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CaseScheduler UserManual CS20080815

1. Enter search string or blank for all First Name Last Name Address Witness Edit First Name Susan Prefix Last Name Williams Suffix Address 229 Davenport Dr City Louisville State K Zip Code 42847 Phone 1 502 234 9987 Phone 2 Fax O Joint Neither Prosecution Defense E Edit Witnesses People assigned to case First Name SI Last Name Address i Williams 229 nDavenport Dr Search All Witnesses W Edit Enter search string or blank for all 23 Contacts Re o Info ity FirstName Last Name Address Remove ig From Case en AddTo si Case Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Add an Exhibit To add an exhibit using Case Properties 1 Press the Edit button to the right of the Exhibit field and the Exhibits window opens Plaintiff Sawyer 4th Polly E dit Prosecution Brown Jr Terry l Defendant Burns Jr Nathan Defense Colier zelda Witness wiliams Susan Exhibit None 2 Press the Create New button and fei the Exhibit Info window will open Exhibits assigned to this case Name Description Print De Exhibits bi Create New Edit Th Eshibit ae SE fm o ts Remove from case 3 Use the auto generated name or enter the exhib
2. Include Public And Private Case Information Include Public And Private Case Information i i e i Options will publish all the media associated with the Include Case Log case Include Case Notes Include Private Case Notes Options Here you can choose to include the case log and public and or private notes in the case log 31 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 6 Make selections as necessary and press the Next button The Select Action screen will appear and you select the type of media to publish to CD DVD or Network Share folder JAVS Publishing Wizard Select Action Select what media to burn or to copy to a network share e ei e cht Standard CD E e9 Standard DYD E m Network Share 7 Network Share is selected press the Select Folder button and you will be prompted to select a folder for the media to be copied to JAYS Publishing Wizard Select Action Select what media to burn or to copy to a network share Browse For Folder Ef Desktop G My Documents d My Computer EI a My Network Places E Recycle Bin LC All Manual Pics Select Folder C AVR Studio S CH CAPTURE 3 JAYS Setup Tool C Logs F m f Audio Monit SAL Copyright JAVS 1981 2008 32 CaseScheduler 2 3 Software Instruction Manual 8 After selecting the media type or folder press the Next button and the copy and burn process will begin There will b
3. 2 Press the Add button and a Department Edit window will open Add 3 Type in the new department and press OK Department Your Department Co Ce 4 The new department will appear in the Departments list and will be available in the Department pull down in the New Case dialog Edit Site Case Types Departments Departments Name Description Default Department Department Department Department out Department To delete a department Question 1 Select a department and press the Delete button and Gre vou sure you would like to delete the selected Departments a Delete Department confirmation window will appear 2 Select Yes to delete and No to cancel 3 Press the Save button to save all of your changes and close the Edit Site window Note You cannot delete a department if it has been part of a logged case 59 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual To launch the Edit Users utility 1 Select Tools gt Edit Users and the Edit Users window will open The Edit Users window will allow the user to create new users and assign passwords User Classes and Templates User s information can be edited and security assignments changed The window consists of two tabs General tab and the Security tab Edit Users LastName WF First Name T General Security Allen Donald User DD Dall Bailey Robert SS En Baili
4. Prosecution Defense These fields are for the name s of the prosecution or defense attorneys Plaintiff Defendant These fields are for the name s of the plaintiffs or the defendants Location This field is to show the location for a scheduled appointment and will All Locations only be visible when you select All Locations which will only be Courtroom 1 available when multiple courtrooms exist Courtroom 2 Copyright JAVS 1981 2008 6 CaseScheduler 2 3 Software Instruction Manual The Day By Times view will give the user a view of an entire day s schedules in increments of time ui Today ki Single Daw it Work Week EI Week a Month wm CaseScheduler 2 3 Case View Tools Viewpoints Help New case GB Find case Gi Reschedule Case A Add to another Day JQ Delete Schedule 28 Print Schedule D Edit Case Propertie XC Today 7 Single Day 7 Day By Times TE Work Week 3 Week 33 Month Allocations Cases Scheduled a Schedule 3 8 2008 op Saturday February 2008 b SMTfWTFS 7 28 2s 2 3456 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 7 4 1 8 5 pa AutoLog 6 3 00 HA CaseScheduer 23 i 5 Jim Collins _ Ready The Work Week view will show the user the selected week of schedules from Monday to Friday Today Wi Single Day F Day By Times LS Work Week F Week 33 Month CaseScheduler 2 3 Case View Tools Viewpoints Help HP
5. Address Citi L Print IB Witnesses SS Search All Witnesses Enter search string or blank for all FirstName Last Name Address 2 Type the witness s name or part of the name in the Search All Witnesses field and press the Search button If the witness exists in the database they will appear in the search list 35 Search All Witnesses Jane Doe Found 1 entries stame Last ame Address 3456 Willow Wap Lous Add to this Case Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 3 Press the Add to this case button and the witness will appear in the People assigned to this case list Add to Edit Witnesses this caze Feople assigned to caze First Hame Last Hame o Address A Frint IE witnesses 4 Ifthe witness is not a part of your current database the search results will show a message No matching entries found A new witness record will need to be created Search All witnesses Jane Doe staal No matching entries found First ame LastName Address City ed Add to it gt this case 5 Press the Create New button and the Witness Edit window will g Create open Heu Witness Edit 6 Type in the relevant information for the witness and zess pe press the OK button Lest Name se Address City State 7 Be sure to include the Party assignment for the zpcode
6. Department User Department User ae Department User City Louisville Dept Judge Dept Judge2 state Doe John Judge Default Zip Code Law Sally m BOCH efault Phone 1 502 564 5545 Noe John Nowles Harry Ferck Calvin SES Cad w Email Add New User Phone 2 Save Cancel 61 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual To add a new user 1 Press the Add New User button and the New User Wizard window will open Type in the new ID personal information and password then press the Next button If a user already exists a Duplicate Name notice will appear Select a new ID until successful E New User Wizard User ID First Name Prefix Last Name Suffix Address City State Zip Code Phone 1 Phone 2 Email Reenter Password tHE Password erann 2 The next window below of the wizard is for assigning the user class and template for the user Use the pull down fields to assign the user For a user to be able to log in to JAVS AutoLog and CaseScheduler they must first be assigned a password a user class and user template JAVS has created a default set of User Classes and Templates to assign to new users or re assign to pre existing users For Example If the new user is a judge he can be assigned a User Class of Judge with a Template of Judge
7. Include Public Case Information Only Include Public And Private Case Information Public Private Include Public And Private Case Information H e 8 Options will publish allthe media associated with the Include Case Log Case Include Case Notes Include Private Case Notes Options Here you can choose to include the case log and public and or private notes in the case log 5 Press the Next button and a list of cases e erg to publish will appear Use the checkboxes Please select the cases you would like to publish to select the cases you wish to publish Case Number Title Department State vs Smi Jepartment3 State vs Smith Department3 YR 765 State vs Downs Criminal Court 6 Make selections as necessary and press the Next button The Select Action screen will appear and you select the type of media to publish to CD DVD or Network Share folder JAVS Publishing Wizard Select Action T Select what media to burn or to copy to a network share li f ei e 3 Standard CD amp a Standard DYD E m Network Share 53 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 7 If Network Share is selected press the Select Folder button and you will be prompted to select a folder for the media to be copied to JAYS Publishing Wizard Select Action Select what media to burn or to copy bo a network share Browse For Folder Standard CD My Documents vd My Computer D m
8. O witness Phone 1 Phone 2 Fax Email Party Joint Neither O Prosecution O Defense Copyright JAVS 1981 2008 36 CaseScheduler 2 3 Software Instruction Manual 8 The new witness name will appear in Elna the People assigned to this case People assigned to this case field S e m FirstName LastName Address Susan wWllams 12365 Bush Farm Lane P Pririt IE Witnesses 9 Press the OK button and the witness will appear in the Witnesses view and display the assignment for the witness The witness is available for logging 10 Press OK and the witness is added to the Witness Field in the Case Properties window Plaintiff Sawyer 4th Polly Prosecution Brown Jr Terry Defendant Burns Jr Nathan Defense Exhibit 37 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Remove a Witness To remove a witness using Case Properties 1 Press the Edit button to the right of the Witness field and the Edit Witnesses window opens Plaintiff Sawyer 4th Polly Prosecution Brown Jr Terry E o D l pm m m Defendant Burns Jr Nathan Defense Collier Zelda Witness Williams Susan Exhibit None bb Edit Witnesses People assigned to case 2 Select the witness to be removed Press the Pa LastName Addess Zeen Remove From Case button ip 23 Zeg l q N i
9. 101 Some St Louisville KY 40223 0001112222 DEFENDANT 06RD112502 06RD112502DF01 John Doe 101 Some St Louisville KY 40223 0001112222 75 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Plaintiff Representative Record and Defendant Representative Record Plaintiff Representative Record gl This record details information about one or more plaintiff representatives assigned Record Description to a case Record Required Column Required ee Number Field PL eii Format Description Must be either 105 or Plaintiff Representative No Prefix 1 ASCII Max 15 o Z oOo O ASCII Max 10 Address1 ASCII Max 50 ASCII Max 50 No WG IS 7 SSS a es No Address2_ LL ASCII Max 50 Ir 10 No Ciy ASCII Max 50 Ir UU No State ASCII Max 10 J gt S 12 No Zp Age ll Ir 13 No Phonei ASCI Max 14 Ir 14 No Phone2 ASCI Max 14 Ir 15 No Email TI ASCII Max 50 Ir Examples 105 06RD112501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001112222 PLAINTIFF REPRESENTATIVE 06RD112502 06RD112502PL01 Bob Arrow 999 Some St _Louisville KY 40223 0001112222 The Defendant Representative Record matches the plaintiff representative in every way except for the first column which identifies the record type as presented here Defendant Representative Record SC This record details information about one or more defendant representatives
10. 345pm CA256 Copyright JAVS 1981 2008 18 CaseScheduler 2 3 Software Instruction Manual CaseScheduler Features CaseScheduler has a variety of editing and information tracking features that can be useful in keeping schedules changing schedules removing schedules adding personnel to the schedule and finding information on people who have been previously entered into the system These people can be searched out and added to the schedules along with changing their personal information There are also different views in which these operations can be performed This section will go into detail on how to edit and maintain your CaseScheduler information There are several views in CaseScheduler that allow the user freedom and flexibility to view edit and reschedule cases Choose the one that suits your needs best Today DV Single Day T Day By Times S Work Week F Week 21 Month Courtroom In the Locations selector with All Locations selected the user can alleestione view and edit schedules for all locations in the particular site Courtroom 1 Courtroom 2 All Locations mp CaseScheduler 2 3 Case View Tools Viewpoints Help I New case IP Findcase 2 23 2 ie Print Schedule T Today J Single Day J Day By Times S Work Week F week 33 Month AllLocations Cases Scheduled X Schedule 2 24 2008 3 29 2008 4 March 2008 gt Sunday Monday Tuesday E Wednesday Thursday Friday Saturday SATTES Feb 24 25 26 _
