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FAX-8360P

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1. 1 Insert the document face down in the ADF 2 Enter the fax number 3 Press Fax Start The machine starts scanning the document and the screen displays the job number X XX of the fax and how much memory is available When the machine starts dialling you can immediately repeat Steps 1 through 3 for the next fax Real Time Transmission When you are sending a fax the machine will scan documents into memory before sending Then as soon as the phone line is free the machine will start dialling and sending the fax If memory becomes full the machine will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON 1 Insert the document face down in the ADF 2 Press Menu 2 2 5 3 To change the default setting press or to select ON or OFF and press Set Go to Step 6 OR For the next fax transmission only press or to select NEXT FAX ONLY 4 Press Set For the next fax only press or to select ON or OFF and press Set 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to Step 7 QI T If you switched ON Real Time Transmission for the next fax only enter the fax number and press Fax Start 24 Receiving a Fax Receive Mode Settings Select Receive Mode
2. 9 in Spain A space Your number on the local exchange using spaces to aid readability as appropriate As an example if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls and your national telephone number is 0161 444 5555 then you must set the fax and telephone number parts of your station ID as 44 161 444 5555 T Press Menu 1 2 Enter your fax number up to 20 digits and press Set Enter your telephone number up to 20 digits and press Set Enter your name up to 20 characters using the dial pad To enter a space press twice Press Set Oo o1 RAON Press Stop Exit E When you enter your name see Entering Text page 94 The telephone number you enter is used only for the Cover Page features If you do not enter a fax number no additional information can be entered To enter a space press once between numbers and twice between characters lf your Station ID has already been programmed the screen prompts 1 to make a change or 2 to exit without changing 14 Custom Settings Volume Settings Ring Volume You can select how loud the machine rings The ring volume can be turned off for silent reception if required 1 Press Menu 1 3 1 2 Press or to select OFF LOW MED or HIGH 3 Press Set when the screen displays your selection 4 Press Stop Exit OR You can adjust the ring volume when the machine is i
3. There are four different receive modes for the machine You may choose the mode that best suits your needs by pressing the Mode key repeatedly until you have changed the Fax and F T lights to the setting you want to use You will need to connect an external telephone to select Fax Tel F T or Manual Mode or an external TAD to select TAD Mode Receive Mode For means light off eo means light on 1 FAX FAX TEL F T with an External Telephone TAD with an External Answering Machine VV Fax TAD O F T O Fax TAD F T 1 gt VV Fax TAD F T Use this function if you want to receive fax messages only no telephone calls The machine should be connected on its own line The machine automatically answers every call as a fax call You cannot receive a voice call but if you have connected an External telephone you can still dial out and make voice calls This setting is recommended if the machine is on its own dedicated line Use this function if you expect to receive many fax messages and few phone calls The machine automatically answers every call If the call is a fax it prints the fax If the call is not a fax it signals you with an F T pseudo ring different from the phone company ringing to alert you to pick up the call Lift the external telephone s handset and then press Tel to answer If you select this setting you will need to set the Ring Delay an
4. Troubleshooting and Maintenance 67 DIFFICULTY Print Quality Difficulties SUGGESTIONS Printouts are too dark or light Adjust the print conditions by setting the Print Density function It Printed pages contain white White Stripes Printed pages are stained with toner or have vertical stripes IMMA N Dark Stripes or Toner Stains Printed pages have white spots in black text and graphic areas gt B White Spots Toner scatters and stains the printed page Scattering Toner The whole page is printed black Black Page Nothing is printed on the page White page 68 Chapter 11 r Faint Images has been factory set to the middle position See Setting the Print Density page 28 You may fix this by wiping the laser scanner windows with a clean soft cloth See Regular Maintenance page 73 and Cleaning the Printer page 74 If you still see white stripes or faint images and the display shows CHANGE DRUM SOON replace the drum unit with a new one Clean the machine s interior and the primary corona wire of drum unit See Regular Maintenance page 73 and Cleaning the Drum Unit page 75 Make sure that the tab of the corona wire is at the home position If after cleaning you still see dark stripes or toner stains and the display shows CHANGE DRUM SOON replace the drum unit with a new one Make sure that you use paper that meets the specifications See Acceptable Paper page 92 Rough sur
5. If you forget the Memory Security password please contact your Brother dealer for service or the help number given with the warranty documentation 42 Advanced Receiving Operation from an External or Extension Telephone An external phone is a telephone that is plugged into the machine either into the machine s EXT socket or into the back of the connector that plugs into the telephone wall socket An extension phone is another phone on the same phone number as the machine but plugged into a different telephone wall socket For example the machine may be connected to a phone line in your study and you may have another phone on the same line and same phone number in your kitchen This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee knowing that you can transfer the call to the machine if the incoming call is a fax If you answer a fax call on an external or extension phone you can make the machine take over by using the Activation Code When you press the Activation Code 5 1 the machine starts to receive a fax If you set FAX DETECT to ON you don t have to press 5 1 just hold the handset and wait for several seconds See Fax Detect with an External or Extension Telephone page 27 If the machine answers a voice call and F T pseudo rings for you to take over use the Deactivation Code 5 1 to take the call at an extension phone You have to set Remote Activation
6. O bis gt gt lt c 72 m 27 Receiving a Fax Printing a Reduced Incoming Document Auto Reduction If you choose ON the machine reduces an incoming document automatically so that it fits on one page of A4 recording paper regardless of the size of the original document After you connect the optional lower tray you can turn on Automatic Reduction for both tray Lower Tray can be purchased T Press Menu 2 1 5 The screen displays 5 AUTO REDUCTION 2 Use or A to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop Exit If you receive faxes that are split on two pages change this setting to ON E When you use Auto Reduction to reduce incoming documents to fit on one page of recording paper you can do so only as long as the original document is not longer than 35 cm If the original is longer than 35 cm the data will not be reduced and will carry over to print on a second page E When you use Auto Reduction and you receive an incoming document that is smaller than your recording paper no reduction will take place and you will get the same size recorded as the original Setting the Print Density If the machine is printing too light or too dark you can adjust the print density level The new setting will remain until you change it again This setting also adjusts that of copy function T Press Menu 2 1 7 2 Press or to select your setting Each key press
7. op m Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Setup for Polling Receive Standard T Press Menu 2 1 8 2 Press or to choose STANDARD and press Set 3 Enter the fax number you are polling and press FNTER FAX NO Fax Start PRESS FAX START The screen displays DIALING XXX Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party 1 Press Menu 2 1 8 2 Press or to choose SECURE and press Set 3 Enter a four digit secure code This is the same as the security code of the fax machine you are polling 4 Press Set Enter the fax number you are polling ENTER FAX NO 6 Press Fax Start PRESS FAX START O1 45 Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time i 2 3 4 Press Menu 2 1 8 Press or to choose TIMER and press Set The screen prompts you to enter the time you want to begin polling Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Set The screen prompts you to enter the fax number you are polling Enter the fax number and press Fax Start ENTER FAX NO The machine makes the polling call at the time you PRESS FAX START entered You can set up only one Delayed Polling Sequential Polling The machine can request documents from several
8. Clear Deletes entered data or moves back one step in function menu Stop Exit Stops a fax cancels an operation or exits from function mode Fax Start Starts an operation such as Sending a fax gt 2 On Oy 35 a mm co Ip a m Menu Mode After pressing Menu key the following options are available Then press 1 for General Setup Menu OR Press 2 for Fax Menu OR Press 3 for Copy Menu When you enter the Menu Mode the machine displays a list of Level One Menus from which you can choose These menu options appear one after the other on the display Select an option by pressing Set when the option appears on the LCD You can scroll more quickly through options by pressing gt When the screen displays your selection press Set Use to scroll backward if you passed your choice or to save key strokes Both arrow keys show all options in the opposite order When you finish selection the screen displays ACCEPTED If you want to exit the Menu Mode press Stop Exit Menu Selection Table If you have a basic understanding of how to program your machine you can perform most of the programming settings without the Owner s Manual To help you understand the function selections options and settings that are available use the Menu Selection Table below Menu Main Menu Submenu Selections 1 GENERAL 1 DATE TIME SETUP 2 STATION ID Options Descriptions Enter date and time for
9. LCD display and to print on transmission reports and so on Program the name and fax number to appear on each transmitted page 3 VOLUME Adjusts ring volume 2 BEEPER Adjusts beeper volume Adjusts speaker volume 4 PBX ON Turn on this function if the machine is connected to PABX private automatic Branch Exchange The factory setting option is shown in bold 10 Menu Selections 1 GENERAL 5 CLOCK Adjusts the machine s SETUP CHANGE clock by one hour for 16 Continued summer winter time 6 TONER SAVE ON Increases the life of the 17 OFF toner cartridge 7 POWER SAVE ON Power save mode OFF Reduces power consumption 8 SLEEP MODE Sets the time before the machine goes into sleep mode TONE Selects the dialling 18 PULSE mode 0 LOCAL CZECH Allows you to change LANGUAGE HUNGARIAN the LCD language For Czech POLISH Hungarian and ENGLISH Polish Main Menu Submenu Options Descriptions Page JSN JINIS ANV NOILWaVdsdd 9 TONE PULSE 1 SETUP 1 RING DELAY Sets the number of rings 3 FAX DETECT Receive fax messages OFF without pressing the Fax Start key when you answer the call with an external telephone RECEIVE before the machine answers in Fax Tel F T Sets the time for F T pseudo ring in Fax Tel F T Mode 0 0 0 0 or Fax Mode 7 4 3 2 4 3 2 1 0 0 0 0 ON 5 AUTO ON Reduces the size of an 28 EDUCTION OFF image 6 MEM ON Automatically stores a
10. recommended FAX 8360P with Standard Memory 8MB 16 MB BUFFALO TECHNOLOGY 12323 0001 32 MB BUFFALO TECHNOLOGY 12324 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 2 or 3 Clock Frequency 66 MHz or more Capacity 16 or 32 MB Height 46 mm 1 8 inches or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs may not work with the machine For more information consult the dealer where you purchased the machine For the latest information from Brother visit http solutions brother com Installing the Optional Memory Board 1 Remove the sub cover ANU 86 2 Disconnect the telephone line cord and unplug the machine power cord from the AC mains outlet e Do NOT touch the surface of the main board within 15 minutes after unpluging the power cord e Installing or removing the optional memory board wipes out all the received fax messages the ones that will be sent and the data of Journal Report stored in the machine s memory because the connector of the backup battery is removed e Unplug the power cord before installing or removing the memory board WW 5 OS m wm Z UV O O Z J D gt a op 87 4 Remove the screws securing the access plate and remove the plate 6 To install the memory board align it with the memory socket on the main controller board and push firmly into place as shown below 88 e
11. wiring circuit such that extension devices are connected downstream of the machine in a master slave configuration In such a configuration this machine can always detect whether a telephone is in use thus it will not attempt to seize the line during that time This is known as telephone off hook detection The inadvisable configuration is shown in figure below and the recommended master slave configuration is shown in figure 2 This new connection configuration can be arranged by your contacting BT Kingston upon Hull Telecommunications your PABX maintainer or a qualified telephone installation company as appropriate Simply explained the extension telephone circuit should be terminated on a normal modular plug BT 431A style which in turn should be inserted into the modular socket of the white T shaped connector provided as part of the line cord assembly EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE 6 B7 B INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig 1 ao EXTENSION EXTENSION MASTER SOCKET SOCKET A E X LINE D Al m FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 gt zZ gt U m 77 m U ps a gt gt oO z Connecting an External Telephone Answe
12. E Provided it was set before Memory Security was switched ON 40 Using Memory Security You need to use a password to switch Memory Security ON and OFF Setting Up Memory Security for the First Time 1 2 3 QI Press Menu 2 0 1 Enter a 4 digit number as a password Press Set The screen prompts you to re enter the password Re enter the password and press Set Press or 6 to choose SET SECURITY Press Set The screen prompts you to enter the password Enter a 4 digit password followed by Set This is the same as the security password of the machine already stored NEW PASSWD XXXX ENTER amp SET KEY VERIFY XXXX ENTER amp SET KEY PASSWORD XXXX ENTER amp SET KEY The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON lf the password you enter at Step 7 is incorrect the screen would display WRONG p2 S PASSWORD After 2 seconds the display will then return to normal displaying the date amp time You must then switch ON Memory Security again See Switching Memory Security ON page 42 Changing the Memory Security Password 1 2 3 NO oo Oo Press Menu 2 0 1 Press or to choose SET PASSWORD Press Set The screen prompts you to enter the old password Enter the current password Press Set Enter a 4 digit number as a new password Press Set The screen prompts you to re enter the new password Ent
13. Fax Forwarding on press 2 Program Fax Forward Number press 4 Enter the new number of the remote fax machine where you want your fax message forwarded and then press Turn Fax Storage on press 6 Turn Fax Storage off press 7 Retrieve Fax Press 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine and then After the beep hang up and wait Erase all fax messages press 3 Check the Receiving Status Press 9 7 1 1 long beep Fax message s 3 short beeps no messages 103 At your side This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support machines purchased in their own countries UK
