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Operating Instructions - Firmware Center

1. cart Jo e user name then press OK SP Era PE bebe es Pe LE ELL J ee ee ee Les bbs LLL a Ee ee ee ee ee ee 9 38PM CFEO66 e When entering uppercase or lowercase letters continuously use Shift Lock to lock the case How to Enter Text This section explains text entry more specifically Entering letters This section explains how to enter letters 1 Press Shift to switch between uppercase and lowercase 2 Press the letters you want to enter Entering symbols Region mainly Europe and Asia This section explains how to enter symbols 1o97 158 7 Entering Text 1 Press Symbol Entry to enter into the Symbol Entry mode User Name 1S PI MAL eA ee ee SOMOS a a SKS ES ca co ce Text Entry f e Depending on the machine type this function may not be available Entering numbers This section explains how to enter numbers 1 Press numbers you want to enter e You can also use the number keys to enter numbers regardless of mode Deleting characters This section explains how to delete characters 1 Press Backspace or Delete All to delete characters Adding user text You can select and use a User Text that is registered in Program Change Delete User Text Entering Text For the registration procedure under Program Change
2. 7 During parallel reception any subsequent job is suspended until the reception is completed e Stapling cannot be simultaneously used for multiple functions e The bypass tray cannot be simultaneously used for multiple functions Also you cannot simultaneously print documents using the printer function and print from the bypass tray using 85 86 3 Getting Started another function if Apply Auto Paper Select Printer Only under Paper Type Bypass Tray in User Tools is set to Yes and Input Tray is set to Auto Tray Select in the printer driver e If the machine is capable of executing multiple functions simultaneously specify which function should have priority in Print Priority The default is Display Mode For details about Print Priority see General Features Network and System Settings Reference e You can specify the output tray where documents are delivered type 2 only For details about Output Tray Settings see General Features Network and System Settings Reference e While printing is in progress scanning a document using another function may take longer than usual Installing the SD Card Provided with the Machine This section describes how to install the SD card A WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser
3. CFE086 5 Loosen two screws and remove the cover of the slot in which the wireless LAN interface board is installed CFE041 114 Installing the Board Optional 6 Fully insert the wireless LAN interface board CFE042 7 Tighten two screws to secure the interface board Check the wireless LAN interface board is connected firmly to the board slot CFE043 8 Attach the antennas of the wireless LAN with the hook and loop fasteners that you attached in step 3 and then place the cables in the cable clamps and close the clamps CFE087 e Confirm that the wireless LAN interface board was correctly installed by printing the configuration page If itis correctly installed Wireless LAN will appear for Device Connection on the configuration page For details about printing the configuration page see Interface Settings Network and System Settings Reference 115 116 A Installing Options e If the board was not installed properly repeat the procedure from step 3 If it cannot be installed correctly even after reattempting installation contact your sales or service representative e Before using the wireless LAN interface board you must configure settings For details see Interface Settings Network and System Settings Reference Installing the File Format Converter This section describes how to install the file format converter 1 Check the contents of the packag
4. ccccceseeceees 43 LOW EET EEE A EATA E A 38 Legal pro Mbi Omessa 38 Legality of copying or printing ccccceseeneees 38 List OT HONS cps cacetecce accor exachextecessaabotctunnceessarcts 22 Loading PAPEL ecceeeseesescteeseteeeeteeeeseees 121 123 Loading paper into tray 1 eceececseeseseteeseteeeees 80 local SSMS COIN seas scct edt cesstncortecediucsvnsottecadens 13 locked PIN e A 13 UOC AAE AEE AEA E EE E AT 62 63 64 LOO KE eee E 55 Login Logout key siscsencanccnnerecnenemnes 55 Kos e i error tn E E EN mr erry EAS 63 64 Logot lt Aen ee ene o ee ee oe a M Maehine SIE Ihc scsacndverieniadiceenedesnemreaest tunes 167 Machine tyPeS ccccesecesesesseeeseseseeeescseeeeeeseseeeeeees 21 MAQQZINE eeeecceecceceeseeeeeeeeeeseeseeaeeeeeeseseeteesees 12 PVG SOU sicoiscao sever cmatsenesenacsdevsbnersedaes sacle 15 Main DOW Cliccossinourcnaoaosiaseonaukeveszenrosesnneianes 74 75 78 Main power indicator ccccccceccseesesseseseeseseeeesees 54 Main power sWitch cccccecsessesessesseseeeeeseees 50 74 AVG UNI AE E E E 192 Maintenance kit 153 187 I AGOGIS visccisscsdnspacencdevactateaicvadaces 161 162 163 165 Manuals for Administrators ccccccseseeeeeee 163 Manuals for this machine cccccesceseseseseeeeeseeeees 7 Manuals MIST cts cexcrricictepieeie tes enecaeseeseroevescerasee 10 Ac ce ae a en ee en ne eee ere 161 Media access lOMp cccccccseceseeseesseseseteeseseteesenees 56 IWS GI
5. 3 Getting Started 7 Carefully push tray 1 fully in type 3 only CFE080 8 Attach the extender to the finisher tray type 3 only 9 Lift the ADF CFE077 10 Remove the protective material attached on the exposure glass 72 Installing the Machine 11 Lower the ADF CFE081 12 Push the button on the right side of the machine to open the front cover CFE078 13 Hold the print cartridge s front handle to lift and pull it out CFE068 Place the print cartridge on a stable flat surface 14 Remove the protective material attached on the machine s interior 7 74 3 Getting Started 15 Hold the grips of the cartridge and then insert it into the machine until it stops L Z iF cA 4 CFE071 CFE074 e Print cartridges consumables are not covered by warranty However if there is problem contact the store where they were purchased e The actual machine may come with protective materials attached in different positions Make sure to check the machine for all protective materials and remove them completely Turning On Off the Power This section describes how to turn on off the power Power supply This machine has two power switches operation switch and main power switch e Operation switch right side of the control panel Press to activate the machine When the machine has finished warming up you can make use of each function e Main power s
6. Click Exit NO Op Open the HTML manuals that you installed To open the manuals from an icon double click the icon on the desktop To open the manuals from the Start menu point to All Programs and then Product Name 8 Click the title of the manual you want to read e You need administrator permissions to install the manuals Log in as an Administrators group member e The system requirements for installing the manuals are as follows e Operating system Windows XP Vista 7 Windows Server 2003 2003 R2 2008 2008 R2 e Minimum display resolution 800 x 600 pixels e Hyperlinks might not work and referenced sections might not appear unless all the HTML manuals have been installed To display referenced sections be sure to install all the HTML manuals e If you cannot install a manual copy the MANUAL_HTML folder to your computer s hard drive and then run Setup exe 163 8 On screen Operating Instructions e To delete an installed manual on the Start menu click All Programs then Product Name and then uninstall the data e Depending on the settings made during installation menu folder names may differ 164 Reading the PDF Manuals on the CD ROM Reading the PDF Manuals on the CD ROM This section describes how to read the PDF manuals on the supplied manual CD ROM File path The manuals are included in the following folder on the CD ROM MANUAL_PDF language 1 Insert the
7. e To install fax options and the copy data security unit contact your service representative e For details about how to install the board options see Installing the Board Optional 102 Options e For details about how to install the SD card options see Installing the SD Card Optional e page 103 Order of Option Installation e page 108 Installing the Board Optional e page 118 Installing the SD Card Optional Order of Option Installation When installing multiple options the following order is recommended 1 Attach the paper feed unit Attach the paper feed unit to the bottom of the machine You can attach up to three paper feed units Up to 2300 sheets of paper can be loaded in total For details see Installing the Paper Feed Unit Optional 2 Install the optional board Install the Gigabit Ethernet board Wireless LAN interface unit or File Format Converter in the slot For details see Installing the Board Optional 3 Insert SD card options Insert the browser unit into the SD card slot If you want to use two or more SD cards that can be inserted in the same slot contact your sales and service representative For details see Installing the SD Card Optional e page 104 Installing the Paper Feed Unit Optional e page 108 Installing the Board Optional e page 118 Installing the SD Card Optional 103 104 A Installing Options Installing the
8. The browser opens and then the manual appears 162 Recommended browsers e Internet Explorer 6 or later e Firefox 3 5 or later e Safari 4 0 or later Non recommended browsers can display the simplified manual only If you are using an earlier or non recommended browser and the simplified version of the documentation does not appear automatically open index htm which can be found in the following folder on the CD ROM MANUAL_HTML LANG language manual unv Depending on your computer s operating environment the HTML manual you select will be one of the following e Standard version e Simplified version If you want to read the HTML manuals on a Macintosh insert the CD ROM in the CD ROM drive and then click Read HTML manuals If JavaScript is disabled or unavailable in your browser you will not be able to search or use certain buttons in the HTML documentation Installing and Opening the HTML Manuals Installing and Opening the HTML Manuals This section describes how to install and open the HTML manuals on your computer For your convenience we recommend you install these manuals on your computer 1 Insert the CD ROM in the CD ROM drive of your computer 2 Select a language and a product and then click OK 3 Click Install manuals D ReadMe l Install manuals ig Read HTML mi Install the HTML manuals by following the on screen instructions When the installation is complete click Finish
9. e If the fax or scanner screen does not appear in step 1 press the Facsimile key or the Scanner key Used Print Cartridge This section describes what to do with used print cartridge A print cartridge cannot be re used Bring the stored used print cartridge to your sales representative or service representative for recycling through our recycling system 150 Adding Staples Adding Staples This section describes what to do when staples need replacing e Stapling failures or jams may occur if you use a staple cartridge other than that recommended 1 Open the finisher cover on the right side of the machine CFF035 2 Hold the lever and then gently pull out the cartridge CFF036 3 Hold both sides of the empty refill pull up and remove it CCS022 15 6 Replacing the Consumables 4 Push the new refill into the cartridge until it clicks CCS023 5 Hold the lever and then push in the cartridge until it clicks CFF037 6 Close the finisher cover e If you cannot remove the refill there are staples remaining Use all the staples and do not add more t32 Replacing Machine Parts Replacing Machine Parts Replace the paper feed roller transfer roller and fusing unit when they are worn Refer to the maintenance guide provided with the new items for the replacement maintenance kit e Do not remove any covers or screws other than those explicitly mentio
10. Region mainly Europe and Asia This section describes how to install the Gigabit Ethernet board e The machine s Ethernet and USB ports are not available when the Gigabit Ethernet board is installed into the machine Use the Ethernet and USB ports on the Gigabit Ethernet board Installing the Board Optional 1 Check the contents of the package CEC233 1 Gigabit Ethernet board 2 Protective caps one each for the Ethernet port and the USB port 3 Ferrite core Design of the ferrite core varies according to machine model 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 3 Disconnect the cables from the Ethernet port and the USB port of the machine and cover each port with its protective cap CFE036 109 A Installing Options 4 Loosen two screws and remove the cover of the slot in which the Gigabit Ethernet board is installed 4 5 Fully insert the Gigabit Ethernet board CFE038 6 Tighten two screws to secure the Gigabit Ethernet board Check the Gigabit Ethernet board is connected firmly to the board slot CFE039 Confirm that the Gigabit Ethernet board was correctly installed by printing the configuration page If it is correctly installed Gigabit Ethernet Board will appear for Device Connection on the configuration page For details about printing the configuration page see Interface Settings Network and
11. e A strong and level base e The machine must be level within 5 mm 0 2 inches both front to rear and left to right 66 Installing the Machine Environments to avoid This section describes environments to avoid when locating the machine e Locations exposed to direct sunlight or other sources of strong light more than 1 500 lux e Locations directly exposed to cool air from an air conditioner or heated air from a heater Sudden temperature changes can cause condensation to form inside the machine e Locations close to machines generating ammonia such as a diazo copy machine e Places where the machine will be subject to frequent strong vibration e Dusty areas e Areas with corrosive gases Access to the machine This section describes the space required for the machine Place the machine near the power source providing the clearance areas shown eee Tem mn aon Ar 0 0 0 0 0 0 0 0 rey a a S 0 0 0 0 0 0 D 8 0 o S4 a yyrryrpetetrtel ey CFE069 1 Left 10 cm 4 0 inches or more 2 Front 35 cm 13 8 inches or more 3 Above 35 cm 13 8 inches or more 4 Rear 30 cm 11 9 inches or more 5 Right 10 cm 4 0 inches or more e For the required space when options are installed contact your service representative Power Connection This section describes power supply 67 3 Getting Started A WARNING Do not use any power sou
12. 189 190 10 Appendix Printer Language PCL 5e REG PostScript 3 1 Microsoft Windows XP Professional Edition Microsoft Windows XP Home Edition Microsoft Windows XP Media Center Edition Microsoft Windows XP Tablet PC Edition 2 Microsoft Windows Vista Ultimate Microsoft Windows Vista Enterprise Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic 3 Microsoft Windows 7 Home Premium Microsoft Windows 7 Professional Microsoft Windows 7 Ultimate Microsoft Windows 7 Enterprise 4 Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition 5 Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise 6 Mac OS X 10 2 or later Native mode PCL printer drivers Two kinds of PCL printer driver PCL 5e and PCL 6 are included These drivers allow your computer to communicate with this machine via a printer language Adobe PostScript printer driver and PPD files Adobe PostScript printer driver allows the computer to communicate with the printer using a printer language PPD files allow the printer driver to enable specific printer functions PPD files PPD files allow the printer driver to enable specific printer functions
13. NEW YORK O TORONTO OF PARTS OFFI 475 ICE ICE FFICE __ FICE 00009 G3 00010 63 00011 G3 00012 63 00013 G3 SAN FRANCI OSAKA OFFI LOS ANGELE KVOTO OFFI SAGAMIHARA SCO 5 Ea TX File Status RX File Status TX Mode 2011 Printer Store File JI Scanned Files Status Check Modes E mail Address 0 Reg No Manual Entry Recent ts Paper Tray Status 16 p2 ops 0 wo A4 AS A4 A4 C0001 00002 00003 Coo004 00005 Co000 ABCD COMPA YOKOHAMA O BERLIN OFF LONDON OFF NEW YORK O TORONTO OF 3 NY FFICE ICE ICE FFICE FICE B Job Lists amp Error Loa Print Jobs o Error Log 4 Spooling Job List Job Reset E Print from Memory Storage Device yi E m tooo 00008 O00009 00010 00011 00012 Send File Type Name PARIS OFFI DETROIT OF SAN FRANCI OSAKA OFFI LOS ANGELE KYOTO OFFI ee CE FICE SCO cE S c Ba elect Stored Fil 2011 26 JAN 2011 CFE064 e You cannot switch modes in any of the following situations e When scanning a fax message for transmission e During immediate transmission 83 84 3 Getting Started e When accessing User Tools e During interrupt copying During On hook dialing for fax transmission e While scanning an original e The copy display is set as the default screen when the machine is turned on You can change this default set
14. e Some applications may require installation of the PCL 5e printer driver In this case you can install PCL 5e without having to install PCL 6 e For details see Preparing the Machine Printer Reference TWAIN Driver This section describes the file path and system requirements of the TWAIN driver This driver is required to scan an original using a scanner To use the machine as a network TWAIN scanner this driver must be installed File path The driver is included in the following folder on the CD ROM Software and Utilities Included on the CD ROM DRIVERS TWAIN System requirements e Hardware PC AT compatible machines that support the following operating system properly e Operating system 1 Windows XP Vista 7 Windows Server 2003 2003 R2 2008 2008 R2 1 Operates in 32 bit compatibility mode on 64 bit operating systems e Display resolution 800 x 600 pixels 256 colors or higher LAN Fax Driver This section describes the file path and system requirements of the LAN Fax driver e You can install the LAN Fax driver from the CD ROM provided with this machine or download it from the manufacturer s Web site This driver is required to use LAN Fax functions File path The driver is included in the following folder on the CD ROM DRIVERS LAN FAX XP_VISTA System requirements e Hardware PC AT compatible machines that support the following operating system properly e Operating systems Windows X
15. 20 lb Bond 550 sheets x 1 trays Power consumption 20 W or less Power is supplied from the main unit Dimensions W x D x H 627 x 635 x 220 mm 24 7 x 25 0 x 8 7 inches Weight 12 kg 26 5 Ib or less Specifications for Wireless LAN Board Optional Specifications for Wireless LAN Board Optional Transmission spec e Region mainly Europe and Asia e Based on IEEE 802 1 1a b g wireless LAN e Based on IEEE 802 11b g wireless LAN e Region B mainly North America e Based on IEEE 802 1 1a b g wireless LAN Protocol TCP IP IPX SPX Transmission Rate Auto select from the following speed 1 Mbps 2 Mbps 5 5 Mbps 6 Mbps 9 Mbps 11 Mbps 12Mbps 18Mbps 24 Mbps 36 Mbps 48 Mbps 54 Mbps Frequency range Center Frequency e Region mainly Europe and Asia IEEE 802 11a b g wireless LAN 2412 2472 MHz 1 13 channels e 51807 5320 MHz 36 40 44 48 52 56 60 and 64 channels e IEEE 802 11b g wireless LAN e 2412 2462 MHz 1 11 channels e Region B mainly North America e IEEE 802 11a b g wireless LAN 2412 2462 MHz 1 11 channels e 5180 5320 MHz 36 40 44 48 52 56 60 and 64 channels Transmission mode e Ad hoc mode e Infrastructure mode e Web Image Monitor is supported e The channel in use might differ depending on the country 201 10 Appendix Specifications for Gigabit Ethernet Optional Interface connector 10Base T 100Base TX 1000Base T Data transmissi
16. Adding Paper Changing Paper Thickness Settings Select Plain Paper 1 or Plain Paper 2 depending on the type of plain paper If in System Settings Tray Paper Settings you set Paper Thickness to Plain Paper for each tray s Paper Type you must then select Maintenance Plain Paper Setting and specify either Plain Paper 1 or Plain Paper 2 depending on the thickness of the loaded paper The default setting is Plain Paper 2 e Select Plain Paper 1 when paper weight is between 60 69 g m 16 18 lb Bond e Select Plain Paper 2 when paper weight is between 70 90 g m 19 24 lb Bond 1 Press the User Tools Counter key CCS003 Facsimile Feat System Statu Changing Paper Thickness Settings 3 Press Plain Paper Setting Maintenance Select item Plain Paper Setting EN au 4 Select the plain paper type for each tray depending on the paper to be set and press OK cet JL_o Plain Paper 1 Plain Paper 2 Plain Paper 1 Plain Paper 2 5 Press Exit Adjust Print Position Adjust Image Density 6 Press Exit e In System Settings Tray Paper Settings for each tray s Paper Type you can specify Paper Thickness For details about paper thickness see Recommended Paper Sizes and Types Reference e page 136 Recommended Paper Sizes and Types 135 5 Adding Paper Recommended Paper Sizes and Types This section describe
17. App2Me Provider was installed correctly by checking the User Tools menu For details see VM Card Extended Feature Settings Device Reference or VM Card Extended Feature Settings Web Reference e You can confirm that Security amp Encryption Unit was installed correctly by checking the User Tools menu e Erasing data function Make sure Auto Erase Memory Setting and Erase All Memory appears under Administrator Tools in System Settings e Encrypting data function Make sure Machine Data Encryption Settings appears under Administrator Tools in System Settings after logging in the machine e Other SD cards may be provided depending on which country you are in 88 Connecting the Machine Connecting the Machine This section explains how to connect the machine to the network or the telephone lines Connecting to the Ethernet Interface Region mainly Europe and Asia This section describes how to connect an Ethernet cable to the Ethernet interface Caution A network interface cable with a ferrite core must be used for RF interference suppression e Ifthe main power switch is on turn it off e Use the following Ethernet cables e Unshielded Twisted Pair Cable UTP or Shielded Twisted Pair Cable STP and Category type 5 or more 1 A ferrite core for the Ethernet interface cable is supplied with this machine Attach the ferrite core at the machine end of the Ethernet cable CFE092 2 Make sure the m
18. C5 Env C6 Env DL Env 1 When loading paper make sure the stack height does not exceed the limit mark of the paper tray 2 Enter the paper size under Tray Paper Size Tray 1 7 4 in System Settings See System Settings Network and System Settings Reference 3 gt Select the paper size under Tray Paper Size Tray 1 4 in System Settings See System Settings Network and System Settings Reference 138 Recommended Paper Sizes and Types A Select the paper size For details see Copying onto Regular Size Paper Copy and Document Server Reference or Setting the Paper Size Using the Control Panel Printer Reference 5 Enter the paper size using the number keys For details see Copying onto Custom Size Paper Copy and Document Server Reference or Setting Custom Size Paper Using the Control Panel Printer Reference 6 Select OHP Transparency for paper type For details see Copying onto OHP Transparencies or Thin Paper Copy and Document Server Reference or Setting Thick Paper Thin Paper or OHP Transparencies f Using the Control Panel Printer Reference 7 For details about loading envelopes see Envelopes 8 Itis recommended to place one sheet at a time when a misfeed occur 9 Load only as much paper as can be held between the paper guides on the bypass tray Paper Thickness 52 59 g m 147 16 lb Bond 60 69 g m 16 7 18 lb Bond 106 130 g m
19. Changing the Default Functions of the Fax s Initial Display Facsimile Reference See Changing the Default Functions of the Scanner s Initial Display Scanner Reference Interrupt key Press to make interrupt copies See Interrupt Copy Copy and Document Server Reference Simplified Display key Press to switch to the Simplified Display See Simplified Display Clear Modes key Press to clear the current settings Sample Copy key Press to make a single set of copies or prints to check print quality before making multiple sets See Sample Copy Copy and Document Server Reference Start key Press to start copying printing scanning or sending Clear Stop key e Clear 55 5G 2 Guide to the Machine 14 20 21 Press to delete a number entered e Stop Press to stop a job in progress such as copying scanning faxing or printing key Enter key Press to confirm values entered or items specitied Number keys Use to enter the numbers for copies fax numbers and data for the selected function Alert indicator Lights continuously if an error has occurred Data In indicator facsimile and printer mode Flashes when the machine is receiving print jobs or LAN Fax documents from a computer See Facsimile Reference and Printer Reference Communicating indicator Receiving File indicator Confidential File indicator e Communicating indicator Lig
