Copyright 2015 All Rights Reserved
Contents
1. List of names CURRENTLY On Site ie ew em You may perform you own on site off site entries but if you wish to talk to your Door Security System s file here is how to do so Click on the DOOR IDs that appears when the TAB On Site Status screen is selected You open this form E Apple Tree Software Synchronizing ATS ID s With Door ID s fx CURRENT ID ASSOCIATIONS Synchronize ID s ON SITE CHECK Select DSS File C GenDynamics entries130122 txt Door Security System DSS File 18 DOOR SECURITY SYSTEM Continued The options to View Print Current ID s let you keep up to date with current associations and synchronizations You may need daily to Select DSS File your Door Security System s file of on site individuals particularly if the name of the file changes or is date modified Simple enough to do just click Select DSS File and click on the file name Your Apple Tree Software children must have their ID s synchronized with those used by your DSS Click on Synchronize ID s E Apple Tree Software Synchroize Door ID s USE USE PREFIX SUFFIX COPY ALL ATS ID s COPY PREFIX SUFFIX TO DOOR ID s TEXT ONLY PREFIX SUFFIX The drop down menu allows you to select individual students children and enter their unique DOOR ID s Additionally you may just copy all Apple Tree Software ID s to your DOOR ID s if that s how the2. i z Parent Guardian led See Page l 6 List of names Apple yee ACs Academy L PDF i Apple Tree Academy f 2013 By Name By Class Eq Create FULL Diplomas for See page Full Child Student List M thsswanivex esce your Children 10 11 A Pi PGList ___Seach__ i 166602 DESIGN AND PRINT fest rer A DIPLOMA cae lal pit ten head D Has successfi i s excursion to 2 VIDi e aa na Evaluation Reports Item Recorder Ths in to carti that Allergies amp Avoidances View Print 2 vi onours Vell Done i Birthdays vrm Monthly Planner Program Planner o open E Attendance Attendance a F View What KI D Howard Billybump j P EE doesn t like a fra SPETA Class Lists prn D p lo m a Open Parent Info View Print l See page 9 TTD Memo Pad Open Here the user may view and print pertinent information in regards to all the children in any class The SELECT CLASS pull down menu allows any class room group to be viewed On the right here we ll magnify New Features Monthly Planner amp TTD Memo Pad see next page Class Lists Parent Info Print attendance recording sheets 5 or 7 days min May 2 Ga 2011 2 with variety of selectable name formats Se ee i 13 20 Reports and information galore Let s explain Apes WORK WITH STUDENTS AND CLASS GROUPS
3. DSS company has set you up You may add a prefix or suffix to your ID s before the copy All in all a variety of ways to match your ID s with those of the DSS company PERFORM ON SITE see page 18 When the set up is complete select CHECK Apple Tree Software is now fully synchronized with your Door Security System 19 BACKGROUND IMAGES How about some interesting and unique screen backgrounds Here s how to do that Download images from the internet or use images already on your system We ve added a tiny dot button top right on the Admin screen and the User Screen Here s the dot or button Show on the Admin screen Left Click on the dot or button allows you to select any JPG or BMP image on your computer including those you ve recently downloaded from the internet The image you choose will be the background image for the User screen Right Click on the dot or button allows you to set the image format The image may be tiled zoomed patched try it out Select the image format you like best Connect to Il Connect to IN Close X Connect to INTERNET Etc i 20
4. Developmental Criteria Feat E atures Bingham Sophie Paes pa Aa ey Zn e Load Save up to NINE different reports te at ee simply type your titles and criteria into the abs doo sar akra 2 o K D blank fields to create a new report then ahi obra erata feat e a x E 4 yt a E E D Ef pave I es ee z e Each report has 6 possible categories a 2 pages each with 6 evaluation criteria stestoreoa verica wales 2 x 7 e Categories and criteria may be used or ee z hidden for a particular reporting period Helis peirer ma ooren fz x z e To hide show pages or categories simply cee a l x a E click Hide show criteria by clicking Language EE e Students loaded individually and selectively ee J E evaluated by each criterion with a ey 7 Assistance Provided See ere D aaea At Appropriate Level emaom Above Level DATE 2000 20 10 Additonal Sophie thes in ise ledes ekarri ra Interview Suggested ez Peder e Report is saved with each student so only needs to be entered one time Apple Tree Kiddy Coral e Printouts may be individual or by class Developmental css e Printouts may be made by Report Student showing Continues to full second page six Class All reports or areas of evaluation in total Class One report at a time Communicating with parents guardians in regards to a child s progress development social skills anything deemed important
