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MICOMail/MICOM Net User`s Guide - Mobat-USA

1. To cc Modem ID EU Station Name O O Net I o 7 Channel NENNEN Add Delete Refresh Update Close 2 Click the ADD button to add a new server to the Server Address Book 3 In the To field insert the Server name This field is for your internal use when selecting a Server 4 Insert the relevant information you received from the server in the Modem ID Station Name Net and Channel fields 5 Click the UPDATE button to confirm the details you have entered 75 MICOMail User Guide Selecting the desired server 1 Select Settings 5 Internet Settings You are prompted for a password The password is administrator lower case only The Internet Settings window opens 2 Select the Configuration tab Internet Settings MailOption Connection po Earl SETS ms zs 3 Click the To SERVER button This field is for your internal use when selecting a server The To Server window opens Emergency Server 4 From the List pane select the required server and click the ADD button to insert your selection in the To field 76 Using MICOMail for Internet Communication Entering your Internet password 1 Select Settings gt Internet Settings You are prompted for a password The password is administrator lower case only The Internet Settings window opens 2 Select the Connection tab Internet Settings Connection WBtichs ce e
2. Problem Diagnosis and Solution MICOMail will not install You may be trying to install the software ona properly Windows 98 First Edition operating system Upgrade to Windows 98 Second Edition install the software on a different computer or use a different operating system Windows 95 NT 2000 A message or the subject The message sent to you it may have exceeded of a message you have the character limit 115 characters for MICOMail received is cut off and HF communication and 64 000 characters for does not seem complete MICOM Net Internet Subscriber communication Ask the sender to split the message into two separate messages and to resend the second half When MICOMail tries to There may be a mistake in the MODEM ID field transmit a message the in your Address Book radios connect aoe Ask the recipient for the MODEM ID defined in communication fails his her MICOMail and check against the definition in your software You receive a message Your MICOM Net Internet Subscriber definitions stating the User Name do not correlate with those registered at the Password is incorrect MICOM Net Server server Contact your system administrator or the server administrator to receive the correct user name and password 89 MICOMail User Guide System Reset If you suspect that your modem and radio are not functioning properly then initialize your system as follows Resetting your system Select Settings gt System
3. e WINS5 asking whether you want to decrypt the attachment file When you press Di If you are viewing an encrypted message a message box appears E the YES button you are prompted for the decryption key Note 3 After saving the file open it and view it as you would any file on your computer DI 1 You must have the relevant application for viewing attached files e g Acrobat Reader for PDF files MicroSoft Word for doc files etc N Note 4 If more than one file was attached repeat this procedure for all files in the list 51 MICOMail User Guide Replying to a Message You can reply to only one message at a time either while the message is open in the View window or by selecting the message in the InBox Replying to a message 1 Select the message in the Inbox or open the message using the VIEW button 2 Click the REPLY button Message gt Reply The Reply window appears This window is identical to the Create Message window see Create Message Window on page 35 The To field automatically contains the recipient s name and the Subject field automatically contains the subject from the message you are replying to You can edit the subject line and can press the TO button to change the recipient or add recipients through the Address Book N Note 3 If required insert a signature see Using Signatures on page 67 The signature must be inserted before you type your message If you
4. 3 In the User Name Password field enter your password received from the server TI This password is automatically saved and you will not be required to insert your password at every Internet session N 77 MICOMail User Guide MICOM Net Internet Subscriber Overview Some of the Internet Subscriber screen fields and options differ from those used for MICOMail HF e mail The following sections describe these differences The Main Window The Main window layout of Internet Subscriber is almost identical to that of Folders Window InBox Row Selectors OutBox Row Selectors MICOMail Micom Net Internet Subscriber Title Bar File Message Folder View Settings Window Help Menu Bar Tool Bar gt gt MICOMail Status From E Mail Address From Server Hf Subject Piivate JOHN BROWN cJohn motorc HF Ssb Server documentation or 11 11 00 00 00 n 8 RICK PHILLIP lt Rick emailoc HF Ssb Server new project 01 01 00 12 00 Incoming Messages Box Outbox MICOMail _ al xj Status To E Mail Address To Server Hf Subject Time laf Jim RedmoncRedmon admin HF Ssb Server New Release 11 12 00 11 10 TA Andrew MICOM THIRD GE 14 11 00 10 05 Outgoing Messages Box Status Line stem Standby obps O ooo ookee The additional Internet related functions and fields are The CHECK button used to contact the server to check whether there is Internet mail waiting in your mailbox The Inbox and
5. 42 Creating Sending and Receiving HF Messages Viewing Messages You can view any message in any of your folders regardless of whether it is an incoming message or an outgoing message and regardless of whether it has been sent or not using the View Message window Viewing a message 1 Select the required message in the OutBox 2 Click the VIEW button Message gt View TT You can open up to three windows for other messages at the same time IN Note 3 The View Message window appears with the message text in the text box The View Window When you view messages the View Message window is opened view From HEADQUARTERS Iof xi File Edit Message Help Ay ld 2 A oly Delete Print p Clase From HEADQUARTERS Subject symchronize watches All stations At exactly 11 00 an AllCall will be sent out informing all stations that watches must be synchronized HQ own icon on the Windows Program Taskbar If you click outside the Create Message window it will apparently disappear To view it again Note click the relevant icon on the Windows Taskbar TT The View Message Window is opened as a separate window and has its 43 MICOMail User Guide View Window Menus The View Message window has its own set of menus as follows View Message Window Menus File Edit Message Help Print Copy Reply Printer Setup Select All
6. B button attach 50 create 68 send 68 buttons abort 47 add 27 41 add Internet 75 76 add gt gt 39 attach 50 attachment create window 38 cc 39 cc create window 38 check 22 23 check Internet 78 86 close create window 38 close radio panel 31 create 39 45 67 create Internet 84 decrypt 50 70 delete 29 41 54 58 69 description 13 encrypt 70 help 19 help create window 38 lock 42 lock create window 38 print 56 print create window 38 print log file 54 refresh 28 29 reply 52 resume 48 save 67 save create window 38 save as 51 send 40 45 52 84 send create window 38 signature create window 38 subject create window 38 suspend 16 47 to 39 to create window 38 to HF 84 to Internet 84 to server Internet 76 update 28 29 update Internet 75 view 43 45 52 111 MICOMail User Guide C CC button 38 39 channels using stations nets and channels effectively 32 Check button 22 23 78 Check button Internet 86 check message status 53 Close button 31 Close button create window 38 closing the MICOM 2E control panel 31 communication parameters configuration 21 computer configuration 3 configuration advanced 61 configuration computer 3 configuration initial 21 configuring communication parameters 21 connecting radio to computer 7 contacting the server 86 control panel radio 31 controlling the radio through MICOMail
7. addresses The Address Book dialog box appears HF Address Book Carlos_Sanchez John_Ford Patty 3mith To Bettina Romansk UU Modem ID saso Station Name Stations Net Booo Channel haoo Add Delete Refresh Update Close 2 Click the ADD button 27 MICOMail User Guide 3 In the To field enter any alphanumeric string enabling you to identify the person you wish to contact up to 17 characters This name is used for internal purposes only and is not transmitted to the E recipient when you send e mails N Note 4 In the Modem ID field enter the ID of the receiver modem up to 8 characters It is very important that this ID be entered correctly incorrect IDs will cause communication failure The recipient s Modem ID is determined by Ng the recipient in his her MICOMail under System Parameters 5 Note Modem ID 5 If you using ALE communication with a MICOM 2E ALE radio enter the relevant information Station Name Name of the Remote ALE Station up to 15 characters If empty use the modem name with channel parameters This name must appear in the ALE directory Use MICOM 2E ALE RSS to program the name Net Net number up to 2 numerals If O system uses current net This name must appear in the ALE directory Use MICOM 2E ALE RSS to program the name Channel Channel number up to 3 numerals When set to O ALE automatically selects the best channe
8. Index HF message transmission 46 HF messages receiving 49 HF messages sending as Internet subscriber 85 HF messages 35 icons Internet 80 82 ID parameters 25 inbox description 10 inbox Internet subscriber 79 incoming Internet messages viewing 87 incoming messages viewing 50 inserting Internet communication parame ters 74 inserting signatures in outgoing messages 68 installing hardware and software 5 installing MICOMail 8 Internet attachments 87 communication parameters 74 create message window 83 inbox message status icons 80 main window 78 operation 83 outbox message status icons 82 password 77 receiving messages 86 replying to a message 87 sending messages 85 setup 73 subscriber inbox 79 subscriber outbox 81 viewing an HF message 87 viewing incoming messages 87 Internet address book 88 Internet communication 71 Internet server 71 Internet subscriber 71 L lists menu 37 Lock button 38 42 locking attachments 42 log file deleting 54 description 20 operations 54 printing 54 sorting 54 log file window 53 main window description 9 main window Internet subscriber 78 managing folders 64 managing signatures 69 manual sending of messages 46 manual automatic mailing 61 menus create window menus 36 edit create window 36 edit view window 44 file 16 file create window 36 file view window 44 folder 17 help 19 help create window 37 help view window 44 lists create window
9. LOG File aig see ate 2 en 20 The Encryption Option 2222 0000 c cece eee 20 MICOMail User Guide Initial MICOMail Configuration 055 21 Communication Parameters c eee eee ee 21 Modem Settings menere teree Ke E nE eee 22 Radio Settings eese 23 MICOMail System Parameters a 24 ID Parameters 2 052505 cee ee men nr eee ne ee 25 Default Radio Park Parameters 0 0000 een 26 Using the Address Book 2 000 c eect eee 27 Adding a New Address 00 0 0 c eee eese 27 Editing the Address Bock 0 a 29 Radio Control 0 0 cece eee 31 Using MICOMail s MICOM 2E Control Panel 31 Using Stations Nets and Channels Effectively 32 Using Radio Control 33 Enabling ALE 2 ae ee ees 33 Creating Sending and Receiving HF Messages 35 Creating Messages es 35 Create Message Window cece eee eee eee 35 Create Window MenuS 0 0 cece eee eee eee 36 Create Window Buttons 0 c cece eee eee 38 Creating a New Message 0 cece eee eee eee 39 Attaching Files to Messages 0000 e ee eee eee ee 41 Viewing Messages 2 2 e 43 The View Window 2 2 cece III 43 View Window Menus 2 0c cece eect eee 44 Editing Messages 0 0 cece ees 45 HF Message Transmission 00000 cece eee eee 46 Transmit
10. R Radio Control 31 radio control panel 31 radio control using 33 radio park default parameters 26 radio settings 23 radio to computer connecting 7 receiving HF messages 49 Refresh button 28 29 renaming a folder 66 renaming an existing signature 69 Reply button 52 replying to Internet messages 87 replying to messages 52 required computer configuration 3 required hardware 3 resend algorithm defining 63 resending messages 62 resetting your system 90 114 Index Resume button 48 resuming transmission of suspended mes sage 48 row selectors inbox 10 outbox 11 S sample setup 91 Save As button 51 Save button 38 67 selecting 76 Send button 38 40 45 52 68 84 send settings defining 63 sending attachments 41 sending HF messages manually 46 sending Internet messages 85 server 76 required information for setup 73 server address book 75 88 server Internet 71 setting default radio parameters 26 setting the printer information 55 setting up a 3 site system 92 setting up for Internet communication 73 settings menu 18 Signature buttons 38 signatures creating 67 deleting 69 editing 69 inserting in a message 68 managing 69 renaming 69 using 67 software installation 5 sorting log messages 54 sorting messages 58 stations 32 status line 14 stopping resuming message transmission 47 Subject button 38 subscriber Internet initial setup 73 subscriber Internet 71 Suspend button 16 47 suspendi
11. gt Parameters The Parameters dialog box appears Click the Radio tab The Radio tab is displayed System Parameters xi Station Type Send Settings X No Default Mode Default C Scan Net o Channel Channel fo OK Cancel Verify that the No Default box is NOT selected If you are using the ALE function select Scan mode and under Default type the Net number If you are not using ALE select Channel mode and under Default type the Channel number Click OK to confirm 26 Initial MICOMail Configuration Using the Address Book The MICOMail Address Book contains a list of recipients for e mail messages These addresses should be received from your System Administrator so that they correlate with the definitions used in other radios in the network your convenience Use it to record address data before entering it into rT The Address Book on page 105 provides an empty address book for your computer and as a backup in case of computer failure Note Adding a New Address Adding an address to the HF Address Book 1 Select Settings gt Address Book gt HF Address Book T1 The address book can only be accessed when the system is in Standby mode as indicated in the Status Line N When you are operating MICOMail as an Internet Subscriber the Note Internet Address Book is used for communication with Internet addressees and the Server Address Book used for server
