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OC200 User Manual

1. Choss tha die inbormadion He Etoc 200100000081 rE El DEM Select a Select none Vedale the selected shatlers name Number Lis Ei Harma Cand umber Piedega Hamme be ds 24715 4ralyse the staffer ndormalion 00200 U Disk Management 1 0 Deal the cts ben fe U de Mohr the data in the U disk Espe clots frome the dolar ea lem ye Select al Seectnone Update the selected stalier narea Number Ure Ei Barres Cand ube Prispa Mame in the dabas q PH 2999 THIEL bk 2 Alkoa EE 19 Akoa 3 Erdy 11000423 19 Lee A4 HUS 194 55 1ra 195 bb 12541542 ER KR 197 EEE 194 KKH EK KEN 13 m THAF 13 Bar 12347516 19 7776 EE 14 FEA mb E he bh Please use Select all button or Shift Ctrl 1 button to select all or multiple select and update staffers name Click Select none button to cancel selection After selection completed click Update the selected staffers name button to save updating of staffers name 43 002300 U Disk Manapement V10 Plead the cod ben e U de Mohr the lata in ther U disk Espe clots hees the database Che tha salte indormiadion He Etoc200 1100004081027 Y5 El DEM Select al Select none Update the selected deiert names Number Uia ED Hara Cand umber Prispa Mame ba fhe dabas b KKK a 012 1160043 mus Bhs ey 141547 ZK AA MAA 10126 LSC LS LS 1 2 i 4 5 E S Lon bet TALL a 1o hie E A EUA UE ri 19 7973 19 Abe 10 Crd 134 145
2. 4 First add the proper timetable from on duty time to off duty time according to the company rule and then set shifts 5 After the shift setting is completed it will work until shift is allocated to staffer Each staffer can only have one shift Please note the starting date of the shift After the allocation of the shift the arranged working date and time can be seen clearly for each staffer 6 Transaction records are stored in the time attendance unit Please download the records from the unit before report calculation In addition staff information and fingerprint templates can be uploaded and downloaded between the unit and the computer Please refer to Background management for detailed information 7 There is always staff away for business asking for leave and forgetting clock happening in a company Once it occurs please deal with it in time in the software to ensure the correctness of the statistic report 8 After all the above mentioned operation is done the calculation of report can be operated The report can calculate the time attendance status of all staffer or a certain staffer from a certain department in a certain time period In Attendance Calculating and report first please select the starting and ending date of the staffer click Calculate and the system will calculate automatically and check the validity of the records There are some invalid records during the use of the unit For instance if one
3. Set the staffer s the identification method and the access permission as default value 28 Modify permission of selected staffers Set the identification method and the access permission manually Click the menu and the Identification method and access permission window will popup as follows ts identification method and access permission setting Ed Identification method and access permission M ID Password lV Card 7 Card Password Iw Access allowed OK Cancel Set the default identification method and access permission Click OKTto save the operation click Cancel to cancel the operation Please do not forget to update the staffers to the machine after finishing the modification Use Shift or Ctrl to choose the modified staff click the KOK to update the identification method and access permission It will prompt Dieses make Sure Bee jou dure bo pde the Staller acon pore 2 derby ia decia siet p el bee paded Click the OK to confirm and click the cancel to exit the operation After updating is finished it will prompt Click OK to confirm the update completion 4 9 Parameter settings of the time attendance machine Main function initialize system time synchronization delete staffers clear records item of time and attendance machine parameter settings TCP IP parameter settings and new staffer default identification method and access permission Click setting parameters
4. Department Staffer No Date Time Operation Adminitrator De 8001 Jake Chen 2009 04 01 17 00 59 Clock Out Adminitrator De 8001 Jake Chen 2009 04 02 07 45 35 Clock In Adminitrator De 8001 Jake Chen 2009 04 02 17 05 16 Clock Out Adminitrator De 8001 Jake Chen 2009 04 03 07 52 12 Clock In Adminitrator De 8001 Jake Chen 2009 04 03 17 01 54 Clock Out Adminitrator De 8001 Jake Chen 2009 04 04 07 43 54 Clock In Delete Adminitrator De 8001 Jake Chen 2009 04 06 07 38 36 Clock In Adminitrator De 8001 Jake Chen 2009 04 06 17 08 42 Clock Out Adminitrator De 8001 Jake Chen 2009 04 07 07 45 16 Clock In Adminitrator De 8001 Jake Chen 2009 04 07 17 14 20 Clock Out Adminitrator De 8001 Jake Chen 2009 04 08 07 08 12 Clock In Adminitrator De 8001 Jake Chen 2009 04 08 07 24 53 Clock In Delete Adminitrator De 8001 Jake Chen 2009 04 08 17 20 05 Clock Out Adminitrator De 8001 Jake Chen 2009 04 09 07 49 52 Clock In Adminitrator De 8001 Jake Chen 2009 04 09 07 51 56 Clock In Delete Adminitrator De 8001 Jake Chen 2009 04 09 08 02 15 Clock In Delete Adminitrator De 8001 Jake Chen 2009 04 09 17 11 24 Clock Out Adminitrator De 8001 Jake Chen 2009 04 10 07 45 19 Clock In Adminitrator De 8001 Jake Chen 2009 04 10 17 04 34 Clock Out Adminitrator De 8001 Jake Chen 2009 04 13 07 35 46 Clock In Adminitrator De 8001 Jake Chen 2009 04 13 17 27 06 Clock Out Adminitrator De 8001 Jake Chen 2009 04 14 07 06 12 Clock In We will see such mistakes as state mistake i
5. State Location ID A gt RecordCount Inquiry of attendance record Select the department staff the beginning and ending time that need to inquire about then click search you can get the corresponding attendance record Search Staffer s Attendance Record SS a Search Report Export Modify Log Time Range Y From AE 4 1 0 00 01 To 2009 416 el 235959 Department Head office Staffer No Al _ Department Staffer No Name Date Time State Location ID A Adminitrator Department Adminitrator Department 8001 Jake Chen 2009 04 01 17 00 59 Clock Out Adminitrator Department 8001 Jake Chen 2009 04 02 17 05 16 Clock Out Adminitrator Department 8001 Jake Chen 2009 04 03 17 01 54 Clock Out Jake Chen 2009 04 06 17 08 42 Clock Out Jake Chen 2009 04 07 17 14 20 Clock Out Jake Chen 2009 04 08 17 20 05 Clock Out Jake Chen 2009 04 09 17 11 24 Clock Out Adminitrator Department Jake Chen 2009 04 10 17 04 34 Clock Out Adminitrator Department Jake Chen 2009 04 13 17 27 06 Clock Out RecordCount Attendance record report form preview Click Report when the window displays the attendance inquiry records you can get the report form automatically 69 72 Preview Fio Ge AS MR x Head office attendance record report 2009 04 01 To 2009 04 16 Clock Out 2009 4 2 17 0516 Clock ou 2009 4 3 7 52 12 2009 4 15 7 46 59 A e H e 20
6. 16 00 End Clock out Time 20 00 Late error allowance 5 early error allowance 5 Count as work day 1 Count as work time XXX minutes 480 Tick Must C Inl and Must C out Finally click Save to confirm Please note Every item should be setup in timetables with no blank left Begin Clock in Time land End Clock in Time setup the valid time period for clock in Records out of this time range will be treated as invalid ones For instance Begin Clock in Time is 07 00 and End Clock in Time is 13 00 If clock in record is 07 01 or 12 59 they are valid records but if clock in record is 06 59 it is invalid Besides Begin Clock in Time and End Clock in Time can be more than one day meaning End Clock in Time 61 can be before Begin Clock in Time but it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation If Must C In is checked and the timetable is included of Staff As shift he will be either considered absence or treated according to Not clock in count as late XXX minutes in Parameter Settings Jlf he didn t clock in or ask
7. be made in accordance with different time periods departments individual or combination due to various reasons for absence the report generation and printing function can be realized perfectly e Flexible Shift Maintenance The software supports shift on week basis rotation shifts etc Various shifts public holidays individual leave and overtime are available to meet the complicated needs of every enterprise e Standalone The machine can work without connecting to PC convenient in operation and no need to occupy any extra resource e Multi communication in network For large enterprise multiple devices can be applied to do attendance synchronously which will convenient for large quantity of users and save timee Software Operation Flowchart Important chapter please read carefully This software includes System parameter department management staffer maintenance shift management staffer leave and statistic report etc Then how to use this system in a right way It is far from enough to understand only the function of each module but to know the connections between them and the system operation flowchart Thus a correct report can be generated Software operation flowchart can be described in brief as follows Set T amp A rule statistic rule company 1 System parameter i name and leaving class Add delete and modify departments Add delete and modify staffer Impo
8. in Operating Items setting parameters the following interface will prompts 29 Parameter setting Management Initialize System Time synchronization Delete Staffers Clear Records Items of Time and Attendance Machine parameter settings Adjust the electronic lock opening time lapse i Second Apply Admin Password eem Apply Output Method Access C Apply Realtime Monitoring Function Prohibit v Apply TCP IP parameter setting via COM IP Address F Default Gateway F Subnet Mask Mac Address M Server IP Address New staff default identification method and access permission jw D Password lv Card F Card Password Iw Access allowed Apply 4 9 1 Initialize the attendance machine The machine system will resume to factory settings when initializing All data will be cleaned up and the data can not be resumed again Please back up the data first before this operation Click Initialize System the following window shows Tiie He Tee aed Atterctence Hachee rd deeie al deta ana return ba bo lava Lecktou stare Y Ard yi Aa be indios Be hn a Ee Click OK to start to initialize machine click cancel to exit the initialization 4 9 2 Synchronizes the machine time with computer This function is to adjust time of the machine automatically according to the computer Click Time synchronization the following window will pop up xl p This operation will synchroniz
9. to escape BACKUP RESUME Backup staffer Operation Successful Press OK to escape Press OK button and back to upper menu After backup completed it will create 080826 YG staffer info and 080826 ZW fingerprint template files in 10000 machine SN file folder in root directory of U disk Prompt If plugging out USB disk backup operation will exit automatically 2 7 3 Resume Staffer Please firstly create BAK YG and BAK ZW files in U disk root directory You can rename 080826 YG and 080826 ZW to BAK YG and BAK ZW and then save in root directory of U disk Secondly plug U disk into machine input password and press In gt 1 or Out 4 button to enter Resume staffer option Download record Backup staffer Resume staffer Backup system Resume system Press OK to confirm and start resuming staffer info BACKUP RESUME Resume staffer Loading 50 When progress bar reaches at 100 it will prompt Operation successful Press Ok to escape 15 BACKUP RESUME Resume staffer Operation Successful Press OK to escape Press OK button and back to upper menu Prompt If BAK YG and BAK ZW files are not correct in root directory of U disk it will prompt Can t find the file Press Ok to escape during resuming staffers BACKUP RESUME Resume staffer Cannot find the file Press OK to escape Press OK button and back to upper menu Set BAK YG a