20. Delete User Text see System Settings Network and System Settings Reference 1 Press User Text Ee Sanne PCCP EE System Statu 2 Select the User Text you want to use Enter the user name then press OK 01 Urgent 02 High Text Entry Symbol Entry System Status Job List 159 7 Entering Text 160 8 On screen Operating Instructions ee This chapter describes the on screen operating instructions of this machine The on screen operating instructions are included in the supplied manual CD ROMs Formats of the Operating Instructions The operating instructions of this machine are provided in the following formats e Printed manuals e HTML manuals e PDF manuals The printed and electronic versions of a manual have the same contents For details about the contents of each manual see Manuals for This Machine The various manuals are available in different formats For details about availability see Manuals List e page 7 Manuals for This Machine e page 10 Manuals List 161 8 On screen Operating Instructions Reading the HTML Manuals on the CD ROMs This section describes how to read the HTML manuals on the supplied manual CD ROMs l Insert the CD ROM in the CD ROM drive of your computer 2 Select a language and a product and then click OK 3 4 Click Read HTML manuals ReadMe Click the title of manual you want to read
21. EEE esas notre A I T T T 12 Space required for the machine ccccceeee 67 Specifications 192 196 197 198 199 200 201 202 203 Specifying the paper SIZE eccceeeteeeteteeeeees 130 Se 11 e ATE O E 12 Sandara TE P I Porsenna Na 47 os a E ee 12 13 151 Staple Cartridges ccccccseceseeeseeeeseeseseteeseeeeees 187 SHOUT HEY E E EN E E ETE 25 Sop ke yosecrennan a a A enue 55 Stored Print ae ceceececitinecocaunsteberesccstteatietendecindeestieaie E OTC papii caesia i 146 Storing received COCUMENTS ccccceseseeeseeees 14 Symbol Eni neesenca 157 Symbols E ETE E E T 21 System RESEt ee eeceeececseeceeeceeeceeeeeeeeeeeeeeeesees 84 T ST Sy A OENE AN O A ATN 193 197 Thick paper sssssesesssesesesonsesososesereesseseses 136 143 Tone ee E 147 148 149 150 Total COUNTED cccceccsesseecsessescseeeescseeseseeeeseseeeeaees 182 TGCS TA CUS aces cere cteve ese ca te ots tiseceeseeeteemecvones 207 Transfer roller c cccccscseseseseseseeseeseseescseseseneeeeseseees 52 Toy e E suis 50 Turning off the main POWEN cceseeeeteteteeeeeeees 78 Turning off the DOWED cccscseseeseetetseeeseeees 74 77 Turning on the main POWEL csseceeeeeeeeeeeeees 75 Turning on the POWE cccccesssseseseteeeeseseeeeees 74 77 TWAIN GI Ve focnn 190 Two sided PQDel ecessccseseeseseseeseseeseseseeseseeeeaees 123 Two Sided Print ccccccsesseseeseseeseseseneeseseteeeeeeaes 41 U Unauthorized cop
22. North America To check which model you are using see Manuals and Safety Information for This Machine 45 sheets minute A4D 47 sheets minute 81 3 x 11D 21 22 50 sheets minute A4L Cannot be installed Standard 52 sheets minute 8 gt x 11D 50 sheets minute A4L Standard Cannot be installed 52 sheets minute 81 3 x 11D Notes Contents of this manual are subject to change without prior notice Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Depending on which country you are in certain units may be optional For details please contact your local dealer Names of Major Items Major items of this machine are referred to as follows in this manual e Auto document feeder ADF List of Options This section provides a list of options for this machine and how they are referred to as in this manual Fax Option Type SP5200 Fax unit Memory Unit Type B 32MB Expansion memory Browser Unit Type E Browser unit File Format Converter Type E File format converter Paper Feed Unit TK1090 Paper feed unit Paper Feed Unit TK1 100 Paper feed unit with the casters Region AA Wireless LAN board IEEE 802 1 1a g Interface Unit Type J IEEE 802 1 1g Interface Unit Type K Region B IEEE 802 1 1a g Interface Unit Type J W Region Gigabit Ethernet Gigabit Etherne
23. Ponele E ee ee ee O A ee ee E ee 58 SVL ed ere BB ks ec ameter mre eee E ee en eet nee et ec ee oe eee 58 Changing Ihe Display be ale lel eee een eee as enn net tan RAT me tet Rare n eso me rn 59 When the Authentication Screen is Displayed c cccccecessssssesesseseseseeseseseseeseseseeseseseesseseeeesesesecseseseeesseeeeeeaes 6 User Code Authentication Using the Control Panel ccccccccssscsesscscseescsesecsesscsesecscseecsesesscseseeseeeesees 61 User Code Authentication Using a Printer Driver ccccccccccscscscsscsesscseseescsesecsesecscsececsesecsesecscseeeeseeeesees 62 Login Using the Control Panel cccccccccscsscsesscsesscsesscsececsesscsecscsessesecscsesesecsesecseecseseesesecseesseeseseeeeseeass 62 logoul US Wa ihe Conirol Panel essercene E E ER 63 login Using a Printer Dayer ies iesssienieaa oeii ten cereveedeeese cde cdase dened eactieeeauten 63 Login Using Web Image Monitor cccccccccscscsecsesscscsecsesseseescsecsesecsesecseseessescsesecseecsecsesecsseesseeeseeeeseeass 64 Logout Using Web Image Monitor cccccccccscsscscsscsessescecscseescsecscsesecsecseseceesesscsecseseceeseecsecseseeseseeseseeass 64 3 Getting Started Installing he PVG TING ig seek ory asete tense toch cencsstere cue vadh oor veaei seeenac EEr aea 65 Where to Put Your Machine cccccccssesessssssessesesessesesesesesecceseseseseeseseseeseseceesesecseseceeseseeseseesesesecseaeeeeseeeeass 65 NIT SKM AE ec nes ere tects AEE a
24. Printer Drivers for This WAG MG 2225 02 4o sseccsecvscacnacs 2esbeiees ienna 189 TAAN DE e E E A EE EEA OE O A E 190 LANERO DiE ienr n E E E E E E E E T E S 191 SE LMM Tor he Main CUM ee neha esse inni E seats 192 Auto Document Feeder ccccccsssssssesessesesesesesesceseseseesesesesseseseesesessesesessesesecsesessesesesaeseseceeseseeseseeecseseseeaees 196 DOE WAIST ENET oe e E E OE ER A E R EEEE EERE 197 PARVATI 2 ype 2 Ony ereere E T ENE EE TETEE 197 Finisher Type 7 Only rengse ii E E E Ni 198 Specifications for Paper Feed Unit Optional cccccccccscsscsessssesesesesesseseseseescecseseceeseseneeecseseseseeseseeeeseseaees 199 Specifications for Paper Feed Unit with the Casters Optional ccccccscsssesessessseseseseseseeecsesesesesecseseseeees 200 Specifications for Wireless LAN Board Optional c cccccccssscsesssesesessesescsesesesesscsesesesesesesseseseseseeecseseseeees 201 Specifications for Gigabit Ethernet Optional ccccccccsessssssesesesesssscseseseesecscsesesesecscseseseensesesesesesseseseeees 202 Spe cilications tor Ci aS clic eee ee ae en e ee eee ee ne re el eee eee ee 203 Elecikomagnetie Inter ier ONCE nrrainn an a A E dome ern or S 204 ENERGY STAR Programi senrose roin n ara E E aai 205 Energy o avihg FUNCRON Sesen e E ARR 205 Manuals for This Machine Read this manual carefully before you use this machine Refer to the manuals that are relevant to what you want to do with the machine e Media di
25. Server Printing from Document Server Printing from Document Server Sending a Facsimile from Document Server i l gt D gt x x olol x Stapling gt l gt ix x Olo dt I4 x Sort pbb P gt p 0 elo omaine conn A A A ua A Ava x x x AlA A A A A A BHL002S i N N O N Se N gt Ce gt N xgpkoee gt kp o fogons i R e xjelep gt gt gt gt x x x x xjelele Transmission Operation Manual Reception Operation gt gt x gt ai gt f x gt x gt PIP x lx gt x lx gt gt gt I gt IPIX IP 1 er epPbp gt kh ofte gt e PP Pb e PL Le fem gt gt gt gt gt gt gt A gt gt j gt gt gt gt gt IBID gt I gt gt gt gt gt gt gt A 20a gt gt DIDI fl fl gt D gt gt gt Pop gt I gt gt I gt x x 1 Simultaneous operations are only possible after the preceding job documents are all scanned and New Job Web Document Printing Server o gt pielo ekleobt hp P DOE oraes econ appears 2 You can scan a document after the preceding job documents are all scanned 3 Operation is possible when extra lines are added A During stapling printing automatically starts after the current job 5 Stapling is not available 6 Simultaneous operation becomes possible after you press New Job
26. T is operating the green LED is lit and the orange LED flashes If the machine is not connected to the network both LEDs are turned off i e For details about how to turn on the main power switch see Turning On Off the Power e For details about installing the printer driver see Preparing the Machine Printer Reference Reference e page 74 Turning On Off the Power Connecting to the USB Type B Interface This section describes how to connect the USB2 0 Type B interface cable to the USB2 0 port 91 3 Getting Started Caution Properly shield twisted pair cable STP cable must be used for connections to a host computer and or peripheral in order to meet emission limits 1 Connect the USB2 0 Type B interface cable to the USB2 0 port CFLOO09 2 Connect the other end to the USB2 0 port on the host computer i e This machine does not come with a USB interface cable Make sure you purchase the appropriate cable for the machine and your computer e The USB2 0 interface board is supported by Windows XP Vista 7 Windows Server 2003 2003 R2 2008 2008 R2 Mac OS X 10 3 3 or higher e When used with Mac OS X 10 3 3 or higher a transfer speed of USB2 0 is supported e For details about installing the printer driver see Preparing the Machine Printer Reference Connecting a Device to the Machine s USB Host Interface This section explains how to connect a device to the machine s USB hos
27. WARNING and CAUTION labels on Type 3 ccccccsssssssesesseseseseseeseseeesssesecececseseeeeseseeeens 34 Power WIG N VAIN CS araa E E E E eee eee eee 37 laws and SFIS sser E E E E E E 38 tegal ro ME Oea A E E a E 38 ModelkSpeciie Lilie tile e eee eect ee ee eee i a ee ee ene nei 39 1 Simple Search Searching by What You Want 1D Osc scaseaeerezexodincethes sur orelrove rn outannss eonsatavanenseacsennsgacesswosnnieuceasaneeaggiveneanarann est Al W ister Destinations 43 anito Register Destinahions hessismore rE TEE REENE E W O he Machine More Effectively 43 ant to Operate tne Macnine More Enechve ly vaste nsetrenicssuniinansubanatiesesireaeavinsetiadsiinaviavennasesningeitrcremanesanes S hing by K d 45 CT E Sy N e E E A A POPO a A E wae eee 45 Regi Ch Del 45 egister CS B i E EO E A A E E N EEE E EE E Color S i 46 CNS PRP A E E A T E E A anes heck erga E E E E E ES 46 a FA EA O S EA E EEN OAE A N E A ear taaededaeecccstet 47 EE Sle AATE A AA OE A EEE cect nce AAAA A ANEA T AE E 47 2 Guide to the Machine Cuide fo Componerse E E eee ee eee eee 49 Exterior COMPO MOMS cxsnccsnsecoennsnaverneencenssyieeneannemsondsenevnievkncenesetyreamnvien sn veenisnundsoneenionraverndseasennemnveawementenncnnerdes 49 Menor Componenten nE EE E EE EE e EAE EREE ETONE EENEN 32 Dee E PE A O E E A A T A 54 Adjusting the Angle of the Control Panel Types 2 and 3 Only cccccccsssseseseseeseseseeseseneeseseneeseseeeees 97 Di oleh
28. a dry cloth to remove the moisture CEC041 6 Wipe the rubber part of the roller with a soft damp cloth After that wipe it with a dry cloth to remove the moisture CFE051 7 Reload the removed paper into the tray FZ Cleaning the Machine 8 Hold the tray with both hands slide it along the rails of the machine and then push it straight in CFE070 9 Insert the power plug into the wall outlet securely 10 Connect all the cables that were removed 11 Turn on the main power e Ifa misfeed or multiple sheet feeding occur after cleaning the friction pad or paper feed roller contact your sales or service representative Cleaning the Registration Roller This section describes how to clean the registration roller If the registration roller is dirty a misfeed might occur or dots caused by specks of paper stuck to the roller appear on printed OHP transparencies In this case clean the roller as follows A WARNING e Be sure to turn off the power switch and wait for about 15 minutes before cleaning the registration roller Not waiting for the machine to cool down can result in a burn 1 Turn off the main power switch and then unplug the power plug 173 9 Remarks 2 Push the button on the right side of the machine to open the front cover CFF004 3 Hold the print cartridge s front handle to lift and pull it out CFFO08 4 Wipe around the metallic registration roller b
29. components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness A CAUTION e Keep SD cards out of reach of children If a child swallows an SD card consult a doctor immediately e Do not subject the card to physical shocks e Security amp Encryption Unit is factory installed in an upper slot The following SD cards are provided with the machine e VM Card amp App2Me Provider Allows you to install embedded software architecture applications on the machine e Security amp Encryption Unit Allows you to erase or encrypt data that is stored on the hard disk Installing the Machine 1 Check the contents of the package BFL308S 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 3 Loosen and remove the screw and then carefully remove the cover of the SD card slot CFE031 4 Carefully push in the SD card notched corner downward and leading until it clicks into place CFE032 Insert the SD card in the lower slot 87 3 Getting Started 5 Reattach the cover over the SD card Fasten the screw to secure the cover CFE033 e You can confirm that VM Card amp
30. could result in fire or electric shock e Touching the prongs of the power cable s plug with anything metallic constitutes a fire and electric shock hazard e The supplied power cord is for use with this machine only Do not use it with other appliances Doing so could result in fire or electric shock e It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock A CAUTION e Be sure to push the plug of the power cord fully into the wall outlet Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat 75 3 Getting Started e Do not turn off the main power switch immediately after turning it on Doing so may result in damage to the hard disk or memory leading to malfunctions e Make sure the power cord is plugged securely into the wall outlet e Turn off the main power when plugging and unplugging the power plug 1 Make sure the main power switch is turned off CFE028 2 Plug a power cord into the machine and then securely insert the plug of the power cord into the wall socket CFE029 3 Turn on the main power switch The main power indicator goes on 76 Installing the Machine CFE030 e After you switch the main power on a screen may appear to indicate that the machine is initializing Do not switch the power off during this process Initialization takes about three minutes Turning On the
31. explains how to set up the machine for operation Installing the Machine Where to Put Your Machine This section describes precautions for installation and movement Choose your machine s location carefully Environmental conditions greatly affect its performance e Do not use flammable sprays or solvents in the vicinity of this machine Also avoid placing these items in the vicinity of this machine Doing so could result in fire or electric shock e Do not place vases plant pots cups toiletries medicines small metal objects or containers holding water or any other liquids on or close to this machine Fire or electric shock could result from spillage or if such objects or substances fall inside this machine e Be sure to locate the machine as close as possible to a wall outlet This will allow easy disconnection of the power cord in the event of an emergency A CAUTION Keep the machine away from humidity and dust Otherwise a fire or an electric shock might OCCUF Do not place the machine on an unstable or tilted surface If it topples over an injury might OCCUF Do not place heavy objects on the machine Doing so can cause the machine to topple over possibly resulting in injury Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily Keep the machine away from salt bearing air and corrosive ga
32. from the manufacturer The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products How to Read This Manual Symbols This manual uses the following symbols Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations i Indicates supplementary explanations of the machine s functions and instructions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find further relevant information Indicates the names of keys on the machine s display or control panels Region mainly Europe and Asia E Region B mainly North America Differences in the functions of Region A and Region B models are indicated by two symbols Read the information indicated by the symbol that corresponds to the region of the model you are using For details about which symbol corresponds to the model you are using see Model Specific Information Machine Types This machine comes in three models with different copy and print speeds and different units installed E Region A mainly Europe and Asia To check which model you are using see Manuals and Safety Information for This Machine E Region B mainly
33. inches Horizontal 64 0 216 0 mm 2 52 8 50 inches e Duplex AAD ASL B5 JISU B JISD 8 x 14D 81 3 x 13D 81 2 x 11D 8 x 13D 8x 13 D 71 4 10 2D 5 2x 81 20 16KU e Duplex custom size Vertical 160 0 7 356 0 mm 6 30 14 01 inches Horizontal 98 0 216 0 mm 3 86 8 50 inches Paper weight e Tray 1 and bypass tray 52 7 220 g m 14 lb Bond 80 Ib Cover e Duplex 60 163 g m 16 lb Bond 90 Ib Index For details about and recommendations concerning thick paper see Thick Paper Non reproduction area Copier e Leading edge 1 5 mm 0 04 0 20 inches e Left and right 0 5 3 5 mm 0 02 0 14 inches e Trailing edge O 4 mm 0 00 0 16 inches First copy print time e Region mainly Europe and Asia e Types 1 and 3 8 6 seconds e Type 2 8 4 seconds e Region B mainly North America e Types 1 and 3 8 4 seconds e Type 2 8 5 seconds A4L 81 2 x 11D 100 reproduction feeding from tray 1 on the exposure glass Copy print speed e Type 1 45 sheets minute A4L 47 sheets minute 81 2 x 11D 193 194 10 Appendix e Types 2 and 3 50 sheets minute A4L 52 sheets minute 8 gt x 11D Reproduction ratio e Region mainly Europe and Asia Preset reproduction ratios e Enlargement 200 141 e Full size 100 e Reduction 93 71 50 e Region B mainly North America Preset reproduction ratios e Enlargement 155 129 e Full size 100 e Reduction
34. lever to open the rear cover 4 Power connector Connect the power cord to the machine here Insert the other end of the cable into a nearby wall outlet 5 SD card slots There are two SD card slots Install SD cards here 6 USB 2 0 Type B port Connect the USB2 0 Type B interface cable here 7 USB Host Interface Connect the USB interface cable here Use this interface to connect the machine to a card authentication device 8 1OBASE T 100BASE TX port Connect the 1OBASE T or 1OOBASE TX cable here 9 Optional board slot Install an optional board in this slot 10 External telephone connector Standard for type 2 and optional for types 1 and 3 Connect an external telephone here 11 G3 interface unit connector Standard for type 2 and optional for types 1 and 3 Connect a G3 line here 5 2 Guide to the Machine Reference e page 54 Control Panel e page 74 Turning On Off the Power Interior Components This section describes the names and functions of the interior components Front and right view CFE023 1 Print cartridge Contains toner and the photo conductor unit When Replacement of Print Cartridge is now necessary appears replace this unit 2 Friction pad This ensures only one sheet of paper is fed in at a time If multi sheet feeds occur clean the friction pad carefully 3 Registration roller Feeds in sheets of paper for copying or printing Be sure to clean this roller if it becom
35. m2 21 lb Bond 250 sheets Staple paper size AAD B5 JISD 81 3 x 14D 81 3 x 13D 81 2 x 11D 81 7 13D 8 x 13D 7 101 20 16KD Staple paper weight 52 90 g m 147 24 Ib Bond Staple capacity 80 g m2 21 Ib Bond e 30 sheets 8 x 14D 81 3 x 13D 81 1 x 13D 8 x 13D e 50 sheets AAD B5 JISD 81 2 x 11D 71 1 x 101 20 16KD Stack capacity after stapling 80 g m 21 Ib Bond e 2 sheets 33 sets e 30 sheets 7 sets e 50 sheets 4 sets Staple position Top Specifications for Paper Feed Unit Optional Specifications for Paper Feed Unit Optional Paper size A4D ASL B5 JISD B6 JISU 8 2 x 140 81 2 x 130 81 2 x 11D 8 1 74 13D 8 x 130 7 4 10 209 51 2 x 81 24 16K 41 8 x 91 20 37 8 x 7 20 C5 Env C Env DL Env custom size Paper weight 52 7 220 g m 14 lb Bond 80 Ib Cover Paper capacity 75g m2 20 lb Bond 550 sheets x 1 tray Power consumption 20 W or less Power is supplied from the main unit Dimensions W x D x H 450 x 515 6 x 150 mm 17 8 x 20 3 x 5 9 inches Weight 9 kg 19 9 lb or less 199 200 10 Appendix Specifications for Paper Feed Unit with the Casters Optional Paper size AAD ASL B5 JISL B6 JIS 81 3 x 14D 81 7 x 13D 81 3 x 11D 81 4 x 13D 8 x 13D 7 4 10 20 51 9 81 24 16K 41 8 x 91 20 37 8 x 71 20 C5 Env C Env DL Env custom size Paper weight 52 220 g m 14 lb Bond 80 Ib Cover Paper capacity 75 g m2
36. machine the control panel how to install options how to enter text how to install the CD ROMs provided and how to replace paper print cartridge staples and other consumables Troubleshooting Provides a guide for resolving common usage related problems Copy and Document Server Reference Explains Copier and Document Server functions and operations Also refer to this manual for explanations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations Network and System Settings Reference Explains how to connect the machine to a network and how to configure and operate the machine in a network environment It also explains how to change System Settings and how to register information in the Address Book Security Reference This manual is for administrators of the machine It explains security functions that you can use to prevent unauthorized use of the machine data tampering or information leakage For enhanced security we recommend that you first make the following settings e Install the Device Certificate e Enable SSL Secure Sockets Layer Encryption e Change the user name and password of the administrator using Web Image Monitor For details see Setting up the Machine Security Reference Be sure to read this manual when setting the enhanced security f
37. machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness Keep the polythene materials bags gloves etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose A CAUTION e When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock e Before installing or removing options always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool Failing to take these precautions could result in burns e Wait at least one hour after power off before replacing parts Not allowing the machine to cool may result in burns e Before beginning work ground yourself by touching something metal to discharge any static electricity Static electricity can damage the interface board e Do not subject the board to physical shocks Installing the Gigabit Ethernet Board
38. machine enters Energy Saver mode if this happens e When the sample print locked print hold print or stored print screen is displayed e When the internal cooling fan is active Loading Paper into Tray 1 This section describes how to load paper into tray 1 A CAUTION e When loading paper take care not to trap or injure your fingers e Do not stack paper over the limit mark e Ifa paper tray is pushed vigorously when putting it back into place the position of the tray s side fences may slip out of place 1 Lift and pull tray 1 carefully and then pull it out with both hands CFE013 Place the tray on a flat surface Installing the Machine 2 While pressing down the release lever slide the side fences outward CFE011 3 While pressing down the release lever slide the end fence until it is aligned with the size of paper you want to load CECO011 4 Fan the paper before loading paper in the tray CBK254 5 Square the paper and load it print side down Do not stack paper over the limit mark 8 3 Getting Started CECO006 6 Align the side fences gently against the paper you loaded CFE012 7 Hold the tray with both hands slide it along the rails of the machine and then push it straight in CFE014 8 Check the paper size on the display e Straighten curled or warped paper before loading e For details about paper sizes and types see Recommended Paper Siz
39. machine using a printer driver while User Code Authentication is active If User Code Authentication is active specify the User Code in the printer properties of the printer driver For details see the printer driver Help i e When logged in through User Code Authentication you do not have to log out Login Using the Control Panel This section explains the procedure for logging in to the machine when Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set 1 Press Login Press Login then enter Login user name and login password 2 Enter a Login User Name and then press OK Login User Name Enter the login user name then press OK Le al Backspace etete al SRN ESE CEE LECCE US ee i a a a a Shift Lock Shift Space i i ji Alt 26 JAN 2011 10 45 System Status When the Authentication Screen is Displayed 3 Enter a Login Password and then press OK Login Password S ee ee GS a PE eR Ke a a ea Enter the login password then press OK Shift Lock shift Space EA E a a When the user is authenticated the screen for the function you are using appears e f authentication fails the Authentication has failed message appears Check that the Login User Name and Login Password are correct Logout Using the Control Panel This section