5. List E Find child student eee by reviewing Parent Guardian List of names RECOADS FOUNG Entering your KEY WORD s beside Looking for will have the database searched for the string s of letters you enter Entering nut for example would retrieve records containing nut peanut Penutteville etc Selecting an item child from the pull down menu on the right immediately takes you that record to see if its your search goal And you have the option of entering up to THREE search words and selecting to find Any of them or All of them WORK WITH STUDENTS AND CLASS GROUPS Continued TAB On Site Status some daycare facilities prefer to keep track of students children manually each teacher or assistant in each room keeping their current hand written records see Attendance Report Class List Report Other facilities like to have a central information base Who is here Who isn t The TAB On Site Status allows you to keep that central information if you wish See Page 17 NOTE Any child in NC Na a a class with a 0 00 Full Child Student List class fee Wait List jaar sae k a Withdrawn Pending v Rapects and Pisociers Sasech Cepal Stat Parent Guardian etc will always be eet Claes Ofte a listed as Off Site i inary aa z Pi ie oE braia Door Security System see page 18 CURRENTLY On Site
6. Now ask the This form is designed to retrieve the SAFE WORD from uncle for the SAFE WORD key it in and click VERIFY a child s file to verify permitted contact with the child na Se Apple Tree Software will indicate the result of the age Match A a a verification process 3 Click VERIFY 4 View Result SAFE WORD is NOT case sensitive Apple93 aPPle93 Smith v SAFE WORD LENGTH 11 Of course this also could be used to VERIFY that the person to whom you re speaking perhaps on the phone is INDEED the Parent Guardian Your jurisdiction licensing dictates the rules for how a feature like this may be used THEY ARE THE LAW Apple Tree Software simply provides the feature SAFE WORD IS NOT VERIFIED KEEP YOUR CHILDREN SAFE 17 DOOR SECURITY SYSTEM Does your site have a Door Security System perhaps to respond to user keyed number entries or swipe cards encoded with a unique ID If You have a Door Security System and If It creates a continually updated text file for those children on site Apple Tree Software can help you talk to that file synchronize ATS ID s with your DOOR ID s and even use that file to list your on site off site children As shown on page 13 hone ren Satter Shoda larma Shen Le j mg By Name By Class Full Child Student List PG List Repais amd Pisara ceath Find child student by reviewing Parent Guardian
7. s get started The screen that begins this operation is Find child student See Page 16 by reviewing Parent Guardian List of names The is explained at the bottom of page 5 but for TAB screens such as this hold the SHIFT key while clicking Extra info and help becomes available By Name ByClass Full Child Student List a i ted Planers Search RTTE If the ADMIN has given permission for editing from the USER side your screen may change Any employee may Double Click HERE to log HOURS Ask your ADMIN for a login ID To This Notice there are only FOUR Tabs View Classes Reports and Planners Search On Site Status Very simple procedures yet very powerful tools OK can t remember the class to which a certain student child is assigned maybe Toddler Rm3 Toddler3 Rm2 Toddler1 Rm1 etc click on the Full Student List pull down menu to find him her Once you find the child or student the View Screen will load automatically with the selected child student ready for viewing For the View Screen see the next page WORK WITH STUDENTS AND CLASS GROUPS Continued TAB View Classes Continued selecting View Classes by clicking on the Load View Screens button gives Apple Tree Software Class Student Child View Screen vita g r LIST ere Age Field YOUR Yogo alee Last
