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1. Se A U O Aa z O Aa Licensed to iChapters User PPT 18 PowerPoint Chapter 1 Creating and Editing a Presentation Creating a Title Slide With the exception of a blank slide and a slide with a picture and caption PowerPoint assumes every new slide has a title Many of PowerPoint s layouts have both a title text placeholder and at least one content placeholder Io make creating a presentation easier any text you type after a new slide appears becomes title text in the title text placeholder The following steps create the title slide for this presentation Plan Choose the words for the slide Ahead No doubt you have heard the phrase You get only one chance to make a first impression The same philosophy holds true for a PowerPoint presentation The title slide gives your audience an initial sense of what they are about to see and hear It is therefore extremely important to choose the text for this slide carefully Avoid stating the obvious in the title Instead create interest and curiosity using key ideas from the presentation Some PowerPoint users create the title slide as their last step in the design process so that it reflects the tone of the presentation They begin by planning the final slide in the presenta tion so that they know where and how they want to end the slide show All the slides in the presentation should work toward meeting this final slide To Enter the Presenta
2. Computer UDISK 2 0 E e omputer Favorite Links section Jii r A a Marne Type a Total Size iL 551 Ge free of 19 9 GB Devices with Removable Storage 3 Floppy Disk Drive LA a DYO RM Drive De ee UDISK 2 0 Es oF Er o lt Fi fe computer poe cea project to be Save as AF naa saved on USB ves jes Low Brani a flash drive Tags Add a tag Tools Save Cancel Favorite Links Free Space Recent Places Desktop Computer Documents Control Panel list of available drives your list Pictures may differ More Folders Authors SC Series a Hide Folders Figure 1 36 USB flash drive is new save location displayed in Address bar E Organize nan Views New Folder Name Date modified Type Favorite Links GE Recent Places Desktop no PowerPoint files currently saved on USB flash drive anitis Data Files for Students so P no file names are displayed Documents Control Panel NEsSam Pictures More Folders Filename Cabo Package Save astype iowa icine isenteion Save button Tools Cancel Authors SC Series Tags Add a tag Hide Folders Figure 1 37 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Adding a New Slide to a Presentation PPT 29 Som
3. oral lt 2 14PM Figure 1 45 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 34 PowerPoint Chapter 1 Creating and Editing a Presentation e Click the title text placeholder and then type Rates and Booking in this placeholder Do not press the ENTER key Figure 1 46 title entered in title text placeholder bulleted paragraph po label in text Pate and Booking placeholder Figure 1 46 Other Ways 1 Press SHIFT CTRL M To Type a Multi Level Bulleted List In a multi level bulleted list a lower level paragraph is a subset of a higher level paragraph It usually contains information that supports the topic in the paragraph immediately above it The next step is to select the content text placeholder and then type the multi level bulleted list which consists of six entries Figure 1 1c on page PPT 3 Creating a lower level paragraph is called demoting text creating a higher level paragraph is called promoting text The following steps create a list consisting of three levels Q e Click the bulleted paragraph text placeholder e Type Only 495 double occupancy and then press the ENTER key Figure 1 47 Package High ight Te Only 495 3 first level Rates and Booking paragraph E Des opp ki es Figure 1 47 Copyright 2009 Cengage Learning Inc All Rights Reserved May not b
4. Help and support All Programs list is displayed in left pane of Start menu Figure 1 2 Start button right pane of Start menu shows commonly used folders and commands Bam Windows fix taskbar x Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT6 PowerPoint Chapter 1 Creating and Editing a Presentation title of blank document 2 is Presentation1 What is a maximized A window e If the PowerPoint g Click Microsoft Office Ca id 0 Presentationl Microsoft PowerPoint PowerPoint 2007 to Home Insert Design Animations SlideShow Review View start PowerPoint and le oz Zima display a new blank nou Maximize button changed to a If E u A a le liz i gt sli m BA pee Down do because ae PE Slide nim B ZU ae amp A j za P Shapes Arrange Buti sian obio o ejj Font S o Paragraph d Drawing Ban document in the PowerPoint window M Figure 1 3 window is not maximized click the poene menom Maximize button next to the Close button on its title bar to maximize the window ooo A maximized window fills the entire screen When you maximize a mmmmmmmmmmmmmommmmmmmopmmmpasomppoii window the Maximize an eee ponu displays Normal view button icrosoft PowerPoint program
5. appears near the ion of the mouse C O 5 T D Q ct D OD Click 2 Package Highlights to display Slide 2 Figure 1 75 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 52 PowerPoint Chapter 1 Creating and Editing a Presentation To Use the Pop Up Menu to End a Slide Show The End Show command on the pop up menu ends Slide Show view and returns to the same view as when you Clicked the Slide Show button The following steps end Slide Show view and return to Normal view e Right click Slide 2 and then point to End Show on the pop up menu Figure 1 76 o e Click End Show to return to Slide 2 in the Slide pane in Normal view e If the Microsoft Office nights at the Azure mno PowerPoint dialog Go Bra box appears click kfast buffet lunch q css the Yes button Screen large swimming po Pointer Options d trip airfare and ht 7 EL S soo E CL SKI O uu command ter sports Figure 1 76 Other Ways 1 Press ESC shows slide last viewed in Slide Show view Quitting PowerPoint When you quit PowerPoint if you have made changes to a presentation since the last time the file was saved PowerPoint displays a dialog box asking if you want to save the changes you made to the file before it closes that window The dialog box contains three buttons wit
6. E Backarauned Grannies World Beneath the Waves uma Figure 1 32 eTo current default font Decrease Font size is 56 point Size button title text selected Figure 1 32 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User i ca PPT 26 PowerPoint Chapter 1 Creating and Editing a Presentation o e Click the Decrease Font Size button on the Mini toolbar twice to decrease the font size from 56 to 48 point Figure 1 33 Other Ways 1 Click Home tab click Decrease Font Size button in Font group Click Home tab click Font Size box arrow click new font size Press CTRL SHIFT lt Plan Ahead Saving in a Previous PowerPoint Format To ensure that your presentation will open in an earlier version of PowerPoint you must save your file in PowerPoint 97 2003 format Files saved in this format have the ppt extension Hide Background Gran Background Decrease Font Size button selected font size is now 48 point A bs DA BAE Calibri F 46 B font size of selected text decreased so words appear on one line Figure 1 33 Saving the Project While you are building a presentation the computer stores it in memory When you save a presentation the computer places it on a storage medium such as a USB flash drive
7. la o e A e z e A 12 slow continuous movements Easy cool down exercises ADULTS SEMINARS o Almost Gourmet Learn techniques from a professional chef b Slide 2 o Everyone prepares and enjoys the dinners Come hungry o Kickball Learn techniques and rules TEENS SEMINARS o Sailing Sail a 30 foot sailboat at your first class o Fencing Three levels o Level 1 Beginning Foil o Level 2 Foil Epee and Saber o Level 3 Open Strip Fencing c Slide 3 d Slide 4 Figure 1 102 continued Instructions Part 2 The South Haven Park District staff members want to update this presentation to promote the new Fall seminars Modify the presentation created in Part 1 to create the presentation shown in Figure 1 103 To begin save the current presentation with the new file name Lab 1 3 Part Two Fall Seminars Change the document theme to Civic On the title slide remove the italics from the title paragraph South Haven Park District decrease the font size to 44 and bold the text Change the first subtitle paragraph to New Fall Seminars Then change your title in the second subtitle paragraph to Executive Director and change the font size of the entire paragraph to 28 On Slide 2 change the first first level paragraph Quilting to Quilting for the Holidays Change the first second level paragraph Quilts made from donated fabrics to Quilts will be raffled at Annual Bazaar
8. lt g Select property If a name Clipboard Slides Font g 5 a Parag ra Dil Drawing me Editing gt already is displayed in ii O panes Title Subject Keywords Category Status Qa the Author text box Siei saose Comments Close the delete it before typing Document student name course number fi Information Your name entered and section Pema ewite Slides Outline U x entered e Click the Subject text box if necessary delete any existing text and then type your course number and section as the Subject property Figure 1 66 What types of document properties does PowerPoint collect automatically Clickto add subtitle Q amp A PowerPoint records such details as how Click to add notes long you worked at Slide Sof 5 Flow 3 creating your project j fs Microsoft PowerPoi how many times you revised the document and what fonts and themes are used e Click the Close the Document Information Panel button so that the Document Information Panel no longer is displayed Figure 1 66 To Save an Existing Presentation with the Same File Name Saving frequently cannot be overemphasized You have made several modifications to the presentation since you saved it earlier in the chapter When you first saved the document you clicked the Save button on the Quick Access Toolbar the Save As dialog box appeared and you entered the file name Cabo Package If you want to use the
9. other employees can view details about these files Five different types of document properties exist but the more common ones used in this book are standard and automatically updated properties Standard properties BT Other Ways 1 Right click selected text click Cut on shortcut menu Select text press DELETE key Select text press CTRL X Converters for Earlier PowerPoint Versions The Microsoft Web site has updates and converters if you are using earlier versions of PowerPoint The Microsoft Office Compatibility Pack for Word Excel and PowerPoint 2007 File Format will allow you to open edit and save Office 2007 documents that you receive without saving them in the earlier version s file format Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 44 PowerPoint Chapter 1 Creating and Editing a Presentation are associated with all Microsoft Office documents and include author title and subject Automatically updated properties include file system properties such as the date you create or change a file and statistics such as the file size To Change Document Properties The Document Information Panel contains areas where you can view and enter document properties You can view and change information in this panel at any time while you are creating a document Before saving the presentation
10. Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 54 PowerPoint Chapter 1 Creating and Editing a Presentation To Open a Presentation from PowerPoint Earlier in this chapter you saved your project on a USB flash drive using the file name Cabo Package The following steps open the Cabo Package file from the USB flash drive e With your USB flash drive Presentationl Microsoft PowerPoint Office Button connected to one of the comput Recent Documents er s USB ports click the Office Button to display the Office Button menu Figure 1 78 1 Cabo Package J What files are shown in the Recent Documents list si l l Office Al S 2 PowerPoint displays the Button gt lt menu Print gt A Prepare gt E send gt 2 Publish gt P Close most recently opened document file names in this list If the name of the file you want to open appears in the Recent Documents list you could click it to open the file 2 PowerPoint Options Open dialog box e Click Open on the Office Button menu to display the Open dialog box Recent Documents list displays names l of recently opened z PowerPoint files N Fle Computer UDISK 2 0 E gt Shapes Arrange Figure 1 78 Address bar shows USB flash drive as selected device u Organi
11. Made to Presentations Application Specialist You generally make three types of corrections to text in a presentation additions MCAS program provides deletions and replacements an opportunity for you to obtain a valuable Additions are necessary when you omit text from a slide and need to add it later DEE srede nnaLe You may need to insert text in the form of a sentence word or single character For roof that you have the ne e skills example you may want to add the presenter s middle name on the title slide required by employers Deletions are required when text on a slide is incorrect or no longer is relevant to the a IMIGIMSNEN presentation For example a slide may look cluttered Therefore you may want to see Appendix G or visit the PowerPoint 2007 remove one of the bulleted paragraphs to add more space Certification Web page Replacements are needed when you want to revise the text in a presentation For scsite com ppt2007 cert example you may want to substitute the word their for the word there ca Editing text in PowerPoint basically is the same as editing text in a word processing program The following sections illustrate the most common changes made to text in a presentation Deleting Text You can delete text using one of three methods One is to use the BACKSPACE key to remove text just typed The second is to position the insertion point to the left of the text you wish to delete and t
12. again you want to add your name and class name as document properties The following steps use the Document Information Panel to change document properties oO Office Button e Click the Office Button to display Caba Package Microsoft PowerPoint the Office Button menu 4 clicking Properties command will open the Document Ira Properties Information Eee view and edit presentation properties such as Title Author and Keywords e Point to Prepare on the Office Button menu to display the Prepare submenu Figure 1 64 Inspect Document lt What other types of actions besides Save Check the presentation for hidden od h ti seka i metadata or personal information o Changing properties can you take to S Fourpioowmeni set upa document for Save As mre the ae of the presentation by Prepare submenu distribution Offi 3 EE REER EASE displays a list of tasks ee Add a Digital Signature that can be used to set The Prepa re submenu menu Ensure the integrity of the presentation by up files for distribution adding an invisible digital signature provides commands Mark as Final related to sharing a document Let readers know the presentation is final with others such as allowing or eS ere as Th Run Compatibility Checker restricting people to P and modify s Check for features not supported by earlier your document checking to see if Publish versions of PowerPoint your presentation will run
13. appearance of your slides The following steps which assume Windows Vista is running start PowerPoint based on a typical installation You may need to ask your instructor how to start PowerPoint for your computer e Click the Start button on the Windows Vista taskbar to display the Start menu Windows Calendar Windows Contacts Sil Windows Defender Windows DVD Maker g Windows Fax and Scan SC Series A Windows Live Messenger Download fe Windows Mail gt Windows Media Center Windows Media Player jej Windows Meeting space Windows Movie Maker Windows Photo Gallery Games F Windows Update dh Accessorie Microsoft Office list Extras ay Microsoft Office shows contents of Microsoft Office folder aifitenance Microsoft Office Computer F Microsoft Office Access 2007 fe Microsoft Office Excel 2007 lime Microsoft Office Outlook 2007 E Microsoft Office PowerPoint 2007 E Microsoft Office Publisher 2007 lv Microsoft Office Word 2007 d Microsoft Office Tools e Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list Documents Pictures e Click Microsoft Office in the All Music Programs list to display the Microsoft Office Figure 1 2 Windows Vista displays programs and folders on the Start menu above the Start button Metwork F Microsoft Office E PowerPoint 2007 command Control Fanel Default Programs
14. in earlier SESSA K versions of PowerPoint and searching Close for hidden personal information Figure 1 64 2 e Click Properties on the Prepare submenu to display the Document Information Panel Figure 1 65 Cabo Package Microsoft PowerPoint Design Animations Slide Show Rewiew view Document Information Panel is displayed at top of document Why are some of the document properties in my Document Information Panel already filled in course number and section will be typed in Subject text box Q amp A Clipboard Slides hk igi i Doc ment Properties The person who installed Microsoft Office 2007 on your computer or network may have set or Author Title Subject Keywords Cate _ ee ee Comments customized the properties Pm student name will be typed in Author text box Figure 1 65 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Changing Document Properties and Saving Again PPT 45 e o J 6 Click the Author text E id m A 3 S Cabo Package Microsoft PowerPoint E layout z Find n and then type your ER IL Je A 1B E E Lele PB Paes jae O EZ sac Qa name as the Author i New oee Be abe ers pjevo ga lt Shape Effects
15. increase the indent Check the spelling and then Change the document properties Extend Your Knowledge PPT 67 of the second fifth and sixth paragraphs Drink throughout the day Do not substitute caffeinated beverages Cool water is best for keeping hydrated to second level paragraphs Then change q Q la o e e A z e A paragraphs three and four Start and end your day with water Do not wait until you are thirsty to third level paragraphs display the revised presentation in grayscale as specified by your instructor Save the presentation using the file name Apply 1 1 Drink Water Submit the revised document in the format specified by your instructor Extend the skills you learned in this chapter and experiment with new skills You may need to use Help to complete the assignment Changing Slide Theme and Text Instructions Start PowerPoint Open the presentation Extend 1 1 Nutrition from the Data Files for Students See the inside back cover of this book for instructions on downloading the Data Files for Students or contact your instructor for more information about accessing the required files You will choose a theme Figure 1 95 format slides and create a closing slide Gs ds u Extend 1 1 Hutrzian bicien PowerPoint Roma Init Darig Animatii Tids Shure Berma wit mo es Tide iii E mI Hare hemer on boop gifi Dniina fig ime Cu
