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NetDeliver @V2800 User`s Manual

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1. Description office staff 144 6 Click Update to permanently save all the latest changes or Exit to leave without Saving any latest change Address Book Manager E mail Group New Delete Modify Update Exit Group Group Name Description office staffs office staff Group counter 1 20 145 Modifying a Group To modify a group 1 Inthe Address Book Manager screen click the Group icon and choose Modify to prompt the Modify a Group Set dialog box Or you may double click the group to prompt the Modify a Group Set dialog box Address Book Manager Modify a Group Set E mail Group Search v a Ele Name office staff jJi catherine lee E Mail List v e catherine lee catherine ccc com finance john john abe com my distributor mary mary bbb com my customer E mail Name E mail Address Description john john abc com distributor in LA Member Description office staff f E mail counter 3 2000 2 Modify your group information Choose the group member you wish to add and then click to add the new member or click gt to delete an old member from the group 3 Click Update to temporarily save the latest data or Cancel to return to the Address Book Manager screen Modify a Group Set Name my partners Seater i E Mail List maty
2. The effect on image after removing the R channel 109 Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings There are two tabs Scan Settings and Configuration Settings Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file load an existing file or delete an existing file 2 xI Scan Settings Configuration Settings _File Name Image Type Scan Method lave 0 7 6 24 Bit Color ADF One p 30 80x 13 54 default av2 24 Bit Color ADF One p 300 8 50 14 00 Saving a scan settings file Type a name for your settings in the File Name text box and click the Save button Your settings will be saved and the file name will appear in the list box Using a scan settings file You can use an existing settings file Right click the file name for the settings you want to use and click the Load button The settings in the file will automatically be specified in the scanning features dialog box Deleting a scan settings file Right clicks a file name and press the Delete button the computer keyboard to delete the file Note you cannot delete the default scan settings file default av2 110 Configuration Settings The Configuration Settings tab allows you to customize some special settings Custom Settings BEB Energy Saving Mode checks the Enable box to enable energy saving
3. Add a New Group Set Name s Prone No List finance human resource abc gt my distributor customer 1 customer 2 Member customer 3 3 Enter the name of the group and select group members by the arrow keys as illustrated below 151 Add a New Group Set Name piles ours 001 market customer 1 O02 finance customer 2 human resource abe gt my distributor customer 1 customer 2 Member Numbers 006007008 m 4 Click Add to save your settings and return to the Phone Group List screen Modifying a Phone Group To modify a phone group 1 Inthe Phone Group List screen click the group which you wish to modify 2 Inthe Modify a Group Set screen enter your changes and then click Update to save your settings and return to the Phone Group List screen Deleting a Phone Group To delete a phone group 1 Inthe Phone Group List screen click Delete beneath the group number which you wish to delete 2 A Confirmation dialog box is prompted Click Yes to delete or No to cancel 152 Account Management This chapter is specifically targeted to the persons who are responsible for the administration of the product If you are the administrator of this product please read this chapter before using the product This chapter describes how to set up the Account Management If you wish to assign local users and their privileges in using the individual product featu
4. LAN Port USB Port Telephone Jack Line Jack To turn on and off the machine To connect power with a power cable To connect the printer with a USB cable To connect network with a network cable To connect a computer as a USB scanner This telephone jack should be ignored since no handset is provided with the product To connect the product to a RJ 11 telephone jack provided by the telephone company with a telephone line Note If you wish to use the product as a regular fax machine you must plug one end of the telephone line to the Line jack the external one and plug the other end to the RJ 11 telephone jack with a telephone line The Control Panel C eee e 4 Mem 000 t Baw lt i gt Color Stop Part A Part A LCD Display Used to display current operation Part B Function Keys Used to select a working mode Function Keys Press to make copy Press to send your scanned document to e mail Press to send your scanned document to a designated server Press to send your scanned document to a fax machine Part C The Numeric Keypad Used to enter copy quantity or the fax number Part D Start amp Other Keys Used to select special requirements or the start key to start sending or copying your document s Select to access the user tools to set up the system Select to clear current settings and return to the default settings Press the button
5. Pull the ADF Release button and open the ADF front cover to the left Press the top of the ADF snap in pad as illustrated to raise the holder 1 2 3 Press both sides of the holder inwardly to remove it from the slot 4 Press both sides of the ADF snap in pad inwardly with your fingers to pull out the ADF snap in pad from the slot ADF Front Cover The Top of the ADF Release ADF Pad Holder Button ADF Snap in ADF Snap in Pad Holder Pad 129 Assembling Procedure 1 Take out the ADF pad module from the box 2 Press both arms of the ADF snap in pad inwardly with your two fingers Place it into the holes until it snaps into place 3 Press both sides of the ADF snap in pad holder and insert the pins to the holes 4 Press down the top of the holder until it snaps into place ADF Snap in ADF Pad Pad Holder The ADF Pad Holes ADF Snap in Pad Holder 130 Replacing the ADF Roller After scanning approximately 200 000 pages through the ADF the ADF roller may be worn out and you may experience problems with document feeding In this case it is highly recommended to replace the roller with a new one Please follow these steps to replace and install the ADF roller 1 Pull the ADF Release Button to open the ADF front cover 2 Move the green clamp up 3 Hold the roller and slightly move it forward to detach the roller ADF Front Cover ADF Release Button Green Clamp 131 Assembl
6. s web page 1 Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page NPL Menu Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 2 Click Filing Template to prompt the following Filing Template screen Filing Template Color File File Format Format Compression Level Multi Level BEWY Gray File Format File Format Compression Level Resolution 200 dpi Image Density 4 Subfolder OFF Report to E mail Paper Size Ad 52 3 Enter or select an input parameter respectively and then finally click Update to save your settings Refer to the following table for the detail of each setting Color File Format Please choose the type of protocol of your filing server in the first field Choice includes FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https Important note You must use this CIFS filing format file IP computer name folder name to set CIFS URL The port number for
7. 1 Touch the Address Book icon on the E mail main screen The following Address Book screen appears 2 Touch an e mail address to select it The selected one will be highlighted You may touch another address for multiple selections 3 Touch OK to return to the E mail main screen Address Book Recipient CE G betsy betsy avision com tw 1 wiliam_wu william_wu avision com tw 1 v I I J andy chu andy chu avision com tw I I To select a group address 1 On the Address Book screen touch the Group tab to prompt the following Group screen 2 Touch a group to select it and touch OK to return to the E mail main screen You may touch another group to select multiple groups Address Book Recipient ni an marketing group customer group 81 To search an e mail address or a group 1 On the Address Book main screen touch Search to prompt the following E mail Search screen 2 Choose your search type All means to search the addresses from current Address Book of the product LDAP means to search the addresses from an external address book on a LDAP server Enter your search string via the soft keyboard 4 Touch the Search button to start searching Search Type D search string 82 Sending Your Document to Filing Servers Before sending your document to destination servers you should set up a few folders first to speed up the process A folder contains a list of parameters such as
8. 3 Enter the fax number with the numeric keypad on the control panel Or you may touch the Phone Book button to bring up the preset telephone book and then select it from the list You can also select multiple fax numbers at one time To enter next fax number press the Down arrow key at the right of the Phone Number field after finishing entering the first fax number Note the Destination button on the upper right corner will display the number of recipients you have chosen 4 Check if the quality paper size original doc Simplex or image density meets your requirement If not change the setting to suit your needs For more information about the settings refer to the setting descriptions below 92 5 Click the More Setting tab to prompt the More Setting screen Check if you wish to use Delay Send Polling Reception or the Overseas Mode For more information about the settings please see the setting descriptions below 6 Press the B amp W or the Color button to send your document s in black and white Setting Descriptions Item Description Z OZO S Original Doc Original Size I mage Density Choice Simplex Duplex Long Duplex Short Simplex If your original is a single sided document choose Simplex to scan your documents only in one side Duplex long If your original is a double sided document which is bound along the long edge of paper choose Duplex Long to scan your docu
9. CE Warning This product satisfies the Class B limits of EN55022 EN55024 and safety requirements of EN 60950 iv Table of Contents 1 Gemino Started vacisicieanatend dinemccnieientdeansenmanstaacensmianine OL PIC OCUCEION asinine cicne tases sae cote ee cece ec ee eee eeteene eet eent yeas 1 Features oi sescrccseeiiccc aE E a a i 1 External WiC Wi secre cscs tea ies ee ccs a a e e Seeee eee eeee iee 3 Th Front VICW coccceanccade candace cansdetteansduedeansaacceoeddeateanscasteanddeesbcsucesiaaned 3 The Connection POrtS ssena a sede wee a Aaaa a 4 TNE Control Panel on aa eee aa aa ees 5 Preinstallation nformation ssssnnnssnnnnnnnnnnnnnnnnnunnnnnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnn 7 Internet Communication Features ccccccscsseseeseeesesseeeenseneensensensensensenaens 10 Scan to B 10 aul ecciscvcatet asin ees NE 10 Scan tO FOIGCR sorrara ected Hae eee dae cated veeuaede needa ved wees ene ne dee 11 2 Installing Your Machine sssssssssnunnnnnnnnnnnnnnnnnnnnnes L2 Minimum Configuration Requirements sssss 2 5 2 22 2 2 5 12 Unlocking the Scan Unit iicstisccccantinaceeteeacccateenadeetdeadcceteenadeetdeaceceteencdeetedas 13 CONNECTING TNE Cables irssi a 14 Connecting the Ethernet Cables sssssnusnunnunnunnnnnnnnnnnnnnnnnnnnnnnnnnnnn 14 Connecting the Printer Cable ccccccccsssssssssssssseeeeeeeeeeeeneeeeennneennnenans 14 Connecting the Telephone Line ccccccccecssseeeeeeeeeeeeeeeee
10. E mail Address Po 14 Enter name e mail address and description and then click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen 138 Add a New E Mail Address E mail Address johni abec com Description 15 Click Update to permanently save the new e mail address or Exit to leave without saving the address Address Book Manager E mail Group Mew Delete Modify Exit E mail Name E mail Address Description john johngabc com my distributor E mail counter 3 2000 Note Up to 2 000 e mail addresses can be entered in the Address Book 139 Modifying an E mail Address To modify an e mail address 1 Repeat Step 1 to Step 4 from the previous section Adding an E mail Address The Address Book Manager dialog appears Address Book Manager E mail Group New Delete Modify Update Exit E mail Name E mail Address Description john johngabc com my distributor E mail counter 3 2000 2 Choose the address you want to modify from the list and choose Modify to prompt the Modify an E Mail Address dialog box Or double click the address which you want to modify to prompt the Modify an E Mail Address dialog box Modify an E Mail Address E mail Address 3 Modify your address data 140 4 Click Update to temporarily save the latest data or Cancel to return to the Address Book Manager screen Modify an E Mail Address E
11. No Dial Tone Detect Dial Tone is enabled and there is no dial tone detected Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line 4 The line quality is poor Please try again or use another line If the error still occurs please call service No fax response The remote modem or fax modem has not sent fax message within the specified time Check the remote fax machine and then try again Waits a few seconds then try again User has cancelled the job during scanning or transmission 1 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line 2 The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service 121 0213 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line 0215 Your fax machine receives wrong fax message from the remote fax machine Please try again or use another line Your fax machine receives wrong fax message from the remote 0226 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs
12. Up to 20 digits can be entered and some characters such as space are Supported The following is an example of the fax header ID AAA Company Station 5231111 T0o 1234567 2007 07 31 15 31 Page 1 61 Operation With an intuitive control panel and a large LCD display the product is designed to be easy to use After the administrator has completed the configuration of the machine basically operating the product takes only a few steps as follows 1 Place your paper either in the ADF or on the glass 2 Press p or on the control panel S E mail 3 If you are pressing enter an e mail address or select one address from the address book If you are pressing choose your desired folder to save your image 0 Fax If you are pressing enter a fax number or select one number from the phone book 4 Press M Black amp White or A Color button to start scanning and send the scanned document to your printer e mail address filing server or a remote fax machine The following sections describe the advanced steps on how to make copy of your scanned document how to fax your scanned document and how to distribute your document over the internet 62 Loading Paper The product can scan and send document s either in the ADF Automatic Document Feeder or on the glass If you need to send multiple pages please load your papers in the ADF The ADF can hold up t
13. catherine lee catherine ccc com finance _ john john abe com my distributor Member mary bbb com my customer Description business partner Update 146 Click Update to permanently save all the latest change on the product or 4 Exit to leave the screen without saving any latest change Address Book Manager E mail Group Ne Delete Modify eda JE Group Group Name Description artner my business partner Group counter 1 20 147 Deleting Groups To delete a group 1 In the Address Book Manager screen click the Group icon and choose a group you wish to delete Address Book Manager E mail Group Ne Delete Modify Update Exit E mail Name E mail Address Description john john abc com distributor in LA E mail counter 3 2000 2 Click Delete to erase the group A Confirmation dialog box appears to confirm your deletion Click OK to delete or Cancel to exit Microsoft Internet Explorer 2 Ave you sure you want to delete these items Cancel 3 Click Update to permanently save all the latest data on the product or Exit to leave the screen without saving any latest data Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key to delete them at once 148 Managing Fax Phone Book With the Fax Phone Book you can send your scanned documents simultaneously to
14. control panel the product allows the administrator to remotely configure the machine by either launching the product s embedded web page Web Image Monitor or starting the Network Management Tool provided in the supplied Scanner Driver CD ROM The product s embedded web page Web Image Monitor allows the administrator to configure each machine remotely with a web browser while the Network Management Tool allows the administrator to update the product and manage several MFPs on the network For more information on how to use the product s Network Management Tool please refer to the online help of the Network Management Tool Note v Ifthe system administrator has chosen DHCP then the IP address of TCP IP gateway subnet mask and DNS server will be automatically given y When installing the product for the first time it is recommended that the Administrator retain the default system settings The settings can be customized at a later date once you are familiar with the operation and functionality 16 Specifying the Product s Network Settings 1 Turn on the machine After warming up for a few seconds the default working mode is prompted on the touch panel For example the following Copy mode Copy a Image Edit Advanced Copy Reduce Enlarge Paper Tra Image Density 100 io Copy Mode Paper Size 100 Fi 25 Variable 78 Lgl gt Ltr 50 127 Ltr gt Lgl 200 2
15. illustrated E i k 7 a xc J E J A IL 1 l 1 2 in 1 4 in 1 landscape 4 in 1 portrait 30 Factory Default 31 E Mail Default Used to specify the default settings set by the administrator when sending an e mail from the product The default settings mean the e mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again Default E mail Options Item Description O o o Default Enter text for the default email subject for all outgoing mails Subject sending from the product Up to 64 characters are allowed Touch anywhere in Subject field to bring up the soft keyboard to enter your subject Default File Choose default maximum image size for attachment sent by the Separation product The purpose to set file separation is to avoid the file size limitation of SMTP servers Use the combo box to select from the list Choice 1MB 3MB 5MB 10M 30MB Unlimited Default Scan Options Item Description O Z O o Original Choose your default document size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Resolution Choose your default resolution for the scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or