14. Hold the memory board by its edges Do not touch the surface of the board e Make sure the memory board is securely seated in the main controller board T Reconnect the connector of the back up battery 8 Reinstall the access plate and the rear cover using the removed screws 9 Plug the power cord into the AC mains outlet and connect the telephone line cord Optional Paper Tray You can purchase the Paper Tray accessory LT400 to use as an additional paper source The paper tray holds up to 250 sheets of 20 Ib 75 m g7 paper 5 OS m wm a ge J D gt me op 89 Specifications Compatibility Coding system Modem speed Document input width Document input length Scanning width Printing width Automatic Document Feeder ADF Paper tray Output tray Printer type Grey scale Display Polling types Contrast control Resolution Out of paper Reception One Touch Dial Speed Dial Automatic redial Speaker type Auto answer Communication source Printer Method Resolution Print Quality ITU T Group 3 MH MR MMR JBIG 33600 2400 bps Automatic Fallback 148 mm to 216 mm 100 mm to 360 mm 207 mm 208 mm Up to 30 sheets 75 g m 250 sheets 75 g m 150 sheets 75 g m Laser Printer 64 levels Error Diffusion LCD 16 characters x2 Standard Secure Delayed Sequential Automatic Light Dark manual setting e Horizontal 8 dots mm e Vertical Standard 3 85 lines mm Fine P
15. OR Expand the machines memory Temporary Copy Setting You can quickly enlarge or reduce copies or improve Copy the copy quality by using the Enlarge Reduce i Enlarge Contrast Copy Mode and Options keys These Reduce Contrast Copy settings are temporary and the machine returns to its Cc default settings when you finish copying Options Copy Mod Co CD Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish settings using the Enlarge Reduce Contrast Copy Mode or Options keys the LCD shows PRESS COPY OR lt gt FOR NEXT OPT E Press or if you want to select additional settings _ OR Press Copy if you are finished choosing settings Making Enlarged or Reduced Copies 1 Insert the document face down in the ADF Using the dial pad enter the number of copies you want up to 99 Press Enlarge Reduce Press or to select 50 71 100 141 150 or 200 OR You can press or to select MANUAL and use the dial pad to enter an enlargement or reduction ratio between 50 and 200 For example press 5 3 to enter 53 5 Press Set 6 Press Copy OR Press E or for additional settings G N Selecting Recommended Ratio DD 2 Special Copy Options 2 in 1 or 4 in 1 copy are not available with Enlarge Reduce Using the Contrast Key You can choose the brightness setting before making a copy 1 In
16. Prepare a new drum unit to replace the current one You may need to order one from your Brother dealer Even if the display shows CHANGE DRUM SOON you may be able to continue to print without replacing the drum unit for a while However if there is a noticeable deterioration in the output print quality even before CHANGE DRUM SOON is shown then the drum unit should be replaced You should clean the machine when you replace the drum unit When removing the drum unit handle carefully because it contains toner When you replace the drum unit you should clean the machine The actual number of pages your drum will print may be significantly less than these estimates Because we have no control over the many factors that determine the actual drum life we cannot guarantee a minimum number of pages that will be printed by your drum 80 For best performance use only genuine Brother toner and the product should be used only in a clean dust free environment with adequate ventilation After you have just used the machine some internal parts of the machine A will be extremely HOT So please be careful Follow these steps to replace the drum unit 1 Open the front cover 2 Remove the old drum unit Place the drum unit on an old cloth or large piece of disposable paper to avoid spilling and scattering the toner E gt Z Gs m zZ gt zZ O m Troubleshooting and Maintenance 81 3 Pull th
17. Press Fax Start 3 After all the data saved in the memory is printed out press Stop Exit 29 Telephone Voice Operation Making Voice Calls with an External Telephone If you connect an external telephone to the machine the machine can be used to make normal telephone calls You can dial numbers by using One Touch or Speed Dial memory Search function or using the dial pad You can also use Chain Dialling or Pause function See Chain Dialling page 22 and Pause page 23 Manual Dialling with an External Telephone Manual dialling is simply pressing all of the digits of the phone number 1 Pick up the external telephone s handset 2 When you hear a dial tone dial the number using the dial pad 3 To hang up replace the external telephone s handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 19 and Storing Speed Dial Numbers page 19 1 Pick up the external telephone s handset 2 Press Search Speed Dial then enter the first letter of the name you re looking for by using the dial pad 3 Press or to search the names that are displayed alphabetically When the screen displays the name you want to call press Fax Start to begin dialling D When the call is over hang up 30 One Touch Dialling T Pick up the external telephone s handset 2 When you hear a dial tone press the One Touch Dial key of the
18. Printing quality is a subjective issue and the drum should be replaced at a time when the printing quality becomes unacceptable to the user in relation to the documents being printed The print quality will deteriorate over time and replacing the drum will return the printing quality to its optimum level In order to maintain optimum print quality we also recommend that the drum is replaced after 18 months service To assist you the machine will advise when approximately 5 15 of the drum life remains by showing the message CHANGE DRUM SOON on the display This indication takes the number of pages printed and the total printing time into consideration When the message appears we advise that a new drum be obtained for replacement at a convenient future time T Press Menu 2 0 3 2 The following indication appears on the LCD for 5 sec DRUM LIFE and the display returns automatically to REMAINING MISCELLANEOUS menu 3 Press Stop Exit to exit We emphasise that even if the drum life remaining indicates 0 you only need to replace the drum if the print quality is unacceptable By using a drum past the 0 indication no damage will be caused to the machine and whilst the print quality remains acceptable then the drum may be used beyond its designed life Replacing the Drum Unit The machine uses a drum unit to create the print images on paper If the screen displays CHANGE DRUM SOON the drum unit is nearly at the end of its life
19. Start Setting the Ring Delay The Ring Delay setting determines the number of times the machine rings before it answers in FAX ONLY or FAX TEL mode See Operation from an External or Extension Telephone page 43 Also see For Fax Tel Mode Only page 43 T Press Menu 2 1 1 2 Press or to select how many times the line rings before the machine answers 01 04 3 Press Set when the screen displays your selection 4 Press Stop Exit Setting the F T Fax Tel Ring Time Fax Tel Mode Only You need to determine how long the machine will notify you with its special F T pseudo ring when you have a voice call This ringing happens after the initial ringing from the phone company Only the machine rings for 20 30 40 or 70 seconds no other phones on the same line ring the special F T pseudo ring However you can answer the call on any extension phone in a separate wall socket on the same line as the machine See Operation from an External or Extension Telephone page 43 T Press Menu 2 1 2 2 Press or to select how long the machine will ring to alert you that you have a voice call and then press Set 3 Press Stop Exit Now when a call comes in and the machine is set to Fax Tel F T Mode all phones on this line will ring the number of times you selected in Ring Delay You can let the machine pick up and detect if it s a fax or voice call If it s a fax call the machine prints the fax If it s a voice call the machin
20. and AC sockets in this order before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do not place this product on an unstable surface Slots and openings in the case and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar soft surface This product should never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your dealer or local power company This product is equipped with a 3 wire earthed plug This plug will fit into only an earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug Do not allow anything to rest on the power cord Do not locate this product where people can walk on the cord 10 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 11 Do not touch a document during printing 12 Never push objects of any kind into
21. broadcasting 4 REPORT 1 XMIT Initial setup for SETTING REPORT ON IMAGE Transmission OFF Verification Report and OFF IMAGE Journal period 2 JOURNAL EVERY 50 FAXES PERIOD 6 12 24 Hours 2 7 Days OFF The factory setting option is shown in bold 6 47 7 COVERPG NEXT FAX ONLY Automatically sends a SETUP programmable cover page 35 or prints a sample PRINT SAMPLE coverpage 12 Menu Selections 2 FAX 5 REMOTE 1 FAX FWD ON Sets the machine to Continued FAX OPT OFF forward faxes O 2 FAX Stores incoming faxes in STORAGE OFF memory for fax forwarding and remote retrieval 3 REMOTE 159 Sets the code for ACCESS retrieving faxes 4 PRINT Print incoming faxes DOCUMENT stored in the memory 5 BACKUP ON Prints a copy of faxes as PRINT OFF they are received into memory Check which jobs are in memory or cancel a delayed fax timer or polling job Main Menu Submenu Options Descriptions Page oo oe 49 29 6 REMAINING JOBS O MISCELLANEOUS 1 MEM SECURITY Prohibits most functions p except receiving faxes into memory 3 DRUM LIFE You can check the remaining drum life on the screen 4 BT CALL O Use with BT Call Sign SIGN OFF For U K Only 3 COPY 1 COPY Selects the Copy MODE resolution for your type of document 3 PAPER TYPE THIN Identify the type of paper PLAIN in the paper tray THICK THICKER The factory setting option is shown in bold N 2 LOW
22. can access the character you want 2 A two times three times onetime twotimes threetimes four times A B C 2 D E F 3 D G H I 4 G J K L 5 J M N O 6 M P Q R S 7 T U Vv 8 T W X Y Z 9 Inserting spaces If you want to enter a blank space press twice Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Clear all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special characters and symbols Press the or 0 key repeatedly to move the cursor under the special character or symbol you want Then presss to add the character to your text 0 key AEOUACEEO key space amp 4 key lt gt _ 94 About Fax Machines If you are a first time fax machine user fax operation might seem a little mysterious You will soon get used to the unusual fax tones on your phone line and be able to send and receive faxes easily Fax Tones and Handshake When someone is sending a fax the fax machine sends fax calling tones CNG tones soft intermittent beeps at 4 second intervals You will hear them when you dial and press Fax Start and they con
23. changes the print density to the next setting 3 When the screen shows the setting you want press Set 4 Press Stop Exit 28 Reception into Memory As soon as the paper tray becomes empty during fax reception the screen will display CHECK PAPER Please put some paper in the paper tray If the MEMORY RECEPTION switch is ON at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following with no further incoming fax calls will be automatically answered To print all data put fresh paper in the paper tray If the MEMORY RECEPTION switch is OFF at this time The current fax reception will continue with the remaining page s being stored in memory subject to available memory Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray To print the last fax received put paper in the paper tray es gt O TI gt gt lt c 72 m 1 Press Menu 2 1 6 2 Use or to select ON or OFF and press Set when the screen displays your selection 3 Press Stop Exit Printing a Fax from Memory If you have fax storage ON for remote retrieval or fax forwarding you can still print a fax from the machine s memory when you are at the machine See Setting Fax Storage page 48 T Press Menu 2 5 4 2
24. cover 3 Remove the drum unit assembly A Remove the drum unit and toner cartridge assembly Leave the toner cartridge installed in the drum unit Drum Unit Front Cover 4 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag completely __ Plastic Bag Cartridge 5 Close the front cover Fold down the front output bin extension Remove the document tray and document support and pack them 70 Chi 6 If optional Lower Tray is connected unplug the modular cable from the modular jack of the Brother machine Non 7 Carefully pick up the machine and remove Lower Tray to pack it separately in the original carton with the original packing material E gt Z m zZ gt zZ O m 8 Wrap the machine in the plastic bag and place it in the original carton with the original packing material 9 Place documents manual and printed material document tray and document support drum unit and toner cartridge assembly the telephone line cord and power cord into the carton as shown below 10 Close the carton and tape it shut 72 Regular Maintenance You can keep the machine in optimum condition by cleaning it on a regular basis It is a good idea to clean the drum unit during this routine Avoid using thinners or other organic solvents to clean the machine and do not use water Cleaning the Scanner 1 Un
25. create a delay of 3 5 seconds es gt O TI gt gt lt c 72 m Sending Operation Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the external telephone s handset T Insert the document face down in the ADF 2 Enter the fax number using One Touch Speed Dial Search or the dial pad 3 Press Fax Start Manual Transmission With an External Telephone Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending a fax 1 Insert the document face down in the ADF 2 Pick up the handset of the external telephone and listen for a dial tone 3 Enter the fax number you want to call You can dial the number by using One Touch Speed Dial Search or dial pad See Dialling a Number page 22 4 When you hear the fax tone press Fax Start 5 Return the handset of the external telephone to its cradle 23 Dual Access You can scan up to 50 messages into the fax memory even while the machine is receiving or sending another fax from the memory You can set temporary settings for each fax you re scanning except Timer and Polling If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an OUT OF MEMORY message while scanning in a subsequent page you will have the option to press Fax Start to transmit the pages scanned so far or to press Stop Exit to cancel the operation
26. document has been received or transmitted Beeper Volume Volume setting for the beep when you press a key or make an error and at the end of sending or receiving a fax Broadcasting The ability to send the same fax message to more than one location CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are from a fax machine COMM ERROR Communication error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH The machine is capable of greater compression method Modified Read MR and Modified Modified Read MMR JBIG if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Group Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Cover Page Message The comment that is on the Cover Page This is a programmabl
27. fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of dialling on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Real Time transmission When memory is full you can send documents in real time Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually Remote access The ability to access the machine remotely from a touch tone phone 97 Remote activation allows you to transfer a fax call answered at an extension phone to the machine Remote access code The four digit code that allows you to call and access the machine from a remote location Resolution The number of horizontal and vertical lines per inch Ring Delay The number of telephone rings before the machine answers a call in Fax Tel F T or Fax Only Mode Ring Volume Volume setting for the fax machine s ring Scanning The process of sending an electronic image of an original paper document into your computer Search You can search for names you have stored in One Touch and Speed Dial memories Speaker Volume You can set the volume of the machine speaker Speed dial A preprogrammed number for easy dialling You must press the Search Speed Dial key and then three digit code to start the dialling process Standard resolution 203 x 98 dpi It is used for regular size text and quickest transmission Station ID The stor