16. instructions for how to obtain help about the command Figure 1 8 Enhanced Screen Tips are more detailed than a typical ScreenTip which usually only displays the name of the command image of slide helps to See pene Presentation l Microsoft PowerPoint Design Animations Slide Show Review Shape Fill mouse pointer on New Slide button arrow y il LZ Shape Outline Shapes Arrange Quick iga Styles 7 Shape Effects New Slide Add a slide to the presentation Enhanced ScreenTip for New Slide button ie Press Fl for more help Click to add title Figure 1 8 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User The PowerPoint Window PPT 11 The lower right corner of some groups on the Ribbon has a small arrow called a Dialog Box Launcher that when clicked displays a dialog box or a task pane with addi tional options for the group Figure 1 9 When presented with a dialog box you make selections and must close the dialog box before returning to the document A task pane by contrast is a window that can remain open and visible while you work in the document SS q Q te o O A S O A clicking Dialog Box clicking Dialog Box Launcher in Clipboard Presentation Microsoft Power Launcher in Font wing Tools group displays
17. n group displays Font Clipboard task pane Animations Slide Show dialog box Forme a n Peen Shape Outline Shapes Arrange Quick s F Styles Shape Effects Rew Slide Delete Test pa j a Latin text font Font style Size All text Font color Underline style none Underline color lt Effects Strikethrough Small Caps Double Strikethrough All Caps Superscript Offset ox E Equalize Character Height Subscript ar Click to add notes Figure 1 9 Mini Toolbar and Shortcut Menus Turning Off the Mini P I Toolbar The Mini toolbar which appears automatically based on tasks you perform contains f you do not want the commands related to changing the appearance of text in a slide All commands on the Mini toolbar to display Mini toolbar also exist on the Ribbon The purpose of the Mini toolbar is to minimize click the Office Button mouse movement For example if you want to use a command that currently is not Ne ie omeo Pa nn h b h d k m lb Tot Options button on the isplayed on the active tab you can use the command on the Mini toolbar instead o Oee Butomment and switching to a different tab to use the command then clear the Show Mini When the Mini toolbar appears it initially is transparent Figure 1 10a on Toolbar on selection check box in the Popular the next page If you do not use the transparent Mini toolbar it disappears from the spa
18. not be copied scanned or duplicated in whole or in part Licensed to iChapters User Chapter Summary PPT 65 To Quit PowerPoint The following steps quit PowerPoint Click the Close button on the right side of the title bar to quit PowerPoint or if you have multiple PowerPoint documents open click the Office Button and then click the Exit PowerPoint button on the Office Button menu to close all open documents and quit PowerPoint e q Q He U e A 2 z O A 2 If necessary click the No button in the Microsoft Office PowerPoint dialog box so that any changes you have made are not saved Chapter Summary In this chapter you have learned how to apply a document theme create a title slide and text slides with bulleted lists format text view the presentation in Slide Show view and print slides as handouts The items listed below include all the new PowerPoint skills you have learned in this chapter 1 Start PowerPoint PPT 5 21 Duplicate a Slide PPT 40 2 Choose a Document Theme PPT 16 22 Arrange a Slide PPT 41 3 Enter the Presentation Title PPT 18 23 Delete All Text in a Placeholder PPT 42 4 Enter the Presentation Subtitle Paragraph PPT 20 24 Change Document Properties PPT 44 5 Select a Paragraph PPT 21 25 Save an Existing Presentation with the Same File 6 Italicize Text PPT 22 Name PPT 45 7 Select Multiple Paragraphs PPT 22 26 Use the Scroll Box on the Slide Pane
19. or by any means graphic elec tronic or mechanical including but not limited to photocopying recording scanning digitizing taping Web distribution information networks or information storage and retrieval systems except as permitted under Section 107 or 108 of the 1976 United States Copyright Act without the prior written permission of the publisher For product information and technology assistance contact us at Cengage Learning Customer amp Sales Support 1 800 354 9706 For permission to use material from this text or product submit all requests online at cengage com permissions Further permissions questions can be emailed to permissionrequest cengage com ISBN 13 978 1 4188 4345 8 ISBN 10 1 4188 4345 8 Course Technology 25 Thomson Place Boston Massachusetts 02210 USA Cengage Learning is a leading provider of customized learning solutions with office locations around the globe including Singapore the United Kingdom Australia Mexico Brazil and Japan Locate your local office at international cengage com region Cengage Learning products are represented in Canada by Nelson Education Ltd For your lifelong learning solutions visit course cengage com Visit our corporate website at cengage com Purchase any of our products at your local college store or at our preferred online store www ichapters com Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in w
20. same file name to save the changes made to the document you again click the Save button on the Quick Access Toolbar The following step saves the presentation again Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 46 PowerPoint Chapter 1 Creating and Editing a Presentation e Click the Save button on the Quick NIzIE Cabo Package Microsoft PowerPoint Access Toolbar to overwrite the 25 Design Animations Slide Show NE previous Cabo Package file on the m a USB flash drive Figure 1 67 3 Reset ut document with le 7 bm eis same file name Slides ll on Cabo Package Why did the Save As dialog box not appear Q amp A PowerPoint overwrites the document using the settings specified the first time you saved the document To save the file with a different file name or on different media display the Save As dialog box by clicking the Office Button and then clicking Save As on the Office Button menu Then fill in the Save As dialog box as described in Steps 2 through 5 on pages PPT 27 through PPT 29 Eprrurala gt Cr uab u m mk kei haure el nep a Click ta add notes Side 5 015 Flow p fe Microsoft PowerPoi Figure 1 67 Other Ways 1 Press CTRL S or press SHIFT F12 press ENTER Moving to Another Slide in Normal View When creatin
21. screen Io use the Mini toolbar move the mouse pointer into the toolbar which causes the Mini toolbar to change from a transparent to bright appearance Figure 1 10b on the next page Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 12 PowerPoint Chapter 1 Creating and Editing a Presentation 5 x Shape FT 3 Z Shape Outline Shapes Arrange Quick l sg ai Spies gt GD Shape Effects ee o a CZ Shape Outline 24 Replace apes Arrange Qu oe E i Shape Effects lt h Select CAS Ne 2 te E doga transparent Mini toolbar commands on Mini toolbar are also on Ribbon Q m a Transparent Mini Toolbar b Bright Mini Toolbar Figure 1 10 A shortcut menu which appears when you right click an object is a list of frequently used commands that relate to the right clicked object When you right click a scroll bar for example a shortcut menu appears with commands related to the scroll bar If you right click an item in the document window PowerPoint displays both the Mini toolbar and a shortcut menu Figure 1 11 a Mini toolbar Copy Paste Exit Edit Text Click to adii crm Paragraph shortcut menu _ poe e bn Bullets on Mini toolbar are also on Numbering shortcut menu Convert to SmartArt a Hyperlink Synonyms Al Format Te
22. slide shown in Figure 1 100a using your name in place of Jan Westbrook Bold your name Italicize the title Is a Hybrid Car Right for You and increase the font size to 54 Change the font color of the title text to green and the subtitle text to yellow Using the typed notes in Figure 1 99 create the three text slides with bulleted lists shown in Figures 1 100b through 1 100d Change the color of all the bulleted list paragraph text to yellow Duplicate the title slide and then move the new closing slide to the end of the presentation Change the Slide 5 title text increase the font size to 66 and remove the italics Check the spelling and correct any errors Drag the scroll box to display Slide 1 Click the Slide Show button to start Slide Show view Then click to display each slide 7 Change the document properties as specified by your instructor Save the presentation using the file name Lab 1 2 Hybrids 8 Submit the revised document in the format specified by your instructor Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Inthe Lab PPT 73 What Is Their Gas Mileage Depends upon make and size City Ranges from 18 to 60 mpg Highway Ranges from 21 to 66 mpg Actual mileage affected by driving patterns What Makes Them Work Use two motors Gas Smaller more efficie
23. the message and does not distract them with colors and various text attributes Once the text is entered the designers then select an appropriate document theme To Choose a Document Theme The document theme identifier shows the theme currently used in the slide show PowerPoint initially uses the Office Theme until you select a different theme The following steps change the theme for this presentation from the Office Theme to the Flow document theme ED Design tab clicking More button in Themes Click Design on the S F Presentation1 Microsoft PowerPoint gallery will show z EE SS more design themes Ribbon to display Slide Show Review View the Design tab P g B Background ses onts Figure 1 16 gt m Blanes Hide Background Graphics Page Setup _ Background m themes in Ribbon gallery groups on Ribbon change to show commands related to design because Design tab now is the active tab Figure 1 16 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User o e Click the More button in the Themes gallery to expand the gallery which shows more Built In theme gallery options Figure 1 17 Experiment e Point to various document themes in the Themes gallery and watch the colors and fonts change on the title slide Are the themes displayed ina specific order Q amp A Yes They
24. to Move to 8 Change the Text Color PPT 23 Another Slide PPT 47 9 Select a Group of Words PPT 24 27 Start Slide Show View PPT 49 10 Increase Font Size PPT 24 28 Move Manually through Slides in a Slide Show 11 Bold Text PPT 25 PPT 50 12 Decrease the Title Slide Title Text Font Size 29 Display the Pop Up Menu and Go to a Specific PPT 25 Slide PPT 51 13 Save a Presentation PPT 27 30 Use the Pop Up Menu to End a Slide Show 14 Add a New Text Slide with a Bulleted List PPT 52 PPT 29 31 Quit PowerPoint with One Document Open 15 Enter a Slide Title PPT 31 PPT 53 16 Select a Text Placeholder PPT 31 32 Open a Presentation from PowerPoint PPT 54 17 Type a Single Level Bulleted List PPT 32 33 Check Spelling PPT 55 18 Add a New Slide and Enter a Slide Title PPT 33 34 Display a Presentation in Grayscale PPT 59 19 Type a Multi Level Bulleted List PPT 34 35 Print a Presentation PPT 61 20 Create a Third Level Paragraph PPT 37 36 Search for PowerPoint Help PPT 63 If you have a SAM user profile you may have access to hands on instruction practice and S assessment Log in to your SAM account http sam2007 course com to launch any assigned AM training activities or exams that relate to the skills covered in this chapter Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 66 PowerPoint
25. 50 Fata and Booking n pj Nonretundable 150 depositrequired Henin ir uy multi level bulleted list dodat Due by October1 to slide Travel insurance highly recommended Click ta add notes Slide 3 of 3 m El ica Microsoft PowerPoi Figure 1 51 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Creating a Text Slide with a Multi Level Bulleted List PPT 37 To Create Slide 4 Slide 4 is the final multi level bulleted text slide in this presentation It has three levels The following steps create Slide 4 Click the New Slide button in the Slides group e q Q He U e A 2 S O A ED Type Snorkeling and Diving in the title text placeholder Press CTRL ENTER to move the insertion point to the text placeholder Type Three days of two tank boat dives and then press the ENTER key O Click the Increase List Level button Type weights and tanks included and then press the ENTER key Figure 1 52 SHGE al a za tr T put Constantia Body 24 24 7i A so fe sai S Reset Poe kak peer Shapes Arrange Quick ipa h 3 Fg E EE E rea ee ee ee ee ee ee a ee Se Pe aera text added to title and text lela learnt dra A placeholders riiin kibr an Figure 1 52 To Create a Third Level Paragraph Slide 4 contains det
26. Beneath the Waves is displayed Figure 1 73 see a small toolbar in o the lower left corner of my slide What is this toolbar The Slide Show toolbar appears when you begin running a slide show and then move the mouse pointer The buttons on this toolbar allow you to navigate to the next slide the previ ous slide to mark up the current slide or to change the current display Figure 1 73 e Click Slide 5 so that the black slide End of slide show click to exit appears with a message announcing the end of the slide show message Figure 1 74 etches How can end the presentation at this point Click the black slide to return to Normal view in the PowerPoint window or press the ESC key Q amp A Figure 1 74 Other Ways 1 Press PAGE DOWN to 2 Press RIGHT ARROW or DOWN 3 If Slide Show toolbar is advance one slide at a time ARROW to advance one displayed click Next Slide or press PAGE UP to go back slide at a time or press LEFT or Previous Slide button on one slide at a time ARROW or UP ARROW to go toolbar back one slide at a time Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Viewing the Presentation in Slide Show View PPT 51 To Display the Pop Up Menu and Go to a Specific Slide Slide Show view has a shortcut menu called a pop up menu that appears when you right click a slide in S
27. CD or hard disk A saved presentation is referred to as a file A file name is the name assigned to a file when it is saved It is important to save the presentation frequently for the following reasons e The presentation in memory will be lost if the computer is turned off or you lose electrical power while PowerPoint is open e Ifyou run out of time before completing your project you may finish your presentation at a future time without starting over Determine where to save the document When saving a document you must decide which storage medium to use e If you always work on the same computer and have no need to transport your projects to a different location then your computer s hard drive will suffice as a storage location It is a good idea however to save a backup copy of your projects on a separate medium in case the file becomes corrupted or the computer s hard drive fails If you plan to work on your projects in various locations or on multiple computers then you should save your projects on a portable medium such as a USB flash drive or CD The projects in this book use a USB flash drive which saves files quickly and reliably and can be reused CDs are easily portable and serve as good backups for the final versions of projects because they generally can save files only one time Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iC
28. Change the title of the second seminar to Intermediate T ai Chi On Slide 3 change the first second level paragraph under Almost Gourmet to Holiday feasts and parties Then change the second level paragraph under Kickball to Seminar concludes with single elimination tournament On Slide 4 change the first class from Sailing to Climbing and then change the course description second level paragraph to Covers verbal signals rope knots harnesses belaying Continued gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 76 PowerPoint Chapter 1 Creating and Editing a Presentation In the Lab continued Correct any spelling mistakes and then view the slide show Change the document properties as specified by your instructor Display the presentation in grayscale Submit both Part One and Part Two documents in the format specified by your instructor Civic deans outh Haven Park District Kg romeo pe revised paragraph text 28 point font size Seniors Seminars a Slide 1 Title Slide SS g O E sss Quilting for the Holidays be oOuilts will be raffled at Annual Bazaar text o Sewing machines provided Intermediate T ai Chi o Gentle warm ups O 12 slow continuous movements o Easy cooHlown exercises b Slide 2 Figure 1 103 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scan
29. Chapter 1 Creating and Editing a Presentation Learn It Online Test your knowledge of chapter content and key terms Instructions Yo complete the Learn It Online exercises start your browser click the Address bar and then enter the Web address scsite com ppt2007 learn When the Office 2007 Learn It Online page is displayed click the link for the exercise you want to complete and then read the instructions Chapter Reinforcement TF MC and SA Who Wants To Be a Computer Genius A series of true false multiple choice and short An interactive game that challenges your answer questions that test your knowledge of the knowledge of chapter content in the style of a chapter content television quiz show Flash Cards Wheel of Terms An interactive learning environment where An interactive game that challenges your you identify chapter key terms associated with knowledge of chapter key terms in the style of the displayed definitions television show Wheel of Fortune Practice Test Crossword Puzzle Challenge A series of multiple choice questions that test your A crossword puzzle that challenges your knowledge of chapter content and key terms knowledge of key terms presented in the chapter Apply Your Knowledge Reinforce the skills and apply the concepts you learned in this chapter Modifying Character Formats and Paragraph Levels Instructions Start PowerPoint Open the presentation Apply 1 1 Keep Your Cool from the Data File
30. Click the Dark Blue button in the Standard Colors row on the Mini toolbar row 1 column 9 to Font Color button change the font color to dark blue IVI i Hage Figure 1 27 Why did I select the color dark blue Dark blue is one of the 10 standard colors associated with every docu subtitle text J APHIS Dita til tab paragraphs ment theme and it works well with color changed to dark blue BR E the shades of blue already on the slide An additional consideration is that dark colors print well o e Click outside the selected area to deselect the two paragraphs Q amp A Figure 1 27 Other Ways 1 Right click selected text click Font on shortcut menu click Font color button click Dark Blue in Standard Colors row Click Home tab click Font Color arrow in Font group click Dark Blue in Standard Colors row Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part mm e9 Q Al U i e Aa 2 gt e Aa Licensed to iChapters User PPT 24 Creating and Editing a Presentation To Select a Group of Words PowerPoint designers use many techniques to format characters To apply the same formats to multiple words or paragraphs they select the desired text and then make the desired changes to all the characters simultaneously To add emphasis to the vacation destination you want to increase the font size a
