MecWise Payroll System
Contents
1. 2 i D c T a 5 a T a m Vi e ii o m T a T m EL n3 Im D ail cuc nunca cuc icum Payroll Calculation Payroll Calculation Liat Payroll Calculation Payroll Calculation ail cuc nunca cuc onan m c n E 10 2013 03 10 2013 03 10 2013 Low Completed 10 40 37 10 49 37 10 49 35 03 10 2013 03 10 2013 03 10 2013 LOW Completed 10 49 36 10 49 36 10 49 35 23104201 10 49 36 24104201 ID 35 24104201 oi co 2310201 ADS SESS 21104201 10 49 34 24104201 o n Progres c uu Payroll Calculation n Pragres c PAYROLL 13100000603 P 03 10 2013 t AYROLL 1310000001 Payrall Calculation LOW Completed 9 46 16 09 46 19 09 46 15 3040912013 304092015 301092013 Ab Peay Pon Lhe Lamplerec PAYROLL 1 11309000023 Payroll Calculation LOW leted 11 19 48 11 19 50 11 19 50 S009 2013 30059 2013 30 09 2013 Ab LUO zip avro ted PAYROLL CALC 13090000159 Payroll Calculation Completed 10 31 23 10 31 25 10 31 24 PAYROLL 3m2. 23 5 1 Creating a payment record aene sco dtut ma Ne dini 23 5 2 Exporting Payment 1 25 5 3 Exporting Bank 26 5 9 Exporting CPF PAL OPPLIIIG corna etus tis aie rh tte ais eram 28 5 4 Viewing all Payment Job Status essseessssesseeeeeeeee nennen nennen nnne nnns 30 9 9 Viewing Payment dau ocv 30 5 6 Viewing employee s salary 31 6 PAYMENT CANCELLATION eus ac Poste aa eE OE haue ure uus 32 6 1 Payment Cancellation 32 6 2 du ih MT 35 6 3 Processing Payment Again 42 is PERIOD 49 Tel GIOSING the pay 49 712 pay 50 8 IRAS YEAR END 5 nennen nnn nnn anna hannah anna 51 NM eau IRAS HOG ONG NE mM 51 User Manual HRIS
3. Human Resource STARVISION INFORMATION TECHNOLOGY SDA HUMAN RESOURCES INFORMARION SYSTEM HRIS USER MANUAL FOR PAYROLL MANAGEMENT SYSTEM VERSION 1 0 FTiecchi e Human Resource STARVISION INFORMATION TECHNOLOGY SDA 1 INTRODUCTION 2 2 MASTER FILE MAINTENANCE 5 Be PAYROLL BIN LO Pa NETERA 6 3 1 Bonus Entitlement 6 3 2 Standard Allowance Deduction Entry 8 3 9 Time Transaction EDI s susci eto eos tee o rhet N EE EE 9 Hourly ENI V 10 SRSEQU SUM RI 11 36 No Pay Leave Entry NPE 12 13 3 9 Excel Template 14 4 PROCESSING OF PAYROLL CALCULATION eere nnne nnne nnn 15 4 1 Creating a new payroll calculation nne 15 4 2 Checking the pre payment nne 19 4 3 Reprocess the payroll pg MUR nov PIRE MEUS 20 S
4. STARVISION INFORMATION TECHNOLOGY SDA Payroll Period Close Pay Mode 2 Status Close Pay Tear Mth 2013 EC Pay Period Created dbo 2602 2013 11 46 Modified By __ 15 07 2013 11 03 re open Pay Period Employee not in Payment batch Click on the Save icon and this pay period 15 closed 7 2 Re Open the pay period gt 22 Wy Update 9 Delete searc Print Prev Mi Next al Save Cancel eS Quek search Pay Tr Pay Mth Period Payroll Mode Close Payroll Period Close Pay Mode Status Clase Wes Pay Year Mth 2013 Period Re open Pay Period Employee not in Payment batch Employee ID Employee ID Name Go to Payroll Processing gt Period Close Select on the pay period you wish to re open Payroll Period Close Pay Mode Status Close Pay Year Mth 2013 Pay Period Created By 26 02 2013 11 41 Modified t5j0z zn1311 05 Pay Period Employee not in Payment batch Employee ID Employee ID Name BAD1RODO Tammy Leong Click on the Re Open Pay Period The Status Close will be set to No Training Manual HRIS Version 1 0 Page 50 ITicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA 8 IRAS Year End Processing At the end of the year employer will need to generate the IRAS forms for the
5. Add E Update WW Delete 8 Search amp Query de Print lt Move Prey lt gt Move Next T Cancel Exit x Payroll Payment Batch Payroll Batch Ma ma m 29 Training Manual HRIS Version 1 0 Page 44 Human Resource STARVISION INFORMATION TECHNOLOGY SDA lf there are more than 1 batch for the select year month period and if you wish to process Payment for all the batches together choose the batches 1 by 1 as above and save After selecting and saving the batch s click on Cancel Button and then click on Exit Button to exit and return to main screen And then return to main screen Payroll Payment Bank Code 7302 Malayan Banking Berhad Bank Branch Ba sd Pay Year Manth 2013 NNI Pay Periad Je Value Date i a Payroll Batch Employee Payment Ref Doc Type Ref Grade Batch Register No Employee ID from Employee ID to Created Date Next click on the Submit Button Payroll Payment Payment EN Bank Code 7302 Malay an Banking Berhad Bank Branch Bo ______ Bank Account Bank Acc Mame Pay Year Manth Pay Period ke Value Date 01110120135 W Created By ES r S Payroll Batch Employee Payment S N Ref Doc Type ef Grade Batch Register No Click on the Payroll Reports gt Payment reports menu Training Manual HRIS Version 1 0 Page 45
6. Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Report Employee Profile Reports Pre Payment Reports Payment Reports Customized Statutory Reports Year End Reports The System will show the following screen Click on the report 18 PYT015 SG Payment Transaction Listing by Employee ID Month Payment Reports Click on the image below to launch report 01 001 55 Payment Allowance Listing By Organisation Unit 02 002 55 Payment Allowance Listing By Cost Centre 03 003 55 Payment Deduction Listing By Organisation Unit 04 PYT004 SG Payment Deduction Listing By Cost Centre 05 06 07 08 PYTO08 SG Payment Allowance Deduction History By Transaction Code 09 PYTO09 SG Payment Overtime Listing by Employee ID 05 56 Payment Allowance And Deduction Summary Report By Organisation Unit 10 029 55 Payment Overtime Listing by Employee ID Month PYTOO6 5G Payment Allowance And Deduction Summary Report By Cost Center PYTOO 7 5G Payment Allowance And Deduction History Report By Employee ID 11 PYTO10 5G Payment Overtime Listing by Organisation Unit 12 PY T030 5G Payment Overtime Listing by Organisation Unit Month PYTO11 5G Payment Overtime Listing by Cost Centre Employee ID PY T031 5G Payment Overtime Listing by Cost Centre Emplo
7. 5 10 2013 Payroll Payroll Calculation Loy In Progress 10 49 35 10 49 34 z m 1 c 3410 2013 09 45 19 00920153 L119 5g Lj I n c I Li PAYROLL CAL 1310600000 m D Im pa Lj PAYROLL 1310000001 Payroll Calculation 09 46 16 09 46 13 EP E o 3 Na a a lo io m M E Li ci _ m x T PAYROLL 1309000023 PAYROLL CALC Payroll calculation Payroll Calculation 11 19 42 11 19 50 SONOS 2013 09 201 3 2013 PA rout Payroll t _ PAYROLL 13090000159 Payroll Calculation Lowy Completed 10 31 23 10 31 25 10 31 24 CAL 1 anon gt xwv Comnleted SOO 2013 SOO 201 3 SOO 201 3 Again Go to Payroll Processing gt Payroll Calculation Job Status on success you should see the status as Completed select on the record you had redone for the above Click and check on the Show Details button to check how system computes certain calculations You may proceed to step 4 2 to check the pre payment reports Note Make sure the payment for the particular Pay Year Mth was not made as it will affect the payroll calculation If so delete the Payment record for the Pay Year Mth Training Manual HRIS
