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SEABEE SUPPLY MANUAL

1. SEM cag axe 7 8 End of Year Processing F 28 Equipage Inventory cc 6 4 Equipment Classification Codes ECC 2 6 Essential Unit Messing 5 iiio Ie etia dela buie t E uu 8 7 EXCESS Material sd te hoec mitra teda te 9 23 Expanded Consolidated Seabee Allowance List COSAL oasis idus uci eiutvin eic Qut ur a 2 15 16 icto or hbro fet re eter obtinens in iem cia Vel ei vin uu eek Rd 2 16 2 17 Expediting ShlptTielibs 5 12 External Material Obligation Validalloris 29 F Files Constants MIcrOSINAP uiii tice eta Ea ca dba e crar ed c d bac Eu faced F 10 50 C 3 12 Material Outstanding cocer deo ndn beri ducio bu adn aS ctu 3 12 MIGIOONIAP s ces oO odo Ee eo le eb o Gne ot ced a ca cn gibus e cd Obr ca F 15 MIC PS GIG tot ipe tiere rte DR EPOR HERE DOE 9 15 Procurement Action Tickler 0 2 1 3 11 Supply Micro
2. 14 POO Gl VIG e 13 EAR DUE MP VAR NAR UE EN 17 31 Personal 29 Postal dct eon Co RE 13 Requisition Procurement and Financial 5 B 25 15 Stock GO TOLuu ei eti ebesatedenebapeDebesatedebrbapeDebesetedebetapelebnsabedebrbubeptE B 22 U Unaccompanied Personnel 5 4 Sample Receipt for Unaccompanied 5 17 Underwater Construction Team 1 4 Unfilled Order NUTRIT ET NITET AERE RETREAT F 40 Uniform Material Movement and Issue Priority System UMMIPS 3 3 Unit Load Implementation F 32 Unitized Group Rations URG sca fect etico obti 8 8 V Vehicle Licenses Recommended 0 2 00000 nnns 11 3 INDEX 13
3. 1 2 teer PETERE 3 2 Gon 9 46 Pile MAINE ANCE CN ci EE EE TT 3 12 Hazardous E Or CoU ELS 9 27 erui F 22 Pr ject Maternal si D 9 19 F 34 Retrograde POA T 2 19 S Seabee Readiness Group SAG cuoc d cin erae Ex cu inc nee uU CY e cn Ene eee eels 1 3 Nez OU TE S URP a aee rhea atta NS 1 2 4 2 Services Organization 1 7 INDEX 10 COMFIRSTNCDINST 4400 3A SEMIC SCNOOIS UU VM dU M 11 2 Service Wide Transportation 5 0 2 5 11 isi esi DIVISION NEP 1 7 Sup 1 8 Sets Kits and Outfits SKO sisse 2 8 Shelf Life Management sees 4 3 Shipping B ttalon CargO E 5 5 Commercial Shipping System 24 4448 5 13 Controlled Sensitive and Pilferable 5 3 Expediting 5 12 uci M E 39 w
4. 3 1 12 Operational Readiness Inspection 41 8 App A Lift ions rco ER tar PEE E PR RT e 5 14 Overage Shipping o edo aco titled uie ud F 39 P Personnel Property 5 3 Personnel Property Transportation 224 000 0 5 3 Designation better Sample a aao t rao 5 15 Physical Invento a tet ae 6 3 Plant Property coii dead ott 3 9 Fostal ODGKAONS 1 9 POW GI MOONS rcc E 6 27 Pre Expended de eie e depict ID da 6 6 Procurement Action Tickler c 3 11 GOMMGIClal SOUNCES 45 cua tco xeu eo estu accu 3 4 8 16 Project BM COGO 2s 9 46 Project Mateialona cui tcu aeri bok A 9 19 sie Ecl pU 9 21 Lc Rc 9 20 tocally Proc red axe eer 9 31 Project Material Planning and Tracking Program PMPTP 9 6 38 Q R Radiac Equipment Managelrmeril 2i ban Utile UNAM MESE U nn 6 30 Receipt Processing iic nao obstet anna t
5. 4203S 1044 5 pue bum yoddns pue Figure 7 3 7 13 COMFIRSTNCDINST 4400 3A Kitted Issue Process Je9c suedeg 338 36 pue payesauag I Jeac 5 esnouaJeM Jeag 339735 SWISONSO eyepdn Jee pezisun pue pazis esnouaJeA dnies Buizis M 191804 uoddng jo Figure 7 4 7 14 COMFIRSTNCDINST 4400 3A Central Issue Facility Process 339735 Jeag 338V3S peuueos E pazig 5338 35 uo Sus 5 51 mem MNA podey SX89 Q n 4889 esnouaJjeA OMS Tae p z sun x ois dn 185 jeeuspeeuds ejquiessy enss 8 I8294 SISO SWISO ul 389M 2 J80 S0M sy9eUud 338V3S S489M USIA uoddns jo uone2ynoN 5 Figure 7 7 15 COMFIRSTNCDINST 4400 3A CHAPTER 8 FOOD SERVICE OPERATIONS AND MANAGEMENT Section 1 GENERAL 8000 INTRODUCTION The guidance in this chapter is intended to support and amplify existing procedures in the NAVSUPINST 4061 11 series NAVSU
6. i tated id tantu i adotta tt ias 7 8 reis BEog T Advanced Base Functional Component 2 4 Aggregate Controle LEAL UM a 9 22 Air Clearance Authority hata ascia tacto A m Aic I A UMOR 5 11 Allowance OO EO ORI DIE deo 6 7 TEE 6 7 Change Request ACR NAVSUP Form 1220 2 2 12 14 27 28 Clothing Organi ex Rede nota tax a NR n cade 7 7 Parte ESE EE acere rper aee yep ett AUS 2 2 Repair ERE EU 6 7 Technical PUbIICBIOFIS iain annt bte eon ha acte queue 6 7 eH dope 6 7 Anticipated Not Operationally Ready Supply 5 3 3 e Q F 11 Assessmenmbsod Nose cine incen tanked baton schen Dr rca mr cd 10 2 Assistant Supply Officer 84A 1 5 Augment Tools sann DE 6 22 Authorized Medical Allowance List Authorized Dental Allowance List 6 3 4 sample Inventory coe Eee hero 6 34 Automotive Repair Parts 1 7 1 9 PAWN ANAS nave MA OM Ed 3 9 B INDEX 1 COMFIR
7. Fuel farms MGPTS tent camps Laundry units 5 Heavy medium line hauls CSEs WHE MHE Construction Expeditionary roads trail Expanded horizontal capacity None Expanded heavy horizontal blazing clearing leveling heavier pieces earthmoving asphalt berms revetments barriers concrete crusher well bridging RRR camps drilling utility poles steel EPW refugee bunkers structures BDR Maintenance Limited level for 30 60 O level w expanded ARP None Machinery Repair trailers days Additional shop capacity TFS shop shelters Figure 2 2 2 22 COMFIRSTNCDINST 4400 3A SMART P25 AIR DET MODULE Construction CESE Construction Tools Self Sustainment 2 Road Grader 2 Concrete Mixer 2 Front End Loaders 2 Arc Welders amp Cutting 2 Loader backhoes Rigs 2 Vibratory Roller 1 33000 GPH Pumps 2 Bulldozers D5 2 Skid Steer Loader 4 MTVR Dump Trucks 1 MTVR Water Distributor GPM 2 Radial Saw 1 Air Compressor 4 TRICON Tool kits 4 HMMWV Armament Carrier 3 HMMWV 2 Seat 4 MTVR Cargo 7T 5 MTVR Tractors 1 MTVR Fuel Tanker 2 Forklift RT 711k MMV 4 Trailers Low Bed 2 Trailers Stake 2 Trailers Cargo 2 wheel 1 HMMWV Eq Maintenance 1 TRICON Eq Maint kits 2 TRICON Level ARP 1 TRICON Set Air DET POL Figure 2 3 1 Reciprocating Pump 100 2 Flood Lights 2 Generators 1 ECU for CP 1 TRICON Shower UGR MEPDIS 1 TRICON Hea
8. 612 pue uoqeuuojur 204 SaJ JaS 0 01 say Konpa suowsab6ns Dupnpu voeuudu j VONIAI SNA jo podse ue 0 gruns Siy syouwos pues wogeusojs uogoe o umans pur pue Suuwpew pue Duueuge s o nos Gunso fuxpiEas GUWA 19 uj uwonpu asuodsa Jad lt O1 SI Voseunoju jo 0029102 xj 5upodei 26014 1651 1 PO Sande 9h20 M0 BAO 1N3Wf2OG SNIddlHS 39IOANI NOILISINDSY 05 6 8v Ob Sp Eb Cv Lv Ov GE BE LE 9 SC pE CE IE 06 62 82 LZ 92 52 pZ 62221202 61 81 ZI 9151 PL EL 21 110169295 PES 4 amp U3NIVINOO ONIdd IHS Figure 5 2 5 16 COMFIRSTNCDINST 4400 3A SAMPLE RECEIPT FOR UNACCOMPANIED BAGGAGE DESTINATION TO SUPPLY OFFICER RECEIVED FROM LAST NAME FIRST RANK RATE SERVICE BRANCH certify that the items listed below are owned by me on this date and they are required for my personal use comfort and well being SIGNATURE DATE ITEM DESCRIPTION MAKE MODEL QTY COND PURCHASE VALUE NEW USED DATE LN ____ EM BREAKBULK ABBREVIATION FOR QUANTITY BD BUNDLE CS CASE PC PIECE BX BOX CT CARTON SB SEABAG CA CABINET FK FOOTLOCKER SW SUITCASE CR CRATE MX MIXED MORE THAN ONE TYPE TK T
9. NUM AStart 9111 00 58 CD Player KS Sent Items Microsoft Home Page Command Points of Ri Document Microsoft June 29 Microsott Excel m Funded Amount Same as Item 6 n Funds Remaining Funds remaining is equal to Funded Amount minus Expenditures to Date plus Pipeline Costs This is the amount of money available to spend o Expiration Date of Funds Put the dates that the funds expire in this column Each has its own expiration date of funds 9 42 COMFIRSTNCDINST 4400 3A p Comments Any comments relevant to funding that will help 1NCD NCR make funding decisions This is where you can communicate issues that are not evident in the numerical columns 4 Updating the EAC report a NCD NCR inputs all the data into columns C G for Main Body MB and all DET Sites b NCR sends MB MLO the spreadsheet with all the current funding info c MB MLO forwards it to all the DET sites d MB MLO and DET OIC s update the information in columns H K based on their own expense tracking They also add comments in column P as necessary e DET OIC s forward their completed spreadsheets to MB MLO f The main body MLO compiles all the updated spreadsheets and sends it back to 53 54 and any other interested parties In reality however you may end up updating the entire thing with no help from the regiment This guide is designed to help you do
10. OPERATIONS CHIEF ENDORSEMENT From Operation Chief To MLO 1 Request is forwarded APPROVED DISAPPROVED 2 Comments Ops Chief Signature Date MLO ENDORSEMENT From MLO To Via Operations 1 Requisition Numbers 2 Any Changes affecting delivery of materials requires 24 hour s notification of all concerned MLO Signature Date Figure 9 5 9 49 COMFIRSTNCDINST 4400 3A SAMPLE CONCRETE PLACEMENT CLEARANCE FORM CONCRETE PLACEMENT CLEARANCE FORM PARTI DATE Project Number Title Location Date time Desired QTY Strength PSI Slump in Max Aggregate Size Admixtures Type of Placement Roof Slab Wall Other Finish Required type Tolerance 1 4in Other PART II Conforms Requirements N A Crew QC N A Crew QC Item Leader Insp Items Subgrade Prep Electrical Elevation Conduct inst stubbed up Dimension Sleeves foundations Compaction Pull Cords Vapor Barrier Mechanical Misc insec Drain rack etc Sleeves foundations Forms Sub slab piping Elevation pressure tested Dimensions Floor Drains elevation Alignment amp location Bracing Floor Cleanouts Condition elevation amp location Keyways Stubups location type Water Stop Placing Finishing Equipment Embedded Items Screed Board Set Anchor Bolts Screed Boards Checked Sleeves Placing Tools Set Misc Placing Tools Checked Reinforcing Finishing Tools Set Size Finishing Tool Checke
11. F 53 COMFIRSTNCDINST 4400 3A SIM NIS rate Set for Zero Non SIM NIS rate Set for Zero Total NIS rate Set for Zero N C Rate Set for Zero Total N C Rate Set for Zero f Fund Codes Budget Type Set all Budget Types as C except for Fund Codes 54 BB BR and BT which the Budget Type should be M Stock Record Card Equipage Custody Cards Operating Space Items OSI managed as individual assemblies checked out on a semi Assembly content list For permanent basis Photographers kit etc OTK OSI managed as a group kept on a permanent basis collateral equipment in the armory for Special group material weapons etc take offs Storerooms other than Central Storeroom CSR CUU issue Medical Dental Weapons Stock Record Card etc MicroSNAP 11 Bin Labels CSR Admin and Maintenance consumables Stock Record Card etc MicroSNAP II PamalyFunded Not currently assigned Note The Material Management Code MMC is the 4th digit of the TOA group number format The Material Management Codes have been assigned in order for the computer program to generate the specific documents management aids required for the efficient management of TOA assets F 54 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank F 55 amp ABIOL AC A C ACADA ACA ACB PHIBCB ACC ACCESS ACG ISS AEL AFSWP AIG AI
12. edt 6 14 Checklist Food Service ATGS ioo Oo eoe oo i een t D 1 Civil Engineering Support Equipment 2 2 Bui ce c 2 3 Glasses or SUDDIV 3 14 Clothing soles C DI c P 7 8 MOTO RID cba bach cote seu 7 8 Organizational Das ded dL a eom HR uae o uae RR uae E AEN CH 7 1 10 Codes 11 Transportation Accounting TAC 5 6 Group DeImlllolis Aion ten tas ls ia taht aa ate ites ata A e LE 2 26 INDEX 2 COMFIRSTNCDINST 4400 3A Collatetal DUIIeS Eoi 1 5 Commercial xc o UR 5 12 PEN ER EE E T TET 5 13 ed cte 9 45 Consolidated Seabee Allowance List 2 2 2 10 Allowance and Configuration Change sse 2 12 SA E EE M 2 15 Formatie ii eiiiai ceteris ek he E eae E 2 11 ld ntiticatio niana Ce AAN Ma A A I 2 11 Ie s MEER EE E E
13. 2 Bin to Card 3 Average e The inventory validity rate of the ECWCS sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average f The inventory validity rate of the sample inventory taken on WET WEATHER GEAR 1 Card to Bin 2 Bin to Card 3 Average Section 20 INVENTORY MANAGEMENT a Is the annual physical inventory schedule annotated with total items inventoried and or the inventory accuracy rate b Is the custodian of special clothing infantry equipment appointed in writing c Are remaining balances of Non SIM items inventoried after each issue Section 21 RADIAC a Is 100 of the P25 Radiac Equipment on board b Are all Radiac Equipment calibration dates current c Has the quarterly annual Radiac Inventories been forwarded to the TOA Manager d Has the bi annual ICAM ACADA Equipment Inventory been forwarded to NWSC Crane November May A 38 COMFIRSTNCDINST 4400 3A Section 22 CBR GEAR a Has the annual Congressional CBR and Radiac Inventory been submitted to the TOA manager in November Section 23 NAVSUP FORM 1250 1 PROCESSING a Are NAVSUP 1250 1s used as the originating document for all requisitions and issues b Are NCF standards for requisition response times met UND A one day UND B two days UND C five days for material not on
14. d Does the active project material file contain the Stock Record Cards SRC or line entry on PMSR for each item in the BM e Is the completed project material file in BM line item sequence by project A 30 COMFIRSTNCDINST 4400 3A f Does the completed project material file contain only SRC s with zero balances or completed line entry on PMSR g Are all receipts and issues stapled behind the SRC s h Are project material receipts inspected for quality quantity and condition i Are Report of Discrepancies ROD and Quality Deficiency Reports QDR prepared and submitted as warranted j Are weekly spot inventories 10 being conducted and results recorded Section 4 INVENTORY MANAGEMENT EXCESS MCD a Are excess project materials inventoried and consolidated at completion of the project b Is the excess material list in PMPTP updated monthly Is a separate stock record battery maintained for excess material d Is action taken to dispose of excess material that has been held in excess of six 6 months e Is a NAVSUP 1250 1 approved by the Operations Officer or their designated representative used to document issues of excess materials f Are all MCD Bills of Materials generated by Bravo Company and submitted to MLO with a completed 1250 1 for each line item g Does a NAVSUP 1114 SRC and a PMPTP line item represent every line
15. 6 Maintain copies of TOA inventory lists and Mobilization Allowance Lists MAL for all containers and pack up material including those under battalion custody 7 Check container humidity indicators and coordinate with the resident NMCB to replace desiccant as required 8 Maintain keys for all locked containers b Military Liaison Officer MLO Recordskeeper 1 The MLO Recordskeeper will maintain MLO project financial records for all projects and will assign document numbers to all project material requirements review expenditure listings received from the local comptroller and ensure all price variances are challenged and reconciled The resident battalion has the responsibility for the submission of requisitions via the recordskeeper 2 Assist the resident battalion s MLO Division Officer to prepare the Estimate at Completion EAC and Recapture of Funds Reports prior to submission c Plant and Minor Property 1 At the discretion of the Supply Officer BOQ BEQ Personnel Support Equipment may be managed in a separate data base by the resident battalion d Camp COSBALs 1 Ensure all COSBALs are onboard and updated for all camp galley equipment e Assist Visits 1 The Camp OIC CZAR may accompany a battalion supply representative to audit review supply operations 2 Areas to be audited reviewed will be determined by the battalion S4 3 Assistance will be rendered to correct deficiencies as required
16. An entree without gravy An acceptable low calorie vegetable choice A lower calorie healthy dessert such as fruit oO A Go Smaller portions made available upon request A 20 COMFIRSTNCDINST 4400 3A a Are NAVSUP 1090 s retained for a minimum of current and three previous monthly accounting periods Are they being effectively used as a management tool Use NAVSUP 1090 Worksheet Appendix I Attachment A and matrix Appendix Attachment Section 3 QUALITYASSURANCE 00 a Are appropriate food preparation thermometers on hand accurate and used effectively in food preparation Is progressive batch cooking principles being practiced Are portion control programs in effect to eliminate food waste a During meal service are serving lines and salad bars promptly cleaned and replenished Was all food placed on the serving line kept covered as applicable until served to prevent shriveling and drying Are Food items attractively and properly displayed a Is the DD 1155 which is used for definite delivery and indefinite delivery contracts properly prepared approved certified and distributed Upon completion of processing dealer s bill for payment are copies of DD 1155 s placed in the completed purchase file a Are accurate nomenclature stock numbers unit of issues high low limit fixed price and receipt price recorded on all NAVSUP 335 ledgers Are rec
17. uon a Ade vtae 8 14 G GalleyWaste DISDOSA casco nat ENTE 8 14 Government Purchase Card GPC Older Logom An A UC a LUPO T CE 3 13 Group Gode Definitions ce rere arreter ete 2 26 Groups Facilities 2 6 H Hazardous Material 9 25 Hazardous Material Hazardous Waste 4 4 INC ONWS Transporation 5 13 Inspection Camp FUITIOVOE x oodd to pn emi deo ea turma domus B 6 Supply Officer s Monthly MicroSNAP F 29 Internal Material Obligation Validation sesssssseeeeenn F 26 indue M rv CH 6 EUITIOVO us is n perg B 17 UE E E E EE EE 6 13 Consolidated Seabee Allowance 22222 0 6 10 PIV SICA aces EE 6 3 Records and FIBgs 6 1 A PM 6 9 5 COMFIRSTNCDINST 4400 3A Ree e P e 6 34 35 36 Spot Schipdulgd aiios istos eer A v
18. COMFIRSTNCDINST 4400 3A a Space Security Remote terminal locations will be included in existing roving watch patrols The watch will ensure terminals are attended by a qualified authorized user or logged off b Operating Procedures Proper operating procedures will be followed Equipment will not be adjusted or operated out of prescribed tolerances except by qualified personnel 12 SFM REPORT AND FILE MAINTENANCE The Supply Officer as the system manager is responsible for maintaining SFM data files and ensuring that SFM operating security and control procedures are followed Procedures for performing SFM file maintenance are contained in this instruction Examples of the reports produced from the data in the files are in the NAVSUP P 485 13 CONSTANTS FILE a The supply Constants File CNF contains data records for appropriation data demand processing parameters Local Management Codes LMCs requisition defaults requisition number assignments repairable fund codes fund code to budget indicator budget record the rest for the reorder indicator CNF IPC Recorder Review Flag requisition completion date update expenditure log serial assignments ship type and status code COSAL Type management financial update and goal effectiveness parameters All applicable data elements in the CNF should be reviewed and updated as often as the unit s operating status requires or as directed by 1NCD or the NCR The appropriate CNF
19. Requisition Service Code UIC OKI R66688 Guam R66687 NAVSEA Deficiency Fund Code Set to VO F 52 b Demand Processing Parameters COMFIRSTNCDINST 4400 3A Starting Year Month Beg month year under review Ending Year Month End month year under review OST Fill Set to 1 0 OST Non Fill Set to 3 0 SIM Qualification Period Set to 6 SIM Qualification Frequency Set to 2 SIM Retention Period Set to 12 SIM Retention Frequency Set to 1 Economic Retention Value Set to zeros Re Computation Test Factor Set to 1 2 Safety Level Factor Set to 2 0 Endurance Level Repair Parts Set to 2 5 Endurance Level Consumables Set to 2 5 Range to be Excluded Set to YYMM or blank Records to Be Included Set to y for consumables and repairables c Serial Number Assignment Consumables 1001 3999 COSAL Maint NAVSEA funded 001 999 Equipment Maint Related Matl A001 C999 DLR 7501 7999 Ol cog pubs 6001 6999 CASREP W001 W999 ANORS D001 D999 Expenditures Log 7001 7499 d Completion Dates Completed Requisitions Set for 999 at Deployed Camps 1830 for all other Units Issues GBI LBI Set for 120 at Deployed Camps 365 for all other Units Repairables Set for 999 at Deployed Camps 1830 for all other Units e Effectiveness Goals SIM net Set for 90 Total net Set for 85 Total gross Set for 65
20. c Purchasing Procedures and Authority d Internal External Material Obligation Validation MOV e Supply 3M Interface LI d Authorization signatures for requisitions by the Supply Officer e S 4 Training Program Instruction h RPPO Designations i Job Order Number JON Dictionary j Authorization to Draw material equipment from the Outlets k Letters for the Disbursing Officer IAW DODFMR VOL 5 and Food Service Officer FSO per P 485 paral 188 If applicable Section 6 MANNING Ref 4400 3A OPODER Review BA b How many possess MicroSNAP Barber Food Service NECs c How many have attended MicroSNAP training g How many personnel assigned are certified to inspect repair containers Forklifts Stake Trucks Tractor Trailers Chapter 11 Officer 4 Section 7 REQUIRED PUBS AND INSTRUCTIONS Unit 3 M COMFIRSTNCDINST 4400 3A w SE700 AA MAN 100 RADIAC RADIAC Policies and Procedures Manual x DLA Logistics Operations Customer Assistance Handbook Section 7A ARE THE FOLLOWING FINANCIAL INSTRUCTIONS ON FILE e NAVSUP VOL V Appendix A i Regulation DODFMR VOL 5 7 and 9 j OPLAN 800 Applicable OPORDER FRAGOs m NAVSO P 3013 2 Financial Management of Resources Operating Forces 0 DODINST 4145 19 R 1 Storage and Materials p 1NCD Travel Notices 9 DJMS Procedures Training Guide PTG Users Manual A 5 COMFIRSTNCDINST 4400 3A Secti
21. e Project Tools 1 The unit tasked with planning and estimating a project will prepare a BM listing the tools required including attachments consumables etc a Copies of the vendors standard operating maintenance and parts manuals will be included in procurement requests b Sufficient copies will be ordered for distribution to the CTR BRAVO or ALFA company shop project supervisor and to the NCR TOA manager 3 Maintenance Repair a The maintenance and repair requirements for augment project tools are the same as for those in the organic allowance b The tools remain under the control of the deployed battalion S4 CTR regardless of where maintenance or repair is effected i e CTR PM Shop ALFA BRAVO company shops C All power tools will receive routine PM and repairs d Funds are provided in the camp OPTAR for procurement of shortages and required repair parts e For ease of control and added visibility augment project tools should be stored separately and distinctly identified as augment project tools 4 Disposition a When augment project tools procured with project funds are no longer required for use on active projects the following actions will be taken 1 Customers will be given the first opportunity by the resident NMCB to capitalize them into their assets 2 If the customer does not desire capitalization the on site battalion will forward recommended disposition actions to the NCR TOA
22. 1 Card to Bin 2 Bin to Card 3 Average b The inventory validity rate of the MOD 98 Augment sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average c The inventory validity rate of the MOD 97 sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average d The inventory validity rate of the MOD 96 sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average Section 14 INVENTORY MANAGEMENT a Is the annual physical inventory schedule annotated with total items inventoried and or the inventory accuracy rate b Are weekly spot inventories conducted and reports made to the Supply Officer c Are requests for excessive quantities of repair parts challenged by storeroom personnel prior to issue or requisitioning d Are Not Carried requests verified to ensure the equipment for which the part was requested is supported by the COSAL e Are outstanding requisitions for NIS DTO material filled when material for stock is received prior to the NIS DTO material receipt A 36 COMFIRSTNCDINST 4400 3A f Are remaining balances of Non SIM items inventoried after each use g Are proper procedures followed for turn in of certain CESE equipment components identified in the respective component overhaul program Section 15 NAVSUP FORM 1250 PROCESSING
23. COMFIRSTNCDINST 4400 3A APPENDIX F MICROSNAP 1 INTRODUCTION The MicroSNAP System was developed to provide Non Tactical Automated Data Processing ADP capabilities for units The MicroSNAP program s task is to provide general purpose off the shelf Automated Data Processing Equipment ADPE that is highly reliable and easily maintained The functions of MicroSNAP are to provide cost effective automation to replace manual operations required for collecting processing maintaining and reporting data The goals of the MicroSNAP program are to collect information only once provide maximum automated interface with other automated information systems minimize supply maintenance and training support requirements MicroSNAP will maintain an ongoing program of upgrading which includes both hardware and software applications These programs will provide the highest possible material readiness for the unit MicroSNAP replaces most of the separate manual systems by combining the data into integrated files and records in a common bank of information called a database This allows each subsystem to access and use the information in the database thereby eliminating the requirements for duplicate data entry The information can be used to produce internal documents and reports along with data and reports for off site submission 2 BACKGROUND The MicroSNAP System was approved in 1990 as the automation solution for the Naval Construction Force NCF
24. a Are NAVSUP 1250 1s used as the originating document for all requisitions turn ins and issues b Are NCF standards for requisition response times met UND A one day UND B two days UND C five days for material not on board Section 16 STOREROOM MANAGEMENT a Is the space clean and neatly stowed b Are repair parts stowed with attached stock number or part number for ready identification c Are repair parts maintained in a mount out posture d Are flammable materials stored in approved locations only e Are repair parts stowed separately as MOD 98 organic MOD 98 augment MOD 97 and MOD 96 f Are MOD 96 repair parts pre packed one with the Air Det package and one sealed in the Automotive Repair Parts outlet g Does security appear adequate h Are storage locations clearly identified and does the location for each stock item match the location noted on the SRC Section 17 TECHNICAL MANUALS a Are technical manuals overhaul maintenance parts etc available for all equipment maintained by the Tech Librarian and issued on a custody basis b Does the Tech Librarian maintain a check in check out record for manuals issued on a custody basis c Has the Tech Librarian taken appropriate action to request missing technical manuals and or publications d Are deleted and excess technical manuals returned to L3 stock at CBC Port Hueneme
25. is NAVFAC s agent for providing acquisition and life cycle management of equipment for the NCF It also provides mobile equipment rotation repair parts consumables and individual protective equipment for forward deployed forces 1603 COMMANDER FIRST NAVAL CONSTRUCTION DIVISION 1NCD 1NCD exercises command operational and administrative control over seven Naval Construction Regiments NCRs and two Seabee Readiness Groups SRGs 1NCD Code N41 encompasses control over the logistics functions of all NCF forces 1604 NAVAL CONSTRUCTION REGIMENTS NCR NCRs exercise operational and administrative control over assigned Naval Construction Forces NCFs components During mobilization the NCRs coordinate the movement of both active and reserve units assigned to them There are three active duty and four reserve NCRs 1605 SEABEE READINESS GROUP SRG SRGs exercise administrative and tactical control over homeported Naval Mobile Construction Battalions NMCBs They provide military and technical training for active and reserve units ensuring the maximum effectiveness and operational readiness of NMCB units in the Naval Construction Force There are two SRGs The 20th SRG is 1 3 COMFIRSTNCDINST 4400 3A responsible for the NMCBs preparing to deploy to the Atlantic Fleet and the 31st SRG is responsible for the NMCBs preparing to deploy to the Pacific Fleet 1606 NAVAL MOBILE CONSTRUCTION BATTALION NMCB The NMCB is organizationa
26. 11 Demand Effectiveness Goals The CNF Demand Effectiveness Goals can be set for repair parts and consumables utilizing this program Consult with the NCR for guidance in setting these parameters The data is accumulated in a twelve month window within the system program It will accumulate data from the day it is set up with the effectiveness goals 12 Financial Counters Update Financial Counters Update is accomplished by reviewing the CNF counter record This program permits the user to update specific counters It the system is inoperative for a period of time the counters for the various reports will no longer be in sequence with the interim manual reports submitted during the inoperative period This Constants File allows the user to align the system to the correct counter numbers for specific recurring reports without SPAWARSYSCOM assistance 13 Access Access Update allows the SFM subsystem manager to control user access This is accomplished in two ways First by the Access Level the user has and second by selecting Y or to the various options displayed during the access update procedure This option should only be available to the Supply Officer and the Leading Storekeeper 14 MANUAL FILES If your activity is on CITRIX the total software database backup is not required a If the MicroSNAP system is not operational over an extended period of time manual procedures should be used in order to maintain accurate supply
27. 2 500 for services that are subject to the Service Contract Act and 2 000 for construction subject to the Davis Bacon Act b Use the purchase card as a payment method up to 100 000 to pay for fixed price contracts or orders issued by a contracting officer on behalf of the S4 when so authorized in the contractor order 3 5 COMFIRSTNCDINST 4400 3A c Use the purchase card to pay for training requirements up to 25 000 when using the DD Form 1556 d Use the purchase card to pay for printing up to 100 000 when using the DD Form 282 through the Defense Automated Printing Service DAPS e Place electronic firm fixed price orders against Indefinite Delivery Type Contracts located on the DoD Emall http www dlis dla mil emall aspl using the purchase card as a payment method Note Activities in the Hampton Roads and Jacksonville areas may place orders with SERVMART up to 100 000 4 1NCD authority is not required when necessitated by bona fide national emergencies i e natural disasters or hostilities if approved contracting methods are used This does not apply to use of NAVCOMPT FORM 2275 2276 5 Requests for waivers deviations or increases in established procurement authority are to be submitted in accordance with NAVSUPINST 4200 85 series they will then be forwarded to NAVSUP via the NCR and cognizant PMR command for verification 6 All requested material and services are documented using the NAVSUP 1250 1 NAVS
28. This Page Intentionally Left Blank COMFIRSTNCDINST 4400 3A APPENDIX A OPERATIONAL READINESS INSPECTION ORI CHECKLIST OPERATIONAL READINES INSPECTION ORI CHECKLIST SUPPLY FUNCTIONAL AREA ADMINISTRATION UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR SUB AREAS RATING REMARKS Yes No N A In Progress Complete SAT UNSAT Excellent Good Fair Poor Not Inspected References Ref COMFIRSTNCDINST 4400 3A b NAVSUP PUB 485 c OPORDER SUPPLY CHECKLIST FOR SUPPLY ADMINISTRATION Section 1 LOGISTICS PULSE POINT COMPLIANCE REVIEW Does the unit have a Department Organization Chart 1050 b Physical Inventory Schedule 6062 4400 3A c Authorization for Individuals to Hold Duplicate Keys 1118 2 d Annual Standards of Conduct Training SECNAV 5370 2 e Proper Key Control System 1118 f CO Authorization for Department Head Urgency Need Designator UND A amp B Priority Review 3048 9 Monthly Report to the CO 4400 34 Section 2 REPORTING COMPLIANCE Ref Various 4400 3AA Paragraphs and OPORDER Are the following reports being accomplished a Turnover b UMMIPS c Budget BOR d OPTAR Status e DD 1081 f DJMS TL s g Postal Activity h General Mess i MicroSNAP Various j Credit Card k Controlled Equipage I Radiac NVD Inventory m Quarterly MOV s T COMFIRSTNCDINST 4400 3A n NORS ANORS Pr 0 Effectiveness P
29. a Chemical identification The first section of the MSDS helps you identify the chemical trade names and chemical manufacturers name and address This section may also list emergency phone numbers b Hazardous ingredients This section lists what is in the chemical that can harm you Also listed is the concentration of the chemical to which you can safely be exposed to often listed as the permissible exposure limit PEL or the threshold limit value TLV Safe exposure limits are usually figured for average exposures over a typical work shift c Physical data This section describes the chemical s appearance odor and other characteristics Percent volatile for instance is how much of the chemical evaporates at room temperature For example Sulfuric acid has a low percent volatile but can be harmful if inhaled Respiratory protection or extra ventilation may be needed d Fire and explosion data This section contains information on the temperature at which the chemical ignites or flash point of the chemical If a chemical is 9 26 COMFIRSTNCDINST 4400 3A flammable it ignites below 100 F A combustible material ignites at 100 F or above This section also lists the recommended extinguishing media that will put out the fire safely such as water spray foam or a carbon dioxide fire extinguisher e Health hazards This section lists symptoms of exposure such as a skin rash burning headache or dizziness First Aid and em
30. a Have SRCs been annotated with special management information shelf life hazardous or cross reference information b Are all items maintained at the allowance quantity either on hand or on order c Is the custodian ensuring initial issues of wet cold weather clothing and 782 Gear are not posted to SRCs as issues and stock levels are not replenished for items issued on a temporary custody basis only A 39 COMFIRSTNCDINST 4400 3A Section 28 SURVEYS EXPENDITURE CONTROLS a Are surveys properly numbered b Are appropriate turn in or disposal documents attached to the survey c Is a PAA and or Article 18 hearing conducted when an individual is held liable for the loss If PAA is involved is a copy of the Military Pay Adjustment Authorization DD 139 attached to the approved survey d For replacement items except bedding is the individual submitting a NAVSUP 1250 1 approved by cognizant authority along with the worn articles or an approved copy of the survey request e Are items in the custody of individuals that are lost stolen destroyed or damaged by other than normal wear surveyed by the individual f Does approved survey clearly indicate whether culpability or non culpability is involved g Are surveys of special clothing and individual infantry equipment conducted as required and at least monthly h Upon final approval of surveys are the NAV
31. 0999 NORS W001 W999 1 Amplification of the procedures contained in the NAVSUP P 485 Chapter 3 a Non Chargeable Material Requisitions for Appropriations Purchase Account APA and other non chargeable material including Defense Reutilization and Marketing Office DORMO items are assigned a dummy serial number and prepared off line b Work and Procurement Requests Fleet Commanders Type Commanders and Operating Budget OB holders are the only commands authorized to issue Work Requests NAVCOMPT Form 2275 Requests for Procurement NAVCOMPT 2276 and Military Interdepartmental Purchase Requests MIPR DD Form 448 c Operating forces are authorized to use a DD1149 to requisition services within the DOD in lieu of the NAVCOMPT Forms 2275 2276 or DD Form 448 d For shipment of unaccompanied baggage by NCF units the following Transportation Account Codes TAC apply 3 2 COMFIRSTNCDINST 4400 3A LANT NCF UNITS PAC NCF UNITS Europe Deployed N75H NMCB 3 N38S Guam Deployed N76H NMCB 4 N39S Okinawa Deployed N77H NMCB 5 405 40 455 CBMU 303 785 2 30th NCR N26S Units are required to submit authorization request to the 1NCD Comptroller Financial Management Officer prior to use This data is for information purposes only 3005 UNIFORM MATERIAL MOVEMENT AND ISSUE PRIORITY SYSTEM UMMIPS To determine the correct prioritization of requisitions UMMIPS designated F
32. 3 4 PART VI R4 CONTINUOUS MONITORING PROGRAM PULSE POINTS 1 Manning Levels Current PLs W l next PGs W l next Rate Allow OB months months CS 7 PS 2 SK 18 2 GTC Program PERS OB With GTC Restricted GTC Cardholders Delinquent over 30 Days Name Amount Of Days 3 GPC Program Of Date of last of AOs CHs review Date of last PMR review of Actions gt 3000 5 4 CLL Outfitting HP initial issue SKED date Refresh SKED DATE 5 Container Availability Goal 90 COMFIRSTNCDINST 4400 3A TOA Allow On Hand Certified 4 DUE Percent C A 6 Medical Dental Item Availability Nomen REQUIRED ON BOARD Med Officer BAG 0306 JR HM MOLLE BAG 0305 IDC MED BAG 0307 IDC DENTAL 0308 IDC DEN WAS 0309 SEABEE Dental 0261 NCF Trauma BAG 1245 CLS BAG Per CLS Qual NCF PM 0317 7 Stock Posture NSNs Value AT1 Not on order ATA Repair part Not on order Supply Officer Commanding Officer COMFIRSTNCDINST 4400 3A Copy to ADCON OPCON NCR Code R4 NOTE Supply Officer s monthly reports are to be submitted by the Supply Officer signed by the Commanding Officer and retained by the Supply Officer These reports are required during both homeport and deployment E
33. 4 Upon completion of the review a written report of conditions deficiencies and assistance training provided will be submitted to the battalion S4 and Executive Officer COMFIRSTNCDINST 4400 3A f Organizational Readiness Inspection ORI 1 LOGREPs assist the 22 NCR 25 NCR and the 307 NCR Logistics Staff R41 in conducting ORIs on camp supply operations The Camp OIC CZAR will not normally be used to assist in performing ORIs on their assigned main body camp g Camp Closure 1 In the event of a camp closure Appendix B of this instruction stipulates the responsibilities and duties which will revert to the LOGREP 2500 RETROGRADE OF TOA 1 Contingency Operations a The scope of items and equipment to be retrograded at the conclusion of a deployment or contingency operation will be determined by the regiment based upon the duration of the deployment wear and damage to the TOA and other constraints 1 HAZMAT and expired shelf life material will not be retrograded if proper disposal of these items is available at the deployed site 2 Integrated Logistics Overhaul ILO a The following items are not replaced as part of the ILO process DO NOT RETROGRADE They must be retained to prevent shortages during rotation of the TOA 1 Communications electronics weapons equipment and the associated COSAL repair parts 2 Hazardous material 3 Subsistence 4 CESE repair parts 5 Packaged POL 6 ADP equip
34. AMD AMETA AMMI AMMRL AMTRAC ANGLICO ANMCS ANORS ANSIA AO AOIC AOR AP APA APAS APL APO APOD APOE APP COMFIRSTNCDINST 4400 3A All Navy Activities All Naval European Activities All Naval Stations Pacific Fleet Activities All Stations Concerned Administrative Lead Time HIVAC U S Naval Attach Authorized Medical Allowance List Air Mobility Command Army Material Command Average Monthly Demand Army Management Engineering Training Agency Seabee Bridge and Pontoon Designs Conceived by DR A Amirkian NAVFAC Aviation Maintenance Material Readiness List Amphibious Tractor Landing Craft Air Naval Gunfire Liaison Company Marine Unit Anticipated Not Mission Capable Supply Anticipated Not Operationally Ready Supply Army Navy Shipping Information Agency Approving Official Assistant Officer in Charge Area of Responsibility Acquisition Plans Appropriation Purchase Account Alternative Performance Appraisal System Allowance Parts List Army Air Force Post Office Aerial Port of Debarkation Discharge Aerial Port of Embarkation Appendix ARCONAV SEA CARS Area Coordinator Navy Sea Cargo ARFCOS ARP ARRC ASBCA ASESB ASG ASI ASMRO ASN S amp L ASO ASP ASPPA ASTIA ASTM Armed Forces Courier Service Automotive Repair Parts Automatic Reorder Restriction Code Armed Services Board of Contract Appeals Armed Services Explosive Safety Board Afloat Shopping Guide Automated Shore Inter
35. Chapter 8 provides Seabee specific guidance for the operation of field main body deployment site messes 4 Disbursing Officer is a Supply Corps Officer that will be ordered in as the Disbursing Officer but will also be assigned the responsibilities and duties of the Services Officer and the Food Service Officer The Pay and Personnel Ashore Detachment PAPA DET will manage the pay and personnel administration requirements for attached personnel The unit s Personnel Specialists will work at the PAPA DET site located at a central facility ashore Personnel will use the DFAS WEB site PAY to perform their own disbursing functions If problems or questions arise that the member cannot resolve PAPA DET personnel or their representative can be contacted for assistance 5 Laundry a If laundry services must be provided the assigned laundry personnel are responsible for washing and pressing battalion personnel Camouflage Utility Uniforms CUUs and other laundry items as directed by the Supply Officer and Service Officer 1 Training Prior to deploying the Supply Officer will ensure all services personnel receive the Regimental Skid Mounted Laundry Unit SMLU briefing or a briefing for the current laundry equipment being utilized 2 Site Selection and Layout The most important aspect of a successful field laundry operation is the site selection and layout The field laundry site should be near a built up area with as many of the
36. Custody File and annotate block 29 with the date of return 3 The pink copy is forwarded to the Stock Battery Storekeeper and the green copy is attached to the tool The remaining copies will be given to the customer a Power tools will be delivered to the PM shop for a safety check prior to returning them to the storeroom location 6 20 COMFIRSTNCDINST 4400 3A 4 The green copy of NAVSUP 1250 1 is removed and discarded after the tool is returned to its location 5 Upon receipt of the pink copy the recordskeeper will post the date of return on the reverse side of the appropriate NAVSUP Form 11 14 line out the loan issue entry and discard the pink copy b Tool Kits 1 The custodian crew leader or designated representative and Kit Custodian will conduct an inventory of the kit 2 If it is returned with no discrepancies the kit custodian will remove the green copy from the master kit inventory folder and forward it to the tool counter manager 3 The counter person will remove the NAVSUP 1250 1 from the custody file and discard it 4 If shortages exist when the kit is returned refer to paragraph C below 5 The kit will be accepted by the CTR when documentation of all deficiencies is complete and all tools have been properly cleaned 6 The kit custodian then becomes responsible for filling the kit with the missing broken items as they are received Lost or Broken Tools 1 Upon receipt of n
37. EQUIPMENT Storerooms DESCRIPTION YES NO Proper stowage Broken cases Cleanliness State of preservation of storeroom Decks clean and dry Safety precautions posted No Smoking signs posted Wire screens or globes over lights N A A W N Air conditioned humidified to extend shelf life 2 Insect or rodent infestation Plans to correct deficiencies Condition of dry stores Assign overall grade E G M or F Figure B 1 1 of 4 B 30 COMFIRSTNCDINST 4400 3A Equipment SAFETY OPERATING INSTRUCTIONS EQUIPMENT CLEANLINESS POSTED OPERATIONAL EQUIPMENT D 5 S 6 YES NO YES NO o 6 9 gt 5 9 6 s o o 1 Ovens 2 Griddle s 3 Range Steam 4 Jacketed Kettle 5 Slicer 6 Meat Mixer Deep Fat Fryer 8 Coffee Urns 9 Potato Peeler 10 Slicer Bread 11 Can Openers 12 Utensils Ice Cream Machine s Figure B 1 2 of 4 B 31 COMFIRSTNCDINST 4400 3A Refrigerators DESCRIPTION YES NO 1 Clean 2 Well preserved 3 Free from foreign odors 4 Dunnage properly laid and clean 5 Ice not in excess of 3 16 on coils 6 Ice on deck 7 Ventilation fans in operation 8 Light guards in place 9 E
38. The MLO will keep abreast of material conditions requirements excesses and overruns They are responsible for initiating surveys of damaged equipment and replacing or repairing them as appropriate Their conduct in dealings with contractors will be strictly governed by DODINST 5500 series The S4 may assign the MLO Officer other duties as appropriate 2 Personnel Assignments The Operations Officer assigns enlisted personnel from OF 13 ratings to MLO The Supply Officer is responsible for reviewing the experience of assigned personnel and ensuring that assignments are equivalent to the capability required by the battalion 3 Permanent MLO Personnel Permanent military personnel and or civilians may be assigned to MLO in order to maintain the stability of routine functions Civilian personnel 1 10 COMFIRSTNCDINST 4400 3A are currently employed at Camp Shields Okinawa Japan They assist in the procurement of project material and the maintenance of MLO financial records and files 4 Material Functional Area The Material Functional Area is responsible for the receipt stowage issue and inventory control of all construction project material It is also responsible for the inventory control and proper utilization or disposal of excess project construction material 5 Administrative Functional Area The Administrative Functional Area is responsible for local procurement actions timely preparation of required reports and related co
39. and medical supplies d Coordinate their fuel requirements with the SRG R4 who will provide Fleet Fuel Cards for the battalion s use at the beginning of their Homeport period Fleet Fuel cards are to be utilized for non GSA Vehicle Fuel requirements outside of military installations e Non GSA vehicle fuel requirements on base will be satisfied by the respective installations refueling point f Ammunition requirements shall be coordinated with the SRG Ammunition Coordinator R7 0 Subsistence requirements are the responsibility of each unit to coordinate and order as appropriately following the procedures outlined in the NAVSUP P 486 h The SRG will maintain and replenish the Authorized Medical Allowance List Authorized Dental Allowance List AMAL ADAL ensuring the inventory is maintained at 100 5 8 COMFIRSTNCDINST 4400 3A 9 Weapon requirements for homeport training will be coordinated with the SRG Armory Officer R43 10 requirements for homeport training will be coordinated with the SRG Equipment Officer R43 11 Care must be exercised to minimize damage losses and material misplacement The cost of shortages or material damaged beyond economical repair will be borne by the unit TRANSPORTATION 5014 TRANSPORTATION PUBLICATIONS 1 NAVSUP P 485 Chapter 7 and the DOD 4500 32R Military Standard Transportation and Movement Procedures MILSTAMP contain valuable general transportation gui
40. approving the transfer or issue 5 Distribution of the NAVSUP Form 1250 1 will be as follows a Original White Appropriately posted and stapled to the back of the applicable NAVSUP Form 1114 For issues of excess material to a project submit this copy to the NCR on a quarterly basis b Green MLO Coordinator s copy c Yellow Project Manager s copy d Pink For material borrows post to the NAVSUP Form 1114 from which material was borrowed and then staple to the back of the applicable NAVSUP Form 1114 For issues of excess material to a project appropriately post and then staple to the back of the NAVSUP Form 1114 e Hardback Company Expeditor s copy 9021 ISSUE AND DELIVERY PROCEDURES 1 Upon receipt of project material MLO staff will ensure proper receipt processing and the staging and delivery of material as cited below a MLO staff will time stamp each NAVSUP Form 1250 1 when received and return the yellow copy to the company expeditor The stock records clerk will check for the location and availability They will then post this information in blocks 5 and 18 Block 12 is for items NIS or N C Post the quantity on hand reflected on the SRC in Block 27 b The stock records clerk will then pass the NAVSUP Form 1250 1 to the warehouseman or yard workers for issue This requires physical verification of quantity on hand Confirmation of quantity on hand is made by circling Block 27 9022 PROJECT COMPL
41. b CTR Kit Custodian 1 Upon receipt of the NAVSUP 1250 1s for shortages from field custodians a Annotate the Master Kit Inventory List with a dash 4 9 in the Quantity column for all shortages previously reported and indicate quantity short in the Quantity column for all new shortages supported by a NAVSUP 1250 1 Only the Julian date of the 6 25 COMFIRSTNCDINST 4400 3A inventory needs to be noted in the Julian Date block when all allowed items are accounted for b Total the cost of the shortages to determine their dollar value c Provide the information of dollar value short this period and cumulative shortages to the S4 in writing after each inventory d Process the NAVSUP 1250 1 and issue the items from shelf stock if available then forward the NAVSUP 1250 1 to the records keeper for inclusion in the tool replenishment request that is forwarded to the NCR TOA manager e When the pink copy is received from the Supply Office enter the Julian date and serial number of the requisition block 8 under DEPT NR column of the Master Kit Inventory List and then forward the pink copy to the crew leader custodian for posting to field kit file For the NCR enter the date the requirement was forwarded to the 1NCD TOA manager f When the material is received line out the quantity short and the requisition number when appropriate and place the item in the DTO box designated for the particular kit if in th
42. c Ensuring all HAZMAT is stored in accordance with Local State and Federal guidelines d Staging HAZMAT for pick up or delivery e Ensuring all HAZMAT is issued with the appropriate MSDS f Notifying the LPO of any HAZMAT discrepancies g Ensuring proper material handling methods are used in order to prevent injury leaks spills or damage to material and personnel h Maintaining a Spill Kit i Maintaining the work area ensuring spaces are neat and orderly j Carrying out the requirements of Safety and Environmental Programs 19 The Recordskeeper s duties and responsibilities include a Receipt of Project Package When a project package is received take the following steps 1 Ensure that each line item has a corresponding NAVSUP Form 1114 SRC 9 7 COMFIRSTNCDINST 4400 3A 2 Enter information into PMPTP as necessary If a BM is developed as a Comma Separation Value CSV file in Excel it can be uploaded in PMPTP 3 Create a new project from the BM provided with a project name 4 Create a BM series code for that project the BM series will be assigned by the NCR unless it is a local BM 5 Under the given BM series enter each individual line item number description NSN if applicable unit of issue and the quantity required 6 If the item is on order enter the requisition number and the quantity on order All NAVSUP Form 1114 cards coming from the regiment will have a requisition number previ
43. change the next avail NBR select Save to update changes to the Requisition Serial Number Assignments j Expenditure log serial number assignment allows the supply officer to control expenditure number assignments and to provide a record of all expenditures Expenditure number assignment will automatically be updated for the new fiscal year To verify and or reset proceed as follows MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Expenditure numbers assignment select edit to reset next avail NBR to serial start NBR select save to Update changes to the expenditure log serial number assignments k Financial counters update Reset review automated internal systems counters Verify these counters as follows MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Transmittal counters update verify yyyy for fy Oy Note Current avail transmittal number should be set to 1 Initiate requisition history processing in accordance with the following procedures MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Requisition History Processing Requisition History Processing Process
44. conditions noted during the turnover and proposed corrective action d Financial Provide comment s concerning significant conditions noted during the turnover that affect or may affect availability of funds e Facilities Stowage Conditions Provide comment s concerning significant conditions noted during the turnover and proposed corrective action f Previous ORI Provide comment s concerning status of corrective actions to correct deficiencies noted in the most recent ORI conducted in camp Provide comment s concerning the status of corrective action regarding other inspections audits etc 2 Provide comment s concerning the Food Service operation Include the value of the subsistence inventory and the financial status i e over under issue at time of turnover Identify all Food Service equipment deficiencies i e missing inoperative etc and proposed corrective action Provide comment as to quantity and quality of MREs and UGRs on hand on order Are Rations controlled in accordance with NECC 1NCD directives COMFIRSTNCDINST 4400 3A Chapter 8 and Appendix D Is the Menu current and does it reflect appropriate substitutions Provide comment s concerning status of on hand on order MREs and UGRs 3 Provide comment s concerning the status of Disbursing and personnel support functions i e laundry barbershop and post office 4 The overall condition of the Supply Department was found to be satisfactory unsatisfacto
45. generated based on past present future project tasking Kit Inventory List b FACSO Report 04440 B3561R01 dated Jun 2000 Figure 6 2 is used for the inventory of tool kits assembly 80XXX series C Two copies of Kit Inventory Lists should be maintained for each augment kit on board e g for 25 Kit 19s 50 kit lists should be prepared d The following are required files 1 One folder containing the most recent inventory of each kit is maintained by the CTR kit custodian for all organic and augment kits on hand 2 Duplicate Kit Inventory Lists copy of the inventory list is provided inside each kit box This list will be maintained by the custodian CTR Crew Leader or person to whom the kit is issued 4 Signature Authorization Card This record identifies those individuals authorized to draw tools from the CTR 5 Custody File NAVSUP 1250 1 This file contains the loan issue NAVSUP Form 1250 1 They are filed in alphabetical sequence by the individual s name within their unit or company Individual custody files can be further segregated by NIIN to ease document retrieval 6205 ISSUE AND RETURN PROCEDURES 1 Issue A properly prepared and approved NAVSUP 1250 1 documents all issues of tools and tool kits The requester will complete blocks 1 2 8 14 21 22 24 25 and 30 of the NAVSUP 1250 1 a Hand Tools 1 The tool counter manager will verify the approving signatures against the Signature Card File m
46. i e N 2 Authority block 9 1NCD or NCR deployment order letter 3 TACs will be issued annually by message from the 1NCD Comptrollers 4 Accounting Data block 4 Appropriation and Subhead PAC NMCBs may use abbreviated accounting data citing TAC Number and amount 5 The service member requesting shipment shall furnish all required information The required blocks and information are self explanatory 6 Personnel receiving the items for shipment shall acknowledge receipt and complete the baggage shipment data bottom section of the form 7 The form shall be prepared in triplicate additional copies for each additional piece of baggage The original is retained for the S4 file one copy is provided to the member and one copy is attached to the outside of the baggage use plastic document protector envelope 8 The service member shall save his copy as proof of turn in for shipment and to claim their baggage at the destination They will also complete the form in Figure 5 3 9 Letter authorizing the shipment of unaccompanied baggage Figure 5 4 5010 UNACCOMPANIED PERSONAL PROPERTY UPON INDIVIDUAL TRAVEL Service members in receipt of TAD orders are entitled to shipment s of unaccompanied personal property with certain restrictions such as household goods The shipment of unaccompanied baggage will normally be made through the local supply activity s Personal Property Branch Office Members are required to have their TA
47. item on each BM h Are all 1114 SRC s maintained in a MCD file i Are weekly spot inventories 1096 being conducted and results recorded for MCD materials stored in MLO j Is all remaining MCD material from completed or cancelled MCD projects offered to the Camp Czar before it is transferred to excess Section 5 WAREHOUSE YARD STORAGE MANAGEMENT a Is security of spaces adequate b Are designated fire stations equipped with a fire extinguisher that is inspected and weighed monthly c Is the space clean and avenues of egress accessible d 15 material segregated and stored by project e Is material in storage individually labeled with project number BM number and line item number for ready identification f Are storage locations clearly identified and does the established location for each line item match the location noted on the SRC g Are deteriorative items stowed under covered storage Section 6 PROJECT MATERIAL STATUS REPORT PMSR BILL OF MATERIALS BM SRC MANAGEMENT a Is the project material file properly maintained b Are original BM and Add On BMs for each project maintained together A 31 COMFIRSTNCDINST 4400 3A c Are NAVSUP 1114 s separated by outstanding received and completed issued status d 15 every line item on each BM represented by a NAVSUP 1114 e Are project material receipts inventory
48. refers to repair parts that are normally consumable in nature and may be used in different makes models and types of vehicles from different manufacturers i e rubber hoses nuts and bolts 2 10 COMFIRSTNCDINST 4400 3A b Repair Parts Peculiar refers to repair parts with application limited to a specific model type and or manufacture of equipment 4 MOD 96 contains repair parts common small and consists of about 500 line items of commonly used repair parts with applicability to multiple pieces of equipment It is a listing produced by NFELC and reproduced as a COSAL by NAVICP In the TOA the MOD 96 is listed as a single line item and there are three MOD 96s in the one in each Air DET 5 MOD 97 contains repair parts common large and consists of about 1 000 line items of commonly used repair parts with applicability to multiple pieces of equipment It is a listing produced by NFELC and reproduced as a COSAL by NAVICP 6 MOD 98 Repair Parts Peculiar consists of 12 000 to 15 000 line items of repair parts with applications limited to a specific type model and or manufacturer s equipment i e carburetors and fuel pumps The allowances of the MOD 98 are listed in the Stock Number Sequence List SNSL of the COSAL and allowances are based on actual pieces of equipment in the TOA Approximately 9096 of the entire Automotive Repair Parts ARP allowance is in the MOD 98 b The weapons small arms and communication
49. repair materials utilized or any other type of structural deficiency a When one of these instances occurs submit a Product Quality Deficiency Report PQDR to the designated PQDR screening point Note The NAVSUP P 485 contains complete details on the procedures for completing and submitting a SDR and PQDR additional guidance may also be found in SECNAVINST 4855 3 series and 4855 5 series 4005 STOWAGE General stowage practices are described in the NAVSUP P 485 Chapter 4 Storage space especially covered storage is limited at the deployment sites so proper planning is essential 1 Shelf Life Item Management Program a A management tool intended to devote intensive management control over material deterioration b Every unit must maintain a shelf life program Also this program applies to all Supply Outlets including DET sites and the tent camp pickups c Stock Records should reflect appropriate Shelf Life Action Codes and material expiration dates 4 3 COMFIRSTNCDINST 4400 3A d Specific guidelines for shelf life management are contained in the NAVSUP P 485 Chapter 4 e Shelf life codes for particular National Stock Numbers NSNs may be found in the Federal Logistic Data FEDLOG database 1 A listing of all shelf life codes and shelf life action codes is also contained in the NAVSUP P 485 Appendix 9 2 Hazardous Material Hazardous Waste Management Program The unit s overall Hazardous
50. technician UT CE SW EO e Expediter and Delivery At least one PO 4 Laundry a As required but at least four for one shift or six for two shifts 5 Food Service a Food Service Attendant FSA manning The number of FSA support billets is based on a minimum of 5 of the battalion s muster report and should be divided evenly across the battalion b The size of the FSA pool may also depend on 1 Whether contracted FSAs are being utilized 2 The size of off site and field messing operations 3 Detachment sites and whether or not they are subsisting from a camp mess or another shore facility 1705 SERVICES ORGANIZATION 1 Introduction The Services Division is responsible for the disbursing food service and personal services operations i e Laundry Barbershop and Post Office 1 7 COMFIRSTNCDINST 4400 3A 2 Services Officer will normally be the Assistant Supply Officer The Services Officer handles the administrative functions of the Services Division and is responsible for the management procurement receipt storage accountability and disposition of all material equipment subsistence items and financial assets under the cognizance of the unit The Supply Officer exercises supervisory control over the Services Officer 3 Food Officer FSO is responsible for all Food Service functions as outlined in the NAVSUP P 486 When established the food service functional area performs all functions of a Naval galley
51. until the SNAP III or Marine adapted system be deployed MicroSNAP replaces most manual and some Standard Automated Material Management System SAMMS applications It is a WINDOWS based variant of the SNAP II system used aboard ships The basic differences between MicroSNAP and SNAP II are some program and special function keys and there are fewer subsystems In financial management the MicroSNAP Supply Financial Management Subsystem SFM is used It provides support for functions specifically related to supply and financial management including ordering and monitoring parts and equipment inventory management financial budgeting and reporting 3 OBJECTIVES The objectives of the MicroSNAP System are to provide supply personnel with the following a reduction in the manual workload involved in performing supply inquiries and prompt performance of supply functions accurate and timely reporting of off site supply data the need to enter supply information only once and the ability to interface data with other fleet and or shore automated systems The automated supply and financial management functions of SFM were developed in accordance with the manual policies set forth in the NAVSUP P 485 Those policy areas which are unique or which F 1 COMFIRSTNCDINST 4400 3A have changed as a result of the automated supply functions will be defined and further explained at the end of each related chapter throughout this publication 4 SUPP
52. 1 Level 1 is reserved for designated storekeepers who are referred to as supply users When assigning a user to authority level I the Leading SK must proceed through a series of screens granting or denying access to each function within the SFM subsystem 2 Level 2 is a Customer User screen designated for the Commanding Officer It allows access to the budgets and SFM records for all the unit s departments The Executive Officer may also desire this authority level in order to monitor departmental performance 3 Level 3 is a Customer User screen designed for Department Heads which allows access to all records within their primary department plus one other as designated For example the Supply Department Head may also serve as Administrative Department Head 4 Level 4 is a Customer User screen designed for Division Officers allowing access to all records within their primary division plus up to three others as designated 5 Level 5 is a Customer User screen designed for work center supervisors allowing access to all records within their primary work center plus up to three others as designated 6 Level 6 is a Customer User screen designed for work center workers allowing access to all records within their primary work center Supply Petty Officers are normally assigned authority level 6 e Record deletion authority is normally assigned to designated storekeepers and personnel who have approval authority
53. 1 Personnel are properly designated and completed required training 2 Security measures are in place 3 There is an adequate amount of supplies on hand 4 Customs procedures are in place 5 Postal Audits are ready to commence 6 Directory Service has been established 7 SOPs are in accordance with the latest directives instructions 8 Registered Mail procedures are in place 9 Conduct required inventory and turn over controlled equipage 10 Send the Mail Routing Message b Ensure the Pubs required by the basic reference and Fleet are on hand and up to date 6 FOOD SERVICE a Food Service turnover is covered in Section IV of this appendix Checklists and specific guidance and procedures can be found in the following references 1 Field Messing Handbook B 13 COMFIRSTNCDINST 4400 3A 2 Chapter 8 and Appendix D of this instruction 3 NAVSUP P 486 7 DETACHMENT SITE The following checklists are the minimum actions required for a complete and accurate turnover of supply functions a Tools 1 Two months prior to the arrival of the advance party conduct a wall to wall inventory of all tools kits and consumable items 2 Order shortages 3 Obtain tools needed by the incoming battalion 4 Order two months of consumables and PM items required by the incoming battalion b Equipment 1 Follow up on all outstanding requisitions 2 Inventory spare parts hand and order shortages c Mate
54. 5 Shortages will be handled in accordance with the NAVSUP P 485 Chapter 5 6103 BILL OF MATERIALS BM All items on a BM will be inventoried and stocked by the respective project team leader and Material Liaison Office MLO officer 1 If Project Material Planning and Tracking Program PMPTP is available and mandated for the units to use all BMs will be input and tracked utilizing the PMPTP 6104 CLOTHING ALLOWANCES Refer to chapter 7 of this instruction for guidance Section 1 INVENTORY MANAGEMENT 6201 REPAIR PART INVENTORY MANAGEMENT 1 Excess or Deleted Repair Parts a Excess deleted repair parts that no longer have an Authorized Allowance AA must be redistributed to other units or turned in 6 9 COMFIRSTNCDINST 4400 3A 1 NFELC or 1NCD will provide disposition instructions depending on the type of material 2 Items for return must be identifiable by a National Stock Number or Part Number and in Ready For Issue RFI condition 3 The material will have a DD Form 1348 1A attached and be packed to prevent damage in shipment 4 The Supply Officer must be sure to obtain a copy of the turn in transfer document and to update all inventory records 2 Consolidated Seabee Allowance List COSAL a The COSAL is both a technical and a supply publication b Receipt of a new COSAL does not result in shipment of additional repair parts nor does it update the COSAL allowances in the MicroSnap database c COSAL re
55. 6 2 F 24 INDEX 11 COMFIRSTNCDINST 4400 3A Stores Officer tee edhe 1 9 Stowage ence e 4 3 PANO TIS e aras Ode NOME 8 16 Supply Department Collateral IUOS ac cca 1 5 Organizational Clan r tA tU ird MAE t dd 1 13 Supply and Financial Management Subsystem F 4 Supply Officer S4 o 1 5 Monthly Report to the 1 2 App E S rface SUDDOLE ciet EN A M velia Miete EEG 5 14 UV CYS Lo ste nl att 5 1 Reimbursement to the Government 5 2 Table of Allowance TOA in rtp Pn duae dieat 2 4 3 6 PS SOLAS ONO attics wes intem tex cb bag oe LPS EQUO PDe DEDE D pL 6 32 Container Designations eae ta toit se iue d M di C 2 Content MES REN 2 7 taal ates cubo a a 2 7 Record of Change 2 8 Related PUDICAONS 6 xoxo pde pron Dx 2 7 rec a dc 3 9 FUG HOG R
56. ALLOWANCE LIST COSBAL 1 The COSBAL is a consolidated list of the consumable and repair parts required to support organizational level maintenance repair and overhaul of equipment authorized for shore activities COSBALs for Seabee Camps support the Camp s galley equipment and any additional APL supported equipment added by the division and deployed battalions 2 A COSBAL is both a technical and supply document technical to the extent that the equipment nomenclature operating characteristics and technical manuals are described in Allowance Parts Lists APL and supply as it lists the allowed items required to continue the maximum self supporting operations for extended periods of time 3 Organization Distribution Validity a The COSBAL is produced in three parts 1 Part Contains indices and installed equipment 2 Part Il Contains associated APLs 3 Part III Contains repair parts allowance and cross referenced data b Three copies of the published COSBAL are retained at the camp One copy in the Supply Department one copy by the Camp OIC i e the Camp Czar and the remaining copy by the BRAVO Company camp maintenance PM COSBAL Coordinator c The initial COSBAL is based on the equipment configuration data submitted to NAVICP M This information is maintained in a computerized Weapons System File WSF at NAVICP M The validity of the COSBAL depends on initially establishing an accurate configuration and properly updating con
57. AND PLAQUES Refer to SECNAVINST 3590 4 series NAVSUP P 485 Chapter 3 and the NAVCOMPT Manual for guidance 3315 TABLE OF ALLOWANCE TOA AUGMENT TOOL REPLENISHMENT Tools and equipment shall be maintained at 100 of the authorized TOA Augment allowances will be identified as allowance type code 5 AT5 3316 TOOL RENTAL When equipment is not available or it is being utilized for a project with a higher priority rental equipment is authorized however prudence is required to ensure rental equipment is the most cost effective alternative Equipment rental will be charged to the cognizant project not to 1NCD 1NCD or the cognizant NCR will have a reimbursable project account that will be used 3 9 COMFIRSTNCDINST 4400 3A 3317 DETACHMENT DET SUPPORT 1 Battalions deployed to Seabee camps are responsible for providing logistic support to their DET sites Civil Engineer Support Equipment CESE repair parts tools and materials required by the DETs not available at the DET site must be provided by or requisitioned via the parent unit a Common items such as POL and general usage consumables are normally obtained from the host activity depending on the Inter Service Support Agreement ISSA or Memorandum of Understanding MOU between the supporting and supported unit DET personnel utilize the procedures established by the host activity for obtaining supplies 2 All requisitions from OCONUS DET sites to the main body m
58. COMFIRSTNCDINST 4400 3A W Waste Disposal ia the Field eie ando ecd nec eeu ne i qas aci ERU 8 14 8 9 X Y 2 SN ee ee ee ce ee Cree rr eer rere 10 1 INDEX 14
59. Chapter 1 of this instruction b Shipment of NCF Table of Allowance TOA Material Shipment of TOA material belonging to NCF units will be charged against the following TACs CATEGORY LANT NCF PAC NCF NCF allowance material shipments incident to deployment and rotation of units and support of detachments excludes ammunition and explosives N162 N163 NCF equipment retrograde equipment for repair or replacement including repair parts returned to L3 stock N562 N563 Note These TACs are NOT to be used for shipment of new equipment from vendor to end user construction project material subsistence personal property unaccompanied baggage supply repair parts and consumables c The following COMFIRSTNCD Special Purpose TACs require COMFIRSTNCD Comptroller approval prior to citing them on shipping documentation DEFINITION 004 Organic V57034 1NCD LCREEK N029 Organic V57034 1NCD LCREEK 030 Organic SPEC PROJ 1NCD LCREEK DFT LANTNCF Reserve Unit Owned Material Equipment TOA and non TOA including N691 cargo d Transportation charges for the movement of project materials are the responsibility of the customer activity TYCOM funds will not be obligated for this purpose without prior written TYCOM approval 5 6 COMFIRSTNCDINST 4400 3A 5013 MOUNT OUT 1 The Embarkation Officer and his staff have the primary responsibility for mount out Department
60. Civilian Employee Association Civil Engineer Corps Naval School Civil Engineer Corps Officers Construction Equipment Department Civil Engineer End Item Controlled Equipage Item List Country Electronics Parts Allowance List Civil Engineer Support Equipment Civil Engineer Support Equipment Management Information System Civil Engineer Squadron Heavy Repair Civil Engineer Support Office See SLC Commanding General Marine Corps or Coast Guard Commanding General Fleet Marine Force Atlantic Commanding General Fleet Marine Force Pacific Consolidated History of Alternate Item Numbers Chief of Civil Engineers G 4 CHIL CID CINCLANT CINCLANTFLT CINCPAC CINCPACAF CINCPACFLT CINCPACREP CINCUSNAVEUR CIO CK CLL CM CMA CMC CMR CMSR CNET CNF CNO COD COMFIRSTNCD COMFLTFORCOM COMLANTFLT COMNAVLOGPAC COMNAVRESFOR COMPACFLT COMRATS COMSC COMSCELM COMSCFE COMSCGULF COMSCLANT COMSCMED COMSCPAC COMSUBLANT COMSUBPAC CONEX CONTREQS CONUS COMFIRSTNCDINST 4400 3A Consolidated Hazardous ltem List Component Identification Number Commander in Chief Atlantic Commander in Chief U S Atlantic Fleet Commander in Chief Pacific Commander in Chief Pacific Air Force Commander in Chief U S Pacific Fleet Commander in Chief Pacific Representative Guam and Trust Territory of the Pacific Islands Commander in Chief U S Naval Forces Europe Common Items Order Config
61. Command NECC 3M Manager exercises primary responsibility for the effective administration operation and support of the 3 M program 2 The Immediate Superior in Charge ISIC conducts training assist visits the 3 M ISIC assessment and makes recommendations to the Force 3 M manager requiring the certification of units under their cognizance 3 The Commanding Officer C O is responsible for the 3 M program in their unit and will ensure their 3 M program fully meets required standards a Additional continuous self assessment will be performed to include a vigorous spot check program b Commanding Officers will take aggressive action to address any identified shortfalls or problem areas 10 1 COMFIRSTNCDINST 4400 3A 4 The Executive Officer XO reports directly to the Commanding Officer on all 3 M matters and is the command s 3 M Manager The XO ensures that an effective 3 M training program is in place encompassing all levels of the command and acts as the principal advisor to the Commanding Officer on 3 M issues 5 The 3M Coordinator is responsible for maintaining and managing the 3 M program and is responsible to the XO for the coordination and direct supervision of all administrative facets of the unit s 3 M system programs The 3M Coordinator conducts quarterly command wide 3 M program training and disseminates program updates to command personnel The 3M Coordinator coordinates required training with the cognizant ISIC an
62. DFT site and post under the supplementary section of the camp s current day s NAVSUP Form 1282 Attach the Summary of Issues to the camp s current days NAVSUP Form 1282 with an attached memorandum of explanation 2 Recap all NAVSUP Form 1292 s for each DFT site and post under the camp s current days head count Attach the recapped NAVSUP Form 1292 for the DFT site on the camp s NAVSUP Form 1292 with a memorandum of explanation 3 Transfer in the remaining balance of all unused stores from each DFT Site Fresh fruits vegetables and milk purchased at DFT sites cannot be returned to the General Mess and will be surveyed NAVSUP Form 1334 8 6 COMFIRSTNCDINST 4400 3A prior to return to the camp Every effort must be made to consume all food prior to completion of the DFT to reduce survey cost 4 Transfer in all items listed on the expenditure Log for each DFT site then bulk post and approve all survey items to the camp expenditure log Attach the transfer in document with the DFT expenditure log and the camp expenditure log with a memorandum of explanation 5 Inventory adjustments must be totaled then transferred in to the Camp and expended as inventory adjustments 16 The Battalion FSO is overall responsible for the accurate posting of all DFT food service transactions into the camp FSM computer All DFT food service records manual must be neatly filed and maintained in accordance with NAVSUP P 486 chapter 7 wit
63. Freight All Kinds Fleet Reporting of Retrograde Material Federal Acquisition Regulation G 8 FAS FASCO FDL FDTA FEDLOG FEX FFV FIC FIFO FIE FILDR FILL FIR FIRL FIRM FISC FLIPL FLR FLSIP FM FMAV FMP FMSO FOA FOB FOCSL FOSSAC FOUO FPO FPSM FRAA FSA FSA FSC FSM FSS FSSG FSO FSO FTA FTX FY FYDP FYTD COMFIRSTNCDINST 4400 3A Functional Area Supervisor Facility Systems Office Fast Deployment Logistics Financial Defense Travel Administrator Federal Logistics Data Field Exercise Fresh Fruit and Vegetables Food Identification Code First in First out Fly in Module Federal Item Logistics Data Record Fleet Issue Load List Financial Inventory Report Fleet Issue Requirements List Fleet Intensified Repairable Management Fleet Industrial Supply Center Financial Liability Investigation of Property Loss Fleet Level Repairable Fleet Logistics Support Improvement Program Field Manual Financial Management Assistance Visit Fleet Modernization Program Fleet Material Support Office Fitting Out Activity Free On Board Fleet Oriented Consolidated Stock List Fitting Out Supply Support Assistance Center For Official Use Only Fleet Post Office Fleet Program Support Material Fleet Repairables Assistant Agent Fleet Support Assets Food Service Attendant Federal Supply Classification Food Service Management Federal Supply System Force Supply Support Group Field Support Office Food Servic
64. Heads and Company Commanders provide the support The ALFA Company is responsible for providing the transportation for equipment and battalion material movement to the staging area The Supply Officer S4 is responsible for ensuring that the materials organic and tailored requirements are ready for shipment from ports of embarkation within the prescribed time frames 2 Deployed NMCBs must be capable of redeploying with their organic TOA within six days notice via an OPORDER to provide construction support for contingency operations The unit shall be capable of deploying an Air DET of 89 personnel with organic supplies and equipment within 48 hours notice 3 NMCBs in homeport must be capable of organizationally redeploying within 10 days notice and an Air DET and UCT must be deployable within 48 hours notice These time frames represent minimum requirements 4 The resident battalion at a Seabee camp must always maintain material readiness An accurate camp turnover TOA maintenance and continuing review and evaluation of the camp logistics situation are essential to the successful support of a contingency operation The following procedures are recommended a Plan and conduct a systematic camp turnover with accurate inventories Detailed knowledge of the is a prerequisite b Review the camps embark plans and coordinates with the Embark Officer c Prepare requisitions for deferred material including ammunition subsistence
65. Mai 2 1 Unit ATIOUITIGUIES dde 1 12 ASSSImbIS EIS Eo sio as LA QE cS 2 9 Dri ATO oio E a xen deco x e a e ORENSE e 1 12 Construction Force Support Unit NCFSU 222 1 4 Construction Regiment 1 3 Enlisted Classification 11 2 Expediting and Consolidation Program 5 13 Expeditionary Combat Command NECO sese 1 3 Facilities Engineering Command 88 1 3 Facilities Expeditionary Logistics Center 2 1 PIOSDONMSIDININGS s eric a Havel iu c deut 2 17 Mobile Construction Battalion 1 4 Night Vision Devices NV DS dod qeu 5 2 encor 3 8 INVENTORY PTOCCOUNGS ciue dux a dbus utum 6 30 Not Operationally Ready Supply 5 00 3 3 Ombudsman 3 9 Ordering Project Material 9 19 Organizational Clothing dc eo aa iata entre mci itas e diss tas CH 7 Authorized Issue 7 12 Organizational Gear P CH 7 INDEX 8 COMFIRSTNCDINST 4400 3A Operating Tardet OP TAR