40. numbers scanned images dates and page numbers e You can reduce or enlarge the copy image With the Auto Reduce Enlarge function the machine automatically calculates the reproduction ratio based on the sizes of the originals and the paper you have specified e Copier functions such as Duplex Combine Booklet and Magazine allow you to save on paper by copying multiple pages onto single sheets e You can copy onto various types of paper such as envelopes and OHP transparencies e The finisher allows you to sort and staple in your copies type 3 only For details about type 3 see Machine Types e page 21 Machine Types e See Copy and Document Server Reference Using This Machine as a Printer You can print documents created in applications CFE054 e This machine supports network and local connections e You can send PDF files directly to the machine for printing without having to open a PDF application e You can print or delete print jobs stored on the machine s hard disk which have been previously sent from computers using the printer driver The following types of print jobs can be selected Sample Print Locked Print Hold Print and Stored Print e The finisher allows you to collate and staple in your prints type 3 only For details about type 3 see Machine Types e You can print files stored on a removable memory device and specify print conditions such as print quality and
41. polythene materials bags gloves etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness 69 70 3 Getting Started A WARNING e Do not incinerate toner new or used or toner containers Doing so risks burns Toner will ignite on contact with naked flame A CAUTION e Do not place the machine on an unstable or tilted surface If it topples over an injury might OCCUF Type 1 weighs approximately 45 kg 99 2 lb type 2 weighs approximately 47 kg 103 7 lb and type 3 weighs approximately 52 kg 114 7 lb When moving the machine use the inset grips on both sides and lift slowly The machine will break or cause injury if dropped Do not crush or squeeze toner containers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and f
42. receive fax messages without printing them Reception You can store and save received fax documents as electronic formats in the machine s hard disk without printing them CFE056 You can use Web Image Monitor to check print delete retrieve or download documents using your computer Storing received documents Reference e See Confirming Printing Deleting Received and Stored Documents Facsimile Reference Transmission You can send a fax from your computer over the network Ethernet or wireless LAN to this machine which then forwards the fax via its telephone connection LAN Fax CFE057 e To send a fax print from the Windows application you are working with select LAN Fax as the printer and then specify the destination e You can also check the sent image data Reference e For details about the machine s settings see Network Settings Required to Use the Printer LAN Fax Network and System Settings Reference e For details about how to use the function see Fax via Computer Facsimile Reference Fax Transmission and Reception Over the Internet You can send and receive faxes over your LAN and the Internet 15 16 l T e XXX xxx com XXX XXX XXX XXX XXX xxx com XXX XXX XXX XXX E O E CFE058 E mail Transmission This machine converts scanned document images to e mail format and transmits and receives this data over the Internet e To send a do
43. shock might OCCUF Do not place the machine on an unstable or tilted surface If it topples over an injury might OCCUF A CAUTION e Do not place heavy objects on the machine Doing so can cause the machine to topple over possibly resulting in injury Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily Keep the machine away from salt bearing air and corrosive gases Also do not install the machine in places where chemical reactions are likely laboratories etc as doing so will cause the machine to malfunction Do not obstruct the machine s vents Doing so risks fire caused by overheated internal components Machine sound levels exceeding LWAd gt 63 dB A are not suitable for desk work environments so place the machine in another room Keep the machine in an area that is within optimum environmental conditions Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard Keep the area around the socket free of dust Accumulated dust can become an electrical fire hazard Handling power cords and power plugs This section explains safety precautions about handling power cords and power plugs A WARNING e Do not use any power sources other than those that match the specifications shown in this manual Doing
44. than 41 8 dB A Copying Less than 72 0 dB A Less than 73 0 dB A Less than 73 0 dB A e Complete system Less than 41 8 dB A Less than 41 8 dB A Less than 41 8 dB A 10 Appendix Copying Less than 72 0 dB A Less than 73 0 dB A Less than 73 0 dB A e Sound pressure level e Main unit only Stand by Less than 35 8 dB A Less than 35 8 dB A Less than 35 8 dB A Copying Less than 66 0 dB A Less than 67 0 dB A Less than 67 0 dB A e Complete system Less than 35 8 dB A Less than 35 8 dB A Less than 35 8 dB A Copying Less than 66 0 dB A Less than 67 0 dB A Less than 67 0 dB A e Sound power level and sound pressure level are actual values measured in accordance with ISO 7779 e Sound pressure level is measured from the position of the bystander e The complete system consists of the main unit two paper feed units and paper feed unit with the casters Weight e Type 1 45 kg 99 2 lb or less e Type 2 47 kg 103 7 lb or less 10 e Type 3 52 kg 114 7 lb or less Reference e page 143 Thick Paper Auto Document Feeder Mode ADF mode Batch mode SADF mode Custom Size originals mode Original size A4D ASD 81 2 x 140 51 2 x 81 200 196 Specifications for the Main Unit Original weight e sided originals 52 7 128 g m 14 7 34 lb Bond e 2 sided originals 60 7 105 g m 16 28 lb Bond Number of originals to be set 5
45. the side fences and end fence 125 5 Adding Paper 1 Lift and pull tray 1 carefully and then pull it out with both hands CFF032 Place the tray on a flat surface 2 Remove paper if loaded 3 While pressing down the release lever slide the side fences outward CFE011 4 While pressing down the release lever slide the end fence until it is aligned with the size of paper you want to load CECO011 126 Changing the Paper Size 5 Fan the paper before loading paper in the tray 6 Square the paper and load it print side down Do not stack paper over the limit mark CECO006 7 Align the side fences gently against the paper you loaded CFE012 127 5 Adding Paper 8 Hold the tray with both hands slide it along the rails of the machine and then push it straight in CFE070 9 Check the paper size on the display e When loading a low number of sheets be sure not to squeeze the side fences in too tightly If the paper bows it might not feed in properly e You can load envelopes in trays 1 7 4 Set envelopes so that their flaps are closed CFE016 e When loading envelopes in trays 1 4 or the bypass tray open the rear cover and then raise the envelope lever CFE050 128 Changing the Paper Size e For details about various details about and recommendations concerning envelopes see u n Envelopes e If you load a paper size that is no
46. 0 sheets 80 g m 21 Ib Bond Document Server HDD Document Server Approx 78 GB Maximum 9 000 pages Total number of pages that can be accommodated stored with all functions combined Copier B amp W A4 original Approx 9 000 pages Printer B amp W A4 original 600 dpi 2 bits Approx 9 000 pages Scanner Full Color A4 200 dpi 8 bits JPEG Approx 2 000 pages Under the printer and scanner functions the number of the pages that can be stored depends on the print image and original Maximum number of stored documents Maximum 3 000 documents Number of pages supported by memory sorting Maximum 2 000 pages Under the printer function the number of the pages that can be sorted depends on the print image Internal Tray 2 Type 2 Only Number of bins Paper size AAD A5DD A6L B5 Jis B JISU 81 7 x 14D 81 7 x 13D 81 7 x 11D 8 x 13D 8 x 13D 71 4 101 20 51 2 x 81 200 16KD 41 8 x 91 20 37 8 x 71 20 C5 Env C Env DL EnvD custom size Paper weight 52 220 g m 14 lb Bond 80 Ib Cover 197 198 10 Appendix Stack capacity 80 g m2 21 lb Bond 100 sheets Finisher Type 3 Only Paper size AAD A5DD A6L B5 JISD B JISU 81 3 x 14D 817 x 13D 817 x 11D 8 x 13D 8 x 13D 71 74 101 20 51 2 x 81 200 16kD 41 8 x 9 oD 37 8 x 71 20 C5 Env C Env DL Env custom size Paper weight 52 220 g m 14 lb Bond 80 lb Cover Stack capacity 80 g
47. 28 35 lb Bond 131 163 g m 35 lb Bond 7 90 Ib Index 1 Print quality will decrease if the paper you are using is close to the minimum or maximum weight Change the paper weight setting to thinner or thicker e When loading paper in trays 1 4 place the print side down When loading paper in the bypass tray place the print side up e When loading thick paper see Thick Paper e When using translucent paper or label paper make sure to select the appropriate paper type under Paper Type Bypass Tray See System Settings Network and System Settings Reference e Certain types of paper produce noise when delivered This noise does not indicate a problem and print quality is unaffected OHP transparencies can produce noise when delivered e When you load OHP transparencies check the front and back of the sheets and place them correctly or a misfeed might occur For details see Copy and Document Server Reference and Printer Reference e When you use OHP transparencies fan them for each use lo 140 5 Adding Paper We recommend that you use a 4000 ANSI lumen or brighter overhead projector to project OHP transparencies When copying or printing onto OHP transparencies or thick paper the copy print speed is slower than usual Flatten out curled sheets before loading them If multiple sheet feeding occurs load sheets one by one When copying or printing onto letterhead paper the paper p
48. 93 78 65 e Zoom e ADF From 25 to 200 in increments of 1 e Exposure glass From 25 to 400 in increments of 1 Maximum continuous copy run 999 sheets Paper capacity 75 g m2 20 lb Bond e Tray 1 550 sheets e Bypass tray 100 sheets Stack capacity for Internal tray 1 80 g m2 21 Ib Bond 500 sheets Power requirements e Region mainly Europe and Asia 220 240 V 50 60 Hz 7A e Region B mainly North America 120 127 V 60 Hz 12 A Power consumption e Main unit only Stand by During printing Dren A About 200 W yResion B About 194 W preston A About 843 W Region B About 863 W Dres A About 200 W yResion B About 197 W yReaion A About 869 W Region B About 892 W Specifications for the Main Unit yResion A About 160 W yResion B About 159 W Orn A About 833 W Region B About 858 W 500 500 500 e Complete system 500 500 500 e The complete system of types 1 and 3 consists of the main unit Gigabit Ethernet fax unit two paper feed units and paper feed unit with the casters e The complete system of type 2 consists of the main unit Gigabit Ethernet two paper feed units and paper feed unit with the casters Dimensions W x D x H up to ADF e Types 1 and 2 460 x 510 x 686mm 18 2 x 20 1 x 27 0 inches e Type 3 460 x 615 x 686mm 18 2 x 24 3 x 27 0 inches Noise emission e Sound power level e Main unit only Less than 41 8 dB A Less than 41 8 dB A Less
49. CD ROM in the CD ROM drive of your computer 2 Select a language and a product and then click OK 3 Click Read PDF manuals 4 Click the title of the manual you want to read e To view the PDF manuals you need to have Adobe Acrobat Reader Adobe Reader installed on your computer e If you want to read the PDF manuals on a Macintosh insert the CD ROM in the CD ROM drive and then click Read PDF manuals 165 8 On screen Operating Instructions 166 9 Remarks SS e This chapter describes how to maintain and operate the machine Dos and Don ts The following items should be followed during use of this machine A WARNING e Do not use flammable sprays or solvents in the vicinity of this machine Also avoid placing these items in the vicinity of this machine Doing so could result in fire or electric shock If the machine emits smoke or odours or if it behaves unusually you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock If metal objects or water or other fluids fall inside this machine you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do n
50. DL Env Paper sizes that can be detected 550 sheets automatically O Region A AAD A5D B5 JISU 81 3 x 14D 81 2 x 11D Region B AAD B5 JISD 81 3 x 14D 81 3 x 11D 51 2 x 8 20 Paper sizes that you need to 550 sheets specify 3 Q Region A B JISD 8 x 13D 81 4 x 13D 8 x 130 71 4 x 101 20 51 2 x 81 20 16KD O Region B A5D B6 JISD 81 2 x 13D 81 4 x 13D B1307 t00 16kKD Paper sizes that you need to enter 2 550 sheets Region A Vertical 160 0 7 356 0 mm Horizontal 98 0 7216 0 mm Region B Vertical 6 30 7 14 01 inches Horizontal 3 86 8 50 inches 137 5 Adding Paper Envelopes Sizes of envelopes that you need to 10 sheets specify 3 41 8 x 91 2 37 8 7 2D C5 Env C6 Envl DL Env Bypass tray 52 220 g m Paper sizes that you need to 14 Ib Bond 80 Ib Cover specify 4 Thin Paper Thick Paper 3 AAD ASL AGL B5 JISU B JIS D 8 2 x 140 81 2 x 13D 81 3 x 11D 81 1 x 13D 8 x 13D 71 14 x 101 20 51 2 x 8 UD 16K 52 220 g m Paper sizes that you need to enter 100 sheets 14 lb Bond 80 Ib Cover Region A Thin Paper Thick Paper 3 Vertical 140 0 7 900 0 mm Horizontal 64 0 216 0 mm Region B Vertical 5 52 7 35 43 inches Horizontal 2 52 8 50 inches 6 100 sheets 8 OHP transparencies Label paper adhesive AAD 1 sheet labels Envelopes Paper sizes that you need to 10 sheets specify 4 A gx9 oU 37 8 7 2D
51. GS Of gcececveessscesccereetinsveorodecroctsetixoetieomesoes 56 Memory transmission ccsccsceeeeseereeseeeeeeseesees 46 Model specific information cccccccccseseseseeseseeees 39 MOVING srncsseensonccaresconcenornswneesonsonesivennonernasaanternesenes 169 Moving the machine in a short distance 170 Multim ACCESSING cccccccsessesecsessesecseesesseseseeseeseeees 84 N Names of major iteMS ccccccceseseeseseseeeeeeseseees 22 Network ccceeessesesesesceeeseeesescseeceseseeeseaeeeeseseeeees 16 Network COnnection cccececcsssseseseseseteeeeeeseeteeeees 13 Network delivery SCONNEM cccceccsseseeseteeteeeeees 16 Normal Color SCOiictschisrenscsccciaseenarsenaniesawiree 46 OFS cto cep seats E E T 22 lel oc eee ee eee ee Tre eee re ee 20 Bomber Key seocsunmienirasariersate unas 56 Ui scl eee mee E EE 158 O OHP transparencies cceccesseceteeeeeeeeeees 12 136 Operating instrUctions cecceseseeseeeeseeneeeeeees 162 Operation SWitCh cccccceeseseeseeeeseeeesees 49 54 74 Optimum environmental conditions 06 66 Option installation cccccececseseeseeeteneeteteteees 103 Optional board SlOh o2ecccesncenscesencascecdeveceedsapesvousse 51 Den AE E 101 102 Order of option installation cccccseeeeeee 103 Orientation fixed PAPE cccceccccsceseseseteteeteees 123 P FOG EE ET E EE EO AS 121 125 Paper feed eM i xiescassice ssn cssetecsossecndereonseoo
52. Gigabit Ethernet board is connected firmly to the board slot 112 Installing the Board Optional CFE039 Confirm that the Gigabit Ethernet board was correctly installed by printing the configuration page If it is correctly installed Gigabit Ethernet Board will appear for Device Connection on the configuration page For details about printing the configuration page see Interface Settings Network and System Settings Reference e If the board was not installed properly repeat the procedure from step 4 If it cannot be installed correctly even after reattempting installation contact your sales or service representative e For details about how to connect the Ethernet interface cable to the Gigabit Ethernet port see Connecting to the Gigabit Ethernet Interface Network and System Settings Reference Installing the Wireless LAN Interface Board This section describes how to install the wireless LAN interface board 1 Check the contents of the package PELE CFE040 1 Wireless LAN board 113 A Installing Options 2 Hook and loop fasteners 3 Cable clamps 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 3 Remove the seals from the hook and loop fasteners and then attach them to the left side of the machine CFE085 4 Remove the seals from the cable clamps and then attach them to the left side of the machine PAG
53. IUS i ssuicciosesverapandecarntasovantcab bane 46 Fao a E 102 File format converter 13 102 116 REAN Oe N EEE E E A EEN 42 T 50 198 Finisher shift tray type 3 only ccceececeeeteeee 50 Font MOMQel ceceescesseseeceeeeeeeseeseeseeseeeeereeeens 189 Formats of the operating instructions 161 Frequently used settingS c cccccccscsseesesseseseeeees 43 Pichon POG senpre onia e 52 171 FA COV SM te corso eacgapeavessaressuesarees E auetsen aes aes 50 Front cover release DUtHON ccccseeseseeseeteeees 50 FOUN TN OAC YS rte cpe trae sences ccesseteecetin stints 56 FUSING WI census pnepitrueaesuesensrdencadengdinnbencapeaveemneoeters 53 Fusing unit lock levers c ccccceesesseseseseeeeseseseeeees 53 G G3 interface Unit CONNECTHON ccccceseeeeeteeeeees 51 Genuine patis nrnna i 20 Genuine TOMCT saicncsrevassnsstvexssnanvanncsmenbarneontovanunenaes 20 Gigabit EMStA Gh siseses 102 202 Gigabit Ethernet board ccccceccsecseeeees 108 111 E e N E E E A E 143 Guide Bodid esere 52 H Handling the print cartridge ccceeeeeeeeees 147 Fard dis nets css eee praccotc vas pepe ttigee eee eeesores 179 High Compression PDF cc ccccccsseseeseseteeseseees 46 ae ea ai E E E ET I How to enter TEX ccssexesssiaenseseronnnnedenconaswadseanincess 157 HTML manuals c ccecceeeeeeees 10 161 162 163 Image QUATity eee ececcceeeseseseeceseseeseseeeseseeeseneees 12 IMPONO
54. N eieaa 20 PiU seting S csssnc 43 Inserting a USB MEMGIY ccmssccacanesapcrremeamotenecoians 96 Inserting an SD CGO cveccscccavssczssesscanscucetanssecanensents 95 Inserting and removing a removable memory SS E EEN E O AAA 95 ee l EE E E 47 EE E EE E ETE A E 69 Installing the board cccececceseseeseeseteeteeeeeees 108 Installing the file format convertel cccccce 116 Installing the Gigabit Ethernet board 108 111 Installing the HTML manualls c cccceseeeeees 163 Installing the MAChINE ccccecseesseseseeseseteesesees 65 Installing the paper feed UNit cece 104 Installing the SD card ccccceccecesseseeseeees 86 118 Installing the wireless LAN interface board 113 Interior COMPONENHS cecceeeeeceeteeeeeeseeeeeeeeeeeeees 52 ATEN opion niie 102 Internal tray 1 types 1 and 2 only eee 50 Ty Cig el iay o cena ee tee nen een eer 50 197 Mierne dl ge Ceceenten Semen ener eee one eni lee PARE TO Keyur onnen r nE 55 EE E OE ATAI E E E A T ET LS PF GX Dumb Einreise 45 E a EE R N E E ea eee eee 22 J Job isnot performed ssessisiisiroeiinesii 84 K Key Orrangemennt cesceccesceeeeereeeeeeeees 155 156 Key COO UN saeco csecggih ccs ivictietevetsnecttendconeetieooteendie 59 L Label paper adhesive labels cceeeee 136 ANFO ee a eee ene eee een ee re 14 41 191 LAN Fax Criver ccccecceecsseesesesseseseeceseeeeseeeeesees 191 LAN Fax driver destination list
55. N o ocriccieriericreronenenirmerne nt 14 201 Wireless LAN board 102 201 Wireless LAN interface board cee eeeeeeeeeeee 113 WS E EEEE EE EE aseancensesen 16 213 214 MEMO MEMO 215 MEMO 216 EN EN CUS EN M052 7006A 2011 2014 eee8 EEEE 00o o ulyLN SIU INOGY suononysuj Buneiado EN CUS M052 7006A
56. Note again that exposure to the laser components inside this machine risks blindness A CAUTION e Keep SD cards out of reach of children If a child swallows an SD card consult a doctor immediately e Do not subject the card to physical shocks e If you want to use two or more SD cards that can be inserted in the same slot contact your sales and service representative 1 Check the contents of the package BFL308S 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 118 Installing the SD Card Optional 3 Loosen and remove the screw and then carefully remove the cover of the SD card slot CFE031 4 If an SD card is already inserted push and release the SD card pinch it and then pull it carefully out of the slot CFE047 5 Carefully push in the SD card notched corner downward and leading until it clicks into place CFE032 Insert the SD card in the lower slot 119 A Installing Options 6 Reattach the cover over the SD card Fasten the screw to secure the cover CFE033 4 e Do not touch the card while the machine is in use It may come loose even if pushed only slightly The slot cover must be reattached e You can confirm that the browser unit was installed correctly by checking the User Tools menu For details see the manuals provided with the browser unit e If the card is not installed properly repeat the
57. P Vista 7 Windows Server 2003 2003 R2 2008 2008 R2 e Display VGA 640 x 480 pixels or more e Before beginning installation exit all other applications 191 10 Appendix Specifications for the Main Unit Configuration Desktop Original scanning One dimensional solid scanning system through CCD Copy process Laser beam scanning and electro photographic printing Development Monocomponent Nonmagnetic Development System Fusing Heating roll pressure system Resolution e Scanning Exposure glass 600 x 600 dpi ADF 600 x 300 dpi e Printing 600 x 600 dpi 1 200 x 600 dpi Exposure glass Stationary original exposure type Original reference position Rear left corner Warm up time 23 C 73 F rated voltage 20 seconds or less Originals Sheet book objects Maximum original size AAD 8 2x 11D Paper size e Tray AAD A5DD A6L B5 JIS B JISU 81 2 x 14D 81 7 x 13D 81 3 x 11D 8 4 13 D 8x130 7 4x 101 20 5 2 x 81 200 16K 41 8 x 91 20 37 8 x 71 20 C5 Env C Env DL Env 192 Specifications for the Main Unit e Tray 1 custom size Vertical 140 0 356 0 mm 5 52 14 01 inches Horizontal 98 0 7216 0 mm 3 86 8 50 inches e Bypass tray AAD A5UD A6L B5 JIS B JISD 81 2 x 140 81 2 x 13D 81 3 x 11D 81 4 13 D 8x130 71 4 101 20 5172 x 81 200 16K A x9 oD 37 8 x 7 2D C5 Env C6 Env DL Env e Bypass tray custom size Vertical 140 0 900 0 mm 5 52 35 43
58. Paper Feed Unit Optional This section describes how to install the paper feed unit A WARNING e Ifthe machine topples or if a cover or other part gets broken you must turn the power switch to off and disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock A CAUTION e Type l weighs approximately 45 kg 99 2 lb type 2 weighs approximately 47 kg 103 7 lb and type 3 weighs approximately 52 kg 114 7 lb When moving the machine use the inset grips on both sides and lift slowly The machine will break or cause injury if dropped When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock Unplug the power cord from the wall outlet before you move the machine While moving the machine take care that the power cord is not damaged under the machine Failing to take these precautions could result in fire or electric shock After you move the machine use the caster fixture to fix it in place Otherwise the machine might move or come down to cause an injury Before installing or removing options always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool Failing to take these precautions could resu
59. Power This section explains how to turn on the power 1 Press the operation switch The operation switch indicator goes on CCS004 e If the power does not come on when the operation switch is pressed check the main power switch is on If it is off turn it on Turning Off the Power This section explains how to turn off the power 1 Make sure the ADF is in the right position 2 Press the operation switch The operation switch indicator goes off Ge 78 3 Getting Started CCS004 e Even if you press the operation switch the operation switch indicator does not go out but blinks in the following cases e During communication with external equipment e When the hard disk is active e When the internal cooling fan is active Turning Off the Main Power This section explains how to turn off the main power e Make sure to turn off the main power switch before pulling out the power plug Not doing so may result in damage to the hard disk or memory leading to malfunctions e The Shutdown function stops the machine and powers it down safely Shutdown prevents damage to the memory and hard disk occurring if the main power switch is turned off during an operation or while the machine is in an energy saving state The following screen will appear when the machine is performing shutdown Shutting down Please wait Main power will be turned off automatically Maximum waiting time 2 minut
60. Press the User Tools Counter key CCS003 Copier Documen Features CO System Settings Facsimile Feat Printer Featu Warm up Beeper On Copy Count Display Up Changing the Paper Size 131 5 Adding Paper 4 Select the tray for which you want to change the paper settings Interface File Administrator Settings Transfer Tray Paper Size Tray 1 Auto Detect Tray Paper Size Tray 2 Auto Detect Tray Paper Size Tray 3 Auto Detect Printer Bypass Paper Size 5 Select the loaded paper size and feed direction and then press OK Select item then press OK Custom Size mmil mm The set paper size and feed direction is displayed Interface File Administrator Settings Transfer Tools Tray Paper Size Tray 1 B6 JIS Tray Paper Size Tray 2 Auto Detect Tray Paper Size Tray 3 Auto Detect Printer Bypass Paper Size 6 Press the User Tools Counter key The initial display is shown e For details about paper sizes selected automatically see Recommended Paper Sizes and Types e If you want to print on paper that is selected automatically after printing on a paper size that is not selected automatically you must return the setting to Auto Detect Reload the paper and select Auto Detect in step 5 The setting is returned to Auto Detect 132 Changing the Paper Size Reference e page 136 Recommended Paper Sizes and Types 133 134 5
