Gist of Contract User Manual Version 1.0
Contents
1. Unit will be able to access the Gist of Contract only after entering the details of the Lease Deed pertaining to the lease agreement which it has entered into with the developer of the SEZ in SEZ Online System To prepare a Gist of Contract Unit Maker will click on SOFTEX Contract link A Maker Checker concept has been incorporated at the unit s end in the SEZ Online system for preparation of the Gist of Contract Unit Maker will prepare a Gist of Contract amp submit it to Unit Approver who may verify check the correctness of the details of the Gist of Contract before its submission to DC Office The Gist of Contract is divided into the following two tabs I Gist of Contract details ll Add Document if any The various sections tabs of the Gist of Contract are explained below Gist of Contract details The basic details of the Contract are captured in this tab The below mentioned mandatory details are required to be entered by the User Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce Search Request New LUT Update LUT Softex Form Upload Upload Status BOE Form DTASale Form Debonding Form Zone to Zone Transfer Form Softex Contract APR Form Status Certification LOA Extension LOA Renewal RES BOE File Upload Shipping Bill Form Bill Of Export Form Export File Upload DTA Proc Form Free Form DTA Proc With Ex Benefit Intra SEZ Transfer Gist Of Contract Gist Of Co2. DTA Proc With Ex Benefit intra SEZ Transfer Document Reference Document Submitted Document Receipt Number Document Name Document Subject Generate Acknowledgement Receipt Confirmation Screen After preparation of Gist of Contract as the user clicks on the SUBMIT button a confirmation screen is displayed to the user In the confirmation page the contents of Gist of Contract are displayed The user may either confirm or cancel the submission of using the buttons provided in this page Following is the outcome on clicking on these buttons CONFIRM gt Unit user can click on the check box amp later on CONFIRM button The request gets submitted amp it will go to the Unit Approver The message Request submitted successfully is displayed to the user CANCEL gt Confirmation is cancelled and request remains with the unit maker The unit maker can make the necessary changes and submit it later General Instructions After entering details of each tab the save button has to be clicked to save the information entered The fields marked with a red asterix mark are mandatory The Gist of Contract cannot be submitted without entering information in the mandatory fields A unique request id will be generated by the system as the unit maker user clicks on the SAVE button for the first time The Gist of Contract can be tracked in future by using this no The unit will not be able to make any c
3. SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited Gist of Contract User Manual Version 1 0 Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL Poatabase Management Limited Intended Audience This document is intended for use by SEZ units for the purpose of submitting Gist of Contract through SEZ Online system The document describes the process of preparation amp submission of Gist of Contract through the system Table of Contents 1 Introductions rN ar Oo ST Oey 3 2 Preparation of Gist Of COMMU ACE 1s cass eeeccied coscisee cscs vee vavesesd Seek yeaveeesds Sacexdwadaueieee ve ciaawawcusbeaceeutsast EEEE EEEO CARARE 3 Gist of Contract details rr 3 I Add DO UMON e a e a a selec a a a i r a E 5 Il Confirmation SCLEON 2 oo ceeeceeccccccccceseececcececucucueeeuscecceeeueuseeueeseeeeeeeeuuuaeeceeeesecsueeueeseeeeeaueueuueauseuueasaeees 6 IV General INStHUCTIONS rociste E E E E E EEN 6 3 Workflow of Gist of Contract at the Unit oo cccccccccccscuseeseccecesuseseeeeessueeeeeeeuseaueeseceesees seseeeueuaueueaueess 7 Ax Verification of GiStOf COnNttaCt roaren aaae d aa Oae a a aai e ae a eana bedded 7 5 Printing of Gist ot Contractus ttina vn EA EA AAEE AA AEA ARA A E ES ESS 8 6 Search Gist Of CONTAC ccc cece ececccccesesseeeeescceseceseueeeueeueceeesesuaeeuseeeeeueaeusuuessedeeeeeeuaa susseuuueusuceeseueuauauausaess 8 Te REDONS caesen erae E E E sass santanapsuvecanacds
4. Unit will enter the details related to billing in this section Billing details can be added by clicking on the ADD button On clicking ADD button user will capture the billing details such as billing code description Unit measure code Unit rate Number of Units amp duration The billing details will get added only if the user enters all the mandatory details amp clicks on SAVE button On addition of billing details the details are displayed in a tabular form Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL Poatabase Management Limited Billing Details Biling Code Description Unit Measure Code Unit Rate of Unis Duration Accept Request a Addition of multiple Billing Details To add multiple Billing details the ADD button provided in the Billing Details section may be used b View Edit the details of Billing Details The details of any billing details can be viewed edited by clicking on Billing Code from the table in the Billing Details section c Deletion of Billing Details If user wants to delete an already added billing detail he can do so by selecting the particular billing detail and clicking on DELETE button Il Add Documents If DC office requires supporting documents for verification of Gist of Contract the Unit user will capture the document details in the Add Documents tab Add documents t