66. N41 2 Commander First Naval Construction Division N41A 3 Commander Second Naval Construction Regiment R41 Subj REQUEST TO ESTABLISH A FIELD MESS Ref a NAVSUP P 486 Vol Para 1006 1 Request authorization for Naval Mobile Construction Battalion 1 to establish a General mess during field exercise currently scheduled for 19 October through 7 November 2007 2 Per reference a the following information is submitted a NCBC Gulfport MS b 900 c General Mess Colmer Galley Gulfport MS d NMCB 1 will be in field conditions away from Battalion Center Gulfport MS e Adequate Food Service personnel and equipment are available for efficient general mess operations f Telephone DSN 123 4567 Fax DSN 765 4321 Commercial 124 951 7536 Email doctor food navy mil g Ltjg D G Food 19 October 2007 for UIC 98765 1 0 Boss COMNAVSUPSYSCOM MECHANICSBURG PA Code 51 1 Figure 8 1 8 18 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank 8 19 COMFIRSTNCDINST 4400 3A CHAPTER 9 MATERIAL LIAISON OFFICE MLO OPERATIONS 9000 INTRODUCTION This chapter discusses the responsibilities staffing planning and execution required by the MLO to accomplish assigned projects on time and within budget The efficient administration of the Seabee construction program requires adherence to the policies procedures and assignment of responsibilities throughout the NCF Effective operati
67. ON 008111 80090 80090 KIT HOSE ACCESS 125 250 AIR COMPRESSORS KT ON 0081LLAA80091 80091 KIT HOSE ACCESS F 365 750 CFM AIR COMPRESSOR KT ON 0081LLAA80092 80092 KIT HYDRAULIC SWAGING AND SPLICING F 3 8 5 8N KT ON 0081LLAA80093 80093 KIT LOAD CELL CRANE TESTING DYNOMETER KT ON 0081LLAA80096 80096 KIT WELDING GAS TUNGSTEN ARC KT ON 0081LLAA80098 80098 KIT LIFTING SLING TOOL SUPPORT KT ON 0081LLAA80100 80100 U W SPLIT PIPE TOOL KIT FOR CABLE KT ON 0081LLAA80101 80101 WATER FRONT FACILITIES INSPECTION KIT KT ON 0081LLAA80102 80102 KIT LIFT 60 TON SPRDR BAR SYNTH SLINGS NETTING KT ON 0081LLAA80103 80103 AUTOMOTIVE CONSTRUCTION SERVICE EQUIPMENT KT ON 0081LLAA80104 80104 KIT LIFTING SLINGS NETTING 4T 30T KT ON 0081LLAA80105 80105 TOOL KIT F RECOMPRESSION F CHAMBER ONLY KT ON 0081LLAA80106 80106 ELECTRONIC TOOLS MINI KIT KT ON 0081LLAA80107 80107 KIT LUBRICATION EQUIPMENT ACCESSORIES KT ON 0081LLAA80109 80109 KIT MAXI LUBRICATION SYSTEM AIR OPERATED KT ON 0081LLAA80110 80110 KIT PLANNING AND ESTIMATING P amp E KT ON 0081LLAA80111 80111 KIT ALFA CO YARD BOSS TOOLS amp EQUIPMENT KT ON 008111 80114 80114 100 MAN DET KIT EQUIP SHOP MAINTENANCE KT ON 008111 80115 80115 BATTERY SERVICE TOOLS MINI KIT 6 39 COMFIRSTNCDINST 4400 3A ON 0081LLAA80119 80119 KIT INSTALLATION F CONCERTINA FENCING KT ON 0081LLAA80121 80121 AS
68. ON 0081LLAA80041 80041 KIT HEAVY TIMBER CONSTRUCTION TOOLS F 4 MEN KT ON 0081LLAA80042 80042 KIT NO SKIVE HOSE AND CRIMP FITTING HIGH KT ON 0081LLAA80043 80043 KIT MACHINIST TOOLS KT ON 0081LLAA80044 80044 KIT FILES GENERAL ASSORTMENT KT ON 0081LLAA80045 80045 KIT AUTO TOOLS SMALL KT ON 0081LLAA80047 80047 LASERPLANE SURVEYING SYSTEM KT ON 008111 80048 80048 KIT DIESEL ENGINE TEST ON 0081LLAA80049 80049 KIT NO SKIVE HOSE amp KRIMP FITTING HI PRESSURE KT ON 0081LLAA80050 80050 KIT BASIC OUTBOARD MOTOR MAINTENANCE TOOLS KT ON 0081LLAA80051 80051 KIT PIONEER AND RIGGING TOOLS ON 0081LLAA80052 80052 KIT CAUSEWAY TEAM KT ON 0081LLAA80053 80053 KIT CONVEYOR BELT REPAIR TOOLS KT ON 008111 80054 80054 KIT CONCRETE TESTING KIT LIST ON 008111 80055 80055 KIT CAST IRON PIPE INSTALLATION F 4 MEN KT ON 0081LLAA80056 80056 KIT CONCRETE PLACEMENT KT ON 0081LLAA80057 80057 KIT TIRE SERVICE SMALL KT ON 0081LLAA80058 80058 FITTING KIT METRIC FOR HYDRAULIC HOSE KT ON 0081LLAA80059 80059 KIT NO SKIVE AND CRIMP KIT EXTREME HIGH KT ON 0081LLAA80060 80060 KIT HYDRAULIC HOSE ASSEMBLING EQUIPMENT KT ON 0081LLAA80061 80061 KIT HYDRAULIC HOSE POWER CRIMPER EQUIP KT ON 0081LLAA80062 80062 KIT ELECTRICIAN ELECTRONIC MAINTENANCE MINI KT ON 0081LLAA80063 80063 KIT CONSTRUCTION TOOLS MINI KT ON 0081LLAA80064 80064 KIT ENGINEERING AI
69. ON HAND block with total of all material on hand 9 15 COMFIRSTNCDINST 4400 3A e Draw a line through the annotations in the JUL DATE SERIAL NO and QUANTITY block if requisition quantity satisfied to signify requisition is complete f Staple annotated copy of the receipt document to the back of NAVSUP Form 1114 Note It is recommended that a manual backup system always be maintained in case of loss of electronic connectivity b Automated System Electronic SRCs are maintained the same way as in the manual system except that they are maintained in the PMPTP The PMSR will contain all related information and transactions by project and BMLI The SRC will be filed in BMLI sequence and all related documents receipts issues will be stapled to the back of the applicable SRC Main body sites will utilize the PMPTP for MLO operations 2 MLO File A copy of the MTO or BM Example 9 2 is to be maintained and annotated by the MLO Officer Upon receipt of project material the quantity will be verified with the MTO or BM requirements and if in agreement the quantity circled on the MTO or BM Partial receipts will be subject to vigorous follow up action to ensure compliance with the required date of the Critical Path Method CPM Partial receipts will be annotated on the BM as such and posted to the NAVSUP Form 1114 Example 9 1 A separate NAVSUP Form 1114 will be prepared for each line item on the MTO or BM for each project Each p
70. Obtain a receipt copy of the form from the PM shop personnel This form will be used as proof of turn in and to claim the tool after the scheduled PM is completed 3 If the tool requires repair and is deadlined due to the lack of part s the PM personnel will prepare an Equipment Repair Order ERO Worksheet NAVFAC 11200 41 SN 0105 LF 012 0206 Figure 6 6 to document the repair and annotate the following information on the reverse of the PM tool tag a Date b Reason for deadline c ERO number d If applicable note Awaiting Survey Note The tag will remain attached to the tool until final disposition e g repair and return to custodian to the shelf or for survey 4 Preventive Maintenance Cards a A Preventive Maintenance Card 1NCD 10290 2 will be established and maintained for each power tool Figure 6 7 5 Procurement File a Maintain a NAVSUP Form 1250 1 Procurement File for repair parts on order 6 28 COMFIRSTNCDINST 4400 3A 6208 SHIPPING AND RECEIVING Shipping and receiving is the initial point for all the units material except project and subsistence items which are delivered to the MLO and the galley respectively 1 Shipping procedures are described in Chapter 5 of this instruction and the receiving procedures are described in Chapter 4 of this instruction 6209 CAMOUFLAGE UTILITY UNIFORM CUU INVENTORY MANAGEMENT Refer to Chapter 7 of this instruction 6210 MAINTENANCE INVENTORY MAN
71. P 485 Chapter 3 outlines the procedures for processing follow ups and MILSTRIP requisitions relative to follow up submission 3402 PROCUREMENT ACTION TICKLER FILE PATF Maintain in accordance with the NAVSUP P 485 3 12 COMFIRSTNCDINST 4400 3A 3500 MICROSNAP MicroSNAP guidance is provided in Appendix F of this instruction 3501 OPTAR ACCOUNTING The financial module in MicroSNAP will be used Refer to Appendix F of this instruction for further guidance Government Purchase Card Order Log Date Statement Forwarded to Actual Total Date Material OPLOC For Received Payment Requisition Contract Number Vendor Number Figure 3 1 3 13 COMFIRSTNCDINST 4400 3A CLASSES AND SUBCLASSES OF SUPPLY ivymbols Clothing individual gt amp tools admin supplies W POL far Surface Vehicles Petroleum oils lubricants i P Packaged POL Construction materiel m XE Personal Demand Heme M Personal and Official Mail F Ration 5 antal Pack E item mx Ground Support Materiel ID Admin Ve lhc hes d Major end items P pylons tracked vehicles etc 08 ut A Medical Materiel zi Blood Fluids B Ground Support Materia D Admin We E Plactroniea K Tactical Vehicles Materiel far nonmilitary Tr Special Weapons programs T industrial Material Figure 3 2 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank 3
72. Requirement records that may be deleted include those in Tech Edit by designated SK s only those awaiting departmental approval and approved records not yet issued or placed on order dues recording For storekeepers record deletion capability would also affect other record types for which they have review access such as Stock Record File SRF records or SFM records F 6 COMFIRSTNCDINST 4400 3A MICROSNAP RECOMMENDED SFM ACCESS LIST ACCESS LEVEL Users Record Deletion REQUIREMENTS Initiate Display Create Listings Tech Edit Record Issues Transfers Requisitions Status Processing REQN Status Output Receipt Processing XRF Update INVENTORY Display Stock Record Add Stock Record Modify Change Reorder Review Global Level Settings Inventory Reports FINANCIAL Display Budgets Add Change Budget Obligate ADJ AOUL SFOEDL Processing BOR Adjustments Reports SUPPLY CONTROL Constant Update Access Update Transaction Ledger History Processing Print Records x X X KKK X x x x x x X X X X X X KK x x x X X X X KKK x x x x X X KKK X xX x x x x X X X X X X KK xx X OX X KKK KK XK OX Figure F 2 F 7 COMFIRSTNCDINST 4400 3A 9 SYSTEM SECURITY The MicroSNAP System supports both access security and functional security within each subsystem The FASs S4A SAC for SFM will establish user access controls within their subsystem Specific access capabilities will be granted to cover the following four general acces
73. Room CTR Total Repair Parts Storeroom MOD 98 Augment Repair Parts MOD 98 Organic Repair Parts MOD 97 Repair Parts MOD 96 Repair Parts Blades Tires Repair Parts Storeroom 6101 Total Weapons Com Gear Repair Parts Weapons Repair Parts Infantry Collateral Communications Equipment Repair Parts Weapons Communications Total Total TOA Shortage Identified Unfunded Shortages enclosure 1 SHORTAGES SUMMARY NON TOA DESCRIPTION SHORTAGES Central Tool Room CTR Augment Tool Kits Tool Shortage Augment Tools Electrical Power Tool Repair Parts Central Tool Room Total Central Tool Room CTR Tools Shelf TOA Tool Kits TOA Central Tool Room CTR Total Camp Collateral In conjunction with camp staff Equipment Equipage PSE Barracks Bedding Camp Collateral Total Detail Sites Tools Tool Kits Equipment Equipage Dunnage Shoring CESE Collateral Equipment Detail Sites Total TOTAL NON TOA TOTAL Note Shortages identified in these areas are directly related to the maintenance and accountability and require investigation Provide detailed breakdown of shortages and specific comments regarding circumstances that r
74. SIM SIMA SKO SL SLAC SLC SLC SLCC SLEC SMCC SMIC SMLU SMO SMS SNAP SNDL SNSL SOEAPL SOP COMFIRSTNCDINST 4400 3A Ready Service Spares Relational Supply Real Time 5 Summary and Expenditure Special Assignment Airlift Mission Space Available Mail Standard Automated Material Management System Standard Automated Logistics Tool Set Scheduled Airline Ticket Office Shortage and Valuable Excess Shipped But Not Received Seabee Construction Battalion Training Supply Condition Code Sea Duty Commencement Date Supply Demand Control Points Standard Delivery Date Surface Deployment and Distribution Command Standard Document Number Supply Discrepancy Report Supply Edit Audit and SIM Commercial or Government Owned or Leased Shipping Container Moved via Ocean Transportation Without Bogey Wheels Attached Supply and Financial Management Subsystem Selected Item Management Shore Based Intermediate Maintenance Activity Sets Kits Outfits Shelf Life or Safety Level Shelf Life Action Code Shelf Life Code Seabee Logistics Center Summary List of Component Changes Summary List of Equipage Changes Special Material Contents Code Special Material Identification Code Skid Mounted Laundry Unit Senior Medical Officer Systems Management Subsystem Shipboard Non tactical Automated Data Processing System Standard Navy Distribution List Stock Number Sequence List Summary of Effective Allowance Parts Equipage
75. Self Hel 2 822 2 822 2 822 2822 2 822 0 CNM Funded Validate funding am 43 92 Covingtonfajuarn 3323 323 3730102 Need to move money ASAP 44 GM282 MOMAUSFence JW 02 DLA 345700 371015 37105 32000 371016 345700 8250151 54 50 02 Ordering delayed due to funding 45 45 000 71 944 71 015 2 000 71 944 45 000 26 015 46 02 CovingtoniGuarm 1016 31581 1591 500102 Needto move money ASAP 47 GM1 816 Install Guard Houses 2 JY 02 DLA 30 000 71574 371574 30 22 000 392574 30 000 318 426 3 30 02 Ordering delayed due to fundin 7 4 47 Sheetz Sheets 4 draw B G N S 42119 2 EM Ready 659111 00 58 CD Player K Sent Items Microsoft Home Page 4 Command Points of F Document Microsoft June Microsoft Excel 2 227 a Project Number Number assigned by OPORDER to project b Project Title Title of project taken from OPORDER c RCC Regional Cost Center this is a 2 letter code used by budget analysts at 1NCD NCR to track where the money has been allocated It represents a sum of money that has been designated to spend on a specific item When bills are paid for the material purchase the RCC tells the analyst from where to get the money It should be unique between projects and may be unique from fiscal year to fiscal 9 40 COMFIRSTNCDINST 4400 3A year For example a project that is funded with
76. Transaction Reporting and Accounting Procedure Military Standard Requisitioning and Issue Procedure Military Owned Demountable Container Conforming to U S and International Standards see SEAVAN Military Interdepartmental Purchase Request Management Information System Material Listing Management List Consolidated Munitions List Items Management List Navy Material Liaison Office G 13 MLSF M L S R MMC MML MMSA MOBCON MOCC MOD MOF MOM MOTBA MOTBY MOU MOV MPD MPN MPSA MRD MRO MRE MRIL MRMR MRP MRPL MRQ M amp S MSC MSDS MSG MSR MSSA MSSO MSTS MTA MTIS MTMA MTMC MTMCEA MTMCWA MTMR MTO MUSE MUST MVO MWO MWR COMFIRSTNCDINST 4400 3A Mobile Logistic Support Force Now CSF Combat Support Force Missing Lost Stolen Recovered Material Management Code Master Material List Medical Material Supply Agency Mobilization Construction Plan Mount Out Control Center Modifier i e NAVSUP Modifier MOD 96 97 98 Material Outstanding File Military Ordinary Mail Military Ocean Terminal Bay Area Military Ocean Terminal Bayonne Memorandum of Understanding Material Obligation Validation Internal External Movement Priority Designator Military Personnel Navy Military Petroleum Supply Agency Material Release Document Order Meals Ready to Eat Master Repairable Item List Mobilization Reserve Material Requirements Material Returns Program Maintenance of Real Property Manufacturer s R
77. YES NO If no explain B Over under issue by C Private Mess is is not in arrears on Mess bills for Month of overdue bill Value E 3 COMFIRSTNCDINST 4400 3A Part IV FOOD SERVICE PREPARATION AND SANITATION 1 Sanitation Management A Date and Score of bi monthly sanitation inspections Date Score Date Score B Reefers last cleaned defrosted on the following dates Cleaned Defrosted Chill Box 1 Chill Box 2 Freeze Box 1 Reach in Freezers Reach in Reefers Are all refrigeration units maintaining required temperatures Yes No If No Provide Action taken i e Trouble Call Number Alternative Stowage Location etc 2 General Management Number of FSAs assigned Number of FSAs authorized A Number of FSAs rotating without relief FSM Version in use Significant Food Service issues 3 Inoperative Galley Equipment Item Trouble Call Number Requisition Numbers Status COMFIRSTNCDINST 4400 3A Part V SIGNIFICANT EVENTS List current improvement efforts or accomplishments that have Occurred during this reporting period and any upcoming significant Events or shortages deficiencies 1 2
78. and execute all customer changes and HFls d Manage all subcontracts e Execute tasking per OPORDER f Submit reports in accordance with paragraph 9007 of this instruction 4 NMCB Reserve a Receive order local procurement and account for project materials and funding MLO b Conduct the pre construction conference c Coordinate and execute all customer changes and HFls d Coordinate all sub contract work e Execute tasking per OPORDER f Submit reports in accordance with paragraph 9007 of this instruction 5 CBMU NCFSU UCT a Receive order local procurement and account for project materials and MLO funding 9 12 COMFIRSTNCDINST 4400 3A b Conduct the pre construction conference c Coordinate and execute all customer changes and RFIs d Coordinate all subcontract work e Execute tasking per OPORDER f Submit reports in accordance with paragraph 9007 of this instruction 9005 BILLS OF MATERIAL BM 1 Depending on the project the majority of BMs are generated by the battalion s or the NCR s Planning amp Estimating staff The crew leader will receive a BM after the MTO is complete BMs must include everything needed to complete the project construction materials special tools safety items and consumables plus any technical assistance required such as balancing a HVAC system or certifying a fire alarm system It must also specify if the measurements of the material equipment are Standard Engl
79. are to be scrupulously maintained The units will not be operated as self service equipment Use an ice scoop made of impervious material Mount the bracket inside the container at a level that will not be covered with ice when the bin is full The scoops are to be properly washed and sanitized at least daily The use of ice chests by individuals or groups will be discouraged Proper bacteriological tests are required as discussed in the NAVSUP P 486 f Sandwiches when offered will be prepared as close as possible to serving time Condiments such as salad dressing mustard etc will be provided in individual packets only and applied by the patron Salad type fillings such as egg tuna and poultry are prohibited 0 Care must be exercised with fruits and vegetables obtained from the local economy particularly in areas where manure is used as a fertilizer These products will be soaked in 100 Parts Per Million ppm Free Available Chlorine FAC solution for 15 minutes or a 50 ppm FAC solution for 30 minutes and thoroughly rinsed with potable water before serving h Self service areas are authorized for pre packaged items such as individual cartons of milk salt pepper syrup catsup mustard and mayonnaise Individual cartons of milk will be displayed in drainable trays containing ice Ensure the top portion of the carton is not submersed in the ice i All food except self service items will be served by a physically qualified and
80. at the respective NCR The professional and military schools and correspondence courses listed in the Manual of Navy Enlisted Manpower and Classification and Occupation Standards NAVPERS 18068 for supply ratings are highly recommended Every available opportunity should be used to send supply personnel to service schools including package courses offered by naval training facilities Training requests must be submitted through unit training officers to the SRG training department R7 11103 NEC REQUIREMENTS Each Unit should have personnel whom possess these NECs according to the Battalion Authorized Manning Document 1 Naval Enlisted Classification NEC a 2814 SNAP Supply Financial Management SFM 11 2 COMFIRSTNCDINST 4400 3A b 2820 SNAP Supervisor 3122 Barber if required d 3526 Private Mess e 3528 Food Preparation Menu f 3529 Galley Supervisor g 3538 Bachelors Quarters BQ h 9595 Hazardous Material HAZMAT Supervisor 11104 VEHICLE LICENSES Each NCF unit Supply Department will have personnel who possess the following licenses These may not apply to the Underwater Construction Teams UCTs 1 Vehicle Type a 4K RT FL b eK FL c 12K FL d 15K Stake e Tractor Trailer 11105 OTHER TRAINING The Supply Officer will ensure assigned personnel have access and passwords for Global Transportation Network GTN One Touch DOD EMALL and Fedlog at a minimum Supply Department personnel should also a
81. burned in close proximity to the galley messing areas or berthing areas 3 The proper disposal of liquid and solid wastes will greatly enhance pest control in any given area 8208 FIELD EXERCISE FEX AND DEPLOYMENT FOR TRAINING DFT PREPARATION 1 The following list is a guide to assist with the smooth transition of the 45 day countdown period prior to Field Exercise FEX or Deployment for Training DFT Day Requirement 45 Send request for Establishment of a Field Mess to NAVSUP CODE 51 via 1NCD N41 as required for approval 44 Write menu 43 Complete Equipment Accessories List 40 Complete Food Provisions List 39 Complete consumables list 38 Determine MRE requirements 38 Complete food service division FEX DFT package 37 Submit request to Battalion Supply to draw field equipment 33 Assemble blank records forms for financial returns 32 Draw field ranges for inspection 31 OJT training field ranges equipment 30 Identify and draw accessory equipment 29 Coordinate with BRAVO Co for field reefers 1 Military Van 1 150 CU FT 2 50 CU FT 25 Turn consumable supply requisitions to supply 24 OJT training field ranges equipment 22 Request reefer truck from ALPHA Co 19 Field equipment accessories staged 18 Have equipment shelter delivered to warehouse for consumables and other supplies 16 Assemble Field Office Box pens paper scissors etc 15 Plan FEX BEQ manning requirements 8 15 CO
82. conducts an extensive sanitation compliance inspection NAVMED P 5010 provides guidance for documentation Review Sanitation Inspection and Quality Assurance files to ensure compliance B 27 COMFIRSTNCDINST 4400 3A 8 EQUIPMENT 1 Tour all of the spaces and ask the CS MAA in charge of the space to point out any and all discrepancies in the spaces and equipment List all discrepancies and include them in the relieving letter Ensure to include all equipment that requires maintenance or is inoperative Figure B 1 shall be utilized during the joint turnover inspections 2 Note any areas requiring preservation and painting Note any areas scheduled to be painted or preserved Develop a POA amp M to correct all deficiencies 3 Review the Job Sequence Number JSN log and determine the status of all outstanding work requests 4 Review trouble call log for responsiveness by repair personnel 9 SAFETY REQUIREMENTS Ensure equipment safety operating instructions are prominently posted and all switches are guarded Section V PERSONAL SERVICES TURNOVER GUIDE 1 SCOPE The purpose of the relieving process is to enable the relieving officer to appraise the effectiveness and efficiency of the personal services operation The different deployment sites have five unique operations ranging from Navy Exchange outlets a full barbershop laundry post office and tailor shop operations 2 RESPONSIBILITY The relieving officer should kee
83. data will also be updated by the Supply Officer at the beginning of each fiscal year in accordance with the NAVSO P 3013 2 the Fiscal Year FY Startup Message and the Users Manual guidelines b The requisition completion dates record will be set in accordance with 1NCD or the NCRs guidance Specifics are described in the NAVSUP P 485 Chapter 2 The issues completion due date listing at Deployed Camps should be set to 120 999 day constant set to remove completed requisitions By following these guidelines the Supply Officer at the camps can be sure that data processing workloads will be manageable Passing completed records to history tapes will free computer memory to accommodate the storage of the most recent supply data and in turn improve processing c The Constants Update procedure allows the subsystem manager to control program functions by adding deleting and changing data elements in the CNF The constants files are accessed through the Supply Control Menu These files act as the resource center for the MicroSNAP logistics functions to validate the appropriation data MILSTRIP data tables financially reportable data etc The Supply Officer and the senior storekeeper should ensure accuracy of the CNF The Constants Update Menu provides a menu of the CNF and Budget OPTAR F 10 COMFIRSTNCDINST 4400 3A File BOF data record types Each constants file table is accessed through the control menu d Constants Update Menu 1 Ship T
84. deployed to the camp The attachment will include acknowledgement from the incoming supply officer that all supporting documents to certify outstanding purchases when required have been turned over a statement indicating they reviewed all automated supply system management reports and files attesting to the accuracy and completeness of these reports and files the general condition of the Supply Department a statement of facts in dispute if there are any disagreements between the S4s as to the conditions discovered B 16 COMFIRSTNCDINST 4400 3A d Food Service Turnover Letter and monthly mess 1359 e Forward the Galley Relieving Inventory to NAVSUP f Complete the monthly Mess 1359 and forward to NCR R4 9 Missing tool list inventory h Camp and DET Site augment inventory i Acomplete set of retained returns remains in camp records j CESE turnover database provided to Camp DET SK k DET Site Civil Engineering Support Equipment CESE turnover database filed in main body supply office l list of TOA deficiencies to R43 m BEEP Report information is readily available and up to date 2 A Shortages Summary Section STORES FUNCTIONAL AREA TURNOVER PROCEDURES 1 INVENTORY The Supply Department will act as the focal point for ensuring all inventories are conducted and the results are correctly reported The incoming and outgoing battalions will jointly develop and schedule a coordinated inventory p
85. digits identify the group number of the assemblies or subassemblies and the last four are arbitrary sequential numbers The group number identification is listed in Appendix C of the COSAL Introduction 2102 ADVANCED BASE FUNCTIONAL COMPONENT ABFC 1 The ABFC system is a grouping of personnel facilities equipment and material designed to perform a specific function or to accomplish a mission of an advance or forward deployed base 2 The ABFC database contains information on bills of material facility design characteristics manpower and equipment requirements 3 Complete ABFCs are not preassembled and are held in stock for contingency issue 4 The SMART P25 is a Naval Mobile Construction Battalion component these components and their associated facilities and assemblies are complete entries which are detailed to the NSN level 5 An itemization of the material in each ABFC is presented in its respective Advanced Base Initial Outfitting List ABIOL 6 OPNAV 41P3C Table of Advanced Based Components with Abridged Initial Outfitting List and NAVFAC P437 Facilities Planning Guide Volume 1 and ll are two general purpose publications used by facilities logistics and construction planners 2200 TABLE OF ALLOWANCE TOA 1 The TOA System The CNO NAVFAC program is used to develop and maintain all NCF CNO and Special Operating Unit SOU allowances a TOAs are standardized listings used to establish and maintain all requi
86. e Transmittal Number f Priority g Cognizance Symbol h Unit of issue i Quantity j Extended Money Value k Requisition completion date F 43 COMFIRSTNCDINST 4400 3A 5 Press Enter to process the item You will be returned to where you can continue processing UOL items Note Review and processing of the UOL is to be completed within 20 days following receipt The adjustments will automatically appear on the next OPTAR transmittal letter Annotated copies of the UOL are to be forwarded to the applicable Division Comptroller Code N8 43 MONEY VALUE ONLY MVO TRANSACTIONS For receipt processing MVO requisitions previously reported on a TL to DFAS perform the following a If the amount on the receipt document does not match the outstanding document 1 Do an obligation adjustment to reflect the actual amount to be increased 2 Process the receipt This transaction should appear on the next Summary and Expenditure S amp E obligation to be reported b If the requisition has been completed in less than 120 days and the obligation amount needs to be increased 1 Do receipt reversals to revert the requisition back to the Outstanding File 2 Do an obligation adjustment to reflect the actual amount to be increased 3 Process the receipt c If the receipt already has been posted and completed for more than 120 days and a DFAS Technician notifies the unit of the deficiency 1 Do a receipt
87. for all open purchase subsistence requirements 8 3 COMFIRSTNCDINST 4400 3A 1 If purchase card usage is not practicable at the DFT location follow open purchase procedures in accordance with NAVSUP P 486 chapter 4 utilizing a DD Form 1155 Order for Supplies and Services b Step two The DFT CS will identify all open purchase requirements and pass them to the Battalion FSO for review and approval via the fastest communication means possible i e FAX e mail overnight mail delivery Step three The Battalion FSO will review DFT open purchase requests for proper monetary and metric conversion rates All subsistence items must cross to food items listed in the NAVSUPNOTE 7330 The Battalion FSO will then pass approved requisitions to the DFT CS who will submit their requirements to U S Veterinary USN Medical approved vendors d Step four The DFT CS will receive all open purchase items After receipt the DFT CS will pass all receipts to the Battalion FSO for posting to the camp s Food Service Management FSM account e Step five The camp food service records keeper will post all DFT receipts to FSM Immediately after all items have been posted to FSM the records keeper will perform a transfer out to the Battalions FSO The camp food service records keeper will also verify audit the Government Purchase Card GPC payment vouchers for DFT subsistence received monthly 1 Expend locally purchased items to the DFT sites a
88. for weapons assemblies 02150 02152 02154 02156 02157 02158 and communication equipment are now replaced by the COSAL d All TOA weapons and communication assemblies identifying repair parts in the are for PWRMS planning only and not for use by active NCF units 3 Established Configurations all Active Units Allowance Configurations a Deployment site b Home port battalion contingency allowances c 20TH SRG and 315 SRG training allowances have been established and submitted to Navy Inventory Control Point NAVICP The NAVICP Weapons System File WSF contains records that are loaded under the PSEUDO Unit Identification Codes UICs and Unit Identification Codes UICs for Weapons and Communications Equipment COSAL support d The following SMART P25 allowances apply 1 Active NMCB SMART P25 Allowance Deployment Site Locations 2 15 COMFIRSTNCDINST 4400 3A AUTHORIZED PSEUDO UICs LOCATION MANT NX6068 TCP 3 SEABEE CAMP COVINGTON iB NX6069 TCP 4 SEABEE CAMP OKINAWA JAPAN 9 NX6074 TCP 9 SEABEE CAMP MITCHELL 2 Active NMCBs Contingency SMART P25 Allowance Locations AUTHORIZED PSEUDO UICs MAINT LOCATION LEVEL NX6057 TCP 1 NCBC PORT HUENEME O NX6058 TCP 2 NCBC PORT HUENEME O NX6070 TCP 5 NCBC GULFPORT O NX6071 TCP 6 NCBC GULFPORT O 3 Active NCRs Training Location AUTHORIZED UIC LOCATION MAINT LEVEL N55752 SRG 31 N
89. going to the field deployment Upon initial assignment an absence for 30 days or more an extended illness or 8 1 COMFIRSTNCDINST 4400 3A hospitalization all personnel assigned to the messing operation will be screened by medical personnel to ensure they are medically qualified for food service duty and free of communicable diseases Refer to the Seabee Logistics Training Guide Module 7 at https www fleetforces navy mil necc 1ncd n41 default aspx 8101 OPENING AND OPERATING A FIELD MESS UNIT IN SUPPORT OF A FEX 1 Authorization Prior to opening a field messing unit in support of FEX units must forward a requested to BUPERS Code N101E3 and NAVSUP Code 51 via the cognizant NCR 1NCD and NECC The Commanding Officer CO of the requesting unit is responsible for initiating the request utilizing the battalion s UIC to establish a field mess as directed by the corresponding operations order A sample letter is provided in Figure 8 1 Requests must contain the following details a Length of the FEX to be supported b Request for a subsistence account and any additional instructions C Type of operational rations to be used and the estimated number of personnel to be fed d The name of the Food Service Officer FSO The FSO must be designated in writing by the Commanding Officer e Forwarding information follows Commander Naval Personnel Naval Supply Systems Command 2 Navy Annex RM 1630 5450 Carlisle Pike Washingt
90. logs and files and ensure they are properly maintained and current e NAVSUP Form DD 1149s for continuing services Procurement Action Tickler Files PATF Transmittal Letters TLs Status Reports OSRs Budget OPTAR Reports BORs Requisition OPTAR logs Monthly Filled Order Expenditure Difference Listing MFOEDL control challenge log B 9 COMFIRSTNCDINST 4400 3A e Outstanding travel advance report e Travel OPTAR Tango Log if applicable Blanket Purchase Agreement BPA file Credit Card Files Inter Service Support Agreements ISSAs Memorandums of Understanding MOUS with the host activity e Financial report retention file Material Outstanding Completed Files e MOVs Annual Budget and Financial plan e GPC Log and purchase requests e Outstanding GPC transactions and Vouchers 6 The incoming and outgoing Supply Officers will review the MicroSNAP Automatic Data Processing ADP files to verify accuracy and validity They will pay particular attention to the following areas and review the following reports a Ensure the latest MicroSNAP update is loaded b Run the MicroSNAP Requisition File RQF Reconciliation program and validate outstanding requisitions against stock records c Run a Trial Order Review to determine amount of stock deficiencies d Run Stock Validation program Gain By Inventory Lost By Inventory GBI LBI and Pending Material Survey Lis
91. mil necc incd default aspx COMFIRSTNCDINST 4400 3A RECOMMENDATION FOR CHANGE users of the First Naval Construction Division Supply Instruction COMFIRSTNCDINST 4400 3A are encouraged to submit recommended changes for improving the publication to the Commander 1NCD via the appropriate chain of command The following format modified as necessary may be used in submitting recommendations Date From Command originating the recommendation To Commander First Naval Construction Division N41 Via Commander Naval Construction Regiment R4 Subj Recommendation for Change to the COMFIRSTNCDINST 4400 3A 1 The following recommendation for improvement to the INCDINST 4400 3A Chapter Paragraph _ is submitted Signature FIRST ENDORSEMENT From Commander Naval Construction Regiment R4 To Commander First Naval Construction Division N41 1 Forwarded for consideration 2 Enter comment or recommendation as desired Signature SECOND ENDORSEMENT From Commander First Naval Construction Division N41 To Commander First Naval Construction Division N02 1 Forwarded for consideration 2 Enter comment or recommendation as desired Signature Copy To As appropriate COMFIRSTNCDINST 4400 3A SEABEE SUPPLY MANUAL TABLE OF CONTENTS Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8 Chapter 9 Chapter 10 Chapter 11 Appendix A Appendi
92. money from separate fiscal years may have more than one cost code No two projects should have funding with the same RCC d FY Fiscal Year this is the fiscal year of the funds not necessarily the same as the fiscal year in which the project is being constructed e Procurement By This is a description of the procuring agency assigned to the RCC It tells in plain language who the end user of the money is and where they need to go to return or request more money f Funded Amount The amount funded under each RCC Funds from different RCCs are added together to determine the total funding for the project E Microsoft Excel 5 June EAC Report NMCB 40 5 x B Fie Edit view Insert Fo
93. noted on the purchase request or Micro Purchase Worksheet i When required is material placed on Plant Property or Controlled Equipage records j Did Purchase Cardholders exceed the micro purchase threshold of 3000 per purchase k In instances where the purchase card is used as a payment vehicle against an existing contract was a copy of the contract and DD Form 1155 retained as supporting documentation 1 Were questionable purchases of prohibited items made e g Purchases that are not required to fill immediate need to support Department of Navy DON mission requirements purchases that exceed authorized limits any purchases that are prohibited by NAVSUP 4200 99 Unauthorized Listing items not for government use m Any split purchases Split payments Purchases were not split to circumvent micro purchases Determine if the cardholder placed orders with the same vendor on the same day or consecutive days where the aggregate amount of the transactions exceeds 3000 n Special Items Acquisition Verify proper approval process was utilized for items requiring special approval e g Hazardous Material HAZMAT etc A 10 COMFIRSTNCDINST 4400 3A Section 9A ADMINISTRATION Ref NAVSUPINST 4200 99 Chap 3 NAVSUPINST 4200 85 a Are certificates of Appointment Designation and Training on file and current b Are certificates of Training Completion for all GPC personn
94. of Outstanding Requisitions Report RPT 165 for closed JSNs and JCNs to determine invalid outstanding requirements 29 MOV RESPONSE CODES INTERNAL a Response Codes are annotated on RPT 165 to indicate results of validation MOV Response Codes include 1 for needed Material 2 for Cancel Requisitions 3 R for Material That Has Been Received 30 FINANCIAL MANAGEMENT NCF units are granted an Operating Target OPTAR by Naval Expeditionary Combat Command NECC that is utilized to fund required materials and services MicroSNAP provides the means to audit and monitor the command s financial status and to generate reports 31 END OF YEAR EOY PROCESSING a MicroSNAP SFM requires procedures to close out the financial files of the current FY and establish new files for the next FY The general procedures for FY closeout are as follows 1 Ensure a Full System Back Up is accomplished 2 Secure all on line input transactions to SFM 3 Generate a LIVE Transaction Ledger 4 Produce Departmental Budget 5 Produce LIVE SEAS Report 6 Generate the last TRIAL then a LIVE Financial Transmittal and Budget OPTAR Report for SEP 7 Print Expenditure Record Log 8 On 1 OCT delete Expenditure Records 9 Post new Appropriation Data for FY F 28 COMFIRSTNCDINST 4400 3A 10 Enter 1st Grant 11 Verify Demand Processing Parameters 12 Verify Requisition Number Assignment
95. of other food items of foreign origin are also restricted to only those food items and quantities necessary to sustain operations until the next scheduled replenishment from the normal source of supply Section IV STOWAGE 8400 REQUIREMENT Inventories of Operational Rations OPRATS must be maintained at specified levels at all times Rotation of stock is critical in ensuring quality products are stocked at all times for use in planned or unplanned contingencies 8 16 COMFIRSTNCDINST 4400 3A 8401 RATIONS 1 Routine inspection schedules one per deployment will be established to ensure adequate stock rotation and suitability for use of the product Rations must be stored off the deck and not stacked more than three pallets high without the use of storage aids 2 Each meal contains an entree starch crackers a spread cheese peanut butter or jelly a dessert snack beverage an accessory packet a plastic spoon and a Flameless Ration Heater FRH The components are lightweight compact and easily opened The shelf life is a minimum of 3 years at 80 F 27 C 6 months at 100 F 38 C There are 12 meals per shipping container one of each menu 8 17 COMFIRSTNCDINST 4400 3A SAMPLE FIELD MESS AUTHORIZATION REQUEST 4061 Ser 00 160 12 Sep 07 From Commanding Officer U S Naval Mobile Construction Battalion ONE To Commander Naval Personnel Command Code N101E3 Via 1 Commander Naval Expeditionary Command
96. of the problem 6011 NOT IN STOCK NOT CARRIED 1 Not In Stock NIS transactions are an indicator of the unit s inability to manage part allowances and SIM inventory levels 2 Not Carried NC Allowance Parts List APL demands represent an error in the maintenance plan inaccuracy of the Construction Automotive and Support Equipment Management Information System CASEMIS database USN numbers assigned do not match those in the COSAL or a failure in the COSAL provisioning process to identify the items as maintenance significant and worthy of being stocked 6 6 COMFIRSTNCDINST 4400 3A Section 11 ALLOWANCE 6101 REPAIR PART ALLOWANCES 1 GESE a TOA Section 4 lists the basic organic CESE allowance 1 The Organic Augment CESE Tab Listing is an up to date list of equipment held on site and is maintained by ALFA Company personnel 2 This section should be used to validate COSAL accuracy b Section 5 of the unit s TOA contains the Automotive Repair Parts ARP listing 2 Technical Publications a Allowances for technical publications and manufacturers manuals are listed in the COSAL 1 Stock numbers are assigned and the publications may be requisitioned from Naval Facilities Engineering Logistics Center NFELC Port Hueneme 3 Repair Parts a Repair part allowances are listed in the COSAL tailored to the equipment allowed for each unit 1 See Section 5 of the TOA for CESE repair parts 6102 CTR Allowance Bat
97. on file by the divisional 9 training PO NAVMED a Record of physical exam P 5010 b Food handler s training certificate CH1 C Job rotation log d Record of training accomplished APPL e Profile sheets of exams completed f All other information considered pertinent by the respective FSO D 5 COMFIRSTNCDINST 4400 3A SANITATION Ensure that food containers cans boxes bags are not dented torn or crushed and are labeled Is the integrity of food products maintained Section 3 1 Are all milk and milk products stored at temperatures of 41 F or below until served Is the Temperature of milk dispenser cabinet between 32 F to 41 F Section 3 4 2 Are food items which have been removed from their original containers and stored in refrigerated spaces covered with suitable non absorbent material with labels indicating contents Are frozen foods correctly thawed and not refrozen Section 3 4 Are semi perishable foods adequately protected from spoilage due to improper storage practices including excessive temperatures and moisture lack of adequate ventilation and insufficient stock rotation Section 3 4 Is Food served cold or saved as leftovers placed in shallow pans food depth not more than 3 and cooled to 41 F within 4 hours Section 3 5 6 2i 2 Are leftover foods being retained over 24 hours when properly chilled at 41 F or below or 5 hours when maintained hot 140 F or higher Section 3 5 6 2 I
98. on mess gear cleaning and operation and maintenance of dishwashing equipment posted Were deep sink heaters and temperature gauges operational and properly calibrated 16 Plans to correct deficiencies Condition of dishwashing machine 17 assign overall grade O E G M or F Note Use of any general purpose detergent for dishwashing is unacceptable It is a potential personnel health hazard and can cause gastric problems when used Figure B 1 4 of 4 B 33 DATE From Supply Officer U S Naval Mobile Construction Battalion Supply Officer U S Naval Mobile Construct ion Battalion To Commanding Officer U S Naval Mobile Construction Battalion Commanding Officer U S Naval Mobile Construction Battalion Subj REPORT OF SUPPLY TURNOVER OF CAMP Ref a COMFIRSTNCDINST 4400 3A b Additional references as required Encl 1 Inventory Management Data 2 Supply Effectiveness Data 1 In accordance with reference a a joint inspection of the Supply Department was conducted during the period Significant conditions noted during the joint inspection are as follows a Inventory Management Provide inventory comments for repair parts tools and items as set forth in enclosure 1 along with comments on shortages and corrective action b Supply Effectiveness Provide comments and data utilizing enclosure 2 c Requisitioning Procurement Provide comment s concerning significant
99. project j Ensuring that material location quantity and nomenclature are correct on all stock records k Ensuring Bill of Materials BMs are correctly annotated and agree with the NAVSUP Form 1114 Project Material Status Report PMSR and Operating Targets OPTARS for locally funded procured material The administration of weekly spot inventories m Ensuring correct material handling methods are used to prevent personal injury and damage to material n Maintaining a regular cleaning schedule to keep the warehouse and yard areas organized and clean 9 4 COMFIRSTNCDINST 4400 3A o Ensuring the Project Material Planning and Tracking Program PMPTP database is properly maintained p Carrying out the requirements of all Safety and Environmental Programs q Gathering EAC data 14 The Yard Boss is responsible for the following a Project material stored in the MLO yard b Staging material for delivery or pick up c Supervising the delivery crews d Ensuring all NAVSUP Form 1250 1s are correctly filled out and have the proper authorizing signature e Ensuring all incoming material is properly tagged and placed in the correct location by project f Ensuring receipt documents are properly annotated and forwarded to the Records Keeper for posting g Researching material discrepancies and reporting findings to the LPO h Performing weekly spot inventories i Ensuring proper material handling techniques are us
100. properly trained cook or FSA 8 11 COMFIRSTNCDINST 4400 3A j When items requiring refrigeration are placed on the line they will be placed on the line in small quantities and replenished as needed k De hydrated foods such as powdered eggs will be handled as fresh food items once they are re hydrated 2 The Four Hour Rule must be strictly adhered to in the field Potentially hazardous foods which have been held at temperatures between 40 F and 140 F for four or more hour s cumulative time must be disposed of as garbage Hot foods should be kept hot above 140 F and cold foods should be kept cold 40 F or below 3 All food service personnel will receive required food service refresher certification training prior to deploying to a field mess site 8206 MESS FACILITIES AND EQUIPMENT The complete TOAs for mess facilities and equipment can be found at https abfcview navfac navy mil 1 Regardless of the type of structure cleanliness of facilities and equipment is the key to the prevention of food borne illness outbreaks The following provides general guidance and should be used in conjunction with NAVSUP P 486 a Insulated food containers ovens stoves grills and other food preparation and serving equipment will be thoroughly cleaned and sanitized after each meal period b All needed repairs will be made as soon as practicable c All food contact surfaces will be cleaned and sanitized as described in NAVS
101. publications instructions 1 PPTO Responsibilities a Establish liaison with the local Personal Property Branch to determine updated policy and procedures and the most economical means of transportation b Submit required documentation per the NAVSUP P 490 at least six weeks prior to battalion movement c Ensure battalion personnel are informed of their baggage entitlements restrictions and weight limitations d Collect the baggage from members using a Receipt for Unaccompanied Baggage Collecting packing crating and shipping should all occur within one week e Submit a copy of the letter authorizing shipment of unaccompanied baggage to the Personal Property Branch Office The letter should include the names of the individuals in the group with information about their unaccompanied baggage shipment 5 3 COMFIRSTNCDINST 4400 3A 5009 DOCUMENTATION REQUIRED A Requisition Invoice Shipping Document DD Form 1149 is required for the shipment of unaccompanied baggage Units will ensure that the following information is properly annotated on the form Figure 5 2 to ensure timely and accurate shipments 1 An expenditure number in conjunction with citing a Transportation Accounting Code for transportation charges TACs determine who will be charged billed for moving a shipment in the DTS consist of a four position alpha numeric code All Navy funded shipments have an N in the first position of the TAC
102. quantity on hand or on order for the project the S3 will be advised and requested to verify the requirement and if necessary prepare a change or addition to the MTO or BM Under no circumstances will material in excess of the quantities ordered be issued without proper approval 4 After the stock check is completed the MLO Recordskeeper will forward the NAVSUP Form 1250 1 to the warehouseman or yard boss who will physically verify the quantity indicated by the MLO Recordskeeper is on hand This inventory is noted on the NAVSUP Form 1250 1 as follows a Circling the quantity in Block 25 if the full quantity requested is on hand b Annotating the actual quantity on hand directly below Block 25 if the total quantity requested is not available This quantity will be circled when the material is issued c If the total quantity requested is not in stock NIS or not carried indicate so in Block 12 of the NAVSUP Form 1250 1 5 The MLO warehouseman yard boss and Delivery Crew will take the following actions 9 20 COMFIRSTNCDINST 4400 3A a Stage and deliver the material if it is available to the job site specified in Block 2 of the NAVSUP Form 1250 1 Upon Delivery a pre designated Crew Leader or Project Supervisor will sign for receipt of the material b Re screen all spaces for material that was NIS If material is not located return the NAVSUP Form 1250 1 to the MLO Recordskeeper for further research and follow up a
103. records 3002 MATERIAL OBLIGATION VALIDATION MOV PROGRAM MOV processing is accomplished in accordance with NAVSUP P 485 Chapter 3 3003 SOURCES OF SUPPLY 1 The CONUS requisition Point of Entry POE is FISC Jacksonville Det Gulfport P95 formerly CBC Gulfport Supply for all deployed East Coast NCF units and FISC San Diego DET Port Hueneme P96 for West Coast units Material requirements not satisfied from local sources are submitted to P95 or P96 2 Deployed or OCONUS units should submit their requisitions to the nearest Fleet Industrial Supply Center FISC or Source of Supply SOS 3 Units should use the local supply department or the DOD supply system to obtain material a If required material is not available NCF units are authorized to obtain supplies from local vendors or services supply store utilizing the Government Purchase Card GPC 3 1 COMFIRSTNCDINST 4400 3A 4 Camouflage Utility Uniforms Desert Utility Uniforms CUUS DUUS are ordered in accordance with the NCF KYLOC instruction unit level SOPs NAVSUP P 485 and Chapter 7 of this instruction 3004 REQUISITIONING Requisitions are prepared in accordance with NAVSUP P 485 Chapter 3 The following serial numbers are utilized for approved supply transactions CATEGORY OF MATERIAL SERIES Consumable 0001 3999 No Cost Publication 6000 6999 Expenditure Record Log 7000 7499 MTRs DLRs 7500 7999 Repair Part EMRM A001 C999 ANORS D001
104. records and reports The Supply Officer is responsible for ensuring that an effective manual system is maintained during system downtime While the system is not working the automated listings must be updated by directly annotating the transactions on the correct listing These updated listings must be kept separate so the annotated information may be entered into SFM when the system is operational again The Supply Officer must notify the NCR whenever the system is down for more than 24 hours and prepare manual reports after being down for 10 days b Temporary manual files must be developed to assist in timely and accurate updates of the SFM subsystem Distribution of the documents and maintenance of files will be accomplished in accordance with existing manual supply operation instructions At a minimum the following manual files must be set up and maintained in the event of prolonged system down time 1 Issue File This file will contain all hard copy 1250 1s which have not been generated in the system These 1250 1s represent issues from storeroom stock since the system became non operational It will be maintained in NIIN sequence Once the system is operational these requirements must be input to the system through the appropriate F 14 COMFIRSTNCDINST 4400 3A subsystem Then the issue must be recorded in issue recording If a previously generated requirement was issued after the system went down it need not be re entered before
105. replenishment stocks when stowed Ensure radioactive listing is initialed by person conducting monthly radioactive monitoring and Current retain 042 Stock Status Listing AT 8 consumables Monthly Extract by at code amp cog 9D 9G 9L Ol and 1L Delete consumable stock records except SIM DTI items Until completely processed 048 Stock Locator List NIIN SEQ Quarterly Stock locator list RPT048 NIIN sequence is useful for units with multiple storerooms This listing can also be helpful when used in the receiving area for processing storeroom stock to prevent multiple locations Current when receipt processing 063 Reqn File Listing Reqn NIIN LICN Monthly Current Requisition file listing RPTO063 outstanding and F 47 COMFIRSTNCDINST 4400 3A RPT No Nomenclature Frequency Retention Remarks Contract number cognizance symbol options completed symbol options requisition listing PF3 best utilized when processing an UOL 064 Issue listing Monthly Current amp 2 Prior FYs GBI LBI reports and issue report must be run before requisition history tape RHT processing 067 Gain by Inventory GBI report Monthly 12 months GBI LBI reports and issue report must be run before requisition history tape RHT processing 068 Loss by Inventory LBI report Monthly 12 months G
106. requisition history select Continue validate completion dates if correct select Process This will move completed records to history F 39 COMFIRSTNCDINST 4400 3A m To save the requisition history to floppy CD proceed as follows MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Requisition History Processing Requisition History Processing Create Requisition Select Create Disk to move history record to floppy CD queue File is sent to the print and floppy disk CD output History Floppy Disk queues Note Delete all reports not required for the print and floppy queue n Cancellation These close out procedures are changed annually 40 PROCESSING OVERAGE AS1 STATUS Procedure to process requisitions with overage AS1 status from the shipment dates a All activities Overseas 120 days b activities CONUS 45 days 1 REQN Generate an INTERNAL MOV listing to be distributed to all departments and each Det Ensure you attach a cover letter indicating the importance of the internal MOV requiring signature of department head or Detachment OIC as final reviewer a If the material was received obtain a copy of the receipt document and complete the requisition b If no receipt is available Prepare DD 1348 dummy receipt Annotate SBNR Shipped But Not Received on each document c Generate Report 073 and manual
107. requisition material The only rule MLO has is that the same person cannot requisition AND receive the same material The crew leader must give MLO the NAVSUP Form 1250 15 at least two weeks in advance so they can process the paperwork pull the material out of storage and prepare it for pick up or delivery to the job site Proper planning is key due to the time frame required to obtain procured materials and equipment A good time to do this is at the weekly Operations meetings 9011 PROJECT MATERIAL RECEIPTS Project material received will be inventoried and verified by line item with the MTO or BM requirements Receipts will be posted to the NAVSUP Form 1114 s and annotated on the MTO or BM Signed and annotated receipt documents will be attached to the applicable NAVSUP Form 1114 If material is received for and there is not a NAVSUP Form 1114 on file and the material meets a valid MTO or BM requirement a NAVSUP Form 1114 will be prepared and the receipt document attached A copy of each signed and annotated receipt document for locally procured project material will be forwarded to the project Memorandum Financial Accounts Record keeper Receipts of material delivered to a project site will be inventoried and verified at the site All receipt documentation will then be forwarded to the MLO to be posted to the appropriate NAVSUP Form 1114 and simultaneously issued for use 9012 PROJECT MATERIAL STORAGE All material will be segregated by projec
108. the battalion S4 Personnel are responsible for replacing organizational clothing lost stolen or damaged due to their own negligence Pay Adjustment Authorization PAA DD Form 139 is required from personnel who are deemed financially liable for the misuse or neglect of organizational clothing Each member will complete and sign a DD Form 139 upon receipt of organizational clothing The form is kept on file until the member has returned all items at which point the DD Form 139 will be returned to the member If a pay adjustment is required due to the circumstances described above the form will be completed and turned into the servicing PSA for processing and the member subsequently charged for the items a NCF S4 personnel will verify the items turned in against the copy of the Page 13 that lists the organizational clothing and gear the individual received 7005 REQUISITIONING RECEIPT ISSUE PROCEDURES 1 KYLOC is the preferred source of CUU DUU procurement and tailoring accoutrement attachment for both initial and maintenance CUU DUU uniforms Each regimental R41 receives funding from 1NCD for uniform procurement and outfitting The regiment distributes and manages funds for each unit under its cognizance 2 The unit S4 will procure uniforms through the KYLOC uniform distribution center DLA NEX or other authorized available sources All commands will be assigned a uniform procurement account and will appoint a unit order placer who will p
109. the record for the life of the transaction The request remains a requirement until issued and or requisitioned The request number assigned consists of a work center Julian date and sequentially assigned serial number i e 04 6098 001 A request number is not the same as a requisition number A request number is used to identify and track a requirement internal to the unit A requisition number is used to identify and track a requisition for items which are not carried NC not in stock NIS or partial quantities while external to the unit A requisition number assigned to an item allows the transaction to be referenced by the request number and the requisition number 2 Once a customer generates a requirement it must be reviewed for technical accuracy by supply department personnel for correct supply management data i e tech edit After technical review the requirement will be the responsibility of the customer department head or designated representative for review approval or deletion The approved request is then ready for further processing by supply personnel either as an issue from stock or as a requisition for material that is NIS or NC Delay in processing requirements can be avoided by close cooperation and communication between supply and maintenance personnel b Technical Editing 1 Technical editing Tech Edit is the process by which correct Management List Navy ML N logistic data is updated MicroSNA
110. time a requisition was submitted and the time it is ready for shipment Shipments which can be diverted to a surface mode translate directly into significant cost avoidances for the Navy Additional information and guidance on the Air Challenge Program can be found at https www ois disa mil nolsc navtrans 5021 USE OF COMMERCIAL AIR 1 Out Continental United States OCONUS commercial air is very expensive and delays often result from customs clearance problems and the fact that most commercial airports are not suitable as COD or VOD airheads Shippers of Navy funded material must obtain clearance routing from the appropriate shipping activity for all shipments regardless of weight to be moved by OCONUS commercial air including courier or escort movements 2 In Continental United States CONUS commercial air is authorized for NORS ANORS shipments when surface transit time exceeds 24 hours and for work stoppage requisitions citing an authorized work stoppage project code Direction on the use of project codes is found in the NAVSUP P 485 Appendix 6 The shipper must obtain a Navy Air Route Order NARO number from the shipping activity for all commercial air shipments of 100 pounds or more Shipments weighing less than 100 pounds do not require a NARO number but are still subject to the restriction limiting the use of commercial air to NORS shipments and shipments that will alleviate a work stoppage 5022 TRACING EXPEDITING SHIPMENTS NA
111. up area with as many good features as possible Characteristics and reasons for a good field site include Characteristic Importance Good natural cover Shields troops from the enemy and protects them from sun heat and wind Good access roads Allows supply trucks to move freely High and dry ground near Ensures good drainage a protected slope protects from the wind Adequate operating space Eliminates crowding of the troops and lets you spread out equipment to work more efficiently Near source of potable water Used in preparation of foods and beverages loam or gravelly soil Allows excess water to seep away and helps soakage pits and trenches drain 8202 WATER SUPPLY 1 All water in the field should be regarded as contaminated until it is proven to be potable by bacteriological analysis It may also become contaminated during distribution and storage All untreated water is considered unsafe until approved by a medical representative The NAVSUP P 486 discusses the following sources of supply water treatment quantity requirements and testing requirements 8 9 COMFIRSTNCDINST 4400 3A 8203 SANITARY PRACTICES 1 The conditions under which food is transported stored prepared and served can have a direct bearing on the success or failure of a military mission Consumption of food contaminated with disease causing microorganisms can result in outbreaks of food borne illness a
112. utilizing the excess material d Block 30 Excess Issue MUST BE approved by the S3 e Notes 1 Project Supervisors Crew leaders will submit completed NAVSUP Form 1250 1s for excess material issue with their weekly Two Week Plan 2 Excess material can be transferred to a project with a valid BM or L I requirement for later use 3 NAVSUP Form 1250 1 Copies white MLO yellow Project Supervisor pink person receiving material and hardcopy Company Expediter 9017 REORDER ADD ON OR TRANSFER OF EXCESS MATERIALS 1 Definitions Using a single REORDER ADD ON or TRANSFER form each of the following transactions defined below may be accomplished a Reorder If used Requisition for project material that has already been identified on the projects BM but material received could not be used because it was the incorrect type of material material was lost or unfit for use but still required b Add on Requisition for project material that has not previously been identified on the project s BM i e completely new items more material required than on BM The Project Supervisors or Crew leaders will NOT assign a BM or Line Item Number The NCR MLO is responsible for assigning the BM or Line Item Number 9 24 COMFIRSTNCDINST 4400 3A c Transfer Requests to transfer excess material to a particular project takes advantage of time and cost savings Transferring permits the Project Supervisor s and Crew leader s to
113. when new unit loads are processed and action taken to cancel outstanding requisitions for deleted technical manuals Section 18 SHELF LIFE PROGRAM a Are sufficient copies of the latest Unit Load UL equipment COSALs on hand b Has the Equipment Listing USN ECC of the UL been verified with actual on Hand equipment and action taken to correct any deficiencies c Has the COSAL been fully implemented and do all allowance quantities on the Stock Record Cards match the allowance quantities in the new COSAL d Are excess or deleted repair parts identified through COSAL changes properly returned to the Supply system unless otherwise directed 9 SRC Maintenance A 37 COMFIRSTNCDINST 4400 3A a Have SRCs been annotated with special management information i e shelf life hazardous or cross reference information STORES ORANIZATIONAL CLOTHING GEAR Section 19 INVENTORY VALIDITY ALL GOALS 95 a Is the custodian of special clothing infantry equipment CBR Radiac appointed in writing b The inventory validity rate of the 782 Gear sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average c The inventory validity rate of the Radiac Gear sample inventory taken was 1 Card to Bin 2 Bin to Card 3 Average d The inventory validity rate of the CBR Gear sample inventory taken was 1 Card to Bin
114. will always equal the total on hand balances reflected on the corresponding Master NAVSUP Form 1114 9016 EXCESS MATERIAL ACCOUNTABILITY All excess project material material which is in MLO and not designated for any other customer project or site project will be inventoried and consolidated at the completion of a project A separate stock record battery will be established and maintained for this material Issues of excess material will be documented on a NAVSUP Form 1250 1 and approved by the S3 The S3 and BRAVO Company Commander will be informed on a monthly basis of all excess material The unit MLO will submit an excess material report to the appropriate NCR R4 by the 10 of every month If the Regiment determines material should be set aside for a specific project the battalion will prepare a NAVSUP Form 1250 1 and will physically relocate the material to that project and hold it pending receipt of an MTO or BM from the appropriate NCR If the Regiment determines that the material should not be held for a specific project the material will be retained for use in making site improvements if appropriate or disposed of through local disposal channels after approval to do so has been obtained from the NCR 1 Returning Project Material to MLO Project materials issued and not used or any specialty project tools or equipment are the property of the customer and will be returned to MLO These materials tools equipment remain project materials u
115. with information on the pulse points of the Supply department serves a dual purpose for the Commanding Officer it assists in evaluating the status and readiness of a key department and for the Supply Officer the information gathered serves as a tool for assessing the health of the Supply Department This information will be utilized in generating reportable metrics throughout the NCF chain of command 1500 SECURITY Strict adherence to the security measures for supply spaces contained in NAVSUP P 485 Chapter 4 Section V is essential COMFIRSTNCDINST 4400 3A Section NAVAL CONSTRUCTION FORCE COMMAND RELATIONSHIPS 1600 GENERAL The missions and policies of the NCF units are contained in the OPNAVINST 5450 46 series and the latest NWP series The Naval Construction Force Manual covers the functions and responsibilities of the units The following Commands exercise command and or provide support to the NCF The NCF organizational chart is shown in Figure 1 1 Please consult 1NCD or the respective regiment for further guidance 1601 NAVAL EXPEDITIONARY COMBAT COMMAND NECC was established to serve as the single functional command to centrally manage the readiness resources and manning of expeditionary forces 1602 NAVAL FACILITIES ENGINEERING COMMAND NAVFAC is responsible to provide the initial outfitting and technical support to the NCF units The Naval Facilities Engineering Logistics Command
116. 0 000 318 426 3 30 02 Ordering delayed due to fundin hd I4 4 gt M NSheet1 Sheet2 Sheet3 4 IE draw amp G Autoshapesy N S LIO 4B O L A monu Ready Asunj 691111 00 58 CD Player KS Sent Items Microsoft Home Page Mi 4 Command Points of f Document Microsoft June 29 Microsott Excel 227 _ g Original BM Quote for original BM submitted prior to any add on BMs h Expenditure to Date Amount obligated towards purchasing materials This column represents material requisitions where the vendor has been paid i Pipeline Costs Outstanding debts to vender where funds have been committed to purchase but not obligated This is money that we owe the vendor 9 41 COMFIRSTNCDINST 4400 3A j Future Reqmts Future Requirements this is forecasted spending Items that do not have funds committed or obligated but are needed for the project These are items waiting funding k Designated Contingency This is an amount determined to be an adequate cushion for whoops items e g the company needed 15 bolts and they only put 10 bolts onto their BM This is an automatic calculation for Atlantic sites but is not an automatically funded amount for Pacific sites Estimate at Completion this is the purpose of your report It gives idea of what the project will cost upon its completion This column is the sum of Expenditure to Date Pipel
117. 000 30 330 01 Trash Services 10 CA SNCB N43 18 706 318 70 318 706 30 9 30 01 Too Purchase B2 560 000 3524700 560 000 943002 Cogtract H AC and FP 12 GMo 8 20 000 20 000 20 000 0 9430 02 _ Scopeing Fee HVAC FP Keyless L B m Funded Amount 4400 3459 4400 4 400 0 3130 02 Trash Services Dumping FeestA 14 253 059 See ni 253 059 3332131 79 072 80 lige items to be priced 5 30 30 000 30 000 0 3 30002 Kegless Door Lock 5 310 40 410 40 410 41 30 943002 2nd Bet of Tool Purchases Not active 18 1 507 411 1 428 339 1 507 411 73 072 19 u5 SNCB 8 10 000 10 000 310 000 310 000 30 943002 Funds provided by PWC Guar 20 ing 70000 7760 70 000 32280 9 50 02 31 Install 12inch Waterline 21 0 862 340000 340200 30 3 30 02 2 n Funds Remaining 17 282 23 107 760 irat 137 25 o Expiration Date 220 p Comments 25 167 300 GMS 864 SumayCove Cabanas of Fu nd s SUVS 204 27 10 000 Cone Tuminglaneat XT Ur DLA 370700 30 000 350000 5002 29 40 000 40 000 30 Cowngronfauarr Exi E 32002 Need to move money ASAF Bi FeloomeSonbatrieldat ka oo DLA 460000 195561 460707 44 054 5 000 4345561 60 000 8007 170 out of 230 line items priced Lig 392 60 000 202 638 150 707 44 854 150 000 5 000 352 638 60 000 90 707 3130102 riced at 130 000 Covington Quarn 2367 2367 Will sta
118. 0A EXTERNAL MATERIAL OBLIGATION VALIDATION MOV a Were responses properly processed and a monthly departmental report of MOV actions sent to the CO External MOV procedures were properly followed in that 1 AN9 AN1 card images were properly processed 2 AP9 APX responses were promptly properly transmitted as required 3 AP1 s were submitted for requisitions requiring partial or compete cancelled COMFIRSTNCDINST 4400 3A Section 10B INTERNAL MATERIAL OBLIGATION VALIDATION MOV Ref P485 3840 a An Internal MOV was being conducted monthly and results reported to the Commanding Officer b MOVs for Direct Turn Over material were conducted and forwarded to all divisions on a monthly basis c All Stock requisitions were reviewed and validated monthly d DTO MOV listings were returned within 10 working days and processed during the current month Section 11 NORS ANORS MANAGEMENT Ref 4400 3 3105 P 485 3028 a Are NORS ANORS requisitions properly completed and are NORS requisitions only submitted for requirements causing organic equipment to be dead lined b Are NORS requisitions canceled when CESE is removed from deadlined status and if still required resubmitted as a routine or ANORS c Is positive control maintained over every NORS ANORS requisition until the material is received Section 12 TRAVEL ADMINISTRATION
119. 13 Operating Forces Support Equipment Officer in Charge Officer in Charge of Construction On the Job Training Office of Management and Budget Organizational Maintenance Management Subsystem Operational Control Operation Plan Opportune Lift Operating Location Other Procurement Navy Naval Operations Instruction Operational Order Operating Target Funds Ordnance Alterations Operational Readiness Inspection Outfitting Supply Activity Operating Space Item or Operating Space Inventory Operating Space Item Management System Other Supply Officer OPTAR Status Report Order and Shipping Time Outstanding Travel Advance Other Than Kit P Planning and Estimating Procurement Action File Parcel Airlift Mail Pay and Personnel Ashore Detachment Personnel Advancement Requirement Procurement Action Tickler File Packing Crating and Handling Procurement Control Memorandum Permanent Control Number Project Control Report Program Change Request Permanent Change of Station Priority Designator Personnel Dosimeter Priority Delivery Date Product Quality Deficiency Report Pre Engineered Building or Pre Expended Bin Portable Electrical Electronic Test Equipment Program Evaluation Review Technique G 17 PL PLA PM PMPTP PMR PMRS PMSR PN PO POA amp M POC POD POE POIC POL POM POS POV PP amp P PPB PPF PPM PPO PPO PPTO PQDR PQS PR PRA 25 PRCP PRISM PQA PSA PSD
120. 13 Verify Expenditure Number Assignment 14 Verify Automated Internal Systems Counters 15 Initiate Requisition History Processing 16 Establish new Constants File information 17 Establish new RPT 085 format 32 MicroSNAP FINANCIALS When closing out for TLs BORs ensure that all outgoing requisitions are validated including open purchase and Government Purchase Card transactions against the TL The requisition numbers Job Order Numbers JON and total cost should match The obligation block of the departmental budget should match the obligation block of the Budget OPTAR Report BOR a When processing Financials a Trial BOR report should always be ran first and balanced against the units financial reports Once everything is balanced run the Live BOR report Ensure there are not any users logged onto the system when running the financial reports 33 SUPPLY OFFICER S MONTHLY REPORTS INSPECTION CENTER 255 029 Monthly Stock Status Listing 042 complete Quarterly Current Stock Status List 045 SUPP Monthly Current Tech Edt Reg Seq 063 Reqn List R INJ Monthly 1st day of month to last day of month prior to RHT 067 Gains by Inventory Monthly 1Year process F 29 COMFIRSTNCDINST 4400 3A 1st day of month to last day of month prior to RHT Loss by Inventory Monthly 1 year process on Monthly Weekly for MOF Monthly maintenance Monthly for 073 O S Regn List Weekly Curren
121. 15 COMFIRSTNCDINST 4400 3A CHAPTER 4 MATERIAL RECEIPT CUSTODY AND STOWAGE 4000 INTRODUCTION Effective inventory control begins with proper material receipt custody and stowage procedures Inadequate receipt processing areas stowage constraints and rotation of custodians at Seabee camps are not acceptable excuses for poor procedures attention to detail and strict adherence to the basic receipt management procedures in the NAVSUP P 485 are mandatory for all NCF units 4001 RESPONSIBILITIES The Supply Officer is responsible for the receipt identification inspection custody and stowage of all material as well as associated documentation 1 The Supply Officer will delegate the responsibilities of processing the receipt of all material except construction project materials and subsistence items to the Stores Officer S4C 2 The Material Liaison Officer is delegated responsibility for construction supplies and materials and the Food Service Officer is delegated responsibility for subsistence items 3 Shipping and Receiving serves as the central section for the camp where all materials and personal effects are received and segregated for pickup or delivery to the various units and or companies with the exception of project material and subsistence items 4 Material Liaison Office MLO The MLO serves as the receiving section for all construction materials and project tools a Materials are delivered directly to the
122. 163 Expenditure Record Log and will also allow the review of all expenditure numbers that have been assigned 7 Fund Code to Budget Indicator The fund code is a two character indicator which identifies the program the expense element and the allotment to which requisitioned material or services is charged Since fund codes relate directly to the FY or budget activity for Operation and Maintenance Navy O amp MN or O amp MN Reserve budgeting and accounting purpose operating units will cite only those fund codes authorized by applicable type commanders Fund Code 99 will not be used except as directed by the Fleet Commander Valid Fund Codes are contained in Tables through X of Appendix Il NAVSO P 3013 2 NAVSUP P 485 Vol 2 and Chapter 5 of NAVSUP 437 Chapter 5 lists all fund codes assigned by the office of the Navy Comptroller 8 OPTAR Type Commanders granting Operational Targets OPTAR to units may choose to monitor grants and expenditures by different budget types The Budgets CNF allows you to set Y N flags for the Maintenance and Repairable Budget options There is always an Other budget Selecting y will allow the SK to enter OPTAR grants in the Financial subsystem for each budget type and to produce separate departmental budget reports for each designated budget type Fiscal Year to Date FYTD OPTAR grants will also appear on each Budget OPTAR Report BOR by budget type For example if the Maintenance Budget Flag is se
123. 3 20 02 31 0 0 857 195 561 150 707 44 854 5 000 245 561 60 000 9007 32 ORIGINAL BM 202 638 150 707 44 954 g150 000 5 000 352 638 60 000 90 707 9 30 02 _ priced at 130 33 2367 2367 will start purchasing this weel 3 epai Andeen P 367 344 35000 36 944 350000 350740 SHOE 35 70 911 5 000 70 911 50 000 50 000 36 10 036 10 036 EENH T Patient Parking 37 Expansion 210 616 423212 45000 292 113 200 000 200 000_ 9 3002 Costisfor 03 242 asphalticonoret 38 200 000 220 713 23213 5 000 242 209 200 000 200 000 75 058 38 Pais Road KH Public Works 310554 310554 310554 30 30 30 310554 310554 30 3730 02 Overlay funded by Public Works 40 Gm2 855 eie Pee T 32 CovingtoniQuarry 10 000 312497 34363 32828 0 30 312437 10 000 2487 380 02 To reimburse quarry 20 654 23 151 15 623 2 828 0 0 24 151 20 654 2 437 GIM2 850 Construct Front Gate 42 Sign NAYHOSP 02 CNM Self Hel 2 822 2 822 2 822 2822 2 822 0 CNM Funded Validate funding am 43 92 Covingtonfijuarn 3923 3929 3730102 Need to move money ASAP 44 GM282 8 Fence Jw 02 DLA 345000 371015 37106 32000 371016 345700 8250151 54 50 02 Ordering delayed due to funding 45 45 000 71 944 71 015 2 000 71 944 45 000 26 015 46 32 CovingtoniGuarm 1016 31581 1591 50002 Needto move money ASAP 47 GM1 816 Install Guard Houses 2 JY 02 DLA 30 000 571574 371574 0 22 000 392574 3
124. 3 8 OD ci PPER TUBING Example 9 2 EXAMPLE OF A DD FORM 1348 1 RECEIPT DOCUMENT jl etnien il i v toU x gt p ST ase 4 ke 1 T 5 395 4 ev ATL MOSCRIP 05 955 7 4102 6645021 9 23606152 i SMU N626 070 7 7BL H tE La Adl au 7170 66450 ni P LO 5 NSN PURCHASE ACTION 0030356 n QTY 00108 4 FT ind 5 WOOF TRAILER DATA 59 SCN RESALE MID Dire open CORR R TUBING BCAS 56002200045 lit Doi REQSCN ROOK We PLEILMEN ENSLLAIS LU MjSlLt AL 5 zi Example 9 3 9 18 COMFIRSTNCDINST 4400 3A 9009 ORDERING PROJECT MATERIAL The Project Crew Leader will be responsible for providing the MLO detailed material requirements This will include the required delivery date RDD work schedule a list of long lead time items and add on material requirements Project Supervisors should continually update 30 60 and 90 day requirements Plans catalogue cuts specifications and sketches must be provided to the MLO for other than common orders of off the shelf construction materials 9010 REQUISITIONING MATERIALS FROM MLO All material is requisitioned from MLO on a NAVSUP Form 1250 1 The companies will give MLO a list of people authorized to requisition and receive material The crew leaders name must be on the list authorizing that person to
125. 5005 NIGHT VISION DEVICES NVDS Specific authority from NAVSEASYSCOM must be given prior to the disposal of NVDs Disposition instructions will be provided by NSWCD Crane IN or NAVICP Mechanicsburg NAVSEAINST 8215 1 series applies 5 2 COMFIRSTNCDINST 4400 3A 5006 SHIPMENT OF SENSITIVE CONTROLLED AND PILFERABLE ITEMS The following materials require the controls set forth in the OPNAVINST 5510 1 series NAVSUP 4600 88 series and MIL STD 129 Sensitive controlled pilferable items registered mail narcotics controlled drugs precious metals high value items highly technical items material hazardous in nature small arms ammunition explosives and demolition material They require a high degree of protection and control due to statutory requirements and regulations 5007 SHIPMENT OF PERSONAL PROPERTY Transportation of Navy Personal Property guidance is included in the NAVSUP P 490 and NAVSUP P 485 NAVSUP P 490 supplements the entitlement provisions of the Joint Federal Travel Regulations JFTR Volume 1 Joint Travel Regulations JTR Volume 2 and provides guidance on the movement and storage of personal property 5008 PERSONAL PROPERTY TRANSPORATION OFFICER PPTO The Commanding Officer will designate a battalion PPTO who will coordinate and effect the collection packing and crating of personal baggage Figure 5 1 The PPTO normally the S4 will conduct their duties in accordance with the NAVSUP P 490 and related
