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Self Service HRMS

1. Enter End date as dd mm yyyy Click on Calculate Duration Enter Comments if any Add any attachment if any Add Attachment _ Mito 28 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 HTA Click on ICAR Employee Self rege o oe ries ote that the search is case insensitive Click on My Leaves Leave Type j Leave Status iJ Click on Apply Leave Approval status End Date F Start Date example 26 Apr 2013 eat Apply Leave Start Date y End Date Leave Typellumber of Days Approval Status Leave Status Supporting Documents Details Update Confirm Delete 03 Apr 2013 05 Apr 2013 Casual Leave J Work in Progress Confirmed JAR 29 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 5 9 Entering Disability Leave through Self Service Planned Leaves Ldlicel Nex Click on Apply Leave ersonalize Stack Layout Employee Name Mrs Shashi Dahiya Employee Number 000014 Email Address shashi iasri res in Enter Leave Status as ersonalize Stack Layout HrAbsRequiredAndInsrRN Planned elect Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to see he number of days or hours you are requesting Indicates required field Leave Status Planned
2. 12 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 y HED ICA E CO OOOO _ _ _ _ _ _ _ _ _ _ 1 2 Updating Personal Information Click on Certain fields are available for editing with regards to Personal Information All changes are sent with supporting documents to My Personal Information supervisors for approval who in turn send it to Administration Personnel employees for validation A _Update Full Name Varghese Cini Marital Status Married Date of Birth 22 Apr 1972 Employee Number 768 Current Email Address 1klkalradiasri res in Permanent Address Flat House Number Block Building Name Road Street Lane Vilage Area Locality Taluk Sub Division Post Office Town City District Kanpur State UT Uttar Pradesh PIN Code 220027 Country India Current Correspondence Address Flat House Number A 39 2nd Floor Inderpuri Block Building Name Road Street Lane Vilage Area Locality Taluk Sub Division Post Office Town City District State UT PIN Code Oanrimntm e 13 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 2 1 Updating Last Name Click on the update Basic Details Choose Option button in the Basic Details box Cancel Next Employee Name Varghese Cini Employee Number 768 Email Address ikkalra iasrivres in Old Employee D 14280 Service Book Number ARS Discipline Agric
3. Organization visited City Visited Country Visited Trip Start Date Trip End Date El El Trip Duration Any other info 62 of 73 Cancel Apply Employee Number 768 Cancel Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 1 18 5 Tour Program Application Click on Add Button Tour Program Application Employee Name Varghese Cini Fill In the Details Email Address iklikalra iasri res in Type of Visit Click Apply Purpose of Visit Mode of Travel Estimated Trip Cost Organization Institute to be visited City to be Visited Report Submission Date Trip Start Date Trip End Date Trip Duration Any other info 63 of 73 El El El P P P Cancel Apply Cancel Apply AR rc rm m a mz L 7 EEE ee aa ft a 7 7 tz a eA IE Cit Es I Ez gt Self Service Human Resource Management System SSHR User Manual Version 20 0 NOC for Passport Application s lt lt lt C w w Click on NOC Higher Education and Other ac ES Employment Select Status Date of Application Country to be Visited ag Tae No results found Application Click on Add under co NOC for Passport Apply E s Employee Name Narwal Shashi Employee Number 7 Application Email Address Date of Application 03 Apr 2013 Application Type Another window will Country to be Visited India Q open and Enter Destination Address 89 South Ex Application Date as
4. Proposed Dr Dr Cini Gomes Varghese o Cini Gomes y Varghese 22 Apr 1972 Berhampur Female Married 1kikalra iasri res in Add Attachment functionality gives you the freedom to attach as many supporting documents which you want to attach and send to your 15 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 supervisor online for approval The same will be used by the Administration Personnel Department for validation Attachments To help approvers understand the request you can attach supporting documents images or links to this action None Add Click on Add Write a description about the attachment so that your supervisor Admin can read Attachment Summary Information Title Ration Card Attached Description I have changed my middle name in the ration card and have uploaded a self attested scan of the same for your perusal Category Employee Attachment Click on Browse and attach the file from your computer Define Attachment File C Users IBM_ADMIN Desktop Ration Card Scan bm Browse_ O URL Text 16 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on Add Another 1f you want to add more documents Click on Apply when you are done with adding attachments Submit At last click on E G fi ti T Your submission has been sent to your supervisor for the required approvals Return to
5. example 22 Apr 2013 Clear Apply Leave Start Date End Date Leave Type Number of Days Approval Status Leave Status Supporting Docum No results found ants Details Update Confirm Delete 22 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 5 2 Adding Casual Type in My Leaves Cancel Nex Enter Casual leave Mex Employee Name Mr Ajit Sen Employee Number 012393 type from drop down Emal Address list select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to se he number of days or hours you are requesting F Indicates required field Enter Leave reason as other purposes Leave Type Leave Reason Duration Enter Start date as dd mm yyyy Enter End date as dd mm yyyy Going out of Station Details of Visit if going out Name of Accompanying Family Members for LTC only Block Year for LTC Prefix Dates if Any Suffix Date if Any Click on Calculate Duration Enter Comments if any Add any attachment if any Leave Reason and Contact Box 98999988 Click on Next Leave Status Confirmed casual Leave m Start Date 04 Aug 2014 example 22 Jul 2014 End Date 07 Aug 2014 Y TIP Start Date and End Date are required fields Days Tota
6. Apply Leave Start Date End Date Leave Type Number of Days Approval Status Leave Status Supporting Documents Details Update Confirm Delete 03 Apr 2013 05 Apr 2013 Casual Leave 3 Workin Progress Confirmed F z Ee 1 5 11 Entering Child Care Leave 31 of 73 os Enter Leave Status as confirmed or Planned Enter Leave Type as Child Care Leave Enter Leave Reason as Child Care Reasons Enter Start Date and End Date Click on Apply Personalize Stack Layout Employee Name Email Address Personalize Stack Layout HrAbsRequiredAndInsrRN Self Service Human Resource Management System SSHR User Manual Version 20 0 Mrs Shashi Dahiya shashi iasri res in Employee Number 000014 Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Leave Status Leave Type Leave Reason Duration Going out of Station Details of Visit Name of Accompanying Family Members Prefix Date if Any Suffix Date if Any Block Year for LTC Personalize Leave Reason and Contact Details During Leave Confirmed Child Care Leave Child Care Reasons Personalize Table Layout HrAbsenceDuration Table Start Date 18 Aug 2014 example 22 Jul 2014 End D
7. Smt Rashmi Rao Deputy Director Finance Sh GP Sharma DDF Sh S K Pathak SF amp AO Sh S K Sharma F AO Smt Sunita Arya SF amp AO Smt Rajashree Sunil US Tech amp WS Sh Naresh Kumar Arora F amp AO Edn Sh Kanhaiya Lal Chowdhary DS Edn NDRI Karnal Sh J K Kewalramani JD Admn amp Registrar Sh Vishal Acharya AF amp AO Sh Brahm Parkash AAO Sh S George CF amp AO CIFE MUMBAI Sh Suresh Chandra CF amp AO Sh Suresh Kumar CAO Dr S Jahageerdar Officer In Charge IT NAARM Hyderabad Sh Sanjay Kant JD Admn amp Registrar Sh Jakir Hussain Khilji F amp AO CMFRI Sh Rakesh Kumar CAO Sh AV Joseph SF amp AO CRIJAF Sh K P Nath F amp AO Sh M K Pachauri SAO Dr D Barman Scientist NBPGR 3 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Sh B K Bansal F amp AO Sh S K Sinha SAO IARI Sh Radhey Shyam CF amp AO Sh P K Jain CAO DKMA Sh Himanshu Scientist DIPA ICAR Sh Naresh Kumar Arora F amp AO Edn NAIP Sh S Bilgrami CF amp AO Sh Kumar Rajesh US IVRI Sh Pankaj Kumar Joint Secretary ICAR REC Sh Pushapanayak CAO wy Q Self Service Human Resource Management System SSHR User Manual Version 20 0 HE ICA E DOCUMENT RELEASE NOTICE Self Service Human Resources Management System SSHR User Training Manual Version no 20 0 Release no Date of Release 19 April 2013 Client s
