BID INVITATION FOR:
Contents
1. Community College System of NH at the following price s QTY UNIT DESCRIPTION 1 EA CONCEPT LATHE Emco Concept Turn 55 or equivalent to include e Includes base unit and turn machine PC controlled 3 Axis control unit Safety units acceptable to CE regulations Stepless adjustable main drive 8 station tool turret Manual tailstock Automatic movement to the reference position Electrical and mechanical preparation for automation Connection cable PC machine Disk with machine data tool set for operation Operation manual with spare part list 1 Fanuc Keypad Software for Fanuc systems License for turning machine 3D view simulation User manual Manufacturer s standards warranty MAKE MODEL Please enclose product literature and specifications of your substitution 1 EA ON SITE INSTALLATION amp SET UP 1 EA ON SITE TRAINING Three 3 days 8 hours per day for up to 6 faculty PLEASE PROVIDE YOUR COMPANY DUNS NUMBER Unit includes PPC controlled slant bed lathe with Machine complete with fully enclosed working area DELIVERED PRICES UNIT EXTENSION ITEM DISCOUNT If there is an educational discount please apply Any and all charges must be built into your bid price at the time of the bid Bid is FOB Destination BID TOTAL The above listed manufacturers and or product numbers are representative of the type and quality required You may bid a different manufacturer and product number2. enforce any provisions hereof after any Event of Default shall be deemed a waiver of its rights with regard to that Event or any subsequent Event No express failure of any Event of Default shall be deemed a waiver of any provision hereof No such failure or waiver shall be deemed a waiver of the right of the State to enforce each and all of the provisions hereof upon any further or other default on the part of the Vendor 10 VENDOR S RELATION TO THE CCSNH In the performance of this agreement the Vendor is in all respects an independent contractor and is neither an agent nor an employee of the CCSNH Neither the Vendor nor any of its officers employees agents or members shall have authority to bind the CCSNH nor are they entitled to any of the benefits workmen s compensation or emoluments provided by the CCSNH to its employees 11 ASSIGNMENT AND SUBCONTRACTS The Vendor shall not assign or otherwise transfer any interest in this agreement without the prior written consent of the CCSNH No work required by this contract shall be subcontracted without the prior written consent of the CCSNH 12 INDEMNIFICATION The contractor shall defend indemnify and hold harmless the State its officers and employees from and against any and all losses suffered by the State its officers and employees and any and all claims liabilities or penalties asserted against the State its officers and employees by or on behalf of any person on account of b
3. event of default hereunder Events of Default 8 1 1 failure to deliver the goods or services satisfactorily or on schedule or 8 1 2 failure to submit any report required hereunder or 8 1 3 failure to perform any of the other covenants and conditions of this agreement 8 2 Upon the occurrence of any Event of Default the CCSNH may take any one or more or all of the following actions 8 2 1 give the Vendor a written notice specifying the Event of Default and requiring it to be remedied within in the absence of a greater or lesser specification of time thirty 30 days from the date of the notice and if the Event of Default is not timely remedied terminate this agreement effective two 2 days after giving the Vendor notice of termination and 8 2 2 give the Vendor a written notice specifying the Event of Default and suspending all payments to be made under this agreement and ordering that the portion of the Contract Price which would otherwise accrue to the Vendor during the period from the date of such notice until such time as the CCSNH determines that the Vendor has cured the Event of Default shall never be paid to the Vendor and 8 2 3 set off against any other obligation the CCSNH may owe to the Vendor any damages the CCSNH suffers by reason of any Event of Default and 8 2 4 treat the agreement as breached and pursue any of its remedies at law or in equity or both 9 WAIVER OF BREACH No failure by the CCSNH to
4. to the successful bidder OFFER Successful bidder hereby offers to sell the required items to the Community College System of NH at the following price s QTY UNIT DESCRIPTION 1 EA TRAINING SYSTEM FOR CNC MILLING Emco Classroom Package or equivalent to include e Sixteen 16 control keyboards that accommodate interchangeable keypads and connection cables USB Sixteen 16 Fanuc keypads Software with multiple license for Fanuc 3 D graphic simulation Courseware for interactive training program that Teaches all the basics of modern CNC technology Sixteen 16 manuals Manufacturer s standard warranty MAKE MODEL Please enclose product literature and specifications of your substitution 1 EA CONCEPT MILL Emco Concept Mill 55 or equivalent to include e Includes base unit and mill machine PC controlled 3 Axis Unit includes 8 station tool turret or similar Minimum spindle speed of 12000 rpm For location in a classroom setting Each unit to include a control keyboard that accommodates interchangeable keypads and connection cables USB 1 Fanuc keypad Software for Fanuc systems License for milling machine 3 D view simulation User manual Manufacturer s standards warranty MAKE MODEL Please enclose product literature and specifications of your substitution DELIVERED PRICES UNIT EXTENSION ITEM ITEM OFFER Successful bidder hereby offers to sell the required items to the
