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User Manual Windows - Mind Map with iMindQ

1. 4Software Developm 4 Scope Determine Projec 74 50 day s 6 00 day s 1 00 day s 2 00 day s 2 6 2015 5 21 2015 2 6 2015 2 13 2015 2 6 2015 2 6 2015 9 20015 2 10 2015 2FS Secure Project S 0 1 2 3 4 5 6 z 8 Define preliminar 2 00 day s February 2015 gt 0 Secure core reso 1 00 day s z E i 0 HR Manager r4 2o i a ra 30 3 Scope complete 0 00 day s 1 2l3l4l5l6l7 Fri Feb 13 2015 4Analysis Softwar 14 00 day s 8 D i0 11 12 13 14 15 16 17 18 19 20 21 Analysis complete 0 00 day s z Y 23 24 25 26 27 28 4 M Software Development Plan 1 2 4 Figure 155 Edit task using Gantt table Edit task using the Gantt Chart PA Manager Product Manager R amp D Manager The easiest and the fastest way to edit a task is to use the Gantt chart Point the mouse cursor at the day that will be start date of the task click on the left mouse button and draw the length of the task as it is presented on figure below 135 5 Analysis Software Requirements Make a Flowchart in iMindQ foe 5 Obtain approval to proceed Analysis complete JE Design complete vV D Review functional specifications D H Ind 23 Task Name Duration Start Finish Predecessors i ve IwITIFIS 15 Pe E IWITIFISIS um E WwI
2. Set To Default Settings To change the paper size click the paper size you want in the Paper Size box Click the Margins tab In the Top Bottom Left and Right boxes type or select the new margin settings To place the map in the center of the page select the Horizontally and Vertically check boxes in the Center on page frame Create a Mind Map 1 00 iz Margins Unit Inh Center on page Horizontally Vertically Set To Default Settings 9 Click on the Header tab 10 To select the font of the Custom header click on the Font button 11 To insert an image in the Custom header click on the mage button 12 To select the alignment of the header s text or image click on the Right Center or Left button Create a Mind Map a A A i A a n 13 Click on the Footer tab 14 To select the font of the Custom header click on the Font button 15 To insert an image in the Custom footer click on the Image button 16 To select the alignment of the footer s text or image click on the Right Center or Left button Create a Mind Map a Page Setup Page Margins Header Footer Preview Left Center Right General Map Name Set To Default Settings Before printing a map or chart in addition to the page setup options you can specify print options such as the printer and its properties the print range for pages the number of copies and the date range 1 In the File
3. 2 HEQTE Topic Untitled Map 1 iMindQ ZUM HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ldi D za i FA Summary i as Ex Ez ws D 9 mm Bb HE S 8 Bae Gantt Project Task Outdent Indent Project Change Color Gantt Risk PastDue Show Task Information Task Tables Hide Chart Branch Info Working Time Chart Task Task Info Notes B Subtasks View Insert Schedule Project Task Data of eee eee eee eeee E Project Deliverables T a te a Project Goals SRI x 3 Project Summary and Description pA Project Schedule es l Supporting Plans S 2 a v gt 5 ae 5 8 Feb 15 15 Feb 15 22 Feb 15 E ty 7 n H Ind 2 Task Name Duration Start Finish Predecessors KALT LE sls M T W TIF cR T W TLE sSisiMIT W xj E S i 0 4Project Plan 7 00 day s 2 5 2015 2 13 2015 F 1 Project Deliverables 2 00 day s 2 5 2015 2 6 2015 p 2 Project Goals 1 00 day s 2 9 2015 2 9 2015 1FS u 3 Project Summary an 1 00 day s 2 10 2015 2 10 2015 2FS 4 Project Schedule 1 00 day s 2 11 2015 2 11 2015 3FS mI w 5 Supporting Plans 2 00 day s 2 12 2015 2 13 2015 4FS 9 E v lt gt M 4 gt H Untitled Map1 Figure 153 Transform a Branch into a Project Branch Edit Task You can edit tasks parameters in your project in several ways e Using the Task Info panel e Using the Gantt table e Using
4. 15 Feb 15 TIF S SI M T WI T F Gantt chart contains bars that are graphical presentation of the tasks entered in the Gantt Table The length of the bar corresponds to the task s duration At the top of the Gantt chart is the timescale with two layers The bottom layer presents the working days in the week and the top layer presents the working weeks in the year The non working days are colored blue The Gantt chart has gridlines for background in order to help you in determining starting or finishing day of some particular task or to view task s duration You can use the Gantt chart for e Planning and Organizing project plans to the e Monitoring project s progress 129 Make a Flowchart in iMindQ There are several symbols that represent task in iMindQ 9 The task s bars that are used in Gantt chart view and their description can be found in the table below Bar Description r Summary Task Task Milestone Summary Task can be graphical symbol for one group of tasks that are logically connected or can be representation for project summary task When representing one group of tasks Summary Task summarizes the information for duration progress and costs for the tasks Milestone is a task that represents achieving major point in the project Characteristic for this type of task is the duration Milestone has 0 day duration and it can hardly be considered as a task since they are point in time You can use milest
5. C Weekly C Monthly C Yearly Range of recurrence Start 8 29 2014 w amp Endafter 1 Occurrences End by 8 29 2014 Figure 163 Recurrence Pattern in Exception Day dialog Work Week Based on the selected project calendar the work schedule for all project s tasks varies Their schedule depends from the working days and the working times iMindQ provides three base calendar that can be used as templates for the project plans with the following working days and times e Standard The Standard calendar reflects the traditional western work schedule From Monday to Friday from 08 00 A M until 5 00 P M with and hour break between 12 00 A M and 1 00 P M e Night Shift The Night Shift calendar is scheduled from Monday night to Saturday morning from 11 00 P M until 08 00 A M with and one hour break from 03 00 A M to 04 00 A M e 24 Hours The 24 hours calendar characterizes with continues work 24 hours a day 7 days a week 144 Make a Flowchart in iMindQ Very often project plan required modifications of the working times working days You can customize them using the steps that are described below From the Plan ribbon click on the Change Working Time icon KD 2 Once the new dialog is opened choose the base calendar for which you want to insert custom week presented on the image below with number 1 3 Click on the Work Week tab presented on the image below with number 2 Insert the na
6. EH G3 lid Arial o A a amp ae Border 0 5pt d E m J mm i We QOspt 7 atte i Bring to Front B U ue m x Bw i From Tie Topic St o Spacing T xf ET Y Library Types layout Topic Numbering B fll Send to Back Text and Color Shapes Line Structure Adjust Figure 42 Format Topic Ribbon in iMindQ Text and Color group The Text and Color group with the implemented functionalities is presented on the figure below Arial lio 7 A a i m Aal B 7 U a A 577 m 5 Text and Color Figure 43 Text and Color group in Format ribbon The topic s text in the map can be changed using the following features Feature Description Font Type Change the font type of the selected text Font Size Change the font size of the selected text A Increase Font Size Increase the font size of the selected text with fix step A Decrease Font Size Decrease the font size of the selected text with fix step E Bold Make text bold I Italic Make text italic uU Underline Underline the selected text abe Strikethrough Draw a line through the middle of the selected text A Change Font Color Change the color of the selected text P Line Color Change the color of the topic boundary and the connector line B Fill Color Change the color of the topic s inside Alignment Change the position of the selected text rd Clear Formatting Delete all custom settings and return the default settings 43 Cr
7. OcOman days 2 m zz 43 Rsk Management m Wok COmayvdy3 Scene 2 E 2 Evaluation amp 1 1 pp Recommendations m Work 0 00 man day s gt o m Scene 3 Animation Fade Out x Develop Project Effects None iens Charter p 2 Start On With Previous vi is Work 0 00 man day s S Start After ms 0 H 8 Scene 4 Duration ms 0 Submit Project 13 J 52 v C Rewind Effect Charter lt gt Preview Work 0 00 man dav s M4 M untitled Map1 Figure 73 Auto generated scenes for WBS in iMindQ The generated scenes in the Scenes Panel can be additionally modified customized in the way that best suit your presentation needs To play the automatically generated presentation scenario click on the From Beginning button if you want to play the presentation from the beginning or click the option From Current if you want to play the presentation from the currently selected scene in the Scenes Panel To play the presentation from beginning use the F5 shortcut key and to play the presentation scenario from the currently selected scene use the shortcut keys CTRL F5 Make custom presentation for your Mind Map You can make a custom presentation for your Mind Map Organic Mind Map Organizational Chart or WBS by using template scenes and make custom modifications to the presentation For mind map presentation the following template scenes might be used e Focus on Topic show
8. ooo BREESE Exchange ribbon The Exchange ribbon in iMindQ allows you to export map data into other formats such as formats from the Microsoft Office suite Microsoft Word Microsoft Outlook Microsoft PowerPoint or Microsoft Project En H Srs Topic EIE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT at P wr E PDF HAF HTHL mn Excel Project Outlook PowerPoint Word OPML Image POF HTML HTML RTF Map Web Page Collaborate Export Figure 32 Exchange ribbon in iMindQ Collaborate group The look of the Collaborate group in the Exchange ribbon is presented on the figure below an w e Excel Project Outlook PowerPoint Word OPML r m lu UT hd Collaborate Figure 33 Collaborate group in Exchange ribbon iMindQ collaborates with the following Microsoft Office suite applications and each of them collaborates in a different manner with iMindQ explained in more details in other parts of the User Manual Feature Description Excel Opens the Excel Importer panel for importing Microsoft p p p g Excel file xlsx file format from which data will be presented in an iIMindQ map 38 Create a Mind Map Feature Description Project Opens the content from Microsoft Project document mpp file format as IMindQ map Exports the map content in Microsoft amp Project document mpp file format Outlook Imports the tasks from Microsoft Outlook and pr
9. 2 Click the Exchange ribbon l 3 Go to the Collaborate group and click the Outlook option 4 Choose Export to MS Outlook functionality from the dropdown menu 5 Specify whether you want the selected or all tasks to be exported to MS Outlook 6 Click OK Export range Export rd n Folder Tasks v Figure 195 Export to MS Outlook dialog Synchronize task s the way you want There is a manual synchronization and automatic synchronization implemented between iMindQ and Outlook The manual synchronization works in the direction from iMindQ to Outlook meaning you can change the task info from the panel or within the task in the map and synchronize it by selecting one of the options in the Outlook drop down menu In order to instantly automatically sync the changes in both iMindQ and Outlook you can do two things e Make changes to task from Outlook e Call MS Outlook Task window from iMindQ In both cases after you make changes to the tasks info and save them the changes will automatically be synchronized between iMindQ and Outlook If you delete the task s directly from Outlook in order to be deleted from the map you have to use one of the Synchronization options in the Outlook dropdown menu from the Exchange ribbon If you delete the task s in iMindQ the previous case doesn t apply iMindQ cannot affect the tasks in Outlook 183 Schedule meeting with the Project team Schedule meeting
10. NIS RS BELGRADE RS USA Seavus USA Inc 2352 Main Street Suite 200 01742 Concord MA USA Phone 1 770 261 1394 MACEDONIA Seavus DOOEL 11 Oktomvri 33A 1000 Skopje Macedonia Phone 389 2 3097 400 Fax 389 2 3097 414 MACEDONIA Seavus DOOEL Blvd Turisticka 50 4 2 4 6000 Ohrid Macedonia SERBIA Seavus DOO Dorda Stanojevica 12 11000 Belgrade Serbia Phone 381 11 22 894 53 Fax 381 11 22 894 57 SERBIA Seavus DOO Kragujevackog Oktobra 1 7 34000 Kragujevac Serbia Phone 381 34 337 023
11. The Page Setup dialog box has a tab structure and contains 4 tabs Page Margins Header and Footer Page Tab Page tab presented on the figure below allows you to adjust the page layout before printing project information You can select whether the project printout will be Portrait or Landscape printed on A4 A3 or Letter paper size etc Default values are Landscape and A3 for Page Orientation section and resolution of 600 px 1 27 cm for all margins in the Margins section 173 Print Map and Project Plan Page Margins Header Footer Orientation Portrait Landscape Scaling C Adjust to 100 2 5 normal size PL Fit to 1 page s wide by 1 H tall Paper size Paper size AS Resolution 600 Set To Default Settings Figure 188 Page tab Margins Tab The Margins tab allows you to defining the space where the map will be displayed as well as the position of the map on the paper The default values are 1 inch for the Top and bottom margin and 0 75 inches for Left and Right Margins The map is horizontally and vertically centered on the page 174 Print Map and Project Plan Page Margins Header Footer Top Margins Unit Inch Center on page Horizontally Vertically Set To Default Settings Figure 189 Margin tab Header Tab Many companies have a company template s when printing official documents One example for printing template is to have the name of the project in cent
12. button To manage which Task Information shall be visible within one task in the document follow these steps 1 Click on the Plan ribbon 2 From the Project group click on the Show Task Info dropdown menu 3 From the dropdown menu click on the Display Options feature The Display Options dialog shall open and here the user can select which Task Information shall be visible and can also specify what shall be the default value for the Priority 147 Make a Flowchart in iMindQ Show task info Display task info in Mind Map Start date _ Finish date Duration _ work Complete Priority C Resources t Show year in dates Task default values Figure 167 Display Options dialog 148 Collaborate with IMindQ Microsoft SharePoint Microsoft SharePoint Server or commonly referred as SharePoint is a web application platform developed by Microsoft Corporation It is integrated with your company s document management and content management systems however the latest versions have significantly broader capabilities The user can open Save maps from to SharePoint server and manager SharePoint accounts accessible from the Open or Save As submenus in the Backstage View File Menu Mind Map iMindQ Save As WE Computer B5 SharePoint Use SharePoint feature to access your files from anywhere and share with anyone 0 99999 WEM MPG o o5 5o o5 Import Export
13. An iMindQ ma will be exported as an OPML Outline Processor Markup Language file can be exported by choosing the Export to OPML option in the Collaborate group positioned in the Exchange ribbon The OPML file will contain the outline of the mind maps created in the iMindQ file Have in mind that only the first hyperlink in a topic will be exported in the OPML file The text in the Notes editor will be exported as plain text Export as pdf document Selecting the PDF icon in the from the Collaborate group in the Exchange ribbon you will export the content from the iMindQG map into pdf file format Depending on where which view in iMindQ has active selection that view will be exported to the PDF document The following views are available in iMindQ Map View Outline View and Gantt Chart View The import process is very simple When the appropriate feature is selected you have to set the exporting settings Once you are done with this dialog the Save dialog starts up from where you can browse the desired location where the file will be saved Export as image Selecting the Image icon in the from the Collaborate group in the Exchange ribbon you will export the content from the iMindQ map into jpg svg or png file format The import process is very simple When the appropriate feature is selected the Save dialog starts up from where you can browse the desired location where the file will be saved Before saving the file you
14. Close Options Sign In Manage Accounts Figure 168 SharePoint in the Open submenu of the File Menu The following features are available in the SharePoint sub menu In order to share your map and ideas with your colleagues and team mates you will need to pass through a process that contains three mayor steps e Create connection to SharePoint site e Create and upload a map e Edit and review the map by incorporating the team member s suggestions Make a Flowchart in iMindQ We Connect wy Upload Edit amp Review Account Name Start new map Download Insert URL Visualize the dp Username idea View Password Save it Test Share it Modify map connection Save it Setup connection to Microsoft SharePoint Server The first stage is setting connection to the SharePoint site on which you want to upload your map The exact URL to the site and the security permissions are granted by company s system administrator and usually you will receive an e mail with all necessary information for establishing connection to the preferred SharePoint site Default Auto Sign In Remove Properties Set as Def Figure 169 Manage SharePoint accounts dialog To setup connection to the SharePoint site where you want to upload your map or view the maps that are uploaded by your colleagues perform the following steps 1 Click on the File Menu 151 Make a Flowchart in iMindQ Click on the Open Submenu Click on the SharePoint
15. Plan ribbon Using mentioned feature you can e Insert Exceptions e Make custom Work Weeks 141 Make a Flowchart in iMindQ Exceptions Exception days are days in the working week with different working time as the usual one Resource s vacation national holidays time off days can be considered as exceptions for the project plan and must exists in the project calendar It very important for the project manager to take them into consideration when estimates the project deadlines Exception day with specific working time In iMindQ by default all exception days are created as non working days If you want to make them working days but with different working times perform the following steps e From the Plan ribbon click on the Change Working Time icon e Once the new dialog is opened choose the base calendar for which you want to insert exception day presented on the image below with number 1 e Insert the name of the exception along with the Start and Finish dates presented on the image below with number 2 e Once the exception is created click on the Details button presented on the image below with number 3 amp Change Working Time EX Base calendar Standard v Standard Legend s Nght Shift prm 24 Hours M 2014 a Workire Sun Mon Tue Wed Thu Fri Sat 2 pe ENS 28 29 130 31 1 z Working times 4 5 6 7 8 9 8 00 AM to 12 00 PM ied 1 12 13 14 15 16 1 00
16. They can represent an idea wish or task process depending from the purpose of the created map Detailed explanation of the topics in term of their definition how you can use them in iMindQ how you can edit them is given in Introduction heading from this manual To insert topic sub topic of existing one i e to create parent child relationship in the map perform the follow procedure Select the topic that you want to add sub topics in this case the Central topic 2 Click on the nsert button on the keyboard to insert the topic from the next level Subtopics of the Central Topic 3 To insert new topic level 3 use the nsert button or if you want to add sibling topic use the Enter button on the keyboard You can also insert subtopic to an existing topic by using the Quick Menu which appears on mouse hover of a given topic Insert subtopic by simply click hold and drop You can see how it is done in the figure below 53 Create a Mind Map Central Topic LE lj d Figure 58 Insert Topic with Quick Menu To create the map you will insert e 4 topics in 2 level e 5 topics on 3 level e 7topics on 4 level After several times performing the mentioned procedure you will get the following map oe en ee eee a Topic Untitled Map 1 iMindQ ete le HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ER ldi D x Arial 19 AE ma S callout BWkIcon 8 Hyperlink Sj
17. Thursday Work Days v Add selected topic s Figure 107 New Map Part inserted in the map Rearrange topics in the map Mind map is dynamic system The represented idea task or projects evolves and the number of sub topic topics and branches increase Thus sometime during map s creation or before 108 Stylized Map Layout important presentation you need to re arrange the topics or branches in order to emphasize particular idea or path You can also apply different spacing between topics The following rearrangement process refers to a balanced map In the rearranging process the main point is to follow the green indicator that appears under the selected topic and informs you about the current position and the final result of the moving procedure if you release the mouse button in that moment To show you how easy is to rearrange topics and branches in iMindQ the following examples will be presented Example 1 The generic mind maps is created and it is presented on Figure 108 Subtopic 1 Map Main Topic 1 p P Subtopic 2 A Map Main Topic 2 Map Main Topic 5 4 Central Topic Subtopic 3 1 x 1 Map Main Topic 3 H Subtopic 3 Subtopic 3 2 N EE Map Main Topic 4 H Subtopic4 Subtopic 4 1 Figure 108 Map before rearrangement As it can be seen form the image the left side of the map is empty and contains only one branch while the right side contains four branches The map is dis balanced
18. Waves Fill ca o wei ZigZag Rounded Rectangle Color B Automatic v Rectangle Transparency 0 96 e Summary Elbow ez Summary Arc Cancel Figure 92 Format boundary in map Add objects to the topic Several types of objects can be attached to each topic from the map These objects can be images from the iMindQ library different documents hyperlinks or notes Every object is visually presented with different icons in the topic and you don t not need extra time to find out which topics have hyperlinks notes or images 94 Add various elements to the map Insert Notes All comments explanations descriptions and details for one topic can be inserted in it using the Topic notes feature In the notes area you can insert text associated with the topic select the appropriate font and font size text and highlight color align and outline the text etc You can access the Topic notes by 1 Select the topic that you want to have notes 2 Click on the Home ribbon tab 3 In the Topic Elements group click on the Notes button Example for topic s notes is presented on the figure below Topic Notes Calibri 2 E EER s B 7 U x S O A 2 S Bl EES Modify 22i Em Topics All comments explanations descriptions and details for one topic can be inserted in it by using the Topic Notes feature In the notes area you can 1 Insert text associated with the topic 2 Select
19. on Figure 179 select the web site where you want to publish your map 158 Make a Flowchart in iMindQ Password Remember password Figure 179 Login to SharePoint site dialog 5 Click on the Connect button 6 In the SharePoint Explorer dialog browse to the desired location and click on the Open button After iMindQ downloads the map locally to your PC you will receive notification that the map is opened in Read only mode and it is available only for viewing printing If you have editing permissions by clicking on the Enable editing button you will enter in editing mode and you can modify the map Otherwise if you continue to work in read only mode you will have to publish the map under a new name The SharePoint notification is presented on Figure 180 e LHAT TOPIC EZ HOME INSERT FORMAT VIEW PRESENT EXCHANGE PLAN FORMAT meso m i 4 B Em E Ez P v lt lt Ei dh a nR Gantt Outline Full Web Details Collapse Select Balance FocusOn Center Chart 7 Screen Browser Branch Topic Map Views Detail Map Figure 180 Enable editing in SharePoint 159 Import and Export Map Information Import and export map information Import from Microsoft Excel Selecting the Excel icon in the from the Import group in the Integrate ribbon you will import the content of the document created with Microsoft Excel 2007 2010 2013 You can import data from an Excel file in iMindQ in several wa
20. software In order to start working with the application and create your first map you have to begin with blank map For that purpose perform the following steps 1 Click on the File menu button Point the mouse cursor on the New submenu 3 From the available map types Mind Map Organic Mind Map White Board Org Chart and WBS Chart select the one that is most appropriate for your work 2 Tips You can start a new map by using the Ctrl N shortcut or using the New Map feature from the Quick Access toolbar After performing the steps above you will see the screen presented on the figure below 52 Create a Mind Map A 2 a B q Topic Untitled Map 1 iMindQ amp X aa HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT amp B E Arial 14 A a ma Sr Icon Hyperlink E Task Info xw amp Topic Shape WEStyle leesnd Taz Relationship iw Image Attach 5 Date amp Time Ge mneTypes F Spelling Paste 4 m a Topic X ubtopic otes Topic B I U ae m T amp s Boundary v fu Properties E Spreadsheet Alert 2 Numbering X clear Layout Clipboard Text and Color Map Elements Topic Elements Formatting Editing E a v v an E a 3 o 2 t a Central Topic E E ty E z Ij wn m o z u 2 M 4 H Untitled Map 1 ES E HI 100 _1 __ Figure 57 New Map Insert Topics Topics are the main elements of the iMindQ map
21. 114 Stylized Map Layout 2 Click on the main Format ribbon tab or to the Topic Format ribbon tab 3 From the Adjust group click the ce Align button and choose some of the alignment options Here are examples for each alignment functionality presented on the figures below gt p E AF pu P Pd a 2 S 3 to El Figure 127 Left Alignment by the last created Topic i Figure 128 Right Alignment by the last created Topic Figure 129 Center Alignment by the last created Topic 115 Stylized Map Layout Figure 130 Top Alignment by the last created Topic Figure 131 Middle Alignment by the last created Topic Figure 132 Bottom Alignment by the last created Topic Distribution of topics horizontally and vertically You can also distribute topics in even horizontal or vertical distances from each other In order this function to be enabled you need to select at least three topics objects and this feature only is enabled only in White Board Do the following steps 1 Select at least three topics 2 Goto the Format Topic Format ribbon tab 3 From the Adjust group click on the z Align button and from the dropdown menu choose either Distribute Horizontally or Distribute Vertically 116 Stylized Map Layout Figure 133 Horizontal distribution of topics Figure 134 Vertical distribution of topics Z Ordering of elements You can also assign different order to the