8. Version 1 0 Page 1 FTiecchi e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Human Resources Information System HRIS 1 Introduction Human Resources Information System HRIS was designed to enhance productivity and effectiveness in payroll administration and data processing online It enables the processing of payroll efficiently by providing the built in intelligence to assist in managing the payroll functions from recruitment to termination It caters to varying policies relating to wages leave entitlement and salary payment methods Features available Employee Profile New Change Appointment Resignation and Rejoin of Employee Promotion Increment Bonus and Benefit Entitlement otandard Allowance Deduction Entry and One Time Transaction Entry Recurrent Transactions Overtime and No Pay Leave Entry Advance Pay Payroll processing and payment CPF Pal Line amp IR8A Year End Processing CPF Returns Report Pre Payment amp Payment Reports VVVVVVVVV 2 User Manual HRIS Version 1 0 Page 2 STARVISION INFORMATION TECHNOLOGY SDA mecie Human Resource 1 Master File Maintenance Standard Allw Ded One Time Transaction 2 Employee Profile Maintenance OT Entry Bonus Benefit Ent 38 Payroll Transaction Entry Pay Leave 4 Payroll Calculation s Pre paym
9. Version 1 0 Page 22 Human Resource STARVISION INFORMATION TECHNOLOGY SDA 5 Payment Once the checking of the pre payment reports is completed and there are no more amendments to employee net pay you may proceed to generate payment Note If you need to re process the payroll calculation after generating the payment you need to delete the payment record and proceed to step 5 3 5 1 Creating a payment record Addi Update 3 Delete Q Search Query Print 4 Payroll Payment Payment No Bank Code Bank Branch Bank Account Bank Acc Name Pay Year Month 2013 Pay Period Value Date al Job Status Submit Show Errors Export Payroll Batch Employee Payment Ref Grade Batch Register No Employee ID from Employee ID to Created Date To begin with Go to Payroll Processing gt Payment and click on the Add icon to create a new record Payroll Payment Payment No PY a Bank Code 7302 Malayan Banking Berhad Bank Branch 504 Bank Account 12345678 Bank Acc Name StarVision IT Pte Ltd Pay Year Montl Value Date E Created By Modified By ER Job Status Submit Show Errors Export Payroll Batch Employee Payment an New Export To E ce S N Ref Doc Type Ref Grade Batch Register No Employee ID from Emp
10. Job Number Job Description US Job Status Job Start Els Time SAY ROLL 1310000020 Payroll Calculation Low Completed DSO eT COS IDeU1S Se PAYROLL CALC 1310000016 Payroll Calculation __ Low Completed ili534 11 25 35 11125 o Loy Job Job Type D3 10j201 3 D3 10472013 Fawr rol t irn Progress PAYROLL CALC 1310000015 Calculation Low i Progress 11 25 34 a 11 25 33 1 031102013 031102013 03 10 2013 Favre _OMplered PAYROLL CALC Payroll Calculation Liat Completed 11 22 19 11 22 21 11 22 19 234102013 m L r2 m Lo PAYROLL CALC 131 0000601 3 P Cable 1310000007 a D T T n Payrol Calculation Payroll Calculation 10 53 40 10 53 40 10 53 39 e ea Dl La x 0311012013 03 10 2013 rayon LOMplered PAYROLL CALC 1310000006 Payrall Calculation Low leted 10 49 37 10 49 37 10 49 35 03110120153 0311042013 D3 10472013 Payroll Lie LOMplered PAYROLL CALC 1310000005 Payrall Calculation Lowy Completed 10 49 36 10 49 36 10 49 35 n3 1042013 03110120135 eee ce od rat PAYROLL CALC 1310000004 Payrall Calculation 10 49 36 10 49 34
11. Pre Payment Transaction Listing By Employee ID Month Record Selection Print All Records Select Criteria Print the Report Batch Job Click Here Report Output lt Select Report Type PDF Document Report Parameters Year 2013 Month 10l Period EUN IG 6 3 Processing Payment Again Once the checking of the pre payment reports is completed and there are no more amendments to employee net pay you may proceed to generate payment To begin with Go to Payroll Processing Payment menu Payroll Payment Pay Year Month _ 2015 Pay Period Je Payroll Batch Employee Payment Ref Grade Batch Register No Employee ID from Employee ID to Created Date Lill Click Add Button to create a new record Training Manual HRIS Version 1 0 Page 42 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Add w Update 9 Delete Search POery Move Pre Payroll Payment Bank Code Bank Branch Pay Year Month 2013 Pay Period Value Date Created By 23 Modified By Job Status Submit Show Errors Export Payroll Batch Employee Payment Ref Grade Batch Register No Employee ID from Employee ID to Created Date Click on Pay Period Pick list to select the Pay Period Pay Year and Pay month for which Payment is to process Payroll Payment ePlatform NET PickList Webpage D
12. employees on taxation statements based on the tax year and employer tax ref number specified The IRAS form is divided into two sections Company details and Employee details 8 1 Creating a IRAS record Update 3 Delete Search MQQuery Print 92 v Employee IRAS Form Reference Pay Year Employer Tax Ref D Company Type overnment Dept Tax Ref Type Employer Name Employer Address Date of Incorporation a Upload Status Import 8A Details Export Authorised Person Making the Declaration Remarks Name Designation Tel No 1885 Query Builder Empe ID Tax Ref Name Gross Salary Bonus Others Amt Amt Donations Mosque Contribution Modified On To begin with Go to Payroll Processing IRAS and click the Add icon to create a new IRAS record Employee IRAS Form Reference IRA PY Pay Year 2013 Employer Tax Ref 1234567 8 Company Type Government Dept v Tax Ref Type Others Obsolete v Employer Name Demo Company1 Employer Address 19 Kallang Ave 04 161 16 SINGAPORE 339410 Date of Incorporation 01 110 2013 e Upload Status Original m Import 8A Details Export Authorised Person Making the Declaration Remarks Name IRENE Designation OBSOLETE Tel No 62934828 ASB IR8S Empe ID Empe Tax Ref Name Ot
13. Go to Payroll Processing gt Payroll Calculation Job Status success you should see the status as Completed select the record you have added for the above Click and check on the Show Details button to check how system computes certain calculations Note If the status is Failed go to the record and click on the Show Errors button to see the cause of the error Redo the payment calculation creation with the error corrected from Section 4 3 4 2 Checking the pre payment report After payroll processing is completed you need to preview print pre payment report to check the details of individual employee payment such as basic pay CFP amount fund contributions allowances deductions and etc There are a numbers of pre payment reports that you can generate to check the employee payment One such report is the Pre Payment Transaction Listing By Organization Unit Training Manual HRIS Version 1 0 Page 19 Mec Las Human Resource STARVISION INFORMATION TECHNOLOGY SDA Pre Payment Transaction Listing By Organisation Unit Record Selection Print All Records wt Select Criteria Print Ehe Report Batch Jab Click Here Report Output Select Report Type POF Document Report Parameters Payroll Batch 2013000001 Go to Payroll Report gt Pre Payment Transaction Listing By Organization Unit Here you can select to Print All Records or Print Selected Records You will