5. ab is not mandatory Once the document details are added an acknowledgement receipt may be generated by clicking on Generate Acknowledgement Receipt link Unit user may take the print of acknowledgement receipt and attached supporting documents to it and submit to the DC office Details to be captured in add documents tab mentioned below a Document Name This is mandatory field wherein the Unit user will capture name of document b Document Subject This is optional field wherein the Unit user will capture document subject c Reference Number This is optional field wherein the Unit user will capture document reference number d Remarks This is optional field where the Unit user will capture remarks if any related to document Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited muua Gist Of Contract Search Request ow ET Request ID 281100000042 Update LUT Gist Of Contract Add Documents Upload Upload Status Add supporting document BOE Form Fields marked in are mandatory DTASale Form Details added Successfully Debonding Form Zone to Zone Transfer Form Softex Contract APR Form Status Certification LOA Extension LOA Renewal Help Document Name Doc2 Document Subject Reference Number Remarks RES BOE File Upload Shipping Bill Form Export File Upload DTA Proc Form Free Form
6. caencudeveanuaatcus LEE nts sues wad sbencereauiaate RA 8 8 Various status of Gist Of C ntractanrisisseniesea a a a a a E iia a 9 Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited 1 Introduction When an SEZ Unit IT ITES enters into a contract with Foreign buyer for export of software or processed analyzed data or call centre services through data link internet e mail or any other electronic mode it may need to submit either the entire copy of Contract or its Gist to the DC s Office for verification Gist of Contract can be filed through SEZ Online System Once a Gist of Contract is approved it can be mapped to the Softex Forms which are filed corresponding to the exports related to the contract The Softex Contract link will be enabled only for SEZ units whose e Major Industry is Electronics and Software amp Minor Industry is Electronics Software amp e Major Industry as Trading and Service Units amp Minor Industry is Service Units e Major Industry as BPO The following are the steps for preparation and submission of Request for Gist of Contract to DC s office e Preparation of Gist of Contract by Unit Maker and its submission to Unit Approver e Verification of Gist of Contract by Unit Approver and its submission to DC s Office electronically using Digital Signature Certificate 2 Preparation of Gist of Contract
7. e buttons e CONFIRM gt The system prompts the user for using his Digital Signature certificate As the user selects his DSC and clicks on OK the request gets submitted to DC s Office The message Request submitted successfully is displayed to the user Once the Gist of Contract document is submitted to DC office the unit cannot make any changes in the document e CANCEL gt Confirmation is cancelled and request remains with the unit Approver Unit Approver can make the necessary changes and submit it later iv Send back the Gist of Contract document The Unit Approver can send back the request to Unit maker user who has prepared it In this case the request shall reach the Inbox of Unit Maker user who in turn can edit and re submit the request to Unit Approver again 4 Verification of Gist of Contract As the unit submits the Gist of Contract request through SEZ Online System the DC Officials will be able to view amp process it If the DC Officials find everything to be in order they will update the status of the request as Approved On approval from DC Official a unique Contract Id will be generated by the system The logic of Contract id is DC code Unit Code Version Original Amended running serial number E g DC001 1973 000 00000004 The Contract Id is mapped with every Softex Form filed i e while filing Softex forms the units need to mention the contract id of the contract against which the Softex i
8. hanges in the Gist of Contract after submitting it to DC office At any given point of time only one user can work on the request The user in whose inbox the Gist of Contract is lying can only take action Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited 3 Workflow of Gist of Contract at the Unit A Preparation of the Gist of Contract by Unit Maker and its submission to Unit Approver B Submission of Gist of Contract by Unit Approver to DC s Office after signing digitally through SEZ Online System As Unit Maker submits the document electronically it moves to the Inbox of Unit Approver The Unit approver can open view amp edit the request through his Inbox The Unit Approver can take any of the following actions on a Gist of Contract submitted by the unit maker i Unit Approver can edit if required the contents and Submit the Gist of Contract document to DC Office ii Unit Approver can cancel the request by selecting cancel in request status iii Submit the Gist of Contract Request to DC Office After viewing the contents of the Gist of Contract if Unit Approver finds that the details are in order he may submit it to DC Office Before submission a confirmation screen appears in which the entire contents of the Gist of Contract are displayed to the user The Confirmation screen contains CONFIRM and CANCEL buttons Following is the outcome on clicking on thes