28. fax units in a single operation You just specify several destinations in Step 4 Afterwards a Sequential Polling Report will be printed 1 2 46 Press Menu 2 1 8 Press j or S to choose STANDARD SECURE or TIMER and press Set when the screen displays the setting you want If you selected STANDARD go to Step 4 e If you selected SECURE enter a four digit number and press Set and then go to Step 4 e If you selected TIMER enter the time in 24 hour format you want to begin polling and press Set and then go to Step 4 Specify the destination fax machines up to 282 which you wish to poll by using One Touch Speed Dial Search a Group or the dial pad You must press Broadcast between each location Press Fax Start The machine polls each number or group number in turn for a document Polling Transmit Polling Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a Job function See Checking and Cancelling a Scheduled Job in Memory page 40 Setup for Polling Transmit Standard 1 Insert the document face down in the ADF 2 Press Menu 2 2 6 3 Press or to choose STANDARD and press 1 p0C 2 MEMORY Set The screen displays 4 Press 1 to select DOC if you want the machine to scan the printed document at the time it
29. is polled OR FPress 2 to select MEMORY gt gt O mi Oo TI D gt gt lt Cc op m 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings 6 Press Fax Start and wait for the fax to be polled Setup for Polling Transmit with Secure Code When you choose POLLING SECURE anyone who polls the machine must enter the polling secure code 1 Insert the document face down in the ADF 2 Press Menu 2 2 6 3 Press E or to choose SECURE and then press Set 4 Enter a four digit number and press Set 1 DO0C 2 MEMORY The screen displays 5 Press 1 to select DOC if you want the machine to scan the printed document at the time it is polled OR FPress 2 to select MEMORY 6 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings T Press Fax Start and wait for the fax to be polled You can use Secure Polling only with another Brother fax machine 47 Remote Fax Options Setting Fax Storage If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval functions The screen will indicate when you have a fax stored in memory T Press Menu 2 5 2 2 Press or to select ON or OFF and press Set when the screen displays your s
30. location you want to call To use One Touch dial numbers 17 32 hold down Shift and press the appropriate One Touch Dial key 3 To hang up replace the external telephone s handset If you try to use a One Touch location with no number stored in it you hear a warning sound and screen displays NOT ASSIGNED The display returns to normal after 2 seconds es gt o O TI gt gt lt c 72 m Speed Dialling T Pick up the external telephone s handset 2 When you hear a dial tone press Search Speed Dial then press and the three digit Speed Dial number See Storing Speed Dial Numbers page 19 3 To hang up replace the external telephone s handset On Hook Dialling T Dial the number by using One Touch Speed Dial Search or dial pad 2 The number you are dialling or the name you have stored for One Touch or Speed Dial is displayed on the LCD 3 Press Fax Start 4 Pick up the external telephone s handset and press Tel when you hear the caller at other end from the monitor speaker When you make a call by pressing Fax Start after dialling you can listen to the other end of the line from the monitor speaker but they can t hear you unless you pick up the external telephone s handset If you accidentally press Tel before lifting the external telephone s handset the call will be disconnected 31 Tone Pulse If you have pulse dialling service but need to send tone signals for
31. order you entered it as soon as you press Fax Start For example You can store 555 on One Touch Dial key 01 and 7000 on One Touch Dial key 02 If you press One Touch 01 02 and Fax Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad So if you press One Touch 01 and press 7001 using the dial pad you can dial 555 7001 Using access codes is easy Sometimes you may want to choose from the among several long distance carriers when you make a call rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers 22 Automatic and Manual Fax Redial Automatic Fax Redial If you are sending a fax automatically and the line is busy the machine will automatically redial up to 3 times at 5 minutes intervals Manual Fax Redial Place the document to be re sent and press Redial Pause and then Fax Start to make a second call to the last number dialled Pause Press Redial Pause to insert a pause between digits to be dialled lf the machine is connected to a PABX you may need to insert an additional number prefix e g 9 and a pause before each fax or telephone number to gain access to the outside line When you press Redial Pause a dash will appear on the display By storing a pause you can
32. problem NO RESPONSE BUSY The number you called does not answer or is busy Or you may have reached a number that is not connected to a fax machine NOT ASSIGNED You tried to access a One Touch or Speed Dial number that is not programmed Try to re transmit or call the other party to see what happened Unplug the machine Then contact your Brother dealer for service Check the number and try again Set up the One Touch or Speed Dial number See Storing One Touch Dial Numbers page 19 and Storing Speed Dial Numbers page 19 OUT OF MEMORY The machine memory capacity has See Dual Access page 24 and Out been exceeded of Memory Message page 53 PAPER JAM The recording paper is jammed in the See Paper Jam page 63 machine PLS OPEN COVER A page piece of paper or paper clip etc may be jammed inside the machine TONER EMPTY Toner is used up and printing is not possible or toner cartridge is not installed into the drum unit 62 Open the front cover and remove the drum unit If you see any jammed paper or other item gently pull it out then re insert the drum unit close the front cover If the error Message remains open and close the front cover again If the machine cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Please call your Brother dealer for service Replace the toner cartridge with a new one or install the toner cartridge into the dru
33. stored numbers See Using the Reports Key page 34 20 Sending a Fax Scanning Adjustment Contrast If your document is very light or very dark you might want to set the contrast accordingly Use LIGHT to send a light document Use DARK to send a dark document After sending the document the contrast setting is set to AUTO suitable for most documents automatically 1 Insert the document face down in the ADF 2 Press Menu 2 2 1 Use 4 or to select AUTO LIGHT or DARK When the screen displays your selection press Set ASN XV4 ISV of Q Press 2 if you are finished choosing settings and go to Step 6 OR Press 1 if you want to select additional settings The display returns to Setup Send menu 6 Enter a fax number and press Fax Start Fax Resolution When you have a document in the ADF you can use the Resolution key to temporarily change the setting Press Resolution repeatedly until the LEDs show the setting you want OR You can change the default setting T Press Menu 2 2 2 2 Press E or to select the resolution you want and then press Set 3 Press 2 if you are finished choosing settings OR Press 1 if you want to select additional settings The display returns to Setup Send menu 4 Press Stop Exit STANDARD Suitable for most typed documents FINE Good for small print transmits a little slower than Standard resolution S FINE Good for small print or artwork t
34. up to two customized messages each 27 SELECT amp gt amp SET characters long See Composing Your Own Comments page 36 3 URGENT SELECT gt amp SET 4 CONFIDENTIAL SELECT gt amp SET Cover Page for Next Fax Only Make sure Station ID is set up See Setting the Station ID page 14 This feature does not work without the Station ID You can set the machine to send a cover page with a particular document This cover page will include the number of pages in your document gt D gt Z 9P mi Oo wT D gt gt lt Cc op m 1 Insert the document face down in the ADF 2 Press Menu 2 2 7 Press Set when the screen displays NEXT FAX ONLY Press or to select ON and press Set Press or 9 to view the comment selections Press Set when the screen displays your selection NOORA Enter two digits to indicate the number of pages you are sending Enter 00 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages co Press Set The screen prompts you to continue O Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 10 10 Enter the fax number and then press Fax Start 35 Always Send Cover Page Make sure Station ID is set up See Setting the Station ID page 14 This feature does not work without the Stati
35. wrinkled folded or ripped document or document with staples paper clips paste liquid paper or tape attached DO NOT use cardboard newspaper or fabric e Make sure documents written with ink are completely dry 3 Sending a fax Insert the document face down in the ADF 2 Enter the fax number you want to call QG Press Fax Start 4 Making a single copy Q Insert the document face down in the ADF 3 Press Copy 3 To stop copying press Stop Exit Press Stop Exit again to release the original document See Making Copies page 52 5 Multiple Copies Insert the document face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Copy Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the machine near a telephone wall socket and a standard earthed electrical socket grounded power outlet gt Pam oR NO vy m co om m Avoid placing the machine where it may be knocked Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information
36. you access to 32 previously stored phone numbers Shift This key is used to access the 17 through 32 One Touch keys Tel Telephone This key is used to have a telephone conversation having picked up the external handset in F T pseudo ringing etc R Recall Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX Search Speed Dial Lets you look up numbers stored in the dialling memory Also lets you dial stored phone numbers by pressing and three digit number Redial Pause Re dials the last number called Also inserts a pause in autodial numbers Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine key lets you switch the dialling type during a telephone call from PULSE to TONE Volume High Low Lets you adjust speaker and ring volume Programming Keys Menu Lets you access the function and programming mode Left Arrow Moves the LCD cursor to the left and displays the previous menu option function Also you can use this key to do an alphabetical search for the names of stored numbers Set Stores a function setting into the machine Right Arrow Moves the LCD cursor to the right and displays the next menu option function Also you can use this key to do an alphabetical search for the names of stored numbers
37. 0000 iV OPUONS o da a a seit 9 Options Key doica n aT 53 Order FOC eese e E e 34 OUT OF MEMORY 00000eees 53 Outgoing Message of external TAD 7 Overseas Mode roiuri a 37 P PABA Pa caceuaasisan neers 4 16 Packing and Shipping ccccceeeeeeees 70 lig ielel Mame ern tre crear er ony ere renrerree terre 92 Paper Vain cereias 63 Paper NY Dee neneda 92 PAUSE ao E T 23 Photo Resolution esccccccceceeeeeseens 21 PES OPEN COVER naese 62 Polling Receive nissiessesieaiicuntnacavietions 45 Polling Transmit sxccinveceundieke saci 47 Power Cord ausina eevee 3 POWERS AVE murrine n castele 17 Print a Report ecenin 34 Pint Density aucunsctacneetentestacratieotiats 28 Product Description cccccceeceseeeeeees 90 QUICK DIAL list wo eeeeeeeee 34 R Real Time Transmission 0008 24 Receive Mode cern 25 Reception into Memory eeeeeeees 29 Reduction Printing ccccececcceseeeeeees 28 Remote Access Code ccceccsecseeeces 49 Remote Code Changing cceeee 44 Remote Commands ceeeeeeeeeeeee 50 Remote Retrieval srren tonnes uta 49 REDONS o ernctvaner se amitens 8 33 RESOMMUOM serene S 21 Ring Delay sssrin 26 Rina Vole a ccerendeten tia ecnieaniarcaviesvetvedaes 15 S Safety INStucuiOns essiri peir 83 SCIOM esser 10 Search a uaaa a a eE ETN ERAN 22 30 Sleep Mode naiser e 17 Speaker VOUTE seies2dn cetera aa
38. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Trademarks Brother is a registered trademark of Brother Industries Ltd The brother logo is a registered trademark of Brother Industries Ltd NT is a trademark of Northern Telecom Limited All other brand and product names mentioned in this User s Guide are registered trademarks of their respective companies Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories These are available from most Brother dealers or alternatively you can contact our mail order department on telephone number 0870 830 4037 For UK only Model Name Description Laser Fax Toner TN 6300 Able to print up to 3 000 pages TN 6600 Able to print up to 6 000 pages Laser Fax Drum DR 6000 93 gt U U m d gt lt Entering Text When you are setting certain functions such as the Station ID you may need to enter text into the machine Most keys on the dial pad have three or four letters printed above them The keys for 0 and don t have printed letters because they are used for special characters By pressing the appropriate number on the dial pad the correct number of times you
39. E Chapter6 Advanced Sending AAV anced Operadlo Neoon E E sce E 35 Chapter 7 Advanced Receiving Operation from an External or Extension Telephone 43 Telephone SEL VICES ian a aE 44 Chapter8 Polling POTS RECEN Eea a a e 45 Polins Transi e remanent iaess 47 Chapter9 Remote Fax Options setine Fae Stora eee AE bein desiaeiewianaee aes 48 Fax Forw ardina scenai ea E N ET De Tc nen 48 Remote TR CUNO easier E ceili a Sec eee dae inlet ee oats 49 COPIER Chapter 10 Making Copies Basic Copy Operations sensoorse a EN 52 Temporary Copy SoUNo accion eea E 53 Copy Quality Default Settings ccccccsceteeeeeeeeeeeeeeeeeeeees 57 MAINTENANCE Chapter 11 Troubleshooting and Maintenance FOEN sS SATE on ads mek vonteeulnnmesc uatehcatatedtonss 61 Document Jams and Paper jams cccccccccseeeeceeeeeeeeeeeeaeeaeaeeeeeees 63 Packing and Shipping the Machine cccssssccccccceceeeeeeseeeeeeeeees 70 Resular VIAN ANCE eci Macnee a mageotetebeedeoes 13 IMPORTANT INFORMATION Chapter 12 Important Safety Information Important Safety Instructions enn 83 OPTIONAL ACCESSORIES Chapter 13 Optional Accessories Memory TR OGL eiiean ices calennadsevsinntenseatpaicssow 86 Optional Paper Tray cscs eostelastha cr a E S 89 vi APPENDIX Chapter 14 vii Specifications Electrical and Environment s srssereri rr E EE 91 VACCEDLADIC Paper enr A A satceansae weds 92 Compilation and Publication Notice ccccccccccecccs
40. ER TRAY ON Turn ON if you use the with optional OFF optional paper tray cassette only Lower Cassette and choose which cassette you want to use for receiving faxes or copying N Nn o0 n P P D D oO P ore o oo Preparation and Simple Use Guide 13 ASN JINIS ANV NOILWaVdsdd Setup Initial Settings Setting the Date and Time The machine displays the date and time and prints it on every fax you send In the event of a power failure the machine maintains date and time information for several hours T Press Menu 1 1 Enter the two digits of the year and press Set 02 is registered as 2002 in the machine Enter two digits for the month and press Set Enter two digits for the day and press Set Enter the time in 24 hour format and press Set Oo o1 A ON Press Stop Exit Setting the Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send The telephone number will be printed only on your cover pages See Electronic Cover Page page 35 It is important that you enter the fax and telephone numbers in the internationally standardized format i e in accordance with the following strict sequence The plus character press key Your Country Code e g 44 for the United Kingdom 41 for Switzerland Your local area code minus any leading 0
41. FAX 8360P OWNER S MANUAL EWS At your side orother Version B THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country orotner EC Declaration of Conform ler the R amp TTE Direct Manufacturer Brother Industries Ltd 15 1 Naeshiro cho Mizuho ku Nagoya 467 8561 Japan Plant Brother Corporation Asia Ltd Brother Buji Nan Ling Factory Gold Garden Ind Nan Ling Village Buji Rong Gang Shenzhen China Herewith declare that Products description Facsimile Machine Type Group 3 Laser Model Name FAX 8360P Is in conformity with provisions of the R amp TTE Directive 1999 5 EC and we declare compliance with the following standards Safety EN60950 1992 A1 1993 A2 1993 A38 1995 A4 1997 A11 1997 EMC EN55022 1998 Class B EN55024 1998 EN61000 3 2 1995 A1 1998 A2 1998 EN61000 3 3 1995 Year in which CE marking was First affixed 2002 Issued by Brother Industries Ltd Date 11 March 2002 Place Nagoya Japan Signature Kazuhiro Dejima Manager Quality Audit Group Quality Management Dept Information amp Document Company ii Using Thi