5. with applicable state and federal law and regulations as determined by the State including but not limited to RSA Chapter 91 A Right to Know Law the State CCSNH shall endeavor to maintain the confidentiality of portions of the bid that is clearly and properly marked confidential If a request is made to CCSNH to view portions of a bid that a vendor has properly and clearly marked as confidential CCSNH will notify vendor of the request and of the date that CCSNH plans to release the records By submitting a bid vendors agree that unless the vendor obtains a court order at its sole expense enjoining the release of the requested information CCSNH may release the requested information on the date specified in the CCSNH s notice without liability to the vendors PURPOSE The purpose of this bid invitation is to establish contract in the form of a purchase order for supplying Community College System of NH with the item s indicated in the Offer section of this bid invitation in accordance with the requirements of this bid invitation and any resulting order This will be a one time order with delivery required to the location indicated in the F O B section of this bid invitation VENDOR CERTIFICATIONS All bidders must be duly registered as a vendor authorized to conduct business in the State of New Hampshire e The winning bidder must have a completed alternate W 9 on file with the Community College System of NH If the winning bidder d
6. Community College System of NH 26 College Dr Concord NH 03301 PLEASE DIRECT ANY QUESTIONS REGARDING THIS BID TO KIMBERLY BRENT YOU MAY EMAIL YOUR BID TO purchasing ccsnh edu FAX YOUR BID TO 603 271 2725 MAIL YOUR BIDTO Kimberly Brent CCSNH 26 College Dr Concord NH 03301 Date July 18 2013 Bid No GBC14 04 Bid Submission Due August 1 2013 Time Bid Submission Due By 1 00 PM EST TEL NO 603 230 3540 BID INVITATION FOR CONCEPT MILL amp LATHE Unless specifically amended or deleted by the Community College System of New Hampshire the following General Terms and Conditions apply to this Bid and any resulting Purchase Order or Contract GENERAL CONDITIONS AND INSTRUCTIONS NATURE OF AND ELIGIBILITY TO RESPOND This bid invitation is submitted and the rules promulgated thereunder and constitutes a firm and binding offer A bid may not be withdrawn unless permission is obtained from the Community College System of NH CCSNH Bids may be issued only by the Community College System of NH and are not transferable SAMPLES AND DEMONSTRATIONS When samples are required they must be submitted free of costs and will not be returned Items left for demonstration or evaluation purposes shall be delivered and installed free of charge and shall be removed at no cost to the CCSNH Demonstration units shall not be offered to the CCSNH as new equipment Bids Bids must be received at the Community College System of NH
7. Labor regulations 41C F R Part 60 and with any rules regulations and guidelines as the State of New Hampshire or the United States shall issue to implement these regulations The winning bidder shall allow access by the grantee the sub grantee the Federal agency the Comptroller General of the United States or any of the their duly authorized representatives to any books documents papers and records of the bidder which are directly pertinent to that specific contract for the purpose of making audits examinations excerpts and transcripts The winning bidder agrees to retain all pertinent records for three years after CCSNH makes final payment and all other pending matters are closed BID AWARD The award of the bid will be based upon the total net low bid from the listing of the items indicated in the Offer section of this bid invitation If an award is made it will be in total in the form of a Community College System of NH Purchase Order If upon the award of any bid of multiple items awarded by line item it is determined that an order for any particular item would be 500 00 or less and said item would be the only item on a purchase order the state reserves the right to award that item to a bidder already receiving an award for multiple items Bid may not be awarded for up to 60 days pending approval of budget modification request currently with the US Department of Labor Bid will not be awarded if the budget modification is den
