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hp scanjet 7400c series scanner user`s manual

1. oO Cc Cc O Q N N oO Q N U O S N Cc O Q N Q user s manual 2 Back to TOC Copyright information Copyright Hewlett Packard Company 2000 All rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under copyright laws Trademark credits Microsoft Windows Windows NT and Hotmail are U S registered trademarks of Microsoft Corporation Pentium is a U S registered product of Intel Corporation All other products mentioned herein may be trademarks of their respective companies Warranty The information contained in this document is subject to change without notice Hewlett Packard makes no warranty of any kind with respect to this information HEWLETT PACKARD SPECIFICALLY DISCLAIMS THE IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Hewlett Packard shall not be liable for any direct indirect incidental consequential or other damage alleged in connection with the furnishing or use of this information NOTICE TO U S GOVERNMENT USERS RESTRICTED RIGHTS COMMERCIAL COMPUTER SOFTWARE Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data Clause at DFARS 52 227 7013 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The cu
2. 2 Click the Events tab 3 From the Scanner Events list select HP Scannning Software button 4 Make sure the HP PrecisionScan Pro check box is selected 5 Make sure the Disable Events check box is cleared Back to TOC Troubleshooting usage and maintaining 93 When I choose Edit Text on the scanner text on scanned images When try to send a scanned image using the Scan To command on does not appear in my word processing program the Scan menu of the HP PrecisionScan Pro software the program e By default text opens in Word or WordPad Change which want does not appear program displays the text See Changing settings for buttons The HP PrecisionScan Pro software might not recognize the on page 24 program as a destination Do one of the following e Save the scanned image in a file type the other program uses When choose File on the scanner cannot save the scanned image and then open the file in the other program in a format other than pdf e Copy and paste or drag and drop the image into the other Because the File option is for archiving files the pdf format is used program a to keep formatting and provide a small file size To save in a e Reinstall the program that is not being recognized This might different file format scan the item to the HP PrecisionScan Pro allow the HP PrecisionScan Pro software to recognize it software and use the Save As command on the Scan menu want to start scanning from another program
3. Adjust the sharpening Adjust Color Adjust Exposure Adjust Black amp White Threshold Invert Colors Descreen 107 Adjust colors hue and their intensity saturation Adjust the contrast midtones detail in light areas highlights and detail in dark areas shadows Adjust which values in the image will be represented as black or white Make colors in the image their opposites In the scanned image reduce the appearance of undesirable patterns that are in a printed original 108 Contents Fl Search What s This SHIFT F1 HP ScanJet on the Web Product Tour User s Manual Enable All Smart Friends Disable All Smart Friends About HP PrecisionScan Pro View Help topics contents Look for a Help topic Display context sensitive Help for the selected software tool or feature Connect to the Internet and visit the HP ScanJet website View the product tour View the printable user s manual in pdf format Allow helpful alerts to appear when potential problems arise Prevent helpful alerts from appearing when potential problems arise View information about the program version and copyright Back to TOC Back to TOC HP PrecisionScan Pro tool and information bars The HP PrecisionScan Pro software contains a toolbar a Status bar and an Info bar to help you use commands quickly or find information about the current scanned image Toolbar
4. here Using accessories 69 3 Hold your negatives up to the light and verify which side of the negative strip shows the expected orientation of the picture 4 Slide the strip of negatives into the negative template so that the correct view of the picture is facing outward toward you 5 Place the template face down into the large template CAUTION Negatives are easily damaged Touch them only by the edges 6 Cover any slots you are not using with the knock outs from the template to ensure best image quality 70 OFS Tale EE Back to TOC 7 Place the negatives template In the cut out of the large template 9 On the Scan menu click XPA Negatives The graphic on the negatives template should be facing up and l 10 Before making changes see Making optional adjustments for closest to the front non hinged portion of the lid transparent items on page 72 11 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA or set it aside 8 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template Back to TOC Using accessories 71 Scanning transparencies 3 Place the transparency in the cut out in the large template CAUTION Transparencies are easily damaged Touch them only by the edges Transparencies are like 35 mm slides only larger When you scan them you will use only the larger template To scan transparencies 1 With the XPA connect
5. The HP PrecisionScan Pro software displays a toolbar containing shortcut buttons for common commands Click this button To gt New Scan Start preview a new scan Var Scan To Perform a final scan and send to a destination such as e mail Save As Save the selection area as a file E Print Scan and print the selection area Return To When using TWAIN or WIA return the scanned image to the other program ES Copy Scan and place the selection area on the Clipboard R Zoom In Zoom in on the selection area Q Zoom Out Zoom out to the original view 109 aA Rotate Left 90 Rotate the image counterclockwise by 90 degrees a Rotate Right 90 Rotate the image clockwise by 90 degrees 2 Undo Editing Return all settings except output type to the Changes defaults for this image uided Steps ow or hide the Guided Steps Py Guided Si Sh hide the Guided S Display context sensitive Help for the selected h Context Help Ago software tool or feature Adding tools to the toolbar To make resetting resolution or sharpening easier you can add the Reset Resolution tool and the Reset Sharpen tool to the toolbar To add tools to the toolbar 1 On the Tools menu click Change Resolution or Sharpen 2 When the dialog box opens place the cursor over the title of the dialog box and click and hold down the mouse button 3 Drag the cursor to a location on the toolbar and rele
6. e Inthe HP PrecisionScan Pro software click New Scan on the Scan menu e If the Guided Steps are showing click 2 The scanned image appears in the HP PrecisionScan Pro software This scanned image is the preview image You can make changes such as selecting only part of the image or adjusting the contrast When you send the image to another program such as e mail place the image on a website or save it as a file the scanner performs a final scan of the item that includes any changes you made Directions for making optional adjustments and completing the scan appear in this section Back to TOC Cropping or selecting an area for final scan Once a scanned image appears in the HP PrecisionScan Pro software you must select which area becomes the final scanned image by creating a selection area When you create a selection area a dotted selection border appears around the area selection border For information about the appearance of the cursor when it is over an area of the selection border see Context sensitive cursors on page 111 If you only want to look more closely at an area without changing what will be included in the final scan see Getting a closer look zooming on page 35 Back to TOC To crop or select an area for final scan Do one of the following e Move the cursor over the area you want and click e When the cursor looks like this click on one corner of the area you want and drag
7. Note that when you make copies each page is treated as a separate print job so the printer does not collate copies Back to TOC To print copies from the scanner Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 Select COLOR COPY or B amp W COPY by pressing the button until the light next to your choice is lit Only select COLOR Copy if you are printing to a color printer and want a color copy Select the NUMBER OF COPIES by pressing the button until the number you want appears Press Copy on the scanner To reduce or enlarge the copies lighten or darken them or change which printer prints them click Cancel on the computer to set options in the HP ScanJet Copy Utility Change options and click Copy If you do not click Cancel the number of copies specified on the scanner print directly to the default printer Back to TOC Saving a scan to a file You can scan and save items directly to files for archiving purposes without making changes to them The files are saved in pdf format which keeps the original page formatting To save a scanned image in a different file format scan to the HP PrecisionScan Pro software and on the Scan menu click Save As Scanning from scanner buttons 21 To save a scan to a file from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 6
8. PPI definition 124 platforms file types for 55 PNG files png 55 pointers See cursors portable network graphics png 55 portrait orientation definition 124 posting scans definition 124 power reconnecting 79 PPI pixels per inch definition 124 PrecisionScan LAN See HP Precision Scan LAN PrecisionScan Pro software See HP PrecisionScan Pro software Preferences command in menu 106 for scanning software 60 preferences for scanner buttons 24 preparing originals 7 preview window definition 124 previewing scans options for 60 toolbar shortcut 109 using HP PrecisionScan Pro software 33 Print command shortcuts 106 109 using 56 Print Setup 106 printing copies 20 documentation 5 from HP ScanJet Copy Utility 6 resolutions for 124 scans 56 toolbar shortcuts for 109 troubleshooting 91 problems solving See troubleshooting Product Tour command 108 product tour viewing 5 programs scanning from 63 programs sending to 53 progress bar 110 progressive JPEG files 55 Prompt for Another Page option 25 Properties Windows Desktop 57 Q quality options for E mail Document button 25 E mail Photo button 26 File button 28 quality troubleshooting copies 86 scanned images 83 R raster definition 124 Reader Adobe Acrobat 55 See also pdf files readouts tonal resolution 62 Ready cursor 111 receipts scanning 7 red color channel 51 red line histogram 48 reflecting images 40 remote computers setting up sharing 78
9. Q e T Q Color or B amp W button 3 To make more than one copy press NUMBER OF COPIES until the number you want appears on the display Number of copies button Back to TOC 4 Onthe scanner press Copy The scanner scans the item using settings optimized for printing this type of item and then prints the item to the default printer Copy button as f If you have not already scanned using the HP PrecisionScan Pro software see To complete your first scan using the HP PrecisionScan Pro software on page 11 Back to TOC Getting started 11 To complete your first scan using the HP PrecisionScan Pro software 1 Load the item in the scanner See To load the item in the scanner on page 9 With the item loaded press HP SCANNING SOFTWARE on the scanner The scanner scans the item to the HP PrecisionScan Pro software choosing the best settings for this type of item When the scanned image appears in the preview window of the software draw a selection border around the image or portion of the image you want To do so click on one corner of the area you want and while holding down the mouse button drag the cursor to the opposite corner Release the mouse button to complete the border Selection border 4 Experiment with the image Change the output type or make other adjustments When you finish On the Scan menu click Print Select any printer options you want and click OK The scanner
10. point to Programs point to HP ScanJet Utilities and click Remote Scanning Setup In the Remote Setup dialog box select the Use Remote Scanner check box Specify the name of the computer where the scanner is installed host computer Enter the password if used for the host computer Ensure that a matching network protocol is selected This information is found in the HP PrecisionScan LAN dialog box on the host computer Click OK Repeat steps 1 through 6 to enable sharing on other remote computers Back to TOC Scanning from a remote computer Using the scanner is easy from a remote computer Only one user at a time can use the scanner Also the HP ScanJet Copy Utility is not available To scan from the remote computer 1 Place the original item face down on the scanner glass and close the lid On the remote computer start the HP PrecisionScan Pro software If prompted enter the password The person whose computer is connected to the scanner sets the password Start scanning If you need help with scanning procedures see Scanning from HP PrecisionScan Pro on page 31 Back to TOC 79 6 Troubleshooting usage and maintaining This section provides information for Solving issues that might occur while using the scanner or HP scanning software or issues with the appearance of scanned images Start with Checking the basics on this page Clearing jams from the ADF See Clearing jams from the
11. such as my word tried to scan an image into an existing file but the scanned image processing program so can bring an image into my open file but appeared in a new file instead cannot start the scan Some programs only allow scanned images to be placed into new The other program must be TWAIN compliant If you cannot find a files Cut and paste the image into the file you want Or save the command such as Acquire check the documentation for the scanned image as a file and import it into the other program program to see if it is compliant If not do one of the following in the HP PrecisionScan Pro software e Save the scanned image as a file and then insert the file into the other program e Click Scan To from the Scan menu and choose a program e Copy and paste or drag and drop the image into the other program 94 Troubleshooting usage and maintaining Back to TOC am trying to return a scanned image to my TWAIN compliant program but the image will not appear The TWAIN compliant program might not accept the resolution or output type you selected Rescan the image using the default settings the HP PrecisionScan Pro software sets for the image Back to TOC Resolving issues with accessories This section contains information for resolving issues when you are using the XPA or ADF Resolving issues with the XPA This section contains issues that might occur when you are using the transparency adapter XPA Se
12. working from 77 Remote Scanning Installation 77 Remote Scanning Setup 78 removing frames 22 selection areas 35 replacing ADF window directions for 102 Require Password 76 resetting all adjustments 41 output types 37 resolution 38 Resize command shortcuts 107 using 38 resizing images 38 keyboard shortcuts for 107 selection areas 35 troubleshooting 13 resolution automatic 13 changing 38 definition 125 E mail button 25 E mail Photo button options for 26 File button options for 28 interpolated 121 optical definition 123 print vs screen 13 printers 124 range of values 61 screen definition 126 troubleshooting 86 Resolution tab options 61 Index 133 Return to command shortcuts 106 109 using 63 reversing images color 42 layout 40 RGB values definition 125 transparent items 74 viewing 48 rich text format rtf definition 125 using 55 right click definition 125 rollers cleaning 100 Rotate Left command shortcuts 107 109 using 39 Rotate Right command shortcuts 107 109 using 39 rotating images keyboard shortcuts for 107 toolbar shortcut 109 using HP PrecisionScan Pro software 39 rtf rich text format definition 125 using 55 S saturation adjusting 49 automatic adjustment 61 definition 125 keyboard shortcuts 107 Save As command shortcuts 106 109 using 21 saving custom settings 59 saving to files See also file formats toolbar shortcuts 109 using HP PrecisionScan Pro software 54 using
13. 34 fingerprints cleaning 99 flashing palette definition 123 FlashPix files fpx definition 119 using 55 flipping images 40 flowed text definition 119 settings for 29 focus definition 119 folders dragging and dropping to 58 font sizes OCR 23 formats See file formats formatting text 90 fpx files FlashPix definition 119 using 55 framed text definition 119 removing frames 22 settings for 29 free websites 56 frequently asked questions 12 front panel definition 119 frozen programs 79 fuzzy images sharpening 40 troubleshooting 85 87 G gamma definition 119 GIF files gif definition 119 output types for 36 using 55 glass cleaner using 99 glass scanner cleaning 99 definition 125 loading items 9 preparing documents for 7 grainy definition 119 graphics See also images cut off 87 file formats 55 OCR conversions 22 Graphics Interchange Format See GIF files grayscale 8 bit 113 definition 120 output type using 36 shortcut for 107 green color channel 51 grinding sounds troubleshooting 81 Guided Steps hiding or showing 32 menu shortcut 106 toolbar shortcut 109 gum backed paper scanning 7 H halftone definition 120 handwriting converting 23 height resizing images 38 Height field 38 Help online context sensitive 33 108 109 HP ScanJet Copy Utility 6 printing 5 shortcuts for 108 using 33 hiding Guided Steps 32 highlights adjusting 44 alarms 46 automatic adjustment 61 clipped areas che
14. ADF 6 Reconnect the ADF cable to its port on the scanner 104 Troubleshooting usage and maintaining Back to TOC Uninstalling the software Other resources support and specifications The Uninstall option of the setup program allows you to remove the scanning solvate romi your gompiter The Setup and Support Guide contains information about these topics e Setup instructions and troubleshooting Find setup instructions and troubleshooting information for issues that can arise when you install the scanner To uninstall the software Note To uninstall the software from Windows NT 4 0 and 2000 you must log on with administrator privileges e Resources Discover websites and other tools that contain scanning tips updated drivers and the latest information about 1 Click Start point to Settings and click Control Panel your HP scanner 2 Double click the Add Remove Programs icon e Support Locate the contact information for your region if you need 3 Select the HP PrecisionScan Pro software and click Add Remove to contact HP 4 Follow the instructions on screen e Warranty and Specifications See this topic for the warranty and product and regulatory information The Setup and Support Guide is located on the CD in the folder for your language or on your computer in the PrecisionScan Pro folder If you allowed the software to install in the default location the path is C Program Files Hewlett Packard PrecisionScan Pro 3 0 Back to
15. Type menu For help choosing an output type view the Guided Steps If they are not already displayed click 5 List of output types Back to TOC For these uses Use this output type Color photos or drawings with lots of shading to be True Color printed on a color printer 16 7 million displayed on a color monitor set to millions of colors colors displayed on Web and saved in the jpg or png file format Color photos or drawings with shading to be 256 Color printed to a color printer optimized palette sent via e mail used in any way that requires a small file size e viewed on a computer screen Color photos or drawings with shading to be printed to a Grayscale B amp W printer B amp W photos and drawings with shading to be used for any Grayscale purpose B amp W drawings without shading to be placed in another Black amp White program without resizing in the other program Bitmap B amp W drawings without shading to be resized in another Black amp White program Scalable Any image to be saved in gif file format and displayed on the Web 256 Color web palette Text that needs to be editable in a word processing program Editable Text OCR Text that needs to be editable and graphics to be used Text and Image Color drawings or logos without much shading and with a concentrated area of a single color The image is to be used for any purpose Sp
16. Typing cursor Move selection area Drag the selection area to a new location in the preview area Drag the selection area to another program Press CTRL and drag the selection area to the Windows desktop or a folder in Windows Explorer Data entry accepted Click then type a value Pixel value cursor Position this cursor over a light area in the image to see its pixel value in the RGB meter and the histogram Click on pixels to set them as the Highlight value In the Transparency Exposure Adjustment tool click to set the RGB value Position this cursor over a dark area of the image to see its pixel value in the RGB meter and the histogram Click on pixels to set them as the Shadows value Highlight Resize selection Appears over handles on the sides of the selection eyedropper Pag area horizontally area Drag the cursor to resize the width of the selection area Resize selection Appears over the handles on the top or bottom of area vertically t the selection area Drag the cursor to resize the Shadow height of the selection area eyedropper Pag Resize selection Appears over handles on the corners of the area diagonally Yi ve selection area Drag the cursor to resize both the height and width of the selection area Eyedropper and Drop allowed The program or folder the image has been dragged to accepts this kind of drop the no symbol amp Indicates this a
17. always accept the original formatting of the scanned text Reformat the text in the word processing program Converted text appeared in the word processing program without its formatting and wanted it or vice versa e You can try to keep formatting framed or not flowed Change the preference to the one you want For the EDIT TEXT button on the scanner see Changing settings for buttons on page 24 For the HP PrecisionScan Pro software see Setting preferences on page 60 e Even if you want to retain the formatting and you have the setting set correctly the receiving word processing program cannot always accept the formatting Reformat text in the word processing program Back to TOC Resolving issues sending to destinations Use this section to resolve issues sending images to destinations When I choose E mail on the scanner scanned images do not automatically appear in a new e mail message The e mail program is Web based or might not be supported Save the scanned image as a file and attach it to your e mail message as you normally do When I choose E mail on the scanner the scanned image attaches as a bitmap but it contains text want the recipient to be able to edit To make text editable for a recipient scan the item to the HP PrecisionScan Pro software and change the output type for the scanned image to Editable Text OCR Then on the Scan menu click Scan To and select the e mail program Or save th
18. be placed when scanning is completed WordPad will always be available If you want a different word processing program but it does not appear in the list you can try to reinstall the program on the computer which often allows the scanning software to detect it correctly If this is a newly released program check the page for this scanner on the HP website for new drivers to support the program Otherwise visit the page for this scanner on the HP website to check for known conflicts with the program you want 30 Scanning from scanner buttons Back to TOC Back to TOC 31 3 Scanning from HP PrecisionScan Pro Using the HP PrecisionScan Pro software you can preview scanned images and make changes to the images before you send them to a destination or file them You start the HP PrecisionScan Pro software from a scanner button or the Programs group in the Start menu You can also start the HP PrecisionScan Pro software from another program such as a word processing or image editing program if the program is compliant with TWAIN See Scanning from other programs TWAIN on page 63 for more information Overview of the HP PrecisionScan Pro software The HP PrecisionScan Pro software provides preview capabilities and tools for changing an image Some of the changes you can make include select only part of or crop the preview image to become the final scanned image e change the resolution resize the scanned image change