14. Process Date From bozma Date zajozj2013 HH chested Dy platform 26 2 201301 34 1 Modified BY eplatform 26 02 201301 34 Selection Criteria Completed Payroll Run Type ALL Appcintment code Ge Additional Selection Emp ID 10004 Show Selection Show Details Click Save Button to save the record Note The System will save the record If mandatory field s is left blank the system will prompt error message And then click on the Payroll Reports gt Pre payment reports menu Payroll Report Employee Profile Reports Payment Reports Payment Reports Customized Statutory Reports Year End Reports The System will show the following screen Click on the report 18 Pre018 SG Pre Payment Transaction Listing By Employee ID Month Training Manual HRIS Version 1 0 Page 40 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Pre Payment Reports Click on the image below to launch report 01 PREO01 5G Pre Payment Allowance Listing By Organisation Unit I 02 PREO02 5G Pre Payment Allowance Listing By Organisation Unit Month 03 PREO03 5G Pre Payment Allowance Listing By Cost Centre 04 PREO04 SG Pre Payment Allowance Listing By Cost Centre Month OS PREOOS SG Pre Payment Deduction Listing by Organisation Unit bl 06 PREOO6 SG Pre Payment Deduction Listing By Organisation Unit
15. in the second textbox Select on the Pay Period Click to define the export file name and directory that you wish to save it to Click on the Save button Click on the Export button and select the export format correctly The 2 available formats are PAL CPFLine and CPFLine If you registered with CPF board on the e submission select CPFPAL format Otherwise if you subscribe to Crimson Logic services select CPFLine format Otherwise if you subscribe to government once a year select MSO Balance Refund format Click Export button A Save file dialogue box will appear The Messages text box will also display the export status At the same time you can check the summary on the export screen to tally with you payment reports Training Manual HRIS Version 1 0 Page 29 STARVISION INFORMATION TECHNOLOGY SDA You can also generate CPF returns reports Go to Payroll Reports gt CPF Returns 5 4 Viewing all Payment Job Status This option allows you to view the status information of all the payment submitted Job Status Payroll Payment Status jt gt _ oe my e IS E Jab Description Priorit Job Status Time Time Schedule Job ym Job Job Start Job End Job Type RHEE eS an npo 23 A POLL 200 Low eH 734 ee z T 1 3 3 P
16. of the allowance deduction etc 6 Payment Cancellation Once the checking of the pre payment reports is completed and there are no more amendments to employee net pay you may proceed to generate payment Note If you need to re process the payroll calculation after generating the payment you need to delete the payment record and proceed to step 5 3 61 Payment Cancellation To begin with Go to Payroll Processing gt gt Payment Training Manual HRIS Version 1 0 Page 32 mec STARVISION INFORMATION TECHNOLOGY SDA Y Payroll Payment Payment J Bank Branch Bank Account Bank Acc Name Po Pay Tear Month Pay Period Value Date Created By Modified By Payroll Batch Employee Payment Ref Grade Batch Register No Employee ID from Add Update 9 Delete Searc gos Print Move Prev Move Next Save Cancel SY Doc Type as Run No Bank Code Bank Branch Bank Account Value Date Pay Period Pay Month 2013 cu 007707 1310000006 12345678 a Payroll Payment Bank Branch SS Bank Account No Bank Name EJ Pay Year Month SS ea Pay Period Value Date 8 Payroll Batch Employee Payment Ref Doc Type Ref Grade Batch Register Employee ID from Employee ID to Created Date Training Manual HRIS Version 1 0 Page 33 ITYiccii e Human Resource STARVISION INFORMAT
17. tet Type Text Document From mwpeople While files from the Intemet can be useful some files can potentially harm your computer If you do not trust the source do not open save this file What s the risk 5 3 Exporting Bank GIRO This option allows you to export a defined bank formats such as DBS Ideal to credit the salary into your employee bank account If you wish to generate a bank that is not available in the selection please contact us for more information Note You need to make sure that the bank accounts information is entered in the employee profile and Payment Method By are set to Bank Click on Payroll Processing Payment Export Training Manual HRIS Version 1 0 Page 26 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Processing Payroll Calculation Payment Period Close Employee Salary History Enquiry Payroll Calculation Job Status Payment Job Status IRAS CPF Export AW Ceiling Enquiry Choose the latest payment batch from header grid Update Delete Search i feQuery amp Print 44 Move Prev Move Next 44 Save My Cance 3 Enquiry Doc Type lx Run No Bank Code Bank Branch Bank Account Value Date Pay Period Pay Month Pay Year 1310000006 7302 504 12345678 AuaaAc OLLIEmsR 2013 Payment Export Bank Account No i Value Date Sa GIRO Export Expo
18. the Payment Run No and set the Report Parameters Click on the Click Here button to generate the report The report will be displayed as pdf format where you can choose to save or print the report 5 6 Viewing employee s salary history This option allows you to view the salary history gross pay allowance deduction net pay for each pay year mth till date Only enquiry mode is enabled here Adc Wh Update x Delete Search Print ae Move Prev fp Move Next L4 Save A Cance es Exit Employee Salary History Enquiry Organization Unit Job Family Po 4ppointment Code Division Status O OS Cost Center Code Payroll Mode Po Quick Search To begin with Go to Payroll Processing gt Employee Salary History Enquiry Click on the Query by form icon to show a listing of employees Training Manual HRIS Version 1 0 Page 31 STARVISION INFORMATION TECHNOLOGY SDA Employee Salary History Enquiry Employee ID 10003 Smith Tun PD FM Organization Unik Job Family Appointment Code 4 Division Status Cost Center Code 1234567890 Payroll Made 1 em Emp ID Pay Yr Pay Mth Gross Pay Allowance Deduction Met Pay mes uz 1 Click any of the record s link to view the salary history details at the bottom segment You may wish to click on the individual employee pay records to view the breakdown details
19. 26 02 201301 34 Selection Criteria e gis Completed Payroll Run Type ALL Appointment code rede employee 10 From Je Emp ID 10004 Click on Show Details Button to show the details after processing calculation Training Manual HRIS Version 1 0 Page 38 STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Human Resource Batch Payroll Mode Process Year Mth Process Cate Fram Created By Selection Criteria Payroll Run Type Organisation Unit Appointment Code Employee ID From M Fsteroisoior 28 Gelertion Emp 10 10004 Show Selection Show Details Payroll Calculation Details Batch No Employee ID Run Date 26 02 2013 fii Pay Period Date To 28 02 2013 Et Modified By eplatform 26 02 2013 01 34 Job Status Completed I m Pay Year Mth Periad scent Click on Show Errors Button to show the errors records after processing calculation Note thatThe System will save the record If mandatory field s is left blank the system will prompt error message Training Manual HRIS Version 1 0 Page 39 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Payroll Made Run Date vejozj2zn13 Process Year Mth Pay Period 4