8. dd mm yyyy Cancel Apply Any other relevant info Nol Enter Application Type Enter Country to be visited Enter Destination Address Enter Any Other Relevant Info Enter Start date as dd mm yyyy Enter End Date as dd mm yyyy Click On Apply 64 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 19 View APAR Ratings Click on View APAR e AAA S Ratings Layout Review Schedule Request Parameters Indicates required field Insert details Cance Program Name ICAR APAR Employee Rating Report Request Name Click Next and Submit Employee Dr Cini Gomes Varghese Ja FEB Request is sent to Admin Review Year Apr 1st 2012 Mar 31st 2013 y Q Department 2 Supervisor Approval Screenshots and Steps Project MIS amp FMS in Indian Council of Agricultural Research e be salts o a EN sen ee hueh y i 4 pa as A A ra y l Y ee ees UserName Prajenshu S exemple michael james smith vs 0 0VOOA example 4u99v23 Login Cancel Login Assistance Password Accessibility None v ICAR Select a Language English bout this Page Privacy Statement Copyright c 2008 65 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 e Enter the Username and password as provided individual user name password to be used Password need to be changed
9. Aicarerp iasri res in 8 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 e Enter the Username and Password as provided individual user name password to be used Password need to be changed on first time login e On logging into the application a new page consisting of the responsibilities assigned to the user and the active notifications for the user will open up ICAR i example michael james smith aa oin cancel ICAR ERP User Support and IBM Helpdesk Please contact at IASRI Library Avenue Pusa New Delhi 110012 Email support erp icar gov in Phone 011 25842274 011 25842275 011 25842276 Timing 9 30 AM to 5 00 PM Working Days Password Login Assistance 9 of 73 os N Self Service Human Resource Management System SSHR User Manual Version 20 0 Eg IASRI Employee Self Service Details prior to ICAR if any Service IASRI Employee Self Service Click Notifications Requiring Your Attention Action 1CK ON Employee Self My Personal Information Service My ICAR Service Details responsibility of My Leaves your institute AA loining Rep y Professional Details y Payslip Income Tax and Property Declaration These functions will appear Scientist Proforma we Entries View APAR Ratings Annual Tax Declaration Payslip Government Quarters Nominee Details Property Declaration 10 of 73 Self Ser
10. Download any attachments if you want to see proofs Alternately you can scan and upload your hard copy approval here by clicking on Add Attachment Step 4 Click on Add Approver and type the name of the Administration Personnel Department person whom you want to send this for validation Press Add E Add Approver Approver Prem prakash Category Approver Insertion Point 5S Prajneshu Add Step 6 Press Submit The request is then sent to the Administration Personnel Department for validation 2 2 Steps to Rate Subordinate s Annual Performance Appraisal Report Click on the appropriate To be Done by Reporting Reviewing Officer item from the worklist From Subj Sent Varghese Cini Ap t fi se Cini AY NAM ecial Inf tion 24 Aug 2013 67 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on Attachments at the top and you can look at the employee s self Appraisal by downloading it Attachments APAR for 2012 13 Approval Request for Varghese Cini PROCESS DISPLAY_NAME Special Information Varghese Cini Attachments APAR for 2012 13 S Prajneshu 24 Aug 2013 16 40 31 24 Aug 2014 16 40 31 254435 Employee Name Varghese Cini Email Address ikikalra iasri res in Indicates Changed Items i APAR Scientist_Cini pdf which is a Adobe Acrobat Document 111 KB A from http fms iasri res in 8005 APAR Rating APAR What should Firefox do with this
11. E Show 768 10 Jun 1998 05 Oct 1998 Indian Council of Agricultural Research iklkalra iasri res in 1 4 Checking your Leave Balance Click on My Leaves Effective Date Go Click on Current Leave E AA example 24 Aug 2017 Balance Button e alos Casual Leave Annual Accrual 3 Child Care Leave Accrual Plan 671 Earned Leave Accrual 15 Half Pay Leave Accrual 10 Note All balances and their calculation logic are as in the rules mentioned in Swamy s Sixth Pay Commission Book A summary of leaves taken during the entire career of an employee can be seen as below 19 of 73 17 Oct 2013 22 Aug 2013 07 Jun 2013 31 May 2013 27 May 2013 23 May 2013 20 May 2013 15 May 2013 07 May 2013 End Date 17 Nov 2013 17 5ep 2013 10 Jun 2013 31 May 2013 26 May 2013 24 May 2013 23 May 2013 22 May 2013 11 May 2013 Leave Type Child Care Leave Child Care Leave Casual Leave Casual Leave Earned Leave Casual Leave Earned Leave Maternity Leave Earned Leave Approved Approved Approved Approved Approved Approved Approved Approved Work in Progress Confirmed Confirmed Confirmed Confirmed Confirmed Confirmed Planned Confirmed Confirmed i il il iu Gu Gil Self Service Human Resource Management System SSHR User Manual Version 20 0 Number of Days Approval Status Leave Status Supporting Documents Details Update Confirm Delete ii 07 May 2013 07 May 2013 Restricted Holida
12. Overview After submission you will get a confirmation that your documents and change transaction as been sent to your supervisor for approval 1 2 2 Updating Permanent Current Correspondence Address Click on Click on Update in whichever box you want to change address My Personal Information Main Address Choose Option Cancel Next Employee Name Varghese Cini Employee Number 768 Email Address iklkalra iasri res in Old Employee ID 14280 Service Book Number ARS Discipline Agricultural Statistics ICAR Employee ID EN IASRI MI S SS AGST 000768 Personal File Number 19 1161 98 A1 Area of Specialization Select the type of change you want to make Correct if details of the address are incorrect or enter a new address Change in Residence address may have tax implications Correct or amend this address Enter a new address if you have moved Cancel Next Click on Next 17 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Address Enter Home Town Permanent Address Cancel Back Next Employee Name Varghese Cini Employee Number 768 Email Address iklikalra iasri res in Old Employee ID 14280 Service Book Number ARS Discipline Agricultural Statistics ICAR Employee ID EN IASRI MI S SS AGST 000768 Personal File Number 19 1161 98 A1 Area of Specialization Select an address type and country and enter an address for this person Enter Delhi New Delhi Mumbai Kolkata
13. Personalize Table Layout HrAbsInlineDatePicTabLayo Enter Leave Type as _ _ Leave Planner S ecial Disabilit Leave Type Special Disability Leave y August 2014 2 p y Leave Reason Disabled by Illness 9 Leave Duration Personalize Table Layout HrAbsenceDuration Table Sun Mon Tue Wed Thu Fri Sat Start Date 18 Aug 2014 E 277 23 2 3 31 1 2 E L R example 22 Jul 2014 3 J 6 PO AA nter Leave Heason End Date 21 Aug 2014 10 11 12 13 14 15 16 from list of values TIP Start Date and End Date are required fields 17 18 19 20 21 22 23 Personalize Table Layout HrAbsTotalTable 24 25 26 27 28 29 30 Days dl H 2 3 4 5 6 Enter Start Date and Total 4 Calculate Duration Calender 2013Calender 2014 End Date Going out of Station a Details of Visit Name of Accompanying Family Members Enter Contact Details A a during Leave suffix Date Any Block Year for LTC a Add Attachment if you ersonalize Leave Reason and Contact Details During Leave want to any Leave Reason and Contact Box g9998890 Ram Nagar new Mumbai Click on Apply and changes would be applied 1 5 10 Entering Child Care Leave 30 of 73 Click on My Leaves Click on Apply Leave Self Service Human Resource Management System SSHR User Manual Version 20 0 dote that the search is case insensitive Leave Type Y Leave Status Approval Status j End Date E Start Date example 26 Apr 2013 Clear
14. subordinate and write a 70 of 73 note 1f you wish to Click Submit The subordinate will receive a notification from where he can attach document or change transaction details Self Service Human Resource Management System SSHR User Manual Version 20 0 Return For Correction Cancel Submit Personalize RFC Content Header Select A Person Personalize Select A Person Personalize Participants Select Person Name a Islam Shah Response Personalize Response Please attach documents and change dates as has been asked Cancel Submit 3 2 Returning Transactions in SSHR Request Information In case the supervisor requires some note clarification from subordinate she he may click on request information and write the note Click on Request information The subordinate will come by Default in the Workflow Participant Write the note Click Submit The subordinate will get a notification where he can write clarification Request Information Request Information Leave of Absence for Islam Shah Indicates required field Cancel Submit Personalize Request more info layout Request More Information From Workflow Participant Islam Shah v Personalize Row Layout Any User ay Employees and Users Information Requested Please specify why you want leave on the said dated Return to Worklist Cancel Submit 71 of 73 Self Service Human Resource Ma