42. KT ATTENTI ON RADIATIONS LASER INVISIBLES OUAND OUVERT ET VERROUILLAGE ENLEVE EVITER EXPOSITIONS DIRECTES AU FAISCEAU PRODUIT LASER CLASSE 3B V0 RS C HT UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEOFFNET UND SICHERHEITSVERRIEGELUNG BERBR CKT NICHT DEM STRAHL AUSSETZEN SICHERHEITSKLASSE 3B LA ATENCIO N RADIACION LASER INVISIBLE CUANDO SE ABRE LA TAPA Y EL INTERRUPTOR INTERNO ESTA ATASCADO EVITE LA EXPOSICION DIRECTA DE LOS OJOS PRODUCTO LASER CLASE 3B For Your Safety To ensure safe operation the three pin plug supplied must be inserted only into a standard three pin power point which is effectively grounded through the normal household wiring The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This product must be installed near a socket outlet that is easily accessible In case of emergencies you must disconnect the power cord from the socket outlet in order to shut off power completely as SS E oj 85 Optional Accessories Memory Board When you add the optional memory board it increases the performance for both fax and copy operations The optional memory board allows you to store more fax pages or to copy more pages with the sort function etc Model Name Optional Memory
43. Stop Exit Sleep Mode Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine while the machine is idle You can choose how long the machine is idle from 00 to 99 minutes before it drops into sleep mode The timer automatically resets when the machine receives a Fax or makes a copy The factory setting is 05 minutes While the machine is in sleep mode you will see SLEEP in the LCD When you try to print a fax list or copy in sleep mode there will be a short delay whilst the fuser warms up to working temperature es gt o O TI gt gt lt c 72 m T Press Menu 1 8 2 Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode 00 to 99 3 Press Set 4 Press Stop Exit Power Save Setting Power Save Mode by turning off the CPU inside the machine reduces power consumption more than Sleep Mode If Power Save Mode is switched ON when the machine is idle it drops into power save mode automatically In the Power Save Mode you cannot use fax detect function or remote activation The machine will not display the date and time in this condition T Press Menu 1 7 2 Press or to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop Exit 17 Setting the Dialling Mode Tone Pulse The machine is initially set to TONE If you are using a PULSE dial line you can change the setting to PULSE by f
44. and go to Step 6 The screen prompts you to enter the fax number 6 Enter the fax number and press Fax Start The machine will wait until the time you have entered to send the fax Delayed Batch Transmission Before sending the delayed faxes your Brother machine will economize by sorting all the documents in memory by destination and scheduled time If you set Batch Transmission to ON all delayed faxes scheduled at the same time to the same fax number will be sent as one transmission T Press Menu 2 2 4 2 Press E or to select ON or OFF and press Set 3 Press Stop Exit 37 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Broadcast key you can include up to 32 One Touch locations up to 200 Speed Dial locations and up to 50 manually dialled numbers maximum of 282 locations if you did not use up any locations for Groups access codes or credit card numbers However available memory will vary with the types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to setup transmissions using dual access and the timer The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group which uses up a One Touch key or a Speed Dial Remember you can have up to six Groups and Quick Dial numbers can be included in more than one Gro
45. aper THICK 96 120 g m For heavy weight paper or rough paper THICKER 121 161 g m For heavier weight paper rough paper or bond paper T Press Menu 3 3 2 Press or to select your type of paper and then press Set 3 Press Stop Exit Manual Feed Slot The machine has a manual feed slot above the paper tray You can load envelopes and special print media one at a time into this slot You do not have to remove paper from the paper tray See Acceptable Paper page 92 Use the manual feed slot to copy on labels envelopes organizer paper card stock or thicker paper See Copying onto Thicker Paper and Card Stock page 59 If you use transparencies labels and envelopes they must be of a type suitable for use with a laser printer If you use incorrect types it is possible to damage or contaminate the drum surface and cause problems 58 Loading Paper Insert a sheet of paper with the side you wish to print on face up in the manual feed slot 1 Align the paper at the centre of the manual feed slot and be sure to insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller 2 Adjust the paper guide of the manual feed slot to the width of the paper yov re using Copying onto Thicker Paper and Card Stock When the rear cover is opened the machine has a straight paper path from the manual feed slot to the rear of the printer Use this paper feed and output method when you wa
46. ax send the call back to the machine by pressing 5 1 pseudo ringing is a ring tone produced by the machine The sender s telephone line is connected to the machine at this moment 43 gt gt Paa O mi Oo TI D gt gt lt wm m Switching ON Remote Activation and Changing Remote Codes Remote Codes might not work with some telephone systems The preset Activation Code is 5 1 The preset Deactivation Code is 5 1 lf you are always disconnected when accessing your external TAD remotely try changing the Activation Code from x 51 to and the Deactivation Code from 5 1to111 You cannot use the same number for the Activation Code the Deactivation Code and the Remote Access Code To switch Remote Activation ON and change Remote Codes T Press Menu 2 1 4 2 Press or to select ON or OFF and press Set when the screen displays the setting you want 3 If you want to enter a new Remote Activation Code then press Set If you want to enter a new Remote Deactivation Code then press Set 5 Press Stop Exit Telephone Services BT Call Sign For U K Only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you know which phone number is ringing This is one way you can have a separate phone number for the machine The mach
47. ays to handle both manual and automatic fax reception T We recommend the outgoing message OGM is no longer than 20 seconds 2 Allow 5 seconds of silence at the beginning of your message This allows the fax to detect the calling tone prior to OGM so reception can be faster 3 We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes For example After the beep leave a message or send a fax manually by pressing 51 and Start Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled In these cases you must inform callers that they must enter the remote activation code to send a fax Connecting an External or Extension Telephone You can connect a separate telephone to the machine as shown below Example for the U K External Extension Telephone Telephone Whenever this external phone or TAD is in use the screen displays TELEPHONE gt zZ gt U m 77 m U ps a gt gt oO z FAX 8360P Control Panel Overview KRAY 8360P HIGHSPEED LASER Ax i sesosococoesesonon PQRS i WXYZ o Fine Fax Photo TAD S Fine E T Broadcast Resolution Mode Reports Enlar Reale Contras
48. chine as a copy machine making T oO up to 99 copies at a time d Enlarge Reduce Contrast Copy Options Copy Mode Gap Do NOT pull on the paper while copying is in progress To cancel press Stop Exit Press Stop Exit again to release the original document The scannable area of the machine begins at approximately 4 mm from the edge of the paper amin Non scannable area 4 mm Making a Single Copy 1 Insert the document face down in the ADF 2 Press Copy Dp To stop press Stop Exit To release the original document press Stop Exit again Making Multiple Copies 1 Insert the document face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 3 Press Copy p2 To sort the copies use Options key See Sorting Multiple Copies page 55 52 Out of Memory Message If you get an OUT OF MEMORY message while scanning the first page to be copied press Stop Exit to cancel the operation and restart to make a single copy If you get an OUT OF MEMORY message while scanning in a subsequent page you will have the option to press Copy to copy the pages scanned so far OR Press Stop Exit to cancel You will need to clear some fax messages to make some additional memory available before you can continue To gain extra memory you can turn off Fax Storage OR Print fax messages in memory See Setting Fax Storage page 48
49. chine from a remote location to switch this feature on or to change the number you want your faxes forwarding to See Changing the Fax Forwarding Number page 51 Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call so you can access features remotely The access code is preset to 159 x but you can change this T Press Menu 2 5 3 2 Enter a three digit code using number keys 0 9 and and press Set The fourth digit cannot be changed Do not use the same digits that appear in your Remote Activation or Deactivation Code 3 Press Stop Exit Remote Retrieval gt D gt Z 9P mi Oo wT D gt gt lt Cc op m Using Your Remote Access Code To receive faxes at your location you must call from a fax machine using touch tone For convenience you can retrieve faxes from a touch tone phone by having them sent to a fax machine For example if your hotel room does not have a fax machine you can enter the number of the fax machine at the hotel s Front Desk 1 Dial your fax number from a touch tone phone 2 When the machine answers and beeps immediately enter your Remote Access Code the factory setting is 159 x 3 The machine signals the kinds of messages received 1 long beep Fax message s No long beep No messages 4 The machine prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command
50. d F T Ring Time features on the following pages This is the only setting in which you can use an external answering machine Your telephone answering device answers every call Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones fax messages are printed See Connecting an External Telephone Answering Device TAD page 6 The TAD setting works only with an external telephone answering device TAD Ring Delay and F T Ring Time do not work in this setting MANUAL with an External Telephone O Fax TAD O F T Use this function if you receive many telephone calls and few fax messages You must answer all calls yourself If you hear fax tones wait until the machine takes over the call automatically then hang up see Fax Detect function 25 ASN XV4 ISV Manual Reception Manual Mode When you set the Receive Mode to manual the Fax and F T lights are both off you must answer each incoming call yourself with an external telephone Select this mode by pressing Mode key Here is what you should do when using Manual Mode If You Get a Then You Should 1 Regular phone call Talk as you normally would 2 Phone call and request to Press Fax Start when finished talking and replace the send a fax external telephone s handset NOTE Sender must also press Start 3 Fax tone Wait until the fax machine takes over the call or press Fax
51. dle You can turn the ring OFF es gt O bis gt gt lt c 72 m Press High or Low to adjust the volume level With each key press the machine rings so you can hear the current setting and the display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Beeper Volume You can set the beeper to LOW HIGH or OFF The machine comes with this volume set to LOW When the beeper is set to LOW or HIGH the machine beeps every time you press a key or make an error and at the end of sending or receiving a fax T Press Menu 1 3 2 2 Press E or to select your setting 3 When the screen displays the setting you want press Set 4 Press Stop Exit Speaker Volume You can set the volume of the machine speaker T Press Menu 1 3 3 2 Press or to select your volume setting OFF LOW MED or HIGH 3 Press Set when the screen displays your selection 4 Press Stop Exit 15 PABX and TRANSFER The machine is initially set to be connected with PSTN Public Switched Telephone Network lines However many offices use a central telephone system or Private Automatic Branch Exchange PABX Your fax can be connected to most types of PABX The recall facility on the machine supports timed break recall only TBR PBXS normally can work with this for gaining access to an outside line or for transferring a call to another exten
52. e feature Delayed Transmission Sends your fax at a later time that day Drum unit A printing device for the machine Dual Access The machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the parts of the document that had errors Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine s memory eliminating the need for making up cover pages manually Extension Phone A telephone on the fax number that is plugged into a separate wall jack 96 External Phone A TAD telephone answering device or telephone that is plugged into the Ext socket of the machine F T Ring Time The length of time the machine rings when the receive mode setting is Fax Tel to notify you to pick up a voice call that has been automatically answered Fax Tel mode You can receive faxes and telephone calls Do not use Fax Tel if you are using an external answering machine With external telephone only gt U V m zZ gt lt Fax Forwarding Sends a fax received in memory to another preprogrammed fax number Fax Storage You can store faxes in memory for remote retrieval Fax tones The signals sent by sending and receiving fax machines while communicating information Fine Mode Resolution is 203 x 196 dpi It is used for small print and graphs Grey sca
53. e portion that is in the memory if more than one page has been scanned 38 Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key This is called Broadcasting First you will need to store each fax number as a One Touch or Speed Dial number See Storing One Touch Dial Numbers page 19 Also see Storing Speed Dial Numbers page 19 Then you can combine them into a Group Each Group uses up a One Touch key Finally you can have up to 6 small Groups or you can assign up to 231 numbers to one large Group 1 Press Menu 2 3 3 PRESS SPEED DIAL OR ONE TOUCH KEY 2 Select a One Touch or Speed Dial key where you wish SETUP GROUP GO to store the number For example press One Touch FNTER amp SET KEY key 02 to use as a Group 3 Use the dial pad to enter the Group number and then press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the GO1 005 009 _ Group enter them as if you were dialling For example FNTER amp SET KEY for One Touch Dial key 05 press One Touch Dial key 05 For Speed Dial location 009 press Search Speed Dial then press 0 0 9 on the dial pad The LCD shows 005 009 5 Press Set The screen prompts you to enter a name gt gt O m Oo TI D gt gt lt n o p m se the dia pa to enter a name for the group or examp e an press eT 6 Use the dial pad for t
54. e same problem occurs If the copy is also bad call your Brother dealer for service Sometimes you may see vertical streaks black lines on the faxes you receive Either the machine s primary corona wire for printing may be dirty or the sending party s fax scanner may be dirty Clean your primary corona wire or ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother dealer for service If the machine is set to Fax Detect with an External Telephone ON it is more sensitive to sounds The machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Fax Detect with an External Telephone to OFF See Fax Detect with an External or Extension Telephone page 27 Check for a dial tone Change TONE PULSE setting See Setting the Dialling Mode Tone Pulse page 18 Check all line cord connections Check power cord connection Send a manual fax by lifting the external telephone s handset and dialling the number Wait to hear fax receiving tones before pressing Fax Start Make sure the machine is in the correct receiving mode for your setup either Fax Fax Tel F T or TAD Check for dial tone If possible call the machine to hear it answer If there is still no answer check the t
55. e signals you with an F T pseudo ring for the length of time you selected in F T Ring Time Lift the external telephone s handset and then press Tel to answer Even if the caller hangs up during the F T pseudo ringing the machine continues the F T pseudo ringing for the set time 26 Fax Detect with an External or Extension Telephone When you use this feature you don t have to press Fax Start or x 5 1 when you answer a fax call with an external or extension telephone and hear calling beeps Just hold the handset of an external or extension telephone and wait for several seconds When you see RECEIVING on the fax screen or when you hear chirps through the handset of an extension phone connected to another wall socket just replace the handset and the machine does the rest Selecting ON allows the machine to receive fax calls automatically even if you lift the handset of an external or extension phone Selecting OFF means you will have to activate the machine yourself by pressing Fax Start or 5 1 at the external or extension telephone You have to set Remote Activation to ON in Menu 2 1 4touse 51 See Operation from an External or Extension Telephone page 43 In case Fax Detect does not work because of a poor phone line connection just press the Activation Code 5 1 at the external or extension telephone T Press Menu 2 1 3 2 Use E or to select ON or OFF and press Set 3 Press Stop Exit es gt