8. Apple Tree Software USER MANUAL Copyright 2015 All Rights Reserved INDEX ITEMS PAGES BACKGROUND 1 GETTING STARTED 2 NAVIGATION SCREEN 3 WORK WITH STUDENTS AND CLASS GROUPS 4 TAB View Classes 4 6 TAB Reports and Planners and Diplomas 7 11 TAB Search 12 TAB On Site Status 13 REPORTS 14 16 SAFE WORD 17 DOOR SECURITY SYSTEM 18 Apple Tree Software 2012 COPYRIGHT ALL RIGHTS RESERVED BACKGROUND Apple Tree Software is a package of programs forms and reports designed to both aid and enhance the operation of a commercial public private or even home daycare facility The modules contained herein will both guide and assist authorized users and site administrators and supervisors Each screen will be presented its operation and options explained The user will find screens with accompanying explanations to both guide and assist in their operation Apple Tree Software MUST be installed on a PC computer system that both Supports and runs Microsoft Access part of the Microsoft Office Suite of programs Once installed see the page entitled Installation Instructions the user need have no familiarity whatsoever with Microsoft Access Apple Tree Software runs as a user friendly stand alone entity with little or no prior computer expertise required OK let s begin Oh and BTW we use the terms student and child interchangeably to refe
9. CURRENTLY Of She Sha Cina Options include e Set All students children as off site to begin a new day changing the status of each child as they arrive e Set All students children as on site well we had the other one seemed like this might be useful too e Two pull down lists to display those currently off site and those currently on site selecting any child from either menu automatically changes their status e Option to have pull down menus display by Alpha or Class which ever way you find most convenient to locate the little ones e Options to set entire classes as off site or on site perhaps a field trip where all leave then all return e Option to Hide or Show the Set All buttons in case you fear clicking an ALL button inadvertently e Options to View Print the current On Off site status never know when someone will require a hard copy date and time stamped 100 record MAX 13 REPORTS Apple Tree Software provides a variety of both printable and viewable on screen reports to keep track of just about everything Reports included in the software are shown below Allergy Lists for safety and Allergy List Toddler J T allowing parents to initial Last Name Fra Name Aller pes EPI EPI Expiry F Initial Car ego Tory Dern see pages and 8 Aan Anne Mego bies Chu Jore Pe Tee mut HOEY L L L a E a a E i L C Emmer Heat
10. Continued TAB Reports and Planners Continued On the View side of each option an on screen viewing of each information area is presented On the Print side the same information if provided in hard copy Sample reports are provided on page 12 Allergies A hugely important topic when dealing with the safety of the children within the care of the daycare facility In most all jurisdictions having this information readily available is mandatory Birthdays Always an important consideration when dealing with young students and children What child doesn t want you to remember their birthday Attendance Keeping track of student attendance is important for both record keeping and safety Nice to have a ready form printed and available Class Lists Class lists allow teachers and support staff to keep track of money returned for field trips daily pick up times names of pets anything at all Just a handy list for almost any use Parent Info Full parent guardian contact information available for posting to have at your fingertips take on excursions Lots of reasons See ADMIN manual for a full comprehensive info print option and our newest features MONLY ANNET Keep track of upcoming events meetings consultations Lots of reasons to need an event planner Click on Open Monthly Planner and Apple Tree Software provides a monthly selectable and printable notepad to ke
11. ING STARTED screens NAVIGATION SCREEN lf you selected GO TO DATABASE by clicking Go on the opening screen page 2 this is your next screen Appie Tree Sofware C COPYRIGHT 2014 WORT WITH STEEHTS Note View Documentation top left Very similar to the first screen isn t it But this is where the true power of Apple Tree Software begins selecting WORK WITH STUDENTS AND CLASS GROUPS by clicking on GO will allow general authorized users to see student child information print reports attendance sheets birthday lists view allergy info etc Lots of good stuff A password entry is required Information on this section starts on the next page Selecting SUPERVISOR OPTIONS by clicking on SUPERVISOR ONLY will involve a TWO STEP process covered in the ADMIN manual For now we ll continue with the general USER functions only NOTE To ensure that Apple Tree Software screens display best on TALLER display screens as wellas SHORTER net book displays an auto detect feature has been incorporated Form heights will be adjusted automatically however you may over rule this feature by clicking w a i top left most screens For TALLER Screens For SHORTER Screens WORK WITH STUDENTS AND CLASS GROUPS TAB View Classes If you have selected the USER option you are probably a teacher or assistant and need to manage your classes in a logical and consistent manner Let
