Network Fax Guide
Contents
1. Open QC fax logo s Search fax logo p Organize v New folder i e X Favorites CD eg RE Desktop FAX logo 01 FAX logo 02 FAX logo 03 8 Downloads Recent Places 1 A Libraries Documents d Music kl Pictures Videos jal Computer tin Network File name FAX logo 01 y bmp Sen AR L Sei boo The Open dialog box is closed and the selected image file is attached Attach the image file in a bitmap format bmp within 1 MB 12 Select the position of the image file e Cover Sheet Settings pra l l Cover Sheet Name E FACSIMILE TRANSMITTAL Standard Cover Page Header Text Mera ga FACSIMILE TRANSMITTAL Text Area Details Y Reference Number 0000000001 Recipients Information Name Company Department Name Fax Number Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font for Header Y Edit Footer v Subject Image File Information FAX logo 01 bmp Message TT Please refer to the attached information Position KU Weld Val Restore Defaults OK HI Cancel Help EJ Select this to align the image to the left EJ Select this to align the image to the center 5 Select this to align the image to the right 1 3 Specifv the other options to send a document and click OK 14 Click Print to send a document to this equipmen2. nanna rr nnn nnn nnn nnn nn 29 Setingup the SENA AD ME RU TEUER 30 Setting up tie COVER Sheet cenare A taeda uude A e e 33 RS ULI Up NE SNMP iac rta 34 Setting up the Device Settings aba RE TT a ear ieee 36 oening up RE 37 Sending With Extended Fax Functionality eee rena 38 Saving alax as a ui A a ee 38 Delayed transmissibles sedia testi poeti inet e A a sa ia UE a AR dad ia aa o A a H Pad ci ta d 39 Sending Wi a Cover SNEG deri a eege EE eege 40 How To Setup There are two wavs to set the N W Fax driver options One is to set the initial values of the options and the other is to set each option for each individual job P 26 Setting Initial Values of the N W Fax driver options P 28 Setting print options for each print job ll Setting Initial Values of the N W Fax driver options Setting the N W Fax options by displaying the N W Fax driver properties from the Printers folder on the Windows Start menu will establish the initial values of the options 1 Click the Start button and then select Devices and Printers e When using Windows Server 2003 click Start and select Printers and Faxes e When using Windows Vista Windows Server 2008 click Start and select Control Panel Hardware and Sound and then Printers e When using Windows 8 or Windows Server 2012 see the following section to open the Devices and Printers folder P 26 Accessing the printers folder on
3. ll Setting up the Layout tab On the Layout tab you can set the size and the orientation of the paper a TOSHIBA e STUDIO Fax Printing Preferences Layout Send 1 Orientation Advanced 2 Cancel 1 Orientation Set the printing orientation of the document Portrait Data are printed vertically to the paper Landscape Data are printed horizontally to the paper 2 Advanced Click this to display the Advanced Option dialog box You can select the paper size of the document TOSHIBA e STUDIO Fax Advanced Options Setting up the N W Fax Driver Options 29 ll Setting up the Send tab In the Send tab you can specify the recipients and how the fax will be sent Printing Preferences Layout Send Send to 1 Address Book 2 To 3 Display Name Fax Number Address H 4 Ju O Fax Number 5 6 e Internet Fax Address 7 Ke Resolution e Department Code 8 ww Standard 200 x 100 dpi v EEE nem 4 Hide Department Code CC TE 9 Cover Sheet Server Name 1 2 10 EJ None y LDAPOT 11 13 14 9 Delayed Fax 11 11 2011 6 02 PM 1 5 s T Save as File 1 6 TIFFIMULTI 17 Restore Defaults Help N 18 m 1 Address Book Click to launch the AddressBook Viewer You can select recipients from the address book P 16 Selecting re
4. Fax function is enabled Set it to correspond to that of vour TOSHIBA MFP Enabled Select this to enable the Internet Fax function Disabled Select this to disable the Internet Fax function 7 Version Information Click this to display the software version information of the N W Fax driver ES Version Information 9 TOSHIBA TOSHIBA e STUDIO Fax Driver Version zz aote Localize version 100 000 Copyright c 2010 TOSHIBA TEC CORPORATION All Rights Reserved Copyright c 2001 2005 Jochen Katz Frank Fock Copyright c 1996 Hewlett Packard Company ll Setting up LDAP servers The LDAP Server Settings dialog box allows you to register LDAP servers LDAP Server Settings Update Now Server Name LGAPOS Add L A Server Mame List ILDAPD1 LDAPOZ Cancel 1 Update Now Click this button to obtain LDAP server information automatically from your TOSHIBA MFP and register it in Server Name List 2 Server Name Enter the desired LDAP server in this box if needed Tip Up to 64 characters excluding can be entered for the Server Name box 3 Add Click this button to register the LDAP server in the Server Name List which has been entered in the Server Name box 4 Server Name List The registered LDAP servers are displayed in this list Up to 16 LDAP servers can be registered 5 Delete Click this button to delete an LDAP server
5. For Edit 2 Subject Information Browse Message Please refer to the attached information Restore Defaults Cancel Help The Font dialog box appears If you do not change the font proceed to step 10 sending With Extended Fax Functionality 43 9 Select the desired one from each of the Font Font style Size and Script boxes and then click OK Font Font Font style Arial Bold Regular Calibri Italic Cambria Bold Cambria Math Bold Italic Candara Black Comic Sans MS Black Oblique Sample AaBbYyZ Script Western Show more fonts NUN The Font dialog box is closed and the font settings are determined for the selected section Tip If you want to change the font of other sections repeat the procedure from step 8 1 0 If you want to attach an image file on the footer click Browse of Image File Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font For Header x Edit Footer v Subject Image File e Information Message Please refer to the attached information Restore Defaults OK Cancel Help The Open dialog box appears If you do not attach an image file proceed to step 13 44 Sending With Extended Fax Functionality 11 Select an image file to be attached and then click Open
6. P 40 Sending with a cover sheet B Cover Sheet Settings D Cover Sheet Name FACSIMILE TRANSMITTAL Standard Cover Page Header Text FACSIMILE TRANSMITTAL 4 Text Area Details 1 Reference Number 5 Recipients Information ___ 6 Name Company Department Name Fax Number Sender Information ooo 7 2 Fonts Font for Header v Edit 3 Footer Subject 8 Image File Message 9 L 1 0 Restore Defaults Cesa as 1 Preview 2 3 4 9 The image of the cover sheet can be previewed You can check the layout of the character strings and Images e Depending on the line feed positions the preview may not duplicate the actual print result of the cover sheet but is used for checking its layout e f the contents are on more than one page such as the many line feeds included in Sender Information or Message only the first one page is displayed in the preview Fonts Select the font to be used for the cover sheet Select the section for which the font is used and then click Edit to select the type style and size of the font Header Set the font to be used for the header of the cover sheet Title Set the font to be used for the title such as Reference Number Recipients Information Sender Information Subject or Message Body Set the font to be used for the
7. Setting up the Layout tab e On the Cover Sheet and Sender Information Properties tab the sender information for adding a fax cover sheet can be set LU P 33 Setting up the Cover Sheet LU P 34 Setting up the SNMP B Click OK Printing Preferences amm et Layout Send Send to Address Book To Displav Name Fax Number Address User 001 012 3456 7890 User 002 123 4567 8901 User 003 234 5678 9012 Va n O Fax Number SUB PWD fee Internet Fax Address 2s Resolution p Department Code PW Standard 200 x 100 dpi Mi um v Hide Department Code Cover Sheet Server Name CH None Select from z Edit SNMP Settings CQ E Delayed Fax 11 11 2011 5 50 PM Save as File TIFF MLILTI Restore Defaults Help The transmission settings are determined and the N W Fax driver properties dialog box is closed Basic Procedure 11 6 Click Print in the print dialog box on the application software am Print Em General Select Printer a TOSHIBA e STUDIO Fax em TOSHIBA Universal Print TOSHIBA e STUDIO Series PS3 a TOSHIBA e STUDIO Series XPS 4 HI b Status Readv Print to file Find Printer A fax starts being sent Tips Note that the command name to print a document send a fax may differ from Print depending on the application software A waiting fax job can be checked or deleted through the managin
8. registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries e Mozilla Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U S and other countries e IBM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trademarks of Novell Inc e TopAccess is a trademark of Toshiba Tec Corporation e Other company and product names given in this manual or displayed in this software may be the trademarks of their respective companies 2 Preface END USER SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES VOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT GRANT OF LICENSE This is a legal agreement between you the end user You and TOSHIBA TEC Corporation T TEC This software fonts including their typefaces and related documentation Software is licensed for use with TTEC MFP on which it was installed to the designated device you use System in accordance with the terms contained in this License Agreement The copyright and other intellectual property
9. to invalid job list in TopAccess the job will be stored in the Invalid job list without being transmitted You can print or delete a stored job from the JOB STATUS on the touch panel For instructions on how to print or delete a job in the Invalid job list refer to the Printing Guide or User s Manual Advanced Guide e f you do not enter the department code when the department code is enabled on the equipment and the Invalid Department Code Print Job is set to PRINT in TopAccess the job will be sent e f you do not enter the department code when the department code is enabled on the equipment and the Invalid Department Code Print Job is set to DELETE in TopAccess the job will be deleted automatically 9 Hide Department Code Select this check box to display a department code in the blank symbols 10 Cover Sheet Select a cover sheet type among Standard Cover Page Business Cover Page and Professional Cover Page if you want to attach a cover sheet to the first page of the document EJ T P 40 Sending with a cover sheet P 48 Cover Sheet Samples 11 Edit Click this to display the Cover Sheet Settings dialog box You can perform various kinds of editing on the cover sheet selected in the Cover Sheet setting such as entering a subject or a message or changing the type or size of the fonts P 33 Setting up the Cover Sheet 12 Server Name Select the desired LDAP server in the Server Name box if needed T
10. 0 Language Microsoft Office 2010 Upload Microsoft Office Picture Manager Microsoft OneNote 2010 Microsoft Outlook 2010 Microsoft PowerPoint 2010 Microsoft Publisher 2010 Microsoft SharePoint Microsoft Word 2010 cyglaunch Tera Term Calculator Character Map Math Input Panel Notepad Remote Desktop Connection o Snipping Tool Sound Recorder Steps Recorder Sticky Notes Windows Fax and Scan Windows Journal Windows Media Player WordPad XPS Viewer Magnifier Narrator On Screen Keyboard The All Control Panel Items screen appears e All apps Er Command Prompt Computer Control Panel Default Rs File Explorer Help and Support Run Task Manager Windows Defender Windows Easy Transfer Windows Easy Transfer Reports 2 Right click in the blank area in the Start screen and then click All apps that appears How To Setup 27 A Click Devices and Printers t Ed gt Control Panel All Control Panel Items Adjust your computer s settings e Action Center MA Add features to Windows 8 43 Administrative Tools ES AutoPlay De BitLocker Drive Encryption Ell Color Management Credential Manager 7 Date and Time R Default Programs g d g El Device Manager e Devices and Printers Il Display e Ease of Access Center 8 Family Safety N ED File Historv Flash Plaver E Folder Options a Fonts 28 HomeGroup amp Indexing Option
11. 234 5678 9012 User003 3 User003 exam UserDU1 1 012 3456 7890 User 2 User002 exam 4 HI b 4 m n em o Cancel He The total number of the contacts 10 3000 The AddressBook Viewer is closed and the recipients selected for To are listed Tip When the fax transmission is completed the recipients are automatically removed from the To list Specifying Recipients 17 2 SENDING A FAX llf Selecting recipients from the address book Search option Vou can find and select a recipient from the address book in the AddressBook Viewer 1 Click Address Book Address Book N Display Name Fax Number Address Qs O Fax Number Intemet Fax Address Resolution Department Code SE WI Hide Department Code Cover Sheet Server Name SNMP Settings 7 Delayed Fax 11 11 2011 5 50 PM Ia T Save as File File Format TIFF MULTI Restore Defaults The AddressBook Viewer runs 2 Select Find from the Edit menu File Edit View Tools Help Copy Ctrl C Paste Ctrl V Display Name Fax Number Email Address Select All Ctil A Jaja User001 012 3456 7890 User001 example coma 03 Userd02 123 4567 8901 User002 example com 102 User003 234 5678 9012 User003 example com y 0 User004 345 6789 0123 User004 example com 60 78 Import Address Book gre Userd05 456 7890 1234 User005 example com a v Select Fax v Select Email dej S
12. 72 DP 5570 6570 7570 8570 DP 3031 OME120022J0 MULTIFUNCTIONAL DIGITAL COLOR SVSTEMS MULTIFUNCTIONAL DIGITAL SVSTEMS Network Fax Guide TOSHIBA TEC CORPORATION 1 11 1 OSAKI SHINAGAWA KU TOKYO 141 8562 JAPAN LE GUALITY SERVICE R120120L0310 TTEC 62012 2015 TOSHIBA TEC CORPORATION All rights reserved Ver10 F 2015 01 Patent http www toshibatec co jp en patent
13. 8 R2 refer to the operation procedure for Windows 7 though the screens or the menu names etc may differ e The illustration screens used in this manual are for paper in the A B format If you use paper in the LT format the display or the order of buttons in the illustrations may differ from that of your equipment e In this manual the initial values of the setting items are underlined O Trademarks e The official name of Windows Vista is Microsoft Windows Vista Operating System e The official name of Windows 7 is Microsoft Windows 7 Operating System e The official name of Windows 8 is Microsoft Windows 8 Operating System e The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System e The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System e The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System e Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries e Apple AppleTalk Macintosh Mac Mac OS Safari iPhone iPod touch and TrueType are trademarks of Apple Inc in the US and other countries e AirPrint AirPrint logo and iPad are trademarks of Apple Inc e IOS is a trademark or registered trademark of Cisco in the U S and other countries and is used under license e Adobe Acrobat Reader and PostScript are either
14. Co JI tme j 3 Specifv the other options to send a document and click OK Click OK or Print to send a document to this equipment The document is saved in the TXFAX folder in the FILE SHARE folder in this equipment Tips The saved file contains the cover sheet when the cover sheet is set e Since the image smoothing function does not work for the image stored in the FILE SHARE folder its printing image quality differs from the normal fax image quality 38 Sending With Extended Fax Functionality ll Delayed transmission When the delayed transmission is specified the fax is stored in the fax queue in this equipment and will be sent at the specified date and time 1 Display the Send tab and select the Delayed Fax check box Printing Preferences Layout Send Send to 1 Address Book To Display Name Fax Number Address ja Fax Number fe Internet Fax Address ae Resolution 3 Department Code Ke Standard 200 x 100 dpi Y Hide Department Code Server Name Cove e BI None Y Select from v SS Y Delayed Fax 11 11 2011 6 12 PM s mp3 File 2 TIFF MLILTI Help Cancel Restore Defaults 2 Click Edit The Scheduled Time dialog box appears 3 Select the date and time and click OK Scheduled Time Late 6 10 2011 fr Time 9 28 PM persa X e You can click the Date arrow to display a ca