12. mailing With Automatic mailing the application automatically transmits queued messages in the OutBox in chronological order While you are running MICOMail disable any software such as screen locks or Guardit that may stop the operation of the computer If the N computer s operation is stopped MICOMail stops automatic Note transmission and receipt of E mail messages Make sure the watch indicator at the bottom of the screen shows that the computer is running With Manual mailing mail is only transmitted when you select a particular message from the Outbox and send it see Transmitting an HF Message on page 46 Enabling disabling automatic mailing Select Settings gt Automatic Mailing 61 MICOMail User Guide How MICOMail Resends Messages If your message is not transmitted at the first attempt MICOMail provides a sophisticated mechanism for defining the manner in which MICOMail resends the message This feature is designed so that if a message is not sent after the first or second attempt your radio will not remain tied up by constant send attempts First decide whether to resend the message indefinitely after initial transmission failure or whether to determine a resend loop sequence In the resend loop sequence the number of send loops the wait time between loops the number of loops and the delay co efficient will all determine the number of attempts and the time delay between them The following diagra
13. CC addressees using the CC Internet field or button e You can send the same message to an HF radio station i e not via the Internet using the TO HF STATION button to select up to five addresses from the HF Address Book Type the subject of the message in the Subject column insert a signature and type your message text just as you would for HF mail Add attachments just as you would for HF mail Attachments to Internet messages cannot be locked If you lock an attachment only HF addressees will receive a locked attachment N Internet addressees will receive the same attachment not locked Note When the message has been completed click the SEND button The message is added to the OutBox queue and is sent as an HF message to the Server just like any other HF message 84 Using MICOMail for Internet Communication Sending Internet messages You do not have to take any special action to send an Internet message Outgoing Internet messages appear in the Outbox queue just like any other outgoing message Depending on your settings they are sent to the Server by HF communication either manually when you select the Send command or automatically The Server then transfers the messages to the Internet Service Provider Sending an HF message using Internet Subscriber You can continue sending messages to HF stations just as you did using MICOMail In the Create Message window ignore the To Internet and CC Internet fi
14. Internet Service Provider ISP In fact you will continue to receive your mail using your radio just as you did when receiving HF mail with MICOMail The server collects the Internet mail from the ISP and then sends it to you Likewise when you want to send an e mail to an Internet address you send it to the server which then relays it to the ISP You can continue sending and receiving HF mail using the MICOM Net Internet Subscriber option just as you did with MICOMail N Note The following illustration demonstrates how the Subscriber Server ISP interrelate 71 MICOMail User Guide Subscriber 1 me EN m T a HF communication to Server s radio A v _ HF communication 8 to Server s radio N 1 v Server Modem LAN or Dial Up i connection to Internet ISP Service provider Subscriber 1 Subscriber2 Subscriber 3 Mailbox Mailbox Mailbox 72 Using MICOMail for Internet Communication Setting up your MICOMail for Internet Communication Receiving Information from the Server Before setting your Internet Subscriber communication parameters you will need to receive the following information from the server The server s Modem ID station name and net Your Internet User Name Your Internet Address Your Internet Password Initial Internet Subscriber Configuration If you have not previously used MICOMail before proceeding you must set up the hardware and software as describ
15. Note Connect the Modem to the power supply Connecting the Modem to your radio Use the Radio Control Y Cable FKN4712A to connect the Modem FDN6124 to your radio as follows 1 Connect the 25 pin connector marked MICOM to the RADIO connector located on the rear panel of the radio 2 Connect the 9 pin male connector marked MODEM to the ACCESSORY connector located on the rear panel of the modem 3 The loose 9 pin connector of the Y cable will be used to connect the radio to the computer Initializing the Modem 1 Connect a 12VDC power source to the modem Note that the center pin of the connector is positive 2 Turn on the modem 3 All front panel LED s light up for approximately three seconds After this time only the STBY LED should remain lit If the STBY LED and any combination of the RX TX or ERR LEDs are flashing there may ba a hardware failure If this occurs contact technical N support see Technical Support on page 90 Note Hardware and Software Installation Connecting the radio to your computer Use the Control Cable 0102707K18 to connect the radio to your computer as follows 1 Connect the female 9 pin connector marked PC to the one of the serial ports COM 1 or COM 2 on your computer COM1 or COM2 at the PC LT Both the radio and the modem cables use 9 pin connectors to connect to It is recommended that you connect the modem to COM2 Note 2 Connect the male 9 pin connecto
16. Reset The application first initializes the modem to its default parameters and resets the radio to the default mode defined in MICOMail When the reset is complete the words System Standby appear in the application status line Technical Support If you encounter a problem first try to solve the problem according to the guidelines in Troubleshooting on page 89 When reporting a problem prepare the following details in advance Your phone number and contact details Your radio model Your modem model Your radio software version Your MICOMail software version Your MICOMail user status MICOMail MICOM Net Internet Subscriber or MICOM Net Server The Windows operating system installed on your PC If you encounter a problem contact your local representative 90 Appendix A Sample Setup Following is an example of how a 3 site MICOMail system which uses ALE communication is set up User Name Site1 Modem ID MODEM1 Radio Default Net1 ChannelO Address Book includes To Harry To Frankie Modem ID Modem2 Modem ID Modem3 Station Name Radio2 Station Name Radio3 Net 1 Net 1 Channel 0 Channel 0 I i RADIO1 I i SITE 2 I 1 Harry s PC I User Name Site2 Modem ID MODEM2 I i Radio Default Net1 ChannelO i L Address Book includes Y To Jacky i I 1 Modem Modemi uds ID ted I n Name u Station Name Radio3 3 Net 1 I NG Channe
17. Run the communication test to verify proper communication between the PC and the radio At the end of this process the status line of the MICOMail main window should display System Standby 92 Appendix A Sample Setup MICOMail Parameters In MICOMail define the User Name Modem ID and Radio Parameters Provide each site with a unique User Name and Modem ID see Customizing MICOMail s ID parameters on page 25 Insert the previously defined radio settings in the Radio tab see Setting the default Radio Parameters on page 26 Sitel ID Tab Radio Site2 ID Tab Radio Site3 ID Tab Radio User Name Modem ID Mode Default User Name Modem ID Mode Default User Name Modem ID Mode Default Sitel Modem1 Scan Net1 Channel0 Site2 Modem2 Scan Net1 Channel0 Site3 Modem3 Scan Net1 Channel0 93 MICOMail User Guide Address Book Create new entries in the Address books at each of the three sites see Adding an address to the HF Address Book on page 27 At Sitel define the addresses of Sites 2 and 3 as follows Site 2 To Modem ID Station Name Net Channel Site3 To Modem ID Station Name Net Channel Harry or any other internal name you wish to use Modem2 Radio2 1 0 Frankie or any other internal name you wish to use Modem3 Radio3 1 0 At Site2 define the addresses of Sites 1 and 3 as follows Site 1 To
18. folder Prints the list of folders Deletes the entire contents of the selected folder Deletes the selected folder including all messages in the folder Enables you to view hide the toolbar Enables you to view hide the status line Enables you to view hide the Inbox Enables you to view hide the Outbox Enables the Server administrator to view hide the Server Status log for MICOM Net Server Server use only Enables you to view hide the folders Enables you to view the Log file Radio Control Panel Enables you to view the Radio Control Panel 17 MICOMail User Guide Settings Menu Parameters Address Book Communication Ports Automatic Mailing System Reset Internet Settings Opens a dialog box which includes four tabs The ID tab contains information about your User Name and Modem ID The Radio tab contains information about your radio and default mode The Station Type tab enables you to select the type of communication Radio for direct e mail from one radio to another MICOM Net Internet Subscriber for e mail over the Internet requires a MICOM Net Server connected to the Internet MICOM Net Server for operation as an Internet server station requires purchasing the MICOM Net software separately The Send Settings tab enables you to control the manner and cycle which the radio uses to resend messages which were not dispatched at the first attempt This command is u
19. insert a signature after typing in the text field any typed text will be deleted and replaced by the signature text Important 4 Inthe text area type in your message If necessary you can use the Edit menu commands Undo Cut Copy and Paste 5 Add any required attachments see Attaching Files to Messages on page 41 6 When the message is completed click the SEND button The message is added to the OutBox queue 7 Unless you are using Automatic mailing select the message in the Outbox and press the Messages gt Send Message command 52 Message Management Using the Log file to Check Message Status The Log records the final status of all transmitted and received messages If you need to verify when a message was sent and whether communication problems were encountered use the Log file to find this information To open the Log file window select View gt Log File The Log File Window w Log File File Help zA Message transmission completed T motorolal check defult mode 15 11 00 successfully ped Message received successfully F motorola2 R2ZKKZ 15 11 00 E Messe has been terminated by the T motorolal 15 11 00 oe This type of Hf station Doesn t support T motorolal 1571170C this type of messa message a wy Message transmission completed T motorola1 check defult mode 15 11 00 successfully w Message transmission completed T motorolal nhigighig 15 11 00 successfully cg motorola 1 m doesn t exi
20. radio to your computer 0 0 7 Installing MICOMail on your PC 0 2 eee 8 Starting the Application oses eve esd eee Ldap nee 8 Defining the modem settings in MICOMail 0 00000002208 22 Defining the radio settings in MICOMail 0 0 0 00 ce eee nes 23 Customizing MICOMail s ID parameters 2 222220 eneeeeeeee nenn 25 Setting the default Radio Parameters 0 0 00 26 Adding an address to the HF Address Book 2222 2e2eneeeeeeen nenn 27 Editing an address sp srei nrt e Re RR S enden 29 Deleting a name from the Address Book esses 29 Displaying the Radio Control Panel on your PC 0 00 00 eese 31 Closing the MICOM 2E Control Panel 1 2 0 0 0 0 0 eee eee 31 Enabling the Radio s ALE option 00 33 Creating a new message 0 eee cee t eee ene ee nenn 39 sending attachments odisse ree PINAL IDEE ET p vane oa keene des 41 Protecting an attachment with a password eee eee 42 Viewing THessage u anne NG INA OD a na Dod gh 43 Editing message ad KNA EX Ue ER eq e Gai ha er abe ods 45 Sending an HF message manually 04 46 Aborting an incoming or outgoing message a 47 Suspending message transmission iles eee 47 Resuming transmission of a suspended message sss esses 48 Viewing an incoming message lesse e 50 Viewing an attachment i5 12s secs eek NGA CHEST NG xd e e erem 50 Replying to a Messag
21. which replaces the text N you typed Now paste the text you copied Edit gt Paste back into the text Note field Add any required attachments see Attaching Files to Messages on page 41 When the message is completed click the SEND button The message is added to the OutBox queue Unless you are using Automatic mailing select the message in the Outbox and press the Messages gt Send Message command If you have selected the Automatic mailing option your message will be sent automatically and you do not need to use the Send command N For more information see Automatic Manual Mailing on page 61 Note 68 More About MICOMail Configuration Managing Signatures You can rename or delete existing signatures Renaming an existing signature 1 Press the CREATE button Options gt Create Message to open the Create Message window Press the SAVE button Message gt Save in the Create Message window to open the Signature List window Choose the relevant option button Type in the new name and click OK Deleting a signature 1 Press the CREATE button Options gt Create Message to open the Create Message window Press the SAVE button Message gt Save in the Create Message window to open the Signature List window Choose the relevant option button Click the DELETE button Editing a signature You cannot edit a signature directly Press the CREATE button Options gt Create Message to open
22. you to move the selected message to one of your folders see Filing Messages on page 59 This command is used to save attachments received with your e mail into the location you select in your Windows folders to be viewed later using the appropriate software see Viewing Attachments on page 50 Prints the currently selected message see Printing a Message on page 56 Prints the list of messages in the currently viewed folder For more details see Printing the Messages List on page 56 Enables you to sort the list of messages in the Inbox or Outbox according to Status Name Subject or Date Deletes the currently selected message s Sends the selected message not available with Automatic mailing see Transmitting an HF Message on page 46 Aborts transmission of the currently selected message To send the message later use the Send Message command To temporarily suspend a transmission instead of aborting it use the SUSPEND button You can later resume sending the message from the point where it was suspended MICOMail Overview Folder Menu See Managing Folders on page 64 for more details Open folder Create folder Rename folder Print folder list Empty folder Delete folder View Menu Toolbar Status line Inbox Outbox Server Status Folders Log File Opens the currently selected folder Creates a new folder you can create up to 9 folders Renames the currently selected