16. please call service Your fax machine receives wrong fax message from the remote 0229 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote 0230 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Memory Full Check if the printer is connected If the printer is not connected the scanned image will be stored in MFP s memory Your printer may have error message Check and solve the 0234 problems Check Send Later jobs These jobs are waiting to be transmitted in memory Carry out these transmissions to free some memory Current memory is not enough to process the scanning job Press Start to send the pages successfully scanned or Stop to abort the job You may choose a lower resolution or try to send fewer pages at once Your fax machine receives wrong fax message from the remote 0237 fax machine Please try again or use another line The line quality is poor Please try again or use another line If the error still occurs please call service Your fax machine receives wrong fax message from the remote 0238 fax machine Please try again or use another line The line quality is poor Please try again or use a
17. sending individual files to folder or sending individual files to fax machine when they press the Copy E mail Folder or Fax button on the control panel However if the users fail to set these settings then the default settings will be automatically applied to the copier e mails folder or the fax sent by the users That is to say the administrator assigns default settings for common functions Yet an individual user also has a chance to set his or her own settings when he or she is performing one of the function modes Alternatively you may specify more administrator settings on the control panel via the soft keyboard Refer to the preceding section Specifying the Product s Network Settings to specify the administrator settings via the soft keyboard 20 Specifying More Administrator Settings by the Network Management Tool 1 Place the Scanner Driver CD ROM into your CD ROM drive In a second the installation graphic appears 2 Choose Network Management Tool and follow the on screen instruction to complete the installation 3 Start Network Management Tool by choosing Start gt All Programs gt Network Management Tool gt Network Management Tool 4 In a second the Network Management Tool main screen appears as follows 2 Network Management Tool File View Tools Help NO Ga New Device 5 Choose New Device from the File menu to prompt the following New Device dialog box Or dou
18. CPM type B copies per minute count Copy Print Resolution 600 x 600 dpi Original Size Up to Legal ADF n OIV O E lt a O ct U0 a riginal Size Copy Size Up to Legal 7 levels 5 400 in 1 increments Paper Supply sS A4 Letter A5 B5 Legal Scaling Option 100 Default 70 A4 gt A5 78 Legal gt Letter 86 A4 gt B5 115 B5 gt A4 g N 127 Letter gt Legal 141 A5 gt A4 98 Fit to Page Edge Erase 0 6 13 19 7 25 mm Margin Shift right 0 6 13 19 7 25 mm bottom Paper saving N Up 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait Collate Sort Stack Duplex i 4 1 2 2 1 2 2 Orientation for Duplex Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge 159 Network Specification Configuration Requirement IP address Subnet mask Gateway SMTP server POP3 server FIP server Web server E mail Specification Protocol SMTP MIME Mail Sever Authentication SMTP AUTH POP3 File format B W single bit PDF TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Method B W RAW G3 G4 Gray JPEG Color JPEG Compression Level Low Medium High Supported Resolution 75 100 150 200 300 400 600 dpi Default Resolution 200 dpi Address Book Capacity Max Address 2000 Group 100 No of Address in Each Group 99 Multiple Recipients allowed Supported
19. Image Edit Advanced Copy Reduce Enlarge aper Tra Image Density Ato 100 ha Paper Size 2 100 Fitto Page m Copy Mode 25 Variable 78 Lgl gt Ltr 127 Ltr gt Lgl 200 3 If you need to make more than one copy enter your desired copy count with the numeric keypad on the control panel The number of copy will appear on the upper right corner 4 On the Basic screen check if the original size the present scaling percentage the image density or the copy mode meets your requirement If not make any change that suits your needs 5 Choose the Image Edit or the Advanced Copy tab to prompt more settings For more information about the settings see the settings description below 6 Press the B amp W or Color button on the control panel to copy your document s in black and white 68 Settings Description Item Description O O O Reduce Enlarge Paper Tray I mage Density Copy Mode Select your scaling percentage by touching the Switch button Choice 100 25 50 78 Legal gt Letter 93 Fit to Page 127 Letter gt Legal 200 Variable Variable means selecting your scaling percentage in one percent increment from 25 400 by the Up arrow and Down arrow key Sets which paper tray will be used for current Copy job Choice Auto Select paper tray automatically Tray 1 Tray 2 MP Multi purpose Tray Please confirm if the paper size
20. Press the Menu button on the control panel Menu screen Information Network Settings J eTEN Mail Server Fax Settings Management i Account Management Phone Book A 17 This prompts the following Copier Default a E Mail Default Filing Template j Fax Default 3 Touch Network Settings to prompt the following Network Settings screen Menu gt gt Network Settings Cancel OK 4 A IP Address DHCP Enable 192 168 1 1 j ee Subnet Mask 255 255 259 0 Gateway IP 192 168 1 254 DNS Server 4 Since the default TCP IP information is incorrect please enter your own network information via the soft keyboard Touch anywhere on the IP Address Subnet Mask Gateway IP DNS Server field to bring up the soft keyboard and then enter the relevant value For example 5 Touch Return after completing entering your information to return to the Network Settings screen 6 In the Network Settings screen press OK to return to the User Tools screen Menu gt Network Settings Cancal e IP Address DHCP Enable 10 1 30 222 EE Mebwork Settings j Copier Default J Subnet Mask aul e Gateway IP j 10 1 30 254 a Fax Setting Filing T B Account Managemen Phone Book Fax Chefaull d 18 Specifying More Administrator Settings by the Product s Web Page 1 Specify the network settings on the control panel via the soft keyboard Please
21. can be entered in the Fax Number field and some characters such as and P a 2 second pause are supported When entering a phone number from the numeric keypad include any PSTN access number number to access the public telephone line usually a 9 or 0 area codes and the telephone number The machine allows broadcast faxing This means it allows you to send the scanned document s to multiple fax numbers After finishing entering your first fax number press the Down Arrow button on the LCD display to enter your next fax number in the next line Up to 200 fax numbers can be entered and broadcasted at one time If you wish to send multiple pages from the flatbed or more than one load 50 pages from the ADF press the Bind button first The button will be highlighted and after finishing scanning your first page or first load you will be prompted to enquire if you wish to bind next page or next load Place your next page on the flatbed or next load on the ADF and choose Bind to continue After finishing scanning all your pages choose End to close the dialog box 91 Advanced Operation Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 23 Press the Fax button on the control panel to prompt the Fax main screen Destination 13 44 The Phone Pause FT tis Backspace button Original Doc Simplex gt Quality Peera re Image Density Fe Me Er
22. for over 5 seconds to return to the factory default settings Select to enter power saving mode The Power LED Used to indicate power on and ready status The Alert LED Used to indicate error The Sleep LED Used to indicate power saving status Select to stop processing B amp W Select to start copying e mailing filing or faxing in black and white mode Select to start copying e mailing or filing in color mode Preinstallation Information The product has to be setup properly on your network to perform e mail and filing functions Before using the product please setup the product properly on your network for e mail and filing function The following network parameters have to be set Important Make a copy of the following table and ask your Network Administrator to complete the information 1 DHCP Enable 2 IP Address 3 Subnet Mask 4 Gateway IP Lo a 5 DNS Server 6 _SMTP Server 7 SMTP Port 25 8 _POP3 Server 9 POP3 Port 10 LDAP Server 11 LDAP Port Explanation of contents 1 DHCP Enable Choose Yes to obtain IP subnet gateway addresses automatically from DHCP server 2 I P Address The Internet Protocol IP address assigned to your machine by your network administrator or by DHCP server 3 Subnet Mask The net mask address assigned by your network administrator or by DHCP server 4 Gateway IP The gatew
23. gray image is up to 300 dpi Image Adjust the image density in seven steps using the control panel Density And you can specify the default value of image density in the range of 1 to 7 using the product s Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choice 1 2 3 4 5 6 7 Color File format for documents to be sent in colors via E mail from the product Choice 1 File Format PDF J PEG TIFF MTI FF Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file 2 Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only Size 32 Black White Multi Level Gray Choose ON if you wish to make gray copies or OFF to make a B amp W single bit copy Choice 1 Multi Level Gray ON OFF 2 File format PDF MTI FF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default Explanation of file format PDF Portab
24. includes G3 G4 and Raw Resolution The scanning resolution for your scanned document The higher resolution makes a clearer image but occupies more space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Image Density Adjust the image density in seven steps using the control panel Also you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Choice 1 2 3 4 5 6 7 Subfolder Input the name of the subfolder Make sure you have the privilege to create a subfolder under the server Report to Enter an e mail address if you wish to send the filing e mail report to the e mail Document Size Choose your document size Choice A4 Letter A5 B5 Legal Note the legal size is available from the ADF only The default paper size depends on the main tray of the printer Factory Default 54 Editing a Folder by the Product s Web Page You can edit a folder by creating a new folder modifying a current folder or deleting a current folder To add a new folder 1 Type the IP address of the product in the URL field of your browser and then press Enter to launch the product web page 2 Choose Administrator Settings The Login dialog box is prompted Click Log
25. large attachments Duplex Scanning Through the auto document feeder the product allows you to scan double sided documents to digitize your documents more effectively Faxing With the built in fax modem and an additional telephone line the product is able to transmit your scanned document to a remote fax machine just like regular fax machine Sending Multi Page Document With the Auto Document Feeder the product allows a stack of 50 page document s to be continuously scanned at one time in reliable quality to increase your efficiency Managing the Product Remotely The product provides a convenient way to manage your e mail address book filing destinations folders and telephone book remotely By simply typing the machine s IP address in the URL field of your browser the product web page will be prompted This web page allows the administrator to create up to 2000 e mail addresses 40 filing destinations and 200 fax numbers to conveniently deliver the scanned documents to multiple recipients Shortcuts By assigning your frequently used functions and settings as shortcut buttons the product allows you to complete your task in three simple touches on the LCD display and the control panel External View The Front View oS Input Paper Tray and Paper Support 5 Control Panel Paper Stopper 6 LCD display Document Cover 7 ADF Unit Handle The Connection Ports St se 2 YE Power Switch Power Jack Copy Port
26. machine Saver will be idle before it automatically enter the energy saving mode Timer after the last action The factory default setting is 15 minutes Choice 5 15 30 60 240 minutes System Specify the system s auto reset time If users have not Auto Reset performed any action during the limited reset time the LCD Timer display will automatically return to the default operation mode for example copy or e mail working mode Choice 20 40 60 120 180 seconds Language Choose the language you wish to show in the LCD display Choice English Chinese 42 Default Specify a default operation mode The default mode will show Mode after system auto reset time is over or when system is turned off and on again Choice Copy E Mail Filling Fax Shortcut Note Shortcut provides you an effective way to copy or send your document with just a few touches on the LCD display If you wish to use the Shortcut function you need to create your Shortcut buttons first via the product s web page and specify the default working mode to be Shortcut For more details on using the Shortcut buttons please refer to the Appendix Factory Default 43 Account Management Used to set user s privileges including using the copy e mail folder or fax function of the product by assigning an account authentication method Important For effective management the product allows the administrator to specify users privil
27. more disk space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing your scanned image lighter Choice 1 2 3 4 5 6 7 File format for the scanned documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF MTI FF Multi page TIFF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as RAW only File format for documents to be sent in black and white via filing from the product Choice 1 Multi Level Gray ON OFF 2 File format PDF MTI FF Multi page TIFF TIFF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the file formats include PDF TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory De
28. multiple fax machines to increase your efficiency The Fax Phone Book allows you to create up to 200 phone numbers and 20 phone groups to save the time entering your number Adding a New Fax Number To add a new fax number 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below AN Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 3 Click Phone Book Manager to prompt the Phone Book Manager screen 4 In the Phone Book Manager screen create your phone book by entering the names and phone numbers as illustrated below 149 Phone Book Manager Phone No List Phone Group 1 2 Name market Name finance Phone No 1234567 i Phone o 2345678 3 sf Name human resource Name abe Phone No 3456789 Phone No 77777777 Name my distributor Name customer 1 Phone No 55555555 Phone No 567777777 7 8 Name Name Phone No Phone No 9 10 Name Name Phone No Phone No page 1 1 o
29. refer to the preceding section Specifying the Product s Network Settings 2 The product is designed with an embedded web page to allow the system administrator to remotely manage the product Simply type the IP address of the product in the URL field of your browser and then press Enter The product s web page appears NPL Model V2800 System FAW Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 3 Click each item on the menu to enter relevant value For details on each setting please refer to the subsequent section Summary of the User Tools 19 Note v The Management item and the Administrative Settings menu are blocked by password Click Login to enter the detailed settings since the machine is shipped with no specific password You can create a password later and write it in your notes in case you may forget it For effective management it is recommended to create administrator s login password later If you wish to return to factory default settings simply press the Reset button for over 5 seconds Ina second all the values in the Management and Administrative Settings will be changed to factory default Please note that some of the settings in the User Tools can also be set by users while they are making copies sending individual mails
30. sided or double sided paper based document and deliver the electronic image to various destinations including e mail addresses printer fax machine ftp servers web site or someone else s computer on the network The new way to distribute documents is faster more cost effective and safer than any traditional methods such as mail or courier Important To perform the fax and copy function you need to connect the product to a supported printer including Ricoh B amp W laser printer Aficio SP4110N Features Digital Copying Since the product includes a laser printer it is able to perform digital copies with outstanding copy quality With an intuitive control panel and a quality LCD display making digital copy becomes fast and easy E mailing Connected to an ethernet network and a SMTP server the product allows you to transmit document s to your e mail as attachment With a touch of the e mail key and the selection of your recipients e mail addresses the document s is are first scanned and converted into an image file and then transmitted to remote recipients within minutes Filing Scan to Folder The product allows you to send the scanned documents to a server or a personal computer s file folder over intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol HTTPS a secure way of using HTTP CIFS Common Internet File System The scan to folder feature off loads the mail server from handling
31. size Size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Image Adjust the image density in seven steps using the control Density panel And you can specify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes the printouts darker and decreasing the value makes the printouts lighter Choice 1 2 3 4 5 6 7 Original Choice Simplex Duplex Long Duplex Short Doc Simplex If your original is a single sided document choose Simplex to scan your documents only in one side Duplex long If your original is a double sided document which is bound along the long edge of paper choose Duplex Long to scan your document in the front and the rear side Duplex Short If your original is a double sided document which is bound along the short edge of paper choose Duplex Short to scan your document in the front and the rear side 76 Multi batch document scanning from the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when loading more than 50 pages on the ADF or more than one page on the flatbed After scanning the 1 batch or 1 page a dialog box will pop up enquiring if you wish to Bind or End Choose Bind to scan next batch or page of document or End to stop scanning E Mail Options Item Description O S File Name of Attachment Reply To File Separation Enter the file name for your scanned