11. IMPORT CASE DATA The JAVS architecture supports importing Case Management System data by use of either a comma separated value file i e CSV or an Extensible Markup Language file i e XML Data is written to these files in a predefined format and then processed by an import library wizard incorporated into the CaseScheduler application The import procedure features moderate data validation pre and post processing batch file options and self managed log files that provide detailed analysis of the import process offering details as to the success and or failure of the job currently being performed The Import feature requires that the cvl and the xml files be in the proper format before schedules can be imported into CaseScheduler These format requirements are outlined in the Case Management Import Specifications in this manual To import a schedule 1 Select Tools gt Import Case Data and the JAVS Case data import wizard welcome screen will open Tools Viewpoints Help JAVS Case Data Import Secs K Edit Users and Site Information Welcome to the JAVS Import Wizard Kl Import Case Data This wizard enables you to Import Case rn ts a a D at qa 2 Select the Next button and the wizard will allow you to use the Browse button or type in the file path and file name for the file you want to import Press the Browse button Browse Cancel 71 Copyright JAVS 1981 2008 CaseScheduler 2 3 Softwar
12. No Auto Star Stop Time 937172008 01 40 DM a Stop Time 03 11 2008 01 40 PM No Auto Stop Bailiff Sun Mon ue Wed Thu Fri Sat Day Time Controls i 24 2 2 1 Clerk G 5 6 7 8 ZER 13 14 15 16 ee ake 20 21 22 23 24 2 26 27 28 29 30 31 Today 3 1 8 2008 D You can also change the Courtroom and Court personnel 6 Press the OK button and the changes will be reflected in the current view This schedule has been moved from the 11 to the 12 I aiaa aaa anataenn ee ooo GL GO d ee ve lt 11 12 eels S SPM SERGE SSES ASS ines Fidgam 2008 022810 3 00am DECRAD 250pm 2008 03 05 14 125pm CSED2 25pm 1 40pm CSE D2 23 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Add to Another Day The Add To Another Day command will allow the user to add a schedule that is already completed or if multiple days are needed for the same case To add a schedule to another day 1 Select a schedule to add to another day 12 13 9 00am O6CR40 L 1 25pm LEI TE Delete Schedule Te Edit Case Properties Reschedule Case Jg add to another Dau 2 Right click and select Add to another Day Or press the Add to another Day button ie 4dd to another Day Start Time 03 1 S008 10 35 AM d w No Auto Start Stop Time 03 18 2008 10 50 AM S NoAuto Stop a Clerk en 4 Change the schedule information as needed and press the OK button and the c
13. John Allen Donald Courtroom 2 16 1718 192021 22 2008 03 08 15 Noe John Law Harlen Wake i i Courtroom 2 23 24 25 26 27 28 29 30 31 3 Select any case on that date from the list that you want to publish 4 Select the Publish selected case JAVS Publishing Wizard eon and the JAVS Publishing _ Welcome to the Case Publishing Wizard Wizard main screen will open K This wizard will walk you through the process of writing Case documents and video to a CD or DYD Publish selected case 5 The Select Files screen will appear which will allow you to select what documents will be included with the published case Public Private JAVS Publishing Wizard Select Files Include Public Case Information Select the documents to include on the media Only will publish the media audio and video that is marked as Public Private public Ze Include Public Case Information Only Include Public And Private Case Include Public And Private Case Information Information will publish all the media associated with the case Tecan Iw Include Case Log Optio ns Include Case Notes Here you can choose to include the case log and public and or private notes in the case log 49 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 6 Press Next and the Select Action screen will appear You can choose to JAVS Publishing Wizard publish to CD DVD or to Soe Pee a Network Share folder Selec
14. New Case If Findcase 3 Reschedule Case 77 Addto another Day JB Delete Schedule 7 Print Schedule 7 Edit Case Properties T Today Y Single Day 37 Day By Times 5 Work Week 3 Week 23 Month AllLocations Cases Scheduled x Schedule 3 3 2008 3 7 2008 03 04 Tuesday los Wednesday los Thursday o7 Friday 4 February 2008 b SMTWTFS 7 28 293031 1 2 3 2 5 EH 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 March 2008 SM TEW EES 2008 03 06 11 2 CSE D2 vY ES AutoLog 6 3 2 CaseScheduler 2 3 Ready Jim Collins 7 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual The Week view will show the user the selected week of schedules from Sunday to Saturday Tim T Today Single Day T Day By Times e Work Week 21 Month w CaseScheduler 2 3 Case View Tools Viewpoints Help PF New Case If Findcase 3 23 E T Print Schedule K3 T Day By Times 5 Work Week Si Month Allocations Cases Scheduled x Schedule 3 2 2008 3 8 2008 T Today T Single Day 02 Sunday 05 Wednesday 06 Thursday 07 Friday 08 Saturday February 2008 b SMTWTFS a 4 5 6 10 11 12 13 14 15 1 17 18 19 20 21 22 2 24 25 26 27 28 29 March 2008 6 7 8 9101112 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2008 03 0 CSE D2 v Viewpoints RK AutoLog 6 3 SS 00 Lie CaseScheduler 2 3 e Ready J
15. Number to the help desk technician The JAVS help desk will then provide you with the appropriate activation code for your particular system Type this number in the Activation Code field and press Finish Activation Please contact customer service at 1 87 7 JAVS HLP 1 877 528 7457 ta complete activation Pin Number Activation Code Back Frish Cancel The JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use x JAN gt Courtroom Login Please Login User Name Password Courtroom Courtroom Copyright JAVS 1981 2008 82 CaseScheduler 2 3 Software Instruction Manual 15 Day Trial Period Select the Run Trial and press the Next button Activation Welcome to the Jefferson Audic Video Systems s software activation wizard Online Activation Phone Activation re Run Trial 15 days left Welcome to the Jefferson Audio Video Systems s software activation wizard Cancel Ei Press OK and the CaseScheduler login screen will appear Type in your User Name and Password A AN d and CaseScheduler is ready to use e y Courtroom Login User Name Password Courtroom Courtroom 1 83 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Appendix B HELP MENU The Help menu item contains selections for the CaseScheduler Manual and an About information screen The CaseS
16. PUM GaSe OG EEN 55 Edit User and Edit Se Will GS EE 57 Belgie VE 67 LIMIGOCKAIDIG VV ING Tel 68 Load Default Tool Arraingment nnnannnannannnennnennnnennnennnnnnnnnnnnnnnrrsrrnsnrenrsnenne 68 Configure Ghortcuts 69 WTO SO RH ME 71 Case Management System Import Specification cccccccseeeeceeeeseseeeeseeeesaeees 73 ele eee en eee T ene re ere ee ee ee 80 ACUV ANO EE 80 EENHEETEN 80 Phone Achivaton 81 15 Day Trial Period ccccccccecccseeeceeceeceeeseeeeseesaeeseueeseeeseeeseeaeeeneeeseeeeaeeens 83 PEST E 84 Saile IR 84 August 2008 ADDENDUM CaseSCheduler 22372 85 WUC NS e VC se eee a ass ec eee ce cece esses 86 FUNG GaSe SOMA D 87 Was this manual helpful E mail comments to manuals javs com 3 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Introduction to CaseScheduler 2 3 CaseScheduler is a scheduling tool primarily used in courtroom applications in conjunction with JAVS AutoLog 6 3 CaseScheduler will provide the end user with features such as an easy to use GUI Graphical User Interface that includes the location of the scheduled case a calendar the defendant plaintiff attorney s and court staff information From CaseScheduler a user can view a case s schedule history future trial dates view print and publish case logs from current or previous cases The user can create new cases reschedule dates edit existing cases add new attorneys and defendants exh
17. SEH E a My Network Places etwork Share el of Recycle Bin G All Manual Pics Select Folder AYR Studio O CAPTURE LC JAYS Setup Tool Gr g Audio Mob 8 After selecting the media type or folder press the Next button and the copy and burn process will begin There will be a status bar to inform you of the progress When the process is finished the Completed screen will appear Press the Finish button and your files are ready to view JAVS Publishing Wizard JAVS Publishing Wizard Copy Documents Completed Copying files to network share or staging area Ke b Your Case files have been written Successfully Copy progress Copyright JAVS 1981 2008 54 CaseScheduler 2 3 Software Instruction Manual Two other functions in the Case Log History window are Schedule Case and Print Case Log Schedule Case The Schedule Case button will allow you to add a previously logged schedule to another day Press the Schedule Case icon and follow the instructions in the Add To Another Day function of this manual SS Case Log History Y7 schedule Case Ze Publish cases For date e Publish selected case Th Print case log 4 March 2008 C kA T wi T CD C Case Number LCase Title LCase Type Print Case Log To print a case log 1 Select the Print Case Log icon 2 The Case Log Report window will open for the iu Print case log Case Log Report Case Information Current case Case Number CR 32
18. add or edit information pertaining to the prosecution defense witnesses or exhibits The Case Number cannot be changed 1B Case Properties Case Information Case History Case Number RC6FT Case Type Arraignment Case Title State vs Burns Department Criminal Court Scheduled Date s 3 12 2008 Plaintiff Sawyer 4th Polly Prosecution Brown Jr Terry Defendant Burns Jr Nathan Defense Collier Zelda Witness None Exhibit None CASE HISTORY The Case Properties dialog window also contains a tab to the Case History This function lists every case s log date s and from here the Case Log information may be viewed or printed Case Properties Case Information Case History Log Date s Case Log Information 13 11 2008 Case Number RCGFT e Location Courtroom 1 Case History Log Judge Unknown Clerk Unknown Bai Unknown Sealed No Copyright JAVS 1981 2008 34 CaseScheduler 2 3 Add a Witness To add a witness using Case Properties Software Instruction Manual 1 Press the Edit button to the right of the Witness field and the Edit Witnesses window opens Plaintiff Sawyer ath Polly al Prosecution Brown Jr Terry Defendant Burns Jr Nathan Defense Collier Zelda Witness None Exhibit None 2 Edit Witnesses People assigned to case Last Name First Name
19. kkas Daardie VEE T EM Bench Cont koa Bctvabed ILDE Pl Prlwabe Woue Cen 120832 Fl Trial Gabes Set 110835 PM hla Sippari HEJS EM end Cont ke Deaclwbtea 110832 PM homal Moe Ahaba 1320 Fi Pybdle kke On 120642 FH Cazetontinuen 110634 FHA Case Mobe Eni y Noe Um Collins Judde aer st gnentin 1months 1208396 PM Oras dqr ILAE PM Jygqgmenton Gullbe Hee 1310 PM Shock Pr 320022 FM kion bo beeka Probation 1227024 PM Probation Oner W027 PRH Oras beeing roban Treaba By JS on J15 00 Faga 1 ofl 8 Press the Print button to print the Case Log to a hard copy E Copyright JAVS 1981 2008 56 CaseScheduler 2 3 Software Instruction Manual EDIT USER AND EDIT SITE UTILITIES The Edit Users and Edit Site commands are utility tools used to add and edit users assign passwords and apply user types and user templates to users These utilities require the Edit Users And Staff user right to be able to use the utility Your Administrator can provide you with specific rights To launch the Edit Site utility 1 Select Tools gt Edit Site and the Edit Site window will open The Edit Site window allows the user to add edit or delete Case Types and Departments JAVS provides a default list of Case Types to choose from and a Default department z Edit Site D epartmerts Case Types Name Civil Bench Trial Civil Jury Trial Civil Motion Criminal Bench Trial Criminal Jury Trial Family Law Trial Guilty Fl
20. location from the Courtroom field pull down Press Login Courtroom Login Tee UserName Pawo OO Canon Coen S l INTERFACE AT A GLANCE The CaseScheduler interface is designed with ease of operation in mind CaseScheduler offers several views to the user for their convenience in case scheduling The Month view gives the user a full look at the month s court schedules by Case Name and by Department Department Filtering only ki Today vi Single Day iti Day By Times l E Work Week ea Week wm CaseScheduler 2 3 Case View Tools Viewpoints Help I New Case IP Findcase 2 o D Del j 3 Print Schedule VC Today Y Single Day 7 Day By Times workweek 2 Week Courtroom2 Cases Scheduled 9 Schedule 2 24 2008 3 29 2008 Sunday Monday Tuesday Wednesday Thursday Feb 24 25 26 Ja 29 4 March 2008 X 2 55pm CR2 w 8 00am 2008 02 SMTW 8 30am CSE w 24 25 26 27 28 29 1 2008 02 28 10 v 2345678 2008 02 28 10 0 9 10 12 13 1415 16 17 18 19 20 21 22 t 23 24 25 26 27 28 29 s 8 30 31 4 40pm time2 s CSE D2 v 8 00am CR3 s April 2008 7 45pm DEFL s 8 15am CRIA SMTWTFS 9 00am OBCR40 12345 6 7 8 9101112 13 14 15 16 17 18 19 20 21 27 28 2 15 51 2 23 24 25 26 3 30 CSE D2 O6CR40 2008 03 05 14 4 v Jim Collins 5 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual The Single Day view displays the most information ab
21. the Case Log Information column will show the number of times the case was started and stopped for a given date Case Properties Case Information Case History Log Datefs Case Log Information 272772008 O OOOO O Case Number CR ZA 2 29 2008 Location Courtroom 2 Case History Log 3 4 2008 Judge Judge Default Clerk Unknown Bailiff Unknown Sealed No Case Log 45 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 5 You can choose to print any one of the dates by selecting a date and pressing the Case Log button 6 Selecting the Case History Log button will print individual case logs for all dates the case has been in session 7 The Case Log Report window will open Case Log Report Case Information Case Number CR 323 Case Title State ve Carter Filter Sessions _ Include Private Events Location E Courtroom 2 Include Notes 8 Inthe Filter section you can select whether to include public or private events and notes Include Private Events are the events that have been marked as private by a user so that users who do not have the rights cannot view these events Include Notes will print all public notes associated with each event LCase History Log a ig FEET EN Da0 72008 PLL 2 Filter Include Private Events _ Include Notes Include Private Notes will print all notes including those marked by the user