126. 7 If the shipment does not fall under challenge criteria the shipper will be instructed to release it by the hour and day indicated in Block 15 of the TCMD cc 10 12 5019 SERVICE WIDE TRANSPORTATION SWT 1 SWT is a NAVSUP program which provides funding for the majority of the Navy s worldwide cargo movements There are two major categories of SWT first and second destination First Destination Transportation is transportation required for delivering material from a procurement source any supplier outside the DoD supply system or any DoD industrial activity which fabricates new material to the first point of use or storage within DoD Second Destination Transportation is any transportation other than first destination i e transportation required to deliver material from the initial storage point to the end user Additional information on SWT can be found at https www ois disa mil nolsc navtrans Note Shipments of an administrative nature letters documents service records etc originating from mobile units are chargeable to OPTAR and not SWT COMFIRSTNCDINST 4400 3A 5020 AIR CHALLENGE PROGRAM The Air Challenge Program is a NAVSUP cost saving measure designed to conserve transportation funds by challenging the validity for air transportation of requisitions that fall under certain criteria identified below The air challenge process enables units to reflect changes in the Urgency of Need which may have occurred between the
127. 8 14 to the item and turn in excess items in accordance with disposition instructions received from NFELC or 1NCD 6 12 COMFIRSTNCDINST 4400 3A 1 Retain a copy of each DD1348 1A in the camp for a minimum of one year d Update inventory records T To ensure efficient stock management the following procedures are recommended a Documentation Material issues and RFI Material Turned Into Stores MTIS will be documented and processed on NAVSUP Form 1250 1 Refer to NAVSUP P 485 Chapter 6 b Stowage 1 Automotive repair parts ARP are stowed separately as MOD 98 organic MOD 98 augment when carried and MOD 97 2 Deployed NMCB s MOD 96 repair parts are prepackaged a One is with the Air DET pack up b One is kept sealed in the ARP outlet 6202 CTR PHYSICAL INVENTORIES 1 Schedule and Frequency the S4 will promulgate an inventory schedule to commence with the camp turnover and cover the entire deployment to satisfy the criteria shown below A written report of each inventory shall be submitted to the S4 a Tool kits will be inventoried bi weekly except for the following kits that will be inventoried monthly Kit Number Description 80002 Kit Plumbers Ship 80005 Kit Service Refrigeration 6 13 COMFIRSTNCDINST 4400 3A 80015 Kit Battery Service Tools 80016 Kit Automotive Tune up Tools 80017 Kit Automotive Body Tools 80021 Kit Sheet Metal Tools 80026 Kit Materials Testing 1 Kits in the custo
128. 81LLA80104B 80104B KIT LIFTING SLINGS NETTING 250 MODULE KT ON 0082LLAA03154 03154 GROUND FAULT INTERRUPTERS KT ON 008211 03155 03155 FIRE SAFETY HEARING PROTECTION EQPMT KT ON 008211 03156 03156 ELECTRICAL SAFETY GND FAULT INTERRUPTERS KT ON 008211 03162 03162 BREATHING PUMP AMBIENT AIR ON 008211 06041 06041 MISC POWER TOOLS F NMCB S KT ON 0082LLAA06043 06043 GASES AND CYLINDERS KT ON 008211 06066 06066 GASES AND CYLINDERS ON 008211 06067 06067 WELDING ELECTRODES AND FLUX KT ON 008211 06077 06077 WELDING ELECTRODES AND FLUX F DETS KT KIT LIST ON 0082LLAA82001 82001 SAW CHAIN GED 18N KT ON 0082LLAA82002 82002 SET PAVING BREAKER TAMPER DRIVER AND DRILL KT ON 0082LLAA82003 82003 AUGER EARTH GED PORT KT ON 0082LLAA82011 82011 WRENCH SET IMP PNEU 1DR SCKTS TO 3 1 8 KT ON 0082LLAA82012 82012 HAMMER SCALING PNEU KT ON 0082LLAA82015 82015 DRILL ELECTRIC PORTABLE 74 KT ON 0082LLAA82016 82016 SAW CIRCULAR PORTABLE 7 ELECTRIC ON 0082LLAA82019 82019 GRINDER SANDER ELEC PORTABLE 7N KT ON 0082LLAA82021 82021 BORER WOOD PNEUMATIC PORTABLE 1 74 KT ON 0082LLAA82023 82023 SAW RECIPROCATING HORIZONTAL PORTABLE KT ON 0082LLAA82025 82025 HAMMER PNEU PORTA NAIL DR 6D 16D CAPACITY ON 0082LLAA82031 82031 DRILL ELEC PORT 7 KT ON 0082LLAA82033 82033 HAMMER PNEUMATIC PORTABLE RIVETING W
129. 9673 5 series Note The cognizant regiment is responsible for monitoring the sub custody of the material and ensuring accurate inventories and material condition inspections are conducted during camp turnover Additionally they will ensure units submit reports and forward them to 1NCD N43 6 31 COMFIRSTNCDINST 4400 3A 6214 DEPOT LEVEL REPAIRABLES DLR The DLR procedures in the NAVSUP P 485 apply to all NCF TOA and COSAL allowed DLR items 1 For unique Non USN numbered equipment that may be repairable but is beyond the capability of the deployed unit or other local sources to repair the following NCF specific policies and procedures apply a Scope of Equipment 1 Usually items are equipage including but not limited to Civil Engineering End Items CEEI Specific items could include electrical test and safety equipment multimeters multi amp Pow R Safe electrical tool testers ohmmeters and ground fault interrupters motion picture projectors binoculars etc b Replacement 1 Upon determining that a replacement is required for equipment which cannot be repaired locally a message will be sent to the appropriate asset control organization 20th or 31st SRG TOA Manager 2 This request will identify the item by NSN nomenclature make model serial number and TOA assembly number Specify if the item is not from the i e augment and include a brief description for replacement i e needs periodi
130. AA80015 80015 KIT BATTERY SERVICE TOOLS KT ON 0081LLAA80016 80016 KIT AUTOMOTIVE TUNE UP TOOLS KT ON 0081LLAA80017 80017 KIT AUTOMOTIVE BODY TOOLS KT ON 0081LLAA80018 80018 KIT PLUMBERS SHOP CBU KT ON 0081LLAA80019 80019 KIT CARPENTERS TOOLS F 4 MEN KT ON 0081LLAA80020 80020 KIT MASON TOOLS F 4 MEN KT ON 0081LLAA80021 80021 KIT SHEET METAL TOOLS KT ON 0081LLAA80022 80022 KIT WIRE ROPE SPLICING TOOLS KT ON 0081LLAA80023 80023 KIT RADIATOR TOOLS KT ON 0081LLAA80024 80024 KIT ELECTRIC ARC WELDING ACCESSORIES 300 AMP KT ON 0081LLAA80025 80025 KIT SAW FILING EQUIPMENT KT ON 0081LLAA80026 80026 KIT SOILS KT ON 0081LLAA80027 80027 KIT BRIDGE WATERFRONT KT ON 0081LLAA80028 80028 KIT QUARRYING AND DEMOLITION EQUIPMENT KT ON 0081LLAA80029 80029 KIT 20X48 AND 40X100 RIGID FRAME ERECTION TOOLS KT ON 0081LLAA80031 80031 KIT MECHANIC SHOP TOOLS METRIC KT ON 0081LLAA80032 80032 KIT DRY WALL INSTALLATION TOOLS KT ON 0081LLAA80033 80033 KIT HOSE REPAIR ACETYLENE OXYGEN KT ON 0081LLAA80034 80034 KIT ARC OXY CUTTING ACCESSORIES F UNDERWATER KT 6 37 COMFIRSTNCDINST 4400 3A ON 0081LLAA80035 80035 SUPPORT MAT L FOR LINE CONSTRUCTION MAIN KT ON 0081LLAA80036 80036 KIT TOOL LEAD CABLE SPLICING F 2 MEN KT ON 0081LLAA80037 80037 KIT OVERHEAD POWER LINE CONDUCTOR INSTALLATION KT ON 0081LLAA80040 80040 MISCELLANEOUS PIPE DIES AND ACCESSORIES KT
131. AGEMENT 1 Maintenance Storeroom a Camp facilities and installed equipment such as plumbing heating air conditioning and galley equipment require scheduled maintenance b BRAVO Company is tasked with the maintenance and repair of this equipment c Funding sources and procurement channels for this equipment will depend on the category i e plant property minor property etc Maintenance repair parts and supply costs will be borne by the resident battalion using camp OPTAR funds d Seabee camps in the Pacific operate as tenants of larger host activities e g Naval Stations etc and as such the primary source of camp maintenance and repair funds is the host activity 2 Stock Record Cards SRCs will be established and maintained for all stocked items Units have the option of recording inventories in the Navy s Operating Space Item Management System OSIMS SEABEE Tool Identification and Labeling Enhancement STILE Program 3 Issue Turn in Processing a Material issues will be posted to MicroSNAP and or SRCs as appropriate b Material returned to stock from companies will be documented as Material Turned Into Stock MTIS Never process company material returned to stock as a Gain by Inventory GBI 6 29 COMFIRSTNCDINST 4400 3A 6211 AUDIOVISUAL PHOTOGRAPHIC EQUIPMENT Procedures for the inventory control and accountability of Audiovisual photographic equipment are prescribed in OPNAVINST 5290 1 series and SE
132. AGS acc m 2 19 1 OUO UO 2 5 6 Technical Mechanical and Field 4 3 9 Technical Publications Allowance 0 1 2 21 1141 6 7 GON MI 6 14 ata qe mac qud IM UM MU M M on o 6 15 CU NE CHEN 6 19 i i e ET EN 3 9 acl C H 6 20 MEMMIUS DEED 6 25 INDEX 12 COMFIRSTNCDINST 4400 3A Tracing Shipments o aae nr nde eal 5 12 5 E CH 11 Transaction Ledger RN F 24 Transportation Cargo ROUN MMC CES 5 10 A pe Em 5 12 OOO ttt t 8 10 ING i strae DER LASER EOS Rx EUM MU 5 13 Opportune LIft OPLIF F cde 5 14 PUblicallongx d nda eA DA oS SA NA nay SN hand nav B zw 5 9 Service s sce eto eto ete rato ALTA CLA TAM A C LAT teed 5 11 Turnover Aser uo c App B Detachimelt sca AA A ca La
133. AL HAZMAT INFORMATION Detailed guidance on the handling use and storage of HAZMAT can be found in the Naval Safety Center web page http www safetycenter navy mil training default htm NAVSUPINST 5100 11 series and OPNAV 5100 23 series 9 25 COMFIRSTNCDINST 4400 3A 1 Hazardous materials drawn from MLO a All hazardous material requirements will be identified and submitted to the MLO at least eight 8 days prior to the RDD This will allow the MLO to coordinate material delivery ensuring an MSDS written in English is accompanied with the material and is included on the Authorized Use List AUL b HAZMAT will not be issued from the MLO without a copy of the MSDS c Crew Leaders will maintain the MSDS on the project site at all times and ensure that the safety measures listed on the MSDS are followed d Hazardous material turned back into MLO must have the MSDS returned with it Material will not be accepted if it is not in the original container and in reusable condition 2 How to use a MSDS a The MSDS informs you how to use handle and store the material MSDS may look a little different from each other but they all contain the same basic information If you have specific questions after reading the MSDS you must check with your Project HAZMAT Representative Project Supervisor Company HAZMAT Representative Battalion HAZMAT Representative and or Safety Chief or Safety Petty Officer 3 MSDS information
134. BESTOS REMOVAL PROTECTIVE CLOTHING MATERIAL AND KT KIT LIST ON 0081LLAA80125 80125 KIT SAW FILING AND BLADE SHARPENING KT ON 0081LLAA80127 80127 KIT CONCRETE TESTING SUPPLEMENTS KIT 80026 KT ON 0081LLAA80128 80128 KIT ASPHALT TESTING SUPPLEMENTS KIT 80026 KT ON 0081LLAA80131 80131 METRIC TOOLS MINI KIT ON 0081LLAA80134 80134 SHOP HYDRAULIC TOOLS AND PARTS FOR UCT S KT ON 0081LLAA80135 80135 MISC HYDRAULIC TOOLS FOR UCT KT ON 0081LLAA80136 80136 MISC CONSUMABLES FOR UCT KT ON 0081LLAA80141 80141 KIT CONDUIT BENDING 5 TO 2N EMT 5 TO 15 IMC KT ON 0081LLAA80142 80142 KIT CONDUIT CUTTING AND THREADING 25 TO 6N KT ON 0081LLAA80143 80143 KIT CONDUIT BENDING 125 TO 4N EMT IMC RIGID KT ON 0081LLAA80144 80144 KIT CONDUIT BENDING 125 ONE SHOT 25 TO KT ON 0081LLAA80145 80145 KIT PVC CONDUIT INSTALLATION 5 THRU 6N KT ON 0081LLAA80146 80146 KIT KNOCKOUT FOR CONDUITS 5 THRU 5N KT ON 0081LLAA80147 80147 KIT VACCUM FISHTAPE SYSTEM 5 TO 6N CONDUITS KT ON 0081LLAA80148 80148 KIT WIRE INSTALLATION LIGHT DUTY KT ON 0081LLAA80149 80149 KIT WIRE CABLE PULLER HEAVY DUTY EMD KT ON 0081LLAA80150 80150 KIT HATCH BOX TOOLS KT ON 0081LLAA80151 80151 KIT NCHB HATCH BOX LIFTING SLINGS ON 0081LLAA80152 80152 SAFETY SUPPORT EQUIP MAT L F NCHB KT ON 0081LLAA80154 80154 NRCHB HATCH BOX KIT KT ON 0081LLAA80155 80155 KIT HATCHBOX CHB RSS KT
135. BI LBI reports and issue report must be run before requisition history tape RHT processing 069 Plain Language MILSTRIP P N Regn As Req d None Is optional if unit is using different broadcast media for messages 095 Inventory Transaction Ledger Twice per month Current FY 1 run inventory transaction ledger after transmittals 15th and last day of the month 2 Run inventory transaction ledger before and after global level setting to provide a listing of processed and deleted records In addition a stock status listing parameter selection with parameters set to demand processing changes only should also be run 3 Run trial reorder review and inventory transaction ledger before an ASI COSAL update tape is F 48 COMFIRSTNCDINST 4400 3A RPT Retention Remarks processed and immediately afterwards 4 before and after global offload reversal Tech edit listing rpt045 in request number sequence Tech Edit listing NIIN or rpt097 NIIN sequence 097 Seq Daily 30 Days can be utilized but not both 100 Fix Due Error Report As Req d None Stock Locator Listing 106 COSAL type As Req d Current Stock Locator Listing 107 Loc Seq As Req d Current 120 Receipt control log As Req d Current Ensure a transaction ledger listing is processed prior Global Level Setting and after
136. Bar include a tossed green salad when available Are whole grain breads and fruits offered at every meal when available Are theme meals special meals monotony breakers scheduled Does the Menu provide reduced calorie healthy food options A A low calorie salad dressing B Low fat milk when practical C AN entree that isn t fried D An entree without gravy E An acceptable low calorie vegetable choice F Alower calorie healthy dessert such as fruit H Smaller portions made available upon request NAVSUP P486 is the Basic Ref Para 3100 1 3000 3 3102 NAVSUP 1090 Are NAVSUP 1090 s retained for a minimum of current and three previous monthly accounting periods Are they being effectively used as a management tool Use NAVSUP 1090 Worksheet Appendix Attachment and matrix Appendix Attachment B 3107 APP A SECT 2 D 1 COMFIRSTNCDINST 4400 3A QUALITY ASSURANCE 3103 Are appropriate food preparation thermometers on hand accurate 3400 and used effectively in food preparation Is progressive batch cooking principles being practiced Are portion control programs in 3100 effect to eliminate food waste Is the number of personnel to be fed accurately estimated Are food service surveys taken periodically to determine preferences 15 a Suggestion box available and effectively 3108 used Does the designated meal sampler assigned by the Commanding Officer sample every meal served in t
137. CBC PORT HUENEME H N55460 SRG 20 NCBC GULFPORT H 4 Maintenance a Navy Inventory Control Point Instruction NAVICPINST 4441 170A COSAL Use and Maintenance Manual provides procedural information on maintaining the COSAL It contains separate sections for automated and manual COSAL processing b Naval Supply Publication P 485 delineates the basic Navy policy governing the range and depth of stock material that each activity is required to carry for self support COMFIRSTNCDINST 4400 3A c The range and depth of non demand based items will be limited to COSAL line items and quantities and the range and depth of demand based items will be determined from usage and prescribed endurance levels 5 Operating Procedures The Naval Facilities Engineering Logistics Center NFELC is the weapons and communication Equipment Configuration Manager ECM for deployed NCF units SMART P25 and active battalion contingency SMART P25 allowances that are managed by 20 SRG or 31rst SRG a COSAL equipment configurations must be maintained and reviewed annually and upon battalion rotation turnover and the receipt or deletion of any weapons and communication equipment b Transactions affecting the allowance configuration are reported to NAVICP M for Weapons System File update and submitted to NFELC via the appropriate NCR for ECM coordination c The NFELC is on NAVICP s distribution list for the Automated Monthly
138. CDINST 4400 3A 2 Requests for replacement or additional CEEI equipment must be submitted by message or email to 1NCD N43 via the cognizant NCR The request must contain a complete justification 3306 CLASS VII CIVIL ENGINEERING SUPPORT EQUIPMENT CESE Acquisition and disposition policy for CESE is contained in NAVFAC P 404 NAVFAC P 300 and COMFIRSTNCDINST 11200 2 series 1 CESE procedures are coordinated by unit personnel with the appropriate NCR Equipment Officer R43 3307 CLASS VII NIGHT VISION DEVICES NVD 1NCD Code N43 has complete cognizance over NVDs but they are controlled and issued by the SRG Armory Chiefs in homeport and by the NCR Ordnance Officer when deployed 1 Funding for the initial issue and repair of NVDs comes from 1NCD Field activities can try to repair them but if it is beyond their capability they are to be shipped to NSWCD Crane Indiana for repair or replacement 3308 CLASS VIII MEDICAL DENTAL The Bureau of Medicine BUMED establishes the Authorized Medical Allowance List AMAL and Authorized Dental Allowance List ADAL for medical dental equipment and supplies 1 Medical supplies required for Field Exercises FEX will be ordered by the cognizant SRG 2 Upon returning from FEX the returning and departing battalion IDCs S4s will meet with the SRG R41 or designated representative and inventory the AMAL ADAL 3 The shortage list will be turned over to the SRG R41 who will order a
139. CHISELS KT ON 0082LLAA82036 82036 PAVING BRKR SET PORT PNEU 80LB KT ON 0082LLAA82038 82038 SAW CIRC STL CONC 12N GED KT 6 41 COMFIRSTNCDINST 4400 3A ON 0082LLAA82039 82039 TAMPER PNEUMATIC 6N BUTT 48 LB KT ON 0082LLAA82050 82050 TAMPER VIBRATING PORTRAMMER SET 42 HP GED KT ON 0082LLAA82501 82501 MISCELLANEOUS ELECTRICAL TEST EQUIPMENT KT ON 0082LLAA83001 83001 MISCELLANEOUS CONSTRUCTION TOOLS KT ON 0082LLAA83002 83002 MISCELLANEOUS B COMPANY EQUIPMENT KT ON 0082LLAA83069 83069 SECURITY FENCE INSTALLATION TOOLS SUPPLEMENTAL KT ON 0082LLAA83070 83070 LINEMAN S SUPPLEMENTAL TOOLS KT ON 008211 03142 03142B SAFETY CONSUMABLES F 250 PER ON 0082LLA83002B 83002B B COMPANY EQUIP 250 MODULE KT ON 0086LLAA82073 82073 GENERATOR SET GED PORT 5KW 120V 60HZ 42AMPS KT ON 0086LLAA84004 84004 LIFTING DEVICES BOTTOM F STD 205 8X8X20 KT ON 0086LLA83113B 83113B TIRE SHOP OPERATING SPACE ITEMS F 230 PER KT ON 0086LLA83114B 83114B ALFA COMPANY TOOL ROOM ATR F 250 PER KT ON 0086LLA83115B 83115B ALFA CO SHOPS SUPPORT F 250 PER KT ON 0086LLA84000B 84000B MISCELLANEOUS RIGGING GEAR F 125 PER KT 6203 Figure 6 4 6 42 COMFIRSTNCDINST 4400 3A SAMPLE PM TOOL TAG C O lt m T Z x m 2 4 a z 2 C T n m S661 DES 19 v 00 t d 11 0460 5 v8 Z1 Z 00 INYO DvdBOWOD SYNLYNOIS Nd
140. CLATURE UNIT PRICE TOTAL PRICE 80001 Plumber 2 060 13 16 481 04 80019 Carpenter 10 760 80 7 608 00 3895 00 009 3738 7 680 00 6115 LL LCC 0666 Generator 7 806 00 5 642 00 Note Quantities indicate totals at main body and all theater DETs 6207 CTR POWER TOOL MANAGEMENT 1 Schedule and Frequency a The Supply Officer will promulgate a monthly PM schedule for power tools to preclude lost time on construction projects Scheduled maintenance may be performed at night so the item may be reissued the following morning 1 Replace the tool if it is not fit for reissue 2 Power tools turned into the CTR a Power tools turned into the CTR will be safety checked prior to return to their bin location b Power tools and extension cords while in stock will be secured with a tie down electrical strap zip tie NSN 5975 00 727 5153 inserted through the 6 27 COMFIRSTNCDINST 4400 3A holes on the plug prongs to prevent insertion into an electrical outlet Prior to issue all power tools and extension cords will be safety checked 3 Power tools turned in for Preventative Maintenance PM a Power tools will be turned in to the PM Shop for preventive maintenance with an attached PM Tool Tag Form 4400 2 Figure 6 5 b The preparation and use of the form is explained below 1 This form will be prepared for power tools returned for PM by the individual custodian and will be attached to the tool 2
141. CNAVINST 5500 4 series 6212 NIGHT VISION DEVICE NVD NVDs are considered Depot Level Repairables DLRs and are classified as Sensitive Material subject to stringent control policies and procedures NVD control inventory and reporting procedures are prescribed in NAVSEAINST 8215 1 series 6213 RADIAC EQUIPMENT MANAGEMENT 1 General a The 20th SRG and 31st SRG control the distribution of radiac equipment in homeport to support NMCBs and disaster recovery training b The 22nd NCR and 30th NCR control the distribution of radiac equipment to support NMCBs that are deployed c Radiac equipment is for Seabee use ONLY d All Improved Chemical Agent Monitors ICAMs and M22 Automatic Chemical Agent Detection Alarms ACADAs must be reported by the SRGs and NCRs to 1NCD N43 bi annually 2 Maintenance Calibration a Routine maintenance and calibration will be performed in accordance with SPAWARINST 9673 5 series using the Metrology Automated System for Uniform Recall and Reporting MEASURE Program and associated individual equipment Meter Equipment Recall and Reporting METER cards 1 This instruction provides data regarding maintenance and calibration intervals requirements and other pertinent data such as testing shipping labeling disposal and other procedures 2 Radiac equipment will be temporarily transferred for routine maintenance and calibration to the following Radiac Repair Facilities RRF as appro
142. COSAL Maintenance Action Report AUTOMCMAR and receive and distribute reports to all affected allowance locations 2400 CAMP OIC CZAR LOGISTIC REPRESENTATIVE LOGREP The camp CZAR is the direct representative of First Naval Construction Division TOA Manager and is responsible for monitoring the TOA at the camp 1 The camp CZAR is responsible for the following functions a Table of Allowance TOA Packed Material 1 Maintain physical custody of all packed TOA material within the TOA warehouses 2 Maintain TOA deficiency listings and track the status of all TOA shortage requisitions submitted by the resident NMCB OPTAR funded items under 300 00 per line item 20 SRG account funded items and NFELC pushed 2C Cog items Resident NMCBs are responsible for aggressively expediting and obtaining requisition status for TOA replenishment in order to maintain readiness 3 Initiate sub custody records for any TOA material authorized for issue loan by the cognizant NCR to the resident NMCB 4 Certify that receipt of material returned to the warehouse after completion of testing exercises DFT or other uses is properly cleaned repacked and stowed by the resident NMCB in accordance with the warehouse packing plan COMFIRSTNCDINST 4400 3A 5 Maintain master copies of container history records for Convention of Safe Container CSC recertification inspections for all International Shipping Organization ISO containers
143. CTIVENESS GROSS EFFECTIVENESS equals EFFECTIVENESS GROSS EFFECTIVENESS quals TOTAL ISSUES TOTAL DEMAND LESS NC TOTAL ISSUES TOTAL DEMANDS 2 Augment Equipment Status a Percent inventoried to date est b Number of line items short c Dollar value shortage to date 3 Tech Manual Inventory equals equals enclosure 2 Total Line Items Line Items Inventory Errors LBI Percent Validity MOD 98 Organic MOD 98 Augment MOD 97 MOD 96 Copy to Very respectfully enclosure 2 COMFIRSTNCDINST 4400 3A APPENDIX C NCF TABLE OF ALLOWANCE TOA 1 TOA SECTIONS TOA SECTION CONTENTS REMARKS 000 Introduction 001 Facilities 002 Not Assigned 003 Collateral for NCF Tent Camp Facilities 004 CESE Civil Engineer Support Equipment 005 CESE Repair Parts COSALS 006 ISO Containers 007 Collateral for ISO Containers 008 Central Tool Room 009 Mount out Embarkation 010 Photographic Custody Controlled 011 Computer ADP 012 Administrative Operation Space Items OSI 013 Night Vision Devices NVD GPS 014 Weapons Custody Controlled 015 Communications 016 Chemical Biological Radiological CBR Custody Controlled 017 Medical Custody Controlled 018 Dental Custody Controlled 019 Personal Gear Issue PGI 020 Organiz
144. CUUs does the Unit Supply Officer have the accountability transferred to the gaining command 1 For personnel transferring to a command that is not authorized to wear CUUS or other organizational gear does the Unit Supply Office require the individual to turn in freshly laundered clothing and equipment m Does the unit maintain a folder with DD 1149 documentation of all material equipment containers sent to a DET Deployment for Training DFT Is the Supply Officer s signature annotated on the transferring Document n Does the Unit require the DET DFT Officer in Charge OIC to complete a 100 inventory and sign for all the material equipment containers under his her cognizance In the event of DEF DFT turnover of OICs are procedures in place to _ UO oJ EE UO BEEN UO 96 7 p DENN KE transfer accountability to the relieving OIC Section 5 UNIT INSTRUCTIONS LETTERS Ref P 485 Chapter 1 SECNAV P 5212 5 4400 3A following required subjects g Pre Expended Bin PEB Program A 3 COMFIRSTNCDINST 4400 3A h Organizational Issue Procedures Section 5A THE NECESSARY ASSIGNMENTS AND OPERATIONAL CONTINGENCIES IN THE EVENT OF BATTALION EMBARKATION Hours of operations for all outlets and service activities Are the following command instructions current a Hazardous Waste Control and Hazardous Material b Uniform Material Movement and Issue Priority System UMMIPS
145. Carbine 650 Outer Tactical Vests 11 Base SINCGARS 175 Pistol M9 580 First Aid Kit Individual AN VRC92 48 Grenade Launcher 630 CBR IPE w ACPG 52 Manpack AN PRC119 M203 Suits 6 Satcom AN PRC117 12 Shotgun 12 GA 7 STE Secure Phone 200 Rifle Scope 4x32 Other 5 Vehicular HF System Power 1 Nuclear Densometer 10 Base Station HF System 120 NVG AN PVS7C Soils Kit 9 Blue Force Tracker 120 ATPIAL Laser 15 Various Embarkation Designator tools 8 Range Finder Viper 98 MRE 12 Meal Box 4 TRICON Armory Medica car 34 Laptop Computer 5 NCF IDC AMMAL 0309 Hardened 1 Medical Officer 6 Color Printer AMMAL 0306 5 Printer Copier Scanner 80 CBR Meds AMAL 0319 4 Laser Printer 80 M295 Decon Kits 1 File Server 1 Monitoring and 1 Switch 100 Base FX Detection Equipment 1 Patch Panel Fiber Optic 1 Radiac Equipment 1 TDN Test Equipment Figure 2 5 COMFIRSTNCDINST 4400 3A GROUP CODE DEFINITION GROUPS SUPPLY SUPPORT FIRST DIGIT BEGINS WITH 0 EXAMPLE 01431ADW NNNNNAAA Numeric Alpha FACILITIES TENT CAMP FIRST DIGIT BEGINS WITH 1 9 CONTAINER CATEGORY CODE CATEGORY OF EQUIPMENT amp SUPPORT MATERIAL Sections ALFA CO MATERIAL CENTRAL STOREROOM CSR EQUIPAGE STOREROOM FACILITIES SUPPORT STOREROOM GENERAL ISSUE INFANTRY CBR ETC HAZARDOUS MATERIAL SMCC CODED MEDICAL AND DENTAL POL REPAIR PARTS STOREROOM SUBSISTENCE TOOLS CTR WEAPONS AND COMMUNICATIONS EXPLOSIVE ORDANCE AMMUNITION FACILITIE
146. Covington Guary 31673 167 300 3 20 02 a Project Number f Funded Amount 200 0 186 602 200 000 10 686 Funds remaining to collected b I 02 Covingtontguary 10 310 000 310 000 10 000 37002 x 02 DLA 3200 330000 330000 30 000 5 30 02 40 01 40 000 40 000 30 2 CovingtoniGuarn 37178 7076 Needto move money ASAP a Goes Santal Field at ka o2 DLA 360 000 3195561 150 707 44 954 5 000 345 561 60 000 90 707 170 out of 230 line items priced Lig 32 60 000 202 638 150 707 44 954 150 000 5 000 352 638 60 000 90 707 9 3002 _ priced at 130 000 33 Tovngton uarr 32267 32257 will start purchasing this week Goss indeenpak J7 o2 DLA 350000 36734 35700 36734 350700 350740 55002 25 50 000 70 911 5 000 70 911 50 000 50 000 36 32 CovingtoniGuarn 310 296 10 036 EENH Patient Parking Expansion KR 02 DLA 200000 206 423212 45000 4222 03 3200000 3200000 9 3002 Costisfor 03 242 asphaluiconcret 38 200 000 220 713 232 13 5 000 242 209 200 000 200 000 75 058 38 ERU howd NU Public Works 310554 310554 370554 37 30 0 310554 10 654 30 5 20 02 Overlay funded by Public Works 40 Gm2 855 O T 32 CovingtoniQuarry 10 000 312497 34359 32828 30 30 313497 10 000 2487 93002 To reimburse quarry E 20 654 23 151 15 623 2 828 0 0 24 151 20 654 2 497 GIM2 950 Construct Front Gate 42 Sign NAYHOSP 02 CNM
147. D MINI KT ON 0081LLAA80067 80067 KIT CRIMPING TOOL MANUAL HYDRAULIC 8 AWG TO KT ON 0081LLAA80068 80068 KIT CRAFT PROPULSION UNIT OPERATOR KT ON 0081LLAA80069 80069 KIT HYDRAULIC HOSE POWER EQUIPMENT KT ON 0081LLAA80070 80070 KIT RESPIRATORS AND ACCESSORIES KT ON 008111 80071 80071 KIT TOOL ENGINE REPAIR F SSK CUMMINS KT ON 0081LLAA80072 80072 KIT PULLER SET MECHANICAL 13 TON CAPACITY KT ON 0081LLAA80073 80073 KIT NONSPARKING TOOLS KT ON 0081LLAA80074 80074 KIT PULLER SET HYD 30 TON CAPACITY KT ON 0081LLAA80075 80075 KIT PULLER SET HYD 50 TON CAPACITY KT 6 38 COMFIRSTNCDINST 4400 3A ON 0081LLAA80076 80076 OUTBOARD MOTOR SHOP KT ON 0081LLAA80077 80077 SOIL MATERIAL TESTING EQUIP NUCLEAR DENSOMETER KT ON 0081LLAA80078 80078 KIT HOT LINE TOOLS ELECTRICAL KT ON 0081LLAA80079 80079 KIT REPAIR FOR PILLOW FABRIC TANKS KT ON 008111 80080 80080 KIT REPAIR FOR PILLOW FABRIC TANKS KT ON 008111 80081 80081 KIT DIESEL ENGINE TEST ON 008111 80082 80082 KIT TOOL ENGINE REPAIR F SSK CUMMINS KT ON 0081LLAA80083 80083 CHB RSS MISC CTR TOOLS KT ON 0081LLAA80085 80085 KIT JACK 25 HYDRAULIC ELECTRIC W ACCESSORIES KT ON 0081LLAA80087 80087 ELECTRONIC DISTANCE MEASURING SYSTEM W THEODOLITE KT ON 0081LLAA80088 80088 KIT POWER THREADING KT ON 008111 80089 80089 HOSES amp ACCESSORIES F PUMP DIAPHRAM ECC KT
148. D orders annotated in the remarks section with the authorization for the shipment and the applicable Transportation Account Code TAC In remote areas the battalion S4 may be responsible for such shipments that include the preparation recording and retention of required documents in accordance with the NAVSUP P 485 and NAVSUP P 490 5 4 COMFIRSTNCDINST 4400 3A 5011 CLAIMS Claims for any loss or damage in shipment of personal property shall be submitted and adjudicated by the Legal Office in accordance with the Judge Advocate General Manual Claims shall not be paid until a thorough investigation has been conducted Claims against the government shall be paid citing the appropriate OPTAR Line of Accounting LOA 5012 BATTALION CARGO The following procedures will be utilized to ship the unit s cargo 1 Air Shipment Battalion equipment and records required to support daily operations cannot be shipped in advance These will be air shipped if possible using the assigned Special Assignment Airlift Mission SAAM Directions for using SAAMS can be found at https www ois disa mil nolsc navtrans 2 Inspection Commanding Officers or their designated representatives will conduct appropriate inspections when NCF equipment supplies are assembled crated containerized or otherwise prepared for shipment as prescribed in COMFIRSTNCDINST 4600 1 series Upon deployment the max amount of cargo the battalion can ship is 18 000 pounds If wei
149. DLR DLSC DMI DMR DMS DOD DODAAC DODAAD DODAC DON DOP DOT DPSC DRMO DRMS DSA DSC COMFIRSTNCDINST 4400 3A Defense Construction Supply Agency Defense Construction Supply Center Columbus OH Defense Depot Department of Defense Defense Documentation Center Demurrage and Detention Charges Defense Condition Demilitarization Defense Electronics Supply Center Dayton OH Detachment Detail Defense Acquisition Regulation Supplement Defense Finance and Accounting Service Defense Fuel Region Defense Fuel Supply Center Washington DC Deployment for Training Defense General Supply Agency Defense General Supply Center Richmond VA Demand History File Document Identifier Deficiency in Allowance List Document Identifier Code DLSC Integrated Data Systems Defense Inactive Item Program Defense Industrial Plant Equipment Center Defense Industrial Supply Center Philadelphia Discrepancy in Shipment Confirmation SF 363 Discrepancy in Shipment Report SF 361 Discrepancy in Shipment Report System Defense Logistics Agency Depot Level Repairable Defense Logistics Services Center Departmental Management Inspection Date Material Required Defense Materials System Department of Defense DOD Activity Address Code DOD Activity Address Directory DOD Ammunition Code Department of the Navy Designated Overhaul Point Department of Transportation Defense Personnel Support Center Philadelphia PA Defense Reutilization an
150. E 2 16 PROCESSING ATUS ote eere pr deti 2 12 Consolidated Shore Based Allowance List COSBAL 2 13 Charge reporting CHEESE 2 14 CONSTANCE FIGS DM F 10 50 Construction Battalion Maintenance Unit _ 1 4 Container Designations TOR C 2 Contracting QMIC cam 3 5 Controlled Equipage Inventory 6 5 Cargon aee A M M M A A 5 5 5 10 Sample Routing ua 5 19 D D oe qi 2 3 Depot Level Repairables 0 5 2 6 31 I3etachiment Supporta m edd edunt eise uen Eod Cot eda Educ dus 3 10 File RecordMalitenaliea vedi teste eie ode tet ded te E 3 11 Disbursing Office anness 1 8 PAPA 1 8 INDEX 3 COMFIRSTNCDINST 4400 3A 4 2 Embroldery or Accoutrements
151. ETION REQUIREMENTS Units will obtain the following in order to complete tasked projects 1 Units will conduct a final inspection with ROICC and customer 9 30 COMFIRSTNCDINST 4400 3A 2 Building Occupancy Date BOD letter shall be completed and forwarded to the NCR 3 Punch list shall be generated and scheduled for accomplishment and completion 4 Warranty period shall be a period of 1 year from date of BOD 5 Excess materials and specialty tools purchased with project funds shall be offered to the customer station If the customer declines materials these materials shall be returned to the MLO as excess 6 Unused funding shall be returned to the funding source when the warranty period is expired via the appropriate chain of command 9023 PROJECT BUDGET MANAGEMENT 1 The crew leader must be aware of the projects budget Although MLO controls the project funds it is the crew leader s responsibility to manage the project within cost When a project comes on line funding is provided by the customer to higher authority They will only provide enough funds to complete the project as originally estimated They will give funding to the NCR to purchase CONUS material and an allotment to the main body and detachments to purchase materials locally The funding for local purchases is held by the station fiscal departments and tracked by MLO in PMPTP Every month the MLO Officer completes an EAC report tracks the money spent on locally pr
152. F O p Travel Advances 07 4 MicroSNAP Transaction Ledger T L or as transactions occur P485 OPORDER Section 2A WERE THE FOLLOWING REPORTS COMPLETED IN A TIMELY MANNER a Supply Turnover Letter sent from NMCB S4 to NCR R41 b Food Service Turnover Letter c Galley Relieving Inventory forwarded to NAVSUP BUPERS d Complete the monthly Mess 1359 and forward to NCR R41 e Ensure a complete set of retained returns remains in the Camp Controlled Equipage Plant Property Turnover Database Binder provided to Camp DET SK Monthly Quarterly Metrics Monthly Report to the CO copy to the NCR R41 Section 3 TRAINING PROGRAM Ref OPNAV 3120 32 Chap 8 4400 3A Ch 11 a Is there a Supply Department instruction covering the training program 1186 b Is a long range schedule developed and adhered to for training c Is a record of training group or individual maintained for each E4 E8 assigned to su 1186 d Are Lesson Plans prepared and updated for each curriculum topic and individually approved dated b Standards of Conduct c Sanitation d Repair Part Petty Officer RPPO e Cash Verification Team When Required Section 3A WAS THE REQUIRED TRAINING CONDUCTED f Maintenance Material Management 3 M a Government Purchase Card GPC _ a Unless specifically exempted are survey procedures applied to all required categories of material A 2 The following are recommended topic
153. H12 Q3AI393U 06201 LSNILNY 82 2vd8ONWNOO Ov Wd Figure 6 5 6 43 COMFIRSTNCDINST 4400 3A SAMPLE EQUIPMENT REPAIR ORDER NAVFAC 11200 41B EQUIPMENT REPAIR ORDER ERO WORKSHEET 11209041 45 n Ee n 17 ENONE 1 DESPITE EN Figure 6 6 6 44 COMFIRSTNCDINST 4400 3A SAMPLE POWER TOOL PMS RECORD STOCK NO LOCAT ON NAME PLATE DATA INSPECT ON SCHEDULE MAINTENANCE TEST RECORD DATE OF DATE Test IF UNSAFE DESCRIBE FAULTY CONDITION 59 REPAIRED NEXT TEST POWER TOOL PREVENTIVE MAINTENANCE 1 IND 3INCR 10290 2 5 70 MAINTENANCE TEST RECORD CUSTODY RECORD DATE NAME COMPANY Figure 6 7 Side 2 6 45 COMFIRSTNCDINST 4400 3A CHAPTER 7 ORGANIZATIONAL GEAR AND CLOTHING 7000 INTRODUCTION This chapter establishes policy and procedures for the management of organizational gear and clothing This includes all equipment previously referred to as Chemical Biological Radioactive Individual Protective Equipment CBR IPE and 782 equipage gear contained in the Naval Construction Force NCF Tables of Allowance TOAs The policy and procedures contained in this chapter supersede all previous direction It also supplements the regulations in COMNAVRESFOR P 4000 1 series and is promulgated to provide Naval Construction Force NCF guidance for properly outfitting units with appropriate organizational gea
154. Hull Maintenance and Electrical HME Local Management Code LMC AB and COSAL Type Ready Ship Spares RSS before processing the new UL This reorder review should be zero b Step 2 Print full HME Stock Status Listing RPT 042 for all LMCs c Step 3 Print HME Stock Status Listing RPT 042 LMC A8 d Step 4 Print Full RSS Stock Status Listing RPT 042 OSI Stock Status Listing e Step 5 Bounce Stock Number Sequence List SNSL for MOD 98 UL against HME RPT 042 LMC A8 1 All items found RPT 042 but not in SNSL mark Change Allowance Type AT Code to 6 on RPT 042 2 Highlight all items found in SNSL but not on RPT 042 These items will need stock record cards built and outstanding requisitions loaded if available Pushed Requisitions later in the UL Update Process F 33 COMFIRSTNCDINST 4400 3A 3 All items that are listed in both SNSL and RPT 042 that have quantity mismatches adjust stock record card to reflect QTY in SNSL Post outstanding Pushed Requisitions for shortages if available Excess items should be held if demand warrants 4 Build all stock record cards and load Outstanding Pushed Requisitions for material highlighted in the SNSL Ensure loading done under correct COSAL type 5 Change stock record cards in MicroSNAP for all items on listing marked as Change AT Code to 6 6 Check all listings prior to building stock record card or counting material as a shortage Item may ha
155. I MCO MCON MCRL MD MDCS MDS MEASURE MEC MEF MEDS METER METRL MFOEDL MFR MEU MEU SOC M H MHE MIAC MIAEL MIAPL MILCON MILCON PO MILSCAP MILSTAAD MILSTAMP MILSTD MILSTEP MILSTRAP MILSTRIP MILVAN MIPR MIS ML ML C MLI ML N MLO COMFIRSTNCDINST 4400 3A Military Affiliate Radio System Military Air Traffic Coordinating Office CONUS Management Assist Visit Material Control Code Material Completed File Meals Combat Individual Maintenance Check Off Military Construction Navy Master Cross Reference List Navy Man Day Maintenance Data Collection System Maintenance Data System Metrology Automated System for Uniform Recall and Reporting Military Essentiality Code Marine Expeditionary Force Mechanized Embarkation Data System Metrology Equipment Recall and Report Metrology Requirements List Monthly Filled Order Expenditure Difference Listing Memorandum Financial Record Marine Expeditionary Unit Marine Expeditionary Unit Special Operations Capable Man hour Material Handling Equipment Material Identification and Accounting Codes Master Index of AELs Master Index of APLs Military Construction Military Construction Program Objectives Military Standard Contract Administration Procedures Military Standard Activity Address Directory Military Standard Transportation and Movement Procedures Military Standard Military Supply and Transportation Evaluation Procedures Military Standard
156. INST 4400 3A b NAVSUP PUB 485 SUPPLY CHECKLIST FOR FOOD SERVICE Food service ORIi supply will normally be conducted by the NFMT assist visit team using the NEY checklist found in the NAVSUP P 486 The following can be used by the ORI supply team if required or as a self assessment guide by the unit FOOD SERVICE PULSE POINT Section 1 MENUS a Are Menus posted daily in the general mess to describe and merchandise meals b Is a Menu Review Planning Board established and effectively used as a management tool to reflect the crew s preferences c Does Menu planning use Armed Forces Recipe Service and or locally approved recipes d Is there a current and complete set of Armed Forces Recipe Cards with changes on hand e Have Cycle Menus been developed which save time and allows for an easier and more thorough analysis f Are foods from each of the pyramid food groups represented in each day s menu g Does each meal offer a healthy Navy entree vegetable starch and dessert with available menu options h Does the Salad Bar include a tossed green salad when available Are whole grain breads and fruits offered every meal when available Are theme meals special meals monotony breakers scheduled Does the Menu provide reduced calorie healthy food options A low calorie salad dressing Low fat milk when practical An entree that isn t fried
157. LNSNOdWOD X04 OMS 335 Od vt dVvO NB Z 118 3AISNVdX3 M NI Nv i H39nv 13S 118 08 21 35 028 569 00 19 X LIS8INO SS3NDOIHI XVW NSZE OL J VI3N 133HS 13315 NI S3 0H NZ SNITIIING X04 15 SNVIOINI0313 118 0 1 OG 4 SE S8 VtL LO EEIS II LISIND SS3NMOIHL 6701 J Vl3W 133HS ANY 13318 NO 3S0 3 SIN3W3HONI 90 NI 01 NGL8 AZIS ILINW SNVIOIe12313 LIH 9 S vtL 1O EI8S E LIGINN SSENADIHL NSCL OL 133HS ANY 73315 NO 3SN 4 SIN3WN3NDNI NS290 NI NSL OL NSZ 3715 SNVIOIMIO33 Lid 86 8 8678 val 8LGv 9vi LO EEIGS LISINDn 563 NSZ OL lvi3W 133HS ONY 7334S NO 35 4 SIN3W3HONI NSZLEO NG OL NSCL AZIS ILIAW SNVIOINIO313 Lid 18794 879 vi LEES YvY VO EEIS 39uV1 ZS NOTAN iN3WdIDnO3 17138 50765 6 9961 026 0 59 8 9PLb BZO 10 G 99 NSN M 35 4 3QIXO H3A1IS 1 14 871 AXILLVA c8 vi 8 01L98 ES8 OO S I9 4001 d3WWvH ONVH LHOTY 3N3HiV31 1001 11VN S au31N3d3VO S5V8 vL EI 2 8 66 6 6 1 1 3QV18 2 1 HOLVYOS OS v Soc 206 00 02 4 39IBd 1X3 30184 LINN ALO u3gWnN 2015 06 06 909 90008 ON WAS 148 OSOVJ 6 2 6 35 COMFIRSTNCDINST 4400 3A SAMPLE ASSEMBLY INVENTORY REPORT Date MEMORANDUM From Company Comman
158. LY FILES The SFM subsystem has a number of supply and financial record types and files which are used to manage the unit s supply and financial management information and for creating management reports These records files and reports replace many of the manual records files and documents described throughout this publication where manual systems are defined The relationship among the automated records files and reports and the manual files and documents they replaced are illustrated in Figure F 1 F 2 COMFIRSTNCDINST 4400 3A MANUAL FILE Automated Automated DOCUMENT REPLACEMENT File s Replacement Listing Report 073 Outstanding SOF Requisition File Listing With Material outstanding File MOF CMPM RQF Status Report 063 Requisition File Listing Material Completed File or CNF COS Material Outstanding File Without Material Completed file MCF RQF SOF Status or Both Stock Record Battery RQU NAVSUP 1114s SRF SOF Report 042 Stock Status Listing CNF Report 054 Supply Edit Audit COS RQF and Selected Item Management Consumption File SOF 5 SEAS Transmittal Listing Report 344S OPTAR Transmittal OPTAR Holding Files 1 and 2 BOF CNF Letter Report 063 Requisition File CNF RQF Listing and Report 071 Requisition OPTAR Log RSF SOF Requisition File History Listing History Demand File HDF RQF Report 071 Requisition History RSF SOF Listing Rep
159. Lists Standard Operating Procedures G 20 SOPA SORM SORN SORTS SOS SOU SPAWARSYSCOM SPETERL SRC SRF SRG SRI SSC SSL ST STARS STD STEM STEMIS STILE STO SUADPS SUPARS SUPMIS SWOP SWT SYSCOM COMFIRSTNCDINST 4400 3A Senior Officer Present Afloat Supply Organization and Regulations Manual Supply Organization and Regulations Navy Status of Resources and Training System Source of Supply Special operating unit Space and Naval Warfare System Command Ship Portable Electrical Electronic Test Equipment Requirements List Stock Record Card Stock Record File Seabee Readiness Group Storeroom Item Supply Support Center SERVMART Shopping List Short Tons 2 000 Ibs Standard Accounting and Reporting System Standard Seabee Tactical Equipment Management System Seabee Tactical Equipment Management Information System Seabee Tool Identification and Labeling Enhancement Standard Transfer Order Shipboard Uniform Automated Data Processing System Navy Supply Acquisition Publication Supplement Supply Management Information System Special Weapons Ordnance Publication Surface Wide Transportation System Command T Test and Evaluation Transportation Account Code Temporary Additional Duty Terminal Area Security Officer Table of Basic Allowances or To Be Announced To Be Determined Transportation Control and Movement Document Temporary Control Number or Transportation Control Number Temporary Additi
160. MFIRSTNCDINST 4400 3A 15 Obtain consumable supplies 14 Order provisions via DLA website https www stores dla mil stores_web 12 Load consumable supplies accessories in equipment shelters 11 Notify Galley for the recall of Battalion personnel three days prior to mount out 10 Delivery of dry goods from Prime Vendor Store in warehouse 8 Have MREs UGRs delivered to warehouse complete banding 5 Field galley equipment accessory staged in staging area 4 Reefer truck delivery from ALPHA Co Last CS workday in Galley 3 Battalion CS personnel return from galley etc 2 Cross checks final preps 1 Provisions pick up advance party departs 0 Mount Out Section PROCUREMENT 8300 HIGH AND LOW LIMITS Due to the unique nature of the Naval Construction Forces operational commitments every effort must be made to ensure subsistence levels are maintained at a high level of 45 days and low level of 30 days High and low limits must be updated quarterly to reflect current usage 8301 FOREIGN PURCHASES Meat fish poultry and dairy products of foreign origin will be purchased only in emergencies or when foreign sources are the regular supply sources Purchases will be made only from approved sources established by the Army Veterinary Services or the Navy Medical Service When foreign sources are not the normal suppliers quantities procured will be strictly limited to immediate requirements necessary to relieve the emergency Purchases
161. MLO b Project tools are immediately released to the Central Tool Room for control and issue in accordance with standard operating procedures C MLO stock records are properly annotated to reflect transfers to the CTR 4002 RECEIPT PROCESSING To facilitate timely processing of receipts and proper planning of assigned work delivery and pick up schedules for materials from the supply support activity and commercial 4 1 COMFIRSTNCDINST 4400 3A vendors must be coordinated with the central receiving area Receipt processing procedures for Stock Material and Direct Turn Over DTO Material are described in the NAVSUP P 485 Chapter 4 1 Tool Kits The CTR custodian or designated representative will acknowledge receipt of Tool Kits by returning signed copies of receipt documents to the cognizant Regimental TOA manager 2 Receipt Procedures for DETS a DET sites will report all requisitions received on a weekly basis to the Main Bogy 1 The report will cite assigned Main Body requisition numbers for all material received on board through normal supply channels during the week 2 A report for the receipt of NOR ANORS requirements must be sent to the Main Body on the day the material is received 3 A signed and dated copy of requisition received from the Main Body will be mailed to the battalion Supply Department on a weekly basis 3 Documentation a A Material Receipt File must be kept for the current and two pr
162. Material Control Program Manager must coordinate with 1NCD 22nd NCR 25th NCR or 30th NCR a All requirements of the NAVSUP P 485 OPNAVINST 4110 2 series and OPNAV 5100 23 series apply to pack up outlet and operating space items that qualify as hazardous b Specific handling and storage requirements for Calcium Hypochlorite may be found in the NAVSUP P 485 4 4 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank 4 5 COMFIRSTNCDINST 4400 3A CHAPTER 5 MATERIAL EXPENDITURE AND SHIPMENT 5000 INTRODUCTION NAVSUP P 485 Chapter 5 provides detailed instructions on survey transfer and shipment of material supplies equipment and personal property Chapter 5 of this publication highlights and amplifies established NCF policies and procedures where necessary 5001 SURVEY CRITERIA Survey procedures Financial Liability Investigation of Property Loss FLIPL DD Form 200 apply to the following categories of material in addition to the categories listed in the NAVSUP P485 Chapter 5 1 All power tools electric pneumatic gas engine driven etc individual tools and sets of tools if there is evidence of neglect intentional misuse or the individual line item exceeds 750 00 2 Camouflage Utility Uniforms Desert Utility Uniforms CUUs DUUs Refer to Chapter 7 of this instruction 3 Individual Infantry Equipment 782 Gear Infantry equipment is maintained in accordance with TOA Assembly 02000 The Infantr
163. Monthly or As Mechanized Budget OPTAR Report End of the Month 5 Years Figure 3 17 RECURRING REQUIREMENTS The FAS must take the following actions to ensure the proper upkeep of the database and efficient supply support a Daily 1 Tech Edit Listing Process in accordance with paragraph 3720 of NAVSUP P 485 RPT 045 RPT 097 are produced daily The Supply Officer should review RPT 045 RPT 097 to ensure that tech editing is F 16 COMFIRSTNCDINST 4400 3A being done daily and to gage the flow of requirements into the SFM subsystem Recommend accomplish this action twice a day 2 System Back Up Ensure no more than two working days has gone by since the last back up b Weekly 1 Requirements Listing RPT 074 Processed daily in accordance with paragraph 3725 of NAVSUP P 485 Only the current RPT 074 is required to be maintained The Supply Officer is specifically tasked with determining why requirements approved more than three days have not been issued or requisitioned also all unapproved requirements older than five days should be considered for deletion 2 Reorder Review Listing RPT 029 Review Allowance Type AT Codes for stock deficiencies 3 Outstanding Requisition Listing with Status RPT 073 Processed in accordance with Appendix 25 of NAVSUP P 485 Only the current RPT 073 is required to be maintained This report should be printed weekly by requisition number to ensure that all requisitio
164. NAVINST 3120 32 series NAVSUP P485 and various command instructions 1703 COLLATERAL DUTIES 1 General Command collateral duties are generally promulgated by separate unit instructions and notices The Supply Logistics Department is normally required to assign personnel to the following collateral duties a Air Detachment Representatives One SK and one alternate b Embark Representative One PO and one alternate The S4A may be assigned as the Embark officer c Command Training Team Human Resources Committee HRC Representative One PO and one alternate d Headquarters Company Reserve Force Defensive Operations One PO e Safety Petty Officer One PO 1 5 COMFIRSTNCDINST 4400 3A 2 Supply Department Military Leadership 84A Normally an officer or senior enlisted member of a Supply rating will be assigned the collateral duty of managing Supply Department military personnel issues They will be responsible for the administrative duties of the military personnel assigned to the Supply Department Duties and responsibilities related to this function are as follows a Coordinating and providing overall military supervision for personnel assigned to the Supply Department b Maintaining liaison with other Department and Company Commanders regarding military matters c Ensuring that military organization established by the H Company Commander is followed d Conducting inspections of personnel and berthing spaces
165. NAVSUP P 485 Chapter 6 contains detailed instructions regarding the use and maintenance of these files 1 Stock Record Card Files a A Stock Record Card SRC NAVSUP Form 1114 is maintained for each item stocked at all DET Central Tool Room CTR Repair Part and S4 locations 1 SRCs are filed in numerical sequence by Part Number Navy Item Control Number National Identification Number PN NICN NIIN 2 SRCs are segregated into organic augment project special tool and MOD 96 MOD 97 and MOD 98 files a Separate files are maintained for Selected Item Management SIM and non SIM materials 2 Procurement Action Tickler File PATF A PATF will be maintained by NCF units if the stock record maintenance and requisitioning functions are performed in different locations It is not required for units when the stock record maintenance and requisitioning functions are performed in the same physical location 3 Supply Office Document Files The following files will be maintained in the Supply Office MicroSNAP automatically maintains the following files however at sites that are not automated these files will be maintained manually a Material Outstanding File MOF 6 1 COMFIRSTNCDINST 4400 3A b Material Completed File MCF c Consumption File d Expenditure File e DLR Suspense File f Miscellaneous Receipt File g Historical Demand File Note With MicroSNAP installed throughout the units companies hav
166. NT ALLY a EONIVALCHT TORUM 2 m MPONVENT WOUM NAME WT ACTION MT POR TIFPHZATION ALTERATION OUNECTIVE NOT APPLICABLE bay eas MAJMTEMACIE ACTON COMPLETED PARTS DRAWS FOR SUPPLY ADDITION Or ACOOND MAINTENANCE ACTION D DCLETION OF RECORD COMPLETED TS WT ENT IDENTIFICATION COOE CORRECTICHANG E DESTING EGONO MNS ACTION COMPLETED MO PARTE RCOWUIREO dEMEE m 3 i g Figure 2 8 2 29 COMFIRSTNCDINST 4400 3A CHAPTER 3 MATERIAL PROCUREMENT 3000 INTRODUCTION Guidance in this chapter is intended to support and amplify existing procedures in the NAVSUP P 485 NAVSUPINST 4200 85 series DOD FMR and NAVSO 3013 2 3001 FINANCIAL OPERATING TARGET OPTAR 1 Requisition OPTAR LOG OPTAR Document Transmittal Letter TL a NCF units that do not have access to MicroSNAP maintain a requisition OPTAR log b Units that are utilizing MicroSNAP maintain the Document Transmittal Letter TL C TLs are the units memorandum accounting ledgers and should parallel the official accounting ledgers maintained at the Defense Finance and Accounting Service DFAS d All requisitions chargeable and non chargeable and purchase orders must be recorded in the units memorandum accounting
167. Number Description enter ADJ Julian date ordered and serial number 3 Total Estimated Cost enter the amount over estimate 4 Cumulative Estimated Cost add the amount over to bottom entry 5 Funds Balance subtract the amount over h Dollar amount on receipt lower than estimate adjust Total Estimated Cost 1 Julian Date enter the Julian date material was received 2 Serial Number Description enter ADJ Julian date ordered and serial number 3 Total Estimated Cost enter the amount under estimated in parenthesis 4 Cumulative Estimated Cost subtract amount from bottom entry 5 Funds Balance add amount under estimate i Actual Expenditure Cost received from base comptroller for costs under or over estimate 1 List in Actual Expenditure Cost block individually 2 be adjusted in Total Estimated Cost Cumulative Estimated Cost and Funds Balance blocks in a group j Adjust cancelled requisitions 1 Julian Date enter Julian date of cancellation 9 33 COMFIRSTNCDINST 4400 3A 2 Serial Number Write CANC 3 Description list the Julian date ordered and serial number assigned 4 Total Estimated Cost enter dollar amount in parenthesis 5 Cumulative Estimated Cost subtract dollar amount from Total Estimated Cost 6 Funds Balance add dollar amount to last entry 7 Go back to original entry for the i
168. ON 008111 80168 80168 315 R 41 SHELF TOOLS ON 0081LLAA80200 80200 MASC KIT MECHANIC HAND TOOLS F 2 MEN KT ON 0081LLAA80201 80201 MASC MECHANIC TOOLS METRIC 4 MAN KT ON 0081LLAA80202 80202 MASC KIT TIRE SERVICE SMALL KT ON 0081LLAA80203 80203 MASC KIT HYDRAULIC HOSE POWER EQUIPMENT KT ON 0081LLAA80204 80204 MASC KIT WLEDING GAS KT ON 0081LLAA80205 80205 MASC KIT GAS CUTTING AND WELDING RIG KT ON 0081LLAA80206 80206 MASC KIT CARPENTERS TOOLS F 4 MEN KT ON 0081LLAA80207 80207 MASC KIT ELEC ARC WELDING ACCES 300 AMP KT ON 0081LLAA80208 80208 MASC KIT PIONEER AND RIGGING TOOLS KT ON 0081LLAA80209 80209 MASC KIT INSTALLATION F CONCERTINA FENCING KT ON 0081LLAA80210 80210 MASC KIT SURVEYORS EQUIPMENT KT ON 0081LLAA80211 80211 MASC KIT DRAFTSMAN F 3 MEN KT ON 0081LLAA80213 80213 MASC MISCELLANEOUS RIGGING GEAR KT 6 40 COMFIRSTNCDINST 4400 3A ON 0081LLAA80214 80214 MASC SUPPLEMENTAL TOOLS F MOBILE MAINT TRUCK KT ON 0081LLAA80215 80215 MASC PACKING TOOLS AND MATERIAL KT ON 0081LLAA80216 80216 MASC PORT SCALES EMBARK SUPPORT KT ON 0081LLAA80217 80217 MASC LUBRICATION EQUIPMENT AND ACCESSORIES KT ON 0081LLAA80413 80413 TIRE SHOP OPERATING SPACE ITEMS F USE W AY 80012 KT ON 0081LLA80042B 80042B KIT NO SKIVE HOSE amp CRIMP FITTING 250 MODULE KT ON 0081LLA80098B 80098B KIT LIFTING SLING TOOL SUPPORT 250 MODULE KT ON 00
169. OPTAR structured in accordance with 1NCD directives b Are obligations for per diem and transportation posted to the OPTAR by individual travel order number standard document number under the appropriate JON c Any split FY travel If yes were 2 sets of travel orders used d Number of people on Pre deployment trips DET Swings IAW NCF policy e Check number of trips taken under JON f End of quarter balances reported to N8 g Compare OPTAR financial reports with the following info CURRENT OPTAR GRANT DATE OF OPTAR GRANT COMFIRSTNCDINST 4400 3A ATOS DTS GRANT AMOUNT ATOS DTS BALANCE STARS FL GRANT EXPEND O S EXD BALANCE MFOEDL TOT DATE DATE OF LAST MFOEDL PROCESSED Amount Section 15 ENTITLEMENTS Ref JFTR DODFMR Vol 9 Vol 5 Are the following Travel Claim Entitlements or processes being utilized in accordance with the reference a 4102 not auth Per Diem P D when on Field Duty First day of travel when traveling together on Group Orders Crew Flights b 4505 T4060 B5 Telephone communication safe calls connection fees limit amounts must be on orders c 4520 if communication services authorized they must be on orders d 2555 conference fees e T4025 must use Commercial Transportation Office CTO for transportation arrange
170. Office CH 9 Fil s arid RECOS eus 9 15 Funding Mariadgerienb ioi oce em mee Gore d o ER ER IDE D HE iE 9 31 1 7 8 1 10 9 9 Personnel NSS INO ss 1 10 Project exp 2104 01 M 9 11 Recordskeeper ee ee ss nnn 2 18 Required MLO REPOS 9 14 inim 9 34 Material Obligation Validation MOV 3 1 MicroSNAP MOV Procedures rio F 26 RP M F 11 Material PIOGUFe TIGE ocn ce aep edo acces o aac cdita psc A ttn 3 4 sss cds res P 3 5 Civil Engineering End Ier perpe EE ERE eure rere EAE 3 7 Contracting OTIGOE S isis caro Leges e Sepe bebe tul gene e reps 3 5 Material Receipt zb dg d dd te deed gue o dap dapi tp na deas 4 1 CUSTODY ANG SGCUMY s maie oiii a seit eL OR ett xa ud ix te pun Doce Reda 4 2 BIE ote aE S AMET AE a dd 4 2 uiae vete 4 3 Mate
171. Officer Some of the tasks assigned are as follows a Automotive Repair Parts Storeroom ARP The Automotive Construction Equipment Repair Parts Storeroom custodian is responsible for the receipt storage issue and inventory control of all Civil Engineering Support Equipment CESE repair parts and technical manuals b Central Tool Room CTR The CTR custodian is responsible for the receipt stowage issue inventory control and preventive maintenance of all tools including kits power special and augment tools c Organizational Gear and Clothing Issue The Gear Issue Section is responsible for the receipt stowage issue and inventory control of individual combat equipment 782 gear Camouflage Utility Uniforms CUUs Extended Cold Weather System ECWS if maintained on site and other organizational clothing Radiac gear and CBR gear will also be maintained by this section 1708 MATERIAL LIAISON OFFICE MLO The MLO is responsible for procuring receiving storing issuing shipping transferring and accounting for all construction project material The MLO is also responsible for maintaining and preparing the related inventory financial records correspondence and reports related to the construction material 1 MLO Officer The MLO Officer is an officer assigned to the Supply Department In addition to their duties the MLO serves as the liaison between the Supply Officer the line companies and the Operations Officer S3
172. Officers Turnover Report is to be forwarded to the appropriate NCR If circumstances prevent the two officers from conduction a joint B 15 COMFIRSTNCDINST 4400 3A inspection the relieving S4 will conduct the inspection and prepare the report required in accordance with the NAVSUP P 485 paragraph 1163 as soon as possible but not later than 20 days after taking charge 1 Upon completion of the department material personnel and records inspection the officers will submit a joint relieving letter to the Commanding Officer The letter will include b c a request for approval of relieving date a statement of any defects or deficiencies noted during the inspection a statement of the status of transfer of controlled equipage in use in the Supply Department a statement regarding stock record accuracy and that the latest change notice and allowance file updates were reviewed and processed a statement indicating the number and replenishment cost of repair parts which are not in stock or on order and a trial dummy reorder review has been run to determine the dollar value and number of line items of storeroom stock deficiencies a statement indicating they have reviewed the automated supply system user access listing An excel spreadsheet attachment that lists credit card transactions that have not been certified for payment This includes transactions that may have originated with from the previous battalions
173. P Form 1114 does not exist prepare a new stock record card using the management information from the SNSL 2 NAVSUP Form 1114s for NSNs not listed in the SNSL may be discarded after the NSN has been verified for accuracy and found to be no longer required and equipment supported is no longer on board b Turn in any items not authorized or required to the nearest supply activity c Submit a CCF OPNAV 4790 CK for items not listed but required to support on site equipment d Retain these parts until resolution of the ACR or removal of the equipment from the site e The remaining new NAVSUP Form 1114s may be used as future replacement cards or may be discarded 6 Turn in Document DD 1348 14 a A DD 1348 1A is provided in the COSAL package for items that no longer have an AA or for which AA quantity has decreased b For other items determined to be unauthorized or not required prepare a DD 1348 1A and turn in in accordance with 1NCD or NFELCs disposition instruction 1 Annotate the item location on the DD 1348 1A 2 Remove items from their locations 3 For allowance decreases the maintenance branch of ALFA Company may recommend retaining excess quantities this should be done only when the usage data or other written justification provided by ALFA Company supports a temporary increase in depth for those item s a The substantiating justification will be retained on file for the ORI c Attach the DD 134
174. P P 486 NAVSUP P 421 NAVMED P 5010 1 COMNECCINST 4060 1 series and all other applicable instructions 8100 AUTHORIZATION AND ESTABLISHMENT OF MESSES 1 Authorized Messes The following types of general messes are authorized to operate in support of Naval Construction Force NCF units a Overseas ashore dining facilities in support of main camp operations b Field mess units operating in support of Field Exercises FEX c Field mess units operating in support of Deployment for Training DFT exercises d Satellite messes operating with NAVSUP Code 51 approval 2 Manning Due to the technical nature of operating any type of general mess requests to establish a general mess should only be submitted when Culinary Specialists CS are permanently assigned to the requesting unit s command a Construction Battalion Mobile Units Construction Battalion Unit CBMU CBU DETS Under Water Construction Teams or other units that do not have CSs permanently assigned must coordinate food services through the supporting commands general mess b Reserve NCF units while on Active Duty for Training Individual Duty for Temporary Training ADT IDTT etc must coordinate subsistence requirements through their respective reserve center in accordance with COMMNAVRESFORINST P 4000 series 3 Qualification Requirements a All 55 and Food Service Attendants FSAs will have a current Food Handler s Card NAVMED 4161 1 prior to
175. P and the Requisition File RQF Correct financial information is provided for obligations Tech Edit is described in the NAVSUP P 485 and is amplified below A Tech Edit listing RPT 045 or RPT 097 will be generated daily If the Date Price Last Updated column indicates that the price has been updated since the date of the FEDLOG CD ROM product in use the data on the Tech Edit listing is current If the date indicates that the requirement requires further research all data fields will be compared to FEDLOG The listing will be annotated with the correct F 19 COMFIRSTNCDINST 4400 3A data or marked to indicate that the data requires no change i e a circle or check The person annotating the listing will sign and date it The correct data will be entered interactively The initials of the person performing tech edit will be entered in the remarks block of the tech edit screen Note Monthly ML N updates downloaded from the SPAWAR Customer Support Site https wwws scn spawar navy mil and uploaded into MicroSNAP will greatly reduce the amount of changes needed to be made during Tech Edit 2 Technical editing within the system is accomplished on Report 045 or Report 97 in the following 3 step method a Step 1 Utilizing procedures contained in the on line users manual produce tech edit listings in Request Number and or NIIN sequence These listings should be produced and retained as directed by the appropriate NCR The data c
176. PHA Sequence MTO 2 Stock Number Use Sequence MTO 3 Assembly Use Assembly ECC X Ref 4 Group Use Group Facility X Ref 2300 CONSOLIDATED SEABEE ALLOWANCE LIST COSAL The COSAL is a technical and supply document through which all maintenance and repair efforts are supported It is provided by the Navy Inventory Control Point NAVICP Mechanicsburg PA 1 The COSAL identifies repair part requirements allowances to support specific equipment based on historical demand engineering judgment and mathematical models Allowances are continuously updated for the life of the equipment by documented usage failure and repair data 2 The COSAL considers NMCB predefined maintenance and repair capability military essentiality of supported equipment the order and shipping time for resupply actions and incorporates the level of endurance for the unit established by the Chief of Naval Operations a Civil Engineering Support Equipment CESE COSALs are categorized as either Organic or Augment depending on whether or not the equipment is part of the NMCBs TOA During a contingency mount out the repair parts in the Organic COSAL deploy with the NMCB 1 CESE COSAL allowances are computed to allow the NMCB to be self sufficient for 60 days or 1200 construction hours 2 Unique for each main body camp 3 NMCB COSALSs contain two categories of repair parts Common and Peculiar a Repair Parts
177. PSE PSF PSO PSR PSRS PWC COMFIRSTNCDINST 4400 3A Perspective Gains Personal Gear Issue Procurement Instrument Identification Number Private Key Infrastructure Perspective Loss Plain Language Address Preventive Maintenance Project Material Planning and Tracking Program Procurement Management Review Procurement Management Reporting System Project Material Status Report Part Number Petty Officer Plan of Action and Milestones Point of Contact Port of Debarkation Discharge Port of Embarkation Petty Officer in Charge Petroleum Oils and Lubricants Program Objectives Memorandum Peacetime Operating Stock Privately Owned Vehicle Preservation Packing and Packaging Planning Programming and Budgeting Navy System Purchase Payment File Parts Per Million Pay Personnel Office Personnel Property Officer Personnel Property Transportation Officer Product Quality Deficiency Report Personal Qualification Standard Purchase Request Pay Record Access Back Carried Radio Which is Part of the NMCB Allowance More Properly AN PRC 25 Personnel Readiness Capability Program Progressive Refinement of Integrated Supply Management Procurement Quality Assurance Post Shakedown Availability Personnel Support Detachment Personnel Support Equipment Personnel Support Facilities Prospective Supply Officer Procurement Status Report Procurement Status Reporting System Public Works Center G 18 PWD PWO PWRMS PWRR PWR
178. RP AKA ALCE ALICE ALLANTFLT ALMAR COMFIRSTNCDINST 4400 3A APPENDIX G GLOSSARY OF ACRONYMS A Arms Ammunition amp Explosives Authorized Accounting Activity Acquisition Advice Code or Activity Address Code Allowance Appendix Page Advanced Base Functional Component Advanced Base Initial Outfitting Advice Code Aircraft Automatic Chemical Agent Detection Alarms Airlift Clearance Authority Amphibious Construction Battalion Accountable Command or Area Coordination Center Afloat Consumption Cost and Effectiveness Surveillance System Area Coordination Group Inter service Supply Support Allowance Change Request Allowance Change Request Fixed Air Detachment Air Det or Destroyer Tender Authorized Dental Allowance List Administrative Cancellation Administrative Control Active Document List Administration Management Automatic Data Management Information Systems Application Data for Material Readiness List Automatic Data Processing Automated Data Processing Equipment Automated Data System Active Duty for Training Architect and Engineering Firm Engineering Service Air Echelon Allowance Equipage List Armed Forces Special Weapon Project Address Indicating Group Accelerated Item Reduction Program Also Know As Airlift Control Element All Purpose Lightweight Individual Carrying Equipment Atlantic Fleet Activities All Marine Corps Activities G 1 ALNAV ALNAVEUR ALNAVSTA ALPACFLT ALSTACON ALT ALUSNA AMAL AMC AMC
179. RUNK CONDITION CODES N NEW U USED Receipt of the above article is acknowledged SIGNATURE NUMBER OF PIECES WEIGHT CUBE REMARKS COMFIRSTNCD 4400 1 08 07 COMFIRSTNCDINST 4400 3A SAMPLE AUTHORIZATION LETTER TO SHIP UNACCOMPANIED BAGGAGE 4050 Ser From Commanding Officer U S Naval Mobile Construction Battalion ONE LCDR I SUPPO SC USN 123 45 6789 140 Others Subj SHIPMENT OF UNACCOMPANIED BAGGAGE IN CONNECTION WITH TEMPORARY ADDITIONAL DUTY ORDERS Ref a Joint Travel Regulations Chapter 8 b COMFIRSTNCDINST 4400 3A Chapter 5 1 In accordance with references and b you are hereby authorized to ship unaccompanied baggage from Gulfport Mississippi to Puerto Rico in connection with the deployment of NMCB ONE 2 cost for this authorization chargeable to the following appropriation 17 1804 60CC 000 4582A C 068688 2D V57034 N72H4G8129NP Estimated Cost 10 000 Job Order Number 4G8129 Expenditure Number V55101 4091 7043 TAC NMF 4 N72H 3 further cost is authorized in connection with this authorization I M THE CAPTAIN Figure 5 4 COMFIRSTNCDINST 4400 3A SAMPLE CARGO ROUTING MESSAGE 1417007 JAN 94 2 FM NMCB ON TO NOLSC NORFOLK VA 031 INFO CHAIN OF COMMAND AS PERTINENT REGULATIONS COMFAIRMED NAPLES IT FOR MED MEF OR I O D COMFAIRWE
180. Ref DODFMR Vol 9 7300 1 Para 5403 a Has the AO completed the following Self Registration on the DTS Web site http defensetravel osd mil dts site index jsp And COL online Training b Is there a DD Form 577 and Designation Letter signed by the COS on file for the AO c Have all DTS users completed the following Self Registration and User online Training Test and Certificate at http www defensetravel osd mil dtsWBT site Is the Training Certificate on file with the GTCC d Authorizing Officials are responsible for validating managing and approving departmental travel requirements and travel funds Are they applying the proper business rules when approving travel and are they maintaining direct liaison with the Comptroller for funding e Are copies of Travel Vouchers maintained on file ATOS Only f Are travel vouchers filed by the member within 5 days g If travel exceeds 30 days are members AO selecting the Split Pay option h Are claims processed within 10 days by unit Disbursing Office ATOS Only i Are there any outstanding Travel Advances older than 30 days Not allowed for E5 and above without approval from N8 and per Fleet message j Do dates of travel on travel claims match travel orders A 14 COMFIRSTNCDINST 4400 3A k If not did AO sign with remarks or an Amendment 1 Do locations on travel claims match travel order
181. Replacement Issues surveyed boots amp uniforms e Activation Priority per mission requirements 3 Members transferring from reserve units in which CUUs were issued will not be issued an initial set of uniforms contingent upon page 13 entry Issues to members re affiliating after a break in service will be evaluated on a case by case basis 4 Replacement Issues Under normal circumstances replacement issues will only be completed after all pending initial issues for new personnel 7004 RESPONSIBILITIES SEE FIGURE 7 3 1 1NCD Provide policy oversight and contractor support Additionally the 1NCD Comptroller will provide funding to the NCRs for the purchase of all organizational clothing and gear They will also provide funding for the embroidery on CUUs DUUs that are replaced as a result of normal wear and tear Submit the annual report to Congress for CBR IPE 2 Contractor Assist 1NCD and SRGi in kitting organizational gear and establish CBR OSIMS records on NCF members who receive initial issues of gear and clothing Provide training on the proper use and maintenance of the CBR OSIMS database Obtain an ALPHA roster containing the information containing the full sizing information for all organizational gear and clothing This may be accomplished by having the member provide the information or through actual fitting of personnel 3 SRG Make use of contractor support to issue and refresh gear for deploying and returning uni
182. S QDR QMR QTR QSSR QTY RADIAC RAP RCC RDD RDI RESALEACTS RESHIP RFQ RHF RHSS RHT RIC RIPS RMS RO ROC ROD ROH ROS RPPO RPT RQF RQU RRC RRF RSA RSF RSG RSN COMFIRSTNCDINST 4400 3A Public Works Department Public Works Officer Pre positioned War Reserve Material Stock Pre positioned War Reserve Requirements Pre Positioned War Reserve Stock Q Quality Deficiency Report Qualitative Material Requirement Quarter Quarterly SIM Status Report Quantity R Radiation Detection Indication and Computation Revised Accounting Procedures Reimbursable Control Code Required Delivery Date Readiness to Deploy Inspection Navy Resale Activities Report of Shipment Ready For Issue Request for Quotations Requisition History File Requisition History Status and Summarization Requisition History Tape Routing Identifier Code Repairable Identification Code Reduction in Inventory Parts Stock Resource Management System Reviewing Official Record of Changes Report of Discrepancy Regular Overhaul Required On Site Repair Parts Petty Officer Report Requisition File Requisition Completion Update Requisition Restriction Code Radiac Repair Facility Readiness Support Allowances Requisition Status File Readiness Support Group Reference Symbol Number G 19 RSS R Supply RT S amp E SAAM SAM SAMMS SALTS SATO SAVE SBNR SCBT SCC SDCD SDCP SDD SDDC SDN SDR SEAS SEAVAN SFM
183. S TENT CAMP A INTRODUCTION E FACILITIES NCF TENT CAMP F COLLATERAL FOR NCF TENT CAMP FACILITIES G COLLATERAL FOR OTHER ABFC FACILITIES H CESE CIVIL ENGINEER SUPPORT EQUIP M CESE REPAIR PARTS COSALS P ISO CONTAINERS R COLLATERAL FOR ISO CONTAINERS S CENTRAL TOOLROOM CTR T W PHOTOGRAPHIC X COMPUTER ADP 0 9 ADMINISTRATIVE OPERATING SPACE ITEMS OSI CHAPLAIN ECHELON DESIGNATOR EXAMPLES WEAPONS COMMUNICATIONS CHEMICAL BIOLOGICAL RADIOLOGICAL CBR MEDICAL DENTAL INFANTRY EQUIPMENT ORGANIZATIONAL CLOTHING CUU EXTREME COLD WEATHER CLOTHING COLD WEATHER SUPPORT EQUIPMENT FIRE EXTINGUISHERS CENTRAL STOREROOM CSR FORMS ADMINISTRATIVE PUBLICATIONS SUBSISTENCE SEQUENCE DESIGNATOR PETROLEUM OIL LUBRICANTS POL W Ww w yy Wu H W MN MH H HW H MH AIR DET AIR ECHELON SEA ECHELON i UNIT DEGINATOR EXAMPLES NMCB UCT AMPHIBIOUS UNITS NCR NCFSU AS IDENTIFIED IN GROUP TITLE MATERIAL MANAGEMENT CODES MMC NO AIDS PROVIDED TOOL KITS CTR TOOLS amp TOOL RELATED SUPPORT EQUIPMENT CUSTODY CONTROLLED OSI INDIVIDUAL ASSEMBLY OSI MULTIPLE ASSEMBLIES STOREROOMS OTHER THAN CTR CSR CENTRAL STOREROOM CSR SHU d t Figure 2 6 2 26 COMFIRSTNCDINST 4400 3A ALLOWANCE CHANGE REQUEST ACR PAGE 1 1 laria NAVSUP 1220 2 12 78 SIN 0108 LF 601 2208 4 From 2 Date Seri Number Commander FIR
184. SEABEE SUPPLY MANUAL COMFIRSTNCDINST 4400 3A DEPARTMENT OF THE NAVY COMMANDER FIRST NAVAL CONSTRUCTION DIVISION 1810 8TH STREET SUITE 100 NAVAL AMPHIBIOUS BASE LITTLE CREEK NORFOLK VIRGINIA 23521 2435 COMFIRSTNCDINST 4400 3A NA1 4 Dec 2007 COMFIRSTNCD INSTRUCTION From Commander FIRST Naval Construction Division Subj SEABEE SUPPLY MANUAL Encl 1 Seabee Supply Manual 1 Purpose To set forth Supply Logistics policies and clarify procedures for all Naval Construction Force Command NCFC units assigned to FIRST Naval Construction Division 1NCD both reserve and active The intent of this manual is to provide a reference document for Seabee specific policies and procedures and to supplement Naval Supply Naval Expeditionary Combat Command NECC and other external publications and instructions referred herein Financial management procedures are contained in separate NECC instructions 2 Cancellation COMSECONDNCBINST COMTHIRDNCBINST 4400 3 3 Action Implement the policies and procedures contained in enclosure 1 COMFIRSTNCD must approve any deviations from these policies and procedures Recommendations and input were taken from subordinates in completing this manual Continued recommendations for improvement are encouraged and should be submitted to INCD N41 D G MORTON Chief of Staff Distribution Electronic only via Fleet Forces Operation Portal https www fleetforces navy
185. SNA Parai insin 2 Financial Management MICrOSNAP ai cies ix cites te cata eher nta une nna nd e laa F 28 End Month oen e Ce Dc Ce e eom ee oed dnd F 30 Fiscal Year GCIOSGOLD PAR 35 First Naval Construction Division 1NCD 1 3 Fiscal Year Closeout MICKOSNAP acc eee deis F 35 MN CTS CH 8 App Authorization for a Field 8 1 ou Loo Ea ont i duae vec ns Cand vd ee Rn a ee Dee D 1 INDEX 4 COMFIRSTNCDINST 4400 3A Essential Unit Messing EUM 8 7 Establishing a Mess qe cule 8 1 Facilities and Equipinent anesa i aahaa he canna aan ess 8 12 EEX and DIST Preparallgl sd coe seve cate codice da 8 15 Foreign Purchases mem Ger a Coe on E Cm Dp E om OE D DE 8 16 e NR FTT 1 7 Ge Oe Se E 1 8 Operational FANOIS te den dete and esate vars cee ege enc eee cede t edo dee Ses 8 7 Operauoris iie ares i usan a nta Een 8 9 Sample Authorization AE tL ue EE 8 18 WS info 8 8 B 26 Waste Disposal in the
186. ST Naval Construction DMsion N43 1310 6th Street Sune 100 3 TOA Number Norfolk Virginia 23521 2435 Commander Matus of Req sd Allowed Rem Naval Facilities Engineering Command SRL Washington Navy Yard on soara or 1322 Paterson Avenue SE Sulle 1000 Washington D C 20374 5065 Via Commanding Oficer Naval Factities Expeditionary Logistics Center 1000 23RD Avenue Hueneme CA 33043 4301 National Stook Number NSN 8 EquipmentiComponent or tem Nomenolature E Eee nr idi 11 Extended Value o or FSCM 5 Part Number Qty Alowed Charge 12 Juctification Mandatory Not on Board Figure 2 7 Page 1 2 27 COMFIRSTNCDINST 4400 3A ALLOWANCE CHANGE REQUEST ACR PAGE 2 Instructions for Preparing an Allowance Change Request ACR Block 1 Addressee Complete in the same manner as other official correspondence Block2 Date and Serial Number The serial number will include the organization and number of the person submitting the ACR as well a sequential number Block3 TOA FacilityGroup and Assembly Number Put which TOA s the item s being submitted applies to Block4 Status of Requested Allowed Item Place an X the appropriate boxes to show the status of the requested allowed item s Block5 National Stock Number NSN or FSCN and Part Number Enter the NSN or the Federal Supply Classification Number FSCM and manufacturer s part number of the items B
187. STNCDINST 4400 3A Barber MOD isi cu Bit cee cd ice ean MG 1 8 Battalion Cargo Shipment of Avis cur coron eben rette rad p ned tede rt dde e 5 5 Bill of Material BM RERO 6 9 9 13 Project 9 46 BUdGeLOP lt eene tee de ei ised dette idees teer deus F 12 28 C Gamp CZAR Ol ORDIN WM E MIA 2 17 Camp SSH Tto WEN o s ain taa ta ai ac Lb hin ta ain tein a B 29 Food SOrVICOO soci AM A uM MAE AMI MM 8 8 Material Liaison 222224 9 34 sic cuc iioc toc RE e Eo e On Re E ee Suds DK edic e Ue eMe co 5 10 Central Tool Room CTR 1 10 AllOWaANCE 6 7 RU eroi 6 26 Issue and Return PFOGGUUF6S s tice coca tds in axe xe RE xoc pL v o EH EXE 6 19 Management and Responsibilities 6 15 Physical Inventory 6 13 Records and File e 6 18 Tool KIEIDVebllOl IBS