32. the unlocked position left side Unlocked Position Document Cover E 3 ie l Li c Ei Te E pa A gt Locked Position cr LP fener The scanning unit at this position before locking the scanner Note If you need to move the product for repair or any other reason be sure to lock the product before moving To lock the product please do the following 1 Turn off the product 2 If the scan unit is not located at the front of the glass turn on the product After the scan unit returns to the front end turn off the product 3 Move the lock switch to the Locked Position 13 Connecting the Cables Connecting the Ethernet Cables Connecting to the Network 1 Connect one end of your Ethernet LAN cable to an available port of your Ethernet Hub 2 Connect the other end to the LAN port at the back of the product D COPY LAN USB ae mo gt jk 5 mE LAN Port Connecting the Printer Cable 1 Connect one end of the printer cable USB cable to the printer 2 Connect the other end to the COPY port at the rear of the product 0 mo USB eTEN Bi gt pik o E COPY Port 14 Connecting the Telephone Line 1 Plug one end of the telephone line to the LINE jack at the left end of the rear panel e TEL LINE D COPY LAN USB O mo pi 5 mii Line Jack 2 Plug the other end of telephone line to the RJ 11 telephone jack p
33. to Subject and the Text fields If you wish to scan a multi page document and convert it to a single image file choose your output file format to be MTIFF or PDF If you wish to send multiple pages from the flatbed or more than one load 50 pages from the ADF press the Bind button first The button will be highlighted and after finishing scanning your first page or first load you will be prompted to enquire if you wish to bind next page or next load Place your next page on the flatbed or next load on the ADF and choose Bind to continue After finishing scanning all your pages choose End to close the dialog box 79 Using the Soft Keyboard In the E mail main screen the soft keyboard is used to enter your e mail address or message in the text field To use the soft keyboard 1 2 3 Whenever there is a soft keyboard icon shown in the blank field for example the following Subject field on the E mail screen touch anywhere on the blank field to bring up the soft keyboard Subject The blank field Soft keyboard icon KB Switch j Keyboard o Switch button To enter small letters or other characters press the KB Switch button to bring up the small letter keyboard as shown below Return KB Switch 4 a BA To return to the E mail main screen press the Return button 80 Using the Address Book To select e mail addresses
34. your filing protocol directory file name and other scanning parameters On how to set up a new folder please refer to the preceding section Adding a New Folder By the Product s Web page in the previous chapter Basic Operation Using the Default Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass LI Filing 2 Press the Filing button on the control panel The LCD display prompts the following Filing main screen Filing Server Options Scan Options marketing FTP ftp abc com marketing betsy cifs CIFS 10 1 30 42 pcname share test HTTP 10 1 44 67 test software FTP ftp abc com software Original Doc i simplex Resolution Paper Size Image Density 200dpi A4 waa 3 Choose a folder to place your scanned image Or you may use the Up arrow or Down arrow button to scroll from the list Or you may switch to most frequently used folder list by touching the Show All button 4 Press the B amp W button to send your document s in black and white or the Color button to send your document s in color 83 Advanced Operation Using Special Settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Filing button on the control panel The LCD display prompts the following Filing main screen Filing Server Options Scan Options Bind j URL Frequent marketing FTP ftp abc com marketing be
35. 06 CIFS 51 Clean the ADF 128 Clean the Glass 126 Collate Sort Stack 28 70 Color Adjustment 103 COLOR BALANCE 108 COLOR DROP OUT 109 Contrast 102 Copy Mode Speed Test Photo 27 Custom Settings Scan Settings Configuration Settings 110 Default Mode Copy E Mail Folder Fax Shortcut 43 Defining Your Shortcut Buttons 133 162 DELETING AN E MAIL ADDRESS 142 DELETING GROUPS 148 Descreen 103 DHCP server 9 Digital Copying DNS 9 Duplex 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 28 70 Energy Saver 15 ENLARGING PREVIEWED IMAGE 102 Ethernet Hub 14 fax header ID Date Time Receiving Fax Page Index 61 file format PDF JPEG TIFF MTIFF 11 Fit to Page 39 FTP 45 FTP Filing Template 52 Full Control 51 Gamma 105 Highlight 105 HTTP 45 HTTPS 49 Hue 107 IMAGE TYPE Black amp White Halftone Gray Color 101 Internet Communication Features Scan to E mail Scan to Folder 10 INVERT 102 IP Address 9 JPEG 33 36 LAN 14 LDAP 9 Lightness 107 Loading Your Paper In the ADF On the Glass 63 Making Copies 67 Managing the Address Book Adding an Email Address Modifying an Email Address Deleting an Email Address 137 MIRROR FUNCTION 102 MODIFYING A GROUP 146 MODIFYING AN E MAIL ADDRESS 140 Moire pattern 103 Network Management Tool 16 21 network parameters DHCP Enable IP Address Subnet Mask Gateway IP SMTP Server SMPT Port 7 Network Settings I
36. ADF Total Menu Map Touch Print to print out all the menu items and their values Usage Report Touch Print to print out the counter information 23 General Used to specify the product s general information Item Description gt Machine Name Sets product s machine name The name that you wish to show in recipient s e mail Country Code Select the country which you are located This setting is required to perform the fax function Time Zone Sets local time zone based on Greenwich Mean Time GMT With the time zone setting your overseas e mail will display your local time instead of sender s local time Date Time Sets the device s clock including date and time Network Setting Used to specify the product s network settings Item Description S DHCP Enable If you have a DHCP server available on your network and the DHCP has been enabled the above IP subnet mask gateway and DNS server will be automatically given Choice ON OFF I P Address The Internet Protocol IP address assigned to your machine by your network administrator o e administrator administrator m e administrator Factory Default 24 Mail Server Used to specify the product s mail server information Item Description O O Z OZO OoOO O Device E mail Address Account Device E mail Enter the email address of the device This is also Address the default From address wh
37. Adjusting Highlight Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image iiig flog i hada Levels x 1 ee RGB Reset 9 S 9 G hen E 3 1 Shadow The darkest point of an image 2 Gamma The midtones of the image 3 Highlight The lightest point of an image 4 Pointer Move the pointer to change the value When the value of gamma changes the image changes accordingly Gamma Value 1 0 Gamma Value 1 4 tela nat ia a 105 When the value of highlight and shadow change the image changes accordingly Highlight 255 Shadow O Normal Highlight 210 Shadow 10 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest and the darkest areas Cancel Input g5 Qulpol 158 2 When the curve is moved up or down the image turns brighter or darker 106 Changing Color Hue Saturation Lightness Improve your image by changing the level of hue saturation lightness Hue Saturabon Lightness i x Hue fo 1 Re sel Saturation 0 2 Lightness j _ Cancel tt 3 i Adjust the hue by moving the triangle to the right or left Note the level of intensity for the color will be changed simultaneousl
38. Avision ee Network Scan Station User s Manual Safety Information When using this equipment the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used WARNING Indicates potentially hazardous situations which if instructions are not followed could result in death or serious injury CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property Important Indicates operational requirements and restrictions Please read and follow these instructions to ensure a proper operation and to avoid damage to the machine Note Indicates further explanation or clarification Reading this is highly recommended WARNING To avoid hazardous electric shock or fire do not remove any covers or screws other than those specified in this manual N CAUTION To reduce the risk of fire use only no 26AWG or larger telecommunication line cord v Disconnect the power plug by pulling the plug not the cable v Do not touch the metal fingers of the ADF pad module The edges are sharp and touching them may result in injury Precautions Do not install the equipment near heating or air conditioning units Do not install the equipment in a humid or dusty place Use only the AC adapter HEG75 S240320 7L by Hitron included with the machine U
39. Directory security tab and click Edit for Anonymous Access and Authentication Control Please make sure Anonymous Access is selected in Authentication Methods dialog box e Internet Information Services H Tree H B domino server Directory Documents Directory Security HTTF H Default FTP Site z Default web Site Anonymous access and authentication control fea Scripts _ Enable anonymous access and edit oe i sHelp authentication methods for this reso gs TSAdmin E TSSamples r futhentication Methods ee MSADC Bg Rpe 7 ANONYMOUS access Eg Printers No user namepassword required to acces Eg PBServer gg PSData Account used for anonymous access Gg DivuServer Ag PushPanelDriver oa Authenticated access Eg _ ti_Bin For the following authentication methods t Bega best required wher fo DocuGateway anonymous access is disabled J Ee yti pit access is restricted using NTFS j whi loa D Bscinsanitheanheatian Inaesimierdis sanr Anonymous User Account Anonymous User Select the Windows User Account used to access this computer when an anonymous user connects to this site Username IUSR DOMINO SERVER Browse Paseiworg IY Allow IS to control password Cancel Help Please make sure that the account stored in your computer system in the username filed is with sufficient privilege to
40. LED Indication G D 5 D v N O 2 A Y a O 5 v O O cn Z U O Q o XXI D ct o gt 3 Q O o 5 PIS Q c v V D Sl ele 2 e 0 amp vl S ol a wT g V a eJ O Z al O ol T 5 v T Z D ert O s O O 5 5 D O ct O 5 Weight Dimensions W x D x H Warm Up Time Power Consumption uvo O U lt O 5 ct ower Saving Mode Time to Off 5 15 30 60 240 min Acoustic Noise Standby lt 45dB Flatbed Scanning lt 54 dB ADF Scanning lt 66 dB i 10 35 degree C 10 85 RH pecification of Flatbed Dimensions WxDxH 480x475x92 mm Weight 5 93 Kgs i 8 5 x 11 7 Flatbed amp Life More than 10 000 hours 13mm Thickness O D D S Y c O 5 m lt S O 5 3 D 5 ert V zI 2 a a x x 3 3 C C 3 3 a 2 a c 3 J o a gi gt Bs OM Q 158 pecification of Auto Document Feeder ype shape O sheets Xerox 4024 DP 20lb paper 480x475x205 mm Flatbed with ADF 7N Q Weight Width 5 5 8 5 Length 5 5 14 Face Up 16 Ib 28 Ib 609g m2 105 g m2 0 002 0 006 Up to 1 000 pages a day aper Feed 72 U U UO 01ON A a a fe o Q U O 3 o O O Cc mM W 3 3 5 0 D 3 a D o S J2 5 ta a Q V O ct N SS Q M 4 x W lt x L Scans pecification of Cop Copy Port USB 2 0 Host Rev 2 0 rinter Language CL5c PCL5e Speed mode 32
41. Mail Server Lotus Mail Server 5 0 MS Exchange Server 2000 2003 RedHat 7 0 SendMail MAC Mail Server in OS 9 04 Supported LDAP Server Windows 2003 Active Directory with SFU Service for Unix Windows Server 2000 MS Exchange 5 5 Lotus Notes R5 Supported Mail Application Microsoft Outlook 2000 Microsoft Outlook Express 5 0 Microsoft Outlook Express 6 Eudora 4 3 2 Lotus Notes R5 MAC built in MAIL Application 160 Compatibility Resolution Receive dpi 200x100 200x200 200x400 dpi Send dpi 200x100 200x200 Compression ransmission Speed age Memory peed Dial rror Correction Mode es Monitor Speaker Yes Specification of Filino File format B W single bit PDF TIFF M TIFF Gray 8 bit PDF JPEG TIFF M TIFF Color 24 bit PDF JPEG TIFF M TIFF Compression Method B W Raw G3 G4 Gray JPEG Colori JPEG Compression Level Low Medium High Supported Resolution 75 100 150 200 300 400 600 dpi Default Resolution B W 200 dpi Gray 200 dpi Color 200 dpi No of Filing Folders 161 Index Account List 155 Account Management 44 153 ADDING A NEW FAX GROUP 151 ADDING A NEW FAX NUMBER 149 ADDING A NEW GROUP 143 ADDING AN EMAIL ADDRESS 137 ADDRESS BOOK 81 ADF Automatic Document Feeder 63 ADF roller 131 ADF snap in pad 129 Auto Level 104 Auto Select 102 Basic Settings server type server URL server port 154 Bind 77 79 91 Brightness 102 BRIGHTNESS AND CONTRAST 102 BRIGHTNESS CURVE 1
42. P address Subnet mask Gateway IP DNS Server 18 New Account 155 N Up Paper Saving 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrair 30 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait 72 Orientation Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge 29 71 Paper Jams 123 PDF 33 36 Phone Book 96 POP3 9 PSTN 38 quality type Standard Fine Extra Fine Photo 93 resolution 76 RESOLUTION 102 Saturation 107 Scan Count 23 SCAN METHOD Flatbed ADF Multi page 101 Scan to Folder 11 Select Line Outside Extension 38 Select Source 99 Sending Multi Page Document 2 Shadow 105 Sharpen 103 SMTP 9 soft keyboard 18 80 Target URL CIFS filing format 53 TCP IP network 12 TIFF 33 36 unlocked position 13
43. Transfer Protocol HTTPS a secure way of using HTTP or CIFS Common Internet File System the product allows you to save scanned document directly to a designated server or a personal computer on the network in a standard PDF JPEG TIFF or MTIFF file format CIFS is the sharing system of Microsoft Windows What s unique about this filing function is to let entire corporate users share one machine to send documents to each desired file folder on a designated server or individual computer FTP HTTP HTTPS servers CIFS servers Windows 17 2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product It is recommended that the administrator read this chapter before installing the machine Minimum Configuration Requirements To make the best use of the product the following configuration is required To send e mails from the product e TCP IP network e A SMTP and a optional POP3 server To file document s via intranet e FTP HTTP HTTPS or CIFS protocol environment e Windows 98SE Windows NT Windows 2000 Windows Me Windows XP Windows Vista HTTP or FTP server 12 Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged Be sure to unlock the scan unit before using the machine 1 Open the document cover 2 Move the lock switch to the Locate the lock switch at
44. User Name abc Password jeesesee File Name mydoc ss Color File File Format PDF z Format Compression Level Low v Multi Level B amp W Gray OFF Black White File Format PDF z File Format Compression Level Low s Resolution 200 dpi Image Density Bog Subfolder OFF o Report to E mail FO Document Size Aw 56 5 Click Add to temporarily save the latest data and return to the main screen Your new folder name will be displayed in the main screen Click Update to permanently save all the latest change or Exit to leave without saving any change Filing Manager New Delete Modify Cosa Folder List Nima FTP ftp marketing Folder counter 3 50 To modify a current folder 1 Repeat Step 1 to 2 from the previous section Editing a Folder by the Product s Web page 2 Choose a folder you wish to edit from the folder list and click Modify to prompt the following Modify Folder screen Or you may double click the folder to prompt the Modify Folder screen 57 Modify Folder Update EE Folder Name Iftp marketing Protocol FIP Target URL ft ftp abccompany com Port 21 User Name abc Password seesesee File Name imydoci n Color File File Format POF PE inen Compression Level Low bi Multi Level B amp eww Gray OFF hi SUE hita File Format PDF nd File Format Compression Level Low g Resolution 200 dpi a a Image Density ao Subfolder OFF ew Report
45. a eo a ig a ae p j a ez e k Preview zoomview seam skea vo aa a Select the scanning method you want to use on the Scan Method drop down menu Select the mode you want to use for your scans on the Image Type drop down menu Select a scanning resolution on the Resolution drop down menu Select the setting for the scanning features e g Sharpen Descreen etc that you want to use Click on the Preview or Scan button to preview or scan you documents 99 A Glance of the User Interface ealriabed 1 4l24Bit Color gt Bim KI D _ 4 _ _ anoue Width 5 08 In Length 3 52 In Exit Size 4 61 MB ao A W N 1 Scan Method Choice ADF Flatbed Duplex 2 I mage Type Choice Black amp White Halftone1 4 Diffusion 8 Bit Gray 24 Bit Color 48 Bit Color 3 Resolution igre 50 72 100 144 150 200 300 600 1200 dpi 3 Resolution Advanced Settings From left to right 8 Mirror Function Flap your image 10 Paper Size Select your paper size from Card 4 x2 5 Photo 5 x3 5 Photo 3 5 x5 Photo 4 x6 Photo 6 x4 A5 B5 A4 Letter Legal scanner maximum 11 Measuring Unit Choice cm inch and pixel 100 Using the Basic Features Choosing Your Scan Method Choice Flatbed Used to scan a single page on the flatbed for e
46. access the file system 47 The settings for IIS privilege is as below 1 Like the setting in anonymous access start Internet service manager and select Default Web site and right click C Inetpub wwwroot Xcabinet and select Properties 2 Select Directory tab in the Properties page Please ensure the privileges for Read Write and Directory Browsing are selected formation Services 10 x ers Am X Ea Aele m i 21x domino server Directory Documents Directory Security HTTP Headers Custom Errors g a Default FTP ane When connecting to this resource the content should come from a Default Web Site The designated directory ag Scripts E3 IISHelp C A share located on another computer ISAdmin f redirection to a URL IISSamples MSADC Local Path Xcabinet E te Rpe T Script source access IV Log visits Ligh Printers MV Read IV Index this resource Lig PBServer VV Write H g PBSData IV Directory browsing Dj uServer El PushPanelDriver H Q _vti_bin Asaicaton name Gable 5 test 9 DocuGateway Starting point lt Default Web Site gt GA vti pvt N Lontauratian HA vtip Execute Permissions Scripts only 7 ry r Application Hatecti rn Hi lated Y Unload Application Settings 9 _vti_log 9 _private a _vti_txt H E _vti_script a _vti_cnf E images H DemoCodeforac Xcabinet E Administratio
47. ank space are Supported The value of the station number will be printed as part of the fax header information of all outgoing faxes Touch anywhere on the Station Number field to bring up the soft keyboard to type your number Select to use the device s fax telephone line as a direct outside line PSTN line or as an extension PABX line Choice Outside Extension Enter the number to access the PSTN Pubic Switched Telephone Network line if your device s fax telephone line is used as an extension For example enter O or 9 in the field via the soft keyboard Sets the number of redial attempts if the number dialed is busy Choice 0 1 2 3 4 5 6 7 8 9 10 The Redial value 0 indicates no redial The redial interval setting selects the number of minutes between each redial if the number dialed is busy Choice 1 2 3 4 5 6 minutes Lets you set the number of times the phone ring before the fax answer Choice 1 ring 5 10 15 20 seconds Use the arrow keys to adjust the sound volume during fax communication Choice 0 1 2 3 Factory Default 38 Item Description gt O Add Phone Choose ON then the new fax number will be automatically included in the Phone Book after finishing sending the fax Choice ON OFF Choose if you wish to print the fax transmission report This report lists the time and date of transmission and whether the transmission was successful OK If y