15. 68 Organization Email Address ikikalra iasri res in Organisation Name Organisation Type Organisation Joining Date Organisation Leaving Date Actual Duration of Service Qualifying Duration of Service Leave Salary paid Leave Salary Details Amount details Pension Contribution Paid Pension Contribution Details Amount Deposited Gratuity carried forward Gratuity Details Amount GPF CPF carried forward GPF CPF Details Amount Re employed Pensioner Liabilities carried over Liability Details Any other Relevant information Cancel Apply Note The system will automatically calculate the Actual Duration of Service 1 8 Pension Commutation Application Click on Pension Input value Yes or No or NA to the column and click apply Commutation Application for Commutation Application Employee Name Varghese Cini Employee Number 768 Organization Email Address ikikalra iasri res in Click on Add Commutation Applied Yes a Cancel Apply 38 of 73 EA Self Service Human Resource Management System SSHR User Manual Version 20 0 1 9 Entering Education and Qualifications through Self Service Click on ICAR Employee Self rae R q __ o o o o o o o o o O stee Graduation Service ee Click on My Study Start Date 01 Apr 2008 example 26 Apr 2013 Professional Details gt Actual Completion Date 03 Apr 2012 E Educations and Percentage of Marks CGPA Qualif
16. 68 Designation Technical Assistant Technical Officer Institute IASRI Indian Agricultural Statistics Research Location IASRI MI New Delhi Click on Show to see B IAEA o k ICAR Joining Date 10 Jun 1998 Most Recent ICAR Joining Date 10 Jun 1998 further details Reporting Officer S Prajneshu Email Address iklkalra iasri res in My ICAR Service Details The following section displays detailed historical information through today s date Details Employee ID Start Date End Date Designation Grade Institute Location Email Address This 1S very useful g Hide 768 01 Apr 2012 Technical Assistant Technical Officer PB 4 Rs 37 400 67 000 9000 IASRI Indian Agricultural Statistics Research Institute IASRI MI New Delhi 1kikalradiasri res in during retirement where Reporting Officer S Prajneshu Department Details INST Agricultural Statistics P Last Service Change Reason you can see your entire Position duration of service m Show 768 06 Oct 2007 31 Mar 2012 Senior Scientist PB4 Rs 37 400 67 000 9000 IASRI Indian Agricultural Statistics Research Institute IASRI MI New Delhi 1kikalradiasri res in E Show 768 06 Oct 2002 05 Oct 2007 Scientist S S Old Pay Scale Old Grade Pay IASRI Indian Agricultural Statistics Research Institute IASRI MI New Delhi 1kikalra iasri res in E Show 768 06 Oct 1998 05 Oct 2002 Scientist Old Pay Scale Old Grade Pay IASRI Indian Agricultural Statistics Research Institute IASRI MI New Delhi 1kikalradiasri res in
17. 76 02 Apr 2013 Approved a 01 Apr 2013 No Na Cancel Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on Trainings Deputation and other activites Special Information Trainings Deputation and other activites Back Next Employee Name Varghese Cini Employee Number 768 Click on Add under Organization Email Address 1kikalra iasri res in Employee Programs Add Select Status Program Type Program Name Country City Venue Start Date End Date Duration Program Organised By Nominated By Funding Agency Cost Incurred Program Status Any Other Info No results found Select Status Program Type Level of Participation Program Name Country City Venue Start Date End Date Duration Program Organized by Nominated By Funding Agency Cost Incurred Program Status No results found Cancel Back Next Note Depending on whether you delivered the program or attended it Please click on the relevant Add button 44 of 73 e NE Self Service Human Resource Management System SSHR User Manual Version 20 0 ED AN ICAR 1 11 1 Delivered Programs Click on Add Delivered Programs Cancel Apply f f Employee Name Varghese Cini Employee Number 768 Another window will Organization Email Address 1klkalra iasri res in open and click on Program Type a Program Type Level of Participation a Program Name Enter Program type as era a i Venue Radio talks from drop as dow
18. AN DECLARA TON ainda 51 A ES agape Poo e o o A A 54 Lilo GOVERNMENT OVARI DETAL roots 54 AO PROPERTY DECLARA ON ictericia ov ceeedauseeusenawarsaudesea sawp E S cauegenvoresbeceachasearaeecta teens 56 1 17 SUBMITTING INDIVIDUAL ANNUAL PERFORMANCE APPRAISAL REPORT APAR cccccccccsecccsscccescccenecceecceuucccenecceeceeuecesencceeeceeecesueceseeceseueeteneceeueceseecessneceeness 57 IES TNO Se APELBICA TIN Seco a E ANSIA O ono 58 OT LS VOI OIC TIOS LAA A e etre E oe Un oO E o e 08 No EA 60 Bee GOO O EMPLOI A ARA AAA AAA AAA NAS 62 LS NOE e E a a EE E E E E E E A E 62 WY Cove O T a O T RARA AAA E E E E AA AAA E A E E 62 AA uo AAA o E PE E E e oo E 63 LAO 8 alse GOD or age ORY DOTACIONES 64 DV ER EIN ara eri 65 RY TO PRY FY aaa raat ease vets sane nscee secs ausaveisuacesuessbcalasssiseausieiisdasscaceavasabontas T 65 2 1 STEPS TO APPROVE SUBORDINATE 5 REQUESTS eos Porn dor doa cemeawnsameendeadienta cusses sadonceeeaemianeasdeadadsa anaceoaseeamteseaiaaaegansanesamnonseate 66 2 2 STEPS TO RATE SUBORDINATE S ANNUAL PERFORMANCE APPRAISAL REPORT ssseeeeeceececceceeeeeaeeseeeeeeeeeeeeeeeeeeaaaaaaeaaeeeeeeeeeeeeeeeeeeaaaaaaaaaseeeeeeeeeeeeeeeeaaaaagaaeaeees 67 REPOR TS E EE EEEE EE ERROR BOOKMARK NOT DEFINED 7 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 HED Ha ICA Fe 1 Logging into Oracle Applications Navigation e Open the link for the Oracle Instance http
19. Date of Transaction Particulars Mode of Acquisition Make Model Reg No Movable only Estimated Value Ownership Details Name Share Source of Funding Break up details of the fund Name amp Address of counterparty Relationship with Buyer Seller Property Address for Immovabale Property Any other relevant info 1 17 Submitting Individual Annual Performance Appraisal Report APAR Self Service Human Resource Management System SSHR User Manual Version 20 0 Note These steps are to be carried out after you have filled your self appraisal in the requisite format and saved the file on your system Click on Annual APAR Performance Appraisal Report Employee Name S Prajneshu Email Address iklkalra iasri res in Click on Add Choose Review Period Click on Apply 57 of 73 Review Period Apr ist 2012 Mar 31st 2013 a Employee Number 779 Cancel Apply Cancel Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 In the Attachment Section To help approvers understand the request you can attach supporting documents images or links to this action None Add Click on Add and Fill in Details of Attachment Summary Information Add Attachment Click Browse and Attach Cancel Add Another Apply file Add Desktop File Text URL v Attachment Summary Information Click on Apply Tite APAR for 2012 13 Descriptio
20. Duration Pre 7 8 9 107 u 12 18 Enter Start date as A oe ae a dd m m yyyy End Date 01 Apr 2013 E 1 2 A S S S y Y TIP Start Date and End Date are required fields 28 29 30 1 2 3 gt Days Enter End date as dd Total 32 Calculate Duration calender 2013 mm yyyy Click on Calculate Duration Enter Comments if any Add any attachment if any 25 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 5 5 Adding Maternity Type in My Leaves Click on Next Review your applied leaves Approver Name would be there to whom your applied leaves will go for approval Click on Submit and changes would be applied Create Absence Review Cancel Printable Page Save For Later Back Submit Employee Name Narwal Shashi Employee Number 7 Email Address Absence Details Proposed Leave Status Confirmed Leave Type Maternity Leave Leave Reason Pregnancy Start Date 01 Mar 2013 End Date 01 Apr 2013 Days 32 _Approvers gt Details Line No Approver Approver Type Order No Category Status Delete E Show 1 Narwal Shashi HR People 1 Approver Approved Add Adhoc Approver 26 of 73 Enter Earned leave type from drop down list Enter Leave reason as Family Emergency LTC Bharat Darshan LTC Home Town Leave Encashment Other Purposes Own Wedding Vacation etc Enter Start date as dd mm yyyy Enter End date as dd mm yyyy Click on Calcu