10. Attendance Record re Attendance Calculating and Report CtrltR 5 4 1 Holiday List Click Holiday List in Attendance menu The following appears D9 f Holiday List Append Delete Modify Name A Start Date 2009 4 16 EN Days 3 Si Holiday Name Start Date Days Jae 2008050 Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save when ready Modification of festivals or holidays Select the festivals or holidays you want to revise then click Modify and input the new information Click Save when ready Deletion of festivals or holidays Select the festivals or holidays you want to delete then click Delete to perform Deletion of festivals or holidays 5 4 2 Timetable and Shift The relationship between shift and timetables Shift setup should be done in two steps First setup necessary timetables Second setup shifts One or more timetables can be included in one shift Timetable is the time period between On duty and Off duty required in the company rule For instance the company rule requires the working hours be 08 00 12 00 and 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetables have been setup Please refer to the foll
11. add the private message It will prompts x Please enter the staff ID Click Read message you will see the message in the Message List Message Message T Staff ID Staff Num Message Content Valid Date al gt 0 Public Messa O hello everybody 07 12 29 1 Public Messa O hello 07 12 29 Delete Selected Messages select the message and click Delete Selected Messages to delete it One window will popup as follows Please make sure 2 J Are you sure to deleta the selected messages please i Cancel Click OK to confirm deletion Click Cancel to cancel the deletion 36 Delete All Messages Click Delete All Messages if you want to delete all the messages One window pops up as follows Click OK to confirm deletion Click Cancel to cancel the deletion After the deletion is finished it prompts Prompt information Click OK to confirm deletion is finished and exit 4 13 System setting Click the button Setting in the toolbar One window pops up as follows Run automatically when windows starts Realtime Comm Parameter Setting COM1 B Cancel Run automatically when windows starts the management software will run automatically when windows starts L Listen serial port when real time communication is effective the item must be selected You may set the function according to your request After the setting is finished click OK
12. and it will prompts P rom pt information e x J Setting completed Click KOK to confirm Notice The real time monitor will not activate if the communication method is RS485 4 14 Record supervision Real time monitor the time attendance machine and the attendance records will 37 upload to the software automatically Click the button Record in the toolbar One window pops up as follows lt will display the recent records of the staffers whose identification are successful You can modify the monitor time The valid time period is 1 1440 min and it means to display the records in the latest 24 hour Notice there are must be three preconditions at the same time if you want to real time monitor the records Records _ A be 1 The Real time Monitoring Function in Items of Time and Attendance Machine parameters setting must be effective 2 The monitor method in Real time Comm Parameter Setting of Setting must be correct 3 If the communication method is RS232 please disconnect the communication between the software and the machine by click the button disconnect Then the real time monitor function can be activated if the communication method is TCP IP you don t to do so 4 15 Disconnect the attendance machine The communication between the attendance machine and the PC must be disconnected when operating some items such as Record supervision and Auto collect set Click Disconnect t
13. can collect attendance records from different terminals calculate according to shift setting and finally generate different reports The background software can manage staff information set rules of attendance etc 5 1 Log in System Double click the icon Y on the desktop to start the attendance background management program The log in interface will pop up as follows Administrator Admin Password The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed Fingerprint T amp A management system Nd 2 0 SA System HR Management Attendance Exception Data Maintenance External Help E Get Staffers Timetable Schedule y re l Record Report 2009 09 23 12 55 23 Admin Fingerprint T amp A management system Be True amp Safe The main interface includes three parts 1 System menu Include the whole function module amp information 48 2 Shortcut button Shortcut button of common function module array in working order easy to work on 3 Status column Show the current time logged in administrator and system information 5 2 System Click System on the main menu following springs E Parameter Settings Re Administrators Administrator s Password Set Modified Record Log Managing Log DataBase Linking Exit System Ctrltx 5 2 1 Parameters Settings Click Parameters Settings in system menu The followi
14. record according to the practical situation Delete selected mark the record as manual deleting deleting when save it Cancel operation for selected Cancel revision to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show all columns Display all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is disoperation the records can be recovered through Modified Record Log in System Right Click in Shift Exceptions the following shortcut menu will pop up Export Data Create report for current grid Filtering Record Columns Show all columns Other Exceptions Calculated Items the following shortcut menu will pop up to Export Data Create report for current grid Columns gt Show all columns The operation is the same as stated above Report Click Report in pic5 6 and the following menu will pop up Attendance Report Daily Report General Report Exceptions Report Create a Report For Current Grid Pic5 7 Exception
15. required in this shift in the springing window see the Pic5 3 below For instance select the timetable Day shift and select from Monday to Friday and then click OK back to this window and click Save to complete Please refer to the example for details add Shift Timetable Choice a timetable Choice the date Timetable On Duty Ti Off Duty Time Sunday gt 08 00 17 00 Y Monday wv Tuesd morning 04 00 12 00 vw Watney afternoon 12 00 20 00 wv Thursda night 20 00 04 00 wa Saturday Cancel Pic5 3 Add a timetable Delete the timetable select the timetable you want to delete and click Delete Clear the timetable clear all the timetables of the shift Arrange the shift automatically when a staffer has several shifts during one period 63 he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will be regarded as absence if you select the Arrange the shift automatically 1 just finishing one shift of the period is reared as normal attendance Modify a shift Select the shift to be modified and click Modify and enter new information in Shift Name etc click Save to complete Delete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every three weeks and staff is on holiday every Saturday and Sunday Ste
16. the calculation result is incorrect for some staff first please check whether there is leave or forgetting Clock in or Clock out for this staff If there is please deal with the records through above menu Please refer to the next chapter for more details 5 5 Deal with Exceptions Click Exception on the main menu following springs Away On Business Leave CtrltL Append Record Ctrlt Append Record Collectively Dealing With Collectively Late Early 7 5 5 1 Away on Business Leave When the staff can t punch in out because of going out on business or asking for leave in order to guarantee the exactness of the final statistics we should make these settings through this function Click Away on Business Leave in Exception menu the following interface springs O staffer Be away on Business amp Asking for Leave H Ee Ge Append Delete Modify re Search Report Time Range Department iB Head office SS cek Beginning Time 2009 4 16 w 8 00 00 Staffer No Y Leave Type Ending Time 2009 4 16 W 17 30 00 SI Reason Department Staffer No Name Beginning Time Ending Time Leave Type Reason Deal with staff away on business leave Click Append then select the proper department staffer ID beginning time ending time leave type and click save when ready Modification of staff away on business or leave Select the appointed staffer whom you want to make this modification to an
17. to delete all setting record Click LOK to confirm click Cancel to exit the operation 4 11 Ring time control Click Ring time control in Operating Items and the window prompts a Hina Tiare control e Weise Av Tios Strada Add the ringing time set the ringing time and select the dates of the week Click Add lto add the ringing time The ringing times will display in the left blank Ring time list Delete the ringing time You can select one ring time in the Ring time list and click Del to delete the ringing time One window will popup as follows Are you sure to delete the selected ring time Click OK to confirm deletion Click Cancel to cancel the deletion operation After the setting is finished Click OK to save the ring time settings One window pops up as follows xi y Are you sure to save the added ring time Click OK to confirm click Cancel to exit the operation 4 12 Notice management Click Notice management in Operating Items and window prompts 39 Hole management Message Tee IMANES Sint pl cage Londen Hetz Leo Mensa Manage T Sisal i Saf Hum bebia Conderd i Lay Dekie All Meza Delete Selected Menage There are two kind of message type private message and public message The public message don t need to input the ID and the default ID is O but the private message need to input the staff ID otherwise when you
18. to the route you want to backup the database so if the system collapses you just copy Att2003 mdb to installation directory over again after re installation 5 6 6 Initialize System Click Initialize System in Data Maintenance to initialize the system Note After the system is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 5 7 External Program Management Click External on the main menu following springs External Program Management Connect To Time and Attendance Machine 5 7 1 External Program Management We can append external program into time attendance program for convenient operation Click External External Program Management following springs External program management Append Delete Modify Program Name Executable File Extemal program list Program Name Executable File gt 83 Firstly we can click Append to add a new menu For example we need calculator when we are operating input Calculator into the input field of Program name and then input C WINDOWS system32 cacls exe into the input field of Executable file or browse Lol to find the calculator program click Save Jto finish at last We will see Calculator when you open External program management over again External Program Management Connect To Time and Attendance Machine Calc