19. in the field and press ENTER e Click the Up or Down arrow next to the field 4 f necessary sharpen the image This can be especially useful if the original was a color or black and white photograph See Sharpening an image on page 40 To reset black and white threshold 1 On the Advanced menu click Adjust Black amp White Threshold 2 Click Auto Back to TOC Setting which colors become black or white in black amp white bitmaps This procedure only applies to color images that will be using the Black amp White Bitmap output type It allows you to create special effects or to correct for originals on colored paper Images consist of pixels In color images each pixel has a varying amount of Red Green or Blue to create its specific color You can determine whether the Red Green or Blue in each pixel turns to black or white in the final scanned image Scanning from HP PrecisionScan Pro 51 To set which colors become black or white in black amp white bitmaps Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a dot beside it 2 Onthe Advanced menu click Adjust Black amp White Threshold 3 Select a color channel from the Scan using channel list e Choose Red to change the red in the image to white Green and blue become black Useful for originals printed on pink or red paper Choose Green to change the green in the image to white Red and blue become black Use
20. on colored paper there might not be enough contrast between the ink and paper colors Adjust the highlights shadows midtones and resolution settings from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 31 Or adjust the contrast from the HP ScanJet Copy Utility Also if possible for text use originals printed with black ink on white paper e The printer might be out of toner or ink Print a different file from another program to the printer to see if the issue lies with the printer Back to TOC Troubleshooting usage and maintaining 87 Vertical white stripes appear on the page Colors in printed images are incorrect The output type or printer settings might not be correct Choose a different output type and print again Check the printer settings If it is a color printer check if the printer is out of ink or toner Ne Scanned images are jagged or fuzzy e The output type in the HP PrecisionScan Pro software might not e The printer might be out of toner or ink Print a different file from be set correctly Set the output type to True Color 16 7 million another program to the printer to see if the issue lies with the colors or Grayscale See Selecting output type on page 36 printer If you placed the image in a file in another program resized the e The scanner internal mirror might be contaminated Contact the image and are printing from that program resizing the image in Custo
21. particular purpose and apply them to items you scan in the future For example if you routinely e mail pictures to someone you can save the settings including the output type resolution and dimensions that you always use The settings are automatically applied when you scan a picture and choose the group of settings Saved settings override the default settings and any changes you made up to that point Any changes you make after that point are preserved To save settings 1 Make sure the scanned image whose settings you want to save is in the preview window and that you have adjusted any settings for the image 2 Onthe Scan menu point to Settings and click Save The settings for the current scanned image appear 3 In the drop down list at the bottom type a name for these settings and click Save To use settings 1 Scan an item to the HP PrecisionScan Pro software 2 Onthe Scan menu point to Settings and click Load 3 Select the group of settings you want from the list at the bottom and click Load 60 Scanning from HP PrecisionScan Pro Setting preferences The preferences are the default settings for all scans performed To change a setting only for the item currently being scanned see Making optional adjustments basic on page 37 and Making optional adjustments advanced on page 41 To set scanning preferences 1 On the Scan menu click Preferences 2 Click the tab you want 3 Change any settings you want See t
22. performs a final scan including your changes and the scanned image prints If you have not already scanned using the scanner buttons see To complete your first scan using the scanner buttons on page 10 12 Getting started Back to TOC Frequently asked questions This section contains answers to some questions users frequently ask about scanning What settings does the HP PrecisionScan Pro software set automatically for an item scan Based on the scanned item the software automatically chooses optimal values for these settings e output type e resolution e sharpening e exposure midtones highlights and shadows e color hue and saturation or black and white threshold Usually the values the software selects provides optimal results However you can change these values in the HP PrecisionScan Pro software How can reduce the time it takes to scan You can reduce the time it takes to scan an item by scanning in black and white when the original e Isa black and white photograph or drawing e sa color photo or drawing but you want a black and white image to appear on the computer screen e Contains only text Scan color originals as black and white by changing the color option for the scanner button such as E MAIL you will be using See Changing settings for buttons on page 24 Or in the HP PrecisionScan Pro software clear the Automatic Set Type option and choose Grayscale or a black and white ou
23. scan slides scanner glass place a white piece of paper on top and scan as you normally would using the Scanner Glass command on the Scan 1 With the XPA connected to its port on the scanner restart the menu software 2 Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Hewlett Packard 68 Using accessories 3 Place the slide template in the cutout of the large template 4 5 i Place up to four slides one in each slot in the template If you are not using all of the slots in the template cover the empty slots with the knock outs from the template to ensure best image quality Back to TOC 6 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template 7 On the Scan menu click XPA Slides 8 Before making any changes see Making optional adjustments for transparent items on page 72 9 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA if you want Back to TOC Scanning negatives To scan negatives you need the larger template and the negative template To scan negatives 1 With the XPA connected to its port on the scanner restart the software Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid pae Hewlett Packard
24. sizes Back to TOC E mail Document button 25 E mail Photo button 26 File button 28 Smart Friends tips 32 software See also HP PrecisionScan Pro software uninstalling 104 solving problems See troubleshooting source documents See original items source definition 126 specifications ADF 7 speed troubleshooting 12 83 spot color definition 126 shortcut for 107 using output type 36 Start button definition 126 starting scans methods for 6 using HP PrecisionScan Pro software 33 using scanner buttons 15 using TWAIN 63 status bar 110 126 Status Bar command 106 streaks troubleshooting 84 stripes troubleshooting 87 support customer resources for 104 supported programs e mail 18 25 PC fax 19 27 word processors 29 system palette definition 126 T tab options Control 62 Edit Text button 29 E mail Document button 25 E mail Photo button 26 Fax button 27 File button 28 Resolution 61 Scanner 60 Selection Area 61 Text 61 Back to TOC Tagged Image File Format See TIFF files Taskbar definition 126 templates large 67 negative 69 slides 67 troubleshooting 88 Text and Image 107 Text tab options 61 text editable accuracy of 23 creating using OCR 22 languages 61 options for with HP scanning software 61 options for with scanner buttons 29 output types for 36 troubleshooting 89 textured paper scanning 7 threshold black and white 50 thresholding definition 127 TIFF files tif definition 127 using 55 tips S
25. tears perforations punch holes wrinkles or curls Flatter three dimensional items such as pages in books fabric and paper with texture CAUTION Avoid placing items with sharp edges in the scanner Doing so can damage the scanner Before placing an item on the scanner glass make sure the item is free of wet glue correction fluid or other contaminating substances Items for the ADF The HP ScanJet automatic document feeder ADF which is a fast convenient way to scan multiple page items is included with some scanner models or it can be ordered The ADF accepts items that meet the following specifications e Items on standard Letter A4 and Legal size paper e Items consisting of up to 50 unbound pages e Items ranging in size from 148 5 by 210 mm 5 8 by 8 3 inches to 215 9 by 355 6 mm 8 5 by 14 inches e Items ranging in weight from 60 to 105 g m 16 to 28 Ib e Items that are square or rectangular and in good condition not fragile or worn e Items that are free of tears perforations or punch holes e Items that are free of wet glue correction fluid and ink Avoid multipart forms with carbon pages transparencies magazine pages gum backed pages and light onionskin pages Before placing an item in the ADF prepare the item by doing the following e Remove curls or wrinkles e Remove staples paper clips paper sticky notes and any other materials from items If your item does not meet these
26. the HP PrecisionScan Pro software Undo Editing Changes CTRL Z Copy CTRL C Select All CTRL A Unselect All Esc Zoom In Zoom Out Guided Steps Tool Bar Info Bar Status Bar Back to TOC Return all settings except output type to the defaults for this image Scan and place the selection area on the Clipboard Select the entire scanner glass including blank space Remove the selection border Zoom in on the selection area Zoom out to the original view Show or hide the Guided Steps Show or hide the toolbar Show or hide the Info bar Show or hide the Status bar Back to TOC True Color 16 7 million colors 256 Color optimized palette 256 Color web palette Spot Color 16 color Grayscale Black amp White Bitmap Black amp White Scalable Editable Text OCR Text and Image Automatically Set Type Rotate Left 90 Rotate Right 90 Mirror Resize Change Resolution Sharpen Choose the Output Type Only one can be selected For help choosing an Output Type show the Guided Steps from the View menu Allow the software to select the output type based on the contents of selection area Rotate the image counterclockwise by 90 degrees Rotate the image clockwise by 90 degrees Reverse the image side to side Resize the selection area This changes the output file size also Change the resolution of the final scanned image
27. the contrast 32 Scanning from HP PrecisionScan Pro To start the software without initiating a scan On the Start menu point to Programs and click HP PrecisionScan Pro The software starts Hover over a command in this toolbar to see an explanation To view the function of a command place the cursor over the command until an explanation appears For more information about the types of assistance the software itself offers see Finding help for using the software on this page For more information about keyboard shortcuts menu items toolbars and cursor appearance see Using software commands and controls on page 105 Back to TOC Finding help for using the software The HP PrecisionScan Pro software provides several means of assisting you ie The Online Help is not available on computer running a version of Internet Explorer that is earlier than 4 0 For Help see Resolving issues that did not generate messages on page 81 Guided Steps Use the Guided Steps for step by step help as you move through the scanning process By default the Guided Steps appear along the left side of the preview window As you become more comfortable with the software you can hide them To show or hide them on the View menu click Guided Steps Or on the toolbar click Py Smart Friends Smart Friends are tips that appear automatically to notify you of potential problems For example if you are setting a very hi
28. the image The zoom commands do not change the final size of your scan they just give you a different view on a monitor To reduce or enlarge the size of the final scan use the Resize command on the Tools menu Getting started 13 What do need to know about scanning text When you scan an item containing text you can use the text either as a scanned image such as a fax or photo archive or as text you can edit Do one of the following to have the optical character recognition OCR software make the text editable automatically and send the text to a supported word processing program e Use the EDIT TEXT scanner button Editable text appears in the word processing program associated with the button e Inthe HP PrecisionScan Pro software use the output type of Editable Text OCR or Text and Image Then on the Scan menu click Scan To choose your word processing program and click Scan 14 Getting started Back to TOC Back to TOC 2 Scanning from scanner buttons The scanner buttons provide an easy way to scan items directly to destinations or files using settings optimized for the destination you choose When you use a scanner button except HP SCANNING SOFTWARE you do not view or change scanned images before they go to the destination or file To view or change images use the HP SCANNING SOFTWARE button which sends the scanned image to the HP PrecisionScan Pro software See the next chapter Scanning from HP Precisi
29. the output dimensions you defined so you can change the selection area without changing the output dimensions When you change the selection border the software resizes the border proportionally The output dimensions remain the same Back to TOC Changing resolution Resolution determines the amount of data in a scanned image The scanning software chooses the optimal resolution based on the output type This resolution generally does not need to change If you do change the resolution choose one no higher than the capabilities of the monitor or printer and one appropriate for the type of scanned image For example to print on a 600 dpi printer choose 600 for black and white bitmap images but choose only 200 for color or grayscale images These resolutions produce optimal quality while keeping file sizes small Selecting higher resolutions for color images increases file size while not increasing quality If you double the resolution the file size quadruples Large file sizes can prevent you from doing certain tasks such as e mailing or can take up too much space on your computer For help choosing a resolution based on the type of original item and destination see Tips for best image quality on page 59 To change resolution 1 On the Tools menu click Change Resolution 2 Doone of the following e Select a value from the list e Type a value between 12 and 999 999 in the field and press ENTER The resolution changes as so
30. the resolution of an image by the addition of new pixels throughout the image the colors of which are based on neighboring pixels invert To reverse the colors in an image for example in a black and white image black areas are turned white and white areas are turned black item The physical drawing photo collage etc you place in the scanner to scan Once it is scanned it is referred to as an image or scanned image jagged Refers to the uneven transition between black and white or areas of color in a scanned image Jagged edges can be avoided by scanning at a higher resolution than your output device or by not scaling the image after scanning it JPEG Joint Photographic Experts Group A compressed file format that reduces file size and enables faster file access This format can reduce image quality and performance when the file is decompressed and recompressed JPEG files are saved with the filename extension jpg 122 keyboard shortcuts A keystroke or combination of keystrokes that allows you to quickly accomplish common tasks landscape The orientation of a photograph or image that is wider than it is tall When an image is taller than it is wide it is called portrait orientation m maximum pixel depth This option enables higher bits per pixel when the scan is sent to the software When it is off 8 bits per pixel are returned for grayscale and 24 bit for color When it is turned on 16 bits per p
31. to someone s fax machine or PC fax program Also allows receiving of faxed documents to the computer instead of a fax machine 124 pixel The smallest element picture element that can be assigned an independent color and intensity and can be displayed on a computer screen Pixels are square dots arranged in a grid pattern to make up the images displayed on the screen PNG Portable network graphics format A compressed image file format suitable for the Web that might replace GIF because of copyright issues with GIF format PNG is non lossy compressed supports interlacing and can be used with the True Color output type which GIF cannot portrait Orientation of a photograph or image that is taller than it is wide An image that is wider than it is tall is called a landscape orientation posting scans Term for scanning items directly to a website PPI Pixels Per Inch A measurement of resolution for monitors and scanners where the individual element is a square pixel preferences Refers to a user s preferred method of using the scanner The scanning software automatically saves certain preferences such as the location of toolbars and the destination of a scan that it detects during normal use of the scanner Some preferences are restored each time the scanner is used others are maintained only throughout a scanning session Back to TOC preview A feature that displays a scanned image so you can view it in t
32. 3 74 details in dark areas 45 details in light areas 44 saturation 49 default programs changing 24 89 default settings definition 117 returning to 41 deleting selection areas 35 density definition 117 depth color definition 116 output types 36 Descreen command shortcuts 107 using 52 desktop dragging and dropping to 58 destinations defined 17 troubleshooting 91 details black and white threshold 50 clipped checking for 46 decreasing in dark areas 45 decreasing in light areas 44 enhancing 45 increasing in dark areas 45 increasing in light areas 44 device driver definition 117 dimensions options for scanning 25 paper sizes 7 resizing images 38 Dimensions of Original Document option 25 Disable All Smart Friends 32 108 display resolution definition 117 image quality 13 output types for 36 distribution pixel 48 dithering definition 117 dock definition 117 documentation printing 5 documents definition 117 dots per inch dpi See also resolution definition 118 dots troubleshooting 84 double click definition 118 dpi dots per inch definition 118 See also resolution dragging and dropping between programs 57 definition 118 to desktop 58 drawings output types for 36 E edges not printing 86 Edit menu shortcuts for 106 Edit Text button identifying 16 Back to TOC settings for 29 using 22 editable text accuracy of 23 creating using OCR 22 definition 118 languages 61 options for 29 61 output type
33. 6 2 Press FILE on the scanner 3 Inthe Save As dialog box name the file choose a location in which to save it and click Save 4 Ifthe scanner or the computer prompts you for another page do one of the following e f you do not have more pages to scan click Done e If there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 22 Scanning from scanner buttons Making scanned text editable You can make text on a scanned image editable The integrated optical character recognition OCR program converts the text to be editable and then places it in a supported word processing program Graphics on a scanned image are discarded or the OCR program might try to convert them and they will appear as random characters If a block of text appears in Microsoft Word or another word processing program inside a frame you do not want double click the frame border and click Remove Frame or a similar command To prevent this from happening in the future see Changing settings for buttons on page 24 Back to TOC To make text editable from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Press EDIT TEXT on the scanner 3 Ifthe scanner or the computer prompts you for another page do one of the following e If you do not have more pages to scan click Done e If there are
34. 7 File button 28 preferences setting 60 Resolution 61 scanner button settings 24 Scanner tab 60 Selection Area tab 61 sharing 76 text 61 Options button 54 original document dimension options 25 original items loading in ADF 66 loading on scanner glass 9 preparing 7 output dimensions changing 38 definition 123 output levels changing 47 output types automatic selection 61 menu shortcuts 107 optimal resolutions for 38 selecting 36 unavailable for printing images 56 overhead transparencies adjusting colors 72 scanning 71 troubleshooting 88 P pages multiple options for 25 scanning 60 Paint files pcx 123 Paintbrush files pcx 123 palette flashing definition 123 palettes Back to TOC definition 123 optimized 113 system 126 web 113 paper loading in ADF 66 sizes ADF 7 sizes scanner glass 7 types of 7 paper jams ADF clearing 97 preventing 96 passwords setting up 76 Paste command 57 pasting images 57 patterns descreening 52 PC fax programs definition 123 options 27 scanning to 18 supported 19 27 troubleshooting 91 PC Paintbrush files pcx 123 pcx files Paintbrush 123 pdf files printing documentation 5 saving scans as 21 uses for 55 percentages scaling 38 photos E mail Photo button 16 inverting colors 42 output types for 36 troubleshooting 85 pink images troubleshooting 88 pixel color transparent items 74 viewing 48 pixel depth options for 60 pixel definition 124 pixels per inch
35. ADF on page 97 Cleaning and maintaining the scanner and accessories See Cleaning and maintaining on page 99 For issues that occur during installation or the first time you scan see the Setup and Support Guide Checking the basics If the scanner is not working always perform these actions first Check that the power cable is securely connected between the scanner and a live electrical outlet or surge protector If the power cable is connected to a surge protector make sure the surge protector is plugged into an outlet and turned on Check that the USB or SCSI cable is securely connected between the scanner and the computer Make sure the scanner is unlocked Move the lock down to the unlocked position Disconnect the power cable from the scanner and turn off the computer After 30 seconds reconnect the power cable to the scanner and then turn on the computer in that order If a program has frozen close it Press CTRL ALT DELETE to open Close Programs or Task Manager Select any program listed as Not Responding and click End Task If these steps did not resolve the issue see Starting troubleshooting on page 80 80 Troubleshooting usage and maintaining Starting troubleshooting Start here to find the information you need Choose one of these general groups of issues and then choose one of that group s more specific issues The scanner or software is not working e A message is on the scanner or the c
36. EG files 114 pex The filename extension for Paintbrush files pdf The filename extension for Portable Document Format PDF files eng The filename extension for Portable Network Graphics PNG files tt The filename extension for Rich Text Format files Hif The filename extension for TIFF or TIFF compressed files xt The filename extension for plain text files wmf The filename extension for Windows metafiles acquire A command offered by programs that support TWAIN Selecting Acquire takes the user directly to a selected scanning software and then returns the scanned image to the requesting program Back to TOC active program The program you are currently using or that is currently selected A program s title bar changes color to distinguish active from inactive programs ADF See automatic document feeder Active XPA Or XPA See transparency adapter aliasing The visibly jagged steps along angled lines or object edges that result from sharp tonal contrasts between pixels Seen in both black and white images and color images Sometimes called jaggies anti aliasing A technique that smooths transitions between pixels reducing the jaggedness of curved lines approximate size Reflects the amount of disk space a scan would require if saved to your computer Approximate Size value does not apply if the Output Type for the scan is set to text it only applies to an image re
37. Invert Colors 42 command 42 Invert Colors command shortcuts 107 isopropyl alcohol cleaning with 99 100 items loading in ADF 66 loading on scanner glass 9 preparing 7 J jagged images definition 121 troubleshooting 87 jaggies definition 114 jams ADF clearing 97 preventing 96 JPEG files jpg definition 121 output types for 36 using 55 K keyboard shortcuts 106 L lamp broken 95 stays on 81 LAN See HP PrecisionScan LAN landscape orientation definition 122 languages OCR 61 large file size option for See also file sizes E mail Document button 25 E mail Photo button 26 File button 28 large template using 67 launching software 32 light areas adjusting 44 copies troubleshooting 86 scans troubleshooting 84 light bulbs broken 88 95 stay on 81 light media scanning 7 lightening images 43 lines troubleshooting 84 87 loading items ADF 66 scanner glass 9 loading settings 59 local area networks See HP PrecisionScan LAN long items scanning 96 M magazine pages scanning 7 making copies quality troubleshooting 86 troubleshooting 91 using scanner button 20 manual printing 5 margins adjusting for 86 Maximum Pixel Depth option 60 maximum pixel depth definition 122 memory insufficient 87 menu shortcuts 106 Microsoft Windows See Windows Microsoft Word removing frames 22 scanning editable text to 22 midtones adjusting 43 automatic adjustment 61 definition 122 range for 43 transparent i
