(SIS) 2013 Assessment Process Webinar Presentation
Contents
1. DISTRICT NAME AND NUMBER TRANSFERRING TO INEW DISTRICT ADDRESS Street City State Zip Code NAME OF SCHOOL STUDENT WILL BE TRANSFERRING TO INAME OF PRINCIPAL AT NEW SCHOOL Please check Y the appropriate box Ez hereby attest that the above student is in good standing and that all medical records for the above student are up to date and complete as of the date of this form E The above student s medical records are not up to date and complete as documented in the student s permanent records New Reports Student Transfer Form Example of the Student Transfer Form continued but is entitled to transfer in accordance with Section 2 3 13a 105 ILCS 5 2 3 13a unless the receiving district has pursuant to Section 2 3 13a adopted a policy providing that if a student is suspended or expelled for any reason from any public or private school in this or any other state the student must complete the entire term of the suspension or expulsion before being admitted into the school district This policy may allow placement of the student in an alternative school program established under Article 134 of this Code if available for the remainder of the suspension or expulsion _ hereby attest that the above student is not in good standing due to a current suspension and or expulsion from until EJ hereby attest that the above student is not in good standing due to a current suspension and or expulsion2. Student Information System SIS 2013 Assessment Process Notice This Webinar Is Being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Webinar Tips Tips for Listening Computer speakers Headset connected to a computer Telephone Tips for Speaking Make sure you have a microphone plugged in or the computer you are using has a microphone before raising your hand Make sure all audio settings in the computer are un muted and speakers are turned down before talking Question amp Answer Question amp Answer session will be held at the end of the Webinar Raise your hand to ask a question All text messages are logged Text questions will be posted in a Q amp A document after the Webinar If you are using a telephone the audio pin number must be typed in correctly before you can talk Troubleshooting If you are disconnected from the Webinar at any time you can click the link that was provided to you in your email or you can re register for the Webinar to gain access If you are listening via telephone and close out of the Webinar on your computer you will be disconnected Agenda SIS Data Quality Enhancement to Teacher Data Collection ELL Screener ACCESS Assessment ISAT IAA and PSAE Assessment ACT s WorkKeys Locating Information ACT s National Career Readiness Certificate NCRC New Reports K
3. ISBE SIS Resource Materials Located on the ISBE SIS webpage at www isbe net sis ISBE SIS Announcements User Manual File Format Layouts Excel Templates Tips for Completing Data Collection Name Template Steps for Creating and Uploading Data Collection Name Data Elements Archived Meetings and Presentations Frequently Asked Questions ISBE Contact Information ISBE Help Desk 217 558 3600 helo isbe net SIS Policy Questions will be directed to the Standards and Assessment Center SIS Technical Questions will be directed to the IBM team ISBE SIS Information Website www isbe net sis Notice This Webinar is being Recorded This call is being recorded Please do not provide any Student Personal or Vendor information Questions amp Answers Discussion Questions
4. Teaching Location Log Out F Same as Employer Enter 15 digit RCDTS Code pon T C Select Region Category District and School Region Category oO District Entity Zl School ay Friday or Click here to ELL Screener Starting August 1 2013 SY 2014 the ELL Screener data will be mandatory for all students who fit the following criteria Student IDs created after August 1 2013 Home Language or Native Language is something other than English 000 Grade Level is Kindergarten Grade 12 A student is required to have at least one valid ELL Screener record before the enrollment can be exited The benefit of this collection is this information is available to all school districts before the student is enrolled in the new school district Please provide all ELL Screener records to ISBE SIS ELL Screener ELL screener data collected Online Batch Screener data will be collected for LEP and Non LEP students Student must be enrolled in your district to provide the Screener data in SIS student can take the screening test prior to start of school School districts receiving a transfer student will be able to review the Screener data prior to enrollment This will include the W APT MODEL PRE LAS ELPTS Pre IPT Other Test Other Process Interview Observation Checklist and Erroneous ELL Screener a bcp ee Grade Level At Time Of Screener Semester ELL
