Webinar Tips For Presenters
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1. like the audience to be directed to o Contact the students that registered but did not attend the webinar Make sure your call to action is clear2. StudyPortals team know in advance Even though the presenter doesn t see or hear anyone he she is seen by all participants Thus make sure to look into camera speak into the microphone and most importantly Smile If you have a big smile on your face participants will not only see that you enjoy your topic but also hear it in your voice If you are presenting concentrate fully on your presentation Don t start doing anything else or talking to people in your office during the webinar The audience will immediately notice if you get distracted Webinar Checklist On that note make sure you have a second Turn on Audio and Video and Press person that supports you with the text chat You record button won t be able to concentrate on both the Go over webinar logistics with the presentation and the text chat at the same time audience You can decide to not reply to questions during Use interactive elements such as the webinar but only after however your text polls whiteboards or screen sharing chat facilitator should filter out the questions for Look into the camera speak into you and read them to you or write them down for the microphone and SMILE you If the text chat facilitator is in the same room Concentrate on the presentation as you and uses the same microphone thus no don t let anyone or anything headset but a conference microphone he she distract you should join on your screen so that it doesn t seem Cooperate with a text c
3. Who do you want to reach You may get a big number of participants but if they are not from the target audience they will be of little value to you StudyPortals will promote your webinar among their database as well as on the website Keep in mind that your reach will depend highly on the targeting options that you choose If you want to target a very specific discipline in a single country the number of students that we can reach will be limited In addition to the StudyPortals network we know that you have your own network to reach your potential target group Therefore you should make sure that you also promote the webinar within your networks for example via Social Media mailing lists databases newsletters or your website StudyPortals will provide you with the registration link for the webinar for you to share Promoting the Live Webinar will lead to a number of registrations however not all registered students may show up during the webinar There may be several reasons for that o The webinar attendance is free for the prospects therefore they may not feel committed and or simply forget o Students register from different time zones and not everybody will be able to make it o Interested students sign up to receive the recording only o There are technical difficulties such as slow internet connection During the promotion phase we encourage students who know they cannot attend the live event to still register They will r
4. SS studyportals taking you further Webinar Tips For Presenters Process Preparation start 6 weeks before Webinar Promotion start 2 weeks before Watch a recorded webinar or participate in a live webinar Use StudyPortals presentation template Setting up start 1 hour before Think of the main message anda catchy title Webinar 0 5 1 hour Be online 1 hour in advance to run all tests Define your target Follow up 1 week audience p Turn on Audio and Video and Press record button Communicate with StudyPortals for promotional details Check your camera set up and background Once the technology is set up turn off the audio and video streaming until it is time to start the webinar Structure and time your presentation well Define your follow up strategy Go over webinar logistics with the audience Promote the webinar Include your calls In your own network to action in the presentation and follow up email Promote the live event and the recording as both result in leads Use interactive elements such as polls whiteboards or screen sharing Look into the camera speak into the microphone and SMILE Concentrate on the presentation don t let anyone or anything distract you Contact students that did not participa
5. eceive the link to the recorded webinar later on and have the chance to re watch everything These students are still likely to convert into leads So don t be disappointed if only a few people show up during the webinar and make sure that your call to action in the end is clear also for those who did not attend the live event Register for this free webinar By registering for the webinar confirm that accept the Terms of Use and the Privacy Statement l studyportals eee taking you further Setting up On the day of the webinar we ask you to be online 1 hour before the webinar This allows us to have some time to set up the technology before the audience starts logging in about 15 minutes prior to the webinar start time By logging in one hour early we will have ample time to deal with any technological issues If everything goes well you will have some idle time between the setting up and the start of the webinar to relax Set Up Checklist y Be online 1 hour in advance to run all tests Check your camera set up and background Once the technology is set up turn off the audio and video streaming until it is time to start the webinar Check your sound set up and put a Do not disturb sign on the door Clear text chat from test messages set Marquee slides When setting up the camera make sure that you and the camera are positioned well You should make sure that you are sitting in front of a suitable bac