15. R SRU ERE E ERU EM E ERR 26 Setting Initial Values of the N W Fax driver options eretas 26 Setting print options for each print ob 28 Setting up the N W Fax Driver Options eeeoeeeseeneee nennen nennen nnns 29 Sening up the Layout AD i edo a 29 selling up the ISend tab iii o ie id 30 Setting up the Cover heet 33 Setng Up NE SIN i acid 34 setting up the Device Settings ab 36 setting up LDAP SOS A l 3 Sending With Extended Fax Functionality ss sess snennnnnnnnnnnnnnennnnennnennnennnnennnennnennnemnnznn 38 Saving atacadas NALI IT 38 Delaved Transmission a a 39 sending with a cover sheet EE 40 Chapter4 APPENDIX Cover Sneet ae 48 Standard COVER page di ian alia 48 BUSINESS COVER DA O ai E a a Oa 49 Protessional COVER page kisi ssa ar ence uns 50 INDEX e 51 CONTENTS 5 6 CONIENTS OVERVIEW This section provides an overview of the Network Fax features Features and FURCHOMS ii i it ata a 8 Features and Functions This equipment provides the network fax features which simplifv and facilitate vour office facsimile needs and enables vou to send fax or Internet Fax digital documents directiv from vour desktop e Fax transmission using the N W Fax driver is available only when the optional Fax unit is installed e Please enable the SNMP setting on TopAccess to use the N W Fax functions In addition the N W Fax driver does not work if the SNMP setting on TopAccess is d
16. TOSHIBA Leading Innovation 222 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS MULTIFUNCTIONAL DIGITAL SVSTEMS Network Fax Guide 2012 2015 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC Preface Thank vou for purchasing TOSHIBA Multifunctional Digital Svstems or Multifunctional Digital Color Svstems This manual explains the instructions for the N W Fax driver Read this manual before using vour Multifunctional Digital Svstems or Multifunctional Digital Color Svstems Keep this manual within easv reach and use it to configure an environment that makes best use of the e STUDIO s functions To use this function the scanning function Internet Fax and printing function Network Fax are required ll How to read this manual LJ Symbols in this manual In this manual some important items are described with the symbols shown below Be sure to read these items before using this equipment N WARNING Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or surrounding objects A CAUTION Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage to the equipment or surrounding objects or loss of data Indicates information to which you should pay attention when operating the e
17. Windows 8 Windows Server 2012 2 Right click TOSHIBA e STUDIO Fax and then select Printing preferences or Printer properties from a shortcut menu e When using Windows Vista Windows Server 2003 Windows Server 2008 select TOSHIBA e STUDIO Fax click the File menu and then select Printing Preferences or Properties e f File menu is not displayed press Alt U Accessing the printers folder on Windows 8 Windows Server 2012 Follow the steps below to access the printers folder on Windows 8 Windows Server 2012 Move the cursor to the upper right corner or lower right corner of the computer screen and then select Start in the menu that appears p 43 Thursdav October 4 The Start screen appears 26 How To Setup Calendar SkyDrive Photos Messaging Finance y Weather Pageant Budapest Hungary al ADO Tera Term Microsoft InfoPath Microsoft Access 2010 Microsoft Excel 2010 e testO1 PA cyglaunch Adobe Reader X ER Microsoft InfoPath Filler Fl Microsoft Clip Organizer Microsoft SharePoint The Apps screen appears Click Control Panel Apps E n A People Photos D Reader SkyDrive IT Travel EI Video Weather Digital Certificate for VBA Projects Microsoft Access 2010 Microsoft Clip Organizer Microsoft Excel 2010 Microsoft InfoPath Designer 2010 Microsoft InfoPath Filler 2010 Microsoft Office 201
18. a EPE p oam User O03Gexampl Ay QZ Selected Email dei Selected Fax Display Name OTID Group Name Fax Nui Display Name OTID Group Name Email A Cancel Help The selected recipients are listed in Selected Fax or Selected Email A contact for which only a fax number is registered cannot be displayed in the Selected Email and a contact for which only an Email address is registered cannot be displayed in the Selected Fax You can select a recipient by the following operations Selecting a contact by double clicking on it Double click on a contact in the list of the search results To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and then one of Fax Email and Both Selecting a contact from a shortcut menu Right click on the contact in the list of the search results select Select from the shortcut menu and then either Fax Number or Email Removing a recipient Select a recipient in the Selected Fax or Selected Email and click the corresponding Remove Left fax number Right Email address Specifving Recipients 23 2 SENDING A FAX 8 Click OK Data Source Public Address Book Person Detail Setting Define Condition Field Select Condition of search string Condition list Display Name Starts with User Group Name Dis
19. alog box of the Sender Information tab SNMP Settings Version vijv2 v3 vijv2jv3 SNMP V1 V2 Communitv Mame private SNMP 3 TCP IP port of the Ports tab in the N W Fax driver Configure Standard TCP IP Port Monitor gt Port Settings Port Name IP 157 69 73 252 Printer Name orIP Address 157 69 73 252 Protocol o Raw LPR Raw Settings Port Number 9100 LPR Settings LPR Byte Counting Enabled 4 SNMP Status Enabled Community Name private SNMP Device Index L e To change the community name the administrator privilege is necessary You must log in with the Administrator privilege and open the printer driver properties e Up to 31 characters including the following symbols can be entered for the Community Name I amp 5 lt 5 gt 7 3 SNMP V3 If SNMP V3 is enabled select one of the following items to set how users are authenticated User ID File Select this option when you want to use a user ID file Click Browse and specify the user ID file User Name Password Select this option when you want to use the user name and password When this option is selected keyboard or select the following items User Name Authentication Protocol Authentication Password Privacy Protocol Privacy Password e f you select to enable SNMP V3 consult your network administrator for preliminary advice on how to authenticate users e Up to 31 characters in
20. body of each title Footer Select an image file to be attached to the footer of the cover sheet Browse Click this to select an image file to be attached to the footer within 1 MB Delete Click this to delete the attached image file Position Select the position of the image file from the left center and right Header Text Enter a title to be displayed on the header of the cover sheet it can be up to 63 characters Reference Number Check this to have a reference number identifying the fax to appear on the cover sheet Enter the reference number in the text box Setting up the N W Fax Driver Options 33 6 Recipient s Information Check this to have the recipient s information appear on the cover sheet Select the desired information among the options below Name Check this to have the recipient name appear on the cover sheet Company Check this to have the recipient company name appear on the cover sheet Department Name Check this to have the recipient department name appear on the cover sheet Fax Number Check this to have the recipient fax number or Email address appear on the cover sheet 7 Sender Information Check this to have the sender s information appear on the cover sheet You can enter the information in up to 500 characters 8 Subject Check this to have a subject appear on the cover sheet You can enter the subject in up to 40 characters 9 Message Check this t