48. anned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Item Description gt Original Size Choose your document size Choice A4 Letter A5 B5 Legal Note the legal size is available from the ADF only Resolution The scanning resolution for your scanned document The higher resolution makes a clearer image but occupies more space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Image Density Choose the density level Choice 1 2 3 4 5 6 7 1 means the weakest density while 7 means the strongest density 88 File format for the scanned documents to be sent in colors via filing from the product Color File Format Choice 1 File Format PDF J PEG TIFF MTI F Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only B amp W File File format for documents to be sent in black and white Format via filing from the product Choice Multi Level Gray ON OFF File Format PDF MTIFF Multi page TIFF TIFF Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats i
49. as their protocol and the default Port is usually 21 Therefore please make sure you have legal FTP account with the privilege of writing under the directory to save the files and the password before using FTP to save the files To add a sub directory from the product you need to have the privilege of adding a new directory HTTP HTTP uses RFC 2616 HTTP 1 1 as the protocol and the default port is usually 80 If you are not using the HTTP port to save the files you must change the HTTP Port of the product to the port for the Web Server Generally speaking Web Server such as IIS or the other HTTP server will use anonymous account for authentication so that the user can link directly to the web page without entering the user name and password first Hence if the HTTP Server allows anonymous account for authentication when you use the product to keep the files there is no need for setting any text in the field of Login name and Password of the product On the other hand if IIS or HTTP server does not allow anonymous account for authentication connecting to the web page the user will be prompted to enter the user name and password first while connecting to the web site In this mode the file saving feature is available only when entering the user name and password permitted by the server in the field of Login name and Password for the product respectively 45 Therefore please make sure the mode that your Web Server allows befor
50. ay IP address assigned by your network administrator or by DHCP server or by DHCP server 5 DNS server The IP address of DNS server assigned by your network administrator 6 SMTP Server The IP address of your SMTP mail server assigned by your network administrator 7 SMTP Port The port number of your SMTP Mail Server 8 POP3 Server The IP address of your POP3 server 9 POP3 Port The port number of your POP3 server 10 LDAP Server The IP address of your LDAP server 11 LDAP Port The port number of your LDAP server Note 1 DHCP server With DHCP Dynamic Host Configuration Protocol a host can automatically be given a unique IP address each time it connects to a network making IP address management an easier task for network administrators If the DHCP server is available from your network you do not need to enter TCP IP subnet mask gateway and DNS information Instead this information will be automatically given for the product IP Address An IP Internet Protocol address uniquely identifies a host connection to an IP network System administrator or network designer assigns the IP address The IP address consists of two parts one identifying the network and the one identifying your node The IP address is usually written as four numbers separated by periods Each number can be zero to 255 For example 10 1 30 186 could be an IP address SMTP Stands for Simple Mail Transfer Protocol It
51. ble click the large new device icon New Device 6 Enter the IP address of your device as illustrated Hew Device Please Enter an iP Address IF Address 10 1 30 223 coca 21 7 Ina second the MFPs on the network will be displayed in the main screen as follows T gt Hetwork Management Tool New Device OLFOOOOO 10 1 30 222 eRe eED 8 Double click the device s icon or you may try either of the following ways to prompt the product s embedded web page to specify your desired settings Select the device s icon and choose the Menu Settings tool in the toolbar Select the device s icon and click your right mouse button and choose Menu 9 Click each item on the menu to enter relevant value For details on each setting please refer to the subsequent section Summary of the User Tools Note For more information on how to use the Network Management Tool please refer to the online help of the Network Management Tool 22 Summary of the User Tools Information Used to displays the product s basic information Item Description O Z oO Model Displays the product s model name Manufacturer Displays the manufacturer name Version Displays the scanner s firmware version Version Homepage Version Displays the homepage s version Page Count Displays the counters for Copy B amp W Email Color Email B amp W Filing Color Filing Fax Send Fax Received PC Scan
52. can also select multiple addresses at one time Enter or select CC and BCC address as well if necessary Enter the subject of your e mail via the soft keyboard If not the Default Subject will be displayed in recipients e mail message On the Basic screen check if the original size scanning resolution original doc Simplex or image density meets your requirement If not change the settings to suit your needs Press the E mail Options tab to prompt the E mail Options screen Enter the file name of the scanned document the From address and type your e mail message if necessary in the Text field via the soft keyboard For more information about the settings see the settings description below 75 7 Press the Scan Options tab to prompt the Scan Options screen Change the file format and compression level of the scanned image if the default settings are not satisfactory Press the B amp W button to send your document s in black and white or the Color button to send your document s in color Settings Descriptions Item Description O S O Resolution Choose scanning resolution for your scanned document The higher the resolution the greater details for the scanned image yet it requires more disk space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Original Choose your original paper
53. cesicaseacicateeds 101 Using the Advanced Features ssssssus2222225 25u25u2520220220u20u20unnnnnnn 104 Using Other TOOS siccincisserndnniis erica stein ai eres 112 5 TFOUDIESNOOCING siieiitiesiniriiniiiine LS I nformation Message sssssssss2u22u22222022022u20022u20uununnunnnnnnnnnnnnnnnnnnnnnnnnnnn 113 Information Messages During Scanning and COpying sssssseees 113 Information Messages During Networking sssssss222222222222222 xn 115 Information Messages During E Mailing ssssssssussu20u22222 22 n 116 Information Messages During Filing ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 118 Information Codes During FaXing sssssssssnunnnnnnnnnnnnnnnnnnnnnnnnnnnnn 121 Clearing a Paper Jam ea A 123 Removing the Abnormal Line On Your Scanned Mage ssssssssssnnnnnnnnnnn 125 6 Maintaining Your Machine cccccssssscceennnsseseeessnssss L2O CIEANING the GlASS sssrinds aaa aaa aaa 126 Cleaning the LCD display ciriiiisicidussidboidasinn enaa anie aaeain aiaia 127 Cleaning the ADF an ea a aaa Aia aaa 128 Replacing the ADF Snap in Pad Module sssssssssusss2u2u2222222 22222222 20 129 Replacing the ADF Roller ssssnnssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 131 ADDENGIN minra a aaa oS Defining Your Shortcut Buttons ssssssssss222222222222220222220u20220220220u20nnnnnn 133 Using the Shortcut Buttons sssssss222 25 2 25 25 25u20u20u20u20u20u20u20unn
54. cipient The Address Book button The To CC BCC Field Subject Resolution Paper Size Image Density 5i ASS OT 3 Enter the e mail address Touch any place on the To field the empty box in the center to bring up the soft keyboard to type your email address Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen You may also touch the Address Book button to bring up the address book and then select from the list You can also select multiple addresses at one time 4 Press the B amp W button to send your document s in black and white or the Color button to send your document s in color 74 Advanced Operation Using Special Settings The To CC BCC Field 3 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the E mail button on the control panel The following E mail main screen appears The Address Book button Subject Original Doc Resolution Paper Size Image Density 75dpi A4 CP A Enter the e mail address Touch any place on the To field the empty box in the center to bring up the Soft Keyboard to type your email address Press Enter to type the 2 e mail address and then click Return to return to the E mail main screen You may also touch the Address Book button to bring up the address book and then select from the list You
55. cument Cover 2 Document Glass 126 Cleaning the LCD display To clean the display surface use a soft cloth either dry or moistened with neutral detergent or ethanol Do not use any organic solvents acid or alkali solution LCD display 127 Cleaning the ADF From time to time the pad assembly and feeding rollers may become contaminated with ink toner particles or paper dust In this case the product may not feed documents smoothly If this occurs please follow the cleaning procedures to return your machine to its original state 1 Moisten a clean lintless cloth with isopropyl alcohol 95 2 Pull the ADF Release button Gently open the ADF front cover Wipe the feeding rollers from side to side Rotate the rollers forward with your finger and repeat the above cleaning procedures until the rollers are clean Be careful not to snag or damage the pick springs 4 Wipe the black part of the ADF snap in pad Close the ADF unit Your machine is now ready to use ADF Release Feeding Button Roller ADF Snap in Pad 128 Replacing the ADF Snap in Pad Module After scanning approximately 30 000 pages through the ADF the pad may be worn out and you may experience problems with document feeding In this case it is highly recommended to replace the pad module with a new one For ordering the pad module please consult your nearest dealer and follow the procedure below to replace it Disassembling Procedure
56. der to accept the product for files saving For more information refer to the related document of Apache 3 For IIS 6 0 on Windows 2003 you need to enable WebDAV in Server Extension folder HTTPS HTTPS is a secure way of using HTTP HTTP provides almost no security feature It contains only basic authentication mechanisms and supports little privacy HTTPS solves this problem by adding SSL a secure transport layer over insecure TCP To send scanned document to servers using HTTPS you must install SSL on the destination servers How to install SSL properly on the server please refer to the server s manual After SSL has been installed well please check if the SSL port is editable and the directory security has been selected The following illustrations show how to check the SSL port and directory security in Windows 2000 Server system To check if SSL port and directory security have been selected 1 Click Start gt Program gt Administrator Tools gt Internet Service Manager in succession e Programs AN Documents gt 4 Acrobat Reader 5 0 g Eh SANE E Internet Explorer g ae E Outlook Express g C9 saath gt WR Touchkit utility S 3 MSN Messenger 6 0 Help 3 Microsoft Windows Embedded Studio gt 3 pa Run y H ap Shut Down 2 Click Default Web Site and click the right mouse button and choose Properties The Default Web Site Properties dialog box appears Click the Web Site tab and chec
57. document without extension If you have not entered a value in the box the system will bring you a default file name image Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 Enter the From address of your outgoing mails from the product If an e mail can not be sent notification is returned to this address If the administrator has not set the device s email account in the Mail Server settings you can enter the email address here This is the From address in your e mail when you receive an email from the product Enter a Reply to address if you wish to specify a reply address which is different from the From address Up to 60 characters can be entered in the field To enter the address you may press anywhere on the Reply To field to bring up the soft keyboard to type the address Type your email message here To enter the text you may press anywhere on the Text field to bring up the soft keyboard to type the text Limit the file size of the attachment of each outgoing email to avoid the size limitation from SMTP servers Use the combo box to select from the list Choice 1MB 3MB 5MB 10M 30MB Unlimited 77 Scan Options Color File Format Choose the file format for your scanned image Choic
58. e includes PDF TIFF J PEG MTI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Choose the compression level for your scanned image Choice Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only Black White Multi Level Gray Choose ON if you wish to make gray copies or OFF to make a B amp W single bit copies File Format Choose the file format for your scanned image Choice includes PDF TIFF JPEG MTIFF for Gray image or PDF TIFF MTIFF for B amp W image Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF PCX TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw pe Default 78 Note y If you make a mistake during the process press the Stop button on the control panel to cancel the operation The machine allows you to send the scanned document s to multiple e mail addresses After finishing entering your first e mail address simply press Enter to type your next address in the next line Up to 64 characters can be entered in the File Name of Attachment To From Reply
59. e using HTTP for files saving If anonymous access mode is not allowed you must have legal HTTP account and password Since the product will check whether the directory for file saving really exists before proceeding file saving and then writing the file after scanning to the specified directory you have to set the directory for files saving as browse and allow for writing in Web Server otherwise the product will not be able to write the file into the directory If you wish to use the product to save files in addition to making some settings in Web Server you will have to confirm the account with the privilege of writing for connecting Web Server otherwise the product will not be able to write the scanned file in the file system The following uses the IIS setting for anonymous access to Microsoft Windows 2000 as an example and assumes the HTP application is installed in the root directory of IIS C Inetpub wwwroot Xxcabinet and the directory for files saving is in C Inetpub wwwroot xcabinet For non anonymous access refer to IIS for more detail information The settings for IIS anonymous access is as below 1 Start Internet service manager in Control Panel select Default Web site and right click C Inetpub wwwroot Xcabinet and select Properties Hie Defaut SMTP virtual Server Opens property sheet for the current selection 46 2 In the Xcabinet dialog box select
60. eate directory Give method not up creating a new directory or create directory at server in implemented advance not allowed privilege server error HTTP PUT method That server does not implement HTTP PUT method This product not implemented _ jcan t store file on this server contact your system administrator for help HTTP server Contact your server administrator for help unavailable HTTP server does That server does not support HTTP version 1 1 the product not support HTTP luses contact your server administrator for help version 1 1 address is wrong POP3 server POP3 server 119 error error administrator for help LDAP port error Check if the port number is correct LDAP user Check if the password is correct password error 120 Information Codes During Faxing Please note when a problem occurs during faxing only Communication Error will be shown in the LCD display The information codes which indicate possible causes will only be shown in the Fax Activity Report To print the Fax Activity Report simply select Yes or Error only in the Transmission Report option when you press the User Tools button and choose Fax Settings and then Options in succession Description Cause Fax is done amp OK Error occurs but cause is unknown since your fax machine has not received fax message from the remote fax machine Check the remote fax machine and then try again
61. ecify the default value of image density in the range of 1 to 7 using Web Page Increasing the value makes your scanned image darker and decreasing the value makes your scanned image lighter Set default image density level Choice 1 2 3 4 5 6 7 Polling Set default status of polling reception Choose ON to use Reception the product to poll other machines Polling is the process of retrieving faxes from another fax machine Choice ON OFF Overseas Set default overseas mode Choose ON to avoid Mode transmission problems when faxing overseas Choice ON OFF Factory Default 37 Fax Settings Used to specify more fax Settings Station Number Select Line PSTN Access No Redial Interval Ring Response Sound Volume Enter the ID of the product Up to 32 characters can be entered Normally you can enter your company name in this field Touch anywhere on the ID field to bring up the soft keyboard to type your text The text in this field as well as the station number telephone number of the product the product s clock including date and time the receiving fax number and page index will be printed at the top of all outgoing faxes as header information Enter the telephone number of the product The Station Number is the phone number of the line connected to the built in modem and the Station Number should be a value not more than 20 characters Some characters such as bl
62. eeeeeeeensnenenennns 15 Connecting the Power and Turning on the Machine cccsessessesennes 15 3 Configuring the Machine ccccsssscccnnseseennnessesnesssess LO Specifying the Product s Network SettinGS cccccccseccccccccccccccececececeeeeeeens 17 Specifying More Administrator Settings by the Product s Web Page 19 Specifying More Administrator Settings by the Network Management Tool21 Specifying A Folder Template ccccccccccccccccccccccccccccccccceceueceueueueeeeeeeeeeenes 45 Settings the Servers to Store Your Mage sssss2 45 Specifying a Filing Template by the Product s Embedded Web Page 52 Editing a Folder by the Product S Web Page ssssssss2s2u222 2222220 2 55 Setting Required Fax Settings sssssssss2222u22222u20222u20220220 20 20u20ununnnnnnnnnn 60 Setting YOUF LOCATION sicsicdceessiessecwsiescncsseeneneseessedsseeseewaseesseeaneesenesen 60 Setting Your Fax Headef siiisiciesecisesccistesescisivseenestssrsctsserneceresreccerssent 61 4 OBGFACION orisni aa a O 2 Borel late atc e meereerrerrrrercrerrrerrrerrrerrrrrerer rrr rer errr rrr errr errr errr errr errr rr tr errr rrr rer rr 63 Notice on Using the ADF i iii aaa aaa 63 Placing Document s in the ADF ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 64 Placing Document s on the GlaSS sssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 66 MaGKING COPIES series en n a se eenoeendeeneeeee ees 67 Basic Op
