Using Satisfactory Academic Progress
Contents
1. Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page B 1 December 20102. Using Satisfactory Academic Progress Georgia Enhanced Banner Student and Financial Aid Systems User Documentation Version 8 6 Information Technology Services December 2010 This page left blank to facilitate front back printing Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Table of Contents Introduction to Satisfactory Academic Progress cccccceesseesseeeeeeeeeeeeeeeeeeeeeees 1 Bure GENEE 1 Target AUGION CO asnan dbesentectaecentdoesenatctessustctesusdcbenentus 1 Purpose and Scope Of Document cccescceseeeeeseeeeeneeecaeseneeeenseeeseaeeeaaaeseseeeeeeeeeseaesaseeeenseeeesines 1 FRETOROM eebe eebe 1 IDDIE 2 SAP Menu and Forms Reference ee EE n 3 OVERVIOW ee ENEE DEENEN EERSTEN AER DENTEN ENEE EE EAR DEN 3 SAP Process E 4 Description Of SAP eerste NEE EENEG EEGEN EEEEu A UE E 4 Hours included in SAP saaana naana RAAR EES EES EES A Overview of SAP Process FIOW cccsssccccesseeeeeeseenseeeneeeeenseeeseenseeeseensneeseensnaeseenseaeseensenseeneees 5 Using Satisfactory Academic Progress cccsssssssseeeeeeeeeeeeeeeeeeeneeeeeeeeeeeeseeeeeeeeeeeeeeees 6 ACCESSING SAP E 6 Access SAP Menu CSAPR sit unenee NES ERNEST cc eeuzctea dudes Eege 6 Setting Up SAP Codes and Rule cccisssscsssseessscrscasssensssvenassscecssssnassvencassrecassxeanasseens 6 1 Create Group Codes ZTVSGRP csss cccsssseeeeesseeceen
3. G F FAIL ooooo0 fa 00 vow jw 06 JAN 1998 G Fe F acory oooo00 fa 09 z 4 i 04 MAR 1999 G 1 fincmect oo0000 A E KM DD 0 17 FEB 1997 Institutions vary in their SAP policies and the ways in which they count grades Use ZHASGRD to define grade codes for what is counted in Attempted Earned and GPA calculations ZHASGRD is loaded with the grade data from SHAGRDE which each institution populates Upgrading SHAGRDE does not automatically populate ZHASGRD with the same data You must manually insert new grade codes on ZHASGRD that have been added to SHAGRDE Your institution should establish a procedure so that the Records office notifies the Financial Aid office when new grade codes are created in SHAGRDE If you are inserting a new grade code longer that 3 4 digits it may be necessary to use the drop down menu just above the Grade Code field to select your new grade code Check Count In indicator for Att Earn and GPA for all grade codes that you want to count toward SAP Your institution s grade codes may vary from the example Count Hours indicators may also vary from the example depending on your institution s policy for counting Learning Support coursework and other work in Institutional GPA Page 8 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University
4. 01 Financial Aid Yes Enter valid aid year for processing Aid Year Inquiry Year Code applicants who have ROASTAT Form records ROIAIDY Note Applicants who do not have ROASTAT records for the aid year are not processed 02 Term Code Yes Note Term code used in ZOBSGRP FA Term Code should be the same as the one you Inquiry Form use when you run ZOBSAPR ROITERM 03 Student ID No Valid applicant ID Putting in a student ID overrides population selection 04 Application No Application code for population Application Inquiry Code selection Form GLIAPPL 05 Selection No Code that identifies the sub Identifier population to work with 06 Creator ID No The Banner ID of the person who created the population selection 07 User ID No The User ID of the sub population if applicable Page 12 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Georgia Enhancements 8 6 Information Technology Services University System of Georgia 2 Check Results zobsgrp lis amp log Review SAP group results from the zobsgrp lis and log files The results list the students within each assigned SAP group Sample zobsgrp lis 123 NOV 2010 03 42 02 PM Database 1 Aid Year 0910 SAP Group Assignment Report ZOBSGRP Aid Year 0910 Program Name One up Number contd 2 ZOBSGRP 023 NOV 2010 03 42 02 PM SAP Group Assignment Report ZOBSGRP 8 6 81