19. 09 4 4 7 1354 Clock In 2009 4 16 8 00 59 Clock In 2009 4 9 8 02 15 Clock In A hd fte Clock Out RED Henan 6103 Caen 2009 4 7 17 14 20 Clock Ou ES 2009 4 13 7 35 46 Clock In 2009 4 10 7 45 19 Clockin 20094870812 Clockin 2009 4 117 00 59 Clock Ou 2009 4 13 17 27 06 Clock Out 2009 4 6 7 38 36 Clock In Count 27 2009 4 9 17 11 24 Clock Out 2009 4 8 7 24 53 Clock In 2009 4 2 0595 Clock In 2009 4 14 7 06 12 Clock In 2009 4 2 17 05 16 Clock Ou 2009 4 14 17 16 25 Clock Out aoe eee AS f 20094375212 2009 4 9 7 49 52 Clock In gt aa aan 2009 4 15 7 46 59 Clockin 2009 4 9 7 51 56 Clock In oc u 2009 4 15 17 08 53 Clock Out Se 2009 4 4 7 43 54 Clack In 2009 4 16 8 00 59 Clock In 2009 4 9 8 02 15 Clock In 00 SS 2009 4 6 7 38 36 Clock In 2009 4 9 17 11 24 Clock Ou Count 27 2009 4 6 17 08 42 Clock Ou 2009 4 10 7 45 19 Clock In 2009 4 7 7 45 16 Clock In P amp D Mark Simth 8105 2009 4 10 17 04 34 Clock Ou EE GL 2009 4 7 17 14 20 Clock Ou 2009 4 1 7 23 05 Clock In SH 2009 4 8 7 08 12 Clock In 2009 4 1 17 00 59 Clock Out 2009 4 13 17 27 06 Clock Ou Se URL REE TA 2009 4 8 7 24 53 Clock In 2009 4 2 7 45 35 Clock In 2009 4 8 17 20 05 Clock Ou 2009 4 2 17 05 16 Clock Out 2009 4 14 17 16 25 Clock Out t SE EE GE 2009 4 9 7 49 52 Clock In 2009 4 3 7 52 12 Clock In 2009 4 9 7 51 56 Clock In 2009 4 3 17 01 54 Clock Out aaa lo A e Clock Out NNG 4 9 2 02 15 Clark In 1 Clark In Page 1 1 Atten
20. 8102 RED David 8102 R amp D David 8102 R amp D David 8102 R amp D David 8102 R amp D David 8102 R amp D David 8102 RED David 8102 RED David 8102 RED David 8102 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 RED King Jin 8103 There are four Tabs of information after search and calculation which can be 11 viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift Exceptions Display Staff s attendance result in the scheduled time period Other Exceptions Display Staff s leave out and overtime etc Calculated Items Display all Staff s calculated items such as normal actual late early absent overtime etc Please note When dealing with Out calculation there should be Out back and only Out and Out back in one shift can be calculated Working hours in the report Actual Late Early Out Exceptions of attendance records dealt with Open the attendance exceptions option card to deal with the records Attendance Calculating and Report Sy a Calculate Report Export Exception Time Range Department DI Head office w Staffer All v From 2009 4 1 CH 0 00 01 To 2009 4 16 z 23 59 59 s Attendance Exceptions Shift Exceptions Other Exceptions Calculated Items
21. Day Leave Absence Minimum A Stay away Overtime Free Overtime Round off control Round down Round up Round at total Round off C Accumulate by times This page describes the stat rules of items normal late early business leave leave absence overtime free overtime Accumulate by times Only calculate the total times display the accumulated times in report Round at total Add up the total time and then round according to corresponding unit Round down Abandon the number after the minimum unit one regardless it is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 1 day Round up Add one unit regardless the number after the minimum unit is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the number after the minimum unit is equal to or over 0 5 add one unit or else abandon it Notice The setting of stat Rules above will directly affect the statistical result Please make above setting according to the true status of your company to ensure the accuracy of reports Leave class Click page Leave class in pic5 1 following shows 90 Y System parameters setting EN Append Delete Modify Name Color A A Administration Departn Leave Class Administration Departmen R amp D Sales Show Co
22. EI 197 194 139 19 70 19 fer 19 7776 19 TEES After updating completed it will prompt Finished OND U Disk Management V1 0 Dead tho chen ben Ber U desk Hodiy the data in the U dak Eent lots lic Ser d re hozte tha gailen g egmaiegn e IEN El deg Select a Select none lipids he selected shatlers memes Number User OD Hamme Cand Hueber Prispa Mame in the dabas F KKK N 2 11000423 ZU VADO 13041542 ER TIMIA AR TANTES 1H 12043516 1 E i Maire A Lon bet oc A a do E oc EUA DIR 5 48 05 Find 19 2999 19 Abe Eech 194 145 It 197 198 CH Ke VEH 19 7776 14 THES After updating completed it will create a file named 081027 YG bk1 in 10000 file of U disk that is the backup of previous 081027 YG 4 17 3 Export data from database Input machine serial number click Search 1 to retrieve staffer info from database 44 OCA U Disk Manapement V1 0 Dead tho da ben Ber U desk Mucky ther lata it ther U chek Expert data irom the databace Ender the device senal number Seach Select a Select none Export the selected records tn the fle uber Ligas Ei i Cand umber Predean SEKR fan 11000423 HUSS Tra 1501547 1 SER TAHIA 12543076 mara A m Fania ti 17 17 17 17 17 17 17 17 17 17 17 17 1 za Please use Select all button or Shift Ctrl 1 button to select all or multiple select and update staffers name Click Select none but
23. Friday morning 04 00 12 00 Wednesday Saturday gt afternoon ECT 20 00 Thursday night 20 00 04 00 Friday Saturday Sunday v Monday wv Tuesday v Wednesday Y Thursda Y Saturday Sunday Monday Tuesday Cancel Click ok to complete the working hour setting for the second week The third week night shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 69 fP Add Shift Timetable Choice a timetable _ Timetable On Duty Ti Off Duty Time Day 08 00 17 00 moming 04 00 12 00 aftemoon 12 00 20 00 gt Choice the date Sunday Monday Tuesday Wednesday Thursday _ Friday Saturday _ Sunday E Monday _ Tuesday _ Wednesday _ Thursday Friday Saturday Sunday v Monday Y Tuesday S Saturday Can v Wednesday gt Thursda Cancel Click ok to complete the working hour setting for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 9 TimeTable and Schedule Haintenance Timetable Maintenance Shift Maintenance Append Delete ee Shift Name A 5 4 3 Staffer Scheduling Click Staffer Scheduling in attendance menu The following window appears 66 0 Staffer Scheduling Mus Select All Select None Arra
24. IP and RS232 Tina Out 1 can be used to select After selected the method press OK to confirm and exit to the last menu 2 45 Network Setting Select Network menu and press OK to enter into network setting interface as follows Network IP 192 168 000 217 Mask 259 255 255 000 Gate 192 168 000 001 Ser 192 168 000 007 In lt Land Out gt Jcan be used to select different parameter and then set the new parameter After the setting is completed press OK to confirm and exit to the last menu 2 4 6 Volume Select Volume menu and press OK to enter volume setting interface Volume Volume In lt and Out gt can be used to increase or decrease volume After the setting is completed press OK to confirm and exit to the last menu 2 4 7 System Initialization Select Init menu press OK to enter system initialization interface as follows System Init Enter PWD _ 10 Enter Admin password and press OK to confirm the system initialization After initialization the T amp A device will restart again automatically Note The data can t be recovered after initialization Please be cautious 2 5 System Info Select Info menu as follows MENU User Info T amp A Info Unit Info Press OK to enter sub menu 2 5 1 User Information Select User Info menu and press OK to enter user information interface User Info User Reg 808 Space 30 User information in
25. Preface Honorable customers Thanks for choosing products of our company The product with world cutting edge technologies card reader and write computer communication as well as microelectronics is considered to be combination of three technologies electronics optics and computer communication It is no doubt that it has become the first choice of standalone time amp attendance for enterprises with its strong function and veracity Bio office is a sub brand of Anviz USA Bio office series card time attendance products combine traditional RFID technology All models come with powerful background time attendance management software that can support all kinds of complicated shift and generate various reports It is versatile convenient and multi functional Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation debugging maintenance application and management to better use this product Advantage of Card Time Attendance e Three level up 1 Management level up 2 Profit level up 3 Enterprise image level up e Three reductions 1 Employee dispute reduction 2 Work redundancy reduction 3 Environmental pollution reduction e Full function The system can realize different functions such as attendance remark calculation and report printing The remark can be made for reasons such as business leave absence marriage holiday and etc the checking and calculation can
26. affer List Select a file to import File Failures in importing LJ ika eet agent Template L pachap File pame l Fites of type Select the right file which can be in txt or MS Excel xls formats then click open to get back to above window click ok to start The definition of txt data format as follows This format of file only can import the staffer info of ID Name and department The format of data must follow Staffer ID Tab Name Tab Department The information each staffer takes one line no blank line between one another See following P Staffers txt EZ RH O FEO OQ 280 HAA Jake Chen Adminitrator Department King Jin R amp D Clark Ruan Sales Mark Simth P amp DI The definition of MS Excel xls data format as follows This format of file can import the staffer info includes Staffer No Name 81 Department position Employ Date Telephone Address Sex Language Comment put those items on the head line and input the items by order the order can not be changed EJ Microsoft Excel Staffers xls SI THO Gem MEA AQ Sim TAG Bo eu ew Adobe PDF ads gs Be J Staffer No 8001 Jake Chen Adminitrator Department se ameno 04 09 8102 David RS 2006 04 16 Le iii 8103 KingJin Jon Ju 20050630 8104 a Ruan Sales se 20060915 8105 Mark Simth pap Jre 2000620 0010 E 00 ld 4 gt M Staffers 5 6 2 Impo
27. amount of cycle is more than 2 the starting date should setup as 1st day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button and click ok on the pop up dialog box to finish the deletion Arrange a Temporary Shift When one or many staff s working time needs to be changed temporarily you can arrange a temporary shift Click add temporary the following window appears Please make sure 2 Are you sure to make temporary shift schedule to the selected Staffers from 2009 03 01 to 2009 04 09 Cancel Click OK and the temporary scheduling can be operated Then clickt Add and the following window will pop up Add a temporary timetable Select the timetable to add Select the dates Timetable On duty time Off duty time A 04 12Sunday gt romal day 09 00 18 00 night 20 00 05 00 moming 08 00 12 00 Click OK and the timetables will be saved Click Save and the temporary scheduling will be saved Delete Delete the selected timetable Clear Delete all the timetables in the current time range Cancel Delete the existing temporary scheduling in the selected time range 5 44 Attendance Records Click Attendance Records in Attendance menu the following appears 68 Search Staffer s Attendance Record SS Y Search Report Export Modify Log Time Range Department Staffer No Name Date Time
28. cludes enrolled user and used space information Press Start Esc or OK to exit to the last menu 2 5 2 Time Attendance Information Select T amp A info menu and press OK to enter time attendance information interface as follows T amp A Info Records 8080 Space 9 Time attendance information includes record and used space information Press Start Esc or OK to exit to the last menu 2 5 3 Unit Information 11 Select Unit info menu press OK to enter unit information interface Unit Info Name SN 68008080 Version V1 2 Unit information includes product serial number and firmware version Please note Start Esc or OK can be used to exit to the last menu 2 6 T amp A Card only mode In T amp A status swipe user card close to card area After a beep di system will prompt as following Card verity ID 008101 Verified ID Password mode In T amp A status input staff ID through number keypad i e 8108 Pass Verify ID Press OK key to confirm ID and input password following prompt Input staff password and press OK key to confirm If verification passes green LED indicator will be on with voice prompt Access granted Else red LED indicator will be on with voice prompt Access denied ID Card mode In T amp A status input staff ID i e 8102 2 Pass Verify ID 8102 Press OK key to confirm and swipe user card close to card area Af