22. 93 110 synchronization 182 184 T tasks 38 39 50 120 127 128 129 130 131 132 133 134 135 136 138 167 180 181 182 184 185 template scene 71 77 80 82 topic 22 23 24 25 26 27 28 29 30 31 32 33 34 38 42 44 45 46 47 50 51 52 54 55 56 57 58 62 63 87 88 89 90 92 93 94 96 97 98 99 100 102 103 104 105 106 107 108 109 110 111 112 113 116 117 118 120 131 132 161 162 163 165 166 167 168 180 182 184 Topics 52 transition 36 71 82 White Board 113 115 121 Work Week 143 144 https jira sseavus com jira browse DMD 9061 188 SEAVUS HQ MALMOE SE KRAGUJEVAC RS SWEDEN Seavus AB Djaknegatan 2 211 35 Malmoe Sweden Phone 46 40 300 940 Fax 46 40 300 941 SWITZERLAND Seavus GmbH Leutschenbachstrasse 95 8050 Zurich Switzerland Phone 41 76 612 6434 MACEDONIA Seavus DOOEL Kliment Ohridski entrance 5 floor 3 7000 Bitola Macedonia Phone 389 47 220 026 Fax 389 2 3097 414 BELARUS FLLC Seavus 38 Namiga Str office 15 220039 Minsk Belarus Phone 375 17 226 43 44 Fax 375 17 200 95 73 SERBIA Seavus DOO Bogdan Popovic 2 18000 Nis Serbia Phone 381 18 4577 319 Fax 381 18 4577 325 support imindg com www imindg com 189 SALES REPRESENTATIVES NEW YORK USA ZURICH CH DUSSELDORF DE DEVELOPMENT HUB SKOPJE MK BITOLA MK OHRID MK DEVELOPMENT AND RESOURCING CENTERS MINSK BY
23. All Icons Y Ax x El Days pen jji Gent jen Jes Jes PD Je Junt 1 21 31 41 51 6 71 8119 pes ee ee 10 11 12 13 14 15 16 1171 18 p_i f_i jA A Jes Jes u u Jat 19 20 21 22 23 24 25 26 27 p_i j i A Ai 28 29 30 31 El Months El Weeks peni quen Jantes Jen Jen Jes Penh Junt 101 12113 1 4 5 1 16 17 18 9 peni ee Jenn jen Jae Jes Jes Just Junt 10 11 12 13 14 15 16 17 18 pen jji ee jen jen Jen Pee Je Junt 19 20 21 22 23 24 25 26 27 peni gun Jenn Jes Jen Jes Je Jen Junt 28 29 30 31 32 33 34 35 36 Pen gun Jenn Jen Jes Jen Je Jes Junt 37 38 39 40 41 42 43 44 45 pun gun Jen jen jas fae Pee Mi 46 47 48 49 50 51 52 53 El Currency ASC ERS T X Add Icon Add Marker Figure 100 Add icon to topic Add Custom Properties If you want to add extra information for the topic you can use the Custom Properties functionality Date time text or number can be inserted as custom properties for any topic on your map These properties can represent company s standards or your personal notification To insert custom properties in the topic perform the following steps Select the topic from the map Click on the Insert ribbon tab In the Topic Elements group click on the Properties button a oS From the Custom Properties panel select the type of the inserted properties as well as its name 100 Add various elements to
24. Click on the Topic Format contextual ribbon tab 3 From the Structure group click on the Split Topic d F option 4 From the dropdown menu either select As Multiple Topics or select As Multiple Subtopics 2 Tip You can use the same Split options from the contextual menu on right mouse click on the topic You can also use the following shortcut keys e To split into multiple topics press CTRL ALT ENTER e To split into a topic with multiple subtopics press CTRL ALT INSERT You can split the topic at a particular location using the text to the right of the cursor as text for the new topic s When you want to split the topic at a location where you have positioned the cursor the following options are available 65 Create a Mind Map 1 As Topic Split the text to the right of the cursor in a new sibling topic of the topic being split 2 As Subtopic split the text to the right of the cursor as a new child topic of the topic being split 3 As Multiple Topics the text is split at the cursor location and then into additional new sibling topics using spaces as the delimiter 4 As Multiple Subtopics the text is split at the cursor location and then into additional new child topics using spaces as the delimiter 1 Make a double click inside the topic at the location where you want to split it 2 Click on the Topic Format contextual ribbon 3 From the Structure group click on the Split Topic d B sation 4 From the d
25. Domain name onmicrosaft com Username useridiname onmicrosaft com Password IIITTITIT Remember password Automatically sign in Figure 175 Add account dialog with login info for SharePoint 365 Create and upload map on Microsoft SharePoint Server The second stage is to upload your map to the SharePoint site After you have created and saved the mind map on you PC you have to uploaded it and make it public to all the users that have access to the appropriate SharePoint site For that purpose perform the following steps Click the File Menu Click on the Save As submenu Click on the SharePoint option Sign In with the desired account pro M NI From the SharePoint account drop down list in the Login to SharePoint dialog presented on Figure 176 select the web site where you want to publish your map 155 Make a Flowchart in iMindQ SharePoint account lll v Username Password Remember password Figure 176 Login to SharePoint site dialog 6 Click on the Connect button 7 n the SharePoint Explorer dialog browse to the desired location and click on the Upload button Example Let s make a short exercise for uploading a map on SharePoint site The map is prepared and it is time for sharing with my team You have already established connection to the shared point site and you need to upload the map in the Shared Documents folder That s the final location for uploading Steps from 1 5 are des
26. Erases the last action made in map and reverting it to the previous state As Redo Reverses the undo action Close Closes currently active map Quick Topic Menu The Q menu is a unique iMindQ quick access menu which is available only in the map space You can find the Q menu in the upper right or upper left corner of a topic once you hover over the topic with your mouse as shown on the figure below This menu is intended to provide the user ability to add topic add relationship or format the topic on the fly while building its map Figure 3 Quick Topic Menu The Quick Topic Menu is divided in to three main parts that provide the following functionality Feature Description Add Subtopic Insert subtopic topic by single click on the plus icon or click once on the plus icon hold and drop the topic in the empty map space Add Relationship Create relationship where the start topic is the selected one Drag and drop the end point of the relationship to another _ topic from map or drop it in the empty map space This will create a new Floating topic Format Topic Open the format topic dialog 21 Create a Mind Map Introduction IMindQ is software designed to work with Ribbon user interface where application s functionalities are placed in tabs in a tab bar By its definition Ribbon is a single tab bar that contains graphical elements as representation for different functionalities Several application s
27. Online work on the map and then uploaded it For synchronization the information between the desktop and the SharePoint your IT administrator must grant you permissions for accessing the SharePoint server Feature Description dmmx Default file format in which iMindQ saves the maps dmmt Default file format for iMindQ Templates dmms Default file format for iMindQ Styles dmmw Default file format for iMindQ Workspace where more than one map can be saved in one file mmap Default file format for MindJet MindManager mm Default file format of FreeMind xmind Default file format of XMind Create a Mind Map Print Tab To manage mind maps effectively you may need to communicate map information to a variety of people With iMindQ you can print maps and charts that present the exact information you want The process of printing the information you need can be as simple as clicking a button or as refined as customizing and previewing the existing views No matter how simple or refined the process printing a map or chart consists of essentially the same steps e Select the Map Outline or Chart that best presents the information you want If a predefined map or chart does not meet your exact needs you can apply different styles e Make display changes to the map or chart For example you may want to scale information to fit on a single page e Preview a map or chart before it is printed Previewing a view or report c
28. PM to 5 00 PM 18 19 20 21 22 Fie 25 26 27 28 29 ESS t 2 3 4 5 6 MT ens 3 Exceptions Work Weeks Details um Z Exception day 329 2014 9 2014 Delete 2 Figure 161 Change Working Time dialog The newly created exception day will be colored blue in the calendar preview Next step is to define the working hours for this particular day 142 Make a Flowchart in iMindQ Details for Exception day Recurrence pattern amp Daily Every 1 3 Weekly C Monthly 3 Yearly Range of recurrence Start 8 29 2014 1 Occurrences 8 29 2014 Figure 162 Details for Exception Day 1 In the Set working times for Exceptions section click on the Working times radio button 2 Inserts the working time using the From and To column in the table Exception days as repeating holidays National holidays are days with recurrence pattern They are not included in the application s calendar but you can add them manually 1 Repeat the first 3 steps from the previous section 2 Inthe Recurrence pattern section select the recurrence of the holiday 3 In the Range of recurrence pick how often the holiday repeats during the project time frame 143 Make a Flowchart in iMindQ a Details for Exception day Set working times for these exceptions O Nonwarking Working times Recurrence pattern 8 Daily Every 1 T days
29. Page EJ Microsoft Excel CSV Microsoft Project Microsoft Outlook oma Microsoft PowerPoint EZ Microsoft Word Create a Mind Map Description Export an image of the map in the following format JPG SVG and PNG Exports the current map information as a text outline for Microsoft Word rtf file format Export the map as an interactive HTML map that can be zoomed expanded collapsed and shared Exports the IMindQ map as web page in html format Exports the information in a textual comma delimited format The exported file can be opened in Microsoft Excel or any text editor This format exports the task or resource information in raw table format with no formatting or outline information Exports the map information as Microsoft Project file Exports the map s information as tasks in the Task tab in Microsoft amp Outlook Exports the mind map into Microsoft PowerPoint file format Creates Microsoft Work document containing mind map information Common for exporting into all types is that you have to save the mind map set the exporting settings for exporting to image Microsoft Project and Microsoft Outlook and then select the location and the name of the output file Save Map as File iMindQ9 uses the dmmx file format to save the mind maps In case you want to share information with people that have older version of iMindQ DropMind or another mind map application you can work in com
30. RCuE avi nre na EMI ERN LO UNE SVSE Feu PS v os aV E ue a Us 181 IMPORT TASK S FROM M5 OUTLOOK sive ses asa vasa nuo Sua Sa A PSENPS Yu Nuke Pa Ya PR uH SUE de SEO VYRE RSS VN Fe IE TE oh vx SEEN OR PPS 181 EXPORT TASK S TO MS OUTLOOK ii iios ien onse a vi EE Svo eS Voy Nav LEO AES ERU P aX S Ee SuSE o Pino eV uS EeVA a 182 SYNCHRONIZE TASKIS THE WAY YOU WANT sss essssavsvnsks veles Vus euUsob n vag dp PY SR a a Fa Oskar EN PE OREP S v EP RR EP dSS 183 CREATE MS OUTLOOK APPOINTMENT sissisisvsausstsssYaivuxnte Suus vi E hS esae NUS Viso SV sida ce exu ve PR Ses a ad ON Qoo RSV b EE 185 SYNCHRONIZE YOUR ACTIVITIES AUTOMATICALLY e eeeeee eren enne nnne 185 Welcome to iMindQ Welcome to iMindQ 9 Introduction iMindQ is a dynamic and exciting mind mapping software tool for creative thinking brainstorming visualizing ideas presenting them to other or putting ideas into action iMindQ helps you map out any information the way you want also you can improve your memorization increase productivity and creativity It is great for solving problems easier improving communication and making plans more quickly and creatively By its smooth usability and highly interactive interface it really saves time energy and effort and improves every aspect of your work iMindQ allows users to capture all important information on a simple easy to use cross platform Follow your ideas and intuitively create friendly
31. Scientists Researchers Mid West States 391 North East States 47 95 Main Topic l Computer Programmers Mid West States 35 19 North East States 28 07 Figure 186 Example 4 for Import as Topics with Properties Import from Microsoft Word Selecting the Word icon in the from the Collaborate group in the Exchange ribbon you will import the content of the document created with Microsoft Word 2007 2010 2013 The import process is very simple When the appropriate feature is selected the Open dialog starts up from where you can browse the desired file and import it in iMindQ Import from Microsoft Project In iIMindQ there will be no need to have MS Project installed on your computer in order to import a Midcrosoft Project mpp file By selecting the Project icon from the Collaborate group in the Exchange ribbon you will import the content of the document created with Microsoft Project 2007 2010 2013 167 Import and export map information The import process is very simple When the appropriate feature is selected the Open dialog starts up from where you can specify the location of the desired file After selecting the file the imported project document will be imported in a new map Import from Microsoft amp Outlook Selecting the Outlook icon in the from the Collaborate group in the Exchange ribbon you will import tasks placed in the Task tab inside Microsoft Outlook 2007 2010 2
32. Spelling the map s text and removing the objects that are inserted in the map s topics are done using the features from the Editing group The following actions are available Feature Description N Style Apply different visual styles from the IMindQ library into the Ew map Create your own topic s style library and manage it or insert one of the available patterns from the IMindQ s library into the map and change map s background color Spelling Check the spelling of the selected text from the map X Clear Clear the changes that are done in the map 2 Create a Mind Map Insert ribbon Insert ribbon in iMindQ contains features for adding different types of topics in the map edit the topics in term of adding elements such as notes images icons custom properties and other elements as well as create new map as part of the current one All features are categorized according their similarity and functionality and organized in three groups NINE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT s 9 E Ba xtm D0 5B 5cd 2 Topic Subtopic Parent Callout Relation Boundary Notes Hyperlink Attach Icon Image Task Date amp Alert Proper Spread Map Build as Topic ship T Info Time T ties sheet Parts Map Map Elements Topic Elements Map Figure 13 Insert ribbon in iMindQ The available subset of functions placed in the Home ribbon classified in groups is presented below Map Elements group Map Elem
33. Task Info nr9 Topic Shape E Style ted tees t Relationship fg Image A Attach E Date amp Time ww um Tie Types F Spelling B fI U nR um Topic Subtopic Notes Topic M A m cA s5 Boundary ES Properties E Spreadsheet Aert X Structure 7 5 Numbering X Clear Clipboard Text and Color Map Elements Topic Elements Formatting Editing of 3 g a i E a A R E o Main Topic Subtopic Wai iuge pl in a a Main Topic Subtopic Subtopic E X z 3 O Main Topic Central Topic EX Subtopic Subtopic E Subtopic j Main Topic P Ls Subtopic Subtopic Subtopic B Subtopic EJ D o 8 v lt gt Figure 59 Add Topics in the map Edit Topics When the map is created and it has the preliminary contour it is time to give names to all topics inside it You can use your own notification for the topics but for this exercise we will use the following names in clockwise order 54 Level Name Insert Modify Edit Present Topic Topic Style Color Present your Mind Map automatically Color Black Velvet Blue Petrol Sunny Day Basic Color Custom Color My Color N hE PRP U UU UUNNN Create a Mind Map After renaming the Central topic and its subtopics your map will look like the map presented on the figure below AM H amp uxuxde6 Topic My Map iMindQ HOME INSERT F
34. and the visual effect is not very good The task that you want to perform is to rearrange the map and move the branch that contains the Map Main Topic 4 on the left map s side To do this perform the following steps 1 Click on the Map Main Topic 4 and hold the left mouse button 109 Stylized Map Layout Subtopic 1 Map Main Topic 1 E p Subtopic 2 Map Main Topic 2 l Map Main Topic5 Central Topic Subtopic 3 1 J Map Main Topic 3 h Subtopic3 Subtopic 3 2 Subtopic 3 3 Map Main Topic 4 Subtopic 4 Subtopic 4 1 Figure 109 Select topic 2 Move the branch toward Map Main Topic 5 and position it above it j Subtopic 1 A Map Main Topic 1 H j Subtopic 2 Map Main Topic 2 Map Main Topic5 Central Topic Subtopic 3 1 3 J Map Main Topic3 Subtopic 3 Subtopic 3 2 Subtopic 3 3 Map Main Topic 4 2 Subtopic4 Subtopic 4 1 Figure 110 Move the topic across the map 3 Release the mouse button Subtopic 1 we Map Main Topic 1 uem Central Topic uL Map Main Topic 2 ie Subtopic 3 1 Map Main Topic 3 Subtopic 3 Subtopic 3 2 Subtopic 3 3 Subtopic 4 14 Subtopic 4 1 Map Main Topic 4 Figure 111 Rearranged map Example 2 The second example is little complicated compared to the first one Branch that contains Map Main Topic 3 is important and you want to relocate it between Branches 1 and 2 To rearrange the map a
35. as File it is a place where you can manage your maps and diagrams Through the Backstage view you can open close different types of maps take a closer look of what has been created using the print preview or make printout of the Map Gantt Chart or Map Outline Export and Import features are placed inside the Backstage view along the features for collaboration with Microsoft Outlook and other The look of the Backstage view is presented in the figure below Create a Mind Map Untitled Map 1 iMindQ 58X New Available Categories Business Educational Persona My Templates NEW TEMPLATE Mind Map Organic Mind Map White Board WBS Chart Figure 1 Backstage View File Menu in iMindQ The following features are available in the Backstage View File Menu It contains 6 tabs in the following order e Info e New e Open e Save As e Print e Share e Import Export As well 3 functions for managing documents and application s preferences e Save e Close e Options Info Tab The Info tab presented on the figure below displays information of the project plan It is divided into two sections the left section consist of features for presenting detailed project information while the right sections contains project s dates such as Star and Finish date Status and Current date as well as project calendar and its priority Create a Mind Map Info Protect Map Properties
36. from the Task tab in Microsoft Outlook into iMindQ 6 wi Microsoft Word Imports your organized Microsoft Word documents into iMindQ map E Microsoft Excel Opens the Excel Importer panel for importing Microsoft Excel file xlsx file format from which data will be presented in an iMindQ map Bj Microsoft Project Opens the content from Microsoft amp Project document mpp file format as IMindQ map Exports the map content in Microsoft Project document mpp file format Import Template Import existing templates dmmt file in iMindQ Opens the OPML Outline Processor Markup Language file OPML from which a mind map is created Exports the map as an outline tree of the map content To import Microsoft Word and Microsoft Project file you have to perform the following steps Open Save the mind map From the File menu select the Import Export tab Click on the Import from MS Project Import from MS Word button Browse to the location where the file is placed 5 Load the file For importing Outlook tasks into iMindQ map the following steps are obligated o eS e Open Save the mind map e From the File menu select the Import Export tab s Click on the Import from MS Outlook button e Select the task from the Task folder in MS Outlook that will be imported e Click on the Import button Export Export tab contains the following options Feature Ej Image Rich Text Format HAP HTML Map HTML Web
37. in the map s topic Image Placement Select the location where the appropriate image will be placed in the map s topic Numbering Add numbers to the topics and subtopics according OS pb predefined numbering scheme Adjust group Adjust group with the implemented functionalities is presented on the figure below W Make Same Size 1 Ta Bring to Front spacing ae 3 fa Send to Back Adjust Figure 47 Adjust group in the Format Topic ribbon Changing topic size topic s width topic s height or both can be done using the features from the Adjust topics group The following features are available in this group Feature Description Spacing Setting vertical spacing between topics from same level and or horizontal spacing between parent child topics Align Aligns topics left right center top bottom and in the middle j by the last selected topic Distributes selected topics horizontally and vertically dividing equal spacing between the selected topics TN Make Same Size Makes all selected topics with same width and height s according the topic with the maximum width and height Also you can make the same topic with same width or same height 45 Create a Mind Map Ta Bring to Front Brings the selected topic s in front of all topics in the map Brings the selected topic s one level up forward Send the selected topic s to the back behind all topics in the map Send the selected topic s one lev
38. look of the boundary you have to use the Format Boundary dialog My First Map PII LT ad LIS RLTTILLIT A FIIIIILI ad L Sunny Day Figure 91 Insert Boundary in map 93 Add various elements to the map V Note If you select topic that has sub topics then all elements will be inside the boundary After you have inserted the boundary you can edit the style of the boundary You can change the style of the boundary the line color weight and pattern as well as the fill color and transparency This can be done in two ways from the Format Boundary dialog or from the dynamic Format ribbon for Boundary The Line Color in the Relationship Format ribbon 2Line Group after you have applied a custom line color to a map element shall display the last applied Line color If you have a relationship selected and click on the Line Color dropdown menu the line color of the selected relationship will be displayed The Fill Color in the Boundary Format ribbon Fill Group after you have applied a custom fill color to a map element shall display the last applied fill color If you have a boundary selected and click on the Fill Color dropdown menu the fill color of the selected boundary will be displayed The same logic applies to the Boundary Shape option in the main Format ribbon 2Formatting group and in the Home Ribbon Map Elements group Line ez Curved Lines Width ha E c ez i amp 2 Scallops Pattern sz
39. middle of the selected text Change the color of the selected text Change the color of the topic boundary and the connector line Change the color of the topic s inside Change the position of the selected text Delete all custom settings and return the default settings The look of the Formatting group in the Format ribbon is presented on the figure below zw Topic Topic Structure Shape E im DO immu Pi TTT TT i id Relationship Boundary Tie line o Shape Shape Types Formatting Figure 19 Formatting group in Format ribbon The following features are available in this group Feature Description Ej rn mm a un Topic Layout Topic Shape Relationship Shape Boundary Shape Tie Types Line Icon Placement Arrange the map s topics around the central topics using one from the available predefined map s structure Change default topic s shape using the shapes from the IMindQ s library or use your own shape or edit topic s fill color border color or transparency Format the shape color pattern style of the existing relationships between the topics in the map Format the shape style line color line pattern line weight fill color and transparency of the existing boundaries in the map Define the tie types between the map s topics Edit the line style and weight for the selected relationship or boundary Select the location where the appropr
40. option Click on the Manage Accounts option Click on the Add button from the dialog New window will pop up as it is presented on c SL the image below Password Remember password Automatically sign in Figure 170 Edit account dialog 6 Insert the necessary information for the account name SharePoint URL company s domain your username and password information that are provided by the system administrator 7 Testthe connection to the SharePoint site by clicking on the Test button iMindQ will notify you whether the connection to the SharePoint site is successful or not 8 Save the account After creating and testing the connection the account will be recorded and SharePoint dialog will look like the image on Figure 171 152 Make a Flowchart in iMindQ Mame URL Default Auto Sign In SharePoint 2013 Online https abcsoft sharepoint com Shared Documents LJ LJ Properties Set as Def Figure 171 SharePoint accounts dialog with account You can have multiple accounts if you need a new one you should repeat the steps from 1 to 8 but with new URL provided by the system administrator Example Let s make a connection to SharePoint site You have received an e mail from the system administrator with the following information e SharePoint URL http sharepointserver2010 e Domain company_domain e Username my_username e Password my_password Following the steps from 1 to 4 you have to enter th
41. properties to the topic Date amp Time Insert date and time in the map s topic amp Alert Insert alert to the map s topic EE Spreadsheet Inserts spreadsheet in the topic Custom Properties Inserts the following types of custom properties in the topic text boolean number date time and date and time Formatting group Formatting group with the implemented functionalities is presented on the figure below 26 Create a Mind Map Eh ri JL E Topic Shape au Tie Types Topic Layout Numbering Formatting Figure 11 Formatting group in Home ribbon For defining and editing the topic s shape and other map s elements as well as to define the map s structure use the features that are placed in the Formatting group The following features are available in this group Feature Description Topic Layout Arrange the map s topics around the central topic using one of the available predefined map layouts Topic Shape Change default topic s shape using the shapes from the iMindQ s library or use your own shape or edit topic s fill color border color or transparency J Tie Types Define the tie types between the map s topics i Numbering Add numbers to the topics and subtopics according qe predefined numbering scheme Editing group Editing group with the implemented functionalities is presented on the figure below Ge Style A Clear Editing Figure 12 Editing group in Home ribbon
42. steps 1 Make a Right Mouse Click on any animation 2 From the contextual menu click on Delete All Animations option To delete specific animations you have to make a multiple selection of the Animations in the Animations Panel and press the shortcut key DELETE You can remove animated topics from one animation In order to see which topics fall under specific animation make a double click on the desired animation After the topics are displayed either make a right mouse click on the desired topic and select Delete Topic or use the shortcut key DELETE 85 Present your maps and diagrams se dep Sj C BUSINESS PLAN Figure 85 Delete topic from an animation To change the order of an animation in the Animations list drag the desired animation and drop it to the desired position 86 Add various elements to the map Add various elements to the map Introduction What is topic Topic is the key element of the map Beside the connections that exist between all topics forming parent child relation the topic is the fundamental particle of every map With rectangular or round shape in different colors and font styles they can present an idea taught or task inside your map According topic s position within the map iMindQ has several types of topics e Central Topic e Main Topic e Sub Topic e Floating Topic e Callout Central Topic The central topic is the starting point of building your map When