5. Aid Year SAP Code Z Undergrad Freshman Active Fund Code m Selection Criteria TU Table Name Bd Column Name Operator Value VU AND OR Copy To E M Rule Active Page 9 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Key Block e Enter S for SAP in Rule Type e Enter Aid Year that you want to process e Enter Group Code from ZTVSGRP e Fund Code does not apply for SAP Selection Criteria Selection Criteria are similar to RORRULE See the Banner Baseline Using Financial Aid documentation for information about selection criteria Tip You may want to use Financial Aid View ROVSTxx when building your SAP rules to make sure you are pulling current data Note All active rules must have the Rule Active indicator checked in order to be processed when running ZOBSGRP Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 10 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Assigning Students to Groups 1 Place Students in SAP Groups ZOBSGRP Run the SAP Group Assignment Process ZOBSGRP to place students into appropriate SAP groups ZOBSGRP is similar to baseline ROBBGRP This proc
6. Students to Groups 1 Place individual students into SAP ZOBSGRP groups 2 Review SAP group results to see if zobsgrp lis amp log number in default group is within expected range Calculating SAP 1 Calculate SAP ZOBSAPR 2 Review results to verify that student zobsapr lis amp log records updated correctly 4 Verifying SAP Results 1 Verify that student status updated ZOASAPR 2 Verify that SAP status updated ROASTAT Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 5 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Using Satisfactory Academic Progress Accessing SAP Menu fein SAP Menu Access the SAP Menu SAPR from the Main Georgia Enhancements SAPR Menu yaGeneral Menu GUAGMNU 8 2 Monday October 12 2009 Last login Monday October 05 2009 01 23 PM Go To 7 Welcome Tania Pittman Products Menu Site Map Help Center a Emy Banner My Links Banner E student Change Banner Password G Financial Aid Check Banner Messages E General E Banner Security aiad Main Georgia Enhancement Menu 710811 Self Service Georgia Financial Aid Menu CI HOPE Eligibility Tracking Menu Satisfactory Academic Progress Menu Georgia Financial Aid Rules Personal Link 5 Georgia Financial Aid Validation Georgia Student Menu Banner OUT Websit
7. System of Georgia 4 Create Progress Codes RTVSAPR References S 5 Create Aid year Rules ZORRULE Changing the Count Hours Indicators on this form does not affect the way the institutional GPAs are calculated it only determines the hours and GPA calculation counted in SAP On the SAP Validation Form RTVSAPR create and modify academic progress validation codes za Satisfactory Academic Progress Validation RTVSAPR 8 3 SAP Code Prevent Prevent Message Status Description Priority Active Packaging Disbursement Which Aid ac Number Not YetReviewed 3 o a 1 Ls N Not Making Satisfactory Prog 2 v v v Title IV Only 3 wW Financial Aid Warning 3 Iw o o None e R Reviewed Making Progress 6 EI o D None H A Appeal Approved 8 E o o None X s Sat out 1 semester 10 EN o D None d F fake SAP code 999999 O o o None z D D D D D o o D D o m o m o o 7 E Note All active codes must have the Code Active indicator checked in order to be processed For additional information about RTVSAPR see the SCT Banner Financial Aid Accounts Receivables and Student User Guides On the SAP Rules Assignment Form ZORRULE create aid year specific SAP rules for each group code 7a Financial Aid Selection Rules Form ZORRULE 8 Rule Type S Satisfactory Academic Progress Se Aid Year 0910 7 2009 2010