61. Read This First T SP 5200S 5210SF 5210SR Operating Instructions About This Machine Simple Search Guide to the Machine Getting Started Installing Options Adding Paper Replacing the Consumables Entering Text On screen Operating Instructions Remarks BIGGS MS Goce Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in Manuals and Safety Information for This Machine before using the machine TABLE OF CONTENTS Derails TOW This Machine sessen E eaerace aoe meets eines 7 PISA GN E ceases coset ENE ETA erento E EANA N ETA NAE AE 10 What You Con Do wiih This MGC MiG sccicnccicnseraecsstrveasaccngevarnednencarerd en n a E E a Using This Machine as a s 0 cereeemen nate mse nC ate Haar a EA EEEa SENSE 2 Using This Machine 1S P Ie hoes can coatuecteacececncceavacissscancosa uecdeaeucrecncceavadeacucenco aiectee eatecp denseesecanoeaeee Lo UTR ZN STORER Docume S agi Scecseannecatin cece E E E EES Is Paperless Fax Transmission and RECEDHOM cos s s lt s srcnssieesentsecizsectess ence osktovedewealestateslesanientcla eieedesdnaneee 14 Fax Transmission and Reception Over the Internet ccccccssssssessssescsseseseesesesesecseseeeseseeseseeeseeseeeeseaeeeeass 1S Using the Facsimile and the Scanner in a Network Environmenh cccccccccesseseseesesesseseseeseseeseseeesseeeaes 16 Ad
62. Removing d USB MEMON oe ges vse snares aan E R A E E A a 97 D wnloading UHliiy SOMWOrS sicsecesesiscctconnescesssienosdicanccurtiectdhactteustossadeud tebotentunstovenateiesendsigeeddeboneithestevsasstetares 98 SmanDeviceMonior tor Admiiiesrsnsp E eaeeesedemenaee eee 98 DeskTop Binde ae a ee ae en ee en ee ee Te eee eee 98 SmartDeviceMonitor for Client ccccccscesessssescsesesesscscsesesesesscsesesesecessesesesecaesesesesecsesesesesecseseseseeecseseaeeees 99 4 Installing Options RNS ae esa erence EAE epee esters actu EEE E E E E ASEE A E EAT 101 ERE INS E AEI EE EES eg se cca ese A IS ES OS ANAIA AEEA IT AA 101 nterma OPOS eenreneariinneEnEe EEEE EEES NEEEEA E ENESENN 102 Order of Option Stall NGM xs ceiesecdesacesseuedenatenszscextexedecgesidexcnaieceresstndessies esna E doce decgnccnoteseaapecanandencstenseen 103 Installing the Paper Feed Unit Optional cccccccccsesesseseseeseseseeseseseesesecsesesecseseeesesecseseeecseneeseeeesseeeess 104 Installing the Board Ophona nisoria A EEEE 108 Installing the Gigabit Ethernet Board Region mainly Europe and ASiQ ccceccesesseseeeteesees 108 Installing the Gigabit Ethernet Board Region B mainly North America cccccccsceceeseseteeeeeeee 111 Installing the Wireless LAN Interface Board ccccessssssessssssseeseseseeesesesesecscseseseeecsesesececseseseeeseseseeeeeeess 113 Installing the File Format Converter ccccccccssscsssssesesessssesesesesecseseseesesesesec
63. Replacing the Consumables e eS ne This chapter describes how to replace the consumables Handling the Print Cartridge This section describes how to replace and store the print cartridge A WARNING e If metal objects or water or other fluids fall inside this machine you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock Do not incinerate toner new or used or toner containers Doing so risks burns Toner will ignite on contact with naked flame Do not store toner new or used or toner containers anywhere near naked flames Doing so risks fire and burns Toner will ignite on contact with naked flame e Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame A CAUTION Do not crush or squeeze toner containers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and floor and accidental ingestion Store toner new or used toner containers and components that have been in contact with toner out of reach of children If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary If toner or used toner gets into your eyes flush immediately with large a
64. System Settings Reference 110 Installing the Board Optional e If the board was not installed properly repeat the procedure from step 4 If it cannot be installed correctly even after reattempting installation contact your sales or service representative e For details about how to connect the Ethernet interface cable to the Gigabit Ethernet port see Connecting to the Gigabit Ethernet Interface Network and System Settings Reference Installing the Gigabit Ethernet Board Region B mainly North America This section describes how to install the Gigabit Ethernet board e The machine s Ethernet and USB ports are not available when the Gigabit Ethernet board is installed into the machine Use the Ethernet and USB ports on the Gigabit Ethernet board 1 Check the contents of the package CFE088 1 Gigabit Ethernet board 2 Protective caps one each for the Ethernet port and the USB port 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 111 A Installing Options 3 Disconnect the cables from the Ethernet port and the USB port of the machine and cover each port with its protective cap CFE036 4 4 Loosen two screws and remove the cover of the slot in which the Gigabit Ethernet board is installed CFE037 5 Fully insert the Gigabit Ethernet board CFE038 6 Tighten two screws to secure the Gigabit Ethernet board Check the
65. a bbb ccc E ooo ooo e 000 BRLO60S Using the control panel to register destinations in the Address Book See Facsimile Reference for details See Scanner Reference for details Using Web Image Monitor to register destinations from a computer See Facsimile Reference for details Downloading destinations registered in the machine to the LAN Fax driver destination list See Facsimile Reference for details Want to Operate the Machine More Effectively This section explains the functions and procedures that you can use to operate the machine more effectively 43 1 Simple Search BQX139S Registering and using frequently used settings Program See Copy and Document Server Reference for details See Facsimile Reference for details See Scanner Reference for details Registering frequently used settings as initial settings Program as Defaults Copier Fax Scanner See Copy and Document Server Reference for details See Facsimile Reference for details See Scanner Reference for details 44 Searching by Keyword Searching by Keyword You can search for a procedure by keyword Paper want to load paper page 121 Loading Paper want to change the paper size page 125 Changing the Paper Size want to know what the paper specifications are page 136 Recommended Paper Sizes and Types The paper has jammed See Troubleshooting for details want to change
66. about and recommendations concerning thick paper When loading thick paper of 106 220 g m 28 Ib Bond 80 Ib Cover in trays 1 4 or the bypass tray follow the recommendations below to prevent misfeeds and loss of image quality e Store all your paper in the same environment a room where the temperature is 20 25 C 68 77 F and the humidity is 30 65 e When loading thick sheets in trays 1 4 be sure to load at least 20 sheets Also be sure to position the side fences flush against the paper stack Smooth out any curls in the paper before loading it e Jams and misfeeds can occur when printing on thick glossy sheets To prevent such problems be sure to fan glossy sheets thoroughly before loading them If sheets continue to become jammed or feed in together even after they are fanned load them one by one from the bypass tray e Even if thick paper is loaded as described above normal operations and print quality might still not be possible depending on the paper type e Prints might have prominent vertical creases e Prints might be noticeably curled Flatten out prints if they are creased or curled 143 5 Adding Paper Unusable Paper This section describes paper unusable on this machine A CAUTION e Do not attempt to print on stapled sheets aluminum foil carbon paper or any kind of conductive paper Doing so risks fire e To prevent faults do not use any of the following kinds of tre
67. ain power is switched off 3 Connect the Ethernet interface cable to the 1OBASE T 1OOBASE TX port CFLOO7 89 3 Getting Started 4 Connect the other end of the Ethernet interface cable to a network connection device such as a hub 5 Turn on the main power switch of the machine Lar 1 Indicators When 100BASE TX or 1OBASE T is operating the green LED is lit and the orange LED flashes If the machine is not connected to the network both LEDs are turned off CFLO14 i e For details about how to turn on the main power switch see Turning On Off the Power e For details about installing the printer driver see Preparing the Machine Printer Reference Reference e page 74 Turning On Off the Power Connecting to the Ethernet Interface Region B mainly North America This section describes how to connect an Ethernet cable to the Ethernet interface e If the main power switch is on turn it off e Use the following Ethernet cables e Unshielded Twisted Pair Cable UTP or Shielded Twisted Pair Cable STP and Category type 5 or more 1 Make sure the main power is switched off 90 Connecting the Machine 2 Connect the Ethernet interface cable to the 1OBASE T 1OOBASE TX port 3 Connect the other end of the Ethernet interface cable to a network connection device such as a hub 4 Turn on the main power switch of the machine CFLO14 1 Indicators When 100BASE TX or 1OBASE
68. argeted products are computers monitors printers facsimiles copiers scanners and multi function devices Energy Star standards and logos are internationally uniform Energy Saving Functions To reduce its power consumption this machine has the following functions Sleep Mode e If this machine remains idle for a specified period it automatically enters Sleep Mode to reduce its electrical consumption e The default delay time the machine waits before entering Sleep Mode is 1 minute This default time can be changed e The machine can print jobs from computers and receive faxes while in Sleep Mode Specifications ee a a Reduced Electrical Consumption by Sleep Mode 205 10 Appendix 206 Trademarks Trademarks Adobe Acrobat PostScript PostScript 3 and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries Macintosh Mac OS and Safari are trademarks of Apple Inc registered in the U S and other countries The Bluetooth word mark and logos are registered trademarks owned by Bluetooth SIG Inc and any use of such marks by Ricoh Company Ltd is under license Firefox is a registered trademark of the Mozilla Foundation Microsoft Windows Windows Server Windows Vista and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other count
69. ated paper e Paper for inkjet printers e Thermal fax paper e Art paper e Aluminum foil e Carbon paper e Conductive paper e Paper with perforated lines e Hemmed edge paper e OHP transparencies for color copying e Window envelopes e Faults can occur if you copy or print onto sides that are already printed Take care to copy or print onto unprinted sides only e To prevent misfeeds do not use the following kinds of paper e Bent folded or creased paper e Perforated paper e Slippery paper e Torn paper e Rough paper e Thin paper with little stiffness e Paper with a dusty surface e Even supported types of paper may cause paper jams or malfunctions if the paper is not in good condition e If you copy or print onto rough grain paper the output image might be blurred 144 Unusable Paper Do not load sheets that have already been printed onto by another machine Sheets can become jammed if they have been improperly stored 145 5 Adding Paper Paper Storage This section describes how to store paper e When storing paper the following precautions should always be followed e Do not store paper where it will be exposed to direct sunlight e Avoid storing paper in humid areas humidity 70 or less e Store on a flat surface e Do not store paper vertically e Under high temperature and humidity conditions or low temperature and humidity conditions store paper in plastic bags 146 6
70. ce M Card Extended Feature Setti V ard Extended Feature Settings No Yes No Device Reference VM Card Extended Feature Settings N y N O es O Web Reference 1 To obtain the UNIX Supplement visit our Web site or consult an authorized dealer Region B mainly North America Manuals and Safety Information for This Machine Copy and Document Server Reference Facsimile Reference Yes 2 Printer Reference Yes 2 Network and System Setti etwork and System Settings Nia Vise Yes 2 Reference VM Care Extended Feature Settings No Ves Ves 2 Device Reference VM Card Extended Feature Setti ard Extended Feature Settings No Yes Ves 2 Web Reference 1 To obtain the UNIX Supplement visit our Web site or consult an authorized dealer 2 To obtain the PDF manuals visit our Web site or consult an authorized dealer 3 You can install the PDF manuals on your computer from the supplied CD ROMs However depending on the language some PDF manuals may not be available on the CD ROMs To obtain these PDF manuals visit our Web site 4 This manual is provided in English only 11 What You Can Do with This Machine This section introduces the features of this machine i e For details about options see Options Reference e page 101 Options Using This Machine as a Copier You can make copies of originals CFE053 e You can print stamps on copies Stamps can include background
71. cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock Do not touch this machine if a lightning strike occurs in the immediate vicinity Doing so could result in electric shock Keep the polythene materials bags etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose If the machine topples or if a cover or other part gets broken you must turn the power switch to off and disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock A CAUTION e Unplug the power cord from the wall outlet before you move the machine While moving the machine take care that the power cord is not damaged under the machine Failing to take these precautions could result in fire or electric shock e After you move the machine use the caster fixture to fix it in place Otherwise the machine might move or come down to cause an injury Before installing or removing options always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool Failing to take these precautions could result in burns e Do not look into the lamp It can damage y
72. cting the Machine cccccscceceeseeeeseeseenes 89 Connecting the telephone line cccceeeeeees 93 Consumable ee ee ee ee ee ee 186 Contents of the CD ROM cccccssseseseeeeteeeeees 189 Control panel ccccceeseeeseees 49 54 61 62 63 Converting documents to electronic formats 42 COD e e A e O 12 83 Copy data security Unit s ssesesesoseseeee 102 203 CO SS a ccen tes cnt ce tvctenttecctetonocecnseevedesonescodee 21 COUT e E argent 182 Counterfeit bank bills ccc cceeeseseseeeeseeeeeens 38 D Data li CIC OO Fics cesecccerecctcterocecesorseenieronceenes 56 DON 1S srne E 45 Deleting ChaOrdcters cccccccsescseeseescseeseeeeteeseees 158 BIE diols 21 p10 ee es ee ee ae eee eee 98 DeskTopBinder Lite cccccccceseceseeseseseeseseneeseseees 98 DeskTopBinder Professional ccccccscceseeeseteees 98 LS STIMATIONS caxscaveerevavesnnrmnsssyeesaneconsieanvencesentsturerened A3 Display language ccccccssescssssesesecseseeseseeeeseeees 59 Display pane I cssecessavecsccasncsespeetecseseccasanetewbenes 54 58 BI 1S Ol PAA 185 Document Servel ccccccceeeees 13 42 46 83 197 Dos and DOn 1S scrsecctdencinoncumeastaeeceasvedeeneetueeeeestae 167 Downloading utility sofWaOTre ccceeeeeeeeeeeeeeees 98 D1 0 lt gt eee meee tn omen E N e 12 41 E elie ole ol e EET E E E ee 45 E mail 1OMSMISSION caicescsseecessacterssiesessnsceseestavectaneere lS Electromagnetic interfere
73. cument specify an e mail address instead of dialing the destination telephone number Internet Fax and e mail transmission e This machine can receive e mail messages via Internet Fax or from computers Internet Fax Reception and Mail to Print e Internet Fax compatible machines and computers that have e mail addresses can receive e mail messages via Internet Fax IP Fax The IP Fax function sends or receives documents between two facsimiles directly via a TCP IP network e To send a document specify an IP address or host name instead of a fax number IP Fax Transmission e This machine can receive documents sent via Internet Fax IP Fax Reception e Using a VoIP gateway this machine can send to G3 facsimiles connected to the public switched telephone network PSTN Reference e For details about settings see Network Settings Required to Use Internet Fax Network and System Settings Reference e For details about how to transmit and receive documents over the Internet see Transmission and Reception Facsimile Reference Using the Facsimile and the Scanner in a Network Environment You can use a facsimile and a scanner Over the network CFE059 e You can send scan files to a specified destination using e mail Sending scan files by e mail e You can send scan files directly to folders Sending scan files by Scan to Folder e You can use this machine as a delivery scan
74. e CFE009 2 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 3 Loosen two screws and remove the cover of the slot in which the file format converter is installed CFE041 Installing the Board Optional 4 Fully insert the file format converter CFE045 5 Tighten two screws to secure the file format converter Check the file format converter is connected firmly to the board slot CFE046 e You can confirm that the file format converter was installed correctly by checking the User Tools menu Make sure Capture Server IPv4 Address appears under File Transfer in System Settings e If the board was not installed properly repeat the procedure from step 3 If it cannot be installed correctly even after reattempting installation contact your sales or service representative Vy A Installing Options Installing the SD Card Optional This section describes how to install the optional SD card A WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock
75. e printer function see Printing on Orientation Fixed or Two Sided Paper Printer Reference 123 5 Adding Paper Original Orientation Paper Orientation Paper tray Trays 1 4 Bypass tray Copy mode comm La A tie LO Shows to load the Shows to load the paper print side up paper print side down Cc oo prar O G o p O Qa A CFE063 124 Changing the Paper Size Changing the Paper Size This section describes how to change the paper size A CAUTION e When loading paper take care not to trap or injure your fingers I Important e Do not stack paper over the limit mark i Straighten curled or warped paper before loading e For details about paper sizes and types see Recommended Paper Sizes and Types Reference e page 136 Recommended Paper Sizes and Types Changing the Paper Size in Trays 1 4 This section describes how to change the paper size in trays 1 7 4 The paper size setting is changed in the same way for trays 1 4 In the following example procedure the paper size setting for tray 1 is changed e Ifa paper tray is pushed vigorously when putting it back into place the position of the tray s side fences may slip out of place e During copying or printing do not open or close the covers or bypass tray or pull out or push in the paper tray Various sizes of paper can be loaded in trays 1 7 4 by adjusting the positions of
76. e handle onto the standard paper feed tray e The underside of the bypass tray 5 There are four upright pins on the paper feed unit Align them with the holes on the underside of the machine and then carefully lower the machine CFE035 When installing two or more units first connect the units together and then attach them as a single unit to the machine 6 After installing the paper feed unit check the paper tray on the display e If the paper feed unit is not installed properly reinstall it following this procedure If you cannot install it properly even after attempting reinstallation contact your sales or service representative 106 Installing the Paper Feed Unit Optional e If the print area is not centered correctly adjust the printing position for the paper feed unit For details see Adjusting Printing Position Troubleshooting e For details about loading paper onto the paper tray see Loading Paper into Trays 1 4 or Changing the Paper Size in Trays 1 4 e After a new paper feed unit has been installed the driver settings might need to be reconfigured For details see the printer driver Help e page 121 Loading Paper into Trays 1 4 e page 125 Changing the Paper Size in Trays 1 4 107 108 A Installing Options Installing the Board Optional A WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this
77. e s e Do not turn off the main power switch while the machine is saving data Doing so risks data corruption and damage to the hard disk e After turning the machine s power off wait at least a few seconds before turning it back on If the message Turn main Power Switch off appears turn the machine s power off wait three seconds Installing the Machine or more and then turn it back on again Never turn the power back on immediately after turning it off 1 Make sure the operation switch indicator is not lit 2 Turn off the main power switch The main power indicator goes out e When the main power switch is turned off while using the fax function waiting fax and print jobs may be cancelled and incoming fax documents not received If you have to turn off this switch for some reason make sure 100 is shown as available memory on the screen before turning off the main power switch or unplugging the power cord Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord e For details see Turning Off the Main Power In the Event of Power Failure Troubleshooting Saving Energy This section explains the machine s energy saving functions This machine has the following energy saving functions Energy Saver If you do not use the machine for a certain period after an operation or when you press the Energy Saver key the display disappears and the machine goe
78. eed Unit Optional 101 A Installing Options Internal Options This section describes the options that can be installed in the machine e The Bluetooth interface unit optional will be available from 2011 Information about this option is subject to change For the latest information refer to the documentation provided when you purchase the Bluetooth option Fax options e Fax unit types 1 and 3 only Allows you to use the facsimile function e Expansion memory Provides more memory for the facsimile function SD card options e Browser unit You can use this function to display data from the server in HTML format on the machine s control panel You can also use this function to send scan files from the control panel Board options e Wireless LAN board Allows you to install a wireless LAN interface e Gigabit Ethernet 1 OOOBASE T Allows you to communicate over 1OOOBASE T e File format converter Allows you to download documents from the Document Server stored by copier Document Server or printer See Downloading Stored Documents with Web Image Monitor Copy and Document Server Reference e Copy data security unit If a document containing embedded text for unauthorized copy guard is copied protected pages are grayed out in the copy USB options e Bluetooth interface unit Allows you to expand the interface e Install the options in recommended order For details see Order of Option Installation
79. emarks A CAUTION e Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year Allowing dust to build up on the plug constitutes a fire hazard 178 Backing Up Hard Disk Data Backing Up Hard Disk Data You can store data such as images and Address Book information on the machine s hard disk This section describes how to back up or download this data e Ifthe machine s hard disk fails data stored on it including Address Book information might be lost For this reason do not save important data on the machine s hard disk without backing it up or downloading it We also recommend backing up fonts forms and any other downloaded resources that are stored on the hard disk The manufacturer is not liable for damages resulting from lost data e You can use SmartDeviceMonitor for Admin or Web Image Monitor to back up the machine s Address Book For details about SmartDeviceMonitor for Admin see the manual for SmartDeviceMonitor for Admin For details about Web Image Monitor see the Help for Web Image Monitor e You can use Web Image Monitor to download data stored on the Document Server to your computer For details about how to do this see Downloading Stored Documents with Web Image Monitor Copy and Document Server Reference or the Help for Web Image Monitor 179 9 Remarks Changing the Timing for Prompting Users to Prepare Replacement S
80. er characters Entering Text This section explains how to enter text When you enter a character it appears at the position of the cursor If there is a character already at the cursor position the entered character appears before that Available Characters This section explains which characters are available You can enter the following characters e Alphabetic characters e Region mainly Europe and Asia Symbols e Numerals 0123456789 Keys Region mainly Europe and Asia This section explains the entry screen and the keys displayed on it You can change the entry screen using the keys below 155 7 Entering Text P caret J _ ox e user name then press OK LE JL J periceceJetete au Enna noone PCE CELE PEEP E PEELE Re eee fae Oe OOS ee ae OO cat _ LE JL J teristceJetete au a ee es ee LeeL ee ee LEELEE Ge Oe Ee OOl 13 12 CFE065 e user name then press OK e When entering uppercase or lowercase letters continuously use Shift Lock to lock the case Keys Region B mainly North America This section explains the entry screen and the keys displayed on it You can change the entry screen using the keys below 156 Entering Text P caret J _ ox o o BEnMme Pes Le ee LL ba fte Jl Jee Ly te Ls Je JL Pets bet be LLL Pe bebb bbe LLL e user name then press OK