20. AYROLL P YMT 1 20R000001 4 Pav menr Procession Cornered 05201 06 03 2012 05201 2012 Used 2301 To begin with Go to Payroll Processing gt Payment Job Status Click on any of the record s link to view the payment record details 5 5 Viewing Payment Reports After the payroll payment is completed you need to preview print payment report to check the details of individual employee payment such as basic pay CFP amount fund contributions allowances deductions payslips and etc There are a numbers of payment reports that you can generate to check the employee payment One such report is the Payment Transaction Listing By Organization Unit Training Manual HRIS Version 1 0 Page 30 ITicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payment Transaction Listing Summary By Organisation Unit Record Selection Prink All Records Seleck Criteria Frink the Report Batch Job Click Here Report Output Select Report Type PDF Document vi Report Parameters Payment Run 20130000073 c Go to Payroll Report Payment Transaction Listing By Organization Unit Here you can select to Print All Records or Print Selected Records You will need to click on the Selection Criteria button to define the query for certain group of employees if the latter option is selected Select
21. Account Information Template Please Note Anew Record Terminator column has been added to the template files This column must contain the value EOR This is to circumvent Excel Bug which occurs when there are more than 15 records while saving as Excel e All date entries must be in one of the following formats dd e g 01 Aug 2005 for e g 2005 08 01 Remember to save your files in Excel format Training Manual HRIS Version 1 0 Page 14 Mec Las Human Resource STARVISION INFORMATION TECHNOLOGY SDA 4 Processing of Payroll Calculation After entering all transactions into the system for the pay period you can now start to process the payroll Payroll Management System Processing Work Flow Processing of payroll calculation Preview and print options of pre payment reports available Processing of payment Preview and print options of payment reports available Generate pay slips Generation of Giro file for submission Generation of CPF Line Pal for submission Closing of Payment Period Period Close VVVVVVV WV 4 1 Creating a new payroll calculation Add Update 2 Delete search PeQuery GyPrint Move Prev M Move Next Save Cance E gt Payroll Calculation Created By Modified By Job Stat Selection Criteria a atus E ae Payroll Run Type ALL Organisation Unit E Jab Family i E Employee ID Fram i E Employee ID
22. D1MODD1 Training Manual HRIS Version 1 0 Page 17 ITicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Use Check button to view the defined employees Payroll Calculation Payroll Je Run Date sao2ms3 Process Year Mth 2013 o Pay Period Process Date Fram 01 09 2013 Date 80 09 2013 Created By e ePlatForm MET PickList Webpage Dialog Drag a column header here to group by that column Name Org Unit Appt Code Tammy Leong Selection Criteria Employee ID Pawrall Run Tvpe Organisation Unit BAO1NDOO01 Appointment Code Employee ID Fram Additional Selecti Emp ID B401N0001 Otherwise you can just click on the Show Selection button to check whether all your employees are selected for payroll processing Note You will not be able to filter employee for processing once the payroll calculation record is created Payroll Calculation Batch No psa Tv 19 Payroll Mode Run Date Wemomers Process Date From jorfosy2z0o13 29 Date Ta 013 5 Created _ Selection Criteria bicis Payroll Run Type ALL ut Organisation Unit dS gob Family Appointment Sede dS Grade Employes 1D From aono JS Employes 10 To Banimonni JS Emp ID EaAnirisooi Click on the Submit button to proce
23. Entry of Bonus Entitlements Entry of Benefit Transactions Entry of Standard Allowances Deductions One Time Entry by Transaction Code Employee Daily Hourly Rated Entry Overtime Entry No Pay Leave Entry Back pay Entry Transaction Upload Back Pay Upload 3 1 Bonus Entitlement This module allows the selection of employees eligible for the relevant bonus based on different criteria as defined by user EE v osse Delete Search irrito Prev ove Next Ll save MA Cancel Exit Payroll Bonus Entitlement Entitlement Ma gm E Transaction Date 15 10 2013 iu Wee Appaintmnent Code Grade Pay Yr Mth 2043 Pay Period Check Criteria Employee Profile Check Unselected Employee Progress Go to Payroll Entry gt Bonus Entitlement click on the Add icon to create a new payroll entry record Mec iLase Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Bonus Entitlement Entitlernent No Pv S310000000 Transaction Date m Organisation Unit HR BD Job Family os B Appointment Code oss 2 Grade Pay Yr Mth Pay Period Employee Profile Employee Progress Check Unselected Effective Date 01 10 2013 sa End Date 01 0 2014 Created by eplatform 15 10 2013 Modified by eplatform 15 10 2013 S N Transaction code Allowance code Allowance unit Converted Amount Allowance Currency Exchange Amount
24. ION TECHNOLOGY SDA Choose the Latest Payment Batch from header grid to delete TI DI e cui search Bank Code Bank Branch Bank Account Walue Date Pay Period PayMonth fear 11310000006 7302 s04 42345678 2013 Payroll Payment 5 ui Bank Branch be Year Month Pay Period ks Value Date 01 10 2013 Created By 5 Modified By pbo isitojeorso i13 E Payroll Batch Employee Payment Payment Ref Doc Type Ref Grade Batch Register Employee ID from Employee ID to Created Date Created By Click on the Delete button on the toolbar Add af Update R L rm Eli m F Search 2 Move Prev Ti Move Next Sav Payroll Payment Batch sn Payroll Batch No p 1301000005 Modified By plato LEUENUEL NICE SUEDE rap MC p MEE RR PARE The pop up dialog will appear Click OK button to continue Are you sure you wish to delete this record Record once deleted cannot be recovered Click OK ta confirm Cancel to abort Training Manual HRIS Version 1 0 Page 34 Human Resource STARVISION INFORMATION TECHNOLOGY SDA 6 2 Re Calculating Payroll To begin wi
25. Month 07 PRE007 5G Pre Payment Deduction Listing By Cost Centre 08 PREOO8 SG Pre Payment Deduction Listing By Cost Centre Month 09 PREO09 5G Pre Payment Allowance And Deduction Listing Report By Employee ID 10 PREO10 SG Pre Payment Allowance And Deduction Listing Report By Employee ID Month 11 PRE011 5G Pre Payment Overtime Listing by Employee ID I 12 PREO12 5G Pre Payment Overtime Listing by Employee ID Month I 13 PREO13 5G Pre Payment Overtime Listing by Organisation Unit 14 PREO14 SG Pre Payment Overtime Listing by Organisation Unit Month i 15 PREO15 SG Pre Payment Overtime Listing by Cost Centre Employee ID 16 PREO16 SG Pre Payment Overtime Listing by Cost Centre Employee ID Month PREQ17 S5G Pre Payment Transaction Listing By Employee ID PREO1S SG Pre Payment Transaction Listing By Employee ID Month The System will show the following screen Enter the Year and Month for the pre payment report Pre Payment Transaction Listing By Employee ID Month Record Selection Print All Records Select Criteria Print Ehe Report Batch Jab Click Here Report Output Select Report Type PDF Dacument Report Parameters Year Month Period Click on the Click Here button to generate the report Training Manual HRIS Version 1 0 Page 41 Human Resource STARVISION INFORMATION TECHNOLOGY SDA