188. STPAC ATSUGI JA DOWN LINE SUPPLY POINTS AND AIR BT MSGID GENADMIN NMCB ONE Es REF A RMG NMCB ONE 12121 POC JOHN DOE LT PRIPHN 0001 SUBJ FLEET FREIGHT ROUTING INSTRUC FOR WESTPAC I O DEPLOYM ERMINALS 22DEC93 NOTAL 123 4567 SECPHN TION MOD NO EPLOYMENTS ENTS 1 U 123 4567 RMKS 1 C THE FOLLOWING CARGO ROUTING INSTRUCTIONS UPDATE AND SUPERCEDE REF A FOR UIC V55101 AND ARE EFFECTIVE IMMEDIATELY R EAD IN THREE COLUMNS PORT CBC GULFPORT MS NAVSTA ROTA SP PERIOD PRESENT 16 MAR 94 INPORT 15 MAR 30 SI 94 2 0 ROUTING INSTRUCTION UPDATE WIL CHANGES BT 94 TRANS PRI 1 2 3 L BE SUBMITTED AS REQUIRED BY SKED Figure 5 5 COMFIRSTNCDINST 4400 3A CHAPTER 6 INVENTORY MANAGEMENT Section I GENERAL 6000 INTRODUCTION NAVSUP P 485 Chapter 6 provides detailed instructions and guidance for proper inventory management This chapter delineates Naval Construction Force NCF policies and amplifies established procedures that are NCF specific Frequent audits and constant monitoring by the Supply Officer are vital to the success of these procedures 6001 RECORDS AND FILES Proper maintenance of the following files is essential to achieve efficient and effective inventory management
189. SUP 1250 1s used to prepare the survey re filed in the Proof of Issue file i Are copies of all approved surveys with expenditure numbers assigned retained in the Special Clothing Custodian s Survey file j Are Officers in Charge of Details Detachments submitting replacement utility uniform requirements to the main body utilizing NAVSUP 1250 1s for each individual and if required does an approved survey document accompany each group of NAVSUP 1250 1s k Are clothing items not suitable for reissue but usable on jobs particularly destructive to clothing correctly marked and reused FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN A 40 COMFIRSTNCDINST 4400 3A MAINTENANCE AND MATERIAL FUNCTIONAL AREA MANAGEMENT 3M UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR CODE SUB AREAS RATING a NAVSEAINST 4790 8B b COMFIRSTNCD 4790 1 SUB AREAS ORGANIZATION AND ADMINISTRATION Section 1 ARE ALL PERSONNEL PQS QUALIFIED FOR THE APPROPRIATE POSITION a Maintenance Person b Work Center Supervisor WCS c Division Officer d 3M Departmental Assistant designated in writing e 3MC designated in writing and has a 9517 NEC Sectio
190. T sites will also utilize COMPACFLT Postal instructions 1 The leading Postal Clerk will be assigned in writing as the accountable Custodian of Postal Effects COPE and will be responsible for the daily operation of the United States Postal Office They are responsible for the internal controls delineated in the DOD DON postal manuals and the instructions discussed above 2 The Administrative Department is responsible for the internal control of official mail including the custody and affixing stamps to official mail Further information can be found at www NAVSUP navy mil 3 The Postal section of the Operational Readiness Inspection ORI Checklist in Appendix A provides an excellent tool to follow to ensure that all functional requirements and internal controls of the postal operation are in place 1707 STORES OFFICER S4C The Stores Officer will normally be the Senior Storekeeper The Stores Officer assists the Supply Officer in the administration of the department and is responsible for the management of the Supply Office and all related functional areas 1 Personnel Assignments Most Storekeepers are assigned to the Stores Division A variety of other tasks are assigned to Supply Department personnel in order to augment 1 9 COMFIRSTNCDINST 4400 3A the division in areas where technical expertise in construction is needed Upon request of the Supply Officer assignments are reviewed and approved by the Battalion Operations
191. TION AND TRAINING 2201 ORGANIZATION 1 Equipment and supplies listed in the SMART P25 are segregated by type of material or functional category 2 Grouped by MODs into a major configuration subcomponent of personnel material and equipment to support a general level of operations 3 A detailed illustration of the MOD configuration Smart P25 capabilities Air DET Mod Basic Mod and Fly In Mod FIE may be found in Figures 2 1 through 2 5 respectively of this chapter 2202 TOA STRUCTURE 1 Section 2 5 COMFIRSTNCDINST 4400 3A a A section is a major category subdivision of material identified by a 3 digit number b Each section number identifies a category of personnel material or equipment in the TOA c 28 sections of material ranging from personnel to CESE in the NMCB TOA d Complete list of sections may be found at https abfcview navfac navy mil Desk1000 cfm 2 Groups Facilities Groups and Facilities are on the same material management level in the TOA Hierarchy but are configured differently See Figure 2 6 a A group is a functional subdivision of a section consisting of material equipment and facility items used for a similar purpose such as Alfa Company tools or communications equipment b A facility is a pre engineered functional design It is not equipment supplies used together but items that fit together as a specialized system Troop emergency housing and shower bath un
192. UP 1250 2 or DD 1149 as appropriate If an activity will not accept a DD 1149 for services notify the regimental R41 who will notify 1NCD 8 for issuance of the required NAVCOMPT 2275 Order for Work or Services or NAVCOMPT 2276 Request for Contractual Procurement Issuance of a NAVCOMPT 2275 2276 by units IS NOT AUTHORIZED 7 All NCF units will establish procedures to ensure prompt and accurate payment of commercial vouchers Files and controls established by NAVSUPINST 4200 85 series NAVSUP 4200 99 series and any other NCF subordinate purchase card instructions will be strictly adhered to 3200 TABLE OF ALLOWANCE TOA custodians for deployed camps are normally the battalion 54 and the SRG Supply Officer is the TOA custodian for homeport 1 All maintenance costs are chargeable to the unit or camp s Operation and Maintenance Navy O amp M N OPTAR with the exception of Civil Engineering End Items Appropriated Purchase Account APA items initial issue of complete kits and assemblies when the Component Shipping Program is available at FISC 3 6 COMFIRSTNCDINST 4400 3A 2 Kits will be requested though the cognizant NCR The maintenance for CESE equipment will be charged to the camp s OPTAR not the units This does not apply to the SRGs 3300 SPECIFIC MATERIALS DoD Classes of material are described in the Joint Publication 4 09 Refer to Figure 3 2 of this chapter for a complete list of material class
193. UP P 486 d All food service equipment will be installed off the ground and protected from contamination by dust and vermin e Wooden surfaces will be covered with clean heavy wrapping paper or waxed paper Discard the paper after each meal period If paper is not available surfaces must be wiped down and scrubbed with an approved sanitizing solution and air dried after each meal period f When pesticides are used the directions on the label are to be strictly adhered to Use caution when applying pesticides in the food service areas All food and food contact surfaces are to be properly protected during spraying and dusting operations Pesticides are not to be stored in a food service area at any time 8 12 COMFIRSTNCDINST 4400 3A Pesticides are to be applied only by certified personnel Follow guidance on pesticide application and pest control programs provided in NAVSUP P 486 2 Insulated food containers VAT cans may be used to transport store and serve hot or cold foods Each container has three aluminum inserts and a tight fitting cover Inserts must always be used and are to be filled to capacity 5 1 3 liters 5 2 3 quarts Inserts of hot food and inserts of cold food must be placed in separate containers a Preparation filling pre heating and pre chilling of the container should be accomplished prior to placing inserts with food into the container This is accomplished by filling the can with boiling water ice wat
194. VSUP has online sites that units can utilize to trace the shipments of all cargo and materials The sites listed below are very useful tools for managing shipping transactions The link be found at https www ois disa mil nolsc navtrans 1 ATAC Advance Traceability and Control Depot Level Repairable 2 NECP Navy Expediting and Consolidation Program 3 GTN Global Transportation Network 5 12 COMFIRSTNCDINST 4400 3A 5023 INCONUS NAVY TRANSPORTATION NAVSUP administers several programs to move Navy material between AMC aerial ports overhaul and repair sites major shipyards stock points homeports and other support facilities throughout CONUS 5024 COMMERCIAL SHIPPING SYSTEM Local supply activities will contract a commercial shipper to provide the transportation of freight within CONUS This will be executed by the local shipping transportation authority which will also process freight for tracing and expediting from its terminal operation 5025 NAVAL EXPEDITING AND CONSOLIDATION PROGRAM NECP NECP is a part of the NOLSC Vendor Receipt and Expediting Program V REP operation Vendor receipt material goes to the V REP contractor who consolidates vendor shipments destined for overseas shore activities and deployed ships mobile units Refer to the NAVSUP P 485 Chapter 3 for further information 5026 LOCAL DRAYAGE DELIVERY SERVICE NAVSUP has implemented local area truck delivery systems in major CONUS ports at Norf
195. WRA 025C 02 001 BM Series oo Construction Specification Institute Number Line Item Number BM Sub Group Add on number Figure 9 1 9 45 COMFIRSTNCDINST 4400 3A SAMPLE MEMO FOR MATERIAL ISSUE AUTHORIZATON Date From Company Commander Naval Mobile Construction Battalion FOUR To Operations Officer Naval Mobile Construction Battalion FOUR Via Supply Officer Naval Mobile Construction Battalion FOUR Subj AUTHORIZATION TO APPROVE ISSUE OF PROJECT MATERIALS 1 Request the following personnel be authorized to approve 1250 s for issue of project materials from MLO PROJECT RATE NAME SIGNATURE Typed or Printed 2 Request the following personnel be authorized to receive project materials from MLO PROJECT RATE NAME SIGNATURE Typed or Printed IM IN CHARGE CEC USN Company Commander Copy to Supply Officer S4 Figure 9 2 9 46 COMFIRSTNCDINST 4400 3A SAMPLE MATERIAL BORROW TRANSFER REQUEST MATERIAL BORROW TRANSFER REQUEST Date From Company Commander To Material Liaison Office Via 1 Quality Control 2 Planning and Estimating 3 S3 1 Request authorization to transfer the following material between the indicated projects From Project or Excess To Project Project BMLI No BMLI No Description Description Qty on Hand Required Qty on Hand Required 2 Reason for request Signature Ops Quality C
196. a stock validity of 9596 or better Was a smooth NAVSUP 1059 accurately prepared extended at last receipt price and totaled as of the last day of the accounting period Does the FSO sign and date the bottom of the last page certifying correctness Has the rough inventory been retained in the FSO accountability file until the next complete inventory has been conducted and reconciled Were inventories taken as required Is a full physical inventory of each storeroom conducted within 90 days of the last full physical inventory Spot Inventories Are a minimum of 5 of subsistence Line items inventoried at least twice a month for a total of 1096 monthly 7101 7103 7100 7101 NAVSUP FORM 1282 Were all items on the issue document required on the menu Does the FSO have procedures in place to control each issue document Are all serial numbered originals accounted for i e manual 1282 are used to issue to private messes Are appropriate signatures annotated on all NAVSUP P 282 s Are issue documents posted daily and kept in the accountability file for the current and three previous monthly accounting periods only 6101 NAVSUP FORM 1292 Is the NAVSUP 1292 properly filled out with all appropriate signatures and initials Is a monthly audit based on command procedures conducted on the monthly records and supporting documents 2304 2305 3 NAVSUP FORM 1359 Was the Monthly General Mess Summary e
197. actor Operated Parts Stores Custodian of Postal Effects Cargo Outturn Report Cargo Outturn Reporting System Consolidated Seabee Allowance List Coordinated Shore Based Allowance List Contracting Officer for Security Matters Coordinated Shore Base Material Allowance List Comprehensive Onboard Supply Training Contracting Officer s Technical Representative Cost Plus Award Fee Commercial Purchase Card Program Critical Path Method Civilian Personnel Resources Reporting System Characters per Second Command Post Exercise Contract Review Board Cathode Ray Tube Convention of Safe Container Combat Support Force Current Seabee Maintenance Project Circuit Symbol Number Circuit Symbol Number List Central Storeroom Consolidated Stock Status Consolidated Stock Status Report Commercial Travel Office Central Tool room Cube Camouflage Utility Uniform Current Working Estimate D Defense Automatic Addressing System Depot Assembly Crates Defense Automated Message Execution System Defense Acquisition Regulations Deployed Asset Surveillance Program Demand Based Item Defense Contract Audit Agency Defense Contract Administration Services Defense Contract Administration Services Office Defense Contract Administration Service Regions Design Change Directive G 6 DCSA DCSC DD DD DDC DEFCON DEMIL DESC DET DFARS DFAS DFR DFSC DFT DGSA DGSC DHF DI DIAL DIC DIDS DIIP DIPEC DISC DISCON DISREP DISREPS DLA
198. adjustments issues borrows and outstanding requisitions accurately posted in PMPTP f Are receipts posted to the NAVSUP 1114 s supported by a completed 1348 1 g Are issues posted to the NAVSUP 1114 supported by a completed NAVSUP 1250 1 h Are issued replaced documents posted to the SRC s and the borrow tickler file maintained for each item on borrow i Are completed archive files properly maintained Section 7 FINANCIAL MANAGEMENT EAC REPORTS a Are EAC Estimate At Completion reports complete and accurate for each active project b Are EAC reports submitted to the 30th NCR monthly c Is the MLO Staff conducting weekly meetings with SAIC FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN NON CESE TABLE OF FUNCTIONAL AREA ALLOWANCE UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR CODE SUB AREAS RATING COMFIRSTNCDINST 4400 3A NAVFAC P 1051 NAVSUP P 485 SKO COMFIRSTNCDINST 4454 2 COMFIRSTNCDINST 11200 1 DOD 4145 19R 1 SUB AREAS P25 CONTAINERIZED TOA PACK UP Section 1 TOA WAREHOUSE KEY CONTROL A 32 COMFIRSTNCDINST 4400 3A a Does the custody of keys to TOA WHSE spaces and responsibility for security rest with t
199. ake the issue complete blocks 5 and 7 of the NAVSUP 1250 1 and obtain a legible receipt signature block 31 2 If augment or project tools are involved indicate in the Remarks block 6 19 COMFIRSTNCDINST 4400 3A 3 The yellow copy of the 1250 1 is given to the requester and the remaining copies are forwarded to the Stock Battery Storekeeper for posting the loan issue to the reverse side of the appropriate stock record card 4 The NAVSUP Form 1250 1 minus the yellow copy is then returned to the tool counter manager and placed in the custody files under the name of the requester b Tool Kits 2 Return 1 The requester will submit a properly prepared and approved NAVSUP Form 1250 1 to the CTR kit custodian who will a Make the issue b Obtain a legible receipt signature BLOCK 31 c File the green copy of the NAVSUP Form 1250 1 in the appropriate Master Kit inventory folder d Provide the yellow copy to the requester e Forward the remaining copies of the NAVSUP Form 1250 1 to the Tool Counter Manager for filing in the custody file under the name of the requester a Hand Tools 1 The Tool Counter Manager will inspect the returned tool for cleanliness and serviceability If the Tool Counter Manager determines the tool being returned has not been properly cleaned they will not accept it until the tool has been properly cleaned 2 The Tool Counter Manager will remove the NAVSUP 1250 1 from the
200. al Industrial Fund National Item Identification Number Naval Internal Logistics Control Office Navy Interest Management List Not In Stock Naval Material Command Naval Mobile Construction Battalion Not Mission Capable Supply Navy Management Data List Navy Management Fund National Motor Freight Classification Navy Manning Plan Naval Military Personnel Command Naval Material Transportation Office Navy Overseas Air Cargo Terminal NON OCCUPATIONAL FIELD 13 Naval Operations Logistics Center Not Operationally Ready Supply Navy Petroleum Office Navy Publications and Printing Service Naval Regional Contracting Center Navy Regional Contracting Office Not Ready For Issue Navy Retail Office Navy Resale Systems Office Navy Stock Account Navy Stock Fund Navy Support and Mobilization Plan National Stock Number Navy Ships Store Office Naval Surface Warfare Center Division Navy Tactical Data System Night Vision Devices Operation and Maintenance Navy Operation and Maintenance Navy Reserve Order and Shipping Time Operating Budget Out of Continental United States Organizational Defense Travel Administrator G 16 13 OFSE OIC OICC OJT OMB OMMS OPCON OPLAN OPLIFT OPLOC OPN OPNAVINST OPORD OPTAR ORDALTS ORI OSA OSI OSIMS OSO OSR OST OTA OTK P amp E PAF PAL PAPA DET PAR PATF PC amp H PCM PON PCR PCS PD PD PDD PQDR PEB PEETE PERT COMFIRSTNCDINST 4400 3A Occupational Field
201. al records f Preparation of accounting reports g Local management control of selected items h Monitoring inventories by selected categories i Requisition history processing Transaction Ledgers j lssue material turn in to shore OSO Transfer Listing k Gain Loss by inventory report 7 MicroSNAP SYSTEM COORDINATOR An officer or senior petty officer that is a graduate of the SPAWARSYSCOM system coordinator course will be assigned as the system coordinator The system coordinator has the broadest use and access to the system They are the primary point of contact for system implementation and operation Their responsibilities include monitoring the operation of the system controlling who has access resolving system problems and training all Functional Area Supervisors FASs An assistant System Coordinator should be assigned to assist the System Coordinator The Assistant should be able to perform the same duties and responsibilities and the System Coordinator 8 SFM SUBSYSTEM MANAGEMENT a Manager The Supply Officer or S4C will be assigned as the SFM subsystem manager Their Responsibilities include but are not limited to assignment of personnel access to the SFM subsystem properly maintaining information in the subsystem files and producing all accountable reports according to policies contained in this instruction and other NCF directives These responsibilities may be delegated to the leading storekeeper according to their level of e
202. and COMFLTFORCOM 4790 3 series This is a Supply Management Inspection interest item COMFIRSTNCDINST 4400 3A Naval Construction Forces NCF Unit Alignment Active ol ADDU ADDU 7NCR 31 SRG 1NCR 133 CBMU 202 11 74 NMCB 14 NMCB 21 NMCB 23 NMCB 26 NMCB 24 NMCB 27 Figure 1 1 9NCR 30NCR NMCB 17 NMCB 15 M NMCB 18 NMCB 22 NCFSU 2 NMCB 25 NMCB 28 NMCB 3 NMCB 4 NMCB 5 NMCB 40 UCT 2 CBMU 303 COMFIRSTNCDINST 4400 3A NCF Supply Logistic Department Supply Logistics Department SERVICES STORES FOOD SERVICE DISBURSING ADMINIFINANCIAL MATERIAL 00 GENERAL MESS PAPA DET EXPEDITING J OPTARS P M PERSONAL SERVICES ADMINISTRATION SHIPPING RECEIVING STOCK RECORDS LAUNDRY DETAIL SUPPORT INFANTRY GEAR DELIVERY WHSE RETURNS s 2 BARBER SHOP YARD 7 S EMBARK Figure 1 2 1 13 COMFIRSTNCDINST 4400 3A CHAPTER 2 MATERIAL IDENTIFICATION 2000 SEABEE MATERIAL IDENTIFICATION This chapter provides information regarding material identification and sources of information for Seabee unique material Allowance list descriptions and a
203. annual and multiple month checks scheduled properly f Are all mandatory related MRs indicated by a sign g Are 2W Monthly multiple month Quarterly and situational requirements entered in the each quarter column Section 4 QUARTERLY PMS SCHEDULE a Is the SKED quarterly schedule updated reflecting the Cycle Schedule with all correct information b Is the starting date the first Monday of the quarter c Do Quarterly board MIP codes match the LOEP d Are expected underway periods shaded e Are not accomplished MRCs indicated by a circle and a Flip Page entry made f Are applicable MRs from the MIPs properly scheduled and within periodicity g Are all mandatory related maintenance requirements accomplished with their parent checks h Are situational MRs accomplished and documented each time the situation arises 1 Is the reschedule column used to indicate scheduling to the following quarter 1 If in IEM is the start of IEM indicated with the appropriate status code k If in IEM is the repair activity identified for IEM category 11 I If in IEM are Lay up Periodic Maintenance Start up SU and Operational Test OT requirements scheduled correctly m After IEM are MRCs still within periodicity scheduled 3M COORDINATOR Section 5 EXECUTIVE LEVEL PMS ADMINISTRATION a Does the MDS system have all updates insta
204. aragraph 3110 provides guidance for 7 7 COMFIRSTNCDINST 4400 3A organizational clothing and gear damaged due to extraordinary circumstances in the line of duty 1 In accordance with the U S Navy Uniform Regulations personnel required to wear desert brown undergarments are authorized to substitute up to one half of the minimum sea bag white undergarment requirement with desert brown undergarments 2 A pool of coveralls may be established at each Seabee Main Body camp and at CBMU units The Commanding Officers and OICs will establish pool guidelines and authorized wear of coveralls while working within the camp unit workspaces 7007 MATERNITY ISSUES Pregnant service members are authorized a special maternity clothing allowance for uniforms Pregnant service members will be authorized to wear alternate uniforms as appropriate in lieu of utility uniforms All costs to properly prepare those uniforms affixing name tapes collar devices etc will be borne by the member Further guidance can be found in the U S Navy Uniform Regulations 7008 CLEANING MAINTENANCE Individuals are responsible for properly maintaining uniforms appropriate to assigned duties including laundering and repair of small rips or tears to extend the serviceable life of CUUS DUUS 7009 EMBROIDERY ATTACHMENT OF ACCOUNTREMENTS All Navy members are required to have the following embroidery on their CUU DUUs Name U S Navy Seabee logo rank staff corps insign
205. ards such as Gen slippery floors hot pipes live steam etc eliminated Do personnel Specs display sufficient caution when handling and operating all utensils and 638E equipment Are Chill and Freeze storerooms configured with the Para capability for emergency escape and emergency escape procedures 50 NFPA posted inside Is the deep fat fryer operated unattended or without a Regs 1 thermometer inserted Has Hydrostatic testing of steam jacketed 8 kettles and high compression steam cookers been completed in accordance with maintenance schedule NAVSEA Tech Manual 340 62 PMS 6520 001 A 1 Are food service personnel provided APP P with protective clothing i e rubber gloves and aprons face shields and chemical safety goggles for the performance of their duties Are OPNAV knives and cutlery stored and secured in provided knife racks Is the 5100 19D deep fat fryer cut off switch prominently labeled CUTOFF SWITCH Section C DEEP FAT FRYER 4 GSFS 651 TRAINING OPNAV Is a long and short range training program established and 3120 32C promulgated Is the Culinary Specialist training curriculum Lesson CH 8 Plans being effectively utilized Have all food service personnel received a minimum of 4 hours initial and 4 hours annual refresher APPL food sanitation training Are Food Service Training Certificates current for all food service personnel If individual training records 1 are not maintained the following will be kept
206. art the NCF due to release from active duty or return to a non NCF activity Upon departure from the NCF CBR OSIMS and or page 13 entries will be reviewed and all non consumable gear not returned will result in the member being held financially accountable for the replacement cost of the gear 2 This process provides 7 1 COMFIRSTNCDINST 4400 3A a Enhanced Readiness b Organizational Gear and Clothing oversight visibility and accountability c Standard management systems amp procedures d Supportable Inventory Control Software and Training Program and e Cost Savings and Avoidances 7002 DEFINITION Organizational clothing and equipment is defined as any clothing or equipment issued to an individual by a military activity for which there is a requirement above and beyond authorized military uniforms NCF organizational clothing and equipment includes items such as 782 gear Camouflage Utility Uniforms CUU Desert Utility Uniforms DUU foul weather gear jackets boots hard hats coveralls etc 7003 ORGANIZATIONAL GEAR CLOTHING ISSUE The initial issue of organizational gear clothing items the required accoutrements including nametags collar and rank devices force badges breast insignia and other authorized devices and the sewing of the accoutrements on the uniform is done on a one time initial issue basis upon reporting to the member s first NCF unit or A School The proper wearing of the CUU DUU uniform is dic
207. assigned to the Supply Department e Monitoring the departmental training program ensuring it is effective in supporting professional growth and operational readiness f Reviewing and ensuring timely submission of all enlisted personnel evaluations submitted by Supply Department Supervisors prior to submission to the Supply Officer 3 Supply Department Leading Chief Petty Officer S4C Normally the senior enlisted person in the Supply Department will be assigned the collateral duty as the Supply Department Leading Chief Petty Officer Their primary function is to assist the Supply Department Personnel Officers in the accomplishment of their duties 1704 ENLISTED MANNING 1 The assignment of enlisted personnel including OF 13 ratings to specific duties within the Supply Department is at the discretion of the Supply Officer The current Navy Manning Plan NMP may be obtained from the Personnel Office to determine the regimental manpower allowance a Recommended OF 13 Augment Personnel 1 Central Tool Room a POIC BU1 SW1 Tool Tech b Kit Custodian PO2 1 6 COMFIRSTNCDINST 4400 3A c Counter Clerk Striker d Power Tool PM 2 3 e Small Gas Engine PM CM3 CMCN 2 Automotive Repair Parts Storeroom a Warehouse Personnel Two EOs and or CMs b Technical Publications Librarian CM3 2 3 Material Liaison Office POIC BUC BU1 b Warehouse POIC PO2 c Yard POIC PO1 d Crew
208. ath injury or severe occupational illness cause loss or major damage to a weapon system directly restrict combat readiness capabilities of using organization or result in a production line stoppage b Category 1 Product quality deficiency which does not meet criteria in Category I d Project Material Status Report PMSR The PMSR is generated by the PMPTP If all Project BMs are input into PMPTP an email from the unit is not required If the unit is in an area where there is no internet then reports will be submitted to the NCR R4 as required reflecting the status as of the previous month The NCR R4 shall then consolidate the PMSR inputs and publish it This 9 14 COMFIRSTNCDINST 4400 3A report reflects the status of all materials both CONUS procured and locally procured for tasked projects and turnover projects It shall be in the form of two separate documents The unit will generate the PMSR for locally procured items and the cognizant NCR will generate the report for material procured in CONUS Each week the NCR will forward their report to the unit e Excess Material Report Units will submit the Excess Material Report by the 20 of the month reflecting the status as of the 15 of the previous month This report will be consolidated into a single spreadsheet with tabs for each job site and forwarded to the cognizant NCR The units will also forward the excess report to all DET sites in the Area of Responsibility AOR T
209. ational Clothing Camouflage Utility Uniform 021 Extreme Cold Weather Clothing 022 Cold Weather Support Equipment 023 Fire Extinguishers 024 Central Storeroom CSR 025 Forms Administrative 026 Publications 027 Subsistence 028 Petroleum Oil Lubricants POL C 1 COMFIRSTNCDINST 4400 3A 2 TOA container designations can be found online at https abfcview navfac navy mil Desk1000 cfm C 2 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank C 3 COMFIRSTNCDINST 4400 3A APPENDIX D FOOD SERVICE MISSION AREA SELF CHECK LIST Food Service ORI will normally be conducted by the NFMT assist visit team following can be used by the ORI team if required or as a self assessment guide by the unit FOOD SERVICE PULSE POINT REF MENUS Are Menus posted daily in the general mess to describe and merchandise meals Is a Menu Review Planning Board established and effectively used as a management tool to reflect the crew s preferences Does Menu planning use Armed Forces Recipe Service and or locally approved recipes Is there a current and complete set of Armed Forces Recipe Cards with changes on hand Have Cycle Menus been developed which save time and allows an easier and more thorough analysis Are foods from each of the pyramid food groups represented in each day s menu Does each meal offer a healthy Navy entr e vegetable starch and dessert with available menu options Does the Salad
210. ato salad etc should be avoided in the field The lack of clean preparation areas inadequate space for refrigeration unreliable electrical supplies and the potential for contamination dramatically increases the potential for a food borne illness Improperly handled potentially hazardous food items must be discarded as garbage b Chopping and grinding of meat in the field is prohibited When meats need to be pre sliced they will be carefully protected and refrigerated or cooked immediately 8 10 COMFIRSTNCDINST 4400 3A Frozen foods will be thawed under refrigeration Foods may be thawed at room temperature only when no refrigeration is available Once thawed the product must be cooked as soon as possible Frozen foods that have thawed will never be refrozen The following conditions must be met in managing frozen items 1 Meat poultry and fish remain in their original sealed wrappers or containers 2 Proper precautions are taken to ensure potentially hazardous food items are not allowed to remain at room temperature once thawed 3 The medical department representative is notified d Serving lines in field messes usually are unable to maintain proper holding temperatures and refrigerated space is at a premium Therefore due to the increased potential for food contamination in the field mess the saving of leftovers is strictly prohibited All leftovers shall be disposed of as garbage e Ice machines at field messes
211. ays old b A Pre and Post Reorder Review Report 029 for each COSAL type was produced in conjunction with ASI tape processing c RPT 91 Transaction Error Listing 4 parts was processed annotated and properly maintained d The Transaction Ledger T L Report 095 was run before and after processing the ASI Tape ASI was processed IAW the current guidelines f The ASI was downloaded from RAD weekly g The documents for ASI processed were retained and filed in ASI number sequence h How many Initial Outfitting Requisitions are on order Is follow up action initiated for over aged items i Are the Requisition Listings in Job Control Number JCN Sequence being run Two separate reports one for open items one for closed items j Have all the requisitions on the closed listing which is showing JCN CLOSED but parts still on order been justified in writing or documents cancelled k Have the requisitions on the OPEN listing been monitored and expedited as required 1 Does the Supply Department meet the requirements of Appendix D TAB E to 1NCDINST 4790 1 Work Centers established IAW Appendix E m Has all material ordered against a JCN been repair funded vice consumable funded n Any quantities ordered in excess of the Allowance Parts List APL quantities 0 When was the last COSAL Update received p How many Job Sequence Numbers JSNs
212. back material is requisitioned prior to initiating the borrow request b The point of contact regarding all borrows status requests is the MLO LPO c Project Supervisors Crew leaders will submit project material borrow requests and their status in their Two Week Plans 9 21 COMFIRSTNCDINST 4400 3A 9015 AGGREGATE CONTROLS All receipts and issues for project aggregate material will be posted to both the individual project NAVSUP Form 1114 and the Master NAVSUP Form 1114 1 Individual Project NAVSUP Form 1114 Receipts and issues will be posted to the appropriate project NAVSUP Form 1114 in the following manner a Aggregate Procurement As material is procured the requisition numbers and the quantities of the material ordered will be posted to the Requisition Outstanding column of the applicable project NAVSUP Form 1114 b Aggregate Receipts Upon receipt of the material cross out the document numbers and quantities reflected in the Requisition Outstanding column of the appropriate project NAVSUP Form 1114 and enter the receipt date document number and quantity received in the transaction section increasing the balances as necessary c Aggregate Issues Upon issuing material to a specific project enter the date of the issue the Company the issue is made to and the quantity issued in the transaction section reducing the on hand balances as necessary 2 Master NAVSUP Form 1114 Receipts and issues once posted to
213. ble The information is subject to unknown alteration or destruction from many sources Some examples of things that can damage diskettes that have been left out of their protective envelopes are fingerprints smoke spilled drinks dust and ashes The diskette is a flexible disk enclosed in a plastic jacket The interior of the jacket is lined with a wiping material to clean the disk of foreign material To protect the diskette certain precautions must be observed These precautionary procedures are 1 Return the diskette to its storage envelope whenever it is removed from the drive 2 Keep diskettes away from magnetic fields and from ferromagnetic materials which might become magnetized Strong magnetic fields destroy recorded data on the disk 3 Replace diskettes when they become warped cracked or distorted 4 Do not write on the plastic jacket with a lead pencil or ballpoint pen Use felt tip only 5 Do not expose diskette to heat or sunlight 6 Do not touch or attempt to clean the disk surface Abrasions may cause loss of stored data 11 REQUIRED CONTROLS HARDWARE MicroSNAP hardware has various anti tamper protection devices to provide a limited level of system security These devices are by no means foolproof and will require constant attention to security and proper operating procedures on the part of the command Accordingly the following procedures should be instituted to augment the hardware security features
214. board Section 24 ISSUE CONTROL CHECK OUT PROCEDURES a Are initial additional and replacement issues of Organizational Clothing accomplished in accordance with Chapter 7 b Are proper procedures followed for initial exercise and replacement issues of wet cold weather clothing c Are proper procedures followed for initial and replacement issues of individual infantry equipment d Is the individual custody for initial and additional issues of Organization Clothing articles established through the use of CBRO SIMS and Page 13 entries e Are proper procedures followed regarding utility uniform items and organizational clothing for personnel separating from service or transferring to commands requiring not requiring wear of these items f Are the following items managed using applicable custody records 1 Wet weather clothing 2 Individual infantry equipment 3 Extended Cold Weather Clothing System ECWCS Section 25 STOREROOM MANAGEMENT a Is the space clean and neatly stowed b Are stock location and or items stocked clearly identified with the applicable stock or part number c Are Flammable materials stored in approved locations only d Does security appear adequate e Are storage locations clearly identified and do the established location for each stock item match the location noted on the SRC Section 27 SRC MAINTENANCE
215. by DOD 4525 6 M and OPNAV 5112 6C chap 3 Para 301 and 302 on hand Section 5E DESIGNATIONS a Is the Custodian of Postal Effects COPE designated on a separate DD 2257 in addition to Military Postal Clerk MPC designation b Date of Designation c Have personnel designated as Military Postal Clerks been issued a DD Form 285 by the Command d Has an Officer or Chief Petty Officer been designated in writing to perform the following duties of Postal Officer Custodian of Reserve Stamp Stock Money Order Audit and Verification Command Moneys Audit Board e Have Mail Orderlies been designated on DD Form 285 and signed by validating official f Have Mail Orderlies completed a mail service training course prior to being designated on DD Form 285 g Page 13 entries made as required A 28 COMFIRSTNCDINST 4400 3A a Does the command have a SOP in the form of a postal directive instruction and does it contain the following information b Complete and correct mailing address Operating hours Location of mail boxes Mail collection and close out times Postal Officer Command Moneys Audit Team Reserve Custodian Custodian of Postal Effects COPE responsibilities and Customs procedures Section 5G SECURITY a Does the Post Office provide adequate security for the mail and postal effects b Does the post office have a Government Supply Agency approve
216. c calibration sustained minor damage after being dropped got wet corroded etc The estimated age of the equipment and the cost of repair should be included if known 6215 ASSET CONTROL The 20th and 31st SRG TOA managers are tasked with maintaining stock control of items for their homeport battalion training evolutions 1 When a replacement request is received from a deployed unit the availability of the requested assets will be determined and the unit will be given disposition instructions for the item in question and advised to either requisition a replacement through normal supply channels citing appropriate funds or the item will be provided at no cost citing shipping data and Transportation Control Number TCN for due in information a Upon receipt of unserviceable repairable equipment it will either be disposed of or restored to condition code A if itis economically feasible and returned to stock or the equipment pool 6 32 COMFIRSTNCDINST 4400 3A 2 Packing and Shipping Activity Care should be used in packing items to prevent damage in shipment If available the preformed packing utilized in the original shipment from the vendor should be used for transshipment 3 Documentation When shipping both the replacement item and the turn in item the requesting unit s original message with date time group DTG should be referenced in the remarks block of the shipping document a Turn in documents should be p
217. cannot be borrowed from a project unless the receiving project has the materials on order g Meet base supply contacts get phone listing h Review SRC s and PMPTP database conduct random sample to match records i Obtain a copy of the prime vendor contracts j Inventory schedules 1 MLO officer will prepare the schedule one month prior to deployment 2 Schedule frequency conforms to inventory criteria for each material category 3 First inventory scheduled during camp turnover wall to wall 4 Equipage Controlled Equipage inventories k Utilize proper inventory techniques 1 Conduct spot inventories and wall to wall inventories to increase accountability 2 Ensure all inventories are posted to the SRC on hand block Inventory all controlled equipage check to see if any equipment is out for repair m Check key box 1 Check for key locator card 2 Check all keys in locks especially pad locks n Locate all office supplies and forms They will be needed when turnover is complete o Review latest material status report of all battalions tasked projects 9 35 COMFIRSTNCDINST 4400 3A p Conduct wall to wall inventory 1 Major task must be planned in advance time consuming 2 Must be coordinated so as not to interfere with project support 3 Ensure all receipts and issues are fully processed prior to starting inventory 4 Do not receive or issue material during inv
218. car Seal Program is implemented h Maintaining an Augment Tool Inventory Control Listing b Stock Battery Recordskeeper s primary responsibility is to maintain all records and files 1 Duties include but are not limited to a Posting loans and returns of CTR tools and tool kits b Posting all issues of consumables and tools issued from shelf stock to CTR kits as replacements for lost and or broken tools c Procuring all consumables and tools for shelf stock maintenance d Receiving and shipping material c Counterman Warehouseman s overall responsibility is CTR shelf item inventory management 6 16 COMFIRSTNCDINST 4400 3A 1 Duties include but are not limited to a Conducting physical inventories of CTR shelf items b Performing issue and return of tools c Verifying serviceability and safety of all non electrical diesel gas powered tools d Verifying approving signatures against the Signature Card File d Kit Custodian s overall responsibility is to ensure that all tool kit assemblies are maintained properly 1 Duties include but are not limited to a Issuing and receiving tool kits b Maintaining master and field folders for individual kits c Posting and filing bi weekly inventories and receipt of tools requisitioned for kits to the master and field folders d Maintaining a Box Car Seal Log for all in house kits e Maintaining the NAVSUP Form 1250 1 procurement file for tools requisiti
219. claimed due to bulk posting at the conclusion of the DFTs 8 5 COMFIRSTNCDINST 4400 3A 12 Records provided by the DFT CS The DFT CS will route the following documents to the Battalion FSO for review via the fastest means possible i e FAX email courier etc a General Mess Control Record NAVSUP Form 338 weekly b Completed Receipt Issue Documents NAVSUP Form 1282 weekly c Vendor receipts DD Form 1155s weekly d Completed inventory spot check documents weekly e Completed Food Preparation Worksheets NAVSUP Form 1090 monthly f Requisition Document NAVSUP Form 1336 monthly 13 Expenditure Log All items that legitimately spoil or are damaged should be placed on the Expenditure Log NAVSUP Form 1334 as they occur The DFT OIC will approve all losses without surveys as they occur The Battalion FSO will approve all losses with out survey items after bulk posting of the DFT Expenditure Log NAVSUP 1 334 14 Inventory controls Two spot checks weekly encompassing all subsistence items are mandatory Inventory adjustments must be posted to the NAVSUP 338 as they are noted 15 Final processing of DFT food service financial records a All food service documents will be bulk posted into the FSM system at the conclusion of each DFT The following procedures have been developed to ensure ease and accuracy in posting 1 Create a Summary of Issues to the General Mess for each
220. ction as necessary 6 It is the responsibility of the Crew Leader to ensure that a knowledgeable individual is designated to sign for all deliveries and they are present to accept the delivery They must inform the warehouseman yard boss of any special handling or considerations required for deliveries such as exact placement grade stakes special delivery item etc 7 The person designated to sign for material will ensure that the quantity and description shown on the NAVSUP Form 1250 1 agrees with the quantity and description of material actually received 9014 PROJECT MATERIAL BORROW TRANSFER 1 Project material on hand may be loaned to another project having identical material currently requisitioned which will be used to repay or payback the borrowed material Borrowing material between projects is not recommended however the form shown in Figure 9 3 will be used if transfers are required Use the form in Figure 9 4 to track borrows and transfers 2 Borrows approved by the S3 will be issued using a NAVSUP Form 1250 1 as a routine issue The NAVSUP Form 1250 1 is filed in the MLOs BORROWED MATERIAL TICKLER FILE until the payback is complete The NAVSUP Form 1250 1 will accompany a project material borrow requests both require the S3 approval 3 The MLO will maintain a Borrow Transfer Log to track borrow and return of project material Figure 9 3 4 Procedures a The borrowing project must ensure that its pay
221. ction does not replace instructions issued by higher authority but rather sets policy not stated elsewhere and clarifies procedures when the Type Commander is afforded an option Use it as an amplifying directive to NAVSUP P 485 NAVSO P 3013 MicroSNAP Desk Top Guides and other publications referenced throughout this instruction 1200 ASSISTANCE The offices of the COMFIRSTNCD Assistant Chief of Staff for Logistics 1NCD Code N41 are located at NAB Little Creek Virginia In addition logistics leadership is located at the 22nd Naval Construction Regiment NCR 25th NCR 30th NCR 1st NCR 3rd NCR 7th NCR and 9th NCR Requests for assistance when questions or problems arise in any functional area of logistics are encouraged Prior to reporting to a NCF unit it is recommended that Supply Officers visit 1NCD headquarters for a familiarization briefing before relieving the outgoing Supply Officer 1300 RELIEVING PROCEDURES Relief of the Battalion Supply Officer 84 in homeport while deployed or between two Supply Officers during a Camp turnover will be accomplished in accordance with Appendix B as applicable 1 1 COMFIRSTNCDINST 4400 3A 1400 SUPPLY OFFICER S MONTHLY REPORT TO COMMANDING OFFICER The Supply Officer will submit a monthly report by the 10th of the following month to the Commanding Officer on the status of the Supply Department utilizing the format in Appendix E Routinely providing the Commanding Officer
222. ctions date authorizing funds and source of funding 4 Amount Authorized enter dollar amounts originally authorized and from any amendments 5 QTY U REQN d enter quantity and unit of issue of material from Total Cost block of BM 6 Total Estimated Cost enter total estimated cost of material 7 Cumulative Cost enter the total cost of all material entered on the line Entries From Total Estimated Cost block 8 Date Material Received enter date material was received into MLO 9 QTY UI RCVD enter the quantity and unit of issue of material received 10 Actual Receipt Cost enter the dollar amount from the TOTAL COST block on the DD form 1348 1 receipt document or vendors voucher 11 Actual Expenditure Cost enter the final billing cost provided by the base comptroller 12 Funds Balance Enter funding remaining on the project and subtract it from the Total Estimated Cost block 9 32 COMFIRSTNCDINST 4400 3A 13 Comptroller enter information provided by the base comptroller that verifies OPTAR a Unfilled Order UO Comptroller verifies amount obligated b Accounts Payable AP Comptroller verifies material received c Expenditures EXP Comptroller verifies final payment 9 Adjust Total Estimated Cost block if dollar amount on the receipt document is higher than estimate 1 Julian Date enter Julian date material was received 2 Serial
223. cular attention to the mandatory entry in the Allowance Parts List APL section of the NAVSUP 1250 1 blk 10 and 1250 2 blk 1 on requisitions for CESE communications and weapons repair parts when tech editing documents b Procedures for tech editing a requisition for an APL supported stocked item 1 Verify the APL against the COSAL a If the APL is valid process the requisition Part available in the storeroom 1 No order it 2 Yes issue it and post the stock record c Procedures for tech editing a requisition for a stocked repair part without or with an invalid APL 1 Reject the requisition until the requisitioner can provide a full requirement justification 2 If justified request the requisitioner submit a copy of the completed Configuration Change request OPNAV Form 4790 Ck to SLC with a copy of the requisition 3 Process the requisition 4 Parts available in the storeroom a No order it Yes issue and post the stock record d To tech edit a requisition for an APL supported non standard repair part 1 Verify the APL against the COSAL 2 Process the requisition if APL is valid 3 File the hard copy of the NAVSUP Form 1250 2 in the NIS NC file in part number sequence The NIS NC file is part of the Demand History File F 35 COMFIRSTNCDINST 4400 3A DHF The DHF must be reviewed quarterly for possible Allowance Change Request NAVSUP FORM 1220 2 candidates and to identify p
224. d Location and Spacing Curing Materials Chairs meshups Testing Materials cylinders Bracing Slump Cone etc arranged for or on site Submitted Crewleader date Approved QC Inspector date Scheduled For Figure 9 6 9 50 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank 9 51 COMFIRSTNCDINST 4400 3A CHAPTER 10 MAINTENANCE AND MATERIAL MANAGEMENT 3 M 10000 INTRODUCTION The 3 M system is the fundamental process for maintaining material condition and readiness The critical importance of the 3 M program must be clearly articulated throughout the Naval Construction Force NCF to ensure excellence in execution 1 The intent of this program is to ensure that maintenance is being completed documented and that equipment is properly maintained at the highest standard 2 Maintenance supply personnel and their supervisors must be intimately familiar with the organizational maintenance and support programs for all of their assigned equipment in order to properly execute assigned maintenance 3 Supply personnel must ensure that all requirements for repair parts and material are properly entered into the MicroSNAP database with the 3M data 4 Further guidance may be found in the OPNAVINST 4790 4 series 4790 1 series COMNECCINST 4790 1 series COMNECCINST 4790 4 series and COMFIRSTNCDINST 4790 1 series 10001 RESPONSIBILITIES 1 The Naval Expeditionary Combat
225. d Coordinate with COMFLTFORCOM for funding and approvals e Manage NCF workload f Task appropriate NCR SRG 2 NCR Active a Receive Plans and Specifications Via 1 Download from NCF intranet website 2 Mailed from customer 3 Hand carried by staff after site visit 4 E Mail attachments b Distribute plans and specifications to Project Material Support Staff c Conduct technical constructability review d Develop the MTO e Develop a BM as required The S3 will decide if the BM is to be developed by the NCR battalion or higher authority f Screen the excess material list in the PMPTP g Send a request for a quote for material that is to be purchased in CONUS to vendors h Develop Cost of Work Estimates CWE as required If responsible for developing the BM i Request funding from 1NCD j Complete BM s in accordance with this instruction k Initiate the procurement process for materials to be purchased in CONUS Operationally task the units Inform customer and tasked units of any special requirements for safety training tools equipment subcontracts certification required i e welder certification etc or if measurements will be standard or metric 3 NCR Reserve 9 10 COMFIRSTNCDINST 4400 3A a Coordinate project material as required through 1NCD 4 NMCB Active a Receive Plans and Specifications from the appropriate NCR b Develop the project package c Identify special req
226. d NC are to be ordered using Signal Code J Media Status Code T and the ordering DET s UIC cited as the supplementary address 5 Receipt Procedures for DETs a DET sites will report to the battalion Main Body all requisitions received on a weekly basis It is to cite the assigned battalion Main Body requisition numbers b A report for the receipt of NOR ANORS requirements must be sent to the battalion Main Body on the day the material is received C A signed and dated copy of requisitions received from the Main Body will be mailed to the battalion Supply Department on a weekly basis 6 Requisition Response Follow up by the DET a When DETs have not received a supply status response from the Main Body Supply within two work days for UND A and requisitions or five workdays for UND requisitions the DET will initiate an inquiry to the Main Body camp 3318 RECORDS FILES Each DET will maintain at a minimum the following 1 Procurement Action Tickler File PATF file a The file will be maintained in two sections 1 PATF Pending and PATF Shipped COMFIRSTNCDINST 4400 3A 2 Both sections of the PATF will each be maintained by fiscal year in ascending DET requisition number order 3 The NAVSUP Form 1250 1 or 1250 2 is to be filed initially in the PATF Pending until the Main Body either notifies the DET that the requirement is being filled from their camp stock or assigns a Main Body requisition n
227. d Force 3 M Coordinator and conducts unit assessments of the 3 M program and reports the results to the cognizant ISIC 6 The Supply Officer ensures that Supply personnel are trained and qualified in required 3 M areas and ensures compliance to the 3 M program at all levels throughout the supply department The Storekeeper is responsible for ensuring that all material requirements for repair parts are entered into MicroSNAP with the JSN WUC and TEC This also pertains to all requirements purchased with the GPC They must be entered into MicroSNAP in order to track demand and projected funding requirements 10002 ASSESSMENTS The cognizant ISIC will conduct a 3 M assessment for each NCF Unit while in home port within 30 days of the conclusion of Field Exercises FEX and prior to the Battalion Equipment Evaluation Program BEEP turnover of equipment and work centers 1 The ISIC will conduct a command assessment reporting results along with recommendation for certification or non certification to the Units 3 M manager a At a minimum all units will conduct a command wide self assessment semi annually with the results forwarded to the ISIC b Both the ISIC and the unit will maintain a record of certification for a period of 36 months post certification 2 Deployed units will conduct a self assessment within the first 60 days of deployment 3 A 3 M manning and training review will be conducted within 60 days of returning to homepo
228. d Marketing Office Defense Reutilization and Marketing System Defense Supply Agency Defense Supply Center G 7 DSSP DTG DTMR DTO DTS DUU EAOS ECC ECC ECL ECM ECWS EDD EDI EDP EFT EFTO EIC EMRM EOB EOY EQUIPO ERO ERPAL ESD ESO ETA ETD EWO EWORS FAA FAADCLANT FAADCPAC FACSO F AD FAK FAMREP FAR COMFIRSTNCDINST 4400 3A Direct Supply Support Points Date Time Group Defense Traffic Management Regulations Direct Turnover Defense Travel System Desert Utility Uniform E CBL Funded amp Controlled Contingency Material Estimate at Completion Expiration of Active Obligated Service Equipment Classification Code Equipment Cost Code Equipment Configure List Equipment Configuration Manager Extreme Cold Weather System Estimated Delivery Date Electronic Data Interchange Electronic Data Processing Electronic Funds Transfer Encrypted for Transmission Only Equipment Identification Code Equipment Maintenance Related Material Expense Operating Budget End of Year Equipment Office Equipment Repair Order Electronic Repair Parts Allowance List Estimated Shipping Date Electronics Supply Office Estimated Time of Arrival Estimated Time of Departure Equipment Work Order Equipment Work Order Reporting System F Federal Aviation Agency Fleet Accounting and Disbursing Center Atlantic Fleet Accounting and Disbursing Center Pacific NAVFAC Facilities Systems Office Force Activity Designator
229. d facility 1 TRICON CP Admin Aid Station 1 TRICON Supplies 2 TRICON Concertina Wire 2 M17 Decon Units Mobility CESE Equipment Maintenance Fuel Water 2 Fuel pumps 6 Fuel tanks 1 ROWPU 2 Water pumps 3 Water tanks 2 Water Buffaloes 2 Water Chillers COMFIRSTNCDINST 4400 3A SMART P25 BASIC MODULE BM Construction CESE Construction Tools Self Sustainment 2 Excavators 4 Tracked Loaders 1 Bulldozers D7 w winch 1 Bulldozers D7 w ripper 2 Cranes 40T 2 Sweepers magnetic 2 Scrapers 11 CY 1 Pump 70k GPH 2TRICON Tool kits X Generators TBD 2 Floodlights 1 TRICON Shower MEPDIS UGR 1 TRICON Head facility 1 TRICON VMS messing MWR 2 TRICON Concertina Wire Mobility Equipment Maintenance Fuel Water 1 Forklift MMV 4 HMMWV 4seat 2 MTVR Servicing Truck 2 MTVR Wrecker 2 TRICON Eq Maint kits 2 TRICON O Level ARP 6 TRICON VMS shelters 1 TRICON NMCB POL 1 ROWPU 2 Water Buffaloes 2 Water Chillers 3 Water Tanks 3 1000 Gal Water Tanks cori amin 3 TRICON COC HQ 2 TRICON Medical AMAL ADAL 2 ECUS 2 HMMWV Ambulance Figure 2 4 COMFIRSTNCDINST 4400 3A SMART P25 FLY IN MODULE FIE COMM Self Defense Individual 30 Remote AN GRA39 12 M2 50cal MG 580 Individual Infantry 7 HF Manpack 8 MK19 40mm MG Equipment AN PRC150 24 7 62 MG 580 Sleeping Bag and Pad 15 Vehicle SINCGARS 420 M16A3 Rifle 580 Combat Helmet AN VRC90 160 M4A1
230. d published in Alphabetic Sequence Alpha and Numerical Sequence NIIN The Alpha sequence is in nomenclature description alphabetic sequence and is used when only the name or description is known while the NIIN sequence is used when only the stock number is known 2 7 COMFIRSTNCDINST 4400 3A 2 Record of Change ROC The ROC is a summary of the TOA changes that occur during the update period a Item addition replacement and deletion changes are a result of operating unit recommendations health and welfare considerations and state of the art improvements b Stock number substitute item cognizance symbol unit price and unit of issue changes are system generated c A change is published biennially in conjunction with publication of the revised TOA d Changes in the ROC are entered into the TOA of the same publication year e The following are the various types of changes to the TOA 1 True Adds An Add is a new item 2 Quantity Changes The quantity change may be an increase or decrease to the previous allowance 3 Replacements Items are normally replaced because of state of the art changes unavailability of the original item safety issues or other considerations Items being replaced should be retained on board and used as substitutes until the supply is exhausted while items being replaced due to potential hazards should be disposed of immediately and the replacement items ordered 4 Deletion Dele
231. d safe s and is it secured to prevent ready removal c Is security enforcement maintained by Postal Clerks controlling access to Post Office for only authorized personnel d Are Post Office keys strictly controlled at all times e Are safe combinations properly maintained and changed annually or when a change of custodian occurs a Are customs forms completed and attached to parcels containing merchandise mailed outside CONUS b Is registered mail processed and handled in accordance with DOD Postal Manual c Is there a chain of custody on articles of registered mail at all times and under constant surveillance a Does the Postal Officer inspect the Post Office weekly b Are DD 2259s monthly quarterly audits Report of Audit of Postal Accounts completed properly and being retained in the post office files c Is a copy of the COPES and reserve custodian s monthly audit on DD 2259 for the months of December March June and September submitted to the appropriate FLTCINCS with required entries in the remarks section of the COPES audit d Monthly audits conducted by two or more members of the Command Moneys Audit Board a Date of last Postal Assist Visit b Date of last Command Inspection c Name s Rate s of Military Postal Clerks d Name Rank Rate of Postal Officer and date of designation e Monthly audits and results conducted during quar
232. d the DET sites a The deployed battalion will send this listing to the relieving battalion and a copy to the NCR TOA manager approximately 90 days prior to turnover b Two weeks prior to the deployment of the advance party the deployed battalion will provide the relieving battalion with an updated list which will be used during camp and DET turnover inventory c Control Identification 1 Complete TOA assemblies assigned as augment assets will be reported by assembly number only d Transfer of On Site Assets 1 Transfer of augment assets from one site to another within theater may be made without additional approval a Main bodies are tasked with maintaining an up to date augment tool inventory listing of all augment assets by site b The NCR TOA manager must authorize movement of tools between CONUS and deployed sites prior to transfer c Organic assets will not be transferred between sites without prior approval of the NCR TOA manager In cases of significant construction delays Commanding Officers will evaluate the need for a transfer of organic assets and request approval from their cognizant NCR as applicable 6 23 COMFIRSTNCDINST 4400 3A i Approval for such a transfer will be provided only when the justification warrants such an exception and TOA readiness degradation is manageable The TOA manager will be informed of the transfer to ensure appropriate documentation actions are taken
233. dance that will assist with most transportation matters confronted in the Seabee battalion supply environment The Transportation Control amp Movement Document TCMD Preparation Decision Table is of particular value 5015 PRE DEPLOYMENT PLANNING 1 Cargo Routing a Upon deployment or troop movement contact the nearest military shipping activity to coordinate the transportation of equipment and personnel For the shipment of unaccompanied personal property contact the nearest Personal Property Office COMFIRSTNCD will provide the TAC codes required for the shipping documents b Thirty days prior to deployment provide the shipping activity a prospective schedule of the deployment including the last day to receive cargo at your homeport c Not Ready For Issue NRFI Depot Level Repairables DLRs DLRs are to be delivered to the closest servicing ATAC Hub Node or as directed by the cognizant NCR or NFELC Use a DD Form 1348 1 to turn in material 5016 DEPLOYMENT NOTES 1 Routing Cargo When cargo routing changes occur ensure the appropriate activities are updated immediately 5 9 COMFIRSTNCDINST 4400 3A 2 Tracing from CONUS After a shipper has provided issue information and the material has entered the Defense Transportation System unit supply personnel may track the shipment utilizing the Global Transportation Network GTN Refer to NAVSUP P 485 Chapter 7 for surface shipment tracing procedures Access and further guida
234. dard operating procedures SOPs to ensure fully serviceable uniforms are not worn on destructive projects In accordance with the US Navy Uniform Regulations CUUs have been designated as working uniforms by the Chief of Naval Operations and will be routinely repaired rather than replaced Common wear and tear discrepancies including fading loss of new appearance and small rips and tears should not be accepted as justification for replacement NCF units are responsible for ordering replacement uniform items using KYLOC NEX DLA or other authorized available sources While on deployment if NCF unit personnel expend the organizational gear and clothing they were issued the unit will reorder the material using OPTAR funds or a request for replacement will be sent to 1NCD N41 via the cognizant NCR 7 5 COMFIRSTNCDINST 4400 3A a The Supply Officer S4 is responsible for carrying out the CO OIC s procedures within the overall guidance of this instruction The S4 or designated representative will determine the validity of utility uniform initial issue or replacement requests Replacements will not be issued for the following 1 Weight gain or loss 2 An item lost damaged or mutilated through improper use or negligence 6 NCF Unit Personnel When an individual checks out of the NCF incidental to their transfer or discharge the command checkout sheet will contain a line directing the return of their organizational gear and clothing to
235. definition of terms are included 2001 NAVY ITEM MANAGER 2C The Naval Facilities Expeditionary Logistics Center NFELC Port Hueneme is the Navy Item Manager for Seabee unique 2C COG material They are responsible for procuring stocking reviewing researching and cataloging new items of supply 2002 NCF UNIQUE STOCK NUMBERS 1 General New NCF unique items are assigned a Local Temporary Control Number LTCN a Local Permanent Control Number LPCN or a Technical Manual Identification Number as applicable 2 Local Temporary Control Number LTCN LTON is an interim number to permit item entry into the NFELC systems pending the assignment of a National Stock Number NSN 9G 6110 LL LCA 0001 Federal Supply Class Navy Item Control Number NICN ee Local Control Number NFELC Dept Originator Identification A Equipment Management B Functional Component NFELC C Seabee Support 3 Local Permanent Control Number LPCN A LPCN is assigned to items that will not be given an NSN LPCNs are identified by an ALPHA character in the ninth digit of the control number i e 6110LLLCA0001 The ninth digit identifies the originating department within the NFELC a Equipment Management 2 1 COMFIRSTNCDINST 4400 3A b Functional Component c Seabee Support 2003 CIVIL ENGINEERING SUPPORT EQUIPMENT CESE TECHNICAL MANUAL IDENTIFICATION NUMBER SYSTEM 1 General The NFELC assigns stock numbers to commerc
236. der Department Head To S4 Via S3 Subj Inventory Completion Report for Assembly Kit Ref S4 memo of memo or notice promulgating inventory schedules Quantity NAVSUP 1250 1 for Shortages Quantity DD 200 for Surveys 1 An inventory was held on and completed in accordance with reference a Enclosures 1 and 2 are forwarded 2 The following were received during this period Requisition Number NSN or Part Number Qty Rcv d Submitted by Approved by Custodian Company Commander Figure 6 3 6 36 COMFIRSTNCDINST 4400 3A KIT LIST COG NSN KITNUMBER NOMENCLATURE ON 0081LLAA80001 80001 PLUMBERS F 4 MEN KT ON 0081LLAA80002 80002 KIT PLUMBERS SHOP KT ON 0081LLAA80003 80003 KIT TANK ERECTION F 4 MEN KT ON 0081LLAA80004 80004 KIT GAS CUTTING AND WELDING RIG KT ON 0081LLAA80005 80005 KIT SERVICE REFRIGERATION ON 0081LLAA80006 80006 KIT ELECTRICIANS TOOLS F 2 MEN KT ON 0081LLAA80007 80007 KIT LINEMANS TOOLS F 2 MEN KT ON 0081LLAA80008 80008 KIT ELECTRONIC MAINTENANCE TOOLS F COMMUNICATIONS KT ON 0081LLAA80009 80009 KIT WELDING GMA KT ON 0081LLAA80010 80010 KIT SURVEYORS EQUIPMENT KT ON 0081LLAA80011 80011 KIT DRAFTSMAN F 3 MEN KT ON 0081LLAA80012 80012 KIT TIRE SERVICE TOOLS amp EQUIPMENT KT ON 0081LLAA80013 80013 KIT MECHANIC HAND TOOLS F 2 MEN KT ON 0081LLAA80014 80014 KIT EQUIPMENT SHOP MAINTENANCE KT ON 0081LL
237. djust Display Budgets amp EOY Processing Adjust Display Budgets amp EOY Processing Adjust Display Budgets select Edit Enter The fy Oy current grant for consumable and maintenance and select save to accept new grants Note Grant options for FY OY will not appear until 1 OCT OY h Verify demand processing parameters as indicated by the respective TYCOM with special attention to the starting and ending year month fields The starting year month should be XX11 and the ending year month YY10 If it is not correct proceed as follows MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Demand processing parameters to Update Demand Processing Parameters select Edit and make updates and select Save to update the changes i The assignment of requisition numbers no longer requires user action at the start of the new fiscal year To verify the requisition number assignment series in accordance with NAVSUP and TYCOM instructions and or to reset the next available numbers proceed as follows F 38 COMFIRSTNCDINST 4400 3A MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Update Requisition Number Assignments verify and if required select Edit to
238. dule will conform to the inventory frequency criteria contained in the NAVSUP P 485 Chapter 6 It may be adjusted as necessary to accommodate camp turnover inventories and as further delineated in this chapter 3 AMAL ADAL Upon returning from a Field Exercise FEX the returning battalions S4 IDC Independent Duty Corpsman the S4 IDC of the battalion preparing to commence FEX and the SRG will conduct a complete inventory of the Authorized Medical Allowance List Authorized Dental Allowance List AMAL ADAL a The inventory will be conducted within ten working days of the battalions return from FEX 6 3 COMFIRSTNCDINST 4400 3A b All shortages will be documented and the shortage list will be attached to the turnover acceptance letter Figure 6 1 which will be signed by the Senior Medical Officer of the battalion c When the inventory is complete the containers will be sealed and a signed copy of the inventory and the shortage list will be attached to the container d A copy of the shortage list will be turned over to the SRG Supply Officer e The SRG will be responsible for reordering all shortages The containers will be stored by the SRG until the next battalion leaves for FEX f The SRG is responsible to reorder all materials and equipment for the AMAL ADAL however it is the responsibility of the battalion Senior Medical Officer or designated representative to identify shortages deficiencies and expired shelf life item
239. dy of the CTR will be inventoried at the time of issue and return 2 Spot inventory CTR shelf items weekly a Weekly spot inventories of 10 NAVSUP 1114 Stock Record Cards SRC to the material in the CTR 10 locations in the CTR against the SRC Referred to as card to bin and bin to card inventories will be conducted by the CTR Petty Officer in Charge POIC and a report made to the S4 3 All inventories will be recorded on applicable stock record cards NAVSUP Form 1114s Units have the option of recording inventories in the Navy s Operating Space Item Management System OSIMS SEABEE Tool Identification and Labeling Enhancement STILE program 2 Tool Kit Inventory Procedures a Issued Kits To ensure that tool kits are maintained in the proper state of readiness kits issued to users will be inspected and inventoried by the custodian and verified by the Company Commander Company Chief A CTR representative may at the discretion of the Supply Officer be required to conduct spot inventories of kits in the field 1 Kit Inventory List KIL Facility Systems Office FACSO Report 04440 B3561R010 Figure 6 2 will be used for the inventory and will be properly annotated 2 Company Commanders will submit a report of inventory completion to the Supply Officer in Figure 6 3 format 6 14 COMFIRSTNCDINST 4400 3A b CTR In House Kits Augment and organic tool kits located in the CTR may after the inventory of thei
240. e 1 The postal officer aware of his her duties as outlined in DOD 4525 6 M and OPNAVINST 5112 6C chap 4 Para 402 A 27 COMFIRSTNCDINST 4400 3A CONTROLS Section 5B MONEY ORDERS a Are money order forms requisitioned on PS Form 17 at least 45 days before they will be needed b Does post office maintain a five month supply of money order forms c Is DD 885 maintained on all money orders on hand or transferred d Are stamps available e Is the command s fixed credit sufficient to sustain assigned crew and embarked units f Fixed credit overages and shortages not within tolerance limits handled in accordance with DOD 4525 6M g Are stamp requisitions PS Form 17 mailed by registered mail to the servicing source of supply Section 5C DIRECTORY SERVICE a Is a directory file maintained on OPNAV511 0 5 Notice of Change of Address or similar form b Is postal directory service provided for all undeliverable mail c Does every member of the command complete an OPNAV Form 5110 5 Directory Service Card d Are they maintained for as long as that individual remains attached and when they transfer for one year from the date of transfer Section 5D FORMS PUBS a Are the forms required by OPNAV 5112 6C Appendix B on hand in sufficient quantities b Are current editions of the publications and instructions required
241. e Officer Final Title Accounts Field Training Exercise Fiscal Year Five Year Defense Plan Fiscal Year To Date G 9 GBL GEIR GFE GFM GINO GMT GPC GPCP GPETE GPLD GSA GSE GTCC GTN GTR HAZMAT HAZWASTE HCA HDF HE HERO HIVAC HHG HL HME HMIS HQ HSC I amp A IBA ACADA ICAMS ICP IDC IDC COMFIRSTNCDINST 4400 3A G Gain By Inventory Government Bill of Lading GPETE End ltem Replacement Government Furnished Equipment Government Furnished Material GPETE Initial Outfitting Greenwich Mean Time or General Military Training Government Purchase Card Government Purchase Card Program General Purpose Electronic Test Equipment Government Property Lost or Damaged General Services Administration Ground Support Equipment Government Travel Credit Card Global Transportation Network Government Transportation Request H Hazardous Material Hazardous Waste Head of Contracting Activity Historical Demand File High Explosives Hazard Of Electromagnetic Radiation or Ordnance High Value Asset Control Household Goods High Limit Hull Mechanical and Electrical Allowance List Hazardous Material Identification System Headquarters Hardware System Command 1 Inspection and Acceptance Individual Billed Account Automatic Chemical Agent Detection Alarms Improved Chemical Agent Monitors Inventory Control Point or Internal Control Program Identification Delivery Contracts Independent Duty Corp
242. e Supply Departments secure storage area plus any Status of Resources and Training System SORTS reportable item shall be completely inventoried with results reported back to the cognizant NCR R4 within 30 days of Turnover INV GROUP DESCRIPTION RESPONSIBILITY AIDS 002 31 AD Weapons Equipage Custody Controlled S7 A 002 32 AD Infantry Equipage Custody Controlled S7 A 002 41 AD Weapons OSI Armory S7 B 002 51 AD Weapons Material Armory S7 B 002 62 AD Infantry Equipment Storeroom S4 B 010 31 AD Medical Equipment and Controlled Items MEDICAL A 01051 AD Medical OSI MEDICAL B CommyElectronics Equipment Custody 011 31 AD Controlled S7 A 01161 AD Communications Electronics Storeroom S7 B 01201 AD Publications EMBARK None 023 61 AD POL Storeroom S4 C 024 61 AD Subsistence Storeroom S4A B b The following will be completely inventoried INV GROUP DESCRIPTION RESPONSIBILITY AIDS 099 61 AS CUU Issue Storeroom S4 Project Material Reimbursable Projects A complete inventory of all construction material for projects that have been tasked to the incoming battalion will be conducted Results of project material inventories will be included in enclosure 2 of the Supply Officers Turnover report B 18 COMFIRSTNCDINST 4400 3A d Controlled Equipage All TOA and augment controlled equipage will be completel
243. e field or in the kit box if the kit is in CTR custody Then verify the receipts with those reported by the Company Commander in his Memorandum Inventory Report when it is received Figure 6 2 7 Tool Kit Excesses a Items in excess to the FACSO Kit Inventory list are not authorized for stock in kits and must be returned to CTR These excesses will be documented on the Quarterly Augment Tool Report 8 Augment Project Tools Inventories a The lists provided to the relieving battalion two weeks prior to departure of its advance party will be used to conduct a 10096 inventory of all augment project tools and to verify they are all accounted for and in usable condition 1 All discrepancies will be resolved and appropriate action taken prior to completion of the turnover and the results of the inventory including the dollar value of shortages will be reported in the camp turnover letter 6 26 COMFIRSTNCDINST 4400 3A 2 Within 30 days of the camp DET turnover the relieving battalion Supply Officer will submit a complete augment tool inventory to the NCR TOA Manager 3 Quantities of the augment tool kits assemblies NSNS listed in this report will be a consolidated total of all assets under the Supply Officer s accountability located at main body and DET sites 4 Example of report format Augment Tool Kits Assemblies NSNs over 500 Location Camp Shields Camp Covington as applicable KIT ASSEMBLY NSN NOMEN
244. e main body and DET sites and will maintain an Augment Tool Inventory Control Listing 1 Procedures are promulgated separately 2 Bills of Material BM letters or emails from the NCR may also authorize other tools 3 Tool Rental a Rentals are authorized when equipment is not available due to a deadline status the equipment is being used on a higher priority project or it is peculiar to a certain project b Prudence is required to ensure that rental is the most cost effective alternative for the Navy c Equipment rental will be charged to the project not to the units 4 Shelf tools 6 8 COMFIRSTNCDINST 4400 3A a There is no allowance currently for shelf type tools in the CTR 1 Rule of thumb dictates that fast moving hand tools will be stocked on the shelf 2 Some fast moving back up tools for kits may be stocked as shelf tools 5 Tradesman Tool Kits a Use of Tradesman Tool Kits is unique to Seabees and the CTR 1 Tradesman Tool Kits contain all tools needed by a team of particular Seabee ratings to perform the work of its particular trade 2 These tool kits are assigned 80000 series TOA Assembly Numbers e g Kit 13 Mechanics Kit is Assembly 80013 in the NCF TOA 3 Care should be taken to ensure that the numerous items within each kit are maintained 4 When kits are returned to CTR both the customer and CTR will conduct a joint inventory of kit contents
245. e the ability to enter requirements check stock and monitor requisition status from the MicroSNAP capable terminals located in work spaces Manual NAVSUP 1250 15 will apply to units without MicroSNAP CTR Outlets or when directed by the applicable regiment 6002 ISSUE CONTROL All requests for stock material issues loans Direct Turn Over DTO material procurement and chargeable services are recorded using MicroSNAP or manually where MicroSNAP is not available 1 Manual Preparation of NAVSUP Form 1250 1 For guidance preparing a NAVSUP Form 1250 1 refer to the NAVSUP P 485 Chapter 3 2 Issue Document Distribution a Refer to NAVSUP P485 Chapter 3 for document distribution and retention of the manual NAVSUP Form 1250 1 b MicroSNAP units are required to retain only the original NAVSUP Form 1250 1 for Budget OPTAR Report BOR and Transmittal Letter TL processing c After processing the BOR the NAVSUP Form 1250 1 is no longer required to be retained 6003 STOCK REPLENISHMENT Material availability at all units must support the endurance levels prescribed by higher authority directives e g 60 days for Naval Mobile Construction Battalions NMCBs The respective Table of Allowance Consolidate Seabee Allowance List TOA COSAL establish the material quantities required to support these levels 1 Scope 6 2 COMFIRSTNCDINST 4400 3A a Efficient material support may only be provided by proper inventory manageme
246. eadiness Inspections ORI Maintaining liaison with customer Regional Resident Officer In Charge of Construction ROICC 4 The Reserve NCR coordinates with the base customer ROICC or Active NCR to create all BMs designs for projects 5 Area Operation Officers 53 may make a determination if the material is to procured locally or in the Continental United States CONUS 6 The SRG will coordinate with the NCR for the procurement of homeport training project materials 7 The Unit MLO is responsible for the following a b j k Coordinating with the NCR to receive tasked project designs and BMs Generating BMs and MTOs as necessary Receiving CONUS materials Procuring local materials Accepting and accounting for project materials and funding Reporting on project status Customer ROICC liaison Completing task Recording maintenance and accounting transaction Submission of reports Maintaining accountability of materials and equipment 8 Daily management of the MLO remains a function under the battalion Supply Officer S 4 A MLO organization comprised of battalion supply and Occupational Field 13 OF 13 rating 9 2 COMFIRSTNCDINST 4400 3A personnel will operate and maintain accountability of project material in accordance with policies set forth in this instruction Personnel will be assigned to MLO on a permanent basis for one complete deployment cycle Some key personnel
247. eavy training activity or actual military operations when food service facilities are not available Regular religious and vegetarian MREs are available through the Navy Supply System Periodic surveys of Battalion personnel should be taken to determine 8 7 COMFIRSTNCDINST 4400 3A the demand for special meals Specific guidance for procuring MREs can be found in COMNECCINST 4061 1 2 Unitized Group Ration UGR UGRs are designed to sustain personnel during worldwide operations that allow organized food service facilities They contain both perishable and semi perishable components Guidance is provided at http www dscp dla mil subs rations programs ugr uhsabt asp 3 Receipts other than forced issues will be recorded on the Subsistence Ledger NAVSUP Form 335 and the Record of Receipts and Expenditures NAVSUP Form 367 in the same manner as other food items 4 Rations will be expended in the same manner as other subsistence items Current fixed prices are listed in the NAVSUP Code 51 NOTE 7330 which is updated quarterly 5 TOA requirements for MREs and UGRs can be found at https abfcview navfac navy mil Note Camps must have at a minimum 100 percent of the Air Detachment TOA allowance on hand or on order prior to being relieved 8105 GENERAL MESS REPORTS AND FINANCIAL RETURNS 1 Battalions at homeport or deployed who have submitted mess requests to support DFTs FEXs and general exercises will submit reports und
