odd user manual depot haulage system settings capacity planning
Contents
1. Place the Port Pass on the reader The reader would read the card Ensure that the lane has been selected Gate Out Click on the button GATE_OUT_1 ki The Card holders detail will be displayed together with booking details Check the relevant booking Click on button AOP e S a HDBS User Manual ODD v 1 0 Page 10 of 102. Container No Status i New New Booking Created by Haulage ii Accepted Booking Accepted by ODD iii Approved Haulier has Reached ODD and started Transaction iv Completed Haulier has Gated out ODD v Rejected Booking was rejected by ODD vi Cancelled Booking was cancelled by either ODD Haulier will not be able to Cancel booking if ODD has accepted the booking ii Click on 2 button to view the results in Section B or Reset to empty the fields to start a new search HDBS User Manual ODD v 1 0 Page 7 of 10 rmMiVAOoOlie B Booking Detail Booking Details Appt Date Appt Time Status Booking Ref No Container No Depot Name Haulage Haulage Driver IC Paseport 25 11 2011 03 00 PM ACCEPTED MTR1120110025 CLHU2499713 ODDY S CMA PROTA 670921 05 5069 25 11 2011 06 00 PM ACCEPTED MTR1120110026 TGHUS820623 ODDY S CMA PR PROTAB 680717 01 6045 25 11 2011 06 00 PM ACCEPTED MTR1120110026 XINU 1276822 ODDYS CMA R PROTAB 660717 01 6045 Change Status i User shall be able to view the search results as shown in the diagram above ii If user intends to accept an appointment Click on the checkbox to choose the transaction and click on the Acrt button iii If user intends to cancel an appointment Click on the checkbox to choose the transaction and click on the n l button Please note that only New booking can be cancelled iv If user intends to change status of an appointment from C
3. into HDBS system e Using HDBS System Domain http hdbs privasia com Login to HDBS System with your existing e terminal plus username and password via Sign In to Haulage Depot Booking System Copyright 2010 Privasia Sdn Bhd All Rights Reserved For more information Username and services TAP TH SUT TT Password LAL HAULAGE DEPOT BOOKING USER RUDY IP 219 95 88 22 HDBS lt lt oa Ca WELCOME TO HAULAGE DEPOT BOOKING SYSTEM T gee ao User Profile ICT E Change Password Username RUDY Name RUDY staff code L o e mail KUA RSHAMSHUDDING CH Status system Settings HDBS User Manual ODD v 1 0 Page 2 of 10 PRIVASI Where are the functionalities in HDBS Menu 1 2 3 u w icon to hide On the left side of the screen you will be able to view the menu You may click on the menu for a full view of booking screen and l to retrieve the booking menu displayed below You will be able to view the following 3 tabs Each tab will have submenu as follow ADMIN User Profile E e Change Fassword system settings System Settings System Setting ADMIN DEPOT Capacity E Master Setup Capacity Booking VIP Setup Booking Report f Booking List aa Booking Completion Unit Change Cancel To Accept VIP Setup E VIP Setup E VIP Setup List Report Turn Around Report Cancel
4. 2 hours before actual arrival of haulier If hauliers choose to come at 5pm on a particular day he needs to make appointment before 3pm of the day e Window time ls the duration of time that is allowable for an appointment e For example 1 hour indicates that timeslot are from 0800 0900 0900 1000 1100 and etc 2 hours indicates that timeslots are from 0800 1000 1000 1200 and etc e Grace period ls the duration allowed for hauliers to gate in to ODD on top of the booked appointment slot e For example 15 minutes indicates if haulier had choose and appointment from 1000 1100 his transaction is still allowed if he comes before 1115 The system allows the user to configure the parameters mentioned above in hours and minutes where H represents in hours and M represents configuration in minutes system Settings Company Code ODDYS Company Name CMA WPT Booking Settings Name Value Cut Off 0 Cut Off Format H Cut Off Drop Off 0 Cut Off Format Drop Off 4H Grace 15 Grace Format lil Window 1 Window Format H Email Settings CC BCC Announcement To Email The system settings also allows the user to configure the email which should receive the transaction mails What are the functions in Depot Tab There are 5 submenus in the Depot Tab 1 Capacity 2 Booking 3 Lane Setup 4 VIP Setup 5 Reports HDBS User Manual ODD v 1 0 Page 5 of 10 rPRIVA SOIR How to setup Capacity Capacity is a ter
