BrilCloud User Manual [Final] 5-3-14.pages
Contents
1. oO BRILCLOUD lt YOUR BUSINESS WITHIN REACH Table of Contents Welcome to BrilCloud Overview Your Profile Files amp Synchronisation Accessing your Files Web Interface Navigating inside your BrilCloud Creating uploading files Selecting files Viewing files Moving files Sharing files Version Control Deleted Files Desktop Synchronisation Storage Quota Checking the available space Sharing Shared files Shared directories Resharing Excluded from quota Metadata and cache Deleted files Contacts amp Calendar Using the Contacts Feature Adding contacts Importing Create contacts manually Adding picture to the contact Creating new address books Using the Calendar Feature Creating a calendar Creating events BrilCloud User Manual O O O O O O WO WoO WO WO WO N HDHD HDHD HD wu UU uH A A Ww e e e e RP RP he Pe h RB BR U U W N e O O O O Ca BrilCloud is your very own online storage on the go Keep all your important data music videos Welcome to BrilCloud photos and documents in one place and have the freedom to access your files wherever you go Utilising a network of online storage where data is securely kept BrilCloud gives you the ability to store your files without the need to install additional storage space on your electronic devices BrilCloud is always there for you with web based technology you can access your files anywhere in the world with Internet connection2. Computers tablets and smartphones with any operating system can access BrilCloud using a web browser or native applications Android and iOS Mobile apps are subject to availability QeriicLous CD oo New 4 wD Files Name Size Modified 3 days ago Pictures fi music 3 days ago Music E photos 3 days ago 22 3 folders 662 7 kB 50GB Contacts damla BrilCloud User Manual Overview After logging into BrilCloud through your Virtual Office you will be redirected to BrilCloud s main web interface GBRILCLOUD E aD o New D a Size Modified Fies Name a E documents 3 days ago Pictures fi music 3 days ago Music photos 3 days ago 2 3 folders 662 7 kB 50GB Contacts tnt Calendar The web interface comprises of the following items 1 Navigation bar Allows navigation between different parts of BrilCloud categorised by application 2 Application view This is where contents in each application are listed By default this will show all your files and directory file view 3 New Upload button This allows you to create new files or upload existing ones from your device 4 Search Settings Allows you to look for files and directories Your Profile amp Personal 1 Help 4 Log out BrilCloud User Manual Ca As a user you can change your personal settings by clicking on your username on the top right of BrilCloud and choose Personal e In the beginning of the page y
3. is counted in the owner s quota Shared files If user A shares a file with user B the size of the file will be counted towards the user A s storage quote even if the file is modified or its size is increased by user B Shared directories If user A shares a directory with user B any file that is modified or uploaded by user B inside of the directory will be counted towards user A s used space Resharing When resharing a file or a directory the used space is still counted in the quota of the owner who shared it initially Excluded from quota Metadata and cache Application metadata and cached information are excluded from the total used space Such data could be thumbnails icon previews pictures app temporary files encryption keys etc Some features also store information directly in the database not as files like the Calendar and Contacts feature This data is also excluded from the total used space Deleted files When deleting files the files willbe moved to the Trash bin These files will not be counted in the user s used space BrilCloud User Manual 9 P Contacts amp Calendar Using the Contacts Feature The contacts feature of BrilCloud is like any other mobile contact feature but with more functionality When you access your account you will get the default address book Adding contacts There are two ways you can add contacts 1 Adding by VCF file 2 Manual adding Importing Click on the ge
4. BrilCloud also checks the age of deleted files every time new files are added to the deleted files By default deleted files stay in the trash bin for 180 days Additionally BrilCloud calculates the maximum available space every time a new file is added If the deleted files exceed the new maximum allowed space BrilCloud will expire old deleted files until the limit is met once again Desktop Synchronisation For synchronising files with your desktop computer we recommend using the BrilCloud Client for Windows and Mac OS X The BrilCloud Desktop Client enables you to connect to your private BrilCloud Server You can create folders in your home directory and keep the contents of those folders synced with your BrilCloud server Simply copy a file into the directory and the BrilCloud desktop client does the rest Make a change to the files on one computer and it will sync with your other computers that are connected with BrilCloud Always have your latest files with you wherever you are 2 Desktop Synchronisation is subject to availability BrilCloud User Manual 8 Ca BrilCloud makes it possible to specify a storage quota for users which is the maximum space a user is allowed to use for files located in their individual home storage Storage Quota Checking the available space You can check your available space by going to the Personal page from the top right menu Sharing When sharing files or directories their used space
5. This link contains the history of the file where you can roll back a file to any previous version Changes made at intervals greater than two minutes are saved in data user versions and made accessible using the above pages To restore a specific version of a file hover your cursor on a file and click Versions link If any version is available you should see a list like the image below BrilCloud User Manual 7 Ca Let me Test txt f Rename Download Versions Share Merhaba Deneme 1 hours ago Restore Hadi bake jud index php apps files Clicking on Restore next to any version will revert the file to that version The version control automatically expires old versions to make sure that the user doesn t run out of space Version control feature will never use more that 50 of the user s currently available space Deleted Files BrilCloud keeps a copy of your deleted files in case you need them again To make sure that the user doesn t run out of memory the Deleted Files feature manages the size of the deleted files for the user The app takes care to never use more that 50 of your currently available free space If your deleted files exceed this limit BrilCloud deletes the oldest versions until it meets the memory usage limit again Deleted files can be found by clicking on the Deleted files button on Files feature of the web interface You can either restore or permanently delete using appropriate buttons