8. of Georgia 3 Set Grade Codes ZHASGRD Warning e as Qualitative Ratio Block Define institutional start and end points for the range of Attempted Hours The end must be greater than the start The End field is the minimum GPA allowed for the SAP group Enter the minimum GPA for the range just defined that a student must have to make SAP On the SAP Alternative Grade Code Maintenance Form ZHASGRD review grade codes and select settings for grades that should be counted for SAP aw Grade Stat Quality Count IN Activity Lvl Code Abbrev Term Ind Points Att Earn GPA Oth Date RM H en ff la oooooo fa 4 00 WW jw jw 19 MAR 2009 G ag azacori oooooo a 4 00 vw mw f 04 MAR 1999 G ang et 199808 a 90 00 OI 16 AUG 2006 G az a 200508 a 90 00 4M 16 AUG 2006 e aas fa 199808 A 4 00 WM WM D D 16 AUG 2006 G AA A 199808 A 4 00 MM DD 16 AUG 2006 G abc a ooo000 fa 90 00 oO 16 AUG 2006 G ABC A 199808 A 4 00 MM D D 16 AUG 2006 G ABCI A 199808 fa 90 00 MM DT 16 AUG 2006 c ci fa 000000 fa 90 00 oooo 16 AUG 2006 G apC 9 A T 199808 a 30 00 m ai 16 AUG 2006 G e fp 000000 A 3 00 vw Mw W 09 JAN 2008 G pe evacori Joao a 3 00 WM MR D 04 MAR 1999 G c c ooooo0 fa 2 00 v ey y 22 NOV 1996 G Ce c acpri ooo000 fa 2 00 wv ww I 04 MAR 1999 G D D 000000 A 1 00 v jw jw jw 04 MAR 1999 G D Dacor ooooo0 fa 1 00 wv ww 04 MAR 1999
9. warning probation codes parameters 10 12 from RTVSAPR Otherwise a student who received a warning in a previous term is given a second warning even if not enrolled Default is N 21 Effective Yes Enter valid term code for the effective term for Term Code RORSAPR SAP Validation Form TERM STVTERM Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 17 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia 2 Check Results Review results in the zobsapr lis and log files to verify that student amp records were updated correctly Sample zobsapr lis 30 NOV 2010 15 15 55 Database PAGE 1 200908 Satisfactory Academic Progress Report ZOBSAPR SAP Attmpt Earned SAP Id Name Code Hours Hours GPA Group Message 888 66 6333 Smith Bob R 6 00 6 00 3 00 UNDFRH MAKING SAP H 30 NOV 2010 15 15 55 Database PAGE 2 200908 Satisfactory Academic Progress Report ZOBSAPR w w W REPORT CONTROL INFORMATION AER EIERE VERSION Gamod 8 0 FINANCIAL AID YEAR 0910 PROCESS TERM 200908 COUNT LS Y N N URS TO EXCLUDE 45 COUNT TRANSFER Y N N NEW FRESHMAN CODE B TRANSFER CODE T REQUESTED ID 888666333 APPLICATION CODE SELECTION ID CREATOR ID OK CODE RMINED CODE WARNING CODE PROBATION CODE SUSPENDED CODE APPEAL CODE R RUN MODE PROCESS ENROLLED ONLY H EFFECTIVE RORSAPR TERM 2
10. 01002 huss TEE RECORD COUNT 1 Sample zobsapr log Username Connected RUN Sequence NUMbEr eee cece cece eee eee eee ee eee eee ees ZObsapr completed successfully 37 lines written to home banjob database zobsapr_817039 lis lvl us sem lvl us qtr lvl _U type 5 geti rehrs gpa CNO ROWS levl u at O et O gt O pt 0 get_hrs_gpa levl u at 0 et 0 gt 0 KE a ID 888 66 6333 Isa _0 Ise 0 15g 0 Isp 0 Joar ole 0 1xg 0 Ixp 0 conv_hour conv_hour conv_hour conv_hour conv_hour conv_hour get_hrs_gpa levl US at 6 et 6 gt 6 pt 18 ID 888 66 6333 Isa 0 Ise 0 Isg 0 Isp o 1xa ole 0 1xg 0 Ixp 0 at 0000000000000006 00000000 et 0000000000000006 00000000 gt 0000000000000006 00000000 pt 0000000000000018 00000000 Get Min GPA for 0000000000000006 00000000 hours UNDFRH Get Percent Earned for 0000000000000006 00000000 hours UNDFRH ID 888 66 6333 sap code R Connected Connected Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 18 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Verifying Results 1 Check Student Status ZOASAPR 2 Check SAP Status ROASTAT After running ZOBSAPR verify that an individual student s status has been updated on the Satisfactory Academic Progress Application Form ZOASAPR You can use ZOASAPR to vie