21. cipients from the address book 2 To This displays the specified recipients list P 14 Specifying Recipients Remove Select a recipient in the To list and click this to remove the recipient from the list P 24 Removing recipients 3 w 4 Fax Number Enter the recipient s fax number directly P 14 Entering recipients from the keyboard SUB PWD w 5 w Click this to display the SUB PWD dialog box You can add a sub address and a password to the entered fax number P 14 Entering recipients from the keyboard 6 Internet Fax Address Enter the recipient s Internet Fax number directly P 14 Entering recipients from the kevboard 7 Resolution Select the resolution for the fax Standard 200 x 100 dpi Select this to send a document in Standard mode 200 x 100 dpi Fine 200 x 200 dpi Select this to send a document in Fine mode 200 x 200 dpi Super Fine 200 x 400 dpi Select this to send a document in Super Fine mode 200 x 400 dpi Ultra Fine 400 x 400 dpi Select this to send a document in Ultra Fine mode 400 x 400 dpi 30 Setting up the N W Fax Driver Options 8 Department Code Enter a department code of 1 to 63 characters if required When the department code is enabled on this equipment vou must enter it to send a fax e If you do not enter a department code when it is enabled on the equipment and the Invalid Department Code Print Job is set to Store
22. cluding the following symbols can be entered for each of the User Name Authentication Password and Privacy Password ISW8 s Q Ld Setting up the N W Fax Driver Options 35 4 Restore Default Click this button when you want to reset all the settings back to the defaults ll Setting up the Device Settings tab On the Device Settings tab you can change a setting for N W Fax driver update or display the software version of the driver Ask the administrator for details on the settings configured for your TOSHIBA MFP e TOSHIBA e STUDIO Fax Properties Genera Sharing Ports Advanced Color Management Security Device Settings Update Automatically Off x User Authentication MFP Local Authentication D Details Y Enter the user credentials manually Fax Function Disabled D Internet Fax Function Enabled our N N Version Information 1 Update Automatically Select whether or not the setting information of each item on the Device Settings tab of the N W Fax driver is to be obtained by automatically communicating with your TOSHIBA MFP every time this tab is opened On Select this to obtain the setting information automatically Off Select this not to obtain the setting information automatically Set each item manually 2 User Authentication Select the authentication method which is to be used Set i
23. d including but not limited to the implied warranties of merchantability fitness for a particular purpose title and non infringement TTEC disclaims any warranty relating to the quality and performance of Software If Software proves defective You and not TTEC shall be responsible for the entire cost of all necessary servicing repair or correction TTEC does not warrant that the functions contained in Software will meet your requirements or that the operation of Software will be uninterrupted or error free UPDATE AND DISCONTINUE TTEC may update upgrade and discontinue Software without any restriction THIRD PARTY SOFTWARE There are cases in which third party software is contained in Software including future updated and upgraded versions Such third party software is provided to you on different terms from those of this License Agreement in the form of term stated in the License Agreement with the suppliers or the readme files or files similar to readme files separately from this License Agreement Separate Agreements etc When you use the third party software you must comply with the term of the third party software stated in the Separate Agreements etc Except the term of the third party software you must comply with the term stated in this License Agreement LIMITATION OF LIABILITY INNO EVENT WILL TTEC BE LIABLE TO YOU FOR ANY DAMAGES WHETHER IN CONTRACT TORT OR OTHERWISE except personal injury or death resulti
24. e Tip The procedure for displaving the print dialog box may differ from the above depending on the application software 3 Select TOSHIBA e STUDIO Fax for the printer and click Preferences me Print ma General elect Print be TOSHIBA e STUDIO Fe ke 79 TOSHIBA Universal Print am TOSHIBA e STUDIO Series PS3 N TOSHIBA e STUDIO Series XPS 1 HI The dialog box of the N W Fax driver properties appears Tip Note that the command name to open the driver properties may differ from Preferences depending on the application software 10 Basic Procedure 4 Click the Send tab and specify the recipients Printing Preferences LL Layout Send Display Name Fax Number Address TE Fax Number 2 9 Internet Fax Address Resolution D Department Code N T Pw Standard 200 x 100 dpi xn 2 4 Hide Department Code Cover Sheet Server Name El None Select from z Edit SNMP Setting SS Delayed Fax 11 11 2011 5 47 PM d E Save as File TIFF MULTI Restore Defaults Help Cancel e To specify recipients enter them with the keyboard or select them from the address book P 14 Specifying Recipients e On the Send tab you can set the resolution of a fax cover sheet etc as well as specifying the recipients P 30 Setting up the Send tab e On the Layout tab you can set the size and the orientation of the paper P 29
25. e image quality of the originals that are sent by the N W Fax driver is different from the originals that are sent by the general fax operation e f you specify the Email addresses as the recipients using the N W Fax driver the document will be sent as an Internet Fax The Internet Fax feature allows users to send originals the same as the fax features However an Internet Fax is sent through the Internet although a fax is sent through the public switched telephone line In order to send an Internet Fax the remote device also must support the Internet Fax feature For more details about the Internet Fax refer to the Scanning Guide or User s Manual Advanced Guide 8 Features and Functions SENDING A FAX This section describes how to send a fax using a N W Fax driver BASIC Procedure a O d 10 SPeci Ind Recipiente o O 14 Entering recipients from the key board usce a a da 14 Selecting recipients from the address book 16 Selecting recipients from the address book Search option 18 Removing n IAE at AAA A 24 Basic Procedure The basic procedure for sending a fax Network Fax Internet Fax is as follows You can use standard functions or set optional functions as well as the basic ones described in this section For these operations see the following section P 25 SETTING OPTIONS 1 Start the application software and prepare the document to be sent 2 Select Print from the File menu in the application softwar
26. ect from LDAPO2 Delayed Fax 11 11 2011 5 50 PA ILDAPO3 Rs Save as File File Format TIFF MULTI 7 Restore Defaults If you attempt to send a fax without specifying an LDAP server the Specify LDAP Server dialog box will appear to ask you to do so You have not selected any server for LDAP authentication Please select a valid server Server Name Select from v You have not selected any server for LDAP authentication Please select a valid server Server Name You can make settings for LDAP authentication on the Device Settings tab P 36 Setting up the Device Settings tab Basic Procedure 13 Specifving Recipients Up to 400 recipients can be specified in a single operation For equipment with no hard disk installed up to 80 recipients can be specified in a single operation To send a Network Fax specifv the fax number To send an Internet Fax specifv the Email address BEBE P 14 Entering recipients from the keyboard P 16 Selecting recipients from the address book P 18 Selecting recipients from the address book Search option P 24 Removing recipients Tip To use the address book you need to register recipients in the address book of AddressBook Viewer in advance If more than one recipient is specified in a single transmission and a cover sheet is set in the N W Fax driver or a header page is set to be prin