23. your MICOMail system For examples of MICOMail system installations see Appendix A Sample Setup on page 91 Prior to using MICOMail to send an e mail message verify that the modem and the radio are turned on and connected properly to the PC IN Note If you have selected an incorrect baud rate or communication port a communication failure message appears on the screen indicating that you must select a new value Communication Parameters Before sending and receiving messages you must customize your radio and modem serial communication parameters The following table shows the required communication parameters Parameter Radio Modem Baud Rate user selectable 1200 2400 4800 or 9600 1200 2400 4800 or 9600 Data Bits factory setting 8 8 Stop Bits factory setting 1 1 Parity factory setting Odd None 21 MICOMail User Guide Modem Settings Defining the modem settings in MICOMail 1 Select Settings gt Communication Port gt Modem The Comm Ports dialog box appears with HF Modem checked Comm Ports HF Modem HF Modem C 1200 G Fan COMI HF Modem C 4800 ce Geb gon Set the current modem baud rate for your modem To enable e mail communication between radios using MICOMail the Baud Rate must be set to the same value on all radios which will be communicating Important Select a port from the COM drop down menu It is recommended that you connect the m
24. 31 Create button 39 45 67 68 Create button Internet 84 create message window 35 Create Window Buttons 38 create window menus 36 creating a new folder 65 creating a new Internet message 84 creating messages 35 creating new message 39 creating signatures 67 customizing ID parameters 25 D Decrypt button 50 70 decrypting an incoming HF message 70 decryption 70 default radio park parameters 26 defining as an Internet subscriber 74 defining modem settings 22 defining radio settings 23 Delete button 29 41 54 58 69 deleting a folder 65 Deleting a signature 69 deleting from address book 29 deleting log messages 54 deleting messages 58 displaying the radio control panel 31 E edit menu 36 44 editing a signature 69 editing an address 29 editing messages 45 efficient communication 103 emptying a folder 66 enabling ALE 33 Encrypt button 70 encrypting an outgoing HF message 70 encryption algorithm 101 encryption option 20 external modem to computer connecting 6 external modem to radio connecting 6 F file menu 16 36 44 filing messages 59 folder list printing 57 folder menu 17 folders creating new 65 deleting 65 emptying 66 managing 64 opening 64 renaming 66 folders window 12 H HAL DSP 4100 modem 97 hardware and software installation 5 hardware installation 5 hardware setup 5 hardware required 3 Help button 19 38 help menu 19 37 44 HF address book 27 112
25. 37 message view window 44 messages 16 options create window 36 settings 18 view 17 view window 44 window 19 message management 53 message menu 44 message status icons inbox 10 Internet inbox 80 outbox 12 113 MICOMail User Guide message status icons Internet outbox 82 messages 56 70 aborting transmission 47 attaching files 41 checking the status 53 creating 35 39 creating Internet 84 defining resend algorithm 63 deleting 58 editing 45 encryption 70 filing 59 Internet 71 managing 53 printing list of 56 receiving HF 49 receiving Internet 86 replying 52 replying Internet 87 resend algorithm 62 resuming transmission 47 sending automatically 61 sending manually 46 61 sending to the Internet 85 sorting 58 suspending transmission 47 transmission 46 viewing 43 viewing Internet 87 messages menu 16 MICOMail installation 8 modem connecting to computer 6 connecting to radio 6 initialization 6 settings 22 technical description 97 N nets 32 new addresses 27 0 opening a folder 64 opening attachments to Internet messages 87 options menu 36 outbox description 11 outbox Internet subscriber 81 P parameters configuring communication 21 default radio park 26 ID 25 Internet 74 password for attachments 42 password Internet 77 Print button 38 54 56 printing 55 56 list of folders 57 list of messages 56 log file 54 57 messages 56 protecting outgoing attachments 42
26. A to program ROM STBY CALL LINK ERR TX RX RX Audio TX Audio PTT FSK SEL CAL DE9 Black Extruded 5 25 x 1 Aluminum Radio DE 9S Connector Data DB 25S Connector Power 5 5 2 5 mm Coaxial Power Connector 2 75 Ibs 1 25 kg net 5 0 lbs 2 3 kg shipping 99 MICOMail User Guide 100 Appendix C Data Encryption Standard Data Encryption Standard DES is a widely used method of data encryption using a private secret key that was judged so difficult to break by the U S government that it was restricted for exportation to other countries There are 72 000 000 000 000 000 72 quadrillion or more possible encryption keys that can be used For each given message the key is chosen at random from among this enormous number of keys Like other private key cryptographic methods both the sender and the receiver must know and use the same private key PARA DES applies a 56 bit key to each 64 bit block of data The process can run in several modes and involves 16 rounds or operations Although this is considered strong encryption many companies use triple DES which applies three keys in succession This is not to say that a DES encrypted message cannot be broken Early in 1997 Rivest Shamir Adleman owners of another encryption approach offered a 510 000 reward for breaking a DES message A cooperative effort on the Internet of over 14 000 computer users trying out various keys finally deciphe
27. F Help file for the first time by pressing the HELP button on the toolbar or by selecting the Help gt Open Acrobat with PDF Help command you will be prompted to indicate the folder where Acrobat Reader is installed on your computer The next time you press the HELP button on the toolbar or use the Help gt Open Acrobat with PDF Help command the PDF Help file will open automatically in Acrobat Reader Alternatively you can open the PDF Help file manually through Windows Explorer by double clicking the file named MICOMNET PDE in the folder where MICOMail is installed 19 MICOMail User Guide Log File The Log records the final status of all transmitted and received mail If you need to verify when a message was sent or received and whether it was transmitted without encountering any communication problems use the Log file to find this information For more details about the Log file see Using the Log file to Check Message Status on page 53 The Log File is limited to 50 messages N Note The Encryption Option An optional MICOMail feature is mail encryption When this feature is operated the Encrypt Decrypt icon appears on the tool bar E For additional details on purchasing this option contact your local dealer N Note For more details about using encryption see Encrypting and Decrypting Messages on page 70 20 Initial MICOMail Configuration This section guides you through initial configuration of
28. File L Exit Attachments Delete File Menu Print Enables you to print the message Printer Setup Select the desired printer driver and define its settings Exit Quits the View Message window Edit Menu Contains Copy and Select All functions to enable copying the text to a new View Message window Message Menu Reply Reply to the incoming message you are viewing For more information see Replying to a Message on page 52 File Enables you to file the message in one of the folders For more information see Managing Folders on page 64 Attachments Enables you to save incoming attachments in a selected location on your hard disk For more information see Viewing Attachments on page 50 Delete Enables you to delete the current message Help Menu Opens the MICOMail PDF Help file 44 Creating Sending and Receiving HF Messages Editing Messages Once you have pressed the SEND button in the Create Message window you cannot edit the message directly even if it has not been transmitted yet In order to edit a message you must open it in the View Message window and copy the text into the Create Message window where it can be edited Editing a message 10 11 Select the required message in the OutBox Click the VIEW button Message gt View Using the mouse select the message text TT In the View window select Edit gt Copy You can also use the Edit gt N Select All com
29. MICOMail HF E mail Software MICOMail Net Internet Subscriber Internet over HF Software 68P86855J01 O Motorola 2002 All rights reserved Table of Contents Before You Begin 0 eet 1 Introduction eens 1 Basic Knowledge 00 000 e ee AN nennen 2 MICOMail Package Contents 0 0 c eee eee 2 Required Hardware 0000 cece eee eee eee eee 3 Required Computer Configuration een 3 Conventions Used in this Guide 2 22 2 2222 4 Commands and FieldS AA 4 Access to Commands 00 0 seen een 4 Hardware and Software Installation 5 Setting Up the Hardware 0 0c eects 5 Installing MICOMail 2 0 0 0 cece tees 8 MICOMail Overview 2 00 2222 9 General eei enii okni nk ia eka ete nn 9 The Main Window 0200 000 cece eee eee 9 lio dm Tx 10 QUItBOX ERES RARI GRE RU NOn are haha je oo ERE e dir 11 Folders WiridOW 2 2 eet e ted Genoa arene eee regn 12 Tool Bar Buttons 00 000 c eee eee 13 Status Line somaa emaa ada aui aa aliad aiia e a a a E E a 14 MICOMail Menus 000 eee eee 15 File Menu 0 020 c eee eee eee eee 16 Messages Menu 2 2 ee 16 Folder Menu 2 00 cece eects 17 View Menu 22222 0c eects 17 Settings Menu HHHH HH ana en ees 18 Window Menu 22222 near eee eee 19 Help Menu yi 34 0440 ae 19
30. Modem ID Station Name Net Channel Site3 To Modem ID Station Name Net Channel Jacky or any other internal name you wish to use Modeml Radiol 1 0 Frankie or any other internal name you wish to use Modem3 Radio3 1 0 At Site3 define the addresses of Sites 1 and 2 as follows Site 1 To Modem ID Station Name Net Channel Site 2 To Modem ID Station Name Net Channel Jacky or any other internal name you wish to use Modeml Radiol 1 0 Harry or any other internal name you wish to use Modem2 Radio2 1 0 94 Appendix A Sample Setup Testing the 3 Site MICOMail System Perform this test from each of the sites in turn 1 At Sitel create a new message see Creating a new message on page 39 to be sent to Site2 and Site3 2 Press the send button 3 In the Outbox select the message to be sent 4 Select Message 5 Send Message The application starts to send the specified message 5 Watch the Status Line in the MICOMail Main Window and the radio operation to verify that the message is transmitted 6 Verify that the message was received by Site2 and Site3 7 Repeat the test sending a message from Site2 to Sites 1 and 3 and from Site3 to Sites 1 and 2 95 MICOMail User Guide 96 Appendix B HAL DSP 4100 Modem General The HAL DSP 4100 modem supplied with MICOMail is a DSP modem that supports a variety of HF radio communication
31. Outbox include additional columns and use different icons as discussed in Internet Subscriber InBox on page 79 and Internet Subscriber OutBox on page 81 78 Using MICOMail for Internet Communication Internet Subscriber InBox All incoming messages both from other HF radios and from the Internet are displayed in the Inbox JOHN BROWN lt John motorc HF Ssb Server documentation ofr 11 11 00 00 00 Ed RICK PHILLIP lt Rick email cc HF Ssb Server new project 01 01 00 12 00 Instead of the From column there are two separate columns From E Mail Address used for messages received from Internet subscribers From Server HF used for messages received from other HF radios including the server In the above screen the first message was sent by another HF radio while the second and third messages were sent by Internet subscribers 79 MICOMail User Guide Internet Inbox Message Status Icons The Internet Subscriber icons are identical to those used by MICOMail for HF mail but they include a yellow sign indicating that this message was received from an Internet subscriber The Inbox can include a mixture of Internet and non Internet icons depending on the messages you received Internet Text HF Icon Description Color A new message that you have not yet read Blue BER An outgoing message with attachment that Red failed or was aborted during transmission A new message that you have not yet
32. Sequence parameters The number of resend attempts per loop The time that MICOMail waits after the first resend loop The number of resend loops The delay Coefficient constant slow medium fast When set to Constant the time between one attempt and the next will remain as set in the Waiting field When set to Slow Medium or Fast the time between one send attempt and the next will increase after each loop 5 Select or deselect the Message Notification box When this box is selected if your mail is not sent after the entire Resend Loop Sequence a message box will notify you that your mail was not sent In the message box you can select YES to restart the entire Resend Loop Sequence No to transfer the message to the Inbox When this box is not selected messages which fail after the entire loop sequence are transferred to the Inbox in the Inbox and select Message Resend Message to transfer the Di If you wish to resend the message at a later stage highlight the message E message back to the Outbox 63 MICOMail User Guide Managing Folders Folders enable you to store messages according to categories that you define up to nine folders can be defined in MICOMail You can print the list of existing folders at any time see Printing the Folder List on page 57 For information on transferring messages from one folder to another see Filing Messages on page 59 Opening a folder Inbox and O
33. _Romansky Bettina Romansky Carlos Sanchez Xddss lt lt Delete Patty Smith OK Cancel I 7 You must specify at least one recipient N Note Select one or more names from the List pane on the left and click the ADD gt gt button The name s now appear in the To pane on the right Click the OK button If you want you can add more names to the list by clicking the CC button other Note that the recipient will receive the message as a regular e mail message so that it is recommended that you indicate in the message Note itself who is CC d to the message TT CC messages are send as separate HF e mail messages one after the E 39 MICOMail User Guide 6 10 11 12 In the Subject field type in the title of your message The maximum subject line length is 39 characters 5 You must type in a subject Note If required insert a signature For information on using and creating signatures see Using Signatures on page 67 The signature must be inserted before you type your message If you insert a signature after typing in the text field any typed text will be deleted and replaced by the signature text Important In the text area type in your message If necessary you can use the Edit menu commands Undo Cut Copy and Paste Add any required attachments see Attaching Files to Messages on page 41 If relevant encrypt your message see Encrypting and Decrypting Messages
34. al Communication Ports A mouse or other pointing device Operating System MS Windows 95 98 Second Edition or NT4 Service Pack 4 A MICOMail does not operate with Windows 98 First Edition Warning MICOMail User Guide Conventions Used in this Guide Being aware of the conventions used in this guide will help you to intuitively use the instructions and explanations it provides Commands and Fields In order to assist you in locating commands easily the following conventions are used Convention for For example Buttons The SEND button Menu commands Select File gt Print Fields Windows Dialog boxes In the Subject field type in View Message window Comm Ports dialog box Access to Commands MICOMail uses both buttons and menus to access the same commands In the instructions given in this Guide the button is always referred to as the first option and the menu path is indicated in parentheses in case your toolbar is currently closed For instance 5 Press the CREATE button Message gt Create Message to open the Create Message window This means that you can either press the CREATE button or from the Message menu select the Create Message command in order to open the Create Message window If there is no button for a certain command the menu path is indicated without parentheses for example 3 Select Settings gt Communication Port gt Modem This means that you must open the Setting