11. 6891 Aid Year Code 10910 Term Code Applicant ID Number of lines per page Log file name 1200908 1888666333 160 home banjob database zobsgrp_8L Total Records Grouped al HHKKKW END OF REPORT AM Sample zobsgrp log Executing Executing Username Run Sequence Number Executing Executing Executing Executing Executing Executing Executing UNDFRH sel Executing PARM AIDY PARM PIDM P STMT Cn main parsargs Connected retrieve_parms valid setup _fens sel name rn dr Jog_headers grp_open get_grp_slict ect num 12 642 get_statement Executing do_prepare dyn prep dec open Executing Executing Executing Executing Executing Executing Executing Executing Executing Executing Executin Connecte connected grp_fetch upd_ lt cnt commit sub_group header_1 sub_cnt cleanup_fens M Nees eader_1 close_files commit Database Page 13 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Calculating SAP 1 Calculate SAP ZOBSAPR Run the Satisfactory Academic Progress Process ZOBSAPR Process ZOBSAPR 7 SATISFACTORY ACADEMIC PROGRESS Parameter Set Co E Printer Control Printer DATABASE M Special Print Lines 55 Submit Time Parameter Values Number Parameters Values e HM Di Financial A
12. Code Code calculate coursework and update RORSAPR Validation Form records Coursework is calculated up to and STVTERM including work for the given term Page 14 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Georgia Enhancements 8 6 Information Technology Services University System of Georgia 03 Count All Yes Learning Support Parameter controls if all Learning Support LS N courses Subject with grade modes of 6 7 8 R y W or B are counted in attempted and earned hours and if applicable the GPA If the Count LS is set to N no Learning Support Hours are counted in SAP processing If the Count LS is set to Y ALL LS Hours both attempted and earned are counted If the LS course has a regular grade e g A B C D F then that grade is also counted towards the SAP GPA Default is N 04 Learning Yes Support Hours to Exclude If Count LS is set to N then the Exclude LS Hours parameter sets the maximum number of LS hours to exclude the SAP calculation The default is 45 and an entry of 999 excludes all LS hours If the Count LS is set to Y then this parameter is ignored EXAMPLES If exclude LS hours is set to 45 all coursework after the first 45 hours is added to SAP If the exclude LS hours is set to 999 no LS hours are added to the hours or GPA for SAP If the exclude LS hours is set to O it cou
13. Student Student Type Student Code If the student has zero hours and is a new Code Validation transfer for the term being processed the Form process considers student as Not Yet STVSTYP Determined 08 Making Yes Select SAP Code for reviewed and making Satisfactory Progress progress Progress codes must be defined in Academic Code RTVSAPR Progress Validation Form RTVSAPR 09 Undetermined Yes Select SAP code for undetermined SAP status Satisfactory Code Undetermined code must be defined in Academic RTVSAPR Progress Validation Form RTVSAPR 10 Warning Code No Select SAP code for the first warning Warning Satisfactory code must be defined in RTVSAPR If your Academic institution does not use a first warning code Progress before suspending a student not making SAP Validation Form then leave this parameter blank RTVSAPR 11 Probation No Select SAP code for the second warning Satisfactory Code Probation code must be defined in RTVSAPR Academic If your institution only gives one warning or only Progress uses Suspended when an applicant is not Validation Form making SAP then leave this parameter blank RTVSAPR 12 Suspended Yes Select SAP code for suspend not eligible for Satisfactory Code aid Suspended code must be defined in Academic RTVSAPR Progress Validation Form RTVSAPR 13 Appeal Code Yes Select SAP Code for appeal status Appeal Satisfactory code is not updated automatically when Academic ZOBSAPR is ru
14. aid Financial Aid Officers This document explains how to use the Georgia Enhanced version of SAP that accommodates University System of Georgia needs and requirements and meets federal reporting regulations It does not include instructions for using SunGard Higher Education Solutions SHES Banner baseline SAP This chapter includes the following topics e Introduction to SAP e SAP Menu and Forms Reference e SAP Process Flow e Using SAP e Setting up SAP Codes and Rules e Assigning Students to Groups e Calculating SAP e Verifying SAP Results For information about the baseline product see Using SCT Banner Financial Aid User Manual Chapter 13 Financial Aid Common Functions Page 1 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Support For additional ITS resources and support contact the ITS HELPDESK Web http www usg edu customer_services self service ticket submission E mail helpdesk usg edu For urgent or production down situations call the ITS HELPDESK Local 706 583 2001 Toll free within 1 888 875 3697 Georgia Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 2 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia SAP M