29. d click Modify Then you can modify the relative information click Save when ready Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion and click Delete 5 5 2 Append Record If a staffer didn t punch in because of special reason you can use this function to append the forgetting attendance record Click Append Record in Exception menu the following window Springs 18 Append record it Head office Staffer No State C y Record Time 2009 416 pm Department Select the relative items and click append when ready 5 5 3 Append Record Collectively When part or all of the staffers in a department did not punch in out because of some reasons please you can use this function to add punching in out collectively click Exception Append Record Collectively following springs append record collectively Departments list Staffers list Jal T ZS Head office Staffer No Name A 48 Adminitrator Depar gt When Staffers can not clock in or RED clock out for some reasons You can A Sales add the massive clock in or 33 PLD clock out record here You can use the Ctrl key when selecting many Staffers The added record can be found in the record modification log State Clock in e Record Time 2009 4 16 k 8 00 00 Select the department thus the staffers in the depar
30. dance records exporting If need to lead out the attendance record only need to click export you can lead out the data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records 5 4 5 Attendance Calculating and Report Inquiry of report form Click Attendance Calculating and Report in Attendance menu the following window appears 70 Di Attendance Calculating and Report Ss eB Calculate Report Export Exception Time Range Department ff Head office v Staffer A EI EI To 2009 416 ei 235959 Attendance Exceptions Shift Exceptions Other Exceptions Calculated Items Department Name Staffer No Date Timetable On Duty Off Duty Clock In Clock Out KR WEN Pic5 6 Attendance Calculating and Report Select the beginning the ending date and the department and staff that need to be calculated and then click calculate the following window appears Attendance Calculating and Report a DA Sa Y Calculate Report Export Exception Time Range Department Head office v Staffer All From 2009 4 1 ei 0 00 01 To 2009 416 9 23 59 59 Attendance Exceptions Shift Exceptions Other Exceptions Calculated Items Department Name Staffer No Date Timetable On Duty Off Duty Clock In Clock Out A gt P amp D Mark Simth 8105 RED David 8102 RED David 8102 RED David
31. directory of U disk it will prompt Can t find the file Press Ok to escape during resuming system BACKUP RESUME Resume system Cannot find the file Press OK to escape Press OK button and back to upper menu Set BAK SY file and then start resuming system operation again 18 Su ie el System Installation This chapter mainly discusses the installation and un installation of T amp A software as well as the hardware and operation system requirement 19 3 System Installation First we should install background management software on the computer Please refer to the following steps 3 1 Running Environment Hardware environment Pentium II 266 and above PentiumIII500 and above is recommended 128 Memory and above Minimum 100M hardware space COM Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operating system Microsoft Windows 2000 XP recommended Microsoft Windows Vista 3 2 System Installation Please insert T amp A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following window will pop up teg wn Tris pagan vgl tad Bio tice Frp Aire Bless n por Compadre ls renal com dad pos deat ndo progra bafot nero the Seu Praga kk Cancel to qu Seba gei close ong progra vou hreg sn Lei Hed lo cobros edi Slug progama WARNING Th cen prolected by Copy
32. e U disk Tuer the dita e ML ce Expert clots from the database Brad ge meande hoen pe U gek U i r E A SEL nE aT TT El Bien Fica Se alles cea Irom the LU dek J aal Replace the existing stelle information HEID Header the TLA conde Fereada13 Auca 14 D Wi Freihed Read staffer info from U disk Click L button after Read the staffer information from the U disk pop up the following window Choose 081027 YG in 10000 machine SN under the root directory of U disk files named based on date click Open O 1 button or double click 081027 YG and back to upper interface 40 Click Start button and attendance records will be imported to local database named userinfo table of Att2003 mdb OC 2098 U Disk Management V1 0 Plead the dats hc the U disk Tuer the dia ether U ce Eet da from the database Brad ge eco hon pe U gek El ge IERT E Ce Fica Be alles borran hom fe U des Replace the eining stelle information BHS Achia the athe riman After importing completed it will prompt Finished OC 20 U Disk Manapement Vi 0 Fead fe data hee Se U disk pac thee d n e WU eee Espert dota Frc Be dotada Best ge recorde hren pe U gek ei IS Ei Replace the existing aller information Fica Be alles borran Ir fe L des D AS Feeding the Hafa g ien Slater Inbormabion 50 Zugcerg FE a H Frien Prompt If database has exists this record the program will prompt Same r
33. e of this chapter is the advantage of this T amp A as well as function introduction 1 Product Introduction 1 1 OC200 Introduction OC200 is the standalone card T amp A and access control system newly launched in 2009 With the use of Taiwan RF reader module the maximum distance is up to 15 20CM Reliable performance able to inductive for all different cards OC200 is a wall mounted T amp A and access control system with 128 64 blue LCD This model can be used stand alone or connected via TCP IP OC200 can control door lock for access control The original time attendance records can also be kept in the units z c 900 y E p oo M 1 e A i iN Al OUT STATUSIESS OK OC200 Card T amp A and Access control Machine 1 1 1 Product Feature e USA Philips 32 bit ARM processor e User name display and human voice prompt e Realtime data transfer and WEB online tracking Optional access controller for separate type secure access control e Standard RFID module optional Mifare HID module eStandard TCP IP RS232 485 communication dry contact output Wiegand 26 output eStandard USB pen drive module e Identification method ID password ID card card only e Standard user capacity 8000 Record capacity 50000 e Size 140mm w x190mm h x30mm d Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc 2 Op
34. e staff you want to shift the department click Transfer and following window will pop up 2 Staffer Iransfer Select the department to transfer i Head office 2 Adminitrator Department B dd Sales 43 PRD Select the new department and click OK to complete Export Staff Right click on staff list and the following window pops 99 Staffer No Name Department Pasition Employ Date gt EM Jake Chen ui cea 2006 04 09 8102 David Cancel All Ctrl Z 2006 04 16 8103 King Jin 2005 05 30 8104 Clark Ruan Export Data 2006 09 15 8105 Mark Simth Columns ia Y Staffer No 06 20 Show all columns Y Name Y Department Y Position Y Employ Date Y Telephone v Address Y Sex lt Y Language ingers Y Comment All displayed fields in staff info list can be defined through submenu of Column Meanwhile the modification will take effect and be saved Click Show all columns to display all fields in the list Click Export Data and following window will prompt File pame l v Save Gave as type Text File Je tx cancer Please select your target directory of your export file format txt or xls and the file name Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance Management Click Attendance in the main menu following springs Holiday List TimeTable and Shift Ctrl B W Staffer Scheduling Ctrl P
35. e unit time with your computer W Are you sure OK Click LOK to synchronize time click Cancel to exit the operation 4 9 3 Delete staff information Delete the appointed staff information After deletion it can not be resumed so you d better back up the staff information before deletion Click Delete staffers and open Delete the appointed staffer window 30 Melee re apprinted seller EI 140 141 1 Dita fe aporta g e e Be diingati Marian bi Use Shift Ctrl or O All to select the staffer you want to delete Click OK and the following window will pop up xi 2 Are you sure to delete the selected Staffers and their datas Click OK to delete the staffer click Cancel to exit the operation After the deletion is finished it will prompt xi 2 Deleted the Staffers completed OK Click LOK to confirm the deletion completion Notice LJ Delete the appointed staffs on the computer delete the staffer information in the data base on the computer at the same time when deleting the staffer information in the machine After deletion it can not be resumed so you d better be cautious before deletion 4 9 4 Clear Records Delete all of the attendance records of the machine After deletion it can not be resumed so you d better back up the records before deletion Click Clear Records and the following window will pop up xi 2 Are you sure to delete the a
36. ecord is existent 7876 7876 41 002001 Disk Manapement V130 Fead fe data hee Se U disk pac thee d n e WU eee Espert dota hice Be dotadas Bes ge recorde hren pe U gek El Stan Finale ihale eirervgieen hrer thee LI ch Eros 200100000081 02016 ul Stan Replace the existing staffer information Sata peed ce socked Hn Hh Same raced ue ezleet Oy Same raced if cachet TOPOS Came pecoed 1 ache TOTO ETS Same necoed p aeni FAO MERA Sate peed e coche HTT Same paced i ested BAG Same idid if cachet TOT Same record iz cont MA Gm geed i ele oa ee Ze pated 11 conchae FA GEI Same pecoed is piigi TTS Camp heed a paai FRA E Sian iad e ten E Same d en LT Dame acaid i aiian EE Same recocd is pilet TEHTE Ces eeng Al If you need replace the previous staffer info with those in U disk please tick Replace the existing staffer information 4 17 2 Modify data in U disk Click L amp I button after Choose the staffer information file pop up the following window Choose 081027 YG in 10000 machine SN under the root directory of U disk files named based on date click Open O 1 button or double click 081027 YG and back to upper interface Click Analyse button and the program will compare the staffers name with those in Userinfo table of Att2003 mdb 42 C700 L Disk Management V1 0 Deal the chs ben fe U de Mohr the data in ther U disk Espe clots hees the dolar
37. eration Guide 2 1 Keypad Introduction 7 6 In 4 Out gt Status Esc 2 9 OO 3 E 4 OC200 Keypad Keypad introduction 1 0 9 number key 5 OK confirm power key 2 In 4 direction up status shift key 6 M menu key 3 Out direction down status shift key 7 C back cancel key 4 Status Esc T amp A status self define return key 2 2 System Management The administrator must enter the Menu interface to operate the device when setting parameters admin staff searching info Press M key enter management password interface 2 2 2009 12 18 Admin PWD On duty Enter the default password 8888 and press OK to confirm the system will enter menu management interface as follows Menu Adminl Enroll User Setup T amp A Option Info Door open Pressing In or Out can shift the menu In the menu order is from down to up Out the menu order is from up to down Select Admin menu and press OK to select Enroll User menu as follows Menu Admin Enroll User Setup T8A Option Info Door open Press In 4 or Out to select the admin menu 2 2 1 Enroll User Select Enroll User menu press OK to enter user enrollment interface as follows Enroll User Enter ID _ Enter user ID the range is 00000001 99999999 And press OK to enter user enrollment interface as follows Enroll User Password o