35. ber of seconds the status line states Linked to lt user name gt This indicates that the system has resumed transmission of the message The Resume process can take time Please be patient and wait for the status to change N e When you resume transmission of this message MICOMail will Note resume the count of the percentage transmitted where it left off when the message was suspended 48 Creating Sending and Receiving HF Messages Receiving HF Messages When a new message arrives the Message Announcement box pops up informing you that you have received a new e mail message currently viewing a different folder double click the main folder in the TT New messages always appear in the Inbox in the Main Folder If you are ES Folders window to view the Inbox Note Incoming Message x From HEADQUARTERS To ht server Subject new relese TJ If you want to view the status of incoming messages open the Log file see Using the Log file to Check Message Status on page 53 N Note 49 MICOMail User Guide Viewing Incoming Messages Viewing an incoming message 1 Select the message in the InBox 2 Select Message gt View You can open up to three windows for other messages at the same time N Note 3 The View window appears with the message in the text box The maximum subject line length for HF communication is 39 characters If the person writing to you has used a longe
36. d 2 Using the radio s front panel programming menu press PROG programming then RAD radio then OPTS options then ALE YES 33 System Administrator s Guide 34 Creating Sending and Receiving HF Messages Using MICOMail you can create new messages receive messages from other MICOMail users reply to incoming messages and transmit your e mail over the radio network MICOMail also includes useful mechanisms such the ability to attach files and use signatures Creating Messages Create Message Window New messages are created in a separate window the Create Message window Create Message LL OE X Ss rtm Er ee ee ree _ M CM TI The Create Message Window is opened as a separate window and has its own icon on the Windows Program Taskbar If you click outside the N Create Message window it will apparently disappear To view it again Note click the relevant icon on the Windows Taskbar You can open two Create Message windows simultaneously 35 MICOMail User Guide Create Window Menus The Create Message window has its own set of menus as follows Create Message Window Menus Print Printer Setup Exit Options Menu Lock Save Send Edit Menu File Options Edit Lists Help L Print r Lock r Undo r To Printer Setup Save Signature Cut r CC L Exit Send Copy Attachm
37. e a ee kh rhe eee eer he Re CR hh na 52 Printing the log fil ua eR OR en E IR en 54 Sorting log messages u a KIA doe ue Inna Gal mee OR d 54 Deleting a log message ea anne CIT REY REEL Ur Een an 54 Setting the printer information 55 Printing a message u nee ann een 56 Printing the message list ricetti tEn ENE nn nenne 56 Printing a list of the folders cus anap NG ne ns ee ed Exe ae SG 57 Printing the log file ice leer tikii ER UE ERE RE RA BALAG Re dup 57 Deleting a message ue RET BEAN A A ERAT Sod Gre EE RE RP EE 58 Sor ng messages BAN ANG oye Voted NG Red ana 58 Piling a Messages oid NGH NG ho Eee Ub e rn ee Woes MTS 59 Enabling disabling automatic mailing 61 109 MICOMail User Guide Defining the Message Send settings 0 0 eee eee eee 63 Opening a folder 5 emt eo Soa ere toe Pp Aa hate tie ee 64 Creating ai new folder rt ex e EEUU REV IRI ere EL een 65 Deleting afolder uli hun Eee egre ee nel Suet eel 65 Renaming afolderzi i ise na ve eg UE CBE pave Mb aaa 66 Emptying a folderi annn Rat I REOR US VC 66 Creating a Signat re dece e Uv ERE REO UE Eq rer bue Bone e nu 67 Inserting a signature into an outgoing message a 68 Renaming an existing signature 0 0 e 69 Deleting a signatures copo a Re ai 69 Editing d signature neusten UR REIR dee 69 Encrypting an outgoing HF message 2 70 Decrypting an incoming HF message eee eee 70 Defining your station a
38. e that arises by operation of law in the sale of the product MICOMail User Guide vi Before You Begin Introduction Welcome to MICOMail This E mail software is designed for use with MICOM 2E 2R radios MICOMail enables you to communicate in two different manners Send e mail and files directly to other radios over an HF channel using your PC and a High Speed Modem and receive e mail and files from them This type of communication is referred to in this Guide as MICOMail HF e mail The first chapters of this Guide are dedicated to MICOMail HF e mail communication Transmit and receive e mail and files over the Internet This type of communication is referred to in this Guide as MICOM Net Internet Subscriber e mail In order to communicate as a MICOM Net Internet Subscriber one of the radios in your network must be defined as a Server and must install the MICOM Net Server software For more details on communicating as a MICOM Net Internet Subscriber see Using MICOMail for Internet Communication on page 71 N For more information on the MICOM Net Server see the MICOM Net Note Server System Administrator s Guide 68P86856J01 MICOMail User Guide Basic Knowledge This User s Guide assumes a basic working knowledge of the Microsoft Windows environment and of the operation of Windows based software If you are new to the Windows operating environment minimize all open programs and from t
39. ect Status Line from the View menu The Status Line contains the following fields Field Name Description Watch The seconds hand moves indicating that the application is running Status A text line indicating the system status When the Status Field turns red this indicates a communication failure Examples of status line messages are Communication problem Modem not found Radio initialization System Standby Cable communication problem Estimated Shows the estimated current speed of transmission or reception Speed of messages Estimated Shows the estimated amount of time it will take for completion Time of file transfer or reception File Size Shows the size of the message to be transmitted or received Percentage of Gives a rough indication of the percentage of transfer or file reception that has taken place 14 MICOMail Overview MICOMail Menus The pull down menus at the top of the MICOMail Main window enable you to select commands using the mouse MICOMail includes the following menus which are described below MICOMail Menus File Message Folder View Settings Window Help I Printer Setup Open folder Parameters Exit Create folder Address HF r Rename folder Book L Internet L Print folder list Server Empty folder Comm Modem Ports Radio Delete folder Aut
40. ed in Setting Up the Hardware on page 5 Installing MICOMail on page 8 Initial MICOMail Configuration on page 21 It is also essential that you familiarize yourself with MICOMail operation before you proceed as the basic principles and most MICOMail operations are identical regardless of whether you are sending HF or Important Internet mail and are therefore not described in this section 73 MICOMail User Guide Inserting your Internet Communication Parameters Defining your station as an Internet Subscriber 1 Select Settings gt Parameters 2 Click the Station Type tab 3 Select MICOM Net Internet Subscriber as the type of station MICOMail automatically quits 4 Restart MICOMail Updating your system parameters 1 Select Settings 5 Parameters 2 Click the ID s tab 3 Replace the current User Name with the Internet User Name received from the server is case sensitive The User Name can contain a combination of upper and lower case and Differences in case will cause the Server to fail to identify your mailbox Warning There is no need to change the Modem ID settings N Note 74 Using MICOMail for Internet Communication Inserting information in the Server Address Book You can define more than one Internet server in the Server Address Book and then select the specific server you wish to use 1 Select Settings gt Address Books gt Server Address Book Server Address Book
41. elds and simply click the TO HF STATION button to open the HF Address Book and select an addressee Then proceed preparing the message as usual see Creating a New Message on page 39 I 0 If required you can send the same message to both Internet and HF addressees by using both the To Internet and To HF Station fields in the Note same message 85 MICOMail User Guide Contacting the Server to Receive Internet Messages Depending on your system and server setup you will either be sent incoming Internet messages automatically or have to check the server periodically for new messages If the server does not send you messages automatically press the CHECK button MICOMail sends an HF message to the server asking it for any mail in your Internet mailbox If the server sends you mail automatically you do not need to use the CHECK button N Note 86 Using MICOMail for Internet Communication Viewing and Replying to Internet Messages The Internet Subscriber View Message window is similar to the MICOMail View Message window with the following differences Viewing an incoming Internet message The Internet Subscriber View Message window is identical to the HF View Message window with the following exceptions The From Internet field contains the name and address of the person sending you the message The CC Internet field contains the name s and address es of any persons CC d to the same message Vi
42. en the Signature List window where existing signatures appears as option buttons Signeture List xi C Best Regards Header C C C eevee Type Signature name Header OK Cancel Delete Click any blank option button and type the button name in the text box Click the OK button The signature is saved and signature name appears on one of the elongated buttons in the lower right corner of the Create Message window 67 MICOMail User Guide Inserting Signatures in a Message The signature is inserted in the course of creating a new message see Creating a New Message on page 39 Inserting a signature into an outgoing message 1 Press the CREATE button Message gt Create Message to open the Create Message window Fill in the To and Subject fields Select the appropriate signature button elongated buttons with the signature name on them from the right bottom corner of the Create Message window The signature text is inserted into the text field You can edit the signature text or insert your own text before or after it IMPORTANT The signature must be inserted before you type your message If you insert a signature after typing in the text field any typed N text will be deleted and replaced by the signature text Note In the text area type in your message If you forget to insert the signature before typing your message copy your message Edit gt Copy Insert the signature
43. endix B HAL DSP 4100 Modem 97 General 2 petente e dt ot te es 97 Front Panel Indicator LED s 2020000 ee nenn 97 Radio Modem I O Connections 0 00 eee eee ee 98 Serial Port Connections 98 Technical Specifications 2 2222 cece eee eee 99 Appendix C Data Encryption Standard 101 Appendix D Efficient MICOMail Communication 103 Address Book iii iki e 50625 LA RR M SERA AN Me DUNG 105 List of Procedures 0 00 00 cece cece eee esse 109 lip pM 111 Software Copyrights The products described in this manual may include copyrighted computer programs stored in semiconductor memories or other media Laws in the United States and other countries preserve for Motorola Europe and Motorola Inc certain exclusive rights for copyrighted computer programmes including the right to copy or reproduce in any form the copyrighted computer program Accordingly any copyrighted computer programs contained in the products described in this manual may not be copied or reproduced in any manner without the express written permission of the holders of the rights Furthermore the purchase of these products shall not be deemed to grant either directly or by implication or otherwise any licence under the copyrights patents or patent applications of the holders of the rights except for the normal non exclusive royalty free licence to us
44. ents Paste File Menu Enables you to print the message Enables you to select the desired printer driver and to define its settings Quits the Create Message window Opens the Password window where you can lock files attached to the message with a password For more information see Locking Attachments with a Password on page 42 Used to save signatures For more information see Using Signatures on page 67 Saves the message data closes the Create Message window and adds the message to the Outbox queue Contains Undo Cut Copy and Paste functions to facilitate text editing 36 Creating Sending and Receiving HF Messages Lists Menu To CC Attachments Help Menu Opens the Address Book enabling you to select a recipient for your message Opens the Address Book enabling you to select additional addressees for your message Enables you to select a file to attach to your message Opens the MICOMail PDF Help file 37 MICOMail User Guide Create Window Buttons The Create Window contains the following buttons Lock SAVE PRINT SEND HELP CLOSE To cc SUBJECT ATTACH MESSAGE TEXT PANEL SIGNATURE BUTTONS Locks an attachment so that it can only be unlocked with a key which you provide See Protecting an attachment with a password on page 42 Save the message as a Signature See Creating a Signature on page 67 Prints the message See Prin
45. ew the message as usual see Viewing Incoming Messages on page 50 TT If someone attempts to send you a message exceeding the limit of 64 000 characters or with more than five attachments the server Ng automatically returns the message to the sender Note Opening attachments to Internet messages Attachments to Internet messages are opened in the same manner as attachments to HF messages see Viewing Attachments on page 50 If the original attachment name was longer than 8 characters or had an extension longer than three characters MICOMail automatically gives it a new short name When you open the attachment you will receive the following message The real name of the attached file xxx xxx MICOMail file name is yyy yyy original file name Please rename it after saving the file Save the attached file using the name provided by MICOMail and then using your Windows Explorer rename the file using the original name provided Viewing an incoming HF message with Internet Subscriber When you use the Internet Subscriber View Message window to view an incoming HF message the From HF Station field contains the details of the HF station sending you the message The From Internet and CC Internet fields are empty 87 MICOMail User Guide Internet Related Address Books Internet Address Book The Internet Address Book Settings gt Address Books gt Internet Address Book contains the contact details of Internet cor