5. D v 1 0 Page 6 of 10 ee Se A ee How to manage booking created by Haulier User are constantly required to monitor new booking created by haulier and preferably accept or cancel the booking within 20 30 minutes from the moment bookings are received to notify haulier on the appointment acceptance or cancellation 1 The following screen will appear on click on Booking List Menu 7 See Booking Listing Date From 25 11 2011 4 Date To 25 11 2011 4 Depot ODD YS CMA WPT Haulage Select v Booking Ref No Container No Status Select Booking Details T Appt Date Appt Time Status Booking Ref No Container No Depot Name Haulage Haulage Driwer IC Passport 1 El jar 2511 2011 03 00 PM ACCEPTED MTR1120110025 CLHU2499713 O00 S CMA PRT PROTAB 670921 05 5069 2 El a 25 11 4011 06 00 PM ACCEPTED MTR11201710026 TGHUS82 0628 O00 yS CMA PRT PROTA 680717 01 6045 3 El gar 25 11 2011 06 00 PM ACCEPTED MTR1120110026 XINU 1276822 ODD yYS CMA PRT PROTAB 680717 01 5045 i m __ Accept Cancel Change Status 2 The booking screen has 2 sections a Search b Booking Detail A Search Date From 25 11 2011 A Date To 25 11 2011 4 Depot ODD YS CMA VWPT Haulage Select vw Booking Ref Ho Container No i User shall be able to search bookings using the following search fields Status Select a b C d e f Date From Date To Haulage Booking Reference No
6. PARI VA OIie ODD USER MANUAL HDBS stands for Haulage Depot Booking System The system allows the Haulage Companies to plan the appointment to ODD s for MT Pickup and Drop Off Transaction The following Chart depicts the operational process of HDBS booking OPERATIONAL FLOW FOR HDBS DEPOT HAULAGE SYSTEM SETTINGS e Cut Off Time Time slots available for booking from current time o H 1 gt meaning after 1 hour o M 30 gt meaning after 30 minutes e Grace Period Booking display on screen before it expires o H 1 gt meaning after 1 hour o M 30 gt meaning after 30 minutes e Window time slots for booking o H 1 gt hourly every 1 hour 8 00am 9 00am o M 30 gt meaning every 30 minutes 8 30am 9 am e Email Settings e Announcement CAPACITY PLANNING e Set Capacity per hour o 20 moves per window slot o Duplicate for Everyday Every week RE VIEW BOOKING e ACCEPT Booking e REJECT Booking e CANCEL Booking PERFORM BOOKING Create NEW Booking based on available capacity for each depot CANCEL Booking CANNOT amend ACCEPTED Booking E GATE IN e Scan Smart Card e View Booking Status o EARLY HAULIER ARRIVES AT GATE o ONTIME o LATE e Choose Transaction GATE OUT e COMPLETE Booking VIEW REPORT e View Cancellation Report e View Turnaround Report HDBS User Manual ODD v 1 0 Page 1 of 10 PRIVASI How do I login to HDBS System There are 2 ways to login
7. ancelled to Accepted Click on the checkbox to choose the transaction and click on the 555s button Please note that only Cancelled booking can go through change status step HDBS User Manual ODD v 1 0 Page 8 of 10 ee ee A How to Perform Gate In Gate In GATE_IN_1 wa Name SAPARUDDIN BIN ABD AKADIR ric Passport No 521110 10 6353 Company Name SINGA GEMINI M SDN BHD Smart Card No 13201111046801 Status Active PM Head No PM1234 Plate No WTE1234 Container No S Grade Status Booking Booking Mo Date Time 1 ACCEPTED PICKUP HDBSBOOK1 2011 11 17 15 00 2 HDBSTEST102 ACCEPTED PICKUP HDBSBOOK 2011 11 17 16 00 Launch SCP program on your desktop Place the Port Pass on the reader The reader would read the card Ensure that the lane has been selected Gate In GATE_I_1 x Click on the button Check the relevant booking Click on Approve button 1 2 3 4 The Card holders detail will be displayed together with booking details 5 6 HDBS User Manual ODD v 1 0 Page 9 of 10 ee ee A ee How to Perform Gate Out Gate Out GATE_OUT_1 w Name SAPARUDDIN BIN ABD AKADIR Nric Passport No 521110 10 6353 Company Name SINGA GEMINI M SDN BHD Smart Card No 13201111046801 Status Active PM Head Mo PM1234 Plate No WTE1234 E Container No S Grade Status Booking Booking Mo Date 1 P HDBSTEST102 APPROVED PICKUP HOBSBODK 2011 11 17 Launch SCP program on your desktop