8. ased on resulting from arising out of or which may be claimed to arise out of the acts or omissions of the Vendor Notwithstanding the foregoing nothing herein contained shall be deemed to constitute a waiver of the sovereign immunity of the State which immunity is hereby reserved to the State This covenant shall survive the termination of this agreement 12 1 PATENT PROTECTION The seller agrees to indemnify and defend the State of New Hampshire from all claims and losses resulting from alleged and actual patent infringements and further agrees to hold the CCSNH harmless from any liability arising under RSA 382 A 2 312 3 Uniform Commercial Code 13 TOXIC SUBSTANCES In compliance with RSA 277 A known as the Workers Right to Know Act the vendor shall provide Material Safety Data Sheets with the delivery of any and all products covered by said law 14 NOTICE Any notice by a party hereto to the other party shall be deemed to have been duly delivered or given at the time of mailing by certified mail postage prepaid in a United States Post Office addressed to the parties at the addresses given below 15 AMENDMENT This agreement may be amended waived or discharged only by an instrument in writing signed by the parties hereto 16 CONSTRUCTION OF AGREEMENT AND TERMS This agreement shall be construed in accordance with the laws of the State of New Hampshire and is binding upon and inures to the benefit of the parties and their respe
9. before the date and time specified for the opening Bids must be submitted on this bid form or exact copies and must be typed or clearly printed in ink Corrections must be initialed Bids are to be made less Federal Excise Tax and no charge for handling unless required by law Bids will be made available to the public after the time of award Bid results will be given by mail only if requested in writing and accompanied by a self addressed stamped business size envelope SPECIFICATIONS Vendors must submit on items as specified Proposed changes must be submitted in writing and received at the Community College System of NH at least five 5 working days prior to the bid opening Vendors shall be notified in writing if any changes to the specifications are made AWARD The award will be made to the responsible Vendor submitting a conforming RFB meeting specifications at the lowest cost unless other criteria are noted in the RFB Unless otherwise noted the award may be made by individual items If there is a discrepancy between the unit price and the extension the unit price will prevail When identical low bids are received the award will be made in accordance with the Administrative Rules Discounts will not be considered in making award but may be offered on the Invoice for earlier payment and will be applicable on the date of completion of delivery or receipt of Invoice whichever is later On orders specifying split deliveries discou
10. bids must be clearly marked with bid number date due and purchasing agent s name The Community College System of NH is not responsible for proposals not received due to equipment failure mail delays etc If you want to ensure your proposal was received please verify by calling Kimberly Brent at 603 230 3540 GOVERNING TERMS AND CONDITIONS A responding bid that has been completed and signed by your representative will constitute your company s acceptance of all State of New Hampshire CCSNH terms and conditions and will legally obligate your company to these terms and conditions A signed response further signifies that any terms and or conditions that may be or have been submitted by the bidder are specifically null and void and are not a part of this bid invitation or any awarded purchase order even if said terms and or conditions contain language to the contrary PUBLIC DISCLOSURE Any information contained in the bid that a vendor considers confidential must be clearly designated Marking of the entire bid or entire section of the bid e g pricing as confidential will neither be accepted nor honored Notwithstanding any provision of this bid to the contrary vendor pricing will be subject to public disclosure upon the effective date of all resulting contracts or purchase orders Generally each bid shall become public information upon the effective date of all resulting contracts or purchase orders however to the extent consistent
11. ctive successors and assigns 17 ADDITIONAL PROVISIONS The additional provisions if any have been set forth as Exhibit A hereto 18 ENTIRE AGREEMENT This agreement which may be executed in a number of counterparts each of which shall be deemed an original constitutes the entire agreement and understanding between the parties and supersedes all prior agreements and understandings relating hereto BID INVITATION FOR CONCEPT MILL amp LATHE INSTRUCTIONS TO BIDDER Read the entire bid invitation prior to filling it out Complete the pricing information in the Offer section the unit price is the price for the unit of purchase required by this bid invitation i e each case box etc and all other required information on your offer The extension is the unit price multiplied by the quantity required by this bid invitation Also complete the Bidder Contact Information section Finally complete the company information on the General Conditions and Instructions page of this bid invitation then sign the bid in the space provided on that page BID SUBMITAL All bids must be submitted on this form or an exact copy must be typed or clearly printed in ink and must be received on or before the date and time specified on page 1 of this bid Interested parties may submit a bid to the Community College System of NH 26 College Dr Concord NH 03301 by email to purchasing ccsnh edu or if needed may fax to 603 271 2725 All