46. he desktop press F1 to use the online Windows N help The sections which will be most useful for operating MICOMail are Note located under the How To heading and are How to Run Programs How to Work with Files and Folders How to Print It is highly recommended that you read your radio manual and become acquainted with the functions of the radio prior to using MICOMail Please consult your radio manual MICOM 2E 2R ALE HF SSB Transceiver Owner s Guide 68P02952C60 MICOMail Package Contents Check that you have following components in your MICOMail package before operating the software Software on a CD A high speed external modem FDN6124 RS232 control cable 0102707K17 Radio control cable FKN4712A This User s Guide 68P86855J01 Before You Begin Required Hardware In order to operate MICOMail you will need the following A PC with the configuration described below A MICOM 2E 2R radio radio has an earlier software version please contact your radio service TT MICOMail operates with radio software version 3 0169 and above If your ES station and request a software update Note Required Computer Configuration The hardware and system operation requirements for the computer on which MICOMail is installed are IBM PC Pentium 90 MHz or higher 16 MB RAM Monitor with a minimum resolution of 800 x 600 and at least 256 colors Minimum 12 MB of space on the hard drive A CD ROM drive Two Seri
47. inting the Folder List You can print a list of the existing folders Printing a list of the folders 1 Select Folder gt Print Folder List The Print Folder dialog box appears asking you select the number of copies to be printed Print Folder List Printer JetDirect HP LaserJet 4 4M Plus Copies OK Cancel 2 Select the number of copies to print 3 Click the OK button to initiate printing Printing the Log file Printing the log file In the Log File window click the PRINT button 57 MICOMail User Guide Deleting a Message You can delete any message from the Inbox or Outbox Deleting a message 1 Select the message you want to delete from the Inbox or Outbox 2 Click the DELETE button Message gt Delete Message A confirmation window appears 3 Click YES to delete the message or No to cancel the deletion The selected message is deleted Sorting Messages Messages are listed by default in chronological order but they can be sorted by Date Date Time Name To From Status Subject Sorting messages 1 Open the Inbox or Outbox 2 Select Message gt Sort gt Date Name Status Subject Alternatively click the heading of the column you wish to sort The messages are sorted according to your selection For example if you want to sort by name click the Name label on the InBox or OutBox header 58 Message Management Filing Messages In order t
48. ize watches 11 01 00 12 00 Selectors Status Icons If the InBox is not displayed select InBox from the View menu Use the toolbar buttons or commands in the Message menu also available by selecting a message and clicking the right mouse button to handle messages Row Selectors The row selectors enable you to select messages You can select more than one message for filing or deleting by holding down the Shift or Cntrl keys on your keyboard while the mouse pointer arrow shape hovers over the row selectors and clicking the messages you want to choose Message Status Icons The icon and the color of the text indicate the status of messages in the InBox HF Icon Description Text Color A new message that you have not yet read Blue A new message that you have not yet read Blue with an attachment A message that was opened read Black A message that was opened read Black with an attachment An outgoing message that failed or was aborted Red during transmission An outgoing message with an attachment that failed Red or was aborted during transmission Z Om fH 10 MICOMail Overview OutBox Any messages you have prepared will appear in the Outbox Outgoing messages which have not been successfully transmitted are automatically transferred to the Inbox i Outbox MICOMail _ 5 x n Currently Headings Selected Row Meeting rescheduled 27 11 00 ot Station 4 new channel added to netw
49. l These fields appear only when working with a MICOM 2E ALE radio and only when the radio control feature is enabled see Radio Control on page 31 Lud Note 6 Press the UPDATE button to record the new address in Address Book database After making changes to the Address Book you may have to refresh the address book display in order to view the changes N To refresh the list box click the REFRESH button Note 28 Initial MICOMail Configuration Editing the Address Book LT After making changes to the Address Book you may have to refresh the ES address book display in order to view the changes To refresh the list box click the REFRESH button Note Editing an address D 1 You cannot edit an address that is currently in use in the Outbox Send any pending outgoing messages using the address you want to N edit and transfer the messages to other mailboxes Note 1 Scroll to the name you want to edit and select it The details of that address appear in the To Modem ID Station Name Net and Channel fields 2 Edit the relevant fields 3 Click the UPDATE button Deleting a name from the Address Book 1 Scroll to the name you want to delete and select it 2 Click the DELETE button 29 MICOMail User Guide 30 Radio Control Using MICOMail s MICOM 2E Control Panel You can control your MICOM 2E radio from your computer using MICOMail s built in Radio Control Panel which mimics
50. l 0 Channel 0 NG I om mm um mm mm HF communication ana IL I between all a MODEM2 radios I 1 KA 4 4 bod SITE 3 LI Frankie s PC User Name Site8 Modem ID Modem 3 1 I Radio Default Net1 ChannelO Address Book includes To Jacky To Harry Modem ID Modemi Modem ID Modem2 Station Name Radio1 Station Name Radio2 Net 1 Net 1 RADIO3 MODEM3 Channel 0 Channel 0 91 MICOMail User Guide Setting up the 3 Site MICOMail System Radio Settings The radio ALE parameters for all radios in the system must be set up before you begin to set up the MICOMail Parameters All radios must use the same Net and Channel settings Site 1 Station Name Radiol Net 1 Channel 0 Site 2 Station Name Radio2 Net 1 Channel 0 Site 3 Station Name Radio3 Net 1 Channel 0 Physical Connections Connect the radio and modem to the PC at each of the sites see Setting Up the Hardware on page 5 In this example the radio in all sites has been connected to COM2 and the modem has been connected to COMI Communication Settings For each of the sites In the Comm Ports HF Modem window set to 9600 and COMI see Defining the modem settings in MICOMail on page 22 Run the communication test to verify proper communication between the PC and the modem In the Comm Ports HF Radio window set to 9600 and COM2 see Defining the radio settings in MICOMail on page 23
51. m demonstrates the resend loop sequence Unsuccessful at first send attempt Resend indefinitely Set parameters for resend Mail sent loops successfully No of Wait ___ minutes Pa gt gt loops L after the first loop W Send All att ts i attempts in Loop resend loop sequence failed Delay Co efficient for wait between attempts CE Failed Mail Retry entire transferred resend loop to Inbox sequence The send algorithm calculates the time to wait between attempts as follows TAN Co Efficient _ i Wait X Loop No Time between attempts in current loop If you are attempting to send a very large mail and your transmission channel is not of high quality and the mail fails after more than 196 of the N message has been sent the Send Algorithm will be reset and will start Note from the beginning 62 More About MICOMail Configuration Defining the Message Send settings 1 Select Settings gt Parameters 2 Select the Send Settings tab System Parameters xi Station Type Send Mail Options Set parameters for resend loops Resend 10 times per loop C Resend indefinitely Waiting 2 minutes after the first loop E m a abel oe o Delay Coefficient Slow Cancel 3 Under Mail Options decide whether you want the mail to be resent indefinitely or whether you want to set the Resend Loop Sequence 4 If relevant set the Resend Loop
52. mand to select all text in the message Note In the Main window click the CREATE button Message gt Create Message Place the cursor in the text field In the Create Message window select Edit gt Paste The text you copied from the viewed message is pasted into the new message you have created Edit the text as required Insert a recipient in the To field and a subject in the Subject field just as you would for any new outgoing message Add any required attachments Click SEND to confirm the message and add it to the Outbox queue TT If the previous message before editing has not yet been transmitted don t forget to delete it so that it is not transmitted accidentally Note Unless you are using Automatic mailing select the message in the Outbox and press the Messages gt Send Message command sent automatically and you do not need to use the Send command LT If you have selected the Automatic mailing option your message will be ES For more information see Automatic Manual Mailing on page 61 Note 45 MICOMail User Guide HF Message Transmission Prior to using MICOMail to send an e mail message verify that the modem and the radio are turned on and connected properly to the PC Ng and that the status line indicates that MICOMail is in Standby mode Note Transmitting an HF Message If you are using automatic mailing see Automatic Manual Mailing on page 61 messages in the Outbox are sent automa
53. mended that all file names are limited to 8 characters to prevent truncation of names when using MICOMail TT If your system operates with 32 bits i e Windows 95 and above it is Note 3 Select the file and click the ADD button 4 To add more than one file repeat the last two steps files you have added appears after the words Total Size If you accidentally added the wrong file select the file in the Attachments Note pane and click the DELETE button I 1 You can attach up to five files to a single message The total size of the 5 When you have finished selecting all the files you want to attach click OK The list of files appears in the Attachment field in the Create Message window 41 MICOMail User Guide Locking Attachments with a Password When adding an attachment in a message sent directly to another HF radio you can lock the attachment with a password so that only a recipient who knows the password can read it Protecting an attachment with a password 1 Click the Lock button Options gt Lock The Password dialog box appears Password Password Verification 4 OK Cancel 2 Type the password in the Password field 3 Retype the same password in the Verification field 4 Click the OK button If you did not type the identical password twice you will be prompted to E re enter the password N Note The Lock icon on the Lock button changes to an Unlock icon
54. ne through networks channels and stations which are normally set up by your system administrator Station The identifying name of a radio station When your station sends a message MICOMail contacts the station designated to receive the message Channel A specific radio frequency on which you can transmit or receive messages When you define a specific channel frequency for a station MICOMail communicates with that station only on the specified channel Network A set of defined radio channels You and others on the network decide which frequencies and channels are to be used to transmit to one another and these definitions are combined into a radio network You can configure more than one network on each radio Using your MICOM2E 2R radio you can use the radio s Automatic Link Establishment ALE functions to your advantage with MICOMail ALE automatically selects the channel with the best transmission from the radio s programmed channels Using ALE is highly recommended because it ensures the best link possible without an in depth knowledge of radio communications When a sender uses MICOMail to send an e mail message on a particular network the radio pages the recipient station either on a selected channel or using the radio s ALE mode on the best available channel When the recipient radio detects that the sender radio is paging it the two radios establish a link and the modems perform a handshake and begin to communica
55. ng message transmission 47 system reset 90 T technical support 90 text field create window 38 To button 38 39 To HF Station 85 To HF Station button 84 To Internet button 84 To Server button 76 tool bar buttons description 13 transmitting HF messages 46 troubleshooting 89 U Update button 28 29 75 using MICOMail s MICOM 2E control panel 31 using radio control 33 using signatures 67 V View button 43 45 52 view menu 17 view window 43 view window menus 44 viewing an incoming HF message as Inter net subscriber 87 viewing incoming attachments 50 viewing incoming messages 50 viewing Internet messages 87 viewing messages 43 W window menu 19 window folders 12 window view messages 43 windows create message Internet 83 windows log file 53 115
56. ntical to those used by MICOMail but they include a yellow sign indicating that this message was sent to an Internet subscriber The Inbox can include a mixture of Internet and non Internet icons depending on the messages you received Internet pulag Text lean HF Icon Description Color A queued message that was created but Blue hasn t been sent yet A queued message with an attachment that Blue hasn t been sent yet A message that is currently being Blue transmitted RER A message with an attachment that is Blue currently being transmitted SREP P An Internet message that could not be sent Red due to a problem An Internet message with an attachment Red that could not be sent due to a problem A message that could not be transmitted or Red ER o are CI was aborted by the user cx A message with an attachment that could Red ES 9 ES not be transmitted or was aborted by the user A message that was suspended by the user Red A message with an attachment that was Red suspended by the user A message that has been transmitted Black successfully A message with an attachment that has Black been transmitted successfully SB x SESE 82 Using MICOMail for Internet Communication On going Operation of the Internet Subscriber The Internet Subscriber Create Message Window The Internet Subscriber Create Message window is similar to the MICOMail Create Message window Create Mes