15. ased on institutional rules established by the institution SAP rules for grade codes are established on the ZHASGRD form Checked indicators on ZHASGRD do not affect institutional calculation for attempted earned and GPA indicators checked on the Grade Code Maintenance Form SHAGRDE Schools must calculate SAP at least once a year for each student receiving Title IV aid Hours included in SAP are those hours that have been rolled to Academic History and those that are marked to be counted in ZHASGRD Whether the hours have been converted from quarter to semester is irrelevant to the process Learning Support LS courses in institutional or transfer coursework may be calculated in SAP totals based on process parameter selection Federal regulations require that transfer credit hours be counted for Title IV aid Page 4 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Overview of SAP Complete the following steps to calculate SAP for an individual or for a Process Flow population selection Setting Up Codes and Rules 1 Create group codes ZTVSGRP 2 Establish Quantitative and Qualitative ZORSAPR hours for SAP and GPA rules 3 Set grade codes ZHASGRD 4 Create progress codes in baseline RTVSAPR 5 Create aid year specific SAP rules ZORRULE 4 Assigning
16. ccssscntnccccssccscesesandnnsccsscsceeanananancacenssedacneaaa A 1 Appendix B Process FIOW eussurueeuruegeeesSSSEEENEEKESEESERSHEEEEENEKESEEEREEEEEENEENENERKEReEEN B 1 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page iii December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia This page left blank to facilitate front back printing Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page iv December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Using Georgia Enhanced Satisfactory Academic Progress Introduction to Satisfactory Academic Progress Purpose of SAP Target Audience Purpose and Scope of Document References The Georgia Banner Enhanced Student and Financial Aid Satisfactory Academic Progress SAP process calculates transfer and institutional hours and GPA to determine student eligibility for financial aid Federal law requires institutions disbursing Title IV funds to students to create policies for monitoring SAP The Georgia Enhanced SAP process includes both Banner baseline and Georgia requirement information You can use the SAP process to report SAP for an individual or a population selection of students Schools must calculate SAP at least once a year for each student receiving Title IV
17. e Personal Link 4 Personal Link 6 Georgia Accounts Receivable Menu ee Georgia General Menu My Institution SUNGARD HIGHER EDUCATION Banner Broadcast Messages Setting Up SAP Codes and Rules 1 Create Group Create SAP group codes on the SAP Validation Form ZTVSGRP ZTVSGRP a SAP Group Validation ZTVS LLL LLL LILLIE LILI ESSE Code Description Active Default Priority Activity Date UNDFRH Undergrad Freshman e 1 is nov 2o10 a UNDSOP Undergrad Sophomore EI o 3 05 NOV 2009 UNIRSE Undergrad Jr Sr v mj 5 05 Nov 2009 FRESH Incoming Freshmen D D 7 18 Nov 2010 GRAD Graduate v D 10 05 Nov 2009 scoecH Second Bachelor s Undergrad o 2o 05 NV 2009 TCHCER Teacher Certification v O 30 28 OCT 2010 TRANSF Incoming Transfer v o 50 28 OCT 2010 Bet A A a eo a Include a default group and set the Default Indicator to Y The default group should have the lowest priority the highest number Students in this group do not fit defined SAP rules established on ZORRULE Note All active codes must have the Code Active indicator checked in order to be processed Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 6 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia 2 Establish Hours and GPA Rules ZORSAPR Estab