22. three ways to activate the software Online Activation Phone Activation and a 15 day trial period The first time CaseScheduler is launched an activation message will appear with three choices Activation a Welcome ta the Jefferson Audio Video Systems s software activation wizard Ze Online Activation Phone Activation C Run Trial 15 days left Cancel Online Activation Select Online Activation and press Next Enter the Serial Number and Password provided on the Installation CD Activation KR Please enter your serial number and password for online activation Serial Number Password Finish Cancel Copyright JAVS 1981 2008 80 CaseScheduler 2 3 Software Instruction Manual After entering the Password and Serial Number press the Finish button and the JAVS CaseScheduler login screen will appear Type in your user name and password and CaseScheduler is ready to use Please Login INS Courtroom Login User Mame Password Courtroom Courtroom 1 Phone Activation Select Phone Activation and press Next Activation Welcome to the Jefferson Audic Video Systems s software activation wizard Online Activation Ze Phone Activation C Run Trial 14 days left Cancel 81 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual A contact screen will appear with the JAVS help desk phone number Contact the JAVS help desk with the number provided and give the Pin
23. 1 22 23 24 25 26 you to choose the month in which you wish to schedule a case 57 99 29 3p Cases Scheduled November 2007 December 2007 January 2008 February 2008 March 2008 April 2008 May 2008 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 You can navigate the side calendar by selecting a date in the side calendar and using the scroll wheel on your mouse or you can use the Next and Back arrows on the top month of the calendar Back February 2008 Next SMT wor S 1 2 Selecting any day in the 17 18 19 20 21 22 23 i 24 25 26 27 28 29 side calendar will set any 2008 02 28 10 0 view to that date and be Nach 2008 CEDA e e SHT WT oF 5 DECR 40 indicated by a teal color SEENEN Se selection of the day ar ae 16 17 18 19 20 21 22 23 24 25 25 27 28 29 30 31 April 2008 SM TW TOF 5 123464 ad ei Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual CREATING A NEW CASE New Case Window To create a new case 1 Press the New Case button or select Case gt New Case IA New Case The New Case dialog window appears T Hew Case Case Number AUEALESIDEEE CaseT ype Case Title Department Default Department ch Hait Prosecution Defendant Defense JudgesJustice Bailiff S herifi ch Clerk Stena we 2 You can enter your own case number or use the number auto generated by CaseScheduler The number consists of the year month da
24. 2 3 Software Instruction Manual Utilities CASE LOG HISTORY Selecting Tools gt History will show a history of all cases on a given date that have been logged This window will allow the user to publish print and schedule any case that has been previously logged SS Case Log History E 8 Schedule Case E Publish cases for date ig Publish selected case 1 Print case log March 2008 d Case Number Case Title Case Type Prosecution Plaintiff Defendant Defense Location SM TW TTS 2008 04 15 0843 Courtroom 1 2345678 CR 345 State vs Carter Civil Motion Courtroom 1 9 1011 12 131415 ER 634 State vs Carter Civil Bench Trial Courtroom 1 16 1718 132021 22 i State vs Downey i Civil Jury Trial Courtroom 1 ss a 2926 ATZ CF 234 State vs Jones Civil Bench Trial Black John Default Location April 2008 CF 326 State vs Jones Civil Bench Trial Default Location Ar TE T E S CR ert State vs Rowe Civil Motion Courtroom 1 123465 2008 04 15 09 30 State vsJones Civil Bench Trial Courtroom 1 6 7 8 9101112 13 1415161718 19 20 21 2223 24 25 26 27 28 29 30 May 2008 SMTWT FS 9 45678 91 11 121314 15 16 1 18 1920 21 22 23 24 25 26 27 28 29 30 31 23 910 617 June 2008 SMTWTFS 2 3 d 9 1 8 91011 121314 1516 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Publishing The Publishing functions of CaseScheduler allow the user to publish cases to CD DVD or a Network Share folder The published cases
25. 3 Case Title State vs Carter 3 Inthe Filter section you can select whether to include Filter Sessions public or private events and Include Private Events Location n ot e S a E O urine Omi 2 i D 3 fi O20 0 H Include Notes 4 Include Private Events are the events that have been marked as private by a user so that users who do not have the rights cannot view these events 5 Include Notes will print all public notes associated oe with each event _ Include Private Events 6 Include Private Notes will print all notes including those marked by the user as private Include Private Notes is only available when Include Notes is selected _ Include Notes 55 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 7 Press the OK button and the Case Log Report print preview will open Case History Log Report Cate hmb C A 3 aa Ter State aari aa Terane Gepariment Dault Daparimank Maint Shabect Cepbache Protea Hon a enoe rlam Dekenaapt Jchp Carte Detense Dorala Aen Gate 3 7 2008 beens Hort Cotten 3 Dag Detault Juge Jerk beaut gek Ballit LGetault Balik Eent Time Li Beant 30900 EM Case Started 120G 46 PM Courtotpwenz VATE F Juggeis Remarks Uate Jim Collins lagesa ebah partes LOSST EM PeHHoner sopening stabement VFI EM Case uote Eniry Hote Hm Gellins VOT PM Deatngenbsotenlnd stabement IO PM Praiminary bem W209 FM Deiengantzatdgum et LEIT PH Mormal
26. Advanced This Judge would have JAVS AutoLog and JAVS CaseScheduler advanced user rights A listing of assigned rights will appear when the Template is selected New User Wizard New User Wizard User Class Unknown v User Class Judge mer FS Template Judge Advanced Judge Advanced Name Description Name Judge Standard None ACCESS_CASEFINDER Allows Access to CaseFinder Allows Access to CaseScheduler ACCESS_CASESCHEDULER AVP_CONTROL DELETE_CASE_EVENTS DELETE_SCHEDULED_CASE DELETE_EXHIBIT DELETE_ALL_PUBLIC_NOTES DELETE_ALL_PRIVATE_NOTES _DELETE_WITNESS EDIT EVENT TIME EDIT Cast EVENTS EDIT_EVENTS_WHEN_IDLE EDIT_NOTES_WHEN_IDLE DUT DOC DIKMICE ka Allows Users to Change Public Private Mixer Allows Users to Delete Events From a Log Allows Users to Delete Schedules Allows Users to Delete Exhibits Allows Users to Delete Log Event Notes Creat Allows Users to Delete Log Event Notes Creat Allows Users To Remove Witnesses from a Ca Allows Users Change the Timestamp of Logge Allows Users to Edit Log Events Cassis NOTE Templates and User Classes are generally set up by JAVS or your Administrator Users and Group rights should be available through your Administrator See User Rights in the JAVS AutoLog user manual Copyright JAVS 1981 2008 62 CaseScheduler 2 3 Software Instruction Manual 3 Press the Finish butt
27. DELETE SCHEDULED CASE Allows Users to Delete Schedules Santana Carlos OCLETC_ C l lanna Liners be Prelate Coubibib Schmitt Shirley Shore Allen Upandown Bob Noe Mowles Harry Perck Calvin Departments Selected Departments Wapner George Default Department Departmenti wilson brian Department E Wilson Frank Departments Wilson Lawrence Wordu Haze e Aw Add Mew User Save Cancel Copyright JAVS 1981 2008 64 CaseScheduler 2 3 Software Instruction Manual To change a user s password Change Password UserName fwilzon 1 Press the Change Password button The Change Password window will open 2 Change and confirm your password and press OK To change User Class and Template 1 Press the Edit button to the right of the User Class and Template fields User Class Edit Template 2 The Edit User Template window will open On the left is the current User Class and Template and on the right is where the new assignment will be displayed Edit User Template Current Rights New Fights Template Judge Advanced Description User Class Template Description ACCESS AUTO ACCESS CASE ACCESS CASE S Allow Access to wb ACCES 5 AL T ACCESS CASE ACCESS CASE 5 I 1 1 Allows Access to A Allows Access to L Allows Access ot Allows Access to L Allows Access bot AYP_CONTROL DELETE_CASE DELETE_SCHE DELETE_EssHIB DELET
28. E ALL E DELETE_ALL PR DELETE ITNE Allows Users Allows Users Allows Users Allows Users Allows Users Allows Users Allows Users to Ch to Del to Del to Del to Del to Del To FA AYP CONTROL DELETE_CASE DELETE_SCHE DELETE_E HIB DELETE_ALL_P DELETE_ALL PR DELETE_WITNE Allows Users Allows Users Allows Users Allows Users Allows Users Allows Users Allows Users to Ch to Del to Del to Del to Del to Del To A EDIT EVENT TI Allows Users Chan EDIT EVENT TI Allows Users Chan 65 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 3 Use the User Class and Template pull downs to re assign the user s rights The new results will be displayed in the right column New Fights Template Judge Standard vw Judge Advanced Judge Standard None L mrm 1 D Sen D H E CE wal gel AlS LU LS FLL LU A ACCESS CASE Allows Access to C o ACCESS CASE Allows Access to C Name 4 Press the OK button and the new user rights will appear in the Security tab of the Edit Users window A new set of rights will be displayed for the changes General Security Password Change Password To assign or re assign departments Department Filtering only 1 Use the right and left arrows to add and remove departments The single arrows will move one department at a time or the double arrows wil
29. Edit ba Contacts Info Remove From Case v des z Search Al Witnesses 3 A Remove People prompt Remove People appears A Press Yes and the witness s is d j Are you sure you want to remove the selected people From this case removed from the case NOTE If a witness has been logged as part of a case they cannot be removed Edit a Witness To edit witness information using Case Properties 1 Press the Edit button to the right of the Witness field Scheduled Date s F dit Plaintiff Sawyer 4th Polly L Prosecution Brown Jr Terry H Defendant Burns Ir Nathan N Defense Colier Zelda witness Wiliams Susan Exhibit None Close Copyright JAVS 1981 2008 38 CaseScheduler 2 3 2 The Edit Witnesses window opens 3 Select the witness to be edited and press the Edit Contact s Info button and the Witness Edit window opens 4 Change the witness information as needed and press OK 5 You will return to the Edit Witness window You can choose to edit another witness or press OK and return to the Case Properties window 39 B Edit Witnesses People assigned to case Software Instruction Manual First Name Last Name Susan Williams KI Address C 229 nDavenport Dr PL S P Print IB Witnesses ad New Edit 23 Contacts Info i Remove wd From a Case Search All Witnesses
30. JAVS Digital Recording and Documentation System les TER 2 Inc n Audio Video Systems I Instruction Manual Manual Version CS20080815 7 CaseScheduler 2 3 Software Instruction Manual 1 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Table of Contents Introduction to CASESCNEMUIEL 272 4 Getin SLAMS E 5 Rate IN 5 Henace ara Ganee caa EE EE 5 Gea KE Beer 10 NOW GaS CNN O EE 10 Adding Contacto o a ere TE E 11 AUO SCO IS EE 18 CaseScheduler Features ccccscccccssccececcsececeeeeceeeeseeeeseeeeeseeseeeeseeeeeseeeeeeas 19 Changing and adding Case Iniormaton 22 Kell NN 22 Add To Another RT 24 Delete A CA EN 25 Selen TEE 26 Fel E O Saree eee ee E ee ere 27 Case Properties Managing Case Information cccccceeceeceeeeeeeseeeeesaeeesaeees 34 CASES MO tun Ee BEE 34 CASE lee E 34 PROMO VMN EE 35 Briet e TEE 38 GIG aN VIN SS E E E E etree ee 38 Add 2 gle 4 EE 40 REMOVE AN Evbubt ccc cccc cece eceeseeece ees eeseeeeeeseeeseeeseee seseeeseeeseeseeesaeess 41 Fl Go NNO esnan ree E e T EE 42 Managing Users and Contact 42 Printing from Case Properties c ccccccseececseeeeseeceeeeeseeeeeseeeeeseeeeseeeeeeeeeas 45 GUES a E ane eee E E eee eee 48 Case LOO HISTON aceea etn mere ete eee ee ee ee eee 48 Bel lal ale WEE 48 Copyright JAVS 1981 2008 2 CaseScheduler 2 3 Software Instruction Manual ENEGUE ko gt wenn neon E EE EE E eeeee eee 55
31. K button 14 Close the Find Case window 15 The new schedule will appear in the current calendar view on the scheduled day and time To View a Case 1 Follow the instructions on how to find a case in the Find Case section of this manual 2 Select the case date and courtroom of the case you searched for the data will drilldown to the Case Properties field 3 Press the View Case button and the JAVS CaseViewer m application will open Ad View Case 4 See the JAVS CaseViewer User Manual for more information on how to operate the CaseViewer application 29 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual To Publish a Case There are two ways to access cases for publishing through the Case History Log window and through the Find Case window Refer to the Case History Log section of this manual to learn more about publishing through the Case History Log window Publishing through the Find Case window will allow the user to publish multiple dates for a given case whereas publishing through the Case History Log window will allow publishing of multiple cases for a given date 1 Follow the instructions on how to find a case in the Find Case section of this manual 2 Select the case from the list and press the Publish Case button and the JAVS Publishing Wizard screen will open Press the Next button ln JAVS Publishing Wizard ES Publish Case __ Welcome to the Case Publishing Wizard This wiza