27. elected Fax MW Selected Email Display Name OTID Group Name Fax Number Display Name OTID Group Name Email Address Search for contacts The total number of the contacts 10 3000 a The Find Contact dialog box appears 18 Specifying Recipients 2 SENDING A FAX 3 Select a registered directory service in Data Source Data Source Private Address Book Person Detail Sela ess Bool MAPI Address Book y Windows Mail Address Book Display Name Import Address Book Fax Number Email Group Name Display Name Fax Number Email Address Display Name OTID GroupName FaxNui Display Name OTID GroupName Email A To change the setting of the default address book in the Data Source box select View Default Configuration Data Source and then choose an address book Specifying Recipients 19 A Display the Person tab and enter search strings in the following boxes Find Contact Data Source Public Address Book Person Detail Setting Display Name User Fax Number Email Group Name Display Name Fax Number Email Address Dep Ji Selected Fax 5 Selected Email Display Name OTID GroupName Fas Nul Display Name OTID Group Name Email Cancel Display Name To search display names enter a search string here Fax Number To search fax numbers enter the numbers here Email To search Email addresses enter a search string here If you perfor
28. epartment Code i Standard 200 x 100 dpi sl E v Hide Department Code er Sheet Server Name ED g mina M Select from y R2 Edit CO E Delayed Fax he B s File TIFFIMLILTI Restore Defaults Help Cancel The Cover Sheet Settings dialog box appears 40 Sending With Extended Fax Functionality 2 Enter the title of the cover sheet in the Header Text box e Cover Sheet Settings x Cover Sheet Name FACSIMILE TRANSMITTAL l Standard Cover Page Header Text FACSIMILE TRANSMITTAL Text Area Details Reference Number Recipients Information Mame Company Department Name Fax Number Sender Information Fonts Font For Header Edit Footer Subject Image File Browse Message A Restore Defaults e Ji Cancel Help You can enter up to 63 characters for the header text If you want a reference number identifying the document to appear on the cover sheet select the Reference Number check box and then enter the reference number in the text box e Cover Sheet Settings I Cover Sheet Name Header Text FACSIMILE TRANSMITTAL Text Area Details Reference Number 0000000001 Mame Company Department Mame Fax Number You can enter up to 20 characters for the reference number sending With Extended Fax Functionality 41 If vou want the recipient s information to a
29. essBook Viewer runs When selecting a fax number after selecting a contact from the contact list click Select Fax and when selecting an Email address click Select Email e LE e STUDIO AddressBook Viewer 5 IES File Edit View Tools Help E SLE TOSHIBA Address Book Display Name Fax Number Email Address 4 Private Address Book Kl Private Address Boo semm 012 3456 7890 User001 Gexample com E f Public Address Book E MAPI Address Book 9 1 E Windows Mail Address Book 123 4567 8901 1 234 5678 9012 User002 example com User003 example com J02 User002 Jag User003 e ID LDAP Address Book Jag User004 345 6789 0123 User004 example com 4 E Import Address Book J502 User005 456 7890 1234 User005 example com 4 HI b w Select Fax v Select Email dei Selected Fax YW Selected Email h Display Name OTID Group Name Fas Number Display Name OTID Group Name Email Address 4 b 4 n em H Ol Cancel Help The total number of the contacts 10 3000 The selected recipients are listed in the Selected Fax or Selected Email A contact for which only a fax number is registered cannot be displayed in the Selected Email and a contact for which only an Email address is registered cannot be displayed in the Selected Fax 16 Specifying Recipients Vou can select a recipient bv the following operations Selecting a contact b
30. f you send a Network Fax with pauses approx 3 seconds inserted in the fax number 2 Click t JB Printing Preferences mm Layout Send Send to Address Book To Display Name Fax Number Address 1234567890 je O Fax Number N SUB FWI e Internet Fax Address s Resolution D Department Code Standard 200 x 100 dpi EE v Hide Department Code Cover Sheet Server Name ED None Select from SS Delayed Fax 11 11 2011 5 50 PM T Save as File TIFFIMLILTI Restore Defaults Help cence The recipients selected for To are listed Tip When the fax transmission is completed the recipients are automatically removed from the To list Specifying Recipients 15 ll Selecting recipients from the address book Select a recipient from the address book in the AddressBook Viewer 1 Click Address Book Printing Preferences Layout Send Send to Address Book To N Remove Display Name Fax Number Address Ju Fax Number var Intemet Fax Address zs Resolution exp Department Code Ww Standard 200 x 100 dpi D E Hide Department Code Server Name Cover Sheet ED None v Select from SS Delayed Fax 11 11 2011 5 50 PM T Save as File TIFFIMULTI Restore Defaults Help OK Cancel The Addr
31. g jobs function in TopAccess A sent fax job can also be checked through the displaying job logs function in TopAccess For details refer to the TopAccess Guide Cautionary points when the Enter the user credentials manually option is used When this option is enabled on this equipment you are prompted to enter your user name and password before sending a fax When the dialog box below appears enter your user name and password and then click OK User Authentication ESA Enter user name and password User Name Leer Password 1 2 Tips e Up to 128 characters can be entered in the User Name box and up to 64 characters in the Password box e The values entered in the above boxes are not stored Therefore you must enter your user name and password every time you send a fax e You can make settings for this option on the Device Settings tab P 36 Setting up the Device Settings tab 12 Basic Procedure Cautionarv points when LDAP authentication is used When LDAP authentication is enabled on this equipment vou must specifv an LDAP server in the Server Name box on the Send tab before sending a fax Send to Address Book 7 Display Name Fax Number Address 0E O Fax Number SUB PWD amp Internet Fax Address 2h Resolution Department Code Standard 200 x 100 dpi Gs Hide Department Code Cover Sheet Server Name B TE Sel
32. ile Browse Message 7 gt Restore Defaults aaa Cancel Help You can enter up to 500 characters for the sender information 42 Sending With Extended Fax Functionality 6 If vou want a subject to appear on the cover sheet select the Subject check box and then enter the subject in the text box Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font For Header y Edit Footer v Subject Image File RA E EEE Information Browse A Restore Defaults nid Cancel Help You can enter up to 40 characters for the subject T If you want a message to appear on the cover sheet select the Message check box and then enter the message in the text box Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font For Header xi Edit Footer Subject Image File Information Browse Message Please refer to the attached information 7 Restore Defaults wk Cancel Help You can enter up to 500 characters for the message If you want to change the font of the characters on the cover sheet select the corresponding section in the Font for box and then click Edit Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font
33. in Server Name List Select the LDAP server that you want to delete in the list and click this button Setting up the N W Fax Driver Options 37 Sending With Extended Fax Functionalitv The N W Fax driver allows users to perform the following features P 38 Saving a fax as a file P 39 Delaved transmission P 40 Sending with a cover sheet BEE ll Saving a fax as a file You can save a document in the TXFAX folder in the FILE SHARE folder in this equipment as well as sending the document to fax numbers and Email addresses Your scans can be saved in the equipment s shared folder MFP LOCAL only when the hard disk is installed in the equipment 1 Display the Send tab and select the Save as File check box Printing Preferences Layout Send Send to Address Bouk To Display Name Fax Number Address Ju Fax Number a Internet Fax Address Se Resolution cu Department Code Ww Standard 200 x 100 dpi E v Hide Department Code Cover Sheet Server Name ED None Select from x SS Delayed Fax 11 11 2011 6 11 PM s JS ave as File File Format TIFF MULTI x BH 2 Defaults Help 2 Select the file format in the File Format box CQ E Delayed Fax 5 10 2011 9 11 PM gt Save as File File Format e 4 Save as File lle al Restore Defaults TIFF SINGLE Help PDF MULTI PDF SINGLE MM
