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1. 00000002 02 JAN 2014 BARSKY Plant Research Bar SPRAY_XYZ Spray XYZ Stuff m 20 APR 2013 FURMAN Furman Tom SPRAY_XYZ Spray XYZ Stuff Selecting a Plant Enter the accession number with qualifier of the plant or search by plant name by entering all or part of the name in the Search for box and pressing Enter or clicking the Go button Select a name from the list and then select a plant How to Use the BG Map Horticultural Management Module Updated 8 14 14 You can click the Repeat button to repeat a previous name selection Maintenance History Tab Applicable Work Orders This table lists Horticultural Management Work Orders which are applied to this plant To open the record for the work order click on a row Then right click and select Open Record Maintenance Performed This table records the history of the maintenance performed on this plant Date required Enter the date that the maintenance was performed or right click to enter today s date or select a date from a calendar Performed By required Right click and browse to elect the Horticultural Contact code for the person or organization that performed the maintenance To create a new Contact right click and select Create New or select Contacts from the Other Functions dropdown list Task required Right click and browse to select the code for a Horticultural Maintenance Task To create a new Task right click and sel2. to Use the BG Map Horticultural Management Module Updated 8 14 14 Enter Field Check Data Acc Num Name Location Date Time 1 2008 034 B Abies koreana Prostrate Be 3 JAN 2014 04 48 56PM 2008 034 B Abies koreana Prostrate Beauty in F18 By Co Sex Num Tr Rep S Veg St Contai Die Why Cancel Horticultural Management Contacts This window allows you to create or modify a Horticultural Management Contact Creating a Contact Click the Start Here button and select Define a new Contact Code Enter a code of 12 characters or fewer for the new Contact Then fill in the information as indicated for each prompt Category Select On Staff if this contact is part of your internal staff Only contacts marked as On Staff can initiate Horticultural Management Work Orders Otherwise select a category for this Contact Seasonal Outside Contractor or Other big ae pay acme aa Fo e Contact Code Telephone 1 BARSKY i E Inactive 2151237234 onstaff Seasonal First Name MI Last Name Telephone 2 Outside Contractor Ronald Barsky 215 321 4321 D Other Organization Fax Plant Research 215 989 9873 Address Line 1 E Mail 1234 Main St support bg map com Address Line 2 Comments Number 45 My Comments City State Province Zip Postal Code Country Plymouth Meeting PA 19000 usa Send E Mail gt Cancel Save Modify
3. How to Use the BG Map Horticultural Management Module Updated 8 14 14 BG Map TechNote How to Use the Horticultural Management Module About the Horticultural Management Module The Horticultural Management Module allows you to create assign and track the progress of Horticultural Management Tasks It contains these components S Enter Additional Plants Data Horticultural Management Contacts Horticultural Management Tasks Horticultural Management Work Orders 2e 2e x ko You can also access the Horticultural Management Module by ae going to the Tools menu or by clicking this icon E Enter Additional Plants Data This window allows you to enter additional data about an individual plant amp Enter Additional PLANTS Data Co E eE f Tree Appraisal Hazard Enter Field Check Data 2005 127 A Viburnum x pragense Accession W ________ Number 2005 127 F Search Viburnum x pragense co Repeat Viburnum x pragense Name Qualifier A Applicable Workorders Number W O Date Current Status Task 00000002 09FEB 2014 Completed 13 JAN 2014 Annual Pruning 00000001 31JAN 2014 Assigned 31 JAN 2014 Annual Pruning Maintenance Performed Date Perfmd By Name Task Description Cost Note Next Due W O 16 JAN 2014 BARSKY Plant Research Bar SPRAY_XYZ Spray XYZ Stuff a 13 JAN 2014 FURMAN Furman Tom ANNUAL_PRL Annual Pruning 09 FEB 2015
4. N BY WO_NUMBER emergencies assigned to JOE_SMITH LIST HORT_WORK ORDERS WITH EMERGENCY 1 AND WITH ASSIGNED_TO JOE_SMITH DESCRIPTION BY WO_NUMBER received after 1 1 05 LIST HORT_WORK ORDERS WITH RECEIVED_DATE AFTER 1 19 05 RECEIVED_DATE DESCRIPTION BY WO_NUMBER To obtain a list of data fields that may be searched or listed enter LISTDICT HORT_WORK ORDERS by ID BG Map Botanical Garden Mapping System Mapping the world one plant at a time For up to date information visit the BG Map Users Support Website at www bg map com userdata 2014 Glicksman Associates Inc 11