43. the Task Info feature 1 Select the topic from the map that will be transformed into task 132 Make a Flowchart in iMindQ 2 Select the nsert ribbon tab 3 In the Task Elements group click on the f Task Info button 4 In the Task Info panel enter the Start Date for the text These four steps are enough to create task and this task to be presented in Gantt chart View ribbone Views group gt Gantt chart Now you can create tasks from the Plan ribbon too and see how they are created directly in the Gantt chart Do the following steps 1 Click on the Plan ribbon tab 2 Select a topic 3 Click on the Task button Note If you continue to click the same button and the same topic task is selected in the map the newly tasks will be topics tasks on the same level as the selected This is presented in the figure below Main lome Central Topic Figure 152 Create task in iMindQ from Plan ribbon Central Topic Set a Mind Map branch into Project Branch In a Mind Map you can set a branch as Project Branch and make initial plans by further branching it out The Project Branch is a summary task and is directly represented in the Gantt Chart View To transform an ordinary branch into Project Branch do the following steps 1 Select the desired branch 2 Click on the Plan Ribbon tab 3 From the nsert Group click on the Project Branch button 133 Make a Flowchart in iMindQ
44. the appropriate font and font size 3 Text and highlight color 4 Align and outline the text 5 Insert Image and change image size 6 Insert table and change table formatting Figure 93 Insert Topic notes Note The same action can be achieved using the same feature from the Insert ribbon or clicking on the Task Notes tab from the docked tabs Insert Image in Notes To insert an image in the notes you shall do the following steps Select the desired topic Click on the Notes Panel on the right side of the application Click on the mage button in the Notes editor Specify the correct file location Click OK You can also change the size of the image you have already inserted in the Notes area Make a EU se oe De ee right click on the image and click on the Size option 95 Add various elements to the map de Image Height ai Width 609 Lock aspect ratio cane Figure 94 Image Size dialog in the Notes Editor Insert Table in Notes To insert a table in the notes area of a specific topic you shall do the following steps 1 Select the desired topic 2 Click on the Notes Panel on the right side of the application 3 Click on the Table option 4 Specify the number of columns and rows of the table Note The Display Column Headings and the Display Row Headings options are not included in the total number of columns and rows that you specify de Spreadsheet Properties Spreadsheet Si
45. the map edo Name Type g a Date Date x EJ rad E o m o Topics Date 30 12 2013 B m g 2 Modify o pics lo i 3 _ iam Figure 101 Add custom properties to topic Insert Spreadsheet To insert a Spreadsheet in a topic you will need to do the following steps 1 Click on the Insert ribbon 2 From the Topic Elements group click on the Spreadsheet button 5 In the Spreadsheet Properties dialog specify the desired number of columns and rows di Spreadsheet Properties Spreadsheet Size Number of Columns Number of Rows Heading Display Display Column Headings Display Row Headings ores Figure 102 Spreadsheet Properties dialog You can enter basic formulas in the Spreadsheet such as Sum SUM Average AVERAGE Minimum MIN Maximum MAX Count COUNT 101 Add various elements to the map To use one of these formulas will need to select the desired range and make a right mouse click From the context menu go to the Formulas option and choose the desired formula The result will always be displayed at the bottom of the selected range If you want to get the result of a the desired formula in other cell rather than below the selected range you will need to do perform these steps 1 Select the desired cell 2 Type the following parameter values FUN Range Cell 1 Ra
46. topic s in the map You can assign different order to the topic s in the map having four different ordering options e Bring to front Bring the selected topic s in front of all other topics e Bring Forward Bring the selected topic s forward one level so that it s they re hidden behind fewer topic s e Sent to Back Send the selected topic s behind all other topics e Send Backward Send the selected topic s back one level so that it s they re hidden behind more topics If you want to bring a topic in front of all other topics do the following steps 1 Select the topic s in the map 2 Click the main Format ribbon tab or the contextual Topic Format ribbon tab appears when the topic is selected 3 From the Adjust group click the button E Bring to Front Tip The same thing can be done on right click on a selection from the contextual menu 117 Stylized Map Layout E Figure 135 Bring a topic in front of all other topics If you want to bring a topic forward to be one level closer to the front do the following steps 1 Select the topic s in the map 2 Click the main Format ribbon or the dynamic Topic Format ribbon appears when the topic is selected 3 From the Adjust group click the button Lh Bring Forward Tip The same thing can be done on right click on a selection from the contextual menu ES Figure 136 Bring a topic one level forward If you want a topic to be sent to back
47. with the project team Create MS Outlook Appointment Everybody has less time for finishing the daily activities In the same time the number of daily activities that we do both at work and at home is increasing We need to plan our time One of the helpful things to do is create a To Do list list of our planned daily activities tasks appointments meetings events In order to create MS Outlook Appointment do the steps that follow Select a topic to which the appointment will be added as a child topic 1 2 Goto the Exchange ribbon 3 From the Collaborate Group click on the Outlook Option 4 From the dropdown menu choose the functionality Create MS Outlook Appointment Note MS Outlook Window for New Task will be opened where you will have to enter the necessary data 5 Enter the Appointment Info data in the MS Outlook window 6 Click Save and Close Create MS Outlook Appointment Start Time 06 12 2013 17 15 00 End Time 06 12 2013 17 45 00 All Day Event false Recurrence Participants Mirjana Davcheva Location Figure 196 Created MS Outlook Appointment Synchronize your activities automatically Once you have created the appointment you might need to change and update the changes in both iMindQ and Outlook The synchronization and update of the changes to the appointment info is automatic There are two ways to change the appointment meeting info e By making changes to the appointment directly fro
48. 013 Import an OPML file An OPML Outline Processor Markup Language file can be opened by choosing the mport from OPML option in the Collaborate group positioned in the Exchange ribbon iMindQ 9 will present the outlined content from the OPML file as a mind map If the file contains notes for a certain topic the text will be presented as plain text in the Notes Editor Only one hyperlink can be displayed per topic when importing an OPML file Export to Microsoft Word You can export to Microsoft amp Word the entire map or a selected topic You can choose one of the following options Export the current map as a Word document and Export the current topic as a Word document Do the following steps if you choose the first option 1 Goto the Exchange ribbon 2 From the Collaborate group click the Word Icon and from the dropdown menu choose Export the current map as a word document 3 Specify the desired location of the exported Word document in the Save dialog From the Export to MS Word Settings dialog choose the desired export settings and map the appropriate Map elements with Text elements 5 Click Export 168 Import and export map information 1 Subtopic 1 1 Subtopic Subtopic w 1 Topic 1 G 12 Subtopic a gt 6 Topic 6 gt P E Subtopic 1 3 Subtopic Subtopic 2 1 1 Subtopic 1 Subtopic 2 1 2 Subtopic DE Par 2 1 Subtopic i Subtopic 5 Topic 5 2 13 Subtopic
49. Info Once you have created planned all your tasks needed for finishing a project successfully You can open the Project Statistics dialog from the ribbon Plan Project group di Project information for My Map branch W Completed B To be completed Project Statistic start 9 22 2014 Duration 3 dav s Priority None Finish Work Complete 1395 Figure 159 Get basic Project Info 139 Make a Flowchart in iMindQ Importing project plan with Constraint dates in iMindQ If you import project plan created in Microsoft amp Project and the project plan contains Constraint Type and Constraint date then the same information will be imported and presented in iMindQG The symbol for Constraint Type in the Indicator column will appear in front of the task name and in the Task Information window you can view the necessary information Late Tasks Project plan is a massive structure that has many tasks involves number of resources and has costs Very often project participant projects managers and team leads need information that comes from a different part of the project plan For example they need general info for the project s schedule and the milestones or they need to view which tasks can harm the project s output Thus iMindQ has one category of marking tasks that present certain task s status in the project plan Late tasks are those tasks that are not 10096 when the status date is past the task s finish date Stat
50. K and click the Export button in the panel 60 Create a Mind Map Format Microsoft PowerPoint Slides x Refresh whole map sued dep Se oju ise gm als m port Mind Map as PPT presentation E b amp g o Topic Depth 1 Level 8 Image Source Topic lt gt Settings Export Export mode 8 Export as outline using bullet points C Export as Power Point objects Settings ChoosePonerPonttemoiste l oe po Choose topicleveldepth ed v Advanced W Use high quality colors v Show topic notes Show topic icons Show hyperlinks v Show slide number v Show callout topics Choose Callout background color Figure 66 Export to Microsoft PowerPoint Settings dialog If you choose to export your map as Microsoft PowerPoint slide another option in the dropdown menu your map will be presented in the pptx file like in the figure below 61 Create a Mind Map My First Map Figure 67 Export your map as MS PowerPoint Objects Change Topic Branch Map Structure You can change the topic or map structure in several ways To change the structure of a map do the following steps 1 Select the Central Topic 2 Click on the Home Ribbon 3 From the Formatting group click on the Topic Structure option Choose one of the desired Topic Structures Available Topic Structures e Map e Four Directio
51. ORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ER Mia 4 PF A a T amp callout XIcon Hyperlink Task Info Cnr Topic Shape E Style EM id amp Relationship Mejimage Attah EdbDatestime Se JS TieTypes S Spelling Paste n Topi es Topi BI U ae v B pum B Boundary fu Properties E Spreadsheet Alert S sese 35 Numbering clear Clipboard Text and Color Map Elements Topic Elements Formatting Editing _ Insert je Topics _ Modify je Topics Color 1 Present your Mind Map automatically PL Present J Blue Petrol Style d Black Velvet ay A _ Subtopic Edit S oP M Basic Color Color a Custom Color 1 My Color ULM 88 la D syed dey ah ojuryseL E as p S83ON E Aieaqn E sasmoig Figure 60 Rename topics in the map 55 Create a Mind Map Format Topics To format a topic means to change the font of the text text size and color change the topic shape and shape color line color etc This can be done in several ways It can be done by e Clicking on the grey part of the Topic Menu g that appears on mouse hover in one of the upper topic s corners e Using formatting options from the dynamic Topic Format Ribbon which appears after a topic is selected e Using formatting options from the main Format ribbon Edit Map Background When it comes to editing the Map Background there are several things you can do with the Backgr
52. Subtopic 12 Topic 2 J9 2 1 4 Subtopic 2 2 Subtopic 4 Topic 4 3 Topic 3 Figure 187 Export to MS Word Export to Microsoft Project Selecting the Project icon in the from the Collaborate group in the Exchange ribbon you will export the content from the iMindQ map into Microsoft Project 2007 2010 2013 document The import process is very simple When the appropriate feature is selected the Save dialog starts up from where you can browse the desired location where the file will be saved Export to Microsoft Outlook Selecting the Outlook icon in the from the Collaborate group in the Exchange ribbon you will export the content from the iMindQ map into Microsoft Outlook 2007 2010 2013 Export to Microsoft PowerPoint Selecting the PowerPoint icon from the Collaborate group in the Integrate ribbon you will export the content from the iMindQ map into Microsoft PowerPoint 2007 2010 2013 document You can export the map as PowerPoint slide or PowerPoint presentation The main difference between these exports is in the topic s content PowerPoint slide exports only the topics with their 169 Import and export map information connections to the other topics while the PowerPoint presentation exports the entire topic s attributes Once you are have selected one export type the Save dialog starts up from where you can browse the desired location where the file will be saved Export to OPML file
53. Subtopic 3 1 Map Main Topic 3 f Subtopic 3 Subtopic 3 2 J aa Subtopic 3 3 1 Map Main Topic 2 Figure 114 Final look of the map Example 3 The last example is to rearranging the sub topics in the third branch Let s rearrange them in the following order e Sub topic 3 1 e Sub topic 3 3 111 Stylized Map Layout e Sub topic 3 2 To rearrange the sub topics inside the branch perform the following steps 1 Select the Sub topic 3 3 2 Position the sub topic between Sub topic 3 1 and Sub topic 3 2 and with the left lower corner touch the Sub topic 3 Subtopic 1 Map Main Topic 1 H E subtopic 2 Subtopic 3 1 Subtopic 3 2 Map Main Topic 3 h Subtopic 3 Figure 115 Move it to the desired location 3 Release the mouse button Subtopic 1 Map Main Topic 1 m P subtopic 2 Subtopic 3 1 Map Main Topic 3 Subtopic3 Subtopic 3 3 Subtopic 3 2 Figure 116 Final look of the branch You can rearrange topics within the same level by using shortcut keys Ctrl 1 for moving a topic one place up and Ctrl 1 for moving topics one place down Spacing between Topics You can manage the horizontal and vertical spacing between topics in map with five different levels of spacing in each category horizontal vertical The enumerations are 1x Default 2x 200 4x 400 8x 800 and 16x 1600 from the defa
54. TIFIS i a E IwITII 0 4Software Developm 74 50 day s 2 6 2015 5 21 2015 1 4Scope 6 00day s 2 6 2015 2 13 2015 2 Determine Projec 1 00 day s 2 6 2015 2 6 2015 3 Secure Project S 2 00 day s 2 9 2015 2 10 2015 2FS 4 Define preliminar 2 00 day s 2 11 2015 2 12 2015 3FS 5 Secure core reso 1 00 day s 2 13 2015 2 13 2015 4FS 6 Scope complete 0 00 day s 2 13 2015 2 13 2015 5FS Fri Feb 13 201 Task 7 4 Analysis Softwar 14 00 day s 2 13 2015 3 5 2015 m m um 2 8 Analysis complete 0 00 day s 3 5 2015 3 5 2015 10FS Duration 0 Day s e Figure 156 Start editing task from Gantt chart When the left mouse button is released the task is created ready for editing and incorporating in the project plan Using this method for drawing tasks and connecting them with task dependencies presented in next section you can create entire project plan in a very short period of time All you have to do afterwards is to give a name to the tasks The final result of the editing process is presented below Edit task using Task Info dialog Now with the new Plan ribbon you can easily access everything related Tasks Gantt Open WBS create Tasks Subtasks Milestones access the Task Info and get basic Project Statistics instantaneously To edit the Task Info through a dialog do the following steps 1 Click the Plan ribbon tab 2 From the Task group click the Information button Here you can access the General Information a
55. User f iIMindQ thinks invent visualize present act m L Lag vs Take a Tour Y i iMindQ Family F s Not Only is T Mind Maps z Map rc Templates Index Contents INTRODUCTHON m RERR 6 WHAT S NEW IN IMINDQO 7 0 iiiacccsdsmsusadssudbesuseRsdu cube spesa sanE NP Uni Gi setes sosanmansausaresenatndincanteaeaseamtoees 6 BACKSTAGE VIEW FILE MENU UICK ACCESS TOOLBAR AND QUICK TOPIC MENU 9 RIBBONS cieisissssnisus esu d vases sd epdv si VES eeu Er aV DS CE seis ERE Nds QS Fa M IeM QUI Ve EU Ca a E AN SP AUI Od Gon UU ive nue LENS UR Sip Uv MES 22 WALKTHROUGH IMINDQ RIBBONS eere eene eene enne nnne nennen nennen rennes re nates senate senno 23 WEHATIS A A eee cere errr re creer en ENS EcEsERANUS uIMUEON Usi er ren EU rere rT I DI oH DEN UN ORE Rua MAUS ULM RON ED VEL ERU rrr 51 CREATE YOUR FIRST MAP iso sono vii ktlieo an Sema Pulp sex ROI N S S RE SO Y AN EEERVR Pu vina vaN EE PESCE VE ED E OY MIS NE aii 51 PRESENT YOUR MIND MAP iiissosskos sns oxs Eos ia S po ENa EXE NOn T RR e sue S uS s XA PY Res MVRosuesv Evo Sia va Pa Soa VS ur Eo FER wr sa dEs 69 PRESENT YOUR FLOWCHART DIAGRAM 5 isses sss siva onus svi oS aS ink ed Sk s uS os VR vs Saa eo S0 eu o Sunt uu sos va Susa vao PenS es vinos 77 PRESENT YOUR CONCEPT MAP 55siiss salus isgs les ess deo tud aT ox aa EE VA YEA UVP NM Nes E Y TE E E n SEP LESEN VE AMO NE UY
56. able below Description Schedules the task to start on or after a specified date Use this constraint to ensure that a task does not start before a specified date Finish No Earlier Than Schedules the task to finish on or after a specified date Use this constraint to ensure that a task does not finish before a certain date Start No Later Than Schedules the task to start on or before a specified date Use this constraint to ensure that a task does not start after a specified date Finish No Later Than Schedules the task to finish on or before a specified date Use this constraint to ensure that a task does not finish after a certain date Must Finish On Schedules the task to finish on a specified date Sets the early scheduled and late finish dates to the date that you type and anchors the task in the schedule Must Start On Schedules the task to start on a specified date Sets the early scheduled and late start dates to the date that you type and anchors the task in the schedule Set Constraint Date iMindQG works with Semi flexible and Non flexible constraints Constraint Date and Constraint Type are located in the Task Information window in the General tab Setting Constraint Date and Type to the task is very easy and it can be done in several steps 1 Select the task in the Gantt Chart Double click on the cell in order to open the Task Information window 3 In the General tab click on the Constraint drop down list to as
57. add the template scene do the following scenario 1 Select the starting topic of the Concept Map main idea 2 Click on the Present Ribbon tab 3 From the Scene group click on jes the Add Scene dropdown menu 4 Choose the template scene Focus on Topic s To present a flow follow the recommendations mentioned below 1 Select all the topics you want to be shown in the flow 2 Drag the selected topics and drop them in the Scenes Panel 3 From the contextual menu click on the Present Sequence template scene Do the same steps for each flow you want to present in the presentation scenario After you finish with creating a scene for all the desired flows from the Concept map add the presentation scenario by adding the Show All Elements template scene Make custom modifications to the Concept Map presentation The template scenes contain predefined animation with predetermined animation properties which can be modified depending on your needs You can modify the previous scenario by doing several things e Add new animation in existing scene e Modify animation properties of existing animation e Change transition of Scene e Change the order of an animation e Change the order of a Scene Add new animation in existing scene In order to add new animation in an existing scene you will need to select the desired scene in the Scenes Panel The animations applied to the topics in the existing scene appear in the Animations Pa
58. al To scale pages under Scaling click Adjust to and then type the percentage at which you want information to appear on your printed pages in the normal size box To adjust page fit some views only under Scaling click Fit to and then specify the number of pages you want in the pages wide by and tall boxes To change the paper size click the paper size you want in the Paper Size box Click the Margins tab In the Top Bottom Left and Right boxes type or select the new margin settings To place the map in the center of the page select the Horizontally and Vertically check boxes in the Center on page frame Click on the Header tab To select the font of the Custom header click on the Font button To insert an image in the Custom header click on the Image button To select the alignment of the headers text or image click on the Right Center or Left button Click on the Footer tab To select the font of the Custom header click on the Font button To insert an image in the Custom footer click on the Image button To select the alignment of the footers text or image click on the Right Center or Left button Before printing a map or chart in addition to the page setup options you can specify print options such as the printer and its properties the print range for pages the number of copies and the date range 1 In the File menu click on the Print submenu From the Printer dropdown menu select the appropriate pri
59. an help you verify content and display changes you made so you can adjust them again if necessary e Print the map or chart To make printing as efficient as possible you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies You can make changes to the way a printed view or report looks by specifying page setup options such as page orientation scale or paper size Once you open the Page Setup dialog you can follow the steps below to specify the page and other printing options for a view or a report Note that some of the options in the Page Setup dialog available for views may not be available for the reports Some options may differ between different views as well 1 Click the Page tab in the Page Setup dialog 2 To change page orientation under Orientation click Portrait vertical or Landscape horizontal 3 To scale pages under Scaling click Adjust to and then type the percentage at which you want information to appear on your printed pages in the 6 normal size box 4 To adjust page fit some views only under Scaling click Fit to and then specify the number of pages you want in the pages wide by and tall boxes poris EA Create a Mind Map Orientation 2 Portrait amp Landscape Scaling 3 Adjust to oo normal size Fit to page s wide by tall Paper size Paper size Resolution 600
60. anch from the presentation scenario just select the desired topic and make right mouse click When you are Full screen Presentation View you can play the presentation by using the arrow shortcut keys e To play next scene animation use the Right Down arrow keys e Togo back to the last played scene from your current position in the Presentation scenario use the Left Up arrow keys When you go back to a last played previous scene the application will just focus the presented topic branch in the screen view If you skipped several scenes from the Presentation and played one that was interactively selected by using the Left Up arrow shortcut keys you can continue from your last played scene Present your Flowchart diagram You can visualize your business processes in iMindQ with a Flowchart diagram After creating the Flowchart diagram with iMindQ you can easily make a presentation for your Flowchart diagram easily by using Template Scenes Create a Presentation for a Flowchart Diagram To create a presentation for a Flowchart diagram you will need to use the following three Template Scenes e Focus on Topic s hides all map elements and focuses on the one s you have selected e Present Sequence fades in the selected topics in a sequence e Highlight Presented Sequence fades in the selected topics in the sequence and highlighting them as they fade in e Show All Elements shows all elements in the map so the us
61. ap Sea Sod used D add new knowledge Organized res earch Figure 140 Spider Concept Map 122 Make a Flowchart in iMindQ Figure 141 Flowchart Diagram Concept Maps vs Mind Maps Because of the different origins and purpose of each Mind Maps and Concept Maps have complementary strengths e Mind maps can grow much larger than Concept Maps Concept maps networks get exponentially more awkward as they scale up whereas trees can scale up very well because they encapsulate larger amount of information mind mapping term collapse branch e Mind Maps are used mainly to generate ideas more quickly e Mind Maps are much better at visually and mentally dividing things up into different contexts and areas of focus A Concept Map is more usually considered as a whole which is another reason that Concept Maps tend to remain smaller e Concept Maps are designed to be clearly read one proposition at a time whereas many Mind Maps can only be skimmed to give a flavor of the subject or even just visually appreciated as a work of art e Mind Maps work well as a reminder for those in the know Concept Maps are self contained and self explanatory so are better suited to sharing real knowledge with non authors without a limited shelf life 123 Make a Flowchart in iMindQ e Concept Maps visualize systems something that is hard to do in tree diagrams Create a Flowchart diagram A flowchart is a type of diagram that
62. are specificatior gt w ES m gd ae 1 Feb 15 8 Feb 15 15 Feb 15 22 Feb 15 Alle TY n t LII t m 2 CIT t 2 t Bi ing 2 Task Name Duration Start Finish Predecessors SsisiMiTIWITIFLS S M TIWITIFISISIMITIWITIFISISIMI TIWIT a 0 4Software Developm 74 50day s 2 6 2015 5 21 2015 1 4Scope 6 00day s 2 6 2015 2 13 2015 p 2 Determine Project 1 00 day s 2 6 2015 2 6 2015 3 Secure Project Sp 2 00 day s 2 9 2015 2 10 2015 2FS 7 e 4 Define preliminary 2 00 day s 2 11 2015 2 12 2015 3FS m 5 Secure core reso 1 00 day s 2 13 2015 2 13 2015 4FS i 6 Scope complete 0 00 day s 2 13 2015 2 13 2015 SFS gt Fri Feb 13 2015 Eaa 7 4 Analysis Softwar 14 00 day s 2 13 2015 3 5 2015 er R Analucic rnmnlata n nn daufc USNS assis nec lt gt M 4 gt M Software Development Plan Figure 166 Colored Task Bars in the Gantt Chart View Manage the visibility of desired Task Information At different times you need different Task Information to be visible in the map space depending for which purpose you use specific Task Information You can manage whether the Task Information shall be visible or not and which specific information shall displayed within the task in the map space To display the needed Task Information in a specific document do the following steps 1 Click on the Plan ribbon 2 From the Project group click on the Show Task Info
63. ary or imported You can also drag and drop images from external and from the internal iMindQ browser either to a topic in the map or an empty map space The following steps allow you to insert image in the topic 1 Select the topic to which you will insert the image 2 Click on the Home ribbon tab 3 In the Topic Elements group click on the C Image button 4 From the Library docking window Image tab select the location from which the image will be imported into the topic or just drag and drop the desired image y Library Icons Images lt gt Topics Eb e Modify eth bo OB vl pete YI E OQA HDE Figure 99 Add image to topic Insert Icon The same explanation that is given for inserting images is valid for inserting icons Once again you can choose icon from one of the six available predefined icons packs Number Signs Smileys Office Tasks and Other or to work with the icons from the Professional folder The following steps allow you to insert image in the topic 1 Select the topic to which you will add an icon 2 Click on the Home insert ribbon tab 3 In the Topic Elements group click on the Xx Icon button 99 Add various elements to the map 4 From Image tab select a specific folder from which you will insert your icon to the topic or in an empty space but in that case you will skip step one Library m x Icons