81. er cord from the wall outlet e The inside of the machine could be very hot Do not touch the parts with a label indicating the hot surface Otherwise an injury might occur Do not pull out the paper tray forcefully If you do the tray might fall and cause an injury e Do not use chemical cleaners or organic solvents such as thinner or benzene If such substances get inside the machine or melt plastic parts a failure might occur Wipe the machine with a soft dry cloth If this does not remove the dirt wipe the machine with a damp and tightly wrung cloth If a damp cloth still does not remove the dirt try using a mild detergent Wipe the machine with a dry cloth to remove the moisture after using a damp cloth Cleaning the Friction Pad and Paper Feed Roller This section describes how to clean the friction pad and paper feed roller If the friction pad or paper feed roller is dirty a multiple sheet feeding or misfeed might occur In this case clean them The following example uses tray 1 as an example The same procedure can be used for trays 2 4 1 Turn off the main power switch and then unplug the power plug 171 9 Remarks 2 Remove all the cables from the machine 3 Lift and pull tray 1 carefully and then pull it out with both hands CFF032 Place the tray on a flat surface 4 Remove paper if loaded 5 Wipe the friction pads with a soft damp cloth After that wipe it with
82. es and Types e For details about how to add paper see Loading Paper into Trays 1 7 4 e For details about how to change the paper size see Changing the Paper Size in Trays 1 4 82 Installing the Machine Reference e page 121 Loading Paper into Trays 1 4 e page 125 Changing the Paper Size in Trays 1 4 e page 136 Recommended Paper Sizes and Types Changing Modes This section explains how to change modes Press the function key that you want to use Copier Document Server lt Select File gt Select file s to print A AAS Kas List Thumbnails Type User Name File Name Date _ Page Me Text Photo eee D COPYO012 26 Jan 3 H i Fal ie Auto Reduce Enlarge e383 agat 93 COLO G FAx0002 en i UI COPYOOT1 ARARE 1 sided 2 sided TtoT _2 sided 2 sided _1 sided Comb 2 orig 1 sided Comb 4 orig i p z copvooro 26 ir 1 CH y U y CH gt Le Fle Create Margin Staple B COPY0009 26 Jan 2 Sort Stack EA Original Settng Edit Stamp f Dup Combine Series Reduce Enlarge tatus C Store File _ Change T47 nfo _ Check Modes Reg No Manual Entry Recent Tone Pause f On Hook Immed E Ea co eF o x uw opa est uw xyz Crore tite yi 00030 at 00003 G3 00004 G3 00005 G3 00006 G3 00007 63 RANCH BERLIN OFF LONDON OFF
83. es dirty 4 Transfer roller When Replacement Required Maintenance Kit appears replace this roller 5 Guide board Open this to remove jammed paper 6 Paper feed roller Feeds in sheets of paper for copying or printing Be sure to clean this roller if it becomes dirty 52 Guide to Components Rear and left view CFE024 1 Fusing unit Fuses print images onto paper When Replacement Required Maintenance Kit appears replace this unit 2 Envelope lever Raise this lever when loading envelopes in trays 1 4 or the bypass tray 3 Fusing unit lock levers Lift these levers to replace the fusing unit e For details about how to replace the print cartridge transfer roller and fusing unit see Replacing Machine Parts Reference e page 153 Replacing Machine Parts oo 54 2 Guide to the Machine Control Panel This section introduces the names and functions of the components on the control panel e Do not turn off the main power switch while the operation switch indicator is lit or blinking Doing so may damage the hard disk This illustration shows the control panel of the machine with options fully installed 1 2 CCS029 1 Display panel Displays keys for each function operation status or messages See Display Panel 2 Main power indicator The main power indicator goes on when you turn on the main power switch 3 Operation switch Press to turn the power on the operati
84. esesseseeesesees 155 B Backing up hard disk data cccccecesseseseseeeees 179 Bluetooth interface UNit cccccccesesseseseeeeeeesees 102 BOG i e PEE O O E A E T 108 BIS E E E E E E ek 12 Browser Uni Lecsecsumatoncsotonto dn tankan aa 102 BYDDO Ss WAY ee 50 143 C Caution labels ccccecccccccesssccceeeesseceeeeeaes 31 34 CD ROM 162 163 165 189 CNS E E A EA 45 Changing MOOGS oo scatecvacecsearaccssesmnnsbsaneustactacna 83 Changing Paper Thickness Settings 00 134 Changing the paper size 004 125 129 130 Changing the timing for prompting users to prepare replacement supplies 180 CR T E IEE E T T 46 Checking before sending ccccccccscscseseesesesesees 46 CleaniNG ee eee o 175 176 177 Cleaning the friction pad and paper feed roller r Satay sees Gein pes seen see sedeeue once essa 17 Cleaning the registration roller 173 Cleaning your MAChiNe cccecseeesseeeeeeteeseees 171 Clear hc ene eee eee 55 Clear Modes key c ccccccessesesssssseseseeseseneeeeseseeeeees 55 Clear otop CY secesssonstestanestcnendne ansesanaeksneteauses 55 Ee ee er re a ee eee 13 rnc E S ES T cease 46 Color originalserien 46 Combine sarisin E 12 41 Communicating indicator cccccccesceeseeseseteeees 56 COMPONEN Socio caroteasetieiads pqsnrnaoeetteaceseesndeeereacrie 49 COMPU ase serieniatntacneienenenneiine 18 Confidential File indicator cccccceeseseseseeeeeees 56 Conne
85. ess the inside of the machine To open this cover push the front cover release button Tray 1 Load paper here print side down Paper feed unit optional Load paper here print side down Paper feed unit with the casters optional Load paper here print side down Exposure glass Place originals face down here Front cover release button Push this button to open the front cover Internal tray 2 type 2 only finisher type 3 only The illustration shows the finisher If you select internal tray 2 as the output tray copied printed paper and fax messages are delivered here Pull out the extender on internal tray 2 when printing on A4 or 8 gt x 11 size paper or larger The finisher sorts stacks and staples multiple sheets of paper Ventilation holes Prevent the machine from overheating Bypass tray Use to print onto plain paper thick paper OHP transparencies label paper adhesive labels and custom size paper Pull out the extender when loading A4 or 8 x 11 size paper or larger in the bypass tray Main power switch If the machine does not operate after turning on the operation switch check if the main power switch is turned on If it is off turn it on See Turning On Off the Power Guide to Components Rear and left view CFE022 1 Ventilation holes Prevent the machine from overheating 2 Rear cover Open this cover to remove misfed paper 3 Rear cover lever Pull up on this
86. esteeeseeseeees 149 Orato aij ai Ose gi de 0 e eee nee mene et oa E nee nT E ee nn eter eer ee eee et ete ere ee 150 Adding ropie Seese E eee er er eon am E AAT eee ee eee eee eee eee er 151 Replacing Machine Pani ae me eater tee nent E T EA 153 7 Entering Text BPMN E a E E E E E T T O EE EN E A EE 155 aN elle 3 Gl ilo cele eh eae ae areata EE er et ee eee en ee 155 Keys Region mainly Europe and Asid seccccashcishanssasshcsshcnlncolacnncwaeacretencueciemesseaeiwk 155 Keys Region B mainly North America cccccccsesssesessesesseseccssesesesesseseeeseseesescseseeseseeeesesseecseseeessees 156 EE SAE i a EAEI OA A E I OO E N AAA OAI A EA t37 8 On screen Operating Instructions Formats of ihe Operating WStpU CONS iets cn deaensactenssnncedenateasnstneceateiettenies acd e iie eE EEEN Eiaeai Ei 161 Reading the HTML Manuals on the CD ROIM 8 soos cxscospsesecoedesctacadsuchoanoeatortsraceniaisnnedaccmeatendaneenesae 162 Installing and Opening the HTML Mannualls c ccccccsccssssesesesseseseescseseeseseeecseseesesesecseseeseseeecseeeeeeseeesseeeeess 163 Reading the PDF Manuals on the C DER OM sasscscacct eater ornentiaexinenseepenasecoanizanediiactenenebatabetemaesactzen s 165 9 Remarks Dos and Don eee enn een eee te ne ene eee E nee ee eee ee ee eee 167 M vmo he MachiNEsemcirserennisnami iod iien aiaro 169 Movo TENO NiE erea a TE TE E EE 170 Cleaning ihe Mac hihE ee ae ce oer n a T a a a a ce ee a 171 Cleaning the F
87. et Partially inserted plugs create an unstable connection that can result in unsafe buildup of heat If this machine is not going to be used for several days or longer at a time disconnect its power cord from the wall outlet When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock 68 Installing the Machine A CAUTION e Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year Allowing dust to build up on the plug constitutes a fire hazard e When performing maintenance on the machine always disconnect the power cord from the wall outlet e Power Source e Region mainly Europe and Asia 220 240 V 50 60 Hz 7A e Region B mainly North America 120 127 V 60 Hz 12 A Please be sure to connect the power cord to a power source as above e Voltage tolerance e Region mainly Europe and Asia Voltage must not fluctuate by more than 10 e Region B mainly North America Voltage must not fluctuate by more than 8 66 or less than 10 Unpacking To protect it from shock and vibration during transit this machine comes packaged in cushioning foam and secured with tape Remove these protective materials after bringing the machine to where it will be installed AWARNING e Keep the
88. explains the procedure for logging out the machine when Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is set e To prevent use of the machine by unauthorized persons always log out when you have finished using the machine 1 Press the Login Logout key CCso01 2 Press Yes Login Using a Printer Driver This section explains the procedure for logging in to the machine using a printer driver 63 64 2 Guide to the Machine If Basic Authentication Windows Authentication LDAP Authentication or Integration Server Authentication is active make encryption settings in the printer properties of the printer driver and then specify a Login User Name and Login Password For details see the printer driver Help i e When logged in using a printer driver you do not have to log out Login Using Web Image Monitor This section explains the procedure for logging in to the machine via Web Image Monitor 1 Click Login 2 Enter a Login User Name and Login Password and then click Login i e For User Code Authentication enter a User Code in Login User Name and then click Login Logout Using Web Image Monitor This section explains the procedure for logging out the machine via Web Image Monitor 1 Click Logout to log out i e Delete the cache memory of a Web browser after logging out 3 Getting Started This chapter
89. ffer according to manual e The printed and electronic versions of a manual have the same contents e Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files e A Web browser must be installed in order to view the html manuals Manuals and Safety Information for This Machine Region mainly Europe and Asia Contains introductions of the manuals and information about safe usage of this machine Before using the machine be sure to read the section of this manual entitled Safety Information to avoid injury and prevent damage to the machine Manuals and Safety Information for This Machine Region B mainly North America Contains introductions of the manuals and information about safe usage of this machine Before using the machine be sure to read the section of this manual entitled Safety Information to avoid injury and prevent damage to the machine This manual is provided in English only Quick Installation Guide Contains procedures for unpacking and installing the machine Initial Guide for Scanner and Fax Explains how to set up the Scanner and Facsimile functions and use their basic features Details about these functions that are not included in this manual are provided in Scanner Reference Facsimile Reference and Network and System Settings Reference About This Machine This manual introduces the machine s various functions It also explains preparation procedures for using the
90. h limited functionality is available as a free download Contact your local dealer for information on downloading the software i e For details about the functionality see the manual for SmartDeviceMonitor for Admin DeskTopBinder This section describes the functions available with DeskTopBinder e DeskTopBinder is not available for 64 bit operating systems DeskTopBinder is to be installed on the client computers for integration and management of various kinds of files such as scan files files created with applications and existing scan files This software allows you to use various functions for stored scan files such as viewing stored files Also with the ScanRouter delivery software you can view the files stored in in trays of the delivery server or use other functions for stored files DeskTopBinder Professional provides the full functionality of the software Contact your local dealer for information on purchasing the software Downloading Utility Software DeskTopBinder Lite with limited functionality is available as a free download Contact your local dealer for information on downloading the software 1 For details to purchase ScanRouter delivery software contact your local dealer e For details about the functionality see Help of DeskTopBinder SmartDeviceMonitor for Client This section describes the functions available with SmartDeviceMonitor for Client SmartDeviceMonitor for Client al
91. he Simplified Display key CCS002 This illustration shows the copier function s simplified display Ready 1 A4 EF KA Ea 28 B5 gt Bb ABA Ton 1 A y UU Sided gt 2 y ee 2 Side 1 Tapia 1 Side me Orientation ow fsa Ba Sort 1 ey Exey Colour 1 Key Colour a 26 JAN 2011 System Status Job List 10 39 CFE067 Press to increase screen contrast by changing the color of the keys This is available only for the simplified display e To return to the initial display press the Simplified Display key again e Certain keys do not appear on the simplified display Changing the Display Language You can change the language used on the display English is set as default 99 2 Guide to the Machine 1 Press the User Tools Counter key CCS003 Enquiry Sortie The menu appears in the language that you specified e If you want to return the display language to English repeat the step above 60 When the Authentication Screen is Displayed When the Authentication Screen is Displayed This section explains the authentication screen e Ask the user administrator for the Login User Name Login Password and User Code For details about user authentication contact your administrator e User Code to enter on User Code Authentication is the numerical value registered in the Address Book as User Code If Basic Authentication Windows Authentication LDAP Au
92. hine e Trays 1 74 CFE016 e Bypass tray 141 142 5 Adding Paper CFG016 When copying onto envelopes see Copying onto Envelopes from Trays 1 4 or Copying onto Envelopes from the Bypass Tray Copy and Document Server Reference When printing onto envelopes see Setting Envelopes Using the Control Panel Printer Reference The following sizes can be used 4 g x 91 20 37 3 x 71 20 C5 Env C6 Env DL Envl MD ox o Load only one size and type of envelope at a time Before loading envelopes press down on them to remove any air from inside flatten out all four edges If they are bent or curled flatten their leading edges the edge going into the machine by running a pencil or ruler across them Fan the envelopes before loading them to separate them and prevent the glue on them from causing them to stick together Some kinds of envelope might cause misfeeds wrinkles or print poorly Print quality on envelopes may be uneven if parts of an envelope have differing thicknesses Print one or two envelopes to check print quality To get better print quality it is recommended that you set the leading edge print margin to at least 15 mm 0 6 inches and the other margins to at least 10 mm 0 4 inches each High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased Thick Paper Thick Paper This section gives you various details
93. hts continuously during data transmission and reception e Receiving File indicator Lights continuously while data other than personal box or Memory Lock file is being received and stored in the fax memory See Substitute Reception Facsimile Reference e Confidential File indicator Lights continuously while personal box data is being received Blinks while Memory Lock file is being received See Personal Boxes and Printing a File Received with Memory Lock Facsimile Reference Function keys Press to display the operation screen of one of the following functions copy Document Server facsimile printer or scanner The indicator of the selected function goes on See Changing Modes Media access lamp Lights up when a removable memory device is inserted in the media slot or accessed Media slots Use to insert an SD card or a USB memory Reference page 58 Display Panel page 58 Simplified Display page 74 Turning On Off the Power page 79 Saving Energy page 83 Changing Modes Control Panel e page 182 Counter e page 183 Enquiry Adjusting the Angle of the Control Panel Types 2 and 3 Only This section describes how to adjust the angle of the control panel for easier use types 2 and 3 only 1 Position the control panel at the vertical angle that you require CFE025 I 58 2 Guide to the Machine Display Panel The display panel shows machine status err
94. ific Information This section explains how you can identify the region your machine belongs to There is a label on the rear of the machine located in the position shown below The label contains details that identify the region your machine belongs to Read the label ISS DN ar X SS WITT LY A CFE052 The following information is region specific Read the information under the symbol that corresponds to the region of your machine E Region A mainly Europe and Asia If the label contains the following your machine is a region A model e CODE XXXX 67 69 e 220 240V Region B mainly North America If the label contains the following your machine is a region B model e CODE XXXX 57 e 120 127V e Dimensions in this manual are given in two units of measure metric and inch If your machine is a Region A model refer to the metric units If your machine is a Region B model refer to the inch units 37 40 1 Simple Search You can search for a procedure either by keyword or by what you want to do Searching by What You Want to Do You can search for a procedure by what you want to do Want to Save my Paper Document This section explains the functions and procedures that you can use to reduce your printing and running costs easily BRLOS9S Printing multi page documents on both sides of sheets Duplex Copy See Copy and Document Server Reference for details Printing multi page doc
95. indows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition e The product names of Windows Server 2003 R2 are as follows Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition e The product names of Windows Server 2008 are as follows Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise e The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise 208 INDEX NAG E E SAT AIA T TSE 197 TOOQOBAS E Misa cctecceepsccusonsinbestransaleerpecarscacnnesss 102 1 OBASE T 1 OOBASE TX pot t ccccccccsesseseeseeeees 51 A Access to the MaChine cccccscsssecesesesseeeeteeeeeeees 67 Adding staples ccccccccccccesesseseesesseseeteeeeseeeeees 151 Address book ccsccccesssceeessceeeetsceeesneees 18 43 45 POT E E E A 22 49 176 196 Adhesive labels ccccccccessesesseeeseeseseeeeseneesens 136 Aler indicado esnai a 56 Angle of the control panel c ccccceeeesereneeeee 57 Authentication SCree n cccccccscscesseseesseseseeseseeeees 6 Auto Document Feeder 22 49 176 196 FU et eee tee mt ie rane rev nT eee eres or 79 Auto Reduce Enlarge cccccccccsesssscseseeseteeeees 12 Available Chardcters cccccccseesesses
96. iscusses how to insert remove a removable memory device e Do not turn off the main power switch while the machine is saving data to a removable memory device Doing so may damage the device If you turned off the main power switch while data was being saved be sure to check whether the data in your device was saved correctly e This machine supports SD cards with a maximum capacity of 2 GB i e If the media access lamp does not light when a removable memory device is pushed into the media slot do the following e Reinsert the removable memory device e The removable memory device may be broken Contact the shop where you bought it Inserting an SD Card This section describes how to insert an SD card 1 Align the SD card in the correct direction and then push it straight into the media slot until it clicks l E CCS050 When it is inserted correctly the media access lamp beside the media slot lights e The media access lamp lights up only when the SD card is being accessed 95 3 Getting Started Inserting a USB Memory This section describes how to insert a USB memory e Certain types of USB memory cannot be used 1 Align the USB memory in the correct direction and then push it straight into the media slot LEZ PEER E CCS051 When it is inserted correctly the media access lamp beside the media slot lights e The media access lamp lights up and remains lit as lo
97. lacing orientation is different depending on which function you are using See Loading Orientation Fixed Paper or Two Sided Paper If you load paper of the same size in two or more trays the machine automatically shifts to the other tray when the first tray in use runs out of paper This function is called Auto Tray Switching However if the paper type of one tray is recycled or special paper the settings of the other trays must be the same for the Auto Tray Switching function to work This saves interrupting a copy run to replenish paper when making a large number of copies You can set the paper type of trays 1 4 under Paper Type Tray 1 4 See System Settings Network and System Settings Reference For the setting procedure of the Auto Tray Switching function see Copier and Document Server Features Copy and Document Server Reference Reference e page 123 Loading Orientation Fixed Paper or Two Sided Paper e page 141 Envelopes e page 143 Thick Paper Envelopes Envelopes This section gives you various details about and recommendations concerning envelopes e Misfeeds might occur depending on the length and shape of the flaps e Do not use window envelopes When loading envelopes in trays 1 4 or the bypass tray open the rear cover and then raise the envelope lever Load envelopes in the portrait D orientation and print side down with their flaps closed and facing the left side of the mac
98. ling or removing options always disconnect the power cord plugs from the wall outlet and allow time for the main unit to fully cool Failing to take these precautions could result in burns e Be careful when moving the machine Take the following precautions e Turn off the main power For details about how to turn the main power off see Turning On Off the Power e Close all covers and trays including the front cover and bypass tray e Keep the machine level and carry it carefully taking care not to jolt or tip it Rough handling may cause a malfunction or damage the hard disk or memory resulting in loss of stored files e Protect the machine from strong shocks Impact can damage the hard disk and cause stored files to be lost As a precautionary measure files should be copied to another computer e The machine is a piece of precision machinery Take care to avoid damage during transportation 169 9 Remarks e f paper feed units optional are attached remove them from the machine and move them separately Reference e page 74 Turning On Off the Power Moving the Machine This section describes precautions when moving the machine 1 Be sure to check the following points e The power switch is turned off e The power cord is unplugged from the wall outlet e The interface cable is unplugged from the machine 2 If any external options are attached remove them See the relevant sections in this man
99. loor and accidental ingestion Store toner new or used toner containers and components that have been in contact with toner out of reach of children If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary If toner or used toner gets into your eyes flush immediately with large amounts of water Consult a doctor if necessary If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary e Removed tape is dirty Be careful not to let it touch your hands or clothes e Leave the tape holding the paper tray and cover in place while moving the machine e Do not grip on the tray area when lifting the machine e Do not allow small objects such as paper clips to fall into or become stuck inside the machine e Keep the uncovered print cartridge away from direct sunlight e When you use this machine for the first time use the print cartridge packaged with the machine 1 Remove the plastic bag 2 Lift the machine by the inset grips on its sides At least four people are needed to lift the machine Installing the Machine CFE026 3 Lower the machine slowly and carefully to prevent trapping your hands 4 Remove the adhesive tape attached on the machine s exterior 5 Carefully pull out tray 1 type 3 only CFE075 6 Remove the extender from tray 1 type 3 only CFE076 7