21. Indian Council of Agricultural Research Project FMS amp MIS Implementation Author Sh Pushpendu Kishore Roy Reviewer Date Approved by i Date Control Assurance by i Date REVISION HISTORY 4 of 73 E Self Service Human Resource Management System SSHR User Manual Version 20 0 Document Title Core Human Resource Management System User Training Manual Document No 23 May 2015 1 Login URL change Page 1 Guneet Bagga Attended training Program Page 5 of 73 1 wy y Self Service Human Resource Management System SSHR User Manual Version 20 0 HTA AAA gt Table of Contents LOGGING INTO ORACLE APPLICATIONS ccaicoostoasnninicaininna ooo nresosaineneeo aaa Eaei aa E Ea aae a TAEA T ih 8 1 1 ATI AAA io PPP o A O O oes iadeyecesensonenesh 12 L2 UPDATING PERSONAL INEORMA TION ca a a dt O od iO din a aaa cie 13 1 21 si AAA Penn o 5 e oO ooo 14 hag Updating Permanent Current Correspondence AddresS oooooooonnnnnnnnnnnnonnnnnnnnnnnononnnn nn RARA RARO RR RON RR nn nn nn nn nn nn nnnnnnnnnnnnnnnnns 17 1 3 VIEW IC AR SERI E DETAL orare r E 19 LA CHP RINGYOURELEAVE BALANCE citos r acre aaa ee aaomecnaeaawadetoantacnaacaradateaauscnseddnadeiaansacusaaava dat eaawacnaeadvadainaubecnianavaanteaawoncetsnadaioanseonregte 19 1 5 APPLYING LEAVES THROUGH SELF SERVICE aci ci 20 1 5 1 Adding Casual Leave type in My Leaves through Self Service cccccccssccccccccccccsseeeeecceeeeeeeesseeeeeeeeeesse
22. RADE Very Good Save Rating Back View Previous Transaction Step 3 Click on Save Ratings Note Final Annual Grade is calculated Automatically and Overall Rating Grade is populated according to defined scales En Confirmation You have successfully saved the Rating for the employee Step 4 Click on Back Click on the item again from Worklist Step 5 Click Update Action Click Next Add your own ratings in the Proforma and attach Step 6 Click on Add Approver and add the Reviewing Officers name 69 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Add Approver Approver Type HR People Approver Kumar Harish Category Approver Insertion Point S5 Prajneshu Add Click on Submit and the APAR will be sent to the Reviewing Officers Name Note The reviewing Officer would also have to carry the same steps as above except that they have to add the Administration Personnel department person s name in this 3 1 Returning Transactions in SSHR Return for Correction In case a supervisor wants to return the transaction to his subordinate so that the subordinate may attach some detail or make some changes to transaction eg Date change in leaves etc Return For Correction Plegse select if you want changes in the transaction Then he must use Return Response for Correction Click on Return for Correction Choose the name of the
23. User Manual Version 20 0 Self Service Human Resource Management System SSHR User Manual Implementation of Management Information System MIS Including Financial Management System FMS ICAR Version No 20 0 INDIAN AGRICULTURAL STATISTICS RESEARCH INSTITUTE INDIAN COUNCIL OF AGRICULTURAL RESEARCH LIBRARY AVENUE PUSA NEW DELHI 110 012 WWW 1asr1 res in 2013 User Manual Version 1 0 Projects MIS User Manual Version 20 0 Project Team Mission Leader Dr N S Rathor DDG Engg IASRI New Delhi Lead Institute Dr A K Choubey HoD CA Dr Alka Arora Sr Scientist Dr Sudeep Marwaha Sr Scientist Smt Shashi Dahiya Scientist Sh S N Islam Scientist Smt Angshu Bhardwaj Scientist Sh Soumen Pal Scientist till 30th September 2012 Sh A P Sharma F amp AO Sh K P S Gautam SAO IBM Team Sh Amit Bothra Sh Madhur Keswani Sh Sameer Sachdeva Sh Anil Sharma Sh Ravi Kant Singh Sh Navroz Singh Dhillon Sh Alok Saraogi Sh Pushpendu Roy Sh Sapthagiri Srirangam Smt Sneha Yadav Sh Sourabh Kumar Sh Nitin Batta Smt Lakshmi Sowmya 2 of 73 List of Resource Personnel ICAR Sh Devendra Kumar Dir F Sh Sanjay Gupta Dir A till July 2012 Sh J Ravi Dir P Dr AK Vasisht ADG PIM ESM Ms Namrta Sharma DS P Sh Rupesh Sharma SO GA Sh Harpal SO Cash I Sh Dilip Roy CASH DISBURSEMENT Sh SK Behera DS GAC Sh Rajiv Mangotra DS P
24. Year for LTC a Personalize Leave Reason and Contact Details During Leave Leave Reason and Contact Box 89998890 Ram Nagar new Mumba 27 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 5 7 Adding Half Pay Leave Type in My Leaves o Enter Half Pay leave type from drop down eee tite list ORACLE nm Navigator y Favorites w Diagnostics Preferences Help Personalize Page Close Window Enter Leave reason as Commuted for Extended Mate rnity Employee Name Narwal Shashi Email Address Leave E For Sickness Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button For Child Adoption to see the number of days or hours you are requesting Indicates required field For Approved Course Leave Status Confirmed April y 2013 y of Study etc Leave Type Half Pay Leave y Son Mon Tue Wed Th Fa Leave Reason Commuted for Approved Course of Study 31 1 2 3 4 5 6 Duration Commuted for Approved Course of Study 7 8 9 u 2 Enter Start date as Commuted for Child Adoption E dd mm yyyy Commuted for Extended Maternity Leave Commuted for Sickness 21022 B3 24 2 2 27 Other Purposes elds 28 29 30 1 2 3 4 Da Create Absence Enter Leave Details cancel next Employee Number 7 m
25. a Prewious 1 10 Next 10 E Select Quick Select Leawe Type here eR Casual Leave Start Date O7 JUN 2013 End Date 10 JUN 2013 In case you are E Casual Leave Start Date 23 MAY 2013 End Date 24 MAY 2013 returning from Training E Casual Leave Start Date 31 MAY 2013 End Date 31 MAY 2013 etc then choose E Child Care Leave Start Date 17 0CT 2013 End Date 17 NOV 2013 Others Child Care Leave Start Date 22 AUG 2013 End Date 17 SEP 2013 gt Earned Leave Start Date O1 FEB 2013 End Date O3 FEB 2013 gt Start Date amp End Date E Earned Leave Start Date 27 MAY 2013 End Date 28 MAY 2013 will only appear if you ESA Earned Leave Start Date 29 APR 2013 End Date 03 MAY 2013 choose others For zs Maternity Leave Start Date 15 MAY 2013 End Date 22 MAY 2013 leaves no need to Others enter start and end gt Previous 1 10 Next in gt date About this Page Cancel Select After this click on Apply Next and then Submit Enter Comments if any 36 of 73 Click on Apply and changes would be saved 1 7 Service Details prior to ICAR Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on Service Details prior to ICAR if any Click on Add Fill in the relevant details amp click on Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 Past Service Records Cancel Apply Employee Name Varghese Cini Employee Number 7
26. an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button ti the number of days or hours you are requesting Indicates required field Leave Status Confirmed Personalize Table Layout HrAbsInlineDatePicTab Enter Leave Type as Leave Pla Half Pa Leave Leave Type Half Pay Leave O August al Ros E y j Leave Reason Commuted for Sickness p Duration Personalize Table Layout HrAbsenceDurationTable Sun Mon Tue Wed Thu Fri Enter Leave Reason Start Date 18 Aug 2014 27 2 29 30 31 1 C d f example 22 Jul 2014 3 a 5 6 7 8 as om mute or End Date 01 Oct 2014 10 13 12 13 14 15 Child Adoption Y TIP Start Date and End Date are required fields 17 18 19 20 21 22 Personalize Table Layout HrAbsTotalTable 24 25 2 27 28 23 Days 31 1 2 3 5 Enter Start Date and Total 90 Calculate Duration Calender 2013Calender 2014 End Date Going out of Station a Details of Visit Name of Accompanying Family Members Prefix Date if Any Suffix Date if Any Add any Attachment if Block Year for LTC a any Personalize Leave Reason and Contact Details During Leave Leave Reason and Contact Box Ram Nagar new Mumbai Enter Contact Details 1 5 14 Entering Half Pay Leave Commuted for Child Adoption 34 of 73 Click on Next Review your changes which you applied Click on Submit Changes would be applied after clicking on Subm
27. and proceed to see a summary of your transaction and submit your leave request to your supervisor for approval Employee Name Mr Ajit Sen Employee Number 012393 Email Address Varna MAL Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Leave Planner Leave Status Confirmed Leave Type August Y 2014 e Leave Reason Sun Mon Tue Wed Thu Fri Sat Duration Start Date 7 BD D Mm 1 2 example 22 Jul 2014 3 4 5 6 f B 8 End Date 10 11 12 13 14 15 16 Y TIP Start Date and End Date are required fields i7 18 19 2 2 2 B Days 24 25 26 27 28 29 30 Total Calculate Duration Calender 2013Calender 2014 31 1 2 3 4 5 Going out of Station a Details of Visit if going out Name of Accompanying Family Members for LTC only Block Year for LTC a Prefix Dates if Any Suffix Date if Any Leave Reason and Contact Box Self Service Human Resource Management System SSHR User Manual Version 20 0 Another window will Employee Name Narwal Shashi open and click on Email Address Leave Status as Planned or confirmed as applicable Note that the search is case insensitive Leave Type hi Leave Status hi Approval Status 7 End Date Start Date