248. ecommended Parts List Maximum Release Quantity Media and Status Code Military Sea Lift Command Material Safety Data Sheet Message Main Supply Route Military Supply Support Agency Military Subsistence Supply Office Military Sea Transportation Service Military Transportation Authorization Material Turned Into Stores Military Traffic Management Agency Military Traffic Management Command Military Traffic Management Command Eastern Area Military Traffic Management Command Western Area Military Traffic Management Regulation NAVSUP P 444 Material Take Off Mobile Utility Support Equipment Maximum Utilization of Skills and Training Money Value Only Modification of Work Order Morale Welfare and Recreation G 14 NALC NALCO NARDAC NARO NARSUP NAS NATO NATCO NAVAIR NAVCOMPT NAVELEX NAVFAC NAVFSSO NAVGRAM NAVICP NAVMED NAVMTO NAVORDSYSCOM NAVPTO NAVPERS NEXCOM NAVSCOLCONST NAVSCOLTRANMGT NAVSEA NAVSEEACT NAVSHIPSYSCOM NAVSUP NBC NBG NBR NC NCB NCD NCEL NCF NCFSU NCPD NCR NCTC NEC NECC NECP NFC COMFIRSTNCDINST 4400 3A N Non appropriated Fund Navy Ammunition Logistics Code Naval Air Logistics Control Officer Navy Regional Data Automation Center Naval Air Route Order Navy Acquisition Regulation Supplement Naval Air Station North Atlantic Treaty Organization Navy Air Traffic Coordinating Office Naval Air Systems Command Washington DC Navy Comptrolle
249. ecords c Run a Trial Order Review to determine the money value of stock deficiencies d Run Stock Validation Program GBI LBI and Pending Material Survey Listings These listings should be run prior to and after turnover inventories have been posted to MicroSNAP All discrepancies should be resolved prior to turnover Causative research documentation for all inventory adjustments will be shown to the R41 Rep e Run an Outstanding Requisition w Status Listing Ensure all required follow ups cancellation requests are sent Validate all overage AS1 BA status with DETs and Outlets f Run a Requisition File History Listing RPT 071 to move aged completed records from the to a history tape This is required to minimize the size of the RQF and RSF and optimize system response time disk space usage F 31 COMFIRSTNCDINST 4400 3A g Run a Transaction Ledger TL to record all transactions since the last report against stock items and provide a snapshot of the Fund Code JON obligations made during the transaction period A LIVE ledger should be run to coincide with the generation of financial transmittals A trial ledger can be run at any time it will be cleared by the LIVE report which clears all records in the Transaction Ledger File TLF The TLF is an accountable document which should be used to audit inventory transactions and will be reviewed during ORIs h Review the following 1 Constant files update 2 Report Re
250. ection criteria screen will appear 9 39 COMFIRSTNCDINST 4400 3A c Select Geographical location by clicking the appropriate radio button d Scroll to bottom of list and click the Submit button the Excess report will appear e To return to report menu screen close browser 3 EAC Report In order to complete the Estimate at Completion EAC Report use the procedures below For specific due dates for the EAC refer to your battalion OPORDER E Microsoft Excel 5 June EAC Report NMCB 40 5 x Ele Edit view Insert Format Tool
251. ed out a manual NAVSUP 1358 will be completed using information from the totals file and will be sent to the OPCON Regiment only The reason for this is once FSM is closed out the whole program must be re implemented If operating records under FSM Release ll records will be closed out as per FSM Il guidelines and sent to the NAVFSSO with a copy of the NAVSUP 1358 1357 and 367 sent to the OPCON Regiment d In all cases a complete relieving inventory will be sent to NAVSUP Code 51 4 RATION CREDITS The total of all rations credited to the enlisted galley must be verified It must be noted if the facility is operating within the current monetary limitation 5 RATION STOCKING REQUIREMENTS Sample high and low limits annotated on ledgers to determine if the limits coincide with the relieving battalion s cycle menu Relieving battalion s should make necessary adjustments so they are operating from their own requirements within one month after turnover 6 EQUIPMENT PREVENTIVE MAINTENANCE INSPECTION During the turnover period the relieving officer should arrange for the Bravo Company Commander to accompany him on a tour through the Food Service spaces Phased replacement information and the Bi Weekly PM Schedules for all food service equipment must be thoroughly reviewed by the incoming outgoing Bravo Company Commanders and Food Service Officers 7 SANITATION INSPECTION During turnover ensure the senior medical representative
252. ed to prevent personal injury or damage to material j The cleaning schedule to keep MLO yard organized and clean k Ensuring project materials lumber soil etc are secured from the elements Carrying out requirements of Safety and Environmental Programs 15 The Warehouseman is responsible for the following a All material stored in the warehouse project excess and MCD b Staging material required for delivery or pick up c Ensuring material is not issued without a properly filled out NAVSUP Form 1250 1 and that authorizing and receiving signatures are valid d Tagging all incoming material and placing it in the correct location sorted by project 9 5 COMFIRSTNCDINST 4400 3A e Correctly annotating receipt documents and forwarding them to the LPO and Yard Boss f Notifying the LPO and Yard Boss of any material discrepancies g Supervising the delivery crew h Conducting weekly spot inventories i Ensuring proper material handling techniques are used to prevent personal injury or damage to material j Complying with the cleaning schedule and keeping the MLO warehouse organized and clean k Carrying out requirements of Safety and Environmental Programs 16 The Expeditor is responsible for a Delivering material to project sites and ensuring proper materials are staged for line company pick ups b Liaison with line company expeditors to coordinate deliveries of project materials c Coordinating wi
253. ed toggle switches temperature pressure gauges and steam pipes in place A 22 COMFIRSTNCDINST 4400 3A b Relief valves and machinery guards in place and in proper operating condition 15 Preventive maintenance on fire safety equipment CO2 PKP bottles up to date Are all safety hazards such as slippery floors hot pipes live steam etc eliminated Section 18 TRAINING a Is a long and short range training program established and promulgated Is the Culinary Specialist training curriculum Lesson Plans being effectively utilized Have all food service personnel received a minimum of 4 hours initial and 4 hours annual refresher training b Record of physical exam c Food handler s training certificate d Job rotation log e Record of training accomplished f Profile sheets of exams completed other information considered pertinent by the respective FSO Section 19 SANITATION a Ensure that food containers cans boxes bags are not dented torn or crushed and are labeled b Is the integrity of food products maintained Are all milk and milk products stored at temperatures of 41 F or below until served c Is the Temperature of milk dispenser cabinet between 32 F to 41 F d Are food items which have been removed from their original containers and stored in refrigerated spaces covered with suitable non absorbent material wi
254. eipts properly posted to all NAVSUP 335s All inventory adjustments greater than 5 of total expenditures Does the FSO log onto Food Service Management FSM and review the NAVSUP 338 weekly to ensure proper financial control of the mess and that the operation is within the established monetary allowance Does the Leading CS post daily 4 Section 7 SUP FORM 367 a Is the money value of Inventory Brought Forward on the first day of the month correct and agrees with the Inventory on Hand on the last day of the previous month Was Money value of receipts with without charge properly posted to the NAVSUP 367 a Did an inventory of 40 food items show a stock validity of 9096 or better Was a smooth NAVSUP 1059 accurately prepared extended at last receipt price and totaled as of the last day of the accounting period Does the FSO sign and date the bottom of the NAVSUP 1059 A 21 COMFIRSTNCDINST 4400 3A a Were all items on the issue document required on the menu Does the FSO have procedures in place to control each issue document Are all serial numbered originals accounted for i e manual 1282 are used to issue to private messes a Is the NAVSUP 1292 properly filled out with all appropriate signatures and initials Is a monthly audit based on command procedures conducted on the monthly records and supporting documents a Was the Monthly General Mess Summary electronica
255. el listed above on hand c Are the following on hand in the Supply Department Library Unit GPC Internal Operating Procedures IOP 2 NAVSUP 4200 99 3 NAVSUP 4200 85 4 Purchase Card CDROM d Is a completed Purchase Card Application signed by the AO on hand for each cardholder e Is the unit using Credit Card Requisition Numbers provided by 1NCD Section 9B TRAINING Ref NAVSUPINST 4200 99 Chap 3 Have personnel completed the following training a Required DON eBusiness Office on line role based training initially and within the last two years Per PCPN FY05 10 all Purchase Card certification testing must be accomplished online effective 1 January 2005 Online course acceptable b Cardholders appointed with an SF 1402 must have completed the DAU CON 237 Simplified Acquisition Procedures course c Mandatory Standards of Conduct and Ethics training DOD and DON Purchase Card Training documented in Service or Training Record d Ethics training should be done prior to becoming a Cardholder and every 12 months thereafter DOD training is a one time event and DON training is an initial and biannual requirement thereafter Section 9C GPC DOCUMENTATION Ref NAVSUPINST 4200 99 and eBusiness Purchase Card Desk Guide Chap 2 OPORDER 1NCD Training Manual 4200 85C Encl 2 Review the Cardholders files and check for the following a Do receipt totals match the B
256. ent and accurate The Outstanding Requisition File Listing with Status RPT 073 provides a record of all outstanding requisitions and their latest processed supply status It should be printed at least monthly in requisition number sequence It replaces the manual Material Outstanding File Report 073 can also be produced in NIIN and JCN Sequence 24 STOCK REPLENISHMENT There are three methods to reorder stock a Reorder Review Listing RPT 029 SFM provides a reorder review listing which gives an item by item tally of on board repair parts deficiencies including dollar value Reorder review selection utilizes several screens to construct the menu describing the specific reorder parameters to be used by the system This does not preclude the Supply Officer from developing specific reorder reviews which are tailored to his her needs nor does it recognize the varieties of local management codes which the Supply Officer may create to manage specific stock material The reorder review will be processed at least monthly or more frequently based upon the units reorder desires b Global Reorder Review RPT 029 Prior to using this reorder option the Supply Officer must ensure they have adequate funding to support the requisition output Global reorder once selected identifies all qualifying stock records for reorder This transaction must be completed canceled or approved for each item identified before accomplishing another reorder or transact
257. ent by the resident battalion by reporting changes to the respective regiment for data base update Are all complete TOA assemblies for augment project tools properly identified recorded and is the assembly serial number stenciled on the outside of the assembly or box p Are initial issues replacements transfer of on site assets and rental of augment project tools properly managed and accounted q Are receipts of augment project tools acknowledged by returning signed receipt documents to the responsible regiment or by email Is maintenance repair of project tools the same as for those in the camp CTR allowance s Are proper actions taken in disposition of project tools no longer required for use in active projects t Quarterly Augment Tool Inventory Reports sent to the NCR TOA Manager Spot Bi Weekly or Monthly inventories conducted IAW the SOP V Is a copy of the inventory list provided inside each kit box w Is a Kit Status Board Maintained in CTR Office x Are the tool and tool kits on hand adequate to support camps current and future projects y Are Tool Replenishment requests sent to the TOA Manager on a timely basis A 34 COMFIRSTNCDINST 4400 3A z Are receipts of tools acknowledged by returning signed receipt documents to the responsible TOA Manager or by email aa The inventory validity rate of the sample inventory taken wa
258. entory except during posted hours 5 Obtain enough blank cards to document line items inventoried 6 Assign each person a section of the warehouse or yard to inventory 7 Each person will open every box or bag in their area a Count everything b Measure everything c Verify quantity with project material tag d Verify all material inspected and annotate on a NAVSUP Form 1114 and the back of the project material tag e Verify unit of issue 8 Unresolved discrepancies a Material missing prepare report adjust SRC and PMPTP to accurate quantity b Procured material Prepare re order if material that is required is available locally e Initiate message to appropriate NCR if CONUS procured material is required Prepare GBI report if appropriate Prepare losing or gaining surveys DD Form 200 as appropriate e Re verify all figures before preparing LBI GBI or surveys 9 36 COMFIRSTNCDINST 4400 3A 2 Additional actions to accomplish during turnover a b Oo 2 Q j k Meet vendors get names and telephone numbers Review and understand shipping channels Obtain new database passwords from the cognizant NCR Locate where the database back up disks are and ensure they are current Review Collateral Equipment Inventory repair status Ensure MLO SOP update references are on file and current Determine the status of Borrowed Add On mater
259. er or crushed ice covering the container and letting it stand for 30 minutes before use After filling each container must be labeled across the top of the container lid with the item date and time of preparation and number of servings Foods held for over four hours must be discarded as garbage b Cleaning of insulated food containers is critical and should be performed before and after every use Insulated food containers should not be immersed in water Inserts and rubber gaskets must be removed and washed with soap and water then rinsed in boiling water After gaskets have been washed and rinsed they should be placed flat side down on the container to dry and prevent warping c Insulated food containers will not be used without the inserts and lids 3 A field dishwashing unit can be set up by using five metal GI cans approximately 32 gallon size and four immersion heaters A long handled brush will be attached to wash cans numbered two and three To avoid burns hooks made from coat hangers can be used for dipping metal trays in the fourth and fifth cans Appropriate personal safety gear should be worn including rubber gloves face shields and rubber apron a The dishwashing battery is set up in the following manner 1 First GI can is for collecting garbage 2 Second can with immersion heater is for pre wash and will contain a hot 120 150 detergent solution and a brush 3 Third GI can with immersion heater is f
260. er than MLO One SK one EO one CE and one CM from the departing battalion will man all Supply outlets other than MLO These personnel will perform shipping receiving and augment equipment support from the outlets c MLO The departing battalion will man the MLO with at least one knowledgeable person from the MLO crew All normal MLO functions reports will continue d Detachment Upon detachment rollback to the main body all supply spaces will be secured and keys turned over to the host activity PWC Written summary of the general status of each supply space will be left in the supply office and a copy mailed to the main body e Disbursing The DET OIC will coordinate with the local PSD to continue disbursing support for camp caretaker personnel f Food Service One CS from the departing battalion will be sent TAD to the galley providing messing to the camp s skeletal crew A Bravo Company representative will coordinate continuing galley equipment PMS with the Regiments and PWC OIC A closing Ration and Sales Report for the Camp s UIC will be prepared and submitted following NAVSUP P486 Par 8403 guidelines B 29 COMFIRSTNCDINST 4400 3A 9 Services Laundry barbershop and post office services will be secured after turnover to the 1NCD DET OIC These services will be available through the main base h Berthing All berthing spaces will be turned over to the 1NCD DET OIC TURNOVER INSPECTION ON THE STATUS OF GALLEY SPACES AND
261. er the Battalion s UIC to NAVSUP Code 51 Submission of reports for interim messes that cross over quarters will be determined subsequent to approval of the specific mess Under no circumstances will reports cross fiscal years All reports will be reviewed at the NCR and 1NCD prior to submission 8106 CAMP TURNOVER 1 The turnover of food service records between Battalions will be conducted using the same procedure required for a regular relieving Food Service Officer The S4As from the incoming and outgoing battalions will conduct a joint 100 inventory When completed a copy of the inventory will be submitted to NAVSUP Code 51 via the cognizant NCR and 1NCD Battalions using FSM will not close out records The accountability and responsibility for the mess will be transferred from the outgoing Battalion to the relieving Battalion All other records will be closed out in accordance with the NAVSUP P 486 and Appendix C Returns will be forwarded to NAVSUP Code 51 via the cognizant NCR and 1NCD 8 8 COMFIRSTNCDINST 4400 3A Section FOOD SERVICE OPERATIONS IN THE FIELD 8200 REQUIREMENTS 1 Effective food service operations in the field require proper planning and organization The following items will help in the proper and efficient planning of field food service 8201 SITE SELECTION AND LAYOUT 1 The most important aspect of a successful field mess operation is the site selection and layout The field mess should be near a built
262. ergency procedures in case of overexposure such as flushing your exposed skin with running water for 15 minutes are also listed It may list any medical conditions that can be aggravated by exposure to the chemical f Reactivity Data This section provides information on how the chemical reacts with other materials or in certain conditions Incompatible materials such as water or another chemical that when mixed together will cause the chemical to burn explode or release dangerous gases Instability lists the environmental conditions such as heat or direct sunlight which may cause a dangerous reaction 9 Spill or leak procedures This section provides direction on how to clean up an accidental spill or leak No matter what the chemical is always notify your supervisor of a spill right away Before cleaning up a chemical spill check what safety equipment is required This section may also include notes on how to dispose of the chemical safely h Special protection This section lists all required personal protective equipment respirators gloves eye protection etc when working with the chemical This section may list the specific types that are recommended such as full face mask respirator rubber gloves and a chemical safety goggle i Special precautions This section lists any other special precautions to follow when handling the chemical This may include what to have nearby to clean up a spill or put out a fire and what sa
263. erial d Move material to excess e Generate 1114 card f Generate 1250 form 9 Material transactions 4 Material activities Not Available 5 Administration a Import an estimate file b Archive a project c Maintain reference data 6 Reports a BM report 9 38 COMFIRSTNCDINST 4400 3A b PMSR report Excess material report d Outstanding requirements report e LI validation report Generate NAVSUP 1114 cards Generate a NAVSUP 1250 forms gt EAC report i LI summary report j Audit report 9202 REPORT PROCEDURES The MLO Trainee Guide S 710 0166 and the PMPTP Users Manual provide detailed guidelines on how to use the various functions for the PMPTP program The following is an example of some report procedures 1 PMSR REPORT a Move your cursor over the Projects link and a list of project reports will appear b Click PMSR link the PMSR Report selection criteria screen will appear c Select a project by clicking the appropriate radio button d Scroll to the bottom of the project list select report type project manager or material manager e Click Submit PMSR report will appear f To print report click the print button on your browser to return to report menu screen close browser 2 Excess Material Report a Move your cursor over the Material link and a list of material reports will appear b Click Excess Report link the Excess Report sel
264. eroom listing As Req d None 170 Supervisor Listing Second record counts only for NIIN PN inventory As Req d None 171 Storeroom Listing Second record counts only for NIIN PN inventory As Req d None 172 Supervisor Listing Second record counts only for location inventory As Req d None 173 Storeroom Listing Second counts only for location inventory As Req d None 174 Requisition Report As Req d Until completely processed Provide copy to supporting activity tender Submarines only F 50 COMFIRSTNCDINST 4400 3A RPT NO Nomenclature Frequency Retention Remarks Carcass Tracking 175 Response As Req d Current FY Offload Listing by 200 Parameter As Req d Current FY NIIN part NBR Offload 202 Listing As Req d Current FY 203 Final Offload Listing As Req d Current FY 46 SNAP MONTHLY REPORT PROCESSING a Ensure OPTAR Amendment is up to date b Create trial 1 Financial 2 Financial Transmittal 3 Create Trial B1 Report 4 Print Report c Print Dept Budget RPT 085 and JON Status RPT 327 d Balance the BOR Review the last BOR 1 Find the difference between the Difference columns from the current and last BOR 2 Add the total from the current T L 3 Add the total of Adjusted Gross Obligation from the previous BOR 4 Summation should match the total of the Adj
265. erves as an excellent basis for the development of curriculums 3 Division Officers Notebook A Division Officers Notebook must be maintained for recording pertinent personal information about each crew member Several different pre printed forms are available for this purpose Information should be entered in all applicable blocks of the form used such as correspondence courses completed schools attended and performance evaluations 4 Supply Rating Personnel Qualification Standard PQS Ensure a formal PQS is established for each rating All skills Military and Technical required in the COMFIRSTNCDINST 1500 1 series must be attained prior to a unit deploying 11101 TRAINING RECORDS Separate folders documenting individual training is no longer required Final qualification certification license and enlisted advancement prerequisites will continue to be documented Completed professional GMT and On the Job OJT training will be tracked via attendance lists OJT forms and maintained by the Training Petty Officer Figure 11 1 outlines the training organization for the Supply Department OPNAV 1500 300 can be used for recording training schedules and completed training Sanitation training records must also be maintained 11102 SERVICE SCHOOLS The 20th SRG and 31st SRG offer valuable NCF supply courses OJT and can obtain quotas for rate specific schools for NCF supply personnel For quotas or additional information contact the R4
266. es 3301 CLASS IV CONSTRUCTION MATERIALS Units are allowed to requisition class IV material but they are not authorized to generate contracts if a contract is required they must contact the cognizant NCR 3302 CLASS V WEAPONS 1 NFELC coordinates with Naval Surface Warfare Center Division NSWCD Crane Indiana for the delivery of the initial allowance of weapons and supporting repair parts 2 Replenishment of ordnance supplies and repair parts are to be ordered through normal supply channels 3303 CLASS V AMMUNITION The basic supply management policy and requisitioning procedures are contained in the NCF training Series for Ammunition and the NCF Training Series for Mount Out Ammunition Contact the SRG R7 for further guidance 3304 CLASS VI COPYING AND AUDIOVISUAL AV REQUIREMENTS OPNAVINST 5600 20 series and OPNAVINST 5290 1 series contain direction for obtaining copier and AV equipment 1 All requests for this type of equipment should be submitted to the appropriate NCR R6 with justification Upon receipt of a request the R6 will provide further guidance for the acquisition of equipment 3305 CLASS VII CIVIL ENGINEERING END ITEM A is any functional unit of equipment which is operated singularly or as a component of a system or subsystem 1 Identified in the NCF TOA as a non USN numbered 2C item or an investment item with a unit cost of 25 000 or more 3 7 COMFIRSTN
267. est vla o Uie ruins F 11 Issue ESI utet m 7 1 OS 7 1 6 19 isi RET 2 1 J K Kits Inventory Schedule Procedures ue hte t ghana boi Ee Reheat Steet 6 13 n VBDLOLV EISE oracio iae edi ILU RURAL VEU aUo da dix M uM pM LN 6 35 RII CHEN IEEE 6 40 L 1 8 MANNING mte trem 1 7 ROLLE 1 8 Leading Chief Petty Officer 546 1 6 Local Management cts coo aie Oe utu F 11 Local Permanent Control Number LPON 2 1 Local Temporary Control Number 2 1 M Maintenance and Material Management 3 M CH 10 TT PR RTT TRITT 1 6 1 7 er ET EEEE 9 9 Material PEON el IN CM acca ene LM M C M ete 4 3 Expenditure PPP PTT CH 5 MOGININIGAUON M CH 2 cielo P 6 2 OutsStaridinddelles se ted d Meus ceca ca dece eh Petr 3 12 INDEX 6 COMFIRSTNCDINST 4400 3A SUI VOV CO MeN eters it aoa UM 5 1 Material Liaison
268. esulted in shortage Additionally specific comments are required for shortages identified in other listed areas when the shortage in that specific area exceeds 1K enclosure 1 CUMILITIVE SUPPLY EFFECTIVNESS STATISTICS 1 Repair Parts a The Deployment Cumulative Average Repair Parts Effectiveness and Cost are submitted as follows MOD 98 ORGANIC SIM VALUE NON SIM VALUE TOTAL VALUE ISSUES NOT IN STOCK NIS NOT CARRIED NC TOTAL DEMAND NET EFFECTIVENESS GROSS EFFECTIVENESS 926 MOD 98 AUGMENT SIM VALUE NON SIM VALUE TOTAL VALUE ISSUES NOT IN STOCK NIS NOT CARRIED NC TOTAL DEMAND NET EFFECTIVENESS 926 GROSS EFFECTIVENESS 926 926 MOD 96 SIM VALUE NON SIM VALUE TOTAL VALUE ISSUES NOT IN STOCK NIS NOT CARRIED NC TOTAL DEMAND NET EFFECTIVENESS GROSS EFFECTIVENESS 2 MOD 97 SIM VALUE NON SIM VALUE TOTAL VALUE ISSUES NOT IN STOCK NIS NOT CARRIED NC TOTAL DEMAND NET EFFECTIVENESS GROSS EFFECTIVENESS OVERALL CUMULATIVE GROSS AND EFFECTIVENESS IS AS FOLLOWS SIM VALUE NON SIM VALUE TOTAL VALUE ISSUES NOT IN STOCK NIS NOT CARRIED NC TOTAL DEMAND NET EFFE
269. etty Officer LPO BU1 d Warehouse LPO PO2 e Yard POI PO1 f Crew UT CE SW BU g Files and Records PMPTP SK2 3 h Expeditor and Delivery At least one PO i CBMU MLO LPO E 6 1 expeditor j NCFSU MLO LPO 6 1 expeditor 2 Additional personnel shall be assigned if major camp building projects are anticipated 3 Recommend that all personnel be licensed to operate a forklift and ata minimum a 3 4 ton truck In some cases an International or U S Army license may be required 4 Assigned personnel should also have training and access to MicroSNAP PMPTP Department of Defense Electronic Mall DOD EMALL One Touch FEDLOG or compatible WEB based supply sites 5 MLO Personnel will need to obtain PMPTP logons from the cognizant NCR 6 Personnel should obtain a copy of the prime vendor contract for each of the DET sites they will be working in 9003 PLANNING PROCESS All units must utilize the PMPTP software incorporated into the Seabee Operations Portal SOP https www fleetforces navy mil necc 1ncd n41 default aspx The Project Material Planning and Tracking software is the only approved program for use in NCF Project Material Support In general the Project Planning Process occurs as follows 1 1NCD NECC a Execute the call for work process b Develop the IPL c Liaison with customer for rough estimates designs and specifications from Engineering Field Divisions 9 9 COMFIRSTNCDINST 4400 3A
270. every month b Prior months MFOEDLs on file c Maintaining a MFOEDL Log of charges credits challenges d Correctly reflected on OPTAR Status Report OSR e Any challenges over 3 months old A 17 COMFIRSTNCDINST 4400 3A f Follow up system in place to monitor g Proper challenge codes being used h Hard copy Processed and Posted with Supply Officer Processing SK signature and date in file i Are the cumulative differences as reported on the BOR in agreement with the net Fiscal Year to Date totals of the difference column of the MFOEDLs j Retained for 3 years all FYs if reimbursable k Reimbursable MFOEDLS worked 1 Differences posted to MicroSNAP by document number vice JON m Proper Rejection Codes being utilized Section 16B UOLS SUSPENSE Ref OPORDER 7300 1 3 Para 3404 7108 App 3 a UOL downloaded from the Web every month b Processed within 20 days c UOLs bounced against Reports 063 071 d Prior Year UOL amounts e Administrative Cancellations ADCANCs properly posted Section 16C REQUISITIONS Ref P 3013 2 4502 OPNAV 5600 20 a Were unit prices for National Stock Numbers NSN requisitions verified against FEDLOG DoD eMall or One Supply prior to submitting b Are estimated prices realistic for non standard materials c Do all procurement documents for
271. eziceaa xiesac t 5 3 Special Assignment Airlift Mission SAAMS 5 13 99 8 REPE UR ELT 5 14 eor e tener Pura tcu rv Der eoe oae I on OA eS 5 12 Unaccompanied 2220222 nnn nrrrene nnne n nnn 5 4 Shutdown Campo undam a drin ceto doom cet adem B 29 SAL Dae core ea E M M E aa E E 2 5 AIDETMOGOUIBS ete d tee rt 2 23 B sieMOSMBS o rol 2 24 wi Fis He 2 22 Deployment Sites Tm 2 16 MM M CU E 2 25 Modules so oet DE mem ee rom ani 2 21 SNAP Il FIODOPIS odo eei 44 Sources or SUDDIV SOS 3 1 Special Assignment Airlift Mission 5 5 5 00 5 13 Specific Materials uoces eb ute eee 3 7 KSPASS GS SUP test aa ate Va 3 14 Stock Record Cards NAVSUP Form 1250 6 18 S oto errr Tere Du ED MAMMA 9 17 28 Stock Heplenismerb x dac div dv d av du av d VN du aw aw wd Ze Vw Fou Mac ae
272. f the 5 of the previous month and is due from the units to 1NCD N8 via the NCR 1 The report includes an account of actual expenditures per project and ensures accurate financial tracking and reporting b Supply Discrepancy Report SDR If material is received from the Supply System report shipping or packing discrepancies to the appropriate NCR within 5 days of noting the discrepancy utilizing a Standard Form SF 364 or log onto http www dscr dla mil userweb dlaselfhelp extInk Inkframe htm https 3A www daas dla mil websdr login asp The discrepancy should include incidents that are attributable to or the responsibility of the activity that shipped material If material is received from a commercial vendor contact the vendor for replacement material or reimbursement c Quality Deficiency Report QDR If material is received from the Supply System report deficiencies to the appropriate NCR within 5 days of noting the Deficiency utilizing a Standard Form SF 368 If material is received from a commercial vendor contact the vendor for replacement material or reimbursement The following are the criteria for submitting a QDR 1 Report of material received which cannot be used because it does not meet form fit or function requirements 2 Discrepancies are attributable to manufacturing repair or faulty specifications 3 There are two categories of QDR s a Category Product quality deficiencies which may cause de
273. f the NSN and partial quantity differences Whereas a DTO receipt may be processed without regard for the NSN differences a stock receipt with NSN differences will be automatically entered into the technical records to establish a proper cross reference if the user indicates it is a valid substitute Incorrect quantity processing of stock receipts reduces the quality of inventory b More information regarding detailed procedures for performing receipt processing functions is provided in the MicroSNAP SFM Users Manual F 23 COMFIRSTNCDINST 4400 3A 23 MATERIAL OUTSTANDING FILE MOF a The manually kept material outstanding file is not required The file can be produced and summarized by selecting the SFM option to print the outstanding requisitions in the Material Outstanding File RPT 073 by requisition number NIIN or Job Control Number JCN sequence Three options are available b Outstanding Requisitions c Completed Requisitions d Outstanding and Completed Requisitions e Proper management of the Material Outstanding File MOF is critical to the timely receipt of materials and supplies required to maintain the units systems The NAVSUP P 485 delineates the specific requirements and time frames which apply to both manual and automated supply operations MicroSNAP allows the user to initiate follow ups modifiers cancellation requests and record accurate financial adjustments making requisition file maintenance more effici
274. face Armed Services Medical Regulating Office Assistant Secretary of the Navy Shipbuilding and Logistics Aviation Supply Officer Navy ICP Ammunition Supply Point Armed Services Petroleum Purchasing Agent Armed Services Technical Information Agency American Society for Testing and Materials G 2 AUTODIN AUTOMCMAR AVCAL BARR BBP BDARP BEEP BEMAR BEQ BESEP BEST BEQ BDU BFRL BII BL BM BOD BOF BOP BOR BOSS BOQ BP BPA BQ BRF BSA BUMED BUPERS BUSH CAC COMFIRSTNCDINST 4400 3A Annual Training Allowance Type Advanced Traceability and Control Allowance Type Code Advance Transportation Control and Movement Document Automatic Digital Network Automated Monthly COSAL Maintenance Action Report Audiovisual Aviation Consolidated Allowance List B Biannual Allowance Requirement Review Break Bulk Point Battle Damage Assessment and Report Program Battalion Equipment Evaluation Program Backlog of Essential Maintenance and Repair Bachelor Enlisted Quarters Base Electronics System Engineering Plan Base Engineering Support Technical Bachelor Enlisted Quarters Battle Dress Uniform Base Facility Requirements List OPNAV Form 11000 1 Basic Issue Items Bill of Lading Bill of Material Building Occupancy Date Budget OPTAR File Balance of Payments Budget OPTAR Report Buy Our Spares Smart Bachelor Officer Quarters Budget Project Blanket Purc
275. fety signs to post near the chemical This section also lists any other health and safety information not covered in other parts of the MSDS 9019 REQUISITIONING PROCEDURES Project materials will be requested from the applicable BM by each crew leader in the following manner 1 Company expeditors will prepare a NAVSUP 1250 1 in accordance with this chapter and submit it to the crew leader for approval 9 27 COMFIRSTNCDINST 4400 3A 2 The crew leader shall review requests to ensure that no more than the required amount of material is maintained on the job site They shall sign and forward requisitions to the MLO via the respective expeditor 3 Company expeditors shall retain the time stamped yellow copy of the completed NAVSUP Form 1250 1 for their records 4 After delivery and completed processing of a requisition by MLO the respective expeditor will receive the hard copy of the NAVSUP Form1250 1 for completion of his files It is required that the hard copy and the yellow copy be attached together to maintain project material file continuity and history 9020 PROCEDURES FOR COMPLETING A NAVSUP FORM 1250 1 1 Requestor will enter the following information a Block 1 Julian date of request b Block 2 Company or activity requesting material c Block 3 Urgency in all cases time involved in determining urgency is based on the date The NAVSUP Form 1250 1 is submitted to the stock records card clerk with RDD in block 4 E
276. figuration changes COMFIRSTNCDINST 4400 3A 4 COSBAL Maintenance Accurate maintenance of the camp COSBAL is vital a Based on input from the PM COSBAL coordinator the battalion s 54 must ensure that any subsequent installations removals or modifications are reported to NAVICP M and the division b Once equipment has been validated reported and reflected in an update the camp COSBAL will be revised accordingly 5 COSBAL Change Reporting a Configuration Change Form CCF Changes that result from equipment additions deletions modifications or COSBAL errors will be reported utilizing a CCF OPNAV 4790 CK 1 The PM COSBAL coordinator prepares a CCF and routes it to the Supply Department The S4 will ensure that the CCF is complete and accurate Figure 2 4 2 The 54 distributes the CCF as follows a Original to NAVICP M via the cognizant NCR and 1NCD b Copy to the permanent camp files maintained by the PM COSBAL coordinator c Copy retained by the Supply Department d Copy for the Division Camp OIC b Allowance Change Request ACR The ACR is utilized to initiate a request for a repair part allowance change Additions and deletions or quantity increases or decreases to any published allowance list are documented on a NAVSUP Form 1220 2 The Camp Maintenance Storeroom Custodian with assistance from the S4 prepare ACRs for any repair part stock level changes recommended by the camp maintenance organiza
277. following characteristics as possible good natural cover accessible roads and high dry ground with sandy loam for proper drainage adequate operating space and location near a source of potable water 8 Water Supply All water in the field should be regarded as contaminated and unsafe until approved by a medical representative The NAVMED P 5010 Chapter 1 discusses sources of water supply and water 1 8 COMFIRSTNCDINST 4400 3A treatment methods Whenever possible follow the guidance set forth in the prescribed instruction 4 Laundry Operations and Safety Follow the procedures and requirements outlined in NAVSUP P 487 Chapter 2 for the proper laundry operating procedures record keeping accountability and the NAVMED 5010 for safety practices 6 Barbershop The barbershop is responsible for providing basic haircutting for unit personnel on a no cost basis Barbershop procedures are discussed in detail in NAVSUP P 487 paragraphs 2400 thru 2505 and sanitation procedures are delineated in NAVMED P 5010 1706 POSTAL OPERATIONS If Postal operations must be preformed the Postal Officer must be designated in writing by the Commanding Officer To perform their duties Postal Officers will utilize OPNAVINST 5112 6 series DON Postal Instruction DOD 4525 6 M DOD Postal Manual and the Postal Finance Officers Handbook Units deployed to LANTFLT sites will also utilize COMLANTFLT Postal Instructions and units deployed to PACFL
278. fuel POL medical and health and comfort items prior to commencing contingency operations d Prepare a source information database for the above items i e location POC telephone numbers during and after working hours etc e Provide copies of the prepared requisitions and information cards to the Embark Officer for his files 5 Review the troop movement procedure and policy with the Operation Officer The 22nd NCR 25th NCR and 30th NCR coordinate the transportation arrangements for COMFIRSTNCD OPCON sites as appropriate 5 7 COMFIRSTNCDINST 4400 3A 6 Review Material Handling Equipment MHE requirements with ALFA Company Coordinate additional MHE support with the local shore activity Supply Officer PWO if necessary 7 Organize the Supply Department See Chapter 1 for the S4 responsibilities in the mount out organization 8 Homeport NMCBs in homeport do not have custody of their TOA material The applicable SRG Supply Officer maintains the allowance items In the event of a contingency a NMCBs in homeport will submit their material requirements to the respective SRG R41 TOA material requirements for FEX to the applicable SRG R43 and for contingency mount out to the applicable NCR b COMFIRSTNCD N43 will coordinate the packing and crating for shipment of the SMART P25 material c The SRG R7 will arrange for the issue of ammunition and the SRG R4 will arrange for the issue of POL fuel subsistence items
279. fy advanced party embark deployed party expeditor personnel 5 Enlisted Distribution Verification Report EDVR allowance review Adjust Projected Rotation Dates End of Active Obligated Service PRDs EAOS as required 6 Prepare deployment letters of authority passwords and required instruction 7 Conduct annual training requirements sanitation standards of conduct etc 11 4 COMFIRSTNCDINST 4400 3A 8 Review deployment Operations Plan Operations Order OPLAN OPORDER 9 Prepare berthing plan for homeport 10 Training preparations 11 Field messing class 12 MicroSNAP training 13 MLO training 14 Government Purchase Card training 15 Obtain required NECs 16 Safety training 17 Arrange for required passport security clearances COMFIRSTNCDINST 4400 3A SUPPLY DEPARTMENT TRAINING ORGANIZATION Supply Officer Training Officer Division Officer or Training Records Keeper SK Training CS Training SH Training PC Training Petty Officer Petty Officer Petty Officer Petty Officer FUNCTIONS Supply Officer Establish training program Training Officer Coordinate training program submit schedules to Supply Officer Unit Training Officer Division Officer Maintain division officer notebook Training Records Keeper Maintain all training records Training Petty Officer Schedule training for the division submit weekly and quarterly schedules to training officer Figure 11 1 COMFIRSTNCDINST 4400 3A
280. g f 030301 Must designate cash amounts on orders g 050401 AO must approve Travel Claim by signing in Block 21 h DODFMR Vol 5 Para 3308 Conducting Post Payment reviews by RO i 1NCD 7300 1 DODFMR 7000 14 R Volume 9 IOP required j PACNCF Travel Policy k Plane LAX to from Port Hueneme not allowed Itinerary changes must be authorized by AO or Itr mod on file 1 PMR GMR DMR when using gov t berthing CNA statement if berthed in town hotels at places with BQ s not authorize without CNA m Type of rental cars authorized Section 16 FINANCIAL MANAGEMENT REPORTING Ref 7300 1 amp P 485 Chap 9 P3013 2 OPORDER a Are Job Order Numbers JONs and fund codes in MicroSNAP validated against the annual JON fund code list provided by 1NCD 9101 b BORS submitted properly and on time c Prior year BORs submitted d Corrected BOR submitted when required e RPT 25 Matches RPT 21 9125 31 9303 f Are Transaction Ledgers T L generated and submitted to 1NCD IAW 1NCD direction OPORDER via SALTS g Signed hard copy corrected copy on file h Are advance price adjustments taken when appropriate i Are grants advances and augments properly posted Section 16A MFOEDLs Ref P3013 2 4107 4508 9 9301 9201 9307 7300 1 Para 3404 APP3 P 485 Chap 9 a Is the MFOEDL report downloaded from the web
281. ght authorization is exceeded a complete justification and request for a waiver must be submitted to the shipping activity via the NCR Additional shipping and palletizing guidance can be found in the NAVSUP P 485 the NAVSUP P 490 and https www ois disa mil nolsc navtrans 3 Unauthorized Items Shipping personal goods as Navy cargo is illegal If searches reveal contraband or undeclared articles are being shipped in this manner Commanding Officers are subject to a civil penalty in addition to the penalty imposed on the owner of the property 4 Procedure The following guidelines apply to battalion cargo shipped in conjunction with battalion rotations Refer to NAVSUP P 485 Chap 5 for other shipments a The Embark Officer will coordinate the shipment with the Supply Officer b The Embark Officer will inspect and collect the battalion cargo and ensure that it is properly packed crated and secured c The Supply Officer will prepare a DD Form 1149 and ensure the following are properly annotated on the form 1 Requisition number block 6 from expenditure number series 2 Authority block 9 1NCD or NCR deployment order letter 3 NCF asset TAC block 4 5 5 COMFIRSTNCDINST 4400 3A 5 Funding The shipment of NCF assets is centrally funded from the 1NCD 8 as appropriate and identified by the TAC a Transportation Account Codes TACs Specific TACs for the shipment of unaccompanied personnel property can be found in
282. global level 131 Exception Quarterly Current setting demand effectiveness 132 report Monthly Current FY receipt 133 processing report As Req d 90 days LOGMAR location Retain until Correct all erroneous 134 report As Req d processed locations Approved Reqn Pending Division Reqn 136 records n listing As Req d None Pending COSAL P Approved requisition Deficiency Records P COSAL deficiency records Listing NIIN request After each ASI tape Number Sequence Maintain in COSAL 137 Options PF2 Monthly ILO to ILO Maintenance ASI file COSAL N amp P Listing NIIN request number N Pending division Reqn sequence options 138 PF2 As Req d None F 49 COMFIRSTNCDINST 4400 3A RPT No Nomenclature Frequency Retention Remarks 140 Bulk input of recount sheets offline inventory function As Req d None Generated during ILO only 165 Internal Validation O S Reqn monthly Current FY Use in validating consumables stock requirements 166 Listing of Deleted Cancellation request As Req d None 167 ICP generated MOVs which have not been reviewed As Req d None Print this after an AN1 has been downloaded to your SNAP for validation RCVD quarterly 168 Second Record Count Only for spot inventory supervisor listing As Req d None 169 Second Record Count Only for spot inventory stor
283. h the Main Camp quarterly returns affected Label DFT returns with the period of exercise name of exercise Battalion numerical code and UIC 8103 ESSENTIAL UNIT MESSING EUM 1 Deployed Naval Mobile Construction Battalions NMCBs are designated for EUM per SECNAVINST 7220 66 series As determined by the Secretary of the Navy EUM is authorized when government messing is necessary for the accomplishment of training and readiness NMCB Dets are also designated for EUM and will be subsisted in kind whenever a government mess is available Government mess is defined as any galley operated by Navy Air Force Army or Marine Corps personnel 2 Private messes are not authorized per SECNAVINST 7220 66 series 3 Requests for unit waivers to the SECNAV EUM policy must be submitted in writing with full justification to BUPERS PERS 20 via the cognizant NCR 1NCD 4 and Commander Fleet Forces Command 4 for consideration and determination prior to the authorization of Commuted Rations COMRATS Waiver requests that are not fully justified will be disapproved SECNAVINST 7220 66 series applies 8104 OPERATIONAL RATIONS Units will have a requirement to provide rations to personnel assigned to worldwide operational areas where setting up a field mess in not possible There are 2 primary types of packaged rations provided for these circumstances 1 Meals Ready to Eat MREs MREs are designed to sustain personnel engaged in h
284. hase Agreement Bachelor Quarters Best Replacement Factor Basic Stock Allowance Bureau of Medicine and Surgery Bureau of Naval Personnel MILPERS Buy U S Here Common Access Card G 3 CADS CAGE CALS CALM CAO CAPS CARGO CARP CASCAN CASCOR CASE CASEMIS CASREP CAT CBA CBC CBC MIS CBL CBM CBMU CBR CBU CBQ CC CCF CCG CCR CD ROM CEA CEC CECOS CED CEIL CEPAL CESE CESE MIS CES HR CESO CG CGFMFLANT CGFMFPAC CHAIN CHICIVENGS COMFIRSTNCDINST 4400 3A Containerized Ammunition Distribution System Commercial and Government Entity Computer Assisted Logistics Support Computer Aided Load Manifest Contract Administrative Office CINCPACFLT Automated Priority System Consolidated Afloat Requisitioning Guide Overseas Contingency Alternate Routine Plan Casualty Canceled Casualty Corrected Construction Automotive and Support Equipment Construction Automotive and Special Equipment Management Information System Casualty Reporting Civic Action Team Centrally Billed Account Construction Battalion Center Construction Battalion Center Management Information System Commercial Bill of Lading Contracts and Business Management Construction Battalion Mobile Unit Chemical Biological and Radiological Construction Battalion Unit Combined Bachelors Quarters Card Column Configuration Change Form Cost Category Group Configuration Change Request Compact Disk Read Only Memory
285. he General Mess 2201 PRESENTATION 3201 During meal service are serving lines and salad bars promptly cleaned and replenished Was all food placed on the serving line kept covered as applicable until served to prevent shriveling and drying Are Food items attractively and properly displayed on the serving line Are proper serving temperatures maintained for hot and 3200 cold foods Is dinnerware in adequate supply properly air dried appropriately cooled warmed and arranged for efficiency 15 food served using properly sized and configured trays pans plates utensils etc DD 1155 4202 Is the DD 1155 which is used for definite delivery and indefinite delivery contracts properly prepared approved certified and distributed Upon completion of processing dealer s bill for payment are copies of DD 1155 s placed in the completed purchase order file and have been annotated per NAVSUP P 486 5601 1c Does the Medical Representative sign the DD 1155 certifying that food items received from commercial vendors were fit for human consumption 5204 Does the Receipt Inspector record and circle exact quantity received and signs dates the DD 1155 NAVSUP FORM 335 5402 Are accurate nomenclature stock numbers unit of issues high low limit fixed price and receipt price recorded on all NAVSUP 335 ledgers Are receipts properly posted to all NAVSUP 335s All 7103 inventory adjustments greater than 596 of total expenditures were inve
286. he TOA Custodian b Does the TOA Custodian check out operating keys to TOA spaces each morning s the P25 custodian appointed in writing a Section 3 TOA INVENTORY VALIDITY a Does the TOA Custodian have a current list of containers located in the TOA Warehouse b Does each container have a RFID Tag a Does the TOA Custodian have a cu each container and break bulk material b Has the containers containers seals and master packing plan number been verified against the master listing provided by NFEL C rrent As Packed inventory listing for Has the annual Container Inventory been submitted in November b Are all container certification stickers current a Does security appear adequate b Is the space clean and neatly stowed a Is the custodian of FEX TOA PACKUP appointed in writing a Does the custody of keys to CTR spaces and responsibility for security rest with the CTR Custodian b Does the CTR Custodian check out operating keys to CTR spaces each morning a Is the CTR custodian appointed in writing b Are proper procedures followed for issue and return of shelf tools and tool kits c Are NAVSUP 1250 1 s used to document all loans of shelf tools and tool kits d Are issue and return procedures properly performed e Are NAVSUP 1250 1s annotated correctly when tools are reported br
287. he following end of fiscal year closeout procedures should be executed after all requisitions to be obligated against FY OX funds have been processed 1 Ensure a full system back up was accomplished IF SITE IS NOT ON CITRIX 2 Secure all online input transactions to SFM 3 Generate a LIVE transaction ledger as follows F 36 COMFIRSTNCDINST 4400 3A 4 Print the expenditure record file for the current fiscal year in expenditure number sequence Perform the following MENU SELECTION ACTION TO TAKE Supply and Financial Display Listing Display Listing Expenditure Listing Expenditure Record Logs Expenditure Record Log select Complete Listing and in Expenditure Number Sequence then select Report d The following steps are to be done on 1 OCT YYYY 1 Update completion dates These dates will be used to remove records from the requisition file used during requisition history processing and the deletion of expenditure records MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Completion dates update Set date to dates specified by site sponsor For completed requisitions and repairable requisitions issue s LBI s and GBI s site discretion then select save and exit e Delete expenditure records This option allows the supply officer to de
288. he intent is to maximize the use of the excess materials within the AOR Material will be listed with description BMLI quantity and the last project number used f Receipt of Shipment ROS If the unit does not have access to PMPTP they will report the receipt of material to the cognizant NCR within 5 days This includes all partial deliveries 9008 FILES AND RECORDS The primary source of project material status information will be the following individual files maintained in the MLO 1 Active Project Material File The Active Project Material Files are maintained in requisition number sequence by project and contain individual SRCs NAVSUP Form 1114s Example 9 1 for each item on the BM All related procurement documents will be included Active Project Files are maintained manually and electronically a Manual System Files maintained manually are recorded on a NAVSUP Form 1114 and filed by individual project The SRCs are maintained in the BMLI sequence A copy of the approved signed MTO or BM is also a part of this file Status information will be verified with the applicable SRC The manual system is required only if the automated system is not available 1 Posting a receipt to a NAVSUP Form 1114 Example 9 1 a Fill in LOCATION top Always use pencil b Fill in the DATE amp SER WCC block with Julian date received and serial number Fill in the RECEIPTS block with quantity received d Fill in the
289. he inventory process is an effective shelf life rotation management program 2 ACTION Upon completion of the inventory the relieving officer must ensure proper inventory quantities are posted to the applicable Subsistence Ledger NAVSUP 335 Investigate all adjustments in excess of five percent of total expenditures The relieving officer must obtain a signed copy of the inventory from the officer being relieved and have the Jack of the Dust acknowledge custody of the provisions as shown on the relieving inventory by signature One copy of the relieving inventory will be submitted to Navy Food Service Systems Office NAVFSSO NAVSUP Code 51 One copy of the relieving inventory will be kept with the retained returns for the quarter that was being operated in at the time of turnover 3 CLOSE OUT OF FOOD SERVICE RECORDS After accountable transfers have been completed the relieving officer should pay particular attention to the financial records The following procedures pertain to close out of food service records B 26 COMFIRSTNCDINST 4400 3A a If operating manual records or Food Service Management Release FSM Il they will be closed out completely returns will be submitted to NAVSUP Code 51 NAVFSSO using guidelines prescribed in NAVSUP P 486 Copies of the NAVSUP 1358 1357s and 367 will be sent to the OPCON Regiment b If operating automated records Food Service Management Release FSM 1 records will not be clos
290. heft and loss without strict control losses and thefts may seriously jeopardize project completion b The CTR was established and should be manned in accordance with this instruction personnel should not be assigned to CTR without first completing the applicable training and On The Job Training OJT while in homeport prior to deployment 2 Responsibilities within the CTR outlet should be fully defined and understood The basic responsibilities are being amplified here due to the significance of the CTR and 6 15 COMFIRSTNCDINST 4400 3A the high costs incurred by Naval Construction Force NCF in maintaining required tools a Petty Officer in Charge POICs overall responsibility is to ensure smooth day to day CTR operations 1 POIC Duties include but are not limited to a Conducting weekly spot checks of CTR shelf items at least 10 Card to Bin and 10 Bin to Card b Forwarding a copy of the results to the Supply Officer c Ensuring that a history file is established for every gas electric and pneumatic tool in the CTR d Ensuring that all Preventive Maintenance PM schedules are strictly adhered to as promulgated by the Supply Officer e Ensuring that all repair parts are on order and logged into the history file of the appropriate tool f Ensuring that bi weekly inventories are turned into the CTR and all shortages documented on NAVSUP Form 1250 1 g Ensuring that all in house kits are sealed and a Box
291. hey still need the part s Distributing the listing will assist each requesting department to verify their requisitions to determine the actual quantity required C By effectively utilizing both External and Internal MOVs the Supply Officer can recoup a significant amount of OPTAR funding d A material obligation represents the unfilled quantity of a requisition that is not immediately available for issue to the requisitioner but is recorded as a commitment against existing or prospective stock dues or direct deliveries from vendors Inventory Managers forward MOV requests for overage material obligations in accordance with the schedule prescribed in the NAVSUP P 485 paragraph 3591 e The purposes of the MOV requests are 1 To ensure that overage material obligations reflected in the Inventory Manager s records agree with the material outstanding records of the requisitioning activity 2 To determine whether requirements for the material still exist and if so whether the total quantity requested is still required 3 To determine whether the priorities assigned to the requisition are still valid In addition to the ICP generated MOVs effective fund utilization necessitates that each unit conduct their own Internal MOV Program F 27 COMFIRSTNCDINST 4400 3A 4 To provide supply personnel and Company Commanders a tool to validate outstanding requisitions f Each month the Supply Officer will initiate internal Validation
292. ia device and warfare qualification The rank staff corps insignia device will be the regular size in accordance with the U S Navy Uniform Regulations The Seabee logo will be embroidered into the left breast pocket A sewn on logo is no longer authorized Slight tailoring is allowed to ensure a proper fit However any such modifications to issued uniforms will be done at the member s expense The following accoutrements are authorized for funding under this paragraph 1 Rank Rate attachment Field Jacket E 7 and above only 2 Rank Rate attachment Cover 8 point 3 Collar devices Blouse 4 USN Fabric Strip Blouse 5 USN Fabric Strip Field Jacket 7 8 COMFIRSTNCDINST 4400 3A 6 Name Fabric Strip Blouse 7 Name Fabric Strip Trousers 8 Name Fabric Strip Field Jacket 9 Seabee Emblem Embroidered Blouse 10 Seabee Emblem Embroidered Field Jacket 11 Warfare Designation Device Primary only 12 Miscellaneous insignia as approved for wear with the COMFIRSTNCD Command Master Chief Career Councilor devices 7010 ADVANCEMENT Collar device embroidery required due to advancement in rate grade is also paid for by 1NCD Embroidery required due to advancement notification should be accomplished locally in a timely manner to preclude a member from being out of the proper uniform 1NCD will not pay for the embroidery for personnel reduced in rate 7011 1NCD SPECIAL INTEREST ITEMS Organizati
293. ial and military equipment technical manuals a Commercial Equipment Technical Manual Number 1HL 7610 LL L9A 5001 COG and AAC d MIPR Group and Class Fiscal Year NICN Type Number Designator Decade i e 9 1990 s b Military Equipment Technical Manual Number 1HA 7610 LL L20 1620 AAC Military TM 2100 ALLOWANCE PARTS LIST APL 1 The initial outfitting of repair parts is designed so that each Civil Engineering Support Equipment CESE item has a list of allowed parts required to support the repair and upkeep of it 2 The Consolidated Seabee Allowance List COSAL is prepared utilizing the data contained in the APL 2 2 COMFIRSTNCDINST 4400 3A 3 Naval Inventory Control Point Mechanicsburg PA NAVICP M procures and ships the initial outfitting repair parts peculiar Modifier Code 98 kit and repair parts common Modifier Code 96 kit and Modifier Code 97 kit to the unit 4 Stock replenishment is the users responsibility 5 The NFELC has the sole responsibility for the development publication and biennial update of the NCF Table of Allowance TOA 2101 DEFINITIONS 1 Organic CESE The Civil Engineer Support Equipment in a unit s Table of Allowance 2 Augment CESE Special mobile and construction equipment not on the Table of Allowance that is on site to supplement allowed equipment and or to satisfy special equipment requirements 3 Repair Parts Common Repair parts normally consumable in nat
294. ial number control used 3 Copy of each expenditure document available in the file 4 Completed annotated with receipt signature turn in document available for surveyed items indicating turn in d Shelf Life Program Review shelf life items to determine adequacy of the shelf life program Shelf life Action Codes and Shelf Life Codes will be annotated on the Stock Record Cards B 23 COMFIRSTNCDINST 4400 3A 3 STOWAGE During turnover of the Supply Department storerooms a complete review of existing storage conditions is to be accomplished As a minimum the review should include a review for any material deficiencies in the following specific areas a Availability of sufficient mount out boxes and their condition b Availability and condition of pallets for mount out boxes c Availability of sufficient and proper storage aids d Hazardous material stowage e POL stowage f Gas cylinder stowage 9 MLO yard conditions h Equipment blades and tires stowage i Adequate storage space available with the appropriate markings and identification j TOA container condition k Physical security Section Ill REQUISITION PROCUREMENT FINANCIAL FUNCTIONAL AREA TURNOVER PROCEDURES 1 REQUISITION PROCUREMENT AND FINANCIAL CONTROL During turnover an in depth review of requisition procurement and financial records and files must be accomplished to ensure the incoming battalion personnel are fully aware of the curre
295. ial orders Ensure all receipts issues turn ins are posted to records Ensure MSDSs are available for all line items that require them Ensure there is a valid access list to obtain material for each project Ensure that Authorization Letters to obtain tools and materials are promulgated Ensure all MLO members have appropriate Vehicle Licenses m Obtain and maintain a copy of prime vendor contracts 9200 PROJECT MATERIAL PLANNING AND TRACKING PROGRAM PMPTP The PMPTP was created to assist in the management of project materials for the NCF 1 WEB based all information will be available in real time 2 Web address https www fleetforces navy mil necc 1ncd n41 default aspx System rights 3 PMPTP is a module of the Seabee Operations Portal SOP 4 Automates many of the numerous accounting functions 9201 FUNCTIONS OF PMPTP 1 Project records contain general project information a Create a project b Update a project 9 37 COMFIRSTNCDINST 4400 3A c Delete a project d Add project funding e Update project funding f Delete project funding g Project record also serves as an umbrella under which multiple BM records and add on BM s can be associated 2 Bill of Materials Contains header information for a BM a Create a BM b Update a BM c Delete a BM 3 Material screen contains all information for a given material a Create a material b Update a material Delete a mat
296. ied The OPCON Commander will provide direction regarding replenishment of deficiencies and further inventory action required The inventory policy for Air DET items not maintained in the pack up configuration has been previously discussed under items requiring a complete inventory b Sea Echelon Tent Camp Pack Up and Air Echelon Facilities Pack Up The contents of these pack ups will not be inventoried without prior approval from the appropriate OPCON Commander The inventory policy concerning groups facilities not maintained in the pack up is discussed under items requiring a complete inventory or random sample inventory as appropriate A location audit of boxes to storage locations indicated in the tent camp manual is authorized The extent of this audit will be determined by the incoming Supply Officer 2 STOCK CONTROL During turnover all areas of stock control must be reviewed to ascertain if required records and files are on hand and maintained in a current and correct manner Significant deficiencies noted during this review are to be reported to the Supply Officer as part of the turnover completion report Stock control turnover reviews will be conducted as follows a Stock Record Cards CTR Repair Parts and Camouflage Utility Uniform CUU Issue 1 SIM Review Conduct a complete review of SIM stock records to determine the following B 21 COMFIRSTNCDINST 4400 3A a All items with on hand on order quanti
297. ify the maximum size of cargo that can be accepted Note For units deploying to the Mediterranean Naples Italy should always be an INFO ADDRESSEE on all initial routing messages Upon arrival in the Mediterranean area notify the appropriate shipping activity as necessary where cargo should be routed 5 10 COMFIRSTNCDINST 4400 3A 2 Surface freight is normally consolidated in CONUS at Norfolk Virginia or Long Beach California and transshipped to the appropriate deployment water port Surface cargo will not normally be routed to the unit when deployments are for less than 90 days 5018 AIR CLEARANCE 1 NOLSC is the Air Clearance Authority ACA for all Navy and Coast Guard sponsored air shipments originating in CONUS They approve the movement of air eligible shipments moving from CONUS to overseas destinations via organic Air Mobility Command AMO or commercial air and for shipments meeting air clearance criteria within CONUS via commercial air Shipments originating overseas must be cleared and routed by an overseas ACA The overseas ACAs are listed in NAVSUP P 485 Appendix 22 2 Shippers wishing clearance and routing from NOLSC or any other ACA must submit their request by telephone email or Naval message complete with the TCMD information as identified in Department of Defense DoD Regulation 4500 32R MILSTAMP prior to shipping TCMD data can be constructed by using the Decision Table in the NAVSUP P 485 Chapter
298. igure F 4 Note This step is not necessary if the person generating the requirement also has requirement approval authority F 21 COMFIRSTNCDINST 4400 3A 19 REQUIREMENTS LISTING a The requirement listing RPT 074 which is generated through SFM provides a listing by work center or NIIN sequence of all pending requirements which have been technically edited but have not yet been issued or requisitioned by the supply department This listing will include those requirements that have not been reviewed by the cognizant department head It summarizes the total of all requirements that are in process b The purpose of the requirements review listings is to enable the unit to identify real time status of requests moving within the on board logistics system Requirements on this listing may be under the cognizance of the supply officer requestor initiator or department approval authority Requirements remain on this listing until they are issued requisitioned or deleted C To be used effectively production and review of this listing should be accomplished according to the following plan and by the individuals specified 1 Company Outlet Daily review of mail to screen for insufficient data on requests sent by technical edit SK review of requirements to provide missing identification or technical data 2 Department Approval Authority Take action to approve or delete any requirements appearing on the listing that have n
299. ile must be updated with the correct next available serial number after all off line numbers are assigned 21 DOCUMENT DISTRIBUTION NAVSUP 1149 1250 Figure F 5 Submit to supply source for I Servmart 2 Walk thru MVO Services 4 Local Purchase MicroSNAP Original entry will be to obligate but no requisition output to DAAS 1250 Blue After MicroSNAP entry assign requisition number to 1149 Copy hard copy and file in TL holding file Attach to the matching requisition on the TL obligation listing produced by MicroSNAP Upon completion of TL processing batch file this copy by TL period This 1250 Yellow Copy file will be maintained for one fiscal year After MicroSNAP entry assign requisition number to hard copy and forward to customer work center for All Other Copies Direct Turnover DTO Discard if for stock replenishment Receipt Documents Discard if not required by supply source Status Cards Messages Listings After MicroSNAP entry batch file by month Figure F 5 22 RECEIPT PROCESSING a The receipt processing functions of SFM allow processing of material receipts for both stock and DTO material against requisitions in the SFM requisition file RQF The SFM subsystem allows the user to modify data when material received has different management information or document identification than the original requisition Stock receipts are differentiated from DTO receipts due to the significance o
300. illing Statement Amount b Is there a separate folder for each item on the invoice statement c Did the AO sign every purchase request d Reqn Micro Purchase Worksheet Invoice Receipt for every item Outstanding Completed segregated e Properly identify the material required f Filed in monthly order COMFIRSTNCDINST 4400 3A g AO reviewing signing and certifying all Cardholder Billing Statements Did the AO reconcile and review all cardholder Purchase Card Logs Streamlined Automated Logistics Toolbox Set SALTS certifications and CITIBANK monthly statements h Each Cardholder maintains a Purchase Log i Balanced out every month Running balance reflected on the log Reflect a positive balance Receipts signed k Point of Contact and Vendor quote information on file 1 Utilizing proper Job Order Numbers JONs m Credit Card JON obligated monthly Expended monthly n All receipts posted in MicroSNAP including partials Funding for the purchase card program was obligated correctly on the Budget OPTAR Report and Transmittal p Bulk funding q Sufficient obligation amount to support the purchase r Any obligations occur prior to purchases s Cardholders signing form prior to making purchase t T L s annotated for bulk purchases Reflect a positive balance u Verify Saved Certification Files are
301. in fact saved v Maintaining a file of WinSALTS Certification for all Billing Statements w Review MicroSNAP transaction dates by Credit Card Doc Have MicroSNAP Coordinator run a report for you Are obligation increases occurring after receipt of billings x Are bills processed for payment in accordance with the Prompt Payment Act Section 9D UNIT REVIEW PROCEDURES Ref NAVSUPINST 4200 99 Chap 2 4 6 4200 85C Encl 2 chap 2 Para 5 a Is the AO reviewing all Card Holder Billing Statements against supporting Cardholder 2035 1 Worksheets and Receipts b Certifications done within 10 days of Billing Statement Date c Submitted within 5 days by Cardholders d Reviewing Official RO conducting an independent monthly review e Unit conducting Internal Management Control Review quarterly f Level Semi Annual Review Report being conducted on file g Agency Program Coordinator APC utilizing CITIBANK reports to detect misuse or fraud h Two person separation rule in action No two of the following functions were performed by the same person 1 Initiate requisitions 2 Award purchase actions 3 Receive inspect and accept supplies and services i Any unpaid bills Check via STARS FL A 12 COMFIRSTNCDINST 4400 3A j Using DD FORM 282 for Printing P485 Para 3450 k Paying with Credit Card 1 If fuel gt 20000 gal
302. in the alphabetical list of manufacturers c Publication and Distribution NFELC updates publishes and distributes the SKO every two years Additional copies may be requested under PCN 0525LLLCC0751 The SKO assembly is an invaluable asset to the logistics representative at NCF units and may be accessed via the SEABEE PORTAL 4 NCF Substitute Item List a The Substitute Item List is an aid to determine if a stock numbered item is an acceptable NCF substitute The Prime NSNs are listed in the current TOA while the substitute NSNs include replaced items that may be on board and should be used until exhausted b Publication and Distribution The NCF Substitute Item List is updated biennially and is part of the TOA update package This list is published in two NSN sequence formats Prime NSN to Substitute NSN numerical sequence and Substitute NSN to Prime NSN 5 NCF Assembly List a Lists all assemblies currently used in the NCF their description and TOA Group application and is a reference source to help identify requirements that may not be listed in a specific TOA but may be in use or stocked by other types of NCF units See Chapter 3 for augment equipment information b Publication and Distribution The Assembly List is updated annually and must be requested from NFELC 2 9 COMFIRSTNCDINST 4400 3A 2205 TOA ENTRY METHODS Entry into the TOA may be made via any one of the following data elements 1 Nomenclature Use AL
303. ine Costs and Future Requirements E Microsoft Excel 5 June EAC Report NMCB 40 8 x Eie Edit view Insert Format Tools Data Window Help 181 xj Mac 2 aval vio z u amp ie S Bal 8 5 A Project Number A B ERI E F 2 K M i m 2 3 UPDATED 6 05 02 4 5 6 1 DL 490 552 480 552 552 480 55 0 30 01 Pro urenet 1 PWC Guam 8 212 38 212 38 212 30 9430701 Soopeing Fee Asbestos 8 30 000 330000 30 000 0 000 0 930 01 Asb stos Contract 3 Covington 313 000 13 312000 315
304. ing into food d Are beards completely covered with a snood or beard bag at all times while preparing handling and serving food or while cleaning and sanitizing food contact surfaces e Are physical examinations for food service personnel military civilian and contractors current Section 22 DINING AREA a Is the Dining area neat and clean clean from dirt dust and food residue b Are patron service areas organized and well stocked c Are the flooring ceiling and walls in good repair no marks chips or discoloration A 24 COMFIRSTNCDINST 4400 3A Section 23 HEAD COUNT PROCEDURES a Do Head count procedures follow the required procedures Section 24 ADMINISTRATION a Does the Food Service division have written procedures in place when operating under temporary storage conditions i e refrigerator trucks to prevent the loss of food b Has a NAVSUP dietitian reviewed the menu c Are high low limits adjusted periodically to reflect actual requirements d Are 1046 s signed by each officer at the end of each month e Are Wardroom meal charges billed by the 5th of each month following the month the charges were incurred f Are Contingencies established to facilitate meeting commitments during unique operational periods g Are applicable current NAVSUP directives publications notices followed and retained fo
305. ion ledger processing F 24 COMFIRSTNCDINST 4400 3A c One for one Reorder When posting stock issues from the ARP storeroom the user should reorder for stock using the option Record Transaction and Reorder from the SFM Issue Recording screen 25 STOCK STATUS LISTING RPT 042 REORDER REVIEW RPT 029 a The Stock Status Listing RPT 042 is designed to produce a printed summary report of the stock record file It should be run quarterly in accordance with the NAVSUP P 485 Appendix 25 It allows you to run the report with numerous options enabling the Supply Officer to select the categories of material to be reviewed These limiting factors can produce a report tailored to the problems you are trying to correct b Reorder Review should be used to identify stock items that are below their high limit and not on order due to oversight expenditure of on hand material LBI or OSO Transfer or designated as SIM during demand processing The Reorder Review can be produced as a trial or actual global reorder 26 INVENTORIES a Spot Inventories When the inventory recorded during issue processing does not match the SRF quantity for non SIM repair parts or the on hand balance is inadequate to process the actual quantity issued warehouse refusal a spot inventory record is created When spot inventory records are created prompt re inventory and processing of the spot inventory file is vital to ensure inventory accuracy Issue documen
306. ior fiscal years b Receipts are filed in document number sequence after they are posted into MicroSnap c Documentation that is properly maintained assists in researching frustrated material shipments overdue bills and balancing financial records 4003 CUSTODY AND SECURITY Personnel in charge of supply spaces are accountable for equipage and special materials in their spaces and must ensure that the appropriate security measures are implemented to prevent damage deterioration or loss of government assets 1 Procedures for the management of tools Camouflage Utility Uniforms Organizational Gear and Clothing are contained in Chapter 7 of this instruction 2 Further guidance may be found in the NAVSUP P 485 Chapter 4 4 2 COMFIRSTNCDINST 4400 3A 4004 MATERIAL DISCREPANCIES Reporting and resolving shipping discrepancies and product quality deficiencies are covered in NAVSUP P 485 Chapters 3 and 4 while additional guidance may be found in NAVSUPINST 4610 33E series and NAVSUPINST 4600 70 DTMR 1 Material discrepancies are divided into two categories a Overages shortages damages incorrect material received or b Non receipt of material 1 When one of these instances occurs complete a Supply Discrepancy Report SDR and submit it to the applicable activities 2 Product quality discrepancies involve material received which cannot be used for its intended purpose due to faulty manufacturing design
307. is block is mandatory Block 13 COPY TO Enter abbreviated titles and codes Addresses are not necessary unless they are not available in the SNDL Block 14 SIGNATURE Sign same manner as other official correspondence Block 15 FIRST ENDORSEMENT The first endorsement should include applicability to other units and and such other information which wil assist in further consideration of the request NAVSUP 1220 2 12 76 SIN 0108 LF 501 2206 Figure 2 7 page 2 2 28 COMFIRSTNCDINST 4400 3A SHIP S CONFIGURATION CHANGE FORM SHIP S CONFIGURATION CHANGE FORM 4790 CK 5 84 REV 5 84 S N 0107 LF 047 9010 SECTION JOB IDENTIFICATION CONTROL NUMBER C RBALIERATIGNIDENTWICATION era PYXSZRNPMIENEMEONG een 5 08 SEU Wk v OWS OHI ALT PLO CHG SECTION Il JOG DESCRIPTION REMARKS poc UA Me rur E E EU HE SECTION COMPONENT CONFIGURATION CHANGE IDENTIFICATION Dar aed nr lI PRP al ae snr i ar PPP BS ne peewee MEER pa ea eg GR RUNI s ID RR CN RN te UN PRAE occ a INSTRUCTIONS SECTION I AII RECTORIA i IA TF AVAILABLE IP IF APPLICABLE MANDATORY SECTION COMPORENT ACTION MAINTENANCE MMG RATION IDENTIMICATION FORCE MANHOURS EXPENDED ON DATE REMARKS L d PARTIALLY COMPLETED REMOVED ALTEAKTIGU COUIPNENT COMPLETED ALTERATION COUIPME
308. ish units or metric The crew leader has to ensure that the right tools and materials have been identified and in the correct quantities 2 BM Numbers In combination with document numbers BM numbers are the primary tools for tracking and receiving construction material The numbering is completed in accordance with Figure 9 1 9006 MATERIAL TAKE OFF MTO LIST The most important phase of project planning to help identify materials is the independent MTO list The crew leader must generate a material list completely independent of the BM This is a critical step because it is a check and balance against the regiment s or deployed battalion s planning and estimating staff Once the MTO list is generated materials are listed by material type and compared to the BM If the material is not listed on the BM or insufficient quantities are listed a request to requisition additional material with justification for it must be submitted and approved Once the request is approved it can be requisitioned and added to the BM If too much material is listed submit a request to cancel the excess material 9007 REPORTS Reports are generated in accordance with the units OPORDERs All projects tasked by 1NCD must be reported in accordance with this instruction The PMPTP software must be utilized for reporting 1 Required reports 9 13 COMFIRSTNCDINST 4400 3A a Estimate at Completion EAC Due on the 10 of each month reflecting status as o