63. eges only through the product s embedded web page Simply type the product s IP address in the URL field of your browser and choose Account Management to set users privileges in the product s web page For more details please see Appendix Account Management Description Authentication Choose to select the authentication type for account Type management Choice None Local HTTP LDAP SMTP Note None means no account management will be applied Local means using the product as the authentication type and the name and password entered in the Account management are saved in the product memory HTTP LDAP or SMTP means using a HTTP LDAP or SMTP server as the authentication type Server Assign the server IP or the URL address of the authenticating Information IP SMTP HTTP or LDAP server Touch anywhere on the URL or URL field to bring up the soft keyboard to enter the text Enter the port number if you choose HTTP LDAP or SMTP as your authenticating server 44 Specifying A Folder Template Before you begin to send your scanned document to your destination server there are a few things you need to be aware of The following will introduce you several server systems used with the product Settings the Servers to Store Your I mage FTP FTP Stands for File Transfer Protocol It is a common method of transferring files via the Internet from one computer to another FTP use RFC 959 FTP
64. elect Sharing tab and select Share this folder Click Permissions button to open Permissions for the shared directory dialog box test Properties General Sharing Security Web Sharing Customize You can share this folder with other users on your network To enable sharing for this folder click Share this folder Do not share this folder Share this folder Share name test Comment User limit Maximum allowed Allow this number of users To set permissions for users who access this folder over the network click Permissions To configure settings for offline access click Caching Windows Firewall is configured to allow this folder to be shared with other computers on the network View your Windows Firewall settings Check the Full Control to have full privileges of the shared directory Permissions for test LE EE EEEEEEEEE Share Permissions Group or user names 8 Everyone Remove Permissions for Everyone Deny Full Control Check Full Change m Read Control 51 Specifying a Filing Template by the Product s Embedded Web Page For management purpose the product allows the administrator to specify the Filing Template remotely only through the product s embedded web page Please note it is not available to specify these settings on the Touch panel To specify the Filing Template by the product
65. en you are sending email from the device OutBox Server Enter the SMTP IP or SMTP URL address SMTP IP or URL me Enter the port number of the SMTP server 25 Authentication Enter the email authentication method Choice None SMTP POP3 authentication authentication or URL ia alae 110 External Address Book or URL Enter the port number of the LDAP server 389 Login Name Enter the login name of the LDAP server Note 1 In Microsoft Active Directory some servers may require you to add domain name as your full login name For example if your domain name is company and your user name is administrator then your full login name is company administrator When your LDAP server requests an anonymous login please leave your login name and password blank instead of typing anonymous as your login name and password Enter the password of the LDAP server 25 Base DN Enter your base DN Base DN distinguished name identifies the starting point of a search A dn indicates what record to view in an LDAP tree The top level of the LDAP directory tree is the base referred to as the base DN For example you could indicate a base of dc com dc net for a search that starts at the top and proceeds downward Factory Default Note 1 The login name and password are case sensitive and are up to 28 characters 2 LDAP Search This machine supports two
66. ent option will move the copy image Adjustment to the right or and to the bottom depending on Right and Bottom parameters Choice for Right or Bottom 0 0 25 0 5 0 75 1 0 inch or O 6 13 19 25 mm Choose the unit you wish to use Choice Inch mm Factory Default 27 Advanced Copy Collate Choose your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 orders Choose one of the four types for your duplex printing Check if your printer includes a duplex option Choice 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 1 to 1 Sided Copy single sided originals onto one side of one sheet of paper 1 to 2 Sided Copy single sided original onto two sides of one sheet of paper 2 to 1 Sided Copy double sided original onto one side of one sheet of paper 2 to 2 Sided Copy double sided original onto two sides of one sheet of paper HO DR 1 to 1 Sided 1 to 2 Sided O 2 ia 2 to 1 Sided 2 to 2 Sided Example 1 to 2 Sided 2 to 1 Sided 2 to 2 Sided 28 Orientation Specify how you would bind your duplex printing Note This feature is available only if a duplex option is installed Choice Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge Long Edge means documents to be bound or to be flipped on the long edge of paper Short Edge means documents t
67. eratoriai a aaa 67 Advanced ODESFAU OM crinii ARARE RAE 68 Sending Your Document to E MallS cccccccccccccccccccccccccccccucececceeeeeeeeeeeeeeees 74 BaSiC O perati M ica ctnsicniinissninicesrendersrsnnctesntancevanedectuncsenrensaseacecntenndcis 74 Advanced Operation se sciisisasssncdveecencisectunesscscstsnanaues eanscensnananesenenawnns 75 Using the Soft Keyboards aaa 80 Using the Address BOOK ssssssssnnunnunnuunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 81 Sending Your Document to Filing Servers ssssssssonnunnunnnnnnnnnnnnnnnnnnnnnnnnn 83 BaSiC OPETI ON orsica E 83 Adv n ed Operation ssircirii a a Aaa aaa 84 AAGING A NEW FOIGEN sroine aa aaa 87 Faxing Your Scanned DOCUMEnNt sssss2s22 25 2 225u2u2220u20 20uu0unnnnnnn 90 BaSiG Op ra tlON otenn aN E 90 Advanced OPerati h searre AEE 92 Canceling a Fax J ODs aa aLa 95 Using the Phone BOOK ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 96 Scanning YOUF DOCUMENRES sisiccicsrsasesain seuss ccecaccicar osscieasecccieas vansssserausoan esas 97 System Reg ireMents ii ciidensd eee si ceeded aaaeaii aaan 97 Driver nstallation Procedure ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 97 SCANNEr Operatj Wi viscsiiccedetierecersivccesscvsenscnstcasvsncavesteasseetieneissnieneierss 99 A Glance of the User I nterface ssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 100 Using the Basic Features siiscscecesicaccccsacatncesicaceccicati
68. ering the button name and its memo other shortcut settings are the same with the operation steps described in Chapter 5 Please refer to Chapter 5 Operation for more details on how to set the settings for E mail Copy Folder and Fax function To edit your current shortcut button simply click the button number and make your changes and click Update to save your changes To delete your current shortcut button click the button number and choose your working mode to be Undefined 135 Using the Shortcut Buttons To use a shortcut button 1 Set your default working mode to be Shortcut by pressing the User Tools button and choose Management gt Device Management gt Default Mode gt Shortcut in succession Press OK to save the change Or you may set the default working mode via the product s web page and choose Management gt Default Mode gt Shortcut Press Update to save the change Note Either way will be blocked by a password since this action is only permitted by a system administrator Default Mode shortcut Shortcut 2 Press the Reset button on the control panel The LCD display shows the following Shortcut screen E mail 1 Filing 4 3 Choose your desired Shortcut button The LCD display will show the memo of your selected Shortcut button to verify your shortcut emt _ Di Filing 4 marketing group 4 Press the B amp W or Color button on t
69. ettings Update Type No Server URL Port 5 In the Basic Settings tab select your security type and then enter the server s URL in the Server URL field type in your server port in the Port field Finally click Update to save your settings You may refer to the following table for the details of each setting Basic Settings Item Description O Z gt O Choose your preferable authentication type for account management Choice None Local HTTP LDAP SMTP None means no account management will be applied Local means using the product as the authentication type and the name and password entered in the Account management are saved in the product memory HTTP LDAP or SMTP means using a HTTP LDAP or SMTP server as the authentication type Server Assign the URL of authenticating SMTP HTTP or LDAP server Information Touch anywhere on the URL field to bring up the soft keyboard IP or URL to enter the text Enter the port number if you choose HTTP LDAP or SMTP as your authenticating server Default value http 80 CIFS 139 https 443 154 Once you have chosen either one of the Local SMTP server LDAP server or HTTP server as your security type You need to set each local user s login name and password To create a new account click the Account List tab to open the following Account List dialog box as shown below Account Management Basic Settings Account List Account List bob N
70. ew Account hess IIZI Copy Account Edit Delete Click the New Account button to open the New Account dialog box as Shown below New Account Update Cancel Mame Password Description Function Copy E mail Filing Faz Set up your user name and password respectively in the Name and Password fields The name and password are case sensative and up to 64 characters can be entered in the Name field and up to 16 characters can be entered in the Password field Fill the Description field if necessary 155 9 Define the user s privilege in using the product Function Check the name of function to be allowed to perform For example the administrator allows the user Bess to perform the Copy E mail and Filing function but does not allow him to use the Fax function The New Account settings are demonstrated as below New Account Update Cancel Name hess Password seesse Description marketing Function V Copy V E mail Filing M Fax 10 Click Update to save the settings and return to the Account List screen Account Management Basic Settings Account List Account List bbb Mew Account Hess ZIZI Copy Account Edit Delete Copy Account If you wish to permit other users to use the same privileges as one user simply select the account from the account list and then click the Copy Account button to prompt the Copy Account screen You only need to give a new name a
71. f 20 Exit 5 Click Update after completing your entry or Exit to leave the screen without Saving your changes Deleting or Modifying Phone Numbers To delete or modify current phone number simply make your changes in the Phone Book Manager screen and then click Update to save the changes 150 Adding a New Fax Group Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book To add a new group 1 Inthe Phone Book screen click Phone Group at the upper right corner to prompt the following Phone Group List screen Phone Book Manager Phone hock Manner Phone Group List Share Ha fit Phone Ho List Phone Grows Lel n z z iiig el 1 Delete humbers 006 007 Hame market Hame finance L 02 N Phone Wo 124587 Fhoae Ho T3678 Dualete Humbers a3 a 80g J N Dalet Humb Hami humin reiiurc Picit abe l i 4 al 2 wh Hig Phone Hy 446789 Phone He PFT 5 Leehete urbe 5 pha 05 mame Manse my distebutar Hane customer 1 Delete Numbers Phone Ho SEES Phone Ho SErT7TIT 06 H ar ag lte urbe Hame Mame 0 Me Fhone Ho Fhoae Ho Delete hurbi 08 Po ald 4 Delete tu Mame ane a0 iam Fhone Hs These Ne y Laeie Humbera n ein HI page 1 oof ay gt a Update Exit eiere humib ri 2 Click a new group number to prompt the following Add a New Group Set screen
72. fault 35 Explanation of file format PDF Portable Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader TI FF MTI FF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size The following table gives you an idea of file size v s file format File Format FE PDF JPEG File Size A4 Color 200 dpi 53KB 212KB 36 Fax Default Used to specify the fax default settings Item Description gt Set default quality type Choice Standard Fine Extra Fine Photo Standard 200 x 100 dpi Suitable for most typed originals Fine 200 x 200 dpi Good for small print Extra Fine 200 x 400 dpi Good for small print or artwork and transmits slower than Fine resolution Photo 200 x 200 dpi Use when the original has varying shades of gray Note Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine Document Set default document size Size Choice A4 Letter Legal Note The Legal option is only for ADF scan Image Adjust the image density in seven steps using the control Density panel And you can sp
73. he computer should detect a new USB device and prompt a New Hardware Found message 8 In Windows 98SE or Windows ME confirm that the Search for a better driver is selected and click the Next button In Windows XP click the Next button to continue When the XP certification screen appears click Continue Anyway to complete the installation 9 Follow the on screen instruction to complete the installation Note 1 To uninstall the scanner driver in Windows 2000 XP be sure to keep your scanner connecting to your computer 2 This machine contains two USB devices one for scanner the other for the printer Therefore after you have installed scanner driver and printer driver your computer should detect two USB devices Follow the instructions on the screen to complete the software installation 98 Scanner Operation Start your scanning application Pull down the File menu and choose Select Source If the Select Source command is not available on the File menu see your application s user s guide to determine how the TWAIN link is used A dialog box with a list of scanning sources appears Select the model name of your product You need to select the source only once unless you want o choose another scanner Place the document FACE DOWN on the document glass or FACE UP in the ADF Pull down the File menu and choose Acquire A dialog box containing scanning features appears se
74. he control panel to copy or send your documents in black and white or in color 136 Managing the Address Book The product s Java Manager is a convenient and effective browser based tool to manage the address book of the product remotely Since only the administrator can manage the address book it is highly recommended that the administrator read this chapter before manage the product Adding an E mail Address To add an e mail address 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below V2800 Model Y2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 137 1 Click Address Book Manager and you will be prompted to enter a password Login 12 Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen You can assign your password later Address Book Manager E mail Group New Delete Modify E mail Name E mail Address Description 13 Click the E mail icon and choose New to prompt the following Add a New E Mail Address dialog box Add a New E Mail Address
75. he type of protocol of your filing server in the first field Choice includes FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https Important note You must use this CIFS filing format file IP computer name folder name to set CIFS URL 87 Enter the port number for the server which you want to store your scanned document Default value FTP 21 HTTP 80 CIFS 139 HTTPS 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port field to bring up the soft keyboard to enter the text Server Options Login Name Enter the login name of the destination server Password Enter the file name for your scanned document without extension Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 Report to Enter an e mail address if you wish to send the filing E mail report to the e mail Create a Choose ON to enable the server to create a subfolder Subfolder when sending the sc
76. i is sSS Login Name If you are a registered user with a different login name displayed on the Server Options screen please enter your own login name here Password Enter your own password of the destination server if you are a registered user yet with a different login name displayed on the screen 85 Enter your desired file name if you wish to create a different file name that is previous set in the folder Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 Report to Enter an e mail address if you wish to send the filing report E mail to the e mail Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Scan Options Item Description S O Color File format for documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF MTI FF Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only Black White File format for d
77. ial bus port At least 100M bytes of free hard disk space 500 MB is recommended At least 128M bytes of system memory 512 MB of RAM is recommended At least 1 GB of RAM for Windows Vista A VGA monitor A CD ROM drive Driver Installation Procedure important ig To ensure the scan function work properly please install the scanner driver FIRST before connecting the USB cable to the computer The scanner driver contains both TWAIN driver and WIA driver After the installation of scanner driver is completed this scanner allows you to scan via a TWAIN user interface or a WIA interface Start your TWAIN compatible image editing software application to select a TWAIN or WIA user interface Or you might launch Microsoft s Scanner and Camera Wizard to scan via WIA user interface Installation procedures are as follows A WNE Connect the power cable and turn on your product Start Microsoft Windows Insert the supplied CD ROM into your CD ROM drive The CD ROM will auto launch on most systems However if your system does not support auto launching CD ROMs press the Start button choose RUN type d driver setup exe d the CD ROM drive in use and then click OK Follow the on screen instructions to complete the driver installation Connect the square end of the USB cable to the USB port of your product Connect the rectangle end to the USB port of your computer as illustrated below 97 ee USB Cable USB Port 7 T