64. ature Description pen Spacing Setting vertical spacing between topics from same level and or horizontal spacing between parent child topics mrd Align Aligns topics left right center top bottom and in the middle diem by the last selected topic Distributes selected topics horizontally and vertically dividing equal spacing between the selected topics TN Make Same Size Makes all selected topics with same width and height NN according the topic with the maximum width and height Also you can make the same topic with same width or same height Tm Bring to Front Brings the selected topic s in front of all topics in the map Brings the selected topic s one level up forward D Send to Back Send the selected topic s to the back behind all topics in the map Send the selected topic s one level backward behind the closest topic in the back of it them View ribbon The View ribbon in iMindQ contains features for working with the map such as view different branches of the map expand or collapse the topics and subtopics balance the map etc All features are categorized according their similarity and functionality and organized in five groups E Ae Sw Topic Untitled Map 1 iMindQ FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT a o YY ies E lh dai tan LI E gg Show Branch Alone E zoom Out Gantt Outline Full Details Collapse Expand Select Balance Focus On Center Filter Fit Map Chart Screen A
65. available styles or by creating your own style After applying the appropriate style you can make customizations of some topic by changing the shape color font etc Define topic style To create your own topic styles for every type of topic in the map you have to do the following steps 1 Select the topic that you want to modify for Example select the Central Topic 2 Make the necessary changes in term of modifying the font font size color etc 3 Click on the Style button located on the far right side of the working area 4 From the Style items drop down menu select the appropriate topic style for which you have made changes in step 1 we have modified the Central topic so you have to select the Central Topic Style from the drop down menu 5 Drag the mouse on the Central Topic style and from the drop down menu select the Update style to match selection 6 Save the file in dmms file format iMindQ Map Style 5 Create a Mind Map Style Items us Central Topic Styles ojurxse JE Central Topic un Update style to match selection En Central Topic k Main Topic Subtopic Main Topic 3 subtopic a B E a Figure 62 Define Topic Style Import and apply topic style To apply the style that you have created into your map first you have to import the style and then to apply it in the map To import the map style perform the following steps 1 2 3 4 In the Style gr
66. bbon tab In the Map group click on the af Map Parts button In the Map Parts library click on the Add Selected Topic s option Map Parts Brainstorming Business General Marketing Meetings Project Management Quality Assurance General Personal August Months Main l sSkKsS Ongoing Tasks To Do List Meetings Wednesday Week Thursday Fridav Week Tuesday Work Days Wednesday Thursday Work Days Add selected topic s Figure 105 Map Parts Panel and Map parts categorization Now to use this part in another map perform the following steps 1 Select the topic from the map that will be parent topic for the saved map parts 107 Stylized Map Layout 2 Select the map part that will be added in the new map 3 Right click on the mouse button and select the nsert as New Topic feature from the contextual menu You can also rename an existing Map Part in two ways e Select the Map Part that you want to rename and directly start typing the changes e Click on the dropdown menu of the existing Map Part and click on the Rename option F Human Resouces inventory m Departmerts Mari eting La Departments May Monns 7 ay in lopic Subtopic At a i2 Goals Ongoing Tasks Main Tasks To Do List Meetings Ongoing Tasks ToDo Lit Meetings Insert as New Topic Calls c Modify Expenses Delete Rename Tuesday I Wednesday
67. behind all topics do the following steps 1 Select the topic s in the map 2 Click the main Format ribbon or the dynamic Topic Format ribbon appears when the topic is selected 3 From the Adjust group click the button du Send to Back Tip The same thing can be done on right click on a selection from the contextual menu 118 Stylized Map Layout LEE Figure 137 Sent topic to Back If you want a topic to be sent one level backward do the following steps 1 Select the topic s in the map 2 Click the main Format ribbon or the dynamic Topic Format ribbon appears when the topic is selected 3 From the Adjust group click the button Send Backward Tip The same thing can be done on right click on a selection from the contextual menu kl T gt Figure 138 Sent topic Backward 119 Present a research result with a Concept Map Create and track Project Plan Make a Flowchart in iIMindQ Mind Map What is map Map is a set of topics linked and arranged around one key word It is visualization graphical presentation of your ideas thoughts or tasks Topics inside your map are connected in different ways forming a radial net with several branches and the central topic as connection point for all branches Each branch from the map can be relocated to another position in the map reattached to another topic or presented as separate map using the Build as Map feature You can create diffe
68. bout the task you can set its predecessors which in the same time means setting dependencies and add the necessary resources 136 Make a Flowchart in iMindQ Finish 2 12 2015 Task Name Secure Project Sponsorship Figure 157 Task Information dialog Work with Constraint Dates Constraint means restrictions While creating a project plan you can set a restriction on task s start or finish date This means that some specific task must start on or finish no later than a particular date There are three types of constraints e Flexible constraints e Semi flexible constraints e Non flexible Inflexible constraint Flexible constraints doesn t content specific date Using these constrains users can start the project tasks as early as possible or as late as possible as long as the tasks with constraint dates ends before project s finish date 137 Make a Flowchart in iMindQ Semi flexible constraints requires an association with dates that controls the earliest or latest start or finish date of the task Tasks with semi flexible constraints can finish at any time as long as it meets the start or finish deadline of the project plan Non flexible constraints requires an association with dates that controls the start or finish date of the task These constraints are used when there are many external factors that are associated with the task project plan All constraints that are implemented in iMindQ are presented in the t
69. can set the image size and quality Export as rtf file Selecting the RTF icon in the from the Collaborate group in the Exchange ribbon you will export the content from the iMindQ map into rtf file format 170 Import and export map information The import process is very simple When the appropriate feature is selected the Save dialog starts up from where you can browse the desired location where the file will be saved Export as HTML interactive Map When you export a map as single page HTML interactive map you have the advantage to do several things with it e View the branches in depth e Position the branches where you want e Zoom in and zoom out e Play the creation of the map e Share your mind map on your blog website and in social media In order to export the map as HTML interactive map do the following steps 1 Click on the Exchange ribbon Li 2 From the Export group click on the HTML Map button Export as HTML Web Page When you export a map as HTML web page in the exported file you will get an outline of the content of the map plus an image of the exported map In order to export the map as HTML interactive map do the following steps 1 Click on the Exchange ribbon HTHL 2 From the Export group click on the HTML Web Page button With this feature the need of reinstalling the application in order to change the application language has been avoided You can now switch the application
70. controls with similar functionalities can form a Group inside the Ribbon The iMindQ Graphic User Interface consists of Application menu where all features from the File menu from the Standard GUI are placed and Ribbons containing the other viewing features audueueceou MINE HOME INSERT FORMAT VIEW PRESENT EP d Arial 14 A Paste i B7 U abe A a m AB Clipboard Text and Color Figure 4 Ribbon elements Ribbon overview IMindQ 9 contains six standard ribbons e Home e Insert e Format e View e Present e Exchange e Plan IMindQ contains additional three tools dynamic ribbons selection dependent e Topic Format e Relationship Format e Boundary Format Detailed description of the iMindQ ribbons is given in the Walkthrough iMindQ ribbons section 22 Create a Mind Map Working space After installing and starting iMindQ G9 you will see user interface as it is presented on the figure below AN H amp uev u Topic Untitled Map 8 iMindQ SUUM HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT RA ia E x Arial llv x re ap m callout Bx Icon Hyperlink M P Task Info G TopicShape E Style tei E d um Relationship S Ra Image M Attach 5 Date amp Time oe E ig Tie Types F spelling Past 2 T Topi uDtopiC otes Topic z i B I U ab x X e n oe Boundary Gj Properties E Spreadshee
71. cribed in the previous section We will focus on the last step uploading As mentioned previously the target location for uploading the map is the Shared Documents folder Thus from the SharePoint Explorer dialog presented on Figure 177 156 Make a Flowchart in iMindQ Style Library Figure 177 SharePoint Explorer dialog example Select the Shared Documents folder and uploaded it at is presented on the Figure 178 157 Make a Flowchart in iMindQ Shared Documents H En Customized Reports E 83 Form Templates E Ea Reporting Templates dg Shared Documents G3 Site Assets E EA Style Library Figure 178 SharePoint Explorer dialog example If you need to upload the map in some folder inside the Shared Documents folder you will have to expand the Shared Documents folder by clicking on the gt symbol select the final location and hit the Upload button Edit maps on Microsoft SharePoint Server After publishing the map on the SharePoint site it becomes public and available for viewing and or editing to your team members and to anyone that has permission to visit the site Also you can view edit maps that are uploaded by your colleagues To open a map that is uploaded on SharePoint site perform the following steps 1 2 3 4 Click the File menu Click on the Open submenu Click on the SharePoint option From the SharePoint account drop down list in the Login to SharePoint dialog presented
72. d EYES EE XR EYES 81 INTRODUCTION EERERERISELIECIELNEREMBIENEBRRRBIENIREERMBIM 88 BALANCE MAP circs E A 105 FOCUS ON TOPIC uccu a 106 CENTER MAP s icoosucoiicisiioscuncnbeicacne binnnen iida aaaea aeaa raaa 106 BUILD AS MAP cascani dnesesdessusigstioasusinednpe snes tian sisvd au useedsasunsseespaiaesiibeesnsbeaevsunasaiiuns 106 MAP PART Sicsttessncscunas ndacavssescisentecaiavnnacsutiney nacseuss uidseiat saad esenseaiees an suansenseseaes aa 106 REARRANGE TOPICS IN THE MAP wisssssessssnsssnasontessnaeswsasnnscnasbsssossansnniesinestnnetnaisbiuesaiseouseeewnbsmsnestaonwans 108 SPACING BETWEEN TOPICS insists used nS en 3a SENS aa ERA ES 9 t RV dug uev a DE Ee IU EOD E C0 Ma CA gA Y aee a REP S Vis Mud E Pd Eo ada dies 112 ALIGNMENT OF TOPICS iis susss Vaso nan Suse VIS E ENS von EY SEES VES a ES ENS Nu SUME AS uU UNUS S SV vUa t Lu ERA ER UwIU SP M aos E Nu ug VUES 114 DISTRIBUTION OF TOPICS HORIZONTALLY AND VERTICALLY esee eene 116 Z ORDERING OF ELEMENTS is iiis sins Eas Sess bes oso vx xAVS sensi LEURS a qe SA VERO e bx P sdES 117 MAKE A FLOWCHART IN IMINDQ is ictnius coches uuu 055 sux si sequis asiaani asdi 121 INTRODUCTION isssisdsivivia s suce Fas vasa Cibus tsi a sues SUa es EihE veu EEUU US 0o cosa pu QU eo s iRI NUN U SEU tex S E eU s PEN ERU iaa 128 GANTT CHART scs hus Sunc utuss unn ubuvsRisb ex vsvke0s avs ave ane iu prs Ene ui SES ERU NS Du Ub rE aU on se Une Eee A ve AU Na PO S Vh uE SEU i
73. d Edit and one the Contents branch is on the left side To do map symmetrical i e to have same number of branches from the both side you need to balance your map To balance the map perform the following steps 1 Select the central topic My first Map 2 Click on the View ribbon tab 3 In the Map group click on the Balance icon The look of the balanced map is presented on the figure below 64 Create a Mind Map amp Aeor Topic Untitled Map 3 iMindQ s FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT x zx fa zs E HM ud oe es s 45 Y i 6 amp 4 Zoom In E ug a nR 5 bed gt Show Branch Alone amp Zoom Out Gantt Outlin Full De ta ils Co Expan d Select Ba lan Focus On Center Filter o Fit Map Chart Screen All Bra inch Topic Map 94 i Detail Map Filter Zoom za Ss 23 a m tu a 5 u o c a a E o D LECTURE NAME mA o m u ll tu a y o 2 m v Figure 69 Balanced map in iMindQ Split text information in a topic as new topics You can split a topic into multiple topics or multiple subtopics using spaces as a delimiter When you have selected a topic the user will be enabled to split the text in the topic e As Multiple Topics to create a group of new topics all at the same level e As Multiple Subtopics to create a topic from the first word with the other words as subtopics 1 Select the topic 2
74. d animation Fade n in the image above 3 Drop it between the Fade In and Focus animations New Animation with Focus has been added in the Animations Panel Set the following Animation Properties for the newly added animation e Animation Type Zoom In e Start on With Previous e Duration 2000ms Do the same steps to add a second animation between the Zoom In and No Effect Animations Apply the following Animation Properties for the second animation e Animation Type Zoom Out e Start On After Previous e Start After 1000ms 84 Present your maps and diagrams e Duration 1000ms This is the list of animations once you add the two new animations Animations Panel x Fade Out ms 3 Fade In 1000 ms Zoom In 2000 ms W Zoom Outl000 ms after 1000 ms Focus D ms Figure 84 The new animations Zoom in and Zoom Out with applied properties To preview the applied changes to the selected scene go to the Scene Group gt Preview Scene button If you want to preview a specific animation select the animation and click the Preview button in the Animations Panel If you want to modify certain animation properties in a specific animation select the animation in the Animations Panel and change the desired animation properties To delete an animation you can do the following steps 1 Make a Right Mouse Click on an animation 2 From the contextual menu click on Delete Animation option To delete all animations follow these
75. e You can also choose this functionality from the context menu on right click to the made selection We used the data from Table 1 to insert data in a topic as spreadsheet See the result in Figure Main Topic A B C 1 Job Title Mid West States Morth East States 2 Computer and Information Sci 391 47 95 3 Computer Programmers 35 19 28 07 Figure 184 Example 3 for Import as Spreadsheet 164 Import and export map information Import as Custom Property There are two business rules connected with this functionality You cannot import data as custom property if you have selected more than two columns or only one column The latter applies only when you haven t defined the property identifiers This functionality allows you to insert the selected data in the form of Property Name ID in a left side column and the property values in right side column In the case when there is no data in the table that are marked as property id s the selected data of two columns will be inserted as the Property ID Property Value We also allow you to define which data from the panel will be considered as property identifiers default rule This can be done be selecting the data that you want to define as property id s and right click on the selection Mark as property identifier Mark as Property Identifier You can mark data from one column or one row as property identifiers To insert data from the panel as values they will have to matc
76. e Board e WBS Chart e Organizational Chart Selecting one of them will load the working space with the appropriate working area and elements The Template section contains map templates that can be used as base for creating mind maps divided into several categories Business Educational and Personal For a quick start you can use the search option through the templates finding the most appropriate template for your map in very short period of time Open Tab The Open section is the most visited tab in the File menu It allows users to open mind map from their PC and continue to work on them download maps from Web iMindQ and Microsoft SharePoint and edit them The Open tab contains four sub tabs e Recent Maps e Computer e SharePoint Microsoft SharePoint Server or SharePoint Online iIMindQ keeps track of the mind maps that you have recently opened and store this information inside the Recent maps sub menu It contains of list from lately opened maps allowing you to quickly access the desired file and start working on it The Computer sub menu contains a lists of folders that you have recently visited and opened mind maps from them case you need to open folder that is not on the list by using the Browse button you can navigate to the preferred folder where your map is saved and open it The SharePoint feature allows you to import mind maps uploaded on Microsoft SharePoint as in house solution or to SharePoint
77. e below Map Figure 25 Map group in View ribbon If you want to automatically place the map topic in the center of your screen or to balance the topics in the map use the features from the Map group The following features are available in this group 34 Create a Mind Map Feature Description Balance Automatically distributes the topics around the central topic LS for visual balance Focus On Topic Automatically places the selected topic in the center of the diis screen Center Map Automatically places the central topic and entire map appropriately in the center of the screen Filter group The look of the Filter group in the View ribbon is presented on the figure below Filter Figure 26 Filter group in View ribbon To view different details from the map use the features from the Filter group The following features are available in this group Feature Description Filter Apply filter in the map to view different details in the map Remove Filter Remove the applied filter from the map Show Branch Alone Presents the selected branch alone without the central topic and the other branches Show All Branches Present the map with all branches after Show Branch Alone feature was selected Zoom group The look of the Zoom group in the View ribbon is presented on the figure below amp Zoom In amp Zoom Qut Fit Map 100 95 Zoom Figure 27 Zoom group in View ribbon The following featur
78. e following steps 1 Use the shortcut CTRL amp Right Mouse click 2 From the contextual menu click on Leave Full Screen option The size of the window will be restored and you can move the Presentation Window to another Monitor Display Generate predefined presentation scenario for your mind map To generate predefined presentation scenario for your mind map you will have to do the following steps 1 Click the Present ribbon tab 2 From the Scene group click on the EF Generate Scenes button 70 Present your maps and diagrams The automatically generated scenes for your mind map organic mind map organizational chart or WBS will be inserted in the Scenes Panel on the left side Each scene has a life preview of the topics animated in the specific scene amp amp M y Topic Untitled Map 1 iMindQ HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ldi D Generate Add Add Change Preview From From Show Panels Scenes Scene x Animation Transition Scene Beginning Current Scene Present Views x Animations Panel x of e z ID Fade Out Oms 3 amp WBS Work Breakdown Structure Pf PROJECT NAME gt Fade In 600ms 7 z Bim Focus 600ms 7 G P1 1 Initiation 2 Plannin 5 Closeout Py rtm se m 7 io 1 irirary wy Yh Pre 41 Project Manageme I i Aust gt 7 Racommandas Masti Wo o mamas on Scene 1 man day s W V y TEC a Ll We amp
79. e information in the Edit Account dialog After inserting the information received from the system administrator the Edit Account dialog will look like the snapshot presented on Figure 172 153 Make a Flowchart in iMindQ Account name SharePoint SharePoint URL http sharepointserver 2010 Domain company domain Username my username Password IIITTITITT Remember password Automatically sign in Figure 172 Edit account dialog It is recommended that you test the connection before saving the newly created connection For that purpose after inserting the entire set of information you have to click on the Test button located in the lower left corner of the dialog If the connection to the desired site is successful you will receive notification as the one presented on Figure 173 Test succeeded Figure 173 SharePoint notification IMindQ also supports SharePoint 365 accounts allowing you to upload edit and save maps to and from your SharePoint 365 account Do all the mentioned steps from before but to add a SharePoint 365 account you will need to enter the following information and Add account dialog should look like on Figure 174 e Account name Name and Surname e SharePoint URL https companyname sharepoint com e Domain name onmicrosoft com e Username userid name onmicrosoft com e Password kkkkkkkkkkkkkkkkk 154 Make a Flowchart in iMindQ SharePoint URL https name sharepoint com
80. e topic change the 23 Create a Mind Map background of the map etc All features are categorized according to their similarity and functionality and organized in six groups as illustrated in the figure below FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT E d A v P E Sr Icon Hyperlink E Task Info gg E Topic Shape W Style i J Relationship Paste i B Z Ua X bead image Attach E Date amp Time ew Tie Types F Spelling fl Topic Subtopic Notes E Topic cee lt 4 Boundary EG Properties E Spreadsheet Alert Layout i Numbering X Clear Clipboard Text and Color Map Elements Topic Elements Formatting Editing Figure 6 Home ribbon in iMindQ Clipboard group The Clipboard group in the Home ribbon is presented on the figure below E Paste Clipboard Figure 7 Clipboard group in Home ribbon The Clipboard group contains features for copying and pasting different elements from the map The following actions are available Feature Description Paste Replaces the contents of the cell s with the data that is stored in the temporary storage area AA hel Cut Makes replica of the cell s data in the cell s temporary i storage area and delete the contents afterwards Copy Makes replica of the cell s data in the cell s temporary storage area Format Painter Format topic s fill color border color shape and text color Text and Color group Te
81. eate a Mind Map Shapes group Shapes group with the implemented functionalities is presented on the figure below Shapes From Library Figure 44 Shapes group in Format Topic ribbon You can choose different shapes for map s topics from the gallery placed in the ribbon In case the desired shape is not in the gallery you can add custom shape to the topic using the From Library functionality Line group The Line group is presented on the figure below J Border 5pt 7 A Tie NENNEN 5 pt T Tie Types Line Figure 45 Line Group in Format Topic ribbon The following actions are available Feature Description J Tie Types Define the tie types between the map s topics ab Border Define the topic s width Tie Define the tie s width Structure group Structure group with the implemented functionalities is presented on the figure below 44 Create a Mind Map s Op Topic Split Structure Topic Numbering Structure Figure 46 Structure group in the Format Topic ribbon The following actions are available Feature Description Topic Structure Arrange the map s topics around the central topics using one from the available predefined map s structure I ot g Split Topic Split the text in the topic either as topic as subtopic as multiple topics or as multiple subtopics By Icon Placement Select the location where the appropriate icon will be placed
82. ecessor s Start Date to successor s Start Date Once again let us see the example with the Task Blue and Task Red presented on Figure 150 According to the definition Task Red cannot starts until the Task Blue starts Also you can notice that the arrow is pointed from the Task Blue Start Date predecessor to the Task Red Start Date successor Figure 150 Example for Start to Start dependency Finish to Finish FF The last dependency in iMindQ is Finish to Finish This means that the successor task cannot finish until the predecessor task finishes Tasks may or may not have identical Finish Date The successor task can finish at any date after predecessor task s finish Expressed with equation Succesor Finish Date 2 Predecessor Finish Date The line arrow that connects these two tasks starts from predecessor task s finish date and pointed to successor task s finish date On the figure below are presented two tasks connected with Finish to Finish dependency Task Red can finish at any date after Task Blue is 10096 complete You can see that the connection line starts at Task Blue Finish date and ends at Task Red Finish Date Figure 151 Example for Finish to Finish dependency Create Task in iIMindQ After the introduction with the main elements of the Project Management and iMindQ project management features you are ready to create tasks from the topics and create project plans Topics are modified into tasks using
83. ected topic RY Icon Insert icon from the IMindQ s library in the selected topic Image Insert image from the IMindQ 9 s library or from specific file in the selected topic Task Info Opens the Task info tab on the right side of the working 05 area for inserting project management properties to the topic ke Date amp Time Insert date and time in the map s topic amp Alert Insert alert to the map s topic FEE Spreadsheet Inserts soreadsheet in the topic Elis Custom Properties Inserts the following types of custom properties in the topic text boolean number date time and date and time Notes Add note to the selected task Map group The look of the Map group in the nsert ribbon is presented on the figure below 29 Create a Mind Map oS of Map Build as Parts Map Map Figure 16 Map group in Insert ribbon Saving map parts and creating new maps from different branches of the master map is performed with features located in the Map group The following features are available in this group Feature Description Map Parts Saves part of map containing the selected topic and its subtopics Build As Map Create a new map where the selected topic from the master map is central topic in the new map Format ribbon The Format ribbon in iMindQ contains features for editing map s topics such as topic s font size shape color and position map s structure layout background color and pattern spacing and alignment of t