5. To BARSKY Comments Date Status By Name 13MAR 2014 1 Received BARSKY Barsky Ronald J Plant Research 13 MAR 2014 3 Completed BARSKY Barsky Ronald J Plant Research K Order Folder C Bgmapwin Hort_Mat WorkOrders Open Workorder gt Change a gt E Mail Setup gt Help Send By E Mail To Cancel Save This window allows you to create and update Horticultural Management Work Orders Opening an Existing Work Order Select a sort order and click the Start Here button Creating a Work order Click the Start Here button and select Define a New Work Order The next How to Use the BG Map Horticultural Management Module Updated 8 14 14 available Work Order number will be automatically selected and applied to this Work Order Fill in the form as follows and click Save when finished Work Order Date required The default is today s date but you may enter any date or right click to pick a date from a calendar Requested by required Right click and browse to select the individual who requested this work order It must be an On Staff entry in the Horticultural Management Contacts file To create a new Contact right click and select Create New Make certain that you check On Staff when creating the Contact Location of Work required Enter a description of the work location Task required Right click and browse to select the task to be performed It must be an entry in t
6. ail feature you must set up the e mail options by entering the e mail server account password etc Click E Mail Setup E Mail setup must be done separately for each BG Map user Sending Using Your Default E Mail Program If you do not create an e mail setup for an SMTP mail server as described above you can send the work order using your default e mail program such as Microsoft Outlook When you click Send By E Mail the default program will be opened an e mail to the selected address will be created and the work order will be opened Click Copy All in the work order display window and then paste it into your e mail Updating an Existing Work Order Click Start and then select the work order to be updated Searching for Work Orders Using Pseudo TCL Here are some sample search commands you can use in Pseudo TCL to search for work orders that meet certain criteria All work orders that are past deadline LIST HORT_WORK ORDERS WITH PAST_DEADLINE 1 DESCRIPTION How to Use the BG Map Horticultural Management Module Updated 8 14 14 BY WO_NUMBER more than 30 days past deadline LIST HORT_WORK ORDERS WITH PAST_DEADLINE_DAYS gt 30 DESCRIPTION BY WO_NUMBER emergency work orders LIST HORT_WORK ORDERS WITH EMERGENCY 1 DESCRIPTION BY WO_NUMBER linked to Object IN ROM 1 LIST HORT_WORK ORDERS WITH OBJECT IN ROM 1 DESCRIPTION BY WO_NUMBER linked to any Object LIST HORT_WORK ORDERS WITH OBJECT DESCRIPTIO
7. ck and browse to select a value from 1 to 4 Consequences of Hitting the Target required This indicates the expected consequences of the tree or a failed part hitting the target Right click and browse to select a value from 1 to 4 Tree Hazard Risk Rating This determined by 3 items described above It is based on the tables in ISA Publication Tree Risk Assessment Best Management Practices companion publication to ANSI A300 Part 9 Tree Hazard Action required Enter the recommended action for this tree You can right click to repeat a previous entry Tree Hazard Note Enter any additional notes regarding this tree s hazard potential You can right click to repeat a previous entry By required This records the initials of the staff member making the observation Right click and browse to select from the BG BASE Staff file Or you can enter initials manually Tree Hazard Rating Obsolete Click this to access tree hazard data that were recorded under a previous system now obsolete Using This Data This data can be displayed in reports and in Web VQE by including the corresponding fields in Plant List Formats Enter Field Check Data Tab Note To enter Field Check Data you must first enter your BG BASE logon name and password Click to enter update the BG BASE record for the selected plant For details on how to enter the information see Edit Print Garden Notepad Data in the BG Map User s Manual How