56. e to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions in the Preparation and Simple use chapter for connecting a TAD or answering machine to the machine ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in the machine for this feature to work 95 gt na U m d gt lt Glossary ADF Automatic Document Feeder Capacity Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically Auto reduction Reduces the size of incoming faxes Automatic Fax Transmission Sending a fax without picking up the handset of an external telephone Automatic Redial A feature that enables the machine to redial the last fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Sets the machine to print a copy of faxes that are received and stored in memory Beeper The sound the keys make when they are pressed an error occurs or a
57. e toner cartridge out of the drum unit assembly while holding down the lock lever with your right hand See Replacing the Toner Cartridge page 76 Discard the used drum unit according to local regulations Be sure to seal the drum unit tightly so toner powder does not spill out of the unit When discarding used drum units keep them separate from domestic rubbish A Wait to unpack the new drum unit until immediately before installing it Place the old drum unit into the aluminium bag and discard it according to local regulations e fan unpacked drum unit is subjected to excessive direct sunlight or room A light the unit may be damaged e Handle the toner cartridge and the drum unit carefully because they contain toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water e Do not touch the scanner window with your finger 5 Reinstall the toner cartridge into the new drum unit See Replacing the Toner Cartridge page 76 6 Reinstall the new drum unit keeping the front cover open Press Clear to reset the drum life counter REPLACE DRUM 8 Press 1 and when the display shows ACCEPTED 1 YES 2 NO close the front cover N 82 Important Safety Information Important Safety Instructions 1 2 3 4 QI 9 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product Unplug this product from the telephone
58. eccteeeeseeetseetteaes 93 Trademark Sarn E E EE R A tious 93 PSST TER eao E E E pooues 94 ADOURA Machine Seared E E A 95 OSS eee EEE 96 INV EIEE E EE REE OE EE EE A A E AN 99 Preparation and Simple Use Guide Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply However before you perform these steps see Important Safety Information page 83 and Advice for Preparation and Simple Use Guide page 3 If you need further information refer to BASIC FAX USE or ADVANCED FAX USE 1 Read the Quick Setup Guide Follow the instructions on the Brother Quick Setup Guide to set up the machine gt Pam On NO 5 EE m co om m 2 Setting the Document E Documents must be between 14 8 and 21 6 cm wide and 10 and 36 cm long This machine can only scan an image 20 7 cm wide regardless of how wide the document is The machine cannot scan approximately 4 mm from the top edge and the bottom edge regardless of how long the document is E Make sure you insert documents face down top edge first mM Adjust the paper guides to fit the width of your document Paper Guides J E The automatic document feeder ADF can hold up to 30 pages feeding each one individually through the machine Use standard 64 g m 90 g m paper when using the ADF if you re using heavier paper feed each sheet individually to prevent paper jams Approx 1 3 cm e DO NOT use curled
59. ed information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 dpi Best for very small print and line art System Setup List A printed report that shows the current setting of the machine Temporary Setting You can select certain options for each fax transmission or copy without changing the default settings Timer A feature that lets you program a fax to go out at a certain time such as Delayed Fax or Delayed Polling Receive Tone A form of dialling on the telephone line used for Touch Tone telephones Toner cartridge An accessory that holds toner for the drum unit on Brother laser models Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner assembly This will make the receiving document significantly lighter Transmission The process of sending documents over the phone lines from the machine to the receiving fax machine Xmit Report Transmission Report A listing of each transmission showing date time and number of pages 98 Index The items in the upper case represent LCD messages A INCCESSOMES ordai eae T 93 Activation Code iccccccciaseatescisceievieess 43 Answering Machine ccceccceeeeeeeeeees 6 Auto Reduction iencnsicadiinsarssn cass 28 Automatic Document Feeder ADF 1 Automatic Transmission 666 2525 B Beepet Volumi seen 15 POAC CASON S seesekont oiie 38 W
60. election 3 Press Stop Exit lf there are faxes in memory when you turn the Fax Storage OFF the screen prompts you to erase any faxes in memory If you press 1 all fax data is erased and Fax Storage is turned OFF If the fax data in memory has not been printed before it will be printed first and then erased If you press 2 data is not erased and Fax Storage remains ON Backup Print If you have set FAX STORAGE to ON your faxes will be received into memory so you can retrieve them remotely With BACKUP PRINT set to ON the machine automatically prints faxes as they are received into memory You can turn Backup Print OFF to save paper or prevent confidential documents from printing in your absence T Press Menu 2 5 5 2 Press or to select ON or OFF and press Set when the screen displays your selection 3 Press Stop Exit Fax Forwarding You cannot use Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding and Fax Storage are set to ON the machine stores the received fax in memory then dials the fax machine phone number you ve programmed and forwards the fax message T Press Menu 2 5 1 2 Press E or to select ON or OFF and press Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 48 3 Enter the forwarding number up to 20 digits and press Set 4 Press Stop Exit You can also dial into the ma
61. elephone line cord connection If there is no ringing when you call the machine call your Telephone Company to check the line Lifting the external phone s handset If you hear no dial tone check telephone line cord connections at the machine and wall socket Check that the external telephone is connected to the machine correctly Test the wall socket with another single line telephone If no dial tone on the wall outlet call your Telephone Company DIFFICULTY SUGGESTIONS Sending Faxes Poor transmitting quality Try changing your resolution to FINE or SUPERFINE See Fax Resolution page 21 Make a copy to verify the machine s scanner operation Transmission verification There is probably temporary noise or static on the phone line Try prints Results NG sending the fax again If the problem continues call the Telephone Company to check your phone line When the receiving party says Sometime the resolution mode you choose when sending a fax may the picture is not clear not be appropriate Send the fax again but try using a different resolution mode FINE or S FINE Also make sure the machines scanner glass is clean and that there are no marks on it If there is then clean the glass cover When the receiving party says The machine s scanner may be dirty or the receiving party s print vertical streaks appear on the head may be dirty Clean your scanner and make a copy to check if faxes they receive the problem wa
62. er the new password again and press Set Press Stop Exit OLD PASSWD XXXX ENTER amp SET KEY NEW PASSWD XXXX ENTER amp SET KEY VERIFY XXXX ENTER amp SET KEY 41 gt D gt Z 9P mi Oo wT D gt gt lt Cc wm m Switching Memory Security ON T Press Menu 2 0 1 2 Press or A to choose SET SECURITY 3 Press Set The screen prompts you to enter the password PASSWORD XXXX 4 Enter a 4 digit password followed by Set ENTER amp SET KEY This is the same as the security password of the machine already stored The screen displays ACCEPTED for 2 seconds followed by SECURE MODE Memory Security is now switched ON lf the password you enter at Step 4 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to normal displaying the date amp time You must then start from Step 1 to set Memory Security Switching OFF Memory Security T When Memory Security is switched ON press Menu PASSWORD XXXX 2 Enter a 4 digit password and press Set ENTER amp SET KEY The screen displays ACCEPTED then after 2 seconds the display reverts to normal Memory Security is now switched OFF Then all the data saved in the memory will be printed out lf the password you enter at Step 2 is incorrect the screen would display WRONG PASSWORD After 2 seconds the display will then return to displaying SECURE MODE You must then start from Step 1 to switch OFF Memory Security
63. es 94 Error Messages soseer 61 Extension Telephone 006 5 43 External Telephone 0000008 7 43 External Telephone Answering Device G4 BD aaa a a Ea 6 F F T Fax Tel Ring Time 000 26 Ran mesia eet senviene 43 Pied CVC CL mis supaten uatanti lata tomen tea bet signuatieics 2 Fax F orwatdini eooenc emen mi 48 Bax Storas e oroni au senaritess 48 gt U U m d gt lt Fax Tones and Handshake 95 Fine Resolution cccccceeececceeeeeeeees 21 Function Selection Table 10 GIOS SI seicinenessescuce cue T 96 Grev ocal serieei a ateite inn athicus 90 H HEID asker ernie A i 34 Important Safety Instructions 83 Inserting Spaces sicaire aiid 94 International Calls 0 0 0 0 ccceeeeeeeeeeeees 37 JOC An el cenaa ices 40 TOURNADREN 34 J nrnal Period sesrnnerei 33 L LOWer iAV a T 18 M Maintenance reyna RN 61 Mania Dialling i520 wrcseseetenssaesserariesinnad dees 30 Memory Security ersi nicnn eai 40 Memory Storage oea ne ai 4 Menu M de einiino 10 Menu Selection Table eee 10 Multi Line Connections 0ceeeeeeee 4 N NO RESPONSE BUSY cccsecccceeees 62 NOFTASSIGNED aonni nari 62 100 O One Touch Dial Changing 20 One Touch Dial Storing 0 0 19 One Touch Dialling cenusansmunindwcds 22 On Screen Programming 0
64. es you want up to 99 3 Press Options and or to select STACK SORT and then press Set 4 Press E or to select SORT and then press Set 5 Press Copy OR Press E or 9 for additional settings 55 Special Copy Options You can save paper by copying either two or four pages onto one page 1 Insert the document face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 3 Press Options and E or to select SPECIAL and then press Set 4 Press E or to select 2 IN 1 4 IN 1 or OFF and then press Set 5 Press Copy OR Press E or 9 for additional settings i 19 1 2 or i 2 Special Copy Options 2in1 or 4in1 Copy are not available with Enlarge Reduce 56 Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you are using See Acceptable Paper page 92 THIN 60 69 g m For thin paper PLAIN 70 95 g m For ordinary plain paper THICK 96 120 g m For heavy weight paper or rough paper THICKER 121 161 g m For heavier weight paper rough paper or bond paper TRANSPARENCY For transparency OHP 1 Press Options and E or 5 to select PAPER TYPE and then press Set 2 Press or to select your type of paper and then press Set 3 Press Copy OR Press E or for additional settings Copy Quality Default Settings Changing Default Settings Press Menu 3 to change default sett
65. face or thick media can cause the problem If you still see white spots and the display shows CHANGE DRUM SOON replace the drum unit with a new one This can also cause problems when using copy functions In this case check the paper type setting Adjust the print conditions by setting the Print Density function See Setting the Print Density page 28 Clean the machine s interior See Regular Maintenance page 73 and Cleaning the Drum Unit page 75 Make sure that you use paper that meets specifications See Acceptable Paper page 92 If you still have scattered toner and the display shows CHANGE DRUM SOON replace the drum unit with a new one Clean the machine s interior and the primary corona wire of the drum unit See Regular Maintenance page 73 and Cleaning the Drum Unit page 75 Also do not use heat sensitive paper as it will cause this problem After cleaning if the printed pages are still black or the display shows CHANGE DRUM SOON replace the drum unit with a new one The drum unit may be damaged Make sure that the toner cartridge is not empty If the toner cartridge is empty replace the toner cartridge See Replacing the Toner Cartridge page 76 DIFFICULTY SUGGESTIONS Printed pages are marked Markings may disappear by themselves Try copying at multiple regular intervals pages to clear this problem Markings may occur if the machine has gt gt not been used for a long time A possible cause is tha
66. ge is left unpacked for a long period of time the toner life is shortened e You can use only a genuine Brother toner cartridge TN 6300 or TN 6600 which is specially formulated to ensure top print quality Using another brand of toner cartridge may void your machine s warranty m gt O m 17 4 Gently rock the toner cartridge from side to side five or six times Toner gt Cartridge 5 Remove the protective cover Toner Cartridge 78 Chi T Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the home position before reinstalling the drum unit assembly Tab 8 Reinstall the drum unit into the machine and close the front cover E gt Z Gs m zZ gt zZ O m Drum Life Considerations for Your Brother Fax Machine Your Brother fax machine uses a drum and toner assembly for document printing The toner life is directly dependent upon the amount of black printing on the printed pages The estimated drum life is up to 20 000 A4 sized pages Maintaining quality print during this period will depend on factors such as the number of pages printed per day time between printouts the paper quality and the environment in which the machine is used The drum unit DR 6000 is a consumable and to maintain an acceptable printing quality it should be replaced at the end of it s 20 000 A4 page life
67. h fi le NEW CLIENTS and Set See Entering Text page 94 T Press Stop Exit You can print a list of all One Touch and Speed Dial numbers Group numbers will be marked in the column of GROUP See Printing Reports page 33 39 Cancelling a Job While Scanning the Document You can cancel a job while you are scanning it into memory by pressing Stop Exit Eject the document by pressing Stop Exit again Checking and Cancelling a Scheduled Job in Memory You can check or cancel a job that is waiting in memory If the machine is idle T Press Menu 2 6 Any waiting jobs appear on the display If nothing is waiting the screen displays NO JOB WAITING 2 If you have more than one job waiting use or to select the job you want to cancel Press Set when the screen displays your selection OR TIf you have only one job waiting go to Step 3 3 Press 1 to cancel_OR Press 2 to exit without cancelling To cancel another job return to Step 2 4 Press Stop Exit You can check which jobs are remaining in memory by following Steps 1 and 2 above Memory Security This feature allows you to prevent unauthorised access to the machine When switched ON Memory Security prohibits most functions The following functions listed are available while Memory Security is switched ON Receiving faxes into memory limited by Memory Capacity Scheduled Delayed Transmission Polling Fax Forwarding Remote Retrieval EEE
68. he Toner Empty LED on the control panel flashes on and off you can still print But the toner is depleted and the machine is telling you that the toner will soon run out CHECK DOCUMENT Documents were not inserted or fed Do not pull paper out until you see properly or document was too long Document Jam page 63 CHECK PAPER The machine is out of paper or paper Refill the paper or remove the CHECK PAPER 1 is not properly loaded in the paper paper and load it again CHECK PAPER 2 tray With optional paper tray CHECK PAPER SIZE Paper Size is improper for fax Load A4 paper in tray receiving COMM ERROR A poor quality phone line caused Try the call again communications error CONNECTION FAIL You tried to poll a fax machine that is Verify the other party s polling not in Polled Waiting mode setup COOLING DOWN The temperature of the drum unit or You must wait and allow the toner cartridge is too hot The machine to resume printing when machine will pause its current print it is ready job and go into cooling down mode During the cooling down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN COVER OPEN The front cover was not completely Open then close the front cover closed 61 JONVNALNIVIN ERROR MESSAGE CAUSE ACTION DISCONNECTED The other party or other party s fax machine terminated the call MACHINE ERROR XX Machine has a mechanical