309. issue recording 2 Requisition File This file will contain the hard copies of requisitions sent to a supply activity and will be filed in requisition number sequence All maintenance related DTO requisitions must be re entered once MicroSNAP is operational 3 Receipt File This file will contain all receipts which have not yet been posted into the system and will be filed in document number sequence 4 Status File This file will be used as a holding file for both status cards and messages until SFM is operational c If the system is not operational during or extends through a financial reporting period use the temporary files and annotate automated listings to prepare the required financial reports A BOR must always be submitted whether prepared electronically or manually 15 BACK UP FILES This process allows the extraction and storage of MicroSNAP subsystem functions file data The data is stored on back up tapes and retained in the custody of the Supply Officer The back up functions will provide added security against system records loss during times of system failure It furthermore precludes the necessity of spending extensive man hours in manual data recover were the system to Crash a Baseline and software updates Total backup will be made upon installation and for each software update b Daily All documentation should be retained until the daily system backup tapes have been satisfactorily run Do not discard
310. ith the completed FLIPL in the expenditure file Whatever the circumstances it must be documented on the DD Form 139 that the service member was advised of their rights When research indicates evidence of negligence or abuse and the alleged responsible individual does not admit responsibility a Survey Officer will be appointed and will work with Accountable and Responsible Officers to obtain and document the facts and circumstances of the loss Units shall ensure that the proper line of accounting LOA is referenced on DD Form 1395 to ensure OM amp N funds are properly reimbursed Failure to include a LOA will result in funds being returned to the U S Treasury and not the units OPTAR 5003 MISSING LOST STOLEN AND RECOVERED MSLR PROGRAM In accordance with NAVOP MSG DTG 2115347 Jan 00 reports previously required under the Missing Lost Stolen and Recovery program MLSR are eliminated for everything other than high risk Arms Ammunition Explosives AA amp E and classified material These materials also require the completion of a Situational Report Operations Report SITREP OPREP Refer to the NAVSUP P 485 Chapter 5 and the OPNAVINST 3100 6 series for guidance 5004 DEPOT LEVEL REPAIRABLES DLRS NCF units generally deal with two separate programs related to DLR items DoD DLRs and NCF specific DLRs Both types of DLRs will be processed in accordance with the NAVSUP P 485 and NAVSUP P 545 unless specified by the NCR R4 or NFELC
311. ith the NAVSUPINST 4200 85 series and NAVSUPINST 4200 99 series 3100 AUTHORITY 1 Contracting authority for NCF units is established by the cognizant Procurement Management Review office 2 Authority to award contracts is obtained from the cognizant regimental R41 prior to initiating any contract 3 Supply Officers shall ensure that they have contracting authority prior to deployment 3101 CONTRACTING OFFICERS Commanding Officers are designated as Contracting Officers under the decentralized NAVSUP contracting concept and may designate the Supply Officer as a Contracting Officer All prerequisite qualifications must be met before an individual can be appointed including successful completion of a NAVSUP Authorized Small Purchase Course and they must be familiar with the NAVSUP 4200 99 series 1 When contracting is authorized by 1NCD a copy of the letter of appointment for each individual will be forwarded to the cognizant PMR activity for review All contracting documentation must be retained for each contracting or ordering officer 2 Card holders must complete mandatory DON GCPC training and have a letter of designation specifying the threshold to their purchase authority prior to utilizing the purchase card as a payment method 3 COMFIRSTNCD and subordinate units have Level 1 purchase authority which authorizes them to a Establish a purchase card program and make transactions not to exceed 3000 for supplies
312. its are examples of a facility Facilities are always numbered 1 through 9 3 Assembly and Equipment Codes These two categories of material function at the same material management level relative to each other a Assemblies contain a list of individual stock numbered items tailored to support a specific task type of crew or equipment Assemblies are subdivisions of Groups Facilities and are identified by a five digit number a 16 x 32 general purpose tent 10023 is an example of an assembly b Equipment Classification Codes ECC identify equipment their accessories and attachments 1 An ECC is assigned to CESE that have a six 6 digit number The seventh digit is the ECC Suffix If the seventh digit is an Alpha character it is an item related to an ECC EXAMPLE 372002 Water Rig 372002A EQUIPMENT CODE SUFFIX 2 6 COMFIRSTNCDINST 4400 3A 2203 TOA CONTENT 1 The contains four divisions a The Group Facility cross reference is numerically sequenced and cross referenced to the description title quantity number of Group Facility applications and the Section locations b The Assembly Equipment Code cross reference is in assembly number ECC number sequence cross referenced to the description quantity of Assembly ECC per group and the Group number c The abridged portion of the TOA is provided for management and contains a summary of management data for assemblies without ind
313. ividual COSAL Modifier i e MOD 98 Organic MOD 98 Augment etc 3 Special Inventory Designated areas of the TOA are almost totally maintained and managed in a pack up configuration with inventory control exercised by the appropriate Operational Control OPCON Commander 1NCD Use movement and inventory of these pack ups require specific approval from the OPCON Commander During camp turnover it is essential the incoming battalion ascertain an acceptable confidence level regarding the contents of the pack ups The confidence level will be attained during turnover in accordance with the following procedures B 20 COMFIRSTNCDINST 4400 3A a Air Detachment Air DET Pack Up The majority of the Air DET will be maintained in a pack up configuration All pack up mount out boxes are secured with a serialized car seal During turnover a verification of the car seal log with seals attached to mount out boxes will be accomplished Mount out boxes that do not contain a car seal or contain serial numbers different from those recorded in the car seal log will receive a complete inventory After completion of the inventory boxes will be secured with new car seals Subsequent to the car seal sample and correction of deficiencies select 596 1096 of the mount out boxes option of incoming battalion Supply Officer for complete inventory If the results reveal significant deficiencies exist the appropriate OPCON Commander will be notif
314. ividual line items within groups facilities within a section The document provides the computed total weight cube and dollar value of each section in each Mod while the abridged portion does not contain individual stock numbers but is arranged in numerical sequence by Section Group Facility and Assembly ECC number d The unabridged portion of the TOA is a summary of management data for assemblies containing a list of sequential individual stock numbers and contains the required quantities of Group Facility A in the allowance while showing the required quantity for one Assembly B The Assembly section lists the NSN quantities contained in one assembly A total is given for the weight cube and cost of one assembly and the quantity is extended to include the total quantity required The unabridged portion of the TOA is arranged in numerical sequence by Section Group Facility Assembly ECC and stock number 2204 TOA RELATED PUBLICATIONS Publications used in conjunction with the TOA are the NCF Substitute Item List and the NCF Assembly List and are distributed by NFELC upon request The following comprise the TOA distribution package 1 Consolidated Cross reference Material Take Off MTO Alpha Sequence and NIIN Sequence The Consolidated Cross reference MTO is a list of all TOA allowed items that provides total allowance quantities for each item found in the TOA Applicable Assemblies Groups and supply management data are provided an
315. ized for training and FEX is maintained by the SRGs It is available for active and reserve battalions to check out on a temporary basis in accordance with local procedures Members checking out raingear will be accountable and responsible to insure the rain gear is returned in a clean and a reagy for issue condition COMFIRSTNCDINST 4400 3A DISTRIBUTION AND RETENTION SEQUENCING Sseo2oJg uoneounmie lt CU ensSi9J 10 2 1 1299 uodeuuoy ui Buroriues 1134 Jo paXojdap y o Je96 JI9Y ur seeqees Buneiedeg NOITIV LLV8 OL LHOd3H SseooJg uoneoumie penyino Figure 7 1 7 11 COMFIRSTNCDINST 4400 3A AUTHORIZED ISSUE QUANTITIES DUU ISSUE QTY SITE NOMEN CUU ISSUE QTY DETERMINE BELT 1 BUCKLE 1 SHIRT BLOUSE 3 2 for DFT DET or 3 for a Contingency TROUSER 3 20r3 BOOTS 2 1 or 2 CAP 2 1 FIELD COAT 1 1 COAT LINER 1 HELMET 1 BLOUSING STRAPS 2 PR SOCKS 6 BROWN T SHIRT 4 POLY PRO 2 PR 1 PR RANK DECAL 1 For Helmet SAFETY DECAL 1 For Helmet One pair Steel Toed Hot Weather One pair Steel Toed All Leather Steel toed will be issued when available Embroidery is provided for the following Collar Devices E 4 and above only non rated personnel do not wear any devices including HM s and RP s Senior Breast Badge if member has 2 breas
316. just that but will also help you understand where all the numbers come from 5 Items needed to update the EAC a Previous copy of the EAC b The RWO Log or Reimbursable Log from the budget analyst at the NCR which is typically sent out after the first of every month This is a spreadsheet that shows the distribution of all funding that the NCR handles c The OPTAR Status Report This is a monthly report that shows the expenses against all the funds that are channeled through MB including those that ultimately end up at DET Sites d The Funds Distribution spreadsheet This is a spreadsheet that shows the breakdown of where local funding for DET Sites went For instance the OPTAR Status Report only shows that 10 000 was obligated for a project The Funds Distribution spreadsheet shows that 5 000 was sent to the comptroller at the DET site and that 5 000 was sent to a PWC for vehicle rentals e The Military Interdepartmental Purchase Request MIPR log from General Services Administration GSA This is a spreadsheet that is occasionally sent from the GSA project manager to the NCR 9 43 COMFIRSTNCDINST 4400 3A 9300 GUIDELINES FOR CONDUCTING THE WEEKLY 1096 INVENTORIES 1 The NCF policy is to inventory 1096 of the line items of project material and 10 of the line items of excess material issued and on hand every week a The primary focus of the inventory is to check items that are actually on hand at MLO in order t
317. k record file d Monthly 1 Budget OPTAR Report BOR RPT 021 or NAVCOMPT 2157 Submitted on the first working day of each month Reports 25S and 3445 will be used for the OPTAR Document T L Report and Letter Submit the following 57046321 TXT RPT 25S RPT RPT 021 RPT RPT 344S RPT 2 Global Level Setting Exception Listing RPT 131 Output in accordance with Appendix 25 of NAVSUP P 485 and maintained onboard until the next report is run 3 Summary of Receipts Expenditures RPT 043 Output if A and B summary transactions have been made Maintained for the current and two prior fiscal years in accordance with Appendix 25 of NAVSUP P 485 4 Issue Listing RPT 064 Output in accordance with Appendix 25 of NAVSUP P 485 and maintained onboard for the current fiscal year Run prior to Requisition History Tape RHT processing at the end of the month RPT 64 provides a listing of both outstanding and complicated requisitions 5 Loss By Inventory LBI Gain By Inventory GBI Report RPT 068 RPT 067 Output in accordance with Appendix 25 of NAVSUP P 485 and maintained onboard for one year The Commanding Officer and Supply Officer should sign the reports to indicate review of LBI records CO for gt 100 Reports will be forwarded to the Supply Officer and Commanding Officer for review 6 Requisition File History Listing RPT 071 Output when supply and financial records older than 120 days are passed to the hist
318. l military civilian and contract current Section 2 2 DINING AREA 3700 2 Is the Dining area neat and clean clean from dirt dust and food 3700 3 residues Are patron service areas organized and well stocked Are the flooring ceiling and walls in good repair no marks chips or discoloration HEAD COUNT PROCEDURES Are Head count procedures following the required procedures of Para 2303 2303 ADMINISTRATION VARIOUS Does the Food Service division have written procedures in place when operating under temporary storage conditions i e refrigerator trucks to prevent the loss of food Has NAVSUP dietitian reviewed the menu Are high low limits adjusted periodically to reflect actual needs Are 1046s signed by each officer at the end of each month Are Wardroom meal charges billed by the 5th of each month following the month the charges were incurred Is Wardroom paying the general mess for previous month s food costs no later than the 15th of the month following debt incurred Are Contingencies established to facilitate meeting commitments during unique operational periods Are applicable current NAVSUP directives publications notices followed and retained for one year D 7 COMFIRSTNCDINST 4400 3A Provide the below data for the last 2 quarters N A Total stores consumed Price adjustments Total quarterly food costs per NAVSUP 338 Value of inventory adjustments Number of negative issues Quarterly mo
319. lace all CUU DUU orders in accordance with the KYLOC instruction The appropriate approving unit order approver authority will electronically approve all requisitions in KYLOC The RSS Supervisor will approve orders for reserve units If a command depletes their funds they will request additional funds from their respective Regimental R41 7 6 COMFIRSTNCDINST 4400 3A 3 Issues will be recorded in CBR OSIMS and a NAVPERS 1070 613 page 13 will be generated The page 13 will be maintained in the members service record CBR OSIMS and the page 13 will be updated as the members return items or is issued replacement items 4 Returned serviceable uniforms will be reissued to the maximum extent possible for dirty work to fully utilize limited OPTAR resources Stocks of previously worn but still serviceable uniforms will be reissued before replacement new uniforms are issued whenever possible New uniforms will not be ordered in bulk to create CUU storerooms Shipping costs and restocking fees will be borne by the unit placing the order for all new uniforms that must be returned Reserve units will return uniforms to the unit they are assigned to Additional guidance concerning procedures for reservists are delineated in COMNAVRESFOR P4000 1 series 5 The first part of the issue process is the fitting and measurement for sized items of the organizational gear and clothing e g helmet OTV SAPI plates etc by the SRG Supply Department
320. lan and schedule Personnel from both battalions are to be assigned to each inventory area a Requirements The inventory requirements specified herein are considered the minimum to be accomplished and reported Inventories of other TOA material may be conducted at the discretion of the incoming Supply Officer if they can be accomplished within the normal turnover period Enclosure 1 of the Supply Officers Turnover Report will contain a detailed breakdown of all Supply Department inventories less project material and will include areas inventoried number of items inventoried validity and type of inventory conducted Project material inventories will be documented in enclosure 2 of the Supply Officers Turnover Report Validity results of inventories conducted by other companies departments do not need to be computed or reported in the Supply Officers Turnover Report b Procedures Three different types of Inventories will be conducted during the turnover period complete 10096 Random Sampling Type RST and special B 17 1 Complete 100 Inventory Complete inventories will consist primarily of camp controlled equipage reimbursable project material shelf life material and specific equipment material of either a sensitive or COMFIRSTNCDINST 4400 3A pilferable nature The commodities in section Para 4 above should be inventoried a All groups and assemblies not maintained in a pack up Configuration under th
321. le messing utensils can be sanitized by immersion in a 50 ppm FAC solution for 60 seconds Note This process will be followed until a new system or equipment is introduced as a replacement All replacements will be sanitized IAW 486 8207 GALLEY WASTE DISPOSAL 1 Soakage Pits a Soakage pits will be constructed to contain wastewater from the food service area Special attention is to be given to the separation of grease and scrap food particles from the wastewater Grease must be contained and not allowed to enter drainage ditches evaporating beds leaching fields or soakage pits as grease will clog the soil preventing the absorption of the water It will also attract vermin provide a breeding site for flies and give off offensive odors b Determine the required soakage pit size volume by considering these factors 1 Duration of the operation expected period of use 8 14 COMFIRSTNCDINST 4400 3A 2 Number of personnel involved 3 Amount of drainage generated per day 4 Absorbent quality of the soil substrate 2 Collect and properly dispose of solid wastes such as garbage metal cans plastic and cardboard Methods of disposal consist of compacting burial or burning In peacetime local civilian health authorities must be consulted prior to selecting a disposal method The method to be employed may vary from area to area depending on the environmental and tactical situation Solid wastes are not to be buried or
322. lectronically submitted to NAVSUP 51 at the end of the reporting period Did FSO audit it Are the following signatures entered on the NS 1359 A XO Personnel Officer certifying rations allowed figure B Leading CS C FSO 7002 7300 7001 3 7003 D 3 COMFIRSTNCDINST 4400 3A FSM NAVSUP Is the most current system back up maintained in the FSO s P Accountability File Do FSM users other than the FSO have access 486 1 to the security module and hardware configuration function Is A Section 3 instruction prepared by the FSO to food service personnel covering the operation of the FSM computer and security CUSTOMER SERVICE 1104 Are efforts continuously made to improve the appearance and 1106 general working conditions of facilities and equipment Is a current Pledge of Service signed and appropriately displayed Have the FSO Leading CS and Training PO read and signed the Navy Food 1 Service P 476 NAVSUP 486 3100 1c 2 Are applicable 4 NAVSUP directives required food service publications and notices current Navy Food Service P 476 Has a Contracting Officer s Technical Representative COTR been assigned to the galley and is monitoring the performance LETTERS OF AUTHORITY 1711 2 Is the FSO s letter of appointment on file Is the Supply Officer Custodial authorization to hold Group II duplicate master key is on file Are FSO letters for Food Service Record
323. lete all expenditure records in the expenditure file If itis done prior to 1 OCT OX a message is displayed informing the user the expenditure record file cannot be deleted until the end of the fiscal year Perform the following after 1 OCT OY MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Delete Expenditure Records Delete Expenditure Records Read warning message and ensure reports needed have been processed and select continue review update the LBI GBI MTIS days for deletion Select Process f New appropriation data for fy Oy will automatically be built during EOY closeout To verify add delete or modify proceed as follows F 37 COMFIRSTNCDINST 4400 3A MENU SELECTION ACTION TO TAKE Supply and Financial Management Supply Management Supply Management Constants File Update Constants File Update Appropriation Grant Data Appropriation Grant Data Verify appropriation data for fy fy select FY YYYY line and select to view data To update acct data and or add grants select Edit make updates then Save then select Exit 0 When the first Qtr fy Oy grants are received enter the allocation thru the adjust display Budgets amp EOY processing as follows MENU SELECTION ACTION TO TAKE Supply and Financial Management Financial Management Financial Management A
324. ll required supplies 4 Specific guidance can be obtained by contacting 1NCD s senior medical officer 3309 CLASS IX CESE REPAIR PARTS INITIAL ISSUE The initial allowance of repair parts is provided by NAVICP M upon the request of NFELC 3 8 COMFIRSTNCDINST 4400 3A 3310 PLANT PROPERTY The requirements of plant property accounting do not apply to plant property type items listed in the TOA or equipment that is permanently installed in a structure at deployment sites the latter is under the cognizance of the host activity Detailed guidance regarding plant property accounting is contained in Chapter 6 of this instruction DoD FMR 700014 R COMFIRSTNCDINST 7320 1 series and the NAVSUP P 485 3311 OMBUDSMAN SUPPLIES All NCF units will fund the Command s Ombudsman Refer to OPNAVINST 1750 1 series for guidance 3312 CLOTHING Units ARE NOT authorized to purchase articles of clothing utilizing OPTAR funds other than those specified in Chapter 7 The funding for tee shirts caps jerseys etc will be provided by the individual MWR or applicable mess NOT OPTAR funds 3313 TECHNICAL MECHANICAL AND FIELD MANUALS NFELC is responsible for managing the Technical Manual Support Program and the initial issue of all supported CESE equipment requisitions for additional or replacement technical manuals will be submitted to NFELC or requests will be sent to DAPS for reproduction of existing manuals 3314 MEDALS TROPHIES BADGES
325. ll serving lines and food salad bars and soup pots set up on a self service basis equipped with a functional sneeze shield Section 3 5 10 Do cutting boards have All sections listed as refs come from the NAVMED P 5010 CH 1 D 6 COMFIRSTNCDINST 4400 3A smooth surfaces and are they free of crevices and nicks that impede cleaning and sanitizing Are food service equipment and utensils properly maintained serviced cleaned and sanitized Section 4 7 1 Are all sponges and cleaning cloths used for cleaning galley utensils and equipment washed and sanitized after each meal period Section 4 7 6 Are equipment and utensils properly air dried handled and stored after being washed Section 4 2 1 PERSONNEL All Are the personnel performing food service duties free from sections communicable diseases and open lesions on the exposed portions of listed as their bodies Section 2 2 Are food service personnel physically refs come clean wearing clean garments and practicing good personal hygiene from the and proper food handling procedures Section2 3 Are caps NAVMED hairnets or other effective hair restraints worn to prevent hair from P 5010 falling into food Are beards completely covered with a snood or CH 1 beard bag at all times while preparing handling and serving food or while cleaning and sanitizing food contact surfaces Section 2 4 Are physical examinations for food service personne
326. lled b Are all required back ups being verified and kept SKED and MDS A 42 COMFIRSTNCDINST 4400 3A c Is the SKED program up to date d Does the 3MC maintain an updated record of MIP changes ALID e Does the 3MC maintain an updated MIP to W C file f Does the 3MC maintain an updated master LOEP g Does the 3MC maintain an updated Change TFBR Accountability Log h Does the 3MC have an effective system for routing and explaining PMS documentation changes PFRs DITs ACNs and TFBRs to all concerned i Is the 2K approval chain correct MM to WCS to LCPO to 3MC j Does the 3MC have a file of Master EGLs confidential MRCs and the current PMS CD ROM Are EGLs entered into SKED and IGLs prepared on SOMMS if installed 1 Is the schedule verification report on SKED utilized to determine out of periodicity MRs Section 6 PQS AND TRAINING a Does the 3MC monitor progress of 3M qualifications b Does the 3MC conduct and maintain records of 3M training Section 7 EQUIPMENT VALIDATION PROGRAM a Does the 3MC maintain a master file and assign and track validation completion b Does the 3MC have 13 weeks of completed validation sheets on hand 1 per 250 records per week per Workcenter Section 8 REPORTING AND AUTOMATED SHORE INTERFACE ASI a Is SOEAPL worked to determine APLs with no parts and APSs awaiti
327. llows a Turnover Completion Reports Upon completion of the turnover in each area a joint turnover completion report detailing the conditions noted will be prepared by the cognizant supervisors and submitted to the incoming Supply Officer with a copy to the outgoing Supply Officer NAVSUP 1250 1s for shortages discovered during the turnover will be included as an enclosure to each report Submission of these reports should be scheduled to allow sufficient time for complete investigation and verification of shortages and conditions noted prior to preparation of the Supply Officers Turnover Report b Battalion Equipment Evaluation Program BEEP Effectiveness and Cost Report During turnover certain data is required for input to the BEEP report as well as for supply turnover requirements To ensure this information is available for both purposes sections 1a and 1b of the BEEP Effectiveness and Cost Report will be completed and submitted daily until completion of the BEEP A summary report will be prepared at the conclusion of the BEEP c Supply Officers Turnover Report Upon completion of turnover the Supply Officers will submit a joint relieving report to the Commanding Officer of both battalions The applicable NCR will develop the required format The status of corrections for deficiencies as noted in most recent ORI is specifically required Due to the potential financial impact of conditions noted during turnover a copy of the Supply
328. lly structured for the dual purpose of construction and military support operations to achieve its assigned mission They provide supply points in support of forward operating bases and ammunition supply centers They also construct bunkers bridges airfields and roads and perform well water drilling underwater assessments and repair of facilities They conduct disaster recovery and humanitarian operations NMCB personnel have the ability to protect their projects and themselves in a combat environment There are eight active duty and twelve reserve NMCB units The NMCB 3 M Organization and Work Centers are defined in COMFIRSTNCDINST 4790 1 1607 CONSTRUCTION BATTALION MAINTENANCE UNIT CBMU CMBUS provide follow on operations maintenance and repair at advanced bases constructed by the NMCB units They also provide the initial construction and continuous support to the Navy s forward deployed expeditionary fleet hospitals 1608 UNDERWATER CONSTRUCTION TEAMS UCT UCTs perform underwater engineering construction repair and inspections They have the ability to perform underwater surveys damage repair and obstacle removal through the use of demolition 1609 NAVAL CONSTRUCTION FORCE SUPPORT UNIT NCFSU NCFSUS provide logistics oriented and specialized construction support for the NCR units in the operation maintenance and repair of transportation equipment They also maintain custody inventory control and issuance of Seabee support equip
329. lly submitted to NAVSUP 51 at the end of the reporting period FSO audit it Are the following signatures entered on the NS 1359 XO Personnel Officer certifying rations allowed figure Leading CS FSO a Is the most current system back up maintained in the FSO s Accountability File Do FSM users other than the FSO have access to the security module and hardware configuration function a Are efforts continuously made to improve the appearance and general working conditions of facilities and equipment Is a current Pledge of Service signed and appropriately displayed Have the FSO Leading CS and Training Petty Officer read and signed the Pledge of Service a Is the FSO s letter of appointment on file Is the Supply Officer Custodial authorization to hold Group Il duplicate master key on file Are FSO letters for Food Service Recordskeeper Receipt Inspector and Bulk Storeroom Custodian on file a Is the Key lock control process including required instruction padlocks grand master master duplicate master and original keys properly maintained ect 16 FA QUIPMENT UTE a Is the preventive maintenance program for food service equipment active effective and monitored by food service personnel Are thermostats calibrated for fryers ovens and grills Is a phased replacement program in effect to replace aged food service equipment a Are safety devices including interlock switches shield
330. lock6 Equipment Component E C or Item Nomenclature Enter the nomenclature for each stock number or part number listed in Block5 Provide nameplate data including all available technical data If the item listed is a repair part and the APL AEL RIC number for the parent equipment component is not provided in Block 3 give nameplate data if available or as a minimum the manufacturer s name item name drawing or reference number applicable technical manual and the service application system or subsystem of the equipment which the repair part supports If additional space is required use Block 12 or separate page Block7 UNIT OF ISSUE Enter the approved abbreviation for each standard item as listed in the Navy Management Data List NMDL For non standard items use the manufacturer s parts list for data If the is unknown LEAVE THIS BLANK Block8 UNIT PRICE Enter the unit price for each item listed Block9 PRESENT QUANTITY ALLOW ED Enter the present quantity allowed authorized Cite source and date of allowance document in Block 12 Block 10 NEW TOTAL QUANTITY Enter the total of the present quantity allowed and the additional quantity requested Block 11 EXTENDED VALUE OF CHANGE Newtotal quantityless present quantity allowed times Unit Price Not required for decreases Block 12 JUSTIFICATION Indicate authority for present quantity allowed Block 9 and reason for requesting change Completion of th
331. lons annually 10000 in CONUS payment by C C not allowed Verify annual amounts m Free On Board FOB Destination Cannot be FOB Origin n AO and Cardholders have Internet access 0 Does the 1NCD DET Camp SK retain all files p How long are retained purchase card files maintained Are all Card Holder Files retained together r Where are the Camp Expeditor retained files kept s Filed in monthly order t Are Blanket Purchase Agreement files where utilized reviewed at least semi annually by the Supply Officer or a designated representative and a call review report used to substantiate this review Section 9E UNIT INTERNAL OPERATING IOP PROCEDURES Ref NAVSUPINST 4200 99 Chap 3 a Review the required unit IOP Does it reference the new 4200 99 b Cardholders read and understand the IOP c Is it documented and on file d What are the Cardholder Limits e Are they written in accordance with 1NCD guidance f IOP contains agency policy information on delegation of contracting authority lists of APC AO duties and responsibilities training requirements account limits uses of the card criteria for establishing disestablishing accounts purchase request process screening procedures for purchase requests Section 10 MOV PROCEDURES Ref P 485 3590 99 3747 4400 3 3101 3501 7300 1 Para 7101 7 Section 1
332. ly annotate SBNR to indicate the requisition is completed as SBNR d Post receipt X71 e Prepare a Report of Discrepancy ROD SF 364 in accordance with NAVSUP P 485 Para 4270 The ROD must be sent to the activity that shipped the material based on the following Criteria 1 Overseas within 150 days from the shipment date 2 CONUS within 75 days from the shipment date F 40 COMFIRSTNCDINST 4400 3A f Check the ESDs on all shipping status received Report 073 with annotated SBNR must be retained for a year for future reference and to provide an audit trail 2 Stock a Generate the Material Outstanding File listing with latest status RPT 073 b Prepare a DD 1348 dummy receipt document Manually annotate SBNR on each receipt document c Post the receipt X71 d After posting generate a Transaction ledger RPT 095 and manually annotate SBNR on each requisition posted This report provides a complete audit of action against the SRF records and OPTAR funds by fund code The inventory section is a record of all transactions affecting inventory stock records Maintain this report for future reference and also as an audit trail e Generate an LBI report Report 68 for all the receipts you just posted and manually annotate SBNR on the listing This report must be signed by the Supply Officer and be retained for one 1 year for future reference and audit trail f If material is received af
333. maintained in the camp turnover file until completion of the next turnover All spaces under the jurisdiction of the Supply Department will be jointly inspected to ascertain the material condition and cleanliness of the spaces The condition of all equipment and machinery will also be reviewed Stowing personal gear in supply spaces is unauthorized B 1 COMFIRSTNCDINST 4400 3A Section GENERAL SUPPLY TURNOVER PROCEDURES 1 PRE TURNOVER PROCEDURES a Naval Construction Regiments NCR The NCR will issue a Turnover Message approximately 30 45 days prior to turnover addressing pertinent turnover items b Incoming Battalion The key to a successful turnover is an aggressive Pre deployment Turnover Plan Both the incoming and outgoing battalions must properly prepare in order to achieve a successful turnover and deployment The following turnover planning actions should be accomplished during homeport prior to deployment 1 Review OPLAN OPORDER for the upcoming deployment 2 If possible conduct a pre deployment visit to the main body camp 3 Establish an inventory plan 4 Ensure the outgoing Supply Officer accomplishes required pre turnover action items 5 Establish an Organizational Chart and Manning Plan for the deployment 6 Establish Advance Party Main Body personnel movement 7 Review battalion turnover and deployment site notebooks 8 Coordinate timing of events with the outgoing Supply Officer 9 Con
334. manager 6 24 COMFIRSTNCDINST 4400 3A 5 Quarterly Augment Tool Inventory Reports a Quarterly Augment Tool Inventory Reports are mandatory and must be received by the NCR TOA manager prior to the 15th of the month following the end of the quarter These reports will be submitted by the battalion S4 and must show specific tools and kits by main body and all detachments A complete list of kits is located in Figure 6 5 of this instruction 6 Tool Kit Shortages a All shortages will be documented on a NAVSUP 1250 1 prepared in accordance with the NAVSUP P485 Chapter 3 1 Crew Leader Custodian a Prepare the NAVSUP 1250 1 for all shortages indicated on the inventory list A NAVSUP 1250 1 will not be prepared for shortages previously reported Shortages reported in previous inventories will be identified by a dash in the Quantity column The Quantity column is blank when all allowed items are accounted for b Retain the yellow copy c Forward the remaining copies with the inventory report to the CTR kit custodian or outlet supervisor d When the pink copy of the NAVSUP 1250 1 is returned from CTR enter the Julian date and serial number of the requisition block B under the DEPT NR column of the inventory list and discard the yellow copy retaining the pink copy in the kit inventory file e When the material is received line out the quantity short and requisition number and discard the pink copy
335. may be replaced before the end of deployment to ensure MLO consistency during the follow on deployment Close liaison between MLO and the Operations S 3 department is essential 9 S 3 controls project priorities and execution schedules and must be kept advised of material availability at all times Company Commanders Detachment Officers in Charge DET OICs and Department Heads will comply with the procedures outlined in this chapter 10 DET OICs and MLO Petty Officers have responsibilities similar to the main body MLO This does not relieve the unit Supply Officer from overall responsibility for project materials at both the camps and DET sites 11 The MLO Officer is responsible for the following a Procuring receiving storing issuing shipping transferring and accounting for all construction project material b Maintaining related inventory and financial records and files c Preparing correspondence and reports relating to construction material d Serving as the liaison between the S4 line companies and the S3 e Initiating surveys on damaged items and replacing or repairing them f Interacting with contractors following DOD Directive 5500 7 series Standards of Conduct 0 Compiling and Submitting the Estimate at Completion report h Managing material conditions requirements excesses overruns project material funding 12 The MLO Chief is responsible for the following a The day to day operations
336. ment 7 Technical publications for any equipment not retrograded 8 Other categories of material as directed by the respective NCR b All material repacked for retrograde must be clean in usable condition and properly packed It is critical that each container have an accurate packing list that includes COMFIRSTNCDINST 4400 3A 1 The Assembly Name 2 The Assembly Number 3 The Facility Number 4 The Container Number 5 The Sequence Box Number 2 20 COMFIRSTNCDINST 4400 3A THE SMART P25 TOA MODULES AND FIE AD1 FIE AD2 FIE Figure 2 1 2 21 SMART P25 MODULE CAPABILITIES COMFIRSTNCDINST 4400 3A SMART P 25 CCAs MCAs x 4 MB FIE Purpose Principal construction asset NMCB C2 HQ Individual equipment Expanded construction Expeditionary Focus Add l construction capacity Minimum other items that capabilities QOL must fly upgrades When Always With after MCAs With troop movement As needed task tailored deployed Troop 125 each 80 NA None strength Sustainment Limited O level for 30 60 days Company level radio and CP Move with 2 convoys Organic CSE Air mobile All TRICON Austere TCOP shelters 4 head shower head facility UGR BAS ROWPU Sleeping system TCOP weapons most medical HAZMAT NMCB and All Comm gear Cannot move itself Uses MCA 3 convoys All TRICON Limited MPF SLRP AP MP only
337. ment as well as manage the requisitioning expediting receiving storing and delivery of construction material COMFIRSTNCDINST 4400 3A Section 11 SUPPLY LOGISTICS DEPARTMENT ORGANIZATION 1700 GENERAL A typical NMCB Supply Logistics Department organizational chart is shown in Figure 1 2 All Supply Departments will display an organizational chart displaying the personnel assigned to the various positions within each division 1701 SUPPLY OFFICER S4 The Supply Officer for a NMCB unit is a Supply Corps Officer responsible for all functions of the Supply Department Chief Storekeepers E 7 are normally assigned as the Supply Officers for CBMUs and UCTs Specific duties and responsibilities are outlined by the Standard Organization and Regulations of the Navy SORN OPNAVINST 3120 32 series NAVSUP P 485 and various command instructions Officers and enlisted personnel assigned to the Supply Department are subject to the Supply Officer s orders During an absence of the Supply Officer the Assistant Supply Officer assumes the duties and responsibilities of the Supply Officer 1702 ASSISTANT SUPPLY OFFICER S4A The Assistant Supply Officer is assigned such duties as the Supply Officer directs and normally serves as the Services Division Officer In the absence of the Supply Officer the S4A assumes full responsibility for the proper operation of the Supply Department The duties and responsibilities are outlined in the SORN OP
338. ments f 4900 Travel Advance amounts on orders 9 T4030 3415 do not pay rental car insurance in US Territories h 4030 4060 Compact Car CCAR is Standard for TDY travel i 4400 Use of government mess must be on order i 3430 Too large of tips 61 per bag ok per PACNCF Travel Policy k 4520 Laundry claims 2 A DAY IN CONUS ZERO OCONUS when gt 7 days for GS Employees I 2600 Privately Owned Vehicle POV RATE IS 405 AS OF 01 05 m 2010 Must have Receipts for items over 75 and all lodging n 4800 Joint Task Force Exercise P D rate must be stated on orders 0 3610 3015 Excess baggage not authorized for return trip only p 3410 Taxi tips gt 15 not allowed 4102 Per Diem not payable for periods lt 12 hours r 7206 Emergency Leave only authorized to Permanent Duty Station or further if cost equal or less Section 15 TRAVEL ORDER GTC REQUIREMENTS a 050801 A Travel orders should be annotated with either a berthing Certificate of Non Availability CNA or a confirmation number b 030403 Excess Automated Teller Machine ATM fees not allowed Amounts gt 80 A 16 COMFIRSTNCDINST 4400 3A c 020401 Authorizing Official must be designated in writing d 080402 3 Defines responsibilities for AO Supervisor in reviewing claims e 020403 Must designate a Reviewing Official RO in writin
339. mmendation j Magazine rack and current magazines available Reading material provided in good taste Section 4 HAIR CUTTING a Customers provided with the authorized type of haircut desired b haircuts completed by talc dust c Barber does not smoke while cutting hair d Following barbering instructions in Ship Serviceman 3 Section 5 POSTAL The ORI SUPPLY Team will use these checklist questions OR defer the assessment due to a Fleet Postal Assessment Visit PAV having been accomplished within the last 12 months The ORI SUPPLY review should not be considered an official PAV POSTAL PULSE POINT Section 5A ADMINISTRATION Ensure that the following have been accomplished a Personnel are properly designated and have completed required training b Security measures are in place c There is an adequate amount of supplies on hand d Fixed credit has been increased e Customs procedures are in place f Postal Audits have been conducted at unscheduled and unannounced times on PS Form 2259 Report of Audit of Postal Accounts g Directory Service has been established h SOPs are IAW latest directives instructions Registered Mail procedures are in place j Required inventory and turn over of controlled equipage Pubs required by the basic reference and Fleet are on hand and up to dat
340. n 2 IS THE SPACE MANUAL COMPLETE AND CORRECT a Is the WCS designated in writing b Is the change page current and up to date c Is the LOEP current and up to date d Are pen and ink changes on the LOEP annotated with a FBR serial number and initialed by the Department Head e Are all MIPs current and superseded MIPs removed from the work center manual f Are all changes on the MIPs annotated in pen and initialed by the Department Head g Are MRCs with a dual periodicity code resolved h Is the Work Center 13 Week Accountability Log properly maintained 1 Is log maintained for 13 weeks 2 Personnel assigned by name 3 All required signatures and dates of accomplishment MM WCS and Divo 4 Reason for non accomplishment listed 3 Are the required amount of weekly PMS spot checks being conducted a Commanding Officer b Executive Officer c 3M Coordinator d Department Head e Division Officer A 41 COMFIRSTNCDINST 4400 3A PLANNED MAINTENANCE SYSTEM SKED Section 3 CYCLE PMS SCHEDULE a Are SKED Cycle schedules reviewed and approved by the Department Head b Has the Department Head approved the latest revision on SKED c Is equipment in the component column separated by system subsystem or component d Are all MIPs from the LOEP listed e Are all annual semi
341. n will include storerooms operating spaces office spaces material material handling equipment automated supply systems personnel files records and organizational procedures Should circumstances prevent the two officers from conducting a joint inspection the relieving S4 will conduct the inspection and prepare the report required as soon as possible but not later than 20 days after taking charge During the inspection of spaces in which material carried on the Supply Officers records is stored both Supply Department spaces and spaces under the control of other departments attention will be paid to the arrangement physical condition markings of the materials being stored and the material locator system Operating spaces will be inspected for operating methods and equipment utilization 1 The following is an outline of actions to be taken and the areas that will be inspected prior to turnover B 6 COMFIRSTNCDINST 4400 3A a Close the Automotive Repair Parts Storeroom for all non emergency issues in order to conduct inventories b Inventory all Outlets and other special items in accordance with the Camp Turnover Message and the mandatory items identified in this appendix c Review the compressed gases on hand d Ensure radiac and other equipment requiring calibration are 100 current e Promulgate the Turnover Inventory Schedule and have the outgoing battalion prepare the inventory aids 2 Conduct a 100 inve
342. nce can be found at https www ois disa mil nolsc navtrans 3 Depot Level Repairable While overseas DLRs are to be forwarded to the closest servicing ATAC Hub or Node 5017 CARGO ROUTING Naval Operations Logistic Support Center NOLSC and Surface Deployment and Distribution Command SDDC route cargo from shippers to fleet activities worldwide by maintaining and distributing surface and air freight routing instructions for Navy mobile units and ships This data is collected by the NOLSC or SDDC Fleet Locator Since the primary and best source of information is from the battalion itself it is extremely important that the unit keep the appropriate shipping activity informed of its location when deployed through appropriately classified Naval messages Thirty days prior to deployment the appropriate shipping activity should be provided with a prospective schedule including the last day you want to receive cargo in homeport 1 While deployed schedule changes that affect cargo routing should be incorporated as received into an updated routing message and submitted to the shipping activity Cargo routing messages should identify the location port where the battalion will be receiving cargo the inclusive dates and the transportation priority for cargo they desire to accept at each location port When cargo is to be routed to a Carrier Onboard Delivery COD or Vertical Onboard Delivery VOD aircraft Airhead routing messages must ident
343. nd requisition data is processed as a result of status processing reorder review unit of issue conversion technical editing issue recording dues recording receipt processing document reversals turn in processing and application of data through any external interface 3 Financial Record Financial records are created by UOL processing obligation adjustments obligation reversal MFOEDL adjustments and MVO requisitions c The Transaction Ledger must be produced under each of the following circumstances 1 Before and after each ASI Tape not utilized by the NCF unless the unit has implemented 3M 2 Before and after each Global Level Setting 3 At the end of each accounting period 4 Any time a SNAPSHOT of the unit s records is necessary to evaluate data 5 To evaluate the supply access assignment and identify personnel performing supply transactions 6 Before and after Global Offload Reversal d Reports that must be ran prior to generating Requisition History RHT 1 LBI Report 2 GBI Report 3 Issue Listing e Through daily supply operations large quantities of information are entered into MicroSNAP Most of this information has a limited useful life after which it is only taking up valuable disc space Allowed to continue the data file would continue to grow and Supply operations would be impeded due to the size of the data files Eventually impacted disc space may cause the system to halt
344. nd compromise the combat readiness of the unit All personnel who handle food must maintain the highest standards of personnel hygiene and sanitary practices 2 In the field all the factors that normally contribute to outbreaks of food borne illness including improper storage and holding temperatures inadequate protection of food from contamination and poor food handler personnel hygiene are intensified Supervisory responsibilities and individual attention to sound sanitary practices become increasingly important Sanitation instructions set forth in the NAVSUP P 486 must be followed 8204 TRANSPORTATION OF FOOD 1 Vehicles used for transporting food must be clean and should be completely enclosed Clean tarpaulins boxes bags etc may be used to protect food from contamination by dust dirt and the elements 2 Vehicles used for transporting garbage trash chemicals petroleum products or similar materials will not be used for transporting food unless they have been properly cleaned and sanitized 3 If bulk quantities of perishable provisions are to be transported over considerable distances refrigerated containers must be used 4 Perishable food products will be stocked at a level commensurate with the capacity of the food service storage facilities of the unit 8205 PREPARATION AND SERVING 1 Food will be handled in accordance with the NAVMED P 5010 and the following a Potentially hazardous foods i e egg salad pot
345. nded transaction can be processed 44 MicroSNAP amp SNAP Il USER GUIDES UPDATES a The MicroSNAP SFM Desktop GUIDE can be downloaded at http rsupply salts navy mil downloads ms users quide zip b The following is the current list of SNAP II Desktop guides These can be used for general info only as The NCF is utilizing MicroSNAP 0910 LP 572 1300 VOL 01 Equipment ID Procedures 0910 LP 732 1900 2K Maintenance Procedures 0910 LP 732 2000 CK Maintenance Procedures 0910 LP 732 2100 Work Package Processing 0910 LP 732 2200 ASI Processing Procedures 0910 LP 732 2300 MDS Procedures 0910 LP 587 3700 Supply Control Procedures 0910 LP 587 3800 MOV Procedures 0910 LP 587 3900 UNREP Pre Deployment Procedures 0910 LP 587 4100 Inventory Issues Receipt Status Processing 0910 LP 587 4200 Expenditure Reporting 0910 LP 587 4300 VOL 12 Depot Level Repairable Management F 45 COMFIRSTNCDINST 4400 3A 0910 LP 587 4400 0910 LP 587 4500 0910 LP 587 4600 0910 LP 591 4300 Financial Reports Processing Reorder Review Processing SFM Reports RPPO Guide 45 SNAP 1 REPORT UTILIZATION Report Number Sequence RPT No Nomenclature Frequency Retention Remarks 021 Budget OPTAR report and Summary Current amp 2 NAVCOMPT 2157 Monthly Prior FYs 025 OPTAR document Current amp 2 S transmittal report As Req d Prior FYs 344 Current amp 2 S S amp E Obligati
346. netary allowance An inventory of at least 40 food items resulted in an inventory N A accuracy of 9o D 8 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank D 9 COMFIRSTNCDINST 4400 3A APPENDIX E MONTHLY SUPPLY OFFICER S REPORT TO THE COMMANDING OFFICER From Supply Officer NMCB To Commanding Officer NMCB Subj Supply Officer s monthly report to the Commanding Officer for month year Encl 1 Departmental Budget Report SNAP generated 2 Copies of GPC card holder s Monthly Purchase Card Log 3 Copy of NVD and RADIAC inventory by serial number material condition and quantity on hand inventory required if items are held in the custody of S4 Part 1 FINANCIAL MANAGEMENT 1 OPTAR Status UIC NMCB CCG FYTD Grant FYTD Obligations FYTD Balance Expended UIC SEABEE Camp when FWD Deployed CCG FYTD Grant FYTD Obligations FYTD Balance Expended E 1 COMFIRSTNCDINST 4400 3A UIC SEABEE Camp A Number of outstanding requisitions current FY B Number of outstanding requisitions prior FY C Number of outstanding requisitions prior 2 FY Number of requisitions with AS1 status Number of requisitions with status others Number of requisitions without status Validity STD IS 95 073 Number of Continuing services Number of requisitions for the month Dollar val
347. ng logistic support b Does the 3MC have monthly contact with the CDM on issues discovered comparing the SOEAPL c Is the ship 2 or fewer tapes behind in ASI processing d Is the average time between Up line Reports 7 days or less via RADWEB e Is the ASI processing checklist signed and maintained f Are ASI error reports being sent to the CDM via RADWEB after processing ASI CDM OMMS Input LSD COS error SNAP g Did the 3MC correct discrepancies in the ASI Input and Summary Report MMM OMMS NG A 43 COMFIRSTNCDINST 4400 3A FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN A 44 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank A 45 COMFIRSTNCDINST 4400 3A APPENDIX B CAMP TURNOVER 1 SCOPE The NAVSUP P 485 Chapter 1 contains guidance for relief of Supply Officers S4 The relief of Supply Officers in the Naval Construction Force NCF normally consists of relieving one battalion s entire Supply Department at a particular deployment site with that of another The supply function of a battalion directly impacts all aspects of the battalion s readiness and ability to perform its assigned missions Turnover of the logistics supply functions from battalion to battalion requires a coordinated effort to ensure all existing conditions adversely affecting
348. nied baggage of battalion personnel You will familiarize yourself with the contents of reference through c and paragraphs 1255 1306 of reference in the performance of your duties s Copy to Service Record Admin Officer Figure 5 1 5 15 COMFIRSTNCDINST 4400 3A SAMPLE DD FORM 1149 16961 udang jejosqo BIE 5 snowaid 00 2 100 31200 N S 001 66 86 6 96 S6 76 6 26 16 06 68 89 8 98 58 FE C8 28 19 06 6L 8L LL 9 SL vL EL OL VL OL 69 89 999 69 v9 9 29 19 09 65 86 LS 95 SS FS ES ZS IS 68 W04 ON H3H200 SH3A3 3H 02 Ou or azuz 03A3234 A8 OOW AA JINO SU3NIVINOS TAC ST INSWdIHS STSVTIVAV ALYA 00 7 NO QHIVKIISS SAT 000 0 IM GQHIVHWILISH YJHLO NVAVAS NVATIW LINN HLIM NOILONOLNOD NI LSIT G3HOVLLV 510 44 TVNOSH4d GAINVdWOOOWNA JO LNAWdIHS 9 32 AH3S HO ONV 73IH31VW JO ONIQCO ONV NOLLdIE2S30 H3EWAN HOCUS 1v43033 PEOLS V209 PORTPZI ALAL 9 122 NOLLWZIBOHLNY ON 1NO2 INO GOWN d W Hd SQVOM L TI4A3SOOH 8182504 dWVO 8OWN WJOI4JO 9NIAISONH 0 99 MUVIN Ol diHS SW LNOd4 In9 WHSINSO NOITVA4LVH NOILOQNLSNOO IVAVN YAOTAIO ONIGNYWWOD 06799 o rau ort ANO GOWN 8821440 ONIGNYWWOD TOTSSA 60992 OQ wolbutuseM 920 5000 Hud UOMIMpIY xowaoded WENG uIWI EVE JO GYO eui oi 206 20222 VA UOGLMY POLL BIS
349. ns organization chart etc w Provide names SSNs for credit card users to the applicable APC x Submit STARS FL users information y Identify critical shortages TOA deficiencies z Review Camp Shutdown procedures aa Check Material Handling Equipment bb Request Customer Service Guides from supporting activities cc Verify Car Seal Log dd Be familiar with the proper requisition channels as promulgated in the OPORDER ee Arrange for proper vehicle support ff Identify S 4 personnel berthing requirements and monitor arrangements gg Establish meal hour procedures hh Obtain an inventory of MREs UGRs and Bottled Water ii Post the local area bus routes and transportation schedules jj Ensure all personnel attend the Host Command area indoctrination s kk Set Outlet and functional area Hours of Operation Post Office Galley Disbursing Barber Shop ARP et cetera Il Discuss TOA status with the NCR representative B 12 COMFIRSTNCDINST 4400 3A mm Review Site Specific Never Out list requirements nn Arrange times to pick up House Hold Goods HHGs and Battalion Cargo 00 Review Security measures pp Ensure that Standard Automated Logistics Tool Set SALTS is operational qq Ensure all personnel have appropriate passwords rr Promulgate the Power Tool Preventative Maintenance PM Schedule 5 POSTAL a Ensure that the following have been accomplished
350. ns receive appropriate follow up action to keep requisition status current 4 Pending Material Survey Listing RPT 164 This report will be produced and used to process a Report of Survey DD Form 200 for stock transactions resulting primarily from a loss or gain by inventory A survey will be processed in accordance with guidelines in Chapter 5 of NAVSUP P 485 c As Transactions Occur Twice a Week Minimum For Camps 1 OPTAR Document Transmittal Report 0255 S amp E Obligation Report RPT 3445 Submit obligation documents Run a trial transmittal and check for accuracy Then perform system backups prior to running the live report NOTE These reports must now be done daily or as transactions occur NOVEMBER 2000 revision Send reports to the Division Accounting Office via DAMES WinSALTS EMAIL 2 Inventory Accuracy Audits Results required to be reported to the Commanding Officer on the monthly CO Report Units should verify that all spot inventory records created during issue processing have been inventoried and posted to clear the records from the inventory holding file 3 Transaction Ledger RPT 095 Output and reviewed in accordance with paragraph 1527 of NAVSUP P 485 Retained for current fiscal year in accordance with Appendix 25 of NAVSUP P 485 Review for evidence F 17 COMFIRSTNCDINST 4400 3A of unauthorized stock record deletions allowance changes OPTAR adjustments and overall changes to stoc
351. nsure required survey actions are initiated and completed 7 Ensure discrepancies from the last Operational Readiness Inspection ORI are corrected or will be corrected prior to the start of turnover Discrepancies not corrected prior to turnover are to be included in the Supply Officers Turnover Report 8 Segregate Camp records files and publications from those of the Battalions 9 Ensure all Supply Department equipment particularly galley equipment is operating satisfactorily and or positive repair replacement action has been initiated B 4 COMFIRSTNCDINST 4400 3A 10 Prepare for the upcoming turnover inventories prepare inventory aids 11 Clean all supply spaces 2 ARRIVAL AT THE CAMP Upon arrival at the camp the following action items for each outlet and functional area are recommended a Meet and greet counterparts b Tour spaces c Review material condition and cleanliness of spaces d Review spaces key control e Review files and records f Locate applicable reference documents and instructions g Review outstanding and pending business h Review unanswered correspondence i Review status of uncompleted deployment tasking j Review Kit and Tool inventory and locations k Discuss supply support channels both internal and external to the functional area and battalion Exchange Point of Contact POC information m Conduct inventories as required by this instruction 1 Record inve
352. nsuring the Supply Departments Technical library does not get shipped d The location of the camp TOA system documents Verify the publication date of on hand copies coincides with the TOA materials on hand e Camp equipment maintenance records and files Verify camp maintenance COSAL f Supply Department effectiveness reports g Support agreements for the main body and DET sites B 8 COMFIRSTNCDINST 4400 3A h Management of MicroSNAP Listings i The ORI results for the outgoing battalion j Current inventory of Air Det pallets nets straps et cetera Customer Services Guides from supporting activities 1 Camp shut down procedures m Site specific Never Out list 5 The accurate review and turnover of financial records and site specific procurement processes are vital to a successful deployment and completion of assigned tasks The following procedures must be adhered to jointly by both the incoming and outgoing supply officers a Review the Operations Order OPORDER for proper requisitioning channels b Review the commercial long distance telephone charges of the outgoing battalion ensuring they are paid to date c Review C9999 files and obligation documents ensuring they are paid to date d Review expenditure file e Provide names appointment letters and SSNs for credit card users to the applicable APC f Submit STARS FL users information g Review the following
353. nt b The material support provided in the COSAL is designed to give the battalion the capability to be self sustaining for 60 days 1 200 construction hours without resupply 1 Ammunition is limited to fifteen 15 days subsistence items to five 5 days and petroleum oils and lubricants POLs to three 3 days as is drummed gasoline and diesel fuel c The area commander is responsible for providing logistics support to the units once the initial allowances are depleted 2 SRG Responsibility a The SRG is responsible for replenishing all shortages in the Authorized Medical Allowance List Authorized Dental Allowance List AMAL ADAL b When material is received SRG personnel will incorporate it in the kit update the inventory and reseal the container If the container is in the custody of the battalion they will forward the material to the battalion s Senior Medical Officer SMO The 1NCD Comptroller provides replenishment funding 6004 PHYSICAL INVENTORY The inventory procedures contained in the NAVSUP P 485 Chapter 6 are mandatory The inventory validity goal is 9596 except for C O designated items and Depot Level Repairables DLRs which have an inventory validity goal of 100 1 Inventory Schedule At least one month prior to deployment the Supply Officer will prepare a physical inventory schedule for the upcoming deployment The first inventory will be scheduled during camp turnover 2 Frequency The sche
354. nt status and conditions in these areas All significant deficiencies and or accomplishments noted during reviews will be documented in the turnover completion reports As a minimum the following must be accomplished during the turnover review a Requisition Control 1 Outstanding Requisition Completed Files Verify that the fiscal year of requisitions and the OPTARs are in agreement B 24 Notes COMFIRSTNCDINST 4400 3A 2 Issue Group l Issue Group NORS ANORS Review all outstanding NORS ANORS requisitions to determine the following a Requirement remains valid verify with requester b Valid status is available c Follow up action initiated as necessary 3 Issue Group II Immediate Use Review outstanding immediate use requisitions in accordance with the following a Randomly select approximately 2096 of the outstanding immediate use requisitions and verify if requirements remain valid with requester see Note 1 b Review all outstanding immediate use requisitions for current status and follow up action see Note 2 4 Issue Group III Routine Review outstanding routine requisitions in accordance with the following a Randomly select approximately 1096 of the outstanding routine requisitions and verify if requirements remain valid with requester see Note 1 b Review approximately 20 of the outstanding routine requisitions for current status and follow up action see Note 2 5 Unp
355. nter appropriate urgency code as explained below 1 A Material required within 24 hours This code must only be used in an emergency that affects construction progress 53 must sign all priority A material requests Justification will be provided to the S3 and 54 by the MLO 2 Material required within three working days This code will also be used for walk through requests Walkthrough consists of items that are small and can be issued over the counter The Company Commanders or Company Chiefs signature is required on all B priority cases 3 C Material required after three working days This code should be used for all normal requests Authorized representatives designated in writing and approved by the S4 may approve routine C requests d Block 4 5 RDD of material on job site and material location in MLO spaces e Block 8 Material description from BM f Block 10 Project number 9 Block 14 15 and 16 To be used for transfer only Include BM number and line number to which material is to be transferred 9 28 COMFIRSTNCDINST 4400 3A h Block 22 and 23 BM number and line item number of material being requested i Block 24 Unit of Issue j Block 25 Quantity required k Block 29 Remarks as required Block 30 Authorized signature m Block A Type transaction issue IS turn in transfer TR order OR reorder RO availability check AC n Block B Last eight digi
356. ntil they are transferred to the customer or the customer submits in writing they do not want the items back Materials are returned using a NAVSUP Form 1250 1 written in RED INK 2 Excess Material Issue Excess material originates from completed or canceled projects at the deployment site after the customer has been offered and declines the leftover materials If the customer does not want the materials and produces a written response declining the material it becomes excess Excess materials are held by the MLO for six 6 months prior to transfer to Defense Reutilization and Marketing Office DRMO Project Supervisors Crew leaders are required to screen the excess material list in PMPTP at least monthly or when assigned a new project Utilizing material from the excess material list results in cost and time savings for the EAC of the project 3 Priorities for issuing excess materials 9 23 COMFIRSTNCDINST 4400 3A a First priority Camp Czar for Bravo Company to support camp maintenance and projects b Second priority Battalion Projects Third priority Regiments for planning and estimating new Projects 4 NAVSUP Form 1250 1 instructions to obtain excess material a Submit a properly filled out NAVSUP Form1250 1 to obtain excess material from MLO The following directions are applicable for excess material issues only b Block 10 Excess Identification Number from the Excess List c Block 16 Project number
357. ntory of the following a Camp Tool Kits b Augment Tool Kits and Equipment at DET Sites c Weapons repair parts d Communication COMM repair parts e MLO Materials f All Provisions including Meals Ready to Eat MREs Unitized Group Rations UGRs and Bottled Water g Chemical Biological and Radiological CBR Equipment h Controlled Equipage Equipment i 463L Pallets Top Nets Side Nets j 782 gear and equipment Medical Dental daily use items 1 MOD 96 97 98 SIM items m Tires n Blade Edges o Petroleum Oils and Lubricants POL B 7 COMFIRSTNCDINST 4400 3A p Batteries q Central Tool Room CTR SIM items r Electrical Power Tools s Organizational clothing t Dunnage shoring u Technical Manuals v Air DET MCA1and or 3 is at 100 on hand on order 3 Using the Random Sample Technique inventory the following a Camp Augment Tool Kits b MOD 96 97 98 Non SIM c CTR 4 Files Records Publications and Other Documents The Supply Department files and records will be reviewed jointly The incoming battalion Supply Officer will ascertain if files and records are established and maintained in accordance with applicable supply procedural manuals and instructions Particular attention should be directed toward the following a Camp Turnover Files b Records files and publications pertaining to the camp must be segregated from the outgoing battalion files c E
358. ntory results 2 Order shortages 3 OUTSTANDING AND PENDING BUSINESS The outgoing S4 will inform the incoming S4 of the following a Number and status of outstanding Issue Priority Group One IPG 1 requisitions and other outstanding requisitions which in the opinion of the outgoing battalion Supply Officer warrant special attention B 5 COMFIRSTNCDINST 4400 3A b Number and status of outstanding purchase orders c Status of unpaid dealers invoices credit card purchases d Status of survey requests awaiting action by the Commanding Officer e Unanswered correspondence f Financial status over under issue of the galley g Status of camp OPTARs h Status of reimbursable project OPTARs i Status of all unsatisfactory conditions within the Supply Department inoperative equipment material facility or physical security deficiencies j Status of uncorrected discrepancies noted in the last ORI report k Status of significant evolutions started during deployment but not completed i e complete inventory of Air DET pack up relocation of Tent Camp pack up Significant related supply evolutions completed during deployment All records files and documentation associated with these evolutions will be turned over to the incoming Supply Officer as camp files 4 JOINT INSPECTION a Prior to detachment the S4s will conduct a joint inspection of the Supply Department The joint inspectio
359. o validate the PMSR NAVSUP Form 1114 s and quantities the shelf b Line items that have been completely issued i e not on hand at MLO should also be included in the inventory in order to check the validity of the PMSR and NAVSUP Form 1114 s and to verify that there are actually no more items still on hand c The purpose of doing the inventory is to identify any potential problems with our records keeping and to correct them as necessary For instance consistent Loss by Inventory discrepancies may indicate a problem with recording issuances of material d A different 10 of the total line items should be inventoried each week 1 This can be achieved by inventorying different projects each week Multiple projects may have to be inventoried in order to achieve the goal of 10 total line items 2 Theoretically all of the project material and all of the excess material should be inventoried in 10 weeks time e A discrepancy counts as a disagreement between the PMSR NAVSUP Form 1114 and Warehouse or Yard For example if the quantities for one line item are different between these three then these count as a single discrepancy regardless of the quantity involved f Results of the inventory should be forwarded to the Records keeper so he can enter them in the Inventory Log Required information is as follows 1 Date project material was inventoried 2 Total line items of project material inventoried 3 T
360. ocessing an UOL enter process date of UOL press Enter to begin processing 2 Obligation Adjustment will be displayed F 42 COMFIRSTNCDINST 4400 3A 3 Enter Document and Amount Use sign for ADCANC of UOL processing Select Process Adjustment The fund code obligation on the BOR RPT 021 will be decreased The Departmental Budget Rpt 085 will be decreased The Transaction Ledger RPT 095 will reflect the ADCANC and the Financial Transmittal RPT 259 3445 will reflect the credit 9 Processing UOL Items on a Requisition Not on File 1 Go to Obligation Adjustments Menu 2 Select OBLIGATION ADJUSTMENTS 3 Enter the Document Number if requisition number is not on file verify that you entered the correct document number If the document number is correct enter the PROCESS DATE OF THE ADL AUOL LISTING then the UOL REQUISITION PROCESSING MENU will be displayed Note If the requisition number is correct PROCESS UOL has appeared because the requisition is no longer on file This is most likely because REQUISITION HISTORY has been performed and the requisition has been archived to tape This will also happen for transposed erroneous document number listed on the UOL You can still enter the UOL adjustment data by entering a document number and the process date of the UOL 4 Fill in the following information from the UOL a COSAL type code b Stock number c Fund code d Document Identifier
361. ocured materials and gives a projected final cost estimate of the project 9024 LOCALLY PROCURED MATERIALS Materials bought locally require special attention and foresight on the crew leader s part Countries using the metric system often provide materials not compatible with CONUS materials especially with pipe thread and diameter A good turnover will identify what the crew leader should be aware of 1 Maintenance and Management of a Project OPTAR a NCR maintains OPTAR for all CONUS procured material b Battalion detail maintains the OPTAR for locally procured material c PAC sites 1 Locally procured materials are maintained on project OPTARS which are maintained by civilian employees 2 Details will work through station comptrollers They must request a monthly expenditure report for their local material purchases to balance 9 31 COMFIRSTNCDINST 4400 3A their Detail OPTAR report to comptrollers report This will be used to prepare the monthly EAC report for submission to the main body d Memorandum accounting is not required for small CO OIC discretionary customer furnished material e Maintain a separate OPTAR for each project f Procedures for filling out an OPTAR 1 Julian date enter date of transaction 2 Serial number enter BM number document number assigned by local supply organizations 3 Description of Material enter the description of material purchased or description of types of transa
362. of each FY F 11 COMFIRSTNCDINST 4400 3A 2 Demand Processing Parameters The units MicroSNAP expert must update Demand Processing Parameters You are not allowed to modify these parameters unless you receive specific written direction from the NCR or 1NCD The computation process will occur automatically when posting stock issues and recording DTO requisitions or during the Global Level Setting option in the Inventory Menu The computational parameters indicate the range of year month demand to be excluded and indicate records to be included consumable and or repair parts Consult 1NCD NCR directives for guidance to determine SIM qualification retention period and frequency economic retention value safety endurance level parameters and Order and Shipping Time OST which is based on the unit s location and operational status 3 Local Management Codes Local Management Codes LMC are two position codes which may be devised by the unit for assignment to the Stock Record File SRF in order to flag desired categories of items for special attention These codes are recorded and defined in the LMC CNF for reference only Each SRF record may be assigned up to two LMCs When setting the parameters for Stock Status Listings SSL reorder review or inventory sections one or more LMC may be specified resulting in a report tailored to the desired category 4 Requisition Defaults When establishing obligations the MicroSNAP System au
363. of the MLO b Ensuring all tasks are completed safely and in accordance with regulations c Ensuring required documentation updates are incorporated into PMPTP d Solving inefficiencies in the existing MLO system e Ensuring line companies use the correct systems i e MicroSBNAP 9 3 COMFIRSTNCDINST 4400 3A f Ensuring daily wall to wall and 1096 weekly inventories are conducted 0 Coordinating the inventory schedule with the battalion Operations Chief and Line Company Chiefs h Monitoring the inventory of records equipment and material i Ensuring personnel receive training on the handling storage and disposal of Hazardous Material HAZMAT 13 The Leading Petty Officer LPO is responsible for the following a All project materials and personal assigned b Excess materials and Maintenance Control c Maintenance Control Division MCD materials stored in MLO spaces d Staging and delivering materials as required e Ensuring all NAVSUP Form 1250 1s are correctly filled out and have the proper authorizing signatures f Ensuring all incoming material is properly tagged and placed in the correct location by project and physical characteristics g Ensuring receipt documents are correctly annotated h Researching all material discrepancies and initiating the appropriate reports i Ensuring Stock Record Cards SRC NAVSUP Form 1114s are organized in Bill of Material Line BMLI sequence by
364. oken or lost f Are surveys for lost broken tools accomplished when required A 33 COMFIRSTNCDINST 4400 3A g Has the MLO CTR Officer Promulgated an inventory scheduled for CTR kits and shelf tools 1 Tool kit biweekly 2 Inventory of kits in CTR custody 3 Inventory of CTR shelf tools 4 Weekly spot inventories of CTR shelf life items h Are prescribed procedures followed for inventory of issued and CTR in house kits i Are tool kit shortages documented on NAVSUP 1250 1 s and properly processed j Are master and duplicate inventory assembly 80XXX Series properly managed and used for each tool kit on board k Is the Crew Leader held responsible for tools and tool kits used by his crew 1 Assignment of tools within his crew 2 Proper use and care of assigned tools by his crew 3 Preservation of tools held in his custody but not by his crew 4 Security of aligned tools 1 Are tool kit replacement boxes manufactured for each type of tool kit in accordance with Chapter 11 of CBPAC CBLANTINST 3120 1 m Are central tool control procedures followed for all tools meeting the following criteria 1 All TOA assemblies as defined by the TOA 2 Other tools with unit cost of 300 or more 3 Tools requiring special considerations n Is the inventory control listing for project tools kept curr
365. olk Virginia Charleston South Carolina Puget Sound Washington and Jacksonville Florida The purpose of these systems is to use one carrier to provide delivery service to points within a radius of approximately 50 miles at reduced rates 5027 SPECIAL ASSIGNMENT AIRLIFT MISSION SAAMS SAAMs are the chartering of AMC aircraft and crew to carry cargo or people that cannot be handled by regularly scheduled AMC channel flights because of cargo size configuration or urgency of need NOLSC is only responsible for validating AMC SAAM cargo flights AMC SAAM passenger flights are managed through the Bureau of Naval Personnel BUPERS and are coordinated by the SRG and NCR Embark Officers NOLSC receives SAAM requests and arranges the mission with AMC Further guidance can be found at https www ois disa mil nolsc navtrans 5028 OPPORTUNE LIFT OPLIFT The OPLIFT program was initiated to conserve transportation funds by moving Navy material on naval vessels USS or USNS during scheduled deployments High cube 5 13 COMFIRSTNCDINST 4400 3A high density low priority shipments that have no specified RDD are excellent candidates for the program OPLIFT capability is coordinated directly through the cognizant NCR Embark Officer 5029 SURFACE SUPPORT Surface Support is a system designed to divert air eligible material to reliable surface transportation from CONUS to overseas consignees This program is specifically aimed at heavy high cube ai
366. on DC 20370 PO Box 2050 BLDG 9 ATTN Code N1013E Mechanicsburg PA 17025 ATTN Code 51 1 2 Complete food service financial records manual must be maintained during FEX and submitted to 1NCD N41 via the cognizant regiment at the conclusion of the exercise Units will submit records to NAVSUP Code 51 after 1NCD NCR review A copy of the records must be forwarded to the Type Commander Force Food Service Program Manager 8102 OPENING AND OPERATING A FIELD MESS IN SUPPORT OF DEPLOYMENT FOR TRAINING DFT EXERCISES 1 Definition A field mess in support of a Deployment for Training DFT exercise is defined as a mess operated away from the main camp galley All supplies and operating costs of the operation will be absorbed by the main camp galley Opening and 8 2 COMFIRSTNCDINST 4400 3A operating a branch mess must be authorized by the cognizant NCR responsible for Operational Control OPCON 2 Records A complete set of manual food service financial records must be maintained at each DFT site and reviewed periodically by the Battalion FSO S4A and the cognizant DFT Officer in Charge OIC to ensure food service financial and inventory controls are correctly utilized and enforced a Accurate maintenance of manual food service records at each DFT site is mandatory Monthly and quarterly reports will NOT be submitted separately to NAVSUP Code 51 DFT records will be incorporated as part of the main body s food se
367. on and administration of the MLO is vital to the entire system Advance planning organization timely follow up on procurements and proper inventory control and accountability of material are critical to the effectiveness of the MLO operation and cannot be overemphasized 9001 RESPONSIBILITIES The First Naval Construction Division 1NCD and Naval Expeditionary Combat Command set all policies and requirements for the NCF project material support processes They are responsible for the following 1 Managing the Call for Work and Integrated Priority Lists IPL process 2 Coordinating with the Commander Fleet Forces Command COMFLTFORCOM and Commander Pacific Fleet Command COMPACFLT for a Project designs b Funding c Acquiring rough project estimates d Establishing future project schedules for completion e Tasking the Naval Construction Regiment NCR or Seabee Readiness Group SRG and managing the NCF workload 3 Naval Construction Regiment NCR MLO The NCR MLO is responsible for the following a Directing project oversight b Accepting and distributing project designs c Developing Bills of Material BMs 9 1 d e f g h COMFIRSTNCDINST 4400 3A Generating Material Take Offs MTOs Developing Cost of Work Estimates CWEs Assigning operational tasking to subordinate NCF units Procuring material from CONUS and shipping it to deployed units Conducting Operational R