34. ip You can make settings for the LDAP server on the Device Settings tab P 36 Setting up the Device Settings tab 13 SNMP Settings Click this to check or change the SNMP settings P 34 Setting up the SNMP 14 Delayed Fax Select this to send a document on a specified date and time When this is selected click Edit to display the Scheduled Time dialog box and specify date and time the job will be transmitted The job sent to this equipment will be stored in the Fax queue until the specified date and time P 39 Delayed transmission 15 Saveas File Select this to save up to 10 GB of documents in the FILE SHARE folder in the equipment as well as send the document as a fax and Internet Fax P 38 Saving a fax as a file Your scans can be saved in the equipment s shared folder MFP LOCAL only when the hard disk is installed in the equipment Tip When the cover sheet is set the cover sheet and the original will be stored in the FILE SHARE folder Setting up the N W Fax Driver Options 31 16 File Format Select the file format of the document that will be saved This option can be selected only when the Save as File check box is selected 17 Restore Defaults Click this to restore the default setting values 18 Help Click this to browse Help for the N W Fax driver 32 Setting up the N W Fax Driver Options ll Setting up the Cover Sheet Vou can set the content of the cover sheet to be attached to a fax
35. isabled when the optional Fax unit is installed The highly intuitive network N W Fax driver software enables you to select the fax printer driver to electronically fax or Internet Fax from your computer to one or more recipients You can easily define fax job properties from the send list to fax resolutions The N W Fax driver is complimented with the AddressBook Viewer The combination of applications enables you easily to manage a selection of fax recipients and access to the address book The N W Fax driver enables you to set up send lists and send electronic documents from your PC to one or more destinations You send to the fax in much the same way you would choose to print to a designated printer that makes using the N W Fax driver quick and simple You can select the fax properties Fax properties are the attributes you can set to define sender and recipient information for processing fax jobs such as dialing options sender information fax resolution and page layout Other features include an easy to use fax scheduler that allows you to set up a date and time to transmit your fax Cover page options are also provided You can include a customized cover page with your fax transmission that can contain sender and recipient fax information and a detailed message You can easily maintain sender and contact information that can be printed on the cover pages Faxing hard copy documents must be performed from the touch panel display Tips e Th
36. lendar that allows you to select a date e Enter the time to commence the fax transmission You can use the up and down arrows to assist with setting the time in the proper format 4 Specify the other options to send a document and click OK 5 Click OK or Print to send a document to this equipment sending With Extended Fax Functionality 39 ll Sending with a cover sheet Vou can choose to send a cover sheet with vour fax transmission The cover sheet is merged with the recipient Toj list data to create a fax cover sheet Vou can select what to include on the cover sheet such as sender or recipient information When a printer driver whose name consists of 54 letters or more is specified for the default printer and an attempt is made to send a fax with a cover sheet added from Microsoft Excel using a N W Fax driver with an IPP port an XL error mav occur and fax transmission mav be impossible This error does not occur in application software other than Microsoft Excel If this error occurs perform one of the following and start sending a fax again Use 30 letters or less for the N W Fax driver name Do not attach any cover sheet Display the Send tab select the cover sheet type in the Cover Sheet box and then click Edit Printing Preferences Layout Send Send to 1 Address Bouk To Display Name Fax Number Address Ju 9 Fax Number wa Internet Fax Address 2s Res solution i ay D
37. m searching in the above conditions proceed to step 6 If you want to set more detailed search conditions proceed to step 5 and set the Detail Setting tab Note that even if you enter the search conditions in both the Person and Detail Setting tabs you cannot perform searching in this combination Tip In the Person tab you do not have to fill in all the boxes and the string does not need to completely correspond to the target of the search Entering one or more characters in one or more boxes causes a search to be made for contacts which correspond to the particular conditions 20 Specifving Recipients 5 Display the Detail Setting tab set the search condition and then click Add Find Contact 9 Data Source Public Address Book x Person Detail Setting Define Condition Field Select Display Name Condition of search string Starts with User Condition list 2 ke mhu Group Name Displav Name Fax Number Email Address Dep HI b ka Selected Fax QZ Selected Email Display Name OTID Group Name FaxNui Display Name OTID GroupName Email 4 HI b 4 m b Cane Help Field Select Select an item to be searched Condition of search string Select a condition in the left hand box and then enter a search string in the right hand box e The search condition is displayed in the Condition list e To set m
38. ng from negligence on the part of TTEC INCLUDING WITHOUT LIMITATION ANY LOST PROFITS LOST DATA LOST SAVINGS OR OTHER INCIDENTAL SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE SOFTWARE EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES NOR FOR THIRD PARTY CLAIMS U S GOVERNMENT RESTRICTED RIGHTS The Software is provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Government is subject to restrictions set forth in subdivision b 3 ii or c i ii of the Rights in Technical Data and Computer Software Clause set forth in 252 227 7013 or 52 227 19 c 2 of the DOD FAR as appropriate END USER SOFTWARE LICENSE AGREEMENT 3 GENERAL You may not sublicense lease rent assign or transfer this license or Software Any attempt to sublicense lease rent assign or transfer any of the rights duties or obligations hereunder is void You agree that you do not intend to and will not ship transmit export or re export directly or indirectly Software including any copies of Software or any technical information contained in Software or its media or any direct product thereof to any country or destination prohibited by government of Japan the United States and the relevant country This license shall be governed by the laws of Japan or at the election of a Supplier of TIEC concerned with a dispute arising from or relating to this Agreement the laws of the C
39. o have a message appear on the cover sheet You can enter the message in up to 500 characters 10 Restore Defaults Click this to restore the default setting values ll Setting up the SNMP If the recipients TOSHIBA MFP is not found over the Internet and the fax job is not sent normally the SNMP settings may be the cause Check that the SNMP settings are correct in the SNMP Settings dialog box and if not change them Ask the administrator for details on the SNMP Network settings configured for your TOSHIBA MFP SNMP Settings mm 1 Version o v1jv2 v3 TIET 2 SNMP V1 V2 Communitv Name private 3 SNMP 3 User ID File U Name Pas d HMA Non 4 Restore Default gek 1 Version Be sure to have the correct SNMP version set for your TOSHIBA MFP and select from the following options V1 V2 Select this option to enable SNMP V1 and V2 V3 Select this option to enable SNMP V3 V1 V2 V3 for Discovery Settings dialog box only Select this option to enable SNMP V1 V2 and V3 34 Setting up the N W Fax Driver Options 2 SNMP V1 V2 Community Name If a community name other than private default is set for the SNMP community name for your TOSHIBA MFP enter its community name e To send fax jobs normally under an SNMP V1 V2 environment the SNMP community names must be the same in the 3 settings shown below For help ask your administrator Your TOSHIBA MFP SNMP Settings di