32. Ki ksimoa59 2 1 3 Plaintiff Record and Defendant Record Plaintiff Record Record Description This record details information about one or more plaintiffs assigned to a case Record Required No Copyright JAVS 1981 2008 74 CaseScheduler 2 3 Software Instruction Manual Column Required ee Number Field les Format Description 4 No Prefix ASCII Max 15 S 5 Yes List Name ASCII Max 50 gt o 6 Yes LastName ASCII Max 50 J 7 No Suffix ASCII Max 10 fT 8 No Addressi ASCII Max 50 S 9 No Address2 ASCII Max 50 S A0 No City ASCII Max 50 PO it No State ASCII Max 10 PO p12 No Zip ASCH Max10 S 28 No Phoned ASCII Max 14 14 No Phone2 ASCII Max 14 28 No Emal ASCII Max 50 Examples 103 06RD112501 06RD112501PL01 John Doe 101 Some St Louisville KY 40223 0001112222 PLAINTIFF O6RD112502 06RD112502PL01 Dr John Smith 101 Some St Louisville KY 40223 0001112222 The Defendant Record matches the plaintiff in every way except for the first column which identifies the record type as presented here Defendant Record Record Description This record details information about one or more defendants assigned to a case Record Required Column Required Number Field Ellen Format Description Record Identifier ASCII Fixed Must be either 104 or Defendant We E EEN Examples 104 06RD112501 06RD112501DF01 Dr John Smith
33. Record Description assigned to a case Record Required No Column Required Number Field Felen Format Description Record Identifier ASCII Fixed Must be either 106 or Defendant Representative G Examples 106 06RD112501 06RD112501PLREP01 Jay Walker 998 Some St Louisville KY 40223 0001112222 DEFENDANT REPRESENTATIVE O6RD112502 06RD112502PLREP01 Bob Bay Copyright JAVS 1981 2008 76 CaseScheduler 2 3 Software Instruction Manual 2 1 4 Witness Record Witness Record NR This record details information about one or more plaintiff representatives assigned Record Description to a case Record Required Column Required 3 Gas Number Field leie M eime Format Description 2 3 No Prefix ASCII Max 15 o 4 Yes FirstName ASCII Max 50 Ir 5 Yes LastName ASCII Max 50 gt No Suffix ASCII Max 10 S No Addressi ASCII Max 50 o No Address2_ ASCII Max 50 S No City ASCII Max 50 S 10 No State ASCI Max 10 1 No Zip asci Ma 10 S 12 No Phonet ASCII Max 14 PO 13 No Phone2 ASCI Ma 14 14 No Email ASCII Max 50 PO 15 Examples 105 06RD112501 06RD112501WIT01 Jay Walker 998 Some St Louisville KY 40223 0001112222 PLAINTIFF O6RD112502 06RD112502PL01 Bob Bay 999 Some St Louisville KY 40223 0001112222 2 2 XML Formats An XML document is a text document made up of a sequence of characters It is a well formed d
34. T M S e z F a i 8 00am 2008 02 27 8 00am 2008 02 28 09 8 00am 2008 02 29 w 9 101112 13 1415 1 55pm CRIA 8 24am CSE D1 s 11 00am CRIA v 16 1778 19 20 21 22 2 55pm CR2 A 8 30am CSE D2 s 11 05am CR2 A v z a 25 26 27 28 29 8 35pm _CR1 B 8 40am time3 v April 2008 10 30am 2008 02 2 w GEM TW T FS 10 31am 2008 02 2 1 ZE 5 6 7 8 9101112 3 i 5 6 8 13 14 15 16 17 18 19 7 00pm JDG2 8 00am 2008 02 29 4 15pm U2 11 25am 2008 03 0 12 25pm CR2 A 8 00am CR 323 v e 5 24 25 26 7 20pm JDG1 8 00am CR2A v 11 45am CSE D2 7 45pm DEFLTS 4 40pm _ time2 v 7 45pm DEFLTS2 May 2008 SMTWTFS 1 4567 8 11 12 13 14151 11 12 18 19 20 21 22 23 24 ac a ne 25 26 27 28 29 230 31 Z 14am 2008 02 28 10 3 00am O6CR40 1 25pm CSE D2 2 50pm 2008 03 05 14 2 9 6 10 00am CR1 4 July 2008 3 45pm CR256 SMTWT FS a 1 Beds P 6 7 8 91011 12 13 14151617 1819 20 21 22 23 24 25 26 27 28 29 30 31 Viewpoints 8 AutoLog 6 3 Ready Jim Collins _ 19 Copyright JAVS 1981 2008 CaseScheduler 2 3 d UUpm JOGe2 d ZUpm JOG d Apm DEFLTS 255 om Department w 2008 02 29 w CR2 4 y timez y 2008 02 28 10 CSE D2 2008 03 05 14 0am Default Depart D Jam Department w 10 30am 11 20am 10 10pm 10 30 pr 2U06 U2 2 ll 2U06 U2 26 1 tinned timeb x y Software Instruction Manual A green check mark indicates that the schedule has been completed A comple
35. ally different from case logging which is what the JAVS architecture achieves by design Importing records generally involves providing master case level information such as the Case Number and Case Title and scheduling information such as the location and time of the appointment Additional information can also be imported that details witness and or plaintiff defendant information By minimizing data entry tasks in maintaining two systems both systems can then co reside with each other and help streamline the day to day tasks of court personnel 2 0 File Specification When creating files to be imported from an external source there are one of two file formats that are accepted by the import wizard Both formats are detailed and discussed in the following sections 2 1 CSV Formats Commaz separated value files are text files which have one or more records i e lines of data that represent certain types of case information They can be automated by a hosting case management software system or user generated by use of a text editor application They can also be generated using most spreadsheet applications saving the spreadsheet information using the common CSV format where each spreadsheet column represents a field within the record Each record within a data file represents one of seven different record types Each record type follows a predefined format allowing fields of data to be separated by commas All records have required fie
36. andown Bob Cra Thompson Fred Daniels Jack Shore Allen Courtroom 1 SMT Mer ES 11 20 AM 2008 02 28 10 05 FEATURE Civil Bench Trial Upandown Bob Cra Thompson Fred Daniels Jack Shore Allen Courtroom 2 T 2 24 5 a 6 24 PM 2008 02 28 20 52 Courtroom 1 6 7 8 9101112 wo 3 23 PM time Courtroom 1 k 2 a Li sf 10 06 PM time6 Courtroom 1 27 28 29 30 wi 10 08 PM time5 Courtroom 1 10 10 PM time4 Courtroom 2 M f 10 11 PM time Courtroom 1 S MWE E S wv 10 23 PM time8 Courtroom 1 4567 4 S a a 10 28 PM timea Courtroom 1 11 12 13 14 15 16 17 10 30 PM timeb Courtroom 2 18 19 20 21 22 23 24 20 TY Print Schedule M 231 Month AllLocations CaseScheduler 2 3 Software Instruction Manual In the Week Work Week and Day By Times views this arrow will be present in each day that has a schedule outside of the current view Pressing the arrow will advance the view to show you more schedules for that given day D TE Work Week F Week 34 Month AllLocations ule 2 25 2008 2 29 2008 25 Monday 26 Tuesday 27 Wednesday 28 Thursday 29 Frida More s 3 d appointments are pm hidden Click to pes sivitch views Selecting Tools gt History will show a history of all cases on a given Tools viewpoints Help date that have been logged This window will allow the user to publish print and reschedule any case that has been previously logged Edit Users 27 Edit Site For more information on this screen se
37. as private Copyright JAVS 1981 2008 46 CaseScheduler 2 3 Software Instruction Manual 9 Press the OK button and the Case Log Report print preview will open Case History Log Report Cate hmb C A 3 aa Ter State aari aa Terane Deparment Detault Department Halini Stabe ot cenbuchy Protea Hon a enoe rlam Dehengank John Carter Detense Donald Alen Datei 2171 ARH baahon Or r m 3 Dag Detault Jugg Jerk beaut gek Ballit LGetault Balik Eent Time Li Beant 30900 EM Case S artea 120G 46 PM Courtotpwenz VATE F Juggeis Remarks Qata Jim Collins lagesa ebah paries LOSST EM Paihana sopann amat 120732 F Cas Mobe Eniry Rote Wm Collins W207 40 PM egeongenPs opening stabem ent IO PM Praiminary bem W209 Fe Detenganhs argument ILGIT PH Worm kkas Daardie VEE 7 EM Bend Cont koga Adabel Y20E9 FA Priw te Woue Cen 1208312 PM Trial Gabes Set 110835 PM hla Sapport HEJS EM end Cont ke Deaclwbtea 110832 FH homal Moe Ahaba 1320 Fi Pybdle kke On 120642 FH Cazetontipnuen 11034 FHA Case Mobe Eni y Noe Um Collins Judde aer st gnentin 1months 1208396 PM Oraa dqr ILAE PM Jugamentcon Gullbe Hee 1310 PM Shock Probalin 420022 FM kion bo beeka Probation 1227024 PM Probation Oner W027 PM Oras beeing Probate Creaa By LAS on 24 0 Faga ofl 10 Press the Print button to print the Case Log 4 11 When finished printing close the Edit Case Log window 47 Copyright JAVS 1981 2008 CaseScheduler
38. atabase Yes Column Required Number Field Record Description Field Name TOMEN Description Record Identifier ASCII Fixed Must be either 101 or Case Master ASCII Max 50 Unique Case ID assignment DEENEN 2 A No State ASCII Max 10 PO 5 No County ASCII Max 50 S BL No City ASCII Max 50 S 7 No Department ASCII Max 50 8 No CaseType ASCII Max 50 TI Examples 101 06RD112501 State vs John Doe KY Jefferson Louisville Family Justice Criminal Jury Trial CASE MASTER 06RD112502 John Doe vs State KY Civil Jury Trial 2 1 2 Case Schedule Record Case Schedule Record W This record specifies and schedules a predefined case to a predefined resource for Record Description one or more days Record Required Yes If scheduling cases for a predefined resource Column Required a Number Field Cer zu Format Description Record Identifier ASCII Fixed Must be either 102 or Case Schedule ASCII Max 50 Unique Case ID assignment Numeric Max 3 JAVS System ID for a given location 1 255 5 T 5 No Schedule Time ASCII Max 10 Format HHMM Military Time 6 No Judge LastName ASCII Max 50 gt 7 No Judge FirstName ASCII Max 50 gt 8 No ExterallDKey ASCII Max 50 CMS Record Identifier If Applicable _ Examples 102 06RD112501 1 11262006 900 Wapner George gwapner01 CASE SCHEDULE 06RD112502 2 11262006 900 Simoa
39. case 1 Press the Find Case button or select the menu item Case gt Find Case ke v i Find ase Find Case Case Number Stats With j Results Found 65 Cases 2008 02 27 20 00 2008 02 27 20 20 2008 02 28 09 59 2008 02 28 10 05 2008 02 28 15 21 2008 02 28 15 22 2008 02 28 16 04 2008 02 28 20 52 2008 02 29 09 48 29 10 19 29 10 26 02 29 10 26 1 29 10 28 2008 03 03 16 02 2008 03 03 16 02 1 2008 03 03 20 02 2008 03 03 20 27 2 08 03 04 14 45 2008 03 04 15 07 v 2 The Find Case window will open 3 Press the Search button and all the cases in the database will appear in the results list tea om 4 Type in a partial case number and select the starts ae uae with variable Press the Search button and only a case that starts with that case number will be found DUT 002 003 001 002 003 004 005 e SS i O01 auto 5 Select the contains variable and upon pressing the 00 newauto search button any case that contains the entered textin the search field will be found 6 Type ina specific case number and select the starts hai peices with variable Press the Search button and the specific case is found 001 002 003 f DOT 002 003 004 005 Case lD starts with zs OBer40 O01 auto 007 pewauto Found 1 cases O01 Next Day Results auto D FTOOUT J amp 5001 MN OECDA pani s001 test001D VO 27 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instru
40. cedures for adding Defense attorneys as for Prosecuting attorneys Copyright JAVS 1981 2008 14 CaseScheduler 2 3 Software Instruction Manual Adding a Contact A contact is considered in this case to be a defendant or plaintiff Witnesses are also contacts and will be addressed later in this manual To add a plaintiff or defendant 8 Edit Plaintiffs People assigned to this case 1 Inthe New Case window press the Edit FirstName LastName Address button to the right of the Plaintiff field and the Edit Plaintiffs window will open Create New Plaintiff EK Sr re Remove E from case Search All Plaintiffs Defendants Search Enter search string or blank for all FirstName LastName Address City ex Add to 4 gt this case OK Cancel ES 2 For Plaintiffs that already exist in the database type in their name or part of their name and press the Search button to find the particular contact Search 3 Select the appropriate contact and press the Add to this Case button to add them to the Case Se Add to IP this case 4 For new Plaintiffs press the Create New button and the Edit Contact window will open E Edit Contact x 5 Fill in the relevant information First Name Prefix and press the OK button a REN CS Address City State Zip Code Phone 1 Phone z Cancel 15 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Ins
41. cheduler Manual selection opens the CaseScheduler User Manual in PDF format The User Manual is a comprehensive look at CaseScheduler features and step by step instructions on how to use the many functions The CaseScheduler User Manual is also available for download at http galileo javs com Help CaseScheduler Manual About The About selection will provide information about the version of CaseScheduler Libraries Platform and other pertinent information about your JAVS AutoLog system This information is useful when calling the JAVS HelpDesk 1 877 JAVS HLP 528 7457 JAWS Application Host Version 1 20 Copyright 2008 Jefferson Audio Video 5 ystems lnstalledPlugins Plugin a Version AutoLog E BaseLibraries SE Case cheduler 55 DataL ayer Platform l Publishing Reports SharedForme Copyright JAVS 1981 2008 84 CaseScheduler 2 3 Software Instruction Manual August 2008 ADDENDUM CaseSCheduler 2 3 2 This addendum will cover the new feature set release of CaseScheduler 2 3 2 This feature set will enhance the user s interactive ability when operating the JAVS CaseScheduler system New Features Include e Include Owner User selectable Include user s name associated with notes in printout e Find Case Sorting User selectable Choose method of sorting the Find Case results list Alphabetical or Most Recent 85 Copyright JAVS 1981 2008 CaseScheduler 2 3 INCLUDE OWNER S