5. To Be Printed ons or need help Contact our Call Student Information System View Assessment Pre ID Report Summary 2013 x All Schools iw Home O Serving O Testing Home But Not Serving O Serving But Not Home All Grades Both Oves Ono All All Both O ves ONo Both O Yes O No Both O Yes Ono Both O Yes O No View Report j dp _ Create PDF Report _ ST Monday Friday or Click here to Assessment ISAT IAA and PSAE Summary Assessment Pre ID Report 2013 Assessment Pre ID Summary SIS Home District 99999999999 Test District Enrollment Grade 3 Grade 3 Enrollment Grade 4 Grade 4 Enrollment Grade 5 Grade 5 Enrollment Grade 6 Grade 6 Enrollment Grade 7 Grade 7 Enrollment Grade 8 Grade Enrollment Grade 11 Grade 11 TEP Yes IEP No Test IAA Test ISAT Test PSAE First Year In US Yes First Year In US No First Year In US Not Provided Years m TBE TPL 04 Years im TBE TPI 06 Years in TBE TPI 07 Years Since Exit TBE TPI 02 Years Since Exit TBE TPI 03 Enrolled tn Home School by May Ist Yes Enrolled in Home School by May Ist No Enrolled in Home School by May Ist Not Provided Enrolled in Home District by May Ist Yes Enrolled in Home District by May Ist No Enrolled in Home District by May Ist Not Provided Label to be Printed Yes Label to be Printed No 195 Assessment ISAT IAA and PSAE Main Report Screen Assessmen
6. from until and is not eligible for transfer for knowingly possessing in a school building or on school grounds a weapon as defined in the Gun Free Schools Act 20 U S C 8921 et seq for knowingly possessing selling or delivering in a schoo building or on school grounds a controlled substance or cannabis or for battering a staff member of the school SCHOOL PHONE include Area Code 618 628 0090 DISTRICT ADDRESS Street City State Zip Code 118 E Washington St O Fallon IL 62269 NAME OF PRINCIPAL Joi Wills DISTRICT NAME AND NUMBER O Fallon CCSD 90 Date Signature of Principal THIS FORM IS TO BE SENT DIRECTLY TO THE STUDENT S NEW SCHOOL THEY WILL BE ATTENDING SisStudentTransiec rpt 33 7801 Key Dates Activity ACCESS File to Vendor for Printing Labels ELL Data Due for Population of eGMS Ceiling Calculator ISAT File to Vendor for Printing Labels IAA File to Vendor ACCESS Last Day of Testing PSAE File to Vendor for Printing Labels Eligible for Immigrant Education Program Data Extracted from SIS 58 Date 11 09 2012 4 00 p m 01 04 2013 4 00 p m 01 04 2013 4 00 p m 02 15 2013 4 00 p m 02 22 2013 4 00 p m 03 01 2013 4 00 p m Key Dates Activity ISAT Last Day of Testing Regular Window ISAT First Day of Assessment Corrections IAA Last Day of Testing IAA First Day of Assessment Corrections ACCESS Scores Posted on SIS PSAE Last Day of Testing PSAE First
7. in Any Illinois Approved TBE TPI Year Since Exited TBE TPI Program G yes No Not in TBE TPI E A a ee G yes No Not in TBE TPI Program First Year In U S Cyes No Have questions or n help Contact our Call C 4 oo CST Monday Friday or Click here to Assessment ISAT IAA and PSAE Assessment Record Pre ID Submit Screen Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out fe ak Illinois State w 9 Board of Education Student Information System Student Assessment Review Please review the information before submitting your request If you need to correct any information press CHANGE button in the appropriate section If you are ready to submit your request press SUBMIT button Student ID SID 123456789 Student SAP ID fo Legal Last Name Smith Legal First Name John Legal Middle Name Test Date of Birth mm dd yyyy 01 01 2005 Test Taken ISAT Valid Grade When Testing 3 Grade 3 Home School RCDTS 123456789012345 Grade School 123456789012345 Grade School 0050 Serving School RCDTS 0080 Tens RS ee Grade School Enroll in Home School On or Ya Enroll in Home District On or Yes Before May Before May xa in Any IL Approved TBE TPI 07 Not in TBE TPI Program First Year In U S No rog
8. the last day of testing Please update the student s Pre ID record instead P7 Assessment Pre ID Record Not Updated Pre ID record cannot be updated after the last day of testing Please update the students Correction record instead l SID does not exist or SID and First Name Last Name or DOB do not match existing record F Missing or Invalid Data Note Records assigned a Result Code of Il and F will not generate a Pre ID label and require resolution Assessment ACT s WorkKeys Locating Information All established PSAE test sites will automatically receive the WorkKeys Locating Information test materials based on their PSAE Day 2 orders Administering Locating Information is not a requirement in Spring 2013 and is not part of any PSAE reporting Home districts who choose not to administer Locating Information are expected to communicate this decision to all stakeholders ACT will mail a hard copy of the Locating Information score data to the high school principal of the school where the student tested Data will also be available via SIS See www isbe net assessment pdfs 2013 2013 Grade 11 Testing Update paf for more details Assessment ACT s National Career Readiness Certificate NCRC Students who earn qualifying scores on three of ACT s WorkKeys assessments Reading for Information Applied Mathematics and Locating Information are eligible to receive ACT s N