100. lows you to manage and print various data such as files created with an application images scanned with a scanner and existing images as one document SmartDeviceMonitor for Client has the following functions e Checking printer supplies such as paper or toner e Checking results of print jobs executed from the computer SmartDeviceMonitor for Client is available as a free download Contact your local dealer for information on downloading the software e For details about the functionality see Help of SmartDeviceMonitor for Client 99 3 Getting Started 100 4 Installing Options SS a This chapter describes how to install various options for this machine Options This section introduces the names and functions of main optional parts External Options This section provides explanations about external options CFE010 1 Paper feed unit Holds up to 550 sheets of paper Up to two units can be stacked 2 Paper feed unit with the casters Holds up to 550 sheets of paper Stack the paper feed unit with the casters to the bottom of the machine To set the machine directly on the floor install this unit to the bottom of the machine e Install the options in recommended order For details see Order of Option Installation e For details about how to install the paper feed unit see Installing the Paper Feed Unit Optional e page 103 Order of Option Installation e page 104 Installing the Paper F
101. lt in burns e Lifting the paper feed unit carelessly or dropping it may cause injury e Do not grip on the tray area when lifting the machine e When three paper feed units are installed they are detected as Tray 2 Tray 3 and Tray 4 starting from the upper unit e The same procedure applies when installing the paper feed unit with the casters optional e The number of optional trays that can be installed differs depending on the location where the machine is installed e Ifthe machine is installed on a desk or other elevated surface up to one paper feed unit can be stacked Installing the Paper Feed Unit Optional CFE007 1 Paper feed unit e Ifthe machine is installed directly on the floor up to three paper feed units can be stacked Stack the paper feed unit with casters to the bottom of the machine CFE008 1 Paper feed unit 2 Paper feed unit with the casters 1 Check the package contains the following CFE034 1 Paper feed unit 2 Paper feed unit with the casters 105 A Installing Options 2 Remove the adhesive tape from the paper feed unit 3 Turn off the main power switch and then unplug the machine s power cord from the wall outlet 4 Lift the machine by the inset grips on its sides At least four people are needed to lift the machine When moving the machine do not hold on the following parts as doing so could cause a malfunction e Th
102. ministrating the Machine Protecting Documents Security FUNCTHIONS ccccccscesesesseseseeeeseseeeeseeees 17 Monitoring and Setting the Machine Via Computel c ccccccssesesssseseseseseeseseeeseseseeeseseeseseseecsesesecseseeeees 18 Preventing an Unauthorized COP Ye cuiaisies cis chii nessa ceteneatueanctvns diushouestvscddapisanties cidataeasnboncdiansnueieadiennouncioare 19 D EE E E err rer E A eee ene er E A ere er eee E E er E 20 Hapo eee a a E E T 20 Howto Read This Mantak sserssensiimaisriiesrusiropiiariiEor otiia aieiaa Oea EEEE EEN NASEER 2 SEE eect E O E E N A cee cence ernest cheese se eee eee 21 Macnne TYP Saanen das ceste sites ener A asst at sacle lors ssteroea teed are cates E ES 21 EE e E E AEE E T A re E IT EE T A EA E ee 22 Names of Major HemMS ssisssesrsursnrsiseinirsersrerentroni ennn nenten ONENE SNEEN NASENNE NENONEN aE NEES EE 22 HOr NOMS an cacti idence ease sesscca E A A E 22 SATE yA LO NN CIN OI sersarsarn tei ei NE EEEE ae i a AT E ERE E 24 Safety During OPStAhiOW cecaccninncescneaverivons dsnoesanvse nxenediiseavestiaaietiehasabnatsnstionssadsenun ewaseaishvoeand cachalestaneestendedewaseedees 24 Safety Precautions to Be Followed cccccccsssssssesesesessesesesesesesecseseseseseesesesessvessesesesesscsesesesecscsesesesecseseseeees 24 Safety Labels of This Machinerieen se tern ee eee ere 31 Positions of WARNING and CAUTION labels on Types 1 and 2 ccccccecessssssssesesesesetessceeseseseseseeeeceees on Positions of
103. mounts of water Consult a doctor if necessary If toner or used toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary When removing jammed paper or replacing toner avoid getting toner new or used on your clothing If toner comes into contact with your clothing wash the stained area with cold water Hot water will set the toner into the fabric and make removing the stain impossible 147 6 Replacing the Consumables A CAUTION e When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and water The print cartridge might need to be replaced even if there is toner remaining in it This is due to depletion or wear of other components Do not shake or shock the print cartridge When removing print cartridge be careful not to drop it Fault may occur if you use the print cartridge other than the recommended type When replacing the print cartridge do not turn off the operation switch If you do settings will be lost Store the print cartridge where it will not be exposed to direct sunlight temperatures above 35 C 95 F or high humidity Store the print cartridge on a flat surface If Replacement of Print Cartridge is now necessary appears replace the print cartridge p g ry app p p g If Replacement of Print Cartridge will s
104. nce ccccceeseseeeees 204 Energy GAVO generate ane nner eee mee nearer 79 Energy Saver key cccccccccessecsseseseeseseeseeseseeecseees 55 209 210 Energy saving fUNCTIONS cececescseeeeseseteeeeeees 205 ENERGY STAR Prograim cccceccceseesesseeteeseeeees 205 EUAN NS EEE E A E TA 12 EIN essione erene ee E N 183 Enter key key ccccccsccsesscseeeesenseseeeeseeeeseees 56 Entering letters ccccccccsecsesscsecsesseseeseeseseeseeees 157 Entering nUMbETS cccccccccccseseeseseeseeeseteeeeseeees 158 Entering Symbols cccccccsesseseseesessesesseseeseseesees 157 Entering text eesseeeeeesseeseeesrssressressrssressee 1 35 te TA Eniry SERS CNet crcatcatanenasnneseenaes 155 156 Envelope ccccccccseesseteseeetsesees A7 125 136 141 Envelope lever eececessesseseeeseseseseeeeeeeeneeseeeeeees 53 Environments to QVOIC ccccccseseseeseseteeeeseeeeseseees 67 ETHIE RING EEEE EE AEAN 14 202 Ethernet interface CONNEC NG se seesseeseessessesseesereetsstestesstestessesneosensseserssess 89 90 Expansion TS NON occas cee st cteseeeeen at eae 192 Exposure GIO SS scecrinssneetnienailenfntsndensrnncsceeseasy 50 175 Exterior COMpOonents se sssseeseesessesersessessesrrsesees 49 External Options ccccccccssescssesesseeceseeeeseeeeeesees 101 External telephone COnnectol ccccccsceseseseseeeees 51 F Facsimile 14 15 83 FA TUS EE ete I AE A E 45 Fax transmission SIQ
105. nce for details See Copy and Document Server Reference for details want to print onto envelopes See Printer Reference for details 47 1 Simple Search 48 2 Guide to the Machine This chapter describes the names and functions of this machine s components Guide to Components This section describes the names and functions of the components Exterior Components This section describes the names and functions of the exterior components e Do not obstruct the ventilation holes by placing objects near them or leaning things against them If the machine overheats a fault might occur Front and right view CFE021 1 ADF Lower the ADF over originals placed on the exposure glass If you load a stack of originals in the ADF the ADF will automatically feed the originals one by one This ADF can be used for two sided originals 2 Operation switch Press to turn the power on the operation switch indicator lights up To turn the power off press again the operation switch indicator goes off See Turning On Off the Power 3 Control panel See Control Panel A9 50 2 Guide to the Machine 4 Internal tray 1 types 1 and 2 only Finisher shift tray type 3 only The illustration shows the finisher shift tray Copied printed paper and fax messages are delivered here Pull out the extender when printing on A4 or 8 2 x 11 size paper or larger Front cover Open to acc
106. ned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness A CAUTION e Wait at least one hour after power off before replacing parts Not allowing the machine to cool may result in burns e The inside of the machine could be very hot Do not touch the parts with a label indicating the hot surface Otherwise an injury might occur The maintenance kit contains parts for maintaining the machine If the message Replacement Required Maintenance Kit appears replace the maintenance kit When the message Replacement Required Soon Maintenance Kit appears the maintenance kit should be replaced soon Prepare a new maintenance kit e You can change the timing that the message appears prompting the user to replace supplies For details see Changing the Timing for Prompting Users to Prepare Replacement Supplies Reference e page 180 Changing the Timing for Prompting Users to Prepare Replacement Supplies 153 6 Replacing the Consumables 154 7 Entering Text This chapter describes how to ent
107. neess 52 171 Paper feed Unit ccecceceeseeeeseteeeees 50 104 199 Paper feed unit with the casters 6 50 200 POD Gh OTON are soeeere neces 143 Paper setting direction ccccccecesesesseteeeeseesees 143 Paper SIZC a pen ctopatensasincetetenteuateasinenens 125 130 136 Paper size that is not automatically detected 130 Paper sizes and types for bypass tray 138 Paper sizes and types for tray 1 ccceseseeees 136 Paper sizes and types for trays 2 4 ceeeee 137 Paper StOFAGE seecceecceseecseceeceeseeeseeeseceseeeneeees 146 Paper TE YS spenasteracrercoussninvansseenreuunrcrsatenraeransaeenss 143 Paper ypa Sesera e ee 136 Paperless NG caissseshsvencxincscestecueuncos devi xpdabnceaeemises 41 Paperless fax reCeption ccccccccscseseseseeseseeneeeees 14 Paperless fax transmission cccccsccceseeseseseeeeeees 14 PISS E EE E use estes nova earn 17 2E 212 PDF manuals ccccccceescccceessceeesteceeessceeeaes 10 165 FPG a BEI EE L se cueeeseeee 177 Positions of WARNING and CAUTION labels on WpE Cerernereemeg eea 34 Positions of WARNING and CAUTION labels on ypes LINZ ct ocenensssasareceoranctecenonteeuden tteneenceet 31 FOS OCH lho covaseacsuarankcramatavollanatanestescuaunanenteeres 189 PON 2 net aT ene emma eee ene i Pe 74 77 Power CONNECTION ccccccccesscscccccssceceesens 67 74 Power CONMESCION ccexntescerenscnsancesavinyercantenatiecannndes 51 Po
108. ner for the ScanRouter delivery software Network delivery scanner You can save scan files in the delivery server or send them to a folder in a computer on the same network e You can use Web Services on Devices WSD to send scan files to a client computer 1 For details to purchase ScanRouter delivery software contact your local dealer Reference e For details about sending scan files by e mail see Specifying a Destination Facsimile Reference and Sending Scan Files by E mail Scanner Reference e For details about file storage see Scanner Reference e For details about sending scan files by Scan to Folder see Specifying a Destination Facsimile Reference and Sending Scan Files to Folders Scanner Reference e For details about the machine s settings for network delivery scanner see Network Settings Required to Use the Network Delivery Scanner Network and System Settings Reference e For details about how to use the network delivery scanner function see Delivering Scan Files Scanner Reference e For details about sending using WSD see Sending Scan Files Using WSD Scanner Reference Administrating the Machine Protecting Documents Security Functions You can prevent information leakage by managing the machine and protecting documents 17 18 CFEO060 You can protect documents from unauthorized access and stop them from being copied without permissi
109. ng as a USB memory is inserted Removing an SD Card This section describes how to remove an SD card 1 Make sure the media access lamp is not lighted 2 Push and release the SD card a m es CCS052 3 Pinch the SD card and then pull it carefully out of the slot 96 Inserting and Removing a Removable Memory Device Removing a USB Memory This section describes how to remove a USB memory 1 Make sure the machine is not reading from or writing to the USB memory 2 Pull the USB memory carefully out of the slot 7 FES CCS053 97 98 3 Getting Started Downloading Utility Software This section explains the utility software for this machine SmartDeviceMonitor for Admin This section describes the functions available with SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that monitors network printers It can monitor multiple network printers using IP address We recommend that network administrators use this application SmartDeviceMonitor for Admin has the following functions e Group management for the machines e Monitoring the machines e Operation restriction e Managing the Address Book e Per user counters e User restriction SmartDeviceMonitor for Admin with full functionality can be purchased from your local dealer Contact your local dealer for information on purchasing the software SmartDeviceMonitor for Admin wit
110. o order e Toner e Staple Machine Maintenance Repair e Telephone No Sales Representative e Telephone No 1 Press the User Tools Counter key CCS003 2 Press Enquiry Copier Document Server a Facsimile Features i Enquiry Printer Features Enquiry information appears 183 9 Remarks 3 Press Print Enquiry List Serial No of Machine CITA ANNZT 52742100032 Sales Representative Telephone No Print Enquiry List r 26 JAN 2011 System Status Job List 13 30 4 Press the Start key Enquiry information prints out 5 Press Exit twice Contact your sales or service representative for further information about topics covered in this manual or to enquire about topics not covered in manuals provided with the machine 184 Disposal Disposal A CAUTION e For environmental reasons do not dispose of the machine or expended supply waste at household waste collection points Disposal can take place at an authorized dealer Ask your sales or service representative for information about correct disposal of this machine 185 186 9 Remarks Consumables A CAUTION e Our products are engineered to meet the highest standards of quality and functionality When purchasing expendable supplies we recommend using only those specified by an authorized dealer Print Cartridges 1 The printable number of pages is based on pages that are compliant
111. oading paper in the tray 3 Square the paper and load it print side down Do not stack paper over the limit mark CEC006 Loading Paper 4 Hold the tray with both hands slide it along the rails of the machine and then push it straight in CFE070 e Various sizes of paper can be loaded in trays 1 4 by adjusting the positions of side fences and end fence For details see Changing the Paper Size in Trays 1 4 e You can load envelopes in trays 1 4 For details about how to load envelopes see Changing the Paper Size in Trays 1 7 4 For details about various details about and recommendations concerning envelopes see Envelopes e Each tray can hold up to 550 sheets e page 125 Changing the Paper Size in Trays 1 4 e page 141 Envelopes Loading Orientation Fixed Paper or Two Sided Paper This section describes loading paper that has a specified orientation and printing side such as letterhead paper Orientation fixed top to bottom or two sided paper for example letterhead paper punched paper or copied paper might not print correctly depending on how the originals and paper are placed Set Letterhead Setting to Yes in Input Output under Copier Document Server Features and then place the original and paper as shown below For details about Letterhead Setting see Copier and Document Server Features Copy and Document Server Reference For details about printing with th
112. on You can control the use of the machine as well as prevent machine settings from being changed without authorization By setting passwords you can prevent unauthorized access via the network You can erase the data on the hard disk to prevent the information from leaking out You can limit the volume of the usage of the machine for each user Reference See Security Reference Monitoring and Setting the Machine Via Computer You can change the machine s settings and monitor its status from a connected computer CFE061 Web Image Monitor lets you configure and operate the machine using a Web browser on a computer Using Web Image Monitor you can register information in the Address Book specify the machine s settings and check the machine s status with ease e Using Web Image Monitor you can check and specify the initial settings System Settings Printer Features network settings security settings certiticate management and e mail notification control print jobs display the print job journal and protect the data in the machine using authentication Preventing an Unauthorized Copy You can print embedded pattern on paper to prevent them from being copied CFE062 Unauthorized Copy Prevention You can configure this machine to detect and reproduce anti copy patterns or text embedded in a source document by a device using a copy prevention function Detection occurs when the machine is c
113. on speed 1000 Mbps 100 Mbps 10 Mbps Protocol TCP IP IPX SPX Distance between devices 100 m 202 Specifications for Other Options Specifications for Other Options Copy data security unit The copy data security unit deletes images and prints the gray ground color of the paper when the documents marked unauthorized are copied 203 204 10 Appendix Electromagnetic Interference If this machine is located close to another electronic device both devices may malfunction due electromagnetic interference Televisions and radios may produce noise if located too close to this machine If this happens do the following e Move the television or radio as far as possible from the machine e Change the position of the antenna of the television or radio e Use a different wall outlet on a different circuit ENERGY STAR Program ENERGY STAR Program ENERGY STAR Program Requirements for Imaging Equipment This company is a participant in the ENERGY STAR Program This machine is compliant with the regulations specified by the ENERGY STAR Program negii ENERGY STAR The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily T
114. on switch indicator goes on To turn the power off press again the operation switch indicator goes off See Turning On Off the Power 7 Control Panel Energy Saver key Press to switch to and from Energy Saver mode See Saving Energy Login Logout key Press to log in or log out User Tools Counter key e User Tools Press to change the default settings to meet your requirements See Accessing User Tools Network and System Settings Reference e Counter Press to check or print the counter value See Counter e Enquiry Press to find out where to order expendable supplies and where to call when a malfunction occurs You can also print these details See Enquiry Program key copier Document Server facsimile and scanner mode e Press to register frequently used settings or to recall registered settings See Registering Frequently Used Functions and Registering Frequently Used Functions for Printing Stored Documents from the Document Server Copy and Document Server Reference See Registering Frequently Used Settings Facsimile Reference See Registering Frequently Used Settings Scanner Reference e Press to program defaults for the initial display when modes are cleared or reset or immediately after the operation switch is turned on See Changing the Default Functions of the Copy s Initial Display Copy and Document Server Reference See
115. oon be necessary appears have a replacement print p g y app p p cartridge at hand You can check the name of the required print cartridge and the replacement procedure using the Replace Print Cartridge screen Press System Status to check contact number where you can order supplies See Checking Machine Status and Settings Troubleshooting Replacing the Print Cartridge This section describes how to replace the print cartridge 148 Handling the Print Cartridge 1 Push the button on the right side of the machine to open the front cover CFF004 2 Hold the print cartridge s front handle to lift and pull it out CFF008 3 Take the new print cartridge out of the box 4 Hold the grips of the cartridge and then insert it into the machine until it stops ANAY CFE071 5 Close the front cover Sending Faxes or Scanned Documents When Toner Has Run Out When the machine has run out of toner the indicator on the display lights Note that even if there is no toner left you can still send faxes or scanned documents 149 6 Replacing the Consumables e f number of communications executed after the toner has run out and not listed in the automatically output Journal exceeds 200 communication is not possible 1 Make sure the machine is in facsimile or scanner mode 2 Press Exit and then perform transmission operation The error message disappears e Any reports are not printed
116. opying faxing scanning or storing a document in Document Server If the machine detects an embedded anti copy pattern or text it will reproduce the pattern or text at visible resolution to discourage unauthorized copying Note that this machine cannot embed reproducible anti copy patterns or text Data Security for Copying You can configure this machine to print over copies if it detects an anti copy pattern or text embedded in a source document by a device using a copy prevention function Detection occurs when the machine is copying faxing scanning or storing a document in Document Server If the machine detects an embedded anti copy pattern or text it will print over the copies of the source document with solid gray to discourage unauthorized copying If you want the machine to print over copies of documents in which anti copy patterns or text have been embedded you must install the optional copy data security unit Note that this machine cannot embed anti copy patterns or text that will cause copies to be printed over For details about data security for copying see Data Security for Copying Security Reference Reference e See Security Reference 19 20 Notice Important In no event will the company be liable for direct indirect special incidental or consequential damages as a result of handling or operating the machine For good output quality the manufacturer recommends that you use genuine toner
117. or messages and function menus e Don t apply strong impact or force to the screen Or it may be damaged Maximum force allowable is approx 30N approx 3 kgf N Newton kgf Kilogram force 1 kgf 9 8N The function items displayed serve as selector keys You can select or specify an item by lightly pressing them When you select or specify an item on the display panel it is highlighted like oe Keys appearing as cannot be used The copy display is set as the default screen when the machine is turned on Store File Check Modes l Quantity o 2 03 S p eB AS A4 A4 Fa se Auto Reduce Enlarge 24243 45744 o 39 i OO 1_sided Comb 4 orig Generation Copy 1 sided 2 sided TtoT 2 sided 2 sided 1 sided Cormb 2 orig g 1 1 2 x z gt 4 gt 4 gt 1 2 gt Create Margin EEE Sort Stack Staple gt i PEPE E Me HEE Original Settna Cover Slip Sheet Edit Stamp fj Dup Combire Series Reduce Enlarae 6 JAN 20 System Status 10 38 e The display panels shown in this manual s illustrations are taken from a machine on which all options are installed Simplified Display This section explains how to switch to the simplified display When you press the Simplified Display key the screen changes from the initial display to the simplified display Letters and keys are displayed at a larger size making operations easier Display Panel 1 Press t
118. osed to an open flame Disposal should take place at an authorized dealer or an appropriate collection site Keep toner used or unused and toner containers out of reach of children 39 36 Keep your hands clear of the finisher when removing the staple cartridge You might trap your fingers if you do not CFE003 Do not put your hands inside the machine The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface CFE020 CFE001 The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface 6 CFE002 The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface Power Switch Symbols The meanings of the symbols for the switches on this machine are as follows e POWER ON e O STANDBY 37 38 Laws and Regulations Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor Model Spec