84. el backward behind the closest topic in the back of it them Send to Back Format Relationship contextual ribbon Format relationship ribbon in iMindQ contains features for editing map s relationships All features are categorized according their similarity and functionality and organized in three groups e aBH amp d uecvs Relationshi FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT Width 2 25pt A e Jump to Start Begin Style s A s w pattem 7777 z ae zee Jump to Finish ry y d End Style Color Flip A Follow Line Line Format Style Figure 48 Format Relationship Ribbon in iMindQ Line group The Line group is presented on the figure below J Width 2 25pt Pattern 777770222 Color Line Figure 49 Line group in the Format Relationship ribbon The following actions are available Feature Description Color Define the relationship color Width Define the relationship s width Pattern Define the relationship s pattern Format group The Format is presented on the figure below 46 Create a Mind Map e Jump to Start et nan i Jump to Finish Flip Format Figure 50 Format group in the Format Relationship ribbon The following actions are available Feature Description Flip Replace the starting and finishing point of the relationship respectively Jump to Start Put the focus on the start
85. ements group The following actions are available Feature Description kz Topic Insert sibling topic topic on same level of the selected topic m Subtopic Inserts child topic of the selected topic Callout Inserts descriptive topic in the map ri Relationship Inserts a link between two topics in the map ia pr Boundary Inserts visual group of selected topics in the map 25 Create a Mind Map Topic Elements group Topic Elements group with the implemented functionalities is presented on the figure below E y Icon Wl Hyperlink E Task Info image Attach fDate amp Time esi Properties EI Spreadsheet Fin Alert Topic Elements Notes Figure 10 Topic Elements group in Home ribbon By using one of the features located in the Topic Elements group you can add new notes or edit an existing one insert hyperlinks to different objects attach files to the topics etc The following features are available Feature Description Notes Add note to the selected task wd Hyperlink Insert hyperlink to web page map s topic map on web external iE documents for the selected topic 1 Attach Add external file to the selected topic RY Icon Insert icon from the IMindQ s library in the selected topic Image Insert image from the IMindQ s library or from specific file z in the selected topic Task Info Opens the Task info tab on the right side of the working area for inserting project management
86. ents Template scene Follow these simple steps 1 Click the Present Ribbon tab 2 From the Scene group click on Lg the Add Scene dropdown menu 3 Choose the Show All Elements template scene Note You can add Show All Elements template scene directly from the Scenes Panel Make a right click on empty part of the Scenes Panel and from the contextual menu go to New Scene gt Show All Elements Here is how the custom presentation scenario for the example Flowchart diagram looks like in the Scenes Panel by using Template Scenes E LE Home Insert Form Exchange Present pi Topic B id I gt gt bg le s amp X X DE G dd Ad hang Preview From From Show Pane Scenes Sc Anima T Scene Beginning c Scene Present v Scenes Panel x Animations Panel of m d mu ID Fade In 500ms 7 8 sc E 3 Focus on Topic s 0 E n E g E a gt 3 Highlight Presented Seque e ou o g EG E Highlight Presented Seque a cee c ou E Highlight Presented Seque B z 3 j s a Highlight Presented Seque 3 Sq a onna Click Checkout Button Show All Elements 5 Animation 7 Fade In i Effects None Statt On After Previous Start After ms 0 Duration ms 500 Rewind Effect N 4 PW Software Development Pian 7 Untitied Map 2 Untitled Map 1 Untitled Map 3 Figure 81 Generated presentation scenario for Flowchart Diagram Present your Concept Map With co
87. ents group is presented on the figure below Topic Subtopic Parent Callout Relation Boundary Topic ship Map Elements Figure 14 Map Elements group in Insert ribbon Different types of topics such as subtopic floating topic or callout can be added in a map by using the features from the Map elements group The following actions are available Feature Description Topic Insert sibling topic topic on same level of the selected topic Subtopic Inserts child topic to the selected topic Parent Topic Inserts topic between the parent and child topic Floating Topic Inserts topic that has no relationships with the with the topics that are under the Central topic Callout Inserts descriptive topic in the map Relationship Inserts a link between two topics in the map Boundary Inserts visual group of selected topics in the map 28 Create a Mind Map Topic Elements group The Topic Elements group is presented on the figure below 3 x SOBSEE Notes Hyperlink Attach Icon Image Task Date amp Alert Proper Spread Info Time ties sheet Topic Elements Figure 15 Topic Elements group in Insert ribbon In the Topic Elements group the following features are available Feature Description Notes Add note to the selected task wd Hyperlink Insert hyperlink to web page map s topic map on web external documents for the selected topic 1 Attach Add external file to the sel
88. er can see the whole picture Here is an example flowchart diagram that we are going to use to create a presentation 11 Present your maps and diagrams Select version to buy Pay with credit card or PO Enter Order Details Register Product Figure 77 Example Flowchart Template in iMindQ You can add a Template scene to a topic topics in the following ways By using the Add Scene menu in the Present ribbon By using drag and drop of topics to the Scenes Panel To add a template scene by using the Add Scene dropdown menu in the Present ribbon do the following steps 1 2 3 4 Select the starting topic of the Flowchart diagram Click the Present ribbon tab From the Scene group click on EF the Add Scene dropdown menu Click on the Focus on Topic Template scene To add a template scene by using drag and drop of topic s follow these steps 1 2 3 Drag the starting topic of the Flowchart diagram Drop the topic to the Scenes Panel From the contextual menu choose Focus on Topic Template scene 78 Focus on Topic s 0 Click Checkout Button Present your maps and diagrams Animations Panel ID Fade Out 0 ms ED Fade In 1000ms r Z2 a i A x z o a o z o 4 z g 2 2 B z 2 8 i Animation 1 Fade Out Effects None Start On With Previous Start After ms 0 an Duration ms 0 Rewind Effect Figure 78 Focus on Topic template Sce
89. es are available in this group 35 Create a Mind Map Feature Description Fit Map Zoom the map to the level that occupies the entire working area on the screen amp Zoom In Enlarge the view of the map amp Zoom Out Reduce the view of the map Present ribbon In the Present ribbon in iMindQ the user can make an automatic or custom presentation for mind maps WBS organic maps and organizational charts The user can also make presentation for Flowchart diagrams and other types of maps by using Template scenes with predefined animations HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT L4 ld Ve B M Generate Add Add Change Preview From From Show Panels Scenes Scene Animation Transition Scene Beginning Current m Scene Present Views Figure 28 Present ribbon in iMindQ The available subset of functions placed in the Present ribbon classified in groups is presented below Scene group The look of the Scene group in the Present ribbon is presented on the figure below r I8 vs B amp B Generate Add Add Change Preview scenes Scene Animation Transition 3cene Scene Figure 29 Scene group in Present ribbon The following features are available in this group Feature Description Automatically generate scenes for a mind map organic Generate Scenes Mind Map WBS and organizational chart with predefined animations kl 36 Create a Mind Map Feature Descr
90. esent them as IMindQ map Creates MS Outlook Tasks and Appointments and synchronizes changes PowerPoint Creates a Microsoft amp PowerPoint presentation pptx file format from the Map slides Export the map topics as Microsoft amp PowerPoint object in one presentation slide pptx file format Imports Microsoft amp Word document docx file format in a map or into a topic Exports the current map current topic as a Microsoft Word document docx file format Opens the OPML Outline Processor Markup Language file from which a mind map is created Exports the map as an outline tree of the map content Export group The look of the Export group in the Exchange ribbon is presented on the figure below FJ POF HAF HTHL RTF EI Image PDF HTML HTML RIF Map Web Page Export Figure 34 Export group in Exchange ribbon You can export the iMindQ map content into the following file formats Feature Description POF PDF Exports the IMindQ map into Adobe portable document format pdf file format Image Exports the IMindQ map as image pg file format RTF Exports the IMindQ map rtf file format IMAP HTML Map Export the map as an interactive HTML map that can be zoomed expanded collapsed and shared HTML Web Page Exports the IMindQ map as web page in html format IE CSV Exports the WBS Work breakdown structure task information in CSV Comma Separated Value file format 39 Create a Mind Ma
91. esentation View you can open links and attachments in the default application of what is being opened You can also view the Notes of a topic while you are presenting To do so click on the Notes icon of the desired topic and a pop up window will be displayed like in the image below To close the Notes pop up window click anywhere on the screen except the Notes window area Performance far exceeded expectations due to eptionally pea se of work perfo pute ee enti da of responsibility resulting in overall sey dun 2e t was superio ronde ith iai cluded the dieses win of a major goal or project Level 5 E Bicep i e epa e ies r Uni nin dies This d ngis irem vable by a yee tho eri f Rai Level 4 EE EXC m Level 3 ME Meets Expectations Level 2 I Improvement Needed Level 1 U Unsatisfactory 2 K Review Info Figure 76 View Topic Notes while presenting Play Presentation Interactively To play a scene of a branch that is forward in the presentation scenario do the following actions 1 Select the desired topic branch 2 Make a Right mouse click 76 Present your maps and diagrams The presentation will be continued from the selected scene If you want to focus your view on already presented Scene just select the played animated branch topic and make a right mouse click The system will just focus your view on the selected branch topic If you want the play skipped step topic br
92. ess printing a map or chart consists of essentially the same steps e Select the map or chart that best presents the information you want If a predefined map or chart does not meet your exact needs you can apply different styles e Make display changes to the map or chart For example you may want to scale information to fit on a single page e Preview a map or chart before it is printed Previewing a view or report can help you verify content and display changes you made so you can adjust them again if necessary e Print the map Gantt chart or Outline To make printing as efficient as possible you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies 177 Print Map and Project Plan You can make changes to the way a printed view or report looks by specifying page setup options such as page orientation scale or paper size Once you open the Page Setup dialog you can follow the steps below to specify the page and other printing options for a view or a report Note that some of the options in the Page Setup dialog available for views may not be available for the reports Some options may differ between different views as well Click the Page tab in the Page Setup dialog 1 oo DAL 10 11 12 13 14 15 To change page orientation under Orientation click Portrait vertical or Landscape horizont
93. from the keyboard is used when you want to insert child topic to the selected topic create parent child relation Example If you want to add sibling topic to the Main Topic 1 just select it and hit the Enter button The result that you get is presented on Figure 87 Central Topic Main Topic 1 Central Topic Main Topic 1 Sf chi Figure 87 Insert child topic Insert Relationships The relationship between two topics can be used for visualizing the connection between two different topics or it can be used for defining the dependency when working with task properties Project Management part in iMindQ 9 There are several ways how to add a relationship between two topics e Using one of the available features from the Map Elements group in the Home ribbon e Using the quick menu that appears on mouse hover on topic e Using one of the available features from the Map Elements group in the Insert ribbon e Using the keyboard s buttons Ctrl Shift R e Using the Insert feature from the contextual menu To insert relationship between two topics by using the Quick menu you have to perform several steps 90 Add various elements to the map 1 Point the mouse cursor over the topic that will be the starting point of the relationship The topic will be rounded with gray colored border 2 Click on the Relationship option presented with the P icon hold the left mouse button pressed and point the topic that wi
94. gt i k LE eg eere ip HO RI UI ACTA m r Topic Relationship Line nx S E Structure 7 M Shape 7 M Text and Color Formatting syed dew Se ojuryse JS f Subtopic L Update style to match selection Subtopic e Dic Subtopic Subtopic Subtopic a Subtopic B Subtopic OR Subtopic E Subtopic g z peser Subtopic A Subtopic pa Subtopic Subtopic eem pic Subtopic Subtopic E Subtopic o pd Subtopic 8 Subtopic SN be P d Subtopic o nee M 4 gt H Untitled Map 1 Welcome to DropMind Figure 64 iMindQ map in Edit style mode Export your Mind Map as MS PowerPoint Presentation The procedure for exporting the slides from iMindQ into PowerPoint is very easy 1 In the Export group click on the PPT Icon 2 Inthe newly open dialog enter the name of the Microsoft PowerPoint file as well as its location 3 Click on the Save button If you want to customize the exporting settings from iMindQ to Microsoft PowerPoint do the following steps Click on the Exchange ribbon tab Click on Microsoft PowerPoint dropdown menu Choose Create PowerPoint Presentation option Click Settings button on the right side in the Format Microsoft PowerPoint slides a DN ES 1 Once you are done customizing the exporting setting click O
95. h the marking Import as Topics Import as Outlined Import as Spreadsheet Import as Custom Property Mark as topic identifier Mark as property identifier Clear Current Selection Clear All Selections pcr If you ve marked data from one column as property identifiers than you have to select data from a column that fits the range of the marking If you ve marked data from one row as property identifiers than you have to select data from a row that fits the range of the marking To mark specific data as property identifiers do the following steps 1 Select data from one row and several columns 165 Import and export map information 2 Right click on the selection and choose Mark as Property Identifier To import data as custom property to a selected topic in the Map perform the steps 1 Select a topic in the map Select data from the panel that fall into the range of the marked property identifiers 3 Right click on the selection and choose Import as Custom Property Note You can also choose this functionality from the context menu on right click to the made selection In the case when no marking is done then any data selected from two columns can be imported as custom properties You can select data from two consecutive columns or from two different columns Import Topics with Properties For this functionality you will need to mark two things Topic identifiers and Property Iden
96. he Present ribbon 2 From the Scenes group click on the Add Scene dropdown menu 3 Click on the Show All Elements template scene Change transition to a scene To change the transition of a scene do the following steps 1 Select the desired scene 2 Goto the Present ribbon tab 3 From the Scene group click on the w Change Transition dropdown menu 4 Choose the desired transition Pan or Jump To 12 Present your maps and diagrams Delete Scene s To delete a single scene select the Scene in the Scenes Panel and press the shortcut key DELETE or do the following steps 1 Make a right mouse click on the desired scene 2 From the contextual menu choose Delete Scene If you want to delete a group of selected scenes do the following 1 Make a multiple selection of topics by holding CTRL Left mouse click You can use SHIFT left mouse click selection on the first and last topic of the group of scenes to be deleted 2 Press the shortcut key DELETE To delete all Scenes use the shortcut keys CTRL A and press the shortcut key DELETE Add Animation In a mind map organic mind map WBS or organizational chart you can add animation in two ways to the selected item depending on what you want to be animated with the selected element You can add animation e On selected item s Only the selected topic s are animated and included in the scene without their child topics e On child items The selected b
97. i a Increase document security by adding password protection Size 0 00 KB Topics 33 Protect Map Map Type i Title Untitled Map 2 Created Last Modified Save As Print Share Import Export Close Preferences The functions that are available in the Info tab are Feature Description me Protect Map Opens up the Protect map dialog where you can insert map password for protecting map s information Protect Map Sometimes during your brainstorm session or map creation process you want to keep the information save available for viewing only for few people In this case you have to protect your map with password and share it with selected people Protect Map functionality inside IMindQ will help you to secure the map s information This action can be done in several steps 1 Open the mind map 2 From the File ribbon click on the Info tab 3 Click on the Protect Map button 4 In the newly opened dialog insert the password for protecting the map s information Note The password is case sensitive information Keep it on save place because if you lose it it cannot be recovered New Tab Starting new blank map or map based on template is performed using the New tab from the File menu It contains two main sections New and Template 11 Create a Mind Map The New section contains the five different map types that are currently available in iMindQ e Mind Map e Organic Mind Map e Whit
98. iate icon will be placed in the map s topic 31 Create a Mind Map Feature Description im Image Placement Select the location where the appropriate image will be placed in the map s topic I Numbering Add numbers to the topics and subtopics according 3 predefined numbering scheme Styles group Styles group with the implemented functionalities is presented on the figure below Style Background Styles Figure 20 Styles group in Format ribbon Changing map s style topic s shape color background color and pattern can be done using the features from the Styles group The following features are available in this group Feature Description Apply different visual styles from the iMindQ library into the map as well as manage styles both new and existing ones Add gradient color to an entire branch Create mind map with spectrally colored ties Background Insert one of the available patterns from the iMindQ 69 s library into the map and change map s background color Adjust topic group Adjust topic group with the implemented functionalities is presented on the figure below i E Ed Make Same Size dm Ta Bring to Front ia send to Back Adjust Spacing Align Figure 21 Adjust group in Format ribbon Changing topic size topic s width topic s height or both can be done using the features from the Resize topics group The following features are available in this group 32 Create a Mind Map Fe
99. if the selected topic is the central one l Main Topic l Main Topic l Main Topic l Main Topic Main Topic l Main Topic Figure 122 Default 1x Vertical Spacing applied to the Central Topic 113 Stylized Map Layout Main Topic Main Topic Main Topic Central Topic Main Topic Main Topic Main Topic Figure 123 Vertical 2x Spacing applied to the Central Topic Main Topic MA P Main Topic Main Topic 34 Central Topic Main Topic Main Topic wae ae Main Topic Figure 124 Vertical 4x Spacing applied to the Central Topic Main Topic Main Topic _Main Topic Central Topic Main Topic Main Topic Main Topic Figure 125 Vertical 8x Spacing applied to the Central Topic l Main Topic Main Topic l Main Topic Central Topic Main Topic Main Topic Main Topic Figure 126 Vertical 16x Spacing applied to the Central Topic Alignment of Topics The alignment of topics is available only when you work with White Board space and with Freestyle Map Layout To enable this functionality you have to select more than one topic The alignment will be applied to the last created topic There are several alignment options Align Left Align Center Align Right Align Top Align Middle and Align Bottom To align specific topics you need to the following steps 1 Select the topics you want to align
100. ilable Categories Business Educational Personal My Templates NEW TEMPLATE p ages Mind Map Organic Mind Map White Board WBS Chart Org Chart Figure 56 File Menu options Create your First Map The next step after the introduction with all features and their location in the ribbons is to create a map This small exercise will be practical introduction to IMindQ 9 main features and possibilities You will create map that contains topics floating topics change topic s shape and color rearrange the order the topics in the map The map created by you will have no more than 20 topics indented up to 4 level and 2 3 floating topics At the beginning of this tutorial you will learn how to insert topics and build a new map to modify the content and the outlook of the topics to choose and apply your own map style select the appropriate topic structure for the map and balance it In the next headings you will learn how to 51 Create a Mind Map e Insert topics e Modify topics e Create map style choose the topic structure balance the Map and etc e Balance a Map For that purpose you have to fulfill the steps that are presented on the graphic below Topics e Floating Topics Insert Callouts e Relationships e Style e Strucure OSs 55 Present Balance Map Start New Map After starting iMindQ you will see the Introduction map in which are presented all possibilities of the iMindQ
101. ing point of the relationship Jump to Finish Put the focus on the finishing point of the relationship Style group The Style group is presented on the figure below Begin Style ON j S r S End Style l A Follow Line Style Figure 51 Style group in the Format Relationship ribbon The following actions are available Feature Description Gallery Select the relationship style from the gallery in the ribbon Begin Style Define the beginning style of the relationship End Style Define the ending style of the relationship Follow Line When selected the label of the relationship will follow the shape adjustments of the relationship Format Boundary ribbon Format boundary ribbon in iMindQ contains features for editing map s boundaries All features are categorized according their similarity and functionality and organized in three groups 47 Create a Mind Map e HAr BOUNDARY giz HOME INSERT FORMAT VIEW PRESENT EXCHANGE PLAN FORMAT Width ipt pm Transparency i E i i fu SS Eee E Color Color em Line Fill Style Figure 52 Format Boundary Ribbon Line group The Line group is presented on the figure below Width 1 5pi Pallem Color Line Figure 53 Line group in the Format Boundary ribbon The following actions are available Feature Description Color Define the boundary s line color Width Define the boundary s width Pattern Define the boundary s patte
102. iption Add Scene Adds scene in the Scenes Panel for the selected topic s The Add Scene menu contains Template Scenes that contain dynamic predefined animations Add Animation Adds animation to the selected topic s as a selected single item or as parent topic including the child topics Changes the Transition to the selected Scene s or acts as a default Transition for a new created Scene if there is no selection in the Scenes Panel Two transition effects Pan and Jump To Preview Scene Preview of the selected scene Change Transition Present group The look of the Present group in the Present ribbon is presented on the figure below o N From From Beginning Current Present Figure 30 Scene group in Present ribbon The following features are available in this group Feature Description s From Beginning Automatically plays a presentation for a Mind Map Organic Mind Map WBS and Organizational Chart if there are no scenes in the Scenes Panel Otherwise plays the presentation from beginning Eel From Current Plays the presentation in a Full Screen Presentation View from the currently selected Scene Views The look of the Views group in the Present ribbon is presented with the figure below Show Panels Views Figure 31 Views group in Present ribbon 37 Create a Mind Map The following features are available in this group Feature Description Show Panels Opens both Scenes and Animations Panel
103. ited With the Freestyle layout you can change their position anywhere in the map space To apply freestyle layout to the map perform the following steps 1 Select the central topic My first Map 2 Click on the Format Ribbon tab 3 Click on Topic Structure dropdown menu and choose Freestyle S 63 Create a Mind Map You can open a freestyle map with an interesting default map style from the File Menu 2 New gt Organic Map In the figure below it is presented how a freestyle map will look like amp HAr Topic My Map iMindQ ELE iz HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ldi D x Arial d Ag m S9 callout k Icon X Hyperlink Task Info c Topic Shape E Style en ard Relationship ME fg Image T Attach 5 Date amp Time Np Tie Types F spelling A m z B opic p NOtES opic 1 B I U n mE a 5 Boundary BB Properties E Spreadsheet Aert M Structure S Numbering 9X Clear Clipboard Text and Color Map Elements Topic Elements Formatting Editing a a D v E an Insert a a i o Present your Mind Map automatically Topics N Present 8 My Map Blue Petrol a Black Velvet E S Custom Color p My Color e I o a Untitled Map 1 Figure 68 Freestyle map in iMindQ Balance Map If we analyze the map for a bit we can see that three branches are on the right side of the central topic Insert Modify an
104. k Blue is 100 complete Also you can notice that the arrow is pointed from the Task Blue Finish Date predecessor to the Task Red Start Date successor Figure 148 Example for Finish to Start dependency Start to Finish SF Next dependency that is supported by iMindQ is the Start to Finish where the successor task cannot finish until the predecessor task starts The Finish Date of the successor task can be equal or greater than the Start Date of the predecessor task Successor Finish Date 2 Predecessor Start Date The link that connects the task starts from the predecessor s Start Date and ends at the successor s Start Date Figure 149 Example for Start to Finish dependency Let s see the Start to Finish dependency trough example On Figure 149 Task Red cannot finish until Task Blue starts This means that Task Red can finish on the same date when Task Blue starts or later The dependency link starts from Task Blue Start Date and ends to Task Red Finish Date Start to Start SS Another dependency in iMindQ is Start to Start dependency Definition for this dependency is The successor task cannot start until the predecessor task starts Tasks may or may not have the same Start Date The successor task may start at any time after predecessor task starts or expressed with equation Successor Start Date 2 Predecessor Start Date 131 Make a Flowchart in iMindQ The arrow that connects these tasks is pointed from pred