18. enu and Forms Reference Overview Use the following forms to establish and maintain SAP Descriptive Title Name SAP Menu SAPR SAP Form ZOASAPR SAP Group Rules Form ZORSAPR SAP Rules Assignment Form ZORRULE SAP Group Validation Form ZTVSGRP SAP Alternative Grade Code Maintenance Form ZHASGRD Baseline SAP Validation Form RTVSAPR Use the following processes to establish student groups and calculate SAP Descriptive Title Name SAP Group Assignment ZOBSGRP SAP Process ZOBSAPR Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 3 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia SAP Process Flow Description of SAP Timeframe Hours Included in SAP The Satisfactory Academic Progress Process ZOBSAPR accumulates all hours based on rules established on the SAP Alternative Grade Form ZHASGRD for determining student academic progress ZOBSAPR calculates hours counted for students receiving Title IV aid as displayed on the SAP Form ZOASAPR ZOBSAPR can be run for individual students or for Population Selections Rules established on ZHASGRD are indicated for SAP calculation but hours counted for SAP may or may not be counted for the institutional attempted earned and GPA hours on the Grade Code Maintenance Form SHAGRDE or Transfer Grade Code Maintenance Form SHATGRD b
19. ess can be used to process individual students or a population selection of students Note Due to version 8 x changes to the table behind the Applicant Status form ROASTAT this process can no longer be run by Aid Year Term only Process ZoBsGRP 7 SAP Group Assignment Parameter Set m Printer Control Printer M Special Print Lines en Submit Time Parameter Values Number Parameters Values KM hd Di Financial Aid year code ai 02 Term Code 03 Student Id 04 Application Code 05 Selection Indentifier 06 Creator Id 07 User ID LENGTH 4 TYPE Character O R Required M S Single Aid year of applicants to process Submission C Save Parameter Set as Name Description Hold Submit ZOBSGRP reports the student s SAP code SAP code definition student PIDM last name first name and middle initial Run ZOBSGRP before running ZOBSAPR to ensure that any students who have changes that could affect their group placement since the last run are placed into the correct SAP groups Enter values for the following parameters for ZOBSGRP Page 11 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Georgia Enhancements 8 6 Information Technology Services University System of Georgia Parameters for ZOBSGRP No Name Required Description Instructions Values
20. id Year 02 Process Term Code 03 Count ALL Learning Supp Y N N 04 LS Hours to Exclude 45 DS Count Transfer Credit Y N N 06 New Freshman Code 07 Transfer Student Code 08 Making Progress Code LENGTH 4 TYPE Character O R Required M S Single Enter valid aid year for processing applicants Submission F Save Parameter Set as Name Description Hold Submit Run ZOBSAPR for an individual student a population selection or for all applicants with a RORSTAT record for the aid year that you select e Torun ZOBSAPR for an individual complete parameter 14 e Torun ZOBSAPR for a population complete parameters 15 17 e Torun ZOBSAPR for all students for the same aid year leave parameters 14 17 blank The single ID overrides any entered population selection Run ZOBSAPR at the time established by your institutional policy Frequently schools run SAP following end of term processing for spring Note Before running ZOBSAPR you must run ZOBSGRP for the same term using the same criteria for both Complete the following Parameters for ZOBSAPR Parameters for ZOBSAPR No Name Req Description Instructions Values 01 Financial Aid Year Yes Aid year for processing applicants Aid Year Inquiry Applicant must have ROASTAT record for aid Form year in order to be processed ROIAIDY 02 Process Term Yes Term code within financial aid year used to Term
