2010 Date Last Updated 9 9 2010 gt
80. w the information included on a Trade Adjustment Assistance TAA petition To View petition and trade impacted employer information search the petition using either Account Number or Petition Number and click Display Petition Records will be displayed and upon selecting one of the displayed records and clicking the SELECT button will display detail Petition Information This screen has a Show Hide Details link which when clicked will provide or hide additional information about the claimant The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 42 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide TRA Claim FQS Date ILLINOIS BENEFIT INFORMATION SYSTEM Ul Law Handbook IDES P amp P Legal Opinion Other Links Logout Yes Home Claims Adjudication amp Appeals amp BPC amp Accounting ECF Hj History Claims First Qualifying Separation Claimant Search Claimant Claimant Information Name JOHN A SMITH Claimant ID 2222222 Show Detail SSN THHEHHE 9 TOT Date of Birth 09 16 1963 BYB 04 26 2009 Claims Petitions 070103 VESUVIUS U 5 A CORP VESUV 07 06 2009 05 18 2008 07 06 2011 07 12 2009 Record 1 of 1 Petition Information Fas Date LQS Date Affected Worker Information Claimant in affected w
81. y Regular Selected with Determination Detail 04 25 2010 04 26 2010 3993153 Regular Transitional Filed 12 18 2009 REAL TIME STAFFING SERV Yes namzion4n MARYNA 3003452 FIONA Nanas Filad 10M8 0nn O DEA TIME STAFFING SERV DateofClaim BYB Claim ID Program Type Claim Type Claim Status LOW Eligible Claim 04 25 2010 04 26 2008 3933151 TRA Reopen Filed 04 23 2008 Em AEN A me woa DepAlou 04 26 2010 12 31 9999 04 25 2010 04 23 2011 385 00 146 00 10 010 00 Record 1 of 1 MBA Balance UI MBA Balance 10 010 00 Base Period Wages Balance 41 966 81 Determination Inquiry TRA Selected with Determination Detail Eligible Claim 04 25 2010 04 26 2009 3993151 TRA Reopen Filed NAYE mna Aa Seo 2003409 Di milar Trancitinnal Filed 10 42 0nn DEAL TRAE GTAPFIRVS QEPD Mirer DateofClaim BYB Claim ID Program Type Claim Type Claim Status LDW ee ANN A me wa banat 11 13 2008 12 31 9395 04 26 2009 04 23 2011 Basic 385 00 149 00 10 010 00 Record 1 of 1 MBA Balance TRA Basic MBA Balance 1 716 00 ULTRA by Election The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 35 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY Illinois Benefit Information System IBIS External Agency IBIS User Guide Maintain Claim Screens UAT2 LT100 PRD 4 0 0 3 U
82. y Benefit Amount Pen Penalty Pgm Program Prev Previously Pmt Payment Qtr Yr Quarter and Year RA Repayment Agreement Recoup Recoupment Rep Representative Resp Response Ret Never Return Never Reissue Reissue RTW Return to Work Sat Saturday S B Should Have Been S Pgm Sub Program SSN Social Security Number Sun Sunday Telephone Phone Number Thu Thursday T R Taxable Reimbursable TRA Trade Readjustment Allowances The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 76 of 77 IDES 2010 Date Last Updated 9 9 2010 ILLINOIS DEPARTMENT OF EMPLOYMENT SECURITY DIS Illinois Benefit Information System IBIS External Agency IBIS User Guide Acronym Abbreviation Definition Teletypewriter Technology Tuesday Unemployment Compensation for Federal Employees Unemployment Insurance Unemployment Compensation for Separated Military Personnel Unemployment Trust Fund Week Begin Weekly Benefit Amount Week Ending Wednesday Workforce Investment Act Withdrawal Invalid Claim ICON Term Weeks Zip Code The material on this page is Confidential and Proprietary to the Illinois Department of Employment Security Page 77 of 77 IDES 2010 Date Last Updated 9 9 2010
83. you may have an additional pop up blocker installed in your web browser If you have a Yahoo Toolbar installed in your browser you may be getting blocked by the Yahoo Pop Up Blocker Illinois Department of Employment Security IBIS Illinois Benefit Information System NEW A How to disable additional Pop Up blockers for IBIS How to disable the Yahoo toolbar popup blocker 1 Locate the Popup blocker icon and click the down arrow Y 2 z How to leave the pop up blocker enabled except How to completely turn off the pop up blocker for the IBIS application 2 Uncheck Enable Pop Up Blocker 2 Click the Always Allow Pop Ups From menu item bu E Mail jz Enable Pop Up Blo v Play Sound When Pop Up Is Blocked MyYahoo View Recently Blocked Pop Ups Always Allow Pop Lips From Total Pop Ups Blocked 0 Why am I still getting pop ups Pop Up Blocker Test More Help Bid Tell a Friend About Pop Up Blocker 3 Select the IBIS Application URL see below from the recently blocked pop ups list and click the Allow button https ibis ides illinois gov IBIS 4 Click the Close button to apply Still have questions Please contact the CMS Customer Service Center CSC at 800 366 8768 illinois Department of Employment Security IDES 2010 Released 05 26 2010 The material on this page is Confidential and Proprietary to the Illinois Department of Employ

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