6. V syncing addresses more info Primary address Kontact et al http brilcloud com remote php caldav iOS OS X http brilcloud com remote php caldav principals HG8 Read only iCalendar link s Default calendar When using the calendar feature for the first time the Default calendar You can manage your calendars with a click on the Calendar button in the top right corner In the dialogue box which will appear you can add edit export enable disable and or delete your calendars BrilCloud User Manual 13 Ca To create an event just click on the date in the month view or choose the time frame in the week view In the dialogue which will appear you can enter the necessary information Creating events Create a new event Title of the Event from 30 03 2014 W All Day Event to 30 03 2014 Advanced options Create event With Advanced options you can set the description the location and the repetition of an event You can choose to repeat your event every weekday or bi weekly BrilCloud User Manual 14
7. ar button at the bottom o Contact settings icon Once you ve clicked it an up arrow button which lets you upload files will be shown 0 Address books lv Contacts LLAF Add Address Book Import Contact file upload icon After choosing an address book to import into click on the arrow The upload window will open and let you choose your files You can upload the files one by one or upload all of them at one go BrilCloud User Manual 10 o ll WM Bart_Visscher vcf Bartek_Przybylski Jakob_Sack vcf vcf Marvin_Thomas_ Thomas_Miller v Rabe vcf cf i OF Picking VCF files After upload the interface will automatically place your contacts into BrilCloud Create contacts manually On the left side of contacts feature you will see the new contact button Click on it and add all information about the contact the name the address the email the telephone etc Just click on a field and start typing the information You can use the Add Field button to add other types of information for this contact New Contact New Group All 0 Not grouped meee Cancel Empty contact view When you want to remove your contact information just click on little delete icon at the right of the field you want to remove BrilCloud User Manual 11 Adding picture to the contact There are two methods in which you can give a picture ID to the specific contact Ta Select photo fr
8. e up or use home icon to navigate to your home folder BrilCloud User Manual P You can create files by simply clicking on the New button You will be presented with three options to choose from Creating uploading files New Text file ea Folder From link e Text file will create a simple text file e Folder will create a folder in the current folder e From link will download the file from the provided link and place it into the current folder Selecting files You can select one or more files by clicking on the small thumbnails or file icons To select all files in the current directory use the checkbox just above the first file folder in the list If you select multiple files selected files can be deleted or downloaded as ZIP files Viewing files BrilCloud can display uncompressed text files PDFs and image files by simply clicking on the file name If the file cannot be displayed the download process will start Moving files In BrilCloud web interface file s can be moved by dragging and dropping them into a sub directory If you would like to move a directory to an upper directory drag the file s into one of the folders shown in the navigation bar Sharing files Any file folder on BrilCloud can be shared with and downloaded by a local user group or any person online with the file s public link Shared files folders will show a Shared text next to their names To share a file folder hover your cur
9. om BriCioud a Contact picture options 1 Direct upload 2 From BrilCloud photo galleries After you have selected the picture for the contact you will get an option to crop the picture to suit your requirements Edit profile picture Crop photo Cropping contact picture You can crop the picture however you wish and then press OK As you can see it is really easy to set things right in contact feature It automatically picks up the first name middle name if any and the last name You may add or delete any section you want at your own convenience BrilCloud User Manual 12 Creating new address books When you click on settings button situated at the bottom you will have access to the application s settings Then you will be shown all available address books to access the options O Address books Iv Contacts Import Address book options SEO x There you have the ability to add delete download or share your address books Hover your cursor on every icon to see what they mean Using the Calendar Feature Creating a calendar QD BRIL CLOUD Day Week Month Files m D 6 a a w ie Contacts pi D b O Calendar view 25 lt March 2014 CD oo o Settings x b Your calendars 7 Default calendar lt e New Calendar General Timezone Abidjan Time format 24h Start week on Monday Cache Clear cache for repeating events URLs Calendar CalDA
10. ou will see your usage and available quota and the download links for the BrilCloud Mobile and Desktop App e You can change your password For that you need to enter your current and new password in the field named Password If you would like to be able to recover your password via email fill the email field with the one that you are currently using e By default your image will have the initial of your username This image is currently used in editing documents You can either upload a new image or choose one from the existing images on your BrilCloud photo galleries Files amp Synchronisation Accessing your Files Web Interface Your BrilCloud files can be accessed from anywhere by using the BrilCloud web interface You can easily view move rename download share and delete your files If Version Control is enabled you Can also revert a file back to specific versions See Version Control for details 3 days ago photos lt i BrilCloud brochure_pdf f Rename Download 4 Versions Share seconds ago x 3 folders and 1 file 869 6 kB By hovering your cursor over a file you will be provided with some file operation options You can rename download and share your file Navigating inside your BrilCloud To navigate through folders in your BrilCloud you can simply click on a folder name The navigation bar will show your current directory amp documents New You can click on one of the upper directories to navigat
11. sor on the item in the files app and click Share You will be provided with some options BrilCloud User Manual 6 J Share link http brilcloud com public _php serice files amp t fbc Password protect Send J Set expiration date Share dialogue e The first field is to share this file folder with BrilCloud Users This is very useful if you want to create a quick share with another BrilCloud User e If you click on Share link the other options will be visible Since this link allows everyone to download this file folder you may want to protect the share file with a password To do that click on Password protect and set a password e If this share is a folder you will also have the option to enable uploads into this folder using the provided link You can give multiple users the permission to upload the file into this folder e You can share the files with multiple users by separating the email addresses with space when sending the link e You also have the option to set the expiry date to your shared links If you type a user to the share with field you will be given extra sharing options such as informing via email letting users edit create update delete re share the share To revoke permissions from users simply click on delete icon on the user s name Version Control BrilCloud supports simple version control for files Version control creates backups of files which are accessible via the Versions link
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