38. P PrecisionScan Pro software save it using the Save As command on the Scan menu Prompt for Another Page When Yes is selected a prompt appears on the computer after you scan the first page of a job The prompt asks if you have more pages to scan to this job When No is selected you will not be prompted for more pages Each scanning job will be treated as a single page job Dimensions of Original Document Choose the size that most closely matches the item you are scanning If a size is unavailable grayed out that size is not supported For example this can occur if the item is larger than the scanner glass Some scanners support an optional automatic document feeder that allows you to scan pages larger than the scanner glass Color When Yes is selected scanned images retain their color When No is selected scanned images will be black and white No black and white allows items to scan more quickly and creates smaller file sizes Back to TOC Quality Use one of the quality options below e Small file size with low quality creates scans at 100 dpi e Normalcreates scans at 200 dpi e Large file size with high quality creates scans at 300 dpi If the Color option on this tab is selected output type will be True Color If the black and white option is selected output type will be Grayscale or Black amp White Bitmap The file type will be pdf Back to TOC Edit Text options This tab contains the options that
39. TOC A Using software commands and controls This section contains information for using the shortcuts toolbars and cursors in the HP PrecisionScan Pro software The HP PrecisionScan Pro contains keyboard shortcuts and toolbars to give you quick access to software commands The Status bar and Info bar provide information about the scanned image And the context sensitive cursors type of activity you can perform in the scanning software 105 106 Using keyboard shortcuts and the menus This section summarizes the menus and commands in the HP PrecisionScan Pro software that you can select using the keyboard To open a menu press ALT the underlined letter for that menu To perform a command open the menu and press the underlined letter for that command This section also shows which commands can be performed using a keyboard accelerator shortcut New Scan CTRL N Start preview a new scan Scan To CTRL T Scan and send to a destination such as e mail Return to When using TWAIN or WIA return the scanned image to the other program Save As CTRL S Save the selection area as a file Print CTRL P Scan and print the selection area Print Setup Change printing options Scanner Glass Select the source from which to scan Only XPA Slides one can be selected XPA Negatives Settings Save Save settings Load Load use settings Preferences Change scanning default preferences Exit ALT F4 Close
40. TOC Selection Area tab options The Selection Area tab controls the following preferences Automatically create selection area after a mouse click When selected a selection area will be created around an area on which you click with the cursor Automatically set the Output Type after selection When selected the software automatically determines the output type of the area inside the selection border Automatically adjust exposure after selection When selected the scanning software automatically changes the controls in the Adjust Exposure and Adjust Black amp White Threshold commands to the optimal values each time you create a new selection area Values for an image do not change if you create a different selection area while the Adjust Exposure or Adjust B amp W Threshold dialog box is open When cleared the scanning software does not automatically reset the controls in these two tools Automatically adjust color after selection When selected the scanning software automatically changes the controls in the Adjust Color command to the optimal values each time you create a new selection area Values never change if you create a different selection area while the Adjust Color dialog box is open When cleared the scanning software does not automatically reset the controls Scanning from HP PrecisionScan Pro 61 Resolution tab options The Resolution tab controls the default resolution values available when you select Reso
41. Z The cursor changes to an eyedropper 3 Move the cursor over the area in the item for which you want to see the values The values appear in the RGB area A line appears in the histogram to show you where those pixels occur 4 When finished click again Back to TOC 75 Sharing the scanner on a network The HP scanning software includes HP PrecisionScan LAN a feature that allows a user on one computer to use the scanning software with a scanner attached to another computer HP PrecisionScan LAN requires at least two computers one with the scanner connected to it the host computer and one or more not connected to the scanner the remote computers To be able to use the scanner the computers must be on the same local area network LAN as the scanner Working on the host computer The components that enable scanner sharing are automatically installed on the host computer when you install the HP PrecisionScan Pro software For other users to be able to use the scanner the host computer must be running the sharing software and sharing must be enabled 76 Sharing the scanner on a network Starting sharing software on the host On the Start menu click Programs point to HP ScanJet Utilities and click Share Scanner Menu items in the scanning software On the host computer a scanner icon appears in the system tray located on the right side of the Windows Taskbar Right clicking this icon opens the right click menu wh
42. a at the bottom of most Windows program screens that shows information about the current action in progress system palette A palette or color table containing a Web palette plus more shades of gray and the 16 VGA colors Taskbar A toolbar that docks to the edge of the Windows Desktop The Taskbar includes the Start button buttons for each open program and a status area text As it relates to scanning text is saved in the following formats txt searchable pdf htm and rtf Back to TOC thresholding The process of rendering all areas darker than a set value as black and all areas lighter than a set value as white Useful when converting grayscale images to black and white TIFF Tagged Image File Format A bitmapped file format for images capable of storing up to 24 bit depth images TIFF file format is especially appropriate for scanned images and is supported by many programs and computers TIFF files are saved with the filename extension tif fone The overall effect produced by the combination of lighting shade and color toolbar The area that contains buttons for an program s controls ToolTip A brief description that appears when the mouse pointer pauses over a control such as a menu item or toolbar button in a software program s window transparency adapter Abbreviated as XPA An optional accessory used to scan transparencies negatives and slides An XPA connector is plugged into t
43. a network can use the HP ScanJet scanner connected to a host computer as long as the following are true e The remote computer has HP PrecisionScan LAN installed See Installing sharing software on the remote computer on this page e The remote computer has sharing enabled See Enabling sharing on the remote computer on this page e The host computer has enabled scanner sharing See Enabling sharing from the host on page 76 After you have performed the setup procedures you can use the scanner See Scanning from a remote computer on page 78 Sharing the scanner on a network 77 Installing sharing software on the remote computer To use the scanner from a remote computer you must install HP PrecisionScan LAN on that computer Only install this software and the HP PrecisionScan Pro software Installing any other software made by another company that was included on the CD is a violation of copyright agreements To install the sharing software 1 Insert the HP scanning software CD into the CD ROM drive 2 Choose Install Software 3 When presented with the list of software components you can install choose Remote Scanning Installation 4 Follow the instructions on the screen 78 Sharing the scanner on a network Enabling sharing on the remote computer After installing the software on the remote computer enable sharing on that computer To set up scanner sharing on a remote computer 1 On the Start menu
44. ab options 61 selection areas automatic 61 cursors 111 moving 35 negatives 72 removing border 35 resizing 35 slides 72 zooming to 35 sending to programs directions for 53 troubleshooting 93 separation pad cleaning 100 Set as Wallpaper 57 settings Controls tab 62 custom saving 59 Edit Text button 29 E mail Document button 25 E mail Photo button 26 Fax button 27 File button 28 for scanning software 60 loading 59 optimized 15 resetting adjustments 41 Resolution tab 61 saving 59 scanner buttons 24 25 Scanner tab 60 Selection Area tab 61 sharing 76 shortcut for 106 Text tab 61 shadows adjusting 45 alarms 46 automatic adjustment 61 clipped areas checking for 46 definition 126 histogram 48 transparent items adjusting for 74 Share Scanner 76 sharing setting up host computer 76 remote computers 78 Sharpen command shortcuts 107 using 40 sharpening definition 126 images 40 keyboard shortcuts for 107 options for 60 shortcuts keyboard 106 menu 106 toolbar 109 showing Guided Steps 32 size See also file sizes image troubleshooting 85 86 paper ADF 7 resizing images 38 transparent media 8 skewed images troubleshooting 85 skewed pages troubleshooting 96 slides adjusting colors 72 scanning 67 troubleshooting 88 XPA Slides 41 slow scanning troubleshooting 12 83 Small Computer System Interface See SCSI small file size option for See also file
45. additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 4 When the text opens in the word processing program check it carefully for accuracy Back to TOC What to expect from OCR programs Optical character recognition programs convert some text more accurately than other text Because OCR technology is never perfect proofread all converted text carefully to ensure the characters have been correctly interpreted These types of text convert most accurately e textin standard fonts etext in 9 point font or larger e crisp clear text J black text on a white background These types of text might convert less accurately e text close to non text elements such as bullets lines or graphics etext in spreadsheets tables or forms e letters that have gaps that bleed along their edges or that touch other letters e underlined text texton colored paper Handwriting cannot be converted Scanning from scanner buttons 23 Supported word processing programs By default text converted using the OCR program appears in Microsoft Word or WordPad By changing the settings for the EDIT TEXT button you can have text appear in a different supported program instead See Changing settings for buttons on page 24 The Edit Text tab in the HP ScanJet Button Options dialog box will display the supported programs installed on the computer 24 Scanning from scanner butt
46. ages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 4 If you have a supported fax program the scanned image automatically appears in a new fax message Address the message and send it as you normally do If the scanned image does not attach to a new message see Supported PC fax programs on this page Scanning from scanner buttons 19 Supported PC fax programs Supported PC fax programs allow the scanner to scan items directly into new fax messages If a scanned image automatically appears in a new fax message your PC fax program is supported If you are using an unsupported PC fax program the scanner cannot scan items directly into a fax message The scanner scans the item but then prompts you to save the scanned image as a file After saving the image as a file open a fax message and attach the file as you normally do To be prompted to save the file make sure that Fax file is selected in the button options Otherwise you receive an error message when you press FAX at the scanner See Changing settings for buttons on page 24 to check or change which PC fax program is set as the default or to set Fax file as the default 20 Scanning from scanner buttons Printing copies You can scan an item and send it to a printer to make copies using the scanner button At the computer you will be able to select print quality and the destination printer before the copies print
47. ail message The scanner scans the item but then prompts you to save it as a file After saving the image as a file open an e mail message and attach the file as you normally do To be prompted to save the file make sure that E mail file is selected in the button options Otherwise you receive an error message when you press E MAIL at the scanner See Changing settings for buttons on page 24 to check or change which e mail program is set as the default or to set E mail file as the default Back to TOC Faxing a scan When you fax using the scanner buttons the scanner scans the item using default settings optimized for faxing If you have a supported PC fax program the scanned image then automatically appears in a new fax message which you then address and send You do not make changes to the scanned image If your fax program is not supported select Fax anyway The computer scans the item using the optimal settings and the computer prompts you to save the scanned image as a file Open your PC fax program and attach the file to a message as you normally do Back to TOC To fax a scan from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Press FAx on the scanner 3 If the scanner or the computer prompts you for another page do one of the following e If you do not have more pages to scan click Done e If there are additional p
48. are applied to items you scan using the EDIT TEXT scanner button Text on these items is processed using the OCR program so that the text will be editable in your word processing program Prompt for Another Page When Yes is selected a prompt appears on the computer after you scan the first page of a job The prompt asks if you have more pages to scan to this job When No is selected you will not be prompted for more pages Each scanning job will be treated as a single page job Dimensions of Original Document Choose the size that most closely matches the item you are scanning If a size is unavailable grayed out that size is not supported For example this can occur if the item is larger than the scanner glass Some scanners support an optional automatic document feeder that allows you to scan pages larger than the scanner glass Flowed Text Format When Yes flowed text is selected output is converted to one column in what the software perceives to be the most logical order Use this option to make more extensive changes to text When No use framed text when possible is selected text appears in a frame positioned as closely as possible to the way they appear in the original for example in columns Text can be more difficult to edit extensively since the frames might not expand to hold additional text Scanning from scanner buttons 29 Destination Select the word processing program into which the scanned image will
49. are saved in pdf format HP Scanning Software Scan to the HP PrecisionScan Pro software to view the image or to make adjustments such as changing resolution or resizing Edit Text Scan and then convert text into an editable form and place it in a word processing program more options Open the dialog box for changing settings such as output quality for buttons on the scanner Back to TOC Scanning quickly without making changes Use the scanner buttons to scan quickly to a destination using settings optimized for that destination A destination is a printer file or another program such as your e mail fax and word processing program If you are scanning slides or transparent items using the XPA you must scan from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 31 E mailing a scan When you e mail using the scanner button the scanner scans the item using default settings optimized for mailing If you have a supported e mail program the scanned image automatically appears as a file attachment in a new e mail message which you then address and send If your e mail program is not supported choose E mail anyway The scanner scans the item using the optimal settings and the computer prompts you to save the item as a file Open your e mail program and attach the file to a message as you normally do Tip To view the scanned item before you send it open the file attachme
50. ase the mouse button 110 Info bar The info bar appears at the bottom of the preview window and displays the following information A moog the width of the output image the height of the output image scale of the output image the Output Type currently selected the Help button for HP PrecisionScan Pro software Back to TOC Status bar The status bar displays the following information A A message about the action you can take when the pointer is over some part of the scanning software window or a tool B An icon for the transparency adapter when it is in use C One of the following e A progress bar that shows when the scanner is scanning or the scanning software is processing a command e The number of KB kilobytes MB megabytes GB gigabytes or TB terabytes in the image in the selection area This size is only an estimate of the actual size of the saved file which depends on the format used to save the file The file can be larger or smaller than the value shown here Back to TOC Ready cursor Context sensitive cursors 111 Ready for activity R The shape of the pointer indicates the type of activity you can perform in the scanning software Click a menu item and select a command Click a list button to select an option Click a button to turn it on or off or to increase or decrease a number Selection area cursor New selection area Draw a new selection area
51. ass with a dry soft lint free cloth 5 When finished reconnect the power cable to the scanner Fingerprints or smudges on the underside of the glass do not affect the appearance of scanned images because this area of the glass is outside the focal point of the scanner 100 Troubleshooting usage and maintaining Back to TOC Cleaning the XPA To clean the ADF 1 Disconnect the power cable from the scanner Clean the XPA with a dry soft cloth If necessary spray the cloth with window cleaner or isopropyl alcohol 1 While holding down on the document input tray open the hatch Cleaning the ADF You must clean these parts of the ADF to maintain high quality scanning e ADF window gray bar above the ADF window e rollers e separation pad 2 Wipe the rollers and separation pad with a soft clean lint free cloth You might dampen the cloth with isopropyl alcohol Rollers Separation pad Back to TOC Troubleshooting usage and maintaining 101 3 While holding the document output tray down open the document input tray 4 Wipe the ADF window which is a long clear bar You may dampen the cloth with window cleaner water or isopropyl alcohol CAUTION Use only these cleaning fluids and spray them only on acloth Using other cleaning fluids or spraying any fluids on the ADF can damage the ADF window ADF window 5 Check the flat gray bar above the ADF window The bar should be gray without b
52. ate over and scan again to see if the streak moves to the other side of the scan If the streaks move then the template needs to be replaced The scans are dark or dim along one side of the image One of the two bulbs in the XPA might be broken or not working With the XPA connected to the scanner hold the XPA up and look for even illumination on both sides of the XPA If a bulb is broken service is required Back to TOC Resolving issues with editable text This section contains resolutions to issues that might occur when you are trying to make text editable Scanned text is not editable e If you pressed a button on the scanner you might have chosen one other than EDIT TEXT Choose EDIT TEXT e f you used the HP PrecisionScan Pro software the software might have identified the text as a drawing In the software choose Editable Text OCR or Text and Image on the Output Type menu Then on the Scan menu click Scan To and choose the program you want If the text is still not editable work with the text as an image or retype it Scanned text is editable in some programs but not in others Some programs accept only image formats and do not allow text Make sure the program accepts editable text The scanner is scanning very slowly when choose the Edit Text OCR option The OCR program causes the scanner to scan more slowly which is normal Wait for the item to scan Troubleshooting usage and maintaining 89 Inco
53. aturation Hue refers to the overall color cast of the image The software sets the hue for an image but you can change it You might want to change it if the image has too much of one color or if you want to create a special effect To change the hue 1 On the Advanced menu click Adjust Color 2 Change the overall color of the image by doing one of the following on the color wheel Indicator circle e Drag the indicator circle to a new Arrows area e Click the arrow for a color on the outer edge of the wheel The result of the change can be seen in the image If the image has too much of one color move toward the color s opposite To return to the default settings 1 On the Advanced menu click Adjust Color 2 Click Auto to return to the default hue and saturation settings for this scanned image Scanning from HP PrecisionScan Pro 49 Changing the saturation Color in an image consists of its hue and the saturation Saturation refers to the intensity of the colors The software sets the saturation for an image but you can change it You might want to change it to make colors in the image more or less vivid or to create a special effect The range in the Saturation field is 0 to 150 To increase saturation 1 On the Advanced menu click Adjust Color 2 Make colors more vivid by doing one of the following e Click to the right of the slider e Type a higher number in the Saturation fi
54. backward and scanned in reverse QO gt To mirror reverse an image On the Tools menu click Mirror Repeat to return to the original layout Back to TOC Sharpening an image Increasing sharpening enhances detail in the image The HP PrecisionScan Pro software automatically selects the optimal sharpen level but you can change it You might want to increase sharpening if the image looks fuzzy Conversely you might want to decrease sharpening if the original item has flaws or marks on it Increasing sharpening or increasing it too much can accent the flaws and create undesirable patterns To sharpen an image 1 On the Tools menu click Sharpen 2 Selecta sharpen level from the list The viewer shows the effect of the changes on the image To reset sharpen levels 1 On the Tools menu click Sharpen 2 Click i You can add the Reset Sharpen tool to the toolbar See To add tools to the toolbar on page 109 Back to TOC Scanning from HP PrecisionScan Pro 41 Resetting all adjustments You can reset images to the optimal default values the scanning software chose for the image Optimal values are based on the output type selected Resetting removes all adjustments you have made except the output type zoom level or the selection area To reset all adjustments Do one of the following e On the Edit menu click Undo Editing Changes e On the toolbar click A Making
55. bed including blank areas print The Print command is disabled if one of these output types is selected Editable Text OCR Text and Image or Black and White Bitmap Scalable To print you must select a different output type Printing does not save the image to the computer Save the scanned image to a file to use the image later To print 1 Doone of the following e On the Scan menu click Print e On the toolbar click e Click in the Guided Steps if they are visible 2 In the Print dialog box select the options you want and click OK Back to TOC Placing a scan on a website Share photos with other people by scanning directly to the Web People you know can view the photos and other items by visiting your website which will have an address you can give them Links to the website are in English When you choose this destination for the first time you will be prompted to sign up for the free website Then you can scan directly to the site whenever you want If you want to place a scan on a site other than an HP Share to Web site save the scanned image as a file and then place the file on the site as you normally do To place a scan on a website 1 Do one of the following e On the Scan menu click Scan To e On the toolbar click Pa e Click Pa in the Guided Steps if they are visible 2 Select HP Share to Web from the list and click Scan 3 Follow the instructions on the screen to finish posting the