12. Name 3 6 FirstName id Neen Enrollment Date yyyy mmidd Birthdate tyyyyimmidd Age 4 5 DE oli If a red background is gt I displayed the __FRINTSCREEN _ 7 student child shows an MEDICAL LOG INFO NOTES AGE IRREGUL ARITY pod for the class displayed te Zee Parent Guardian 2 Name Last First _ dC last Fisty i And you may be given address id adiess id a oy spom aeea _ ower EEO O _ FULL editing access Relationship O O Relationship C O O tome M Hone see previous page ci c i Employer Phone zzz Employer Phone eo oo Alternate Pick Up 1 Alternate Pick Up 2 Consult the ADMIN Nme Oooo i Nme OOOO O i i i Relationship es Relationship as tme yy tme y ca MN cea M location C MMM wain d Here information on classes and students children within those classes is shown FIRST Click on pull down menu under SELECT CLASS NEXT Click on pull down menu beside LIST to display all Students children in the selected class Information and pictures entered by the supervisor or designate will be here for the general user to consult and print Full information on the children students in your care at your fingertips Wondering about that that you re seeing in the corner on a few screens It s context sensitive help help directly related to the screen you re on When you see it press the mouse button An explanation of the screen contents will appear An option to print the help wind
13. ep track of anything and everything A whole year s worth A calendar too TTD Memo Pad TTD Things To Do Memo Pad lets the USER or ADMIN leave quick reminder memos about things to do enter yesterday s attendance play the game Justin wanted print the Wait List etc It may be set for Auto Open or On Demand Open Only See the REPORTS section for a look at the View and Print report information WORK WITH STUDENTS AND CLASS GROUPS Continued TAB Reports and Planners Continued From the Planner left bottom side of the screen see page 7 magnified here Described on page 8 It is always advantageous and in most many jurisdictions MANDATORY to be able to create and display a program outlining your intended targets goals activities menu etc Here is where Apple Tree Software helps Program Planner ie EARLY PH LATE Each Planner Program and Menu allows for entry of up to 5 weeks of information 5 weeks for EACH class group on the Program Planner 5 weeks of menus for the entire daycare on the Menu Planner Use 1 week or all 5 Your choice Print and post your plan s as necessary WORK WITH STUDENTS AND CLASS GROUPS Continued TAB Reports and Planners Continued an Evaluation Reports clicking Top left of the Reports and Planners screen gives us Open gives E Aip I Apple Tree Kiddy Coral J
14. er MK Dery a Attendance Toddler Last Name First ame TUE z g 5 Ten E beri perni Tee eR HOEY cholate mates Turer Howard Pore Tomy psa e E Attendance Sheets see pages 7 and 8 Fodoy May 20 WLL 14 REPORTS Continued Birthday Lists What child student doesn t want you Birthday List Toddler coed amc sc to remember their birthday Caresso y OCT t 1009 Chan Andrew MAR u 2003 Cm vec am see pages and 8 Ferdinand oct ie aon Class List Toddler Friday May 20 BOLL Class Lists with teacher definable columns and headings to remember anything money collected for excursions checklists for earned points times for Pick Up anything at all see pages and 8 Friday Mey 30 201 15 REPORTS Continued Parental Guardian contact Parent Information Toddler information by class Carleggo Tony Parent Guardanl Father herd so sibvesthorn com Dan Tomrlam see pages and 8 Orendo FL 32338 H 9562054 Cc 5712134 W UadF 912384773 Parent Guardian Moter twopips eil verthorncam Graham Carta G Turns Lane Orlando FL 32338 H 56 c W HomeNeier Chan Anirar Parent Guardian 1 Father ies 4gedramanr am Chan Zitvesp 1818 Ampbe Lane Belamy Sarah Preschool Chiam L B4 Singriam a Gauci re Tarega Tony Toddler W Tuner Br 905 416 3329 Parent Guardian 2 Moter mmc enalcan Currently On Site Malow Chan Maia 1818 Ampbe Lane C