42. ction Manual 7 As a Case Number is selected the data will drilldown through the Date Courtroom and finally Case Properties fields 8 Select the desired Case Number and the date s of the case are displayed in the Date field Find Case Found 1 cases Results Case Number DECA 40 12 11 2006 Case Properties 9 Select the appropriate Date and the applicable courtrooms are displayed for that date in the Courtroom field 4 Find Case Date Case Properties 12 11 2006 Courtroom 1 10 Select the appropriate Courtroom and properties for the case are displayed in the Case Properties field Case ID starts with ze JEcr4i Found 1 cases Results Date Courtroom Case Properties Courtroom 1 Started 12 17 PM Judge Andy Kkrenem Clerk Andy Krneem Case Type Arraignment Haff Detendents 12 11 2006 Copyright JAVS 1981 2008 28 CaseScheduler 2 3 Software Instruction Manual 11 From this point all the options in the Find Case window are now available PPM Add to another Day i Edit Case Properties View Case Publish Case 12 Press the Add to another Day button and the New Schedule window will open New Schedule O6CR40 Location Titeittintel nil Stark Time 03719 2008 09 10 AM No Auto Stark v Stop Time 03 1 9 2008 09 25 AM Tow No Auto Stop Judge 13 Set the appropriate information for the case and press the O
43. e Instruction Manual 3 Locate the xml or csv file for schedule import and press the Open button Look in O schedule imports E 2006 E 2006 Mu Recent E 2006 Documents Cl 2006 2006 2006 a ExarmpleImport ml ES ExampleImport xml Eh scheduleiO2 csv E schedule cs E schedule xls E schedule xml A Mu Computer File name schedule csw Mu Network Files of type 4 The file will appear in the specified leis file field Press the Next button to KEk start the import JAVS Import Wizard Please specify File For import C Documents and Settings jinic My C D A progress bar will appear showing the status of the import Press the Open Log File button and to determine what errors if any occurred Press the Finish button and the imported schedules will appear in CaseScheduler at the date and time specified in the file JAVS Case Data Import Mie JAYS Import Wizard Import Completed With Errors Successfully Imported 10 Records COCO Open Log File Copyright JAVS 1981 2008 72 CaseScheduler 2 3 Software Instruction Manual Case Management System Import Specification CaseScheduler 2 x 1 0 Introduction The purpose of importing in most cases is to reduce the amount of data entry by court clerks or management personnel in having to maintain two separate case systems Most often court management software is function
44. e a status bar to inform you of the progress When the process is finished the Completed screen will appear Press the Finish button and your files are ready to view JAVS Publishing Wizard JAVS Publishing Wizard Copy Documents e i Completed Copying files to network share or staging area Your Case Files have been written Successfully Copy progress To Edit Case Properties Follow the instructions on how to find a case in the Find Case section of this manual 2 Select the case date and courtroom of the case you searched for the data will drilldown to the Case Properties field 3 Press the Edit Case Properties button and the Case Properties for the selected case will open HA Edit Case BH Properties 4 For more information see the Case Properties section of this manual 33 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Case Properties Managing Case Information When a new schedule is created all information entered at the time of creation is stored with that case All information related to a case such as attorneys plaintiffs defendants witnesses and exhibits can be added or changed at any time for each case through the Case Properties dialog CASE INFORMATION Under the Case Information tab you can review add edit or delete certain attributes of a case Most of the details in Case Information can be modified as need In addition to being able to edit a case s title you can
45. e for editing case information re scheduling or adding schedules to another day or deleting schedules 10 00am CRI 3 45pm LZ rf 1 Delete Schedule I Edit Case Properties al Go Reschedule Case i Add to another Day mm 26 Reschedule a Case The Reschedule command will allow the user to move a schedule to another day and or time To reschedule a case 1 Select a scheduled to be changed La 2 Right click on the selected case and fulton Sue Ve eet select Reschedule Case or Press the 1 25pm_CSE De La De Reschedule Case button Bom 2008 03 05 E 3 00am O6CR40 lete Schedule 2 Edit Case Properties a Reschedule Case CR E E Ki Add to another Day Note Reschedule and Delete commands are also available through the Case menu item Copyright JAVS 1981 2008 22 CaseScheduler 2 3 Software Instruction Manual 3 The Edit Schedule window for the selected case schedule will open Edit Schedule CSE B Location etait ie start Time 03 1 03 11 2008 01 25 PM eo BEN Mo Auto Start stop Time 03 11 2008 DI ADEM ari NodutoStop e Mo Auto Stop Judge cl Bailiff cl Clerk wl 4 Change the Day and Times using the Day Time controls or highlight a cell and type in the information Edit Schedule CSE D2 Location start Time 0342008 01 25 DM v ocation Courtroom 2 Start Time 03 11 2008 01 25 PM
46. e the Utilities section of this manual 4 Import Case Data iy History SS Case Log History E MM schedule Case e Publish cases for date f Publish selected case 1 Print case log f March 2008 4 Case Number Case Title Case Type Prosecution Plaintiff Defendant Defense Location ZK w n E3 o 200804150943 Courtroom 1 2345678 CR 345 State vs Carter Civil Motion Courtroom 1 9 1011 12 13 14 15 ER 634 State vs Carter Civil Bench Trial Courtroom 1 16 1718 1932021 22 DE 123 State vs Downey Civil Jury Trial i Courtroom 1 A 292G ALAZ CF 234 State vs Jones Civil Bench Trial Black John Default Location April 2008 CF 326 State vs Jones Civil Bench Trial Default Location Ar TTA T E S CR ert State vs Rowe Civil Motion Courtroom 1 12345 2008 04 15 09 30 State vsJones Civil Bench Trial Courtroom 1 6 7 8 9101112 13 141516 17 18 19 20 21 2223 24 25 26 27 28 29 30 21 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual CHANGING AND ADDING CASE INFORMATION Once a New Case has been scheduled all the information pertaining to that case can be edited Holding your mouse pointer over a schedule will show a pop up window with the case number and start and stop times A E e emmmer G ks eg TT M pr ei ITT i l E Autoe CA 256 S By selecting a schedule and right clicking will suena show a drop down menu These commands are availabl
47. ea Jury Selection Motion Day Motion Hour Save Cancel The Add Edit and Delete buttons will be active for both Case Types and Department tabs The Edit button will only allow the user to change the name of the Case Type or Department Note You must press the Save button to retain your additions or changes 57 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual To add a case type 1 Press the Add button and the Case Type Edit window will open Type in the new case type and press the OK button Case Type four Case Type 2 The new case type will appear in the Case Types list and will be available in the Case type pull down in the New Case dialog z Edit Site Case Types Departments Case Types Arraignment Civil Bench Trial Civil Jum Trial Civil Motion Criminal Bench Trial Criminal Jury Trial Family Law Trial Guilty Flea Jury Selection Motion Day Motion Haur Your Case Type To delete a case type 1 Select the Case Type to be deleted and press the Delete button A delete Case ES confirmation window will appear Question i 7 2 Press Yes to delete and Are you sure vou would like to delete the selected Case Types No to cancel Copyright JAVS 1981 2008 58 CaseScheduler 2 3 Software Instruction Manual To add a department 1 Select the Department tab in the Edit Site window z Edit Site Case Types Departments Departments
48. erences AutoLog 6 3 manual Edit gt User Preferences pressing the Defaults button will populate the appropriate fields with that user s choices Adding Contacts to a Schedule The database for JAVS CaseScheduler stores attorney and contact information and is available for use for each new case If supplied this information is entered into the database upon initial installation of your JAVS court system If this information is not supplied CaseScheduler gives the user the ability to add new users and contacts To add a prosecuting or defense attorney 1 Inthe Start Case window there are four fields relevant to attorneys and contacts Press the Edit button to the right of the field labeled Prosecution Plaine Prosecuting Defendant Deene Copyright JAVS 1981 2008 CaseScheduler 2 3 Softwa amp Edit Prosecution Attorneys Attorneys assigned to this case Last Name a Remove R Create New Edit Attorneys Info ie Remove From Case J First Name re Instruction Manual Currently active attorneys Last Name amp Search Enter search string or blank for all Last Name Address Ga Addto this case gt 2 The Edit Prosecution Attorney window will ope n KR First Name In the lower portion of the window is a database search function for locating prosecuting attorneys that already exist in the database 3 press the Search button and a l
49. ff Bob E aliff Default Clerck C a Jo mee Last Name Aler Suffix Clerk Default rs Collins Adnan fee Collins Jm Address 3452 Green Street Crane Denny First Name Donald Prefix Department User Department User EE Department User City Louisville Dept Judge Dept Judge2 a state Ky Doe John Judge Default Zip Code Law Sally EES ZE Default Phone 1 502 564 5543 Noe John Nowles Harry Perck Calvin ae OS Add New User Phone 2 Save Cancel Note If a user s information is changed by the same user that user must Login again for the changes to take effect Conversely if you change a users information that is currently logged in that user must also login again Copyright JAVS 1981 2008 60 CaseScheduler 2 3 Software Instruction Manual General Tab In the left hand column is a list of all the users in the current database They are listed by Last Name and First Name Select a user from the list and the right hand side of the window will show the personal information for the user You can change a user s information by highlighting the fields to change and typing the information s Edit Users LastName ap First Name 7 General Security Allen Donald Dal Bailey Robert SE Dalen Bailiff Bob B aliff Default Clerck Carey Clerk Default Collins Adrian Collin Jim Address 34521 Green Street Crane Denny First Mame Last Name
50. hanges will be reflected in the current view This schedule has been copied from the 12 and added to the 19 ETETETT ELECT aa a ae a be e 10 00am CRIA 10 35am CSE D2 345pm CR256 nnnnn 4 1 2 MA D J L Copyright JAVS 1981 2008 24 CaseScheduler 2 3 Delete A Schedule Software Instruction Manual The Delete Schedule command will allow the user to delete a schedule that has not been completed To delete a schedule 25 Select a schedule to delete Right click and select Delete Schedule or press the Delete Schedule button en Delete Schedule H Bremm fl4am 2006 02 28 2 Ulam DECR 40 n an anran 2 50pm 20 po Delete Schedule TE Edit Case Properties z Reschedule Case eg Add to another Day Haf A Confirm message will appear Select Yes and the schedule is removed from the calendar Are vou sure vou want to delete schedule 2008 03 05 14 45 Yes No itam 2008 02 26 9 00 Ti Dftsnn CH A 103 Note Reschedule and Delete commands are also available through the Case menu item Copyright JAVS 1981 2008 CaseScheduler 2 3 Edit Case Properties Software Instruction Manual The Edit Case Properties command will allow the user to edit schedule information add contacts and attorneys witnesses and exhibits and court personnel To Edit Case Properties 1 Select a schedule to edit case information 2 Right click and select Edit Ca
51. hrough the process of writing Case documents and video to a CD or DND Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 2 The next screen offers the choice to Publish today s cases or Publish specified date Selecting Publish today s cases will publish all cases for the current date JAVS Publishing Wizard Publish all cases by day Select the date you wish to publish Date selection Co Publish today s cases C 3 Publish specified date 3 Select Publish specified date and the calendar pull down will become active Select the date you wish to publish and that date will be present in the pull down window Press the Next button Monday December 18 2006 v JAVS Publishing Wizard Publish all cases by day Select the date you wish to publish Date selection C Publish today s cases Publish specified date Monday December 18 2006 CH December 7006 Sun Mon Tue Wed Thu Fri Sat 3 4 5 6 E HE H ege e Ces eeh 17 D i9 20 21 22 24 25 26 27 28 29 Copyright JAVS 1981 2008 52 CaseScheduler 2 3 Software Instruction Manual 4 The Select Files screen will appear which will allow you to select what documents will be included with the published case JAVS Publishing Wizard z z Select Files Pu bl IC Pri vate Select the documents to include on the media Include Public Case Information Only will publish the media audio and video that is marked as pub li C