69. hen the toner cartridge is running low the display shows CHANGE TONER and the Toner Empty LED on the control panel flashes on and off to indicate the toner is low Display Toner Empty LED Photo TAD Broadcast Resolution Mode Reports Enlarge Tel The Toner Empty LED light stays on and the display shows TONER EMPTY to indicate that the toner is empty Once this indication appears the machine will not resume printing until you have installed a new toner cartridge Steps for Replacing Toner Cartridge After you have just used the machine some internal parts of the machine A will be extremely HOT So never touch the shaded parts shown in the illustration below 76 Chapter 11 1 Open the front cover and pull out the drum unit Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash them with cold water 3 Unpack the new toner cartridge Place the used toner cartridge into the aluminium bag and discard it according to local regulations e Wait to unpack the toner cartridge until immediately before you install it A into the machine If a toner cartrid
70. hoto 7 7 lines mm Superfine Photo copy 15 4 lines mm Up to 500 pages in memory 32 stations 200 stations 3 times at 5 minute intervals Monitor 1 2 3 or 4 rings Public switched telephone network PSTN Electrophotography by semiconductor laser beam scanning 600 dots inch Normal printing mode Economy printing mode Pages refers to the ITU T Chart 1 with JBIG cording and standard resolution Consumable Items Toner cartridge Life Expectancy Up to 6 000 pages high yield toner cartridges TN 6600 Up to 3 000 pages standard toner cartridges TN 6300 when printing A4 paper at 5 print coverage gt na U m d gt lt Toner life expectancy will vary depending on the type of average print job Drum Unit Life Expectancy Up to 20 000 pages There are many factors that determine the actual drum life such as temperature humidity type of paper and toner that you use the number of pages per print job etc Electrical and Environment Temperature Warm up Power source Power consumption Noise Humidity Dimensions W x D x H Weight Memory Allowable 10 32 5 C Storage 0 40 C Approx 25 seconds at 23 C 220 240V AC 50 60Hz Operating Copying 350 W or less 25 C Peak 940 W Sleep Mode 10 W or less Stand by 70 W or less 25 C Operating 53 dB A or less Stand by 30 dB A or less Operating 20 to 80 without condensation Storage 20 t
71. in the unit s memory Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones Ensure the airflow from the fan on the right hand side of the machine is not impeded telephone line has been disconnected at the network interface e Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning e Do not use the telephone to report a gas leak in the vicinity of the leak i e Never touch telephone wires or terminals that are not insulated unless the Connecting the Power Cord e This machine must be fitted with an earthed plug If you need to use a different mains lead ensure that the machine is fitted with an earthed plug e Since the machine is earthed via the mains plug you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line Similarly you can protect yourself when you want to move the machine by disconnecting the telephone line first and then the power cord IMPORTANT A If you need to remove the moulded mains plug in order to fit an appropriate type you must discard the moulded plug immediately having cut it off in order that it is not inadvertently inserted i
72. ine has a BT Call Sign compatible distinctive ringing function allowing you to dedicate a second phone number on the same phone line just for receiving faxes e To have your external TAD answer only the main number the machine must be in Manual Mode e In FAX TEL F T or FAX ONLY mode the machine will answer all numbers on the phone line To enable the machine to work with BT Call Sign 1 Set the machine to MANUAL mode by pressing Mode 2 Press Menu 2 0 4 The screen displays the current setting of this feature 3 Press or to select ON 4 Press Set 5 Press Stop Exit 44 Polling Polling is the process of retrieving faxes from another machine You can use the machine to poll other machines or you can have someone poll the machine All parties involved in polling need to set up their machines to accommodate polling When someone polls the machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call See Polling Transmit page 47 Some machines do not respond to the polling function Secure Polling Secure Polling is a way to keep your documents and others from falling into the wrong hands while the fax machines are set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code gt gt O m Oo TI D gt gt lt am
73. ings for Copy mode These settings will remain until you change them again by pressing Menu Adjust the Copy Mode Contrast and Paper Type settings By pressing a number you can adjust copy settings as shown in the following chart Press or to move through the selections for each setting Press Set to save your selection Press Stop Exit OR Press to select the next setting you want to change Press Menu and 3 1 COPY MODE AUTO TEXT PHOTO 2 CONTRAST EEH CO 3 PAPER TYPE THICKER is default 57 Copy Mode Type of Original You can select the Copy resolution for your type of original The default setting is AUTO which is used for originals that contain both text and photographs TEXT is used for originals containing only text PHOTO is used for copying photographs T Press Menu 3 1 2 Press or to choose the type of original AUTO TEXT or PHOTO and then press Set 3 Press Stop Exit OR Press or for additional settings Copy Contrast You can adjust copy contrast to make copies darker or lighter T Press Menu 3 2 2 Press to make a copy lighter OR Press to make a copy darker and then press Set 3 Press Stop Exit OR Press or for additional settings Paper Type You can use the following types of paper for copying For the best print quality select the type of media that you use most often THIN 60 69 g m For thin paper or transparency PLAIN 70 95 g m For ordinary plain p
74. le The shades of grey available for copying and faxing photographs Group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch Dial key or Speed Dial for Broadcasting Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Journal Period The preprogrammed time period between automatically printed Journal Reports You can print Journal on demand without interrupting this cycle LCD Liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and defaults to the date and time when the machine is idle Manual fax When you lift the external telephone s handset so you can hear the receiving fax machine answer before you press Fax Start to begin transmission Menu Mode The programming mode for changing the setting of the machine One Touch Dial Keys on the machine control panel where you can store numbers for easy dialling You must use a separate key for each number Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Pause Allows you to place a 3 5 second delay in the dialling sequence stored Photo Mode A resolution setting that uses varying shades of grey for the best representation of photographs Polling The process of a
75. m unit See Replacing the Toner Cartridge page 76 Document Jams and Paper jams Based upon where the original document or printed sheet is jammed follow the appropriate set of instructions to remove it Document Jam The documents were not inserted or fed properly or were too long 1 Open the control panel 2 Carefully pull the document toward the front of the machine 3 Close the control panel and press Stop Exit Paper Jam Before you can clear a paper jam error you must find out where the paper is stuck Use the diagram below to help locate the position of the paper Do not force the jammed paper from the paper tray because you may damage the machine and cause toner to scatter After you have used the machine some internal parts of the machine are extremely HOT When you open the front or the rear cover of the machine never touch the shaded parts shown in the following diagram E gt Z m zZ gt zZ O m Front view Rear view Troubleshooting and Maintenance 63 Paper is Jammed in the Paper Tray 1 Pull the paper tray out of the machine 2 Remove any crinkled sheets 3 Adjust the guides at the right and rear of the paper tray to fit 4 Press down the paper to flatten it in the paper tray 5 Reinstall the paper tray Paper is Jammed near the Drum Unit 1 Open the front cover 2 Remove the drum unit but do n
76. machine You can then leave the machine in Fax Only Mode to receive faxes any time of day or night If you are installing the machine to work with a PABX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX Any cases of difficulty should be reported first to the company that handles your PABX 2 Ifall incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 3 The unit may be used with either pulse or tone dialling Using Extension Telephones It may be that your premises are already wired with parallel extension telephones or you intend to add extension telephones to your line in addition to the machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may not operate reliably in such a simple configuration This machine may also be set to make a delayed transmission i e a transmission at a pre set time This pre set job may coincide with someone picking up an extension handset Such problems can easily be eliminated however if you arrange modification of your extension
77. menu OR Press 2 to exit 36 Overseas Mode Sometimes when sending a fax to overseas numbers problems can be experienced This mode makes the machine work better for such calls After you send a fax using this feature the feature turns itself off 1 Insert the document face down in the ADF 2 Press Menu 2 2 9 3 Press or to select ON or OFF and press Set when the screen displays your selection 4 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 5 5 Enter the fax number you re calling and press Fax Start Delayed Transmission Timer You can use this function to send a fax up to 24 hours later T Insert the document face down in the ADF 2 Press Menu 2 2 3 3 Enter the time you want the fax to be sent in 24 hour format for example enter 19 45 for 7 45 PM and press Set 4 Press 1 to select DOC OR Press 2 to select MEMORY If you select 1 DOC the machine will not start scanning the document until the preset time The document must be left in the ADF If you select 2 MEMORY the machine will scan and store the document and the ADF is free for copying or faxing further documents gt D Z 9P mi Oo 7m D gt gt lt Cc wm m 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings
78. nce indicating a need for service o 1 6 We do not advise the use of an extension lead IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications The label shown below is attached in countries where required CLASS 1 LASER PRODUCT APPAREIL LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit The Scanner Unit should not be opened under any circumstances Laser Diode Wave length 760 810 nm Output 5 mW max Laser Class Class 3B 84 Caution Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure The following caution label is attached near the scanner unit CAUTI ON INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK DEFEATED AVOID DIRECT EXPOSURE TO BEAM CLASS 3B LASER PRODUCT ADV AR SEL USYNLIG LASER STRALING NAR KABINETLAGET STAR ABENT UNGDA DIREKTE UDSATTELSE FOR STRALING KLASSE 3B LASER VARN NG OSYNLIG LASERSTRALNING NAR DEN HAR DELEN AR OPPNAD OCH SPARRAR AR URKOPPLADE STRALEN AR FARLIG KLASS 3B LASER APPARAT NAKYMATTOMALLE LASERSATEILYLLE ALA KATSO SATEESEEN LUOKAN 3B LASERLAITE VARO AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA ADVARSEL USYNLIG LASERSTR LING UNNG DIREKTE KONTAKT MED LASERENHETEN N R TOPPDEKSELET ER PENT KLASSE 3B LASERPRODU
79. nt to print on envelopes thicker paper or card stock 1 Open the rear cover of the machine 2 Adjust the manual feed paper guides to the width of the paper you are using 3 Inserta single sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper as the machine pulls it into position 4 After the machine ejects the printed page return to Step 3 to insert the next sheet of paper The machine will wait until you insert the next sheet of paper Repeat Steps 3 and 4 for each page to be copied 59 5 When you have finished copying close the rear cover of the machine I2 To prevent the possibility of transparencies smudging as they stack in the output bin remove each transparency after it exits 60 Chapter 10 Troubleshooting and Maintenance Error Messages You may occasionally encounter a difficulty with the machine or telephone line If this happens the machine often identifies the problem and displays an error message The list below explains the most common error messages in alphabetical order ERROR MESSAGE CAUSE ACTION CHANGE DRUM SOON The drum unit is near the end of its If you have a print quality problem replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and press Clear 2 Press 1 to reset CHANGE TONER __ If the display shows CHANGE Order a new toner cartridge now TONER and at the same time t
80. nto a live socket thus presenting a shock hazard The wires in the mains lead of this appliance are coloured in accordance with the following code e Green and yellow Earth e Blue Neutral e Brown Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows The wire which is coloured green and yellow must be connected to the terminal in the plug which is marked by the letter E or by the safety earth symbol or coloured green or green and yellow The wire which is coloured blue must be connected to the terminal which is marked with the letter N or coloured black The wire which is coloured brown must be connected to the terminal which is marked with the letter L or coloured red Memory Storage In the event of a power failure all settings in the menus are stored permanently except for the settings that are valid for the next fax only e g contrast overseas mode and the documents stored into memory will be stored for a few days with the backup battery The length of time that the documents are stored for depends on the status of the battery and the optional DIMM Multi Line Connections PABXs Most offices use a central telephone system or PABX The machine will work with most PABX or key systems that allow a two wire analogue connection However we recommend that you have a separate telephone line for the
81. ny RECEIVE OFF incoming faxes in its memory if it runs out of paper 7 PRINT EEH Adjusts printing to be 28 DENSITY lighter or darker 8 POLLING RX STANDARD You call another fax machine to receive a fax from it The factory setting option is shown in bold 4 REMOTE ON Activate or deactivate the CODE 51 51 machine from a remote OFF location You can also personalize these codes Preparation and Simple Use Guide 11 Menu Selections 2 FAX 2 SETUP SEND 1 CONTRAST AUTO Changes the lightness or Continued darkness of a fax you are sending 2 STANDARD Changes the default RESOLUTION FINE setting of fax resolution S FINE PHOTO 3 TIMER Sets the machine to send your documents later 4 BATCH TX ON Sends all delayed faxes R Main Menu Submenu Options Descriptions Page OFF that are to the same fax number and at the same time as one transmission EAL TIME TX NEXT FAX ONLY When memory is full you can send faxes in real time POLLED TX STANDARD Sets a Polled SECURE Transmission for someone to poll the machine to receive a fax from you 8 COVERPAGE Program a customized NOTE message for fax cover 9 OVERSEAS Special setting for international transmissions 3 SET ONE TOUCH Stores dial numbers in QUICK DIAL memory so as to dial them by pressing only one key 2 SPEED DIAL Stores dial numbers in memory so to dial them you only have to press 3 SETUP Set up a Group for GROUPS
82. o 80 without condensation 377 x 442 x 323 mm 12 kg 8 MB 91 Acceptable Paper Paver type Paver Se Paper Tray 1 amp 2 Cut sheet and For fax receive A4 Cut sheet only for copying Transparencies A4 Executive B5 ISO B6 ISO A5 A6 for tray 1 Only Manual Feed Slot Cut sheet A4 Letter Legal Executive B5 ISO A5 B6 ISO A6 Custom size 70 216 x 116 356 mm 2 75 8 5 x 4 57 14 inches DL C5 COM 10 Monarch Post Card 70 216 x 116 356 mm 2 75 8 5 x 4 57 14 inches Labels and 70 216 x 127 356 mm 2 75 8 5 x 5 14 inches Transparencies Paper Specification for the Tray Pious SCSC SS Manual Feed Slot a C pe Basis Weight 16 to 43 Ib 20 to 24 Ib 60 to 161 g m 75 to 90 g m Caliper 0 08 to 0 2 mm 0 084 to 0 14 mm 0 003 to 0 008 inches 0 003 to 0 005 inches 4 to 6 by weight 4 to 6 by weight 100 to 250 Sheffield 100 to 250 Sheffield Recommended paper types Plain Paper Xerox Premire 80 Transparency 3M CG3300 for laser printers or equivalent Label Avery laser label L7163 Specifications are subject to change for improvement without prior notice 92 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been complied and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice
83. ollowing the steps below 1 Press Menu 1 9 The screen prompts you to select PULSE or TONE 2 Use E or to select the dialling mode 3 Press Set when the screen displays the dialling mode you want 4 Press Stop Exit Lower Tray With Optional Paper Tray Only You can set the machine to recognize the optional lower tray When Lower Tray is set to ON you can set which tray you want to use for faxes or for copies T After setting up the optional paper tray press Menu 2 0 2 2 Press or 9 to turn ON or OFF 3 Press Set When the optional LOWER TRAY is set to ON you can set the tray usage The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper tray Choose UPPER or LOWER if you want to keep special paper in the other tray and control when it is used 4 To set tray usage for faxes press or to select FOR FAX and then press Set _OR To set tray usage for copies press or to select FOR COPY and then press Set 5 Press or to select AUTO UPPER or LOWER and press Set 6 Press Stop Exit 18 Storing Numbers for Easy Dialling You can set up the machine to do three types of easy dialling One Touch Speed Dial and Groups for Broadcasting of faxes See Broadcasting page 38 Even if you lose electrical power numbers stored in memory will not be lost Storing One Touch Dial Numbers You can store 32 fax phone numbers that you can dial by pressing one ke
84. on ID You can set the machine to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting i 2 3 4 5 6 Press Menu 2 2 7 Press or to select COVERPAGE ON or OFF Press Set If you select ON a coverpage is always sent when you send a fax If you selected ON the screen displays the cover page comment options Press or to view comment selections Press Set when the screen displays your selection The screen prompts you to continue Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 2 3 4 Press Menu 2 2 7 Press or to select PRINT SAMPLE and press Set when the screen displays your selection Press Fax Start The machine prints a copy of your cover page Press Stop Exit Composing Your Own Comments 1 2 3 Press Menu 2 2 8 The screen displays COVERPAGE NOTE Use or to choose position 5 or 6 for your customized comment and press Set Use the dial pad to enter your customized comment up to 27 characters See Entering Text page 94 Press Set The screen prompts you to continue Press 1 if you want to select additional settings The display returns to the SETUP SEND
85. ot force it if it cannot be removed easily Instead pull the edge of the jammed paper from the paper tray 3 Gently pull out the jammed paper 4 Reinstall the drum unit 5 Close the front cover Paper is Jammed in the Fuser Unit 1 Open the rear cover 2 Carefully pull out jammed paper When you have to pull paper out the back of the machine the fuser may get dirty with toner powder causing the next few printed page s to look messy Make a few copies until the pages print clearly 3 Close the rear cover E gt Z m zZ gt zZ O m T L J a L Le JAAR os Epa Iroihlachootina and Maintananca I roupiesnoolng ana iviainienance Y Difficulty with Operation If you think there is a problem with the machine make a copy first If the copy looks good the problem is probably not the machine Check the table below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condensed print and horizontal streaks top and bottom of sentences are cut off Vertical streaks black lines appear on the fax you receive Machine goes into receive mode when the caller is not a fax Phone Line or Connections Dialling does not work The machine does not answer when called No dial tone on the external telephone s handset 66 Chapter 11 This can be caused by static or interference on the telephone line You can make a copy using the Copy function and see if th
86. piece of disposable paper to avoid spilling and scattering toner 1 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times 2 Return the tab to the home position V mark position before reinstalling the drum unit Corona Wire Tab SL tome Position V If you do not position the tab at the home position printed pages may have vertical stripes 3 Install the drum unit into the machine See Replacing the Drum Unit page 80 4 Close the front cover m gt O m 75 Replacing the Toner Cartridge The machine can print up to 6 000 pages using a high yield toner cartridge TN 6600 When the toner cartridge is running low the display shows CHANGE TONER The machine is supplied with a standard toner cartridge TN 6300 that must be replaced after approximately 3 000 pages Actual page count will vary depending on your average document type It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning Discard the used toner cartridge according to local regulations If you are not sure of them consult with Brother dealer for service Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge When discarding used toner cartridges keep them separate from domestic garbage It is recommended that you clean the machine when you replace the toner Toner Empty Indicator W
87. plug the telephone line and then the power cord When you reconnect these lines later make sure to connect the power cord first then the telephone line 2 Lift the control panel cover 3 Clean the white bar and the glass cover Moisten a small piece of clean soft lint free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner White Bar Control Panel Cover A DNZ i SSS Glass Cover SS m gt O m 4 Close the control panel cover 73 Cleaning the Printer cause a crack on the panel Do not use isopropyl alcohol to clean the scanner window or the toner sensor e Do not touch the scanner window with your finger e Handle the drum unit carefully as it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water e Do not use isopropyl alcohol to remove dirt from the control panel It may 1 Open the front cover 2 Remove the drum unit assembly extremely HOT When you open the front cover of the machine never touch i After you have used the machine some internal parts of the machine are the shaded parts shown in the diagram below 3 Gently clean the scanner window with a clean soft dry cloth Do not use isopropyl alcohol Seanner Window Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large
88. press Set The screen now prompts you to store a name with this number 4 Use the dial pad to enter the name up to 15 characters See Entering Text page 94 OR Go to Step 5 to store the number without a name 5 Press Set Return to Step 2 to store another Speed Dial number OR Press Stop Exit When you dial a Speed dial number the screen displays the name you have stored or if you have not stored a name the number you have stored 19 es gt O TI gt gt lt c 72 m Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the screen displays the current name stored there then prompts you to either change it or exit 1 Press Menu 2 3 1 and press the One Touch Dial key where you want to change the number OR Press Menu 2 3 2 and use the dial pad to enter a three digit location 001 200 and press Set 2 Press 1 to change the number stored or press 2 to exit without making a change 3 Enter a new number If you want to erase the number press Clear when the cursor is to the far left of the digits If you want to change a digit use or to position the cursor under the digit you want to change then enter the new digit OR Press Clear to delete all characters above and to the right of the cursor 4 Follow the directions in Storing One Touch Dial or Speed Dial Numbers You can print a list of all
89. ransmits slower than Fine resolution PHOTO Use when document has varying shades of grey slow transmission time 21 Dialling a Number One Touch Dialling 1 Insert the document face down in the ADF 2 Press the One Touch key of the location you want to call 3 Press Fax Start If you try to use a One Touch or Speed Dial location with no number stored in it you hear a warning sound and screen displays NOT ASSIGNED The display returns to normal after 2 seconds Speed Dialling 1 Insert the document face down in the ADF 2 Press Search Speed Dial then press and the three digit Speed Dial number 3 Press Fax Start Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 19 and Storing Speed Dial Numbers page 19 1 Insert the document face down in the ADF 2 Press Search Speed Dial 3 To search for numbers alphabetically by name enter the first letter of the name by using the dial pad and then press or 4 When the screen displays the name you want to call press Fax Start Chain Dialling You can store very long dialling sequences by dividing them and setting them up as One Touch and Speed Dial numbers Then while dialling you can combine two or more One Touch and or Speed Dial numbers and even include manual dialling using the dial pad You can use these numbers in any combination The combined number will be dialled in the
90. ring Device TAD Sequence You may wish to connect an external answering machine When you have an external TAD on the same telephone line as the machine the TAD answers all calls The machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it doesn t hear the CNG tones the machine will not answer the call and messages can be left on the TAD by callers in the normal way The TAD must answer within a maximum of four rings However we recommend two rings as the TAD setting The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording your outgoing message Do not use a toll saver ring setting on the TAD It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit Do not use a line doubler on the line jack as this can cause answering problems Connections T You may connect an external TAD to the machine as shown below a z LY for the U K 2 Set your external TAD to two rings or less 3 Record the outgoing message see next page 4 Set the TAD to answer calls 5 Set the Receive Mode to TAD by pressing Mode key Outgoing Message OGM of External TAD Timing is important in recording this message The message sets up the w
91. s Manual Thank you for purchasing a Brother machine This machine has been designed to be simple to use with LCD screen prompts to guide you through functions However you can use the machine to its fullest potential by taking a few minutes to read this manual Additionally the machine has a Reports key Press Reports and 1 to print a help list of basic operational steps and functions Finding Information All chapter headings and subheadings are listed in the Table of Contents You will also be able to find information about a specific feature or function by checking the Index at the back of this manual Also throughout this manual you will see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Note or additional information The machine may be damaged or may not work correctly if this is not observed Warnings detail precautions you must take to avoid possible personal injury ii User Friendly Programming We have designed the machine with on screen programming User friendly programming helps you take full advantage of all the functions the machine has to offer Since your programming is done on the LCD we have created step by step on screen prompts to help you program the machine All you need to do is follow the prompts as they guide you through the function men
92. s caused by the machine Handling Incoming Calls with external telephone F T pseudo ring in Fax Tel The machine knows the incoming call is not a fax so it is signalling F T Mode you to answer the telephone call Pick up the external telephone s handset and press Tel or answer from an extension phone and press the machine s Deactivation Code default setting is 51 Transferring a fax call to the If you answered at the machine press Fax Start and hang up machine immediately If you answered at an extension phone press your Remote Activation Code default setting is 51 When the machine answers hang up Paper Handling Difficulties The machine does not load __ Check to see if the CHECK PAPER or PRINTER JAM message paper The LCD shows appears on the LCD If so the paper tray may be out of paper If it CHECK PAPER or is empty load a new stack of paper into the tray If there is paper in PRINTER JAM the paper tray make sure it is straight If the paper is curled you should straighten it Sometimes it is helpful to remove the paper turn the stack over and put it back into the paper tray Reduce the amount of paper in the paper tray then try again How can I clear paper jams See Paper Jam page 63 Copy Quality Difficulties JONVNALNIVIN Vertical streaks appear in Sometimes you may see vertical streaks on your copies Either the copies scanner or the primary corona wire for printing is dirty Clean them both
93. s names and numbers stored in One Touch Dial or Speed Dial memory in numerical order 3 JOURNAL J ournal lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive A XMIT VERIFY Prints a Transmission Verification Report for your last transmission 5 SYSTEM SETUP Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND REPORT SETTING REMOTE FAX OPT and MISCELLANEOUS 6 ORDER FORM You can print an accessories order form to your Brother dealer for service To Print a Report 1 Press Reports 2 Press or to select the report you want and then press Set OR Enter the number of the report you want to print For example press 1 to print the Help List 3 A Advanced Sending Advanced Operations Electronic Cover Page The cover page is sent to the receiving party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory if you have used this feature to start the call The cover page indicates the fax is from your Station ID and the number of pages you re sending If you have COVERPG SETUP set to ON see Always Send Cover Page page 36 the number of pages on the cover page remains blank You can select a comment to include on your cover page or 1 NOTE OFF you can select 1 NOTE OFF if you do not wish to include SFIECT amp S28 SET a comment As well as using one of the comments shown on the right 2 PLEASE CALL you can also enter
94. sert the document face down in the ADF Using the dial pad enter the number of copies you want up to 99 2 3 Press Contrast BEBBOO 4 Press to make a lighter copy SELECT gt amp SET OR Press to make a darker copy Press Set 6 Press Copy OR Press or for additional settings QI 54 Using the Copy Mode Key You can select the Copy resolution for your type of the original document TEXT AUTO or PHOTO Select the right kind of image you are copying 1 Insert the document face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 3 Press Copy Mode TEXT text only AUTO line art graphs or any combination including photograph PHOTO photograph only 4 Press or to select the right kind of image you re copying and press Set 5 Press Copy OR Press E or 9 for additional settings Using the Options Key The Options key changes the settings for number of copies stack sort special copy and paper type options for the next copy only Press Options NO OF COPIES NO OF COPIES XX STACK SORT STACK SORT STACK Options 7 SPECIAL 2 IN 1 4 IN 1 OFF PAPER TYPE THIN PLAIN THICK PLAIN THICKER TRANSPARENCY Sorting Multiple Copies Sorting uses more memory than Stacking as the whole document is scanned into memory to start with 1 Insert the document face down in the ADF 2 Using the dial pad enter the number of copi
95. sion The feature works when the R key is pressed Setting PABX If the machine is connected to a PABX system set PBX ON If not set OFF T Press Menu 1 4 2 Press E or to select ON or OFF 3 Press Set when the screen displays your selection 4 Press Stop Exit You can program an R key press as part of a number stored in a One Touch or Speed Dial location When programming the One Touch or Speed Dial number Function menu 2 3 1 or 2 3 2 press R first the screen displays then enter the telephone number If you do this you do not need to press R each time before you dial using a One Touch or Speed Dial location See Storing Numbers for Easy Dialling page 19 However if PBX is set to OFF you can t use the One Touch or Speed Dial number that the R keypress is programmed into Setting the Clock Change You can easily let the machine s clock gain or lose one hour by using this feature 1 Press Menu 1 5 The screen displays TO SUMMER TIME 2 Press E or to select Summer Time to gain an hour SELECT gt amp SET or Winter time to lose an hour and press Set 3 Press 1 to change to Winter Time or Summer Time OR Press 2 to exit without changing 16 Toner Save You can conserve toner using this feature When you set Toner Save to ON print appears somewhat lighter The default setting is OFF T Press Menu 1 6 2 Press or to select ON or OFF 3 Press Set 4 Press