57. o maintain your mail it is recommended that you create different folders and file your messages by subject For more information on creating and managing folders see Managing Folders on page 64 Filing a message 1 In the Inbox or Outbox select the message you want to file keys on your keyboard while hovering over the message Row selectors TT You can select more than one message by pressing the Cntrl or Shift E the mouse pointer changes to an arrow shape Note 2 Select Message gt File Message Alternatively use your mouse to drag the item to the required folder and then release the mouse button The message is automatically be transferred to the folder The File Message window appears File Message From IMICOM ail To Network pe MICOMail Private Headquarters old_messages Network The From field indicates the original folder TT Initially all incoming messages appear in the Inbox and all outgoing messages in the Outbox under the main MICOMail folder N Note 3 In the To drop down box select the folder where you wish to file the message 4 Press OK to confirm TT TIP You can sort your messages by recipient sender or subject and then select a group of messages to file simultaneously in one folder N 59 MICOMail User Guide 60 More About MICOMail Configuration Automatic Manual Mailing MICOMail can be operated in two modes automatic mailing and manual
58. o other MICOMail users from you Keep this in mind when selecting your User Name T1 The User Name can consist of any combination of characters but cannot ES contain spaces N Note Fill in the Modem ID field The Modem ID is a unique string used by the MICOMail installed at other users to identify your modem Ask your System Administrator for your Modem ID TT The Modem ID field initially has a default value because HSM FDN6100s modems are shipped with no ID number The Modem ID can consist of up to eight characters Use letters and Note digits only without spaces or special characters Click OK to confirm The software registers your User Name and initializes the modem with the Modem ID you provided 25 MICOMail User Guide Default Radio Park Parameters The Radio Park Parameters are the defaults for receipt of your messages and determine the state to which the radio automatically reverts the Park Status when MICOMail is in Standby mode This enables other users to know what net and channel to use to transmit information to your radio For more information see Radio Control on page 31 If you select No Default the radio will remain on the same net and channel used last time an e mail was sent N Note You should receive the appropriate radio settings from your System Administrator depending on the manner in which the network has been configured Setting the default Radio Parameters 1 Select Settings
59. odem to COM1 N Note Click the CHECK button to verify the configuration and setup MICOMail performs a modem communication test indicated on the Progress Bar above the OK Cancel Help buttons When the test is completed a message box appears reporting the results of the test Tf the test is successful click OK in the message box displaying the test results If the test fails Check that all cables are connected properly and that the modem is on N Verify that you have defined the correct COM port Note Verify that you have selected the appropriate baud rate Repeat the modem communication test Click the OK button in the Comm Ports dialog box to return to the main window 22 Initial MICOMail Configuration Radio Settings Defining the radio settings in MICOMail 1 Select Settings gt Communication Port gt Radio The Comm dialog box appears with HF Radio checked Comm Ports HF Radio HF Radio C 1200 Como cow2 C 4800 HF Radio 9600 2 Select the current baud rate for your installed radio under HF Radio If you want to change the radio baud rate you must first change it in the radio itself using the radio control panel see Using MICOMail s MICOM 2E Control Panel on page 31 i Note 3 Select a port from the COM drop down menu It is recommended that you connect the radio to COM2 i Note 4 Click the CHECK button to verify that the radio is config
60. omatic Mailing View Message r System Reset Create Message Internet Settings Reply to Message Resend Message File Message Toolbar Cascade Attachments r Tile Horizontally r Status line Print Lu r Tile Vertically Print Message List L List r Outbox Sort Name Date Server Status About MICOM Net als r Folders eP Subject Open PDF Help l b lete Niessag Log file Manually 71 9S Open Acrobat with Send Message Radio Control Panel PDF Help Abort Message About Configure Acrobat Reader Only available for MICOM Net Internet Subscribers 15 MICOMail User Guide File Menu Printer Setup Exit Messages Menu View Message Create Message Reply to Message ReSend Message File Message Attachments Print Print Message list Sort Delete Message Send Message Abort Message Used to select a printer driver and define its settings Quits MICOMail Enables you to open and view the selected message Opens the Create Message window for creating new messages see Creating a New Message on page 39 Opens the Reply window with the name of the Sender in the To field and the subject of the original message in the Subject field see Replying to a Message on page 52 Resends failed message from the Inbox Enables
61. on page 70 When the message has been completed click the SEND button The message is added to the OutBox queue If you currently have a different folder open the Outbox is not visible Click the main folder to see the Outbox and to send your new message i Note Unless you are using Automatic mailing select the message in the Outbox and press the Messages5Send Message command If you have selected the Automatic mailing option your message will be sent automatically and you do not need to use the Send command Ng For more information see Automatic Manual Mailing on page 61 Note 40 Creating Sending and Receiving HF Messages Attaching Files to Messages You can send any type of file as an Attachment to your E mail message Remember to compress your attached files using Winzip or any other compression utility File compression can reduce your message transmission time and the time it takes the recipient to receive the file Important by up to 90 Sending attachments 1 Click the Attachments button Lists gt Attachments The Add Files to Attachment List dialog box appears Add Files to Attachment List xi Directories c winnt config File Name OK et saint msadiib idf Cancel Add Drives List Files of Type um jo sft s Dalsi Attachments Total Size OKB 2 To select the file to be attached browse as you would in any Windows browser and locate the required file recom
62. ork 27 11 00 Ka Headquarters When s the next HO meeting 12 10 00 E49 Michael new photo attached 12 03 00 Row Selectors Status Icons If the OutBox is not displayed select OutBox from the View menu Use the toolbar buttons or commands in the Message menu also available by selecting a message and clicking the right mouse button to handle messages Row Selectors The row selectors enable you to select messages You can select more than one message for filing or deleting by holding down the Shift or Cntrl keys on your keyboard while the mouse pointer now an arrow shape hovers over the row selectors and clicking the messages you want to choose 11 MICOMail User Guide Message Status Icons The following icons show the status of messages in the OutBox HF Icon Description Text Color A new message that was created but hasn t been Blue sent yet A new message with an attachment that hasn t Blue been sent yet A message that is currently being transmitted Blue A message with an attachment that is currently Blue being transmitted A message that could not be transmitted or was Red aborted by the user A message with an attachment that could not be Red transmitted or was aborted by the user A message that was suspended by the user Red A message with an attachment that was suspended Red or aborted by the user A message that has been transmitted successfully Black A message with an a
63. pen the folder which you wish to rename 2 Select Folder gt Rename Folder The Rename Folder dialog box appears Rename Folder From To Nett 4 OK Cancel 3 Type the new name in the To field 4 Press OK to confirm the new name Emptying a folder Instead of deleting single messages from various folders or from the Inbox you can empty the entire contents of a specified folder For instance you can create a folder named Delete or Old transfer messages to it and then when you need to empty the entire folder 1 Open the folder you want to empty 2 Select Folder Empty Folder A message box appears prompting for confirmation 3 Click YES to empty the folder 66 More About MICOMail Configuration Using Signatures If there are standard text blocks which you insert into messages on regular basis such as a signature with your title department and company information you can save the text as a Signature You can then assign a shortcut button to each Signature so that pressing the shortcut will automatically insert the signature into your message Creating Signatures m You can create a maximum of ten signatures Note Creating a Signature 1 Press the CREATE button Message gt Create Message to open the Create Message window Type the text of the signature in the text field Press the SAVE button Options gt Save Signatures in the Create Message window to op
64. protocols All commands and data are passed via an RS 232 serial I O connector on the rear panel of the modem This connector also provides connection to a second serial I O port which may be used as a pass though between the terminal device and another serial I O device All I O connections to the radio equipment are made via a DE 9S connection on the rear panel The only rear panel adjustment is the modulator output level The modem uses a dual processor architecture with a powerful 16 bit microprocessor controller and a fast DSP for audio processing Operational software for the two internal processors is stored in non volatile Flash ROM devices However for upgrade purposes this software may also be revised by uploading new versions via the serial I O port As a result the DSP 4100 modem is a powerful platform for implementing many different modems without any hardware changes The DSP 4100 modem operates using 12 VDC power Front Panel Indicator LED s The six LED indicators on the front panel of the modem display the operational status of the modem The LED status indications are Name Color When ON indicates STBY Green Modem is ready for use Standby CALL Amber Modem has received a call LINK Green Modem is currently linked to another station ERROR Red Receive error detected and currently being corrected TX Red The transmitter is ON and the modem is in Transmit state data is being sent RX Amber The t
65. r subject line the end of the N original subject will be ignored by MICOMail Note If the message is encrypted you must press the DECRYPT button and provide the encryption key see Encrypting and Decrypting Messages on page 70 Viewing Attachments If you have received a message with an attachment the message icon will indicate this and the ATTACH button on the tool bar is enabled Viewing an attachment 1 Click the ATTACH button Message gt Attachments The sender may have locked the attachment files In this case you must know the password in order to view the files N If the file is locked when you click the ATTACH button a window opens Note prompting you to enter the password 50 Creating Sending and Receiving HF Messages The Save Attachments dialog box opens containing a list of the attached files Save Attachments To motorola4 Close Attachments Save as 2 Select an attached file from the Attachments list and click the SAVE As button name will be truncated i e will have a sign indicating that there are D If the attachment had an original name longer than 8 characters the ES missing characters Note The Save As dialog box opens enabling you to point to the desired location Save As 21x File name Eolders Y OUTBOX Immagine bm e gateway outbox Bes E3 GATEWAY Network E gt OUTBOX d E Save file as type Drives Default bmp
66. r to the loose 9 pin connector of the FKN4712 control cable marked CON K18 3 Verify that the radio s power supply and antenna connections are intact MICOMail User Guide Installing MICOMail Before installing MICOMail you must Ensure that Microsoft Windows is running Close all applications If a previous version of the MICOMail software is installed delete the directory containing the old version Installing MICOMail on your PC 1 Insert the CD into the CD ROM drive 2 Follow the instructions given on the screen When installation is completed the MICOMail icon appears in the Program Manager Window Starting the Application Once you have installed MICOMail and connected the radio computer and modem you can start MICOMail 1 Turn the computer radio and modem ON 2 Double click the icon to start the application program The Main Window appears While you are running MICOMail disable any software such as screen locks or Guardit that may stop the operation of the computer If the N computer s operation is stopped MICOMail stops transmission and Note receipt of E mail messages To verify thatthe computer is running glance at the digital watch indicator at the bottom right corner of the screen MICOMail Overview MICOMail Overview General This section contains an overview of MICOMail and is designed to give you a birds eye view of the software The Main Window The Main windo
67. ransmitter is OFF and the modem is in Receive state data is being received 97 MICOMail User Guide Radio Modem I O Connections Serial Port Connections The radio is connected to Connector J1 9 pin on the rear panel of the modem The connection pins are PIN FUNCTION VO LIMITS 1 Audio from receiver Input 5V p p 2 Audio from receiver Input 5V p p 3 FSK Output Output 50V 100 ma 4 Audio to Transmitter Output 6dBm 1 5 V 5 Audio to Transmitter Output 6dBm 1 5 V 6 Ground 7 SEL CAL Output Output 50V 100 ma 8 Push to Talk Output Output 50V 100 ma 9 Ground The computer is connected to Connector J3 25 pin on the rear panel of the modem The connection pins are Pin Function ND 0 NN nA UU FWY po po a IN Ho Ground TXD RXD RTS CTS NC Ground DCD NC NC NC SDCD SCTS Pin Function 14 STXD 15 NC 16 SRXD 17 NC 18 NC 19 SRTS 20 DTR 21 TNC 22 NC 23 NC 24 NC 25 Boot 98 Appendix B HAL DSP 4100 Modem Technical Specifications AUDIO I O DSP PROCESSOR CONTROL MEMORY DATA PORT POWER INDICATORS RADIO I O CABINET CONNECTORS WEIGHT TI TLC 320AC01 14 Bit A D amp D A Converter Transformer isolated audio input and output 24 bit DSP 56001A 20 48 MHz 16 bit 68EC000 Control Processor 10 24 MHz Flash ROM loaded via serial I O port Serial RS 232 Control Data Port to 57 600 bps DB25 10 to 18 VDC 250 ma power 500 m