6. ecorded webinar or participate in a live webinar Use StudyPortals presentation template Structure and time your presentation well The StudyPortals team will review your presentation when you submit it We ll give you suggestions for improvements and we reserve the right to alter the content if it is not appropriate Preparation Timeline 1 hour before the webinar 1 to 2 days Log on together before the with the webinar Practice StudyPortals your Tech Support to 3 to 4 days before presentation at set up the the webinar We leat one miore webinar Our will schedule a time before the Tech support training with you Webinar takes will stay online e Have your slides place during the 1 week before ready so we can entire webinar the webinar test animations Send your and interactive slides for elements review studyportals aoe taking you further Webinar Promotion Before starting the promotion of your webinar think of the main message that you want to communicate The title should be catchy and raise curiosity At the same time it should reach the people that you want to reach with the webinar Promotion Checklist Think of the main message and a catchy title Define your target audience Communicate with StudyPortals for promotional details Promote the webinar in your own network Promote the live event and the recording as both result in leads Carefully define your target audience
7. hat like a voice from nowhere if he she reads the facilitator questions to you Print out your notes Keep it neutral SS studyportals eee taking you further e You may have practiced your speech and know exactly what you want to say Yet you should print out your text or notes just to be sure e Finally make sure that you keep personal opinions out of the webinar Especially during the Q amp A session you may get questions about delicate issues Be prepared to reply to them in a neutral way without offending anyone Follow up e After the webinar the real work starts You want to make sure that your webinar has an impact and participants convert to applicants Thus make sure you have defined your follow up strategy o Inform StudyPortals about your most important call to action to be included in the follow up email You can also send a follow up mail yourself if that is preferred Follow up Checklist Define your follow up strategy Include your calls to action in the presentation and follow up email Contact students that did not participate o Include your call to action on the last slide of your presentation Participants can click on the link in the presentation o When the webinar ends we can set up a website that opens automatically for all participants that are still online at that moment Thus keep the participants engaged until the end and then actively click on the end button to open the webpage you would
8. kground Ideally this should be a plain background with no distraction You could also think of placing a banner of your institution behind or next to you Make sure that the sound is working well by testing it properly during the set up Use a headset or conference microphone that cancels out background noises Also make sure the room itself is quite and doesn t echo It s a good idea to put a Do not disturb Webinar ongoing sign on the door Make sure that everything is set up correctly 15 minutes before the start Participants will be able to log in to the webinar 15 minutes before the start of the webinar Thus you should have deleted any text messages from the chat made sure that the Marquee slides are showing StudyPortals provides default Marquee slides and your video and sound streaming should be off until the start of the webinar Technology amp System Requirements Our webinar system EventPartner does not require you to download any software onto your computer We advise all meeting participants to use the following link to test your computer for technological compatibility click here for the browser test If you encounter any problems please review the system requirements below All viewers must have the Adobe Flash player installed which is a free download available from the following site http www adobe com go getflashplayer General system requirements Stable Internet connection Wireless not recom
9. mended 450 Kbps upload speed 1024x768 Screen Resolution Operating System Windows XP or higher and Mac OSX 10 6 or higher Browsers latest versions are recommended Internet Explorer Firefox Chrome Safari You can find the User Manual for the webinar system here SS studyportals eee taking you further During the Webinar When the webinar starts start broadcasting audio and video again and don t forget to press the record button If you don t press the record button you won t be able to view the recording afterwards Our tech support will make sure this won t be forgotten After welcoming the audience first clarify all logistical issues The audience doesn t know how the text chat works or when they can ask questions Thus take them through these practicalities first StudyPortals Tech support can help you with this Make sure your Webinar is timed well We suggest the following structure o Introduction 5 minutes o Main Content 20 minutes max 15 slides o Summary 5 Minutes o Questions and Answer 10 to 30 minutes In order to get some feedback from the audience during the presentation polls can be included These polls need to be set up before the webinar and they help to give the presenter an idea of the audience To make the webinar more interactive other tools such as screen sharing drawing on whiteboards or screening of videos can be included If you want to use any of these tools please let the
10. te Check your sound set up and puta Do not disturb sign on the door Clear text chat from test messages set Marquee slides Cooperate with a text chat facilitator Print out your notes Keep it neutral Se studyportals ee taking you further Preparation e It s a good idea to watch or participate in some webinars before you host your own This will allow you to see a webinar from the participant s perspective and also understand the general timeline of the events Watch How to find your dream study abroad experience e Make sure you prepare your presentation well Use the presentation template that we provide you with If you prefer to use your own template make sure you use the structure that we suggest o Start with an introduction of webinar logistical issues Preparation Checklist o Present the agenda to the participants o Give a little introduction of your personal background so that the participants know who they are talking to o Make sure you don t have more than 15 slides for a 20 minute webinar Otherwise participants may get overwhelmed with the content o Use animations polls and images to keep the presentation alive Nothing is more boring than a plain slide with text only o Before starting the Q amp A session give a quick summary of your presentation o Inyour last slide add the calls to action including the link to your feedback form Watch a r
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