40. ore than one search condition repeat this operation as many times as needed Todelete the search conditions select one and click Remove Specifving Recipients 21 6 Click Search Data Source Public Address Book Person Detail Setting Define Condition Field Select Condition of search string Condition list Display Name Starts with User iia Group Name Display Name Fax Number Email Address Display Name OTID Group Name FaxNul Display Name OTID Group Name EmailA e t starts searching contacts in the selected address book When the search is complete the contacts matching the search conditions are listed e Tostop searching click Stop Even if you enter the search conditions in both the Person and Detail Setting tabs only the search condition in the tab currently displayed is used You cannot perform searching in the combined conditions on both tabs 22 Specifying Recipients Drag and drop the contacts to Selected Fax or Selected Email from the list of the search results 8 Find Contact 9 Data Source Public amp ddress Book x Person Detail Setting Define Condition Field Select Condition of search string Display Name x Contains Condition list Display Mame Starts with User Group Name Display Name Fax Number Email Address User001 012 3456 7890 User002 123 4567 890 User003 234 5 User001 example com DC P
41. ountry designated from time to time by the relevant Supplier of TTEC If any provision or portion of this License Agreement shall be found to be illegal invalid or unenforceable the remaining provisions or portions shall remain in full force and effect YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT Contractor Manufacturer is TOSHIBA TEC Corporation 1 11 1 Osaki Shinagawa ku Tokyo 141 8562 Japan 4 END USER SOFTWARE LICENSE AGREEMENT CONTENTS A A 1 END USER SOFTWARE LICENSE AGREEMENT oooocccococcccooccccnonccnncncnnnnnnnnnnarononnrnnnnanennancnnnnas 3 Chapter 1 OVERVIEW Features and Functions ari i ol ad AS 8 Chapter 2 SENDING A FAX BASIC Procedure inss ik a ed 10 DOCCITVINIG RECIDICNAS EE EE LE MEDO GRSA PERDA AEE EEN 14 Entering recipients from the keyboard e nr nn rnn arr nnenn rna nn tan nnne nnns 14 Selecting recipients from the address book ss ses seennnnnnnznnnnzzzznnznnnznnznnzznanznnzznzznnnnnnznna 16 Selecting recipients from the address book Search option ie 18 Suter le E EE 24 Chapter3 SETTING OPTIONS HOW 10 359 cn e RAR RR B RA S
42. play Name Fax Number Email Address User001 012 3456 7890 User001 example com User002 123 4567 8901 User002 example com User003 234 5678 9012 User003 example com a EEE Vi Selected Fax B Selected Email Displav Name OTID Group Name FaxNul Display Name User001 348 UserD02 Remove When the fax transmission is completed the recipients are automatically removed from the To list ll Removing recipients You can remove a recipient from the To list in the N W Fax driver properties 1 Select a recipient and click Remove Send to Fax Number Address User 001 012 3456 7890 User 002 123 4567 8901 234 5678 9012 QE O Fax Number SUB PWD Internet Fax Address ik Resolution ex Department Code Standard 200 x 100 dpi E Hide Department Code Cover Sheet Server Name Select from 7 L Edt SNMP Settings Delayed Fax 11 11 2011 5 50 PM Edit gt Save as File i Format TIFFIMULTI Restore Defaults The selected recipient is removed 24 Specifying Recipients SETTING OPTIONS This section describes how to set up options for the N W Fax driver How TO Seta ie 26 Setting Initial Values of the N W Fax driver options oooccccooccncccccncocccnconcnnnnnnnnononononnnnnnnnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnos 26 Setting prntoptions tor each print JOD s sa e a at 28 Setting up the N W Fax Driver Options
43. ppear on the cover sheet select the Recipient Information check box and then select the options required for the recipient information Cover Sheet Settings ES Cover Sheet Name Standard Cover Page FACSIMILE TRANSMITTAL Header Text FACSIMILE TRANSMITTAL Text Area Details Reference Number 0000000001 Recipients Information Name Company 4 Department Name Fax Number Fonts Name Check this to have the name of the recipient appear on the cover sheet Company Check this to have the company name of the recipient appear on the cover sheet Department Name Check this to have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Email address of the recipient appear on the cover sheet e Recipient information is obtained from the address book If the recipient is added manuallv this information does not appear on the cover sheet except for the fax number or Email address e Therecipient information for all recipients will appear on the cover sheet If you want sender information to appear on the cover sheet select the Sender Information check box and then enter the sender information in the text box Recipients Information Name Company Sender Information Sponsored 00000 CORPORATION Fonts Supported ABCD CORPORATION Font For Header z Edit Footer Image F
44. quipment Other than the above this manual also describes information that may be useful for the operation of this equipment with the following signage Tip Describes handy information that is useful to know when operating the equipment Pages describing items related to what you are currently doing See these pages as La required LJ Model and series names in this manual In this manual each model name is replaced with the series name as shown below Model name Series name in this manual e STUDIO2050C 2550C e STUDIO2550C Series e STUDIO2555C 3055C 3555C 4555C 5055C e STUDIO5055C Series e S TUDIO2555CSE 3055CSE 3555CSE 4555CSE 5055CSE e S TUDIO287CS 347CS 407CS e STUDIO407CS Series e STUDIO287CSL 347CSL e STUDIO477S 527S e STUDIO527S Series e STUDIO477SL e STUDIO5560C 6560C 6570C e STUDIO6570C Series e STUDIO207L 257 307 357 457 507 e STUDIO507 Series e STUDIO557 657 757 857 e STUDIO857 Series e STUDIOS307LP e STUDIO307LP Preface 1 LJ Options For the available options refer to Options in the Quick Start Guide or User s Manual Setup Guide for your equipment Li Screens and Operation Procedures e In this manual the screens and the operation procedures in Windows are described for Windows 7 The details on the screens may differ depending on how the equipment is used such as the status of the installed options the OS version and the applications e If you use Windows Server 200
45. rights title and ownership of Software is proprietary and belonging to TTEC and its suppliers TTEC disclaim responsibility for the installation and or use of Software and for the results obtained by using Software You may use one copy of Software as installed on a single System and may not copy Software for any reason except as necessary to use Software on a single System Any copies of Software shall be subject to the conditions of this License Agreement You may not nor cause or permit any third party to modify adapt merge translate reverse compile reverse assemble or reverse engineer Software You may not use Software except in accordance with this license No title to the intellectual property in Software is transferred to you and full ownership is retained by TTEC and its suppliers Source code of Software is not licensed to you You may not perform modification deletion etc to the copyright notice of Software including in duplicate You will be held legally responsible for any copyright infringement unauthorized transfer reproduction or use of Software TERM This license is effective until terminated by TTEC or upon your failure to comply with any term of this License Agreement Upon termination you agree to destroy all copies of Software You may terminate this license at any time by destroying Software and all copies DISCLAIMER OF WARRANTY Software is provided AS IS without warranty of any kind either express or implie