9. 01102002 999999999999999 999999999999999 999999999999999 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 11 20 1994 999999999999999 999999999999999 999999999999999 11 N 07 03 Y Y PSAE N Y 999999999 Johnson Robert 1122 1999 999999999999999 999999999999999 999999999999999 06 N 07 03 Y Y ISAT N Y Assessment ISAT IAA and PSAE Assessment Record Search ip Lois Sete Student Information System Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enrollment Assessment SAT IAA and PSAE KIDS Adjusted Cohorts Teacher Batch Files Reports Help Log Out Student Assessment To Search for Student Assessment data please provide student SID the Assessment Year and at least one of the following ES e Last Name Grade First Name Date of Birth 3 4 5 6 7 8 03 15 2013 Then click the Search button f 11 05 08 2013 3 4 5 6 7 8 11 03 22 2013 Assessment Year 2013 Fields marked with an asterisk are required 06 17 2013 07 16 2013 06 17 2013 Search Criteria sID AND AT LEAST ONE BELOW Legal Last Name Legal First Name Date of Birth mm dd yyyy Have questions or n elp Contact o T Monday Friday or Click here to Copynght Assessment ISAT IAA and PSAE Assessment Record Search Student Student Information System Student Assessment Login IBM_TEST_4 Home To Search for Student Assessment data please provid
10. 999999999999999 999999999999999 08 N 07 03 Y ISAT Y Y 999999999 Johnson Robert 1217 2002 999999999999999 999999999999999 999999999999999 03 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 12202000 999999999999999 999999999999999 999999999999999 05 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 10122001 999999999999999 999999999999999 999999999999999 o4 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 1209 1998 999999999999999 999999999999999 999999999999999 o7 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 08291994 999999999999999 999999999999999 999999999999999 11 N 07 03 Y Y PSAE N Y 999999999 Johnson Robert 11 11 1999 999999999999999 999999999999999 999999999999999 06 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 12062001 999999999999999 999999999999999 999999999999999 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 08302000 999999999999999 999999999999999 999999999999999 os N 07103 Y Y ISAT Y Y 999999999 Johnson Robert 10 19 1998 999999999999999 999999999999999 999999999999999 07 N 07103 Y Y ISAT N Y 999999999 Johnson Robert 0629 1998 999999999999999 999999999999999 999999999999999 of N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 0819 2000 999999999999999 999999999999999 999999999999999 os N 07 03 Y Y ISAT N Y 999999999 Johnson Robert 1213 1994 999999999999999 999999999999999 999999999999999 11 N 07 03 Y Y PSAE N Y 999999999 Johnson Robert 03122000 999999999999999 999999999999999 999999999999999 06 N 07 03 Y Y ISAT N Y 999999999 Johnson Robert
11. CRC Reading for Information and Applied Mathematics are part of PSAE Day 2 The NCRC is an industry recognized portable evidence based credential that certifies essential skills needed for workplace success Visit ACT s website http www act org certificate about html for more details NCRC certificates are scheduled to be available for printing via SIS If students would like employers to see their results they must register themselves in ACT s National Registry to activate their information using information provided on the back of the NCRC New Reports Update to the Reports page layout and added the following new reports Student Assessment Locating Information Score Summary and Detail National Career Readiness Certificate NCRC 2 page certificates Individual Student Student Profile National Career Readiness Certificate NCRC 2 page certificates Student Transfer Form New Reports Assessments Illinois State 9 Board of Education Student Information System View Report Login IBM_TEST_4 Assessment Pre Id Assessment Correction Request New SID Assessment Scores Scale Score amp Performance Level Only Exit Enrollment i Assessment Subscores Detailed Scores by Subject Area j Assessment Score History erras Unassigned Test Results EXPLORE and PLAN Score Locating Information Score National Career Readiness Certificate NCRC Le
12. Day of Assessment Corrections ACCESS Last Day of Assessment Corrections Date 03 15 2013 03 18 2013 03 22 2013 03 25 2013 04 29 2013 05 08 2013 05 09 2013 05 24 2013 4 00 p m Key Dates Activity ISAT and IAA Scores Posted on SIS ISAT and IAA Last Day of Assessment Corrections PSAE Scores Posted on SIS PSAE Last Day of Assessment Corrections ACCESS Posting of Final Scores IAA and ISAT Posting of Final Scores Date 06 03 2013 06 17 2013 4 00 p m 07 09 2013 07 16 2013 4 00 p m Mid July 2013 07 22 2013 Key Dates Activity Last Day to Exit Enrollments for 2013 School Year ELL Data due Birth to 3 Data Due Participant Demographic Birth to 3 data due Early Childhood data due Early Childhood Outcomes Data due Homeless Data Due Student Discipline Data due Student Course Assignments data due Teacher Course Assignments data due PSAE Posting of Final Scores Adjusted Cohort Graduation Rates Date 07 31 2013 4 00 p m 08 02 2013 08 16 2013 Districts Next Steps ELL data due for population of eGMS Ceiling Calculator on January 4 2013 4 00 p m deadline Ensure ISAT IAA Pre ID data are complete and accurate by the January 4 2013 4 00 p m deadline Ensure PSAE Pre ID data are complete and accurate by the February 22 2013 4 00 p m deadline Always keep your student demographic information up to date and accurate ISBE SIS Resources