68. read Blue Ray with an attachment A message that was opened read Black BS ER A message that was opened read Black pa with an attachment SA An outgoing message that failed or was Red eye c aborted during transmission aot 9 FPR none An automatic message from the server indicating that it has received your request to check for Internet mail none An automatic message from the server indicating that it has completed your requested Internet mail check 80 Using MICOMail for Internet Communication Internet Subscriber OutBox All messages you have prepared are displayed in the Outbox automatically transferred to the Inbox and the word UNDELIVERED is LT Outgoing messages which have not been successfully transmitted are added at the beginning of the subject line Note i Outbox MICOMail Jim Redmon lt Redmon admin c HF Ssb Server Andrew New Release 11 12 00 11 10 MICOM THIRD GE 14 11 00 10 05 Instead of the To column there are two separate columns To E Mail Address used for messages sent to Internet subscribers To Server HF used for messages sent to other HF radios including the server In the above screen the first and second messages are sent to Internet subscribers as indicated by the yellow while the third message was sent to another HF radio 81 MICOMail User Guide Internet Outbox Message Status Icons The Internet Subscriber icons are ide
69. red the message discovering the key after running through only 18 quadrillion of the 72 quadrillion possible keys Few messages sent today with DES encryption are likely to be subject to this kind of code breaking effort PARA DES originated at IBM in 1977 and was adopted by the U S Department of Defense It is specified in the American National Standards Institute X3 92 and X3 106 standards and in the Federal FIPS 46 and 81 standards Concerned that the encryption algorithm could be used by unfriendly governments the U S government has prevented export of the encryption software However free versions of the software are widely available on bulletin board services and Web sites Since there is some concern that the encryption algorithm will remain relatively unbreakable NIST has indicated DES may not be rectified as a standard and submissions for its replacement are being accepted The next standard will be known as the Advanced Encryption Standard AES 101 MICOMail User Guide 102 Appendix D Efficient MICOMail Communication Be precise and short in your messages Transmitting messages over the radio takes longer than Internet communication Carefully consider whether it is necessary to copy some person s to an e mail message Copying more persons than necessary with HF communication means that you have to wait until each message is sent separately Use accurate subject titles This helps to determine importance and al
70. respondents Adding a new Internet addressee to the Internet Address Book 1 Select Settings gt Address Book gt Internet Address Book The address book can only be accessed when the system is in Standby mode as indicated in the Status Line N Note The Address Book dialog box appears amp Internet Address Book x Rob Adams Sue Callins Name Support Center E Mail Address suppon center org co Add Delete Refresh Update Close Ad Delete _Beresh ges 2 Click the ADD button 3 In the Name field enter any alphanumeric string enabling you to identify the person you wish to contact up to 20 characters 4 In the E Mail Address field enter the relevant e mail address up to 20 characters 5 Press the UPDATE button to record the new address in Address Book database You can let MICOMail automatically update your Internet Address Book by checking the Add E mail address to Internet Address Book Ng checkbox in the Create window Note Server Address Book The Server Address Book Settings 5 Address Books 5 Server Address Book contains contact details of the server s you use to contact the ISP and relay mail For details on updating the Server Address Book see Inserting information in the Server Address Book on page 75 88 Troubleshooting If you encounter a problem you may be able to solve it using the following guidelines If these do not help refer to Technical Support on page 90
71. s an Internet Subscriber 2 222 encceneeneen 74 Updating your system parameters 74 Inserting information in the Server Address Book 00 0000000005 75 Selecting the desired server 2 0 0 0 te thnia cc cee eee 76 Entering your Internet password 00 cece eect nen eee 77 Creating a new Internet message cece ee 84 Sending Internet messages ee cc cee eens 85 Sending an HF message using Internet Subscriber lessen 85 Viewing an incoming Internet message 0 00 eee 87 Opening attachments to Internet messages 0000 0 c eee eee eee 87 Viewing an incoming HF message with Internet Subscriber 87 Adding a new Internet addressee to the Internet Address Book 88 Resetting yoursystem a np nd ee reve UR ERE PER Bly Ca NG KANE BANG 90 110 Index Index A Abort button 47 aborting incoming or outgoing messages 47 Add gt gt button 39 Add button 27 41 75 76 adding addressees to the Internet address book 88 adding an address to the HF address book 27 address book deleting entries 29 editing 29 Internet 88 Internet related 88 server 75 88 using 27 address adding 27 ALE enabling 33 algorithm encryption 101 Attach button 38 50 attaching files to messages 41 attachments protecting 42 sending 41 to Internet messages 87 viewing 50 automatic mailing enabling disabling 61 automatic text 67 automatic manual mailing 61
72. s menu select the Communications Port command and then select Modem Hardware and Software Installation Hardware and Software Installation Setting Up the Hardware The hardware required includes three components which must be interconnected your MICOM radio the modem and a PC For more information about the modem supplied with MICOMail see TT ES Appendix B HAL DSP 4100 Modem on page 97 N Note You will need two free COM ports on your PC one for connection of the modem and one for connection of the radio If your PC ports are being used by other applications purchase a standard port expansion kit and take note of the definitions of the new COM ports in your PC All equipment must be turned OFF during execution of the physical A connections Warning lt Modem To Power Supply FKN4712A cout 0102707K17 0102707K18 Accessory Connector MICOMail User Guide Connecting the external modem to your computer 3 Use the RS232 Control Cable 0102707K17 to connect the Modem FDN6124 to your computer as follows Connect the 25 pin connector marked HAL to the DATA Connector located on the rear panel of the Modem Connect the 9 pin connector marked PC to the one of the serial ports COM 1 or COM 2 on your computer Both the radio and the modem cables use 9 pin connectors to connect to COM1 or COM2 at the PC N It is recommended that you connect the modem to COM1
73. sage Send To Hf Server motorola OL x Eile Options Edit Lists Help 2 4 zs RT O id Unlock B Print Send p Close To Hf Stations JOHN BROWN You can use the Internet Subscriber Create Message window to create either HF or Internet messages This window includes the following additions The To Internet field where you can type an Internet address The To INTERNET button used to open the Internet Address Book The Add E mail address to Internet Address Book checkbox which automatically adds new Internet addresses you type to the Internet Address Book TT The Lock function is disabled for Internet messages but can be used for E HF messages N Note 83 MICOMail User Guide Creating a new Internet message 1 Press the CREATE button Message Menu gt Create Message The Create Message window appears Press the TO INTERNET button to open the Internet Address Book and select an address or In the To Internet field type the required Internet address e You can add the name of the addressee before the address If you want to do so the address must be included within 5 marks Ng for example Sue Collins lt scol yahoo com gt Note e You can send the same message to up to ten addressees The different addresses must be separated from one another with a semi colon for example Sue Collins lt scol yahoo com gt Rob Adams lt r adam ber com gt e You can send the same message to
74. sconnected and MICOMail is returned to standby mode outgoing message you must send it again as a new message If it was an incoming message you must request that it be sent to you Note again To view the status of an aborted message open the Log file see Using the Log file to Check Message Status on page 53 TT A message which has been aborted cannot be resumed If it was an Suspending message transmission 1 Select the message in the Outbox 2 Click the SUSPEND button After a number of seconds the status line states Message has been suspended by the user and the Suspend icon light flashes in red and yellow the status to change To view the status of a suspended message open the Log file Note see Using the Log file to Check Message Status on page 53 In the Log file a Suspended message will have a percentage below 100 When you resume transmission of this message MICOMail will resume where it left off when communication is re established E e The Suspend process can take time Please be patient and wait for 3 You can now use the radio for voice or other communication 47 MICOMail User Guide Resuming transmission of a suspended message 1 Verify that the radio is still in the mode frequency channel ALE Link used before you suspended transmission If necessary set the radio to the correct net and channel 2 Select the message in the Outbox 3 Click the RESUME button After a num
75. sed to open the HF address book Enables you to define the Radio and Modem settings Enables you to set the system to Automatic or Manual mailing Resets the modem to its default parameters and the radio to its default mode Used with the MICOM Net Internet Subscriber option see Using MICOMail for Internet Communication on page 71 18 MICOMail Overview Window Menu Enables you to view the MICOMail windows cascaded tiled horizontally or tiled vertically and contains a list of currently open windows Help Menu The Help menu enables you to open a PDF Help file similar to this printed manual which provides information about how to use MICOMail functions Version information is also provided in the Help Menu The PDF based Help contains the following navigational tools which will help you to find the information you are seeking Bookmarks which are similar to a collapsing Table of Contents and enable you to view the hierarchy of topics and to access topics directly Links which lead you from one subject to other related subjects An Index which enables you to locate indexed terms A full text search function which scans the entire text of the PDF and enables you to search for specific terms A List of Procedures for easy access to instructions for any particular procedure You must install Adobe Acrobat Reader supplied with MICOMail in order to view the PDF Important When you try to access the PD
76. so facilitates searching when you need to refer to a particular message Itis recommended that you compress your attached files using Winzip or any other compression utility in order to reduce message transmission time 103 MICOMail User Guide 104 Address Book This Address Book is provided for your convenience Use it to record data before entering it into your computer and as a backup in case of computer failure Name Internet Address Modem ID Station Net Channel 105 MICOMail User Guide Internet Address Modem ID Station Net Channel Name 106 Address Book Name Internet Address Modem ID Station Net Channel 107 MICOMail User Guide Internet Address Modem ID Station Net Channel Name 108 List of Procedures List of Procedures Connecting the external modem to your computer 0 00 00 00000 6 Connecting the Modem to your radio eee eee 6 Initializing the Modem 2 e 6 Connecting the
77. st in your T motorola 15 11 00 Book CY address The Address Book is e The Radio received wrong parameters T motorolal 14 11 00 H ce Each message in the Log File contains the following fields Status Description From To Subject Date Time Modem Station Net Channel Percent An icon indicating the message status Transmitted or Failed Describes the event that took place Sender Recipient identification Message subject The date of the log event The time of the log event The name of the remote modem sending receiving messages Name of the station on which the message was transmitted The network on which the message was transmitted The channel on which the message was transmitted The percentage of the message that was sent or received 53 MICOMail User Guide Log File Operations Printing the log file In the Log file click the PRINT button Sorting log messages In the Log file click heading of the relevant column The table will be sorted in the according to that column Deleting a log message The Log file is limited to 50 messages The oldest messages are automatically deleted to make place for newer ones so that you will not usually need to delete log messages If you do want to delete one of more messages in the Log file select the message and click the DELETE button You can select more than one message by pressing the Cntrl or Shift E keys on your keyboard and simul
78. taneously clicking messages N Note 54 Message Management Printing from MICOMail You can print messages lists and other MICOMail items Printed items are printed to the default Windows printer You can change the printer driver and set the orientation in portrait or landscape the size of the paper and the source from where the paper will be fed Setting the printer information 1 Select File gt Printer Setup The Print Setup dialog box appears Print Setup js Automatically Select ha 2 Set the required parameters 3 Click OK 55 MICOMail User Guide Printing a Message You can print the contents of any message from the Main View Reply and Create Windows Printing a message 1 Select the message you want to print in the Main window or open it in the View or Create window Click the PRINT button Message gt Print The Print Message window appears Indicate the number of copies to be printed Click OK to confirm and initiate printing Printing the Messages List You can print the list of the messages in any folder in MICOMail s Folder window or of the Outbox Inbox Printing the message list Open the folder by double clicking the folder name Folder gt Open Select Message gt Print Message List The Print window appears Indicate the number of copies to be printed Click OK to confirm and initiate printing 56 Message Management Pr
79. te For more information on ALE see the MICOM 2E 2R ALE HF SSB E Transceiver Owner s Guide N Note 32 Radio Control Using Radio Control The Radio Control feature enables the MICOMail software to assign a specific default channel or station name for each user see Default Radio Park Parameters on page 21 When you assign a station name to a user the system uses the ALE option in the radio to perform the call Thus a link is established on the best available channel resulting in the best transfer rate possible and automatic channel switch in case a modem link fails Enabling ALE MICOMail operates with radio software version 3 0169 and above If your radio has an earlier software version please contact your radio Service station and request a software update To check the software version enter channel mode on your radio and press the button on the radio for a few seconds until the radio software version is displayed on the radio If you intend to use station names or net number in the MICOMail Address Book the station names or net numbers must be programmed into the ALE directory using MICOM ALE RSS If the ALE is not programmed you can assign channels only for user names in the MICOMail Address Book When MICOMail is in Standby mode the radio must be in ALE mode or in Channel mode Enabling the Radio s ALE option 1 Use the MICOM2 RSS software to verify that the Delete ALE option is disable