8. lation Report Lane Setup Lane Setup Lane Setup List anm DEPOT GATE Gate In Gate Out HDBS User Manual ODD v 1 0 Page 3 of 10 rmNiVAOoOlif What are the functions in Admin Tab There are 2 menus in the Admin tab a User b System Settings There are 2 functions in the submenu User 1 First is to view user profile click on the User Profile options and you will be able to see the following information USER PROFILE User Info Username RUDY Name RUDY Staff Code e mail KUA RSHAMSHUDDING CY Status wr User Role B Role Name Description USER USER REPORT REPORTS DEPOT DEPOT GATE DEPOT GATE CAPACITY DEPOT CAPACITY 2 Secondly is the functionality to change the password please use the following steps Change Password Username RUDY Name RUDY Current Password Password Confirm Password Save Enter your current password Enter your new password Confirm your new password in the third field Click on the button to use new password for future logins 900 HDBS User Manual ODD v 1 0 Page 4 of 10 PRIiV A OIR What is the functions that can be defined in System Settings The following are the parameters that can be defined in system settings e Cutofftime ls the number of hours prior to appointment e For example appointment booking needs to be made
9. m used to limit the number of appointments that can be made by haulier on a define period of window time For example configuration of 20 at 0800 0900 means only 20 appointments are acceptable during the hours Capacity Setting Sih Useful Information Date 25 11 2011 Time From 00 00 v Time To 23 00 v Value Set x A Value Setup 20 Open Close OPEN v Ca pacity Used col umns indicates the Capacity Used appointment slots used up Total Used Peate foe from the total available Value Set field Capacity Details copy To To 01 12 2011 4 Weeks for repeating 2 v Repeat a For every hours on a particular date the grid would display whether the time slot is opened O or closed C apart from the total appointment slots created and used Date Time Open Close Value Setup Capacity Used a 25 11 2011 15 00 25 11 2011 16 00 fy 25 11 2011 17 00 25 11 2011 18 00 F 25 11 2011 19 00 N Sicieo ico a o s S o 8 0 6 up for the hour How to setup Capacity for a week 1 Enter Date from the calendar a date would select all 7 days from Monday to Sunday of the date choosen 2 Specify the Time From and Time to this determines the operating hours 3 Click on Seach button You will be able to view the dates in Capacity Detail section 4 Specify the Value Setup this is the number of appointments allowed for the window time 5 Ensure
10. the option Open Close is Open and click on set button You will be able to view the capcity created for the week in the capacity details section Click on button P How to indicate if a timeslot is closed for appointment perhaps during lunch break 1 Enter Date from the calendar 2 Specify the Time From and Time to 3 Click on Seach button You will be able to view the dates in Capacity Detail section 4 Check checkbox of the hours that you wish to close appointment slots 5 Specify Close in the Value Set section and click on set_ button 6 Click on button How to replicate Capacity Planning for a particular week 1 Enter Date from the calendar where capacity has been specified 2 Specify the Time From and Time to this determines the operating hours 3 Click on Stench button You will be able to view the dates in Capacity Detail section 4 Inthe Advance Section choose a date in the week that you wish to replicate capacity and click on 5 Click on button How to replicate Capacity Planning for a particular duration in weeks 1 Enter Date from the calendar where capacity has been specified 2 Specify the Time From and Time to this determines the operating hours 3 Click on Search button You will be able to view the dates in Capacity Detail section 4 5 In the Advance Section choose number of weeks of repeating and click Repeat Click on button HDBS User Manual OD
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