105. language by simple click on the desired language and restarting the application There are five available languages English default German French Spanish and Portuguese 171 Print Map and Project Plan Print Map and Project Plan In order to manage the map or the project plan effectively you will often need to share information The usual way for doing this is to print an entire map project plan or a specific parts such as map parts or the Gantt Chart view When using Print function the printout will be the currently selected view in iMindQ The Print tab contains the following sections e Print Start printing the mind map e Copies Spin box for inserting the number of printing outcomes of the mind map e Printer Drop down list containing all available printers e Page Setup Pops up the Page Setup dialog where you can adjust the printout settings such as Paper size Orientation Margins Header and Footer e Settings o Page Orientation o Paper Size o Print Mind map Gantt chart or Notes You can start the Print function from the File menu File gt Print from the Standard toolbar by pressing on the icon or from the Standard Quick bar Page Setup After selecting the Page Setup option from the File menu new dialog form Page Setup dialog box will pop up allowing you to make the necessary preparation before printing In terms of selecting the page orientation paper format inserting header and footer and etc
106. ll All Branch Topic Map T 100 95 sd Views Detail Map Filter Zoom Figure 22 View ribbon in iMindQ The available subset of functions placed in the View ribbon classified in groups is presented below Views group The look of the View group in the View ribbon is presented on the figure below Los a Gantt Outline Full Chart Screen Views Figure 23 View group in View ribbon 33 Create a Mind Map To present the map into outline view or to get the maximum of the working area for presenting the map you can use the features implemented in the View group The following features are available in this group Detail group The look of the Detail group in the View ribbon is presented on the figure below 2 a ttd m E E k c he Details Collapse Expand T All All Detail Figure 24 Detail group in View ribbon For hiding or presenting different levels of the map you can use the features that are implemented in the Detail group The following features are available in this group Feature Description Details Expand Collapse the subtopics in the branch according the selected outline level Collapse All Collapse all subtopics for which parent is the selected topic Expand All Expand all subtopics for which parent is the selected topic Select Branch Automatically selects all subtopics for which parent is the selected topic Map group The look of the Map group in the View ribbon is presented on the figur
107. ll be the final point of the relationship 3 Placed the mouse cursor over the end point topic rounded with red colored frame and released the left mouse button Central Topic Central Topic Figure 88 Insert relationship with quick menu To connect two topics in the map you can perform the following steps as well 1 Select the topic that will be the start point of the relationship by default marked on the topic with 4 amp K symbol 2 Pressing the Ctrl button select the topic that will be the end point of the relationship by default marked on the topic with 2 symbol 3 Click on the nsert ribbon From the Map Elements group click on the Relationship button 91 Add various elements to the map SE SS X Create Insert My First Map Figure 89 Insert relationship between topics After you have inserted the relationship you can edit the line that connects the topics You can change the color weight and pattern of the line the styles of the beginning and ending points This can be done in two ways from the Format Relationship dialog presented with figure 58 and from the Format Relationship dynamic ribbon presented in the figure below The Line Color in the Relationship Format ribbon 2Line Group after you have applied a custom line color to a map element shall display the last applied Line color If you have a relationship selected and click on the Line Color dropdown menu the line col
108. llowing steps 1 Select a topic in the map to which you would like to insert the selected data 2 Select data from the Excel Importer In our example we have selected the data from Table 2 3 Choose Import as Outlined from the dropdown menu in the bottom of the panel Note You can also choose this functionality from the context menu on right click to the made selection 163 Import and export map information di TE 1 1 9 1 1 1 Central Topic 2 21 211 132434 8 34141 Figure 183 Example 2 for Import as Outlined If data are not outlined as the rules specify then any selection from Table 3 will only insert the data from the first column selected from the table and will be displayed in the map as subtopics to the selected topic in the map The data that are in the same row as the data from the first selected column won t be inserted in the map at all Import as Spreadsheet You will be able to insert the selected data from panel as a spreadsheet in the selected topic You can do this in two ways from a dropdown menu in the bottom of the panel or from a contextual menu on right click of the selection Do the following steps 1 Select a topic in the map to which you would like to insert the selected data 2 Select data from the Excel Importer In our example we have selected the data from Table 2 3 Choose Import as Spreadsheet from the dropdown menu in the bottom of the panel Not
109. m MS Outlook e By calling the Outlook Appointment window by clicking on the Appointment button in the topic itself Index In both cases an Outlook Appointment will open where you can change the data After you have made the changes click Save and Close or just Save The information is automatically synchronized in both iMindQ and Outlook If you delete the appointment s directly from Outlook in order to be deleted from the map you have to use one of the Synchronization options in the Outlook dropdown menu from the Exchange ribbon If you delete the appointment s in iMindQ the previous case doesn t apply iMindQ cannot affect the tasks in Outlook 186 Index 24 Hours 140 143 add animation 72 73 alignment of topics 29 113 Application menu 10 19 21 22 appointment 184 185 automatic presentation 68 Backstage view 9 Balance Map 63 103 boundary 24 30 42 92 93 105 Build as Map 50 105 120 Concept Map 120 121 122 Constraint 136 137 138 139 custom presentation 35 70 80 81 Custom Properties 25 28 99 D dependencies 129 135 dependency 89 129 130 131 distribute topics 115 E Exception 141 142 143 exception days 41 141 Export 9 17 19 38 59 60 61 167 168 169 170 181 182 187 Index F Floating topic 87 flowchart 6 123 124 Focus on Topic 104 Freestyle 50 62 63 113 120 G Gantt chart 127 128 129 132 134 135 H H
110. me of the exception along with the Start and Finish dates 5 Once the exception is created click on the Details button presented on the image below with number 3 E Change Working Time ES Base calendar Standard v je Standard E MU E Night Shift ipn gen l 24 Hours st 2014 1 Sun Mon Tue Wed Thu Fri Sat Poe ifm 28 29 30 3 1 Ma Working times mm 4 1516 7 8 nB 8 00 AM to 12 00 PM ed 10 11 12 13 14 1 00 PM to 5 00 PM died EAT 18 19 20 21 X 24 25 26 27 28 EM 2 3 4 Name Start Finish LJ Work Weeks 8 29 2014 9 5 2014 Delete Figure 164 Change Working Time dialog The newly created exception day will be colored yel ow in the calendar preview Next step is to define the working hours for this particular day 145 Make a Flowchart in iMindQ ae Details for Work Weeks Set working time for this work week Select day s 3 Set days to nonworking time Set day s to these specific working times Tuesday Wednesday Thursday Friday Saturday Delete Sunday OK Cancel Figure 165 Details for Work Weeks dialog 1 In the Set working times for this work week section click on the each day from the week and insert the specific working time If you need to make some day nonworking then select the Set days to nonworking time radio button Differentiate tasks in the Gantt Chart by coloring
111. mind maps iMindQ guides you to clarify your thinking The flow of your thoughts creates worthy and valuable never ending story iMindQ helps you make your story streamlined in an intuitive and powerful mind map and stimulate your visual thinking iMindQ lets you create mind maps make a good representation of complex systems and processes with a concept map and at the same time visually simplify processes with flowchart diagrams Type your idea as you think and visualize your mind in a second It provides simplicity and easiness to your visual thinking process iMindQ makes the most of the core mind mapping functionalities with a single click navigation and very intuitive user interface It offers a selection of features that provides you full advantage of the logical way of thinking Words are not as powerful on their own as when you take the time to draw them into images There are no more limitations in the map space you are the designer and manager of what you will do with it and how you will represent things What s New in iMindQ 7 0 Below is the list of new features and improvements New Features e Research on Google Google Images Twitter and OpenCliparts and drag amp drop information to Map space Welcome to iMindQ 9 e Export map as an interactive HTML map e Multiple Mind Maps Multi directional Floating topics e Import and Export to OPML Additional Improvements e Outline View Improvements o Repositi
112. n Map e Split Tree e Left Map e Right Map e Top Map e Down Map e Right Tree e Left Tree e Free Layout 62 Create a Mind Map In a balanced map not only that you can change structure of the entire map you can also do it on the desired topic branch The Floating topics in a balanced map as well as the Main Topics of a Central Topic can be freely moved in a balanced map layout You can apply the same map structure mentioned above to the Floating topics too If you apply the topic structures listed below to the Floating topics they will become Central Topics e Map e Four Direction Map e Split Tree e Free Layout This way you can create multiple mind maps in one iMindQ document Main Topic Main Topic Main Topic Central Topic Main Topic Main Topic Main Topic Central Topic Main Topic Main Topic Main Topic Main Topic ud d Se Main Topic Main Topic Y Main Topic Main Topic Main Topic Main Topic Main Topic Main Topic Main Topic Main Topic Main Topic Central Topic Main Topic Main Topic Main Topic You can have multiple mind maps in one iMindQ file with different map structures balanced map combined with free layout map and vise versa See the image above Freestyle Map Layout When you create a New Map it is balanced by default Here the positioning of the topics it is balanced and lim
113. n our case 2 Click on the View ribbon tab 3 In the Map group click on the Balance button 4 From the drop down menu you can select whether to balance topic or subtree The result from this action is presented on the figure below Custom Colors My Colors Color Figure 104 Balanced Map 105 Stylized Map Layout As mentioned before in the introduction part iMindQ map can contain several hundred topics example My First Map If you know the topic that you want to emphasize Focus on Topic feature can help you to do that Instead of scrolling and navigating through the map and zooming with just one click the desired topic will be in the center of the screen zoomed to the appropriate level With one click on the Focus on Topic feature View tabe Map groupe Focus on Topic the desired topic will be in the focus zoomed and positioned in the center of the screen Center Map The Center Map functionality is same as the Focus on Topic Clicking on this feature located in the Map group placed in the View ribbon the focus will be put on the Central Topic i e this topic will be in the center of your screen Build as Map Build as Map feature created a new map with the selected topic as central topic and its branches as main topics and subtopics This is very suitable to use it when you want to developed one branch from the existing map in new map with more details compared with
114. ncept maps you can visualize complex ideas and the interrelationships between them They can be also used for knowledge sharing with others by giving meaning to the connections between what the presenter is trying to convey 81 Present your maps and diagrams Here is an example Concept Map template through which the process of creating a presentation for a Concept Map will be explained You can make a presentation for a concept map in two ways by using template scenes with predefined animations of the elements or by making a custom presentation from scratch An example concept map is displayed in the image below represents help te answer Figure 82 Concept Map Example Create a Concept Map presentation by using Template Scenes In order to create a presentation for a concept map in a very fast and easy manner we can use the following template scenes e Focus on Topics s hides all elements in the map and focuses on the topic you select as a starting point in the Concept Map e Present Sequence animated the concepts topics selected in a sequence that represents certain flow e Highlight Presented Sequence fades in the selected topics in the sequence and highlighting them as they fade in e Show All Elements Displays all elements of the concept map 82 Present your maps and diagrams In order to present what s the main idea of the Concept Map you will have to use the Focus on Topic template scene To
115. nd move Map Main Topic 3 perform the following steps 1 Click on the Map Main Topic 3 and hold the right mouse button 110 Stylized Map Layout Subtopic 1 Map Main Topic 1 Subtopic 2 Subtopic 4 1 Subtopic 4 m Map Main Topic 4 Central Topic Map Main Topic 2 Map Main Topic 5 Subtopic 3 1 Map Main Topic 3 f Subtopic 3 Subtopic 3 2 Subtopic 3 3 Figure 112 Select topic 2 Move the selected branch upward and position it between the Map Main Topic 1 and Map Main Topic 2 Move the selected topic toward the Central Topic in order Map Main Topic 3 to touch it in that moment green line will appear around the Central Topic as it is presented on the figure below Subtopic 1 Map Main Topic 1 H Subtopic 2 Subtopic 4 1 Subtopic4 f Map Main Topic 4 Central Topic Map Main Topic 2 Map Main Topic 5 Subtopic 3 1 Map Main Topic 3 Subtopic 3 Subtopic 3 2 Subtopic 3 3 Figure 113 Place the topic on the desired position Note Working on this way you will ensure that you have relocated the topic properly If you don t touch the Central Topic the application will attach the Map Main Topic 3 on the first or second branch depending where the red indicator is positioned 3 Release the mouse button Subtopic 1 Map Main Topic 1 a Rd Subtopic 2 Subtopic 41 Subtopic4 M Map Main Topic 4 i nab Central Topic Map Main Topic 5 d
116. ne Flowchart diagram After focusing on the starting point of the Flowchart diagram we will have to present specific flow or sequence In this Flowchart diagram example our first sequence to be presented will up to the decision point To present the first flow we will have to use the Present Sequence Template scene Do the following steps 1 Make a multiple selection of topics by holding CTRL Left mouse click like in the image below 2 Drag the selected topics to the Scenes Panel and drop them 3 From the contextual menu choose the Present Sequence Template Scene 19 Present your maps and diagrams xaH amp 3icv Topic Untitled Map 1 iMindQ i i HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT Y A vost ai c F D JEA kg m E Generate Add Add Change Preview From From Show Panels Scenes Scene Animation Transition Scene Beginning Current l Scene Present Views Scenes Panel x Animations Panel x E E mu e Fade In 1000ms 2 a a v Fade In 100ms p 2 LJ Focus on Topic s 0 Fade In 1000ms F g g E M o e Select version Present Sequence 1 to buy cS m Pay with E credit card F or PO E z o 9 Enter Order bns Effects None 3 Start On With Previous v Register Start After ms 0 T Product z w Duration ms 1000 EA x 2 Preview M 4 P M Welcome toiMindO Untitled Map 1 Figure 79 P
117. nel on the right side of the Application window See the image below 83 Present your maps and diagrams J Gu gt Topic Central Topic iMindQ mw q m 2 p FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT v RA ia qu ee ar E p EI E EB ve BKA LN Et Generate Add Add Change Preview From From Show Panels Scenes Scene Animation Transition Scene Beginning Current Scene Present Views x Animations Panel x dto x Fade Out Oms 1 8g sien Fade In 1000ms ri 3 C Concept Maps represents heipto answer LEE 3 FOCUS Oms 7 Lu C Concept Maps a Ld 5 J 7 Present Sequence 1 co m E Present Sequence 2 E im eSI a 9 z Present Sequence 3 I fem Animation Fade In ZB Effects None 3 T ik Tew Start On After Previous v S Present Sequence 4 Start After ms 0 w Duration ms 1000 T C B 06 z gt Wi ad P ap 1 p r Figure 83 A scene with applied animations to topics in the Scene For our example want to add new Zoom In and new Zoom Out animation to starting idea main idea of the concept To add a new animation in the Animations Panel in the existing scene you can do the following steps Select the starting point of the Concept Map main idea 2 Drag it to the Animations Panel to an empty part or between two animations For our example drag the topic after the secon
118. ng p the tasks fill color in the map space Late Task Marks all tasks that should be finished at the current date but their Complete is not 100 lv Show Task Info Show Hide Task Info in topics Manage which Task Info will be visible in the map space Task Group The look of the Task group can be seen in the following figure Er Information Task Notes Task Figure 40 Task Group in the Plan ribbon The following features are implemented in the Task group Feature Description Information Opens up the Task Information dialog for the selected task Task Notes Opens the Topic Notes tab for selected task topic Data group The look of the Data group can be seen in the following figure a Tables Hide F Subtasks Data Figure 41 Data Group in the Plan ribbon The following features are implemented in the Data group Feature Description Tables Opens tables in the Gantt Chart specifically for Entry Summary Tracking and Usage 42 Create a Mind Map at Hide Subtasks Shows or hides subtasks in the map Format Topic contextual ribbon Format Topic contextual ribbon in iMindQ contains features for creating and editing map s topics plans All features are categorized according their similarity and functionality and organized in five groups lt E amp k vu ue Topic Intitled Mar Mind iz HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT ss 7 a a re c i
119. nge Cell X Ex SUM A1 A3 Ex SUM B1 B3 Insert Spreadsheet A 1 Value 1 2 2 Value2 35 3 Value3 6 4 SUM 13 Ex AVERAGE B1 B3 Insert Spreadsheet A B 1 Value 1 2 2 Value 2 3 3 Value 3 b 4 AVERAGE 4 35335 Ex COUNT B1 B3 Insert Spreadsheet A B 1 Value 1 2 Value 2 3 Value 3 4 COUNT Ex MIN B1 B3 102 Add various elements to the map Insert opreadsheet A B 1 Value 1 2 2 Value2 35 3 Value3 6 2 4 MIN Ex MAX B1 B3 Insert Spreadsheet A B 1 Value 1 2 2 Value 5 3 Values 6 G 4 MIN 103 Stylized Map Layout Stylized Map Layout Balance Map Balance Map feature allows you to align the topic in the map Sometimes during your work on the map you will relocate the sub topics around the parent topic Make space for the new topics add missed topics are few examples how the symmetry of the map can be disturbed To fix this issue and have visually nice and esthetical map you can use the Balance Map feature Using this IMindQ element the child topics will be equally distributed around the parent topic Let s see this trough example From several reasons the symmetry in our topic s sub tree is disturbed by adding several new topics Custom Colors Figure 103 Unbalanced map To balance the map and bring order in the sub tree perform the following steps 1 Select the topic from the map i
120. nge ribbon l 3 Go to the Collaborate group and click the Outlook option 4 Choose Import from MS Outlook from the dropdown menu 5 Specify the folder from which you would like to import specific tasks 6 Select the task s that you need to import 7 Click Import Organize your daily activities Task Name Start date End date Priority Percentage Task 6 10 14 2 10 21 2010 Normal 100 Draft preliminary softwar 2 15 2013 2 20 2013 Normal 10056 Draft preliminary softwar 2 15 2013 2 20 2013 Normal 10036 Figure 193 Import from MS Outlook dialog The result you get it will look like in the figure presented below LJ Task 1 amp Start 09 12 2013 Finish 10 12 2013 6 complete LJ Task 3 Start 11 12 2013 Finish 13 12 2013 complete 0 Central Topic Figure 194 Imported Task from MS Outlook Date modified 12 20 2010 7 25 2013 11 22 2013 Export Task s to MS Outlook Once you create a task in iMindQ by using the Task Info panel or any other method described in the User Manual you can easily export the task s to MS Outlook Sometimes you may need to inform the assigned resources via mail and keep track of this tasks in Outlook too this is where you can use the Export functionality In order to Export tasks to Outlook perform the following steps 182 Organize your daily activities 1 Select a topic to which the task s will be added as subtopics
121. nother alternative of how to animate topic s You will have to select the desired topic s drag them and drop them to the Animations Panel You can set desired properties to a specific animation and you have the following options e Animation Type e Effects e Start On the animation can start on click after the previous animation or with the previous animation e Start After e Duration e Rewind Effect rewinds the animation effect and returns the topic to its previous positions Delete Animation To delete an animation follow these steps 1 Make a right mouse click on the desired animation 2 From the contextual menu click on Delete Animation option 14 Present your maps and diagrams To delete a group of animations do the following actions 1 Make a multiple selection of a group of animations with CTRL Left mouse click 2 Press the shortcut key DELETE To delete all animations make a multiple selection with CTRL A and press the shortcut key DELETE Also you can delete all animations by making right click in the Animations Panel View and from the contextual menu choose Delete All Animations To change the order of an animation drag the animation and drop it to the desired position in the Animations List in the Animations Panel Play Presentation Play Presentation Scenario To play the presentation scenario you have two options e To play the presentation from beginning e To play the presentation from
122. nter In the Settings portion of the Print subtab select the page orientation paper size and the map s part mind map outline or notes 178 Print Map and Project Plan 4 To print the Map Outline with Notes or Gantt chart click on the Print button 179 Organize your daily activities Organize your daily activities Create MS Outlook Task You can easily create MS Outlook tasks in two applications at the same time iMindQ and MS Outlook No need to switch constantly from iMindQ to Outlook and vice versa To create MS Outlook Task do the following steps Select a topic in iMindQ to which the task will be inserted as a subtopic Click the Exchange Ribbon From the Collaborate Group click the Outlook button Choose Create MS Outlook Task from the dropdown menu pee tS a Note MS Outlook Window for New Task will be opened where you will have to enter the necessary data 5 Enter Task Info data in the MS Outlook window 6 Click Save and Close Task Start 25 10 2013 Finish 250 2013 6 complete Figure 192 Created Outlook Task Import Task s from MS Outlook You can easily import tasks in iMindQ from MS Outlook These tasks can be used while you plan your projects in iMindQ manage your tasks etc In order to Import tasks from MS Outlook by using the dialog window perform the following steps 1 Select a topic to which the task s will be added as subtopics 2 Click the Excha
123. on the quick access toolbar contains the feature that is used commonly while working with the map Using the quick access toolbar functions you can start new document open the existing one make hardcopy of it etc bial MY Figure 2 Quick Access Toolbar in iMindQ The following features are available in the Quick Access Toolbar Feature Description New This sub menu contains a list of options that allow you to create a new map Open Shows the Open File dialog where you can browse for and select a map dmm file to open in IMindQ Beside the native IMindQ file format dmmx file user can save the map in one of the following formats FreeMind map mm file format and MindJet map mmap file format Save This sub menu contains a list of options to save the currently active map Beside the native IMindQ file format dmmx file user can save the map in one of the following formats FreeMind map mm file format and MindJet map mmap file format Print This sub menu contains all the options you need to print the map Print Print Preview and Page Setup Print shows the Print dialog where you can choose a printer to print the currently active map Print E i It 20 Create a Mind Map Feature Description Preview shows the Print Preview window for the currently active map Page Setup opens the Page Setup dialog for the currently active map Q Map Preview Gives current preview of the map er Undo
124. on topics in Outline View e Notes Improvements o Insert Image to Notes and adjust its size o Insert Table in Notes and Table Formatting e Spreadsheet Improvements o Basic Formulas in Spreadsheet inserted in topic e Hyperlink Improvements o Add Link to Topic Mail and File Folder in Notes e Presentation Improvement o View Notes in Presentation View e Relationship improvements e New Map Parts iMindQ User Interface Create a Mind Map Backstage View File Menu Quick Access Toolbar and Quick Topic Menu Introduction iMindQ s graphic user interface is based on Microsoft Office 2013 ribbon interface which includes ribbons instead of standard menus quick access toolbar as replacement for the toolbars and application menu as an alternative for the File menu Also three new dynamic ribbons are added that are selection dependent IMindQ contains a cluster of ribbon bars and inside the ribbon bars are placed all application s functions Detailed explanations of every ribbon and its features is given in Walkthrough IMindQ ribbons heading The quick access toolbar can be treated as repository place where the most used functions such as New Undo amp Redo Save are placed For more information regarding the quick access toolbar go to the Info part of this document Backstage View The Backstage view is the first ribbon in iMindQ 9 viewing from left to right It consists of functions and tabs arranged in vertical order Named
125. ones to emphasis the breaking points major releases of product starting marketing and sales campaign etc when you present the project plan in front of the upper management in your company After you entered the task you need to connect the tasks in order to get visual flow of the project plan You can link tasks on several ways by selecting tasks in Gantt Sheet and clicking on the icon in the Standard toolbar using the Link Task function in the Edit menu connect tasks using the connector in the Gantt chart as it is presented on Error Reference source not found If you se one of these possibilities for linking tasks they will be connected with Finish to Start dependency because this is a default dependency in iMindQ 9 iMindQ has the following dependencies e Finish to Start FS e Start to Finish SF e Start to Start SS e Finish to Finish FF Finish to Start FS Finish to Start is a default dependency in iMindQ This means that the successor task cannot start until the predecessor task finishes The line s arrow that connects two tasks is pointed from 130 Make a Flowchart in iMindQ the task that is assumed to be predecessor task s Finish Date to the task that is successor task s Start Date For example there are two tasks Task Blue and Task Red connected with Finish to Start dependency as it is presented on Figure 148 Finish to Start dependency determines that the Task Red cannot start until Tas