38. es 4 be SC Create a Report For Current Grid Print preview of the current displayed grid For example Attendance Report Tec oe AW Xx ec EQ EA A eT a E e wid nl a e e Es Wees SS ESCH e eh al il cl ke ove oca aren SJ Mica mada salad SS ME ma sia sacl E a SE 2 z aS Sa eee SST RS STI Print Report Toolbar of report preview is as the following picture Tic R A xX 76 TF 100 Adjust the ratio of preview content al Lar Open the existing report file Find the report file frp to be opened select it and click Open to see the report kW Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report A Close Preview Data Export In picture 5 6 click Export and the displayed data of grid in the current window will be exported to a file txt or xls It has the same function as Export Data when right clicking in each grid Exceptions dealt with In pic5 6 click Exception and the following menu will pop up Append Record Late Early Collectively Business Leave Leave Modified Record Log Click options one by one in the menu and the following modules will pop up respectively Append record Late Early Collectively Business Leave leave and Modified Record Log If
39. fers Auto Collect Set Firmware Wer Upload Staffers Ring time control Mach No S Staffer Permission Notice management Mach Time After successful connection via com port or network date upload and download between terminal and software parameters setting of the terminal can be realized very easily 4 1 Add Time Attendance terminal Click Add the following window will pop up Before communication it needs to set the config of the device in the software so as to make a connection between the device and the software Every device will be used as a time and attendance terminal The method of adding a new time and attendance terminal in the software is as follows Click Add in the menu open the Add Time and Attendance Mach 24 E Add Time and Attendance Mach Connection information Mach No 1 Mach Name Comm CHE Com Port Y OK Ex Cancel Mach NO Serial number is used to identify every time attendance terminal the default digit is 8 bit this number is on back label as Serial No Mach Name the user can set different names of the terminals in different site to distinguish the terminals Connecting methods Set communication method between terminal and PC normal COM network RS485 Com port number it is the communication port number between the terminal and PC when connecting them via RS232 The default com port number is Com1 lf yo
40. for leave Otherwise even if there is Off duty record for him only his attendance will be treated as normal The timetable Modification Select the timetable name you want to revise and click Modify then input the new information click Save when finished The timetable Deletion Select the timetable you want to delete click Delete and click OK to make sure Please note Begin Clock in Time and End Clock in Time makes the valid time range for Clock in Clock in out of this time range will be treated as invalid records It is the same with Clock out time Please setup in accordance with practical situations Example Add a timetable Complete process for adding four timetables Day shift 08 00 17 00 Morning shift 04 00 12 00 Noon shift 12 00 20 00 Night shift 20 00 04 00 Other information can be setup according to practical situations Please refer to Pic5 2 Please note there should be no blank left Shift Maintenance Click Shift Maintenance in Pic5 2 and the following window pops up 62 9 TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance ve Ki Append Delete Modify Shift Name A gt CEBL three shift Shift Name day shift Cycles 1 Cycle Unit Week Add a shift Click Append and enter corresponding shit information in Shift Name such as normal shift Cycle 1 Cycle Unit week and click Add select the timetables and time range
41. ion X pana J Output method setting successful Click LOK to confirm Real time Monitoring Function set the real time communication between the machine and computer If it is effective when anyone press his card on the machine Ja and identification is successful you can see the records in the Management software Record The detail operation please refer to the Records Supervision interface Select the Real time Monitoring Function Jif it is needed and click Apply Jto effect it After the setting is finished it will prompt Prompt information Click LOK to confirm 4 9 6 TCP IP parameter setting Tick the LI before the item you want to set and make it effective TCP IP parameter setting via COM IP Address Default Gateway Subnet Mask Mac Address Server IP Address Ll IP Address the IP address of the machine C Default Gateway Gateway IP while connecting to internet L Subnet Mask Enter relevant subnet mask in accordance with actual network type L Server IP Enter the management PC IP address connected with the machine After the setting is finished click Apply and it will prompts xi A TCP IP parameter settig completed Click OK to confirm 4 9 7 New staff default identification method and access permission If the function is effective the identification method and the access permission of all the new enroll users will follow the same se
42. l 0 00 01 Zi To 2009 4 13 v 235959 Managing Time Remark 8 Admin 6 Admin 2009 4 13 11 53 48 2009 4 13 11 51 47 2009 4 13 11 44 10 2009 4 13 11 42 38 2009 4 13 11 40 55 2009 4 13 11 32 16 2009 4 13 11 24 47 2009 4 13 11 24 21 2009 4 10 18 01 06 Operating system parameter settings Operating system parameter settings Clear the data before 2009 03 01 Operating business leave leave Operating business leave leave Operating system parameter settings Operating system parameter settings Link the database to Operating system parameter settings 94 This log records all the operations of every administrator Select Administrator and the time range then click Search to see what operations have been done by this administrator within the selected time range which makes it possible that the multi administrators can use the software at the same time 5 2 6 Set Database Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Proapt information Data Link Properties Provider Connection Advanved All Specify the following to connectto Access data 1 Select or enter a database name E iTestiBackgroup management A
43. les gd Soe D i Linsu hormed reproduction or dinhibution of this program 01 ang paiia of it rea rd ee ced gered A pers Sei val be Coco del do hen mica sn telor friii eebe Low e Click Next to continue installation see the picture below 20 2 Bio alli e Fingerprint Abb onan Seber Select the target directory to install the program and the default is C Bio office Click Next to continue installation see the picture below Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows Bao ollier Fimperpra Albee Syst The installation will be done after seconds see the picture below al a Fingerprint Alte Seber 7 x E A Frapi Attendance Spstem has been successtully inataled Chek iha Fenech baliin bo geil hee real Click Finish button and exit install interface click Finish to close the installation program and an icon Vi will be added to the desktop If you want to install the driver you should select the driver to fit your computer s operating system and then click Finish to install the driver Double click it and the T amp A management system will start In addition Bio office Card T amp A and Access Control System has been added to All Programs Please see the picture below D ka Tee sel Alberta sie Mier a k ze U
44. load is finished data will display as the follows 11 24 47 Downloading department information 11 24 49 Download department successfully Record 10 download 10 11 24 49 Downloading the Staffer data 11 24 55 The Staffer s data downloading completed the total record 112 succeed record 112 4 7 Upload Staffs Click Upload Staffers in Operating Items and open Upload the Staffers window er plasa the Stallers Use Shift or Ctrl to choose the staffs who you want to upload and then click the OK button the following window will pop up al Please make sure x 3 Are you sure to upload the Staffer s data to the Time and Attendance Machine LU Only the selected staffer s permission will be uploaded ok 1 Cancel Click OK to upload staff information and click cancel to exit the upload staffers menu After the uploading is finished it will prompt x 2 Upload the Staffer completed Click OK to confirm 4 8 Staffer Permission Management Click Staffer Permission in Operating Items and the window prompts e Malte permiten manager mn D a mm When the mouse stop on one staff item it will prompts click the mouse right key for more operations Select one staffer item and click the mouse right key the right key menu prompts e Sal Ae permitcion marae mt Demi ir a iien Col Fe pron of mieie ha C Default for all staffers
45. lor MW Red a Indicating Symbol Add new leave class Click Append input the name of leave class and choose color and click save to finish Revise leave class Select the name of leave class which one need to be revised click Modify Input new name of leave class and color click Save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete click OK to finish Field definition Click page Field definition in pic5 1 following shows Y System parameters setting Basic parameters Stat Rules Leave class Field definition Field Name Language oo vi Input new field value Chinese English This page add the corresponding value for Nation Specialty Position Education in menu Staffer maintenance 5 2 2 Administrators Click System Administrators following window shows al LG Administrator set Append Delete Modify Name Administrator amin Admin Dept operable Items operable 4 Head office A The new administrator has a default password 888888 Append new administrator Click Append input the name of new administrator within input field Of Administrators select corresponding privileges below and click Save to finish adding of new administrator The default password of new administrator is 888888 Please log in as the new registered administrator and click
46. m Setup Select Setup as follows Menu Admin Admin PWD Clock Setup Info Output Press OK to select from sub menu as follows Menu Admin Admin PWD Setup Clock Setup Info Output 2 4 1 Admin Password Select Admin PWD press OK to enter admin password interface as follows Admin PWD Old PWD 8888 New PWD Enter new password press OK to confirm and exit to the last menu 2 4 2 Clock Setting Select Clock setup and press OK to enter clock setting interface as follows Clock Setup Enter date 02 02 09 Enter time 13 01 29 According to your request press In lt Jand Out gt Jto the time parameter site and input the new date and time After the setting is completed oress OK to confirm and exit to the last menu Note in the Hourly alarm option press M to select Yes or No 2 4 3 Output for Access Control Select Output and press OK to enter access control output interface Output MW Access control output L Bell output Lock Delay 01 Sec Press In 4 Out can be used to select output item Press C and M can be used to select setting Press number button to input Lock Delay Press OK to confirm and exit to the last menu Note The maximum ring time is 99 seconds 2 4 4 Communication Select Comm menu and press OK to enter communication method interface as follows Comm Comm Method TCP IP There are two communication methods TCP
47. mation then click Save to complete Note 1 The items of Calculate attendance Calculate overtime Rest on holiday below Attendance Set is correlated with report please set it correctly If the checkbox of Calculate Attendance of this staffer is not checked there will be no Statistical result for this staffer in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this staffer will be 0 unless he had 57 Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will make no effect on the shifts for this staffer if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the staffer those shifts will be invalid And if there are time attendance records of this staffer those records will be deemed as free overtime 2 Staffer No is exclusive as well as the first digit cannot be 0 Staff s modification Choose the staff click Modify and input the new information then click Save Staff s deletion Choose the staff click Delete and then click OK to complete Please be cautious when delete the staff since all this staffer s time attendance records shift arrangement will be deleted at the same time Import staffers Click Import staffer importation window springs for importing staffers Staff s department shifting Choose th