52. hus increasing human readability while retaining the rigor needed for software parsing To that end the JAVS import wizard acknowledges such tag and node descriptors and complies with a predefined XML schema Most XML editing applications or processing hosts force the XML document definitions to adhere to the schema layout thus only processing the file if it conforms to the predefined format Schema details are available from the JAVS Engineering Team upon request 3 0 External Processing lt is foreseeable that third party vendors may desire a managed means of executing external function prior to a file being processed as well as following execution to perform cleanup or some other pertinent function The JAVS Import architecture provides for this as follows 3 1 Pre lmport Processing Pre import processing is handled external to the JAVS CaseScheduler application via means of a batch command file Prelmport bat This file if found is executed prior to the import wizard being activated CaseScheduler processing is suspended until the batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in C Program Files UAVS JAVSAppHost Plugin CaseScheduler 3 2 Post Import Processing Postimport processing is handled external to the JAVS CaseScheduler application via means of a batch command file Postimport bat This file if found is executed afte
53. ibits and witnesses Different calendar views are available to the user including single day day by times week work week and month views CaseScheduler will allow you to Create and edit case schedules on any day at any available time in any courtroom View Case Information view pre scheduled cases and history of cases already tried Provides the means for adding court personnel to scheduled cases View case schedules by department With CaseScheduler case information is stored in an ODBC compliant database shared by JAVS AutoLog and contains information for every Judge Clerk Bailiff Attorney Plaintiff and Defendant that has ever been a party member in a courtroom All information entered in CaseScheduler will be available in the JAVS AutoLog 6 3 interface and ready to use for your next scheduled court proceeding Copyright JAVS 1981 2008 4 CaseScheduler 2 3 Software Instruction Manual Getting Started This section will help you get started using your JAVS CaseScheduler LOGIN Double click on the CaseScheduler icon The Login dialog box appears The Login dialog allows multiple users to schedule and maintain court proceedings for any given day and multiple locations for scheduled events to occur The users and locations are set up during installation In the User Name field type your assigned User Name If a password is required type that in the Password field If more than one courtroom exists then choose the
54. im Collins Each view will allow the user to view the schedules by individual courtrooms or by All Locations in the site if multiple locations exist All Locations zs Courtroom 1 Courtroom 2 The Today button is available in all views and will set the calendar to today s date Today will be indicated by an orange day bar Day By Times Week and Work Week or by an orange square around the date Month view Today 12 Wednesday 13 Thursday l4 Friday 15 Saturday 7 00pm JDG2 w 8 00am 2008 w 4 15pm U2 ew f2Upm JOGI oU0am CHA w 45pm DEEL w 4 40pm times w 2008 02 28 10 0 LEI LL PAI 2008 03 05 14 4 Copyright JAVS 1981 2008 8 CaseScheduler 2 3 Software Instruction Manual Each view also maintains a side calendar for ease of navigation from Cases Scheduled month to month Bold dates indicate there is a schedule or multiple schedules entered aa et for that date Screen size settings will determine how many months 12 are displayed at a time The Today indicator will also be present as Sata cease an orange square around today s date 17 18 19 20 21 22 23 24 25 26 27 28 29 March 2008 ee 2M TW TOF 5 SMTWwWtTF S 1 1 e345 6 7 H 3 45 67 8 9 10991213 14 15 g 10 11 12 13 14 15 16 17 18 19 20 21 22 16 17 18 19 20 21 22 a 30 31 23 24 25 26 27 28 29 E 30 31 i SM TwWTF S 123 4 5 6 7 8 91011 12 Click once and hold on the date bar and a pull down menu will allow 1314 15 16 17 18 13 d e 20 2
55. imes will be populated with the current date and time Change the values with the Month pull down or the Cell increment decrement Arrows Date Time Controls 0371772008 03 15 PM eg Stark Time 037 1772008 02 15 Phl i Cell Increment Decrement Arrows 0p Time 03 17 2008 03 30 PM H dl 4 II Sun Mon Tue Wed Thu Fri J 1 2 3 4 6 7 8 9 10 T 13 14 15 16 EA is 20 3 22 23 4 2 27 20 29 30 __ Today 371772008 Month Pull Down Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Auto Schedule The Auto Schedule function allows the user to schedule a case at a specific time and date and have the case automatically start and stop To create an Auto Schedule 1 Use the Auto Start Stop pull downs to select an auto function The choices for automatically starting are Auto Start 5 minutes early 10 minutes early and 30 minutes early The choice for automatically stopping a case is Auto Stop and No Auto Stop Ho Auto Stark Ho Auto Stop Auto Stark Auto Start 5 Mm Early Auto Start 10 Mm E arly Auto Start 30 Min Earl 2 After all appointment information has been entered press OK on the New Schedule window CaseScheduler will return to the current calendar view with the newly scheduled appointment with a timer icon indicating an auto schedule This case is now ready to be used in JAVS CaseScheduler and will appear in Scheduled Today view in the AutoLog interface 10 00am CRIA
56. ist of all attorneys will appear Found 10 entries First ame Last ame Baker Cooper Crane Sam Marley Denny John Shirley Allen keth Bill Jay Allen Noe Schmitt Shore Steinmetz Thompson Walker Wills You can limit the search Search All Attorneys results by typing in a E name or part of aname before pressing Search Found 2 entries Firsth ame LastName Address The Search function will search both first and last name fields Joke Jay i Walker Copyright JAVS 1981 2008 94 Peyton Place 398 Some St Address d e Two Street 9944 English Court 345 Benton Tower 94 Peyton Place 4567 Lawless Lane 22 Legal Lane 4720 Sweet Pea Lane dei Bryson Street 998 Some St 3 56 doppler st Dayton Louisville If information for the available attorneys has previously been entered into the database City Yorkshire Boston Dayton Boston Boston Louisville Indianapoli Louisville Louisville 12 CaseScheduler 2 3 Software Instruction Manual 4 Select the attorney from the list and double click the name or press the Add to this case button Edit Prosecution Attorneys this case Atomeus assigned to this case Currently active atomes First Marne Last Name Add E gt First Name Last Hame V John Noe John Noe a Create Hew jee Remove From Case 5 The attorney will appear in the Currently active attorneys and Attorneys assigned
57. it in the last free floating position LOAD DEFAULT TOOL ARRAINGMENT Occasionally windows could be adjusted for size or moved to a different position The Load default Tool Arrangement function will allow the user to set the CaseScheduler window arrangement back to the default setting To set the window arrangement back to the default setting 1 Select View gt Load Default Tool Arrangement and the CaseScheduler window arrangement will re set to the default arrangement nn 1 Apd 2006 Septurber 2006 Finu DN NT TFS NT TFS NT TF WE Caste 208 Mech 2008 NTWTF ENT TES MIrwt re 1238 1234867 dave 2008 Prada 2008 Ard 2008 SNT wt F NTWTFS NTWTFS n EH d TwI F d bb Copyright JAVS 1981 2008 68 CaseScheduler 2 3 CONFIGURE SHORTCUTS Software Instruction Manual JAVS CaseScheduler gives the user the ability to map the keyboard with shortcuts for their most used commands with user configurable hotkeys Once configured the programmed keys will be saved for each windows user To configure the keyboard for shortcuts 1 Select the menu item View gt Configure Shortcuts and the Configure Shortcuts window will open a 6 1 Courtroom 1 Views Tools Yievapoints Help Tools b J Today s events Lock Toolbars Load default tool arrangement Configure shortcuts All case events itie ce 2 Select the command you wish to set a hot key for 69 Configure Sh
58. it name and relevant exhibit information in Name Prosecution Exhibit 1 the text fields Make sure to Description 22 caliber rifle with broken gun stock check the appropriate box to designate the exhibit for the Prosecution Defense or GenericAloint Exhibit Prosecution Exhibit Defense Exhibit Generic Joint Exhibit Into Copyright JAVS 1981 2008 40 CaseScheduler 2 3 Software Instruction Manual 4 Press OK and the exhibit is added to the Exhibit List in the Exhibits window Press OK to return to the Case Properties window Press the Close button to close the Case Properties window and the exhibit will appear in the Exhibits view Exhibits BR Exhibit Prosecution E xhi Exhibits assigned to this case I em Assignment Name Description Prosecution Prosecution Exhibit 1 22 caliber rifle with broken gun stock Print De Exhibits zg y Remove from case Proceedings Witnesses Exhibits Remove an Exhibit To remove an exhibit using Case Properties 1 Select the Edit button to the right of the Exhibit field and the Exhibits window will open Plaintiff Sawyer 4th Poly 0 y St Prosecution Brown Jr 8 Terry a Defendant Burns Jr Nathan _ Defense Collier Zelda o Witness williams susan Exhibit Prosecution Exhibit 1 2 Select the exhibit to be removed and press the Remove from case bu
59. l move all the departments You can also select multiple departments by cntrl select 2 When all changes have been made press the Save button to retain your changes Note If a user s information is changed by the same user that user must Login again for the changes to take effect Conversely if you change a users information that is currently logged in that user must also login again Copyright JAVS 1981 2008 66 CaseScheduler 2 3 Software Instruction Manual PRINT SCHEDULE CaseScheduler has the ability to print the schedule for the current calendar view selected To print a schedule 1 Select a view Single Day Day by Times Work Week Week or Month E Single Day Day By Times ti Work Week Ti Week 38 Month 3 Press the Print Schedule button or select Case gt Print Schedule ir Print Schedule 4 A report window will open with a page for each schedule in the current view 5 Press the Print button and the schedules will be printed Scheduled Cases Report ES la ea ae Ca ADM tle pace AV b Scheduled Cases Report J Location Courtroom 2 Setreduled For 3 8 2008 Case humi ee Tte Sat Time CR 323 ae Cates 9 00 00 AM DECH ae ws Smtn 9 00 00 AM CRLA Sate ve Darek 12 00 00 PH 3 Schedules Usted 67 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual UNDOCKABLE WINDOWS AutoLog 6 3 allows the user to arrange the tool windows or tabs to any layout you choose B
60. lds meaning they will not be processed unless the minimum amount of information is present for the record Some records also have additional optional fields of information that although not critical to the operation of the data being imported assists the system in categorizing and providing additional information about the case being scheduled Each record however must have placeholders for the field regardless of whether data is supplied for that field Each record is preceded with an identifier at the beginning of each row in column 1 defining the format of the fields that follow in that row The identifiers are either fixed 3 digit numbers or fixed record labels Note that record labels are varying in length depending on the record being represented and are not case sensitive Each of the record types is discussed along with their formatting characteristics in the following tables 73 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 2 1 1 Case Master Record Case Master Record This is the main record type for which cases are defined For every case imported to the JAVS database at least one of these records must exist before any other records will be allowed for importing It need only be imported once to define a case but may be included as many times as desired across multiple days Subsequent imports will attempt to update information contained in the most recent import for cases already existing in the d
61. mport File C CaseScheduler Import Test I csv 1 1 22 2006 10 59 55 ANE a E E ER E 11 22 2006 10 59 55 AM Starting Import 1 1 22 2006 10 59 55 PIP AT rr E 11 22 2006 10 59 55 AM Checking Database 11 22 2006 10 59 55 AM Checking input file exists 11 22 2006 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Cannot schedule case start time has already expired on line 2 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 5 11 22 2006 10 59 55 AM User not found for id 1002 11 22 2006 10 59 55 AM Case already scheduled for date Record Ignored Line 8 11 22 2006 10 59 55 AM Case Does Not Exist Case Number IMP04 line 10 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM User not found for id 1001 11 22 2006 10 59 55 AM Finished input File 11 22 2006 10 59 55 AM Processed 24 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 4 errors Sample JAVS Import Log File Format 79 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Appendix A ACTIVATION The JAVS software set requires that each user activate the software before it can be used There are
62. nformation as needed and press the Save button Remove a Plaintiff or Defendant To remove a plaintiff or defendant 1 Select the Plaintiff or defendant from the Edit Plaintiff Defendant window Press the Remove from Case button A Remove people Confirmation window will open z Remove people Se Remove trom case Z Are you sure You want to remove the selected people From this case Yes Mo 2 Press the Yes button to remove the Plaintiff Defendant The party is removed from the case Copyright JAVS 1981 2008 44 CaseScheduler 2 3 Software Instruction Manual Printing from Case Properties Printing the selected Case Log or the selected Case History can also be printed from the Case Properties window To print a case log from case properties 1 Select the menu item Case gt Case Properties or select the Case Properties button 2 Case Properties 2 The Case Properties window for the current case will open Case Properties Case Information Case History Case Number ERZA Case Type Civil Motion k Case Title Carter we Black Department Department ka Scheduled Dates 2 27 2008 2 29 2008 3 4 2008 3 7 2008 Plaintiff Caten jn Frosecutior Allen Donald Edit Defendant Black John Defense Witness E shibit 3 Select the Case History tab and dates associated with the current case will show in the Log Date s column 4 Select one of the dates in the list and