31. EE button changes to a button indicating PowerPoint zd aa al Restore Down button ee When you restorea SI SS Tel maximized window r T f amp Microsoft PowerPoi lt 1 00PM the Restore Down button changes to a Maximize button Figure 1 3 Other Ways 1 Double click PowerPoint icon on desktop if one is present Click Microsoft Office The PowerPoi nt Wi ndow PowerPoint 2007 on Start menu The PowerPoint window consists of a variety of components to make your work more efficient and documents more professional These include the document window Rib bon Mini toolbar and shortcut menus Quick Access Toolbar and Office Button Some of these components are common to other Microsoft Office 2007 programs others are unique to PowerPoint Portrait Page Orientation If your slide content is dominantly vertical PowerPoint Window such as a skyscraper f X f f or a person consider The basic unit of a PowerPoint presentation is a slide A slide may contain text and changing the slide objects such as graphics tables charts and drawings Layouts are used to position this layout to a portrait page content on the slide When you open a new presentation the default Title Slide layout eae nae ee appears Figure 1 4 The purpose of this layout is to introduce the presentation to the Slide Orientation button audience PowerPoint includes eight other built in standard layouts in the Page S
32. Formatting Characters in a Presentation PPT 23 Identify how to format specific elements of the text Plan When selecting text colors try to limit using red At least 15 percent of men have difficulty Ahead distinguishing varying shades of green or red They also often see the color purple as blue and the color brown as green This problem is more pronounced when the colors appear in small areas such as slide paragraphs or line chart bars To Change the Text Color PowerPoint allows you to use one or more text colors in a presentation Io add more emphasis to the title slide subtitle text you decide to change the color The following steps add emphasis to both subtitle text paragraphs by changing the font color from white to dark blue e With both paragraphs selected click the Font Color arrow on the Mini toolbar to display the palette of Theme Colors and Standard Colors E aa ak E Figure 1 26 Spring Brea perenne L Da _maaaau INI 1 i di t t E o i If the Mini toolbar disappears from i HASLEM fontcolor MEA ay the screen how can display it once again Right click the text and the Mini toolbar should appear Theme Colors row shows Flow theme colors Font Color arrow Q amp A Standard Colors p More Colors Standard Colors row has colors associated with every theme palette Figure 1 26 o e
33. Review tab Figure 1 81 a r R ESaurus Translate Language Simu Pier Cabp Package Microsoft PowerPoint Slide Show Review py mo Att ay Edit Delete Previous Mext Markup Comment Comment Comments Figure 1 81 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User o e Click the Spelling button in the Proofing group to start the spelling checker and display the Spelling dialog box Figure 1 82 o e Click the Ignore button to skip the word Cabo Figure 1 83 Cabo is not flagged as a possible misspelled word Why not Q amp A Your custom dictionary contains the word so it is recognized as a correct word Checking a Presentation for Spelling Errors PPT 57 Spelling button eaj id ad E vo id Cabo Package Microsoft PowerPoint _ Drawing Tools Home Insert Design Animations Slide Show Review View Format GEO amp muna Research Thesaurus Translate Language Show New Edit Delete Previous Next 3 rkup Comment Comment Y o Proofing Proofing Comments Slides Outline x Jour a _ SS Ignore i 1 button skips flagged word one word appears In Not in Spelling Dictionary box as m possible misspelling ot in Dictionary Change to Suggestions Slide 10f5 Flow amp Microsoft PowerPoi red wavy line removed because Pow
34. SHELLY CASHMAN SERIES i z i _ 1 u g L n al rom pr q m i 1 i os 1 BF j i i F d d u la i 1 u 3 j i j L j m 1 mo FU j i E 5 7 ili _ 7 ni a o 1 j Fas na l i 1 fj od amp Vira 7 i d i r E I q F F 1 j A 1 1 a m 1 mr il r i j Shelly Cashman Sebok Licensed to iChapters User s COURSE TECHNOLOGY a CENGAGE Learning Microsoft Office PowerPoint 2007 Introductory Concepts and Techniques Gary B Shelly Thomas J Cashman Susan L Sebok Executive Editor Alexandra Arnold Product Manager Heather Hawkins Associate Product Manager Klenda Martinez Editorial Assistant Jon Farnham Senior Marketing Manager Joy Stark Vancs Marketing Coordinator Julie Schuster Print Buyer Julio Esperas Director of Production Patty Stephan Production Editor Matthew Hutchinson Developmental Editor Laurie Brown Proofreader John Bosco Indexer Rich Carlson QA Manuscript Reviewers John Freitas Serge Palladino Chris Scriver Danielle Shaw Marianne Snow Teresa Storch Art Director Bruce Bond Cover and Text Design Joel Sadagursky Cover Photo Jon Chomitz Compositor GEX Publishing Services Printed in the United States of America 3456789 1009 08 2008 Course Technology Cengage Learning ALL RIGHTS RESERVED No part of this work covered by the copyright herein may be reproduced transmitted stored or used in any form
35. Slide 2 slide thumbnail in the Slides pane A Worl Beret he Waves below the last slide thumbnail ii Figure 1 60 i Package High ight E Pm nici a dr Per ee inm kraami kerk di ml arin 5 talap rrir ph Emh hiara kri mh Dihari erieb an pu K i _ Fata and Booking duplicate slide in new location M atend of presentation A World Beneath the Waves Other Ways 1 Click slide icon on Outline tab drag icon to new location a ie fe Microsoft PowerPoi Peka gt In Slide Sorter view click slide thumbnail b z drag thumbnail to new Figure 1 60 location To keep the ending slide clean and simple you want only the slide show title A World Beneath the Waves to display on Slide 5 The following steps delete both paragraphs in the subtitle placeholder e With Slide 5 selected click the subtitle text placeholder to select it Figure 1 61 Slide 5 is i selected amp Microsoft PowerPoi Figure 1 61 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Changing Document Properties and Saving Again PPT 43 o e Click the subtitle text placeholder border to change the border from a dashed line to a solid line Figure 1 62 clicking placeholder border changes border to so
36. U o S lt e Click the Save button in the Save As Gant Package Mi fosen Powerom U dialog box to save the presentation Design Ammetions SlideShow Rewiew View Format G on the USB flash drive with the file Kia O name Cabo Package Figure 1 38 Ba N Ka pg 2 a E S moo Bel F mamom F i lt How do know that the project is E pama R E 9 Effects S saved file name Cabo Package i Themes _ While PowerPoint is saving your saved document remains in memory file it briefly displays a message aa and is displayed on on the status bar indicating the gress amount of the file saved In addi tion your USB drive may have a light that flashes during the save process lt Why is pptx displayed immediately to the right of the file name Depending on your Windows Vista settings pptx may be displayed after you save the file The file type pptx is a PowerPoint 2007 document Previous versions of PowerPoint had a file type of ppt lick to add notes Figure 1 38 Other Ways 1 Click Office Button click Save type file name click Computer select Adding a New Slide to a Presentation drive or folder click Save button Press CTRL S or press With the title slide for the presentation created the next step is to add the first text slide SHIFT F12 type pa immediately after the title slide Usually when you create a presentation you add slides with name click Computer
37. about the oceans and seas You decide to prepare a PowerPoint presentation to accompany a speech that is required in your Earth Science class You create the outline shown in Figure 1 104 about these waters Use this outline along with the concepts and techniques presented in this chapter to develop and format a slide show with a title slide and three text slides with bulleted lists Be sure to check spelling Water Water Everywhere The Earth s Oceans and Seas Jamel Thomas Earth Science 203 Major Bodies of Water Four oceans Pacific Atlantic Indian and Arctic Pacific is largest and deepest 64 186 300 square miles 12 925 feet average depth Fifth ocean delimited in 2000 Southern Ocean north of Antarctica Coral Reefs Form in shallow warm seas Made of coral polyps skeletons Grow on top of old skeletons Spend adult lives fixed to same spot Coral diseases increasing dramatically past 10 years Responding to onset of bacteria fungi viruses Ocean Zones Sunlit down to 650 feet Sea plants and many animals Twilight down to 3 300 feet Many different fish Sunless down to 13 100 feet Animals feed on dead food from above Figure 1 104 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Cases and Places PPT 79 e 2 Design and Create an Industrial Revolution Presentation The Industrial Revolution changed the way pe
38. ager at Midwest State Bank and the ie moa loan department Manager Jen City Ranges from 18 to 60 mpg Westbrook has asked you to Highway Ranges from 21 to 66 mpg develop a PowerPoint presentation ASM MENJA REOSE SEE REED to accompany her upcoming bie Makes Them Work se two motors speech She hands you the outline Gas shown in Figure 1 99 and asks you Smaller more efficient than traditional vehicle i Electric to create the presentation shown in Givdk konji NN oi Figures 1 100a through 1 100e May power car entirely See me for your next car purchase Jen Westbrook Midwest State Bank Loan Department Manager Figure 1 99 Continued gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 72 Creating and Editing a Presentation In the Lab continued Technic document theme bold cout yellow font color Jen Westbrook Midwest State Bank Loan Department Manager italic substitute your name green font size a Slide 1 Title Slide Are They a Good Value Depends upon your driving habits Government offers tax credits E Excellent resale value rm font color Efficient gas consumption b Slide 2 Figure 1 100 Instructions Perform the following tasks i Create a new presentation using the Technic document theme Using the typed notes illustrated in Figure 1 99 create the title
39. ailed information about the particular dives Each additional paragraph becomes more specific and supports the information in the paragraph above it The next line in Slide 4 is indented an additional level to the third level The following steps demote the text to a third level paragraph Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 38 PowerPoint Chapter 1 Creating and Editing a Presentation e Click the Increase List Level button so that the second level paragraph becomes a third level paragraph Figure 1 53 Increase List Level button Snorkeling and Diving Te Three days of two tank boat dives Weights and tanks included third level _ paragraph bullet Figure 1 53 o e Type Instructors available for beginners and then press the ENTER key to create a second third level paragraph Figure 1 54 Weights and tanks included Instructors available for beginners e Click the Decrease List Level button two times so that the insertion point appears at the first level Figure 1 55 ee sal Shapes Arrange Quick ee irap m i Decrease List Level button Three days of two tank ee dives first level Weights and tanks included paragraph f 3 bullets Instructors available for beginners Figure 1 55 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or dupl
40. aily activities including water sports Rates and Booking Only 495 double occupancy a Slide 1 Title Slide b Slide 2 Single Level Bulleted List Non diver rate 275 Single occupancy add 150 Nonrefundable 150 deposit required Due by October 1 Travel insurance highly recommended c Slide 3 Multi Level Bulleted List Figure 1 1 PPT 3 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 4 PowerPoint Chapter 1 Creating and Editing a Presentation Snorkeling and Diving Three days of two tank boat dives Weights and tanks included Instructors available for beginners Various locations based on diving skills Spectacular underwater wildlife and landscapes See squids sea turtles snakes barracudas and stingrays d Slide 4 Multi Level Bulleted List e Slide 5 Closing Slide Figure 1 1 continued PowerPoint allows you to produce slides to use in an academic business or other envi ronment One of the more common uses of these slides is to enhance an oral presentation A speaker may desire to convey information such as urging students to participate in a food drive explaining first aid or describing the changes in an employee benefit pack age The PowerPoint slides should reinforce the speaker s message and help the audience members retain the information presen
41. and font size and layout of a presentation Toward the right edge are buttons and controls you can use to change the view of a slide and adjust the size of the displayed document PowerPoint Views The PowerPoint window display varies depending on the view A view is the mode in which the presentation appears on the screen PowerPoint has three main views Normal Slide Sorter and Slide Show and also Notes Page The default view is Normal view which is composed of three working areas that allow you to work on various aspects of a presentation simultaneously The left side of the screen has a Tabs pane that consists of a Slides tab and an Outline tab that alternate between views of the presentation in a thumbnail or miniature view of the slides and an outline of the slide text You can type the text of the presentation on the Outline tab and easily rearrange bulleted lists para graphs and individual slides As you type you can view this text in the Slide pane which shows a large view of the current slide on the right side of the window You also can enter text graphics animations and hyperlinks directly in the Slide pane The Notes pane at the bottom of the window is an area where you can type notes and additional information This text can consist of notes to yourself or remarks to share with your audience If you want to work with your notes in full page format you can display them in Notes Page view In Normal view you can adjust the wi
42. ape Q amp A If you move the mouse pointer away from the bullet it will change shape bulleted paragraph label disappears when placeholder is selected Figure 1 42 Other Ways 1 Press CTRL ENTER Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 32 PowerPoint Chapter 1 Creating and Editing a Presentation To Type a Single Level Bulleted List The content placeholder provides an area for the text characters When you click inside a placeholder you then can type or paste text If your text exceeds the size of the placeholder PowerPoint will attempt to make the text fit by reducing the text size and line spacing Line spacing is the amount of vertical space between the lines of text As discussed previously a bulleted list is a list of paragraphs each of which is preceded by a bullet A paragraph is a segment of text ended by pressing the ENTER key The next step is to type the single level bulleted list which consists of five paragraphs Figure 1 1b on page PPT 3 The following steps create a single level bulleted list Bullets e Type Four nights at the Azure ee iF Slide me button selected Seas Resort and then press the ENTER key to begin a new bulleted first level paragraph Figure 1 43 Can delete bullets on a slide Q amp A Yes If you do not want bullets to display on a partic
43. are Send and Publish commands have an arrow to their right If you point to this arrow PowerPoint displays a submenu which is a list of additional commands associated with the selected command Figure 1 14 For the Prepare Send and Publish commands that do not display a dialog box when clicked you can point either to the command or the arrow to display the submenu e q Q o e A 2 z e A Presentation1 Microsoft PowerPoint Print e Selecta printer number of copies and other printing options before printing Quick Print send the presentation directly to the default printer without making changes Print Preview i save As Preview and make changes to pages before printi nn pointing to the arrow to the right of a command causes a submenu to be displayed Prepare for the Prepare Send send and Publish commands pointing to the command or to the arrow causes a Publish submenu to be displayed Ed PowerPoint Options J 2 Esit PowerPoint Click to add subtitle Figure 1 14 Key Tips If you prefer using the keyboard instead of the mouse you can press the ALT key on the keyboard to display a Key Tip badge or keyboard code icon for certain commands Figure 1 15 To select a command using the keyboard press its displayed code letter or Key Tip When you press a Key Tip additional Key Tips related to the selected command may appear For example to select the New com
44. are arranged in alphabetical order running from left to right If you point to a theme a ScreenTip with the design s name appears on the screen What if change my mind and do not want to select a new theme Q amp A Click anywhere outside the All Themes gallery to close the gallery o e Click the Flow theme to apply this theme to Slide 1 Figure 1 18 If decide at some future time that this design does not fit the theme of my presentation can apply a different design Q amp A Yes You can repeat these steps at any time while creating your presentation Office Theme is default theme currently applied Choosing a Document Theme PPT 17 All Themes This Presentation Nje Effects expanded gallery ee Aa a mm da ha Aa Bvm More Themes on Microsoft Office Online Browse for Themes Save Current Theme mmmooooopoooomppppmmoooppopmpprpopuppeppppopppempppppppppperjppppojrppproiroppprereppeepepieeo Click to add notes 1 Office Theme amp Microsoft PowerPoi Figure 1 17 n m_a title text placeholder border title text placeholder Flow theme lic k TO ad applied to Slide 1 subtitle text placeholder border Click to add notes Slide Loft Flow lt Mic ro soft PowerPoi Figure 1 18 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part
45. atting Characters in a Presentation PPT 25 To Bold Text Bold characters display somewhat thicker and darker than those that display in a regular font style Clicking the Bold button on the Mini toolbar is an efficient method of bolding text To add more emphasis to the vacation destination you want to bold the words Cabo San Lucas The following step bolds this text Q e Click the Bold button on the Mini toolbar to bold the three selected are bold words Figure 1 31 s l u cD ae U O A z O a Other Ways 1 Click Home tab click Bold button in Font Group Figure 1 31 2 Press CTRL B Identify how to format specific elements of the text Plan Avoid line wraps Your audience s eyes want to stop at the end of a line Thus you must plan Ahead your words carefully or adjust the font size so that each point displays on only one line To Decrease the Title Slide Title Text Font Size The last word of the title text Waves appears on a line by itself For aesthetic reasons it is advantageous to have this word appear with the rest of the title on a single line One way to fit text on one line is to decrease the font size The process is similar to increasing the font size Clicking the Decrease Font Size button on the Mini toolbar decreases the size in preset increments The following steps decrease the font size from 56 to 48 point Q e Select the title slide title text A m