78. ificates Grant or deny access to this resource using aaae IP addresses or internet domain names I Enableclient certificate mapping Edi Client certificates can be mapped to windows user J accounts This allows access control to resources are using client certificates Secure communications Require secure communications and 3 enable client certificates when this resource is accessed Server Certificate View Certificate Edit Enable certificate trust list crete 94 NEw Edit Cancel Help OK Cancel Apply Help 4 Check if Require secure channel SSL and Ignore client certificates have been selected Or You may simply type netstat in a MS DOS command If the https has been established as below then the server is ready to receive scanned document from the product via HTTPS G gt netstat Active Connections Proto Local Address TCP domino server kerberos TCP domino server https TCP domino server 1666 State TIMNE_WAIT ESTABLISHED Foreign Address domino server 1665 domino server 1666 ESTABLISHED 50 CIFS CIFS Windows Network Share is a file saving protocol generally used for recourse Sharing of network in Microsoft Windows systems Please set up the shared directory per the network settings for sharing in MS Windows Generally on the shared directory Properties dialog box under the Windows XP s
79. in since the machine is shipped with no specific login name and password and then click Filing Manager to prompt the Filing Manager screen Filing Manager New Delete Modify Folder List Folder counter 0750 3 Click New to prompt the New Folder dialog box 55 dade Folder Name Protocol FTP v Target URL ti Port 21 User Name Password File Name Color File File Format PDF v Format Compression Level Low v Multi Level Ba amp W Gray OFF v srg Hl File Format PDF j Compression Level Low v Resolution 200 dpi Image Density 3 v Subfolder OFF Report to E mail Document Size A4 v Note v Ifyou have already specified the Folder Template all the settings of the template will be automatically copied to your new folder settings so that you don t need to retype the same settings when adding a new folder v The first five folder names that are often used appear on the Folder main screen Up to 40 folders can be entered You can use the Up Arrow or Down Arrow key to scroll through all folders in the folder list 4 Enter your folder information respectively For simplicity suppose you want to use the same settings as the Folder Template s New Folder Add a Folder Name ftp marketing Protocol FTP Target URL if ftp abccompany com Port 21
80. ing Procedure To install the ADF roller please follow these steps Es Insert the ADF roller to its slot and hold it with one hand as illustrated ADF Roller 2 Move down the green clamp and press it down as illustrated If it is properly installed you will hear a clear snap in sound ADF Front Cover Green Clamp 3 Close the ADF front cover 132 Appendix Defining Your Shortcut Buttons The product s Shortcut provides you an effective way to make copy or distribute your documents in three simple touches on the LCD display or the control panel The three step operation saves you a considerable amount of time in typing or choosing your favorable settings Before using the shortcut buttons you need to first define the shortcut buttons via the product s web page To define a shortcut 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below V2800 Menu Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 3 Click Shortcut and you will be prompted to enter a password 133 Login Password 4 Click Login since
81. is the main communication protocol used to send and receive e mail on the internet DNS Stands for Domain Name System The DNS server identifies hosts via names instead of IP addresses If the DNS server is available on your network you can enter the domain name instead of digits for the IP address POP3 POP3 is the latest Post Office Protocol 3 this is a service that stores and serves e mails for various client machines that are not connected to the Internet 24 hours a day E mails are held in POP3 until you log on LDAP Stands for Lightweight Directory Access Protocol LDAP enables users to access directories and address books directly from external networked devices to simplify document distribution Internet Communication Features Scan to E mail The product allows you to deliver your scanned document to e mail addresses on the network The document is first scanned and converted to a standard PDF JPEG TIFF or MTIFF Multi page TIFF file format and then transmitted to remote recipients simultaneously as an e mail attachment When you send an e mail to someone via the product the product uses Simple Mail Transfer Protocol SMTP to transfer your outgoing e mails to your SMTP mail server and then send these e mails to your recipients through internet 2 Intranet o o o o anne ER PC 10 Scan to Folder Through the intranet with FTP File Transfer Protocol HTTP Hypertext
82. k if SSL port is editable 49 Wy Internet Information Services berauk Web ste Properties ax H E domino server Fi Default FTP Sit Directory Securty HTTP Headers Curt Enc Sere Extensions a vidi i Wied Sale Operators Peformance IAF Fiters Home Directory Documents E Default Web Site teint Sa blared g Administration Explore za ration H A Default sMTPY Open Description Browse IP Adh ii JA Lira Advanced Start ICF Fost SIL Post ps Stop Connections Pause Unimed T Lied Ta New gt S Cirean riea AU ewiri All Tasks gt fh HTTP Keepedilves Erablad View gt 77 nhl Delete Active kog loimia Refresh Export List Properties Help Oe Cancel Hip 3 In the Default Web Site Properties dialog click the Directory Security tab and then click the Edit button from the Secure communication field The Secure Communication dialog appears x Av Require secure channel SSL Default Web Site Properties 2 x Web Site Operators Performance ISAPI Filters Home Directory Documents Directory Security HTTP Headers CustomErors Server Extensions l Renia 120b Anonymous access and authentication control Enable anonymous access and edit the Client certificates authentication methods for this resource MIP address and domain name restrictions Ignore client certificates C Accept client certificates C Require client cert
83. le Document Format is a very popular file format used by Adobe You can view PDF files using Adobe Acrobat or Adobe Reader TI FF MTI FF TIFF The Tagged Image File Format is a flexible bitmap image format supported by virtually all paint image editing and page layout applications Also virtually all desktop scanners can produce TIFF images n JPEG Joint Photographic Experts Group compression provides the best results with continuous tone color and the smallest file size The following table gives you an idea of file size v s file format FileFormat THF PoF JPEG File Size A4 Color 200 dpi 53KB 212KB 33 Folder Template Used to specify the parameters for a Folder Template The Folder Template contains similar information as the new folder screens The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype these data again Server Settings Item Description S O Target URL Please choose the type of protocol of your filing server in the first field Choice includes FTP HTTP CIFS HTTPS Please enter the target URL in the second field You can enter either the domain name or the IP address with the directory path Note that the directory will be varied due to different protocol The route starts from the root directory in FTP HTTP HTTPS and CIFS For example ftp http and file https I mportant note You must use this CIFS fi
84. ling format file IP computer name folder name to set CIFS URL Enter the port number for the server which you want to store your scanned document Default value ftp 21 http 80 CIFS 139 https 443 If the default value is different from the real case input the correct port number in this field Touch anywhere on the Port field to bring up the soft keyboard to enter the text The file name for your scanned document without extension If you have not entered a value in the box the system will bring you a default file name image Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as testO0500001 Report to Enter an e mail address if you wish to send the filing report to e mail the e mail Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server Check if you are authorized to write under the destination server Choice ON OFF Factory Default 34 Default Scan Options Document Size Resolution Image Density Color Black White Choose your default document size Choice A4 Letter A5 B5 Legal Choose your default resolution for the scanned document The higher the resolution the greater details for the scanned image yet it requires
85. mail Address Description Click Update to permanently save all the latest changes or Exit to leave without saving any latest change 4ddress Book Manager E mail Group Hew Delete Modify Exit E mail Name E mail Address Description jonn john abe com distributor in LA E mail counter 3 2000 141 Deleting an E mail Address To delete an e mail address 1 Repeat Step 1 to Step 4 from the previous section Adding An E mail Address The Address Book Manager dialog appears 4ddress Book Manager E mail Group New Delete Modify Update Exit E mail Name E mail Address 7 Description jenn john abe com distributer in LA E mail counter 3 2000 2 Choose the address you want to delete from the list and then choose Delete to erase the address A Confirmation dialog box appears to confirm your deletion Click OK to confirm or Cancel to exit Microsoft Internet Explorer i Are you sure you want to delete these itere Cancel 3 Click Update to permanently save all the latest changes or Exit to leave without saving any latest change Note You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once 142 Adding A New Group To send multiple addresses simultaneously at one time you can create address group to speed up the process Up to 99 addresses can be included in one group and a total of 20 groups can be created in
86. ment in the front and the rear side Duplex Short If your original is a double sided document which is bound along the short edge of paper choose Duplex Short to scan your document in the front and the rear side Choose your favorable quality type Choice Standard Fine Extra Fine Photo Standard 200 x 100 dpi Suitable for most typed originals Fine 200 x 200 dpi Good for small print Extra Fine 200 x 400 dpi Good for small print or artwork and transmits slower than Fine resolution Photo 200 x 200 dpi Use when the original has varying shades of gray Choose your original paper size Choice A4 Letter Legal Note The Legal option is only for ADF scan If your original document is too light or too dark you can use this option to adjust the density level Choice 1 2 3 4 5 6 7 93 More Settings Item Description O O S Send Later Date Time Polling Reception Overseas Mode Factory Default Enter specific date and time you wish to send the fax via the soft keyboard This frees you from the need to manually start the transmission Choose ON to use the product to poll other machines Polling is the process of retrieving faxes from another fax machine Choice ON OFF Choose ON to avoid transmission problems when faxing overseas Choice ON OFF 94 Canceling a Fax Job To cancel a fax during scanning When the original documents are still scanning press the St
87. n Check To address Connection error 1 Check network environment 2 Check if email attachment size is larger than the mailbox quota The transaction has failed Contact your network administrator for further help 117 Information Messages During Filing Meaning tio subfolder failure contact your nearest dealer Failed to connect Make sure the FTP server is not shut downing and port number is FTP server correct If the error is still there contact your FTP server administrator Unpredicted error Contact your network administrator for further help FTP login name Check your login name and try again error incorrect directory existed or not data transfer type Space in system administrator allowed the privilege of your account denied CIFS User level This account has not right to create new subdirectory can not make subdirectory CIFS Network Check directory in folder and make sure it follows UNC such as share name Computer Share directory incorrect CIFS name error negotiation failed es hail ai login name and password and try again login fail 118 file error file attribute has correct authorization HTTP Check whether that server supports HTTP connection found for help but forbidden help HTTP MKCOL Contact server administrator to change permission on this method not privilege allowed HTTP MKCOL HTTP server does not support MKCOL to cr
88. n Web Site HiS Default SMTP Virtual Server The settings for directory is as below If the file management system in your server is NTFS in order to allow IIS to use an anonymous account to access the files in the directory of C Inetpub wwwroot Xxcabinet you have to make sure the anonymous account is with sufficient privilege You may make the following settings 1 Select C Inetpub wwwroot Xxcabinet directory in Windows Explorer and right click to select Properties 2 Select Security tab in the File dialog box and select Everyone Select the privileges for Read and Execute Folder Properties List Read and Write After that every user has the privilege to manage all files in the directory of files saving Note For the actual security concern of the scanned files we should not allow the group of Everyone to have full privileges of the file directory Therefore when setting the access privilege for your file system it is recommended to set the privilege of the directory for file saving to IIS anonymous account or the other users and groups that can use the directory only 48 Note 1 Please note that HTTP cannot add server sub directory from the product 2 When using Apache as HTTP server you need to have a HTTP 1 1 put add in module since the product uses chunked Transfer encoding In addition the Apache will have to be set to accept HTTP PUT command in or
89. nable Disable Factory Default 39 Report Print Choose to print the following reports Activity Report Choose to print a report showing the latest record of up to 50 communications between the sending and receiving fax machines The default setting is to print a record of every 50 communications between sending and receiving fax machines The report may contain the information and result which is useful to troubleshoot a particular problem Broadcast Report Choose to print the group transmission report Transmission Report Choose to print the latest transmission report to check if the transmission result is successful disregarding which selection you have chosen in the Transmission Report option Cancel Fax J obs Jtem Description If you wish to cancel pending fax jobs you can choose the item in the delayed send fax job list and then press the Delete button to cancel it 40 Phone Book Used to create and edit the fax phone book which includes 200 individual phone numbers and 20 groups Single Dial Program Enter a new name and phone number Up to 200 phone numbers can be entered Change Change a current phone number Select a phone number you wish to change and then touch the Change button Delete Delete a current phone number Select a phone number you wish to delete and then touch the Delete button The selected phone number will be deleted Group Dial Item Description Enter a new g
90. nclude PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default 89 Faxing Your Scanned Document Important Before faxing your document through the MFP make sure that you have installed a telephone line on the MFP Refer to Chapter 2 on how to connect a telephone line Basic Operation Using the default settings 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the Fax button on the control panel to prompt the Fax main screen 13 44 The Phone Book button The Backspace button Original Doc Quality Parse Image Density Fine AA ED rm A 3 Enter the fax number with the numeric keypad on the control panel Or you may touch the Phone Book button to bring up the telephone book and then select the number from the list You can also select multiple fax numbers at one time To enter next fax number press the Down arrow key at the right of the Phone Number field after finishing entering the first fax number 4 Press the B amp W button to send your document s in black and white 90 Note v If you make a mistake during the process press the Stop button on the control panel to cancel the operation Up to 20 characters
91. nd password for the new user without retyping the rest Click Update to save the settings or Cancel to return to the Account Management screen without Saving any latest changes 156 Edit If you wish to edit a specified local user choose the account from the account list and then click the Edit button to prompt the Edit Account screen Modify the required changes and then click Update to save the settings or Cancel to return to the Account Management screen without saving any latest changes Delete If you wish to delete a current local user select the account from the account list and click the Delete button A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit Click Update to save the settings or Cancel to return to the Account Management screen without Saving any latest changes Note You can make multiple selections by choosing one group and then pressing the Shift or the Ctrl key to delete them at once 157 Specifications items Specification System 128 Mbytes Image processing 64 Mbytes Scanner Asic 64 Mbytes lash Memory Size 9 5 Mbytes Cold Cathode Fluorescent Lamp i 24 bits Color 8 bits Gray 4 bits CMYK 1 bit mono i 600x600 dpi i 0 100 Mbits auto negotiation 1205x485x475 mm 1 0 2 Kgs FB 6kgs ower Requirement 24Vdc 3 2A Working lt 62 W Standby lt 30 W Sleep lt 20 W LCD Size 800 480 dots Effective Area 152 4 91 44 mm CD Display
92. net cable Please check network settings 3 Check the product s IP address Connection aborted by the Check the destination IP address server Check Subnet Mask Please check network settings 6 Check Gateway IP Connection reset by the server Please check network setting Connection timed out Please check network setting Unable to reach the destination host Please check network settings Failed to connect mail server Check network environment Please check network environment Connection error Please check network environment Failed to create socket for Check IP address of DHCP server or contact your DHCP network administrator for further help Failed to search DHCP server Failed to get IP from DHCP server Failed to renew IP from DHCP server 115 Information Messages During E Mailing Message tim _ _ _ O still there contact your nearest dealer is still there contact your nearest dealer Failed to connect mail server Contact your network administrator for further help Failed to get response from Contact your network administrator or nearest mail server dealer for further help SMTP server is empty Please specify IP address of the SMTP server by Please specify SMTP server in pressing the User Tools button on the panel User Tools Please check SMTP server dealer for further help help SMTP service extension help SMTP a authentication SMTP Oey e E op