368. on 8 CUSTOMER SERVICE Ref OPNAV 4790 2 series a Are meetings held at least monthly between Supply and Maintenance personnel to resolve problems establish local procedures and promote material support effectiveness b How often is Requisition Status provided to the customer FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN FUNCTIONAL AREA SUPPLY STORES UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR SUB AREAS RATING References a COMFIRSTNCDINST 4400 3A b NAVSUP PUB 485 SUPPLY CHECKLIST FOR STORES LOGISTICS PULSE POINT Section 1 DEMAND PROCESSING Ref P 485 Chap 6 4400 3 3601 6012 6410 6434 a Are processing parameters Ending YR MO in constant file properly set b Were Global level setting ran and processed monthly c Are constants file management parameters set in accordance with 1NCD NCR guidance correct Section 2 EXPENDITURES a Are shipments of material and equipment to DETs DFTs and contingencies recorded in the expenditure file A 6 COMFIRSTNCDINST 4400 3A b Is the Expenditure Record Log RPT 163 maintained in MicroSNAP Is the Expenditure Record Log complete and in numerical sequence Are expenditure documents properly pre
369. on report As Req d Prior FYs 027 Dollar value of stock On hand dollar value Due by COSAL As Req d dollar value 028 Dollar value of stock dues by COSAL On hand dollar value Due parameter selection As Req d dollar value 029 Run trial reorder review and inventory transaction ledger before an ASI COSAL update tape is processed and immediately Reorder review listing afterwards trial Bi Weekly 90 Days 042 Stock status listing Supplemental rpt042 will print all changes between prints quarterly of the Stock Status Listing master stock status listing Supplemental Monthly Current complete 042 Extract by SIM parameter Retain all semi annual inventories rpt 042 for Stock Status Listing inspection purposes OHI to SIM Monthly Current ORI F 46 COMFIRSTNCDINST 4400 3A RPT No Nomenclature Frequency Retention Remarks 042 Stock Status Listing MAM Monthly Current Extract by COSAL type 042 Stock Status Listing OSI Monthly Extract by COSAL type and LMC of AW Aegis Current platform ships only 042 Stock Status Listing shelf life Monthly Current Extract by month year LMC 042 Stock Status Listing RA Monthly Extract by SMCC of R X radioactive items listed in the FEDLOG HMIS are identified by SMCC of R or X if radioactive and magnetic These items are required to be monitored once a month or upon initial or
370. on the Current Seabee Maintenance Project CSMP Number of JSNs opened against equipment without a valid APL r How many Configuration Change Reports CCRs have been generated in the last 6 months s How many 4790 CK for new modified deleted equipment Does supply retain a copy t Is Not Carried material research completed on all repair parts requests u Have Up line reports been updated as required v Are Configuration Change Reports CCR OPNAV Form 4790 CK Allowance Change Requests ACR NAVSUP 1220 2 submitted processed properly Has the Consolidated Seabee Allowance List COSAL been fully implemented and do all allowance quantities on the Stock Records match the COSAL A 8 COMFIRSTNCDINST 4400 3A w Are sufficient copies of the latest UL equipment COSALs on hand x Has the Equipment Listing USN ECC of the UL been verified with actual on Hand equipment and action taken to correct any deficiencies Are excess or deleted repair parts identified through COSAL changes properly returned to the Supply system unless other wise directed Section 5 REQUISITION PROCESSING Ref P 485 6167 3023 3025 3045 3047 3049 3050 a Is an adequate system established to control document flow from initial request to issue receipt b Are documents filled out properly c Is the maximum response times for processing requisitions for material n
371. onal Duty Transmittal Letter Technical Manual Technical Manual Identification Numbering System Turnover Table of Allowance G 21 TOR TP TR TYCOM UADPS UCMJ UCT UFI UCR U I UIC UL UMIDS UMMIPS UNCLAS UND UNREP URG USN VOD VOS VREP WC WCWL WEPS WPN WRMS WSF WT COMFIRSTNCDINST 4400 3A Technical Operating Budget Technical Override or Time of Receipt Transportation Priority TP1 TP2 TP3 TP9 Transportation Request Type Commander U Uniform Automated Data Processing System Uniform Code of Military Justice Underwater Construction Team Unfit for Issue Ultimate Group Rations Unit of Issue Unit Identification Code Unit Load Uniform Microcomputer Disbursing System Uniform Material Movement and Issue Priority System Unclassified Urgency of Need Designator Underway Replenishment Urgency United States Navy V Vertical Onboard Delivery Virtual Operating System Vendor Receipts and Expediting Program WwW Work Center Work Center Work List Weapons Weapons Procurement Navy War Reserve Material Stock Weapon System File Weight G 22 COMFIRSTNCDINST 4400 3A X XRF Cross Reference File Y YTD Year To Date 2 G 23 COMFIRSTNCDINST 4400 3A INDEX TO THE SEABEE SUPPLY MANUAL Subjects in this index are listed by their full title Refer to the glossary for acronyms All subjects are referenced to their page numbers A ACCOEIFGITIGEIS
372. onal clothing and gear management will be included in all logistics assessments inspections and assist visits as a special interest item Additionally the following areas will be evaluated 1 The utilization of cold weather clothing is authorized only a case by case basis for units in special need geographic and climate areas Requests for utilization of it must be submitted to the respective regimental R41 for validation and forwarded to 1NCD Headquarters for final approval 2 Organizational diving gear for commands with diving billets will receive the diving equipment and clothing in accordance with published TOA allowances The 1NCD Diving Officer must approve deviations from allowances in writing and copies of the approval letter must be retained in command records Standard Navy Issue items will be routinely utilized and any substitutions must be approved in writing by the 1NCD Diving Officer and copies will be retained in command records Replacement issues must be accompanied by appropriate survey documentation Under no circumstances will diving gear be procured with reimbursable funds unless the requirements are specifically documented on customer command sponsored and approved Project Bills of Material Individual dive suit procurement guidelines will be established by the 1NCD Diving Officer 7 9 COMFIRSTNCDINST 4400 3A 3 Rain Gear Parkas amp Trousers are pre positioned at the Deployed Main Body Camps Rain gear util
373. oned for kits f Maintaining the kit status board e Preventive Maintenance PM Shop s overall responsibility is to ensure all gas diesel electrical and pneumatic tools are in good safe working order 1 Duties include but are not limited to a Maintaining history files for each gas diesel electrical and pneumatic tools in the CTR and tool kits b Maintaining the tool status board c Performing monthly PMs as directed by the Supply Officer d Maintaining a procurement log for parts on order f Crew Leaders will be held responsible for the tools used by their crews 1 The appropriate Company Commander will authorize each Crew Leader to draw tools required by a crew 6 17 COMFIRSTNCDINST 4400 3A 2 At the discretion of the Commanding Officer one alternate individual per crew may also be assigned authority to draw tools The Crew Leader will remain responsible for the tools issued for use by their crew and will be held responsible for maintenance of complete tool kits at all times 3 Duties include but are not limited to a Submitting NAVSUP Form 1250 1s signed by a designated officer for tools and consumables needed to replace broken lost or missing items in kits and attaching them to the bi weekly inventory sheet b Investigating lost and broken tools and initiating surveys DD Form 200 when required c Assigning tools to crew personnel and ensuring they use proper care and security with tool
374. onger required by the new COSAL configuration 4 Transfer Item Listing A NIIN sequence list by old unit load showing all items that may be transferred from the old Organic UL to the new Augment UL and from the old Augment UL to the new Organic UL 2304 COSAL ALLOWANCE AND CONFIGURATION CHANGES 1 General The battalion is responsible for promptly requesting necessary allowance and or configuration changes if the APL in the COSAL does not satisfactorily support the equipment or the mission The battalion S4 is normally responsible for preparing an ACR each department head is responsible for submitting recommended changes to the Supply Officer a Allowance Change Request ACR NAVSUP Form 1220 2 An ACR is the prescribed document for requesting item additions deletions or quantity increases decreases to all published allowance lists A copy of all completed COMFIRSTNCDINST 4400 3A must be retained in the respective camp files Required distribution may be found in the NAVSUP P 485 Para 2105 See Figure 2 7 for an example b Configuration Change Form CCF OPNAV 4790 CK A CCF is the form used to report a camp s configuration change resulting from the installation removal or modification of equipment between COSAL validations A copy of the OPNAV 4790 CK must be retained in the camp files Required distribution may be found in the NAVSUP P 485 Para 2104 See Figure 2 8 for an example 2305 COORDINATED SHORE BASED
375. ontained in the tech edit listings will be material requests that have not been processed b Step 2 Review tech edits listing in accordance with the NAVSUP P 485 c Step 3 Interactively enter the data into the SFM subsystem 3 Upon completion of the technical edit process the requirement is electronically transferred to the responsible department and queued for review and approval For audit purposes a five digit Julian date 07256 will be printed next to the APPROVED BY block of the formatted NAVSUP 1250 1 to show when the requirement was approved If the requirement can be filled through onboard stock it will be issued If the requirement is NIS or NC it will be requisitioned from the supporting supply activity Figure 4 contains the flow of material requirements F 20 COMFIRSTNCDINST 4400 3A MATERIAL REQUIREMENTS FLOW INITIATE REQUIREMENTS Customer Department PERFORM DELETE REQUIREMENT TECHNICAL EDIT Supply Department Supply Department REVIEW UNAPPROVED DELETE REQUIREMENT REQUIREMENTS o Supply Department Customer Department APPROVE REQUIREMENTS Customer Department PRINT 1250 1 DOCUMENTS Supply Department Y Y ISSUE MATERIAL FROM REQUISITION MATERIAL OFF STOCK Supply Department Supply Department UPDATE UNIT DATA FILES Supply Department F
376. onthly Date Score Date Score Date Score Date Score Section 20 FOOD SERVICE SPACES EQUIPMENT AND UTENSILS a Are all surfaces of equipment or utensils which come in direct contact with food impervious corrosion resistant of smooth construction and kept clean and properly sanitized b Are cracks crevices and open seams sealed to prevent food particles and foreign matter from accumulating c Are all serving lines and food salad bars and soup pots set up on a self service basis equipped with a functional sneeze shield d Do cutting boards have smooth surfaces and are free of crevices and nicks that impede cleaning and sanitizing e Are food service equipment and utensils properly maintained serviced cleaned and sanitized f Are all sponges and cleaning cloths used for cleaning galley utensils and equipment washed and sanitized after each meal period g Are equipment and utensils properly air dried handled and stored after being washed Section 21 PERSONNEL a Are the personnel performing food service duties free from communicable diseases and open lesions on the exposed portions of their bodies b Are food service personnel physically clean wearing clean garments and practicing good personal hygiene and proper food handling procedures c Are caps hairnets or other effective hair restraints worn to prevent hair from fall
377. ontrol Approved Disapproved Date Signature Planning and Estimating Approved Disapproved Date Signature S3 Approved Disapproved Date Signature Comments Material Liaison Office 1 The approved transfer has been completed and the material is ready for issue 2 The following action has been initiated to repay the loaning project The material has been ordered Awaiting requisition number The material was already on order under requisition number and upon receipt it will be transferred to the loaning project as payback 3 The material was reordered under requisition number and upon receipt it will be transferred to the loaning project as payback Material Liaison Officer Figure 9 3 9 47 COMFIRSTNCDINST 4400 3A SAMPLE BORROW TRANSFER LOG Project Number Project Title Borrow Loaner Date Date Description BMLI No BMLI No Loaned Repaid Figure 9 4 9 48 COMFIRSTNCDINST 4400 3A SAMPLE CONCRETE ASPHALT SAND AGGREGATE REQUEST Date From To Operations Chief Via Quality Control Subj CONCRETE ASPHALT SAND AGGREGATE Materials Concrete Asphalt Sand Aggregate circle one Date Required Time Required Hard Card Required Amount Required Sequence of Delivery Specifications Comments Project Number Title Activity Number Signature of Requester
378. or file any documentation input until after backup has been accomplished This is a safeguard procedure in the event the database is erased If this should happen the last system backup tape would reinstate the database up to the time the tape was run All inputs after this backup would have to be re entered Daily backups will be run on workdays only Fourteen 14 workdays backups will be maintained at all times 16 BACK UP REPORTS The following reports are considered essential for any unit to have current in the event of a system casualty requiring a temporary return to the manual operation During manual operations the need for requisition oriented report listings is necessary Figure F 3 COMFIRSTNCDINST 4400 3A Report Frequency Retention Number Report Title Prepared Period 042 Stock Status Listing Complete Stock Status Listing Selected Parameters SIM Categories Quarterly DLR Categories Monthly MAMS Categories Quarterly RSS Categories Quarterly As Reprinted Stock Status Locator Listing Quarterly As Reprinted Completed Requisition Listing Monthly only One Year Requisition History File Listing Monthly 5 Years DAAS Formatted for NSN 072 Requisitions Follow Ups Cancellations or MOVs As Requested 5 Years Outstanding Requisition Listing with Interpreted Status Document Number Sequence JCN Sequence Monthly As Reprinted As Required 60 Months As Required 60 Months Monthly 60 Months Departmental Budget Status
379. or washing and will contain clear detergent solution boiling water and a long handled brush 4 Fourth GI can with immersion heater is for first rinse and will contain clear boiling water which will be used to dip dishes for at least 10 seconds 8 13 COMFIRSTNCDINST 4400 3A 5 Fifth GI can with immersion heater is for sanitizing and will contain clear boiling water that will be used to dip dishes for at least 10 seconds 6 Mess gear will be air dried only No dishcloths are permitted 7 The water in the cans will be changed as often as necessary to ensure proper cleaning At a minimum the water will be changed twice per meal period All GI cans containing water will be dumped and thoroughly sanitized at the end of each meal 8 Each can will be permanently marked as to its use e g garbage pre wash These cans will only be used for that purpose 9 A similar unit can be set up for pots and pans using one can for wash one can for rinse and one can for sanitizing rinse Dip and drain racks or a suitable alternative must be devised to prevent hands from contacting boiling water b The field dishwashing area must be away from the food preparation and serving area so that carbon monoxide smoke and soot do not blow back into the food service areas Immersion heaters also present an explosion hazard therefore operating procedures should be strictly adhered to c In emergency situations where hot water is not availab
380. orce Activity Designators FADs and Urgency of Need Designators UNDs listed in the NAVSUP P 485 Chapter 3 are utilized 1 NMCBs deployed to Camp Mitchell Camp Covington Camp Shields and all overseas DET sites will use FAD Il a Commanding Officers or a designated representative will review requisitions that are assigned UND A Priority 02 or 03 and Media and Status Code cc7 3006 NOT OPERATIONALLY READY SUPPLY NORS REQUISITIONS 1 NORS requisitions are only submitted for requirements that are the direct cause of equipment being deadlined Assign the appropriate requisition priority using UND A assign Project Code QKO 2 Required Delivery Date RDD of 999 expedited handling is only assigned to NORS requisitions for deadlined equipment RDD field entries are covered in NAVSUP P 485 Chapter 3 3 3 COMFIRSTNCDINST 4400 3A 3 The USN registration number and APL number of deadlined CESE must be included on all NORS ANORS requisitions 4 NORS requisitions for augment equipment are authorized if the equipment is deadlined and completion of a project is delayed 3007 ANTICIPATED NOT OPERATIONALLY READY SUPPLY ANORS REQUISITIONS 1 ANORS requisitions should be submitted for requirements with parts expected to fail that would result in equipment being deadlined a ANORS requisitions for augment equipment should be used if completion of a project may be delayed due to lack of parts b Requisition
381. ordinator will ensure user compliance to these procedures Note MicroSNAP will force the user to select a new password if they do not log onto the system for a period in excess of 90 days c Backup and Restore Database If MicroSNAP Citrix is being used backups are not required For network and stand alone users it is imperative to create backup copies of the MicroSNAP SFM database If hardware failure occurs and the database has not been backed up it is unlikely that the data can be recovered and the most recent backup would be used in the restore process Backup F 8 COMFIRSTNCDINST 4400 3A procedures should be performed on a daily basis Steps on how to conduct the Backup and Restore processes can be found in the MicroSNAP Help file d Grandfather Father Son Concept The grandfather father son concept of computer storage media retention should be strictly adhered to as a minimum for both media library and off site storage Maintain a three cycle retention scratch the oldest file upon creation of the fourth 4 generation called grandfather father son rotation e Diskettes Access to data stored on diskettes may be obtained outside the security controls available in the application software This data is privileged under numerous directives including the Privacy Act of 1974 Their storage and handling therefore warrant particular attention f Diskette Handling An unprotected diskette is stored information that is vulnera
382. ort 0255 Document NAVCOMPT Form 2156 BOF CNF Transmittal Report Report 048 107 Stock Locator NAVSUP 1075 Locator RQU SRF Listings Report 021 Mechanized Budget OPTAR NAVCOMPT Form BOF 2157 Message Report S amp E NAVCOMPT Form 2157 CNF SOF Budget OPTAR Departmental Budget Status Report 085 Budget Status Report BOF CNF FYTD Monthly Supply Edit and Audit Report 054 SEAS Transmittal System SEAS Report COS SRF Listing NIS NC File RQF SOF Report 120 Receipt Control Log Figure F 1 F 3 COMFIRSTNCDINST 4400 3A 5 APPLICATIONS The SNAP II and MicroSNAP applications software may be divided into three general areas maintenance supply and administrative The initial release included four functional subsystem applications software system Systems Management Subsystem SMS Organizational Maintenance Management Subsystem OMMS Administrative Management ADM and Supply Financial Management SFM a The System Management Subsystem SMS performs management and service functions It assists in managing the system through peripheral management and Unit s Constants Update Options functions It also performs service tasks which support the operation of the other subsystems These service tasks include send receive mail on line users manual and print delete reports b The Supply Financial Management SFM subsystem provides support for functions specifically related to supply and financial management incl
383. ory Level Setting being correctly executed c Are reorders with Automatic Reorder Restriction Codes ARRCs properly processed A 9 COMFIRSTNCDINST 4400 3A Section 8 REQUISITION MONITORING Ref P 485 4400 3A a Are automatic follow up actions requested at least monthly for outstanding requisitions b Is Requisition History File processing properly run monthly and at the end of each fiscal year c Have procedures been established to ensure Material Outstanding File MOF RPT 073 is reviewed weekly and follow up or cancellation action initiated when necessary Section 9 GOVERNMENT PURCHASE CARD PROGRAM SEMI ANNUAL REVIEW PMR SPECIAL INTEREST ITEMS Ref NAVSUPINST 4200 99 Chap 1 NAVSUPINST 4200 85 Are there less than 7 Card Holders per Approving Official AO b Equitable distribution of business Are Card holders rotating business and not just using one SOS c Is the dispute process being performed proper d Using Pay and Confirm procedures e Are disputes done before or after certification f Are there any unresolved disputes g Are Tracking Logs maintained as a means to track progressive payments receipts disputed charges and to follow up on backordered items h Do all purchases show documentation of being screened for their availability from the statutory sources of supply e g JWOD UNICOR and FPI and
384. ory tape in accordance with the NAVSUP P 485 RPT 071 is maintained for the current plus five prior fiscal years in accordance with Appendix 25 of NAVSUP P 485 7 Stock Status Listing Supplemental Shelf Life RPT 042 This listing contains only stock records that have been updated since the last complete Stock Status Listing was output The current copy is maintained in accordance with Appendix 25 of NAVSUP P 485 8 Requisition Listing Outstanding and completed in NIIN sequence RPT 075 This report is used in conjunction with conducting external Material Obligation Validations MOV and allows the of a follow up record to be generated The print Follow Up Cancellation output option RPT 072 is used to output the records into the supply system RPT 165 is used for internal MOVs in conjunction with RPT 073 F 18 COMFIRSTNCDINST 4400 3A 9 Departmental Budget Status FYTD RPT 085 This report is produced in conjunction with the other end of the month financial reports and reflects the financial posture of the unit by budget type This report should always match the page 2 of the OPTAR Grant Authorization 18 MicroSNAP SUPPLY PROCEDURES MicroSNAP supply procedures are delineated in the NAVSUP P 485 The following paragraphs provide a snapshot of these procedures a Requirements 1 MicroSNAP will assign material requirements a request number when they are entered into the system It will identify
385. ot been reviewed 3 Supply Officer Take action to determine in house status on requests over three days old establish a bi weekly review frequency for this report establish a cancellation policy for overage requests Specifically any unapproved request appearing more than two days on Report 074 should be deleted unless justified in writing by the customer department head d The Requirements Report Menu also provides options for listing approved stock reorders records and COSAL deficiency requisitions P records prior to requisitions number assignment and release to the Supply System 20 REQUISITIONING a After the technical edit and approval process NIS NC and partial requirements will be requisitioned in accordance with MILSTRIP processing Requisitions are also generated to replenish stock after an issue transfer of stock and Loss by Inventory LBI or Survey b The SFM subsystem provides the user with the capability to automatically assign requisition numbers within the parameters set forth in constants file 6 Detailed constants file update procedures are contained in the SFM On Line Users Manual The requisition number parameters established in the constants file must be established according to the appropriate NCRs direction F 22 COMFIRSTNCDINST 4400 3A c An off line option is also available for individual key entered requisition number assignment This option is obtained from constants file 6 This f
386. ot on hand met PRI 01 08 2 hours PRI 09 15 24 hours Are Urgency of Need Designators UND and Priority Designators PD properly assigned with regard to Not Operationally Ready Supply NORS Anticipated Not Operationally Ready Supply ANORS unit s operational status and material requirements d Are the Required Delivery Dates RDD 999 777 N01 etc properly assigned to requisitions requiring special handling e Are project codes correctly assigned to requisitions Section 6 RECEIVING PROCESS Ref P 485 4114 24 6670 85 4705 19 Are the following procedures in place a Legible signatures and dates are annotated on receipt paperwork b Receipts properly filed and maintained for current and two prior Fiscal Years FYs c Dummy invoices using DD Form 1348 1As or proof of receipt manifest invoice were on file for all material received without a receipt document d Receipts are posted in MicroSNAP e Delivery receipts are processed by S 4 personnel prior to material being turned over to the customer Commercial delivery trucks do not go directly to A 4 6 CO f Receipts are processed within 3 days Section 7 REORDER REVIEW _ Ref P 485 Are reorder review listings reviewed and annotated with actions taken The reorder review ledger is reviewed for possible errors unusually high quantities prices etc b Demand Hist
387. otal project material discrepancies noted 4 Remarks including description of noted discrepancies 5 Date excess material was inventoried 9 44 COMFIRSTNCDINST 4400 3A 6 Total line items of excess material inventoried 7 Total excess material discrepancies noted 8 Remarks including description of noted discrepancies 9400 PROCEDURES FOR ORDERING CONCRETE To maintain proper control of concrete orders and an accurate record of concrete placements the Operations Chief is directly responsible for coordinating the ordering and placement of concrete Requests for concrete shall be submitted using Figure 9 5 and shall be forwarded to the Operations Chief no later than the Operations Meeting the week prior to the requirement The Operations Chief will compile all requests and coordinate concrete placements Figure 9 6 will be forwarded to the Quality Control Chief no later than 48 hours prior to the scheduled placement to allow sufficient time for concrete form work inspection In the event the scheduled concrete placement must be canceled due to weather or unforeseen conditions the Operations Chief will coordinate rescheduling efforts Detail OICs will establish parallel procedures within their organizations to ensure strict accountability of concrete Year project was planned Project 4 For Geo Location with in Fiscal year Country Code C PROCURED IN CONUS L PROCURED LOCALLY SW3 845 S
388. otential stocking candidates for supply activities e To tech edit non standard requisitions with no or invalid APL 1 Reject the requisition until the requisitioned can provide a full requirement justification 2 If justified request the requisitioner submit a copy of the completed Configuration Change request OPNAV Form 4790 CK to SLC with a copy of the requisition 3 Process the requisition 4 File the hard copy of the NAVSUP Form 1250 2 in the NIS NC file in part number sequence The NIS NC file is part of the Demand History File DHF The DHF must be reviewed quarterly for possible Allowance Change Request NAVSUP FORM 1220 2 candidates and to identify potential stocking candidates for supply activities Note In all scenarios described above M SNAP will automatically create demand data AT Code 8 for possible substitute NSNs or potential stocking candidate for supply 39 FISCAL YEAR FY CLOSEOUT MicroSNAP SFM requires procedures to close out the financial files for the end of FY and establish new files for FY OY Sites should carefully monitor obligations and requisition backlogs during September to ensure all stock replenishment and DO requirements planned for FY OX funding are obligated prior to 30 SEP b These procedures should only be used as an example These procedures can change annually MicroSNAP programmers will send out new procedures prior to the end of the current Fiscal Year c T
389. otification that a custodian lost or broke a tool remove the NAVSUP 1250 1 from the custody file annotate block 29 as broken or lost as appropriate and forward it to the records keeper 2 A survey may be required as prescribed in Chapter 5 of this instruction 3 The recordskeeper will post the issue to the front side of the NAVSUP Form 1114 and line out the corresponding loan issue entry on the reverse side 4 Process the NAVSUP 1250 1 for stock replenishment 5 Common sense should prevail when determining whether to replenish a broken lost augment hand tool since there is no established allowance for augment tools a lost broken tool should not always be replenished COMFIRSTNCDINST 4400 3A a Example On the shelves are 20 hand shovels and one is broken Do not process stock replenishment unless logic known demand dictates item should be replenished Forward the survey to the Supply Officer 3 Receipts 1 Receipts for tools requisitioned for tool kits will be posted to both the Master Kit Inventory List by the CTR Custodian and the duplicate Individual Kit Inventory List by the CTR or Crew Leader Custodian as appropriate and documented on the NAVSUP 1114 Note Receipts of augment or project tools will be processed as required in paragraph 6205 of this instruction 4 Tool Kit Boxes Each battalion will manufacture appropriate replacement boxes for each type of tool kit as required Follow guidance provided b
390. ously annotated on the NAVSUP Form 1114 and the BM Do not forget these b Processing Requisition Orders 1 Assign requisition numbers 2 Record the requisition number and quantity covered by the requisition number on the NAVSUP Form 1114 3 Attach the copy of the NAVSUP Form 1250 1 1149 to the back of the NAVSUP Form 1114 4 Enter the requisition number along with the quantity on order in the computer under its corresponding project section and BML number This will indicate the material as being on order on the PMSR 5 Make sure that the quantity and unit of issue correspond If not make the corrections immediately c Receipt Processing 1 After the material location is determined by the warehouse manager yard boss the DD Form 1348 or other receipt document will be turned in to the recordskeeper with the correct project number BM line item number and location annotated on the receipt document make sure the requisition number unit of issue and the quantity received are circled 2 Enter the date received quantity received and the on hand quantity on the corresponding NAVSUP Form 1 114 9 8 COMFIRSTNCDINST 4400 3A 9002 STAFFING REQUIREMENTS amp TRAINING 1 To ensure timely and sufficient training for MLO Personnel assignments should be identified early The following assignments are recommended for the battalion s Main Body MB MLO a MLO Officer ENS LTJG b MLO Chief BUC c Leading P
391. ower tool e Are repairs of Gasoline engine power tools documented on Equipment Repair Orders ERO s Worksheet NAVFAC 11200 41B and made a part of the permanent tool history file f Are on hand balances or allowances of shop repair parts based on demand and are copies of the NAVSUP 1250 1 maintained for repair parts ordered g 15 repair of power tools done in a timely manner h Has survey action been initiated for all power tools in the PM Shop which are beyond economical repair 1 Is a signature authorization card on file for each individual authorized to draw tools A 35 COMFIRSTNCDINST 4400 3A 1 Is the electrical safety program operational and are tools returned inspected and tagged per the electrical safety schedule k Are all complete TOA assemblies for augment project tools properly identified recorded and is the assembly serial number stenciled on the outside of the assembly or box AUTOMOTIVE REPAIR PARTS ARP Section 11 ARP KEY CONTROL a Does the custody of keys to ARP spaces and responsibility for security rest with the ARP Custodian b Does the ARP Custodian check out operating keys to ARP spaces each morning Section 12 ARP MANAGEMENT a Is the ARP custodian appointed in writing Section 13 INVENTORY VALIDITY ALL GOALS 95 a The inventory validity rate of the MOD 98 Organic sample inventory taken was
392. p in mind previous ORI inspection reports and the outgoing personnel are the best sources of information for a successful operation Key points to remember are that the operations are in support of the battalion and provide personal service Section CAMP SHUTDOWN 1 SCOPE The unique operational requirements of the NCF occasionally dictate that a Seabee camp be put into caretaker status There are both operational and supply areas which are affected during the departure without relief of a battalion This appendix B 28 COMFIRSTNCDINST 4400 3A addresses in general most supply financial element however as each scenario differs so will the shutdown process 2 MANNING OF REAR ECHELON CAMP SUPPLY a Supply Office The supply office will be manned by one SK2 or above from the departing battalion civilian personnel assigned to the camp and the storekeeper assigned to the 1NCD DET All normal supply office functions reports will continue Augment camp controlled equipage will be signed for and accepted by the 1NCD DET Officer in Charge 1 Label all keys to camp spaces place in key file locker or on key control board Provide key inventory listing indicating key number and location of space 2 Segregate TOA controlled equipage from camp plant and minor property department heads turn in TOA equipage for packaging No camp material or equipment is to be taken from the camp without prior 1NCD approval b Supply Outlets oth
393. pair part deficiencies should be identified during ASI processing or during the reorder review d The ASI process updates COSAL allowances and the Supply Officer will ensure ASIs are properly run into MicroSnap by the 3M coordinator e The COSAL update is identified by a new UL number which also relates to the respective resident battalion on site f The following procedures apply to DETS 1 COSAL Processing Procedure a Distribute at least one copy of the COSAL to the technical library supply office and the repair parts outlet b Verify the equipment listed in Part of the COSAL against actual on site equipment c Use the current Equipment List and TAB A for this purpose d Report any discrepancies to the appropriate regimental R43 using an Allowance Change Request ACR NAVSUP Form 1220 2 or a Configuration Change Form CCF OPNAV Form 4790 CK as appropriate 6 10 COMFIRSTNCDINST 4400 3A 3 Stock Record Battery NAVSUP Form 1114 a For units not receiving the Automated Unit Loads AUL a new deck of Stock Record Cards is provided with each new UL package It is not necessary to replace the old deck completely with the new set of cards but units are not restricted from doing so 1 Care must be taken to ensure usage information is transferred from the old to the new stock record cards whenever they are changed b When not using the automated update system the following actions must be taken by the re
394. pared and contain the original or a copy when the original is required elsewhere c Does the DD 1149 include full description of the individual items that were shipped to DETs DFTs Contingencies Section 3 QUALITY ASSURANCE PROGRAM Are processes in place to accomplish the following a Conduct Location Audit Program Samples LAPS on a continuous cycle basis b Conduct required random sample inventories c Verify all Storeroom Refusals d Spot check receipts for correct processing e Review all Travel Claims DOD FMR VOL 9 f Monitor the Outstanding Travel Advances and Settlement Reports g Meal sample critique review i Spot check Credit Card Statements 4200 99 4200 85 j Backup procedures for Supply and Financial Management SFM Section 4 3 M COSAL MicroSNAP INTERFACE Ref NECC 4790 series 1NCD 4790 1 P485 SFM User s manual a Is an Automated Shore Interface ASI check off list Cover sheet used for every ASI update and are they being retained b Did the S4 54 and 3MC sign the check off sheet c Is the ASI being processed by both the 3MC and S4C d Are credit transactions for repair parts being document MicroSNAP with the 3M data A 7 COMFIRSTNCDINST 4400 3A Section 4A PROCESSING OF ASI PRODUCTS WAS CORRECT IN THAT a No ASI products were available in RAD mailboxes over 30 d
395. personnel will issue the entire suite of non CBR IPE organizational gear and clothing and provide it to the contractor who will prepare it for issuing When issued each item size quantity individual s name and Personal Identification Number PID are entered into the CBR OSIMS database Information for items with serial numbers date of manufacture date of expiration and lot numbers are also recorded in the database Currently CBR issues are being handled at the TYCOM level 6 The CBR OSIMS database will be utilized to generate Page 13 entries for all gear the member receives Copies of the Page 13 entries are to be made and retained in a battalion file by the SRG and in a file maintained by the battalion Supply Department Members are accountable for the organizational items received If the gear is lost or damaged due to the members negligence they will be financially liable for its replacement 7 Report consumed and replacement organizational gear and clothing to the SRG in order to keep the CBR OSIMS database updated New inventory sheets and updated Page 13 entries will be forwarded to the battalions if warranted 8 Non serviceable uniforms will be surveyed in accordance with NAVSUP P485 Chapter 5 7006 CLOTHING ALLOWANCE Monetary credits or payments are not provided to service members for obtaining or replacing organizational clothing since these items are furnished under the issue in kind system The NAVSUP P 485 Chapter 3 p
396. pled to the back of the applicable NAVSUP Form 1114 5 Borrow Tickler File Upon receipt of a borrow NAVSUP Form 1250 1 request with the approval of the Operations Officer annotate the appropriate project NAVSUP Form 1114 A copy of each NAVSUP Form 1250 1 will then be placed in this file as a ready tickler This tickler file is to be maintained in project number sequence for which the material is borrowed As the borrowed material is returned annotate the appropriate project NAVSUP Form 1114 and dispose of the corresponding tickler copy of the NAVSUP Form 1250 1 6 Signature Authorization Card This record identifies those individuals authorized to draw material from MLO EXAMPLE NAVSUP FORM 1114 SRC avid 2 Example 9 1 9 17 COMFIRSTNCDINST 4400 3A EXAMPLE of A BILL OF MATERIAL BILL OF MATERIAL Pur PROLECT MNE APPARATUS BAY ADDITION 20TH NCR ROJECT SUPPORT DEPT VIBL 1849 MECHANICAI ST eu fino 20 77 COUNTING DATA _ CREDERE He 7 00 NOT EXCEED COST FOR LINE ITEM BY MORE THAN 10 00 i en 4 236 06 152 9087817 OR 10 WITHOUT APPROVAL OOCUMENT NUMBER as b a N66450 R N62604 B DESCRIPTION VENDOR SOURCE INTENDED USE 2 a roseo ms 0009 E 2 87 309 96 INSULATION COOPER OD TUBING PLASTIC FOAM LIGHTW 2 UNIT PRICE TOTAL COST CLOSED CELLKUBBER AD 0544 TYPE I 6 PT LGTH FOR
397. priate 6 30 COMFIRSTNCDINST 4400 3A 20th SRG Gulfport MS SPAWAR NAVSTA Mayport FL Camp Iraq 20th SRG Gulfport MS 31st SRG Port Hueneme CA SPAWAR San Diego CA Camp Covington Guam USS Frank Cable Camp Shields Okinawa NAVSEEACT Japan 3 The 20th SRG and 31st SRG are responsible for the following a Maintaining the respective fleet radiac allowances at 100 range and depth Strict serial number accountability is mandatory b Obtaining bi annual inventory reports from the radiac sub custodians by nomenclature serial number except quantity only for DT 60 PDs and IM 143 PDs and material condition c Submitting bi annual radiac inventory reports to 1NCD N43 via the cognizant NCR These reports are due by 30 October and 31 May of each year d Ensuring that all radiacs under control of the SRG R43 in homeport are maintained and calibrated 4 The main body site resident battalions are responsible for the following a Submitting bi annual radiac inventory reports to the cognizant regimental R43 prior to 30 October and 31 May by nomenclature serial number except quantity only for DT 60 PDs and IM 143 PDs and material condition b Ensuring that strict serial number accountability is maintained for all radiac equipment in custody c Ensuring that all radiac equipment in their custody is maintained and calibrated in accordance with Paragraph 6213 above and SPAWARINST
398. processing further transactions To alleviate this problem and maintain efficient computer operations the program RHT processing should be processed at least once a month F 26 COMFIRSTNCDINST 4400 3A f It is recommended that the execution of RHT processing follow a system backup of files and the successful completion of monthly financial reports This ensures that if something were to go wrong during processing of the RHT such as the corruption of RQF or RSF files the extent of damage could be minimized The result of the RHT program can be printed via SMS in report format and downloaded to floppy These listings and tapes should be retained in accordance with 1NCD instructions The requisition history report is a useful tool while working accounting listings and conducting causative research on inventory discrepancies 28 INTERNAL EXTERNAL MOV PROCESSING a The procedures for Material Obligation Validation MOV are the same for both the manual and automated supply systems Upon receipt of an external MOV request the unit must verify the requisitions and respond as required b MicroSNAP greatly enhances the unit s ability to conduct external and internal MOVs Printing the Outstanding Requisition Listing with Status in JCN or JON Sequence RPT 073 allows the user to determine which outstanding requisitions were ordered against JCN JON ERO that has been completed If the job is completed the work center must justify in writing why t
399. quire no action 42 PROCESSING THE UNFILLED ORDER LISTING a Documents listed on the UOL should be reviewed using the following parameters b Determine the cut off Julian dates applicable to the UOL The date is exactly 120 days prior to the processed date of the UOL being processed c Compare each UOL item against MicroSNAP Report 063 Outstanding and Completed Requisition Listing in document number sequence and Report 071 Requisition File History Listing to categorize the items Transposed or erroneous document numbers and or Julian dates can cause items to be listed on the UOL The computerized procedure used by the DFAS depends heavily on the OPTAR users to recognize these transposed or erroneous items and take corrective action d The following UOL items are excluded from consideration 1 Requisition for continuing services C9999 2 Charter and hire fund code 3 Requisitions received less than 120 days prior to the processed date of the UOL 4 Requisitions which have a partial quantity still due e If the material or service no partials and no continuing services was received more than 120 days prior to the processing date of the UOL the financial storekeeper must immediately take credit for the item using the Obligation Adjustment Menu f Processing UOL Items with a requisition on File 1 Enter the requisition number if the requisition number is on file and completed if pr
400. r Naval Electronic Systems Command Washington DC Naval Facilities Engineering Command NAVFACENGCOM Navy Food Service Systems Office Naval Telegram Navy Inventory Control Point Naval Medical Navy Material Transportation Office Naval Ordnance Systems Command Navy Passenger Transportation Office Bureau of Naval Personnel Navy Resale and Services Support Office Naval Schools Construction Navy School of Transportation Management Naval Sea Systems Command Washington DC Naval Shore Electronics Engineering Activity Naval Ship Systems Command Naval Supply Systems Command NAVSUPSYSCOM Nuclear Biological and Chemical Naval Beach Group Number Not Carried Naval Construction Brigade Naval Construction Division Naval Civil Engineer Laboratory Naval Construction Force Naval Construction Force Support Unit Navy Current Procurement Directive Naval Construction Regiment Naval Construction Training Center Navy Enlisted Classification Naval Expeditionary Command Navy Expediting and Consolidation Program Navy Finance Center G 15 NFCS NFELC NICN NIF NIIN NILCO NIML NIS NMC NMCB NMCS NMDL NMF NMFC NMP NMPC NMTO NOACT NOF 13 NOLSC NORS NPO NPPS NRCC NRCO NRFI NRO NRSO NSA NSF NSMP NSN NSSO NSWCD NTDS NVD O amp MN O amp MN R O amp ST OCONUS ODTA COMFIRSTNCDINST 4400 3A Navy Field Contracting System Naval Facilities Engineering Logistics Command Navy Control Number Nav
401. r and clothing required to perform their assigned mission The guidance in this chapter is formalized and instituted in accordance with COMFIRSTNCD Little Creek VA message 022149Z MAR 07 which provides the baseline for issuing organizational gear and clothing and promulgates actions required by the units to systematically update and refresh items issued to personnel assigned to their units The policy and procedures in this chapter apply to both active duty and reserve personnel 7001 POLICY All personnel assigned to a NCF unit are outfitted with organizational gear and clothing required to perform their assigned duties See Figure 7 1 The items remain the property of the United States Government and the member is accountable for the gear and clothing that is issued to them In order to ensure accountability reporting upgrading and shelf life management of organizational gear and clothing transactions will be recorded in the Chemical Biological and Radiological Operating Space Item Management System CBR OSIMS data base Individual NAVPERS 1070 613 Page 13 will be generated from CBR OSIMS data base and a copy of the page 13 will be maintained in the member s service record 1 The CBR OSIMS is a web based program accessible to the Seabee Readiness Groups SRGs Naval Construction Regiment NCRs and NCF units to record and validate gear and clothing that a member is issued NCF personnel will retain the gear and clothing until they dep
402. r contents be secured with boxcar seals NSN 5340 00 081 3381 1 A CTR in house kit log will be maintained listing the tool kit number boxcar seal serial number date of inventory and the inspector s name signature Several blank blocks are provided for recording bi weekly boxcar seal serial number verifications all shortages with requisition numbers and the name of the person who conducted the inventory 2 Upon receipt of a due in tool the boxcar seal will be broken and the tool placed in the kit without re inventory 3 The tool kit may also be opened to perform PM on power tools In both instances a new boxcar seal will be placed on the tool kit and another entry placed in the log listing the original inventory date the date the new boxcar seal was placed on the tool kit and the other information as listed above a If a tool kit is opened for any other reason a complete inventory must be performed before resealing the tool kit b Inventories will be held in accordance with this instruction if the tool kit is left unsealed c During camp turnover tool kits in the CTR will be inventoried as required by Appendix B of this instruction 6203 CENTRAL TOOLROOM MANAGEMENT AND RESPONSIBILITIES 1 Introduction a The CTR manages all hand tools power tools tradesmen tool kits augment tools and special tools The CTR was established because history has shown that tools and kits are highly susceptible to t
403. r eligible shipments that would otherwise be air shipped at significantly higher costs A valuable feature of this program for the requisitioner consignee is visibility of the shipment in that the shipment is intensively monitored after it arrives at the water port While all of these air eligible shipments should be identified during the air clearance process the key to success for a Surface Support shipment is early identification With advance planning and intensive coordination with the shipping activity the shipment can move smoothly through the surface processing procedures Contract administration services personnel and transportation officers are urged to advise the appropriate shipping activity of a Surface Support shipment as far in advance as possible 5 14 COMFIRSTNCDINST 4400 3A SAMPLE DESIGNATION LETTER FOR A PPTO Ser 4050 21 August 2007 From Commanding Officer U S Naval Mobile Construction Battalion ONE To SKCS Antonio V Grey USN 123 45 6789 Subj DESIGNATION OF PERSONAL PROPERTY TRANSPORTATION OFFICER Ref COMFIRSTNCDINST 4400 3A NAVSUP P 490 Transportation of Personal Property c Joint Travel Regulations P 485 Afloat Supply Procedures 1 In accordance with reference you are hereby designated as this command s Personal Property Transportation Officer PPTO 2 You shall be responsible for coordinating the shipment of personal effects and unaccompa
404. r one year h Provide the below data for the last 2 quarters Total stores consumed Price adjustments Total quarterly food costs per NAVSUP 338 Value of inventory adjustments Number of negative issues gt 9 N Quarterly monetary allowance FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN A 25 COMFIRSTNCDINST 4400 3A FUNCTIONAL AREA SUPPLY SERVICES UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR References COMFIRSTNCDINST 4400 3A b NAVSUP PUB 485 a Inspected quarterly by Medical b Are sanitary regulations posted and adhered to c Does each barber before have a physical examination from the medial officer prior to assuming duties and annually thereafter d Are the barbers dressed in clean washable coats e Is personal hygiene practiced by all barbers at all times Do the barbers wash their hands and sterilize instruments before serving each customer f Are deodorant and mouthwash made available and the use by the barbers encouraged g Is each unit equipped with sponge or paper towels to wipe out the basin and back bar h Are freshly laundered white towels or paper used for each customer Haircloth
405. red equipment material and personnel to support a unit s mission and perform assigned mobilization missions in contingency wartime or disaster recovery operations b The NMCB TOA system is designed to sustain construction operations in temperate climate for 60 days without resupply c Fuel is limited to three days supply d Subsistence is limited to fifteen days supply Meals Ready to Eat MREs for 5 days and Ultimate Group Rations UGRs for 10 days 2 4 COMFIRSTNCDINST 4400 3A e Ammunition is limited to fifteen days supply 2 Each type of NCF unit has a approved TOA a consolidation of all SYSCOM s ABIOLs tailored to meet that unit s mission requirements a The TOA enables NCF units to carry out the operational requirements contained in OPNAVINST 5450 46 series b When assigned projects require tools or equipment in excess of the unit s allowance the TOA is augmented by the cognizant sponsor of the assigned project 3 The following are common Tables of Allowance each with a corresponding Advanced Base Functional Component ABFC ABFC DESCRIPTION SMART 25 NAVAL MOBILE CONSTRUCTION BATTALION NMCB P29 NAVAL CONSTRUCTION REGIMENT NCR P30 FIRST NAVAL CONSTRUCTION DIVISION P31 NAVAL CONSTRUCTION FORCE SUPPORT UNIT NCFSU P32 CONSTRUCTION CAPABILITY AUGMENT P05 CONSTRUCTION BATTALION MAINTENANCE UNIT CBMU P35 UNDERWATER CONSTRUCTION TEAM UCT P47 MOBILIZA
406. repared in accordance with the NAVSUP P 485 Chapter 5 6 33 COMFIRSTNCDINST 4400 3A SAMPLE AMAL ADAL INVENTORY REPORT MEMORANDUM NMCB Senior Medical Officer TO SRG R4 Subj Inventory Completion Report for AMAL ADAL Kit Ref COMFIRSTNCDINST 4400 3A 1 An inventory was held on and completed in accordance with reference a The below listed items were noted as missing had an expired shelf life or were damaged beyond use NSN or Part Number NOMEN Qty Rcvd Requisition Number Submitted by Accepted by Custodian NMCB SR Medical Officer Copy to COMFIRSTNCD Senior Medical Officer Figure 6 1 6 34 COMFIRSTNCDINST 4400 3A SAMPLE FACSO RPT KIT INVENTORY LIST A10 1d30 Ai10 1d30 AL10 41d3G A10 1d3d0 A10 41d30 A10 1d3Q0 A10 41d3 56 83i a r 395Vd mo a r g n a r a r LYOHS ALIINVDO ONV UN 14930 090 WYOd dnSAVN ABOiNSANI 40 31VQ VHdlV ON 7035 LIM 3ON3n 3S 15171 ANOIN3ANI LDI 4 A18W35SY vEOHS ON 103 0Bd NIW 2 4 51001 SNVIOTYL039713 LIX N3lLl1SAS 1N343KZJSVNVWNW AHOLNSIANI 3181X314 1 ZE HHL NS O N MVSHOVH 8 c6S8b LLC OO OII6 3181X414 N H134L 8 AHL NSZO X NEI GNYH MVSHOVH 3QV18 B 8z 8 65 4 6 6 NI N8 E zdMOd 1 H31N30 135 118 vL OC 3S SILOL vVIO IO EEIG NMOUXV3H8
407. reprographic equipment indicate a Navy Publication and Printing number prior to acquisition Section 16D SUPPLY DISCREPANCY REPORTS SDRs Ref P 485 4269 4274 a Are Supply Discrepancy Report SDR SF 364 formally known as RODs and a control log properly maintained Section 16E EXPENDITURE Ref P 485 5002 3 a Is the expenditure record log RPT 163 FILE maintained properly Material transferred from the Camp with proper authorization b Documented with DD 1149 and Expenditure from MicroSNAP c DD Form 1348 14 correct Section 16D C9999 FILES 1NCD Training Manual 7300 1 APP 4 P 485 a Are files maintained in accordance with the Standard Operating Procedures SOP found in the 1NCD Training Manual b Are funds obligated monthly or quarterly expended monthly A 18 COMFIRSTNCDINST 4400 3A c Are requisitions for Continuing Services C9999 were prepared properly d Are continuing Service Folders were maintained with a log or other means to track progressive payments receipts and balances e Are billings up to date f Are copies of contracts in file Is the Point of Contact POC info on file h Is there enough funding available to pay bills for entire year quarter i Are any credit card purchases that should be C9999 j Are DD Form 1149s prepared and in file Is a copy in Supply for tho
408. reversal prior to doing an obligation adjustment 2 Process the receipt Note If the MicroSNAP System won t allow the Receipt Reversal Option re obligate the requisition in MicroSNAP and do an Obligation Adjustment prior to processing the receipt d If the requisition has been completed in less than 120 days and a DFAS technician notifies the unit of the deficiency F 44 COMFIRSTNCDINST 4400 3A 1 Do receipt reversals to revert the requisition back to the Outstanding File 2 Do an Obligation Adjustment 3 Post the receipt e If the receipt comes in prior to the submission of the Transmittal Letter TL i e SERVMART GSA or Credit Card Transaction and the receipt does not match the obligated document 1 Utilize Modify Requisition Option in MicroSNAP the Obligation Adjustment Option MicroSNAP will not allow an Obligation Adjustment Option if the requisition has not been submitted to DFAS 2 If an Obligation Deficiency occurs the disbursement will not process and the vendor will not be paid This could cause a tremendous amount of suspended IDA Documents Again the procedures described in paragraph 1 through 5 above must be followed 3 For GPC cardholders paragraphs I through 5 must be followed or the cards could be canceled due to delay in payments 4 When the DFAS Division accounting technician requests for Obligation Adjustments to your documents take immediate action so the suspe
409. rial Take Off MTO Dette at ep pube 9 13 Materi lobis cm DA A MA MR dU A d A E 7 8 1 5 8 7 Mess Facilities EGUIDITIGPlL soo rm roc ore cocer ancora Feo iR Esdr une 8 12 MICIOSBINP ccc quii e Rp mE QE D MU 3 12 App F Back Up Files X F 15 C nstance FIIes Ka iode heute epu F 10 eek T P F 2 System COOK ue boc tis unit bec ure cages Dos F 4 System CCUM 8 31 Users G lden F 43 Military Equipment Technical Manual 2222 0000 00 2 2 INDEX 7 COMFIRSTNCDINST 4400 3A Missing Lost Stolen and Recovered MSLR 5 2 MOD mU T TIRE 2 11 MOD OT TORTOR 2 11 MOD rashes cei ei ie ie eel lr tei Sec le pig ee lcs 2 11 Money Value Only Transactions s coa dev diete dice tt cet utetur ener eed F 42 MOUM OUT Sidi eM idee aieo chi etat v oA wal Ec Eo ELLA EE CHELSEA EIE 1 11 5 7 N Naval get PET T TET 1 1 1 3 MOCK INUITIDOES D A IAM Vd Ei da MM M
410. rial are held in spaces or divisions other than the Supply Department spaces i e electronic ordnance Civil Engineering Support Equipment CESE camp maintenance equipment etc the Supply Officer will have complete inventory control of these items Refer to the NAVSUP P 485 Chapter 6 6 5 COMFIRSTNCDINST 4400 3A 6009 PRE EXPENDED BIN PEB Supply Officers are authorized to establish a PEB however they must comply with the provisions in the NAVSUP P 485 Chapter 6 6010 DEMAND AND EFFECTIVENESS REPORT With the implementation of MicroSNAP NCF units have the capability of generating a monthly Demand Effectiveness Goals Report for internal use 1 As part of the end of month reports Supply Officers will generate and retain a monthly Demand Effectiveness Goals Report that will become a part of the camp turnover file to be reviewed during Operational Readiness Inspections ORIs a Demand Effectiveness Report data will be forwarded to the Commanding Officer monthly b The process for generating the report is available in Appendix F of this instruction 2 Goals a Minimum net effectiveness goal is 8596 for both non SIM and SIM Items b Gross effectiveness goal is 6596 for non SIM by definition SIM has no gross effectiveness c Effectiveness trends should be monitored monthly to determine if action is required If effectiveness values are low or indicate a declining trend consult the NAVSUP P 485 for possible causes
411. rials 1 Review project materials 2 months prior to relief and ensure shortages are on order 2 Ensure adequate camp maintenance materials are on hand d Berthing 1 Provide host berthing office with appropriate arrival departure data 2 Ensure the outgoing battalion pays for their charges 8 SHORTAGES Thirty days prior to turnover the outgoing Supply Officer will communicate with the appropriate NCR R4 regarding all shortages and corrective action to be taken All equipment material shortages noted during the turnover will be researched and verified by the outgoing battalion prior to final concurrence that shortages exist Actual COMFIRSTNCDINST 4400 3A shortages will be placed on order by either the outgoing or incoming battalion as agreed between the S4s with the following exceptions a TOA shortages due to insufficient funds b Purchasing funded shortages with funds would adversely impact availability of funding for the accounting period c TOA shortages exceeding 500 per line item purposely not reordered Note These exceptions will be documented in the Supply Officers Turnover Letter They will be identified to the specific TOA group assembly with comments concerning the circumstances creating the shortages the proposed corrective action and the reasons for not reordering 9 REPORTS To ensure supply turnovers are adequately documented reporting requirements are as fo
412. rmal lesson plans 51 topics for distribution and implementation into the CS training schedule that can be obtained from the Regiment or the Navy Food Management Team To provide the basis for the unit s formal training program the following reference information and minimum required records should be available and kept current 1 Lesson Plans Lesson Plans will be developed for all supply ratings Lesson Plans should cover all aspects of supply operations including but certainly not limited to MicroSNAP Postal Laundry Barbershop Food Service Management FSM Food Service Uniform Material Movement and Issue Priority System UMMIPS Consolidated Seabee Allowance List COSAL Inventory Management Survey Procedures Financial Management Technical Research Table of Allowance TOA Management Aids Material Liaison Office MLO management Automotive Repair Part ARP Management One Touch WEBVLIPS Global Transportation Network GTN and other web based supply curriculum Lesson plans should also be developed for general non NCF rate training and General Military Training GMT The Chief of Naval Operation CNO requires at least 12 hours of GMT annually Navy Knowledge On Line NKO https wwwa nko navy mil portal has rating specific training and GMT for all rates COMFIRSTNCDINST 4400 3A 2 Curriculum by Rating A listing of training subjects should be developed for each person in each rating The Lesson Plan table of contents s
413. rmat Tools Data Window Help lal Dc amp amp aa c 2 aria 10 B z U e 8 3 o A Project Number A B C TD E F 5 H 1 J K M N 24 2 3 UPDATED 6 05 02 4 t lt 2 iuam S 6 1 DLA 3480552 480552 FEE 0 35001 Pracurene x 7 CA 1 PwC Guam 8212 8212 12 8 212 0 3730 01 Scopeing Fee Asbestos 8 OCC 339000 3301 3301 330000 3130 01 Asbestos Contract 3 Covington 312000 512 13 000 13 000 0 i Trash Services 10 INCE NAS 318 70 3 318 706 315 706 30 B2 560 g00 560 000 4000 30 342002 Co 12 6 868 BEQ 133 Renova tion B2 PWC Guam 20 000 20 000 20 000 30 s soo 1 8 B2 Covington 4400 3130 02 1 B2 DLA 332 131 2 301 5 BY OIE 330 04 i Pipeline const Future Reqmts 3302 Cor 16 Bw NES 10 0 02 2nd Set of Tool Purchases 1 Not 18 07 511 072 19 us ne 410 000 ET 9 3 3002 Total FU provided by PWC Guar 20 i 06 70 000 E33 40 330002 Install i2inch Waterline 3 E 21 Gmo 862 BAADER 05 40 000 340700 40 000 310000 0 002 22 DLA 4 8146 451954 pem 23 1 4 1946 169 614 1 2 at m h Expenditure to Date S320 k Designated Contingency 250 qWig sg4 SumayCoveCabanas 99 Covington 26 32 00 196 602 ted b 27 TY 92 Covington 10 000 ga Conn Tuning Lane at 92 DLA 330000 29 40 000 30 2 CovingtonfQuarn 37176 37076
414. rocessed Requisitions All unprocessed NAVSUP 1250 15 at the start of turnover will be held to match against shortages discovered during turnover Reorder correct quantities as necessary Upon completion compute total money value 1 Analyze results to determine if complete MOV is required 2 Analyze results to determine if complete follow up review is required b Procurement Control Review procurement functions available to the camp to determine the following 1 Procurement Authority Available authority for each type of procurement and the limitations of procurement authority B 25 COMFIRSTNCDINST 4400 3A 2 Rental Maintenance Contracts The complete status of each contract as follows a How obtained b Period of coverage c Amount obligated versus expended d Status of unpaid invoices e Missing SFOEDLs Section IV FOOD SERVICE TURNOVER GUIDE 1 RESPONSIBILITY As in other divisions of the Supply Department the relieving officer and the officer being relieved must conduct a complete accurate physical inventory of all provisions This includes all Field Messes operating under the Battalion UIC NAVSUP P 486 sets forth the procedures for conducting such an inventory The physical security of the storerooms must be checked if the security fails to meet standards prescribed in NAVSUP 486 all locks to applicable Group spaces must be changed prior to conducting the inventory A key item to examine during t
415. roject will have a separate SRC battery containing all applicable SRCs These project files shall be further separated into CONUS or LOCAL files The project SRC battery must contain the following information a Material Outstanding Material on order but not received either from CONUS or Locally b Material Received In stock to support construction either from CONUS or locally c Material Issued or Cancelled Research canceled items and reorder if required to support construction 3 Aggregate Stock Record Control File This file is established to control the bulk on hand balances of the various aggregate type materials i e concrete sand etc received and issued to the various projects A separate NAVSUP Form 1114 battery will be established and maintained It will consist of a Master NAVSUP Form 1114 maintained in nomenclature sequence and individual project NAVSUP Form 1114 s 9 16 COMFIRSTNCDINST 4400 3A maintained in project number sequence The individual project NAVSUP Form 1114 will be maintained directly behind its corresponding Master NAVSUP Form 1114 4 Completed Project Material File This file is to be maintained in line item sequence by project and is to contain a copy of each NAVSUP Form 1114 with a zero balance The receipt copy of each DD Form 1348 1Single Line Item Release Receipt Document Example 9 3 or other receipt document as well as the original receipt of each NAVSUP Form 1250 1 will be sta
416. rom the pack up e g hazardous medical communications etc reflect actual locations 2 Weapons Storeroom Repair Parts Stock Records Conduct a sample review of stock record cards for weapons storeroom weapons repair parts Group 00261AE to determine the following B 22 COMFIRSTNCDINST 4400 3A a Stock records reflect the authorized allowance and on hand quantities of current TOA material b All stock records with on hand on order quantities below the low limit without an outstanding requisition Prepare an itemized list and compute the total dollar value of required materials and include the total value in the turnover completion report c Validity of outstanding requisitions 3 MLO File Review Conduct a sample review of stock record card files maintained for project material to determine the following a Stock records are in agreement with the applicable BMs b Separate files are maintained for active completed and excess project materials c Stock records are maintained in accordance with 1NCD directives according to site location d Requisitions for material reorders and local procurement submitted by the camp for project material are reflected on the stock record cards c Expenditure File Conduct a complete review of the camp s expenditure files to determine the following 1 Files and records from the current fiscal year file and two prior fiscal year files are on hand 2 Type of ser
417. rrespondence and the maintenance of records and files 1709 MOUNT OUT ORGANIZATION The Supply Officer will assign personnel to a mount out organization as required to carry out an efficient and expeditious embark operation The mount out organization coordinates the movement of all personnel supplies and equipment to the embarkation staging area Various OPLAN s and local instructions noted in Chapter 5 delineate the Supply Officers responsibilities in carrying out the department s mission in support of the mount out 1710 SUPPLY PETTY OFFICER REPAIR PARTS PETTY OFFICER All NCF activities and units shall implement and maximize the use of the Supply Repair Parts Petty Officer RPPO Program Each Work Center will assign personnel to serve as SPO RPPO All Supply requirements will be processed through the applicable SPO RPPO Each RPPO will require basic knowledge of supply procedures and the appropriate supply systems to properly function in assigned tasks As stated in COMNAVCONFORCOMINST 1500 1 under Naval Construction Force Training Requirements enclosure 3 skill 2017 1 requires all SK personnel as well as and above personnel from each code to qualify on 302 3M Repair Parts Supply Petty Officer PQS Each unit will ensure appropriate personnel are assigned in accordance with COMNECCINST 4790 3 series to include necessary training and PQS completion Other references include OPNAVINST 4790 4D NAVSEAINST 4790 8 series
418. rt and the results will be forwarded to the cognizant ISIC 4 Units will request that the ISIC conduct a 3 M assessment every 18 months and the ISIC will report the results to the Force 3 M manager with a recommendation for certification or non certification 10 2 COMFIRSTNCDINST 4400 3A This Page Intentionally Left Blank 10 3 COMFIRSTNCDINST 4400 3A CHAPTER 11 TRAINING 11000 INTRODUCTION The objective of training is to provide individuals with professional and military knowledge to perform their jobs competently and prepare them for Navy wide advancement examinations Properly trained personnel are essential to provide qualitative and timely supply department support to the mission of the Naval Construction Force NCF Training can neither be left to chance nor to on the job training To be effective training must be the result of a formal plan tailored to the organizations needs and documented to ensure continuity during personnel changes 11100 FORMAL TRAINING Naval Construction Regiment NCR Unit and Seabee Readiness Group SRG Supply Officers will establish a formal supply training program that is responsive to the NCF s needs Assistance in establishing the formal training program may be obtained from COMFIRSTNCD or 2274 25 30 NCRs NAVSUP P 421 Chapter 8 contains guidance for the establishment and administration of a Culinary Specialist CS training program NAVSUP Code 51 has developed fo
419. rt purchasing this week Ej Goose Andeen Pak J7 Toz DLA 350700 367244 35000 36794 350000 350700 30002 35 50 000 70 911 5 000 70 911 50 000 50 000 26 02 CovingtoniQuarn 310 036 10 096 313002 Patient Parking Expansion KR 02 DLA 3200000 21066 23283 5000 423210 200 000 200000 9130102 _ Costis for 13 243 asphalticoncre 38 200 000 220 713 232 113 5 000 242 209 200 000 200 000 75 058 33 ETE Puble works 10 854 10 864 3055 30 0 310554 310454 30 3120 02 Overlay funded by Public Works 40 GM2 855 Satellite Office 9 02 CovingtoniQuarn 310 000 312 497 34 369 32 828 30 0 13 497 10 000 132 437 943002 To reimburse quarry 20 654 23 151 15 623 2 826 0 0 24 151 20 654 2 497 CensmutFron Gate 42 Sign NAVHOSP 02 Self Hel 2822 2922 2822 2922 2822 ul CNM Funded Validate funding am 43 02 CovingtoniQuarn 328 323 Si30002 Needto move money ASAP 44 GM2 821 MOMAU 8 Fence Jw 02 DLA 45 000 71 015 371015 2 000 71015 45 000 26 015 943002 Ordering delayed due to funding 45 45 000 71 944 71 015 2 000 71 944 45 000 26 015 46 02 CovingtoniQuarn 1016 1531 1531 Si30002 Needto move money ASAP 47 GM1 816 Install Guard Houses 2 Jv 02 DLA 330 000 71574 71574 0 22 000 333 574 30 000 418 426 9730 02 Ordering delayed due to fundin had I Sheet2 Sheets n oes By G autoshaesy N a 4 01 9 2 Ready
420. rvice returns at the conclusion of each exercise b DFT food service records will be maintained at the camp for a period of two years and will be assembled in accordance with NAVSUP P 486 Volume 1 3 Menu A three week cycle menu will be developed and priced out to determine the financial impact prior to the commencement of the DFT or FEX Identify subsistence requirements and quantities A and B rations Meals Ready to Eat MREs Unitized Group Rations UGRS etc 4 NAVSUP 1090 The modified version of the Food Preparation Worksheet NAVSUP 1090 is authorized for use at DFT sites Prepare all Food Preparation Worksheets NAVSUP Form 1090 prior to the commencement of the DFT 5 Obtaining Subsistence A Requisition and Invoice Shipping Document DD Form 1149 will be used to obtain subsistence for DFT sites from the camp galley The FSO will perform a Transfer Out to them using the camp s UIC to expend subsistence items from the Camp s Subsistence Ledgers NAVSUP 335 to the DFT account Field galleys are considered ashore general messes when drawing ration credit not afloat ration credit during FEX DFT a All items received from the camp galley must be posted to the DFT Requisition Log NAVSUP Form 1336 and DFT Subsistence Ledgers NAVSUP Form 335 b Ensure the proper fixed price is obtained from the camp galley for all subsistence items 6 Open purchase requirements a Step one Purchase card procedures will be followed
421. ry 5 There is no disagreement between these officers as to the conditions noted above As of the close of business this date SC USN R has relieved SC USN R as Supply Officer of Seabee Camp LCDR SC USN R LCDR SC USN R NMCB _ NMCB INVENTORY VALIDITY 1 Repair Parts Storeroom 100 Complete Inventory RST Random Sampling Type IAW 485 AREA TYPE 1 15 VALIDITY MOD 98 Organic SIM 100 Non SIM RST 96 MOD 98 Augment SIM 100 Non SIM RST 96 MOD 97 SIM 100 Non SIM RST 96 MOD 96 Non SIM RST Tires 100 Blades 100 POL 100 Batteries 100 2 Central Tool 1 15 VALIDITY Shelf Stock SIM 100 Non SIM RST 96 Electric Power Tools Organic 10096 96 Augment 100 Note For Augment Kits all kits signed out within the last 7 months will be inventoried 100 TOA TURNOVER SHORTAGES SUMMARY enclosure 1 DESCRIPTION SHORTAGES Air DET Pack Up Only applies if pack up was utilized Organizational Gear DUU CUU Wet Weather Clothing Individual Infantry Equipment 782 CBR Warfare Clothing and Equipment Protective Clothing Issue 782 Gear Total Central Tool Room CTR Tools Shelf TOA Tool Kits TOA Central Tool
422. s m Is there a follow up procedure in place to ensure claims are processed in a timely manner n Does the LDTA generate an Un submitted Voucher report so the AO can review travel orders that have not been liquidated 0 Do the member and GOVTC AO balance the members GTC account against the DTS voucher Are required adjustments made p Is there a procedure set up for the member and FDTA LDTA to monitor advance travel payments q If a member is overpaid do the Debit Management Monitor DMM and AO ensure the member repays the overpayment Is the Government Travel Card being used by all personnel s Does the AO ensure GTCC VISA Slit Pay amounts are paid in full against all the members VISA GTCC transactions GTCC delinquencies have SECNAV visibility t Are 1NCD directed LDTA Audit Procedures being utilized The Audit checklist can be located at https www fleetforces navy mil necc 1ncd n41 default aspx Section 13 FINANCIAL REPORTS Ref P3013 2 7300 1 Para 5402 a Are T Ls submitted in a timely manner End of Month T L prior to the OSR b Does the OSR show a positive balance c Are MFOEDLS processed within 10 days Unfilled Order Listings UOLs within 20 days Suspense within 5 days d Prior month MFOEDL total amount matches BOR Caption c Section 14 TRAVEL BUDGET Ref 7300 1 Para 5403 1NCD notice a Is the Battalion Travel
423. s goal 95 1 Shelf Tools 2 Card to Bin 3 Bin to Card 4 Average 5 Tool Kits bb Does security appear adequate cc Are receipts of augment project tools acknowledged by returning signed receipt documents to the responsible TOA Manager or by email dd Has a Stock Record Card SRC establish for all shelf tools electrical and gasoline in CTR ee Are Tool Kits inputted into Micro SNAP with the Kit LICN Stock number Assembly Number in the NSN field of the SR ff Are NAVSUP 1250 1 s used to document all loans of shelf tools and tool kits gg All 1250 1 s filed in Alpha Sequence by the last name of the person signing for the tool or tool kit hh When Tradesman Tool Kits are returned to CTR are both the customer and CTR Custodian conducting a joint inventory of its contents ii Is a list for CTR items in CTR and the Alpha sequence list of tools made available to users Section 10 TOOL MAINTENANCE SAFETY a Are appropriate safety precautions and equipment operating instructions posted in conspicuous places where they may be readily seen by personnel involved b Has the MLO CTR Officer promulgated a monthly PM scheduled for power tools checked out c Are proper procedures followed for power tools turned into the PM shop for preventive maintenance d Are preventative maintenance cards 81ST NCR 10290 2 established for each p
424. s Data Window Help laj z ma Dc Ea c amp z 55 i dan c 2 Aria 10 B z u a s A AA Project Number gt F G H 1 J K M N 5 2 3 UPDATED 6 05 02 4 5 F iam a es CA 1 DLA 480 552 3480552 3480552 30 Procurenet 7 CA 31 VC Guam 12 8212 38212 38212 30 3 3001 Scopeing Fee Asbestos CA CC 330 320000 30 000 330000 0 3 30 01 Asbestos Contract 312000 313000 313 000 312000 30 313001 Trash Services 10 B 3 318 706 318 706 30 3730 01 Tool Purchase ICC 560 000 3580000 30 3 30 52 Contract and FP 12 GMf ses BEQ 133 c RCC d FY 25 20 000 320000 30 3 3002 Scopeing Fee HVAC FP Keyless 13 ingt E 3459 34400 34400 30 3 30 02 Trash ServicesiDumping FeestAgg LA 332 131 325306 3253058 3332131 373072 Bi ine items to be priced 15 ICC 30 000 30 000 30 000 30 000 0 330102 Contract Keyless Door Lock 16 Bw INCE NES 310410 510410 310 10 310 410 0 3 30 02 2nd Set of Tool Purchases Not active 1 429 339 1 507 411 79 072 b Project Title e Procurement B 410000 410000 30 3 3002 Total Funds provided by PWC Guar 70 000 32280 330002 340 000 0 3 20 02 E 11252 51854 46 351254 17 252 30 9130102 _ Procurent estimate of add on BM 23 137 252 169 614 107 760 17 252 g51954 316 169 614 137 252 0 02 3NCENS 321 322100 3770702 03 02
425. s and to notify the SRG of such 6005 EQUIPAGE AND C O DESIGNATED ITEMS 1 TOA Equipage Equipage items which are in the TOA and are not excess to the allowance quantity 2 Augment Equipage Equipage items in the TOA in excess of the allowance quantity 3 Camp Plant and Minor Property Class 3 and Class 4 Plant Property and Minor Property are used in the day to day operations of a Seabee camp but are not TOA TOA augment or permanently installed a Items are designated for management purposes as camp assets b These items will be maintained on hand on order in the quantities authorized by the camp allowance or where no allowance has been developed as necessity dictates c Replacement items may be procured on a one for one basis but may not exceed the authorized camp allowance 4 TOA Equipage Allowances Authorized TOA equipage is maintained on hand or on order in the authorized allowance quantities Requests for equipage in excess of the established TOA allowance considered augment equipment will be submitted to the appropriate regimental R4 for approval Complete justification concerning the need and the duration of the need must be provided 6 4 COMFIRSTNCDINST 4400 3A a To request changes to the current TOA allowances submit an Allowance Change Request ACR Procedures can be found in the NAVSUP P 485 Chapter 2 and are discussed in Chapter 2 of this instruction 6006 CONTROLLED EQUIPAGE Per the Chief of Na
426. s are assigned the appropriate requisition priority using UND B project code QK5 and RDD 777 c DO NOT use Project Code QKO or RDD 999 d Refer to NAVSUP P 485 Chapter 3 for additional guidance 2 When supply status indicates that an ANORS requirement will not be received prior to the time a piece of equipment will be deadlined a NORS requisition will be submitted and the ANORS document will be cancelled 3008 NORS ANORS MANAGEMENT NORS ANORS will be managed by recording each piece of deadlined equipment on a status sheet board 1 The status sheet board will contain at a minimum the following columns NSN P N Equipment Nomenclature Quantity Requisition Number Job Sequence Number JSN and current status It serves as a management tool for monitoring and expediting NORS and ANORS requisitions 3009 MATERIAL PROCUREMENT FROM COMMERCIAL SOURCES The procurement of material from commercial sources is a viable option to be exercised prudently 1 The primary commercial procurement method available to NCF Supply Officers is the Government Wide Commercial Purchase Card program 2 A Government Purchase Card Log must be maintained 3 4 COMFIRSTNCDINST 4400 3A 3 Every transaction involving use of the card MUST be logged See Figure 3 1 4 Care must be exercised when using the card to make a purchase 5 Items purchased must meet safety requirements automotive and construction standards and be in compliance w
427. s equipment COSALs provide repair parts support for those types of equipment contained in the TOA 2301 COSAL IDENTIFICATION A unique UL number and NAVSUP modifier i e ULM20 MOD 98 Augment identify each COSAL 2302 FORMAT The first page of each COSAL identifies the UL NAVSUP modifier whether it is augment or organic and the level of maintenance 1 Part Equipment Indices a Section A USN Number Sequence b Section B Equipment Code Sequence c Section C APL Number Sequence 2 Part Il Allowance Parts Lists COMFIRSTNCDINST 4400 3A a Section A Parts Peculiar Allowance Parts Lists APL s Mod 98 COSALs Only b Section B Parts Common Allowance Parts Lists APLs Mod 96 and Mod 97 COSALs Only 3 Part Ill Stock Number Sequence Listing SNSL a Section A Parts Peculiar Items Mod 98 Only b Section B Parts Common Items Mod 96 and Mod 97 Only c Section C Part Number Cross Reference to Stock Number d Section D Stock Number Cross Reference to Part Number 2303 COSAL PROCESSING AIDS The NMCB CESE COSAL package includes the following supply aids to facilitate implementation 1 Add Item Listing A NIIN sequence list which consolidates new and increased depth items required to update the existing allowance 2 Stock Number Change Listing A two part list Old to New NSN and New to Old NSN which consolidates all items that have had a stock number change 3 Delete Item Listing A list of all items no l