46. button so that 9 6 2 u o Cabo Package Microsoft PowerPoint Slide en rs in a pane NI Home Insert Design a Slide Show Review View and the Slide 1 thumbnail has an i f du ied eee orange border in the Slides tab Pe J i Reset Figure 1 70 pi p se a Delete Clipboard ni fe Microsoft PowerPoi Figure 1 70 Other Ways 1 Click Next Slide button or Previous Slide button to move forward or back one slide Viewing the Presentation in Slide Show View Press PAGE DOWN or PAGE UP to move i r back The Slide Show button located in the lower right corner of the PowerPoint window one slide above the status bar allows you to show a presentation using a computer The computer acts like a slide projector displaying each slide on a full screen The full screen slide hides the toolbars menus and other PowerPoint window elements Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Viewing the Presentation in Slide Show View PPT 49 When making a presentation you use Slide Show view You can start Slide Show view from Normal view or Slide Sorter view Slide Show view begins when you click the Slide Show button in the lower right corner of the PowerPoint window on the status bar PowerPoint then shows the current slide on the full screen without any of the PowerPoint window objects
47. cated in whole or in part Licensed to iChapters User continued 3 Format specific elements of the text Examples of how you can modify the appearance or format of text include changing its shape size color and position on the slide 4 Determine where to save the presentation You can store a document permanently or save it on a variety of storage media including a hard disk USB flash drive or CD You also can indicate a specific location on the storage media for saving the document When necessary more specific details concerning the above guidelines are presented at appropriate points in the chapter The chapter also will identify the actions performed and decisions made regarding these guidelines during the creation of the slides shown in Figure 1 1 Starting PowerPoint If you are using a computer to step through the project in this chapter and you want your screen to match the figures in this book you should change your screen s resolution to 1024 X 768 For information about how to change a computer s resolution read Appendix E To Start PowerPoint BTW Starting PowerPoint PPT 5 _ Soe q i o Plan e Ahead Y 4 o A z O A Decreasing Resolution You may need to decrease your computer s resolution if you know you are going to run your presentation on another computer that uses a lower resolution such as 800 x 600 or 640 x 480 This lower resolution however may affect the
48. cond level each paragraph indents to the right of the preceding level and is pushed down to a lower level For example if you increase the indent of a first level paragraph it becomes a second level paragraph Creating a text slide with a multi level bulleted list requires several steps Initially you enter a slide title in the title text placeholder Next you select the content text place holder Then you type the text for the multi level bulleted list increasing and decreasing the indents as needed The next several sections add a slide with a multi level bulleted list e q Q He U e A 2 S O A To Add a New Slide and Enter a Slide Title When you add a new slide to a presentation PowerPoint keeps the same layout used on the previous slide PowerPoint assumes every new slide has a title The title for Slide 3 is Rates and Booking The following steps add a new slide Slide 3 and enter a title o button e Click the New Slide a 10 F Cabo wont Microsoft PowerPoint button in the Slides group on the Home klae rar oi PD eona tab to insert a new side Bl Delete Poe eM lA ESS sain en E snape saet slide with the Title con A u 1 Drawing editing and Content layout Figure 1 45 m ooo ooo pj WOT OS ee eR aa aaa kakaa I a aaa nana aaa koa kakaa nk akan tea orange border indicates current slide is displayed Slide 3 added i eee omeo eneo i to presentation
49. creen and at this distance 24 point type is the smallest size text they can read comfortably without straining Make careful color choices Color evokes emotions and a careless color choice may elicit the incorrect psychological response PowerPoint provides a color palette with hundreds of colors The built in document themes use complementary colors that work well together If you stray from these themes and add your own color choices without a good reason to make the changes your presentation is apt to become ineffective Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Formatting Characters in a Presentation PPT 21 Formatting Characters in a Presentation Recall that each document theme determines the color scheme font and font size and layout of a presentation You can use a specific document theme and then change the characters formats any time before during or after you type the text q Q o e A 2 S e A Formatting Words Fonts and Font Styles mee aod Characters that appear on the screen are a specific shape and size Examples of position the insertion how you can modify the appearance or format of these typed characters on the screen pomt anyu nane miru l b oaod i word Then make the and in print include changing the font style size and color The font or typeface A hangasv
50. ctor Make It Right Analyze a presentation and correct all errors and or improve the design Correcting Formatting and List Levels Instructions Start PowerPoint Open the presentation Make It Right 1 1 Indulge from the Data Files for Students See the inside back cover of this book for instructions on downloading the Data Files for Students or contact your instructor for more information about accessing the required files Correct the formatting problems and errors in the presentation while keeping in mind the guidelines presented in this chapter Perform the following tasks 1 Change the document theme from Metro shown in Figure 1 96 to aca M Opulent Indulge_in Intramurels substitute your name and then 2 On Slide 1 replace the words Fall a ee nai Semester with your name Format your name so that it displays prominently on the slide change document 3 Move Slide 2 to the end of the presentation so that it becomes the new Slide 4 4 Use the spell checker to correct the z misspellings Analyze the slides for Figure 1 96 other word usage errors that the spell checker did not find 5 On Slide 2 increase the Slide 2 title Athletic Events font size to 40 Make the indent levels for paragraphs 2 4 and 6 the same level 6 On Slide 3 change the title text Awards Ceremony font size to 40 Make the indent levels for paragraphs 3 and 5 the same level 7 Change the document properti
51. de layout selected title and subtitle placeholders are displayed for the slide title and subtitle a content text placeholder is displayed for text art or a table chart picture graphic or movie The title slide in Figure 1 4 has two text placeholders where you will type the main heading or title of a new slide and the subtitle MOUSE POINTER The mouse pointer becomes different shapes depending on the task you are performing in PowerPoint and the pointer s location on the screen The mouse pointer in Figure 1 4 is the shape of a block arrow SCROLL BAR You use the vertical scroll bar to display different slides in the document window When you add a second slide to a presentation this vertical scroll bar appears on the right side of the Slide pane On the scroll bar the position of the scroll box reflects the location of the slide in the presentation that is displayed in the document window A scroll arrow is located at each end of a scroll bar To scroll through or display different portions of the document in the document window you can click a scroll arrow or drag the scroll box to move forward or backward through the presentation The Previous Slide button and the Next Slide button appear at the bottom of the vertical scroll bar Click one of these buttons to advance through the slides backwards or forwards Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in pa
52. default Ahead PowerPoint setting is to end the presentation with a black slide This black slide appears only when the slide show is running and concludes the slide show so your audience never sees the PowerPoint window It is a good idea however to end the presentation with a final closing slide to display at the end of the presentation This slide ends the presen tation gracefully and should be an exact copy or a very similar copy of your title slide The audience will recognize that the presentation is drawing to a close when this slide appears It can remain on the screen when the audience asks questions approaches the speaker for further information or exits the room Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 40 PowerPoint Chapter 1 Creating and Editing a Presentation Ending a Slide Show with a Closing Slide All the text slides are created for the Cabo Package slide show This presentation thus far consists of a title slide one text slide with a single level bulleted list and two text slides with a multi level bulleted list A closing slide that resembles the title slide is the final slide to create To Duplicate a Slide When two slides contain similar information and have the same format duplicating one slide and then making minor modifications to the new slide saves time and increases consistency S
53. did the last time you used PowerPoint The chapters in this book however begin with the Quick Access Toolbar appearing as it did at the initial installation of the software If you are stepping through this chapter on a computer and you want your Quick Access Toolbar to match the figures in this book you should reset your Quick Access Toolbar For more information about how to reset the Quick Access Toolbar read Appendix E Office Button While the Ribbon is a control center for creating documents the Office Button is a central location for managing and sharing documents When you click the Office Button located in the upper left corner of the window PowerPoint displays the Office Button menu Figure 1 13 A menu contains a list of commands Presentation Microsoft PowerPoint list of recently PESENE Recents created Office Ne SSS ea SI dk mt 2s Shape F Fill gt x 1 Cabo Package documents will oja a Lcos PR E ave pai ae appear here nu sag Te EZ snape Outline x I Quick o Shape Ered gt a k Click to add subtitle Figure 1 13 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User The PowerPoint Window PPT 15 When you click the New Open Save As and Print commands on the Office Button menu PowerPoint displays a dialog box with additional options The Save As Print Prep
54. dth of the Slide pane by dragging the splitter bar and the height of the Notes pane by dragging the pane borders After you have created at least two slides scroll bars scroll arrows and scroll boxes will appear on the right edge of the window Ribbon The Ribbon located near the top of the PowerPoint window is the control center in PowerPoint Figure 1 5a The Ribbon provides easy central access to the tasks you perform while creating a slide show The Ribbon consists of tabs groups and commands Each tab surrounds a collection of groups and each group contains related commands Presentationl Microsoft PowerPoint LP ra X Shape Fill A Find ma J LZ Shape Outline 2 Replace AV SES Shapes Arrange Quick B ZU aba ZL Aa A a d se Ae Styles Shape Effects ig Select Editing Layout Vier ll ae ae ee A 32 FS i PEN 5 Reset ESY z d Drawing Figure 1 5 a Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User The PowerPoint Window PPT 9 When you start PowerPoint the Ribbon displays seven top level tabs Home Insert Design Animations Slide Show Review and View The Home tab called the pri mary tab contains the more frequently used commands To display a different tab on the Ribbon click the top level tab That is to display the Insert tab click Inser
55. du BTW defines the appearance and shape of the letters numbers punctuation marks and symbols desire The entire word Style indicates how the characters are formatted PowerPoint s text font styles include does not need to be regular italic bold and bold italic Size specifies the height of the characters and is selected for the change gauged by a measurement system that uses points A point is 1 72 of an inch in height oe Thus a character with a point size of 36 is 36 72 or 1 2 of an inch in height Color defines the hue of the characters This presentation uses the Flow document theme which uses particular font styles and font sizes The Flow document theme default title text font is named Calibri It has a bold style with no special effects and its size is 56 point The Flow document theme default subtitle text font is Constantia with a font size of 26 point To Select a Paragraph You can use many techniques to format characters When you want to apply the same formats to multiple words or paragraphs it is efficient to select the desired text and then make the desired changes to all the characters simultaneously The first formatting change you will make will apply to the second paragraph of the title slide sub title The following step selects this paragraph e Triple click the paragraph Presented transparent Mini by Dave Ehlin SGA President in the ieee toolbar appears whenever you subtitle text placeholder t
56. e holder to select the placeholder dashed lines around border indicate Fig ure 1 21 placeholder is selected label disappears when placeholder is selected Figure 1 21 2 e Type Spring Break in Cabo San Lucas Mexico and then press the ENTER key e Type Presented by Dave Ehlin SGA President but do not press the ENTER key Figure 1 22 gt subtitle text Why do red wavy lines appear below MESS E o the words Cabo and Ehlin i l red wavy lines The lines indicate possible spelling indicate possible errors misspelled words Figure 1 22 Plan Identify how to format specific elements of the text Ahead Most of the time you use the document theme s text attributes color scheme and layout Occasionally you may want to change the way a presentation looks however and still keep a particular document theme PowerPoint gives you that flexibility Graphic designers use several rules when formatting text e Avoid all capital letters if possible Audiences have difficulty comprehending sentences typed in all capital letters especially when the lines exceed seven words All capital letters leaves no room for emphasis or inflection so readers get confused about what material deserves particular attention Some document themes however have a default title text style of all capital letters Avoid text with a font size less than 24 point Audience members generally will sit a maximum of 50 feet from a s
57. e copied scanned or duplicated in whole or in part Licensed to iChapters User o e Click the Increase List Level button in the Paragraph group to indent the second paragraph below the first and create a second level paragraph Figure 1 48 Why does the bullet for this paragraph have a different size and color Q amp A A different bullet is assigned to each paragraph level o e Type Non diver rate 275 and then press the ENTER key to add a new paragraph at the same level as the previous paragraph e Type Single occupancy add 150 and then press the ENTER key Figure 1 49 e Click the Decrease List Level button in the Paragraph group so that the second level paragraph becomes a first level paragraph Figure 1 50 Other Ways 1 Press TAB to promote paragraph press SHIFT TAB to demote paragraph Copyright 2009 Cengage Learning Inc Par kage High ene r In o 5 kula hiar ml kri amh Rates and Booking daa text entered ri res zhi oe Creating a Text Slide with a Multi Level Bulleted List PPT 35 Increase List Level button i its gee Constantia Bod JI Axe ije an fas Slide gt ele hi S imo Te Oniy 495 double r eaten ee paragrap pulle ee Figure 1 48 tc Only 495 double aay Non diver rate 275 Single occupancy add 150 second level paragraph second level bullet Figure 1 49 Decrease List Level button not select
58. e to any device or folder A folder is a specific location on a storage medium You can save to e If a Folders list is displayed below the Folders button click the Folders button to remove the Folders list Q amp A default file type is PowerPoint Presentation a Hide Folders the default folder or a different folder renarde bunton changed to Hide Folders You also can create your own folders Borba see disien which is explained ater in this book box is expanded Figure 1 34 o e Type Cabo Package in the File name box to change the file name Do not press the ENTER key after typing the file name Computer Documents d Control Panel Pictures Figure 1 35 Nore gt Hie cer lt What characters can use in a ror Meki kri O file name Em BEE A file name can have a maximum File name Cabo Package A eS eae of 260 characters including spac Save as type PowerPoint Presentatie hi e es The only invalid characters are Aiakoa SE Suie tise Ao ti the backslash slash colon asterisk question mark 8 Hide Folders quotation mark less than sym ee bol lt greater than symbol gt and vertical bar M o close the Save 5 What are file properties and tags Fi e sh ki O File properties contain information idi about a file such as the file name author name date the file was modified and tags A tag is a file property that contains a word or phrase ab
59. ed because paragraph level cannot be decreased mrve Shape Effects 7 bat Shape Fill Z Shape Outline puto Lg Select it SRI Ki ed Non diver rate 275 Single occupancy add 150 T Figure 1 50 All Rights Reserved May not be copied scanned or duplicated in whole or in part e e9 Q U e A z e A Licensed to iChapters User PPT 36 PowerPoint Chapter 1 Creating and Editing a Presentation To Type the Remaining Text for Slide 3 The following steps complete the text for Slide 3 Type Nonrefundable 150 deposit required and then press the ENTER key 2 Click the Increase List Level button in the Paragraph group to demote the paragraph Type Due by October 1 and then press the ENTER key Click the Decrease List Level button in the Paragraph group to promote the paragraph 9 Type Travel insurance highly recommended but do not press the ENTER key Figure 1 51 Cabo Package Microsoft PowerPoint Drawing Tools ee een Ye Design mat B ds E RE Constantia Boch 26 u A al ora slu Lp ren i eo lie be WY A pemon Ge E laste ia En E r PA ee ee ee AV koli E Ba a Shapes Arrange Quick K Slide XA Delete lS ic lic p Styles f CO Slides Package High ight F Ing Fam skl a dr er Era i 5 mma pak ee i kri niku Bienen erieb an ipo Non diver rate 275 Single occupancy add 1
60. encing Three levels Level 1 Beginning Foil Level 2 Foil Epee and Saber Level 3 Open Strip Fencing Figure 1 101 Oriel document theme 60 point font size substitute your name a Slide 1 Title Slide Figure 1 102 Instructions Part 1 Using the outline in Figure 1 101 create the presentation shown in Figure 1 102 Use the Oriel document theme On the title slide shown in Figure 1 1024 type your name in place of Bobbie Willis increase the font size of the title paragraph South Haven Park District to 60 and change the text font style to italic Increase the font size of the subtitle paragraph New Spring Seminars to 32 and change the font size of the subtitle paragraph with your name to 37 or to a size that displays all the text on one line Create the three text slides with multi level bulleted lists shown in Figures 1 102b through 1 102d Correct any spelling mistakes Change the document properties as specified by your instructor Save the presentation using the file name Lab 1 3 Part One Spring Seminars Display the presentation in grayscale Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Inthe Lab PPT 75 SENIORS SEMINARS o Quilting Quilts made from donated fabrics o Sewing machines provided o Tai Chi Gentle warm ups re e9 Q