93. nistrative Settings 3 Click General from Menu to prompt the General screen 4 Choose your location from the Country Code drop down list box General Machine Name Datetyyyy mm dd Timethr min sec Time Zone GMT 08 00 Ha Country Code 5 Click Update to save your settings Note Alternatively you may set your location via the touch panel 60 Setting Your Fax Header The fax header consists of date time ID number the receiving fax number and page index which will be shown at the top of all outgoing faxes To set the fax header 1 Start your browser 2 Type the IP address of your MFP The MFP s web page appears V2800 Menu Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 3 Click General from Menu to prompt the General screen 4 Type current date and time using the format YYYY MM DD and hh mm ss and click Update to save your settings General Machine Name Datetyyyy mmy dds Timethr min secs Time Zone GMT 08 00 v country Code Click Fax Settings from Menu to prompt the Fax Settings screen Enter your text in the ID field For example your company name or your fax number Up to 32 characters or digits can be entered 7 Enter the product s fax number in the Station Number field on the Fax Settings screen
94. nnnnnnnnn 136 Managing the Address BOOK ssssssssnsus22222222222222222222202202202202unnnnnnnnnnnnnn 137 Addi g an E Mall AGOeSS wiiciiiiiiccicnes iicewiicciwnws a E Uee 137 Modifying an E mail AddresSsS sssssssnnssnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 140 Deleting an E mail Address sssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 142 AaGGING A NEW Group iissa a 143 Modifying GlOU D osses a a 146 DElGUING GlOU DS issis aaas 148 vi Managing Fax Phone BOOK sssssssssss0u22220222u20220220u20u20u20uu0ununnnnnnnnnnnnnnnn 149 Adding a New Fax NUMber ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 149 Deleting or Modifying Phone NumbersS ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnn 150 Adding a New Fax GrOUpP ssssss 2 2228 151 Modifying a Phone GrOUDp s sssss2s22 22 22 25225 25025u2020u20u20u20u20unnunnnnnnn 152 Deleting a PHONG GroUp iiiisssisasssds deinna 152 ACCOUNT M na agemMment iiiicsnteseiicrsdenetieedeceeae esate a a a 153 Setting up Account Management By the Product s Web Page 153 SDSGCITICALIONS nosan 158 Pake p OENE E E EE E I E A EE E E E A E err errr 162 vii 1 Getting Started Introduction Thank you for purchasing the product a 4 in 1 MFP The product offers an unprecedented document delivery technology transmitting paper documents electronically over the internet With the product you can instantly scan single
95. nother line If the error still occurs please call service 122 Clearing a Paper Jam In the event of a paper jam follow the procedures below to remove the paper 1 Pull the ADF Release button 2 Gently open the ADF front cover to the left 3 Carefully pull the paper out of the ADF unit 4 Close the ADF front cover The product is now ready to use ADF Release button ADF Front Cover Document Paper Jam 1 123 41 C D E 5 D O O Paper Jam 2 124 Removing the Abnormal Line On Your Scanned Image If your scanned image is shown with abnormal lines on it it is probably caused by the dust or toner particle on the strip of document glass To remove the dust or toner particle 1 Dip a soft clean cloth with isopropyl alcohol 95 Wipe the strip of document glass as shown below Close the document cover The product is now ready for use The strip of Document Glass 125 Maintaining Your Machine Cleaning the Glass The product is designed to be maintenance free However it still needs to be cleaned occasionally to ensure optimum image quality and performance To clean the glass 1 Open the document cover as shown below 2 Dip a soft clean cloth with isopropyl alcohol 95 3 Gently wipe the document glass and the white sheet beneath the document cover to remove the dust or any toner particles 4 Close the document cover The product is now ready for use 1 Do
96. o 50 pages at one time If you need to send pages from books newspaper clippings or paper with wrinkles or curls please place your paper on the glass Notice on Using the ADF Before using the ADF please make sure that your paper meets the following specifications e Document s can range in size from 4 5 by 5 5 inches to 8 5 by 14 inches Legal e Document s can range in weight from 16 to 28 Ibs 0 002 to 0 006 e Document s should be square or rectangular and in good condition not fragile or worn e Document s should be free of curl wrinkle tears wet ink or punch holes e Document s should be free of staples paper clips paper sticky notes e Keep the glass clean without document placed on it Note To transmit irregular types of document s place the document s on the glass or make a copy first and then transmit the copy instead 63 Placing Document s in the ADF 1 Make sure your document is free of staples paper clips and is not tore out 2 If you have multiple pages fan your document s to avoid occasional paper jam The ADF holds up to 50 pages at one time 3 Place your document s with the text FACE UP in the ADF and make Sure that the top of each page feeds in first Paper Guide 4 Adjust the Paper Guides to center the document s in the ADF 64 Using the Paper Stopper If you are using legal size paper move the paper stopper to the right end as shown below The pape
97. o be bound or to be flipped on the short edge of paper Long Edge to Long Edge Long Edge to Short Edge Turn your documents from Turn your documents from long edge binding to long edge binding to long edge binding short edge binding Short Edge to Long Edge Short Edge to Short Edge Turn your documents from Turn your documents from short edge binding to short edge binding to long edge binding short edge binding Note The selection of orientation varies depending on type of duplex printing Duplex Type Availability of Orientation 1 to 1 sided All options are unavailable Edge to Long Edge are available Edge to Short Edge are available 2 to 2 sided All options are available 29 N Up Paper Saving Examples Back of sheet Front of next sheet Front of next sheet Long Edge Short Edge Use the setting to print multiple pages of document to a single sheet of paper and set the sequence of the page images on each sheet of paper Choice 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait 1 in 1 means one page will be printed in a single sheet of paper 2 in 1 means two pages will be printed in a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed in a single sheet of paper in rows from left to right top to bottom as illustrated 4 in 1 portrait means four pages will be printed in a single sheet of paper in column from top to bottom left to right as
98. ocuments to be sent in black and white via filing from the product Choice 1 Multi Level Gray ON OFF 2 File Format PDF PCX MTI FF Multi page TIFF TI FF 3 Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to Raw only If you choose OFF from Multi Level Gray the file formats include PDF PCX TIFF and MTIFF The compression Level of MTIFF or TIFF includes G3 G4 and Raw Factory Default 86 Adding A New Folder If your location to save current scanned document is not in current Folder list add a new one by touching the Add New Folder button This prompts the following New Folder screen The New Folder screen contains server and scanning parameters that are almost the same with the parameters of Folder Template except the Folder Name Refer to the following table to enter the relevant value and then finally touch the B amp W Start or Color Start button to start sending your document New Folder If setup is finished press Start to go Server Options Scan Options Cancel Folder Name Target URL ftp Port Note After sending the scanned document to your target server the new folder will be automatically added to the folder list in the Folder main screen Server N i Item Description Target URL Please choose t
99. of the scanner s LCD has changed when you change the paper size of the printer Sets your paper size Choice A4 Letter A5 B5 Legal Note Legal size is available on the ADF only Use Density control to adjust image density from level 1 to level 7 Choice 1 2 3 4 5 6 7 Choose the focus of your copy result For example if your document contains many pictures choose Photo If your document contains text only choose Text Speed mode is a standard mode for all documents Choice Speed Text Photo Image Edit Erase Border Margin Adjustment Sets the length of border you wish to cut Options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm The Margin Adjustment option will move the copy image to the right or and to the bottom depending on Right and Bottom parameters Right or Bottom options 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Choose the unit you wish to use Choice Inch mm Factory Default 69 Advanced Copy Collate Choose your copies to be placed in Sort e g pages 1 2 3 1 2 3 1 2 3 or Stack e g pages 1 1 1 2 2 2 3 3 3 orders Choose one of the four types for your duplex printing Check if your printer includes a duplex option Choice 1 to 1 Sided 1 to 2 Sided 2 to 2 Sided 2 to 1 Sided 1 to 1 Sided Copy single sided originals onto one side of one sheet of paper 1 to 2 Sided Copy single sided original on
100. onsequential damages in connection with the furnishing performance or use of this material iii FCC Radio Frequency Interference Statement This product has been tested and found to comply with the limits for a class B digital device pursuant to Part 15 of the FCC rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures m Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver m Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult your point of purchase or service representative for additional suggestions
101. op button to cancel sending the fax To cancel a fax during waiting If you wish to cancel a previous set delayed sent fax touch the Cancel Fax J ob tab to prompt the following Cancel Fax Job screen Touch the fax job you wish to cancel and then the Delete button to cancel the fax job Menu gt gt Fax Settings Settings Options Cancel Fax Jobs Date Phone Number 06 12 12 00 3335556 06 15 3 00 5678888 95 Using the Phone Book To select a fax phone number or a fax group 1 Inthe Fax main screen press the Phone Book icon to prompt the Phone Book screen Destination More Setting iw 13 44 O B Pause Frequent fanl faem fmd ikl fanal Bare fa age fise Recent f f J Je lf se 2 To choose a phone number or a group you may use Touch the name of an individual phone number or a group shown in the screen that you wish to fax your scanned document Touch another phone number or group for multiple selections If your receiving name of the phone number of group does not appear in the screen you may find the name by touching the Characters button for a quick search Or you may touch the Frequent or the Recent button to show the 10 frequently used or 10 recently used names of phone numbers or groups 96 Scanning Your Documents System Requirements IBM compatible PC Pentium or later Microsoft Windows 2000 Windows XP Windows Vista A USB universal ser
102. ou select Yes the report will be print after each transmission If you select Error the report will only be printed when a fax fails to transmit Transmission Report Choice Yes No Error only Fit to Page Choose Enable to scale the entire contents of your receiving fax to fit into the paper of the printer If this setting is disabled an incoming image larger than the page splits across pages Choice Enable Disable Detect Dial Choose Enable to allow this product to wait for and detect dial Tone tone before proceeding with dialing If you are using the product on the same line as your phone turn on the detect dial tone setting This will prevent the product from sending a fax while someone is on the phone Choice Enable Disable Detect Busy Choose Enable to allow this product to detect busy tone when Tone sending a fax Choice Enable Disable The default setting varies based on country code Manual Choose Enable to perform manual receive fax function or Receive Disable to perform auto receive fax function Manual receive means when there is an incoming fax and the machine starts ringing you need to manually press the Start button in the Fax working mode to receive and print the fax Choice Enable Disable ECM Mode Choose Enable to perform the ECM Mode The Error Correction Mode function helps this product to improve communication in areas where telephone line conditions are poor Choice E
103. r stopper is designed to keep your document from falling to the floor during operation Paper Stopper Document 65 Placing Document s on the Glass 1 Open the document s cover to reveal the glass 2 Place your document with the text FACE DOWN on the glass and align the document in the upper left corner Document Cover Document with Text Face Down 3 Close the document cover 66 Making Copies Basic Operation Important Before making copies through your printer please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST Otherwise the copy function may not work properly Using the Default Settings 1 DDO Copy 2 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass Press the Copy button on the control panel to prompt the Copy main screen Copy a Image Edit Advanced Copy Reduce Enlarge aper Tra Image Density a 100 aio 8 y r Paper Size d iil Me see 525 Variable 78 Lgl gt Ltr 127 Ltr gt Lgl 200 Press the B amp W Start or Color Start button on the control panel to copy your document s in black and white 67 Advanced Operation Using Special Settings I Place your document s with text FACE UP in the ADF or FACE DOWN on the glass DDO Copy 2 Press the Copy button on the control panel to prompt the Copy main screen Copy
104. re such as the Copy E mail Filing or the Fax function you must set up accounts in the Account Management The Account Management is available only through the product s embedded web page After the administrator has set up accounts in the Account Management and restarted the product a user is required to create login name and password and quota to use the product The access to the Account Management is blocked by the administrator password It is recommended that an administrator create a password before performing these activities Setting up Account Management By the Product s Web Page 1 Start your browser Microsoft I E 5 0 or higher or Netscape Communicator 6 0 or higher or Mozilla Firefox 2 Type IP address of the product in the URL field For example http 10 1 30 83 The product s embedded web page appears as shown below V2800 Menu Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Administrative Settings 153 3 Click Account Management and you will be prompted to enter a password Login Password 4 Click Login since the machine is shipped with no specific login name and password to prompt the Account Management dialog box It is suggested to assign a password later for effective management Account Management Basic Settings Account List Basic S
105. roup Up to 20 phone groups can be created Change Change a current phone group Select a group you wish to change and then touch the Change button Delete Delete a current phone group Select a group you wish to delete and then touch the Delete button The selected group will be deleted 41 Management Used to specify administration s authentication and other management settings such as energy saver timer display language the default operation mode and so on Administrator Profile Login Name Enter the login name to access the User Tools Password Enter the password to access the User Tools E mail Enter the e mail address of the administrator of the product so Address that system can send the error or warning message Up to 64 characters or digits are allowed and is case sensitive Management Settings Item Description Add To Choose Enable to include the To address to current address Addr After book after finishing sending the e mail from the product Sending Choice Enable Disable Add a New Choose Enable to include the new folder to current folder list Folder After after finishing sending the scanned document to the new server Sending from the product Choice Enable Disable Energy Set to enable or disable the energy saver The energy saver lets Saver you reduce power usage while the machine is idle Choice Enable Disable Energy If Energy Saver has been enabled choose how long the
106. rovided by the telephone company Connecting the Power and Turning on the Machine 1 Press the power switch to the 0 position to turn off the product 2 Connect the small end of the power cable to the Power Q jack of the product USB TEL UINE o D COPY Bia Power Jack UJ Connect the other end to an appropriate power outlet Press the power switch to the I position to turn on the product After Showing the booting up message the LCD display prompts the preset ready status Note You can press the Energy Saver button on the control panel to switch to the power saving mode If the product is idle for 15 minutes default setting it automatically shuts off the scanning lamp Press any key except the Power Saving button to return to the ready status 15 Configuring the Machine The following settings or destinations must be defined by the system administrator before the product is used to distribute the scanned document on the network Network and E mail parameters Defines the parameters for TCP IP SMTP and POP3 protocols to send your scanned document to e mail addresses Filing Destinations Defines the protocols and destinations to send your scanned document to FTP servers web or any personal computers on the network To specify these settings or destinations the administrator can enter relevant value from the options of User Tools on the control panel In addition to using the
107. rt command reverses the brightness and the color in the image For color images each pixel will be changed into its complementary color at the command of Invert Mirror Function Reverse the right and left side of your image Auto Select I mage Automatically set the whole image as your scan area Or you may resize the area by drag and drop diagonally 102 Enhancing Your Image 1 Descreen Eliminates the moire patterns commonly found in printed matter 2 Sharpen Sharpen the scanned image i ae Before Sharpen After Sharpen Moire pattern An undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone Color Adjustment Adjusts the color quality of the image so that it comes close to the original This function uses default parameters to adjust the image hl 1 Normal After Color Matching 103 Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image Normal After Auto Level Using the Advanced Features The Switch button 1 Click the button to pop up the advanced settings bar at the right side The advanced settings include Highlight Shadow Hue Saturation Lightness Curve Color Balance Color Drop out 2 The Advanced Settings bar preview ZoomView sen 104 Dupe uipa Em JE s i 0 zj al E k Wihio gg in Leagh 37 in Sine abl WG 2 1 2