13. SIS Data Quality Preventing Multiple SIDs Once a State ID is assigned to a student the SID must be included in all future submissions to SIS If you obtain a State ID online or from another district enter the SID into your local Software Administrative Package If you need to update one or more of the Student Demographic fields include the State ID in the batch file to prevent creation of a new SID for the student SIS Data Quality Preventing Multiple SIDs Identify the SID to Keep and the SID to Delete Exit all enrollments associated with SID to Delete SID to Keep must be actively enrolled by the district submitting the Multiple SID Template Download the Multiple SID template Tips and Steps from the www isbe net sis website and enter mandatory data into the template Upload the Multiple SID csv file to SIS The Multiple SID file will be returned to the user s SIS Download File link with result codes and result messages appended to the individual student records Enhancement to Teacher Data Collection Employer s can now submit Teacher Course Assignment data Online Batch This allows the employer of the teacher to add Teacher Course Assignments even if they are not the teaching location Examples Special Ed Coops Area Career Centers Regional Safe Schools f you are both the Teaching Location and the Employer leave the default which is Teaching Locat
14. Screener Test Taken Date ELL Screener Test Taken Final Determination of LEP Status Optional Listening Raw Score Level Listening Proficiency Level Speaking Raw Score Level Speaking Proficiency Level ELL Screener SE Reading Raw Score Level Reading Proficiency Level Writing Raw Score Level Writing Proficiency Level Literacy Proficiency Level Oral Proficiency Level Overall or Composite Proficiency Level ELL Screener Search SID in linos State gt RA Mimo Stat Student Information System lt Board of Education earch tl Click on the tabs to view the student details Student wj SID 123456789 Sioni Sao Legal Last Name Smith Legal First Name John Legal Middle Name Request New SID Siune D grahe Student Enrolment ae Exit Enrolment Student Demographic Date of ninth gt feion72000 eee aie a Adjusted Cohorts inace Ethnicity White Student Lineage Jr 11 C Teacher Birth Place Name Mother s Maiden Name Batch Files p eae Gana Reports Ea i aaa cee Helo ii Log Ost ji ELL Screener View ihe wm Ulimeis State E S Logie RCOT492 Home Student E3 Search SID Request New SID Ext Enrolment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out J Board of Education sid 123456789 Legal Last Name Smith Stude
15. Test Name ISAT a Grade Teacher Batch Files Reports Help Log Out Have questions or need help Contact our Call Center 21 0 betw am 4 30pm CST Monday Friday or Click here to Copyright 0 P yard of Education Assessment ISAT IAA and PSAE Assessment Record Pre ID Information Illinois State J Board of Education Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out SISHOME ISBEHOME LOGOFF Student Information System Student Assessment The information you are providing will update the Assessment Pre ID Report Fields marked with an asterisk are required Home School RCDTS Region St Clair ROE RCDT 123456789012345 Category Public Districts Schools School Grade School ____ o District Entity SD 12345 Serving School RCDTS Same as Home RCDTS G Enter the 15 digit RCDTS code i Select Region Category District and School Region Region Category Category District Ce District Entity Entity School zj School Testing School RCDTS Same as Home RCDTS Same as Serving RCDTS C Enter the 15 digit RCDTS code Cid C Select Region Category District and School Select a Region a E Program Enrolled in Home School On or Before May 1 Year
16. e student SID the Assessment Year and at least one of the following Student as aie Test Grad Last Day of e Search SID e First Name Testing Window Correction __ Date of Birth ISAT _3 4 5 6 7 8 03 15 2013 06 17 2013 Request New SID Then click the Search button PSAE 11 05 08 2013 07 16 2013 TAA 3 4 5 6 7 8 11 03 22 2013 06 17 2013 Exit Enrollment Assessment Year 2013 Assessment Adjusted Cohorts Fields marked with an asterisk are required Teacher Search Criteria Batch Files m SID 123456789 Reports AND AT LEAST ONE BELOW Help Legal LastName Et et name Gann Log Out Date of Birth mm dd yyyy 01 01 2005 i stions or need help Contact our Call Center 217 558 3600 between 7 00am 4 30pm CST Monday Friday or Click here to Copyright 2003 2012 Illinois State Board of Education Assessment ISAT IAA and PSAE Assessment Record Test Grade Information oe RIN k a seein Student Information System j Board of Education SH EA Student Assessment Login IBM_TEST_4 Home Please enter the student s assessment information Student Fields marked with an asterisk are required Search Sio Request New SID Student ID SID 123456789 Student SAP ID PO Exit Enrollment Legal Last Name Smith Legal First Name ohn Assessment Legal Middle Name bm ooo Date of Birth mm dd yyyy 01 03 200 Adjusted Cohorts