12. ed date and shall be completed in their entirety prior to a specified date Any work undertaken by the Vendor prior to the effective date shall be at his sole risk and in the event that the contract shall not become effective the CCSNH shall be under no obligation to reimburse the Vendor for any such work 4 CONTRACT PRICE The contract price a payment schedule and a maximum limitation of price shall be as specified by the bid invitation and the Vendor s bid All payments shall be conditioned upon receipt and approval by the CCSNH of appropriate vouchers and upon satisfactory performance by the Vendor as determined by the CCSNH The payment by the CCSNH of the Contract Price shall constitute complete reimbursement to the Vendor for all expenses of any nature incurred by the Vendor in the performance by the Vendor and complete payment for the Services The CCSNH shall have no other liability to the Vendor 5 DELIVERY If the vendor fails to furnish items and or services in accordance with all requirements including delivery the CCSNH may re purchase similar items from any other source without competitive bidding and the original vendor may be liable to the CCSNH for any excess costs If a vendor is unable to complete delivery by the date specified he must contact the CCSNH However the campus is not required to accept a delay to the original delivery date All deliveries are subject to inspection and receiving procedure rules as establis
13. ess otherwise specified by the Community College System of NH in this bid invitation document all equipment offered by the bidder must be new shall not be used rebuilt refurbished shall not have been used as demonstration equipment and shall not have been placed anywhere for evaluation purposes CHANGES Any requested changes to this bid invitation by the bidder must be received in writing at the Community College System of NH no later than 4 30 PM on the fifth Community College System of NH business day prior to the date of the bid opening ADDENDUM In the event it becomes necessary to add or revise any part of this bid prior to the schedules submittal date CCSNH will post on our website any addenda Before your submission always check the site for any addenda or other materials that may have been issued affecting the bid The website address is www ccsnh edu open bids BID PRICES Bid prices must be in US dollars and must include delivery and all other costs required by this bid invitation Bid prices should result in prices that are no higher than those charged to the bidder s best preferred customer Special charges surcharges or fuel charges of any kind by whatever name may not be added on at any time Any and all charges must be built into your bid price at the time of the bid Bid may not be awarded for up to 60 days pending approval of budget modification request currently with the US Department of Labor Bid prices must be
14. hed by the receiving campus Deliveries are not considered accepted until compliance with these rules has been established State personnel signatures on shipping documents shall signify only the receipt of shipments All deliveries shall be FOB Destination 6 INVOICING All invoices must show Order Number Unit and Extension Prices and discounts allowed A separate invoice shall be submitted for each order Unless otherwise noted on the invitation to bid or purchase order payment will not be due until thirty 30 days after all services have been completed or all items have been delivered inspected and accepted or the invoice has been received at the agency business office whichever is later 7 PERSONNEL 7 1 The Vendor shall disclose in writing the names of all owners 5 or more directors officers employees agents or subcontractors who are also officials or employees of the State of New Hampshire CCSNH Any change in this information shall be reported in writing within fifteen 15 days of their occurrence 7 2 The person signing this agreement on behalf of the CCSNH or his or her delegee Contracting Officer shall be the CCSNH s representative for purposes of this agreement In the event of any dispute concerning the interpretation of this agreement the Contracting Officer s decision shall be final 8 EVENT OF DEFAULT REMEDIES 8 1 Any one or more of the following acts or omissions of the Vendor shall constitute an