108. s You can specify a time delay in the Minutes box Click the Apply button to save the changes The default setting is 15 minutes Hint Setting check the Show Hints box if you want to have flags that show the name of an item appear when you place the mouse cursor on an item in the dialog box Click the Apply button to save the changes 111 Using Other Tools a Duplex multipage Eglit Coor z pm 3 lt l 2 c gt 4 ez D ka 2 Width 5 08 In Measuring Unit Paper Size Image Size Lock Image Length j 3 52 In Size 4 61 MB A reminder of the measuring system in use By clicking the button you can change the measuring unit Choice Inch cm Pixel Provide frequently used scan sizes Choice Card 4 x2 5 Photo 5 x3 Photo 6 x4 B5 A5 A4 Letter and Scanner Maximum Display image size for the scanned area Fix your output width and height 112 5 Troubleshooting Information Message Information Messages During Scanning and Copying Message Action S O e the OK button Reload your document on the auto empty document feeder and try again iii cover and press the OK button opens oe e cover Clear paper in the ADF and press the OK opens button Check If the code still appears contact your nearest dealer Error If the code still appears contact your nearest dealer Home Position If the code
109. sheet rT sheet Front of next sheet Long Edge Front of sheet Front of sheet N Up Paper Use the setting to print multiple pages of document to a Saving single sheet of paper and set the sequence of the page images on each sheet of paper Choice 1 in 1 2 in 1 4 in 1 landscape 4 in 1 portrait Short Edge 1 in 1 means one page will be printed in a single sheet of paper 2 in 1 means two pages will be printed in a single sheet of paper as illustrated 4 in 1 landscape means four pages will be printed in a Single sheet of paper in rows from left to right top to bottom as illustrated 4 in 1 portrait means four pages will be printed in a single sheet of paper in column from top to bottom left to right as illustrated jl ila 1 4 in 1 landscape 4 in 1 portrait 72 Factory Default If you wish to contain specific wordings as your stamp please enter text in this option for your scanned document Note In the Stamp field there is a small Soft Keyboard icon shown at the upper right corner Touch anywhere on the Stamp field to bring up the soft keyboard to enter your stamp characters 73 Sending Your Document to E mails Basic Operation Using the Default Setting 1 Place your document s with text FACE UP in the ADF or FACE DOWN on the glass 2 Press the E mail button on the control panel The following E mail main screen appears Re
110. sing other AC adapters may damage the machine and void the warranty Place the equipment securely on an even flat surface Tilted or uneven surfaces may cause mechanical or paper feeding problems e Retain the box and packing materials for shipping purposes Notice Important Do not make copies of any item for which copying is prohibited by law Copying the following items are normally prohibited by the local law e Bank bills revenue stamps bonds stock certificates bank drafts checks passports driver s licenses e This machine is equipped with a function that prevents making counterfeit bank bills Due to this images similar to bank bills may not be copied properly Copyrights and Trademarks Ethernet is a registered trademark of Xerox Corporation Microsoft Windows Windows NT Windows XP and Windows Vista are registered trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and may be trademarks of their respective companies We disclaim any and all rights to those marks Warranty The information contained in this document s is subject to change without notice The manufacturer makes no warranty of any kind with regard to this material including but not limited to the implied warranties of fitness for a particular purpose The manufacturer shall not be liable for errors contained herein or for incidental or c
111. sk space Choice 75 100 150 200 300 400 600 dpi Note If you are scanning duplex two sided paper the resolution for color or gray image is up to 300 dpi Original Choose your original paper size Size Choice A4 Letter A5 B5 Legal Note The Legal option is only for ADF scan Image If your original document is too light or too dark you can use Density this option to adjust the density level Choice 1 2 3 4 5 6 7 Original Choice Simplex Duplex Long Duplex Short Doc Simplex If your original is a single sided document choose Simplex to scan your documents only in one side Duplex long If your original is a double sided document which is bound along the long edge of paper choose Duplex Long to scan your document in the front and the rear side Duplex Short If your original is a double sided document which is bound along the short edge of paper choose Duplex Short to scan your document in the front and the rear side Multi batch document scanning from the ADF or Multi page scanning from the flatbed can be enabled Press the Bind button when loading more than 50 pages on the ADF or more one page on the flatbed After scanning the 1 batch or st page a dialog box will pop up enquiring if you wish to ate continue scan Choose Bind to scan next batch or aa ET of document or End to stop scanning Server Server Options i es s i lt lt lt i lt i lt iCiw
112. still appears contact your nearest dealer Error_Pick Up If this occurs during previewing split your multi page Roller document to smaller batches and try again If this occurs during scanning the pick up roller may not work properly Contact your nearest dealer for a replacement error If the code still appears contact your nearest dealer If the code still appears contact your nearest dealer L ADF paper jam ADF paper jam Open the ADF cover and remove the paper from the ADF If the code still appears contact your nearest dealer Lock error Scanning unit is locked 1 Turn off your product 2 Find the lock switch underneath the machine and unlock the machine 3 Restart your product If the code still appears contact your nearest dealer 113 Check if the printer cable has been correctly connected Check if the printer is turn on Restart the product and your printer If the message still appears contact your nearest dealer error scanner on Supported printer HLT and are not supported 114 Information Messages During Networking Message tio YO Leachate le the IP address of the product from another Please check network settings PC in DOS prompt For example type Ping ae a ec in Dos prompt If the product has Please check network settings no response then perform the following steps Check if the RJ 45 connector is firmly Please check network settings plugged in Check the Ether
113. the Address Book To add a new group 1 Repeat Step 1 to Step 4 from the previous section Adding An E mail Address The Address Book Manager dialog box appears Address Book Manager E mail Group Ne Delete Modify Update Exit E mail Name E mail Address Description john john abc com distributor in LA E mail counter 3 2000 2 Click the Group icon and choose New to prompt the Add a New Group Set dialog box Add a New Group Set rey Search v E Mail List v catherine lee catherine ccc com finance Member john john abec com my distributor mary mary bbb com my customer Description 143 3 Enter your group name 4 Choose the address from the right side and click to add a member to the group Add a New Group Set Search v Name office staff E Mail List catherine brown catherine brown catherine brown bbc com linda linda ccc com engineer Member mary mary bbb com my customer Description office staff 5 Click Add to temporarily save the latest data or Cancel to return to the Address Book Manager screen Add a New Group Set Search v Name office stafi E Mail List v catherine brown linda linda ccec com engineer mary mary bbb com my customer Member
114. the machine is shipped with no specific login name and password to prompt the Shortcut screen You can assign your password later Shortcut Mode Name Memo Email v Email 1 I 3 Fax lt Fax 3 testing 5 Choose your desired working mode from the Mode drop down list box for shortcut button 1 For example the E mail mode 6 Click the 1 button to prompt the following Shortcut 1 Settings screen Note the default settings for the designated working mode will be displayed Shortcut 1 E Mail Name Memo Subject Po Original Doc Simplex Resolution Paper Size Image Density 7 Enter name memo and e mail addresses in the To CC or BCC box if necessary 8 Enter your subject and specify your desired resolution paper size and image density if necessary 134 9 If the original document is duplex double sided click the Simplex button to switch to Duplex 10 Click the E mail Options or the Scan Options tab if you wish to define more settings for your Shortcut button 1 11 If all settings have been set satisfactory click Update to permanently save the settings or Cancel to leave the screen without saving the settings Shortcut 1 E Mail Update Cancel Recipient jassiejackson abe com dianalee abc com mingshentbbb corm Resolution Paper Size Image Density gt gt Note Up to six shortcut buttons can be assigned Except for ent
115. tion SMTP SMTP login error sd error Check your Check your login user name ss user name help Temporary authentication Contact your network administrator for further failure help on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Command error Reboot the machine and try again If the error is still there contact your nearest dealer Parameters or argument error 1 Check if the Device Name is valid The Device Name can be found in User Tools gt General Check From address Check To address Contact your network administrator for further help 116 Command parameters not Check if the Device Name is valid The Device implemented Name can be found in User Tools gt General Or you may contact your network administrator for further help Authentication requires Contact your network administrator on mail server s authentication mechanism Choose SMTP authentication for E mail security or turn off the mail server s authentication and try again Mailbox unavailable Check To address User not local Check To address help SMTP service extension help Exceeded storage allocation 1 Check To address 2 Check mailbox storage allocation 3 Contact your network administrator for further help Mailbox name is not allowed Check To address Mail action has not been take
116. to E mail PO Document Size BAe 3 Modify your folder content and click Update to temporarily save the latest data or Cancel to exit and then return to the Folder Manager screen 4 Inthe Folder Manager screen click Update to permanently save all the latest changes on the product or Exit to leave without saving any latest change 58 To delete a folder 1 Repeat Step 1 to 2 from the previous section Adding a New Folder By the Product s Web Page 2 Choose the folder you wish to delete in the Folder Manager screen Filing Manager New Delete Modify Folder List Folder counter 3 50 3 Click Delete to erase the folder A warning message appears to confirm your deletion Click OK to confirm or Cancel to exit Microsoft Internet Explorer i J Ave you sure you want to delete these items Cancel 4 Click Update to permanently save all the latest changes on the product or Exit to leave without saving any latest changes 59 Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct To set your location 1 Start Your Browser 2 Type the IP address of your MFP in the URL field The MFP s web page appears ONE Model V2800 System F W Version 0 61 Home Page Version 0 61 Best viewed with 1024 768 IE 5 0 or higher or Mozilla Firefox Copyright C 2009 Avision Inc All Rights Reserved Admi
117. to two sides of one sheet of paper 2 to 1 Sided Copy double sided original onto one side of one sheet of paper 2 to 2 Sided Copy double sided original onto two sides of one sheet of paper 4 P B A 1 to 1 Sided 1 to 2 Sided ao AL 2 to 1 Sided 2 to 2 Sided Example 1 to 2 Sided j 2 to 1 Sided 2 to 2 Sided 70 Orientation Specify how you would bind your duplex printing Note This feature is available only if a duplex option is installed Choice Long Edge to Long Edge Long Edge to Short Edge Short Edge to Long Edge Short Edge to Short Edge Long Edge means documents to be bound or to be flipped on the long edge of paper Short Edge means documents to be bound or to be flipped on the short edge of paper Long Edge to Long Edge Long Edge to Short Edge Turn your documents from Turn your documents from long edge binding to long edge binding to long edge binding short edge binding Short Edge to Long Edge Short Edge to Short Edge Turn your documents from Turn your documents from short edge binding to short edge binding to long edge binding short edge binding Note The selection of orientation varies depending on type of duplex printing Duplex Type Availability of Orientation 1 to 1 sided All options are unavailable Edge to Long Edge are available Edge to Short Edge are available 2 to 2 sided All options are available 71 Example Back of sheet ee Back of T7 Front of next
118. tsy cifs _CIFS 10 1 30 42 pcname share cy test HTTP 10 1 44 67 test software FTP ftp abc com software Resolution M Image Density aooi ak as 3 Choose a folder to place your scanned image Or you may use the Up arrow or Down arrow button to scroll from the list Or you may switch to most frequently used folder list by touching the Show All button 4 On the Basic screen check if the original size scanning resolution or image density meets your requirement If not change the settings to suit your needs 5 Touch the Server Options tab to prompt the Server Options screen If you are a registered user with a different login name displayed on the Server Options screen please enter your own login name and password your desired file name for the scanned image the e mail address to send the filing report and check if you wish to create a subfolder on the screen 6 Touch the Scan tab to prompt the Scan Settings screen Change the file format and the compression if they are not your ideal choice For information about the setting please see the setting descriptions below 7 Press the B amp W button to send your document s in black and white or the Color button to send your document s in color 84 Setting Descriptions Item Description Z O Z S Resolution Choose scanning resolution for your scanned document The higher the resolution the greater details for the scanned image yet it requires more di
119. types of authentication simple and anonymous to login your LDAP servers This machine allows up to 100 match results in a single search The attributes such as cn and mail have been predefined as the search field Therefore if your search text is m the LDAP search engine will search the name or the email address that contains the character m For example you might get the return match results such as mary mary abc com or jack jack abc com 26 Copier Default Used to specify the product s default copy settings Note when system auto reset time is over or the device is turned on and off again the copy settings will be reset to these values Item Description OO Image Density Adjust the image density in seven steps using the control panel And you can specify the default value of image density in the range of 1 to 7 using the product s Web Page Increasing the value makes the printouts darker and decreasing the value makes the printouts lighter Choice 1 2 3 4 5 6 7 Copy Mode Choose the focus of your copy result For example if your document contains many pictures choose Photo If your document contains text only choose Text Speed mode is a standard mode for all documents Choice Speed Text Photo Image Edit Erase Border Sets the length of border you wish to cut Choice 0 0 25 0 5 0 75 1 0 inch or 0 6 13 19 25 mm Margin The Margin Adjustm
120. xample pages from newspaper clipping paper with wrinkles or curls ADF Select this setting if you wish to scan simplex single sided and multi page document from the automatic document feeder ADF Duplex Select this setting if you wish to scan duplex double sided document from the automatic document feeder Selecting a Proper I mage Type Black amp White Choose B amp W if your original contains only B amp W text pencil or ink sketch Halftone Halftones are reproduction of image that gives the illusion gray An example of halftone imaged would be the pictures you see in newspapers 8 bit Gray 8 bit Gray images contain actual shades of gray 24 bit Color Choose 24 bit Color if you wish to scan a color image Halftone 24 bit Color 101 Determining a Proper Resolution A proper resolution reproduces a clear image with good details The resolution is measured by dots per inch dpi Adjusting the Brightness and Contrast 1 Brightness Adjusts the lightness or darkness of an image The higher the value the brighter the image 2 Contrast Adjusts the range between the darkest and the lightest shades in the image The higher the contrast the bigger the different grayscale Enlarging Previewed I mage Enlarge your previewed image to the max of the preview window Note this function only enlarging your preview image This does not enlarge your real image Inverting and Selecting Your Image The inve
121. y when the hue adjustment is made 2 Saturation Move the triangle to the right to increase the saturation level or to the left to decrease the level The level of saturation decides if the color is pale or rich 3 Lightness Increase the lightness by moving the triangle to the right or to the left to decrease the lightness Hue Saturation Lightness i Hue fo Saturation 58 Lightness lo Move the Saturation pointer to the right the color turns rich 107 Using Color Balance Color Levels 75 7 fo Reset C Red yan i e Magenta Green OK Yellow Blue Cancel Gs E ay 7 7 lt 4 l4 D tT Color Levels jo 63 Jo Reset Cyan Red Green Blue Cancel Magenta Yellow Move the pointer toward Green the image turns into a greenish hue 108 Color Drop out Click the button and a dialog box in below will be displayed This dialog allows you to remove one of the R Red G Green or B Blue color channel This function is particularly useful when you need to convert text using OCR software Note that this function supports only black amp white and gray image Therefore be sure to choose any black amp white or gray image type while applying this function Color Drop omt C None C A Channel G Channel C B Channel None A Channel G Channel B Channel
122. your filing server Default value FTP 21 HTTP 80 CIFS 139 HTTPS 443 If the default value is different from the real case input the correct port number in this field The file name for your scanned document without extension Using Y M D h m s n makes file name change as time goes Y M D h m s and n represent year month date hour minute second and series number respectively For example type file name test D n will bring your filing file name as test0500001 File format for the scanned documents to be sent in colors via filing from the product Choice 1 File Format PDF J PEG TIFF MTI FF Multi page TI FF Note Choose MTIFF or PDF when you need to scan multi page document and convert it to a single image file Compression Level Low Medium High If TIFF or MTIFF is selected as a file format the compression Level is defined as Raw only 53 File format for documents to be sent in black and white via filing from the product Black White File Format Choice Multi Level Gray ON OFF File Format PDF MTIFF Multi page TIFF TIFF Compression Level Low Medium High If you choose ON from Multi Level Gray the file formats include PDF JPEG TIFF and MTIFF If TIFF or MTIFF is selected as your file format the compression Level is limited to RAW only If you choose OFF from Multi Level Gray the file formats include PDF TIFF and MTIFF The compression Level of MTIFF or TIFF

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