61. erPoint now ignores the word Cabo usi flagged word appears in Not in Dictionary box as possible misspelling Change to Ignore All Suggestions Echli a5 Change All Suggest ABE HOP AutoCorrect EHE mn ti ft PowerP oi lt i 2 59 PM Figure 1 83 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Tam o Q EG U O Aa 2m z O Aa Licensed to iChapters User PPT58 PowerPoint Chapter 1 Creating and Editing a Presentation e Click the Ignore button to skip the word Ehlin e When the Microsoft Office PowerPoint dialog box appears click the OK button to close the spelling checker and return to the current slide Slide 1 or to the slide where a possible misspelled word appeared e Click the slide to remove the box from the word Ehlin Figure 1 84 red wavy line removed because PowerPoint now ignores the word Ehlin k Figure 1 84 Other Ways 1 Press F7 Correcting Errors After creating a presentation and running the spelling checker you may find that you must make changes Changes may be required because a slide contains an error the scope of the presentation shifts or the style is inconsistent This section explains the types of errors that commonly occur when creating a presentation Certification S on Mise Certified Types of Corrections
62. es as specified by your instructor Save the presentation using the file name Make It Right 1 1 Intramurals 8 Submit the revised document in the format specified by your instructor Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Inthe Lab PPT 69 Design and or create a presentation using the guidelines concepts and skills presented in this chapter Labs 1 2 and 3 are listed in order of increasing difficulty Lab 1 Creating a Presentation with Bulleted Lists Problem Many of the important steps you will take in your life are influenced by your credit report Buying a car renting an apartment and even applying for a job often require a credit check Your credit score can make or break your ability to obtain the goods you truly want and need One of your assignments in your economics class is to give a speech about establishing credit You develop the outline shown in Figure 1 97 and then prepare the PowerPoint presentation shown in Figures 1 98a through 1 98d Instructions Perform the following tasks 1 Create a new presentation using the Aspect document theme 2 Using the typed notes illustrated in Figure 1 97 create the title slide shown in Figure 1 98a using your name in place of Marc Kantlon Italicize your name Decrease the font size of the title paragraph Give Yourself Some Credit U
63. etup group The default preset slide layouts are set up in landscape orientation where the in the Design tab and slide width is greater than its height In landscape orientation the slide size is preset to one mea 10 inches wide and 7 5 inches high when printed on a standard sheet of paper measuring orientation You can use beth slide and portrait 11 inches wide and 8 5 inches high orientation in the same slide show Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User The PowerPoint Window PPT 7 The PowerPoint window in Figure 1 4 contains placeholders a mouse pointer and a status bar Other elements that may appear in the window are discussed later in this and subsequent chapters 83 zd VE Cabo Package Microsoft PowerPoint i Home T Inset Design Animations Slide Show Review View Add Ins Tim q i o S e Aa 3 e Aa E Layout AFANI Shape Fill A Find 1 A SE E f a CZ Shape Outline 83 Replace shapes ala Quick tyles Shape Effects Lg Select mo l o Slide pane scroll bar text placeholders mouse pointer lt 1 01PM Figure 1 4 PLACEHOLDERS Placeholders are boxes with dotted or hatch marked borders that are displayed when you create a new slide All layouts except the Blank slide layout contain placeholders Depending on the particular sli
64. find answers to questions and display information about various topics through PowerPoint Help Used properly this form of assistance can increase your productivity and reduce your frustrations by minimizing the time you spend learning how to use PowerPoint This section introduces you to PowerPoint Help Additional information about using PowerPoint Help is available in Appendix C Se Oo ie U e A Ta z O A To Search for PowerPoint Help Using PowerPoint Help you can search for information based on phrases such as save a presentation or format a chart or key terms such as copy save or format PowerPoint Help responds with a list of search results displayed as links to a variety of resources The following steps which use PowerPoint Help to search for information about using document themes assume you are connected to the Internet GD PowerPoint Help window e Click the Microsoft Na an Office PowerPoint Help PE Onkey EE button near the upper mens apee sna right corner of the PowerPoint window to open the PowerPoint Help window Maximize button abo Package Microsoft PowerPoint Review View PowerPoint Help A Shape Fill aa Fina Sa L Shape Gutline 28 Replace Fe FR aot a 22 0 88S i G k l Shape Effects bp Seleta document themel m Pp Search ieee PowerPoint PowerPoint Help button Help and How to Type words to search f
65. g or editing a presentation in Normal view you often want to display a slide other than the current one You can move to another slide using several methods Drag the scroll box on the vertical scroll bar up or down to move through the slides in the presentation Click the Next Slide or Previous Slide button on the vertical scroll bar Clicking the Next Slide button advances to the next slide in the presentation Clicking the Previous Slide button backs up to the slide preceding the current slide On the Slides tab click a particular slide to display that slide in the Slide pane Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Moving to Another Slide in Normal View PPT 47 a i gl o za a nom A zi mg u VT FR mim i a sia B mana TFA rhea Ir FA Nn em ms m mum Q I AN rr 4 J E g D p Mat imm ED Wee BU em FED AA bh DOE Mm WJ I sw l TA e l a gt Wit Y lt Q J rr i t gt l v N Before continuing with developing this project you want to display the title slide by dragging the scroll box on the vertical scroll bar When you drag the scroll box the slide indicator shows the number and title of the slide you are about to display Releasing the mouse button shows the slide The following steps move from Slide 5 to Slide 1 using the scroll box on the Slide pane e Posit
66. good practice to save a presentation before printing it in the event you experience difficulties with the printer To Print a Presentation With the completed presentation saved you may want to print it The following steps print all five completed presentation slides in the saved Cabo Package project o e Click the Office Button to display the Office Button menu Cabo Package Microsoft PowerPoint Preview and print the document e Point to Print on the Office Print Button menu to display the Print Select a printer number of copies and iE 3 Shapes submenu Figure 1 89 other printing options before prin Guje prime Quick Print button prints aa Can print my presentation in SJ Send the presentation directly to t default printer without making changes black and white to conserve ink or Q amp A Print Preview toner Preview and make changes to pages before nrintino Yes Click the Office Button point si i pointing to Print to the arrow next to Print on the pr dek kosa Office Button menu and then click Print Preview on the Print submenu Click the Options button on the Print Preview tab point to Figure 1 89 Color Grayscale on the Options button menu and then click Pure Black and White on the Color Grayscale submenu Click the Print button on the Print submenu Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or
67. h these resulting actions Yes button Saves the changes and then quits PowerPoint No button Quits PowerPoint without saving changes Cancel button Closes the dialog box and redisplays the presentation without sav ing the changes If no changes have been made to an open presentation since the last time the file was saved PowerPoint will close the window without displaying a dialog box Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Starting PowerPoint and Opening a Presentation PPT 53 To Quit PowerPoint with One Document Open You saved the presentation prior to running the slide show and did not make any changes to the project The presentation now is complete and you are ready to quit PowerPoint When you have one document open the following steps quit PowerPoint e o Q ie U e A pz S e A Point to the Close button on the right side of the PowerPoint title bar Figure 1 77 pr TE ros HF Shape Outline h ale Replace Cabo Package Microsoft PowerPoint meti Te Quick l l 2 styles 7 Shape Effects gt oe e Click the Close button to quit Me PowerPoint 2 What if have more than one o PowerPoint document open You would click the Close button for each open document When you click the last open document s Close button PowerPoint also quits As an al
68. hapters User Saving the Project PPT 27 To Save a Presentation You have performed many tasks and do not want to lose the work completed thus far Thus you should save the presentation The following steps save a presentation on a USB flash drive using the file name Cabo Package Se q Q ie U E o A gt e A Q ore dialog box e With a USB flash drive connected M a soonest pawing Tont i tio Slide Sh Review Vi Format to one of the computer s USB ports ons slide Show e ew orm click the Save button on the Quick an Access Toolbar to display the Save As Go F Buse LEA Search a f a dialog box Figure 1 34 Bk Organize v bee Views Ry New Folder Documents is default a mom i a Sawe AS e If the Navigation pane is not s NE ge sult g p GE Recent Places folder may differ displayed in the Save mE Desktop AS dialog box click ji Computer Navigation the Browse Folders pane your list Folders button is a may differ p toggle that causes button to expand u Folders list to appear words in title text or disappear each placeholder on title the dialog box More time you click it slide are displayed N as default file name and are selected in take wail A File name text box Filename A World Beneath the Waves Save as type PowerPoint Presentation p cote Do have to save to a USB flash drive Aion eae Tags Add atag Details pane No You can sav
69. he slide will reappear PowerPoint Help window maximized clicking these links will display other pages with links about imi document themes PowerPoint Home Searched for document theme _ Results 1 25 of top 100 Page 1 234 Next Demo Apply your brand to Office documents with the Help gt Using templates and masters Apply or customize a Apply or customize a document theme document Help gt Using templates and masters theme link Delete a custom theme Help gt Working with graphics and charts gt Adding pictures shapes Wordart or clip art What s new in Microsoft Office PowerPoint 2007 Help gt What s new Apply a built in theme to a slide master search results Help gt Using templates and masters display different E Carnival theme icons depending Templates on type of link fi Currency theme Templates ie Deluxe theme Templates E Prefab theme Templates E Silk theme Templates tei Presentation Level theme Templates All about themes Quick Style ckground styles Help gt Working with graphics and PowerPoint s shapes WordArt or clip art ici Technology at work design t window in Templates background fe Microsoft PowerPoi PowerPoint Help lt 3 05 PA Figure 1 92 Back Forward O Stop Refresh and H e Click the Apply or customize a document theme link to display infor mati
70. hen press the DELETE key The third method is to drag through the text you wish to delete and then press the DELETE key Use the third method when deleting large sections of text Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Displaying a Presentation in Grayscale PPT 59 Replacing Text in an Existing Slide When you need to correct a word or phrase you can replace the text by selecting the text to be replaced and then typing the new text As soon as you press any key on the keyboard the selected text is deleted and the new text is displayed PowerPoint inserts text to the left of the insertion point The text to the right of the insertion point moves to the right and shifts downward if necessary to accommodate the added text Tim q Ae U e A 2 z e Aa Displaying a Presentation in Grayscale Printing handouts of a presentation allows you to use them to make overhead transparencies The Color Grayscale button on the Color Grayscale group on the View tab shows the pre sentation in black and white before you print Pure Black and White alters the slides appear ance so that black lines display on a white background Shadows and other graphical effects are hidden Grayscale shows varying degrees of gray To Display a Presentation in Grayscale The Color Grayscale button on the Color Grayscale group on
71. hole or in part Licensed to iChapt Microsoft Office PowerPoint 2007 Creating and Editing a Presentation u x it 1 Ba sd ee e aame document theme PowerPoint Help and How to Objectives You will have mastered the material in this chapter when you can e Start and quit PowerPoint e View a presentation in Slide e Describe the PowerPoint window Show view e Select a document theme e Open a presentation e Create a title slide and text slides Display and print a presentation with single and multi level Im ra yeca bulleted lists e Check spelling e Save a presentation e Use PowerPoint Help e Copy elements from one slide to another Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Microsoft Office PowerPoint 2007 Creating and Editing a Presentation What Is Microsoft Office PowerPoint 2007 Microsoft Office PowerPoint 2007 is a complete presentation graphics program that allows you to produce professional looking presentations Figure 1 1 A PowerPoint presentation also is called a slide show PowerPoint contains several features to simplify creating a slide show For example the results oriented user interface can boost productivity by making tasks and options readily accessible Professionally designed standard layouts help you save time by format ting and creating content You then ca
72. hoose their words carefully and in turn help viewers read the slides easily e q Q U e A 2 S e A Creating a Text Slide with a Single Level Bulleted List The information in the Slide 2 text placeholder is presented in a bulleted list All the bullets appear at the same paragraph level called the first level To Enter a Slide Title PowerPoint assumes every new slide has a title The title for Slide 2 is Package Highlights The following step enters this title e Click the label Click to add title s eS Slide 2 title text appears in titl lacehol to select it and then type Package ee Pee oer j Highlights in the placeholder Do not press the ENTER key Figure 1 41 Pa ckage Hi IB h li ipl hts lt What are those six icons grouped in P raciapetignigne O the middle of the slide Click to add text You can click one of the icons to insert a specific type of content bulleted paragraph label in text placeholder table chart SmartArt graphic picture clip art or media clip Figure 1 41 To Select a Text Placeholder Before you can type text into the text placeholder you first must select it The following step selects the text placeholder on Slide 2 dashed line border indicates placeholder is selected e Click the label Click to add text to select the text placeholder Figure 1 42 Package mange Why does my mouse pointer have a different sh
73. i CN Ra Ba T Ee Aa ac a Figure 1 20 Page E Aa Setup Orientation gt o A Q amp A The AutoFit button displays because PowerPoint attempts to reduce the size of the letters when the title text does not fit on a single line If you are creating a slide and need to squeeze an extra line in the text placeholder you can click this button to resize the l existing text in the placeholder so the SITA E TETA spillover text will fit on the slide subtitle text placeholder label Figure 1 20 Correcting a Mistake When Typing If you type the wrong letter press the BACKSPACE key to erase all the characters back to and including the one that is incorrect If you mistakenly press the ENTER key after typ ing the title and the insertion point is on the new line simply press the BACKSPACE key to return the insertion point to the right of the letter s in the word Waves When you install PowerPoint the default setting allows you to reverse up to the last 20 changes by clicking the Undo button on the Quick Access Toolbar The Screen Tip that appears when you point to the Undo button changes to indicate the type of change just made For example if you type text in the title text placeholder and then point to the Undo button the Screen Tip that appears is Undo Typing For clarity when referencing the Undo button in this project the name displaying in the ScreenTip is referenced You can reapply a change that you reversed
74. icated in whole or in part Z stape Gutine ai Rd styles gt A dii Effects M AT a Ti Licensed to iChapters User Creating a Text Slide with a Multi Level Bulleted List PPT 39 To Type the Remaining Text for Slide 4 The next three paragraphs concern what divers and snorkelers will view The following steps type the remaining text for Slide 4 Type Various locations based on diving skills and then press the ENTER key e q Q U e A 2 S e A 2 Press the TAB key to increase the indent to the second level Type Spectacular underwater wildlife and landscapes and then press the ENTER key 0 Press the TAB key to increase the indent to the third level 9 Type See squids sea turtles snakes barracudas and stingrays but do not press the ENTER key Figure 1 56 TE 3 A i j q TAUCK i e Slide XA Delete ar r Styles gt Shape Effects board lides i Fe mila Paragraph Drawing Package High ight E Fam ogia m dr Fe ee inam Weights and tanks included Instructors available for beginners Various locations based on diving skills e Spectacular underwater wildlife and landscapes multi level s bulleted list s Seesquids sea turtles snakes barracudas and stingrays text added to slide ee karel zl nep a Figure 1 56 Choose the words for the slide Plan After the last bulleted list slide in the slide show appears during a slide show the
75. iew Then click to display each slide 7 Change the document properties as specified by your instructor Save the presentation using the file name Lab 1 1 Credit 8 Submit the document in the format specified by your instructor Aspect document theme 40 point font size Fy j ve Yourself Some Cri apm Understanding Your Credit Report substitute larc Kantlon your name Economics 101 italicized name a Slide 1 Title Slide m ie dit Report Fundamentals b Slide 2 Figure 1 98 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Inthe Lab PPT 71 green font color re q Q la o e A z e A 25 of credit limit w FICO Is Calcula c Slide 3 nprove Your FICO Score d Slide 4 Figure 1 98 continued Lab 2 Creating a Presentation with Bulleted Lists and a Closing Slide Problem Hybrid vehicles have received much attention in recent years Everyone from environmentalists to movie stars Are They a Good Value are driving them and potential Depends upon your driving habits buyers wait for months until Government offers tax credits the vehicles arrive in dealers ee l Efficient gas consumption showrooms You work part time Is a Hybrid Car Right for You Jen Westbrook Midwest State Bank Loan Department Man