17. ent Assessment Listening Speaking Reading Writing Composite Literacy Composite Oral Overall Adjusted Cohorts Raw Score Level 3 3 3 3 SENEE E TEENE Teacher Proficiency Level 1 0 1 0 1 0 1 0 1 0 1 0 1 0 saa B Was the student determined LEP Yes Reports new soma change ELL Screener Update Successful EA anora Student Information System Scere er Data sip 123436789 Home Legal Last Name Smith Legal First Name John Date Of Birth Home RCDTS 500820900041003 Student A Search SID Screener Test W APT Tested Home RCOTS 500820900041003 pae Test Date 08 27 2011 Grade Tested 11 Grade 11 Semester Semester 1 Request New SID eee Ext Enrolment Assessment Listening Speaking Reading Writing Composite Literacy Composite Oral Overall Adjusted Cohorts Raw Score Level 3 3 3 3 crerncnccccocccocece NA eneennoctercencersseen Teacher Proficiency Level 1 0 1 0 1 0 1 0 1 0 1 0 1 0 kei g Was the student determined LEP Yes Reports Oy ses 1 ACCESS All Grade K 12 students identified as LEP will take an ACCESS test All Grade K 12 students identified as LEP and enrolled on November 9 2012 will receive an ACCESS label If astudent exits the district before the ACCESS test is given the label should be destroyed Assessment ISAT IAA and PSAE f a grade 3 8 or 11 student is enrolled in a District the student is automatically added to t
18. ey Dates Districts Next Steps ISBE SIS Resources ISBE Contact Information Questions amp Answers Welcome Introductions ISBE Key Team Members Don Evans Chief Operating Officer and Director of Human Resources Scott Norton Division Administrator Director Information Technology John Shake Division Supervisor Information Systems Manager Brent Engelman Division Supervisor Information Systems Manager SIS Key Team Members Howard Hammel Project Manager Adam Lowery Support Team Jeremy Schoen Support Team Keith Goeckner Support Team SIS Data Quality Increased Importance of Providing Accurate Student Enrollment Data Enrollment Start and End Dates Grade Level Home School RCDTS School for the area where the student resides Serving School RCDTS School where the student attends the course is being taught and the teacher is assigned Student can have only one Home school RCDTS but multiple Serving schools Area Career Centers Special Education Private Facilities Regional Safe Schools etc Why Student Course Assignment Teacher Course Assignment Vocational Funding Regional Safe School Program Accountability Student Discipline SIS Data Quality Importance of Data Accuracy Fall Enrollment Counts data used Adjusted Cohort Graduation for calculations of school district Rates funding This includes Demographic Enrollment End Of Year Progra
19. he Pre ID If any student is exited from a District the student is automatically removed from the Pre ID f a student exits the district before the test is given the label should be destroyed Assessment ISAT IAA and PSAE The following Pre ID values will be pre populated based on the most recent assessment correction record First Year in United States 02 No Year in Any Illinois Approved TBE TPI Program adjusted accordingly Year Since Exited TBE TPI Program adjusted accordingly Enrolled in Home School On or Before May 1 01 Yes Enrolled in Home District On or Before May 1 01 Yes Test to Be Taken is same as last year Set Testing School to Serving School Assessment ISAT IAA and PSAE If an Assessment Correction record was not found in the Assessment Correction table from a previous year the following Pre ID values will be set First Year in United States 02 No Year in Any Illinois Approved TBE TPI Program 07 Not in TBE TPI Program Year Since Exited TBE TPI Program 03 Not in TBE TPI Program Enrolled in Home School On or Before May 1 01 Yes Enrolled in Home District On or Before May 1 01 Yes Grades 3 to 8 01 ISAT Grade 11 02 PSAE Set Testing School to Serving School Assessment ISAT IAA and PSAE Pre ID labels ISAT are printed and mailed according to what is listed in the Testing School field of the Pre ID f
20. ile as of January 4 2013 PSAE are printed and mailed to the school listed in the Testing School field of the Pre ID file as of February 22 2013 PSAE labels will be printed only if the Testing School listed is an established PSAE test site Established PSAE test sites will be available on the PSAE website www isbe net assessment psae htm There are no Pre ID labels for IAA Testing School field determines where materials are shipped and where student records are populated in the online scoring system The Pre ID file is sent to the IAA vendor on January 4 2013 Assessment ISAT IAA and PSAE Main Report Screen Assessment Pre ID Summary y Login JSCHOEN Home Search SID Request New SID Assessment Exit Enrollment Teacher Upload File Download File Reports Request File Help ISBE Internal Log Out Board of Education RA Illinois State a3 Ey B View Report Assessment Pre Id Gamma Detail Detail Assessment Correction Summary Assessment Scores Scale Score amp Performance Level Only Summary Detail Assessment Subscores Detailed Scores by Subject Area Summary Detail Assessment Score History Detail Unassigned Test Results Detail i Plan and Explore Score Detail Bilingual ELL screener ELL ACCESS Course Assignment student Information Course Information Student Outside Courses s Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Discipli