46. s e Internet Options EE Keyboard ES Language BS Location Settings o Mail P Mouse H Network and Sharing Center E Notification Area Icons Wi Performance Information and Tools El Persona lization HEI Phone and Modem gt Power Options l Programs and Features 9 Region a RemoteApp and Desktop Connections amp Speech Recognition B Storage Spaces ll System EL Taskbar ml Troubleshooting 82 User Accounts e Windows 7 File Recovery Md Windows Defender e Windows Firewall Wy Windows Update The Devices and Printers folder appears ll Setting print options for each print job Setting the N W Fax driver options by displaying the printer properties from the Print dialog box within an application will establish the values for the current N W Fax job The N W Fax driver option settings specific to each N W Fax job are set using this method 1 Click the File menu and select Print on an application 2 Select TOSHIBA e STUDIO Fax and click Properties or Preferences 28 How To Setup Setting up the N W Fax Driver Options N W Fax driver options are the attributes to define the wav a fax job is transmitted For example vou can specifv the recipients resolution and paper size P 29 Setting up the Layout tab P 30 Setting up the Send tab P 33 Setting up the Cover Sheet P 34 Setting up the SNMP P 36 Setting up the Device Settings tab P 37 Setting up LDAP servers BEBBBE
47. t Sending With Extended Fax Functionality 45 APPENDIX This section shows the cover sheet samples Cover Sheet Samples ii an 48 Standard cover Page A a 48 BUSINESS COVER Dad Suso o a i a a Eid 49 PIOIESSIONal Cover page si ii esi A A A A A AAA E a 50 Cover Sheet Samples ll Standard cover page FACSIMILE TRANSMITTAL Reference Number 0000000000000000 O 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document 48 Cover Sheet Samples ll Business cover page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This isa N W Fax Document Cover Sheet Samples 49 ll Professional cover page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 TO 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document 50 Cover Sheet Samples INDEX A Aid uus cc PA O 37 Address BOOK il 16 18 30 AddressBook Viewer eere 16 18 PROV AN CCG AI 29 B Basic procedure ias 10 Business cover page cocccccccncocococonananacnononaranncnancaranananns 49 C Community Name sans suado crias 35 Cover SNEEU atra 31 33 D Delayed PAM aaa D e 31 39 DEEE a i i A 3 Department Code EEN 31 Detalladas 36 Device Settings tab oococcocconionionioniononcorooronnonnonnos 36 E mo aura ee 31 Enter the user creden
48. t to correspond to that of your TOSHIBA MFP Off Select this not to perform user authentication MFP Local Authentication Select this to perform MFP Local Authentication Windows Domain Authentication Select this to perform Windows Domain Authentication LDAP Authentication Select this to perform LDAP Authentication 3 Details When you click this button the LDAP Server Settings dialog box will appear This option can be selected only when LDAP Authentication is selected in the User Authentication box P 37 Setting up LDAP servers 4 Enter the user credentials manually When this check box is selected you are prompted to enter your user name and password every time you send a fax This option is available when any of MFP Local Authentication Windows Domain Authentication or LDAP Authentication is selected in the User Authentication box Tips e To configure this option select Off in the Update Automatically box e This option can be used together with any of the user authentication functions MFP Local Authentication Windows Domain Authentication LDAP Authentication 5 Fax Function Select whether or not the fax function is enabled Set it to correspond to that of your TOSHIBA MFP Enabled Select this to enable the fax function Disabled Select this to disable the fax function 36 Setting up the N W Fax Driver Options 6 Internet Fax Function Select whether or not the Internet
49. ted on the recipient s device all the recipient information may be printed If you want to secure the recipient information avoid sending a fax to multiple recipients at the same time ll Entering recipients from the keyboard You can enter a recipient with the keyboard For the recipient of a Network Fax click Fax Number and enter the fax number in the right hand box For one of an Internet Fax click Internet Fax Address and enter the Email address in the right hand box Printing Preferences Layout Send Send to Address Book To Display Name Fax Number Address zs Resolution D Department Code es Standard 200 x 100 dpi KS v Hide Department Code Cover Sheet Server Name EJ None Select from CQ E Delayed Fax 11 11 2011 5 50 PM T Save as File TIFFIMLILTI Restore Defaults Help 14 Specifying Recipients Tips e When you enter a fax number you can also enter a sub address and a password Click SUB PWD to enter them within 20 digits each in the dialog box Entering them enables the document to be transferred from the recipient s device to that of the sub address as the communication is in compliance with ITU T standard However in order to use this function the recipient s device must be a model in compliance with the ITU T standard PWD 12345678901234567890 12345678901234567890 mm e Use hyphen i
50. tials manually 12 36 F Fax FUNCION est 36 Fax Number ainia 30 File FORMAL untada i iraa a c 32 38 RONIS cusa tendat creta aedes tenor adu CEDE ue wikia Pes sdb Vies 33 ges M HERE 33 H Header tex a a ii 33 misil Geet 32 Hide Department Code 31 l Hita Il TEE TOTO a a a ek ana 26 Internet Fax Address Letal tadas 30 internet Fax FUNCION cada 3 L PEA OU AD cios lacio 29 M Ve E 34 N N W Fax driver options 29 O le Lt NEE 29 P EO VIB WE aa O SU S 33 Professional cover page ull enenenanenznnn mnn n nara nara 50 EE tee 15 R Recipient s Information 34 Reference NUMBDEN nia 33 REMOVE nica Ee 30 REMOVING Re EE 24 RES O NO I ss Aid era e e a e nad 30 Restore Details idas aan a 32 34 36 S Save A uten id 31 38 Esi iseib t H 30 sender Information ui 34 Server Name nta 31 37 Server Name LIST sagas bea iaaii 37 SNMP Settings cti iia Ee 31 34 Ile FAE 35 SNMP NV EEN 35 Specifying recipients 14 Standard cover page ci i said Eee oe onis 48 SUB AT AST EEA 15 SUBIPMVD seis 30 SUD EC 34 T LA ec 30 U Update Automatically L ss nennnnnnnnzznnnenzennenzznzzzz 36 Update NOW uta 3 User Authentication tuten b 36 V Version NAN ER a driver ura 37 SNMP se ia 34 INDEX 51 92 INDEX FC 2050C 2550C FC 2555C 3055C 3555C 4555C 5055C FC 287CS 287CSL 347CS 347CSL 407CS DP 4710S 5210S FC 5560C 6560C 6570C DP 2072 2572 3072 3572 4572 50
51. v dragging and dropping Drag a contact in the contact list and drop it to the Selected Fax or Selected Email Selecting a contact by double clicking on it Double click on a contact in the contact list To change the setting of the recipient to be selected upon double clicking select Default Configuration Type Selection in the View menu and then one of Fax Email and Both Selecting a contact from a shortcut menu Right click on the contact in the contact list select Select from the shortcut menu and then either Fax Number and Email Removing a recipient Select a recipient in the Selected Fax or Selected Email and click the corresponding Remove Left fax number Right Email address 4 Click OK LH e STUDIO AddressBook Viewer o ms File Edit View Tools Help y El Z2 n Book Display Name Fax Number Email Address 4 4 E Private Address Book 3 L E Public Address Book Je leet 01 2 3456 7890 User001 example com CD MAPI Address Book Jai User002 123 4567 8901 Userd02GMexample Com E Windows Mai Ades Book Ya User003 234 5678 9012 User003 example com il KE LDAP Address Book Jale Userd04 345 6789 0123 User004 example com 4 E Import Address Book Jj User005 456 7890 1234 User005 example com H 4 HI b v Select Fax dei Selected Fax YW Selected Email Display Name OTID Group Name Fax Number Display Name OTID Group Name Email Address User003 3
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