26. N INFORMATION TECHNOLOGY SDA 7 Period Close You have completed the monthly payroll and now you need to close the current pay period and prepare for the next month payroll 7 1 Closing the pay period Note Once you have closed the pay period you are not able to rollback to do any amendment If you really need to rollback to previous pay periods you need to contact us Payroll Period Close Pay Made Je Status Close Yes Pay Year Mth 2013 DL Pay Periad Created ES oco a Re open Pay Period Employee not in Payment batch Employee ID vt UTER ID Name Go to Payroll Processing gt Period Close Click the Query by form button to show a listing of periods enter under Payroll Master File Company Pay Period M H Pay Period Details Select on the pay period you wish to close Add Update x Delete Search Query Move Prev Move Next Save Cance SS _ Pay SER ea Payroll Mode Pay Yr Quick Search Payroll Period Close Pay Mode M _____ gt Status Clase Pay Year Mth 2013 B Pay Periad Created dbo 26 02 2013 11 46 Modified Bv 15 07 201311 03 Employee not in Payment batch Employee ID v Employ ee ID Name BAO1NMODD1 Tammy Leong BEEN _ Click on the Update icon Set the Status Close as Yes Training Manual HRIS Version 1 0 Page 49
27. ORMATION TECHNOLOGY SDA Go to Payroll Entry gt Daily Hourly Rated Entry click on the Add icon to create a new payroll entry record Payroll Daily 7 Hourly Rated Entry Employee ID Name B A01MO004 Po Siew Leng i Transaction Cade BASIC Basic Salary iT Bv Unit _____ Days Hours Worked Basic Yr mth 2018 10 Date From 014 072013 scr Date To 011 0 2014 Hi Taxable Year 2013 Remark Basic Salary Enter in the Details and the Date Range to effect this entry Save the record and run payroll to see the results 3 5 Overtime Entry This module allows user to enter the employee s overtime records Add Update 6 Delete Search Query Print gt Move Next fm Save Bh Cance 23 Payroll Overtime Entry Transaction No Pay Yr Mth pois Transaction Transaction Group By Units By Amount Allowance Code ce Currency Cade Je Allw Cade OT Unit Exchange Rate Alla Arnot _ Ss Basic Converted Amount Training Manual HRIS Version 1 0 Page 11 STARVISION INFORMATION TECHNOLOGY SDA Go to Payroll Entry gt OverTime Entry click on the Add icon to create a new payroll entry record Payroll Overtime OT Entry Transaction POT _____ Employee ID Name rammy Leong OO ly Pay Yr Mth pois e ja Je Tran
28. To Additional Selection Check Show Selection Show Details Show Errors Submit Go to Payroll Processing gt Payroll Calculation and click on the Add icon to create a new payroll calculation record Training Manual HRIS Version 1 0 Page 15 STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Batch Payroll Mode Run Date 150 2013 idi Process Year Mth Pay Periad Process Date From 01 09 2013 Hr Date To 30 09 2013 Job Status Mew Selection Criteria Payroll Run Type ALL Additional Selection Select the correct Payroll Mode and all grey fields will populate automatically You may wish to change the Run Date default as the current date Note The Process Year Mth is the last Payment Year Mth period which is not closed yet Check the Process Date From To to ensure the dates are within the Process Year Month Payroll Calculation Batch Payroll Mode Process Year Mth Pracess Date Fram Created Job Stat Selection Criteria S Payroll Run Type ALL Organisation Unit ALL Jab Farnil JE x BONUS d d FIXED Employee ID rro Employee re T O O O Additional Selection Training Manual HRIS Version 1 0 Page 16 FTYiceciie Human Resource Select the Payroll Run Type as ALL There are 4 options ALL which computes all transaction pay and also covers the com
29. annnnmt 7 Ipavrenll Calcilation C nmnleFend 50 09 2015 30 09 2013 30 09 2013 Go to Payroll Processing gt Payroll Calculation Job Status select the correct existing payroll calculation record in the list Payroll Calculation Payroll Mode ____ Run Date 03 10 2013 Process Year Mth 2013 Pay Period Process Date Fram 01 09 2013 Date To sojogjzo13 Selection Criteria arus Completed Payroll Run Type ALL oraarsation unt 8i employee From woer 9 Additional Selection Click on the Update button You will notice that the Submit button has changed to Re Submit Training Manual HRIS Version 1 0 Page 21 ITicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation patch Payroll Mode mo e Run Date josj1oj2013 Process Year Mth 2013 Pay Period ______ Process Date From 1 09 2013 Date 2013 Selection Criteria aris Completed Payroll Run Type ALL Appointment cede TS Grade Je employes 10 From employee Show Selection Show Details Click on the Re Submit button to proceed with the payroll processing and the record will be sent to the payroll job processing Note The screen will proceed to the main Payroll Processing page Job Status Payroll Calculation Status ela jjebtype dtc Search O
30. ed with the payroll processing and the record will be sent to the payroll job processing Note The screen will proceed to the main Payroll Processing page Training Manual HRIS Version 1 0 Page 18 Mec Las Human Resource STARVISION INFORMATION TECHNOLOGY SDA Job Status Payroll Calculation Status vis ob rye _____ ___________ __ Job ae Job Job Start Job End Job Job Job Start Job Job Type Job Description Priorit Job Status See 3 3 PAYROLL CALC ee Payroll Calculation Completed PAYROLL CALC 1310000007 Payroll Calculation pr 33 3 Pamou Cain 0 8200802 _ 03 10 2013 03 10 2013 10 2013 PAYROLL CALC CALC 13510000003 Payroll Calculation roll Calculation Se 49 35 Bau 40 34 03 10 2013 03 10 2013 03 10 2013 Peay Pon _OMplIered PAYROLL CALC 1310000001 Payroll Calculation Completed 0 46 15 09 46 19 109 46 13 3009 2013 30 09 2013 30092013 11 19 45 11 19 50 ES 19 50 Completed PAYROLL CALC 1309000023 Payroll Calculation roll Calculation 30 09 2013 30 09 2013 30 09 2013 PAYROLL CALC 1309000019 Payroll Calculation qe leted 10 31 23 10 31 25 TUNER 31 24 PAYROLL CAL C 13nannnnmt caleilarinn 20 09 2013 20 09 2013 20 09 2013
31. ent e Reports r 5 Payment Payment gt Reports Backup CPFPAL Lin IR8A Y 6 Period Close Bank Giro Fig 1 Payroll Work Flow User Manual HRIS Version 1 0 Page 3 mecie Human Resource STARVISION INFORMATION TECHNOLOGY SDA 2 Master File Maintenance You only need to maintain the master files when there are changes such as creation of new organization unit or salary scale changes Otherwise you may ignore this step The master files that need to maintain are as below Payroll Master File gt Job Family changes to appointments Payroll Master File gt Transaction Type changes to payroll transaction type Payroll Master File gt Salary Scale changes to range of salary capping Payroll Master File gt Company gt Pay Period changes to range of payroll yr mth Position Database gt Segment Code changes to organization unit Position Database gt Organization Unit changes to organization unit Payroll Master File gt Transaction Type changes to payroll transaction type STARVISION INFORMATION TECHNOLOGY SDA 3 Payroll Entry Mec Las Human Resource Payroll Entry keeps track of information required and affecting payroll calculations All the operation modes listed as below will ultimately affect the calculation of payroll Features available