56. cking for 46 definition 120 histogram 48 transparent items adjusting for 73 histograms 48 120 host computer setting up for sharing 76 HP PrecisionScan LAN installing on remote computers 77 settings for 76 uses for 75 HP PrecisionScan Pro software customizing settings 59 features 31 help using 32 preferences setting 60 product tour viewing 5 scanner button for 16 scanning with 33 shortcuts 106 starting 32 toolbar shortcuts 109 uninstalling 104 when to use 6 Index HP ScanJet Button Manager 82 HP ScanJet Button Options 24 HP ScanJet Copy Utility 6 HP ScanJet on the Web 108 HP Scanning Software button 16 HTML file formats definition 120 using 55 hue adjusting 49 automatic adjustment 61 definition 120 keyboard shortcuts 107 l image quality troubleshooting 83 images darkening 43 definition 121 file formats 55 highlights adjusting 44 inverting colors 42 lightening 43 midtones adjusting 43 mirroring 40 output levels adjusting 47 resizing 38 rotating 39 sending to programs 53 shadows adjusting 45 sharpening 40 Import 81 importing scans 63 increasing details 45 image clarity 40 saturation 49 info bar 110 121 Info Bar command 106 input tray ADF loading 66 troubleshooting 96 installing ADF window 103 insufficient memory troubleshooting 87 intensity See saturation internal mirror contaminated 87 interpolated resolution definition 121 131 132 Index Interrupt ReQuest lines See IRQs
57. d White output levels appear By default white is set to 255 and black is set to 0 Decreasing the White output level makes the overall image darker 3 To change the levels do one of the following Increasing the Black output level makes the image more faded e Click on the line at one side of a slider Changing the White output level value to 0 and the Black output level e Type a different number in the White or Black field and press value to 255 inverts the colors in the image ENTER To change the ranges for the numbers in the White and Black fields e Click the Up or Down arrow next to the White field or Black see the Controls tab of Setting preferences on page 60 field z The result of the changes to output levels can be seen in the preview To use an image as a light background for dark text such as for an overhead transparency increase the Black output level until the image is as faint as you want To use an image as a dark background for light text such 1 On the Advanced menu click Adjust Exposure as for color slides decrease the White output level value 2 Click Auto to return the midtone highlight shadow and output until the image is as dark as you want levels to the default settings for this scanned image To return to the default settings 48 Scanning from HP PrecisionScan Pro Viewing RGB values and pixels You can view the RGB values and pixel color for any spot in a color or grayscale image using the RGB mete
58. e Color output type JPEG jpg JPEG is a compressed file format for images Its strengths are small file sizes and speed The trade off for these advantages though is reduced image quality Because each time an image is compressed with JPEG it loses a little of the image data avoid compressing a file with JPEG more than once JPEG is an appropriate file format for an image that will be used on the Web or on multiple platforms You can save your JPEG file as a progressive JPEG When used on a Web page a progressive JPEG is initially sent as just every other line with the remaining lines sent immediately after This allows a somewhat blurry image to display sooner Most people prefer this Cannot be used with 256 color output types PNG png A compressed image file format that might replace GIF Like GIF PNG uses non lossy compression which means all the visual data is saved and restored when the file is decompressed Unlike GIF PNG can be used with the true color output type as well as grayscale ones Scanning from HP PrecisionScan Pro 55 TIFF tif Usually created by scanners TIFF files are widely accepted by programs that work with photographs and other images A TIFF file is a bitmapped graphic also called a raster graphic and can be any resolution TIFF image files can be used on multiple platforms TIFF compressed tif Compressed TIFF files for images are smaller than standard TIFF files PCX image pcx Th
59. e PCX file format is for images used in Windows programs such as PC Paintbrush and Paint Windows Metafile wmf The Microsoft Windows Metafile file format is used for scalable vector images in Windows programs It is only available for images using the Black amp White Scalable vector output type Text or text and image file formats HTML htm HTML is useful for text and graphics that will be viewed on the World Wide Web When this format is selected for a scanned image containing both text and images the text is converted to editable text and is saved as HTML and the graphics are saved as GIF or JPEG files PDF pdf PDF is a format useful for text photos and drawings Use Adobe Acrobat Reader to view pdf files If no changes need to be made to the file this file type is useful for sharing as through e mail and filing because of its generally small file size Rich Text rtf The rtf format can be used with a page that contains text or text and pictures The formatting of text in an rtf file can usually be retained and then interpreted by other programs Text ixt Use ixt file format for saving only the text in the selection area and when you are using the Editable Text OCR output type Text will be editable unformatted ASCII text 56 Scanning from HP PrecisionScan Pro Printing The selection area is the part of the image that prints If there is no selection border the contents of the entire scanner
60. e ability of a material to absorb or transmit light The greater the density of a material or object the more black it contains This applies to both black and white images and color images 117 descreen The process of removing an unwanted pattern such as a moire pattern that appears in a printed original so the pattern does not appear in the scanned image destination The file program or hardware device where the scanned image will be used Examples include a printer a Web page or an e mail program device driver Software that the system uses to communicate with devices such as a display printer mouse or scanner display resolution The number of pixels that a computer monitor can display both horizontally and vertically Screen resolutions are typically 640 x 480 VGA 800 x 600 super VGA or 1024 x 786 dithering The process of approximating pixel colors when reducing the color depth of an image Dithering can improve transitions between colors when reducing a 24 bit image to 8 bit format dock To attach a tool window to the main program window document For the purposes of this documentation document refers to an original item containing text or both text and images It also means an original item scanned using the automatic document feeder 118 dots per inch See dpi double click To press and click a mouse button twice in rapid succession dpi Dots per inch The number of dots in a l
61. e also Resolving issues with slides and negatives on page 88 The XPA is not working at all The XPA cable might not be connected correctly Make sure the XPA cable is connected securely to the XPA port on the scanner When using the XPA cannot choose XPA Slides or XPA Negatives on the Scan menu e The XPA cable might not be connected correctly Make sure the XPA cable is connected securely to the XPA port on the scanner e f you connected the XPA while the HP PrecisionScan Pro software was running restart the software Doing so allows the software to detect the XPA Troubleshooting usage and maintaining 95 There is no light or only a dim light in the transparency adapter after checking XPA Slides or XPA Negatives in the Scan menu e Make sure you have selected XPA Slides or XPA Negatives from the Scan menu in the HP PrecisionScan Pro software If these two commands are unavailable restart the software while the XPA is connected to the scanner e One or both of the bulbs in the XPA might be broken or not working With the XPA connected to the scanner hold the XPA up and look for even illumination on both sides of the XPA Ifa bulb is broken service is required 96 Troubleshooting usage and maintaining Resolving issues with the ADF This section contains issues that might occur when you are using the automatic document feeder ADF The ADF is feeding multiple sheets skewing pages or jamming frequent
62. e area instead of one slide or negative Create a selection area around the slide or negative you want to use to ensure it is exposed correctly e The template is not placed completely on the scanner glass Make sure the template is completely on the scanner glass The scanned image shows a colored tint usually pink The slide was probably scanned without using the slide template or the template was placed incorrectly Use the included slide template to scan slides Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Back to TOC Scanned images appear as a box with multi colored vertical lines or as a dashed box with an arrow surrounding the area The template might be placed incorrectly on the scanner bed Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid The scanned image is black even though the lights on the transparency adapter are on e The template might be placed incorrectly on the scanner bed Turn the template so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid e Check the Adjust Exposure command in the Advanced menu There are streaks in the scanned image e Check the original slide or negative for damage e The calibration area at the top of the large template might be scratched or blemished If there are scratches or blemishes turn the templ
63. e of a job The prompt asks if you have more pages to scan to this job When No is selected you will not be prompted for more pages Each job will be treated as a single page job Dimensions of Original Document Choose the size that most closely matches the item you are scanning If a size is unavailable grayed out that size is not supported For example this can occur if the item is larger than the scanner glass Some scanners support an optional automatic document feeder that allows you to scan pages larger than the scanner glass Quality Choose one e Small file size with lower quality creates scans at 100 dpi e Normal creates scans at 200 dpi e Large file size with high quality creates scans at 300 dpi Output type will be Grayscale or Black amp White Bitmap The file type will be pdf Scanning from scanner buttons 25 Destination Select the e mail program into which scanned images will be placed as files when scanning is completed If no compatible e mail programs are installed on the computer you cannot scan directly to e mail Instead select E mail File here in the Destination field Then when you press E MAIL on the scanner you will be prompted to save the scanned image as a file which you can manually attach to an e mail message as you normally do If the e mail program you want does not appear in the list you can try to reinstall the e mail program on the computer which often allows the scanning softwar
64. e primary colors of pigments like ink plus Black Printers use CMYK to print in color converted text Text that has been rendered into digital format by an OCR program color balance The preservation of balance between colors throughout the tonal range Color balance is particularly important when scanning objects that include neutral tones grays or large areas of consistent color color channel The red green and blue components from which colors are created color correction The process of adjusting an image to compensate for input and output device characteristics or color flaws in the original image color depth The number of colors that a monitor can display at once Most PC monitors display 8 bit color 256 colors 16 bit color about 65 000 colors 24 bit color about 16 million colors and 32 bit color The higher the color depth the more lifelike images look on screen Back to TOC color wheel A tool used to adjust the color balance and hue compressed TIFF Tagged Image File Format compressed A bitmapped file format for images capable of storing up to 24 bit depth images TIFF file format is recommended for scanned images and is supported by many programs and computers Compressed TIFF files use data compression to reduce the size of the resulting file Compressed TIFF files are saved with the filename extension tif Configure A feature enabling users to adjust settings that determine how the scan
65. e scanned image as a file and attach it to a message as you normally do When choose Fax on the scanner scanned images do not automatically appear in my PC fax program The PC fax program might not be supported Save the scanned image as a file and attach it to your fax message as you normally do Troubleshooting usage and maintaining 91 When I press E mail Fax or Edit Text on the scanner the incorrect program opens e A cable might be loose Check that the USB or SCSI cable is securely connected e Check which program is set to open when you press E MAIL FAX or EDIT TEXT on the scanner See Changing settings for buttons on page 24 When printing copies from the scanner or the HP ScanJet Copy Utility cannot choose the printer want Scan the item to the HP PrecisionScan Pro software and print from there When printing copies can only make multiple copies of one page at a time cannot collate copy Even if you are using an ADF each page is treated as a separate job You can make multiple copies of one page but not multiple copies of different pages and collate them When try to print from the HP PrecisionScan Pro software the Print command is unavailable If the Editable Text OCR Text and Image or Black and White Scalable output type is selected the Print command is unavailable Choose a different output type and then print 92 Troubleshooting usage and maintaining Back to TOC 5 Under Acti
66. e the images again later For help deciding on which file type to use see List of file types on page 55 or see Tips for best image quality on page 59 For definitions of File types see the Glossary on page 113 To save to a file 1 Do one of the following e On the Scan menu click Save As e On the toolbar click a e Click lll in the Guided Steps if they are visible Select a file type See List of file types on page 55 Select a name and location for the file and click OK If the Options button is available more options are available for this file type Click Options change any options you want and click OK The file type you need depends on how you will use the file And some file types are not available when certain output types are selected Back to TOC List of file types Image file formats Bitmap bomp Often a good choice because Windows itself and most Windows programs accept the bmp file type FlashPix ffox A FlashPix file contains a complete image plus several lower resolution copies of that image The advantage of the FlashPix file format over other file formats is that a program can automatically select the best resolution for a particular job to make editing and using images faster and easier Cannot be used with 256 color output types GIF gif GIF is a compressed file format suitable for an image that will be used on the Web or on multiple platforms Cannot be used with Tru
67. e to detect the e mail program correctly If this is a newly released e mail program check the page for this scanner on the HP website for new drivers to support the e mail program Otherwise visit the page for this scanner on the HP website to check for known conflicts with the program you want 26 Scanning from scanner buttons E mail Photo tab options This tab contains the scanning options that are applied to items you scan using the E MAIL and E MAIL PHOTO scanner buttons together Automatic Cropping When Yes is selected the scanner includes only the item or items on the scanner glass in the resulting scanned image When No is selected the scanner includes the entire area of the scanner glass including blank areas in the resulting scanned image Color When Yes is selected scanned images retain their color When No is selected scanned images will be black and white No black and white allows items to scan more quickly and creates smaller file sizes Quality Choose one e Small file size with lower quality creates scans at 75 dpi e Normal creates scans at 100 dpi e Large file size with high quality creates scans at 150 dpi For color photos output type will be True Color For black and white photos output type will be Grayscale Back to TOC Destination Select the e mail program into which scanned images will be placed as files when scanning is completed If no compatible e mail programs are installed o
68. ecisionScan Pro software place the cursor over the scanned image 3 Click inside the selection area and drag to the location in the destination program Then release the mouse button Wait for the scanner to perform a final scan of the image 58 Scanning from HP PrecisionScan Pro Dragging and dropping to the Windows Desktop or a folder Scanned images you drag and drop to the Windows Desktop or a folder in Windows Explorer become a bitmap file The bitmap file is given a generic name such as scan bmp Subsequent images scanned to the Desktop or that folder replace the current one Therefore if you want to save a scanned image rename it before you drag and drop another image to that location To drag and drop to the Windows Desktop or a folder 1 Make sure you can see both the HP PrecisionScan Pro software and the Desktop or the folder you want in Windows Explorer 2 In the HP PrecisionScan Pro software place the cursor over the scanned image 3 Press CTRL and click over the selection area 4 While holding down the mouse button drag the scanned image to the Desktop or folder and release the mouse button Wait until the scanner performs the final scan Back to TOC Other features and tips The other sections in Scanning from HP PrecisionScan Pro provide the most common information you need to scan items every day In this section you can find information about e which settings to use to get the best image qua
69. ed to its port on the scanner restart the software 2 Place the large template on the scanner glass so the wording Hewlett Packard is at the top or closest to the hinged portion of the lid Hewlett Packard 4 Cover any gaps around the edges of the transparency 5 Place the XPA over the large template Align the XPA to fit in the corner cutouts on the template 72 Using accessories On the Scan menu click XPA Slides Before making changes see Making optional adjustments for transparent items on page 72 When finished using the XPA on the Scan menu click Scanner Glass Disconnect the XPA or set it aside Back to TOC Making optional adjustments for transparent items You can make optional adjustments to transparent items scanned using the XPA Before deciding to make adjustments create a selection area around one slide or negative so the software exposes it correctly See Cropping or selecting an area for final scan on page 34 If you choose to make adjustments to the image after you create a selection area make most of them as you normally would except for the following adjustments e Midtone See Adjusting midtones for transparent items on page 73 e Highlight See Adjusting highlights for transparent items on page 73 e Shadow See Adjusting shadows for transparent items on page 74 e RGB values and pixel color See Viewing RGB values and pixel color on page 74 See Mak
70. eeder that allows you to scan pages larger than the scanner glass Scanning from scanner buttons 27 Destination Select the PC fax program to which scanned images will go when scanning is completed If no compatible PC fax programs are installed on the computer you cannot scan directly to a PC fax program Instead select Fax File here in the Destination field Then when you press FAX on the scanner you will be prompted to save the scanned image as a file which you can manually attach to a fax message as you normally do If the PC fax program you want does not appear in the list you can try to reinstall the PC fax program on the computer which often allows the scanning software to detect the PC fax program correctly If this is a newly released PC fax program check the page for this scanner on the HP website for new drivers to support the PC fax program Otherwise visit the page for this scanner on the HP website to check for known conflicts with the program you want 28 Scanning from scanner buttons File tab options This tab contains the options that apply to items you scan using the FILE button on the scanner The File destination is intended to allow you to archive files so the file type used is pdf which keeps the formatting of the original item and provides a relatively small file size To create a file with a different file type scan the item using the HP SCANNING SOFTWARE button Once the scanned image opens in the H
71. eld and press ENTER e Click the Up arrow next to the Saturation field To decrease saturation 1 On the Advanced menu click Adjust Color 2 Make colors less vivid by doing one of the following e Click to the left of the slider e Type a lower number in the Saturation field and press ENTER e Click the Down arrow next to the Saturation field To return to the default settings 1 On the Advanced menu click Adjust Color 2 Click Auto to return to the default hue and saturation settings for this scanned image 50 Scanning from HP PrecisionScan Pro Changing the black and white threshold Changing black and white threshold only applies to images using the Black amp White Bitmap output type The threshold is a value in the image that represents the border between black and white All values in the image that are lighter than the threshold appear as white and all values darker appear as black The image has a default threshold value Choosing a number closer to zero makes more values appear as white Choosing a higher number makes more values appear as black Threshold at 127 the default for this image Threshold at 45 Back to TOC To change black and white threshold 1 Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a dot beside it On the Advanced menu click Adjust Black amp White Threshold 3 Doone of the following N e Drag the slider e Type anew value
72. eshooting 85 87 blue color channel 51 bmp files bitmap definition 115 using 55 books scanning pages from 7 borders selection 35 boxes around slides or negatives 88 around text 22 brightness adjusting 43 definition 115 bulbs broken 88 95 business cards scanning 7 Button Manager HP 82 Button Options dialog box 24 buttons See scanner buttons Cc capacity ADF 96 carbon paper scanning 7 Change Resolution command shortcuts 107 using 38 changing See adjusting characters incorrect 89 checklist troubleshooting 79 cleaning ADF 100 ADF window 101 scanner 99 XPA 100 clearing ADF jams 97 Click definition 115 clipped pixels checking for 46 definition 116 CMYK definition 116 collating copies 20 color balance adjusting 49 definition 116 color channels changing 51 definition 116 color copies button for 16 making 20 color correction automatic 61 definition 116 highlights adjusting 44 hue adjusting 49 midtones adjusting 43 saturation adjusting 49 shadows adjusting 45 color depth definition 116 output types 36 color images output types for 36 color wheel adjusting hue 49 definition 116 colored paper adjustments for 51 copying from 86 colors automatic adjustment 61 converting to black and white 51 130 Index highlights adjusting 44 hue adjusting 49 inverting 42 midtones adjusting 43 negatives troubleshooting 88 output types 36 RGB values viewing 48 saturation adjusting 49 shadows adj
73. formats enable programs such as word processors to insert open or import scans Common graphics formats include omp jpg and tif Common text formats include txt text and rtf Rich Text Format Back to TOC file size The number of bytes in a file File size of scanned images is determined by resolution file type output type and scaling To reduce the file size of photographs for example you could decrease bit depth or resolution final scan The actual image defined by the selection area that is sent to a destination such as a file a printer the Clipboard or another program final size The approximate height and width of the final image to be scanned FlashPix A format that allows faster processing but creates larger file sizes FlashPix files which save with the fpx extension can be used on Windows and Macintosh platforms The format was developed by Hewlett Packard Kodak Live Picture and Microsoft flowed text The Flowed Text option converts output into one column placing images as closely as possible to the appropriate text framed text The Framed Text option places text and images in a frame positioned as closely as possible to the way they appear in the original document Text may be more difficult to edit extensively since the frames may not expand to hold additional text focus Refers to the sharpness of an image 119 front panel The area on the front of the scanner hardware co