21. iness Certificate NCRC Student Transfer Form Jam 4 30pm CST Monday Friday or Click here to oard of Education New Reports Student Transfer Form Example of the Student Transfer Form ILLINOIS STATE BOARD OF EDUCATION General Counsel Division Public School and Recognition 100 North First Street E 310 Springfield Illinois 62777 0001 STUDENT TRANSFER FORM In accordance with Section 2 3 13a of the School Code all public schoo districts are to provide this form to any student who is moving out of the school district to verify whether or not the student is in good standing and whether or not their medical records are up to date and complete as defined in Section 2 3 13a In good standing means that the student is not being disciplined by an out of school suspension or expulsion and is entitled to attend classes as of the date of this form No public schoo district is required to admit a new student unless they can produce this form from the student s previous Illinois public school district This form is not to be returned to the Illinois State Board of Education It is to be sent di to the student s new school will be NAME OF STUDENT Last First Middle BIRTHDATE Month Day Year IDER Sample Student 01 01 2000 ADDRESS OF STUDENT Street City State Zip Code NAME OF PARENT OR GUARDIAN PARENT GUARDIAN TELEPHONE include Area Code ADDRESS OF PARENT OR GUARDIAN Steet City State Zip Code
22. ion Enhancement to Teacher Data Collection Select Teaching Location radio button pp Dinois State Student Information System ourse Assignment Search Teacher y Board of Education Login IBM_TEST_4 x Please specify whether you are the Teaching Location or the Employer Student caeteyer Search SID Crite Request New SID ia Exit Enrolment EIN Assessment OR Adjusted Cohorts Legal Last Name Po Mtegatrirstwame Teacher gt Date of Birth mm dd yyyy l Batch Files Fields marked with an asterisk are required Reports Help Log Out Have questions or need help Contact our Call Center 217 55 600 between 7 00am 4 30pm CST Monday Friday or Click here to Copyright 03 2012 Illinois State Board of Education Enhancement to Teacher Data Collection Teacher Location section is available mga one Student Information System I Board of Education s Teacher Co Assignment Assignment History Login IBM_TEST_4 TEIN ita Legal Last Name Smith Legal First Name John Date Of Birth 01 01 1960 Student A Search SID Request New SID Add a Exit Enrollment School Year Assessment M Adjusted Cohorts i 1234123412 Teacher ROE 1234 Category Public Districts Schools Batch Files m Reports Help Employer Log Out F Same as Teaching Location Enter 15 digit RCDTS Code Fj C Select Region Category District and Sch
23. m Indicator Demographic Early Childhood Enrollment ELL Graduation Rate Homeless ee Prevention Initiative Participant Program Indicator Demographic Birth to 3 Early Childhood School Performance Student Discipline ACCESS Scores Suspensions AYP Expulsions Student Course Assignment Teacher Course Assignment School Report Card SIS Data Quality Demographic Validations Date of Birth Students must be between 1 day and 22 years old Birth to 3 students Student must be less than 3 years of age and must be born on or before the enrollment date Early Childhood Students Pre K Students Must be at least 3 years of age on the enrollment date Non lEP Student must be less than 6 years old on the first day of class IEP Student must be less than 7 years old on the first day of class SIS Data Quality Out Placed Students Receiving Services If students reside in your district but are being served outside of your district ensure you are communicating with the school where the student is being educated serving school All information regarding a student is reported by the home district to SIS Serving locations such as Regional Safe schools Area Career Centers Public and Non Public Special Education Centers etc must communicate with the home district to report student information to ISBE by the requested deadlines Failure to do so could impact funding
24. ne E Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follov Up H Homeless Individual Student Teacher Course Assignment State Reporting Fall Enrollment Counts End of Year Reports Miscellaneous Reporting multiple SID Closed Schools Graduation Cohort Missing Persons Have questions or need help C o 00am 4 30pm Board of Educ Student Information System nday Friday or Click here to Assessment ISAT IAA and PSAE Select Test Summary pi ise Login JSCHOEN Home Search SID Request New SID Assessment Exit Enrollment Teacher Upload File Download File Ilinois State Board of Education ave questions or n Select Test OISAT OPSAE O IMAGE OIA Ono Test Provided all eed help Contact ou Student Information System m 4 30pm ard of Educa Assessment ISAT IAA and PSAE Selection Criteria Summary Report Ao Illinois State Login JSCHOEN Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files l Reports Help ISBE Internal Log Out sa Board of Education Assessment Pre ID Report Summary School Year School Valid Grade At Time of Testing IEP Indicator Years in IL Approved TBE TPI Prog Years Since Exited IL Approved TBE TPI Prog First Year In US Enr in Home Sch o b May 1 Enr in Home Dist o b May 1 Label