119. ot use the machine Doing so could result in fire or electric shock Do not touch this machine if a lightning strike occurs in the immediate vicinity Doing so could result in electric shock A CAUTION e Do not place heavy objects on the machine Doing so can cause the machine to topple over possibly resulting in injury e Make sure the room where you are using the machine is well ventilated and spacious Good ventilation is especially important when the machine is used heavily e Do not obstruct the machine s vents Doing so risks fire caused by overheated internal components e Do not look into the lamp It can damage your eyes e Do not turn the power off while the operation switch indicator is lit or blinking Doing so may damage the hard disk e Before unplugging the power cord or turning off the main power switch make sure remaining memory space is at 100 as shown on the screen See Turning On Off the Power 167 168 9 Remarks After scanning originals continuously the exposure glass may become warm this is not a malfunction The area around the ventilation holes might feel warm This is caused by exhaust air and is not a malfunction If the machine is moved from a cold to a warm place condensation may form inside it After moving the machine do not use it for at least an hour The machine requires this time to adapt to its new environment The machine will malfunction if its in
120. our eyes e Protect the machine from dampness or wet weather such as rain and snow e For environmental reasons do not dispose of the machine or expended supply waste at household waste collection points Disposal can take place at an authorized dealer ay 28 A CAUTION Wait at least one hour after power off before replacing parts Not allowing the machine to cool may result in burns Type 1 weighs approximately 45 kg 99 2 lb type 2 weighs approximately 47 kg 103 7 lb and type 3 weighs approximately 52 kg 114 7 lb When moving the machine use the inset grips on both sides and lift slowly The machine will break or cause injury if dropped When moving the machine after use do not take out the print cartridge to prevent toner spill inside the machine Do not connect the Ethernet port of the machine to a network that may supply excess voltage such as a telephone line Doing so may result in fire or electric shock Handling the machine s interior This section explains safety precautions about handling the machine s interior A WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair e Do not at
121. print size Reference e page 21 Machine Types e See Printer Reference Utilizing Stored Documents You can store files scanned in copier printer or scanner mode on the machine s hard disk With Web Image Monitor you can use your computer to search for view print delete and send stored files via the network You can also change print settings and print multiple documents Document Server 13 14 CFE055 e You can retrieve stored documents scanned in scanner mode e Using the file format converter optional you can download documents stored in copier Document Server or printer mode to your computer Reference e For details about machine s settings see Network Settings Required to Use Document Server Network and System Settings Reference e For details about Document Server in copier mode see Storing Data in the Document Server Copy and Document Server Reference e For details about Document Server in printer mode see Saving and Printing Using the Document Server Printer Reference e For details about Document Server in fax mode see Storing a Document Facsimile Reference e For details about Document Server in scanner mode see Storing Files Using the Scanner Function Scanner Reference e For details about Document Server see Document Server Copy and Document Server Reference Paperless Fax Transmission and Reception You can send and
122. procedure from the beginning If it cannot be installed correctly even after reattempting installation contact your sales or service representative 120 5 Adding Paper This chapter describes recommended paper sizes and types and how to load paper into the paper tray Loading Paper This section describes how to load paper into the paper tray A CAUTION e When loading paper take care not to trap or injure your fingers I Important Do not stack paper over the limit mark i Straighten curled or warped paper before loading e For details about paper sizes and types see Recommended Paper Sizes and Types To load paper in the bypass tray see Copying from the Bypass Tray Copy and Document Server Reference Reference e page 136 Recommended Paper Sizes and Types Loading Paper into Trays 1 4 This section describes how to load paper into trays 1 4 Every paper tray is loaded in the same way In the following example procedure paper is loaded in tray 1 e Ifa paper tray is pushed vigorously when putting it back into place the position of the tray s side fences may slip out of place e During copying or printing do not open or close the covers or bypass tray or pull out or push in the paper tray 12 F22 5 Adding Paper 1 Lift and pull tray 1 carefully and then pull it out with both hands CFF032 Place the tray on a flat surface 2 Fan the paper before l
123. r details want to check which files have been sent by memory transmission See Facsimile Reference for details want to check which files are stored in the Document Server See Copy and Document Server Reference for details want to check which faxes have been received See Facsimile Reference for details want to view the received faxes that are stored in the machine See Facsimile Reference for details To avoid sending faxes to wrong destinations want to check fax transmission details before sending See Facsimile Reference for details want to check the settings for scanning and sending files before sending a scan file See Scanner Reference for details want to check the scan image before sending it See Scanner Reference for details want to view the transmission result See Scanner Reference for details Searching by Keyword Install want to install the printer driver so can use the SmartDeviceMonitor for Client port gt See Printer Reference for details want to install the printer driver so can use the Standard TCP IP port See Printer Reference for details want to install the printer driver so can use as a Windows Network Printer See Printer Reference for details want to install the printer driver so can use the machine by USB See Printer Reference for details Envelope want to copy onto envelopes See Copy and Document Server Refere
124. rces other than those that match the specifications shown in this manual Doing so could result in fire or electric shock e Do not use any frequencies other than those that match the specifications shown Doing so could result in fire or electric shock e Do not use multi socket adaptors Doing so could result in fire or electric shock 3 e Do not use extension cords Doing so could result in fire or electric shock e Do not use power cords that are damaged broken or modified Also do not use power cords that have been trapped under heavy objects pulled hard or bent severely Doing so could result in fire or electric shock e Touching the prongs of the power cable s plug with anything metallic constitutes a fire and electric shock hazard e The supplied power cord is for use with this machine only Do not use it with other appliances Doing so could result in fire or electric shock e It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock e Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged e If the power cord is damaged exposure of the core disconnection etc contact your service representative to change a new one Operating the machine with a damaged power cord may cause an electric shock or fire A CAUTION e Be sure to push the plug of the power cord fully into the wall outl
125. riction Pad and Paper Feed Roller c cccccccssssssessssssesesesseseseeseseseeeseseseeseseeeseseseeeeseeeees 171 Cleaning ihe Regisranon Koletise EE E E TES 173 Cleaning the Exposure GOSS scorn cnecnceessenencectceesieianctiasxasnel keuscenseveaverencasuaeansedecutuncbesinntccenctasdareedaroecende 175 Cleaning the Auto Document FEGASR ciiusciccndessacinersdasdecsntsindae aanelesshaincesdasdacenessxCaslocncdessnitcanderdlerteclaus 176 Cleaning he Power Cord Plugasroissrosreonenir ansan E R eee 177 Backing Up Hard Disk DafGsssessissnetesecneiannsstsseen eneen con air aqeocenennteensuctesnusecieseaceseacedecoeseceececus 179 Changing the Timing for Prompting Users to Prepare Replacement Supplies cccccccccseeseseeeteseeeesees 180 Mess ster ured pec ce ares E ca eaamcnta ate eessncsty geetegeatenteoeracds awa deitaferepsacaranstipscceesues 182 EC AE E A A A AI IEN AE N E E O N E E E E 183 D eE A E A E E E E E A A E AE E E EA E EO 185 MS NN E E cosa ssn cs cee sesh gece pec ves A goatee eee e ce vsessaseet E T 186 Pint C OTE MG Ss cts AN eE EE NE EE EA EE 186 PEC e a Onn ee Seen ane ne ere ve ee eee ee 187 Mainienance K Ul pe nenapaveteoronciaiomire a eteur AS 187 10 Appendix Software and Utilities Included on the CD ROM ccccccssssssssesesessssescsesesesesesecsesesesescsesesesecseseseseeecseseseaees 189 Viewing the Contents of the CD ROM cccccccscscscsesscscseseescseseseacsesesesacsesecassesssssacsesesscsesesecacseseeacseseeeees 189
126. ries PCL is a registered trademark of Hewlett Packard Company UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited IPX and IPX SPX are either registered trademarks or trademarks of Novell Inc Java JavaScript and all trademarks and logos based on Java are trademarks or registered trademarks of Sun Microsystems Inc in the U S and other countries Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper name of Internet Explorer 6 is Microsoft Internet Explorer 6 The proper names of the Windows operating systems are as follows e The product names of Windows XP are as follows Microsoft Windows XP Professional Edition Microsoft Windows XP Home Edition Microsoft Windows XP Media Center Edition Microsoft Windows XP Tablet PC Edition e The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic Microsoft Windows Vista Enterprise e The product names of Windows 7 are as follows Microsoft Windows 7 Home Premium Microsoft Windows 7 Professional 207 10 Appendix Microsoft Windows 7 Ultimate Microsoft Windows 7 Enterprise e The product names of W
127. s into Energy Saver mode When you press the Energy Saver key again the machine returns to the ready condition The machine uses less electricity in Energy Saver mode You can change the amount of time the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed under Panel Off Timer Auto Off If the machine remains inactive for a specified period it automatically enters the same low power state that it enters when the operation switch is pressed indicator unlit This function is called Auto Of You can change the Auto Off time under Auto Off Timer e See System Settings Network and System Settings Reference e The Energy Saver and Auto Off functions will not operate in the following cases e When a warning message appears e When the service call message appears e When paper is jammed e When the cover is open 7 80 3 Getting Started e When the Replace Print Cartridge message appears e When the print cartridge is being replaced e When the User Tools screen is displayed e When fixed warm up is in progress e When data is being processed e When operations are suspended during printing e When the On hook dialing function is in use e When a recipient is being registered in the address list or group dial list e When the Data In indicator is on or blinking e When the screen of a document that was stored under the printer function appears The
128. s recommended paper sizes and types e Do not use paper designed for inkjet printers as these may stick to the fusing unit and cause a misfeed e If you use damp or curled paper a staple clogging or paper jam may occur Tray 1 52 220 g m Paper sizes that can be detected 550 sheets 14 lb Bond 80 Ib Cover 2vtomatically Thin Paper Thick Paper 3 Region A AAD A5D B5 JISU 81 3 x 14D 81 2 x 11D Region B AAD B5 JISD 8 x 14D 81 3 x 110 51 2 x 8 20 52 220 g m Paper sizes that you need to 550 sheets ae 14 lb Bond 80 Ib Cover SPecify Thin Paper Thick Paper 3 Region A A550 A6L B JISD 81 2 x 13D 81 4 x 13D 8 x 13D 71 4 x 101 20 5 2 x 8 20 16KU O Region B A5LD A6D B6 JIS 81 3 x 13D 81 4 x 13D 8 x 13D 71 1 x 101 209 51 2 x 8 20 16K 52 220 g m Paper sizes that you need to enter 550 sheets 14 Ib Bond 80 lb Cover Region A Thin Paper Thick Paper 3 Vertical 140 0 7 356 0 mm Horizontal 98 0 7216 0 mm Region B Vertical 5 52 7 14 01 inches Horizontal 3 86 8 50 inches 136 7 Envelopes Trays 2 4 52 220 g m 14 Ib Bond 80 lb Cover Thin Paper Thick Paper 3 52 220 g m 14 Ib Bond 80 Ib Cover Thin Paper Thick Paper 3 52 220 g m 14 Ib Bond 80 lb Cover Thin Paper Thick Paper 3 Recommended Paper Sizes and Types Sizes of envelopes that you need to 10 sheets specify 3 41 8 x 91 20 37 8 7 20 C5 Env C6 Env
129. ses Also do not install the machine in places where chemical reactions are likely laboratories etc as doing so will cause the machine to malfunction 65 3 Getting Started A CAUTION e Do not obstruct the machine s vents Doing so risks fire caused by overheated internal components e Machine sound levels exceeding LWAd gt 63 dB A are not suitable for desk work environments so place the machine in another room e After you move the machine use the caster fixture to fix it in place Otherwise the machine might move or come down to cause an injury e Protect the machine from dampness or wet weather such as rain and snow e Keep the machine in an area that is within optimum environmental conditions Operating the machine in an environment that is outside the recommended ranges of humidity and temperature can cause an electrical fire hazard Keep the area around the socket free of dust Accumulated dust can become an electrical fire hazard Optimum environmental conditions This section describes acceptable and recommended temperature and humidity ranges of the environment where this machine will be installed RH_ 50 60 70 80 90 F 10 C 50 F 80 27 80 6 F 80 80 60 40 20 10 C 50 F 15 32 C 89 6 F 15 CBK019 e Temperature 10 32 C 50 89 6 F humidity to be 54 at 32 C 89 6 F e Humidity 15 7 80 temperature to be 27 C 80 6 F at 80
130. seseseseeseseseceeseseeecseseeecseseseeeeseaees 116 lastalling the SD Card Ophonal sisesed iseia oo a ee 118 5 Adding Paper Loading APET eeeeessseesesseereseseeressereeseereeseeresseerereseeresseereseecreseerreseceereseerreserreseerreseereeseeereeseeresseereseeereseereesseeeees l l Loading apel into Ira S l Uh ee E EA A AEE l 2 l y Loading Orientation Fixed Paper or Two Sided Papel ccccccessssssesessesseseseecseseeseseeecseeeseceeseneeseseeseas 123 Chanong me Fipe Enea one ene E E E E ENEE E 125 Changing the Paper Size in Trays 1 A c cccccccscsessssesessesesseseseseesesecseseseeseececseeecsesecseseeecsenecseeecseseeaeseees 125 Changing to a Size That Is Not Automatically Detected cceccccccsescssesesseseeescsesseseeseseeesseeeseneeseees 130 Ghanging Paper Thickness OS MICS uenire a E ne nerceseaee 134 Recommended Paper Sizes and Type ccscsssssssssesesesseseseseseseseseeceseseseseseseeseseseeesesececseseeeseseseeeeseeeeeees 136 a OS EAE T E AI I N E A E A A E E O 141 Tek POPE cure EE e E E E E E 143 MG STONE Pape earen E ea E EEEE EEA TE EEREN 144 Paper Or E raaa eaaa E EEEE A E E O EE 146 6 Replacing the Consumables Paneling ie Print CarhidgE sessen onee eere eE eS 147 Replacing the Print Cartridge c ccccccessssssesessescsesseseseeseseseesesesecseseseesesesseseseesesesseseeeesesesseseeeeseeeseseeeeaees 148 Sending Faxes or Scanned Documents When Toner Has RUN Oub ccccscssessesessesceseseeseeeese
131. so could result in fire or electric shock e Do not use any frequencies other than those that match the specifications shown Doing so could result in fire or electric shock e Do not use multi socket adaptors Doing so could result in fire or electric shock e Do not use extension cords Doing so could result in fire or electric shock e Do not use power cords that are damaged broken or modified Also do not use power cords that have been trapped under heavy objects pulled hard or bent severely Doing so could result in fire or electric shock 26 A WARNING Touching the prongs of the power cable s plug with anything metallic constitutes a fire and electric shock hazard The supplied power cord is for use with this machine only Do not use it with other appliances Doing so could result in fire or electric shock It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged If the power cord is damaged exposure of the core disconnection etc contact your service representative to change a new one Operating the machine with a damaged power cord may cause an electric shock or fire A CAUTION Be sure to push the plug of the power cord fully into the wall outlet Partially inserted plugs create an unstable connection that can res
132. sssccrsmnnaneuonnosonees 97 Removing an SD Card cccecscccsseseeseseeseeseteeseeees 96 Replacing machine parts ccccccccceseseseereeeesees 153 Replacing the print cartridge ceccceeeeeseees 148 S Safety labels of this machine ccccceseeeeeseees 31 Sample Copy KO xiniectscnisdcadstnettrsetecveniendientsie 55 Sample a1 ee ee eee eee ee ee 13 Saving Papeieren 12 SCAN ES ear E 42 SCONE See eee ee ee eT Se Te 16 83 Scanning color OFIGINGNSiccsscncscserscaaenatesszznneteeaiies 46 OC Cid OWNS earnen icon ee 16 98 SD Crd ec ccccccccessscccessscceestsceeetseeeees 86 95 96 118 SD oard sloh esset eteni 51 Searching by keyword cccccsecesesseeteseeteteeeeees 45 Searching by what you want to dou 41 Security MUNG HONS esne E 17 Security amp Encryption Unite ee ceseeseeeeeseeeeenees 86 Sending faxes when toner has run out 149 Sending scan files by e mail cecceceseeeeeeeees 16 Sending scan files by Scan to Folder 04 16 Sending scanned documents when toner has run OWT aetna ahaa one O E EN salartsgucestenenes 149 Simplified display cccccceccseseesescsesseseseseeeeseeeeees 58 Simplified Display key cccccesseeeseneeeeee 55 58 SZE NOAN OM seinneann 22 SmartDeviceMonitor for AdMin cccccececeeee 98 SmartDeviceMonitor for Client ccceeeee 99 SMB fold ororen 45 TING a E nsec caer E E cross 167 Software included on the CD ROM 0065 189 E a i
133. t Board Type A Revion B Gigabit Ethernet Board Type C Copy Data Security Unit Type F Copy data security unit 23 24 Safety Information When using this machine the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used A WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury A CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property Safety Precautions to Be Followed This section explains safety precautions that should always be followed when using this machine Environments where the machine can be used This section explains safety precautions about environments where the machine can be used e Do not use flammable sprays or solvents in the vicinity of this machine Also avoid placing these items in the vicinity of this machine Doing so could result in fire or electric shock e Do not place vases plant pots cups toiletries medicines small metal objects or containers holding water or any other liquids on or close to this machine Fire or electric shock could result from spillage or if such objects or substances fall inside this machine A CAUTION Keep the machine away from humidity and dust Otherwise a fire or an electric
134. t interface 1 Connect one end of the USB interface cable to the machine s USB host interface CFLO10 92 Connecting the Machine 2 Connect the other end of the USB interface cable to a card authentication device or media slot e This machine does not come with a USB interface cable Make sure you purchase the appropriate cable Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines e Make sure the connector is the correct type before you start To connect the machine to a telephone line use a snap in modular type connector 1 Connect a telephone line cord to the G3 interface unit connector LINE CFLO17 2 If using an external telephone connect the telephone to the external telephone connector TEL CFLO18 e After connecting the machine to the telephone line specify the country code telephone line type and fax information For details see Initial Settings Facsimile Reference 93 3 Getting Started e If you are using an external telephone specify the reception mode For details about specifying the reception mode Reception Settings Facsimile Reference e If your telephone has functions that are not compatible with this machine those functions cannot be used 94 Inserting and Removing a Removable Memory Device Inserting and Removing a Removable Memory Device This section d
135. t selected automatically you will need to specify the paper size with the control panel For details see Changing to a Size That Is Not Automatically Detected Toload 8 5 x 13D or 81 3 x 14D extend the tray e Be sure to select the paper type with System Settings If you do not misfeeds might occur For details about Paper Type see Tray Paper Settings Network and System Settings Reference Reference e page 130 Changing to a Size That Is Not Automatically Detected e page 141 Envelopes Changing to 8 2 x 13 or 8 2 x 14 size paper When loading 8 2 x 13D or 81 2 x 14 size paper in trays 1 4 extend the tray as follows 1 Lift and pull tray 1 carefully and then pull it out with both hands Place the tray on a flat surface 2 Slide the catches inwards to unlock the tray CEC007 CEC008 129 130 5 Adding Paper 4 Return the catches to their original positions 5 Square the paper and load it print side down Do not stack paper over the limit mark CFE015 6 Align the end and side fences gently against the paper you loaded 7 Hold the tray with both hands slide it along the rails of the machine and then push it straight in Changing to a Size That Is Not Automatically Detected If you load a paper size that is not selected automatically you need to specify the paper size with the control panel This section describes how to specify such paper 1
136. tempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness e Be sure to turn off the power switch and wait for about 15 minutes before cleaning the registration roller Not waiting for the machine to cool down can result in a burn A CAUTION e Some of this machine s internal components get very hot For this reason take care when removing misfed paper Not doing so could result in burns e The inside of the machine could be very hot Do not touch the parts with a label indicating the hot surface Otherwise an injury might occur e When loading paper take care not to trap or injure your fingers e During operation rollers for transporting the paper and originals revolve A safety device has been installed so that the machine can be operated safely But take care not to touch the machine during operation Otherwise an injury might occur A CAUTION e Ifthe machine s interior is not cleaned regularly dust will accumulate Fire and breakdown can result from heavy accumulation of dust inside this machine Contact your sales or service representative for details about and charges for cleaning the machine s interior e The fusing section of this machine might be very hot Caution should be taken when removing misfed paper e Lifting the paper feed unit carelessly or dropping it may cause inj
137. tension is done O Operation is enabled when the Interrupt key is pressed to interrupt the preceding operation gt Operation is performed automatically once the preceding operation ends X The operation must be started once the preceding operation ends Simultaneous operations are not possible Installing the Machine Mode after you select Copy Interrupt Facsimile Scanner Z Document DeskTop Web lt Server z Mode before you select Scanning an Original for Memory Transmission Scanning a Document to Store in Document Server Operations for Document Server Printing from Document Server Memory Transmission Immediate Transmission Memory Reception Printing Received Data Data Reception Printing Stapling Printing o Scanning klib oi le ele tmacsir Sani Operations for Copying Stapling Sort Operations for Copying Copying Facsimile Transmission Operation Manual Reception Operation Memory Transmission Immediate Transmission N kaa N N D gt I gt x x gt gt gt I gt JDD gt gt gt gt LIDJA x gt x x gt x LA As Ax3 Axa A gt Memory Reception gt gt gt gt I gt Reception Transmission Printing Received Data Data Reception a Operations for Scanning Scanning Scanning Document Operations for Document Server Server Scanning a Document to Store in Document
138. ternal temperature becomes too high Be sure not to block the intake and exhaust vents Do not turn off the power while the machine is in operation See Turning On Off the Power Do not open the covers of the machine when it is in operation If you do misfeeds might occur Do not move or tilt the machine when the power is on Do not allow small objects such as paper clips to fall into or become stuck inside the machine Do not knock the machine while it is operating for instance do not use the machine s surfaces to knock stacks of paper into square Depending on the ambient temperature and humidity steam may come from the exhaust vent behind the control panel during printing This is water vapor from the paper not a sign of malfunction Be sure to make a note of the registered machine settings in case they are lost due to accident or malfunction The manufacturer shall not be liable for any loss or damage resulting from a failure of the machine loss of settings or use of the machine Ventilation When you use this machine in a confined space without good ventilation for a long time or print large quantities you might detect an odd smell This might cause the output paper to also have an odd smell When you detect an odd smell regularly ventilate in order to keep the workplace comfortable e Set up the machine so that it does not directly ventilate towards people e Ventilation should be more than 30 m hr person Ne