74. ful for originals printed on green paper Choose Blue to change the blue in the image to white Red and green become black Useful for originals printed on blue paper Choose NTSC Gray to convert light shades of all colors to white and dark shades of all colors to black No one color becomes all white or all black Colors are converted to gray at a ratio of 30 red 59 green and 11 blue To reset to the default colors Make sure that Black amp White Bitmap is selected on the Output Type menu The selection should have a checkmark beside it 2 Onthe Advanced menu click Adjust Black amp White Threshold 3 Choose NTSC Gray from the Scan using channel list 52 Scanning from HP PrecisionScan Pro Descreening images Use the Descreen command to reduce undesirable patterns in printed items that you are scanning An example of an undesirable pattern is a moir pattern or the circles that often appear on pictures printed in newspapers Note that scanning takes longer when this command is selected If you are not scanning a printed original turn Descreen off to reduce scanning time To descreen images On the Advanced menu click Descreen Select the option again to turn it off Back to TOC Resetting all adjustments You can reset images to the optimal default values the scanning software chose for the image Optimal values are based on the output type selected Resetting removes all adjustments you have made except the
75. gh resolution but want to e mail the scanned image a Smart Friend would alert you that the file will probably be too large to e mail To turn individual messages off select the Don t remind me again check box in the message s dialog box To turn all messages off click Disable All Smart Friends on the Help menu To turn all messages back on click Enable All Smart Friends Back to TOC Scanning from HP PrecisionScan Pro 33 Online Help The online Help is an easy to use source of information about using the scanner and software troubleshooting support and specifications To gain access to the Help on the Help menu click Contents Or click Once you start a new scan the scanner does a preliminary scan of the the Help button in any dialog box in which it appears item and displays the scanned image in the HP PrecisionScan Pro software Then you can see the scanned image and edit it if necessary before sending it to a destination or saving it as a file Performing a new scan What s This Helo Click and click a button menu or command to find more pasi To start preview a new scan information about that feature p J 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 34 Scanning from HP PrecisionScan Pro 2 Start the scan in one of these ways e On the scanner press HP SCANNING SOFTWARE e Inthe HP PrecisionScan Pro software click on the toolbar
76. ght slider toward the right e Type a higher number in the Highlights field and press ENTER e Click the Down arrow next to the Highlight field To reduce defail in lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Highlight slider toward the left e Type a lower number in the Highlights field and press ENTER e Click the Up arrow next to the Highlight field To choose a valve as the highlight value Click Pag white eyedropper When the cursor changes to the eyedropper move it over the area you want to be the highlight and Click To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 47 Back to TOC Changing shadows The shadow is the value in the image that is represented on the screen as black All values darker than the shadow also appear as black The image has a default shadows value Selecting a higher number makes more of the darker values distinct which increases detail in dark areas Selecting a lower number makes fewer of the darker values distinct which reduces detail in the dark areas To adjust shadows for slides negatives or other transparent items use Adjusting shadows for transparent items on page 74 Shadow set at 10 Shad
77. guidelines or you cannot prepare it as stated use the scanner glass 8 Getting started ltems for the XPA The HP ScanJet transparency adapter XPA is included with some scanner models or can be ordered Use the XPA and its templates to scan e photographic negatives e 35mmslides e other transparent media up to 127 to 127 mm 5 by 5 inches in size For transparent items larger than these measurements scan without using the XPA Just cover the item with a piece of white paper and scan as you normally would Because these items are easily damaged handle them only by their edges Back to TOC Back to TOC Completing your first scan Doing your first scan is easy This section shows you how to take the same item and scan to print using the two primary scanning methods e the scanner buttons e HP PrecisionScan Pro software Before scanning you will load the item in the scanner Getting started To load the item in the scanner 1 Choose an item to scan such as a page from a magazine 3 See To complete your first scan using the scanner buttons on page 10 e 10 Getting started To complete your first scan using the scanner buttons 1 Load the item in the scanner See To load the item in the scanner on page 9 2 Select COLOR COPY or B amp W COPY by pressing the button until the light next to your choice is lit Only select COLOR Copy if you are printing to a color printer
78. he scanning software You can then select an area to be saved make adjustments to the tone color and size and save the final image preview window The rectangular area in the software where the scanned image is displayed printer resolution A measurement of the number of dots per inch dpi the printer is capable of printing Typical laser printers have resolutions of 600 dpi typical ink printers have resolutions of 300 dpi for photographs and 600 dpi for text while imagesetters have resolutions of 1200 or 2400 dpi The more dots per inch the smoother the output and the greater the number of grayscale levels and colors the device can describe Product Tour The Product Tour provides an overview of the scanner s capabilities and how scanning tasks are completed It appears each time the scanning software starts unless it is specifically disabled It is also available in the Help menu raster A type of black and white gray or color image or picture made up of a matrix of individual pixels or dots This is also referred to as a bitmap Back to TOC resolution The measure of how many dots per inch dpi are scanned displayed or printed The greater the dpi the greater the amount of detail that is visible and the larger the file size The final output device monitor printer for a scanned image determines the resolution of the image For example if you scan a picture at 600 dpi the optimum and your printer is capab
79. he next sections for descriptions of options on tabs 4 When finished click OK Back to TOC Scanner tab options The Scanner tab of the Preferences dialog box controls these options Preview scan when HP Scanning Software button is pushed When selected a preview of the scan appears when you press the HP Scanning Software button on the scanner When cleared the software starts but the scanner does not scan You will start a scan from the HP PrecisionScan Pro software Best Quality Scaling When selected the highest quality scaling is applied to the final scan When cleared normal quality scaling is applied making scanning faster Best Quality Sharpening When selected the highest quality sharpening is applied to the final scan When cleared normal quality sharpening is applied making scanning faster Maximum Pixel Depth When selected the largest pixel bit depth is acquired from the scanner to produce the highest quality image When cleared less image data is processed making scanning faster Noise Reduction When selected reduces the noise in the image caused by the scanner When cleared noise reduction is not applied making scanning faster Enable Scan Another Page Dialog When selected a dialog box appears during final scanning that asks you if there are more pages of this item to scan When cleared the scanner assumes each job is only one page Applies only to pdf txt and rtf formats Back to
80. he scanner and a template is used to position the transparency above the glass 127 Transparency exposure adjustment A tool in the HP PrecisionScan Pro software for adjusting the Midtones contrast Highlights and Shadows for transparencies negatives and other transparent media true color An image type that is rendered with 24 bits per pixel per color TWAIN An industry standard communications protocol for sending instructions to hardware such as a scanner and receiving data back from them such as an image If you are using a program that supports TWAIN you can start the HP PrecisionScan Pro software directly from that program uniform scaling A method of stretching or shrinking an image proportionately in both the vertical and horizontal directions USB Universal Serial Bus An interface for connecting peripherals such as scanners to a computer 128 vector A type of image that uses algebraic equations to define the various lines and curves of the image Web palette A palette or color table containing red green and blue pixel colors that is standard for images embedded in Web pages or html files It consists of 216 entries of all combinations of the values 0 51 102 153 204 and 255 WIA compliant Windows Imaging Architecture The method Word uses to bring scanned images into an open Word document Similar to TWAIN width The horizontal dimension of your scan as it is sent to its destina
81. ich contains these items Open Opens the HP PrecisionScan LAN Host dialog box This command performs the same action as double clicking the icon Automatically Start When selected HP PrecisionScan LAN starts automatically on the host computer each time the computer is started If cleared you must start the program manually Shut Down Selecting this menu item terminates HP PrecisionScan LAN and removes its icon from the system tray About HP PrecisionScan LAN Host This menu item gives you information about HP PrecisionScan LAN Back to TOC Enabling sharing from the host In order for the host computer to share the scanner the host computer must be on the HP PrecisionScan LAN must be running and scanner sharing must be enabled To share the scanner from the host computer 1 Check for the scanner icon in the System Tray If the icon is visible HP PrecisionScan LAN is running Otherwise start the program 2 Double click the icon to open the HP PrecisionScan LAN Host dialog box 3 Click the Info tab 4 Write down the name of the host computer and the network protocols supported You will need this information to set up the remote computers 5 To set a password that users must enter to use the scanner from their computers optional click the Password tab Select the Require passwords check box and then enter a password 6 Click OK Back to TOC Working on a remote computer Users of computers on a local are
82. idtone slider to the right e Type a higher number in the Midtone field and press ENTER e Click the Up arrow next to the Midtone field To darken the image overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider to the left e Type a lower number in the Midtone field and press ENTER e Click the Down arrow next to the Midtone field To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 47 44 Scanning from HP PrecisionScan Pro Changing highlights The highlight is the value in the image that is represented on the screen as white All values lighter than the highlight also appear as white The image has a default highlight setting Selecting a higher number makes more of the lighter values distinct which increases detail in light areas Selecting a lower number makes fewer of the lighter values distinct which reduces detail in the light areas To adjust highlights for slides negatives or other transparent items use Adjusting highlights for transparent items on page 73 Highlights set at 218 PLE Back to TOC To increase detail in lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone ofthe following e Drag the Highli
83. ighlights field and press ENTER To darken lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Highlight slider to the left e Type a lower number in the Highlights field and press ENTER To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item 74 Using accessories Adjusting shadows for transparent items You can adjust shadows to lighten or darken the dark areas The range for the number in the Shadows field is 100 to 100 To lighten darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadow slider to the right e Type a higher number in the Shadows field and press ENTER To darken darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadow slider to the left e Type a lower number in the Shadows field and press ENTER To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item Back to TOC Viewing RGB values and pixel color You can view the RGB values and pixel color for any spot in an image color or grayscale using the RGB Meter To view RGB valves and pixel color 1 On the Advanced menu click Adjust Exposure 2 Click
84. inear inch DPI measurements are used to describe the resolution of printers and scanners where printed images and words are made up of a series of round dots The greater the DPI number the higher the resolution drag To move an object on screen Place the cursor over the image or selection area hold the left mouse button down and move the mouse to move the object drag and drop To move an object to a new location and keep it there Click on the object and drag it to a new location such as an open document in another program and release the mouse button When dragging and dropping between programs a copy of the object is placed in the receiving program drop down list or menu A list of items that appears when you click on or pass the cursor over a command such as File or Edit Back to TOC editable text Text that is converted from a scanned image into characters you can modify in a word processor or other text editing program Depending on the capabilities of your program you can change the font size style and other attributes of editable text as well as edit words or phrases e mail A network over which you can transfer messages and electronic files E mail is also sent via Internet browsers Export To save a file in a particular file format for use in other programs exposure The amount of light or brightness and contrast in an image file format The format in which a scan is saved Certain file
85. ing optional adjustments basic on page 37 and Making optional adjustments advanced on page 41 to make all adjustments except the ones mentioned above Tip To enlarge a slide or negative see Resizing output dimensions on page 38 Back to TOC Adjusting midtones for transparent items You can adjust the overall lightness or darkness of the scanned image using the midtone setting The range for the number in the Midtone field is 100 to 100 To lighten transparent items overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider to the right e Type a higher number in the Midtone field and press ENTER To darken transparent items overall 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Midtone slider to the left e Type a lower number in the Midtone field and press ENTER To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow settings to the defaults for this transparent item Using accessories 73 Adjusting highlights for transparent items You can adjust highlights to lighten or darken the light areas The range for the number in the Highlights field is 100 to 100 To lighten lighter areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Highlight slider to the right e Type a higher number in the H
86. ixel are returned for grayscale and 48 bits for color midtones The gray shades of an image Midtones are usually between 30 and 70 black Midtone control adjusts the brightness of gray levels in the image so that the lightest and darkest portions of the image can be properly displayed on your monitor The higher the setting the brighter the image appears on your monitor Back to TOC moire An undesirable pattern in color printing that results from incorrect screen angles of overprinting halftones Moire patterns usually result when you scan a halftone when you scan images taken directly from a magazine or when you scale an image in an image editor after it is scanned negative template The cutout that comes with the optional transparency adapter that is placed on the scanning glass Negatives are then placed in the template noise reduction This option reduces the noise unwanted specks in an image by applying software algorithms to minimize the effects of noise in the scanner electronics O OCR See optical character recognition optical character recognition Abbreviated OCR A technology that recognizes letters in a scanned image and converts them into ASCII characters or editable text Back to TOC optical resolution The true resolution of a scanner the resolution at which the scanner captures images See also interpolated resolution resolution optimized palette A palette or color table that con
87. lack or other markings If necessary clean the flat gray bar w fs w Flat gray bar LIA a AA hi ois N 6 Close the input tray and then close the hatch Press down firmly on both sides until you hear a click 7 Ensure that the scanner glass is also clean See Cleaning the scanner on page 99 102 Troubleshooting usage and maintaining Back to TOC Replacing the ADF Window 3 Lift the input tray of the ADF to expose the ADF window If the ADF window becomes scratched or uncleanable you might need to replace it Order the ADF window from Hewlett Packard To remove the ADF window 1 Disconnect the ADF cable from its port on the scanner 2 Liftthe ADF off of the scanner Lift firmly using your fingers to separate the rear bracket from the scanner 4 Using a small coin push each of the four Z shaped hooks until the tab snaps out of position Push the long pointed tab on the end of the window Back to TOC Troubleshooting usage and maintaining 103 To install the new ADF window 1 Position the four Z shaped hooks of the ADF window into the four holes on the bottom of the ADF 2 Rotate the ADF window back until it contacts the bottom of the ADF 3 Check that the long pointed tab is on the inside of the ADF 4 Beginning the with Z shaped hook closest to the long pointed tab push each of the Z shaped hooks toward the back of the ADF 5 Verify that the long pointed tab is on the inside of the
88. le of printing at only 300 dpi the printed image will be no more than 300 dpi RGB Red Green Blue The color model in which every color is composed of a varying amount of red green and blue which are the three primary colors of light RGB is used to display colors on a computer monitor rich text format A format for text files Rich text format preserves all formatting in the original text document It converts formatting into instructions that compatible programs can interpret Rich text format files are saved with the filename extension rtf right click To press and release the right mouse button once rotate tool To rotate the entire scan 90 degrees clockwise or 90 degrees counterclockwise 125 saturation The intensity of color in a specific hue An image with high color saturation has vivid color A black and white photograph has zero saturation See also hue scale To reduce or increase the physical size of an image while maintaining aspect ratio the ratio of the horizontal dimension to the vertical dimension scan To capture a picture photograph or text as a digital electronic image using a scanner This term also refers to the image that has been scanned scanning source Scanning or scan sources include the flatbed transparency slides and transparency negatives scanner bed The glass surface of the scanner where you place items to scan Sometimes referred to as the scanner glass
89. lity See Tips for best image quality on page 59 e howto save a group of settings you use all the time and use them with future scans when you select them See Saving settings on page 59 e how to change the default settings the scanner uses to scan all items See Setting preferences on page 60 e how to start scanning from programs compliant with TWAIN See Scanning from other programs TWAIN on page 63 For information about results to expect from the OCR program see What to expect from OCR programs on page 23 Back to TOC Tips for best image quality Output type resolution file type and values for other controls determine image quality and file size When you first scan an item the scanner chooses the defaults for output type and resolution and you do not need to change them If you want to change these settings or want help choosing a file type see e To select an output type on page 36 e Changing resolution on page 38 e List of file types on page 55 For help choosing the best output type for your image use the Guided Steps To show then click B on the toolbar Tip For any image that will be printed choose TIF compressed as the file type to reduce the file size while maintaining quality Also many different programs recognize this file type Scanning from HP PrecisionScan Pro 59 Saving settings You can save and name a group of settings that you frequently use for a
90. lution on the Tools menu Default values are already set but you can add custom resolution values or delete values Two resolutions that do not appear here 200 dpi and 300 dpi do appear in the Resolution dialog box These values cannot be deleted because they are the recommended values for photos and black and white images The range of resolution is 12 to 999 999 Click Add to add a value Or select a value and click Delete to delete that value Text tab options The Text tab of the Preferences dialog box controls the following preferences related to text output from the OCR program Text Output format e Framed text Places the text from the page into frames and attempts to recreate the page formatting as closely as possible to the original Program into which the text is placed must support this type of option e Flowed text Eliminates column and other formatting and inserts any images in the text as closely as possible to where they were in the original Current OCR Language Allows you to choose the language the OCR program uses to check words it is processing in the item 62 Scanning from HP PrecisionScan Pro Controls tab options The Controls tab of the Preferences dialog box controls the control range readout to use for scanning The control range sets the amount of tonal resolution per color available for correction in the Adjust Exposure command and Adjust Black amp White Threshold command Using a larger nu
91. ly e Ifthe pages look like they are skewing as they feed into the ADF check the resulting scanned images in the software to ensure they are not skewed e The item might not be placed correctly Straighten the item and make sure the left edge of it is placed against the left side of the input tray e The maximum number of pages the ADF input and output trays can hold is 50 depending on the type of media being loaded Make sure to load only 50 or fewer pages in the input tray and remove pages from the output tray if they are stacking up to a pile of more than 50 e The item loaded might not meet the specifications for the ADF Make sure the type of media being loaded meets required specifications See Items for the ADF on page 7 When using the ADF the scanner does not feed the item at all The document input tray might not be securely latched Raise the hatch and the input tray and then lower them pressing firmly See To clear jams at the end of a page on page 98 for illustrations Back to TOC An item loaded in the ADF keeps jamming e The item does not meet the guidelines for the ADF See Items for the ADF on page 7 The item might have something on it Make sure you have removed anything such as staples and self adhesive notes on the item See Selecting and preparing items on page 7 The item is too small The ADF can handle items as small as 148 5 by 210 mm 5 9 by 8 3 inches Use the glass to scan The item is to