25. nt Information System er Data Legal First Name Jobn Date Of Birth There is no ELL Screener test data for this student Ada new OD Home RCDTS 500820900041003 ELL Screener Edit of Education Som Illinois State F Board Logins MCOTS Home Student ts Search StD Request New SID Bat Enrolment Assessment Adjusted Cohorts Teacher Batch Files 3 Reports Help Lag Out Student Information System sid 123456789 Legal Last Name Smithy Legal First Name Jobe Date Of Birth Home RCDTS 500820900041003 Se Tested Home RCDTS 500820900041003 Test Date Grade Tested Semester Eemester ts Listening Speaking Reading Writing Composite Literacy Composite Oral Raw score tevel GF BE Ed Ed Proficiency Level Jo oo oe Was the student determined LEP pasi Serre ee aera errr ree eel ELL Screener Review m TT lt inois Sta ea E Student Information System lucano f screener Dat ee sw 123456789 Home Legal Last Name Smith Legal First Name John Date Of Birth Home RCDTS 500820900041003 Student a Review ELL Screener Test details Press CHANGE button to correct any information or Press SUBMIT button to submit your request Search SID Screener Test W APT Tested Home RCDTS 500820900041003 ES Test Date 08 27 2011 Grade Tested 11 Grade 13 Semester Semester 1 Request New StD ee Exit Enrolm
26. ool District School District 1234 Region Select Region Category District Entity a School Contact our Call C 600 be en 7 y Friday or Click h Enhancement to Teacher Data Collection Select Employer radio button Student Information System Teacher Course Assignment Search Teacher Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enroliment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Bl Please specify whether you are the Teaching Location or the Employer TES Search Criteria IEIN T L OR Legal Last Name Lo tegatriestwame O Date of Birth mm dd yyyy m Fields marked with an asterisk are required ve questions or need help Contact our Call Ce 7 558 3600 be 00am 4 30pm CST Monday Friday or Click here to Copynght Enhancement to Teacher Data Collection The Employer section is available Student Information System Teacher Course Assignment Assignment History Login IEM_TEST_4 eae Lagal Last Name Sith Legal First Name John Date Of Birth 01 01 1960 Student Search SID Request New SID RENAE TOES END School District Exit Enroliment School Year Assessment Adjusted Cohorts 12341234123 Teacher ROE 1234 District School District 1234 Batch Files EA Schools Reports Heb
27. ram Exited TBE TPI 03 Not in TBE TPI Program Assessment ISAT IAA and PSAE Assessment Record Updated Successful wv Illinois State y Board of Education Login IBM_TEST_4 Home Student ES Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Your Student Assessment update was successful Student Information System Student Assessment Result You may review these changes on the Assessment Pre ID Report or need help Contact our Call C 03 2012 Illinois m 4 30pm CST Monday Friday or Click here to ard of Education Assessment ISAT IAA and PSAE How do request my District s Pre ID file Login to ISBE SIS via IWAS Click the Request File link on the ISBE SIS Home Page Select the grade level to be included in the file 3 8 11 or all grades The Pre ID file will be available for download via the ISBE SIS Download File link A user may only place one request for each file type within a one hour time frame Assessment ISAT IAA and PSAE Request File Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Upload File Download File Request File Web Service Reports Help Log Out Upload a File Download a File View Reports Request a File Help Student Information Sys
28. t Adjusted Cohorts Teacher Batch Files Reports Help Log Out Student Information System Request File This screen provides a user access to request files from the Student Information Systems Templates for these files are available at www isbe net sis District East St Louis SD 189 The following are the types of files a user may request from SIS Select File BS n CST Monday Friday or Click here to Assessment ISAT IAA and PSAE My SIS package can generate a Pre ID file Am allowed to submit that file instead of using the ISBE SIS generated file Yes ISBE SIS will accept Pre ID files generated from local SIS packages However students may only be added removed to from the ISBE SIS Pre ID file by Enrolling or Exiting the student from the District records in ISBE SIS What file formats are supported XML Text Comma Delimited Excel spreadsheet converted into a Comma Separated Value s CSV format Note An Assessment Pre ID Excel template and tip sheet are available on the SIS website www isbe net sis Assessment ISAT IAA and PSAE What are the Result Codes that will be returned in the Assessment Pre ID file P1 Record Not Accepted for Assessment Pre ID Generation No Current Enrollment Exists for Student P2 Updated Assessment Pre ID information P6 Assessment Record Not Updated Correction record cannot be updated until after