32. hers Amt Amt Donations Mosque Contribution Modified On Input the Pay Year Employer Tax Ref Company Type Tax Ref Type Employer Name and Employer Address Click the Add New button and enter in the IR8A details of the Employee IRAS Form Training Manual HRIS Version 1 0 Page 51 STARVISION INFORMATION TECHNOLOGY SDA IRSA Form Employee Details Pay Year Employer Tax Ref employee 10 JS Tax Ret Date Of Birth 07 09 1951 SEX MALE a Marital Status MARRIED Cw Designation CEG Date Of Commencement 01 10 2013 Haj Date Of Cessation 01 10 2014 zia Remari INCOME INCOME Others 41 44 INCOME Others 45 49 DEDUCTIONS aj Gross Salary Fees Leave Pay Wages and Overtime Pay pon _____ Bonus non contractual bonus declared an B B 12013 and for contractual bonus pon _____ For services rendered in 20137 c Directors Fees approved at the company 46M ESM on p 2013 poo _____ d Others items di to da 3 27 Employees Income Tax borne by employer IF income tax is Fully borne by employer DO NOT enter amount in and rii Disable Printing Breated By On IR G5 Form Enter the IR8A details of the Employee IRAS Form Click on any employee record in the bottom segment to view employee s details You may fill in the information under the Income Tab Income Others d1 d4 Tab Income Others d5 d9 Tab and Deductions Tab if any to c
33. how Errors button to see the cause of the error Redo the payment creation with the error corrected from Section 5 1 Training Manual HRIS Version 1 0 Page 24 Mecsas Human Resource Payroll Payment Bank Code 7302 Malayan Banking Berhad STARVISION INFORMATION TECHNOLOGY SDA Bank Account No 12345678 Bank Acc Name StarVision IT Pte Ltd Pay Year Month Pay Period k Je Payroll Batch Employee Payment Quick Searct S Export To Excel Employee ID from Employee ID to Created Date Created By Time Log Modified By Finally click on the Export button if you wish to export the payment out as GIRO Refer to Section 5 2 5 2 Exporting Payment Journal Click on the GIRO Export Tab GIRO Export IRSA Export Bank Farmat HSBC MRI SG Format GIRO 4 Payment Type Select Pavment Set Mo Payment Description Messages Choose HSBC ENC MHI SG in the Bank Format textbox Then choose either GIRO or Text or Text Pipe Delimited from the Output Format textbox Training Manual HRIS Version 1 0 Page 25 Meclic Human Resource STARVISION INFORMATION TECHNOLOGY SDA GIRO Export IRSA Export Bank Formak Cutpuk Format Payment Description Click on the Export button to start generation and a pop up save dialog will appear Click on the Save button to continue File Download Ln m Do you want to open or save this file Mame SAP20130227
34. ialog Payment e Drag column header here to group by that column Bank Code 7302 Malayan Banking Berhad i Malay g Pay Year Pay Month PAY_MODE Pay Period Bank Branch 504 Bank Account 12345678 Bank Acc Name StarVision IT Pt 700 4 Payroll Batch Employee Payment S N Ref Type Ref Grade Batch Register No Employee ID from Ei i gt Note The Payment No Bank Code etc grey fields will be automatically filled up with the last payment Pay Year Month After the above fields have been set click on the Batch Registry tab in the Grid below This tab is to add the Payroll batch s which have been processed calculated before and are ready for making final Payment Click on the Add New Button Training Manual HRIS Version 1 0 Page 43 d STARVISION INFORMATION TECHNOLOGY SDA Bank Code 7302 Malayan Banking Berhad Bank Branch 504 Bank Account Bank Acc Name Pay Year Month Pay Period k Je Value Date ca Payroll Batch Employee Payment Ref Doc Type Ref Grade Batch Register Employee ID from Employee ID to Created Date Created By Time Loq Modified By A new screen Payroll Payment Batch appears Payroll Payment Batch vn 1 Click on the Pick list button next to PBA Select a batch to add for Payment process Payroll Payment Batch S N Created By Modified By Click on Save Button
35. le Time PAYROLL CALC 1302000112 Payroll Calculation a m co i cm 26 02 2013 13 34 15 PAYROLL cac CALC 302000098 Payroll Calculation Calculation oe Completed 15 02 2013 12 58 38 D2 2013 12 58 38 parou CALC 1302000095 Payroll Calculation UEECCON C p ETE E 15 02 2013 12 58 03 Paou CALC 1302000094 Payroll Calculation Elec E 15 02 2013 12 54 00 CALC 1302000092 Payroll Calculation Low Completed 15 02 2013 12 51 09 Parou CALC 1302000091 Payroll Calculation E en monec SECURE 15 02 2013 12 48 34 SM CALC 1302000090 Payroll Calculation Low completed 20220 B 15 02 2013 12 42 42 CALC 1302000089 Payroll Calculation Low completed 20212013 l T EXTR us a 15 02 2013 12 42 16 _ CALC 1302000087 Payroll Calculation Low completed 20212013 B TS CIO B m 15 02 2013 12 27 11 CALC 1302000086 Payroll Calculation oe ecm 15 02 2013 11 59 57 pmo CALC 1302000081 Payroll Calculation oo 08 02 2013 10 34 51 Parron CALC 1301000220 Payroll Calculation Low completed 20020 PE ES 28 01 2013 12 49 32 Parou CALC 1301000219 Payroll Calculation Low completed 202013 E NN Bolt a 2 28 01 2013 12 43 43 Payroll Calculation senem Ms Payroll Made E Run Date zefozjz013 4 Process Year Mth Pay Period Process Date Fram eizizmi3 Date To 2 2 2013 leplatform 26 02 2013 01 34 Modified
36. loyee to Created Date Created By Time Loq Modified By Note The Payment No Bank Code etc grey fields will be automatically populated with the last payment Pay Year Month Payroll Payment Payment Mo PY a4 Bank Code 7302 Malayan Banking Berhad Bank Branch 504 Bank Account 12345678 Bank Name StarVision IT Pte Ltd Pay Year Month 2013 Pay Period Value Date a Created By zu Modified By za Job Status Submit Show Errors Export Payroll Batch Employee Payment Modified By S N Ref Doc Type Ref Grade Batch Register No Created By Time Log Click on the Add New icon under the Payroll Batch tab to add a new payroll payment batch Training Manual HRIS Version 1 0 Page 23 ITicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Payment Batch SIN After adding and saving the payroll payment batch click on the Return icon to return to previous screen Next click on Submit button and the record will be sent to the payment job processing Note after that the screen will display the main Payroll Payment page Jab Status Payroll Payment Status Job Type ____ Quick Search Job Job Job Start Job End End Job Description Job Description Priorit Job Status Schedule Number Job Type PAYROLL PYMT 1310000017 Payment Processing Payment Proce
37. need to click on the Selection Criteria button to define the query for certain group of employees if the latter option is selected Select the Payroll Batch No and set the Report Parameters Click on the Click Here button to generate the report The report will be displayed as odf format where you can choose to save or print the report 4 3 Reprocess the payroll calculation After checking the pre payment reports you may need to make amendments to the employee profile or the transaction amount You will have to go back to Section 3 and Section 4 to clear the amendments Upon clearing all amendments you will need to reprocess the payroll calculation so that the employee payment will reflect correctly Training Manual HRIS Version 1 0 Page 20 Mecsas Human Resource STARVISION INFORMATION TECHNOLOGY SDA Job Status Payroll Calculation Status Job umber Payroll Calculation PAYROLL CALC 310000015 P y 1310000013 Payroll Calculation P Job Type vj 5 92 QuickSearch Job Schedule Time payroll Completed rissa CM E SEED 3 nu 3 n JE 310201 0a 1001 11 25 33 11 25 34 03 10 2013 0310 2101 IE 1 20 23104201 11 22 19 3 10201 03 10 2013 03 10 1201 10 53 40 10 53 40 Job Job Start Job End rrorit Job Status Time Job Type Job Description m CT LL