96. t Copy Options Copy Mode Stop Exit Fax Start 0o00 POO QO Liquid Crystal Display Displays messages to help you set up and operate the machine Toner Empty LED The Toner Indicator flashes on and off when toner is low so you will know to order another toner cartridge You will still be able to print until the Indicator stays on Fax Keys LEDs Resolution Indicator Lights These LEDs show the resolution mode you selected Receive Mode Indicator Lights These LEDs show how the machine will handle incoming calls Broadcast Use this key when you want to send a fax to several different locations maximum 282 locations at once Resolution Sets the resolution when you send a fax Mode Select how the machine will handle incoming calls Reports Accesses the Reports menu so you can select a report to print Help Quick Dial Journal Xmit Verify System Setup List and Order Form Copy Keys Enlarge Reduce Lets you select an enlargement or reduction ratio 50 71 100 141 150 200 For more choices select MANUAL and use dial pad to type any percentage between 50 and 200 Options You can quickly and easily select temporary settings for the next copy only Contrast Press this key to temporarily change the contrast Copy Mode Select the copy resolution for your type of original document Copy Makes a copy One Touch Dial Keys These 16 keys give
97. t the surface of the drum is marked or damaged by excessive exposure to light In lt this case replace the drum unit with a new one Example of Regular Marking Printed pages are blurred at Certain environmental conditions such as humidity high the centre or at either edge temperatures etc may cause this condition to occur Make sure the machine is placed on a flat horizontal surface Remove the drum unit with the toner cartridge installed Try rocking them from side to side You may clear a blurred page by wiping the scanner window Blurred Page with a clean soft cloth See Regular Maintenance page 73 If a blurred page occurs after cleaning and the display shows CHANGE DRUM SOON replace the drum unit with a new one Ghost images appear on Adjust the print conditions by setting the Print Density function printed page See Setting the Print Density page 28 Make sure that you use paper that meets the specifications See Acceptable Paper page 92 Rough surfaces or thick media can cause a ghost image m gt P m Troubleshooting and Maintenance 69 Packing and Shipping the Machine Whenever you transport the machine use the packing materials that came with the machine If you do not pack the machine correctly you could void your warranty T Remove the telephone line cord and the power cord and pack them 2 Open the front
98. telephone banking for example follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the external telephone s handset and dial the number 2 When you are asked to enter any number press on the control panel of the machine Any digits dialled after this sends tone signals 3 When you hang up the machine returns to pulse dialling service Fax Tel F T Mode When you share one line for your telephone and fax machine in the Fax Tel F T Mode the machine can determine whether an incoming call is a fax or a telephone call See Select Receive Mode page 25 Tel Key This key is used to enter into a telephone conversation having picked up the handset of an external telephone in F T pseudo ringing Also if you press Tel when you are talking lifting the external telephone s handset with the other end you can hear the other end from machine s monitor speaker but the other end cannot hear you 32 Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table Transmission Verification Report and Journal Period For initial setup Press Menu 2 4 1 1 XMIT REPORT _ OR Press Menu 2 4 2 2 JOURNAL PERIOD Customizing the Transmission Verification Xmit Report You can use the Xmit Report as confirmation that you sent a fax This report lists the name or fax number of the receiving party the
99. ter your Remote Access Code the factory setting is 159 x 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press You cannot use and as dial numbers However if you want to store a pause press 5 After you hear the machine beep hang up and wait The machine calls the remote fax machine and sends the stored documents The remote fax machine prints your fax messages Changing the Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote telephone fax machine using touch tone gt D gt Z 9P mi Oo TI D gt gt lt Cc wm m 1 Dial the machine s number 2 When you hear the beep immediately enter your Remote Access Code the factory setting is 159 x 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine where you want your fax messages forwarded and then press You cannot use x and as dial numbers However if you want to store a pause press Also if the machine is connected to a PABX you can press first before the fax machine s number The works as well as R key 5 After you hear the machine beep hang up 51 Making Copies Basic Copy Operations Using The Machine as a Copier You can use the ma
100. the machine hangs up If you enter an invalid command the machine beeps three times 5 Press 9 0 when you finish 6 Hang up 49 Remote Commands Follow the commands below to access features remotely When you call the machine and enter your Remote Access Code the factory setting is 159 x the system will signal you with two short beeps to enter a remote control command Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding OFF Press 1 Turn Fax Forwarding ON Press 2 Program Fax Forward Number Press 4 Automatically turns Fax Forwarding ON Turn Fax Storage ON Press 6 Turn Fax Storage OFF Press 7 This is only possible if there are no faxes stored in the memory or if all faxes have been erased using Remote Control 9 6 3 Retrieve or Erase a Fax Press 9 6 then to Retrieve all faxes Press 2 then enter the number of remote fax machine and then press After the beep hang up and wait Erase all fax messages Press 3 If the data stored in the memory has not been printed before it will be printed first and then erased Check the Receiving Status Press 9 7 then Press 1 1 long beep Received fax messages 3 short beeps No messages Change Receive Mode Press 9 8 then for TAD FPress 1 F T FAX TEL Press 2 FAX Press 3 Exit Remote Operation Press 9 0 50 Retrieving Fax Messages 1 Dial the machine s number 2 When you hear the beep immediately en
101. this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock Never spill liquid of any kind on the product 13 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 14 This product has no mains ON OFF switch It is therefore highly important that access to the mains plug and the mains socket to which the plug is connected is never obstructed in case for some reason the mains power to the machine must be quickly disconnected 83 zZ TI O JJ O pe O gt par 15 Unplug this product from the mains power and telephone line sockets and refer servicing to qualified service personnel under the following conditions When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation Ifthe product has been dropped or the cabinet has been damaged Ifthe product exhibits a distinct change in performa
102. time and date of transmission and if the transmission was successful When the feature is OFF the report is printed automatically only if an error occurred during transmission If the report indicates ERROR send the document again If the report indicates you should check the readability of certain pages resend those pages If you typically send multiple faxes to the same destinations you may need a reminder to identify each fax transmission You can select OFF IMAGE or ON IMAGE to print a portion of the first page of the fax message on the report T Press Menu 2 4 1 2 Press or O to select OFF OFF IMAGE ON and ON IMAGE 3 Press Set 4 Press Stop Exit ASN XV4 ISV Setting the Journal Period You can set the machine to print activity reports at specific intervals EVERY 50 FAXES 6 12 24 hours 2 7 days or set it to OFF If you set the interval to OFF you can print the report by following the steps in the next section T Press Menu 2 4 2 2 Press or to choose your setting and then press Set 3 If you choose 7 days the screen prompts you to choose a day at which to begin the 7 day countdown Press or to choose your setting and press Set 4 Enter the time to begin printing in 24 hour format for example enter 19 45 for 7 45 PM and press Set 5 Press Stop Exit 33 Using the Reports Key Six lists are available 1 HELP Lists basic operational steps and functions 2 QUICK DIAL List
103. tinue for about 60 seconds after dialling During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You will soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 60 seconds over the phone line and the screen displays RECEIVING If the machine is set to the Fax Only Mode it will answer every call automatically with fax receiving tones Even if the other party hangs up the machine continues to send the chirps for about 60 seconds and the screen continues to display RECEIVING To cancel the receiving mode press Stop Exit When the machine is in Fax Tel F T Mode it answers with a short beep After this beep the fax machine listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialled Therefore it s important for the receiving machin
104. to ON in Menu 2 1 4 touse x 51 o0r 51 If you answer a call and no one is on the line assume you are receiving a fax At an extension phone press 5 1 wait for fax receiving tones chirps then hang up At an external phone press 5 1 and wait for the phone to be disconnected the screen displays RECEIVING before you hang up Your caller will have to press Start to send the fax lf you accidentally pick up an extension phone when a fax message is being received you may disrupt the transmission or render some portions unreadable 5 1 From an extension phone or an external phone 5 1 will set the machine in receive mode 5 1 From an extension phone 5 1 can stop the machine receiving This is effective in F T and Fax Detect modes The Remote Activation Code can also be used by your callers When you are using an external TAD your outgoing message OGM should end with the statement to send a fax press 5 1 See Outgoing Message OGM of External TAD page 7 For Fax Tel Mode Only When the machine is in Fax Tel F T Mode it will use the F T Ring Time F T pseudo ringing to alert you to a voice call If you re at the machine you can lift the external telephone s handset and press Tel to answer If you re at an extension phone you will need to lift the handset during the F T Ring Time and press 5 1 between the F T pseudo rings If no one is on the line or if someone wants to send you a f
105. twetteeed 15 Special Characters orni 94 Specifications siniori a 90 speed Dial ionen estes holes 19 Speed Dial Changing eee 20 Speed Dial yisileton vie dresoir 22 Standard Resolution ccecce 21 SaM ID see a 14 Storing Telephone number 19 SYSIEM SETUP sarono 34 T To change Remote Codes 008 44 Tonel PUISE ra aviansies 18 Toner Cartridge Replacing 76 TONER EMPTY geprint 62 Toner Save aT isa ee 17 Trademark oers 93 Troubleshoofnt serron 61 X XMITREPOR Ys sscsiesesitnessnecnpasieeadaueice 33 XMIET VERIFY scienna 34 101 gt na U m d gt lt Change Receive Mode Press 9 8 then for TAD press 1 Fax Tel F T press 2 Fax press 3 Exit Remote Operation Press 9 0 Change Remote Access Code 1 Press Menu 2 5 3 2 Enter the 3 digit number The cannot be changed 3 Press Set 4 Press Stop Exit 102 gt na U m d gt lt REMOTE ACCESS CARD Using Remote Access Code 1 Dial the machine phone number from a touch tone phone 2 Enter your Remote Access Code 159 after the beep 3 The machine signals the kinds of messages received 1 long beep Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset the machine when you finish 6 Hang up 9 Remote Commands Change Fax Forwarding Setting Press 9 5 then to Turn Fax Forwarding off press 1 Turn
106. u selections programming options and settings Additionally you can program settings more quickly by pressing Menu and the menu number using the dial pad For complete list of the function selections options and settings see Menu Selection Table page 10 iv Table of Contents Using This Manual User Friendly Programming Tabe OF C OMENS Gels ecient iat neta tne el ada cd ae renal A V PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide cccccccessseeeeneeeeees 3 FAX 8360P Control Panel Overview c ssseccseccceceeeeeeeeeeeeeeeeeees 8 Ment IVI OCS seared a ae sad decennial ised eaten eee ie 10 Men Sclecuon Table sialic seca E dd eicaiewtlad Gali 10 BASIC FAX USE Chapter1 Setup Minak S106 a sor loheas a eet 14 CUSTOM SELLING n E 15 Storing Numbers for Easy Dialling ccccccccccccccecccceeeeceeeeeeeeeeeees 19 Chapter2 Sending a Fax SCANS AVC USCS N spas seca hela EE cimtuge 21 Diathiie a ING EL se Sis icket ence eishuci adit te onan cand eae tedees 22 Sendin s OPeratON sisson a onset Seatowetnds 23 Chapter 3 Receiving a Fax Receive Mode SU OS orien a E E 23 Receive a F E E 28 Chapter4 Telephone Voice Operation Making Voice Calls with an External Telephone 30 Chapter5 Printing Reports Transmission Report and Journal Setting seesesesssseerereerererseeeee 33 Usmo the REPOS KEren aa 34 ADVANCED FAX US
107. up Then by pressing Broadcast between each location you can include One Touch Speed Dial Groups and manual dialling using the dial pad in the same broadcast Use Search Speed Dial to help you choose the numbers easily After the broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face down in the ADF 2 Enter a number using One Touch Speed Dial Search Group number or the dial pad Example Group number 3 Press Broadcast You will be prompted to enter the next number 4 Enter the next number Example Speed Dial 5 Press Broadcast 6 Enter the next fax number Example Manual dialling using the dial pad T Press Fax Start The machine will read the documents into memory and then start sending faxes to all the numbers you entered E Toskip one of the locations in broadcasting press Stop Exit whilst that number is being dialled To cancel all locations press Menu 2 6 The locations which were cancelled are printed on the Broadcast Report E Enter the long dialling sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited E Ifthe line is busy or a connection could not be made for some other reasons while broadcasting the machine will redial the number automatically E Ifthe memory is full press Stop Exit to abort the job or press Fax Start to send th
108. y You can also store names with these numbers When you press a One Touch key the screen displays the name or number as the call is dialled See One Touch Dialling page 22 One Touch Dial keys are not the dial pad keys They are the 16 keys numbers 1 32 One Touch Dial Numbers 17 32 are accessed by holding down Shift while you press the appropriate One Touch Dial key 1 Press Menu 2 3 1 Press the One Touch Dial key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits and press Set The screen prompts you to enter a name for this number 4 Use the dial pad to enter the name up to 15 characters See Entering Text page 94 OR Go to Step 5 to store the number without a name 5 Press Set Return to Step 2 to store another One Touch dial number OR Press Stop Exit When you dial a One Touch dial number the screen displays the name you have stored or if you have not stored a name the number you have stored Storing Speed Dial Numbers You can store Speed Dial numbers which you dial by pressing only five keys There are 200 Speed Dial locations See Speed Dialling page 31 1 Press Menu 2 3 2 The screen prompts you to enter a location 2 Use the dial pad to enter a three digit location 001 200 and press Set The screen displays your entry then prompts you to enter the number you re storing 3 Enter the number up to 20 digits and
109. y Call S16 ipene a 44 Chain Dialling nenon 22 CHANGE DRUM SOON 61 80 CHANGE TONER cecah nnani 61 76 CHECK PAPER serorea 61 CHECK PAPER SIZE scccieiccsctesswtccves 61 Cleaning Drum Unit 0 0 75 Cleaning Printer cccceeeeeeeeees 74 Cleanine Scanner s cctisectst nace nets 73 Clock Chanine aneor nents 16 COMM ERROR socere 61 Connect External Telephone Answering Machine b i ceseota dad sec tech EA 6 Connect External Telephone 7 CONTASE dotperrneni n ae RE 21 Control Panel Overview ccccceeeeeeees 8 COOLING DOWN 2deiwcedececiniceedens 61 Copy Qindy ain asin eeu taekes 56 Copy Enlarging Reducing 54 CODY SO a esate dele 55 Copy Contrast nn and 58 CODY MOG C rerna dere 58 Copy Operations sitters 52 Copy Quality renens 53 57 COMEC UONI eiras aa E E EEEE 94 COVER OPEN eea oes 61 Cover Page Message ccccsccsseeeeeees 36 D Date and TMe ccstencsenw ads ustiadcerniers 14 Deactivation Code cccccceeeeeeeeeeees 43 Delayed Batch Transmission 37 Dialling a Number c0ccseeeeeeees 22 Dialling Mode Tone Pulse 0 18 Dineol sioner eretelee aus aes 66 Document Size f horrarat nins 1 DOCUMENT Jam iannis 63 Drum Unit Replacing ee 80 Pa ACCE serv ate teenies ene mes RR 24 E ECM Error Correction Mode 95 FTES Textota vedeaudeveasnieeateta

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