76. in 1908 people have been obsessed with cars From the sporty Corvette to the environmentally friendly Prius everyone has a favorite car or dream car Use the concepts and techniques presented in this chapter to create a slide show promoting a particular vehicle Include a title slide at least three text slides with bulleted lists and a closing slide Format the text using colors bolding and italics where needed for emphasis Be sure to check spelling ee 5 Design and Create a Financial Institutions Presentation Working Together Financial institutions such as banks savings and loans and credit unions offer a variety of products Have each member of your team visit telephone or view Web sites of three local financial institutions Gather data about 1 Savings accounts 2 Checking accounts 3 Mortgages 4 Certificates of deposit After coordinating the data create a presentation with at least one slide showcasing each financial institution As a group critique each slide Submit your assignment in the format specified by your instructor Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part
77. in part Licensed to iChapters User PPT 62 PowerPoint Chapter 1 Creating and Editing a Presentation o e Click Quick Print on the Print submenu to print the slides Package Highlights Four nights at the Azure Seas Resort Breakfast buffet lunch dinner and snacks Two large swimming pools e When the printer st ps retrieve the hard A World Beneath the Waves copy of the five Cabo Package slides Figures 1 90a through 1 90e Round trip airfare and hotel transfers Daily activities including water sports How can print multiple 5 copies of my document other than clicking the Print button twice a Slide 1 b Slide 2 Click the Office Button a b point to Print on the EA POO MERE u nu a click Print on the Print a eel submenu increase the se Rates and Booking Snorkeling and Diving number in the Number Only 495 double occupancy Three days of two tank boat dives of copies box and then e Non diver rate 275 Weights and tanks included click the OK button Single occupancy add 150 Instructors available for beginners Nonrefundable 150 deposit required Various locations based on diving skills Due by October 1 Spectacular underwater wildlife and landscapes d Do have to wait until Travel insurance highly recommended Sea squids sea turtles snakes barracudas and stingrays 5 my presentation is complete to print it No you can follow these steps to print you
78. insert comments that offer suggestions to enhance the presentation Preparing delivery Rehearse integrating PowerPoint slides into your speech by setting timings using presentation tools showing only selected slides in a presentation and packaging the presentation for a CD This latest version of PowerPoint has many new features to increase your produc tivity Graphics and other shape effects allow you to add glow shadowing 3 D effects and other appealing visuals Typography effects enhance the design s impact PowerPoint themes apply a consistent look to each graphic font and table color in an entire presen tation Digital signatures enable you to verify that no one has altered your presentation since you created it and the Document Inspector removes private data such as comments and hidden text PPT 2 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Microsoft Office PowerPoint 2007 PowerPoint gives you the flexibility to make presentations using a projection device attached to a personal computer or using overhead transparencies In addition you can take advantage of the World Wide Web and run virtual presentations on the Internet PowerPoint also can create paper printouts of the individual slides outlines and speaker notes The process of developing a presentation that communicates specific information requires Project Planning careful anal
79. ion the mouse pointer on the scroll box mm o s U O Aa z O Aa e doa Cabo Package Microsoft PowerPoint Home Insert Design Animations Slide Show Review View B A 7 E Layout Baro ron KP da SA Shape Fill A Find 3 BS Reset CZ Shape Outline a Replace e Press and hold down Paste New Slide gt xd Delete IB Z U aa amp A a A EEs _ Shapes Arrange Sui n Styles Shape Effects ig Select the mouse button SO Clipboard E Slides Font 7 Paragraph Ta Drawing Editing that Slide 5 of 5A Slides Q Outline x World Beneath the Waves appears in a wed peo en the slide indicator Figure 1 68 mi a La ra Slide 5 has an orange Next Slide button Figure 1 68 o e Drag the scroll box up the vertical scroll bar until Slide 1 of 5 mom A World Beneath the ww g BORUE Waves appears in the slide indicator Figure 1 69 Ty Sree sesentn sain kassis aip P Slide 5 is displayed A War d Beneath the Waves P SS Click to add notes Slide 50f5 Flow lt fe Microsoft PowerPoi Figure 1 69 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 48 PowerPoint Chapter 1 Creating and Editing a Presentation o Release the me
80. lid line as hi Figure 1 62 o m laz a il laal e lt i 26 ARa kzi E e Click the Cut button in the Clipboard si M 5 re group on the Home tab to delete SN H Reset a all the text in the subtitle text Sna Sel Delete BPA aber Aam Clipboard E Slides j Font a placeholder Figure 1 63 Package Highight Pew sila a er oer ine nai subtitle mm e9 Q ie o e Aa z e Aa Shapes Arrange Quick lt Styles gt Drawing Clicktoadd paragraphs are deleted from placeholder 4 m o Snorkeling and Divi eerie o s Figure 1 63 Changing Document Properties and Saving Again PowerPoint helps you organize and identify your files by using document properties which are the details about a file Document properties also known as metadata can include such information as the project author title or subject Keywords are words or phrases that further describe the document For example a class name or document topic can describe the file s purpose or content Document properties are valuable for a variety of reasons e Users can save time locating a particular file because they can view a document s properties without opening the document e By creating consistent properties for files having similar content users can better organize their documents Some organizations require PowerPoint users to add document properties so that
81. lide 5 will have the same layout and design as Slide 1 The most expedient method of creating this slide is to copy Slide 1 and then make minor modifications to the new slide The following steps duplicate the title slide o e Click the Slide 1 thumbnail in the Da Ho U Cabo Package Microsoft PowerPoint Slides tab to display Slide 1 Home Insert Design Animations Slide Show Rewiew Views Figure 1 57 Stayout _ 3 7 Reset o e aa Kd Delete B T u abe s E gt Sao A E ibs Slides Font o ENN Slide 1 is displayed Slide 1 thumbnail is selected re pm S kula hiar oe ri namh Dilantin krimier an ian Figure 1 57 o e Click the New Slide arrow in the rate News New slide Slides group on the Home tab to m arrow display the Flow layout gallery Figure 1 58 Title Slide Section Header Content with Cepsion clicking Duplicate FE Selected Slides E Duplicate Selected Slides oec gaa oH i selected Slide 1 Figure 1 58 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User o e Click Duplicate Selected Slides in the Flow layout gallery to create a new Slide 2 which is a duplicate of Slide 1 Figure 1 59 To Arrange a Slide Ending a Slide Show with a Closing Slide PPT 41 ll Ki Cabo Package Microsoft PowerPoint 2 Home I
82. lide Show view This menu contains commands to assist you during a slide show When the pop up menu appears clicking the Next command moves to the next slide Clicking the Previous command moves to the previous slide Pointing to the Go to Slide command and then clicking the desired slide allows you to move to any slide in the presentation The Go to Slide submenu contains a list of the slides in the pre sentation You can go to the requested slide by clicking the name of that slide Additional pop up menu commands allow you to change the mouse pointer to a ballpoint or felt tip pen or highlighter that draws in various colors make the screen black or white create speaker notes and end the slide show The following steps go to the title slide Slide 1 in the Cabo Package presentation End of slide show click to exit With the black slide displaying in Slide Show view right click the slide to display the pop up menu mae Next command Point to Go to Slide on the pop up menu and then point to 2 Package Highlights in the Go to Slide submenu Figure 1 75 Go to Slide command Previous Goto Slide Screen Pointer Options Help Go to Slide LAWorld Beneath the Waves submenu 2 Package Highlights S 4Snorkeling and Diving 3 Rates and Booking 5 A vYorld Beneath the Wawes Slide 2 is desired slide Why does my pop up End Show menu appear in a dif ferent location on my screen Q amp A The pop up menu
83. list Close Stop spelling checker To Check Spelling Continues checking rest of the presentation but will flag that word again if it appears later in document Ignores all occurrences of the word and continues checking rest of presentation Click proper spelling of the word in Suggestions list PowerPoint corrects word continues checking rest of presentation but will flag that word again if it appears later in document Click proper spelling of word in Suggestions list PowerPoint changes all occurrences of misspelled word and continues checking rest of presentation PowerPoint opens custom dictionary adds word and continues checking rest of presentation Lists alternative spellings Click the correct word from the Suggestions box or type the proper spelling Corrects the word and continues checking the rest of the presentation PowerPoint adds spelling error and its correction to AutoCorrect list Any future misspelling of word is corrected automatically as you type PowerPoint closes spelling checker and returns to PowerPoint window The standard dictionary contains commonly used English words It does not however contain many proper names abbreviations technical terms poetic contractions or antiquated terms PowerPoint treats words not found in the dictionaries as misspellings The following steps check the spelling on all slides in the Cabo Package presentation e Click Review on the Ribbon to display the
84. mand on the Office Button menu press the ALT key then press the F key then press the N key Key Tip badges appear when you press ALT key on keyboard Figure 1 15 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 16 PowerPoint Chapter 1 Creating and Editing a Presentation To remove the Key Tip badges from the screen press the ALT key or the ESC key until all Key Tip badges disappear or click the mouse anywhere in the PowerPoint window Choosing a Document Theme You easily can give a presentation a professional and consistent appearance by using a document theme This collection of formatting choices includes a set of colors the color theme a set of heading and content text fonts the font theme and a set of lines and fill effects the effects theme These themes allow you to choose and change the appearance of all the slides or individual slides in your presentation Plan Find the appropriate theme Ahead In the initial steps of this project you will select a document theme by locating a particular built in theme in the Themes group You could however apply a theme at any time while creating the presentation Some PowerPoint slide show designers create presentations using the default Office Theme This blank design allows them to concentrate on the words being used to convey
85. n modify these layouts to create custom slides to fit your specific needs Io make your presentation more impressive you can add diagrams tables pictures video sound and animation effects Additional PowerPoint features include the following Word processing Create bulleted lists combine words and images find and replace text and use multiple fonts and type sizes e Outlining Develop your presentation using an outline format You also can import outlines from Microsoft Word or other word processing programs e Charting Create and insert charts into your presentations and then add effects and chart elements Drawing Form and modify diagrams using shapes such as arcs arrows cubes rectangles stars and triangles Then apply Quick Styles to customize and add effects Arrange these objects by sizing scaling and rotating Inserting multimedia Insert artwork and multimedia effects into your slide show The Microsoft Clip Organizer contains hundreds of media files including pictures photos sounds and movies Saving to the Web Save presentations or parts of a presentation in HTML format so they can be viewed and manipulated using a browser You can publish your slide show to the Internet or to an intranet E mailing Send your entire slide show as an attachment to an e mail message Collaborating Share your presentation with friends and coworkers Ask them to review the slides and then
86. nd change the font style to bold for the words Cabo San Lucas You could perform these actions separately but it is more efficient to select this group of words and then change the font attributes The following steps select a group of words mouse pointer a l beam at Position the mouse pointer beginning of immediately to the left of the first text to select character of the text to be selected in this case the C in Cabo Figure 1 28 oo SEERA E Figure 1 28 Drag the mouse pointer through ae the last character of the text to be Lucas selected selected in this case the s in Lucas Figure 1 29 mouse pointer Figure 1 29 To Increase Font Size To add emphasis you increase the font size for Cabo San Lucas The Increase Font Size button on the Mini toolbar increases the font size in preset increments The following step uses this button to increase the font size Click the Increase Font Size button on the Mini toolbar once to increase the font size of the selected text from 26 to 28 point Figure 1 30 Increase Font Size z button selected Other Ways 1 Click Home tab click Increase Font Size button in Font group Click Home tab click Font Size box arrow Figure 1 30 click new font size Press CTRL SHIFT gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Form
87. nderstanding Your Credit Report Mare Kantlon Economics 101 Credit Report Fundamentals Generated by three companies Experian Equifax TransUnion Factors How much you owe to each company Payment history for each company Includes utilities medical expenses rent How FICO Is Calculated Range 760 excellent to 620 poor 35 Payment history 30 Amounts owed 15 Credit history length 10 New credit 10 Credit types Improve Your FICO Score Pay bills on time Avoid opening many new accounts Open only if you intend to use Keep balances low Less than 25 of credit limit Review credit report yearly Figure 1 97 Give Yourself Some Credit to 40 Increase the font size of the first paragraph of the subtitle text Understanding Your Credit Report to 28 3 Using the typed notes in Figure 1 97 create the three text slides with bulleted lists shown in Figures 1 98b through 1 98d Continued gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part qq I q Q la o e A e z e A Licensed to iChapters User PPT 70 PowerPoint Chapter 1 Creating and Editing a Presentation In the Lab continued 4 On Slide 3 change the font color of the number 760 to green and the number 620 to red 5 Check the spelling and correct any errors 6 Drag the scroll box to display Slide 1 Click the Slide Show button to start Slide Show v
88. ned or duplicated in whole or in part Licensed to iChapters User Adults Seminars O e Almost Gourmet Holiday feasts and parties Tra Everyone prepares and enjoys the dinners pele oeh o Come hungry 1 Kickball D Seminar concludes with single elimination tournament c Slide 3 Teens Seminars revised sCovers verbal signals rope knots harnesses belaying paragraph text Fencing Oo Three levels Level 1 Beginning Foil Level 2 Foil Epee and Saber Level 3 Open Strip Fencing d Slide 4 Figure 1 103 continued Inthe Lab PPT 77 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part q e9 Q la o e A z e A Licensed to iChapters User PPT 78 PowerPoint Chapter 1 Creating and Editing a Presentation Cases and Places Apply your creative thinking and problem solving skills to design and implement a solution 9 EASIER More DIFFICULT Note Remember to use the 7 x 7 rule as you design the presentations a maximum of seven words on a line and a maximum of seven lines on one slide 1 Design and Create an Ocean and Seas Presentation Salt water covers more than two thirds of the Earth s surface This water flows freely between the Earth s five oceans and seas which all are connected In preparation for your next snorkeling and diving adventure you have been reading
89. nsert Design DiE Paste E Hew ees Slide Show Review wiew ise Layout Reset a ar See nae Aa g Slide Hoo Clipboard Ei EE Font gt Slide 2 is selected and is duplicate of Slide 1 presentation consists of five slides Click ta add notes fe Microsoft PowerPci Figure 1 59 The new Slide 2 was inserted directly below Slide 1 because Slide 1 was the selected slide This duplicate slide needs to display at the end of the presentation directly after the final title and content slide Changing slide order is an easy process and is best performed in the Tabs pane When you click the slide thumbnail and begin to drag it to a new location a line indicates the new location of the selected slide When you release the mouse button the slide drops into the desired location Hence this process of dragging and then drop ping the thumbnail in a new location is called drag and drop You can use the drag and drop method to move any selected item including text and graphics The following step moves the new Slide 2 to the end of the presentation so that it becomes a closing slide Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part mm e9 Q i o O a Ta z o Aa Licensed to iChapters User PPT 42 PowerPoint Chapter 1 Creating and Editing a Presentation e With Slide 2 selected drag the
90. nt than traditional vehicle 2 Electric Gives gas engine extra power boost May power car entirely c Slide 3 new closing slide d Slide 4 Jen Westbrook Midwest State Bank Loan Department Manager text not italicized 66 point font size e Slide 5 Closing Slide Figure 1 100 continued Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 74 PowerPoint Chapter 1 Creating and Editing a Presentation Lab 3 Creating and Updating Presentations Problem Bobbie Willis the public relations director for the South Haven Park District plans activities every season for community residents and promotes the offerings using a PowerPoint presentation The new seminars for senior citizens this spring are quilting and tai chi Adults can register for gourmet cooking lessons and kickball Teens can enroll in sailing and fencing lessons South Haven Park District New Spring Seminars Bobbie Willis Director Seniors Seminars Quilting Quilts made from donated fabrics Sewing machines provided T ai Chi Gentle warm ups 12 slow continuous movements Easy cool down exercises Adults Seminars Almost Gourmet Leam techniques from a professional chef Everyone prepares and enjoys the dinners Come hungry Kickball Learn techniques and rules Teens Seminars Sailing Sail a 30 foot sailboat at your first class F