28. ate 01 Oct 2014 Y TIP Start Date and End Date are required fields Personalize Table Layout HrAbsTotalTable Days Total 45 Calculate Duration Calender 2013Calender 2014 a m Personalize Table Layout HrAbsInlineDatePicTabLayout Leave Planner August 2014 Sun Mon Tue Wed Thu Fri Sat 27 28 29 30 31 1 2 3 4 y 6 TA A 10 11 2 13 14 15 16 17 18 19 20 PAS 24 23 20 27 28 29 30 31 1 2 3 4 5 6 1 5 12 Entering Half Pay Leave Commuted for Child Adoption 32 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on ICAR Employee Self Service ote that the search is case insensitive Click on My Leaves Leave Type j Leave Status y Click on Apply Leave Approval Status End Date Start Date example 26 Apr 2013 ajo Apply Leave tart Date 7 End Date Leave Typellunber of Days Approval Status Leave Status Supporting Documents Details Update Confirm Delete 03 Apr 2013 05 Apr 2013 Casual Leave 3 Workin Progress Confirmed AR 1 5 13 Entering Half Pay Leave Commuted for Child Adoption 33 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Click on Leave Status Employee Name Mrs Shashi Dahiya Employee Number 000014 Email Address shashi iasri res in as Confirmed or Personalize Stack Layout HrAbsRequiredAndInsrRN Planned Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select
29. ation Cancel Apply 49 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 12 4 Project Management Add details as required Project Management and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address iklkalra iasri res in Type of Project Activity Project Type Nature of Management Co ordination Type of Activity Nature of Participation Any other relevant information Cancel Apply 1 12 5 Review Reports Add details as required Review Reports and press Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address iklkalra iasri res in Authors Effort Type Title of the Report Policy Guidelines etc Year of Publication Name of Publisher Pages Cancel Apply 1 12 6 Service in Remote Areas Add details as required AS and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address ikikalra iasri res in Designation Remote Area Regional Centre Start Date E End Date E Duration Cancel Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 1 12 7 Special Attainments Add details as required Special Attainments and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address ikikalra iasri res in Category Title Year De
30. ay 2013 Allotment Date Date of Vacating the Quarters 3 Address A4 Raj Vihar Any other relevant info Cancel Apply Click on Apply and Submit 54 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Type of Quarter can be any of the following Lane GER 0 56 O DI Select Quick Select Type of Quarters Double Room with Kitchen pa Single Suite Hostel w o Kitchen F Single Suite Hostel with Kitchen F Type I Old Qtr Plinth less than 300 sqft e Type 1 Old Qtr Plinth more than 300 sqft E Type I Toilet share more than 2 gtr A E Type I Toilet share equal to 2 gtr a ds e E Type II z si 55 of 73 lt Previc Description Double Room with Kitchen Single Suite Hostel without Kitchen Single Suite Hostel with Kitchen Type 1 Old Qtr Plinth less than 300 sql Type 1 Old Qtr Plinth more than 300 Type 1 Toilet share more than 2 qtr Type 1 Toilet share equal to 2 gtr Self Service Human Resource Management System SSHR User Manual Version 20 0 Previous 1 Description W Special D Type of Quarters Type IV Special Type V Type VA D II Type WA D II Type VB D 1 Type VB D 1 Type VIA CI Type VIA CI Type VIB CI Type VIA Cl Type VII Type VII Type VII Type VIII 1 16 Property Declaration Click on IASRI Employee Self Service Click on Property Declaration Click on A
31. cation Other Employment Select Object Delete Update Add Select Status Organisation Type Organisation Applied To Organisation Address Position Applied For Status of the Application o New Private Sector Test 72 Park Avenue Scientist Accepted 60 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 61 of 73 Click on Add Button Fill In the Details Click Apply Click on Add Button Fill In the Details Click Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 Get Proof of Employment Letter Employee Name Varghese Cini Email Address 1kikalradQiasri res in Purpose of the Letter NOC for Higher Studies Employee Name Varghese Cini Email Address ikikalra iasri res in Application Date Course Type Degree Type Course Name University Institute Course Duration Course Start Date Course End Date Fees Bond Furnished Bond Period Bond Value in INR Any other relevant info Obtaining Gas Connection 01 Aug 2013 Masters Executive Course MBA XLRI Jamshedpur 2 years 01 Feb 2014 01 Feb 2017 3 Rs 100000 No a Cancel Apply Employee Number 768 Cancel Apply Cancel Apply Employee Number 768 Cancel Apply 1 18 4 NOC for Personal Foreign Trip Click on Add Button Fill In the Details Click Apply Employee Name Varghese Cini Email Address ikikalra iasri res in
32. dd Enter Purpose of Application Intimation or Sanction or New Joinee Declaration Choose Property Type Choose Transaction Type Property Declaration Special Information Cancel Back Next Personalize Table Layout Personalize Summary Region Employee Name Singhania Arun Organization Email Address ikikalra iasri res in Personalize Special Information Type Employee Number 9 Property Declaration Details Personalize Special Information Type Select Object Delete Update Add Probable Make Model Reg Purpose of Transaction Date of Mode of No Movable Estimated Ownership Details Name Source of Select Status Application Property Type Type Transaction Particulars Acquisition only Value Share Funding Break up details of the fund Sanction for Transaction Immovable Property Acquisition 10 May 2013 Cultivable Land in Irrigated Area Purchased 200000 Self 50 Mr PK Wadhwa 50 Multiple Sources 70 Bank 30 Personal Saving Intimation of Transaction Movable Property Disposal 20 May 2013 Car Mortgage Mercede Benz 200000 Self 90 Smt Raj Rani 10 Loan 100 Loan Sanction for Transaction Nil Nil Nil None Nil Nil Nil Nil New Joinee Declaration Immovable Property Acquisition Land for Housing Mortgage 300000 self 100 Loan Loan 100 Cancel Back Next 56 of 73 E Enter all other details and click on Apply Purpose of Application Property Type Transaction Type Submit the transaction Probable
33. eeeeeeeeeaaeeeeeeeeeeeaaeeeeeeeeeeeasseeeeeeeeeeeaaaaeseeeeeessaaaassseseeseegaaaaeeeeees 22 1532 Adding Casual Type ih My Le QvV es cit dosiavansdeiaducessnasasivenesasd polaewiierieadeserasastionexudtyalecesitonasedreots 23 1 5 3 Adding Casual Type in My Leaves rms ii iia 24 1 5 4 Adding Maternity Leave in My leaves cccccccccccsssssssceeccecenaensseeeeeeenaansseeeeeeeaaassseeeeeesaaeesseeeeeeesaaaaeseeeeeeeaaaeesseeeeeesaaaaaseeeeeesaaaaasseeeeesaaaaaaseeeeeesaaaaaaseeseeesauaaaeeees 25 LJ Adding Maternity Type in My Leaves sccccccccccsssssssseeccecenaesssseeeeeenaaessseeeeeeeaaaesseeeeeesaaeesseeeeeeesaeeaseeeeeeeesaaaeseeeeeeeeaaaeaeeeeeeeesaaaassseeeeeeaaaaaaseeeeeesaaaaasseseeessauaaaaeseees 26 1 5 6 Addie karned Leave Type in My Leve AAA AA AAA AAA Ri 27 1 5 7 Adding Half Pay Leave Type i My Leaves A A A A AA A Ad a aiei 28 1 5 8 Entering Disability Leave through Self Service Planned Leaves ooooooococccoononananananonnnnnnnnnonononon ona nan R nr nn nn nn R RR RR RR RR nn nn nn nn nn nn nRnnnnnnnnnnnnnnnnnnnnnnnnas 29 1 5 9 Entering Disability Leave through Self Service Planned Leaves ocoooooooonnnccnnnnnnononnnnnonnnnnononnnnnnnnn nono nn rn nn nn nn nn nn rr nn nn nn nn nn nn nn nn nn nn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnninnnnnnns 30 LAU Ane A nn o E o PO A 30 Lodd mera Cd Care Lo a ed 31 1 5312 aero Half Pay Leave Commuted Jor Child ACOPIO RA ARA AAA AA AA AAA A 32 132135 terme Half Pay Leave Commuted Jor Child Adopti
34. em else the system wont allow you to submit 46 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 12 Scientist Proforma Related Entries Click on Scientist Scientists can enter their Proforma related entries from the screens Proforma Related Entries Click on the appropriate Add button depending on what detail you want Ss ce a Title of Technology Methods Adopted Year Duration to add No results found Select Status PI Co PI Title Institutions Year Duration Amount Funding Agency No results found Experience related to the Institution Numbers Funds States National Projects Contribution to growth Award Any other Select Status post advertised Duration Organization Activity Awards International Technologies etc Outcome allocation Details information No results found Select Status Type of Project Activity Project Type Nature of Management Co ordination Type of Activity Nature of Participation Any other relevant information No results found 47 of 73 Add details as required and press Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 XT Select Status Authors Effort Type Title of the Report Policy Guidelines etc Year of Publication No results found Service in Remote Areas Select Status Designation Regional Centre No results found ee Select Status Category Details Individual Colloborat
