Tutor Trac Instructor User Manual
Contents
1. University 101 UNIVERSITY OF SOUTH CAROLINA Programs Tutor Trac Instructor User Manual Tutor Trac is a web based scheduling software designed to help colleges and universities manage their advising and tutoring needs University 101 uses Tutor Trac as a means to efficiently manage and stream line the scheduling process for University 101 Campus Partner Presentations Instructors can use this software to schedule presentations for their University 101 classes Features of this software include automatic presentation confirmation and cancellation e mails sent to both the presentation administrators and the instructor Site Information To best utilize this site please note the following Student Instructor Center Sponsoring Department Consultant Presentation Title Please review the campus partner presentation grid located on the main Tutor Trac page for a complete list of presentations and links to presentation outlines before scheduling presentations for your class Logging In To access Tutor Trac visit http tutortrac u101 sc edu 81 TracWeb40 Default html Log in using the instructor username you have been assigned by University 101 if you do not know your username please contact the department at 803 777 6029 Welcome Please Log in Enter your username and password then press your Enter key or click the Login button User Name Password Scheduling Presentations To access and schedule your class for a campus partne2. classes may attend a presentation together in the same location or presentations may be conducted to multiple classes simultaneously check the room location listed on the appointment and confirmation e mail or confirm with the campus partner directly for information about this 5 Click on the desired appointment time to schedule the presentation for your class be sure this corresponds with the day amp time your class meets A dialogue box like the one below will appear 6 Click Save to schedule the presentation An automatic e mail will be sent directly to you and the campus partner administrator for the scheduled presentation Appointments Entry t3 Student Sam Smith Staff TEST Presentation 00000000 Appointment Info Center TEST campus partner v Date 1 9 2012 Time 9 05AM To 10 00 AM Cancelling or Rescheduling Presentations TO CANCEL a scheduled presentation simply click the X beside the appointment on the Upcoming Appointments list found on the Main Menu An e mail is automatically sent to both the instructor and campus partner upon cancellation TO RESCHEDULE a presentation instructors must cancel the original appointment and search amp book another available presentation
3. r presentation click Search Availability located on the left side of the screen Visit History will take you to a list of presentations your class has already participated in A current list of upcoming presentations is available on the Main Menu screen upon logging in cas 1 In the Search Criteria box located on the left side Ri inn Contact and Ae of the screen first choose the name of the sponsoring department that provides the presentation you d like to schedule by choosing from the drop down menu Consultant u Cocky Never Cheats under Center From i 7 1 01 04 2012 ES 2 Choose the title of the presentation you d like to schedule by selecting from the drop down menu To under Consultant 01 18 2012 Time 3 Use the date pickers to specify a range of dates to Pe ae Boa ae Up view available time slots for this presentation for a thadelaladads glial E T lilit i certain span of time You can select the whole semester if youd like to see all Use the time and days search functions to search availability based on the days and times your University 101 class meets Days MON TUE WED THU FRI L Search 4 After clicking Search all available appointments will appear Appointments appearing in indicate only one instructor may schedule a presentation during that time indicates more than one instructor may sign up for a presentation during that time ie two
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