91. o select select text the paragraph Figure 1 23 5 a seed ie raa Eg Spring Break in Cabo San Lucas Mexico o technique other than triple clicking subtitle text Er paragraph to Yes You can move your mouse be formatted is selected pointer to the left of the first paragraph and then drag it to the end of the line Figure 1 23 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 22 PowerPoint Chapter 1 Creating and Editing a Presentation To Italicize Text Different font styles often are used on slides to make them more appealing to the reader and to emphasize particular text Italic type used sparingly draws the readers eyes to these characters The following step adds emphasis to the second line of the subtitle text by changing regular text to italic text e With the subtitle text still selected click the Italic button on the Mini tool bar to italicize that text on the slide and on the slide thumbnail Figure 1 24 Italic button If change my mind and decide selected not to italicize the text how can remove this style Q amp A Select the italicized text and then click ina an gt au r the Italic button As a result the Italic a A SGA President button will not be selected and the text will not have the italic font style Figure 1 24 Other Ways 1 Right click selected
92. ole or in part PPT 80 PowerPoint Chapter 1 Creating and Editing a Presentation Cases and Places continued ee 3 Design and Create a Recycling Presentation Many communities require recycling of household waste Residents are required to separate paper plastics and glass and put each material in special bins or bags Electronic equipment also can be recycled Your community has developed a special program for broken or obsolete computers and peripherals office equipment and products small home appliances and entertainment equipment These items include personal computers printers cellular telephones toasters televisions DVD players and video game consoles Community officials will be collecting these items during the next two Fridays at your local police station and a nearby shopping center They will not accept air conditioners humidifiers and hazardous wastes Using the concepts and techniques presented in this chapter develop a short PowerPoint presentation to show at various businesses and offices in your community Emphasize that recycling is important because electronic products have very short useful lives They produce waste and may contain hazardous materials but many components can be salvaged Include one slide with acceptable products and another with unacceptable products ee 4 Design and Create Your Favorite or Dream Car Presentation Make It Personal Ever since Henry Ford rolled the first Model T off his assembly line
93. on Minimize the Ribbon Figure 1 12 b Customize Quick Access Toolbar Quick Access Toolbar Commands To add a Ribbon command to the Quick Access Toolbar right click the command on the Ribbon and then click Add to Quick Access Toolbar on the shortcut menu To delete a command from the Quick Access Toolbar right click the command on the Quick Access Toolbar and then click Remove from Quick Access Toolbar on the shortcut menu To display the Quick Access Toolbar below the Ribbon right click the Quick Access Toolbar and then click Place Quick Access Toolbar below the Ribbon on the shortcut menu BTW Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part e q Q He U e A 2 z O A Licensed to iChapters User PPT 14 PowerPoint Chapter 1 Creating and Editing a Presentation You also can add other commands to or delete commands from the Quick Access Toolbar so that it contains the commands you use most often As you add commands to the Quick Access Toolbar its commands may interfere with the document title on the title bar For this reason PowerPoint provides an option of displaying the Quick Access Toolbar below the Ribbon Figure 1 12c Office Button Publish F m Figure 1 12 c Quick Access Toolbar below Ribbon Each time you start PowerPoint the Quick Access Toolbar appears the same way it
94. on regarding applying or custom izing themes Figure 1 93 What is the purpose of the buttons at the top of the Power Point Help window Use the buttons in the upper left corner of the PowerPoint Help window to navigate through the Help system change the display Q amp A ome buttons Apply or customize a document theme gt Show All You can quickly and easily format an entire document to give ita professional and modern look by applying a documenttheme A document theme is a set of formatting choices that include a set of theme colors a set of theme fonts including heading and body text fonts and a set of theme effects including lines and fill effects Programs such as Microsoft Office Word Excel and PowerPoint provide several predefined document themes but you can also create your own by customizing an existing document theme and then by saving itas a custom document theme Documentthemes are shared across Office programs so that all of your Office documents can have the same uniform look What do you want to do Apply a document theme Customize a documentiheme Save a document theme Figure 1 93 show the PowerPoint Help table of contents and print the contents of the window O e Click the Close button on the PowerPoint Help window title bar to close the PowerPoint Help window and display Slide 5 Other Ways 1 Press F1 Copyright 2009 Cengage Learning Inc All Rights Reserved May
95. ople worked and lived in many parts of the world With its roots in Britain in the 18th century the Industrial Revolution introduced new machines steam power and trains As part of your World History homework assignments you develop the outline shown in Figure 1 105 about the Industrial Revolution and then create an accompanying PowerPoint presentation Use the concepts and techniques presented in this chapter to develop and format this slide show with a title slide three text slides with bulleted lists and a closing slide Be sure to check spelling q Sees e9 Q la U e A z e A The Industrial Revolution 1700 1850 Sonia Banks World History 108 British Inventors First machines spun and wove cloth quickly Wealthy businessmen built factories Spinning Jenny machine spun 16 threads simultaneously Angered people who made cloth at home Luddites protested by smashing machines Led by Ned Ludd Steam Power James Watt invented first steam engine in 1782 Hundreds of his engines used throughout Britain George Stephenson designed steam train The Rocket Peak speed 30 mph Used to transport goods in 1829 Coal Mining Coal needed to boil water to create steam Mining towns boomed Deep mines dug Men women and children worked long hours Many people killed and injured Figure 1 105 Continued gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in wh
96. or text box e Type document theme in the Type words to oem Browse PowerPoint Help search for text box at the top of the PowerPoint Help What s new Setting help Activating PowerPoint Customizing window Figure 1 91 File management Format slides or presentations Using templates and masters Creating support materials 4dd sounds or movies Import content from other PowerPoint versions Review and add comments to a presentation Collaboration Working in a different language Macros Creating a presentation Working with graphics and charts Deliver distribute or publish a presentation Animation effects Import content from other applications Work with photo albums Saving and printing Security and privacy Add ins Quizzes Figure 1 91 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 64 PowerPoint Chapter 1 Creating and Editing a Presentation o e Press the ENTER key to display the search results e Click the first 25 results o of search are Maximize displayed button on the PowerPoint Help window title bar to maximize the Help window Figure 1 92 Where is the PowerPoint Z window with Slide 1 PowerPoint is open in the background but the PowerPoint Help window is overlaid on top of the Microsoft PowerPoint window When the PowerPoint Help window is closed t
97. out a file You can organize and locate files based on their file properties Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 28 PowerPoint Chapter 1 Creating and Editing a Presentation e If Computer is not displayed in the Favorite Links section drag the top or bottom edge of the Save As dialog box until Computer is displayed e Click Computer in the Favorite Links section to dis play a list of available Navigation drives Figure 1 36 e If necessary scroll until UDISK 2 0 E appears in the list of available drives Why is my list of drives arranged and named differently Q amp A The size of the Save As dialog box and your computer s configuration determine how the list is displayed and how the drives are named How do I save the file if am not using a USB flash drive Q amp A Use the same process but select your desired save location in the Favorite Links section o e Double click UDISK 2 0 E in the Computer list to select the USB flash drive Drive E in this case as the new save location Figure 1 37 What if my USB flash drive has a different name or letter It is very likely that your USB flash drive will have a different name and drive letter and be connected to a different port Verify the device in your Computer list is correct z E E G
98. owerPoint s spelling checker is a valuable tool it is not infallible You should proofread your presenta tion carefully by pointing to each word and saying it aloud as you point to it Be mindful of commonly misused words such as its and it s through and though and to and too PowerPoint checks the entire presentation for spelling mistakes using a standard dictionary contained in the Microsoft Office group This dictionary is shared with the other Microsoft Office applications such as Word and Excel A custom dictionary is available if you want to add special words such as proper names cities and acronyms When checking a presentation for spelling errors PowerPoint opens the standard dic tionary and the custom dictionary file if one exists When a word appears in the Spelling dialog box you can perform one of several actions Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT56 PowerPoint Chapter 1 Creating and Editing a Presentation Button Name When To Use Table 1 1 Spelling Dialog Box Buttons and Actions Action Ignore Word is spelled correctly but not found in dictionaries Ignore All Word is spelled correctly but not found in dictionaries Change Word is misspelled Change All Word is misspelled Add Add word to custom dictionary Suggest Correct spelling is uncertain AutoCorrect Add spelling error to AutoCorrect
99. r slides at any time c Slide 3 d Slide 4 while you are creating your presentation A World Beneath the Waves Other Ways 1 Press CTRL P e Slide 5 Figure 1 90 Quick Reference For a table that lists how to complete the tasks covered in this book using the mouse Ribbon shortcut menu and Making a Transparency keyboard see the Quick Reference Summary at With the handouts printed you now can make overhead transparencies using one of the back of this book or several devices One device is a printer attached to your computer such as an inkjet printer visit the PowerPoint 2007 ora laser printer Iransparencies produced on a printer may be in black and white or color ra Quick Reference Web depending on the printer Another device is a photocopier Because each of these devices page scsite com requires a special transparency film check the user s manual for the film requirement of PPt2007 qr your specific device or ask your instructor Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PowerPoint Help PPT 63 PowerPoint Help The best way to become familiar with PowerPoint Help is to use it Appendix C includes detailed information about PowerPoint Help and exercises that will help you gain confidence in using it PowerPoint Help BTW At any time while using PowerPoint you can
100. rent Theme LE Brows for Thea trition Presented by Student Name Nutritionist Figure 1 95 Perform the following tasks 1 Apply an appropriate document theme On Slide 1 use your name in place of Student Name Format the text using techniques you learned in this chapter such as changing the font size and color and also bolding and italicizing words Continued gt Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 68 PowerPoint Chapter 1 Creating and Editing a Presentation Extend Your Knowledge continued 3 On Slide 2 adjust the paragraph levels so that the lines of text are arranged under vegetable and fruit categories Edit the text so that the slide meets the 7 X 7 rule which states that each line should have a maximum of seven words and each slide should have a maximum of seven lines 4 On Slides 3 and 4 create paragraphs and adjust the paragraph levels 5 Create an appropriate closing slide using the title slide as a guide 6 Change the document properties as specified by your instructor Save the presentation using the file name Extend 1 1 Fruit and Vegetables 7 Add the Print button to the Quick Access Toolbar and then click this button to print the slides 8 Delete the Print button from the Quick Access Toolbar 9 Submit the revised document in the format specified by your instru
101. rt Licensed to iChapters User ca PPT8 PowerPoint Chapter 1 Creating and Editing a Presentation Using the Notes Pane As you create your presentation type comments to yourself in the Notes pane This material can be used as part of the spoken information you will share with your audience as you give your presentation You can print these notes for yourself or to distribute to your audience top level tabs date y B NE Paste Clipboard 7 m Home Insert Design Animations Slide Show Review View New J Slide gt Xd Delete Slides The horizontal scroll bar also may appear It is located on the bottom of the Slide pane and allows you to display a portion of the slide when the entire slide does not fit on the screen STATUS BAR The status bar located at the bottom of the document window above the Windows Vista taskbar presents information about the document the progress of cur rent tasks and the status of certain commands and keys it also provides controls for view ing the document As you type text or perform certain commands various indicators may appear on the status bar The left edge of the status bar in Figure 1 4 shows the current slide number followed by the total number of slides in the document and a document theme identi fier A document theme provides consistency in design and color throughout the entire presentation by setting the color scheme font
102. s for Students See the inside back cover of this book for instructions on downloading the Data Files for Students or contact your instructor for more information about accessing the required files The two slides in the presentation stress the importance of drinking plenty of water on hot days The document you open is an unformatted presentation You are to modify the document theme and text indent the paragraphs and format the text so the slides look like Figure 1 94 Perform the following tasks 1 Change the document theme to Irek Note that bold and male italicize name document the Irek theme uses all theme capital letters tor the title f Student Name a Great Oaks Park District use your name in place of tii Student Name and bold and italicize your name Increase the title text font size to 44 point JIi Uj a Slide 1 Title Slide Figure 1 94 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User RINK PLENTY OF WATER m Fens x At least eight 8 ounce servings Drink throughout the day x Start and end your day with water paragraphs x Do not wait until you are thirsty Do not substitute caffeinated beverage gt f Mn _ Cool water is best for keeping hydrat d F b Slide 2 Multi Level Bulleted List Figure 1 94 continued Extend Your Knowledge On Slide 2
103. sed to iChapters User Checking a Presentation for Spelling Errors PPT 55 a 3 S l E e Click the Open button to open the ld MP Ju Cabo Package Microsoft PowerPoint U selected file and display Slide 1 in the Home Insert Design Animations Slide Show E PowerPoint window Figure 1 80 pa M iS Elise i o o Bee zp S Why are the PowerPoint icon and ao New o O name on the Windows Vista omits 7 et x10 Slide 1 appears in 7 title of saved Ss Clipboard Slide Slidepaneandon Font q document is O taskbar a an EDIN o Cisplayed on ua When you open a PowerPoint file a PowerPoint program button is displayed on the taskbar The button contains an ellipsis because some of its contents do not fit in the allot ted button space If you point to a program button its entire contents appear in a ScreenTip which in this case would be the program name followed by the file name uf gt nas Package High ight Figure 1 80 Other Ways 1 Click Office Button double click file name in Recent Checking a Presentation for Spelling Errors mu Press CTRL O select file name press ENTER After you create a presentation you should check it visually for spelling errors and style consistency In addition you use PowerPoint s Spelling tool to identify possible misspell ings Do not rely on the spelling checker to catch all your mistakes While P
104. select drive or folder text graphics or charts Some placeholders allow you to double click the placeholder and e EN then access other objects such as media clips charts diagrams and organization charts You can change the layout for a slide at any time during the creation of a presentation To Add a New Text Slide with a Bulleted List When you add a new slide PowerPoint uses the Title and Content slide layout This layout provides a title placeholder and a content area for text art charts and other graphics A vertical scroll bar appears in the Slide pane when you add the second slide so that you can move from slide to slide easily A thumbnail of this slide also appears in the Slides tab The following steps add a new slide with the Title and Content slide layout Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 30 PowerPoint Chapter 1 Creating and Editing a Presentation e Click Home on the Ribbon to display Ea a Cabo Package Microsoft PowerPoint ne Heme tae ie 7 Home Insert Design Animations se E Layout S Reset a Delete Figure 1 39 New Slide E button e Click the New Slide a Cabo Package Microsoft PowerPoint button in the Slides 7 Home g inset Design Animations Slide Show Review View E layouts j Tas ZF EEE ai a 2 Shape Fill group to insert a ne
105. such as the menu bar or toolbars The following steps start Slide Show view o e Point to the Slide Show button in the lower right corner of the PowerPoint window on the status bar Figure 1 71 o e Click the Slide Show button to display the title slide Figure 1 72 Where is the PowerPoint window Q amp A When you run a slide show the PowerPoint window is hidden It will reappear once you end your slide show Other Ways 1 Click Slide Show tab click From Beginning button in Start Slide Show group 2 Press F5 mm Oo Q al U O Aa 2 gt O Aa 4 Slide Show button i Normal view ide Show Show T button is selected a is 2 43 PM Figure 1 71 title slide in Slide Show view A World Beneath the Waves Figure 1 72 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT50 PowerPoint Chapter 1 Creating and Editing a Presentation After you begin Slide Show view you can move forward or backward through the slides PowerPoint allows you to advance through the slides manually or automatically During a slide show each slide in the presentation shows on the screen one slide at a time Each time you click the mouse button the next slide appears The following steps move manually through the slides Q e Click each slide until Slide 5 A World