92. made up of lines rather than dots These images must be saved as wmf files Black amp White Threshold tool The Black amp White Threshold tool lets you change the dividing point for black and white pixels in an image that uses the Black amp White Bitmap raster output type All pixels below the threshold will be output as black and all pixels above the threshold will be output as white border A line surrounding the scanned image indicating scanning boundaries Clicking the image reveals a selection border and handles that are used to define the scanning region brightness The balance of light highlights and dark shadows in an image In black and white images the lower the brightness the closer the image will be to black The higher the brightness the closer the image will be to white Brightness should not be confused with contrast which measures the range between the darkest and lightest shades in an image Brightness determines the intensity of shades in an image while contrast determines the number of shades in the image click To press and release the eft mouse button once Right click means to press and release the right mouse button once 116 clipped pixels Pixels in an image that are extremely light or extremely dark and that would lose detail when the image is printed or displayed CMYK Cyan Magenta Yellow Black The color model in which all colors are composed of Cyan Magenta and Yellow th
93. mart Friends 32 tonal resolution adjusting 62 tone definition 127 Tool Bar command 106 toolbar shortcuts 109 tools black eyedropper 45 viewing functions of 32 white eyedropper 44 Tools menu shortcuts for 107 transparencies adjusting colors 72 scanning 71 troubleshooting 88 XPA command 41 transparency adapter XPA cleaning 100 media sizes 8 negatives scanning 69 slides scanning 67 transparencies scanning 71 troubleshooting 88 95 XPA command 41 trays See input tray ADF troubleshooting ADF 96 checklist 79 copies 86 e mailing 91 faxing 91 frequently asked questions 12 image quality 83 negatives 88 OCR 89 scanner buttons 82 scanner not responding 81 slides 88 slow scanning 12 83 transparencies 88 TWAIN programs 93 XPA 95 zooming 13 True Color definition 127 shortcut for 107 using 36 turquoise line histogram 48 TWAIN programs definition 127 returning images to 54 scanning from 63 troubleshooting 93 24 bit color definition 113 256 Color definition 113 using 36 shortcut for 107 Typing cursor 111 U underlined text converting 23 Undo Editing Changes command shortcuts 106 109 using 41 undoing changes toolbar shortcut for 106 109 uniform scaling definition 127 uninstalling software 104 Universal Serial Bus See USB unlocking scanner 81 Unselect All 35 106 USB definition 127 User s Manual shortcut to 108 Vv vector images definition 128 file formats 55 View menu shortcuts for 106 viewi
94. mber of bits for the control range results in greater control of compensation for exposure or threshold correction Choose one of these options e 8 bit readout 0 255 sets the controls to use 8 bits of tonal resolution per color e 10 bit readout 0 1023 sets the controls to use 10 bits of tonal resolution per color e 12 bit readout 0 4095 sets the controls to use 12 bits of tonal resolution per color e 16 bit readout 0 65535 sets the controls to use 16 bits of tonal resolution per color Back to TOC Back to TOC Scanning from other programs TWAIN You can bring an image directly into an open file in one of your programs if the program is TWAIN compliant Generally the program is compliant if it has a command such as Acquire Scan or Import New Object If you are unsure if the program is compliant or what the command is called see the documentation for the program When scanning from within a TWAIN compliant program the HP PrecisionScan Pro software may start if the TWAIN program allows it If the HP PrecisionScan Pro software starts you can make changes to the image as you normally would If not the image returns to the TWAIN program immediately If your program is not TWAIN compliant you can try to copy and paste or drag and drop the image into the program Or save the image as a file and then place the file in the program Scanning from HP PrecisionScan Pro 63 To
95. mer Service Center for service the program probably caused the issue Resize the image in the HP PrecisionScan Pro software before placing it in a file in The bottom of the printed page is blank or part of a graphic is cut a A See Resizing output dimensions on off e Ifthe original image was fuzzy and you enlarged it the fuzziness becomes more obvious ABCDEFGHIJKLM 789ABCDEFGH J The page might be too complex The printer does not have enough memory to process the page Set the resolution of the image to 300 dpi or less in the HP PrecisionScan Pro software See Changing resolution on page 38 88 Troubleshooting usage and maintaining Resolving issues with slides and negatives Use the following section to help resolve issues with slides negatives and other transparent media scanned using the XPA All actions must be performed in the HP PrecisionScan Pro software because you must scan slides negatives and other transparent items using this software See also Resolving issues with the XPA on page 95 tried to enlarge a scanned image of a slide but the image remained the same size You might have used the Zoom In command which only changes the view on the screen Use the Resize command to change the size of the final scanned image See Resizing output dimensions on page 38 The colors are incorrect or the image is too light or too dark e The software might be setting exposure for the entir
96. n English HIML HyperText Markup Language A language used in creating documents for the World Wide Web Documents can be saved in HTML format and will have an htm extension hue The distinctive characteristic of a visible color that enables you to distinguish it from other colors Six hues are especially important in photography scanning and printing red yellow green cyan blue and magenta Hue is determined by the frequency of the wave of light that creates the color See also saturation Back to TOC image An electronic picture that can be displayed on a computer screen or saved to a disk image editor An program that lets you modify bitmapped drawings and photographs image size The size of the image expressed in bytes and displayed in the Status bar File size and image size may vary depending on the file type import To bring a scanned image into a document from another program Info bar A form of assistance that appears in the lower left corner of the screen and displays the width and height of the output image the scale percentage the Output Type currently selected and a Help button interpolated resolution Resolution that is changed in the scanning software rather than in the hardware For example if your scanned image is 600 dpi you might be able to enhance it to 1200 dpi in the scanning software This is useful for enlarging small images 121 interpolation The process of increasing
97. n the computer you cannot scan directly to e mail Instead select E mail File here in the Destination field Then when you press E MAIL on the scanner you will be prompted to save the scanned image as a file which you can manually attach to an e mail message as you normally do If the e mail program you want does not appear in the list you can try to reinstall the e mail program on the computer which often allows the scanning software to detect the e mail program correctly If this is a newly released e mail program check the page for this scanner on the HP website for new drivers to support the e mail program Otherwise visit the page for this scanner on the HP website to check for known conflicts with the program you want Back to TOC Fax tab options This tab contains the options that apply to items scanned for use with your PC fax program Prompt for Another Page When Yes is selected a prompt appears on the computer after you scan the first page of a job The prompt asks if you have more pages to scan to this job When No is selected you will not be prompted for more pages Each scanning job will be treated as a single page job Dimensions of Original Document Choose the size that most closely matches the item you are scanning If a size is unavailable grayed out that size is not supported For example this can occur if the item is larger than the scanner glass Some scanners support an optional automatic document f
98. ndex Back to TOC
99. nels 51 contrast 39 highlights 44 hue 49 midtones 43 output levels 47 Preferences for scanner buttons 24 preferences for scanning software 60 saturation 49 shadows 45 tonal resolution 62 Adobe Acrobat Reader 55 See also pdf files Advanced menu shortcuts for 107 alarms highlight and shadow 46 alcohol cleaning with 99 100 alerts highlight 46 shadow 46 Smart Friends 32 aliasing definition 114 anti aliasing definition 114 approximate size definition 114 files 110 areas selecting automatic 61 using cursor 34 ASCII text saving as 55 attaching files to e mail 17 automatic cropping definition 114 settings 26 automatic document feeder See ADF automatic exposure adjustment 61 automatic resolution 115 Automatically Set Type option 36 B backgrounds adjusting 47 balance color adjusting 49 definition 116 bed scanner definition 125 printing entire 56 selecting entire 35 best quality settings 60 bit depth definition 115 bitmap files bmp definition 115 using 55 black and white bitmaps adjusting colors in 51 definition 115 shortcut for 107 black and white copies button for 16 making 20 black and white images inverting colors 42 output types for 36 black and white scalable definition 115 shortcut for 107 black and white threshold changing 50 definition 115 black areas adjusting 45 black eyedropper tool 45 black images troubleshooting 85 black output levels changing 47 blank pages troubl
100. ner buttons and scanning software perform operations context sensitive Help Context sensitive Help answers questions related to the currently displayed topic The Help is provided in five ways Text Labels ToolTips What s This Help Status bar messages and Help commands contrast The range between the lightest and darkest shades in an image An image with high contrast has few gray shades between black and white and appears to be dominated by stark light and dark tones An image with low contrast has many shades of gray and tends to look flat and dull Change contrast using the highlight shadow and midtone settings Back to TOC control range This range determines the number of bits used for exposure compensation shadow detail and black and white threshold adjustment displays The higher the bit depth the finer the level of control in adjusting these image manipulation functions crop To eliminate portions of an image from the final scan settings Saving settings allow users to save a set of settings used with one scanned image and reuse the settings with an image scanned in the future d default settings Predetermined settings in the scanning software that define levels on the behalf of the user Default settings in the HP PrecisionScan Pro software are set for Output Type Output Resolution Color Exposure Black amp White Threshold and Sharpen Level Users can override default settings density Th
101. ng product tour 5 RGB values 48 Ww wallpaper setting images as 57 warnings See alerts Web graphics output types 36 web palette definition 113 websites free 56 output types for 36 scanning items to 56 weight paper specifications ADF 7 weight paper specifications scanner glass 7 What s This 33 108 109 white areas adjusting 44 white eyedropper 44 white images troubleshooting 85 white output levels changing 47 white stripes troubleshooting 87 width resizing images 38 Width field 38 window cleaner using 100 window ADF cleaning 101 replacing 102 Windows desktop dragging and dropping to 58 Windows metafiles wmf definition 128 using 55 wmf Windows metafiles definition 128 using 55 word processing programs supported 23 29 Word Microsoft removing frames 22 scanning editable text to 22 Wordpad scanning editable text to 22 Index workgroups setting up 75 X XPA Negatives command resetting to 41 shortcuts 106 using 70 XPA optional transparency adapter cleaning 100 media sizes 8 negatives scanning 69 slides scanning 67 transparencies scanning 71 troubleshooting 88 95 XPA command 41 XPA Slides command resetting to 41 shortcuts 106 using 68 Z Zoom In command shortcuts 106 109 using 35 Zoom Out command shortcuts 106 109 using 35 zooming definition 13 in 35 menu shortcuts for 106 out 35 toolbar shortcuts for 109 viewing preview images 35 135 136 I
102. ngs halftone An original composed of a pattern of dots that tricks the eye into seeing shades of gray or color Halftones are common in all printed materials Scanning halftones instead of photographic originals can result in lower final image quality height The vertical dimension of a scan as it will appear at its destination highlights The lightest portion of an image usually reproduced as white on the computer screen or when printed histogram A graphical representation of the concentration of pixels at each intensity or gray level in the selection area of the scanned image Histograms help determine the optimal highlight shadow or threshold value of an image Back to TOC HP PrecisionScan LAN software Utility that allows users to use the scanner across the network HP ScanJet Copy Utility The software used to select number of copies destination printer and other copy options after a user selects the Copy option on the scanner HP PrecisionScan Pro software The scanning software that HP provides for previewing an image before sending it to a destination making changes such as resolution resizing and contrast and saving images as files HP Scanning Software The name of the scanner button that starts the HP PrecisionScan Pro software See also HP PrecisionScan Pro software HP Share to Web An automated feature that sends scanned images directly to a destination on the Web Links are available only i
103. nt from the new e mail message Scanning from scanner buttons 17 To e mail a scan from the scanner 1 Place the original face down on the scanner glass and close the lid Note To load items in the ADF see page 66 2 Select E MAIL PHOTO or E MAIL DOCUMENT by pressing the small button beneath the lights until the light next to your choice is lit If the item contains both text and graphics select E MAIL DOCUMENT 3 Press E MAIL on the scanner 4 Ifthe scanner or the computer prompts you for another page do one of the following e f you do not have more pages to scan click Done e If there are additional pages of this item load the next page and click Scan Repeat until all pages are scanned Then click Done 5 If you have a supported e mail program the scanned image automatically appears as a file attachment in a new message Address the message and send it as you normally do If the scanned image does not attach to a new message see Supported e mail programs on page 18 18 Scanning from scanner buttons Supported e mail programs Supported e mail programs allow the scanner to scan an item as a file and attaches it to a new e mail message If a scanned image automatically appears as a file attachment in a new e mail message your e mail program is supported If you are using an unsupported e mail program such as a Web based program like Microsoft Hotmail the scanner cannot scan items directly into an e m
104. ntaining the buttons for sending an item to a destination or changing settings g gamma The contrast that affects the mid level grays or midtones of an image Adjusting the gamma of an image allows you to change the brightness values of the middle range of gray tones without dramatically altering the shadows and highlights This applies to both black and white images and color images The default setting of 2 2 ensures integrity among computer systems grainy Refers to images pictures or photographs in which individual pixels are relatively large and have areas of white between them thus reducing the overall perceived quality of the image Graininess can occur when you scan a poor quality original or reduce the bit depth of the scanned image by dithering or halftoning Graphics Interchange Format A graphic file format that is supported by many Windows programs Files saved in this format support 256 colors Graphics Interchange Format files are saved with the filename extension gif 120 grayscale An original or output type containing shades of gray not just black and white In a grayscale image each pixel contains multiple bits of information allowing more shades of gray to be recorded and displayed Four bits can reproduce up to 16 levels of gray and eight bits can reproduce 256 shades of gray Grayscale is commonly used for black and white original photographs but is also effective in maintaining shading in pencil drawi
105. o large The ADF can handle items as large as 216 by 355 6 mm 8 5 by 14 inches Use the glass to scan the item in sections The bottom of the scanned image is cut off e The ADF can handle items up to 355 6 mm 14 inches long If the item is longer scan it in sections on the glass If the item is the correct length choose the correct page size setting in the ADF dialog box prompt before scanning e f sent to a printer the item might be too complex require too much memory for the printer to process If possible choose a printer with more memory Or select a lower resolution or different output type Pages scanned from the ADF only appear as vertical lines or all one There might be a page on the scanner glass Raise the ADF unit and remove any pages on the scanner glass Back to TOC Clearing jams from the ADF Pages can jam at the beginning or the end of a page Use the appropriate procedure below to clear the jam and continue To clear jams at the start of a page 1 While holding down on the document input tray raise the hatch Troubleshooting usage and maintaining 97 3 Remove the item from the ADF 4 Close the hatch Press down firmly on both sides until you hear a click 5 Restack all pages and reload them into the ADF 6 On the ADF prompt on the computer reselect any settings you had changed and click Scan To or Scan again 98 Troubleshooting usage and maintaining Back to TOC To clear jams a
106. omputer Follow the directions in the message to resolve the issue e There is no message See Resolving issues that did not generate messages on page 81 The quality of resulting scans is not what expected e Scanned images do not look good See Resolving issues with scanned images on page 84 e Printed copies do not look good See Resolving issues with printed copies on page 86 e Text on images is not editable See Resolving issues with editable text on page 89 e Slides or negatives do not look good See Resolving issues with slides and negatives on page 88 Back to TOC Scans are not arriving at the destination I choose See Resolving issues sending to destinations on page 91 am having an issue with the XPA or ADF e Pages are jammed in the ADF See Clearing jams from the ADF on page 97 e There is an issue with the ADF other than pages jamming See Resolving issues with the ADF on page 96 e There is an issue with the XPA See Resolving issues with the XPA on page 95 Back to TOC Resolving issues that did not generate messages If the scanner or software is not working but no message appears look for the cause and solution in this section Items you scanned previously are no longer on the computer The scanned image might not have been saved as a file If you send an image directly to a destination the scanned image is not saved on the computer Use the FILE button on the scanner or
107. on as you select a value To reset resolution On the Tools menu click Change Resolution Then click Bi Back to TOC Tip You can add the Reset Resolution tool to the toolbar See To add tools to the toolbar on page 109 Changing contrast The contrast is controlled by the midtone highlight and shadow settings See Changing midtones on page 43 Changing highlights on page 44 and Changing shadows on page 45 Scanning from HP PrecisionScan Pro 39 Rotating an image You can rotate the image in 90 degree increments clockwise or counterclockwise You might need to rotate the image if you placed the bottom of the item at the top of the scanner glass or if the item was sideways Items such as negatives in their template often scan sideways To rotate an image Do one of the following e To rotate an image clockwise On the Tools menu click Rotate right 90 Or click 4 on the toolbar Repeat to continue turning e Torotate an image counterclockwise On the Tools menu click Rotate left 90 Or click Aon the toolbar Repeat to continue turning 40 Scanning from HP PrecisionScan Pro Mirroring reversing an image You can mirror or reverse an image from side to side on the vertical axis Mirroring an image allows you to see the elements of the image on the opposite side of their actual position Mirroring can be particularly useful for items such as negatives that might be placed in their template
108. onScan Pro You can change the default settings for buttons on the scanner See Changing settings for buttons on page 24 16 Scanning from scanner buttons Overview of scanner buttons Back to TOC a e mail photo number e mail document Of copies _ E mail Fax Copy E mail Scan using settings optimized for e mail The scanned image becomes a file inserted into a new e mail message e mail photo e mail document Choose the original type before pressing E MAIL to ensure the best settings are used Choose E MAIL DOCUMENT if the original contains text only or both text and graphics The light next to the currently selected choice is lit Fax Scan using settings optimized for faxing The scanned image is inserted into a new fax message Copy Print copies using settings optimized for printing At the computer you can click Cancel to choose additional copy settings in the HP ScanJet Copy Utility before the pages print number of copies Choose the number of copies before pressing COPY more options color copy b amp w copy QO Edit Text y HP Scanning File Software color copy b amp w copy Choose one before pressing COPY to ensure the best settings are used Only use color copy if you are printing to a color printer and want a color copy The light next to the currently selected choice is lit File Scan using settings optimized for archiving scanned images as files Scanned images
109. one of the following e Onthe View menu click Zoom in e Click amp To zoom out Do one of the following e Onthe View menu click Zoom out to return to the original view of the image e Click 36 Scanning from HP PrecisionScan Pro Selecting output type When Automatically Set Type is selected the scanning software automatically chooses an output type based on the type of item you are scanning However you can change the output type yourself when you want Choose the output type based on how you will use the final scanned image as well as the type of item you are scanning To select an output type 1 Doone of the following e Ifitis not already selected click Automatically Set Type on the Output Type menu to allow the software to choose the best output type for this type of original item e To change the output type only for this scan keep Automatically Set Type selected and select an output type you want from the Output Type menu See Lisi of output types List of output types on page 36 e To change the output type for this scan and all other scans in this session clear Automatically Set Type and select an output type you want from the Output Type menu See List of output types List of output types on page 36 e If you are scanning from a TWAIN compatible application the Spot Color Black amp White Scalable Editable Text and Text amp Image output types are not supported and appear greyed out in the Output
110. ons Changing settings for buttons When you use the scanner buttons the scanner scans the item using settings optimized for the destination such as e mail that is associated with that button Settings are applied to all items being scanned until you change the settings again To change the settings only for the current item you may want to scan using the HP PrecisionScan Pro software instead See Scanning from HP PrecisionScan Pro starting on page 31 Back to TOC To change settings for buttons Do one of the following e On the scanner press MORE OPTIONS if present e On the Start menu point to Programs point to HP ScanJet Utilities and click HP ScanJet Button Options Click the tab for the button you want The box in the middle of the tab contains the settings that can be changed Select a setting and click Modify Change the setting and click OK See List of options for scanner buttons on page 25 for more information Repeat steps 3 and 4 to change any other settings for this button Repeat steps 2 through 5 to change settings for another button When finished click Close Back to TOC List of options for scanner buttons E mail Document tab options This tab contains the scanning options that are applied to items you scan using the E MAIL and E MAIL DOCUMENT scanner buttons together Prompt for Another Page When Yes is selected a prompt appears on the computer after you scan the first pag