428. s held in their custody d Maintaining overall security of assigned tools 6204 RECORDS AND FILES REQUIRED TO BE MAINTAINED BY THE CTR 1 NAVSUP Form 1114 will be maintained by CTR personnel for tools and kits described below They have the option of recording inventories in the OSIMS STILE program a All issues are to be posted on a NAVSUP Form 1250 1 b The original NAVSUP Form 1250 1 is filed in Alpha Sequence by the last name of the person signing for the tool or tool kit A copy of the NAVSUP Form 1250 1 will be filed in sequence to assist in the inventory process d When tools are returned the original NAVSUP Form 1250 1 will be discarded and a copy moved to a history file to record demand History files are to be discarded at the completion of camp turnover 2 NAVSUP Forms 1114 SRC are maintained for all kits each individual hand and power tool and all augment and project tools A NAVSUP Form 1114 is not required for individual items in the various kits a The NAVSUP Form 1114 will contain the assembly number LICN NSN noun name unit of issue location allowance quantity and high and low limit for SIM items 6 18 COMFIRSTNCDINST 4400 3A b The reverse side of the form should be stamped with the following columns Date Out Date In Ser Nr and Qty 3 Augment Tools Equipment Lists a There is no allowance for augment tool kits Augment tool kit requirements are
429. s kept clean at all times i Are new neck strip used on each customer j Are bottles and jars kept closed when not in use k Are all instruments scrupulously cleaned immediately after use Scissors combs clipper blades and other tools thoroughly washed with soap and hot water to remove film and debris then dried with disposable tissues and sanitized a Is a Formalin solution containing at least 3 796 formaldehyde Barbicide used to sterilize metallic instruments b Is there sufficient barber equipment to allow a ready exchange with sterilized equipment for use on the next customer minimum of three blades and six combs of each size c Are any shaving mugs shaving brushes and neck dusters which are prohibited in the barber shop a Adequate ventilation cooling heating lighting and hot and cold water provided A 26 COMFIRSTNCDINST 4400 3A b Tipping sign posted c Authorized Grooming Standards for United States Navy Personne sign prominently posted d Barbers indoctrinated in customer courtesy identification and complaint procedures e Shop attractive clean and tastefully decorated f Equipment in good condition and supply g If sign up sheet is used is the schedule followed h Or a book to schedule advance appointments i Are hours of operation prominently posted and meet the minimum reco
430. s levels a Functional Range Access Each subsystem controls the range of subsystem functions available to each allowed user b Functional Depth Access Each subsystem controls the depth which each allowed function can be accessed by a particular user Multiple levels of functional depth access may be allowed within a particular subsystem depending on its access control requirements c Data Range Access Within range and Depth of Function each subsystem controls the range of data accessible by a particular user In all subsystems data range access is based on work center s d Data Depth Access In some cases a subsystem will provide control over the depth of data access within a range allowed to the user 10 REQUIRED CONTROLS SOFTWARE Certain required controls will be established to prevent unauthorized access and tampering with system software The following controls and procedures will be established for each MicroSNAP System a User IDs Each user will be assigned a unique user ID by the Supply Officer The user ID in conjunction with the password identifies the user to the computer and grants access to predetermined levels within the system software b Passwords Passwords provide an additional degree of security not available with the user ID alone The system presents the user various passwords from which one may be selected Each user will change it when compromise is suspected and at least quarterly The System Co
431. s the entire facility and surrounding premises used in connection with food service operations kept neat clean and free of litter refuse and garbage Section 5 5 1 Are ventilation hoods and grease filters cleaned of dirt and grease as often as necessary no less than weekly to avoid danger of fire Are Filters which cannot be adequately cleaned replaced Section 5 3 2 Are the Food service facilities inspected once monthly by a Medical Department Representative and findings recorded on NAVMED 6204 1 and retained copies of completed forms maintained by food service management personnel Sanitation inspections may be performed on a quarterly basis if authorized by the cognizant PMA in writing Section 6 1 1 6 1 2 6 2 2 Are cleaning gear swabs brushes etc and cleaning supplies detergents disinfectants and other toxic materials properly stored Section 5 5 4 Date and results of last four medical department sanitation inspections semimonthly Date Score Date Score Date Score Date Score All sections listed as refs come from the NAVMED P 5010 CH 1 FOOD SERVICE SPACES EQUIPMENT AND UTENSILS Are all surfaces of equipment or utensils which come in direct contact with food impervious corrosion resistant of smooth construction and kept clean and properly sanitized Are cracks crevices and open seams sealed to prevent food particles and foreign matter from accumulating Section 4 1 Are a
432. s to be covered in the Training Program were any topics covered COMFIRSTNCDINST 4400 3A b Are materials declared as excess properly identified documented and transferred or turned in to a Naval supply activity vice being sent to Defense Reutilization and Marketing Office DRMO i e UL deletes c Are Financial Liability Investigations of Property Loss DD Form 200 properly prepared in numerical sequence and used to document unresolved material discrepancies d Is all accountable documentation applicable to each Financial Liability Investigations of Property Loss DD 200 retained on file for 2 years e Do authorized individuals sign the DD Form 200 as Responsible Officer Accountable Officer Reviewing Authority Financial Liability Officer Appointing Authority and Approving Authority f Was a pay checkage and or Article 13 Hearings done when an individual is held liable for the loss g Was a Missing Lost Stolen Recovered M L S R report submitted for stolen property for all controlled equipage and all losses of Arms Ammunition and Explosives AAE SECNAVINST 5500 4 series and P485 chapter 5 h Does M L S R reporting include the peculiarities of NCF deployment EE organization and assignments of assets accountability Fr ln NN 1NCD Policy Memorandum procedures ip mda E NN maintained by key personnel in each functional area For personnel transferring to a unit authorized to wear
433. se held worked by the 1NCD DET Camp SK 1 What is the unit of issue on the funding documents m Was the unit s commercial telephone bill for landlines and cellular phones researched and or investigated on receipt to challenge unauthorized and or unofficial toll services n If total annual costs exceed 3000 is there a copy of the Contract in file If a Federal Supply Schedule or BPA is the FSS BPA annotated on the folder Section 17 DET SUPPORT Ref 4400 3 APP D 3103 Are detail requisitions 1250 1 2s on file and properly filled out b Is requisition status provided to the DET c Are material requirements handled in a timely manner d Are all material requirements recorded into MicroSNAP e Are all documents properly J coded f How often is main body provided material sent to the DET g Are there any outstanding NORS or ANORS How old h Are DET emails answered within the prescribed time frames for Urgency of Need UND FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN COMFIRSTNCDINST 4400 3A SUPPLY FOOD FUNCTIONAL AREA SERVICE UNIT UNIT POC S LOCATION DATE YYYYMMMDD EVALUATOR SUB AREAS RATING References COMFIRSTNCD
434. secure excess materials for upcoming activities The Project Supervisor or Crew leader is responsible for canceling the original BM purchase order by memo to the MLO d Documentation Three documents comprise a reorder add on or transfer 1 NAVSUP FORM 1250 1 Approved by S3 2 Justification package Memo with any related specs figures Field Adjustment Request FAR or Design Change Directive DCD 3 BM Typed and signed by authorized personnel blocks 1 4 and approved by the S3 on the bottom of the form 2 Routing Initiated by the Project Supervisor or Crew Leader routing is listed on the memo 3 Minimum Required Lead Time Required lead times will be determined and approved by the regimental R4 4 Add on and Reorder BMs submitted must be printed neat and legible 5 The Crew leader is responsible to determine if additional material is required to complete the project They will take the following actions a Determine if there is a legitimate need for additional material b Prepare an add on material reorder for material not previously ordered c Conduct a quality control review of the excess material list and verify material and time requirements 6 The MLO will verify if funding is available They will also make the issue from excess materials if available or initiate procurement action and track the requisition until the material is received 7 The S3 will sign Add ons and Reorders 9018 HAZARDOUS MATERI
435. sident battalion to establish the Stock Record Card SRC battery for the new COSAL 1 Using the new National Stock Number NSN to old NSN list of stock number changes in the COSAL a Remove all NAVSUP Form 1114s from the new deck for the new NSNs listed Remove the corresponding NAVSUP Form 1114s for the superseded NSNs c Transfer management and usage data from the old NSN card to the new NSN card d Enter on the bottom of the old NSN card in the Requisition Outstanding Column Superseded by NSN e Using the updated cards locate the material and mark it with the new NSN and finally return new and old SRCs to the deck 4 Using the requisition due cards DD 1348M green copy and the stock record battery post the requisition number and the quantity ordered on the corresponding NAVSUP Form 1114s a For new items 1 Locate the NAVSUP Form 1114 from the new deck post the information and file it with the deck to be used 2 Forward the DD 1348M to the Supply Office for filing in the MOF and normal follow up and requisitioning procedures 5 Using the Stock Number Sequence List SNSL of the new COSAL compare each NAVSUP Form 1114 from the updated stock record battery with the line entries 6 11 COMFIRSTNCDINST 4400 3A a Make necessary changes to the stock record card while paying particular attention to the allowance quantity and APL number 1 If NSNs are listed on the SNSL and a NAVSU
436. skeeper Receipt 1 Inspector and Bulk Storeroom Custodian on file Are Private Mess 5 Officers Mess Caterer and Mess Treasurer appointed in writing by the Commanding Officer CO for all Messes Are personnel charged with custody and disbursements of public funds not serving as Mess Treasurer SECURITY 1201 1 Is the Key lock control process including required instruction padlocks grand master master duplicate master and original keys 1 properly maintained Is there a secured safe with a three tumbler 6 combination lock or a locked container within a safe of this type being 2202 2 used for the safekeeping of funds When Required FACILITIES EQUIPMENT AND UTENSILS APP P 1 Is the preventive maintenance program for food service equipment OPNAV 7 active effective and monitored by food service personnel Are 4790 4c thermostats calibrated for fryers ovens and grills Is a phased PMS replacement program in effect to replace aged food service 6532 A AR equipment Are Mess gear inventories conducted twice monthly to APP K ensure adequate quantities are available SAFETY OPNAV Are safety devices including interlock switches shielded toggle 4790 4C switches temperature pressure gauges steam NSTM 555 relief valves and machinery guards in place and in proper operating condition 15 Preventive maintenance on fire safety equipment APP P D 4 COMFIRSTNCDINST 4400 3A CO2 PKP bottles up to date Are all safety haz
437. sman G 10 IDTC IDTC IDTT IIN ILCO ILO ILP ILS IMA IMPP IMRL IOL IPB IPD IPE IPG IPL IPL IRRD ISL ISO ISSA ISA ISSG ISSOT ISSP IT J amp A JAMTO JANAP JCN JCS JD JFTR JON JOPES JSN JTR JUMPS KIL COMFIRSTNCDINST 4400 3A Indefinite Delivery Type Contracts Inter Deployment Training Cycle Individual Duty for Temporary Training Item Identification Number International Logistics Control Office Integrated Logistics Overhaul International Logistics Program Integrated Logistics Support Intermediate Maintenance Activity Industrial Mobilization Planning Program Individual Material Readiness List Initial Outfitting List Illustrated Parts Breakdown Issue Priority Designator Industrial Plant Equipment Plant Property Class 4 Issue Priority Group Interim Parts List Intergraded Parts List Issue Receipt Release Document Integrated Stock List International Shipping Organization Inter Intra Service Support Agreement Illustrated Shipboard Shopping Guide Intra Fleet Supply Support Operations Team Inter Supply Support Program Information Technology J Justification and Approval Joint Army Military Ticket Office Joint Army Navy Air Force Publication Job Control Number Joint Chiefs of Staff Julian Date Joint Federal Travel Regulations Job Order Number Joint Operation Planning Exercise System Job Sequence Number or Job Serial Number Joint Travel Regulations Joint Unified Military Pay Sys
438. stigated and initialed by the FSO NAVSUP FORM 338 6103 Does the FSO log onto FSM and review the NAVSUP 338 weekly to ensure proper financial control of the mess and that the operation is within the established monetary allowance Does the LCS post daily Does the Leading CS review the NAVSUP P 338 daily Is the NAVSUP 338 properly prepared and posted on a daily basis Were comparisons between the total food cost in column 17 of the NAVSUP P 338 with the actual stores consumed figure conducted IAW NAVSUP P 486 6103 3a 3 D 2 COMFIRSTNCDINST 4400 3A NAVSUP FORM 367 Is the money value of Inventory Brought Forward on the first day of the month correct and agrees with the Inventory on Hand on the last day of the previous month Was Money value of receipts with without charge properly posted to the NAVSUP 367 as they occurred to include proper document numbers Indefinite delivery type contracts may be posted as a single total entry on the last day of the month Do these values agree with receipt documents in the accountability file Is the money value and document number of each transfer properly posted as they occur Do these values agree with transfer documents in the accountability file Total value and document number of the Expenditure Log NAVSUP 1334 properly posted to the NAVSUP 367 at the end of the monthly accounting period 5403 6206 NAVSUP FORM 1059 Did an inventory of 40 food items show
439. t Each individual line item will be tagged with the project number and BMLI number so it can be readily identified The MLO Officer shall make every effort to store under covered storage all deteriorative items upon receipt Ensure hazardous and shelf life material are segregated and properly marked and break down multi packs into individual items 9 19 COMFIRSTNCDINST 4400 3A 9013 PROJECT MATERIAL ISSUES All issues of project material will be accomplished utilizing the NAVSUP Form 1250 1 properly signed by an authorized representative designated in writing by the S4 Figure 9 2 Material borrowed from other projects must be approved by the Operations Officer or his designated representative Project material will normally be requested from the BM in the following manner 1 The Project Manager will prepare a NAVSUP Form 1250 1 2 The Project Manager retains the yellow copy of the NAVSUP Form 1250 1 for his file and submits the original and remaining copies to the MLO Recordskeeper via the Company Expeditor 3 The MLO Recordskeeper will timestamp each approved NAVSUP Form 1250 1 upon receipt check for material availability and annotate Block 18 Source Code of the NAVSUP Form 1250 1 as follows a The full quantity requested is on hand b Part of the quantity requested is on hand note the partial quantity available directly below Block 18 and circle c If the quantity requested exceeds the
440. t to Y obligations against Fund Codes designated with M in the Budget Indicator data field are chargeable to the Maintenance Budget Type 9 Reorder While processing a trial or global automatic reorder the system reads every SRF record to determine if it meets the criteria for reorder Should a system failure shutdown or power loss interrupt reorder processing the reorder flags must be reset in order to restart the reorder process This is accomplished using Restore Reorder Indicator for Restart 10 Completion Dates Update Completion dates are used to determine how long financial and inventory records remain in the system until they are transferred to the Requisition History and deleted from the system s files This includes completed requisitions and their status records OSO material transfers Material Turned into Stores MTIS expenditures issues from stock Losses by Inventory and Gains by Inventory GBI Each completed record will pass to History The remaining records are printed on the listing but are not recorded on the history This is done to free computer memory and processing space that historical records would consume needlessly Proper disk space management is essential for ensuring quick interactive response time The number of days is promulgated by the NCR normally 999 for small units and 120 for the camps to allow for potential subsequent UOL and MFOEDL processing F 13 COMFIRSTNCDINST 4400 3A
441. t MOV processing Requirement List 4 SFM Master Access Monthly Effectiveness Pending 34 END OF MONTH REPORTS SHOULD BE RUN IN THE FOLLOWING ORDER Departmental 085 Budget Monthly As 131 Global Level Setting 0255 Document T L Report 3445 Document T L Letter 021 Mechanized BOR Trial 049 Message BOR Trial amp Live 071 Requisition History File 067 GBI Listing 068 LBI Listing 085 Budget Status Report 132 Demand Effectiveness Report 165 Internal MOV 073 Outstanding Requisition File List 064 Issue Listing 042 Stock Status Listing Shelf Life 042 Stock Status Listing Supplemental 35 SUPPLY OFFICER S MID MONTH REPORTS INSPECTION Hep Nomendature Freq Retention Remarks 0255 Mechanized TL As Reqd 3Yeas F 30 COMFIRSTNCDINST 4400 3A 3445 S amp E Obligations As Read 29 Monthly 1 LT 045 Tech Edit Reqn 063 Regn File List fein wn 8 067 Gains by Inventory Monthly Losses by 068 Inventory Monthly 1 Year Monthly for 073 O S Reqn List Monthly MOV Weekly JCN Weekly for MOF Requirement List rs Reose Wem ouem Transaction Pending 36 MicroSNAP ADP TURNOVER CHECKLIST a Before performing Global Level Setting ensure that the latest updates are installed b Run the Stock Record Requisition File Reconciliation Program to validate outstanding requisitions against stock r
442. t badges then the member bears the cost of the second badge Name Tapes U S Navy Tapes Command Ashore CMDMC Command Career Counselor Badge not Company or Detachment Counselors Dive Pins for a Master At Arms Badge Figure 7 2 COMFIRSTNCDINST 4400 3A Responsibilities for Gear Process Kitting Issue and Sustainment jeuuosJad eyeudouddy 8J8UuM 39 DuissiN pue 40 eunsu3 ed QONI 5 JO 1509 uode jo uj WNL amp 1nba 0 jeeus INE xeu eepdn SWISO 499 JeuuosJog ejeudouddy pue pS jo eunsu3 uo yoda jenuue 30 uoissiuuqns 9jeurp100 uo ynduy yoday jeuoissaubuo vonejldx3 Jeac 40 SWISOUSBD 9S 140 pasidxe enssi aJ pue Duiuonpuooo 40 OHS 01 WNL spJo28J ysuyebe 19180 eydiy uj nng JapjO uononasuj 1 201 jo asn jauuosiad ules 314 enss pue 3i E uogeindog 399 20 yod y Jeuoissa buo Jenuuy apiaoig Aoijod AiojuaAu pue ui 1i0day 391504 eudiy SeH pS ansug
443. t fixed prices if subsistence items cross to items listed in the NAVSUPNOTE 7330 2 If items cannot be obtained that cross over to items listed in the NAVSUPNOTE 7330 a local Food Identification Code FIC must be created using an X or a Z followed by two digits starting with O1 i e 01 X02 etc The last receipt price will then be used to expend items to the general mess Every effort must be made to purchase only items that cross to the NAVSUPNOTE 7330 7 Posting Post all locally purchased items on the DFT Subsistence Ledgers NAVSUP Form 335 and Requisition Log NAVSUP Form 1336 Ensure both fixed prices and last receipt prices are properly posted to each document 8 Conversion Ensure the proper metric and monetary conversion rates are used for open purchase items 9 Ration allowance computation 8 4 COMFIRSTNCDINST 4400 3A a Separate all personnel into applicable categories foreign USN USMC USA USAF etc and post to NAVSUP Form 1292 daily The Battalion FSO will certify rations provided to foreign personnel from the DFT field mess site Required accounting data will be obtained from the DFT OIC or representative and transferred to the Battalion FSO for administrative action b Monetary allowances will be calculated daily on the NAVSUP Form 338 c Full ration credit is authorized when field messing during DFT exercises d The Sale of Enlisted Dining Facility EDF Meals NAVSUP form 1046 will be utilized
444. t processing is not complete until the spot inventories have been conducted internal measures should be implemented to ensure that spot inventories are quickly resolved and in no case exceed one week b Scheduled Inventories The scheduled inventory program should be used to conduct periodic inventories i e SIM Hazardous Material Only one inventory will be scheduled at a time 27 TRANSACTION LEDGER a The Transaction Ledger contains a combination of inventory and financial data It is a snapshot of the unit s records The Transaction Ledger Displays all transactions accumulated against a given NIIN since the last Transaction Ledger was produced It provides an audit trail for all transactions posted against a specific item including date time user identification type of transaction and effect of the transaction b The Transaction Ledger be requested in a LIVE and a TRIAL version The TRIAL version does not remove data from the unit s data records and therefore may be requested as frequently as deemed necessary The LIVE version closes the account transaction record for each NIIN listed on the Transaction Ledger Each NIIN is divided into specific categories used to identify the transactions F 25 COMFIRSTNCDINST 4400 3A 1 Opening Balance Record Each record has an opening balance record that is created the first time a transaction posts 2 Transaction Record Transaction data is recorded when inventory a
445. tact the NCR Logistics Officer and Comptroller for current financial status pertaining to the deployment site 10 Review the last Operational Readiness Inspection ORI 11 Create a tentative berthing plan 12 Generate the following as required by the NAVSUP P 485 a Instructions b Letters of Designation c Letters of Authority B 2 COMFIRSTNCDINST 4400 3A 13 Establish the following a Annual Inventory Schedule b Internal Material Obligation Validation MOV Schedule c Updated Recall List d Supply Material Liaison Office MLO Training Plan e Safety Training Plan 14 Submit Postal Routing Message 15 Ensure that personnel have an up to date a Passport or Visa b Training Certification Cards Authorizations c Training for their assigned area d Applicable Licenses e Access and passwords to supply based WEB sites PMPTP MicroSnap One Touch DOD Emall SALTS STARS FL etc f Government Travel Card Defense Travel System DTS account 16 Submit Field Mess request If required 17 Conduct DET OIC and Repair Parts Petty Officer RPPO supply training 18 Create cycle menu 19 Submit applications for Government Purchase Cards GPC for cardholders to the applicable Activity Program Coordinator APC 60 days prior to deployment of the Advanced Party c Outgoing Battalion At least 30 days but not earlier than 60 days prior to turnover the outgoing battalion shall implement the follo
446. talion S4 if deployed or to their supporting SRG if in homeport on a DD1149 c Ensure NCF S4 personnel are properly trained in organizational checkout procedures S4 personnel will verify the material transferring departing personnel are turning in against the CBR OSIMS database that lists the organizational clothing and gear the individual received or the Page 13 if the database is not accessible d Determine if any items are missing If determined that the material was lost stolen or damaged beyond further use due to the negligence of the member the individual will be held financially liable for the replacement value of the gear per chapter 5 paragraph 5002 of this instruction e Ensure the CBR Officer S4 and designated S4 personnel are trained in the operation and maintenance of CBR OSIMS f Ensure reporting personnel provide the S4 a copy of the CBR OSIMS generated Page 13 that was prepared when they completed SERT g Ensure all non uniform organizational items consumed during contingency operations are reordered using unit OPTAR funds Notify their respective NCR R43 with a copy to 1NCD N43 of items expended as a Cost of War h Ensure the battalion CBR officer periodically reviews the CBR OSIMS database paying particular attention to material that has not been properly documented 5 NMCB NCF Unit The unit CO OIC is responsible for overall administration of organizational clothing and gear and must establish stan
447. talion s deployment c A RST inventory will be conducted on the following areas INV AIDS See Note GROUP DESCRIPTION RESPONSIBILITY 1 002 61 AE Weapons Consumables amp 1st 2 54 Echelon R P s 003 21 AE CTR Safety Fire Hearing Protection S4 C F 003 61 AE CBR Equipment Storeroom S4 00471 Admin Maintenance Consumables 54 G 005 21 CTR Tools Other than Kits 54 19 COMFIRSTNCDINST 4400 3A 006 21 AE CTR Tools Other than Kits S4 C F 007 71 CSR Construction Consumables S4 C G 007 71 5 CSR Construction Consumables S4 G 008 21 AE Mount Out Packaging Tools Materials S4 F 009 61 Special Clothing S4 01271 CSR Forms 54 02501 AE CESE Repair Parts See Note 3 S4 C H d Reimbursable Project Material Project material on hand for projects not tasked to the incoming battalion will be inventoried using the random sample procedure The number of items to be inventoried will be determined at the start of the turnover Note 1 INVENTORY AIDS a Controlled Equipage Custody Cards NAVSUP 306 b TOA Assembly Contents Lists c Stock Record Cards d TOA Tool Kit Inventory Listings e TOA Special Group MTOs f TOA CTR MTO g TOA CSR MTO h CESE COSALs MODs 96 97 and 98 Note 2 Separate inventory samples will be conducted and reported for each ind
448. talion tools are stocked in accordance with the following authorizations 1 Organic Tools a The TOA is the primary allowance list for authorized tools 1 Group numbers with material management codes 4th character of the group number of 1 or 2 are CTR items A special group Material Take Off MTO list for CTR items is retained in CTR and the Alpha sequence made available to the unit b TOA allowances must be maintained at 10096 range and depth at all times 6 7 COMFIRSTNCDINST 4400 3A 1 Equipment tools and tool kits listed in the TOA are known as organic a Organic tools are located in the packed containers located in the TOA warehouse i Packed containers in Okinawa Japan and Guam should be shipped back to NFELC Port Hueneme to be refreshed every five years ii When an ILO takes place and the new arrives the old TOA will be sent back to Port Hueneme The on site battalion will not manage these items 2 Augment Tools non organic a Definition Individual tools and tool kits not defined in the TOA or over the TOA authorized allowance items with a high extended value or with unusual quantities used e g concrete forms scaffolding or designated by the NCR as non organic or augment b SRG TOA managers will centrally manage these items to ensure optimal use and to minimize redundant procurement c The on site battalion has both accountability and control of all augment tools and kits at th
449. tated in the U S Navy Uniform Regulations Authorized quantities of clothing issue and uniform items qualifying for initial issue not replacement issue are promulgated in Figure 7 2 The quantities of equipment authorized for issue are located at https www fleetforces navy mil necc 1ncd n41 default aspx organizational clothing is worn with working uniforms only while performing duties for which the garments are designed The member will sign for custody and accountability of all items until properly returned to government control DUUS are issued during assignment to special environments that warrant their use New or like new CUUs DUUs should not be treated as disposal items to be worn on destructive projects such as painting asphalt paving and concrete pours Active units should retain and use a ready supply of previously issued CUUS DUUS or coveralls for this type of work The issue of organizational clothing is an essential component of successfully integrating any new member into the NCF 1 A member may elect to wear another earned warfare or qualification insignia in the secondary position at their own expense Replacement of organizational clothing lost or rendered unserviceable due to negligence will be the assigned individual s responsibility 7 2 COMFIRSTNCDINST 4400 3A 2 Unless modified as a result of mission requirements the priority of uniform issue is as follows a Initial issues b CBVETS c New affiliates d
450. td e CH 4 F 23 INDEX 9 COMFIRSTNCDINST 4400 3A Money Value Only Transactions o F 42 Records and Files Food CIV IGG CE C CE B 27 Central Tool 6 18 Procurement Action Tickler 3 11 Stock Record Cardan boe bend bet E dfe bi dem Re d d xk 6 1 lis 11 2 Relieving procedures Supply 1 1 Repair Parts Dee lc 6 7 POQUISIIONING F 34 IAA AI 2 10 Parts edt 2 10 Reports AMAL ADAL InVetntol teta Stn Aa in t 6 36 Configuration Change cte 2 13 14 29 Demand Du ERO Dieu Dru 6 6 5 6 6 General adidas e dibd dida dida Aad ibl b elus 8 8 2 De pepe 6 35 E UN DUE D USE DEUS DUNS DE TEN DW F 15 44 E C TNE CEU tig 9 14 Supply Officers Monthly Report to the Commanding Officer
451. ted items not listed in the current TOA NIIN MTO should be disposed of in accordance with existing procedures unless otherwise directed by higher authority 5 NSN NICN Changes A previously listed item with a new stock number 6 Unit of Issue Cognizance Symbol Federal Supply Classification FSC revisions 7 New Group or Assembly Newly assigned Group or Assembly or a transfer of an Assembly to a new Group 3 National Stock Number Breakdown of Sets Kits and Outfits SKO Assembly 07295 Stock numbered items with a unit of issue of set kit or outfit are made up of smaller pieces or an assortment of items that are alike but in different sizes The SKO provides 2 8 COMFIRSTNCDINST 4400 3A information and an illustration of the parts and pieces that make up the sets kits or outfits a Format The SKO contains an alphabetical listing of abbreviations and manufacturers of items appearing in the publication The NSN breakdown section is in NSN sequence and the components are in NSN NICN PN sequence In addition the NSN section shows an illustration when appropriate the manufacturer the applicable assemblies and pertinent notes b Method of Use SKOs are identified by NSN NICN in the TOA To find an item locate the stock number in the NSN section then the piece pieces required for part numbered items the manufacturer is listed in the Reference block The Commercial and Government Entity Code CAGE will be found
452. tem K Kit Inventory List G 11 KYLOC L 3 LAN LANT LAP LAPL LBI LBS LCP LDS LDTS LES LGM LIDS LIRC LL LMA LMC LOA LOGAIR LOGMARS LOGREP LOGREQ LPCN LCTN LOGREP LSA LSR LT LTDSTD M 3 MAAG MAF MAL MAM MAP MARP COMFIRSTNCDINST 4400 3A Kentucky Logistics Operation Center Final Title Parts Support Material Funded by NAVFAC OPN Local Area Network Atlantic Location Audit Program Lead Allowance Parts List Loss By Inventory Loss By Survey Logistics Capabilities Plan Logistics Data System Lead Defense Travel Administrator Leave and Earnings Statement Logistics Guidance Memorandum Line Item Logistics Information Data Study List of Items Returnable for Credit Low Limit Logistics Management Assessment Local Management Code Line of Accounting A Scheduled Cargo Airlift System Utilizing Commercial Air Carriers Under Contract to USAF Logistics Applications of Automated Marking and Reading Symbols Logistics Representative Logistics Request Local Permanent Control Number Local Temporary Control Number Logistics Representative Logistics Support Analysis Logistics Support Requirements Long Ton Limited Standard M Technical Manuals Funded and Controlled by CESO Military Assistance Advisory Group Maintenance Action Form Mobilization Allowance List Maintenance Assist Module Military Assistance Program Manpower Allocation Requirements Plan G 12 MARS MATCO MAV MCC MCF MC
453. tem and annotate CANC enter the Julian date of cancellation k Adjust funds amendments 1 Julian Date enter the Julian date of the message 2 Serial Number enter the calendar month of the message 3 Description enter who the message is from the message number and funds amendment add or subtract amount from Funds Balance 9100 TURNOVER 1 MLO Turnover a Both incoming and outgoing Battalions are responsible for ensuring proper procedures are followed during turn over b Document discrepancies that cannot be resolved in turnover letter c Become familiarized with the camps current operation incoming battalion 1 Locate key sites 2 Receive pass down from the outgoing battalion 3 Identify the outgoing battalions tasks goals and accomplishments d Review historical files for past projects to assist in the effective execution of funding and material procurement for present and future projects Take the following action 1 Determine where the funding authorization messages amendments originated from and their location 2 Review completed projects close out and archive 9 34 COMFIRSTNCDINST 4400 3A 3 Determine what funding has been received and when material requirements for future projects must be satisfied e Review EAC reports due dates location and status of data f Pay close attention to Borrow Tickler file ensure all material borrowed is on order Material
454. tention Files 3 MicroSNAP Backup Files and Recovery Plan i The outgoing battalion will 1 Update the user access passwords for the incoming battalion 2 Turnover all AIS Systems documentation including the AIS requirements review configuration changes lessons learned Trouble Log Information and program diskettes CDs 3 Assist with the establishment of temporary email for use by the advance party 4 Provide a copy of AIS Inventory Documentation Inventory Locations j The incoming battalion will 1 Be responsible for validating the data contained in the requirements review 2 Verify Automated Information System AIS inventory and locations 3 Be responsible for outstanding action items k The following AIS inventories should be conducted 1 Software 2 Licenses 3 Hardware 4 CEIS F 32 COMFIRSTNCDINST 4400 3A The following Information Resource Management IRM Security Files will be reviewed 1 ADPSP 2 SOPs 3 Accreditation Plans 4 Security Logs 5 MENS and ADSPs 6 Contingency Plans 7 Terminal Area Security Officer TASO Appointment Letters 8 Local Area Network LAN logbooks to ensure LAN integrity 9 Contract files to ensure that there are contracts in place for AIS maintenance and any known new installation plan 37 IMPLEMENTING A NEW UNIT LOAD UL IN MicroSNAP The following procedure will be used a Step 1 Print a Reorder Review List RPT 029 for COSAL Type
455. ter A 29 COMFIRSTNCDINST 4400 3A f Date safe combination changed g Auditing officers recording audit results on PS Form 3368 Stamped Credit Examination Record FUNCTIONAL AREA SUB AREA CORRECTIVE ACTION SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN SUPPLY ADMIN MATERIAL LIASON FUNCTIONAL AREA OFFICE UNIT UNIT POC S LOCATION DAT E YYYYMMMDD E VALUATOR SUB AREAS RATING OPERATIONS Section 1 PROCEDURES AND REFERENCE PUBLICATIONS a Is there a Standard Operating Procedure SOP in place on day to day MLO management operations b Are the following publications and instructions available 1 COMFIRSTNCDINST 4400 3A 2 NAVSUP P 485 3 Sets Kits Outfits SKO Section 2 INVENTORY VALIDITY ACTIVE PROJECTS MCD AND EXCESS a The inventory validity rate based on 10 percent of the inventory is goal is 95 percent Section 3 INVENTORY MANAGEMENT ACTIVE PROJECTS a Are individuals authorized to sign documents or draw material designated in writing b Is the NAVSUP 1250 1 used for issue and turn in of all material c Is the active project material file maintained in Material Take off Bill of Material MTO BM line item sequence by project provide hard copy of MTO BM
456. ter completing all steps 1 to 5 perform a receipt reversal transaction to activate the requisition back to the MOF Material Outstanding File Upon completion of receipt reversal post the actual receipt X71 to complete the transaction g Prepare a Report of Discrepancy SF 364 ROD The ROD must be sent to the activity that shipped the material based on the following criteria 1 Overseas within 150 days from the shipment date 2 CONUS within 75 days from the shipment date h Check the ESDs on all shipping status received 41 UNFILLED ORDER LISTING UOL a An Unfilled Order Listing UOL is produced monthly from the Defense Financial Accounting Service DFAS An original is produced for each OPTAR held Each UOL is primarily research documentation allowing the fleet accounting activity to adjust differences in document data correct erroneous in house records and re establish financial balance between the Authorized Accounting Activity and the OPTAR holder F 41 COMFIRSTNCDINST 4400 3A b The UOL lists all outstanding requisitions over 90 days old Items on the UOL represent unfilled orders held by DFAS with no matching expenditure or cancellation document The fleet accounting office believes these documents are reflected in the OPTAR holders outstanding file Each UOL item must be reviewed against the OPTAR holder s records Items still outstanding and items received less than 120 days prior to the process date of the UOL re
457. th labels indicating contents e Are frozen foods correctly thawed and not refrozen f Are semi perishable foods adequately protected from spoilage due to improper storage practices including excessive temperatures and moisture lack of adequate ventilation and insufficient stock rotation g 15 Food served cold or saved as leftovers placed in shallow pans food depth not more than 3 and cooled to 41 F within 4 hours h Are leftover foods being retained over 24 hours when properly chilled at 41 F or below or 5 hours when maintained hot 140 F or higher i Is the entire facility and surrounding premises used in connection with food service operations kept neat clean and free of litter refuse and garbage j Are ventilation hoods and grease filters cleaned of dirt and grease as often as necessary no less than weekly to avoid danger of fire Are Filters which cannot be adequately cleaned replaced 1 Are the Food service facilities inspected once monthly by a Medical Department Representative and findings recorded on NAVMED 6204 1 and retained copies of completed forms maintained by food service management personnel A 23 COMFIRSTNCDINST 4400 3A m Are cleaning gear swabs brushes etc and cleaning supplies detergents disinfectants and other toxic materials properly stored n Date and results of last four medical department sanitation inspections semim
458. th the Recordskeeper in processing DD Form 1348 1s Issue Release Receipt Document and other procurement documents d Coordinating procurement and delivery of material from local vendors e Carrying out the requirements of the Safety and Environmental Program f Coordinating procurement and delivery of materials of CONUS material procured through the NCR MLO office 17 The Project Material Planning and Tracking Program PMPTP Operator is responsible for a Obtaining a logon for the PMPTP from the cognizant NCR b Maintaining all PMPTP project files c Posting all transactions to the PMPTP prior to the close of business each day d Working with the Recordskeeper and researching any discrepancies between the PMPTP files BM and SRCs 9 6 COMFIRSTNCDINST 4400 3A e Notifying the LPO of findings f Maintaining an excess material file and generating the Excess Material Report for the weekly Operation OPS meetings 0 Generating the monthly BMLI Report which indicates the percentages of material received on site h Maintaining the assigned area neat and orderly i Carrying out the requirements of Safety and Environmental Programs 18 The MLO HAZMAT Coordinator is responsible for the following a Attending the Hazardous Material Hazardous Waste Control and Management Course b Ensuring appropriate Material Safety Data Sheets MSDS are received with all HAZMAT delivered to MLO in English not the local language
459. that may be nearing their shelf life expiration date No later than three months prior to the expiration date of any item the unit will contact 1NCD N43 and provide a list of the CBR items that will be expiring the quantity of each item the manufacturing date contract number and the lot number of each item c Ensure organizational gear and clothing that is returned is refurbished and readied for reissue to newly reporting members d Archive departing personnel information in the CBR OSIMS database e Maintain sufficient on hand stock of organizational gear and clothing to accommodate reporting personnel replacement of expired gear and worn out or lost gear f Order sufficient gear in time for issue to deploying units 0 Coordinate contractor support with 1NCD h Coordinate the submission of the annual report on Chemical Biological and Radiological Defense CBR D to Congress 4 Naval Construction Regiment NCR The Cognizant NCR will provide funding for the purchase of all organizational gear and clothing via the 1NCD Comptroller a Ensure the unit CBR Officer 54 and SRG have a current Alpha roster of all personnel by company that lists individual sizes e g helmet size OTV size M40A1 mask size JSLIST trouser size CUU DUU sizing etc 7 4 COMFIRSTNCDINST 4400 3A b Require each individual who is transferring out of the NCF or is being discharged to turn in their organizational gear and clothing to the bat
460. the incoming battalion s ability to provide routine supply support are identified and thoroughly documented To standardize turnover procedures and ensure all critical areas are reviewed the procedures contained in this Appendix shall be followed while conducting supply turnovers Relief of Supply Officers at times other than Camp turnover will remain as specified in NAVSUP P 485 Chapter 1 and as amplified by this instruction 2 RESPONSIBILITIES The incoming battalion Supply Officer 54 will be responsible for implementing turnover procedures ensuring their completion and documenting the turnover with a Turnover Letter The outgoing Supply Officer retains responsibility for all Supply Department spaces and functions until actual turnover of these areas has been completed The outgoing Supply Officer is responsible for ensuring the turnover is conducted in an orderly professional manner and management procedures in effect at the start of turnover remain intact until turnover has been completed Both battalion 545 are responsible for ensuring all turnover deficiencies are corrected and supply readiness remains constant 3 ACTION Turnover of the camp supply functions will be accomplished as specified in this instruction Completion of reviews and the status of each functional area will be jointly documented by the personnel responsible for the area Documentation of results will be included in the Supply Officers Turnover Report and will be
461. the individual project NAVSUP Form 1114 will be immediately posted to the corresponding Master NAVSUP Form 1114 in the following manner a Aggregate Procurement All material procured for a particular type of Aggregate regardless of the project will be posted to the corresponding Master NAVSUP Form 1114 Although the Requisition Outstanding column of the specific project NAVSUP Form 1114 will contain the document number the Requisitions Outstanding column of its corresponding Master NAVSUP Form 1114 will reflect the project number of the project the material was ordered for and the quantity ordered b Aggregate Receipts Upon posting a receipt to a specific project NAVSUP Form 1114 the same data will be posted to its corresponding Master NAVSUP Form 1114 The data listed in the Requisition Outstanding column of the Master NAVSUP Form 1114 will be crossed out and the date the material is received the project number and the quantity received will be posted to the transaction section of the Master NAVSUP Form 1114 c Aggregate Issues Upon posting an issue to a project NAVSUP Form 1114 the issue will be posted to its corresponding Master NAVSUP Form 1114 The issue 9 22 COMFIRSTNCDINST 4400 3A on the Master NAVSUP Form 1114 will reflect the date the issue is made the project number the issue was made to and the quantity issued d The total of all on hand balances as reflected on the individual project NAVSUP Form 1114s
462. ties at or below the low limit without an outstanding requisition indicated for quantity necessary to bring up to high limit Do not order to high limit until line item is at or below low limit Prepare itemized listing and compute total dollar value for inclusion in turnover completion report b Validity of outstanding requisitions 2 Non SIM Review Conduct a random 2596 review of non SIM stock records ensure at least 5096 of items selected have recorded usage to determine the following a All items with on hand on order quantities below the high limit without an outstanding requisition indicated for quantity necessary to bring items up to the authorized allowance Prepare an itemized listing and compute the total dollar value of required materials for inclusion in the turnover completion report b Validity of outstanding requisitions b Stock Records Other 1 Air DET File Review Conduct a complete review of Air DET stock records to determine the following a Stock records reflect the allowances and the authorized quantities of the Air DET portion of the applicable TOA b All stock records with on hand on order quantities below the low limit without an outstanding requisition Prepare an itemized list and compute the total dollar value of required materials and include the total value in the turnover completion report c Validity of outstanding requisitions d Stock records for material stored separately f
463. tings e Run an Outstanding Requisition With Status Listing and validate f Validate over aged AS1 BA status with DETs and Outlets B 10 COMFIRSTNCDINST 4400 3A g Run a RPT 071 and move aged completed requisitions from the RQF to history tape h Run a T L i Review the following e Constant File to ensure it is up to date Report Retention Files MicroSNAP Backup Files MicroSNAP Recovery Plan User Access Passwords are updated E mail address establishment e Standard Operating Procedures SOPs e Security Logs Contingency Plans e Appointment Letters Transmittal Diskette File Operations Plan OPLAN 800 and applicable deployment OPORDER j Ensure food service personnel are trained in food sanitation Ensure office machines are in good working order 1 Prepare Watch Bill m Review C9999 files and obligation documents n Update the battalions Deployment Site Notebook Meet with your milk and Fresh Fruit and Vegetable FFV providers p Conduct a complete review of Equipage Records q Review the Expenditure file B 11 COMFIRSTNCDINST 4400 3A r Review the Shelf Life and Hazardous Material programs s Review status of outstanding requisitions t Ensure there are an adequate amount of forms and consumables on hand u Ensure all required Letters of Designation or Authority are up to date and on file v Post applicable watch bills instructio
464. tion NAVSUP Form 1220 2 is prepared per the instructions on the reverse side of the form 1 will be distributed as follows a Original to NAVICP via the cognizant NCR and 1NCD b Copy to permanent camp files maintained by the PM COSBAL coordinator COMFIRSTNCDINST 4400 3A c Copy retained by the Supply Department 2306 EXPANDED CONSOLIDATED SEABEE ALLOWANCE LIST COSAL 1 Expanded COSAL The purpose of the Expanded COSAL is to establish policy and delineate responsibility for maintenance of Naval Construction Force NCF Non Civil Engineer Support Equipment Non CESE Consolidated Seabee Allowance Lists COSALs AKA Expanded COSALs This policy is applicable to both the Active and Reserve Component Naval Construction Force NCF units when activated and outfitted with their Table of Allowance TOA 2 General The Expanded COSAL provides repair part support for the weapons and communication equipment contained in the Naval Mobile Construction Battalion NMCB TOA SMART P25 a Repair parts support of Non CESE is established by the specific configuration and population of equipment held by a unit factored by the level of repair and maintenance the unit is authorized to perform b Weapons and Communication Equipment COSALs are implemented and in use at 22 NCR 25 NCR and 307 NCR sites for all NCF Weapons and Communications Equipment that warrant repair parts support TOA repair parts support assemblies
465. to account for the sales of meals sold on a credit basis to Officers Mess bills will be paid by check at the conclusion of the DFT or prior to the member transferring from the DFT site 10 Subsistence issuing procedures a Receipt Issue Documents NAVSUP Form 1282 must be utilized for each day s issues to monitor food cost and inventory Food cost will be calculated daily on the NAVSUP 338 b NAVSUP 335 Items listed on the Receipt Issue Document NAVSUP Form 1282 will be posted to NAVSUP 335 daily 11 General Mess financial controls a The General Mess Control Record NAVSUP Form 338 is the single most important control document in the prevention of an over issue of the allotted monetary allowance at each DFT site The over under issue status will affect the over under issue status at the main camp galley at the conclusion of the DFTs b The General Mess Control Record NAVSUP Form 338 will be computed by the DFT CS and reviewed by the DFT OIC daily The Battalion FSO or in their absence the leading CS will review the record weekly NAVSUP Form 338 data can be submitted to the main camp via email or voice if the form cannot be faxed or mailed C Every effort must be made to prevent an over issue at the DFT sites A lack of inventory portion preparation and sanitation controls could all contribute to an excessive over issue status NOTE The supplemental food or special food allowances for rations fed per day will not be
466. tomatically builds the MILSTRIP requisition data line based on information contained in the Requisition Defaults Constants File Whether the obligation is transmitted by MILSTRIP message or prepared off line Walk Thru SERVMART or Open Purchase correct requisition data is essential to accurate preparation of financial transmittals SEAS reporting and other reporting The system generates these messages and reports automatically without the necessity of manually typing in the data for each requisition Blank data fields will result in more time spent during the requisition period typing the MILSTRIP information 5 Requisition Number Assignments The system utilizes the Requisition Number Assignment CNF to automatically assign requisition numbers to both stock replenishment requirements and DTO requirements during the Dues Recording process Although the Supply User can interactively create an off line requisition the requisition number entered will be validated to ensure it does not duplicate one already assigned by the system within the designated range of serial numbers for that type of material The Requisition Number CNF is designed to conform to the requirements of each type commander 6 Expenditure Log The Constants File may also be reviewed to determine the next available Expenditure Log Serial assignment The file will assign expenditure serial number range prescribed by the NCR or F 12 COMFIRSTNCDINST 4400 3A 1NCD Report
467. ts request contractor support at least six weeks in advance of issue events and manage the initial issue of all organizational gear and clothing a Measure reporting personnel issue them organizational items and train them in the proper use and maintenance Record gear issued size serial number lot number contract number shelf life and quantity information in the CBR OSIMS database Enter all updates into the database for changes of gear and clothing issued to NCF personnel submitted by the NCF units S4 Accomplish the initial COMFIRSTNCDINST 4400 3A kitting of organizational items when NCF personnel go through the Seabee Refresher Training SERT process 1 Figure 7 4 Kitted Issue Process and Figure 7 5 Central Issue Facility Process are two different processes that the SRG may use to issue the gear Supply Dept personnel track NCF personnel throughout their tour If an individual is transferred within the NCF e g From NMCB 4 to NMCB 74 the 31st or 20th SRGs will de issue the individual s kitted gear from one UIC and reissue it to another UIC within the CBR OSIMS database The SRG will be responsible for maintaining the accuracy of the CBR OSIMS database NCR s and subordinate units will inform the SRG of any changes to an individual s organizational gear and clothing inventory b SRG and Supply Department designated personnel will periodically review the CBR OSIMS database paying particular attention to any CBR items
468. ts of documents number from BM 2 MLO office staff will enter the following information a Block 5 Location within MLO storage area if not known by requestor b Block 12 Enter as appropriate NIS not in stock or NC not carried c Block 18 Enter as appropriate F full when amount on hand exceeds or equals amount requested or P partial when amount on hand is less than amount requested d Block 27 Amount shown as on hand by stock record card NAVSUP Form 1114 e Block D Initials of MLO personnel processing the NAVSUP Form 1250 1 3 MLO warehouse staff will enter the following information a Block 17 Julian date material accepted by company expeditor b Block 11 Quantity remaining for issue c Block 29 MLO warehouse will obtain signature of expeditor if material is refused and annotate reason for refusal d Block 29 Initials of MLO warehouseman making the issue e Block 31 Company expeditor will sign for receipt of material 4 Borrows and excess NAVSUP Form 1250 1 s will contain the same information as indicated above with the exception of the following data blocks 9 29 COMFIRSTNCDINST 4400 3A a Blocks 13 14 15 Enter the entire Project BM Code which the borrowed material is for b Block 29 Enter the entire Project BM Code which the borrowed material is from In case of excess material issues enter Excess Material c Block 30 Signature of the Operations Officer or his designated agent
469. ttend the following training courses 1 SALTS 2 Government Purchase Card GPC Training 3 Small Purchase 4 Field Messing 5 Small Engine Repair Central Tool Room CTR CM 6 Financial Management COMFIRSTNCDINST 4400 3A 11200 HOMEPORT TRAINING SCHEDULES Preparation for the Homeport training period begins very early in the deployment Review of the next deployment manning level is required to ensure that training schools or classes are scheduled during homeport to cover shortfalls 1 The units Training Officer will begin working on the training schedule and request inputs from the Supply Officer Although each homeport schedule is slightly different generally the following will occur a Leave period b Factory Formal training school NECs c SCBT Logistics Training BLOCK d Command and Control Exercise Khaki Officer Chief Petty Officer Mini Field Exercise FEX e Combat skills weapons qualifications f Communication Crew weapons training g Field Exercise Mobilization Exercise h Planning Exercise 11201 HOMEPORT PREPARATIONS To ensure a smooth homeport period and successful deployment the establishment of a Plan of Action and Milestones POA amp M is highly recommended The Supply Officer should review the passdown folder and the items on the following checklist 1 Provide list of schools required to the Training Officer 2 Establish deployment organization chart 3 Schedule leave periods 4 Identi
470. uding ordering and monitoring material requirements inventory and financial management and reporting c The Organizational Maintenance Management Subsystem OMMS provides an on line interactive 3 M system This subsystem includes 3 M functions related to the Current Ship s Maintenance Project Master CSMP database This database consists of Maintenance Data Collection System MDCS actions Configuration Change CK actions and Work Center Work List WCWL actions MDMS is currently being implemented in the Seabees d The Administrative Management ADM subsystem provides support for those functions specifically related to unit administration of manpower management These will include personnel assignments career development and retention programs as well as health and morale programs ADM is not currently used by Seabee units 6 SUPPLY FINANCIAL MANAGEMENT SFM SUBSYSTEM CONCEPT SFM provides support for functions specifically related to supply and financial management Included are requisition processing inventory management and financial management The SFM subsystem provides various options which can produce records and reports necessary to manage the supply department Some of these automated options are a Reorder review Tech Edit Review b Monitoring of requisition status and automated follow up c MOV processing d Cancellation requests Follow Up Modifications F 4 COMFIRSTNCDINST 4400 3A e Maintenance of financi
471. ue of cancellations generated Date of last internal MOV IPG 1 IPG 2 IPG 3 Date of last external MOV oom 2 Last MFOEDL received Month Date received Value Date processed 3 UMMIPS Performance UND A B 55 UND Number of documents Percent A B C Part Il INVENTORY MANAGEMENT 1 Spot inventories conducted this month Validity goal 95 Outlet Items Errors Validity ARP SIM ARP Non SIM CTR Kits CTR Shelf MLO Project MLO Excess WEPS RP COMM RP Total 2 Supply Effectiveness From MicroSNAP RPT 132 NIS NC STK Total Net Gross Demand Issue Demand 85 65 Repair Parts SIM Non SIM COMFIRSTNCDINST 4400 3A 3 Work Stoppage Potential Work Stoppage Project Materials PROJECT REQN STATUS Part Ill Food Service Records and Returns 1 Inventory Management A Spot Checks At least two spot checks must be conducted each month Spot Check Date Items Errors Validity B Spot inventory percentage Goal 5 Total line items spot checked Total line items carried Percent inventory spot checked 2 Financial Management A General Mess control record is current within three working days
472. uirements for safety training tools equipment subcontracts consumable needed certifications required i e welder certification etc or if measurements will be standard or metric d Perform the review of BM or MTO with NCR prior to planning completion 5 NMCB Reserve a Conduct Technical Constructability review b Develop the MTO c Develop the CWE d Complete BMs in accordance with this instruction e Coordinate with the customer to purchase materials as necessary f Contact the NCR for project support if necessary 6 CBMU NCFSU UCT a Conduct Technical Constructability review b Develop the MTO c Develop the CWE d Complete BMs e Coordinate with the customer to purchase materials as necessary f Contact the NCR for project support if necessary 9004 PROJECT EXECUTION 1 NCR Active a Review Operation Orders OPORDERS and issue Fragmented FRAG Orders to units as necessary COMFIRSTNCDINST 4400 3A b Monitor project progress c Review and process add ons and reorder BMs as necessary d Submit all reports in accordance with Para 9007 of this instruction 2 NCR Reserve a Review OPORDERs and issue FRAG Orders to units as necessary b Monitor project progress c Submit reports in accordance with paragraph 9007 of this instruction 3 NMCB Active a Receive order local procurement and account for project materials and funding MLO b Conduct the pre construction conference c Coordinate
473. umber to the DET s requirement 4 Upon receipt of the Main Body s requisition disposition message the DET will take the following action a For requirements filled from Main Body stock assets annotate the DET s NAVSUP Forms 1250 1 1250 2 in the PATF Pending with the shipping status status message actual estimated shipping date etc and place it in the PATF Shipped until the material is received Upon receipt of the material the DET requisition will be annotated with the date received and placed in the MCF with the receipt document b DET requirements that cannot be filled from Main Body stock assets will be assigned a Main Body J coded requisition number and the DET s NAVSUP Forms 1250 1 1250 2 will be annotated with the Main Body s requisition number and placed in the Material Outstanding File MOF c DET requisitions remaining in the PATF Pending after five working days will be researched with the Main Body to determine the status Written requests e mail message or fax will be used to document follow up action taken Reference the original DET support messages 3400 REQUISITION FILE MAINTENANCE Requisition files are maintained in accordance with the NAVSUP P 485 Chapter 4 3401 MATERIAL OUTSTANDING FILE MOF MAINTENANCE Supply Officers will initiate and pursue an aggressive follow up program on outstanding material requisitions in the MOFs for camp unit and MLO construction material requisitions NAVSUP
474. uration Change Combat Load List Construction Mechanic or Corrective Maintenance Clothing Maintenance Allowance Command Master Chief Contracting Management Review Camp Maintenance Storeroom Chief of Naval Education and Training Constants File Chief of Naval Operations Commanding Officer or Certifying Official Carrier Onboard Delivery Cognizance Cost of Living Allowance Command First Naval Construction Division Commander Fleet Forces Command Commander Atlantic Fleet Commander Naval Logistics Command Pacific Command Naval Reserve Force Commander Pacific Fleet Commuted Rations Commander Military Sea Lift Command Commander Military Sea Lift Command Eastern Atlantic and Mediterranean Commander Military Sea Lift Command Far East Commander Military Sea Lift Command Gulf Sub area Commander Military Sea Lift Command Atlantic Commander Military Sea Lift Command Mediterranean Commander Military Sea Lift Command Pacific Commander Submarine Force Atlantic Commander Submarine Force Pacific Container Express Reusable Shipping Container for Surface Movement Contingency Transportation Requirements System Continental United States G 5 COPARS COPE COR CORS COSAL COSBAL COSM COSMAL COST COTR CPAF CPCP CPM CPRRS CPS CPX CRB CRT CSC CSF CSMP CSN CSNL CSR CSS CSSR CTO CTR CU CUU CWE DAAS DAC DAMES DAR DASP DBI DCAA DCAS DCASO DCASR DCD COMFIRSTNCDINST 4400 3A Contr
475. ure that may be used in different makes models and types of vehicles with different manufacturers i e rubber hoses nuts and bolts 4 Repair Parts Peculiar Repair parts with applications limited to a specific model type or manufacturer s equipment i e carburetors and fuel pumps 5 Maintenance Code Alpha code assigned to each repair part in the COSAL to identify the level of maintenance authorized to repair replace and dispose of the item These codes are used in the COSAL range and depth determination process and are listed and defined in Appendix C of the CESE COSAL Introduction 6 NAVSUP Modifier Identifies the repair parts support of equipment listed in Advanced Base Functional Component SMART P25 ABFC SMART P25 The term modifier is another word to describe repair parts assemblies in the TOA 7 Unit Load UL Number A number assigned to each COSAL to identify the respective camp the update series the NAVSUP modifier and the activity unit 8 USN Registration Number A unique number assigned to each piece of CESE and Material Handling Equipment MHE as defined in the Management of Equipment Manual NAVFAC P300 9 Equipment Code Identifies type of equipment its accessories and attachments NAVFAC P300 and NAVFAC P404 2 3 COMFIRSTNCDINST 4400 3A 10 Allowance Parts List APL CESE COSAL APLs are identified with 95 as the first two digits of the APL number The third fourth and fifth
476. ust be submitted in accordance with this instruction or the OPORD a Automated Det sites will order requirements via Web based MicroSNAP and NON Automated DET sites will submit requirements to the main body via email message All material requisitions are to contain the required 3M data They must maintain a requisition OPTAR Log 3 When Non automated DET sites submit requisitions the following information must be included on all correspondence allowing for preparation of the NAVSUP 1250 1 1250 2 or DD Form1348 1348 6 or input into MicroSNAP by the battalion S4 DET sites will follow 3M procedures a DET Requisition Numbers The next sequential number from the DET Memorandum OPTAR Log will be assigned b National Stock Number Part Number and Commercial and Government Entity CAGE c Item nomenclature add tool kit assembly number when ordering for tool replenishment d Quantity e Unit cost f 3 M data JSN etc g USN Number if CESE Repair Part h Allowance Parts List Number if CESE Repair Part i Equipment Repair Order Number if CESE Repair Part 3 10 COMFIRSTNCDINST 4400 3A j Preventive Maintenance Group if CESE Repair Part k Navy Item Control Number NICN for tool kits CESE Model Number m CESE Serial Number n Technical Parts Naval Stock Number o Page and Item Number from Parts Manual Only required for items ordered by Part Number 4 Items that are not in stock NIS or not carrie
477. usted Gross Obligation on the current BOR 5 Difference Current T L Previous BOR Current BOR e RPT 085 RPT 327 and BOR should balance with the correct Grant Obligations and Balance f After Approval Run LIVE T L and BOR 0 Save Reports to Disk F 51 COMFIRSTNCDINST 4400 3A h Transmit the Reports to BUY in WINSALTS i BOR should then be signed by the SUPPO j File Reports in appropriate files 47 CONSTANTS FILE INFORMATION The Constants File should be reviewed at turnover and at the beginning of the new fiscal year a Requisition Defaults Overseas Indicator Set to Y if overseas Media and Status Code Set to S Unit of Issue Leave blank Demand Code Set to R Signal Code Set to A Fund Code Set to B Maint Fund Code Set to R Consumable Fund Code Set to C Distribution Code Leave blank CASREP Distribution Code Leave blank DTO Project Code Set to QL5 Stock Project Code Set to QE5 CASREP Project Code Set to QKO FAD Set to 2 deployed or 3 homeport Maintenance UND Set to B Non maintenance UND set to B Required Delivery Date Leave blank CASREP Required Delivery Date Set to 999 Unit Price Leave blank or set to ea Routing Identifier FISC Yoko for deployed camps FISC San Diego for units in Western CONUS Routing Identifier for DLR N35 Routing Identifier for AVDLR N32 Advice Code Optional except for DLR
478. val Operations message 112209Z MAY 99 NAVOP 004 99 Inter Deployment Training Cycle IDTC Workload Reduction Update Paragraph 1D the Controlled Equipage Program is cancelled 1 Owing to the impact on readiness and or the financial implications of replacing material formally designated Controlled Equipage it remains incumbent upon all hands to maintain positive control of such items 2 The identification and security of material requiring such control rests with the Commanding Officer 3 Surveys DD Form 200 for types of material formerly designated as Controlled Equipage will be submitted only when the material meets other survey criteria described in paragraphs 5125 5134 of the NAVSUP P 485 4 NAVSUP remains the technical authority for the development and implementation of methods to maintain accountability of government property Questions may be addressed to NAVSUP Code 4B2E at 717 605 6136 DSN 430 6136 5 It is recommended that issues of Palm Pilots and personal assistant computers be documented with the completion of a Page 13 entry in the individual s service record a Palm Pilots remain government property and should be retained by the government upon an individual s termination of Naval Service 6007 PLANT AND MINOR PROPERTY Management and inventory control will be in accordance with the NAVCOMPT Manual Volume 3 6008 STOCK MATERIAL IN OTHER DEPARTMENTAL SPACES When items repair parts and stores mate
479. ve been entered under the wrong COSAL type or may not have had LMC loaded f Step 6 Bounce RSS RPT 042 against SNSL in MOD 97 COSAL same procedures apply as with MOD 98 Organic g Step 7 When processing Supplemental COSALs first complete all changes required from the original UL Remember that quantities in SNSL of supplemental UL are added to quantities in SNSL of original UL to get new revised quantity to be stocked h Step 8 Do not process any deletes until all ULs have been updated in MicroSNAP i Step 9 After updating has been completed run an HME RPT 042 with L MC A8 and AT Code 6 Also run an AT Code 6 listing for RSS This material is excess and should be returned to L 3 stock j Step 10 Run a RPT 042 Listing of HME with LMC A8 and AT Code 1 4 and 8 for Material With Excess On hand Quantities Also run an AT Code 1 4 and 8 Listing for RSS This material can be excessed on a case by case basis as demand levels dictate Note While completing Steps 9 and 10 ensure excess parts do not have application to other COSAL tvpes k Step 11 Run a Reorder Review RPT 029 for HME LMC A8 Step 12 Run a Reorder Review RPT 029 for RSS m Step 13 Use the Reorder Review Listings to determine shortages F 34 COMFIRSTNCDINST 4400 3A Note Listings produced in Steps 11 and 12 should match the lists produced in Step 1 if the UL was processed correctly 38 REPAIR PART REQUISITION PROCESSING a Pay parti
480. wing minimum supply management actions and ensure their completion prior to the start of turnover 1 Verify Operating Targets OPTARs and outstanding completed requisition files are in agreement Balance OPTARs B 3 COMFIRSTNCDINST 4400 3A 2 Conduct an internal MOV of all requisitions Submit follow ups or cancellations as required 3 Conduct a complete Selected Item Management SIM review to include the following a Conduct a 100 inventory and reconcile all differences b Replenish SIM items to high limit when the on hand on order quantity is equal to or less than the low limit c Verify validity of all outstanding requisitions 4 Conduct a complete Non SIM review of all Supply storerooms to include the following a Verify Table of Allowance Consolidated Seabee Allowance List TOA COSAL allowances are posted to stock records b Identify all items with on hand on order quantities below the high limit Submit requisitions to bring all items up to the high limit c Verify validity of all outstanding requisitions 5 Ensure allowance items not maintained under the Supply Departments custody are reviewed for on hand on order status and all deficiencies are corrected prior to the start of turnover Special TOA aids group Material Take Offs MTOs and assembly contents lists are provided for this purpose If funds are not available identify existing shortages and total unfunded money value 6 E
481. x B Appendix C Appendix D Appendix E Appendix F Appendix G Organization amp Administration Material Identification Material Procurement Material Receipt Custody and Stowage Material Expenditure and Shipment Inventory Management Procedures for Issuing and Accounting for Organizational Clothing and Gear Food Service Operations and Management Material Liaison Office MLO Maintenance and Material Management 3 M Training ORI Check Off List Camp Turnover NCF Table of Allowance Food Service Self Assessment Monthly Supply Officer s Report to the Commanding Officer MicroSnap Glossary of Acronyms COMFIRSTNCDINST 4400 3A CHAPTER 1 ORGANIZATION AND ADMINISTRATION Section I GENERAL 1000 INTRODUCTION The SEABEE Supply Manual is issued to provide policy and guidance for personnel engaged in Naval Construction Force NCF Logistics operations It supplements the NAVSUP P 485 Naval Supply procedures and amplifies financial management and inventory control guidance found in separate NCF instructions Procedures for Food Service Disbursing and Postal services are delineated in other DOD NAVSUP and Fleet publications and are not repeated within this manual Refer any apparent conflict between this instruction and other directives to the COMFIRSTNCD Assistant Chief of Staff for Logistics 1NCD Code N41 for interpretation or resolution 1100 ACTION AND AUTHORITY The procedures in this manual are mandatory This instru
482. xcessive opened cases 10 Proper stowage Circulation of air possible 11 Proper temperature 12 Below zero degrees F frozen 13 32 35 F chill 14 Are temperatures taken from thermometers mounted inside space Are temperature logs posted at least twice daily by the individual or duty personnel responsible for the space Are logs reviewed and signed daily by Food Service Officer and Senior CS 17 Condition of refrigerated spaces Assign overall grade O E G M or F 18 Are refrigeration plant lines in Food Service spaces intact and dry 19 Plans to correct deficiencies Figure B 1 3 of 4 B 32 COMFIRSTNCDINST 4400 3A Dishwashing Machine DESCRIPTION YES NO 1 Were Food Service Attendants scraping tray waste 2 Were Food Service Attendants prewashing eating utensils Was the dishwashing machine in good operating condition 4 All gauges in operating condition Accurate 5 Spray curtains in place 6 Tanks cleaned 7 Detergent and rinse additive dispensers operational 8 Spray manifolds and tubes taken out and cleaned Preventive maintenance by repair force accomplished on regular basis 10 Were proper dishwashing machine temperatures maintained 11 Wash water 150 160 F 12 Rinse water 160 180 F 13 Sanitizing rinse above 180 F but below 210 F Were instructions
483. xperience and training b Security All personnel requiring access to the subsystem will have a password and assigned system access level The Supply Officer is responsible for user access to the SFM subsystem as described below Passwords will be changed at least quarterly to maintain system security Physical security instructions will be issued by each units Commanding Officer They will augment Navy wide ADP security measures contained in OPNAVINST 5510 1 Series c Access The access table shown in Figure F 2 provides guidelines for determining supply users and customer access levels The Supply Officer will assign SFM access levels The primary considerations to be used when assigning authority levels will be training and experience on the system A new SFM subsystem access listing will be produced by the Supply Officer each time access assignments are made The current listing will be kept on file until a new F 5 COMFIRSTNCDINST 4400 3A one is produced Each user is granted an Authority Level for access into SFM sub functions d Authority Levels Level is for the Supply Officer and Leading SK and gives access to all SFM records and functions The Supply Officer and Leading SK must have a Y in the Record Deletion Capability data field The last user designated as the Supply Officer cannot be deleted from the system or have their access level downgraded The SFM file must always have one user with authority level O
484. y Equipment Outlet Custodian will replace lost or damaged items on a one for one basis using the same procedures criteria that apply to the CUUs DUUs Refer to Chapter 7 of this instruction 4 Lost Stolen Destroyed Items Special clothing bedding and individual infantry equipment in the custody of individuals which is lost stolen destroyed or damaged through other than normal wear will be surveyed by the custodian The findings in the approved survey must clearly indicate whether culpability is indicated and if reimbursement to the U S government is required If the lost stolen destroyed equipment does not exceed 500 00 only a copy of the Military Pay Adjustment Authorization DD Form 139 is required Further guidance on the policy can be found in the NAVSUP P 485 Chapter 5 5 When pay adjustments are involved for articles in excess of 500 00 a copy of the completed Military Pay Adjustment Authorization DD Form 139 will be attached to the approved survey 5 1 COMFIRSTNCDINST 4400 3A 5002 REIMBURSEMENT TO THE GOVERNMENT When an individual accepts responsibility and reimburses the government for the loss damage or destruction of government property under 500 only a copy of the Military Pay Adjustment Authorization DD Form 139 is required to support adjustments to financial and property records A DD Form 200 will be prepared to substantiate reimbursements over 500 A copy of the completed DD Form 139 will be filed w
485. y inventoried during the turnover The total dollar value of surveys processed during the turnover and unfunded not on order controlled equipage deficiencies will be included in the Supply Officers Turnover Report e CESE Technical Manuals A complete inventory of technical manuals will be conducted and reported in the BEEP Effectiveness and Cost Report This inventory is to be compared with the COSAL Unit Loads ULs used by the outgoing battalion to determine deficiencies Deficiencies will be compared against the requirements of the new COSAL ULs prior to initiating requisitions 2 Random Sampling Inventory Due to the magnitude of items contained in certain groups of the TOA the random sampling inventory procedure outlined in NAVSUP P 485 paragraph 6061 6 is considered appropriate for conducting turnover inventories with results reported back to the cognizant NCR within 30 days of turnover Minimum sample size and composition of items selected for random sample inventories will be as follows a Inventory 10 percent Ten percent card to location ten percent location to card of the total non SIM items in each storeroom outlet b If an area fails to meet the NCR Goal 95 validity after thorough investigation and increased sampling this fact will be specifically identified in the Supply Officers Turnover Report A complete inventory of the problem area will be scheduled for accomplishment during the incoming bat
486. y the regiment 6206 PROCEDURES FOR CONTROL OF AUGMENT PROJECT TOOLS 1 NCR TOA Manager Code R43 a The NCR TOA Manager is responsible for providing and managing assets and for issuing disposition instructions for all augment tools required by and located at NCF deployment sites 1 Assigned augment tools must be managed to ensure optimum use and to minimize redundant procurement 2 All DET sites are outfitted with augment tools vice TOA assets 3 In recognition of the prohibitively high administrative cost of exerting central control over all tools the following specific criteria will be used to determine tools which will be centrally managed a All non organic assemblies as defined in the TOA augment kits b Tools not included above but because of short supply long procurement lead time extended value or unusual quantities used e g concrete forms scaffolding or other considerations are designated by the NCR TOA Manager for central management 2 Control System 6 22 COMFIRSTNCDINST 4400 3A a Accountability and Control 1 The on site battalion will have both accountability and control for all augment tool kits assemblies Records of inventories receipts and expenditures will be maintained for the entire OCONUS Theater at the main body b Inventory Control Listings 1 The deployed battalion S4 will maintain a continually updated Augment Tool Inventory Control Listing by site for the main body an
487. ype and Status Code 2 Requisition Defaults 3 Demand Processing Parameters 4 Requisition Number Assignments 5 Fund Code to Budget Indicator 6 Restore In Process Indicator 7 Appropriation Data Transmittal Counters Update 8 COSAL Type Management 9 Local Management Codes 10 Completion Dates Update 11 Expenditure Log Serial Assign 12 Demand Effectiveness Goals 13 Micro SFM Menu 14 Exit Micro SFM Subsystem e The following constants files are the most commonly used 1 Appropriation Data Updating Appropriation Data Constants is critical The Appropriation Data entered in the CNF is utilized in preparing financial reports such as Financial Transmittal Letters TLs and Budget OPTAR Reports BORs The system will store accounting data for the current and prior five fiscal years only Accounting data for each of the Type Commanders should be loaded in the CNF During the closeout of each fiscal year after the 30 September BOR the current fiscal year will default to the first prior FY the first prior FY will default to the second prior FY and the second prior FY will default to the third prior FY the third prior FY will default to the fourth prior FY the fourth prior FY will default to the fifth and the fifth prior FY will be deleted from the CNF The new FY appropriation data must be entered but cannot be entered until 01 October For Other Supply Officer OSO Transfers enter all appropriation data at the beginning

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