48. menu Attendance Report Calculate staff s attendance record tix aS Ax Head office attendance record report IEAM Te SEH 16 ia on DEU 20050401 07 23 05 Ckckin 2050413073546 Glock In UHH 07 08 12 OO AIIE Chock Ou 6073451 OOS Checkin 20090414070612 Ges 2005 0406 17 20 06 20090409 07 49 50 WMD Checkin 200 0415074659 Clockin 2006409 07 51 56 STEE 2p2u1smmsg Clockin LU OOS 17 11 24 Clock In 10074513 ll BS 20090407 07 45 16 Checkin 08401 072305 Clock In at A 2009 04 00 07 00 12 Clockin TAE 414 07 061 Do Oud we mme kn At Sp JE enne Cochin ees LEE TO TA SEH Lean roroi Gockin BEE Ceckin Casse Okin a Gace duced PR e df Ga illa dat Daily Report Calculate staff s daily attendance record oe ee ooo ole eo le n elelu s v wla xlela e s s 2 EE aaa EE EPI O A A A O A A EA A A O CA A A CO O O A O A A E A E SA IS O E II AI A A E O A CO E O O O A E E E E TI A A E A A e E e NE RE GEO RRE EEES SES RemeicfMomeal Lolo lt Enriy Abimi Mo Ca Note Fest Come DL unas Lome Llora IL General Report Calculate all staff s attendance items such as normal actual late early absent overtime etc 20004 15171857 Exceptions Report Calculate staff s out overtime business leave personal leave etc 19 Mee Wo ating ESA Wicking Ge
49. menu System Administrator s password set to set new password of administrator for system security Note 1 Before you using the administrator mode you need to set the privileges for every administrator with which the administrator can modify the operation items after he log in the software there are all the items in the Items operable list in above picture such as Staffer maintenance Shifts settings Calculating and Report we can set different privileges for different administrators so as to divide and manage the task systematically 2 After you add a new department you must modify the privileges of the Department operable for the administrators select the new department in the Department operable list and save who will have the privileges to modify the new department and then you may do other operations Modify administrator Select the name of administrator click Modify input new name of administrator and corresponding rights in Administrator and click Save to finish Delete administrator Select the name of administrator who will be deleted and click Delete to finish deleting according to the prompt 32 5 2 3 Administrator s Password Set Click menu System Administrator s Password Set following springs dministrator modify password Old Pwd New Pwd Confirm Pwd Input the original password in Old Pwd enter the new password in New P
50. nd BAK ZW files and then start resuming staffer operation 2 7 4 Backup System Press in gt 1 or Out 4 button to enter Backup system option Download record Backup staffer Resume staffer Resume system Press OK to confirm and start backing up system BACKUP RESUME Backup system Loading 50 When progress bar reaches at 100 it will prompt Operation successful Press Ok to escape 16 BACKUP RESUME Backup system Operation Successful Press OK to escape Press OK button and back to upper menu After backup completed it will create 080826 SY file in 10000 machine SN file folder in root directory of U disk 2 7 5 Resume System Please firstly create BAK SY file in root directory of U disk You can rename 080826 SY to BAK YG and BAK SY then save in root directory of U disk Secondly plug U disk into machine input management password and Press ln gt or LOut 4 button to enter Resume system option Download record Backup staffer Resume staffer Backup system Resume system Press OK button and back to upper menu BACKUP RESUME Resume system Loading 50 When progress bar reaches at 100 it will prompt Operation successful Press Ok to escape LZ BACKUP RESUME Resume system Operation Successful Press OK to escape Press OK button and back to upper menu Prompt If BAK YG and BAK ZW files are not correct in root
51. ng window will prompt GL System parameters setting Basic parameters Stat Rules Leave class Field definition Basic info Unit Name Head office Common Rule Cal shift expands two days 480 1 Minute 4 workday count as g Count as the 1st day Count as the 2nd day Cal C Not clock in count as late 60 Ki Minute z Overtime Calculation Normal Day 0 C Not clock out count as early z Holiday H ee Cal O O off duty EI EI minutes later clock out count as overtime Festival Pic5 1 Parameters Settings Basic parameters Set your company name the default is Head office Input your company name that will be deemed as the head of departments list A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and working day Late for work as how many minutes can be set when no clock in on duty early to leave as how many minutes when no clock out for off duty Free overtime work can also be calculated on the base that how many minutes working after off duty time Shift expand two days is set under real condition 49 Stat Rules Click page Stat Rules in pic5 1 following shows GL System parameters setting Stat Items Stat Rule Late Unit Set Early Business Leave Unit
52. nge Shift Si Lam Loong Photo House Search Staffers Staffer No Name Department Venus Head Office Tan Soon Teik Operation Leow Chee Siang Head Office day shift Su Hea Lee Head Office Ching Head Office day shift Andy Ho Head Office Sellamah 4 P Appaci Head Office day shift Time Range From 2009 04 01 J Es i z ys To 2009 04 30 v Del Temporary Add Temporary Dae Timetable 1 Timetable 2 TimeTable 3 TimeTable 4 04 01 Wednesday Pic5 4 Staff scheduling Choose the department or several personnel that need to arrange shifts click Arrange the following window appears Staffer shift maintenance Shift List Shift Timetable Shift Name Cycle quantity o Timetable 1 Timetable 2 TimeT able 3 TimeT able 4 three shift 3 The current shift schedule Time Range Shift name Beginning date Ending date 2009 04 01 2010 04 01 Beginning 2009 04 01 e Ending 2010 04 30 vw 98 Del OK l Cancel Pic5 5 Add a new shift Add a new shift Select the corresponding shifts for instance The commencement date and deadline of this shift of normal class click Add button and then click ok in Pic5 5 to finish the adding of new shifts 67 Please note If the cycle unit of scheduling is week and the amount of cycle is more than 2 the starting date should setup as Sunday If the cycle unit of scheduling is month and the
53. nter correct managing password and the original password is 8888 Click the OK to connect to the terminal After successful connecting you can see the info staff records capacity firmware version below the Data on the Time and Attendance Machine At the same you can set the function of the Operating Items to communicate with the time attendance terminal 4 5 Download records Click Download Records in Operating Items and the confirm window will pop up Please make sure click LOK the following window pop up xi M Please Select EN e Download New Records Download All Records edu lesten A Y OK E Cancel Download New Records Download the new records in the machine Download All Records Download all the records in the machine Choose the download type and click the OK begin to download the records click the cancel to exit the download operation After downloading records is finished it will display 26 11 21 11 Downloading attendance record 11 21 19 The attendance record downloading completed the total record 68 succeed record 68 4 6 Download Staff Click Download Staffers in Operating Items the following window will pop up Click LOK to download staffs to management software including the department info download together The main interface display 11 24 47 Downloading department information After down
54. nvalid record repeated record etc are described If we will revise to write down click the right key and springs the following menu a 8001 Jake Chen 2009 04 03 07 52 12 Clock In Normal record Normal 8001 Jake Chen 2009 04 03 17 01 54 Clock Out Normal record Normal O e 8001 Ja Eeport Data Nomaltecord Normal 8001 Ja Create report for current grid Normal record Normal A ccc x GES Noel hange state Clock in 8001 Ja Delete selected Del Clock out jal record Normal 8001 Ja Cancel operation for selected C trl Z Overtime in ralrecord Normal 8001 Ja j l id record Modify and save Exception Ctrlts Overtime out 8001 Ja ae val record Normal 8001 Jal Change filter a ralrecord Normal 7 Out back B001 da Columns p Do beck mess 8001 Ja Show all columns Jelete Invalid record 8001 Jake men Z0US UFUS ITZA COCK UUI Normal record Normal 8001 Jake Chen 2009 04 10 07 45 19 Clock In Normal record Normal 8001 Jake Chen 2009 04 10 17 04 34 Clock Out Normal record Normal ann laba Chen 2MNG 04 12 17 3 AR Clack In Marmabrasard Moral The definition of each option as follows Export Data 1 Export the data in the current attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current attendance record list for preview and print Change state Change the selected attendance record to a new state Manually deal with the attendance
55. o disconnect the attendance machine 4 16 Exit System Close the software Click Exit or the close button and following prompts 38 Click OK to exit from system click Cancel to cancel the operation 4 17 U Disk Management Program U disk management program mainly manages data transaction for U disk database and between them Open it and the interface is show as following OCA U Oe Miaran YD Plead thee data hmm fe U dek oc Whee cos e er L dch Ewent dota oe Ser deta Fpi meri bes og ge Pisi ter dlre edrarzvgeen Inan ther LI ik D Replace the existing taie s t E 4 17 1 Read U disk data Read attendance record from U disk files Click 4 button after Read the records from the U disk pop up the following window Choose 081027 TXT in 10000 under the root directory of U disk files named based on date click Open O button or double click 081027 TXT and back to upper interface Click Start button and attendance records will be imported to local database named Check in out table of Att2003 mdb 39 OD UL Dik Manapereent V120 Read the data trom thee U dis moco dodo an e U dh Equation Beni ge acord hren ge Ll gek IEN Pai E Fiesta shalies bessen krom tho U dak Replace the existing paie information Da Zb besche the TLA records After importing completed it will prompt Finished 00200 U Disk Management V1 0 Plead the dats hon th
56. owing chapter for details of how to add time tables and then we can add a shift such as Normal shift in which shift cycle and cycle unit will be setup Then we should add two timetables morning and afternoon so that a shift setup is completed Brief introduction is mentioned here for you to get a general picture of the relationship between timetable and shift The details of shift setup will be found in the next two sections Timetable maintenance 60 Click Timetable and Shift in Attendance menu The following window appears f TimeTable and Schedule Maintenance Timetable Maintenance Shift Maintenance a A Append Delete Modify Timetable Name On Duty Time Off Duty Time A blo tae Day 17 00 morning 04 00 12 00 On Duty Time 08 00 afternoon 12 00 20 00 i 17 00 night 20 00 04 00 Off Duty Time Begin Clock In Time 07 00 End Clockn Time 13 00 Begin Clock Out Time 16 00 End Clock Qut Time 20 00 Late error allowance 5 Early error allowance 5 Minutes Minutes Count As Workday 1 Count As Work Time 1480 Minutes Must C ln Must C Out C Free Time FJ OT Time Pic5 2 Timetable Maintenance Add a new timetable Click Append and enter the corresponding information Timetable Name For instance Day Shift On duty Time 08 00 Off duty Time 17 00 Begin Clock in Time 07 00 End Clock in Time 13 00 Begin Clock out Time