126. opic v v amp gt Add new level style K 4 gt H UntitedMapi My Map Figure 63 iMindQ map with implemented Map style 2 Tips The same effect will be achieved if you use the same action located in the Format ribbon Edit Map Style Map style or dmms file can be edited as ordinary map If you open a dmms file then iMindQ will open in editing mode containing only one ribbon that will allow you to make the necessary changes in the style You can edit the following items Central topic Main topic Floating topics Subtopics Callouts Relationships and Boundary To edit any of the mentioned map items perform the following steps Open the dmms file where the map styles are saved Select the topic that you want to modify for Example select the Central Topic Make the necessary changes in term of modifying the font font size color etc 2 qpei From the Style items drop down menu select the appropriate topic style for which you have made changes in step 1 we have modified the Central topic so you have to select the Central Topic Style from the drop down menu 5 Drag the mouse on the Central Topic style and from the drop down menu select the Update style to match selection 6 Save the modifications The look of iMindQ in editing mode for styles is presented on the figure below 59 Create a Mind Map IU MAP STYLE T BA E iai cun Pi U zam 3 Trebuchet MS i PEN
127. opics ordering of topics etc All features are categorized according their similarity and functionality and organized in four groups tA amp Qe Topic Untitled Map 3 iMindQ FILE HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT 2 gt LLLI E z Size Constantia 17 A ci g E m P a i T m MEE ww A23 Jw M T Bring to Front U A i Topic Topic Relationship Boundary Tie LING sum Style Background Spacing Align B I U abe Sf Layout Shaper Shape Shape Types i Numbering E fel Send to Back Text and Color Formatting Styles Adjust Figure 17 Format ribbon in iMindQ Text and Color group Text and Color group with the implemented functionalities is presented on the figure below Text and Color Figure 18 Text and Color group in Format ribbon The text in a topic can be formatted 30 Feature Create a Mind Map Description b opf cdm rU 4 c ip Font Type Font Size Increase Font Size Decrease Font Size Bold Italic Underline Strikethrough Change Font Color Line Color Fill Color Alignment Clear Formatting Formatting group Change the font type of the selected text Change the font size of the selected text Increase the font size of the selected text with fix step Decrease the font size of the selected text with fix step Make text bold Make text italic Underline the selected text Draw a line through the
128. or of the selected relationship will be displayed The same logic applies to the Relationship Shape option in the main Format ribbon 2Formatting group The label of a relationship can be added by selecting the relationship and start directly typing the context of the label When the label is entered you can decide whether you want the label to follow the shape of the relationship You can activate the Follow Line option by doing the following steps 1 Select a relationship 2 Click on the Relationship Format ribbon tab 3 From the Style group click on the Follow Line option Note The same thing can be done from the Format Relationship dialog by selecting the Follow Line checkbox 92 Add various elements to the map Format Relationship Style L Automatic Begin style End style Pattern mm Line shape Follow Line Auto adjust Figure 90 Format Relationship dialog Insert Boundary Boundaries in iMindQ are used to group topics and visualize this group from the rest of the map The grouping can be done by various criteria such as common idea solution etc Inserting boundaries in the map is very easy 1 Select the topic in the map 2 Click on the nsert ribbon tab 3 In the nsert group click on the Boundaries button d Tips You can use the default boundaries that are available in the drop down list from the Boundaries feature If you want to make modifications on the
129. order to edit an existing hyperlink make a right click on the desired link and from the contextual menu choose the Edit Hyperlink option 97 Add various elements to the map Hyperlink File Folder Figure 97 Add Hyperlink to topic Add Attachment If you need to attach specific file to the topic you can use the Attach feature located in the Home and nsert ribbon To attach file to some topic from you map perform the following four steps 1 Select the topic that you want to attach file 2 Click on the Home ribbon 3 In the Topic Elements group click on the Attach button 4 In the newly opened window browse to the file s location Select Attachment T P Doc OneNote Noteb yv Search OneNote Notebooks pP Organise v New folder v fi Name Date modified Type jM This PC m dJ My Notebook 11 4 20144 17PM File folde Desktop i Project Management 8 25 2014 5 21PM File folde E Documents ET E TEES 05 Drawing1 vsdx 6 11 2014 2 01 PM Microsoft Downloads m Music mt Figure 98 Add attachment to topic 98 Add various elements to the map Insert Image IMindQ helps you to visualize your ideas your toughs This visualization can be used not only for the entire map as one entity but also for its elements topics You can for example unify the use of images and icons for presenting common property for the topics These images and icons can be inserted from the iMindQ 9 image libr
130. ound of a Map change Background color add different Patterns in the Background from iIMindQ library or insert Background Image All these things are accessible via the Format Background dialog To open the Format Background dialog do the following steps 1 Right click on empty Map Space 2 From the Background context menu click Format Background Add Patterns to Background In order to add Patterns to the Background you have to use the Library Do the following steps 1 Click the Library panel on the right side of the space 2 Choose the Pattern tab 3 From the different folders select a Pattern of your preference Note If you want to remove the Pattern from the Background click on the Clear Background Image of Map button in the Library Panel Patterns Tab Insert Background Image You can add Image to the Background by using the Format Background dialog Here you can change the Position options of the image Center Fit and Tile change its transparency and size The image size can be enlarged by 10x more than its actual size and diminish it 10x less its actual size 56 Create a Mind Map de Background Preview Color Select Color BEDV Image Select Image Remove Image Position Fit Transparency Image Size 100 Add Image Frame Figure 61 Edit Background Image Create your own Map Style Map style feature allows you to change the outlook of your map by selecting one from the
131. oup of the Format ribbon click on the Style Med drop down icon Select the Manage Styles feature Click on the mport button and browse the dmms location Close the Manage Style window To import the map style perform the following steps 1 2 3 Open map Click on the Style button located on the far right side of the working area From the Map Style items drop down menu select the topic style that you have created Our new refreshed map is presented on the figure below 58 Create a Mind Map BE amp Sue z Topic My Map iMindQ 5X HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT Ai d D Trebuchet MS 14 AC z Bk Icon X 8 Hyperlink y Task Info e GE TopicShape E Style sanse Seed m Relationship RE Image M Attach 5 Date amp Time w Aig Tie Types v F Spelling e Boundary Properties E Spreadsheet Alert M Structure Si Numbering X Clear mal Topic Subtopic Notes Topic Clipboard Text and Color Map Elements Topic Elements Formatting Editing LU 4 BIUsA l Map Style ao x og Current Style i E Citrys Mix v F Style Items 3 a Wl central Topic Styles v 5 Topics Color es Present your Mind Map automatically Blue Petrol 7 r Black Velvet Subtopic 2z i Basic Color R Custom Color Ja My Color B g 2 m o 8 Subt
132. oved through the map space If you want you can attach the floating topic somewhere in the map so that it will no longer be a floating Callout Callout is a descriptive topic and has the same properties as any other topic It can be added to any element in the map except the Central Topic By default it is placed above the selected topic Also you can also add callout to external relationships when it is placed in the center of the relationship Whenever a callout is added you can immediately start writing text inside There is limit on characters added in topics Insert Topics You can insert topics in your map using one of the following methods that is appropriate for your work e Using one of the available features from the Map Elements group in the Home ribbon e Using the quick menu that appears on mouse hover on topic e Using one of the available features from the Map Elements group in the Insert ribbon e Using the keyboard s buttons Insert or Enter e Using the Insert feature from the contextual menu Enter button from the keyboard is used when you want to insert topic on the same level with the topic that you have selected Example If you want to add sibling topic to the Main Topic 1 just select it and hit the Enter button The result that you get is presented on Figure 86 Central Topic Main Topic 1 Central Topic Figure 86 Create sibling topic 89 Add various elements to the map Insert button
133. p Plan ribbon The Plan ribbon in iMindQ allows you to easily access the Gantt Chart view as well as add different elements of a plan in the map summary task task subtask milestone In the same time allows you to outline task data from the map and get quick project info The Plan ribbon is consisted of six groups oo amp exovx Topic Untitled Map 1 iMindQ gills HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN FORMAT Ses s stg RD Hwg z E A Gantt Project Task SURE Qutdent Indent Project Change Color Gantt Late Show Task Information Task Tables Hide Chart Info Working Time Chart Task Info Notes Subtasks View Insert Schedule Project Task Data LS Figure 35 Plan ribbon in iMindQ View group You can see the View group in the figure below Gantt Chart View Figure 36 View Group in the Plan ribbon The following features are implemented in the View group Feature Description B Gantt Chart View Gives visual representation of the entire plan and plan s tasks with appropriate info sorted in columns Insert Group The elements in the nsert group from the Plan ribbon can be seen in the following figure t al m Summary d Milestone Project Task Branch Insert Figure 37 Insert Group in the Plan ribbon 40 Create a Mind Map The following features are implemented in the Insert group Feature Description Project Branch Makes the selected branch a s
134. patibility mode or to save the information in the third party applications file formats The following file formats are available Feature Description dmmx dmm dmms dmmt dmmw Default file format in which iMindQ saves the mind maps Old file format in which iMindQ saves the mind maps iMindQ file format for saving maps styles The styles in the file can be edited and then imported and applied in the map iMindQ template file format This file can be used as a base when starting preparing mind maps iMindQ workspace file format This file can be used as a start point when working with several maps at time Create a Mind Map Feature Description mm FreeMind file format in which iMindQ is capable to store the information from the mind maps mmap MindManager default file format in which iMindQ is capable to store the information from the mind maps xmmap MindManager xml map file format in which iMindQ is capable to store the information from the mind maps For exporting the map in one of the available file formats you have to save the latest changes in the mind map and then choose the appropriate file format e Open Save the mind map e From the File menu select the Import Export tab e Click on the Save Map as file button e Browse the location and name the output file e Click on the Ok button Quick Access Toolbar Placed in the upper left corner next to the Application menu butt
135. ral position company logo on the left side of the paper and the project manager name on the right side This information should be placed in the upper part of the paper Using the Header tab can help you to establish the company s policy when printing project files in Seavus Project Planner The look of the Header tab is presented in Figure 190 Header tab has 3 tabs left center and right that refers to the positions of the inserted text in the printing paper In the fields you can enter your own text or insert previously prepared project information text such as page number total page number date time and file name 175 Print Map and Project Plan Preview A A amp A A G a Set To Default Settings Figure 190 Header tab Footer tab The look of the Footer tab Figure 191 is identical to the Header tab You can insert various information that will be placed in the lower part of the printing paper under the project s legend 176 Print Map and Project Plan General Map Mame Set To Default Settings Figure 191 Footer tab To manage a mind maps effectively you may need to communicate map information to a variety of people With iMindQ you can print maps and charts that present the exact information you want The process of printing the information you need can be as simple as clicking a button or as refined as customizing and previewing the existing views No matter how simple or refined the proc
136. ranches are animated in the same time including their child topics You can change how the animated topic should be treated either as Parent Item or as Single Item If you treat the animated topic as Parent Item the parent and its child topics will be animated in the same time The child topics will be animated only if you have previously expanded the parent branch If you treat the animated topic as Single Item only the parent or the selected item will be animated without its child topics To change how a topic is treated in the animation do the following steps 1 Double click on the desired Animation in the Animations Panel to view the animated topics 2 Make a right mouse click on the desired topic 3 Goto the Treat As option in the contextual menu 73 Present your maps and diagrams 4 Choose one of the desired options Parent Item or Single Item Board of directors L__ Supervisory committee Glow 200 ms Solid 200 ms Figure 74 Animation applied on Child Items ES Glow 200ms 5 UR RRRRRRRESEEERERSSEEREEESEZSSISEEERERIASEESEEERESSESIZEERERASZSEERSERERZSEREREURSESESERESESZSSEREERERSESEERRERERRER __ Suppliers ED Solid 200 ms Figure 75 Animation applied on selected item You can add animation to selected topic s by doing the following actions 1 Select the desired topic s 2 Go to the Present ribbon tab Fu 3 From the Scene group click the Add Animation button There is a
137. rent types of maps with iMindQ such as Balanced Freestyle Mind Maps Concept Maps Flowchart diagrams and other different basic types of diagrams etc A Mind Map is a diagram used to visually outline information A mind map is often created around a single word or text placed in the center to which associated ideas words and concepts are added Major categories radiate from a central topic and lesser categories are sub branches of larger branches Categories can represent words ideas tasks or other items related to a central key word or idea Figure 139 Mind Map Make a Flowchart in iMindQ Concept Map A Concept Map is a way of representing relationships between ideas images or words in the same way that a sentence diagram represents the grammar of a sentence In a concept map each word phrase or idea connects to another and links back to the original idea word or phrase Concept maps are a way to develop logical thinking and study skills by revealing connections and helping people see how individual ideas form a larger whole A well made concept map grows within a context frame defined by an explicit focus question The concept maps spider concept maps flowcharts system concept map other diagrams can be created in the White Board space Do the following steps 1 Click the File Menu 2 Go to New and click on the WhiteBoard button elue ofcbnceptmap wlue ofdoncept m
138. represents an algorithm or process showing the steps as boxes of various kinds and their order by connecting them with arrows This diagrammatic representation illustrates a solution to a given problem Process operations are represented in these boxes and arrows rather they are implied by the sequencing of operations Flowcharts are used in analyzing designing documenting or managing a process or program in various fields Flowcharts are used in designing and documenting complex processes or programs Like other types of diagrams they help visualize what is going on and thereby help the viewer to understand a process and perhaps also find flaws bottlenecks and other less obvious features within it There are many different types of flowcharts and each type has its own repertoire of boxes and notational conventions As a rule of thumb flowcharts always start either from left to right or top to bottom The reason for this is clarity iMindQ allows you to create flowchart diagrams very easy The first thing you need to do is open a Whiteboard space from the File Menu gt New All the commonly used boxes for creating a flowchart diagram are placed in a specific folder in the Library panel Shapes tab ita W gt j y L3 i r i T T E B 7 d Ar maa A aed 3 Figure 142 Flowchart diagram folder containing commonly used shapes 124 Make a Flowchart in iMindQ The commonly used notations in a flowchart diagrams are rep
139. resent Sequence template Scene Flowchart diagram Do the same steps until you finish presenting all the desired flows or sequences in the Flowchart diagram For the example Flowchart diagram all the sequences are presented in the image below a bleue Untitled Map 1 iMindQ 07x HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN v RA ai H B8 vo EB XS X DES Generate Add Add Change Preview From From Sac Panels Scenes Scene Animation Transition 7 Scene Beginning Current Scene Present Views Scenes Panel x Animations Panel x E lect versi E m T Fade In 100ms r 8 e Lx i v Fade In 1000ms F ais u Focus on Topic s 0 Fade In 1000ms F gj Pay with R z ca credit card Submit PO a e or PO o Present Sequence 1 mEw g m m vem Enter Order Checkout Details Button E c E Register T Product E Animation f Fade In Ea a Effects None E u Start On With Previous iv Start After ms 0 w Duration ms 1000 E M 4 gt M Welcome to iMindQ Untitled Map 1 Figure 80 Flowchart diagram presentation flows At the end of each presentation the presenter always wants to show the audience the big picture of what was discussed during the presentation and how everything is connected In order to 80 Present your maps and diagrams present all the elements of the Flowchart diagram you will have to use the Show All Elem
140. resented in Figure 143 Decision Off page Link s ro Figure 144 Meaning of the flowchart diagram shapes To insert a shape in the map space simply drag and drop a shape from the Shape Library anywhere you want in the map To connect two shapes you can use the Topic menu like in the figure below You can put a label to the relationship as well End Process Figure 145 Connecting two shapes with an arrow relationship 125 Make a Flowchart in iMindQ Figure 146 Labeling a relationship between two shapes 126 Create and track Project Plans Create and track Project Plan Introduction What is project According the PM Body of Knowledge project is temporary endeavor undertaken to create a unique product service or result PRINCE 2 methodologies define the project as a management environment that is created for the purpose of delivering one or more business products according to a specified business case If you search the World Wide Web you can find more definitions for project or project plan You don t need to know all these terms in order to make or to manage one project plan Just remember that project is something that has start and finish and deliver material or nonmaterial goods One good example for project is shopping at the local supermarket Although it seems too trivial as example actually you will find that it is not as simple as it looks like At the beginning you are defining the
141. rn Fill group The Fill group is presented on the figure below m Transparency Color bu Fill Figure 54 Fill group in the Format Boundary ribbon The following actions are available Feature Description Color Define the boundary s fill color Transparency Define the transparency of the filled color 48 Create a Mind Map Style group The Style group is presented on the figure below eD e e3 e3 je Style 1 Figure 55 Style group in the Format Boundary ribbon You can choose different shapes for the topic s boundary from the gallery placed in the ribbon 49 Create a Mind Map Create a Mind Map What is a map What is map Map is a set of topics linked and arranged around one key word It is visualization graphical presentation of your ideas thoughts or tasks Topics inside your map are connected in different ways forming a radial net with several branches and the central topic as connection point for all branches Each branch from the map can be relocated to another position in the map reattached to another topic or presented as separate map using the Build as Map feature You can create different types of maps with iMindQ such as Balanced Free style Mind Maps Organic Mind Maps Concept Maps Flowchart diagrams and other different basic types of diagrams etc Depending on what you want to create in iMindQ from the mentioned above you have the following options in File Menu Ava
142. ropdown menu select the desired splitting option Click the topic type you want to create with the text to the right of the cursor If you choose one of the Multiple options the text is split at the cursor location and then into additional new topics using spaces as the delimiter 2 Tip You can use the same Split options from the contextual menu on right mouse click on the topic You can also use the following shortcut keys e To split and create a sibling topic press ALT SHIFT Down arrow e To split and create a subtopic press ALT SHIFT Right arrow 66 Present your maps amp diagrams Present your maps and diagrams Organize your researched information In iMindQ you can search an information on the web in the same time as you are creating your map As you type specific terms in the map iMindQ Research searches the information instantly and the searched results are presented to you in the preview window If you need to search additional information for an existing topic just select it and open the Research Panel iMindQ will do the rest for you You can filter your search by choosing one of the available options e Google Search e Google Images e OpenClipart e Twitter To do that you shall open the Research Panel positioned on the right side of the application window The research panel is consisted of the following options e Backward and Forward options to switch between already made searches e Choose the de
143. s all elements and focuses on the Central Idea Central Topic e Expand Branch es Parallel expands the selected branch es with all the child topics displayed at once and highlights each topic in sequence on click 71 Present your maps and diagrams e Expand Branch Sequentially expands the selected branch es sequentially one child topic at a time e Show All Elements display all elements of the mind map to present the big picture of the discussed topic When you start talking about certain topic you want to focus on it That s why Focus on Topic shall be used at the beginning of the presentations scenario Add a Scene Template Scene To add a template scene do the following steps 1 Select the Central Topic 2 Goto the Present Ribbon tab EN 3 From the Scene group click on Li the Add Scene dropdown menu 4 Click on the Focus on Topic s template scene Note You can also create a scene by dragging the selected topic s and dropping them in the Scenes Panel and from the contextual menu choose the desired template scene To present a specific branch and its child topics use the Expand Branch template scene Follow these steps 1 Drag the desired branch to the Scenes Panel 2 Drop the branch in the Scenes Panel 3 From the contextual menu choose Expand Branch es Parallel template scene To display all elements of the mind map use the Show All Elements template scene Follow these steps 1 Goto t
144. s attributes can be entered in the Gantt Sheet by typing the appropriate information in the cells selecting from the drop down list in the cell or by using the Task Info window The look of the Gantt chart view is presented on the figure below Present Mind Map automatically Start 13 02 15 Finish 18 02 15 Yack Velvet Finish 13 02 15 Style i Blue Petrol s Finish 13 02 15 Suny ay Basic Color eman car Ctr E d Eil Task Name Duration 4 Edit 1 00 day s 4 Style 1 00 day s Black Velwet 1 00 day s Blue Petrol 1 00 day s Sunny Day 1 00 day s 4 Color 1 00 day s Basic Color 1 00 day s Custom Colors 1 00 day s My Colors 1 00 day s Present 4 00 day s Present Mind Map auta 4 00 day s Present Cy Start 13 02 15 Finish 18 02 15 Finish 13 02 15 Start 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 Figure 147 Gantt chart view in iMindQ Finish 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 13 02 15 18 02 15 18 02 15 Start Finish 18 02 15 8 My Map Make a Flowchart in iMindQ Insert Topics Start 13 02 15 Start 13 02 15 Finish 13 02 15 Finish 13 02 15 Modify Start 12 02 14 Finish 12 02 15 Predecessors Topics Start 12 02 14 CO Finish 12 02 15
145. s gs iE Ug 128 TASK RRRRIRIRINREBINRSBMNENNEBHBIBMIBNISBRERNINCNRINBMERENNOERMNNERBBNN 130 DEPENDENCIES iisiss mai seshs iA Esuu ve s Pas qu Px SESS ux Ud Vas EN A Susu vu uA PEN EE Ag aV a E Vs NIS a 130 CREATE TASK IN IMINDO cicius ias inkiorauiso sn iun pas Soo sue Sau sun uon ossn 200 a ds uius ta oes Dia bod suss cassa Deus e uioa t 132 EDIT TASK uivvsuivbssactssiemivss du vl vs addvvtu vind som dX e bsa E VE vi Mbvvv m biE E DN viVvEI iR IE Tb Vd Se VV VEPU AM o dM I dU DV MMIUE 134 WORK WITH CONSTRAINT DATES isissass sve Sa pa Y2P Ua bR EUN SS ERES R iS Sa Rp TE pP M LEUE te M NE DP Ob rV Ta PER CES Pat SVU ba M IPSE 137 MICROSOFIO SHAREPOINT voscusscusSus cv oos avia a avs suo uusu uad uas ouis n uo veu vant e uaa iussa v ur adu sos UO V Vua UbR ES aC uM 150 IMPORT FROM MICROSOFT EXCEL i csiisavskseubxsins cus ved uda Ve khu Ua ven Ese pius poca Cad asc so eE Pac ove VEU bx nEVduE v 161 IMPOR TRTEIDDEIMEUIDMLINRERRINNENUNERRMERNENRNMERRERRIBEREDUMME 167 EXPORT ssssscsssannsahiosunsssuna vies vauwsawabeuasssitsadsnesnns aviv tise sdenteuavins soadsbewas sansa a a aaa 168 LANGUAGE Ss iissesinnaiestiasinsise sitnwatinl aia sds aaea aaa aa aaa a 171 PRINTING METETIEETIEDUEIERDOMUMMIENNUNSURERERBREMSBRBERIBIUISENEMIBRMENMBESBESETBT 173 PAGE SETUP ssocssasiosinassusvsn na a 173 PRIN LNTRERETERTRTERREINERNERNBENBERIBNEITCBNIENENERBRUNIEBERNRRNRNREEHBEUCMERENMT 177 CREATE MS OUTLOOK TASK icis csiassvksssxa o naa HN SuSE E VR e ouis s E