9. i n unit users as the Softex Contract 5 Submitted DC Office But the DC officials DC officer f Request is under process at DC has not yet started processing Office it DC Verifier A query has been raised by DC Unit Raise Query Officer Approver Query Response A response reply to the query No action can be taken by the unit Entity Approver i 7 raised by DC officer has been DC Officer as the Softex Contract is under process with DC Officer 9 Approved No action can be taken by the unit as the Softex Contract is under process with DC Officer Gist of Contract User Manual Version 1 0
10. ntract NSDL Pratabase Management Limited Softex Contract Details All fields marked with are mandatory Client Name Address City Town Village Country State PIN DLF LTD Kamala Mills Compound Mumbai India Maharashtra 400003 Type of Contract Contract No Purchase Order No Work Order No Agreement No Contract Date Purchase Order Date Work Order Date Agreement Date Total Value of Contract Contract Currency Payment Terms A Softex Contract details Select iv Onsite Offshore Both Onsite Offshore Select E3 Project Name Contract Expiry Date Work Project Description Platform Used Mode of Export Select The details of the contract like Client name amp address details type of Contract Contract No Purchase Order No Work Order No Agreement No Contract Date Purchase Order Date Work Order Date Agreement Date Project name Contract currency Payment term Work Project Description Platform Used amp Mode of Export are to be entered in this section Unit has 3 options available in the drop down for Type of Contract viz Onsite Offsite amp Both Onsite Offsite If unit selects the Type of Contract as Offsite amp Both Onsite Offsite he has to mentioned Sub Contract type also B Billing Details
11. quest is approved by the DC s Office amp contract has not expired e The status of a Gist of Contract Request will be Expired if the request is approved by the DC s Office amp the contract period has expired e The status of a Gist of Contract Request will be In Process if the request is not approved 8 Various status of Gist of Contract Sr roe Action to be Action options available to the Status Description p No taken by Unit User Gist of Contract has been created by Unit Maker User but i 1 Created i Unit Maker Submit to Unit Approver hasn t been submitted to Unit Approver Gist of Contract has been cancelled by Unit Maker but 2 Cancelled Unit Maker Request cancelled amp not processed hasn t been submitted to Unit further Approver 3 R i Gist of Contract has been ini 1 Submit to DC Office eques ni 4 submitted by Unit Maker to OR Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL Pratabase Management Limited Query Response submitted by the unit Initiated Unit Approver Approver 2 Send back to Unit Maker OR 3 Cancel the Request Gist of Contract request has Tg P Respond to the clarification amp 4 Entity Sent Back been sent back for clarification Unit Maker forwards the same or certain changes Gist of Contract has been l f No action has to be taken by the submitted by Unit Approver to
12. s being filed One single contract id can be associated with multiple Softex forms Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL DP oatabase Management Limited While processing the Gist of Contract if the DC Officials finds a discrepancy or needs a clarification he might raise a Deficiency to the unit electronically asking for clarification Unit Approver after receiving the Gist of Contract request marked status as Deficiency will have a facility to view the Gist of Contract and reply to the Deficiency The unit shall also be able to edit any field of the Contract if required and re submit As the unit replies to the deficiency electronically the Gist of Contract Request moves to the inbox of the DC Officials again who will be able to view and process it 5 Printing of Gist of Contract After submission of the Gist of Contract in SEZ Online System Unit can save the copy of Contract document either in excel or pdf format amp print the same On approval of Gist of Contract by the DC s Office the contract id can be viewed through Print option by the Unit 6 Search Gist of Contract The unit users can search for any Gist of Contract that they have prepared submitted to DC office by using the search facility provided in the SEZ Online system The users can track the status of their Gist of Contract Request by using this facility The Request can be searched on the basis of
13. the following parameters i Date of submission of the Gist of Contract to DC office ii Request ID iii Status of the Gist of Contract All the Gist of Contract Requests submitted by the unit are visible to Unit Maker amp Unit Approver users However only those requests which have been prepared by Unit maker but has not yet been submitted to Unit Approver cannot be searched through the search facility provided 7 Reports The Unit Approver may view the following report through the link Report gt Softex Contract Summary Report Gist of Contract User Manual Version 1 0 SEZ Online Of Ministry of Commerce NSDL Poctavase Management Limited mm al 4 Welcome Unit Approver Feb 7 2011 Help Preferences Logout gt Department of Commerce Softex Contract Summary Report From Date 04 02 2011 To Date 04 02 2011 E Registration Fee Payment Client Name Status Accept LOA i Commencement Of Production Unit Lease Deed SOFTEX Contract ID Account Details Request ID 81100000160 DC729 1973 000 00000003 Account Deposit Transaction History Reports ji Status Of Request Approved Request Submission Vate 04 02 2011 12 55 17 Contact FAQ The report may be generated for any date range submission date of Gist of Contract amp status Active Expired amp In process e The status of a Gist of Contract Request will be Active if the re
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