15. hicago L Bm4 H 5416 9876 c 3132203 W Zitem 54442121 Ch Syiney Parent Guardian1 Father n Jam es Nursery School PH char 1999 hom ail com 3 Hor Jennifer Toddler aylor Linda Toodler Chu Roswell TI Meadowel Lane Whitby ON LIN 7 9 H 90562034 C 95718134 W Dohme Boe Parent Guardian 2 i j Pircowliz Peter Preschool H cC Ww Friday April 22 2011 On Site or Off Site status see page 12 Sunday July 24 2011 TAB AM Pag iat All in all a variety of forms and reports to make running your daycare as simple and convenient as possible 16 SAFE WORD A child s safety is of course of PARAMOUNT importance We ve included the Parent Guardian pictures as well as two Alternative Pick up pictures Still as fate would have it an uncle shows up claiming to have permission to take the child True not true The SAFE WORD feature may help On the administrator s Edit Screen see page 10 ADMIN MANUAL p CESO The opportunity to enter a is given The word chosen by the parent may be entered into the child s file and of course re entered changed at any time in the future When a person claiming Pick up privilege arrives either the User or Admin may click on top left on almost every screen The following form will load The student child is chosen The SAFE WORD remaining Eppie PETES WORD Verification 3 invisible is loaded and it s length shown
16. is a valuable tool in running a successful and cooperative daycare 10 WORK WITH STUDENTS AND CLASS GROUPS Continued TAB Reports and Planners Continued and Top left of the Reports and Planners screen also gives clicking Open gives E Apple Tree Software Item Recorder x lt y a de Tees ism 8 Y LOAD A x 7 Coran beaten lt mena A Official Visitor s Log THIS RECORDING DATE or TIME ITEM or INFORMATION SHEET SHEET em ik April 22 2011 Arnold Palmer and Jack Nicolas 0 As many as 26 forms letter A to Z allowing your facility to keep track of required duties maybe lead flushing administering prescriptive medication sanitary logs etc And to make it easier you can even print out a Recording Sheet see above so that staff in classrooms can make the recordings before actual entry is made in the computer 11 WORK WITH STUDENTS AND CLASS GROUPS Continued TAB Search Need to quickly find all the students children with nut allergies How about any all parents guardians living in Orlando Maybe you need to find the child who s grandmother mentioned might be a runner There are times when you just need to find a record based on a word or part word or a phrase This is where it s done Sa a ea See Page 17 you wos ame l By Name ByClass Full Child Student List PG List PG
17. ow will be given WORK WITH STUDENTS AND CLASS GROUPS Continued TAB View Classes Continued selecting View Classes by clicking on the Load Attendance Screen button gives ATTENDANCE AYIA The Tea aT Phra ei 22 SITE ACI Shuey jiCaregeo w Ghan Dhi Carffus Ferdinand D Hosier S Fekarty i Hiesa Hunger Hune Sacred Smith i cmt Taylor Taye Turn TU Turner eet hy We Hod heii Wis Terry andre ayer ey Rupert Bric Liss kiin Enteredat ee a Mans Heatha Ekon Lida neon Bnan Caarael Picard Sythe Eric Brier Partha This is one of our longer forms and may not fully display on smaller screens Click here to expand and contract the display Here options are ENTER TODAY S ATTENDANCE up to 31 days of attendance may be recorded the current date is used by default however an option will appear to allow you to select a date and enter a previously unrecorded date of attendance CLASS ATTENDANCE HISTORY view print the last 31 days of attendance history for the class then clear attendance ready for a new period VIEW STUDENT S ATTENDANCE view the attendance for a single student child WORK WITH STUDENTS AND CLASS GROUPS Continued TAB Reports and Planners and Diplomas lf this tab had been selected on the opening screen see page 4 this would appear Find child student sae Tree Software Student Information System a _ O by review ng 2 e
18. r to the student child in your care OK NOW let s begin GETTING STARTED Click the desk top icon J This is the first screen to appear WHERE TO BEGIN 7 FE Ook HERE Three options provided On the left the user may click on Backup to of course backup all files associated with the database This backup option is available ONLY IF the supervisor has selected that option during a previous session If that is the case the prompt BACKUP AVAILABLE will appear just above the info BACKUP CURRENT DATABASE If the BACKUP AVAILABLE does not appear no such supervisor request has been made Similarly in the middle section the opportunity to restore a previous version of the database is given Again only available after a supervisor s request Since this can be potentially damaging the option to Cancel Restore is given Use restore wisely or you may lose important recently entered information If you re unsure check with the supervisor to confirm that the RESTORE option should be implemented On the right clicking Go takes you to the Opening Screen page 3 Additionally the View Documentation button top left From this opening screen the screen used by both general users and administrators you ll be prompted to select the User manual this document or the Admin manual And clicking on the blue WHERE TO BEGIN some helpful GETT
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