111. ons make sure that HP PrecisionScan Pro is When I choose HP Scanning Software on the scanner the image selected next to Start This Program does not appear in the software e A cable might be loose Check that the USB or SCSI cable is 6 Verify that the Take no action check box is cleared securely connected You might have accidentally turned off the preview feature Check this setting on the Scanner tab in the Preferences of the HP PrecisionScan Pro software See Setting preferences on page 60 Check that the HP PrecisionScan Pro software is the program set to start when you press HP SCANNING SOFTWARE In Windows 98 and 2000 1 On the Start menu point to Settings and click Control Panel 2 Double click Scanners and Cameras 3 Select your scanner model number from the list if it is not already selected 4 Click Properties 5 From the Scanner Events list select HP Scannning Software button 6 Make sure the HP PrecisionScan Pro check box is selected 7 Make sure the Disable Device Events check box is cleared In Windows Me 1 On the Start menu point to Settings and click Control Panel 2 Double click Scanners and Cameras 3 Double click the icon next to the name of your scanning device 4 From the Select an Event list choose the HP Scanning Software button In Windows NT 4 0 and Windows 95 1 On the Start menu point to Programs point to HP ScanJet Utilities and click HP ScanJet Button Manager
112. optional adjustments advanced These optional adjustments are ones that most people generally do not use or need but some advanced users might want them for special effects or other needs Depending on the output type chosen some tools are not available 42 Scanning from HP PrecisionScan Pro Back to TOC Inverting the image Use the Invert command to convert white areas of an image to black and black to white For color images a color is converted to its complementary color Generally this command is useful for drawings and spot color images To invert the image On the Advanced menu click Invert Colors Repeat to reverse the colors again Back to TOC Changing midtones The midtone setting lets you lighten or darken the middle values in an image The range for the number in the Midtone field is 1 0 to 4 0 Moving toward 1 0 darkens the image Moving toward 4 0 lightens the image To adjust midtones for slides negatives or other transparent items use Adjusting midtones for transparent items on page 73 Midtone set at 3 0 Midtone set at 2 2 the default If you are sharing the image with others who will be viewing it on a computer screen the Midtone value 2 2 is recommended because it is an average value that works with many different monitors Scanning from HP PrecisionScan Pro 43 To lighten the image overall 1 On the Advanced menu click Adjust Exposure 2 Do one of the following e Drag the M
113. ot Color 16 color Back to TOC Scanning from HP PrecisionScan Pro 37 To reset output type Making optional adjustments basic On the Output Type menu click Automatically Set Type The software chooses the best output type based on the image inside the selection area These tools are needed most often but using any of them is still optional Depending on the output type chosen some tools will not be available 38 Scanning from HP PrecisionScan Pro Resizing output dimensions You can resize the image before you do the final scan by changing the output dimensions Resizing the scanned image to the actual dimensions you need before performing the final scan helps ensure the best image quality If you need to resize images to fit in a file such as word processing document resize them here in the scanning software Resizing images in the other program may cause them to be fuzzy or have jagged edges To resize an image 1 On the Tools menu click Resize The Resize dialog box opens 2 Doone of the following e If necessary select a unit of measure in the Units field In the Output Dimensions area type a new value in the Width or Height field and press ENTER e Inthe Scale field select a scale percentage New values appear in the Scale Width and Height fields but the selection area and the scanned image on screen remain the same Resizing occurs when you complete the scan 3 If you want click 8l This locks
114. output type zoom level or the selection area To reset all adjustments Do one of the following e On the Edit menu click Undo Editing Changes e On the toolbar click oO Back to TOC Completing the final scan When you finish making changes you need to complete the final scan by doing one of these tasks e Sending to a program See this page Returning the image to a TWAIN program See page 54 Saving to a file See page 54 Printing Seepage 56 Placing a scan on a website Seepage 56 Setting the scanned image as wallpaper See page 57 Copying and pasting into another program Seepage 57 Dragging and dropping into another program Seepage 57 Dragging and dropping to the Windows Desktop or a folder See page 58 When you do any of these procedures the scanner performs a final scan including your changes before sending it to the program or printer you choose copying the image etc Images are not automatically saved as files if you print them send them to a another program or copy and paste them into a file in another program To use the scanned image again be sure to save it See Saving to a file on page 54 Scanning from HP PrecisionScan Pro 53 Sending to a program Once you finish viewing and changing the scanned image you can perform a final scan and send it directly to a program such as e mail If the program you want is not available save the image as a file and insert it into the destination prog
115. ow set at 3 Scanning from HP PrecisionScan Pro 45 To increase detail in darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadows slider toward the right e Type a higher number in the Shadows field and press ENTER e Click the Down arrow next to the Shadows field To decrease detail in darker areas 1 On the Advanced menu click Adjust Exposure 2 Doone of the following e Drag the Shadows slider toward the left e Type a lower number in the Shadows field and press ENTER e Click the up arrow next to the Shadows field To select a value as the shadow value Click black eyedropper When the cursor changes to the eyedropper move it over the area you want to be the shadow and Click To return to the default settings 1 On the Advanced menu click Adjust Exposure 2 Click Auto to return the midtone highlight and shadow to the default settings for this scanned image Clicking Auto also returns output levels to the defaults See Setting pixel output levels on page 47 46 Scanning from HP PrecisionScan Pro Checking for clipped areas The lightest or darkest areas of an image that will print without any detail in them are known as clipped areas The lightest areas or highlights will print as the color of the paper without ink or toner and therefore will have no detail The darkest areas or shadows will print saturated in the blackest color of ink or toner and therefo
116. presentation of the scan aufo matic cropping Automatic cropping displays only the item s detected on the scanner bed not any of the surrounding area Back to TOC automatic document feeder Abbreviated ADF it is an optional accessory that allows users to scan multiple pages Auto matic resolution A feature of the scanning software that automatically applies the optimal output resolution to the selection area For example output resolution is automatically set to 200 when the True Color output type is selected and set to 300 for the Black amp White Bitmap raster output type b bit depth The number of bits used to define the shade or color of each pixel in an image A 1 bit image is black and white An 8 bit grayscale image provides 256 shades of gray An 8 bit color image provides 256 indexed colors and is associated with a specific palette or color table A 24 bit image provides over 16 million colors The greater the bit depth the larger the size of the saved file See also file size bitmap A type of black and white gray or color image or picture made up of a matrix of individual pixels or dots Often referred to as raster raster bitmap or raster image black and white bitmap Black and white raster bitmaps contain only black pixels and white pixels no colors or shades of gray Each pixel represents one bit 115 black and white scalable Black and white scalable images are black and white images
117. printers and different operating systems interpret color differently Use the hue and saturation settings in the HP PrecisionScan Pro software to adjust the colors In the HP PrecisionScan Pro software all of the image scanned when only wanted part or vice versa The selection area might not be selected correctly Make sure the selection border is surrounding the area you want in the final scan Scanned images are crooked The item might have been placed crookedly or shifted when you closed the lid Straighten the original on the scanner glass and scan again thought made the image smaller or larger before the final scan in the HP PrecisionScan Pro software but it is still the same size as the original You might have zoomed in or out which does not change the size of the image Change the output size See Resizing output dimensions on page 38 Troubleshooting usage and maintaining 85 An original photo was fuzzy and the scanned image looks even worse The sharpening level needs to be increased In the HP PrecisionScan Pro software adjust the sharpening See Sharpening an image on page 40 Scanned images are grainy jagged or fuzzy e You resized the image in a program other than the HP PrecisionScan Pro software Resize the image in the HP PrecisionScan Pro software before you send it to the other program See Resizing output dimensions on page 38 Or if the original was a black and white drawing use
118. r To view the RGB values and pixel color for slides negatives or other transparent items use Viewing RGB values and pixel color on page 74 To view the RGB valves and pixels 1 On the Advanced menu click Adjust Exposure 2 Click or f 3 Move the pointer over the image The RGB values and pixel color appear in the RGB meter RGB values Note Do not click while the eyedropper pointer is over the image unless you want to change the setting for highlight or shadow 4 Click the same eyedropper button again The RGB meter dims and the cursor returns to normal Back to TOC About the histogram The histogram is a graph of the distribution of pixels in the selection area The magenta line represents the current setting for shadow The red line represents the current setting for highlight The midtone setting is not represented Shadow c Highlight The turquoise line appears in the histogram when either eyedropper cursor is positioned over the image This line shows you where in the histogram the pixels in that area of the image occur Where pixels in the image under the eyedropper fall The histogram represents pixel distribution in the preview image not in the final scanned image Changing the selection area changes the histogram Changing the setting for highlight or shadow does not change the histogram Back to TOC Changing the hue Color in an image consists of its hue and the s
119. ram as you normally would If you send text to Word or another word processing program and the text appears inside a frame you do not want double click the frame border and click Remove Frame or a similar command To prevent this from happening in the future see Setting preferences on page 60 To send fo a program 1 Do one of the following e On the Scan menu click Scan To e On the toolbar or the Guided Steps if visible click Pa 2 Choose a program from the list and click Scan 3 If the program you select accepts multipage files you might be asked if you have more pages to scan to this file Do one of the following e If this is a one page item click Done e If there are more pages of this item load the next page in the scanner and click Scan on the computer Repeat until all pages are scanned Then click Done The destination program opens and displays the scanned image 54 Scanning from HP PrecisionScan Pro Returning the image to a TWAIN program If you started the scan from a TWAIN compliant program you can perform a final scan and return the image to that program using this procedure For more information about scanning using TWAIN see Scanning from other programs TWAIN on page 63 To return the image to a TWAIN program Do one of the following e On the Scan menu click Return image to e On the toolbar click B Back to TOC Saving to a file Save scanned images as files when you want to us
120. re will also have no detail You can view and change clipped areas if you want those areas to contain detail when they print View when View when Highlight Shadow Alarm Alarm selected selected Normal view Back to TOC To view and change clipped light highlight areas 1 2 On the Advanced menu click Adjust Exposure Click f Highlight Alarm The light areas in the image that wil print as white no detail appear black In the Highlights setting click the Up arrow repeatedly until the clipped pixels disappear from the image The result of the change can be seen in the preview image Click EN again to turn the Highlight Alarm off To view and change clipped dark Shadow areas On the Advanced menu click Adjust Exposure Click Shadow Alarm The darker areas in the image that will print as black without detail appear white In the Shadow setting click the Down arrow repeatedly until the clipped pixels disappear from the image The result of the change can be seen Click ff again to turn the Shadow Alarm off Back to TOC Scanning from HP PrecisionScan Pro 47 Setting pixel output levels To change output levels 1 On the Advanced menu click Adjust Exposure 2 Click the Output Levels check box The dialog box expands to display the current White and Black output levels The output levels setting lets you create interesting effects for scanned pictures When you select this command the Black an
121. rea is an area in which pixel value is not available Drop not allowed O The program into which your are trying to drag the image does not accept this kind of drop What s This Help cursor is What s This Help R Click on a tool field button or menu item for pop up Help on that item 112 Back to TOC Back to TOC B Glossary abcdefghijklmnopqrstuvwxyz 8 bit grayscale Used to represent black and white photos accurately These grayscale images contain 256 shades of gray 24 bit color Color images composed of three 8 bit color channels When combined the red green and blue channels provide up to 16 million colors This is also referred to as true color 256 Color optimized palette The palette for this image comprises the 240 most common colors in the image plus the 16 basic colors 256 Color web palette A palette or color table containing red green and blue pixel colors that are standard for images embedded in Web pages or html files 113 bmp The filename extension used for Windows bitmap images See also Windows bitmap dib Device Independent Bitmap A common bitmap format for Windows programs tox The filename extension used for FlashPix files git The filename extension for Graphics Interchange Format files htm The filename extension for Hypertext Markup HTML files This extension also appears as html IPG The filename extension for JP
122. rrect characters appear in the text that was converted using the OCR software The accuracy of the OCR program depends on the quality of the original item and the correct setting To obtain the best possible results choose the scan setting for text and process only crisp clear text See What to expect from OCR programs on page 23 Converted text does not appear in my word processing program Do one of the following e If you pressed EDIT TEXT on the scanner text opens in Word or WordPad by default Change which program displays the text See Changing settings for buttons on page 24 e If you scanned to the HP PrecisionScan Pro software choose Editable Text OCR or Text and Image on the Output Type menu Then on the Scan menu click Scan To and choose the program you want Or cut and paste the text into the program you want If the text is still not editable work with the text as an image or retype it do not know how to process text using a different OCR program Do one e Scan the item to the HP PrecisionScan Pro software save the scanned image as an image file and open the file in the other OCR program e Scan to the HP PrecisionScan Pro software Then on the Scan menu click Scan To and choose the other OCR program 90 Troubleshooting usage and maintaining Back to TOC The converted text did not retain font size and style when the text was placed in a word processing program Word processing programs cannot
123. rting troubleshooting o aana 80 Resolving issues that did not generate messages 8 Resolving image quality issues 2 ee 83 Resolving issues with editable text 2 2 0 eee 89 Resolving issues sending to destinations 91 Resolving issues with accessories ooon oono eee 95 Clearing jams from the ADF onanan 0 eee 97 Cleaning and maintaining oaa 99 Uninstalling the software n aaa aaaea aaa 104 Other resources support and specifications 104 A Using software commands and controls Using keyboard shortcuts and the menus 106 HP PrecisionScan Pro tool and information bars 109 Contextsensitive CUrSOrS 2 ee 111 B Glossary Index 4 Back to TOC Back to TOC Getting started This section contains the basics to help you get started with your new HP ScanJet scanner From here you can learn about viewing the product tour preparing items before you scan them and choosing which scanning method to use Printing this information You can print this pdf manual using the Print command on the File menu Print the whole document or print only the chapters or topics you want according to their page numbers See the table of contents for page numbers of topics Getting started 5 Viewing the product tour The product tour is a fast and easy way to explore the capabilities of the scanner and see some interesting ways you can use the scanner to meet your need
124. s Raise the ADF unit and remove any pages on the scanner glass If you are using the ADF the ADF window might be dirty or scratched Clean the ADF window See Cleaning the ADF on page 100 If cleaning does not correct the issue the ADF window might need to be replaced See Replacing the ADF Window on page 102 Scanned image is not clear ABODEFGHIJKLM e The resolution sharpening or midtone highlight and shadow settings might need to be adjusted before scanning See Scanning from HP PrecisionScan Pro on page 31 The original might be on colored paper If the original was printed on a colored paper including brown recycled paper the image or text might not be clear Try adjusting the resolution and midtone highlight and shadow settings from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 31 Back to TOC The image is completely black or completely white e The item might not be placed correctly on the scanner glass or in the ADF Make sure that the item you are trying to scan is placed face down on the glass or face up in the ADF e If you are using the ADF there might be a page on the scanner glass Raise the ADF unit and remove any pages on the scanner glass e If you are using the ADF the ADF window might need to be replaced See Replacing the ADF Window on page 102 Colors in the scanned image are different from the original item Scanners monitors
125. s The product tour which only takes three minutes begins automatically when you start the HP PrecisionScan Pro software unless you disable it To view the tour at other times On the Start menu point to Programs and click HP PrecisionScan Pro Then on the Help menu click Product Tour 6 Getting started Where do start You can start scanning from one of these places e the scanner buttons e the HP PrecisionScan Pro software e another program e the HP ScanJet Copy Utility Where you start depends on what you want to do with the scan and on your own preferences Using the scanner buttons Use the scanner buttons which are shortcuts when e You want to start at the scanner e You want to scan quickly without making changes e You want to scan an item using the default settings optimized for the destination you choose See Scanning from scanner buttons on page 15 Using the HP PrecisionScan Pro software Use the HP PrecisionScan Pro software when e You want to view or change a scanned image before you send it Changes might include resolution cropping or resizing e You want to send to a destination such as a desktop publishing program but there is no button on the scanner for that destination See Scanning from HP PrecisionScan Pro on page 31 Back to TOC Using another program Start scanning from within another program when e You want to bring a scanned item into an open program such as
126. s for 36 troubleshooting 89 Editable Text OCR option shortcut for 107 8 bit grayscale definition 113 E mail button identifying 16 settings for 25 using 17 E mail Document button identifying 16 settings 25 using 17 E mail Photo button identifying 16 settings 26 using 17 e mailing scans attaching files 17 file sizes 38 supported programs 18 25 troubleshooting 91 using scanner buttons 17 Enable All Smart Friends 32 108 Enable Scan Another Page Dialog 60 enabling sharing host computer 76 remote computers 78 End Task 79 enhancing details 40 45 Exit 106 exposure automatic adjustments 61 definition 118 eyedropper tools black 45 functions of 111 viewing RGB values 48 white 44 Back to TOC F fabric scanning 7 FAQs frequently asked questions 12 Fax button identifying 16 settings 27 using 19 faxing scans troubleshooting 91 using scanner buttons 19 feeding problems ADF 96 File button identifying 16 settings for 28 using 21 file formats troubleshooting 93 types of 55 File Open 81 file sizes definition 119 E mail Document button options for 25 E mail Photo button options for 26 File button options for 28 reducing 12 resolution changes 38 status bar 110 files See also file formats attaching to e mail 17 dragging and dropping 58 saving to 21 54 film scanning adjusting colors 72 from XPA 41 negatives 69 slides 67 transparencies 71 troubleshooting 88 final scans definition 119 selecting areas for
127. save files using the HP PrecisionScan Pro software The scanner lamp stays on The scanner lamp stays on as long as the software is running and might stay on for a while after the software is closed This is normal and the lamp will turn off on its own saved a scanned image to a file but now cannot open the file in the program want You might have saved the file in a format the other program cannot use Save the file in a different format the program can use Look in the File Open or Import command for the program to see which file types it supports Troubleshooting usage and maintaining 81 The scanner is not working One or more of these issues might be causing the problem The scanner was not installed properly The SCSI card or drivers were not installed properly The SCSI card or cable is not compatible with the scanner The scanner address is not properly set or multiple SCSI devices are set to the same address e f the scanner is emitting a grinding sound the scanner is locked See Checking the basics on page 79 and the Setup and Support Guide The scanner does not scan right away If the scanner has not been used for a while the scanner lamp has turned itself off Wait for a few seconds for scanning to begin When press E mail Fax or Edit Text on the scanner the incorrect program opens e Acable might be loose Check that the USB or SCSI cable is securely connected e Check which program is set
128. scan trom other programs 1 Start a scan from within the other program by choosing the Acquire or similar command 2 Ifthe HP PrecisionScan Pro software opens and displays the preview image create a selection area You can crop the scan if necessary select the output type and make optional adjustments as you normally would See the appropriate sections in this chapter for instructions 3 When finished making changes to the scanned image do one of the following to perform a final scan and place it in the program from which you started scanning e On the Scan menu click Return image to e Click The image appears in the open program You might have to reposition the image If the image does not appear the TWAIN compliant program might not accept the resolution or output type you selected Rescan the image using the default settings the software sets for the image 64 Scanning from HP PrecisionScan Pro Back to TOC Back to TOC 4 Using accessories The scanner supports using the HP ScanJet Automatic Document Feeder ADF and the HP ScanJet Transparency Adapter XPA for slides negatives and other transparent items These accessories are included with some scanner models or can be ordered 65 66 Using accessories Scanning from the ADF You can scan multiple page items quickly and easily using the ADF When you use the ADF you can scan to the HP PrecisionScan Pro software or other destinations For instructions on
