jabil with webex quick reference guide
Contents
1. User Name your_account jabil com Password LOG IN INSTRUCTIONS The installation is complete Esna Officelinx Jabil with WebEx Quick Reference Guide 7 Installation and Configuration Setting the WebEx Server Jabil has several WebEx servers that can be used to host events but you will have access to only one of them The email you have received contains the address URL of your server Once the extension has been installed you must provide the address for the WebEx meeting server 1 Atthe Esna iLink for WebEx screen replace the Account Site URL value with the name of the server to use This will be either jabilmeetingcenter webex com or jabilenterprise webex com Warning Your login credentials only allow access to one of the meeting servers Choosing the wrong server will cause the connection to fail Refer to the email you received from your administrator to determine the correct server name to enter Most users will connect through jabilmeetingcenter webex com 2 Enter your User email account and Password details in the space provided aa Q Esna iLink for WebEx Using Google services your_account jabil com Logout WebEx Options Account Site URL jabilmeetingcenter webex com User your_account jabil com Password EK o Hint The password field will not appear until there is a change made to the server or account details Enable Save password to have the extension remember your credentials for2. from www esna com Deo a J le Esna iLink for WebEx KkKK 44 1 When prompted click Add to confirm the installation of the extension Confirm New Extension S Add Esna iLink for WebEx Aa a Q Read and modify all your data on the websites you visit Manage your apps extensions and themes Show details Add Esna Officelinx Jabil with WebEx Quick Reference Guide 6 Installation and Configuration 6 The Extension will be added to the Chrome browser When finished the WebEx icon Q will appear to the right of the address bar The program will automatically launch C A G https chrome google com webstore search esna a Le C Other bookmarks A Esna iLink for WebEx gt Beare from www esna com a for WebEx pean ee Q Esna iLink for WebEx A 45 7 Select Google services O Esna iLink for WebEx Thank you for using Esna iLink for WebEx Log in with one of the following g Google services Ti Google Plus services Salesforce services Esna services 8 When prompted select Accept to give the extension the necessary permissions Accept any license agreement requests ao Esna iLink for Webex would like to Have offline access Note Steps 7 and 8 are only required the first time the extension is run Chrome will use the same credentials each time the browser is started thereafter 9 If prompted enter your credentials at the login screen
3. Password Click Generate to create a random 4 digit combination to access the meeting This is optional and is only required if the meeting is to be private The password is embedded in the link in the invitation email so contacts will not have to enter the number manually if they use the link to join the meeting Click Done when finished Esna Officelinx Jabil with WebEx Quick Reference Guide Creating Meetings Through the Calendar When all of the meeting parameters have been configured click Save You may be prompted to confirm sending the invitation to contacts who are outside of your company Click Yes to proceed Confirm the sending of the invitations to all contacts when asked An invitation email will be sent to all selected attendees Each contact will also receive a reminder email shortly before the meeting is scheduled to start Both emails contain a link to join the meeting room through a web browser any voice connection information e g teleconference numbers access codes and the password if assigned WebEx Documentation Sample Meeting Number Meeting Password To join the meeting go to https uss This is a sample meeting assignment more details Wed 17 Oct 12 30 13 30 Eastern Time Toronto Where WebEx Calendar dwaynej jabil com dwaynej jabil com organise janep yabil com Going Yes Maybe No more options Invitation from Google Calendar Es are receiving this stop receiving fut
4. 012 Day Week Month 5Days Agenda More v a a Mon 1510 Tue 16 10 Event Appointment slots x Fri 19 10 GMT 05 October 2012 lt gt T When Wed 17 October 14 00 15 00 MTtTWTFS What 12 00 e g Tea at the Ritz 4234 5 6 f 8 9 10 1112 13 14 oo Create event Edit event 3 00 13 00 14 00 15 16 17 18 19 20 21 Meeting for Sampling 22 23 24 25 26 27 28 14 00 4a200 45 00 14 00 15 00 My calendars 15 00 48 00 IT updates Dwayne Johnston 16 00 Tasks Esna Officelinx Jabil with WebEx Quick Reference Guide 9 Creating Meetings Through the Calendar 2 Give the meeting a name and set all other scheduling and descriptive options accordingly Under Add Guests enter the email address of a contact who should attend the meeting then click Add Repeat until all contacts have been added to the list Jabil com Calendar C fi G https www google com calendar Dwayne Search Images Mail Drive Calendar JABIL Annual Sales Meeting 17 10 2012 14 00 to 15 00 All day Repeat Event details Find at Where WebEx Schedule meeting Video call Add a Google hangout Calendar Dwayne Joh Description Attachment Add attachment Event colour 17 10 2012 Reminders Email x 10 minutes x Pop up 10 minutes x Add a reminder Show me as Available Busy Privacy Default Public D Private Learn more about private vs public events E