63. ocument that conforms to a set of rules similar to the following One and only one root element exists for the document However the XML declaration processing instructions and comments can precede the root element e Non empty elements are delimited by both a start tag and an end tag e Empty elements may be marked with an empty element self closing tag such as lt l AmEmpty gt This is equal to lt IAmEmpty gt lt I AmEmpty gt e All attribute values are quoted either single or double quotes Single quotes close a single quote and double quotes close a double quote e Tags may be nested but must not overlap Each non root element must be completely contained in another element e The document complies with its character set definition The charset is usually defined in the xml declaration but it can be provided by the transport protocol such as HTTP If no charset is defined usage of a Unicode encoding is assumed defined by the Unicode Byte Order Mark If the mark does not exist UTF 8 is the default e Element names are case sensitive For example lt Step gt lt Step gt a well formed matching pair 77 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual lt Step gt lt step gt not a well formed matching pair One of the primary reasons companies utilize XML is because the careful choice of tag and node names for XML elements convey the meaning of the data in the markup t
64. oftware Instruction Manual The Include Owner option will allow the user to print Case Logs with or without the owner s name included with the note This choice is made in the printing process To enable or disable Include Owner 1 Select a printing method outlined in the Printing sections of this manual 2 Inthe Case Log Report window select the Include Notes checkbox in the Filter section of the window Case Log Report Case Information Case Number O6CA 401 Case Title Filter Sessions C Include Private Events Location Default Location OF A217 2008 Chet Notes 3 When Include Notes is selected the options will no longer be grayed out 4 Select or deselect the Include Owner Checkbox Case Log Report Case Information Case Number ObCRADT Case Title Filter Sessions Include Private Events Location Detault Location Include Notes Include Private Notes clude Hote Owner 5 Your selection will be reflected in the printout Ok Copyright JAVS 1981 2008 Cancel 86 CaseScheduler 2 3 Software Instruction Manual FIND CASE SORTING The Find Case window has now incorporated a sorting feature The user can sort the search results list alphabetically or by the most recent This feature gives the user a broader search base To sort the Find Case results list 87 1 2 3 4 Follow the Find Case procedures outlined in this manual The Search button can be
65. on and you will return to the Edit Users window The new user will appear in the user list 4 lf Department Filtering is enabled the Finish button will not be available in the second window of the wizard Pressing the Next button will open a department assignment window this window will contain a list of pre created departments either by the user or by your JAVS technician for assigning users New User Wizard New User Wizard Departments Selected Departments Departments Selected Departments Name Name Name A Default Department ZJ Department Department2 ys Department Department3 WW Department F Department 5 Select a department for assignment from the Departments list and press the single right arrow That department will be added to the Selected Departments list and the user will only be able to access case information pertaining to that department 6 Press the double right arrow to add all departments to the user or cltrl Click to select multiple departments 6 Press the Finish button and the user will appear in the user list in the Edit User window a Edit Users LastName VW First Name General Security Department User2 Danen User User ID fwilson Deptt Judge Dept2 Judge2 Doe John Judge Default First Name Frank Prefix Dr Last Name wilson Suffix E Law Sally Monitor Default Address 345 West Maple St
66. ortcuts Command New Case Nest Case Find Case No Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Current Case Publish An Entire Day s Cases Shortcut tor selected command Fn Load Defaults Configure Shortcuts Command New Case Nest Case Find Case Ho Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Current Case Publish An Entire Day s Cases Shortcut tor selected command Hone Load Detaults Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 3 Use the Shortcut for selected command pull down to choose the keystroke or combination of keystrokes for the command Press the Close button Configure Shortcuts No Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Curent Case Publish An Entire Day s Cases Configure Shortcuts Command New Case Next Case Find Case No Case End case Public Mode Private Mode Case Properties Case Log Properties Publish Current Case Publish An Entire Day s Cases Shortcut for selected command sc Load Defaults 4 The command is ready to be used with the new shortcut D You can set the keyboard back to the JAVS default by pressing the Load Defaults button Warning This action cannot be un done Copyright JAVS 1981 2008 Load Defaults 70 CaseScheduler 2 3 Software Instruction Manual
67. out a case T Today 9 Single Day 7 Day By Times S Work Week F Week 39 Month This view has a row of pre determined data fields in which the user can view schedules and case information w CaseScheduler 2 3 Case View Tools Viewpoints Help PF New case D Find Case 3 2 3 Print Schedule H Day By Times E workweek 3 Week Sa Month Courtroom2 Cases Scheduled 2 Schedule 2 28 2008 Start Time Case Number Case Title Case Type Prosecution Plaintiff Defendant Defense S00AM 2008 02 28 09 State vs Holloway Civil Motion wow 8 30AM CSE D2 Department2 Case Arraignment ov 10 30 4M 2008 02 28 10 FEATURE Civil Bench Trial Upandown Bob Thompson Fred Daniels Jack Shore Allen 1 11 20 4M 2008 02 28 10 FEATURE Civil Bench Trial Upandown Doch Thompson Fred Daniels Jack Shore Allen 3 A 5 H 1011121314151 md eeu e 17 18 19 20 21 22 2 ee lee 24 25 26 27 28 29 February 2008 SMTWT 5 March 2008 April 2008 SMTWTFS UE E we 6 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Viewpoints PB autotoa 6 3 A CaseScheduler 2 3 Ready Jim Collins Start Time This field is for the time of day the case will be scheduled Case Number This field is for the case number that will be used in the court records Case Title This field is for the name of the case that will be used in the court record Case Type This field is for the type of case that is to be assigned
68. pressed before or after the sort method has been chosen Select either one of the sorting radio buttons Alphatabetical or Most Recent as Find Case Sort Method ase Number arts WI wi Most Recent By date Results Found 246 Cases Got bu Alphabetical Most Recent If the list is already present when the selection is made the list will automatically sort to the method chosen lt lt Find Case Case Number Starts With J Results rou 4246 Cases Sort b e abetical Most Recent Ier ber O6CR40 O6CR401 E ssinglinks OT estformissinglinks2 1 1234567891 2345678 1234567891 23456789 1234567891 23456789 2 2008 02 27 20 00 2008 02 27 20 20 2008 02 28 09 59 2008 02 28 10 05 2008 02 28 15 21 2008 02 28 15 22 2008 02 28 16 04 2008 02 28 20 52 2008 02 29 09 48 2008 02 29 10 19 a 2000 02 201 9 lt wl gt s Find Case x J 1a y TE Edit Case Properties 2 BET MD 004 H Guth Case 2008 09 26 15 55 2008 08 26 15 27 2008 08 26 11 19 2008 09 25 14 32 2008 08 25 14 20 Copyright JAVS 1981 2008
69. r the import wizard has completed processing and has been acknowledged by the user CaseScheduler processing is suspended until the batch file is finished allowing the synchronous process to be completed The location for the file must reside in the same folder as the CaseScheduler plug in C Program Files UAVS JAVSAppHost Plugin CaseScheduler 4 0 Log File Specification Each execution of the Import Wizard generates a log file in the same location as the source file being imported The log file details the entire validation and import process identifying records that failed to meet the criteria as specified in section 2 of this document Through this file end users or technicians can obtain details to what if any records were rejected A sample of the the log file format is displayed below Copyright JAVS 1981 2008 78 CaseScheduler 2 3 Software Instruction Manual 11 22 2006 10 59 55 AM Import File C CaseScheduler Import Test l csv 1 1 22 2006 10 59 55 Pe ee ee ee erp aT er gen na te ag tt Cee 11 22 2006 10 59 55 AM Starting Validation 1 1 22 2006 10 59 55 EE e 11 22 2006 10 59 55 AM Checking input file exists 11 22 2006 10 59 55 AM Opening input file 11 22 2006 10 59 55 AM Finished input File 11 22 2006 10 59 55 AM Processed 16 Records 11 22 2006 10 59 55 AM Status Success 11 22 2006 10 59 55 AM Processed 5 Master Cases with 0 errors 11 22 2006 10 59 55 AM Processed 11 Case Schedules with 0 errors 11 22 2006 10 59 55 AM I
70. rd will walk you through the process of writing Case documents and video to a CD or DYD 3 The next screen offers the choice to Publish today s cases or Publish specified date Selecting Publish today s cases will publish all cases logged for the current day JAVS Publishing Wizard Publish all cases by day Select the date you wish to publish Date selection Publish today s cases Publish specified date Copyright JAVS 1981 2008 30 CaseScheduler 2 3 Software Instruction Manual 4 Select Publish specified date and the calendar pull down will become active Select the date you wish to publish and that date will be present in the pull down window Press the Next button JAVS Publishing Wizard Publish all cases by day Select the date you wish to publish Monday r December 15 2006 Kl Date selection Publish today s cases Publish specified date Monday December 18 2006 w December 2006 Sun Mon Tue Wed Thu Fri i 3 4 5 6 7 8 10 11 12 13 14 15 17 BE 19 20 21 22 24 25 26 27 28 29 5 The Select Files screen will appear which will allow you to select what documents will be included with the published case JAVS Publishing Wizard P bl n IP 7 t Select Files u IC riva e Select the documents to include on the media Include Public Case Information Only will publish the media audio and video that is marked as public Public Private Include Public Case Information Only
71. reet Noe John Nowles Harry Perck Calvin Ke Quaid George City Louisville Santana Carlos Schmitt Shirley State KY Shore Allen Upandown Bob Zip Code 40223 Wapner George eee wilson brian Phone 1 502 563 8864 Wilson Frank Phone 2 502 564 3765 Wilson Lawrence Wordy Pase a L v J Add New User Email fw net net Save Cancel Note By default Department filtering allows administrators to access all departments whether they are assigned a department or not 63 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Security Tab Selecting the Security tab will give access to a user s security information and display the user assigned rights and the department s the user is assigned to In this window you can change a user s password change department assignment Department Filtering only and change or re assign User Class and Templates Edit Users LastName W First Name A General security Department Users Eeer Shane aa Department Users Deptt Judge User Class Dept Judges Doe John Template Judge Default Ku c ally Description Monitor Default ACCESS AUTOLOG Allows Access to AutoLog John ACCESS_CASEFINDER Allows Access to CaseFinder ACCESS CASESCHEDULER Allows Access to CaseS cheduler AVP_CONTROL Allows Users to Change Public Privat DELETE CASE EVENTS Allows Users to Delete Events From Quaid George
72. se Properties or press the Edit Case Properties button Edit Case Properties 3 The Case Properties window will open fA Case Properties Case Information Case History ee DAMA NANE NAMBDSNLAEMEA S RER HAM AA A AH DAAG EG 3 10am UbCA4 8 Delete Schedule i Edit Case Properties SG Reschedule Case Ka Add to another Day 19 20 Case Number DCeET Case Type Arraignment wi Case Title State vs Burns Department Criminal Court k Scheduled Dates 771272008 Prosecution Brown Jr Terry Defendant Burns Jr Nathan Defense Colier zelda Witness Mone Exhibit Mone Copyright JAVS 1981 2008 26 CaseScheduler 2 3 Software Instruction Manual Find Case The Find Case function allows a user to locate cases that have already been logged Utilizing a contextual string search Find Case can locate a previously logged case by the user typing in the case number or part of the case number As with all search functions the more information entered in the search criteria field the more likely chance of an accurate find lf Department Filtering has been enabled in JAVS SiteManager users other than administrators will only be able to find cases assigned to their department or cases that have no department assignment The Find Case window gives the user options to Edit case properties add the case to another schedule view a case and publish a case To find a