15. held by vendor for 60 days WARRANTY REQUIREMENTS Successful bidder shall be required to warranty all of the equipment awarded to him for a period of not less than the manufacturer s standard period of time from the date the items are received inspected and accepted by the Community College System of New Hampshire The warranty shall cover 100 of all parts shipping labor travel lodging and expenses COMPLIANCE BY BIDDER WITH LAWS AND REGULATIONS In connection with the performance of the purchase order the winning bidder shall comply with all statutes laws regulations and orders of federal state county or municipal authorities which impose any obligation or duty upon the Contractor including but not limited to civil rights and equal opportunity laws 4 In addition the winning bidder shall comply with all applicable copyright laws During the term of any purchase order the winning bidder shall not discriminate against employees or applicants for employment because of race color religion creed age sex handicap sexual orientation or national origin and will take affirmative action to prevent such discrimination If the purchase is funded in any part by monies of the United States the Contractor shall comply with all the provisions of Executive Order No 11246 of September 24 1965 entitled Equal Employment Opportunity as amended by Executive Order 11375 of October 13 1967 and as supplemented in Department of
16. id invitation There are no attachments Note To be considered bid must be signed on front cover sheet in the space provided
17. ied BID RESULTS Bid results may be viewed when available once the award has been made on our web site only at www ccsnh edu closed bids For Vendors wishing to attend the bid opening Only the names of the Vendors submitting responses will be made public TERMINATION The Community College System of NH shall have the right to terminate the purchase contract at any time by giving the successful bidder a thirty 30 day written notice F O B The F O B shall be destination to the following delivery point Sig Sauer 72 Pease Blvd Portsmouth NH 03801 REQUISITION NO R0073544 RETURNED GOODS The successful bidder must resolve all order and invoice discrepancies within five business days from notification Products returned due to quality issues duplicate shipments over shipments etc must be picked up by the successful bidder within five business days of notification with no restocking or freight charges and must be replaced with specified products or the agency will be refunded credited for the full purchase price Unauthorized substitutions for any products are not allowed Standard stock products ordered in error by the Community College System of NH must be returned for full credit within fifteen days of receipt Products must be in re saleable condition original container unused and there will be no restocking fee charged for these products The using campus will be responsible for any freight charges to return these items
18. nts will apply on the basis of each delivery or receipt of Invoice whichever is later PATENT INFRINGEMENT Any responding vendor who has reason to believe that any other responding vendor will violate a patent should such responding vendor be awarded the contract shall set forth in writing prior to the date and time of opening the grounds for his belief and a detailed description of the patent ASSIGNMENT PROVISION The responding vendor hereby agrees to assign all causes of action that it may acquire under the antitrust laws of New Hampshire and the United States as the result of conspiracies combinations or contracts in restraint of trade which materially affect the price of goods or services obtained by the state under this contract if so requested by the State of New Hampshire FEDERAL FUNDS The Community College System of NH shall assure the continuation or granting of federal funds or other assistance not otherwise provided for by law by following the Federal Procurement Standards CCSNH S OPTIONS The Community College System of NH reserves the right to reject or accept all or any part of any bid to determine what constitutes a conforming bid to award the bid solely as it deems to be in the best interest of the CCSNH and to waive irregularities that it considers not material to the bid PUBLIC INFORMATION The responding vendor hereby acknowledges that all information relating to this bid and any resulting order Including but n