80. the Create Message window Use the relevant signature button to insert the signature text into the text window Edit the text as required Press the SAVE button Message gt Save in the Create Message window to open the Signature List window Choose the option button with the name of the signature you are editing Click the OK button 69 MICOMail User Guide Encrypting and Decrypting Messages If you have purchased this option MICOMail enables you to encrypt outgoing messages For more information on the encryption standards used see Appendix C Data Encryption Standard on page 101 iooomo iooomo pi The ENCRYPT DECRYPT button appears w decrypt encrypt on the toolbar of the Create Message window The Encrypt Decrypt option is available only for HF messages if you use the MICOM Net Internet Subscriber option you will not be able to encrypt Internet messages but will still be able to encrypt HF messages Important Encrypting an outgoing HF message 1 Prepare your message as usual using the Create Message window see Creating a New Message on page 39 When the message is ready press the ENCRYPT key You are prompted to provide an encryption key The key must include eight characters Any alphanumeric characters can be used The key is case sensitive Note Press the SEND button to transfer the message to the Outbox queue When a message is encrypted the subject line in the Outbox is also encr
81. the radio s physical control head You can purchase a DeskSet including a PTT microphone and speaker to facilitate full remote radio operation Contact your Motorola dealer for N more information Note Displaying the Radio Control Panel on your PC Select View gt Radio Control Panel ES This command is available only when MICOMail is in Standby mode N Note The Radio Control Panel dialog box appears MICOM 2E Remote Control Panel MICOM 2E 12 E BS ED ES You can now use your mouse to operate the radio keys and control the radio Alternatively use the keyboard Left and Right arrow keys to scroll over the Control Panel buttons and press the Space Bar to activate the selected button When the control panel is displayed the modem is disabled In order to send a message you must first close the MICOM 2E Control N Panel Note Closing the MICOM 2E Control Panel Click the CLOSE button on the Radio Panel 31 System Administrator s Guide Using Stations Nets and Channels Effectively MICOMail transmits messages over radio frequency waves The modem you use with MICOMail can be configured to send messages at any radio frequency IMPORTANT In order to transmit successfully both the sender and recipient must be on the same radio frequency In order to ensure that the sender and recipient can communicate you must establish standards for locating the other users of MICOMail This is do
82. tically If you have not configured your MICOMail to send your messages automatically then the new messages are logged in the OutBox These messages are not sent until you send them manually If you want to view the status of outgoing messages open the Log file see Using the Log file to Check Message Status on page 53 N Note Sending an HF message manually 1 In the Outbox select the message to be sent 2 Select Message gt Send Message 3 The application starts to send the specified message 46 Creating Sending and Receiving HF Messages Stopping and Resuming Message Transmission While you are in the process of receiving or transmitting a message you cannot use the radio for other purposes such as voice communication If you do need to speak on the radio before message transmission has been completed you can abort or suspend the transmission If you wish to resume sending of an Outgoing message at a later stage use the Suspend command advantage of enabling you to resume transmission from the point where it was suspended However it is important to be aware that as long Note as the message remains suspended the receiving station cannot receive any other mail TT Suspending a message takes longer than aborting one but has the Aborting an incoming or outgoing message Click the ABORT button Message gt Abort Message Message reception transmission is terminated the modem and the radio are di
83. ting a message on page 56 Adds the message to the outgoing queue in the Outbox Opens the MICOMail PDF Help file Closes the Create Message window and discards the message When you use this button the message is not saved and is not added to the outgoing queue Enables you to select one or more recipients from the Address Book See Using the Address Book on page 27 Enables you to add one or more recipients who you wish to receive copies of your message A text field where you must type the subject of your message Enables you to add attachments to your message Sending attachments on page 41 A text field where you can type the content of your message Ten Signature buttons on the right side of the window used for predefined signatures See Using Signatures on page 67 Creating Sending and Receiving HF Messages Creating a New Message When you create a new message you can determine one or multiple recipients add attachments use signatures and send copies as CCs to other recipients Creating a new message 1 Press the CREATE button Message Menu gt Create Message The Create Message window appears Press the To button Lists gt To TT You cannot type directly in the To field Recipients can only be inserted using the Address Book To add a name N to the address book see Using the Address Book on page 27 Note The Address book dialog box appears To HF Stations xi List To Bettina
84. ting an HF Message 0 020 c eee eee eee 46 Stopping and Resuming Message Transmission 47 Receiving HF Messages 00 0 e eee eee ee 49 Viewing Incoming Messages cece eee eee eee 50 Viewing Attachments 00 00 seen eee ee 50 Replying to a Message eee 52 Message Management ssesseess 53 Using the Log file to Check Message Status 53 The Log File Window 0 0 00 0 cect eee 53 Printing from MICOMail 0 0 0 000 eee 55 Printing a Message 0 c eee 56 Printing the Messages List 0 0 00 c eee eee eee 56 Printing the Folder List 0 00 cece eee 57 Printing the Log file 57 Deleting a Message eee 58 Sorting Messages 2 AA eee KA nen 58 Filing Messages ood agen siden ig lech A pad Nh ES nd 59 More About MICOMail Configuration 61 Automatic Manual Mailing llle 61 How MICOMail Resends Messages sseeseeseeeesss 62 Managing Folders 0 0 0 0 eee eh 64 Using Signatures lisse 67 Creating Signatures eese 67 Inserting Signatures in a Message aa 68 Managing Signatures lisse 69 Encrypting and Decrypting Messages 70 Using MICOMail for Internet Communication 71 How Does MICOM Internet Communication Work 71 Set
85. ting up your MICOMail for Internet Communication 73 Receiving Information from the Server 73 Initial Internet Subscriber Configuration 73 Inserting your Internet Communication Parameters 74 MICOM Net Internet Subscriber Overview a a 78 The Main Window 2 IRI 78 Internet Subscriber INBOX c eee eee ee 79 Internet Subscriber OutBox 0 00 cee eee eee 81 iii MICOMail User Guide On going Operation of the Internet Subscriber 83 The Internet Subscriber Create Message Window 83 Contacting the Server to Receive Internet Messages 86 Viewing and Replying to Internet Messages 87 Internet Related Address Books 0a 88 Internet Address Book a 88 Server Address Book 0n 88 Troubleshooting 5 00 cece eens 89 System Reset vox ez dash a bw Red ER AUR REOR ge 90 Technical Support smx ox aus 22422 Aw pate uh rer e bud oben 90 Appendix A Sample Setup Luss 91 Setting up the 3 Site MICOMail System 0a 92 Radio Settings 92 Physical Connections 92 Communication Settings 0 cece eee eee 92 MICOMail Parameters 0000000 cece eee eeee 93 Address Book sire etate aha A 94 Testing the 3 Site MICOMail System 000 0c eee ee 95 App
86. ttachment that has been Black transmitted successfully CARE RRPE Folders Window The Folders Window displays the main folder and up to nine sub folders The main folder is a permanent folder which includes the Inbox and Outbox You can create up to nine sub folders which can be used for storing or logging messages according to subjects or criteria you choose Each sub folder includes an Incoming and outgoing box for that category For more information on creating and handling folders see Managing Folders on page 64 To display or hide the folders window select or deselect Folders from the View menu IN Note 12 MICOMail Overview Tool Bar Buttons The Tool Bar provides quick access to commonly used Message Menu commands and dialog boxes by clicking the relevant buttons for a short description of each function see Messages Menu on page 16 To display or hide the toolbar from the View menu select or deselect Tool Bar For more information about this function see Stopping and Resuming TT The SUSPEND RESUME button does not appear in the Message menu E Message Transmission on page 47 13 MICOMail User Guide Status Line The status line contains information about the modem and the radio status 7 Modem iniiaizetion in process obps WE ooo core o Watch Status Estimated Estimated File Size Speed Time Percentage of File To display or hide the Status Line selector desel
87. ured to the setup MICOMail performs a radio communication test and a message reporting the results of the test appears 5 If the test is successful click OK in the message box displaying the test results If the test fails Check that all cables are connected properly and that the radio is on Verify that you have defined the correct COM port Note Verify that you have selected the appropriate baud rate Repeat the radio communication test i 6 Click the OK button in the Comm Ports dialog box to return to the main window 23 MICOMail User Guide MICOMail System Parameters This section provides information on the ID and Radio parameters in the System Parameters window System Parameters DES8843 See Defining your station as an Internet Subscriber on page 74 for information on the Station Type setting and How MICOMail Resends Messages on page 62 for information on Send Settings 24 Initial MICOMail Configuration ID Parameters Customizing MICOMail s ID parameters 1 Select Settings gt Parameters The Parameters dialog box appears Select the ID tab the string will appear in red If all characters are permissible the string I1 In the User Name and Modem ID fields if you type an incorrect character E will appear in blue Note Fill in the User Name field with a name of up to 17 characters The User Name appears in the From field in messages sent t
88. utbox in the MICOMail main window Only one folder can be opened at a time When you open a new folder E the Incoming and Outgoing messages in the folder you open replace the IN Note 1 Double click the folder icon or name The folder name turns red indicating that it is selected and the Incoming and Outgoing windows for that folder appear OR 1 Select Folder 5 Open Folder to open the Open Folder dialog box Open Folder Folders List Headquarters MICOMail Private Headquarters old messages Network OK 2 Select a folder from the folder list 3 Click the OK button 64 More About MICOMail Configuration Creating a new folder Each folder should have a logical name which indicates its contents for instance the name of a client or the name of someone you correspond with frequently or a Delete folder for old messages 1 Select Folder gt Create Folder The Create Folder dialog box appears Create Folder Type new folder name ee OK Cancel 2 Type in the folder name 3 Press the OK button to confirm Deleting a folder You can delete any folder This command causes the folder itself as well as any files it contains to be deleted 1 Open the folder you want to delete 2 Select Folder gt Delete Folder A message box appears prompting for confirmation 3 Click YEs to delete the folder 65 MICOMail User Guide Renaming a folder 1 O
89. w layout includes an InBox an OutBox a Folders pane and a Title Bar Tool Bar and Status Line When opened the Log file also appears in a separate window Title Bar MICOMail ef Menu Bar File Message Folder View Settings Window Help Tool Bar mp7 MICOMail Incoming Folders I Ej Private Meeting rescheduled 27 1 00 15 20 Messages NL CI Headquarters SI Station 4 new channel added to network 27 11 00 15 08 Box EX oki messages A Headquarters When s the next HO meeting 12 10 00 1351 3 Network twa Michael new photo attached 12 03 00 17 45 Inbox MICOMail lolx Status From Subiect Date Time Outgoing A DAVIDHAMILTON Gateway Meeting 11 12 00 11 23 Messages ot Frankie Undeliverable Farewell party f 27 11 00 15 08 Box Ry Station 3 emergency state practise at1 10 09 00 08 00 R Station 14 software update 12 02 00 13 58 Ba HEADQUARTERS symchronize watches 11701700 12 00 Status Line iystem Standby MICOMail User Guide InBox All incoming messages are displayed in the Inbox Outgoing messages which have not been successfully transmitted also appear in the Inbox in order to alert you attention to them i Inbox MICOMail Column Currently Headings Selected Row A DAVID HAMILTON Gateway Meeting 11 12 00 e Frankie Undeliverable Farewell party f 27 11 00 15 08 Ry Station 3 emergency state practise at1 10 09 00 08 00 Station 14 software update 12 02 00 13 58 Row Ga HEADQUARTERS symchron
90. ypted and you will not be able to identify the original subject Decrypting an incoming HF message Open the incoming message as usual using the View Message window In the View Message window press the DECRYPT key You are prompted for the decryption key which you must receive from the sender The message is decrypted e Attachments must be decrypted separately when saving them to your disk N e Although the message is now decrypted the subject line in the Inbox Note will remain encrypted 70 Using MICOMail for Internet Communication This section assumes that you are already proficient with using MICOMail over the HF SSB network and or that you have read all previous chapters of this Guide and are familiar with MICOMail s Important operating principles How Does MICOM Internet Communication Work In addition to its capabilities as an HF SSB e mail software MICOMail enables you to communicate over the Internet even if you don t have a telephone line available To facilitate the relay of Internet e mail over an HF network one of the radios in the network must be defined as a Server using the MICOM Net Server software available as a separate software package All other radios are defined as MICOM Net Internet Subscriber stations and are referred to in this section as Internet Subscribers Your HF radio contacts the MICOM Net Server referred to in this section as the Server which communicates directly with the

MICOMail/MICOM Net User`s Guide - Mobat-USA

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