106. t on the Rib bon To return to the Home tab click Home on the Ribbon The tab currently displayed is called the active tab To display more of the document in the document window some users prefer to minimize the Ribbon which hides the groups on the Ribbon and displays only the top level tabs Figure 1 5b Io use commands on a minimized Ribbon click the top level tab Each time you start PowerPoint the Ribbon appears the same way it did the last time you used PowerPoint The chapters in this book however begin with the Ribbon appearing as it did at the initial installation of the software If you are stepping through this chapter on a computer and you want your Ribbon to match the figures in this book read Appendix E top level tabs Home Insert Design Animations Slide Show Figure 1 5 b In addition to the top level tabs PowerPoint displays other tabs called contextual tabs when you perform certain tasks or work with objects such as pictures or tables If you insert a picture in a slide for example the Picture Tools tab and its related subordi nate Format tab appear Figure 1 6 When you are finished working with the picture the Picture Tools and Format tabs disappear from the Ribbon PowerPoint determines when contextual tabs should appear and disappear based on tasks you perform Some contextual tabs such as the Chart Tools tab have more than one related subordinate tab gallery croll contextual arrow
107. tabs Mod S S S AN re Tools i i Home Insert Presentationl Microsoft PowerPoint Animations Slide Show Review rs F wi Picture Effects Picture Styles Ta Design Brightness la Compress Pictures B Contrast Ey change Picture Qg Recolor Sg Reset Picture Adjust uy Picture Shape 2 Picture Border 4 Bring to Front Ta Sendto Back IH Ty Selection Pane Shr Arrange in Ribbon Dialog Box gallery Launcher Figure 1 6 Commands on the Ribbon include buttons boxes text boxes check boxes etc and galleries Figure 1 6 A gallery is a set of choices often graphical arranged in a grid or in a list You can scroll through choices on an in Ribbon gallery by clicking the gallery s scroll arrows Or you can click a gallery s More button to view more gallery options on the screen at a time Some buttons and boxes have arrows that when clicked also display a gallery others always cause a gallery to be displayed when clicked Most galleries sup port live preview which is a feature that allows you to point to a gallery choice and see its effect in the document without actually selecting the choice Figure 1 7 beli gis Crop 2 10 2 Size BTW S q Q He o O A S O A Minimizing the Ribbon If you want to minimize the Ribbon right click the Ribbon and then click Minimize
108. ted An accompanying handout gives audience members reference notes and review material after the presentation s conclusion Overview As you read this chapter you will learn how to create the presentation shown in Figure 1 1 by performing these general tasks e Select an appropriate document theme Enter titles and text on slides Change the size color and style of text View the presentation on your computer Save the presentation so you can modify and view it at a later time Print handouts of your slides Plan General Project Guidelines Ahead When creating a PowerPoint document the actions you perform and decisions you make will affect the appearance and characteristics of the finished document As you create a presentation such as the project shown in Figure 1 1 you should follow these general guidelines 1 Find the appropriate theme The overall appearance of a presentation significantly affects its capability to communicate information clearly The slides graphical appearance should support the presentation s overall message Colors fonts and layouts affect how audience members perceive and react to the slide content 2 Choose words for each slide Use the less is more principle The less text the more likely the slides will enhance your speech Use the fewest words possible to make a point continued Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or dupli
109. ternative you could click the Office Button and then click the Exit PowerPoint button on the Office Button menu which closes all open PowerPoint documents and then quits PowerPoint Figure 1 77 Other Ways 1 With one document open PowerPoint button on double click Office Button Windows Vista taskbar click Click Office Button click Close on shortcut menu Exit PowerPoint on Office 4 With one document open Button menu press ALT F4 With one document open right click Microsoft Starting PowerPoint and Opening a Presentation Once you have created and saved a presentation you may need to retrieve it from your storage medium For example you might want to revise the document or print it Opening a presentation requires that PowerPoint is running on your computer To Start PowerPoint The following steps which assume Windows Vista is running start PowerPoint D Click the Start button on the Windows Vista taskbar to display the Start menu Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list and then click Microsoft Office in the All Programs list to display the Microsoft Office list Click Microsoft Office PowerPoint 2007 on the Microsoft Office list to start PowerPoint and display a new blank presentation in the PowerPoint window If the PowerPoint window is not maximized click the Maximize button on its title bar to maximize the window Copyright 2009
110. text 2 Click Home tab click Italic click Font on shortcut in Font group menu click Italic in Font 3 Press CTRL style list To Select Multiple Paragraphs Each of the subtitle lines is a separate paragraph As previously discussed PowerPoint creates a new paragraph each time you press the ENTER key To change the character formatting in both paragraphs it is efficient to select the desired text and then make the desired changes to all the characters simultaneously The next formatting change you will make will apply to both title slide subtitle paragraphs The following step selects the first paragraph so that you can format both paragraphs concurrently e With the second subtitle text paragraph selected press the CTRL key and then triple click the first subtitle transparent Mini toolbar A appears when second text paragraph Spring Break in Cabo FA V PROP paragraph is selected San Lucas Mexico to select both paragraphs Figure 1 25 Can use a different technique to ma i select both subtitle text paragraphs sol Spring Brgak ini Q amp A Yes Click the placeholder border so that it appears as a solid line When the placeholder is selected in this manner formatting changes will apply to all text in the placeholder Presented by Dave Figure 1 25 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User
111. the Ribbon on the shortcut menu double click the active tab or press CTRL F1 To restore a minimized Ribbon right click the Ribbon and then click Minimize the Ribbon on the shortcut menu double click any top level tab or press CTRL F1 To use commands on a minimized Ribbon click the top level tab Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 10 PowerPoint Chapter 1 Creating and Editing a Presentation Ps oo Mm Presentation Microsoft PowerPoint Home Inset Design Animations SlideShow Review View M ao AN Themes mj This Presentation su bm ini odn ae elley Bo i option to the next PowerPoint shows ere wes ro a preview of the theme on the slide so you can decide button displays ii L whether you want additional to select the theme gallery options More Themes on Microsoft Office Online Browse for Themes save Current Theme B add subtitle Figure 1 7 Some commands on the Ribbon display an image to help you remember their function When you point to a command on the Ribbon all or part of the command glows in shades of yellow and orange and an Enhanced ScreenTip appears on the screen An Enhanced ScreenTip is an on screen note that provides the name of the command available keyboard shortcut s a description of the command and sometimes
112. the View tab changes from color bars to shades of black called grayscale and white After you view the text objects in the presentation in grayscale you can make any changes that will enhance printouts produced from a black and white printer or photocopier The following steps display the presentation in grayscale o e Click View on the Ribbon to display Cabo POEKEGET TERET PowerPoint the View tab Figure 1 85 imations Slide Show Review cn default r F Ruler Qi display is f l E Arrange All H TTE o a E Er T Gridlines rene now e m Cascade dout Notes nom H Pew Switch Macr ter Master Message Bar ja Window Pure Black and White Window EN Mowe Split yiridowrs I Show Hide Color Grayscale Wind ows Macri i Grayscale _ a button Figure 1 85 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 60 PowerPoint Chapter 1 Creating and Editing a Presentation o e Click Grayscale in the Color Grayscale group to display Slide 1 in grayscale F in the Slide pane Figure 1 86 Slide 1 is displayed in Grayscale view A World Beneath the Waves Spring Break in Cabo San Lucas Mexico Presented by Dave Ehlin SGA President Figure 1 86 e Click the Next Slide button four times to view all slides in the presentation in gra
113. tion Title As you begin typing text in the title text placeholder the title text also is displayed in the Slide 1 thumbnail in the Slides tab PowerPoint line wraps text that exceeds the width of the placeholder The presentation title for Project 1 is A World Beneath the Waves This title creates interest by introducing the concept of exploring the life under water The following step creates the slide show s title Q e Click the label Click to add title located inside the title text place ations Slide Show Review View Format holder to select the placeholder Bacoor a Background Styles j La A Fonts 5 Figure 1 1 9 O Effets lt Hide Background g _ Background dashed lines around border indicate placeholder is selected label disappears when placeholder is selected I beam mouse pointer TIT NT LT Click to add subtitle Figure 1 19 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Creating a Title Slide PPT 19 What if a button with two lines and Themes two arrows appears on the left side of the title text placeholder n Le o9 Q 2 S al e Type A World Beneath the kd DE Presentation1 Microsoft PowerPoint Drawing Tools U Waves in the title text placeholder Home Insert Design Animations Slide Show Format e Do not press the ENTER key Ca O
114. ular paragraph click the Bullets button in the Paragraph group on the Home tab or right click the paragraph and a then click the Bullets button on the Package High ight Mini toolbar o e Type Breakfast buffet lunch dinner and snacks and then press the ENTER key e Type Two large swimming pools pa BI U ae amp rz A and then press the ENTER key e Type Round trip airfare and hotel transfers and then press the ENTER key e Type Daily activities including water sports but do not press the ENTER key Figure 1 44 ie Four nights at the Azure Ses Resort lt pressed the ENTER key in error and po Breakfast buffet lunch dinner and snacks O now a new bullet appears after the paragraph last entry on this slide How can ni Two large swimming pools remove this extra bullet Round trip airfare and hotel transfers Press the BACKSPACE key Daily activities including water sports Figure 1 44 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Creating a Text Slide with a Multi Level Bulleted List PPT 33 Creating a Text Slide with a Multi Level Bulleted List Slides 3 and 4 in Figure 1 1 on pages PPT 3 4 contain more than one level of bulleted text A slide that consists of more than one level of bulleted text is called a multi level bulleted list slide Beginning with the se
115. w ane N 48 Ev E m dao Do sie oct slide with the Title ide x Delete By Dake e x ar JES x Shapes giii ses Shape Effects Slides and Content layout Figure 1 40 A Find e 3 Replace lg Select Editing vertical scroll bar rs when second slide is added to presentation Why does the bullet EDE o character display a blue dot Click to add title The Flow document e a Clicktsadd tezi theme determines the Title and Content layout has two bullet characters Each leen placeholders paragraph level has i bullet i orange border character an associated bullet a a character slide is displayed q clicked the New og i to presentation o Slide arrow instead of the New Slide button What should do Click the Title and Content slide thumb nail in the layout a ae g Microsoft PowerP ci gallery Figure 1 40 Other Ways 1 Press CTRL M scroll arrow Previous Slide button Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Creating a Text Slide with a Single Level Bulleted List PPT 31 Choose the words for the slide Plan All presentations should follow the 7 x 7 rule which states that each slide should have a Ahead maximum of seven lines and each line should have a maximum of seven words PowerPoint designers must c
116. with the Undo button by clicking the Redo button on the Quick Access Toolbar Clicking the Redo button reverses the last undo action The Screen Tip name reflects the type of reversal last performed Paragraphs Subtitle text in the subtitle text placeholder supports the title text It can appear on one or more lines in the placeholder Io create more than one subtitle line you press the ENTER key after typing some words PowerPoint creates a new line which is the second paragraph in the placeholder A paragraph is a segment of text with the same format that begins when you press the ENTER key and ends when you press the ENTER key again This new paragraph is the same level as the previous paragraph A level is a position within a structure such as an outline that indicates the magnitude of importance PowerPoint allows for five paragraph levels Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User PPT 20 PowerPoint Chapter 1 Creating and Editing a Presentation To Enter the Presentation Subtitle Paragraph The first subtitle paragraph links to the title by giving specific details about the vacation location and the second paragraph gives information about the person who will be speaking to the audience The following steps enter the presentation subtitle o e Click the label Click to add subtitle located inside the subtitle text plac
117. xt Effects Phy Format Shape ick to add notes Figure 1 11 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Quick Access Toolbar The Quick Access Toolbar located by default above the Ribbon provides easy The PowerPoint Window PPT 13 access to frequently used commands Figure 1 12a The commands on the Quick Access Toolbar always are available regardless of the task you are performing Initially the Quick Access Toolbar contains the Save Undo and Redo commands If you click the Customize Quick Access Toolbar button PowerPoint provides a list of commands you quickly can add to and remove from the Quick Access Toolbar Figure 1 12b Undo button Save button Redo button Quick Access Toolbar positioned above RIDDEN na S Er hE SE Ed Reset A side ik ore Presentation Micros Figure 1 12 a Quick Access Toolbar above Ribbon Customize Quick Access Toolbar button Presentation Micrasot Cistomize Quick Access Toolbar TE me Customize Anis h g i Quick Access m g Wigs Toolbar menu i Open Isl ile 5g Save Ag i E mail Quick Print Print Previews commands you quickly can add to Spelling or delete from Quick Access Toolbar H Unde Redo Slide Show From Beginning More commands Show Below the Ribb
118. yscale Figure 1 87 Back To Color Back To View button Color View ith Black with Black with Black Fill Grayscale Fill White Fill Slide 5 is displayed in Grayscale view Click to add subtitle Next Slide button Figure 1 87 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part Licensed to iChapters User Printing a Presentation PPT 61 in color pz U J Q O S e e Click the Back To Color View button U in the Close group to return to the e previous tab and display Slide 5 O with the default Flow color sheme _ F j E Slide 5 i Figure 1 88 A ae z ati Figure 1 88 Printing a Presentation After you create a presentation you often want to print it A printed version of the presentation is called a hard copy or printout Printed copies of your presentation can be useful for the following reasons e Many people prefer proofreading a hard copy of the presentation rather than viewing the slides on the screen to check for errors and readability e Someone without computer access or who could not attend your live presentation can view the slides content e Copies can be distributed as handouts to people viewing your presentation e Hard copies can serve as reference material if your storage medium is lost or becomes corrupted and you need to re create the presentation It is a
119. ysis and planning As a starting point establish why the presentation is needed Guidlines Next analyze the intended audience for the presentation and their unique needs Then gather information about the topic and decide what to include in the presentation Finally determine the presentation design and style that will be most successful at delivering the message Details of these guidelines are provided in Appendix A In addition each project in this book provides practical applications of these planning considerations Project Presentation with Bulleted Lists In Project 1 you will follow proper design guidelines and learn to use PowerPoint to create save and print the slides shown in Figures 1 la through 1 1e on this page and the next The objective is to produce a presentation called A World Beneath the Waves to help the Student Government Association SGA President Dave Ehlin promote the an nual spring break diving and snorkeling trip to Cabo San Lucas Mexico This slide show presents the highlights of this trip and promotes the included amenities tour prices and the inviting Pacific waters Some of the text will have formatting and color enhancements In addition you will print handouts of your slides to distribute to students Package Highlights Four nights at the Azure Seas Resort Breakfast buffet lunch dinner and snacks Two large swimming pools Round trip airfare and hotel transfers D
120. ze Big e If the Folders list is displayed below the Folders button click the Folders button to remove the Folders list Favorite Links Mame Ce pall Recent Placef BE Desktop jE Computer Gardinl Panel Computer selected E Pictures m Music 4 Recently Changed mH Searches I Public e If necessary click Computer in the Favorite Links section and then scroll until UDISK 2 0 E appears in the list of available drives e Double click UDISK 2 0 E to select the USB flash drive Drive E in this case as the new open location Folders Mk apd NA oo Views New Folder Date modified E Cabo Fackage N selected file l File name Cabo Package e Click Cabo Package to select the file name Figure 1 79 Folders button is a toggle that causes Folders list to appear or disappear each time you click it How dol open the file if am not gt using a USB flash drive Use the same process but be certain to select your device in the Computer list Type size File list shows files on USB flash drive your list may differ All PowerPoint Presentations e Cancel Figure 1 79 Copyright 2009 Cengage Learning Inc All Rights Reserved May not be copied scanned or duplicated in whole or in part D Ashi Quick Styles 7 Shi ion1 is blank Presentat opened in Microsoft PowerPoint window aes Zs Licen

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