129. scanned image to the website Back to TOC Scanning from HP PrecisionScan Pro 57 Setting the scanned image as wallpaper When you choose this command the software performs the final scan and uses the results as the wallpaper on your Windows Desktop Right click on the scanned image and click Set as Wallpaper To change to a different wallpaper right click on the Windows Desktop and click Properties Copying and pasting into another program You can copy the scanned image to the Clipboard and then paste it into a file in the destination program After the image is pasted it becomes a part of the file To copy and paste into another program 1 Inthe HP PrecisionScan Pro software do one of the following e On the Edit menu click Copy e On the toolbar click 83 2 Inthe destination program place the cursor where you want to insert the scanned image and click 3 Choose the Paste command in the program Dragging and dropping into another program You can drag and drop a scanned image into another program if that program supports drag and drop The cursor turns to a if you try to drop a scanned image into a program that does not support drag and drop or if you drag the image over a program or area that does not support drag and drop To drag and drop into another program 1 Open a file in the destination program Make sure you can see both the destination program and the HP PrecisionScan Pro software 2 Inthe HP Pr
130. scanner buttons 21 scalable images file formats 55 Scale field 38 scale definition 125 scaling images 38 134 Index Scan menu shortcuts for 106 Scan To command shortcuts 106 109 using 53 56 Scan using channel 51 ScanJet Button Manager See HP ScanJet Button Manager ScanJet Button Options 24 ScanJet Copy Utility 6 ScanJet website See HP ScanJet website scanner bed definition 125 printing entire 56 selecting entire 35 scanner buttons color copy b amp w copy 20 Copy 20 Edit Text 22 E mail 17 E mail Document 17 E mail Photo 17 Fax 19 File 21 HP Scanning Software 33 identifying 16 number of copies 20 saving to file 21 settings 24 25 troubleshooting 82 when to use 6 15 scanner glass cleaning 99 definition 125 loading items 9 preparing documents for 7 Scanner Glass command 41 Scanner Glass command shortcuts 106 using 41 scanner lamp 81 Scanner tab options 60 scanning destinations defined 17 loading items 9 methods for 6 negatives 69 preparing originals 7 previewing 33 remotely 78 selecting areas for 34 sending to programs 53 slides 67 transparencies 71 using ADF 66 using HP PrecisionScan Pro software 33 using scanner buttons 15 Scanning Software button HP 16 scratched templates 88 screen resolution definition 126 image quality 13 output types for 36 Search Help topics 108 Select All 35 106 selecting output types 36 scanning area 34 Selection Area t
131. scanner glass The glass surface on the scanner where you place items to scan Sometimes referred to as the scanner bed 126 scanner lid The lid or cover of the scanner which holds the original paper flat for scanning screen resolution The measurement of the number of lines per inch lpi that a screen can display This is usually 75 lpi SCSI Small Computer System Interface An interface that lets you attach hard disks and other high performance peripherals to your computer selection area The area inside the rectangular border drawn around a portion of the image in the Preview area The selection area is scanned when you drag and drop save to a file copy to the clipboard or print shadow The darkest area of an image usually reproduced as near black on the computer screen or when printed The range between highlight and shadow determines the quality and color differentiation in the image sharpen To enhance the detail in an image source The program from which an image is retrieved for use in a document TWAIN compliant programs pull an image from a source such as the HP PrecisionScan Pro software Back to TOC spot color A software function that finds large areas of color in a scanned image and applies a uniform color to the area Start button The button in the Windows Taskbar that can be used to start a program quickly find files change settings and open documents status bar The are
132. se the HP Scanning Software button In Windows NT 4 0 and Windows 95 1 On the Start menu point to Programs point to HP ScanJet Utilities and click HP ScanJet Button Manager 2 Click the Events tab 3 From the Scanner Events list select HP Scannning Software button 4 Make sure the HP PrecisionScan Pro check box is selected 5 Make sure the Disable Events check box is cleared Back to TOC Scanner is scanning items very slowly e If you are scanning to edit text the OCR program causes the scanner to scan more slowly which is normal Wait for the item to scan e Some default settings can cause the scanner to scan more slowly Check the settings See Setting preferences on page 60 e The resolution might be set too high Return to the default resolution See Changing resolution on page 38 The correct menu items do not appear in the HP PrecisionScan Pro software e If you used the ADF and then disconnected it restart the software e f you were using the XPA on the Scan menu click Scanner Glass to scan from the glass again e If you are trying to use the XPA and the XPA Slides or XPA Negatives commands are unavailable restart the software while the XPA is connected to the scanner The scanner is making a loud clicking or grinding noise The scanner is locked Unlock the scanner Use your finger to flip the lock down to the unlocked position Troubleshooting usage and maintaining 83 Resolving image q
133. setting up the ADF see the Setup and Support Guide To scan from the ADF 1 Remove any items from the scanner glass 2 Place a stack of similarly sized originals in the document input tray face up and with the first page on top Back to TOC 3 Push the paper stack up against the left side of the input tray Slide the stack into the ADF until the stack does not move any farther Do one of the following e press a button on the scanner e click New Scan on the Scan menu in the HP PrecisionScan Pro software If you chose any scanner button except HP SCANNING SOFTWARE Follow the directions on the screen to complete the scan If you chose the HP SCANNING SOFTWARE scanner button or you started scanning from the HP PrecisionScan Pro software a The ADF Scan dialog box opens and displays the current out put type resolution and page size which you can change Or you can click Load Settings and choose settings you have preset b To scan the item to a file click Scan Or to scan directly to a destination click Scan To select a destination and click Scan Back to TOC Using accessories 67 Scanning from the XPA Scanning slides To scan standard 35 mm slides you need the larger template and the You can scan slides or negatives using the XPA You should NOT use smaller slide template the XPA to scan full size A4 or Letter presentation slides and transparencies To scan these full size items place them on the a To
134. solution Images scanned from the HP PrecisionScan Pro software are larger than the original when viewed or printed from another program such as MS Paint MS Internet Explorer or MS Imaging The other program did not accept the image size information Scan the image at a lower resolution When you scan at a resolution the program accepts it will display or print the image at the correct size The image is too big or too small In the HP PrecisionScan Pro software set the physical width and height of the image in the Resize dialog box See Resizing output dimensions on page 38 When try fo scan to the Web from the HP PrecisionScan Pro software the image is too large or does not look good on screen Scan settings for this image might be set incorrectly Use the Guided Steps for help choosing an output type See also Tips for best image quality on page 59 Back to TOC Resolving issues with printed copies Use this section to help resolve issues with printed pages Parts of the page around the edges are not printing DEFGh sBCDEFGH lu JABCDEFGHI 39ABCDEFGHI 8 9ABCDEFGH 789ABCDEFGH 3789ABCDEFGI 9ABCDEFG LE oo Printers cannot print right up to the edge of the paper To get the image to fit inside the printable area you must slightly reduce the size of the image in the HP PrecisionScan Pro software and then reprint the image Copies are too light N e If you are copying an item printed
135. stomer is solely responsible for complying with all such laws and regulations Contents 1 Getting started Printing this information is 44 ws wae ne bo yee eae bees 2 Viewing the product Our g lt 5 04464 oe ewe d aa see wwe Ord 5 Where do stat naaa aaa aaa 6 Selecting and preparing items 0000005 7 Completing your first scan ooa 9 Frequently asked questions 2 0 2 0000 c eee ee eee 12 2 Scanning from scanner buttons Overview of scanner buttons 2 eee 16 Scanning quickly without making changes 17 Changing settings for buttons 2 eee 24 3 Scanning from HP PrecisionScan Pro Overview of the HP PrecisionScan Pro software 31 Performing anew scan 2 2 eee 33 Cropping or selecting an area for finalscan 34 Getting a closer look zooming 2 2 0 0 0222000 35 Selecting output type 2 eee 36 Making optional adjustments basic oaaao aaa 37 Making optional adjustments advanced o oo aaas 4 Completing the finalscan 0 0 0 0002 aa 53 Other features and tips oona aooaa a 58 4 Using accessories Scanning from the ADF 2 ee 66 Scanning from the XPA aaau aaa 67 Making optional adjustments for transparent items 72 5 Sharing the scanner on a network Working on the host computer o oo aoaaa aaa aaa 75 Working on a remote computer aoaaa aaa IT 6 Troubleshooting usage and maintaining Checking the basics oona aaa aaa 79 Sta
136. t the end ofa page 4 Remove the jammed paper 1 While holding down on the document input tray open the hatch 5 Close the input tray and then close the hatch Press down firmly on 2 Remove any pages from the input tray both sides until you hear a click Ps 3 While holding the document output tray down open the document input tray 6 Restack all pages and reload them into the ADF 7 On the ADF prompt on the computer reselect any settings you had changed and click Scan To or Scan again Back to TOC Troubleshooting usage and maintaining 99 Cleaning and maintaining To clean the scanner 1 Disconnect the power cable from the scanner Periodically the scanner and accessories might need to be cleaned or 2 Open the scanner lid to have maintenance especially if you are seeing marks or smudges 3 Clean the glass using a soft lint free cloth sprayed with a mild on scanned images glass cleaner CAUTION Only use glass cleaner Avoid abrasives acetone benzene and carbon tetrachloride all of which can damage the scanner glass Avoid isopropyl alcohol because it can leave streaks on the glass Cleaning the scanner You might need to clean the scanner glass if the ink on items you are scanning can be smudged with your hand or items have excessive amounts of dust or dirt on them You might also need to clean these parts if there are smudges or other marks on scanned images mo 4 Dry the scanner gl
137. tains the pixel colors present in an image original The original document or picture to be scanned output The file that is generated by the scanning process output dimensions The actual height and width of an image when saved You will not see the size changes to your image in the Preview area since image size affects only the final scan output type The type of file that is generated during the scanning process Output type reveals the bit depth of the image 123 P Paintbrush A bitmap file format pcx extension supported by MS DOS Windows UNIX and other platforms and numerous programs Paintbrush files support 24 bit color and can have a maximum image size of 64 000 by 64 000 pixels palette A subset of the color look up table that establishes the colors that can be displayed on the monitor at a particular time The only color depth that allows multiple palettes is the 256 or 8 bit color setting for your monitor At a color depth of 256 colors each program or even each individual image used or edited in a program can have a different color palette palette flashing The flashing that occurs when your monitor is set to a color depth of 256 colors and you switch programs When you switch programs the palette of the active program becomes the system palette and all other programs redraw themselves as accurately as possible with the new colors PC fax program A program for sending electronic documents
138. tems adjusting for 73 Mirror command shortcuts 107 using 40 mirror contaminated 87 mirroring images keyboard shortcuts for 107 using tools 40 Modify settings 24 moir definition 122 More Options button identifying 16 using 24 moving selection areas 35 multipart forms scanning 7 multiple feeds troubleshooting 96 multiple pages options for 25 scanning 60 N negatives adjusting colors 72 scanning 69 troubleshooting 88 XPA Negatives 41 networks setting up 75 new documents opening troubleshooting 93 New Scan command shortcuts 106 109 using 34 news clippings scanning 7 noise reduction definition 122 settings for 60 noisy scans troubleshooting 81 normal quality option for E mail Document button 25 E mail Photo button 26 File button 28 not responding troubleshooting 81 NTSC Gray channel 51 number of copies button for 16 selecting 20 oO OCR accuracy of 23 definition 122 languages for 61 options for 29 61 output types for 36 preparing text for 23 scanning to 22 troubleshooting 89 onionskin paper 7 online Help using 33 opening software 32 Optical Character Recognition See OCR optical resolution definition 123 optimized palette definition 113 Back to TOC optimized settings 15 optional automatic document feeder See ADF optional transparency adapter See XPA options button for 16 Controls tab 62 Edit Text button 29 E mail Document button 25 E mail Photo button 26 Fax button 2
139. the Black amp White Scalable output type for the scanned image See Selecting output type on page 36 e Inthe HP PrecisionScan Pro software the resolution is set too low Set the resolution to a higher number or return to the default setting See Changing resolution on page 38 e Inthe HP PrecisionScan Pro software too much or too little sharpening was applied Adjust the sharpening See Sharpening an image on page 40 An original photo had marks flaws or scratches and the scanned image looks even worse in the HP PrecisionScan Pro software e You sharpened the image manually Return to the default setting See Sharpening an image on page 40 e Best Quality Sharpening is selected Check the setting See Setting preferences on page 60 86 Troubleshooting usage and maintaining set the image to a higher resolution in the HP PrecisionScan Pro software but the output quality is no better e Setting the resolution to a higher number does not necessarily improve quality The software sets the resolution automatically based on the type of item you scanned Keep or return to the default See Changing resolution on page 38 or Tips for best image quality on page 59 for guidelines e If you sent the image to another program the program might not support the resolution you set in the HP PrecisionScan Pro software Determine the setting the program uses and set the resolution in the HP PrecisionScan Pro software to that re
140. the cursor to the opposite corner to draw a rectangular selection area e On the Edit menu click Select All The entire scanner bed including blank areas is selected To resize the selection area Click on a handle of the selection border and drag to resize To move the selection border Move the cursor over the selection area When the cursor looks like this p gt click and drag the selection border to the new location To remove the selection border Do one of the following e Press ESC e On the Edit menu click Unselect All e Draw a selection border around a different area of the image Scanning from HP PrecisionScan Pro 35 Getting a closer look zooming Zoom in on the selection area to look at it more closely or make changes to it Zoom out to view the entire preview image or so you can select a different area of the image to view Zooming in on the selection area before making changes or performing a final scan provides the best final results The zoom commands are not available if you have not created a selection area Zooming in and out does not change which part of the image becomes the final scan nor does it change the final output size physical output dimensions To change which part of the image becomes the final scanned image see Cropping or selecting an area for final scan on page 34 To resize the image see Resizing output dimensions on page 38 To zoom in After creating a selection area do
141. tion Windows bitmap A bitmapped file format for pictures supported by most Windows programs Windows bitmap files support 1 4 16 24 and 32 bit color Windows bitmap files are saved with the filename extension omp Back to TOC Windows metafile A file format supporting 24 bit color and used to store and exchange image data between Windows based programs Windows metafiles are saved with the filename extension wmf XPA See transparency adapter zoom scan The ability to enlarge or magnify the image in the Preview area so that finer adjustments can be made to the image This action does not enlarge the picture that is saved printed copied to the clipboard or dragged into another program Index A About HP PrecisionScan Pro command 108 abrasive cleaners avoiding 99 accessories using 65 accuracy OCR 23 acquiring scans 63 active program definition 114 adapter transparency See XPA ADF automatic document feeder capacity 96 cleaning 100 document specifications 7 feeding problems 96 jams clearing 97 jams preventing 96 loading 66 Scan dialog box 66 scanning from 66 troubleshooting 96 ADF window cleaning 101 replacing 102 Adjust Black amp White Threshold command shortcuts 107 using 50 Adjust Color command shortcuts 107 using 49 Adjust Exposure command shortcuts 107 using 43 44 45 using for transparent items 73 adjusting backgrounds 47 black and white threshold 50 brightness 43 color chan
142. to open when you press E MAIL FAX or EDIT TEXT on the scanner See Changing settings for buttons on page 24 82 Troubleshooting usage and maintaining Back to TOC 5 Under Actions make sure that HP PrecisionScan Pro is selected next to Start This Program When I choose HP Scanning Software on the scanner the image does not appear in the software e A cable might be loose Check that the USB or SCSI cable is 6 Verify that the Take no action check box is cleared securely connect ed You might have accidentally turned off the preview feature Check this setting on the Scanner tab in the Preferences of the HP PrecisionScan Pro software See Setting preferences on page 60 Check that the HP PrecisionScan Pro software is the program set to start when you press HP SCANNING SOFTWARE In Windows 98 and 2000 1 On the Start menu point to Settings and click Control Panel 2 Double click Scanners and Cameras 3 Select your scanner model number from the list if it is not already selected 4 Click Properties 5 From the Scanner Events list select HP Scannning Software button 6 Make sure the HP PrecisionScan Pro check box is selected 7 Make sure the Disable Device Events check box is cleared In Windows Me 1 On the Start menu point to Settings and click Control Panel 2 Double click Scanners and Cameras 3 Double click the icon next to the name of your scanning device 4 From the Select an Event list choo
143. tput type before you scan See Selecting output type on page 36 How can I reduce the file size To reduce file size e Save files using a compressed format such as compressed TIFF or JPEG e Avoid using the True Color output type unless necessary This output type offers exceptional quality for color photos or drawings but it also creates large file sizes e Set the resolution no higher than necessary Generally the resolution the software automatically sets provides the best balance between image quality and small file size e For photos significantly reduce file size by cropping the photo to select just one area as the final scanned image Or resize the entire photo to smaller dimensions Back to TOC Should change the resolution The HP PrecisionScan Pro software sets the resolution for you In almost all cases you get the best results and the smallest file size if you use the resolution the software has determined to be best for the type of original you have What is the difference between screen and print quality A computer screen usually displays images at 72 to 75 pixels per inch PPI Print resolution is usually higher Screens also use fewer colors to display an image Even if an image looks incorrect on the screen it might print the way you want What is the difference between zooming and resizing Use Zoom In to view an area of the scanned image close up Use Zoom Out to return to the original view of
144. uality issues This section contains information for resolving image quality issues whether you scanned using the scanner glass the ADF or the XPA e Resolving issues with scanned images See this page e Resolving issues with printed copies See page 86 e Resolving issues with slides and negatives See page 88 For help getting the best output type possible use the Guided Steps If they are not showing click 84 Troubleshooting usage and maintaining Resolving issues with scanned images This section contains solutions to issues that affect all scanned images regardless of whether you used the scanner glass or the ADF If you were printing see also Resolving issues with printed copies on page 86 Scanned images are too light or too dark The original image might be very light or dark or be printed on colored paper Adjust the midtone highlight and shadow settings from the HP PrecisionScan Pro software See Scanning from HP PrecisionScan Pro on page 31 Scanned images have black dots or streaks in top and bottom margins There might be ink glue white out or some other substance on the scanner glass Clean the scanner glass See Cleaning the scanner on page 99 Back to TOC Scanned images have unwanted lines through them e The scanner glass might be dirty Clean the glass See Cleaning the scanner on page 99 If you are using the ADF there might be a page on the scanner glas
145. usting 45 slides troubleshooting 88 tonal resolution 62 troubleshooting 85 87 compressed file formats 55 compressed TIFF definition 116 Configuration dialog box opening 24 Contents Help topics 108 context sensitive Help See also Help online shortcuts 108 109 using 33 contrast adjusting 39 definition 116 control range definition 117 Controls tab options 62 converting text See OCR copies making quality troubleshooting 86 troubleshooting 91 using HP ScanJet Copy Utility 6 using scanner button 20 Copy button identifying 16 using 20 Copy command shortcuts 106 109 using 57 Copy Utility HP 6 copying and pasting toolbar shortcut 109 using Clipboard 57 correction color automatic 61 definition 116 highlights adjusting 44 hue adjusting 49 midtones adjusting 43 saturation adjusting 49 shadows adjusting 45 crooked images troubleshooting 85 crooked pages troubleshooting 96 cropping automatic settings for 26 definition 117 scanning area 34 Current OCR Language option 61 cursors black eyedropper 45 context sensitive 111 dragging and dropping 57 Ready 111 Selection Area 111 Typing 111 white eyedropper tool 44 customer support resources for 104 customizing preferences for scanning software 60 resolution values 61 scanner buttons 24 settings 59 cut off pages troubleshooting 87 D dark areas adjusting 45 troubleshooting 84 darkening images 43 dashed boxes 88 decreasing details for transparent items 7
146. your word processing program e The program in which you are working is compliant with TWAIN A program is compliant if a command like Acquire Image or From Scanner appears on a menu such as the File menu If you are unsure whether your program complies with TWAIN standards or you do not know the command for inserting a scanned item see the documentation for the program See Scanning from other programs TWAIN on page 63 Using the HP ScanJet Copy Utility Start scanning from the HP ScanJet Copy Utility when you want to make copies and need to make standard copy adjustments such as reducing or enlarging or lightening or darkening You can also choose a printer other than the default To start the utility on the Start menu point to Programs point to HP ScanJet Utilities and click HP Copy Utility For help using the utility click Help in the utility Back to TOC Getting started 7 Selecting and preparing items Before placing items in the scanner follow these guidelines for selecting and preparing them to prevent damage to the items and the scanner Items for the scanner glass The scanner glass can scan the widest range of items including e Paper items e News clippings receipts and business cards e items on all weights of media including media lighter than 60 g m 16 Ib or heavier than 105 g m 28 Ib Gum backed paper Multipart forms with carbon pages Old or worn photographs or documents Items containing

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