21. lish Quantitative and Qualitative hours and GPA rules on the SAP Group Rules Form ZORSAPR that match your institution s SAP policies Ki SAP GROUP RULES FORM ZORSAPR 8 0 Group Code M Quantitative Ratio Earned Attmpt Hrs Start End Hrs Date Qualitative Ratio Attmpt Hrs Start End Min GPA Date Create SAP Rules for each SAP group that you created on ZT VSGRP Use ZORSAPR to define the ranges for your institution s Quantitative Ratio and Qualitative Ratio for each SAP group Key Block In the key block enter the Group Code which is validated from ZTVSGRP Notes About Quantitative and Qualitative Ratios Do not define Quantitative or Qualitative Ratios for the Default Group Use zero for the Start range on both Quantitative and Qualitative Ratios Quantitative Ratio Block Define institutional start and end points for the range of Attempted Hours The end must be greater than the start The End field is the maximum number of hours allowed for the SAP group Enter the Earned Hours for your institution which equals the percentage of attempted hours that must be earned to make SAP Date is automatically populated Page 7 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System
22. n Appeal code must be defined Progress in RTVSAPR ZOBSAPR does not Validation Form automatically update the Appeal Conditional RTVSAPR SAP Code An appropriate detail record is printed to a report indicating the student s status and that the student is under appeal Appeal codes must be changed manually 14 Applicant ID No Enter valid applicant ID to run process for single student Entering ID overrides population selection 15 Application No Enter Application Code for population selection Application Code Inquiry Form GLIAPPL 16 Selection No Enter Selection ID of population selection Identifier Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress Page 16 December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia 17 Creator ID No Optional Enter the Banner ID of the person who created the population selection 18 UserID No Optional Enter the User ID of the person performing population selection if applicable 19 Run Mode Yes Set to A runs process in audit mode which A prints results but does not update the tables U Set to U updates the tables Default is A 20 Process Yes If set to N all applicants for term and aid year N Enrolled Only specified are processed Yy If set to Y only applicants enrolled for the process term are included Set to Y if you are running process at the end of each term and using the
23. nts 8 6 User Documentation Satisfactory Academic Progress Page 19 December 2010 Satisfactory Academic Progress Georgia Enhancements 8 6 Information Technology Services University System of Georgia Appendix A Document History This section details the history of the document and updates made for each modification Release and Date Form Process Page Update Description Georgia Enhancements ZOBSAPR Pg 13 Updated Is amp log screenshots and 7 16 10 17 08 screen shot of ROASTAT Georgia Enhancements All SAP Entire Updated screen shots for bs amp log 8 0 March 31 2010 processes doc files SAP forms and processes Added forms as process flow to appendix well as lis amp log files have been updated to 8x version Georgia Enhancements ZOBSGRP Multiple Updated screen shots of lis amp log 8 6 December 17 2010 pages files Also updated ZOASAPR and ROASTAT screen shots to show User Id Page A 1 Georgia Enhancements 8 6 User Documentation Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Information Technology Services Georgia Enhancements 8 6 University System of Georgia Appendix B Process Flow Satisfactory Academic Progress Overview End of Term Grades are assigned and rolled into history SAP process is run in online or batch mode SAP status for students updated Student not making SAP are notified aid is removed pending appeal