19. oes not have a completed alternate W 9 on file they will be required to completely fill the alternate W 9 and return to CCSNH before a purchase order will be issued e The vendor who is awarded the contract must comply with the terms of the purchase order and of the TAACCCT grant Prospective bidders are encouraged to ensure they are able to comply with all applicable regulations Compliance regulations are indicated further down in the document under the header COMPLIANCE BY BIDDER WITH LAWS AND REGULATIONS BID INQUIRIES Any questions must be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid Submissions must clearly identify the Bid Number the Vendor s name and address and the name of the person submitting the question SPECIFICATION COMPLIANCE The manufacturer and models indicated are representative of the type and quality required You may bid a different make and models however your offer must be materially similar to the ones indicated The Community College System of NH Great Bay Community College shall be the sole determining factor of what is materially similar to the required items If there are any specifications indicated in this bid invitation they will be considered the minimum requirements Bidder s offer must meet or exceed these minimum requirements The State of New Hampshire shall be the sole determining factor of what meets or exceeds any specification Unl
20. ot limited to fees contracts agreements and prices are subject to these laws of the State of New Hampshire regarding public information PERSONAL LIABILITY The responding vendor agrees that in the preparation of this bid or the execution of any resulting contract or order representatives of the Community College System of NH shall incur no liability of any kind PROOF OF COMPLIANCE The responding vendor may be required to supply proof of compliance with proposal specifications When requested the responding vendor must immediately supply the Community College System of NH with certified test results or certificates of compliance Where none are available the CCSNH may require independent laboratory testing All costs for such testing certified test results or certificate of compliance shall be the responsibility of the responding vendor FORM OF CONTRACT The terms and conditions set forth in any additional Terms and Conditions by the Community College System of NH are part of the bid and will apply to any contract awarded the responding vendor unless specific exceptions are taken and accepted and will prevail over any contrary provisions in Terms and Conditions submitted by the responding vendor OFFER The undersigned hereby offers to sell to the Community College System of NH the commodities or services indicated in the following page s of this Bid at the price s quoted in complete accordance with all conditions of this Bid Compan
21. providing that your offer is materially similar to the one indicated The Community College System of NH Great Bay Community College shall be the sole determining factor of what is materially similar to the required items Bid may not be awarded for up to 60 days pending approval of budget modification request currently with the US Department of Labor 1 Bid prices must be held by vendor for 60 days 2 Bid may not be awarded for up to 60 days but will be awarded as soon as modification is approved 3 Bid will not be awarded if the budget modification is denied BIDDER CONTACT INFORMATION The following information is for this office to be able to contact a person knowledgeable of your bid response and who can answer questions regarding it Contact Person Local Telephone Number Toll Free Telephone Number Fax Number E mail Address Company Website DELIVERY TIME Delivery is to be accomplished no later than 30 days ARO from purchase date or manufacturer s minimum lead time whichever is less However delivery will be accepted sooner PLEASE LIST ESTIMATED DELIVERY DATE AFTER RECEIVING ORDER BID RESULTS Bid results may be viewed on our web site at http www ccsnh edu closed bids Bid results will be mailed to you if you include a self addressed envelope with the correct amount of postage on it Bid results will not be given by telephone ATTACHMENTS The following attachments are an integral part of this b
22. y Name Address Tel local Toll free Fax Authorized Signature TYPE OR PRINT NAME This document must be signed by a person who is authorized to legally obligate the responding vendor A signature on this document indicates that all State of NH amp Community College System of NH terms and conditions are accepted by the responding vendor and that any and all other terms and conditions submitted by the responding vendor are null and void even if such terms and conditions have terminology to the contrary The responding vendor shall also be subject to State of New Hampshire CCSNH terms and conditions as stated on the reverse of the purchase order CONTRACT TERMS AND CONDITIONS 1 The Community College System of NH CCSNH engages the firm or individual the Vendor to perform the services and or sale of goods described in the attached CCSNH documents if any and the Vendor s bid or quotation both of which are incorporated herein by reference 2 COMPLIANCE BY VENDOR WITH LAWS AND REGULATIONS In connection with the performance of this agreement the Vendor shall comply with all statutes laws regulations and orders of federal state county or municipal authorities which shall impose any obligation or duty upon the Vendor including but not limited to civil rights and equal opportunity laws 3 TERM The contract and all obligations of the parties thereunder shall become effective on a specifi
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