38. of Unit 1 Exchange Rate Alla Amt _____ Basic 1 Converted Amount 4 Dwemom ate i Remark Created Modified by Go to Payroll Entry gt One Time Transaction Entry click on the Add icon to create a new payroll entry record Training Manual HRIS Version 1 0 Page 9 FTYiceciie Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll One Time Transaction Entry Employee ID Mame BAD1NMODO Tammy Leong I Pay Yr Mth Period 5013 Transaction Code ADJ CPF EE Employee Adjustment 5 Transaction Group ALLWCNY By Units By Amount By Allowance Code UGM Currency Code s W Allw Code Je of Unit Exchange Rate Allw Arnot e Factor Amount 500 Basic Yr Mth Converted Amount Date fram 010 2013 Taxable Year 2013 Date to 0110 2014 Remark one Time Enter in the One Time Transaction Details and the Date Range to effect this entry Save the record and run payroll to see the results 3 4 Daily Hourly Rated Entry This module allows user to enter an employee s daily rate Me Add Update Delete Mi Search MQQuery cent Move Prev y Move Next Li Save My Cancel Payroll Daily Hourly Rated Entry employee t Name TI payroll Mode Transaction Code BASIC Basic Salary 2 By Unik Days Hours Worked PS Training Manual HRIS Version 1 0 Page 10 STARVISION INF
39. omplete the form Employee IRAS Form Reference TRA PY 2013000001 Pay Year 2013 Employer Tax Ref 112345678 Government Dept Tax Ref Type Others Obsolete Employer Name Demo Company 1 Employer Address 19 Kallang Ave 04 161 16 SINGAPORE 339410 Date of Incorporation 01 10 2013 zu Upload Status Original m Import 8A Details Export Authorised Person Making the Declaration Remarks Name IRENE Designation OBSOLETE Tel No 62934828 IRSA AS8B IR8S Empe ID Empe Ref Name Gross Salary Bonus Others Amt CPF Amt Donations Mosque Contribution Modified On BAO1NODO01 150202100 Tammy Leong 0 00 0 00 0 00 0 0 00 0 00 15 31 2013 05 31 Once the company details are completed click on the Import 8 Details button to import employees details Individual employee records will be listed in the bottom segment After making the necessary changes click on the Save icon Training Manual HRIS Version 1 0 Page 52
40. percentage Rate Click the New button and enter in the payment details of the Bonus Entitlement m Add Update 96 Delete Search gy Query erint Move Prev Move Next Save Cancel 23 Y Payroll Bonus Entitlement Type Transaction Code BONUS 4 Bonus By Amount j DI Transaction Group BNS By Units By Amount By Allowance Code UOM Currency Code 550 Code e9e of Unit Exchange Rate Allw Amt 4 Factor Amount Basic Yr Mth Converted Amount Qualifying Date ffi moro Qualifying Date To ON 0 201 4 Es Remark Bonus By Amount Enter the Bonus Amount and the Qualifying Period Save the record User Manual HRIS Version 1 0 Page 7 FTYicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA 3 2 Standard Allowance Deduction Entry This module allows user to set the various types of standard allowances deductions and pay period applicable to the employees for payroll calculation in every pay year month within the effective date range defined By Update Delete M Search Query Move Prev Next 6 save B Cance Ex empe 10 eme _ Ue Pay Period Je Transaction Group By Units By Amount Bv Allowance Code UM 7 Currency Code _____ gt All Ded Code Je of Unit Exchange R ate 4 Ally Amt Basic Yr Mth Converted Amount DO Created By Modified By Go to Payroll Entry gt Standard Allo
41. putation of BONUS FEST ADV and FIXED ADV BONUS which only computes BONUS FEST ADV which only computes FEST ADV and FIXED ADV which only computes FIXED ADV STARVISION INFORMATION TECHNOLOGY SDA ePlatForm MHET QueryBuilder Webpage Dialog EN Query Form e And Q And Not Or Emp ID e Equal net Equal To Q Greater Than Batch Ma Qor Mot Payroll Process Name Alias Name e Grester Than Equal To Process Payroll Mode Than Created action Date Q Less Than Equal To Trans Date Like Org Unit Appointment 15 NULL Selectia Div Statu Is NULL Date Joined Inc Date In Confirm Date eue Pay Centre A dditional Selection If you only wish to process only a group of employees you can make use of Selection Criteria Section consisting of Additional Selection button to display the query builder to filter the employee records and or with Organization Unit Job Family Appointment Code Grade Employee ID From To Payroll Calculation PickList Webpage Dialog Batch Drag a column header here to group by that column Payrall Process Org Unit Appt Code Div Status Process 1 Tammy Leong Selectia Pavrall Additional Selection theck Emp ID EA
42. rrency Code E Allw Code NPL Unit Exchange Rate Allw Amt Eel Basic Yr Mth Converted Amount 4 Date From 01 09 2013 Date To 0109 2014 za Remark No Pay Leave Entry Created By Enter in the No Pay Leave Entry Details and the Date Range to effect this entry LOIN EL ru H5 1 Save the record and run payroll to see the results 3 7 Transaction Upload This module allows users to upload One Time Transactions easily into the One Time Transaction Entry module using a pre defined excel file Transaction Upload Progress No Poa O Transaction Date 15710 2013 Transaction Type Select Transaction Insert Detail Message Go to Payroll Entry gt Transaction Upload Training Manual HRIS Version 1 0 Page 13 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Transaction Upload BR Transaction ni Transaction Type OneTime Transaction Message Select the Transaction Type to upload Select the file to import and click on the Import button Save the record and run payroll to see the results 3 8 Excel Template This module allows user to save the pre defined excel file format for the Transaction Type Transaction Excel Templates Right click on the link and choose Save Target As GneTime Transaction Template Back Pay Template Bank Details Template Pay Period Template
43. rt Bank Format HSBC MRI SG Output Format GIRO Messages Click on GIRO export tab Choose Output Format either GIRO or Text format Training Manual HRIS Version 1 0 Page 27 STARVISION INFORMATION TECHNOLOGY SDA Choose Payment Type and Payment Set No Click Export to generate GIRO Payment Export Bank Code 7302 Bank Branch 204 Bank Account 12345678 value Date _____ Ex GIRO Export IRSA Export Bank Format Format Payment Type AutaPay In Payment Seto ro Y M Payment Description Payment on 15 10 2013 Messages A GIRO file will be created in the pre defined output folder directory 5 3 Exporting CPF PAL CPFLine This option allows you to export a defined CPF PAL CPFLine formats and upload them to CPF Board Training Manual HRIS Version 1 0 Page 28 STARVISION INFORMATION TECHNOLOGY SDA Payment Export Output Format Advice Code Pay Year Month Pay Period Messages To begin with Go to Payroll Processing gt CPF Export Format Select Output Format Company Advice Code MSO BALANCE Pay Year Maonth Pay Period EP Messages oelect the correct bank format and output format The 2 available formats are CPFLine CPFPAL and MSO Balance Refund Key in the Pay Year Month Enter the Year in yyyy in the first textbox and mm
