AGM Documents (2014-15) - E
Contents
1. GENERAL In case of any queries regarding e voting you may refer to the user manual for shareholders to cast their votes available at www evotingindia com under HELP If you are already registered with CDSL for e voting then you can use your existing user ID and password for casting your vote The voting rights of the shareholders shall be in proportion to their shares of the paid up equity share capital of the Company as on the cut off date 23 September 2015 Any person who acquires shares of the Company and become member of the Company after dispatch of the notice and holding shares as of the cut off date i e 23 September 2015 may obtain the login ID and password by sending a request athelpdesk evoting cdslindia com Any person who acquires shares of the Company and become member of the Company after dispatch of the notice and holding shares as of the cut off date i e 23 September 2015 may obtain the login ID and password by sending a request at helpdesk evoting cdslindia com A member may participate in the AGM even after exercising his right to vote through remote e voting but shall not be allowed to vote again at the AGM A person whose name is recorded in the register of members or in the register of beneficial owners maintained by the depositories as on the cut off date only shall be entitled to avail the facility of remote e voting as well as voting at the AGM through ballot paper M s Manish Ghia amp Associates2. E Voting process The Company has provided remote e voting e voting from a place other than venue of the AGM facility through Central Depository Services Limited CDSL as an alternative for all members of the Company to enable them to cast their votes electronically on the resolutions mentioned in the notice of the Twenty Eighth Annual General Meeting of the Company dated 13 August 2015 the AGM Notice The facility for voting either through ballot polling paper shall also be made available at the venue of the Twenty Eighth Annual General Meeting The members attending the meeting who have not already cast their vote through remote e voting shall be able to exercise their voting rights at the meeting The members who have already cast their vote through remote e voting may attend the meeting but shall not be entitled to cast their vote again at the AGM The Company has appointed M s Manish Ghia amp Associates Company Secretaries Mumbai as the Scrutinizer for conducting the remote e voting and the voting process at the Annual General Meeting in a fair and transparent manner E voting is optional In terms of requirements of the Companies Act 2013 and the relevant Rules the Company has fixed 23 September 2015 as the Cut off Date The remote e voting voting rights of the shareholders beneficial owners shall be reckoned on the equity shares held by them as on the Cut off Date 23 September 2015 only The remote e voti
3. Practicing Company Secretaries Mumbai has been appointed as Scrutinizer for providing facility to the members of the Company to scrutinize the voting and remote e voting process in a fair and transparent manner The Chairman shall at the AGM at the end of discussion on the resolutions on which voting is to be held allow voting with the assistance of scrutinizer by use of Ballot Paper for all those members who are present at the AGM but have not cast their votes by availing the remote e voting facility The Scrutinizer shall after the conclusion of voting at the general meeting will first count the votes cast at the meeting and thereafter unblock the votes cast through remote e voting in the presence of at least two witnesses not in the employment of the Company and shall submit not later than three days of the conclusion of the AGM a Consolidated Scrutinizer s Report of the total votes cast in favour or against if any to the Chairman or a person authorized by him in writing who shall countersign the same and declare the result of the voting forthwith The Results declared along with the Consolidated Scrutinizer s Report shall be placed on the Company s website www srmenergy in and on the website of CDSL immediately after the declaration of the result by the Chairman or a person authorized by him in writing The results will also be immediately forwarded to the Stock Exchanges
4. ll as physical shareholders Members who have not updated their PAN with the Company Depository Participant are requested to use the first two letters of their name and the 8 digits of the sequence number in the PAN field In case the sequence number is less than 8 digits enter the applicable number of O s before the number after the first two characters of the name in CAPITAL letters Eg If your name is Ramesh Kumar with sequence number 1 then enter RA00000001 in the PAN field Enter the Date of Birth as recorded in your demat account or in the company records for the said demat account or folio in dd mm yyyy format Divide Enter the Dividend Bank Details as recorded in your demat account or nd in the company records for the said demat account or folio Bank Please enter the DOB or Dividend Bank Details in order to login If the Details details are not recorded with the depository or company please enter H the member id folio number in the Dividend Bank details field Sequence number is given at name and address slip pasted on the Annual Report D After entering these details appropriately click on SUBMIT TAB Members holding shares in Physical form will then reach directly to the EVSN selection screen Members holding shares in Demat form will now reach Password Creation menu wherein they are required to mandatorily change their login password in the new password field Kindly note that this password is also to be used by the De
5. mat holders for voting for resolution of any other company on which they are eligible to vote provided that company opts for e voting through CDSL platform It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential E For Members holding shares in physical form the details can be used only for e voting on the resolutions contained in this Notice F You can also update your mobile number and e mail ID in the user profile details of the folio which may be used for sending communication s regarding CDSL e voting system in future The same may be used in case the Member forgets the password and the same needs to be reset If you are holding shares in Demat form and had logged on to www evotingindia com and casted your vote earlier for EVSN of any company then your existing login id and password are to be used Click on the EVSN for the SRM Energy Limited on which you choose to vote On the voting page you will see Resolution Description and against the same the option YES NO for voting Select the option YES or NO as desired The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution Click on the Resolution File Link if you wish to view the entire AGM Notice After selecting the resolution you have decided to vote on click on SUBMIT A confirmation box will be displayed If you wish to co
6. nfirm your vote click on OK else to change your vote click on CANCEL and accordingly modify your vote Once you CONFIRM your vote on the resolution you will not be allowed to modify your vote You can also take out print of the voting done by you by clicking on Click here to print option on the Voting page If Demat account holder has forgotten the changed password then Enter the User ID and the image verification code and click on Forgot Password amp enter the details as prompted by the system Institutional shareholders i e other than Individuals HUF NRI etc are required to log on to https www evotingindia co in and register themselves as Corporates They should submit a scanned copy of the Registration Form bearing the stamp and sign of the entity to helpdesk evoting cdslindia com After receiving the login details they have to create a user who would be able to link the account s which they wish to vote on The list of accounts should be mailed to helpdesk evoting cdslindia com and on approval of the accounts they would be able to cast their vote They should upload a scanned copy of the Board Resolution and Power of Attorney POA which they have issued in favour of the Custodian if any in PDF format in the system for the scrutinizer to verify the same These details and instructions form an integral part of the Notice for the Annual General Meeting to be held on 30 September 2015
7. ng period begins on 27 September 2015 09 00 am and ends on 29 September 2015 5 00 pm During this period shareholders of the Company holding shares either in physical form or in dematerialized form as on the cut off date i e 23 September 2015 may cast their votes electronically The remote e voting module shall be disabled by CDSL for voting after 5 00 p m on 29 September 2015 PROCEDURE amp INSTRUCTION FOR E VOTING The e voting facility is available at the link www evotingindia com A Open your web browser during the voting period and log on to the e voting website www evotingindia com aa Now click on Shareholders to cast your votes C Fill up the following details in the appropriate boxes i Now Enter your User ID a For CDSL 16 digits beneficiary ID b For NSDL 8 Character DP ID followed by 8 Digits Client ID c Members holding shares in Physical Form should enter Folio Number registered with the Company li Next enter the Image Verification as displayed and Click on Login iii If you are holding shares in demat form and had logged on to www evotingindia com and voted on an earlier voting of any company then your existing password is to be used iv If you are a first time user follow the steps given below ae For Members holding shares in Demat Form and Physical Form Enter your 10 digit alpha numeric PAN issued by Income Tax Department Applicable for both demat shareholders as we
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