35. file Pro i Adobe Reader default Review Period Apr 1st 2012 Mar 31st 2013 _ Save File Start Date 24 Aug 2013 Do this automatically for files like this from now on Cancel Thoroughly go through employee s self assessment and then you can insert your own ratings Step 1 Click on APAR Rating The relevant rating sheet with relevant points will automatically come up Eg If your subordinate is a scientist then the scientific rating sheet will come up In case your subordinate is Administrative Staff or Technical Staff the relevant sheet will come up Step 2 Give Ratings for each section 68 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 A1 Accomplishments 7 A3 Analytical Ability 6 AS Exception 5 A Outputs 9 A4 Knowledge Skills Ability 9 FINAL GRADE WORK OUTPUT 7 1 Note APAR Rating should be between 1 10 B1 Attitude to work B5 Analytical Ability 4 B8 Interpersonal relations 10 B2 Sense of responsibility B6 Teamwork Ability 9 B9 Overall Personality 5 B3 Maintenance of discipline B7 Meeting deadlines B4 Communication skills FINAL GRADE PERSONAL ATTRIBUTE 7 C1 Knowledge of rules 9 4 Coordination Ability 9 C6 Computer Proficiency 5 C2 Strategic Planning 10 C5 Ability to motivate 5 C7 Initiative 5 C3 Decision Making 9 FINAL FUNCTIONAL COMPETENCY 7 4 H Overall Grading Structure FINAL ANNUAL GRADE 7 1 OVERALL RATING G
36. ications Institution Another Page will Institution Indian Institute of Management a ICAR SCHOOL MESSAGE open Y Full Time Qualification as Awarding Examining Body Graduation Doctorate Matriculation Others Snecialization attained with the Nearee etc To add specialisation Click on Add specialisation and choose from the list Add Subject Enter Title of Cancel Apply Qualification Employee Name Varghese Cini Employee Number 768 Email Address ikikalra iasri res in Use this page to add a subject for this qualification Enter details for an individual subject studied for this qualification below Enter Study Start Date Indicates required field A Subject Name Agricultural Biotechnology X as DD MMM YYYY a Start Date Enter Actual example 24 Aug 2013 o Status C leted v Completion Date rade 90 Enter Institution from Cancel Apply List of Values Click on Apply Follow same steps to add more specializations 39 of 73 Click on Next Changes would be there After that click on Submit Changes would have been applied Self Service Human Resource Management System SSHR User Manual Version 20 0 Submit Education and Oualifications ducation and Qualifications Review Employee Name Narwal Shashi Organization Email Address eview your changes and if needed attach supporting documents Indicates Changed Items Proposed Type Graduation Ti
37. ice Awards Employee Name Varghese Cini Organization Email Address 1klkalra iasri res in Name of the Award Awarding Organization Place Country Year Society Award Type 42 of 73 Awarding Organization BCCI Award Place Country Year Society INDIA 2013 ICAR India 2012 Cancel Apply Employee Number 768 Cancel Apply Click on Add Click on Achievement as Others Trade mark Royalty Monograph etc Enter Reference Number Enter Title Enter Details Description Enter Date of Application Enter Current Status of the Achievement Enter Date Registered Enter Co owners Enter any other relevant information Self Service Human Resource Management System SSHR User Manual Version 20 0 Select Object Delete Update Add Select Status Achievement Reference Number Title Details Description Date of Application Current Status of the achievement contribution Date Registe a Monograph Click on Add and input Details Significant Contributions ed Co owners if any Any other relevant information nl at at Employee Name Narwal Shashi Organization Email Address Achievement Reference Number Title Details Description Date of Application Current Status of the achievement contribution Date Registered Co owners if any Any other relevant information Once Details are entered click Apply 43 of 73 m Employee Number 7 Others a 2
38. it Self Service Human Resource Management System SSHR User Manual Version 20 0 Absence Details Proposed Leave Status Confirmed Leave Type Half Pay Leave Leave Reason Commuted for Child Adoption Start Date 01 Apr 2013 End Date 04 Apr 2013 Days 8 Approvers gt letails Line No Approver Approver Type Order No Category Status Delete H Show 1 Narwal Shashi HR People 1 Approver Approved 35 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 6 Running Joining Report Click on ICAR Email Address Employee Self Joining Report Service Select Status Date of Joining Return from Leave Forenoon Afternoon Leave Type Leave Start Leave End Comments if any Start Date End Date Click on Joining No results found Peponi Cancel Back Next Click on Add when employee Name Mrs shashi Danya employee Number UUUU14 another page opens Organization Email Address shashiQiasri res in Business Group Indian Council of Agricultural Research e Special Information ele Date of Joining E ee Forenoon Afternoon a Enter Date of Joining ci n a Return from Leave Comments ifany Enter Cancel Apply Forenoon Afternoon Click on the button next to Leave type Another window will open Click Go Choose Leave type A list of all your Approved amp Confirmed leaves will come Select the applicable one and press Select Only Approved amp Confirmed will come
39. ium for Parents Preventive Health Checkup for Parents Parent Senior Citizen No fi Treatment Amount Treatment Covers Senior Citizen No fi Other Income 53 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 JXther Income Name Dr Cini Kumari Varghese Business Group E of Agricultural Cancel Back A Employee Number 768 Organization Name IASRI Indian Agricultural Statistics PAN ACBPV5441M Research Institute Residential Status Resident Indian Income from House Property 1000 To enter amy loss from House property please add before the amount Profit and Gain from Business 10000 Long Term Capital Gain 1000 Short Term Capital Gain 1000 Income from Any Other Source 900 TDS Paid on Other Income 3200 Cancel Back Review and Submit Click Review and Submit Note For details refer Payroll user Manual 1 14 Pay Slip Click on My Payslip This will open all your previous pay slips for periods where payroll run has occurred 1 15 Government Quarter Details Click on Government Government Quarters Details Quarters Government Quarters Details gt Cancel Apply Employee Number 768 Employee Name Varghese Cini Click on Add Email Address i1klkalra iasri res in Type of Quarters Type IV Accomodation Type Residential Residential Accomodation Area of House PP LPP Owned By Directorate of Estate Application Date 01 M
40. ive Any other information No results found Teaching Details Add Select Status Year s No results found After details have been added click Next and Submit Extension of Work Employee Name Varghese Cini Employee Number 768 Organization Email Address 1kikalraQiasri res in Extension Details Title of Technology Methods Adopted Year Duration Impact Assessment No Of Benefeciaries Individual Colloborative Any other relevant info Jesus a a T h 48 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 12 2 Inter Institutional Projects Add details as required Inter Institutional Projects and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address 1kikalraQiasri res in PI Co PI Title Institutions Year Duration Amount Funding Agency Cancel Apply 1 12 3 Leadership Initiatives for RMP Add details as required Leadership initiatives for RMP and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address ikikalra iasri res in Experience related to the post advertised Duration Institution Organization Activity a Numbers Funds Awards States National International Projects Technologies etc Outcome Contribution to growth allocation SAUs Organizations Award Details Any other inform
41. l Calculate Duration Calender 2013Calender 2014 a Yes Yes Going to Mumbai via pune a 3 Aug 2014 23 of 73 Sun 3 10 17 24 31 Leave Planne August 2014 Mon Tue Wed Thu Fri Sat 4 11 18 25 29 30 3 3 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 4 4 Cc Self Service Human Resource Management System SSHR User Manual Version 20 0 1 5 3 Adding Casual Type in My Leaves Applied Changes would be seen and m Cancel Printable Page Save For Later Back Submit also Approver Name _ Cancel lt Back _Submit Click on Submit if everything looks fine Changes would be applied after clicking on submit 24 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Create Absence Enter Leave Details Enter Maternity leave Next type from drop down Employee Name Narwal Shashi Employee Number 7 Email Address list Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Enter Leave reason as Leave Status Confirmed v April Y 2013 Y 2 Pregnancy Abortion Leave Type Maternity Leave y Sun Mon Tue Wed Th Fi Leave Reason Pregnancy v 31 1 2 3 4 5 6