5. E GUIDE Table of Contents 5 INTRODUCTION 6 INSTALLING THE WEBEX EXTENSION 8 Setting the WebEx Server GOOGLE CALENDAR 12 Calendar Considerations Esna Officelinx Jabil with WebEx Quick Reference Guide 3 Esna Officelinx Jabil with WebEx Quick Reference Guide Introduction INSTALLATION AND CONFIGURATION WebEx is Cisco s online meeting and collaboration hub Through WebEx users can setup events that any y Q contact with access to the Internet can attend Use WebEx to host online events and webinars offer training and eLearning programs or to provide live technical support This document explains the WebEx extension for the Google Chrome web browser Events can be created instantly through a contact s details Schedule an event through a calendar and invite multiple attendees Google Hangouts can also be used to create an event and an icon in the Chrome browser can create a meeting event instantly Protect the event with a Password to limit attendance to authorized contacts or leave it open for all to participate Q File Edit Share View Audio Participant Meeting Help Quick Start Meeting Info New Product Information John Carter 123 456 789 Recorc End Meeting P Connect to Audio Share Desktop Cisco WebEx Meeting Center New Whiteboard Invite amp Remind Copy Meeting URL e es 24 0 Participants Chat Recorder Notes v Participants 3 x Speaking Q John Carter Hos
6. JAB IL JABIL WITH WEBEX QUICK REFERENCE GUIDE BT JABIL WITH WEBEX QUICK REFERENCE GUIDE WebEx is Cisco s online meeting and collaboration hub This guide provides a quick how to guide for the end user regarding the use of Jabil with WebEx and BT Teleconferencing services Copyright amp Trademarks Esna Technologies Inc 30 West Beaver Creek Rd Suite 107 Richmond Hill ON CANADA L4B 3K1 Copyright 1992 2014 by Esna Technologies Inc All rights reserved Esna Officelinx Unified Communications Server is made available under the terms of the Esna Technologies Inc license agreement without express or implied warranties of any sort including specifically any warranties relating to the performance or maintenance of the program While every effort has been made to ensure accuracy Esna Technologies Inc will not be liable for technical or editorial errors or omissions contained within the documentation The information contained in this documentation is subject to change without notice Esna software and related documentation may be used only in accordance with the terms of the Esna Technologies Inc license Agreement and copied only to provide adequate backup protection Other brands and products are trademarks or registered trademarks of their respective holders and should be noted as such Website www esna com Esna Officelinx Jabil with WebEx Quick Reference Guide 2 JABIL WITH WEBEX QUICK REFERENC
7. ethod from the dropdown list akon Other teleconference service None Call In Teleconference Service Select this option to enable audio feeds through the corporate teleconferencing service Choose the account to use for the event Invitees access audio through the teleconference service while attending the meeting Audio conference Call in Teleconferencing Se Y Conference account Account 1 v Toll free number Global call in z numbers Entry exit tone Beep v Toll free number Enable this option to permit people to call in to the event using the corporate teleconference toll free number Global call in numbers The extension supports the Global Call in numbers feature of WebEx Once configured through WebEx those numbers will appear on the Audio Conference menu Entry exit tone Choose the audible alert to play when someone enters or leaves the meeting Beep plays a tone Announce name plays a recording of the person s name None allows people to connect and disconnect without notification Other teleconference Enter instructions for users to connect to the service Include the telephone number and any access codes or PIN numbers here Once the meeting has started clicking the Audio Conference icon will display these instructions The contact must connect to this service through conventional means i e desktop telephone cellphone Audio conference Other teleconference service Y Other