73. t what media to burn or to copy to a network share Standard CD C VD Standard D lf Network Share is selected press the Select Folder button and you will be prompted to select a folder for the media to be copied to JAVS Publishing Wizard Select Action Select what media to burn or to copy to a network share Browse For Folder Standard CD L ff Desktop ES CH My Documents ES vd My Computer ES a My Network Places E Recycle Bin Al Manual Pics Select Folder 5 AVR Studia as LH CAPTURE LH JAYS Setup Tool Dio v mi Cancel H Gud Mont ae Network Share Copyright JAVS 1981 2008 50 CaseScheduler 2 3 Software Instruction Manual 7 After selecting the media type or folder press the Next button and the copy and burn process will begin There will be a status bar to inform you of the progress When the process is finished the Completed screen will appear Press the Finish button and your files are ready to view in JAVS CaseViewer JAVS Publishing Wizard JAVS Publishing Wizard Copy Documents Copying files to network share or staging area _ Completed Your Case files have been written Successfully Copy progress To publish cases for a given date 1 Select the Publish cases for date icon and the JAVS Publishing Wizard screen will open Press the Next button 4 Publish cases For date JAVS Publishing Wizard __ Welcome to the Case Publishing Wizard This wizard will walk you t
74. ted schedule cannot be deleted or re scheduled but can be added as a new schedule on another day lf Department Filtering is enabled see your administrator then only those schedules that are assigned to your department will be available to you Schedules not assigned to your department will be grayed out and have the department assignment in place of the case name When more schedules than can be displayed in the Month view are present there will be a small down arrow at the bottom of the day cell Clicking the arrow will take you to the single day view so all schedules for that day can be viewed Thursday 00am Default Depart H Adam CSE D1 y D Jam Department ww 0 40am timez y 10 30am 2008 U2 2 w 1 Allem 2008 U2 2 eg Copyright JAVS 1981 2008 Bee ty CaseScheduler 2 3 Case View Tools Viewpoints Help I New Case If Findcase 2 T Today 37 Single Day NC Day By Times 75 Work Week F Week Cases Scheduled X Schedule 2 28 2008 x 4 March 201 Start Time Case Number Case Title Case Type Prosecul tion Plaintiff Defendant Defense Location S NEE ES SO AM Default Department 5 af 8 24 AM CSE D1 Department case Arraignment Courtroom 1 9101112 13 14 15 8 30 AM Depattment2 16 1718 19 20 21 22 wi BAD AN timed Courtroom 1 Ce 10 30AM 2008 0228 10 05 FEATURE Civil Bench Trial Upandown Bob Cra Thompson Fred Daniels Jack Shore Allen Courtroom 2 April 2008 w 10 31 AM 2008 02 28 10 05 FEATURE Civil Bench Trial Up
75. the right of the field See Adding Contacts to a Schedule for adding Attorneys Copyright JAVS 1981 2008 42 CaseScheduler 2 3 Software Instruction Manual Edit Attorneys Information To edit an attorney s information 1 Press the Edit button to the right of either attorney s field Prosecution Sawyer Vince Wilson Debra Defense Roberts John The Edit Prosecution or Defense Attorneys window will open pr Edit Prosecution Attorneys x S ren 2 Press the Edit Attorneys assigned to this case Currently active attorneys F dit FirstName LastName Add FirstName LastName Atto rn eys nfo b utto n 27 Athomeys Debra Wilson lt fons Debra Wilson nfo R Create 6 new Edit H H H dee The Edit Users window will O en y Info a Remove from case a Edit Users D L 1 I Fieiro LastName ES EES Search All Attorneys Debra wilson FirstName Wince pes Search Lost Name Sawyer Suffix Enter search string or blank for all Address 634 Eastem Blvd FirstName LastName Address City City Louisville State KY Zip Code 40223 Phone 1 502 553 6674 Phone 2 Email i ve Add to 4 D this case OK Cancel Save Cancel A 3 Select any attorney from the list and personal information will appear for that user Change or add any information and press the Save button The information for that attorney has now been changed Remove an Attorne
76. to this day lists Creating a New Attorney An attorney for a case may be new to the courthouse and may not be in the database By adding this information that attorney will be made available for future database searches To add a new attorney 1 Press the Create new button in the upper portion of the Edit Prosecution Attorney window and the Edit User window will open Create HEW Each user will be assigned a unique ID first initial followed by last name and can become a CaseScheduler user with individual operating rights See Edit Users and Edit Site Information 13 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual E 2 Fil in all relevant information and press the OK button FirstName Sa sree Let Mamer Ja ag ef Address 222 Maple Dirree m Cry Memphis State IN Code Zip o 74563 Phone 1 416 355 7759 Phone 2 Email 3 The newly created attorney will appear in the Attorneys assigned to this case and the Currently active attorneys lists Edit Prosecution Attorneys Attorneys assigned to this case First Name Last Name Last Name John Noe 3 Noe 4 After making the attorney selection s press the OK button and the attorney s will appear in the Prosecution field in the New Case window Hatt H Ser Prosecutions John Noe Saly Law 00 Defendant E dit Defense E dit 5 Follow the same pro
77. truction Manual 6 The newly created contact will appear in the People assigned to this case list and will be available for searching in the database e Edit Plaintiffs People assigned to this case First ame Lasth ame Address Harlen Wake Edit Contact Info a Remove from case 7 Press the OK button in the Edit Plaintiffs window and the new contact will appear in the Plaintiffs field in the New Case window TE New Case Case Number Co CaseT ype Criminal Jury Trial wi Case Title State we Smith Department Defaut Department Ke Patt Halen Wake 0000 Prosecution Dos Jahn Law Sally Defendant ee Defense O00 Judge lustice Default Judge Bailiff Sherift Default Bali a Clerk Steno Default Clerk ke 12 Add To Schedule 8 Follow the same procedures for adding Defendants as for Plaintiffs 9 After completing all information press the Add To Schedule button 72 Add To Schedule Copyright JAVS 1981 2008 16 CaseScheduler 2 3 Software Instruction Manual 10 The New Schedule window will open You can change the time and date the case is scheduled along with the location of the scheduled case Court personnel can also be changed in this window New Schedule CR256 Location matinee Judge Default Judge Bailiff Default Bale Clerk Default Clerk e e 12 Select the courtroom with the Location pull down 13 The Start and Stop t
78. tton from Case Name Exhibits Exhibits assigned to this case Prosecution Exhibit 1 Description 22 caliber rifle with broken gun stock 41 Sa Remove from case Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual 3 A Delete Exhibit prompt appears Delete Exhibit 4 Press Yes and the exhibit is permanently deleted from the case j Are you sure you wish to delete exhibit Prosecution Exhibit 1 NOTE If an exhibit has been logged as part of a case it cannot be removed Edit an Exhibit To edit exhibit information using Case Properties Exhibits assigned to this case 1 Select the Edit button to the right of the Kams Description Exhibit field and the Exhibit Info window Prosecution Exhibit 1 22 caliber rifle with broken gun stock will open es Remove from case Exhibit Info 2 Change the exhibit information as needed and press OK The exhibit Ee SE inform ation has now been PSUIDEIOTT 22 caliber rifle with broken gun stock changed Name Prosecution Exhibit 1 3 Genenc oint Exhibit Prosecution Exhibit Defense Exhibit Managing Users and Contacts Attorneys Plaintiffs and Defendants can also be added an edited in the Case Properties window The dialog for Plaintiff Prosecution Defendant and Defense is the same as for the New Case dialog and is accessed for each by pressing the Edit button to
79. will consist of the audio video media and CVL files which when launched will open JAVS CaseViewer You can view the case with the options chosen for public and private information and the case log There are two ways to access cases for publishing through the Case History Log window and through the Find Case window Refer to the Find Case section of this manual to learn more about publishing through the Find Case function This section will cover publishing using the Case History Log window Two publishing functions are available through the Case History Log window Publish selected case and Publish cases for date Ze Publish cases For date e Publish selected case Copyright JAVS 1981 2008 48 CaseScheduler 2 3 Software Instruction Manual To publish a selected case 1 Select the menu item Tools gt History and the Case Log History window will open 2 Select any bold date in the side calendar and a list of cases logged on that day will appear amp Case Log History hw Schedule Case ig Publish cases for date ig Publish selected case TY Print case log s March 2008 Case Number Case Title Case Type Prosecution Plaintiff Defendant Defense Location be Se e Se 2008 03 08 15 Noe John Law Harlen Wake Courtroom 2 23 4 5 5 e 7 8 CR 323 State vs Carter Arraignment Wilson Lawrence Kentucky State of Carter John Allen Donald Courtroom 2 9 1011 12 13 14 15 CR 323 State vs Carter Arraignment Wilson Lawrence Kentucky State of Carter
80. y To remove an attorney from the case 1 Press the Remove from Case button and a Remove Users confirmation window will open Select Yes to remove the selected attorney Remove user s x vou Remove 9 from caze EN j Are you sure you wank to remove the selected users From this case Yes No Note If an attorney has been part of a case that has been logged you will not be able to remove them 43 Copyright JAVS 1981 2008 CaseScheduler 2 3 Software Instruction Manual Edit Plaintiff and Defendant Information To edit a Plaintiff or Defendant 1 Press the Edit button to the right of either Plaintiff or Defendant field s Plaintiff Smith Mary Defendant Rowe Donald The Edit Plaintiff Defendant window will open Edit Plaintiffs D e Ee 2 Press the Edit Contact Info button and the Edit FirstName LastName Address c Contacts window will open P FirstName LastName First Name Donald Prefix Last Name Rowe Suffix Address 1515 Nowe Road Info DS Femexe city Vally view ial eet EE state CA Search Al Plaintiffs D efendants Zip Code 77342 Search Phone 1 Enter search string or blank for all i sti Phone 2 FirstName LastName Address City a a Email dr net net Se Add gt f IR this GC Save Cancel OK Cancel 3 Select the name of the Plaintiff Defendant to edit their personal information Change or add personal i
81. y selecting the particular windows header bar or tab the window can be pulled from its current location and placed in another location Double clicking the header or tab will also undock that window to the previously positioned location or upper left of the screen if it has never been moved There are two methods for moving and sizing windows Docked Method The docked method will allow you to use the docking controls to lock a window into place once it has been moved By selecting the window header or tab move the window to the area of the screen you want and roll over the docking controls The controls will allow you to go left right up or down and a highlighted area will appear indicating where the window will be positioned If you position over the center of the docking control the window will be placed as a tab in that particular window The windows can be resized by holding the mouse pointer over the edge of a window until the pointer turns into a resize cursor Click and drag to the size you want Undocked method The undocked method will allow the user to move a tool window or tab to any position on the screen and be free floating By selecting the window header or tab move the window to the area of the screen you want and release the mouse the window has been repositioned NOTE Double clicking on a window header will re dock the window to the last docked position Conversely double clicking on a docked window header will place
82. y and time of day Each time a new case is started CaseScheduler will generate a unique number based on these parameters If more than one case is scheduled within 1 minute CaseScheduler will add a 1 2 etc to the end of the number to keep it unique Case Number 3 Enter the case number of the proceeding you are scheduling in the Case Number field Next you can enter the name of the case if any in the Case Title field Case Number CA 256 Case Title 4 The Case Type pull down will give choices of Feis case types Select a type that is appropriate for Department Criminal Bench Trial the proceeding you are scheduling Criminal Jury Trial Family Law Trial Guilty Flea Jury Selection Motion Day Motion Hour Copyright JAVS 1981 2008 10 CaseScheduler 2 3 Software Instruction Manual 5 The Department selection pull down in the New Case dialog allows the user to select the department that the case will be a part of Select the appropriate department for your case LaselT ype Criminal Jury Trial k Department Default Department k Default Department Department Department Departmenta 6 Select the Judge Bailiff or Clerk by using the drop down menu to select the appropriate personnel Judge lustice Default Judge e Bailif Shertf Default Balif Default 6 alift Clerk AGteng Default Clerk Bob Bailift Faze wordy Robert Bailey 7 Ifthe user has set their personal pref

CaseScheduler UserManual CS20080815

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