42. late Duration Enter Comments if any Add any attachment if any Personalize Stack Layout Employee Name Email Address Personalize Stack Layout HrAbsRequiredAndInsrRN Self Service Human Resource Management System SSHR User Manual Version 20 0 Mrs Shashi Dahiya shashi iasri res in Employee Number 000014 Select Confirmed if you are sure of the dates of your absence otherwise select Planned Select an Absence Type and enter any other information you want to record for your request You can choose the Calculate Duration Button to see the number of days or hours you are requesting Indicates required field Leave Status Leave Type Leave Reason Duration Confirmed Earned Leave gt Family Wedding Personalize Table Layout HrAbsenceDuration Table Start Date 18 Aug 2014 Leave Planner August 2014 a Sun Mon Tue Wed Thu Fri Sat 29 30 31 1 2 example 22 Jul 2014 3 6 7 8 9 End Date 21 Aug 2014 10 12 13 14 15 16 Y TIP Start Date and End Date are required fields 17 19 4 21 2 62 Personalize Table Layout HrAbsTotalTable 24 26 27 28 29 30 Days 31 2 3 4 5 6 Tota Calculate Duration Calender 2013Calender 2014 Going out of Station Yes a Yes Details of Vist Going to Mumbaiviapune ti iti s sS Name of Accompanying Family Members Raj Kumar son Prefix Date if Any 17 Aug 2014 2C z lt i lt i lt 2C 2 2OR Suffix Date if Any INA Block
43. n list Start Date Ex End Date E Enter level of Duration participation as Program Organized Nominated By attended conducted das organized etc as Cost Incurred applicable Program Status a Any other info Enter Program Name Cancel Apply Enter Venue Enter details and click Apply Enter City Se Ste Dee ee Note the columns marked with a star are mandatory and you have to fill them else the system wont allow you to submit dd mm yyyy Enter End date as dd mm yyyy Enter Duration Enter Program Conducted By Enter Approver 45 of 73 Click on Add Another window will open and click on Program Type Enter Program type as Radio talks from drop down list Enter Program Name Enter Venue Enter City Enter Start Date as DD MMM YYYY Enter End date as DD MMM YYYY Enter Duration Enter Program Conducted By Enter Approver Attended Programs Enter details and click Apply Self Service Human Resource Management System SSHR User Manual Version 20 0 Employee Name Varghese Cini Organization Email Address ikikalra iasri res in Program Type Program Name Country City Venue Start Date End Date Duration Program Organised By Nominated By Funding Agency Cost Incurred Program Status Any Other Info El E Cancel Apply Cancel Apply Note The columns marked with a star are mandatory and you have to fill th
44. n please find attached my self appraised APAR for 2012 13 and process Click on Submit Your APAR is then sent Category Employee Attachment to your supervisor for Q ene Attachment ratings Type File C Users IBM_ADMIN Desktop APAR_Scientist_Cini D URL D Text Click on Apply amp Submit Your submission has been sent to your supervisor for the required approvals Home 1 18 NOC s amp Applications Click on NOCs amp There are several items which will appear Click Add button with respect to your requirement Applications 58 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Select Object Delete Update Add Select Status Purpose of the Letter EMPLOYMENT A obtaining gas connection f 4 Select Status Application Date Course Type Degree Type Course Name Course Duration Course End Date Fees No results found Select Object Delete Update Add Select Status Date of Application Country to be Visited Destination Address o 01 May 2013 Afghanistan kabul 19 May 2013 United Arab Emirates Status Organization visited City Visited Country Visited Trip Start Date Trip End Date Trip Duration Any other info No results found Select Object Delete Update Add Select Status Organisation Type Organisation Applied To Organisation Address Position Applied For Status of the Application an Others 9 Select Status Ty
45. nagement System SSHR User Manual Version 20 0 72 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 73 of 73
46. on AAA AREA AA AAA AAA ARA AAA 33 15314 nierne Hal Pay Leave Commuted Jor Child Adoption ARA AAA AAA AA 34 LO RUNNING JOINING REPORT AAN 36 1 7 SERVICE DETAILS PRIOR TOC ARO as 37 138 PENSION COMMUTATION APPLICATION sion ia 38 1 9 ENTERING EDUCATIONS AND QUALIFICATIONS THROUGH SELF SERVICE cccccsseccesecccsscceesecccnecceeccceucccenecceuecceueccceneceenecseueceeeeccceneceeecceueceeeecsseecteeceseecesenesanecess 39 1 9 1 UIE TQ COON Oua AON aia to Tenens nio bat ntns ritos a ari cia 40 Aa ACHIEVEMENTS S PUBLICA CONS nr E 40 LAO Enterme Achtevements and PUDIICATIONS o DAA E SIR ata ao ab Error Bookmark not defined LIO Adding Achievements and PUD CGMONG alien Error Bookmark not defined L a A o A 42 LIOA O a A A A 43 aid TRAINING DEPUTATON AND OTHER ACTIVITIES iii 44 L D e 45 AI A O S a e o un spa bn ap av cpa we Son ea ys acm oats serene cape oa eases E E E 46 6 of 73 a wy y Self Service Human Resource Management System SSHR User Manual Version 20 0 HTA ICA E 3 L12 SCENTSTEROFORMA RELATED ENTES io ricEdss 47 A ta O ao al fa AAA A e o A o o ere crer ere eee err ee 48 A E e o A 49 E129 Leadership Intidatives lor RMP lt del iia 49 TE Froe Mana ceme AC aser EE ES EE e RI E UU Un EEE 50 La LO TC IG iii TEE ETEA E EE AE ENEE A 50 LAZIO DEFVICE TA Remote AT COS A tna 50 LAZ 7 OPU ATOM A Sv onasydusiaccnddoiabacesonawastvoresudbvolosiaiwsitecdeeen 51 Lazo ACACIA in 51 LES ANNUAL L
47. on first time login 2 1 Steps to Approve Reportee s Requests After Logging In you will be able to see pending requests at the top This is called the Worklist To see all items click on Full List Click on the relevant request to see details and approve reject If you are not the approving authority click on reassign button and specify whoever is the approving authority The request will be forwarded appropriately Reassign Oracle Applications Home Page Full List From Subject Sent SYSADMIN Special Information has been ee to Singhania Arun 24 Aug 2013 Varghese Cini s 24 Aug 2013 Warghese Cini t fo i 24 Aug 2013 Warghese Cini Approval Request for Varghese Cini PROCESS DISPLAY NAME Personal Information 24 Aug 2013 You will see a summary of request change Eg Below Cini Varghese has requested you to approve change of Address The changes are marked with bubbles Indicates Changed Items Current Proposed Effective Date 22 Aug 2013 24 Aug 2013 y Country India India Flat House Number 561 Ravi nagar A 5 Mayapuri Enclave o Block Building Name U P O Road Street Lane Village Main Mayapuri Road y Town City District Kanpur New Delhi y State UT Uttar Pradesh Delhi y PIN Code 220027 110023 y Country India India 66 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Step 1 Click on Update Action Step 2 Check the Details Step 3
48. or Chennai as the city name to avail the exemption for Metro City in HRA Allowance calculation Indicates required field Effective Date 24 Aug 2013 10 Type Permanent Address LY Country India o Flat House Number A 5 Mayapuri Enclave Block Building Name Road Street Lane Village Main Mayapuri Road Area Locality Taluk Sub Division Post Office Town City District New Delhi State UT Delhi FEO PIN Code 110023 Look at the summary where bubble indicates a change has been made to the field Current Proposed Effective Date 22 Aug 2013 24 Aug 2013 y Country India India Flat House Number 561 Ravi nagar A 5 Mayapuri Enclave y Block Building Name U P o Road Street Lane Village Main Mayapuri Road y Town City District Kanpur New Delhi y State UT Uttar Pradesh Delhi y PIN Code 220027 110023 9 Country India India Add Attachments if required as done in the previous section Click on Submit Your submission has been sent to your supervisor for the required approvals 18 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 13 View ICAR Service Details You can view your You cannot make any changes to your service from here In case you see a discrepancy please approach Administration Personnel Service details and all Department Varghese Cini changes that have The following section displays the summary as of today s date occurred Employee ID 7
49. pe of Visit Purpose of Visit Organization Institute to be visited City to be Visited Report Submission Date Trip Start Date Trip End Date Trip Duration Any other info No results found el ac hh 59 of 73 Another window will open and Enter Application Date as dd mm yyyy Enter Organization Type as Public Sector Private Sector etc as applicable Enter Organization Applied to Enter Organization Address Enter Position Applied for Enter Status of application as Accepted or Rejected as applicable Enter Advertisement No Enter Item No Enter Any Other Relevant info Click on Apply Review changes you have applied Click on Submit Self Service Human Resource Management System SSHR User Manual Version 20 0 1 18 1 Permission to Other Employment Application Other Employment Employee Name Narwal Shashi Email Address Application Date Organisation Type Organisation Applied To Organisation Address Position Applied For Status of the Application Advertisement No Item No Any other relevant info Apply Employee Number 7 02 Apr 2013 P Private Sector Test 72 Park Avenue Scientist Accepted a 200 12 No Cancel Apply NOCs 4 Applications Special Information Employee Name Narwal Shashi Email Address Application for noc for passport Annual Immovable Property Return Form Cancel Back Next Employee Number 7 _ Appli