57. p 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to week Please see the picture below A TimeTable and Schedule Haintenance Timetable Maintenance Shift Maintenance CZ Append Delete Modify Save Shift Name A gt day shift Shift Name Cycles 3 Cycle Unit Week cies bas ra Step2 Add corresponding working hour timetable in accordance with Cycle first week morning shift from Monday to Friday Click Add and the following window pops up 64 add Shift Timetable Choice a timetable Choice the date Dan Timetable On Duty Ti Off Duty Time Sunday Wednesday Day 08 00 17 00 Y Monday Thursday A v Tuesday Friday v Wednesday Saturday afternoon 12 00 20 00 Y Thursda e Y night 20 00 04 00 ere Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Cancel Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click Ok to complete the setting of the first week The second week afternoon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below add Shift Timetable Choice a timetable Choice the date Dan Timetable On Duty Ti Off Duty Time Sunday Wednesday Day 08 00 17 00 Monday Thursday Tuesday
58. r The log files are in Log directory in the installation directory of the software 86 Appendix The main theme of this chapter is the additional information of this T amp A including access control cable connection 87 7 Appendix 7 1 Interface Illustration V RS232 TCP IP DC12V Power Communication Communication Interface Interface Interface a 12V Powerin Vin Ground GND Wiegand Signal DO WO Wiegand Signal D1 Wi RS485 Positive 485A RS485 Negative 485B Dry contact signal connector normal close NC Dry contact signal public connector COM Dry contact signal connector normal open NO EN 88
59. r card can be enrolled Put the card twice on the card swiping area and the voice prompt will come along After the card are successfully enrolled press OK to save and enter enrollment status for the next staffer Press Start Esc1 will exit to the admin menu interface or clock in out interface 2 2 2 T amp A Option Select T amp A option and press OK to enter identification method interface Enter staff ID and press OK to enter setting interface as follows T amp A Option ID PW ID password CARD card only CARD PW card password Press C and M to select or unselect After setting is completed press OK to confirm 2 2 3 Door Open Select Door open menu press OK to enter access permission interface Input the ID and press OK to enter access permission setting interface as follows Door Open Name Allowed Press C and Menu or In and Out to allow or prohibit door opening for certain staffer Complete the setting and press OK to confirm 2 3 Delete User Select Delete user menu press OK to enter user deletion interface as follows Delete User Enter ID _ Enter ID and press OK to enter deletion setting User deletion or reservation can be set as follows Delete User Delete User Name Name Reserved Delete Press C Jand M Jor In lt Jand Out gt lto shift between reservation and deletion After the setting is completed press OK to confirm 2 4 Syste
60. rt 3 Staffer maintenance and transfer staffer Set timetable and shift 4 Shift management 5 Staffer schedule Allocate staffer shift or temporary shift Collect records from the unit or import 6 Record collection the backup record file Deal with business leave asking for leave forgetting clock in collective late 7 Exception management Track check and calculate records to Statistic report generate time attendance report 00 1 When the software is run for the first time please set parameters including company name time attendance rule statistic rule for early late and overtime etc leave class When the setting is completed it is usually not needed to be modified 3 unless the management rules of this company changes 2 Normally there are many departments in one company and all departments need to be entered manually unlike the directly import of staffer Department setting should be completed before staffer maintenance 3 When the software is used for the first time please make a Text file txt or MS Excel file xls for company staffer in accordance with certain format For the format please refer to import staffer list so that all staffer can be import to the system at one time Staffer can be added deleted modified and transferred to new department during future use
61. rt Attendance Record Click Import Attendance Record in Data Maintenance menu Springs the following window tA Import Attendance Record Select a file to import File Failures in importing Click m to select the attendance record file for importing and click ok to start 5 6 3 Clear Obsolete Data Click Clear Obsolete Data in Data Maintenance menu springs the following window Clear The Obsolete Data Select the end date Before EE 3 17 After your system is used for a long time you will get a large number of obsolete data in the database lt ties up the hard disk space and influences your system operation speed At this moment you can use this function to clear these useless data 82 Select the ending date for your data clearing And click clear to complete this operation after the clearance the system will prompt asking you to compress the database as following shows select ok to finish Note you can only clear the data of one month ago 5 6 4 Compress Database Click Compress Database Jin Data Maintenance menu to compress and repair the database 5 6 5 Backup Database For ensuring the safety of data and recoverability we advise you to back up the database regularly Click Backup Database lin Data Maintenance Jmenu then select the route to backup the database Click save when ready Back up the database manually Copy the Att2003 mdb from the installation directory
62. sch Hodde hement E a Unidad Bootin Farag pari Mbonde yii P Adee Acrobat parlar Den SH CH Microsoft Speech SOE 5 1 Gr E osa 0106 Camera Wl sem 2006 ZC Adobe marao 053 7 tot Deet Det Labeling OF AN NE SE ee The shortcut of Card T amp A and Access Control System Time and Attendance machine Management and U Disk Module Management are included in AII Programs 3 3 Uninstall the software Click Uninstall Bio office Card T amp A and Access Control System in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uninstalling the program so please make sure before operation Ze blei Communication The chapter is mainly about how to add delete and set communication between PC and terminal 29 4 Data Communication Due to different configuration of different device type please operate based on device specification start all programs Bio office Card T amp A and Access Control System Time and Attendance machine management open Time and Attendance machine management program d i Time and Attendance Machine management OCZ00 V1 1 as d E Add Del Modify Connect Setting Record Exit Mach No Mach Name Connection COM Ip Connecting time Data on the Time and Attendance Machine Operating Items Staffers Records Download Records Setting Parameters Capacity Download Staf
63. staffer presses the finger twice during a very short time period one of the records will be regarded as invalid If there is any error in the software calculation admin can also modify manually to ensure the correctness of the result Please note From the above flowchart we can see that if there is an error in calculation report for one staff the possible reasons are as follows Staffer shift or temporary shift is incorrect Exceptions such as staffer away for business ask for leave forgetting clock in out is incorrect Checking and calculation of transaction records is incorrect 1 Product Introduction 1 1 OC200 Introduction 1 1 1 2 Operation Guide 2 1 Keypad Introduction 2 2 System Management 2 2 1 2 2 2 2 2 3 2A AMIA RAS WO Oscos 24 2 GIOCK e E 2 4 3 Output for Access Control 244 COMMUNICATION eek did 2 45 ANCIWORK Seti 246 WOMWIME eegene 2 4 7 System Iotaltzaton E Ee BEE 20k USerMOrmAUO ssena dereen 2 5 2 Time Attendance Information ccccccccsseseeeeeeeeeeees 293 Unit alte go e EE SE KEE 2 7 U Disk Module Operation Guide ccccccccoonnnnccnnnccnonnnnnnnnos 2 7 1 Download Record WEE A e WA 2723 EE 212 BACKUP SM tdt 2 7 5 RESUME SYSICM hansie nnna eE E 3 1 Running Environment System Installation Contents Product Feature iio ade Sail TEA ODIO WE e 2 3 Delete User 2 4 System Setup 3 2 Systemi IMS LANA OM ssc ois teehee a cdo ide 20 SS le Wa E Een WANS
64. strator set first choose the new department you just added in the Department operable Department modification Choose the department click Modify and input the new department name then click Save Delete the department 96 Choose the department click Delete and then click OK to complete Please make sure 2 j Are you sure to delete this department Notice repetition of department name is not allowed if there are staffers existing in the deleted department those staffers will be automatically transferred to department of head office 5 3 2 Staffer Maintenance Click Staffer Maintenance in HR Management menu the following window appears Hi Staffer Maintenance D By Fe Append Delete Modify Transfer Import D Headoffice Search Staffers l Gei Staffer No Department y Position Employ Date Headoffice Headoffice Headoffice Headoffice Headoffice Headoffice Headoffice Headoffice Headoffice Headoffice eT Staffers Information Staffer No 8101 Name David Attendance Set Sex Language Birthday Oo E Calculate Attendance Education la Specialty Position Calculate Overtime Telephone Mobil Employ Date LJ sabido ee z Ge Y Rest On Holiday ID No Comment Marital Status Address User Type Normal User v Group No 0 RecordCount 11 Staffer s adding Choose the department that the staffs belong to clicks Append and input staff s infor
65. tad 22 Data S OMMUNICA ION E 24 4 1 Add Time Attendance fermmmal 24 4 2 Modify Time Attendance termmma 25 4 3 Delete Time Attendance terminal ccccccconncncccconcnnnccconnnnnnononnnnnonnnncnnnnnnnnnons 25 4 4 Connecting Time Attendance terminal cccccccccccconnccnnncconnnononnnnnonononanenons 26 dor DOWN ATEOS el dase 26 4 6 Download tala id ds 27 GE SEN e ee 0x6 oie seeouk neh ore a a di veckeacenariedyiccttaee 27 4 8 Staffer Permission Management 28 4 9 Parameter settings of the time attendance mache 29 4 9 1 Initialize the attendance machine occooncccnccccncccnnccnoncnnnonnannnnnnonannnnnnonannnns 30 4 9 2 Synchronizes the machine time with computer 30 4 9 3 Delete staff mtormaton 30 4ga ee Le EE 31 4 9 5 Items of Time and Attendance Machine parameters setting 31 49 6 TCP IP parameter setting tin EE 33 4 9 7 New staff default identification method and access permission 33 4 10 AUTO colec Sii a T 34 SCHT AWG UNE CONTO ii AI A A a 35 42 Notice management cates tee ces teata hehe ae sesereiue ed eecameegeniaebel ecm ee 35 ATS Sy Stemi MING WEE 37 4 14 Rea tele ee DEE 37 4 15 Disconnect the attendance machine 38 NG SEX Sitio iaa i 38 4 17 U Disk Management Program 39 dira Read Uds dali rt tina 39 417 2 Modily data NUS Gus ii a ads 42 AAT EXPO Gata TOM CALA AS iuris 44 Background Management 48 Dal O 48 527 Ns a es cena es 49 52 1 Parame
66. ter a beep di system will prompt as following Card verity ID 008101 Verified 2 7 U Disk Module Operation Guide Plug U disk into OC200 machine LCD display will prompt entering admin password BACKUP RESUME Admin PWD E Input management password default is 8888 press OK button and enter data backup and resume menu 2 7 1 Download Record Press In gt 1 or Out 4 button to choose Download record option Download record Backup staffer Resume staffer Backup system Resume system 3 Press OK to confirm and start downloading record BACKUP RESUME Download record Loading 16 When progress bar reaches at 100 it will prompt Operation successful Delete the record BACKUP RESUME Download record Operation successful Delete the record Press OK button to agree this option Else press Status Esc to cancel it and back to upper menu After downloading completed it will create KQ081028 TXT file file name is based on operation date in 10000 machine SN file folder in root directory of U disk 2 7 2 Backup Staffer Press In gt 1 or Out 4 button to enter Backup staffer option Download record Resume staffer Backup system Resume system Press OK to confirm and start backing up staffer info BACKUP RESUME Backup staffer Loading 53 14 When progress bar reaches at 100 it will prompt Operation successful Press Ok