24. nts all LS hours and GPA into SAP the same as if you had set the Count LS to Y Note No matter how this parameter is set a count of total LS hours taken by a student is calculated If a student is taking an LS course for the process term and LS attempted hours are greater than 45 a detail record is written to a report indicating that the student is over 45 hours This is only a warning message and does not affect SAP 05 Count Yes Transfer Credit Parameter controls whether institution N equivalent transfer coursework transfer work Y accepted by the institution counts toward SAP attempted and earned hours and if applicable in GPA If parameter is set to N no institution equivalent transfer coursework is counted toward SAP If this parameter is set to Y hours are totaled based on transfer course indicator settings on ZHASGRD The default is N 06 New Yes Freshman Code Select student type code for New Freshman Student Type If the student has zero hours and is a new admit Code Validation freshman for the term being processed the Form process considers student as making SAP STVSTYP Georgia Enhancements 8 6 User Documentation Page 15 Satisfactory Academic Progress December 2010 Satisfactory Academic Progress Georgia Enhancements 8 6 Information Technology Services University System of Georgia 07 Transfer Yes Select student type code for Transfer
25. seeeeeenseeeeeenseeeeenseeeeesnseeeenenseesenes 6 2 Establish Hours and GPA Rules ZORSAPR c ccccessseeeeeseeeeeeeseeeeeenseeeeeenseseeeenss 7 3 Set Grade Codes ZHASGRD ss ett SEA EEGENEN 8 4 Create Progress Codes RTVSAPR c ssssccessseceeeseeeceenseeeeeenseeneeenseenenseseenanensessenes 9 RETR ON COS seess 9 5 Create Aid year Rules ZORRULE cccsseeeesseeceeeseeeeeeeseeeeeenseeeeeenseeeeeseseeeeneesesnenes 9 Assigning Students tO GLOUNS 1222eeceecceccccsnensnnneeeeeeeeesesnnsnnneeeeesssssenssaesneeneneness 11 1 Place Students in SAP Groups ZOBSGRP cssseccessseeeeeseseeeeeseseeeeeseeeeeenssseenes 11 Parameters for ZOBSGARP sninn nR nna AA RAA ARARA R AAAA ARREA NAARAAN 12 2 Check Results zobsgrp lis amp 10 ccccececeseeeeseeeeseeeeeeeeesnaeseneeesnseeeeseeeeseaesaseeeenseeeeeeees 13 Calc lating EE 14 1 Calculate SAP ZOBSAPR 0 2 ceccsecsecsseessneesneesseesenesenseeurenerenaesnaesneeenenenanenaneasuacsnee 14 Parameters tor ZOBSAPR niriana iaaa a iaaa 14 2 Check Results zobsapr lis amp 10g sssssssssuunnuunnnunnennnunnnnnnnnunnnnnnnunnnnnnnunnnnnnnnnnnnnnnnnnnnn 18 EM 19 1 Check Student Status ZOASAPR cccssceeeseseeeeeeesceeeesesceeeeseeeensnseseenseseseeneeseeeenes 19 2 Check SAP Status ROASTAT ccecceecceeeceseeeseeeseceneceneeesaeeaeenaeeeseseeesneneeeeeeeeeesees 19 Appendix A Document History sissccicciscscd
26. w delete insert or update SAP records The User_ID field has been added to this form to identify individuals that run the SAP Group Assignment Process ZOBSGRP with a population selection ES Satisfactory Academic Progress Applicant Form ZOASAPR 8 0 ID 888666333 Bob Smith Satisfactory Academic Progress Report Detail Term Group Attempt Hrs Earned Hrs GPA Max Hrs User Id Date v Process Message fea MAKING SAP Satisfactory Academic Progress Term Code Description Date el 201002 R Reviewed Making Progress 23 NOV 2010 L i 200908 x Not Yet Reviewed 19 OCT 2010 Verify that SAP has been updated under the Eligibility Status tab of the baseline student Applicant Status Form ROASTAT Aid Year 1011 Ir 1D 888666333 7 Bob Smith Applicant Status Eligibility Status Satisfactory Academic Progress Calculated New SAP Lock Term SAP Status Status Indicator User ID Activity Date Calculation New kd A e n gin o mmm mem mm ams 200908 x D JYOUNG 19 OCT 2010 Not Yet Reviewed o Admissions Status Detail Significant Institution Student Inat Ve Level Decision Decision Acceptance Acceptance Applir 200908 us Undergraduate Semeste Ip Admit Final iy D k C i Oo f C B 8 B E E Georgia Enhanceme
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