29. t Pre ID Detail y Login JSCHOEN Home Search SID Request New SID Assessment Exit Enrollment Teacher Upload File Download File Reports Request File Help ISBE Internal Log Out Board of Education RA Illinois State a3 Ey B Assessment Pre Id Assessment Correction Summary Detail Assessment Scores Scale Score amp Performance Level Only mma Detail Assessment Subscores Detailed Scores by Subject Area Assessment Score History Detail Unassigned Test Results Detail i Plan and Explore Score Detail Bilingual ELL screener ELL ACCESS Course Assignment student Information Course Information Student Outside Courses s Demographics and Enrollment demographics Enrollment Current vs Previous Enrollment Discipline E Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follov Up H Homeless Individual Student Teacher Course Assignment State Reporting Fall Enrollment Counts End of Year Reports Miscellaneous Reporting multiple SID Closed Schools Graduation Cohort Missing Persons Have questions or need help 11 Illino Student Information System View Report 00am Board of Educ Friday or Click h Assessment ISAT Select Test Detail pi ise Login JSCHOEN Home Search SID Request New SID Assessment Exit Enrollment Teacher Upload File Download File Ilinois State amp Board of Education a
30. tem Illinois State Board of Education ISBE Student Information System SIS The available facilities of ISBE SIS are listed below Search for a Student ID Request a Student ID Correct an Assessment Record Exit an Enrollment Have questions or need help Contact our Call Center Copyright 4 12 Illinois 00am 4 30pm CST Monday Friday or Click here to State Board of Education Assessment ISAT IAA and PSAE Request File Sake Py Illinois State Board of Education Student Information System Request File Login IBM_TEST_4 Home This screen provides a user access to request files from the Student Information Systems Student Templates for these files are available at www isbe net sis Search SID District Request New SID School District 500 _ 7 Exit Enrollment EEE The following are the types of files a user may request from SIS Adjusted Cohorts Use the Pre ID file to update data only prior to the end of your testing window Teacher C Grades 03 08 Batch Files C Grade 11 a Grade 12 Reports Grades ALL Help Log Out Have questions or need help Contact our Call Center 217 558 00 betwee 4 30pm CST Monday Friday or Click here to Copyright 00 2 e of Education Assessment ISAT IAA and PSAE Request File 6 Illinois State v Board of Education Login IBM_TEST_4 Home Student Search SID Request New SID Exit Enrollment Assessmen
31. ve questions or n Select Test OISAT OPSAE O IMAGE OIA ONo Test Provided all eed help Contact ou IAA and PSAE Student Information System m 4 30pm ard of Educa Assessment ISAT IAA and PSAE Selection Criteria Detail Report Student Information System r View Assessment Pre ID Report Detail Login JSCHOEN Home aia Assessment Pre ID Report Detail en Search SID School Year 2013 Request New SID School All Schools x aa NEER Home O Serving Testing Home But Not Serving Serving But Not Home mmm Assessment a Valid Grade At Time of Testing All Grades x Adjusted Cohorts IEP Indicator Both Oyes ONo rancher Years in IL Approved TBE TPI Prog All H t Fils Years Since Exited IL Approved TBE TPI Prog 4 ine a First Year In US Both O Yes O No Reports Ent Enr in Home Sch o b May 1 Both O Yes ONo ISBE Internal Enr in Home Dist o b May 1 Both Oves Ono Log Out Label To Be Printed Both O Yes ONo Sort By Have questions or need help Contact our ick here to Assessment ISAT IAA and PSAE Detail Assessment Pre ID Report 2013 Assessment Pre ID Report SIS Home District 99999999999 Test District Selection Cntena None Sorted sh Student Name h A a 999999999 Johnson Robert 07282000 999999999999999 999999999999999 999999999999999 o6 N 07 03 Y Y ISAT Y Y 999999999 Johnson Robert 04061998 999999999999999
32. vel National Career Readiness Certificate NCRC 2 page certificates Bilingual ELL screener ELL ACCESS Summary Summary Summary Summary Summary Course Assignment student Information Course Information Student Outside Courses Demographics and Enrollment Demographics Enrollment Current vs Previous Enrollment Early Learning Birth to 3 Early Childhood Early Childhood Outcomes Pre K Follow Up Course Assignment Student Teacher Course Assignment State Reporting Fall Enrollment Counts Graduation Cohort End of Year Reports Miscellaneous Reporting Multiple SID Closed Schools Missing Persons 3600 between 7 00am 4 30pm CST Monday Friday or Cli ate Board of Education New Reports Individual Student Reports a Illinois State J Board of Education Login IBM_TEST_4 Home Individual Student Reports Student Search SID Request New SID Exit Enrollment Assessment Adjusted Cohorts Teacher Batch Files Reports Help Log Out Student Information System View Individual Student Reports Student must be actively enrolled in your district SS SID 123456789 Last Name Smith First Name John Date Of Birth 01 01 2005 Select Report Type Demographics and Enrollment C Assessment Data and Scores Course Assignment Outside Course Assignment Student Profile C National Career Read
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