8. sna Officelinx Jabil with WebEx Quick Reference Guide leah Sal dwayn ej jabil com 0 Share db v Add Guests Rooms etc Enter email addresses Click the 2 icons below to mark as optional 0 Optional 1 John Carter E R Burroughs Jane Porter Calendar cannot be shown Why Suggested times Guests can L modify event W invite others WV see guest list 10 Creating Meetings Through the Calendar Under WebEx click Schedule meeting to open the WebEx Booking window WEBEXMEETING Apply template Monthly Sales Meeting v Alternate hosts Meeting type Default 7 Audio conference None v Password Generate 5752 Cancel Apply template Templates can be created to automatically fill in of these fields If you have a recurring meeting with a common format create and Apply template a template to the meeting to use the same settings each time Alternate hosts Enter the email address es of any invitees beside yourself that will be able to start the meeting at the chosen time Separate each address with a semicolon Alternate hosts must already be present in the WebEx database Only one person can be the host of a meeting at one time Meeting type Leave this value at Default unless you have the corresponding Cisco platform installed at your site Audio conference If an audio component is required for this meeting select the desired Calin Teleconferencing Se A connection m
9. t me internal Ga g abnerp Q David Innes E i v Chat Good morning and thank you for coming it s good to be here Everyone Connected Warning This document covers the steps necessary to install and access Cisco s WebEx meeting and collaboration hub through the Google Chrome web browser It is not intended to be a WebEx user manual For details and training on using WebEx refer to www webex com Esna Officelinx Jabil with WebEx Quick Reference Guide Installation and Configuration Installing the WebEx Extension The WebEx Chrome Extension can be installed from the Chrome Web Store 1 Open the Chrome web browser and login to your email account Google User Name Select an account your_account jabil com Your Account your_account jabil com Password LOG IN INSTRUCTIONS Sign in with another email address 2 Onanew tab go to the Chrome Web Store at https chrome google com webstore 1 Open the Chrome web browser and go to the Chrome Web Store at https chrome googie com webstore 2 In Search the store type Esna and hit enter Chrome Web Store Hom amp C f B https chrome google com webstore f chrome web store johnc erbmusic com v Esna x Home Clear all filters Types All Apps lt a Extensions Themes a ww e Select the Extensions radio button Click beside Esna iLink for WebEx to launch the installer Esna iLink for WebEx
10. the next time you login Note The system can remember your password However you will be prompted to update it whenever your password changes i e every 90 days If prompted enter your credentials at the login screen User Name your_account jabil com Password INSTRUCTIONS 4 Click Save Close and relaunch the browser to apply all of the changes The WebEx server setup is complete The connection to the WebEx servers will be made automatically each time you open the browser Esna Officelinx Jabil with WebEx Quick Reference Guide CREATING MEETINGS THROUGH THE CALENDAR Google Calendar Meetings where any number of contacts can attend can be scheduled through the Google Calendar These meetings can occur at a future date and time with recipients receiving reminder notices shortly beforehand Note The Google and WebEx calendars are synchronized If a meeting is added deleted or moved in the Google Calendar either by drag and drop or from within the meeting details the changes will also be made to the WebEx calendar Changes to the WebEx calendar will not be reflected in Google 1 Open the Google Calendar Locate and click on the time period for the meeting Click Edit event Jabil com Calendar C fi 8 hitps www google com calendar iG Dwayne Search Images Mail Drive Calendar Sites Groups Contacts More a A B L Leia Sead dwayn ej jabil com i Share DA Calendar lt gt 15 19 Oct 2
11. ure notincations f https Avww_ google com calendar and control your notification settings for your entire calendar Calendar Considerations The extension will only synchronize data between the Google and WebEx calendars Other calendar types and programs are not supported e Integration between the Google Calendar and WebEx will only occur with the primary account user calendar Additional or custom calendars in Google will not provide the option to create a WebEx event Primary Calendar Other Calendar Calendar mee 8 12 Untied event Mon 8 7 10 7 2013 03 00 to 04 00 10 7 2013 Time zone GMT 05 o July 2013 as 90 00 O All day Repeat EEN k Mpg Event details 01 00 423 4 5 6 T 8 9 10 11 12 13 14 z iiias 15 16 17 18 19 20 21 z ilies 73 00 WebEx Schedule meeting Video call Add video call My calendars v Calendar David Innes A 05 00 Description Leave STAFF Tasks Other calendars Holidays Untitled event 10 7 2013 03 00 to 04 00 10 7 2013 Time zone Esna Officelinx Jabil with WebEx Quick Reference Guide C All day L Repeat Event details Where ideo call Add video call Custom Calendar x Description 12
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