67. ters Sel ias di id iia 49 dee AMINO Sita 51 5 2 3 Administrator s Password Get 53 9 2 4 Modified ReCOrd Log DEE 53 523 Managing Og EE 54 520 Sel Database inca id 55 Diz ELOV Sl EE 55 59 En Te E EE 56 5 3 1 Department Management 56 50 2 latter EE caoba Laca 57 DA Attendance Management 59 Ost OMG AY Sauce EE 59 542 TIMES and MM A eed eck sce se eset 60 543 later ochenta adi s 66 5 4 4 Attendance et 68 5 4 5 Attendance Calculating and Heport 70 5 9 Deal with Exceptions ei eee ee eal 77 551 AWAY OM BUSINESS LEVE lee 78 5952 Append Be E 78 5 5 3 Append Record Collective 79 5 5 4 Dealing with Collectively Late Leaving s sessssessnesnnnnnrressrrrrrrrensrnnnn 79 9 0 Dala MalMtenance coria loca 80 Sib Importe Staten EiS EE 80 562 ImportAttendance Record ii al eie 82 5 6 3 Clear Obsolete Data cid od add 82 564 Compress Dalai Eet eet 83 569 Backup Dalla aS E 83 56 0 Mitalee SY SION cita ett aiii it 83 5 7 External Program Management 83 5 7 1 External Program Management 83 5 7 2 Connect to Time Attendance Machine sssesssnneesessrnrrrreeesrrrrrrrennennnn 84 Kei EE 86 6 1 The machine can t be connected with PC 86 LEI 6 2 No records found though staff have clocked mot 86 6 3 We dont use the ID card mode to get verified nnnnnennnsnnennnsnnrnrreeern nnee 86 a O 88 Fel Interface INUSWAN ON BEE 88 IV Selesa Introduction The main them
68. tment will be listed in the staffer list select the staffers whom you want to add records on to then select punching in or out and the time click Ok to finish 5 5 4 Dealing with Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Click Dealing with Collectively Late Leaving in Exception menu The following springs 19 Dealing with collectively Late Early Deal with Staffers list Coming Late Leaving Early Staffer No Name Ignore clock in record gt 8001 Jake Chen E 8102 David From 2009 4 16 vw 8 00 00 8103 King Jin 8104 Clark Ruan 8105 Mark Simth Tol 10 00 00 The modified clock in time 2009 416 0 EN 7 50 00 Search Staffers it Head office O Shift D Steps as follows 1 Click Dealing with Collectively Late Early 2 Select time range for ignore clock in record 3 Select the modified clock in time 4 Search staff through department or shift 5 Select staff 6 Click OK to confirm 5 6 Data Maintenance Click Data Maintenance on the main menu following springs w Import Staffer List Ctrl Y Import Attendance Record CtrltI Clear Obsolete Data Compress Database E Backup DataBase Initialize System 5 6 1 Import Staffer List Click Import Staffer List in Data Maintenance menu Pop up the following window 80 A Import St
69. ton to cancel selection After selection completed click Export the selected records to the file button it will prompt the following window Browse for Folder Please choose the export directory 5 auto collect OT 5 av 28800 B av u 5 entertainment 5 FE900 Client 5 Fe900 server Sy FE900 0499 04101 3 5 04101 putaoyayu Ge ee ee RL RI RI RR RR 04180 0725 a 04180 A AAP Matan Jl arahic v Choose export directory save to root directory of U disk or others Click button and start data exporting OK 45 00200 1 Disk Management 1 0 Deal the ces ben Ee U dh Mobil the da e ther Lekak Export data from the databare Enter the decos senal number Seach Select al Select none Expos the selected records do the fie Number Una Hama Cand Number Dedeo 1 michelle KKH 17 2 ke SAM Th 17 3 Ernie 11000423 17 aa UE H 55 17005500 17 66 15041543 17 77 1H 17 aa 1241 17 33 MA 17 ID Alem aye 17 11 17 12 12 17 1313 17 ETE 2 i 4 5 j S 3 ETET bua 2070 After exporting completed it will prompt Exporting finished ETE Background Management The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc 47 5 Background Management Management software
70. tt2003 mdb Ea 2 Enter information to log on to the database Username Admin Y Blank password Allow saving password Test Connection Input the database name or click the button to select the correct database file Notice you can click Test connection to test the connection correctness of the database 5 2 7 Exit System Click Exit System in System menu The following menu springs 00 Please make sure J Are you sure to exit j Cancel Click ok to exit management software and return to Windows system 5 3 HR Management Click HR Management on the main menu Following springs e Department Management Ctrl D Staffers Maintenance CtrltG 5 3 1 Department Management Click Department Management inthe HR Management menu springs the following window 2 Department Management le L Append Departments List fi Head office Being Selected Dept Input the new department name When adding a new department You can t use any same department name When deleting a department Staffers of the department will be move to head office automatically Add a new department Click Append input the new department name and click Save to add a sub department for the chosen department Note when you want to do some other operations to the new department you need to set the privilege of modifying the new department for the administrator in the admini
71. ttendance record from the machine Click OK to clear the records click Cancel to exit the operation 4 9 5 Items of Time and Attendance Machine parameters setting Set the admin password lock opening time lapse output method real time monitoring function ol There of Time and Adtencancn Machine pasee stings Aret the electronic lock opening bre per Secor Apply Admin Parswoed e Apy Dupa Method fe Apk Realia Horton Funcion Pehta el Des Adjust the electronic Lock opening time lapse It means how many seconds later to close the door after it is opened The delay time range is between 0 99 seconds Set the electronic Lock opening time lapse according to your request and click Apply to save After the setting is finished it prompts Prompt intormation pw eben J Lock delay setting ccmpleted Click LOK to confirm Admin password it is used to enter the system to set info for the administrator and connection between the machine and management software The range of the password is 0001 9999 Input the new password and click Apply to set it After the setting is finished it will prompt Prompt information Ps pa s J Admin password setting completed Click LOK to confirm Output method set the machine connect with access controller or timing ring function Select the output method and click Apply to effect it It will prompt Prompt informat
72. tting New staff default identification method and access permission jw ID Password lv Card Card Password Y Access allowed Apply Set the default identification method and the access permission according to your request and click Apply to effect it After the setting is finished it will prompt 33 Prompt information x 2 Identification method default setting completed Click OK to confirm 4 10 Auto collect set Click Auto Collect Set in Operating Items and open Record timing collection window a Record Timing colleci on Mach No Please select the correct machine Password Input password of the selected machine Collecting time Input the time in the blank before Add Time on which you would like the system to auto collect the record Click Add Time to add the time into Collecting Time blank and do the same operation to add more collecting time Note the maximum time is 5 Add after the collecting time setting is finished click Add to save the collecting time into the below list Delete first select the Mach NO and the collecting time in the below list and click Delete it will prompts x 2 Are you sure to delete the setting record selected Click LOK to confirm click Cancel to exit the operation Clear it will clear all the collecting time in the below list Click Clear it will prompts 34 Please makesure A 2 Are you sure
73. u don t know which com port the PC use you may check it like this computer desk gt device manager gt port com amp LPT gt communications port com 1 or other com ports IP address when communication via TCP IP it will display the terminal IP address in the Com port blank and input the IP here The default IP address is 192 168 0 218 You may set the IP address according to your request but the IP here must be the same as the IP address in the terminal menu net IP After finishing the setting press OK to save the info and exit to the main menu now you can see the new terminal info in the terminal list 4 2 Modify Time Attendance terminal Choose the terminal and click Modify the following window will pop up gi Add Time and Attendance Mach Connection information Mach No Mach Name est Ccmm Com Port SK Modify the terminal info After setting is completed press OK to save press Cancel not to change the modification and exit the interface 4 3 Delete Time Attendance terminal Choose the terminal and click Delete the following window will pop up 29 Please make sure 2 j amp re you sure to delete ths terminal click OK to delete the chosen terminal and click cancel not to delete the terminal 4 4 Connecting Time Attendance terminal Choose the time attendance terminal and click Connect the managing permission interface will pop up E
74. ulator 5 7 2 Connect to Time Attendance Machine Click External Y Connect to Time Attendance Machine springs the communication interface between the software and the machine which can control the current machine connected with the computer it can collect the records from the machine upload and download staffer info amp clear the old data amp modify the time on the machine Find detail on clause Time and attendance management amp communication 84 SETG FAQ Frequently asked questions and answers 6 FQA 6 1 The machine can t be connected with PC 1 Communication method not set Select the correct communication correctly method 2 Cable not plugged firmly or Plug the cable firmly or change cable hardware problem another cable 3 Not able to connect COM wrong COM No Please enter the right COM No 4 Not able to connect TCP IP Refer to the manual for connecting wrong setting Time Attendance terminal 6 2 No records found though staff have clocked in out 1 Unit power break for a long time time turn to zero as default GA 2 Attendance records is not new Download the latest record 6 3 We don t use the ID card mode to get verified 1 Wrong ID entered Enter the right ID 2 This user has no right to use Set 1 1 identification method for this 1 1 identification method user Please note Should you have any other problems please kindly email us the log files in zip or ra
75. wd enter again in Confirm Pwd and click OK to finish 5 2 4 Modified Record Log Click menu System Modified Record Log following springs LG Attendance record modification log Search Restore Close Time Range Department if Head office Staffer No Al From AME 3 1 0 00 01 E To 2009 4 9 vw 235959 Department Staffer No Modify type Reasons Administrator gt Select department staffer ID and time range and click Search and those records which match the above condition will be displayed as follows SE Wi Attendance record TA o log Fick paritare Coen Depatserd H Head gies o Slates Ra A Geostand Slater Ha Hare 101 iff Tee Pre Fleeting ime 200594412 18 30 00 2005044012 08 30 00 UHM D EI 200904412 15 00 00 E 00 0404401 06 00 00 sw Pe Rp 31 000 5 Totes So Chas hg Gah Diksi fe Schi Cech in GM Cki h Aal Cheech Qui hiki Dad in Ga Paneth check go Fitir dock moni Fogir chock nad Figera deck mod Fora clock m Forget chock mos Notice Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 5 Managing Log Click menu System Managing Log following springs Administrator operation log SE Search Close Time Range Administrator A From AE 3 14 ei

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