8. ect Create New or select Maint Tasks from the Other Functions dropdown list Cost Optional Enter the cost of this maintenance Enter a numeric value only Do not enter currency units Note Optional Enter a general note about this maintenance Next Due The date this maintenance task is next due is entered here This is automatically filled in based on the normal interval assigned to this maintenance Task If you wish you can change the date to override the normal maintenance interval If this is a one time only non recurring task leave this field blank W O Work Order This column is automatically filled in with the Work Order Number if this maintenance was entered via a Work Order Note you cannot enter a How to Use the BG Map Horticultural Management Module Updated 8 14 14 Work Order Number here You must do so in the Horticultural Management Work Orders data entry window Tree Appraisal Hazard Tab Enter Additional PLANTS Data o Maintenance History tree Appraisal Hazard enter Field Check Data 1993 105 A Abies alba Accession me Search Number 1993 105 2 Viburnum x pragense Repeat Abies alba m Name Qualifier A Location Rating for Tree Appraisal a Z By Date Note This section should be completed only by a certified arborist Obsolete Tree Tree Hazard Rati qualified in tree risk assesment Hazard Data gt Date FailProb TgtProb Conseq Rating Recommended Actio
9. he Horticultural Management Maintenance Tasks file To create a new task right click and select Create New Emergency optional Check this box if this work order is for an emergency situation Deadline optional Enter the date by which this work order must be completed or right click to pick a date from a calendar Hours and Cost optional Enter the estimated hours and cost of this work Assigned to Right click and browse to select the individual or company that has been assigned this work It must be an entry in the Horticultural Management Contacts file To create a new Contact right click and select Create New Comments optional Enter any comments on this work order Status Table This table records the status of the work order received assigned completed inspected or cancelled Each entry in this table is recorded with its corresponding date and contact name Status Date required Enter the date this status was applied to the work order i e the date it was received assigned completed etc You can type in the date or right click to enter today s date or pick a date from a calendar Status required How to Use the BG Map Horticultural Management Module Updated 8 14 14 Right click and browse to select the status By required This column records the person who received the work order assigned it completed it etc Right click and browse to select a contact which must be an entry in
10. he plant has been removed Description required Enter a description of this task for example Annual Pruning Unit Cost Enter the typical cost of this Task on a unit basis Enter a numerical value only Do not include currency symbols For example if the cost of a task is 1 75 per square foot enter 1 75 at this prompt How to Use the BG Map Horticultural Management Module Updated 8 14 14 Units Select the units that apply to the unit cost If the cost is per occurrence select ea each Maintenance Interval required Enter the normal interval for this Task in years and decimal fractions of years For example if this Task should be repeated every 5 1 2 years enter 5 5 at this prompt If this is a one time only non recurring task enter a 0 General Comments Enter any other notes or comments concerning this Task Modifying and Existing Task Click Start Here and select an existing Task to be modified Making a Task Inactive Check the Inactive box to make a Task inactive If inactive it will not appear in popup selection lists Horticultural Management Work Orders amp Horticultural Management Work Orders boj oR Ex Sort By W O Number Workorder wo 00000004 EA ro Date MAR 132014 Requested By FURMAN Current Status Location of Work Everywhere Task REMOVAL Link to Plants gt Emergency Deadline Hours Cost Status Assigned
11. ing an Existing Contact Click Start Here and select an existing Contact to be modified How to Use the BG Map Horticultural Management Module Updated 8 14 14 Making a Contact Inactive Check the Inactive box to make a Contact inactive Inactive Contacts will not appear in popup selection lists Sending an E Mail to a Contact Click the button to send an e mail to this Contact This function can be used if your computer has an Internet connection and a default e mail program and if you have entered a valid e mail address for this Contact Horticultural Management Tasks ic amp Horticultural Management Maintenance Tasks nee Maintenance Task Code Unit Cost Units ANNUAL_PRUNI EH Inactive 20 00 per hr Description Interval Years Annual Pruning 1 00 General Comments Pruning Comments Help Cancel l Save This window allows you to create or modify a Horticultural Management Maintenance Task Creating a Task Click the Start Here button and select Define a new Task Code Enter a code of 12 characters or fewer for the new Task Then fill in the information as indicated for each prompt Special Task Code REMOVAL If you create a task with a code named REMOVAL BG Map will treat it in a special way If you create a Work Order for this task and it is completed BG Map will give you the option of automatically updating BG BASE to indicate t