146. scribed above with the difference in the flow for a 69 Present your maps and diagrams top down layout of the maps The flow for an automatic presentation for a WBS and Organizational Chart is presented in the Image below a WBS Work Breakdown Structure lt PROJECT NAME gt oodd t ow 5 Closeout T Project i Audit KickofM gt 4 1 Project Management M iced Verify amp Validate Project Status Document 2 4 2 E A cnclmemed E User Requirements Update 4 3 Risk Management 5 3 rie Records Es 1 Initiation 2 Planning _ E OO d Evaluation amp s E 24 Create Preliminary s Recommendations Scope Statement Ww 3 3 3 Design System a Update Project s Gain Formal s Management Plan Procure ds 9 Acceptance Hardware Software d Install Development s System 5 T M c sx Files Documents 3 6 Testing Phase Install e Live System d 3 8 User Training 3 9 Go Live Figure 72 Flow of automatic presentation for WBS in iMindQ To play the next scene animation in the Full Screen Presentation View you can click on right mouse click v the Right Arrow shortcut key or the key SPACE To exit the Full Screen Presentation View and end the presentation you can press ESC If you want to switch the Full Screen Presentation Window to a second monitor do th
147. sert the selected data 2 Select a column or columns with data from the Excel Importer In our example we will use selection of three columns 3 Click Import as Topics from the dropdown menu in the bottom of the Excel Importer Panel Note You can also choose this functionality from the context menu on right click to the made selection Job Title Mid West States North East States E Computer and Information Scientists Research 39 1 47 95 Computer Programmers 35 19 2807 Figure 182 Example 1 for Import as Topics Import as Outlined The functionality Import as Outlined uses different logic from the previous functionality To better present how this functionality inserts the data in the map we will use data from Table 2 and Table 3 162 Import and export map information Table 3 Here are the rules that apply to the logic of this functionality which you need to know in order to properly insert the wanted data in the map e The data from the first column in Table 2 will be inserted as subtopics with level X to the selected topic in the map e Each cell with data within one column should be the only cell in the specific row filled with data e In order to present a child topic with level X 1 to a certain topic with level X the data should always start in the successor column and in the successor row To insert data in the map with the functionality Import as Outlined perform the fo
148. sign a Constraint type to the task 138 4 In the General tab click on the Date drop down task e Hae Qe see TONO Untitled Map 1 iMindQ Ea HOME INSERT FORMAT IEW PRESENT EXCHANGE PLAN FORMAT Eu eS a E gj Amer Es is b wd Nas 5 E Y fe showEranch Aene A zoom cut Gant tine Ful Web De tulis Exancs Focus Qn Cenber Fir a Fit Map Chat Soen Browser Topic Map i i 200 w Views Deba Bii Filter lom Main Topic FNT Stat 2 25 2014 Sut 2125 2014 Finish 2 25 2014 s 4 Fimh 2 25 2014 FHE S SNT Sun ioa Central Topic Suet 122014 Finish 2 25 29 k SS Finmh 2 25 2014 ani y N MEO a EP Lor Tr ar Aaa Irpiri BH na E Task hirie Ch Duration Start Finish MITITWITTIFTS MM Cw 0 T 1 Day s 2 25 2014 2 25 2014 l 1 SHT 1 Day s 2 25 2014 2 25 2044 2 MFO Lo 3 SHET Hind 7 Task Name Durati 4 FNET ic z amp Main Topic LE FNT SN 1 Day s 2 MFO 1 Day M 4 kW usedMapi GE SNET 1 Day s Make a Flowchart in iMindQ list to assign a Constraint date to the _ amp YX A B Task Info as r Start date Finish date v asan jw EV amsn v H af Shere year in dates Mark sariak task Mark pastda tisk D L Yol x Durst 1 z Owe E Name FNT Genera um No Earlier Than Percent complete Summary task Figure 158 Assign Constraint Date and Type to task Get basic Project
149. sired search service Google Search Google Images OpenClipart or Twitter e Type what you search for in the edit box positioned in the top of the Research Panel e Preview of the searched results e Drag and drop desired content from the search results to the topics in the map space Figure 70 Research Panel in iMindQ 68 Present your maps and diagrams Present your Mind Map IMindQ allows you to present your mind maps in a new and unique way as well as in a very easy and fast manner You can make an automatic presentations for your mind maps with just one click or make a custom presentations for specific audiences You will be even able to interactively present different parts of your mind map depending on the interaction and communication with the audience For the first time the concept of a screen play is presented in the mind mapping world where your presentation is the screenplay the scenes view of a part of the maps in which different topics actors have their own animation role to play Present your map automatically with one click At the end of a meeting you might want to directly present what was concluded from the meeting in a form of a mind map to all attendees You might need to present the Project WBS to the project team in order to convey the main objectives of the project and what is expected as a project Deliverable You can do that in iMindQ with just one click To present
150. starting new map the central topic is already placed in the map and you start adding new topics around the central one It is a special type of topic that cannot be copied inside the same map Only one central topic exists in the map You can also delete it from the map There is no restrictions in positioning the central topic anywhere you want in the map space Main Topic Main topic is the second level of the map It connects the central topic with the rest of the map presented trough sub topics and it is starting point of branching your ideas Main topics can be added or deleted copied and paste inside the existing map or in new one Although they differ visually from the central topic as its predecessor and the subtopics as successors they possess same characteristic like the other topics in the map Subtopic All other topics that are entered in the map after the main topic can be named as sub topics Depending from the position inside the map they can take different shapes but like the conclusion for the main topic they have same characteristic like the other topics in the map Floating Topic Floating topic is a topic that can be inserted without connection to the existing map It can be considered as new central topic It has the same properties as any other topic except for the fact that a sibling topic cannot be added from it Floating topic can have subtopics and callouts and 88 Add various elements to the map can be m
151. t Alert X aoe iSINumbering 9X Clear Clipboard Text and Color Map Elements Topic Elements Formatting Editing zp a g S e of W Review Conlusion E i z i i amp Review info g i d in e Recommendations for Improvement E 3 i Qa Review of Work E i l J u N PN was x D Training Requirements GU Processes B f z Ss le z amp Prioritizing g e del Systems Tools a NN a Planning and Organization a em z i d Communication 9 as p Figure 5 iMindQ Working space The main elements of the working space in iMindQ 9 user interface are e Ribbons containing all commands available in iMindQ grouped by the type of action Detail explanation of the commands is given later in this chapter e Backstage View File menu containing features for starting new maps opening already created maps printing and sharing maps e Quick Access Toolbar set of commands that allows user to perform the same actions as using the Application menu but much quicker Quick Access toolbar can be customized allowing user to adjust it according its needs e Working area space where the map is created edited and viewed Walkthrough iMindQ ribbons Home ribbon Home ribbon in iMindQ contains the most used commands for creating and editing a map such as inserting new topic in the map formatting the topic s text insert notes to th
152. tab click on the Print sub tab 2 From the Printer drop down menu select the appropriate printer 3 In the Settings portion of the Print sub tab select the page orientation paper size and the map s part mind map outline or notes 4 To print the map or chart click on the Print button Share Tab Sharing the ideas brainstorming records among team members or colleagues is useful because you want to spread the word to get your idea off the ground and to receive valuable feedbacks The Share functionality in iMindQ 9 gives an opportunity to the users to send messages to their colleagues with entire mind map as attachment Before sending the e mail sender must save the mind map The process for sharing mind map among colleagues is very easy and it is performed in several steps 1 Open Save the mind map 2 From the File menu select the Share tab 3 Click on the Send As Attachment button 17 Create a Mind Map Import Export Import Export tab is divided in four major sub tabs that allows converting information from various applications from MS Office into map in iMindQ exporting map s information in various file formats convert it into pdf file or save the map s content into different file type The implemented features in the Import Export tab are described in the sections below Import The following features are implemented in the Import tab Feature Description Microsoft Outlook Imports the information
153. the Gantt Chart e Using the Task Info dialog Use the method that is most appropriate for you Edit task using Task Info panel Using the Task Info panel you can define and edit the Start and Finish Date of the task update tasks progress through 96 Complete and prioritize the task using the Priority field This information is as much as necessary to create one task The required values can be entered using the calendar for Start and Finish Dates a symbol near fields for increasing or decreasing the value or by typing the value in the field The look of the Task Info panel is presented on the figure below 134 Figure 154 Edit task using Task Info Edit task using Gantt table Make a Flowchart in iMindQ TaskInfo mx of Name Determine Project Scope E Priority Complete E Priority 1 ivi D 50 v Start Date Finish Date Py 2 6 2015 Duration a gt 1 00 Sun Mon Tue Work 25 26 1 2 8 9 15 16 23 2 c 27 3 10 17 24 Another option for editing tasks is by typing the tasks names or values directly in the sheet For this purpose you can use the Gantt table part from the Gantt Chart view You can edit task s names Start and Finish dates Duration and Predecessors Part of the editing process of the task example Start Date is presented on the figure below 5 Analysis Software Requirements Hina 3 Task Name Duration Start Finish CCD
154. the Task Bars In order to better differentiate and visualize the tasks from the map space into the Gantt Chart view IMIndQ enables you colorize the task bars with one single click The main rule is the specific type of task represented in the Gantt Chart View with appropriate symbol to inherit the fill color of the adequate task in the map space Each task in the map space that has white fill color or the fill color is set to None than these tasks in the Gantt Chart View shall be represented in the Gantt Chart View with the predefined style for each type of task accordingly The transparency of a certain Fill color applied to a task will be ignored and the task bar in the Gantt Chart View shall be colored with the basic Fill Color to which the transparency was applied Do the following steps 1 Click on the Plan ribbon tab 2 From the Project group click on the Color Gantt Chart button Here is an example of how your tasks will be visualized in the Gantt Chart View after choosing the option to use the Color Gantt Chart option 146 Make a Flowchart in iMindQ E HAEATA Software Development Plan iMindQ amp X HOME INSERT FORMAT VIEW EXCHANGE PRESENT PLAN mm ld ie fa X ri 6 Zoom In EL lY E 9 e i oom Out Web E Balance Center Filter 5 Fit Map Screen Browser Map X S Detail Map Filter Zoom od S S a i a 5 Obtain approvals a Incorporate feedback on softw
155. the currently selected scene To play the presentation scenario from beginning do the following steps 1 Click on the Present ribbon tab TT 2 From the Present group click on the From Beginning button To play the presentation scenario From Beginning you can use the shortcut key F5 To play the presentation scenario from the currently selected scene in the Scenes Panel do the following steps 1 Click on the Present Ribbon tab 2 From the Present group click on yw the From Current button You can also use the shortcut key CTRL F5 to play the presentation scenario from the currently selected Scene To play next animation or next scene you have two options e Right mouse click d e Use shortcut key SPACE e Right Arrow or Down Arrow keys 15 Present your maps and diagrams When you are Full screen Presentation View you can play the presentation by using the arrow shortcut keys e To play next scene animation use the Right Down arrow keys e Togo back to the last played scene from your current position in the Presentation scenario use the Left Up arrow keys When you go back to a last played previous scene the application will just focus the presented topic branch in the screen view If you skipped several scenes from the Presentation and played one that was interactively selected by using the Left Up arrow shortcut keys you can continue from your last played scene While you are presenting in Full Screen Pr
156. the previous one To create new map from existing one follow then next procedure 1 Select the topic that will be the central topic in the new map 2 Click on the nsert ribbon tab 3 Inthe Map group click on the 2 Build as Map button 2 Tip If the root topic is related with other topic from its branch with a relationship that relationship will not be shown in the new map Also if the root topic is in a boundary from a parent topic that boundary will not be shown in the new map Map Parts For using same topic tree structure on several locations in the map or in another map use the Map Parts feature This feature allows you to save the selected map sub structure in the Map Parts tab from the docking windows panel and use it in the opened maps You can insert saved parts in other maps modify them rename it or delete it 106 Stylized Map Layout The Map Parts are categorized in three main categories depending on the user s need Business General and Personal In the Business category there are additional subcategories e Brainstorming e Business General e Marketing e Meetings e Planning e Project Management e Quality Assurance For example the branch will be used in several maps It is universal subtree arrangement that will represent same process idea information flow in all maps 1 2 3 4 Select the topic from the map that will be copied in the Map parts library Click on the nsert ri
157. tifiers You can mark data as Topic identifiers only by columns This column will be the last left column from the data that you would like to insert in the map You can see here how to mark data as Property Identifiers Mark as Topic Identifiers In order to mark data as topic identifiers you need to do the following 1 Select data from a specific column 2 Right click on the selection and from the contextual menu choose Mark as Topic Identifier To better explain this functionality we will use the data from Table 1 but with marked Topic and Property Identifiers Mid West Job Title si North East States States Computer and Information Scientists 39 1 47 95 Research Computer Programmers sa 35 19 seg 28 07 166 Import and export map information Once the marking is done to insert the data in the map do the following things 1 Select a topic in the map 2 Select data from the panel that fall into the range of the marked data as topic and property identifiers 3 Right click on the selection and choose Import as Topic with Properties Note You can also choose this functionality from the context menu on right click to the made selection The grey color of the cells from this table signifies the data marked as Topic Identifiers and the red color signifies the data marked as Property identifiers After performing the previous steps you can see the result in Figure 185 Computer and Information
158. timeframe for the shopping keeping in mind the supermarket s working hours and the time needed for going to the mall and for shopping Next you are writing on a piece of paper the product that you will buy and prioritize them The last step is planning the budget i e how much money you are planning to spend for shopping Of course there is always a backup plan in case something goes wrong After fulfilling these steps you are ready for spending some money As you can see this example contains the main characteristics for one project timeframe planning prioritizing budgeting and backup plan You can use the same technique for creating projects in iMindQ but instead organizing entire process in your mind and writing it on a piece of paper you will use views and other features for better and faster creation of projects Tasks and resource will be introduced in this chapter since they are basic elements of any project plan Gantt chart view is the most used view while creating project It gives tabular and graphical presentation of the tasks in the project plan Gantt chart view consists of two parts Gantt Table which is located on the left side of the application and Gantt chart on the right side Gantt Table or Gantt Sheet consists of columns that contain information for the tasks Depending on which table you are working different columns will be presented in the Gantt Sheet A default table for the Gantt chart is the Entry table Task
159. ult spacing The spacing is applied to the entire map if the central topic is selected or to a specific branch To manage the spacing between the topics do the following steps 1 Select a topic 2 Go to Format Topic Format ribbon tab 112 Stylized Map Layout 3 From the Adjust group click the u Spacing button and choose a vertical horizontal spacing option s from the dropdown menu These are the combinations of the different horizontal spacing if the selected topic is the central one l Main Topic Main Topic l Main Topic Central Topic Main Topic l Main Topic z l Main Topic Figure 117 Default 1x Horizontal Spacing applied to the Central Topic l Main Topic Main Topic l Main Topic Main Topic l Main Topic Main Topic Figure 118 Horizontal 2x Spacing applied to Central Topic l Main Topic i d Main Topic l Main Topic Central Topic Main Topic l Main Topic Main Topic Figure 119 Horizontal 4x Spacing applied to Central Topic l Main Topic Main Topic l Main Topic Central Topic Main Topic l Main Topic i Main Topic Figure 120 Horizontal 8x Spacing applied to Central Topic Main Topic Main Topic Main Topic Central Topic Main Topic Main Topic Main Topic Figure 121 Horizontal 16x Spacing applied to Central Topic The figures that follow are the combinations of the different vertical spacing
160. ummary task Task Adds new task on the same level as the selected one Summary Inserts summary parent task to the selected task Milestone Turns a selected item as event that receives should receive special attention and signals the completion of a key deliverable Schedule group The elements of the Schedule group in the Plan ribbon are represented in the figure below f f Outdent Indent Schedule Figure 38 Schedule Group in the Plan ribbon The following features are implemented in the Schedule group Feature Description Indent Selected task becomes a subtask of the task above which becomes summary task Outdent Selected task is moved back to the level of the task above and it is no longer a subtask f rr Project Group The elements of the Project group in the Plan ribbon are represented in the figure below z ET E En Project Change Color Gantt Late Show Task Info Working Time Chart Task Info Project Figure 39 Project Group in the Plan ribbon The following features are implemented in the Project group Feature Description za Project Info Opens up the Project Information dialog with general information for the project plan 41 Create a Mind Map Change Working Time Change the working time for the project plan insert exception q days and create custom working weeks according your needs Color Gantt Chart Colorizes the task bars in the Gantt Chart View by inheriti
161. us Date 26 Complete Start Date Finish Date To view which tasks are late just click on the Late Task button in the Plan ribbon and the tasks that are not fulfilling the criteria above will be colored light red at is presented on the image below Start 6 22 2015 Finish 6 22 2015 Duration 1 00 day s Figure 160 Late Task Short Example One task has duration of 5 days That means that every day assigned resource must complete 20 from the task Status date is at the 5 day or after the 5 day 140 Make a Flowchart in iMindQ Day 1 Day 2 Day 3 Day 4 Day 5 20 20 20 That means that at the end of the 5th day 100 of the tasks must be completed If this is not a case then the task will be colored red Status Date Day 1 Day 2 Day 3 Day 4 Day5 DayX Change Working Time Project plans are scheduled according calendars They defined the working days in the week how many hours project participant will be spend on daily basis and etc The Standard calendar is defaulted calendar in iMindQ with working days from Monday through Friday from 8 A M to 5 P M The other two calendars that are available for scheduling are e Night Shift a 24 Hours But sometimes you need to modify it You need to change the working hours to make particular day non working or to set the working weeks according the project needs For this case you will use the Change Working Time feature located in the
162. xt and Color group with the implemented functionalities is presented on the figure below Sylfaen T Text and Color Figure 8 Text and Color group in Home ribbon 24 Create a Mind Map The topic s text in the map can be changed using the features from the Text and Color group group The following actions are available Feature Description Font Type Change the font type of the selected text Font Size Change the font size of the selected text A Increase Font Size Increase the font size of the selected text with fix step A Decrease Font Size Decrease the font size of the selected text with fix step E Bold Make text bold I Italic Make text italic U Underline Underline the selected text abe Strikethrough Draw a line through the middle of the selected text A Change Font Color Change the color of the selected text P Line Color Change the color of the topic boundary and the connector line n Fill Color Change the color of the topic s inside E Alignment Change the position of the selected text rd Clear Formatting Delete all custom settings and return the default settings Map Elements group Map Elements group with the implemented functionalities is presented on the figure below um Wa caot P i Relationship si Boundary Map Elements Figure 9 Map Elements group in Home ribbon Different types of topics such as subtopic floating topic or callout can be added in the map using the features from the Map El
163. your mind map automatically do the following steps 1 Click on the Present ribbon tab De 2 From the Present group click the DA From Beginning button An automatic presentation will be played in a Full Screen Presentation View The flow of the presentation is represented in the figure below 10 r WBS Cha apare 14 WBS Chart 7 Prepare WBS Dictionary O Accepted Deliverables H _ 5 Validate Scope ee C Change Requests l _ 2 Plan Scope Management gt Requirement Management Plan Prepare Requirement Documentation C 2 Collect Requirements i T I me _ Projec C Work Performance Information Project Documentation Updates a na h Project Deliverables C work Performance Information 8 C Change Requests _ Accepted Deliverables Scope Statement Project Exclusion Project Constraints C 3 Define Scope C 6 Control Scope Project Assumptions C Project Management Plan Updates a ate MT Update Project Documentation Project Documentation Updates C Organizational Process Assets updates Figure 71 Flow of automatic presentation for a mind map iMindQ You can present an Organizational Chart Organic Mind Maps and WBS Work Breakdown Structure by following the same steps as de
164. yperlink 25 28 96 97 Icon 25 28 30 44 98 167 Import 9 17 19 57 160 161 162 163 164 165 166 167 180 181 Info 9 10 11 25 28 40 41 127 131 132 133 134 135 138 180 181 184 M Main topic 58 map 6 17 18 19 20 22 23 24 25 26 27 28 29 30 31 32 33 34 35 37 38 39 42 43 44 45 50 51 52 53 54 56 57 58 59 60 61 62 63 64 87 88 90 92 93 96 97 98 99 103 104 105 106 107 108 109 110 111 116 117 120 121 124 131 132 149 150 154 155 157 158 160 161 162 163 165 166 167 168 169 173 182 185 Map Background 55 Map Parts 29 105 106 Map style 56 58 Microsoft PowerPoint 59 60 Milestone 40 129 Mind Map 120 Night Shift 140 143 notes 22 25 27 93 94 95 96 Page Setup 19 172 pdf 17 38 169 Play Presentation 74 75 predefined presentation 69 present 68 presentation 35 36 38 54 68 69 70 74 75 76 79 80 81 82 107 120 127 128 168 Print 10 12 16 19 172 176 177 178 Print Preview 19 project 25 28 39 127 128 129 131 133 135 136 137 138 139 172 174 175 Protect Map 11 R relationship 30 52 88 89 90 91 105 124 125 Relationship dialog 91 92 setup connection 150 Index Share 10 16 SharePoint 149 150 151 152 153 154 155 156 157 158 spacing between topics 32 44 107 111 Standard 21 129 140 143 172 sub topics 52 54 87
165. ys First thing you need to do is open an Excel file in IMindQ with the help of Excel Importer Panel To import an Excel file perform the following steps 1 Go to the Exchange Ribbon Menu and choose Excel from the MS Office Group 2 Click the button t from the Excel Importer Panel 3 Select a specific Excel file 4 Click OK Excel Importer x Source cel 2007 Brief Student Data Files exQ3 Annual Forecast xlsx m 1 2 Downtown Internet Caf 3 First Quarter Forecast 5 JAN FEB MAR 6 Sales 7 Espresso 13300 13600 514200 8 Drip Coffee 5800 6000 6200 Figure 181 Excel Importer Panel You can insert data from the imported file in a map by using one of the following functionalities e Import as Topics e Import as Outlined e Import as Spreadsheet e Import as Custom Property e Import Topics with Properties Import and export map information Import as Topics The functionality Import as Topics uses the following logic each value in a new column is a subtopic to the value in the predecessor column but in the same row For example we can use the data from the following table to show you exactly how selected data will be inserted in the map BE East Job Title Mid West states West States BE Computer and Information 39 1 47 95 Scientists Research C t Programmers Table 1 Do the following steps 1 Select a topic in the map to which you would like to in
166. ze Number of Columns Number of Rows Heading Display Display Column Headings Display Row Headings Figure 95 Spreadsheet Properties dialog in Notes Editor You can also apply custom formatting to the table To do so follow these steps 1 Make a right click on the inserted table 2 From the contextual menu choose the Format Table option 96 Add various elements to the map Format Table Table Column Apply to 3 Cell z Table Cell fill color Automatic Border line color Border line width Cancel Figure 96 Format Table dialog in Notes Editor Insert Hyperlink iMindQ allows you to insert three types of hyperlinks e Hyperlink to map on the web link your topics from the map with the maps on Web IMindQ Do use this feature you will need premium account e Hyperlink to topic in map this type of hyperlink allows you to link two topics from same map or with topic in another map It very useful feature when you work with large maps that covered great working area and you need to navigate constantly between two topics e Hyperlink to external file folder Adds a link to the exact file folder location e Hyperlink to mail address Links the topic The procedure for inserting hyperlinks is very similar with inserting notes 1 Select the topic to which you want to add hyperlink 2 Click on the Home ribbon tab 3 In the Topic Elements group click on the 2 Hyperlink button In

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