44. saction Code OTALLOW 2 Transaction Group OTZ By Units Ey Amount By Allowance Code UGM Currency Code Allw Code SSS OT Unit Exchange R ate Allw Amt 4 Basic r2 c Im i m li Date to 0110 2014 Date fram 5 a e Taxable Year Remark OT ALLOWANCE e Im Enter the OT Entry Details and the Date Range to effect this entry Save the record and run payroll to see the results 3 6 No Pay Leave Entry NPL This module allows user to enter an employee s no pay leave record Addi Update Delete Search Query Print 4 Move Prev lb Move Next Save My Cance Y Payroll No Pay Leave Entry Transaction MPL Jel Employee 10 c gt Pay Yr Mth Pay Period Transaction O gt Transaction Group fe Ev Units By Amount By Allowance Code Lom _____ Currency Code Code NPL Unit Exchange Rate Allw Arnt E Basic Yr Mth Converted Amount fe Training Manual HRIS Version 1 0 Page 12 STARVISION INFORMATION TECHNOLOGY SDA Go to Payroll Entry gt No Pay Leave Entry click on the Add icon to create a new payroll entry record Payroll No Pay Leave Entry Transaction No Employee ID Name 1 0001 Tammy Leong Transaction Code No Pay Leave i Transaction Group By Units By Amount Allowance Code Cu
45. ssing Completed leted 2317072015 PAYROLL PYMT 1310000014 Payment Processing Se leted 03 10 2013 03 10 2013 03 10 2013 03 10 2013 10 2013 03 10 2013 10 2013 03 10 2013 10 2013 mU 30 09 2013 30 09 2013 30 09 2013 27 09 2013 09 2013 27 09 2013 27 08 2013 09 2013 27 09 2013 1092013 2710912013 09 2013 27 09 2013 09 2013 PAYROLL PYMT 1309000007 Payment Processing Ss leted DE o mE 16 05 2012 16 05 2012 16 05 2012 PAYROLL PYMT 1205000033 Payment Processin LOW Completed 10 05 2012 PAR Payment Processing 10 51 19 10 51 21 10 51 19 15 05 2012 lisiosizoi2 15 05 2012 PAYROLL PYMT 1205000021 Payment Processing LOW Completed PAYROLL PYMT 1203000035 Payment Processing Completed 1230332012 205012 1210312012 10 15 21 10 15 22 10 15 21 12 03 2012 12 03 2012 12 03 2012 PAYROLL PYMT 120300001 4 Prneessinn Cornered 1610312012 03 201 26103 2012 1 26 03 2012 O20 Then go to Payroll Processing gt Payment Job Status on success you should see the status as Completed select the record you have added for the above In Section 5 1 system will generate a list of employee under the Employee Payment tab You must check whether all your employees are in the list If no please click on the Delete icon to remove this record and redo the payment creation from Section Ei Note If the status is Failed go to the record and click on the S
46. th Go to Payroll Processing gt gt Payroll Calculation Payroll Calculation Payroll Mode pe Run Date 558 Process Year Mth aus Pay Period Process Date From St Date 18i Created By Modified By l J8 amp bss Selection Criteria 0 atus Payroll Run Type aii Additional selection Show Selection Show Details Choose the Latest Payment Calculation Batch from header grid to re calculate Training Manual HRIS Version 1 0 Page 35 STARVISION INFORMATION TECHNOLOGY SDA Add My Update 96 Delete gt Print Move Prev M Next Ll save Cancel Exit Pay Yr Pay Mth ay Perd ode Run date Status Org Unit From Payroll Calculation Payroll Run Date Process Year Mth _____ Process Date From ______ Date Created By _______ H Modified Job Status Selection Criteria Payroll Run Type C Organisation Unit Job Family Appointment Code ee Grade Employee ID From A Employee ID To Aqnditinmnal Selertinon Show Selection Show Details Click on Submit Button to start the Payroll Calculation process Training Manual HRIS Version 1 0 Page 36 STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Payroll Mode _____ gt Run Date Sm Process Year Mth Pay Periad Process Date From Date To Job Status IN Selec
47. tion Criteria Payroll Run Type ALL Appointment code 7 employes 10 From SD Ember e gt SoAditinnal Selection Emp ID 10004 Show Selection Show Details Click on the menu Payroll Processing Payroll Calculation Job Status menu A list of job calculation batch displayed on the screen with the Job Status Job Status Payroll Calculation Status EG s Bob Tye Fr ck serch Job Type Job Number Job Description Job Priority Job Status Job Start Time Job End Time Job Schedule Time PAYROLL 11302000112 Payroll Calculation Completed m cs 2 2640212013 13 34 15 Pcie E EN 377 Psa UN ados SR eee BNCRN UNE 00m pure GU emma gea RC FREE cuc hou AS Ada beau Ada dan Click on the latest payroll calculation batch to view system will redirect to the particular batch processing to the Payroll Calculation main page Training Manual HRIS Version 1 0 Page 37 d STARVISION INFORMATION TECHNOLOGY SDA Job Status Payroll Calculation Status E Row T Bob Tye SL arc sare Jab Type Job Number Job Description Job Priority Job Status Job Start Time Job End Time Job Schedule Time Schedu
48. wance Deduction Entry and click on the Add icon to create a new payroll entry record Payroll Standard Allowance 7 Deduction Entry Transaction Na 19 Empe ID Mame BAD1NDOD1 Tammy Leong 9 Pay Period ko D Transaction Code ADVANCE Advance Pa 0 Transaction Group By Units Bv Amount Bv Allowance Code Currency Code so Code e of Unit o0 Exchange Rate Amt Factor Amount c00 Basic rr Mth Converted Amount Date From 01 10 2013 2 End Date 0110 2014 za Remark Enter in the Allowance Details and the Date Range to effect this entry Training Manual HRIS Version 1 0 Page 8 FTYicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Save the record and run payroll to see the results 3 3 One Time Transaction Entry This module provides the entry for one time transaction payroll item for employees The Pay Yr Mth field is defaulted to the current pay month But user is allowed to change it to the pay month the transaction has taken place for payroll calculation Addi Update Delete MA Search MgQuery Move Prev My Move Next Ly Save B Cance Payroll One Time Transaction Entry Transaction Pv Pay Yr Mth Periad pos Transaction col OECO gt Transaction Group By Units By Amount Allowance Code mr Currency Code Je Code Je Mo
49. yee Month PYTO12 5G Payment Pay Item Summary Report By Organisation Unit 19 PYT016 SG Payment Transaction Listing by Organisation Unit The System will show the following screen Training Manual HRIS Version 1 0 Page 46 STARVISION INFORMATION TECHNOLOGY SDA Payment Transaction Listing By Employee ID Month Record Selection Print All Records Select Criteria Print the Report Batch Jab Click Here Report Output Select Report Type PDF Document Report Parameters Period UN Enter the Year and Month for the payment report Payment Transaction Listing By Employee ID Month Record Selection Print All Records Select Criteria Print the Report Batch Job Click Here Report Output Select Report Type PDF Document Report Parameters Year Month Period Click on the Click button to generate the report Training Manual HRIS Version 1 0 Page 47 ITYicecii e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payment Transaction Listing By Employee ID Month Record Selection Print All Records Select Criteria Princ Ehe Report Batch Job Cite here Report Output Select Report Type PDF Document 4 Report Parameters Year 2013 Period le Training Manual HRIS Version 1 0 Page 48 ITicecii e Human Resource STARVISIO
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