12. list or text file containing a list of accession numbers with qualifiers BG Map will check the list to make sure that each plant listed is living The plants will be added to the table Sorting the Plant List Double click a column heading to sort the list be accession number name or location 10 How to Use the BG Map Horticultural Management Module Updated 8 14 14 Work Order Folder When you save a work order it is saved as an HTML file You may use any web browser such as Mozilla Firefox or Internet Explorer to view and print it Before you can save a work order you must specify the folder where work orders are to be saved To do so click Change Folder and select the folder If you are on a network select a mapped network drive that is accessible to all users who may need to view or print work orders Viewing or Printing a Work Order Click Open Work Order to open the work order to view print or save as a PDF File You must save the work order first Sending a Work Order by E Mail Note A work order must be saved before it can be e mailed Open an existing work order Enter the outgoing e mail address or multiple addresses separated by commas no spaces Or click the browse button and select one or more contacts whose e mail addresses have been entered See Horticultural Management Contacts Then click Send By E Mail to send the work order Sending Using an SMTP Mail Server Before you can use the e m
13. n Notes By 15 JAN 2014 2 3 4 1low to be removed label missing MJO 14 JAN 2014 2 3 4 1low needs pruning label missing MJO Location Rating for Tree Appraisal The Location Rating is used to help determine the appraised value of a tree A tree in a more desirable location is considered more valuable The Location Rating is a percentage value that is used as a multiplier If no Location Rating is entered for an individual tree a default is used instead This default value can be entered in the Tree Appraisal Data window by clicking Tools Tree Appraisal Select a percentage value from the dropdown list Your BG Map login name and the current date are added automatically To erase the value click the Erase button Tree Hazard Rating This rating should serve as a guide only Accurate determination of hazard should be based on the full evaluation of the tree and its surroundings by a certified arborist qualified in tree risk assessment Date required Right click and browse to select the date for this observation How to Use the BG Map Horticultural Management Module Updated 8 14 14 Probability of Failure required This indicates the likelihood of failure of all or a portion of the tree Right click and browse to select a value from 1 to 4 Probability of Hitting a Target required This indicates the likelihood of the tree or a failed part striking a target such as a person vehicle or structure Right cli
14. the Horticultural Management Contacts file Note when entering the Assigned status you must also select the person the work order was assigned to To create a new Contact right click and select Create New Make certain that you check On Staff when creating the Contact When you assign a Completed status to a Work Order the table in Plants Additional Data will be updated to show this task and to list the corresponding Work Order Link to Plants optional mn amp Horticultural Management Work Orders o ks Sort By BG BASE Saved List W O Number Start Browse wo 00000004 Link to These Plants Current Status Use BG BASE Saved List Use Text File Acc Number Name Location 1 1948 809 Pinus pungens H7 a 2 3 4 5 6 7 8 9 10 11 Se E Order Folder C Bgmapwin Hort_Mat WorkOrders Open Workorder gt Change Folder gt EM ail Setup gt Help Send By E Mail To E carce Save You can link this Work Order to one or more plants via their accession numbers Right click on the table and enter all or part of a plant name Then select one or more plants You can select additional names and plants To open the Plants Additional Information record for a listed plant Then select Open Record Using a Saved List to Link to Multiple Plants Select Use BG BASE Saved List or Use Text File and click the Browse button to select a saved
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