139. the initial paper settings See Network and System Settings Reference for details Register Change Delete want to register a fax number See Network and System Settings Reference for details See Facsimile Reference for details want to register an IP Fax number See Network and System Settings Reference for details want to register an e mail address See Network and System Settings Reference for details want to register an SMB folder See Network and System Settings Reference for details want to register multiple addresses as a group See Network and System Settings Reference for details want to register frequently used copier functions See Copy and Document Server Reference for details want to copy the contents of the machine s Address Book to the LAN Fax address book See Facsimile Reference for details A5 46 1 Simple Search Color Scanning I want to scan a color original Normal Color Scan gt See Scanner Reference for details I want to minimize the amount of storage required when scanning color originals High Compression PDF See Scanner Reference for details Check want to display the fax transmission status See Facsimile Reference for details want to print a report of the fax transmission status See Facsimile Reference for details want to check which destinations the machine failed to send faxes to See Facsimile Reference fo
140. the machine use the inset grips on both sides At least four people are needed to lift the machine 31 32 WARNING ATTENTION WARNUNG AVVISO AVISO ADVERTENCIA ax He o Do not incinerate spilled toner or used toner Toner dust is flammable and might ignite when exposed to an open flame Disposal should take place at an authorized dealer or an appropriate collection site Keep toner used or unused and toner containers out of reach of children Do not put your hands inside the machine The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface CFE072 CFE001 The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface nn CFE002 The inside of this machine becomes very hot Do not touch parts with this label indicating a hot surface 33 34 Positions of WARNING and CAUTION labels on Type 3 This machine has labels for AAWARNING and AACAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated CFE073 CFE004 Type 3 weighs approximately 52 kg 114 7 lb When moving the machine use the inset grips on both sides At least four people are needed to lift the machine WARNING ATTENTION WARNUNG AVVISO AVISO ADVERTENCIA x FE o Do not incinerate spilled toner or used toner Toner dust is flammable and might ignite when exp
141. thentication or Integration Server Authentication is active the authentication screen appears on the display The machine only becomes operable after entering your own Login User Name and Login Password If User Code Authentication is active you cannot use the machine until you enter the User Code If you can use the machine you can say that you are logged in When you go out of the operable state you can say that you are logged out After logging in the machine be sure to log out of it to prevent unauthorized usage e If authentication fails the Authentication has failed message appears Check that the Login User Name and Login Password are correct User Code Authentication Using the Control Panel This section explains the procedure for logging in to the machine using the control panel while User Code Authentication is active If User Code Authentication is active a screen prompting you to enter a User Code appears 1 Enter a User Code up to eight digits and then press OK To use the following function s enter user code with the Number keys then press OK Copier 7 26 JAN 2011 System Status Job List 10 44 e To log out do one of the following e Press the operation switch 6 62 2 Guide to the Machine e Press the Energy Saver key after jobs are completed User Code Authentication Using a Printer Driver This section explains the procedure for logging in to the
142. ting under Function Priority See System Settings Network and System Settings Reference System Reset This section explains System Reset After finishing a job the machine waits a specified length of time and then restores its settings to the default values specified under Function Priority This function is called System Reset For the procedure for specifying default settings under Function Priority see System Settings Network and System Settings Reference To change the length of time that the machine waits before restoring its settings to their default values use the System Auto Reset Timer setting See System Settings Network and System Settings Reference Multi Accessing If you are not able to carry out your job it may be that the machine is being used by another function Wait until the current job is completed before trying again In certain cases you can carry out another job using a different function while the current job is being performed Performing multiple functions simultaneously like this is called Multi accessing Combination Chart The chart shows function compatibility when print priority is set to Interleave For details about Print Priority see General Features Network and System Settings Reference A Simultaneous operations are possible Operation is enabled when the relevant function key is pressed and remote switching of the scanner external ex
143. tlas EEE EE AEE A E 69 Toming On OP Se tae crcc te eerste et vote pr octet ena neat setebenid eared o stance ar lt tdeumhonse edits 74 l dding Paper nio Tay lerenn e a a ne ena esa em ee one ter 80 Changing Mod 83 anono MOG anne enna ne ee eee ee en nee eee eee ee ee ee ee ee ee a eee MOA e Reena eee eee nom neea ote ater tre UNere tne Sento mn a ae Renee wT nen ent mn ve Rr 84 Installing the SD Card Provided with the MaCchine c cccccccccccsecsesscssescseesceecsecscsecsesecsecseesseeeeseeseeeeseeess 86 Connecing ihe Py GN TN essensie ins acts act elacereraraiect ices oda ea ies erences enero nero 89 Connecting to the Ethernet Interface Region mainly Europe and ASid cccccessesseeeeeseeseeees 89 Connecting to the Ethernet Interface Region B mainly North America cccccsecsecesesesseseseseeeesees 90 Connecting to the USB Type B Inierfa0e sesiiesieciosno a e 91 Connecting a Device to the Machine s USB Host Interface cccccccccscesccsecsesesscscscsesscscsececseeecseseeessees 92 Connecting the Machine to a Telephone Line and Telephone ccceceeesessesessesesseseseescseeeseseeseseeeesees 93 Inserting and Removing a Removable Memory Device c ceccsssssssesessesesesessesesesenecseseseeeeseseeeseseaeeeeseseeeees 95 Jere aiaye Reel ies Bg G2 EE Bre RPE RTT E E PE ee Per ee oer rr eer ere ee eee 95 Inserting a USB MEmOrY eases en rera aE EE EEEE ETE E EEE EEEE EREET 96 kemovng am DC ardere a a E neces 96
144. to be printed at a time paper type and paper size used and environmental conditions such as temperature and humidity e The maintenance kit is not covered by warranty However if there is problem contact the store where they were purchased 187 9 Remarks 188 10 Appendix This chapter describes the provided software and utilities CD ROM and specifications Software and Utilities Included on the CD ROM This section explains the software and utilities CD ROM provided with this machine The following is included in the CD ROM Font Manager For installing new screen fonts or organizing and managing fonts already in the system For details about Font Manager see the manual on the CD ROM Viewing the Contents of the CD ROM This section explains how to view the contents of the CD ROM 1 Insert the CD ROM in the CD ROM drive of your computer 2 Select a language and a product and then click OK 3 Click Browse This CD ROM Explorer starts and displays the contents of the CD ROM Printer Drivers for This Machine This section explains printer drivers for this machine e You can install the PCL printer drivers PCL 5e and PCL 6 and the Adobe PostScript printer driver from the CD ROM provided with this machine or download them from the manufacturer s Web site Printing requires installation of a printer driver for your operating system The following drivers are included on the CD ROM
145. toner is swallowed dilute by drinking a large amount of water Consult a doctor if necessary When removing jammed paper or replacing toner avoid getting toner new or used on your clothing If toner comes into contact with your clothing wash the stained area with cold water Hot water will set the toner into the fabric and make removing the stain impossible When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and water Do not attempt to print on stapled sheets aluminum foil carbon paper or any kind of conductive paper Doing so risks fire e Our products are engineered to meet the highest standards of quality and functionality When purchasing expendable supplies we recommend using only those specified by an authorized dealer e Keep SD memory cards out of reach of children If a child swallows an SD memory card consult a doctor immediately Safety Labels of This Machine This section explains the machine s safety information labels Positions of WARNING and CAUTION labels on Types 1 and 2 This machine has labels for A4WARNING and AACAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated CFE084 CFE005 Type 1 weighs approximately 45 kg 99 2 lb and type 2 weighs approximately 47 kg 103 7 lb When moving
146. ual and reverse the steps to remove options 3 Lift the machine by the inset grips on its sides At least four people are needed to lift the machine CFE079 4 Move the machine horizontally to the place where you want to install it 5 If you removed options reattach them For details see the relevant sections in this manual e Be sure to move the machine horizontally To prevent toner from scattering move the machine slowly 170 Cleaning the Machine Cleaning the Machine If parts of the machine is dirty copy clarity may be reduced or misfeed may occur Clean them if they are dirty A WARNING e Do not remove any covers or screws other than those explicitly mentioned in this manual Inside this machine are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal components require maintenance adjustment or repair Do not attempt to disassemble or modify this machine Doing so risks burns and electric shock Note again that exposure to the laser components inside this machine risks blindness A CAUTION e When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock e When performing maintenance on the machine always disconnect the pow
147. ult in unsafe buildup of heat If this machine is not going to be used for several days or longer at a time disconnect its power cord from the wall outlet When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock Be sure to disconnect the plug from the wall outlet and clean the prongs and the area around the prongs at least once a year Allowing dust to build up on the plug constitutes a fire hazard When performing maintenance on the machine always disconnect the power cord from the wall outlet Handling the main machine This section explains safety precautions about handling the main machine A WARNING e Be sure to locate the machine as close as possible to a wall outlet This will allow easy disconnection of the power cord in the event of an emergency A WARNING If the machine emits smoke or odours or if it behaves unusually you must turn off its power immediately After turning off the power be sure to disconnect the power cord plug from the wall outlet Then contact your service representative and report the problem Do not use the machine Doing so could result in fire or electric shock If metal objects or water or other fluids fall inside this machine you must turn off its power immediately After turning off the power be sure to disconnect the power
148. uments and received faxes on a single sheet Combine Copier Fax See Copy and Document Server Reference for details See Facsimile Reference for details Printing received faxes on both sides of sheets 2 Sided Print See Facsimile Reference for details Converting received faxes to electronic formats Paperless Fax See Facsimile Reference for details A 42 1 Simple Search Sending files from the computer without printing them LAN Fax gt See Facsimile Reference for details I Want to Convert Documents to Electronic Formats Easily This section explains the functions and procedures you can use to convert documents to electronic formats easily BQX138S Sending scan files gt See Scanner Reference for details Sending the URL of the folder in which scan files are stored See Scanner Reference for details Storing scan files in a shared folder See Scanner Reference for details Storing scan files on media See Scanner Reference for details Converting transmitted faxes to electronic formats and sending them to a computer See Facsimile Reference for details Managing and using documents converted to electronic formats Document Server See Copy and Document Server Reference for details Searching by What You Want to Do Want to Register Destinations You can find explanations of the functions and procedures that you can use to register destinations easily E E XX aa
149. unctions or user and administrator authentication VM Card Extended Feature Settings Device Reference Explains how to set up the extended features settings with the machine VM Card Extended Feature Settings Web Reference Explains how to set up the extended features settings using Web Image Monitor UNIX Supplement Explains how to set up and use a network printer using UNIX To obtain the UNIX Supplement visit our Web site or consult an authorized dealer This manual includes explanations of functions and settings that might not be available on this machine This manual is provided in English only Other manuals e Quick Reference Copy Guide e Quick Reference Printer Guide e Quick Reference Fax Guide e Quick Reference Scanner Guide e App2Me Start Guide e The following software products are referred to using general names DeskTopBinder Lite and DeskTopBinder DeskTopBinder Professional ScanRouter EX Professional and ScanRouter the ScanRouter delivery software 1 EX Enterprise SmartDeviceMonitor for Client SmartDeviceMonitor for Client 1 Optional 10 Manuals List Region A mainly Europe and Asia Manuals and Safety Information for This Machine Quick Installation Guide Initial Guide for Scanner and Fax 6 No About This Machine ss Troubleshooting Copy and Document Server Reference Facsimile Reference Network and System Setti etwork and System Settings No Yes No Referen
150. upplies The machine displays a message prompting the user to prepare a replacement print cartridge or maintenance kit This section describes how to change the timing when the machine displays the message 1 Press the User Tools Counter key CCS003 Facsimile Feat System Statu 3 Press Print Cartridge Maintenance Kit Maintenance Select item Plain Paper Satta h e n A 180 Changing the Timing for Prompting Users to Prepare Replacement Supplies 4 Specify the timing To notify sooner press Notify Sooner To notify later press Notify Later Print Cartridge Maintenance Kit Select itern then press OK Notify Sooner O Normal Notify Later System Status 5 Press OK 6 Press Exit twice 181 9 Remarks Counter You can display the total counter value used for all functions 1 Press the User Tools Counter key 2 Press Counter 3 To print a counter list press Print Counter List 4 Press the Start key A counter list prints out 5 Press Exit twice e Depending on your maintenance contract the Counter function is not available For details contact your local dealer 182 Enquiry Enquiry The Enquiry function allows you to check the machine s serial number under Machine Maintenance Repair In addition the following items appear after your sales or service representative enters them Consumables e Telephone No t
151. ury Do not pull out the paper tray forcefully If you do the tray might fall and cause an injury Handling the machine s supplies This section explains safety precautions about handling the machine s supplies A WARNING Do not incinerate toner new or used or toner containers Doing so risks burns Toner will ignite on contact with naked flame Do not store toner new or used or toner containers anywhere near naked flames Doing so risks fire and burns Toner will ignite on contact with naked flame Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Keep the polythene materials bags gloves etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose A CAUTION Do not crush or squeeze toner containers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and floor and accidental ingestion Store toner new or used toner containers and components that have been in contact with toner out of reach of children If toner or used toner is inhaled gargle with plenty of water and move into a fresh air environment Consult a doctor if necessary 29 A CAUTION If toner or used toner gets into your eyes flush immediately with large amounts of water Consult a doctor if necessary If toner or used
152. w machine smell When a machine is new it might have a unique smell This smell will subside in about one week When you detect an odd smell sufficiently ventilate and circulate the air in the room Reference e page 74 Turning On Off the Power Moving the Machine Moving the Machine This section describes precautions when moving the machine A WARNING e Be sure to locate the machine as close as possible to a wall outlet This will allow easy disconnection of the power cord in the event of an emergency A CAUTION Do not place the machine on an unstable or tilted surface If it topples over an injury might OCCUF Keep the machine away from salt bearing air and corrosive gases Also do not install the machine in places where chemical reactions are likely laboratories etc as doing so will cause the machine to malfunction When disconnecting the power cord from the wall outlet always pull the plug not the cord Pulling the cord can damage the power cord Use of damaged power cords could result in fire or electric shock Unplug the power cord from the wall outlet before you move the machine While moving the machine take care that the power cord is not damaged under the machine Failing to take these precautions could result in fire or electric shock After you move the machine use the caster fixture to fix it in place Otherwise the machine might move or come down to cause an injury Before instal
153. wer cord PIG re sonceiasnsensataeraeerssnsevesareussoteansoanns 177 Power SUD DIY cre cecseccsecessccueactisvesssttonnioeniecesss 67 74 a a E E OAE E eee AT E 189 Preventing an unauthorized COpy cececeeceees 19 Print carii gessisse 52 147 148 150 Print COrtridGeS cccccecsecseseeseseeseseeseseeseeeeeseeees 186 Print job OM CHO srei 13 S o E E E E 21 Printed MANUAIS cccccceesccceescceeessceeeeseees 10 161 PLIST sascssdeesaeninscnsiesavotssosvseunssseuktcintsaewexaversorovens 13 83 Printer Crivelr c cccccccceeccceessceeeseceeseeees 62 63 189 Printing a PDF file directly cccesseeseeseteeeeee 13 Printing with the finisher c cccccccsscseseseeseeeeeeeees 13 ProgiaMi ss n R 43 Program as Defaults cccccccccsccsesecscseesesesscseneees 43 Program k y sireriserersiirurerersscsrserensirssrereeiusenesssie 55 R Kear OOV omes e e 51 Rear Cover IOVEF eccsecessessssesesecseeeeseseeseeecseeeeseees 51 Receiving File indicator cccccececeesecsseseseeseseseees 56 Recommended paper sizes and types 136 PR ea esn penton ievate seed pcstenaeennpemeresscenienetes 12 Reducing COSIS sscdecacdevactenssianactasuccanstenaetansatansetennss 4 OU Sle e E E EE E 45 Registering destinations cccccccseseseeseeseeeeteeeees 43 Registration roller cccccecccesseeeseeseteteeeseees 52 173 REQUIOTIONS c ccccccccecseseesesessescsecsesecseseeesseeeeseseeaes 38 REMOVING a USB MEMO sascsssex
154. witch right side of the machine Installing the Machine This switch turns off the main power to the machine and causes the main power indicator on the right side of the control panel go off When your machine is type 2 or types 1 and 3 with the optional fax unit installed fax files in the memory may be lost if you turn this switch off Use this switch only when necessary e This machine automatically enters Energy Saver mode or turns itself off if you do not use it for a while To specify the time that the machine waits before it enters Energy Saver mode and or turns itself off configure the Energy Saver Timer and or Auto Off Timer setting respectively See System Settings Network and System Settings Reference Turning On the Main Power This section explains how to turn on the main power A WARNING e Do not use any power sources other than those that match the specifications shown in this manual Doing so could result in fire or electric shock e Do not use any frequencies other than those that match the specifications shown Doing so could result in fire or electric shock e Do not use multi socket adaptors Doing so could result in fire or electric shock e Do not use extension cords Doing so could result in fire or electric shock e Do not use power cords that are damaged broken or modified Also do not use power cords that have been trapped under heavy objects pulled hard or bent severely Doing so
155. with ISO IEC 19752 and the image density set as the factory default ISO IEC 19752 is an international standard on measurement of printable pages set by the International Organization for Standardization e If print cartridges are not changed when necessary printing will become impossible We recommend keeping a stock of cartridges or purchasing them soon The actual number of printable pages varies depending on the image volume and density number of pages to be printed at a time paper type and paper size used and environmental conditions such as temperature and humidity e Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use e Print cartridges consumables are not covered by warranty However if there is a problem contact the store where they were purchased e Numbers of pages that can be printed using the print cartridge supplied with this machine are as follows Print Cartridge 6 000 pages e This machine routinely performs cleaning and uses toner during operation to maintain quality Consumables Staple Cartridges Staple cartridge 5 000 shots x 1 with cartridge Staple Refill cartridge Refill 5 000 shots x 2 Maintenance Kit Maintenance Kit SP 5200 includes a fusing unit transfer roller and paper 120 000 pages feed roller e The actual number of printable pages varies depending on the image volume and density number of pages
156. y prevention c ccccececeees 19 LTS TG extsctencass bcarkertecercecotorteusencecedceontembersncadcoes 69 Unusable paper ccccccccccsseseseeseeeeseeseseeseeesens 144 OE EE ce pee asec A T E 47 USB ZO My pe B DOM ccscasietecrcsecsecuscerteaectantente 51 USB Host MSM GC ce ciisazasenseceatsecnczesuincsiareioansensoane 51 E E EE E NE T 92 USB interface CONNEC Geis nni iii is 91 USB meEmMO essersi 95 96 97 Used Print Cartridge ccccccccsccseeseseeseeteeee 150 User Code Authentication cccccccccsccescsceees 61 62 User CX aacarccass ican steeped ecaimemoapromiecaieemnciaarnaes 158 User Tools key c cccccccccscssssesesseseeseseseeseeseseeeeseees 59 User Tools Counter key cccccccsessseeseseeeees 55 59 Utilities included on the CD ROM 000 189 Utility SOPWOTE eceeeececeseceseeteeeeeeeeseseseteteeeeeeseaeees 98 V Ventili ofensa ee ee 167 Ventilation holes cccccccsescsssseseteeeeseeeeeesees 50 51 Viewing the HTML manuals c ccccececeseeeeees 162 VM Card amp App2Me Provider cccccececeseeeees 86 W WARNING labels cccecccecessccceeentccceeenseees q1 J4 Web Image Moniitol ccccccceeeees 13 14 18 64 Web Services on Device cecceccessscessceeseeesees 16 When toner has run OUb cee ceeeceessceesseeeseceseeees 149 Where to put your MAChINE ceeceseeeteteeteteees 65 Windows Network Printer cccccceeeeeeeeeeeeeees 47 Wireless LA
157. y turning with a soft damp cloth After that wipe it with a dry cloth to remove the moisture CEC040 174 Cleaning the Machine 5 Hold the grips of the cartridge and then insert it into the machine until it stops L Z iF cA 4 CFE071 CFF007 Cleaning the Exposure Glass This section describes how to clean the exposure glass and the scanning glass 1 Wipe the exposure glass and the scanning glass 7 Z Z CFE090 1 Scanning glass 2 Exposure glass 175 9 Remarks Cleaning the Auto Document Feeder This section describes how to clean the ADF 1 Open the upper cover of the ADF CFF020 3 Wipe the paper pickup roller paper feed roller and friction pad with a soft damp cloth After that wipe them with a dry cloth to remove the moisture CFE083 1 Paper pickup roller 2 Paper feed roller 176 Cleaning the Machine 3 Friction pad 4 Return the original feed unit to its original position 5 Close the upper cover of the ADF 6 Lift the ADF CFF024 7 Wipe the sheet and guide plate of the ADF CFE089 1 Guide plate 2 Sheet 8 Lower the ADF i e Ifa misfeed or multiple sheet feeding occur after cleaning the paper pickup roller paper feed roller and friction pad contact your sales or service representative Cleaning the Power Cord Plug This section describes precautions for cleaning the power cord plug 17 7 9 R

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