50. ssing Submit during Review Y TIP Please submit hardcopies of all the Income Tax Proofs to DDO by Oct of the current year otherwise Liability of Income Tax will be increased in the subsequent Payroll Periods Click on the Appropriate action Button and fill details House Rent Details 51 of 73 os Self Service Human Resource Management System SSHR User Manual Version 20 0 RD oN ICAR House Rent Details aes Presa Kumari Varghese Business Group ee of Agricultural Cancel Next A Organization Name IASRI Indian Agricultural Statistics PAN ACBPV5441M Research Institute Residential Status Resident Indian Current City Type Non Metro Y Monthly House Rent April 10000 May 10000 June 10000 July 10000 August 10000 September 10000 October 10000 November 10000 December 10000 January 10000 February 10000 March 10000 Y TIP Enter Amount only if staying in rented house and agree to submit rent receipts for all months when required Cancel Next Review and Submit Deductions under Chapter VIA 52 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Serial Number Investment Type Investment Amount Delete 1 Notified Deposit Scheme y 4600 ii 2 Public Sector Scheme y 800 ii Serial Number Policy Start Date Policy Number Premium Paid Sum Assured Delete 1 01 May 2013 ABC22 1000 D 30000 i Premium Amount O Preventive Health Checkup Premium Covers Senior Citzen No ay Prem
51. tails Individual Colloborative Any other information Cancel Apply 1 12 8 Teaching Details Add details as required Teaching Details and press Apply Cancel Apply Employee Name Varghese Cini Employee Number 768 Organization Email Address ikikalra iasri res in Teaching Type Course Details Year s Individual Colloborative Teaching Credits Cancel Apply 1 13 Annual Tax Declaration Click on Annual Tax Declaration Tax Declaration Name Dr Cini Kumari Varghese Business Group Indian Council of Agricultural Research Employee Number 768 PAN ACBPV5441M Organization Name IASRI Indian Agricultural Statistics Research Residential Status Resident Indian Institute Y TIP All values must be entered in INR View Current Declaration Tasks Last Updated Action Enter all the fields carefully as it impacts salary and income tax calculations a House Rent Details 18 May 2013 Fl Original house rent receipts for all the months individually are required in case of any change in house rent e You have to submit proofs for the declared amount in January May FA Deductions under Chapter VI A 18 May 2013 110 You cannot change your declaration for the current tax year after January Other Income 18 May 2013 FA O Revised declarations done before the cutoff date 20th of every month would be considered immediately for the u payroll run Changes to the declaration will take effect only after pre
52. tle BBA Study Start Date 01 Apr 2008 Actual Completion Date 03 Apr 2012 SCNO0 Proposed School Indian Institute of Management Full Time Yes Cancel Printable Page Back Printable Page Employee Number 7 1 10 Achievements This section 1s used to enter significant employee achievements and any publications which he she would have contributed to 40 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 Achievements and Publications In Service Awards Select Object Delete Update i Add Select Status Name of the Award SPORTS AWARD Awarding Organization BCCI Test Award _Patent Copyright Trademark ete Select Object Delete Update Add Select Status Achievement Reference Number Title Details Description Date of Application Current Status of the achievement contribution Date Registered Co owners if any Any other relevant information a Monograph Cancel Back Next Click on Add button to add details Click on Next and Submit to submit details for approval 41 of 73 Click on ICAR Employee Self Service gt Achievements and Publications Click on Add button Self Service Human Resource Management System SSHR User Manual Version 20 0 Select Object Delete Update Add Select Status Name of the Award a SPORTS AWARD Test Add the relevant details and click on Apply In Serv
53. ultural Statistics ICAR Employee ID EN IASRI MI 5 55 AG5T 000768 Personal File Number 19 1161 98 A1 Area of Specialization Select the type of change you want to make Correct or complete the current detai 9 Enter new information because of a real change to the current detals e g because of a change in marital status Cancel ext Click on Next Make Changes to your detail Eg Edit the Middle Name to Gomes from Kumari 14 of 73 Employee Name Email Address Old Employee ID ARS Discipline Personal File Number Indicates required field Click on Next and you will see a summary of changes The bubble mark Self Service Human Resource Management System SSHR User Manual Version 20 0 Varghese Cini 1klkalra iasri res in 14280 Agricultural Statistics 19 1161 98 A1 Effective Date 24 Aug 2013 fy W Tile OD First Name Cini Middle Name Gomeg Last Name Varghese Employee Number 768 Date of Birth 22 Apr 1972 Gender Female Marital Status Married Home Town Berhampur Employee Number 768 Service Book Number ICAR Employee ID EN IASRI MI S 55 AGST 000768 Area of Specialization Cancel Next indicates that a change has been made to that field Basic Details Current Title Dr Full Name Varghese Cini First Name Cini Middle Name Kumari Last Name Varghese Date of Birth 22 Apr 1972 Home Town Berhampur Gender Female Marital Status Married Organization Email Address 1kikalra iasri res in
54. vice Human Resource Management System SSHR User Manual Version 20 0 This list shows list of approvals which have been received and the ones that our pending on you for approval From Subject Sent SYSADMIN Leave of Absence for Varghese Cini has been approved 22 Aug 2013 SYSADMIN Leave of Absence for Varghese Cini has been approved 22 Aug 2013 SYSADMIN Personal Information Basic Details for Varghese Cini has been approved 22 Aug 2013 SYSADMIN Personal Information Permanent Address for Varghese Cini has been approved 23 Aug 2013 SYSADMIN 5 Prajneshu rejected your Special Information changes for Varghese Cini 22 Aug 2013 Gulati Manju Approval Request for Gulati Manju PROCESS DISPLAY NAME Special Information 21 May 2013 11 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 1 1 Basics of Self Service Self Service module is the simplest and most user friendly of Oracle modules and is accessible to each and every employee regardless of his designation or employee category It helps users to initiate transactions in the system on their own which is subsequently approved by their approving authorities and validated by the Administrative Department of the Institute Transaction Flow in Self Service Supervisor rejects transaction Supervisor looks at proofs and Decides Supervisor approves transaction
55. y Approved Confirmed 1 5 Applying Leaves through Self Service Click on My Leaves 1 Click on _ Apply Leave LERNE 2 Click on Leave Status a Choose Planned if you have a tentative plan and are not sure whether you want to take the entire or part of leave b Choose Confirmed when you are sure that you want to take the leave 3 Choose the type of Leave which you want to take Note All leave types may not be relevant to you and the system won t allow you take leaves which are not relevant to you eg A male cannot take maternity leave 4 Choose the relevant Leave Reason according to Leave Type 5 Look at the Calendar on the right side It has been put there as an aid for you to plan your leaves You can choose the month year as you want 6 Choose the Start Date and the End date of your leave 7 Mention whether you will go out of station by selecting Yes or No 8 Details of Visit to include places of visit stopovers etc 9 Name of Accompanying Family members In case of LTC mention family members accompanying you 10 Mention Block Year for LTC 20 of 73 Self Service Human Resource Management System SSHR User Manual Version 20 0 11 Mention any Prefix amp Suffix Dates Multiple dates can be added if applicable 12 Please enter your Contact Details Phone Number on which you can be contacted during your leave 13 Press calculate Duration Note Only after all steps have been correctly done you can press next

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