User Manual
Contents
1. Save ihi Response on SW RAR File 03 F lt gt es HE _ Backup Private Public Staktus ll pdf Deszkko P pies May Documents PE biy Computer mi hy Richart File name Procedures pelt al Save as type Adobe Acrobat Document Cancel A Sac State Risk Management Services 36 535 SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 9 Click Save to continue saving the supporting document to the designated network directory Or click Cancel to cancel the current action of saving the document to the designated network directory Step 10 After you have saved the selected file to open the file go to aso My Computer to browse to a drive and a directory that you had saved the file to Double Procedures pdt ai Adobe Acrobat Document poy 67 EB click the file to open and view the file To Delete a Supporting Document Step 11 Click the Delete button on the Supporting Documents screen to delete the selected document Step 12 After you click the Delete button it will prompt you with a delete confirmation message Are you sure you want to delete this file Click OK to continue deleting the selected supporting documents Or click Cancel to cancel the current action of deleting the selected supporting documents Microsoft Internet Explorer Ed 2 Are you sure you want to delete this File2. Sac State Risk Management Services 37 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Submit Your Plan Step 1 Click on the Submit Your Plan link under Create Your Plan section or the Submit Your Plan 7 button at the top of the screen Note Only the Department Head can submit the Business Continuity Plan The following screen will allow you to review your plan The Kn indicates any incomplete procedures You will have to correct those problems before you can submit your Business Continuity Plan BCP Submit Your Plan Windows Internet Explorer provided by Yahoo 6 ey S http www rms csus edu bcp SubmitPlan aspx v 4 Xx Pie File Edit View Favorites Tools Help 3 Google Gr v Go gt amp A T Bookmarks PageRank Ch Popups okay Check AutoLink v a Send tow Q Settings We ae ec submit Your Pian tol fm gt BG am E paoe G Toos Select Department gt Welcome gt Submit Your Plan Risk Management Services a 44 a ms Ger i E a a ae 7 ot Submit Create Your Plan ae Your Plan 1 Critical Processes 2 Resources Submit Your Plan 3 Responders 4 Develop Procedures 1 Responders 5 Allocate Resources J 2 Resources 6 Supporting Documents 3 Critical Processes 7 Submit Your Plan X 4 Develop Procedures 8 Print Your Plan X 4a Responders Assigned Department Options x 5 Allocate Resources BCP Coor
3. Step 11 Modify the appropriate fields Click Update Record to save the modifications to the responder s details Or click Go Back to go back to the Responder Details screen Step 12 After you clicked the Update Record button it will prompt you with a confirmation message Record was Updated Click OK to continue Microsoft Internet Explore X AN Record was Updated Step 13 Click the Delete button to delete the selected responder on the Responder Details screen Step 14 The screen will prompt you a confirmation message Are you sure you want to delete ANNIE TESTING T Click OK to continue deleting the selected responder Or click Cancel to cancel the current action of deleting the selected responder Sac State Risk Management Services 24 SSS SACRAMENTO STATE Sac State Risk Management Services Users Guide Develop Procedures This section is where you will create step by step procedures for each individual critical process There are four procedure types that you need to consider while creating your plan You may need to write a procedure for each of these situations under each critical process 1 People Unavailable Your workers cannot get to the campus due to sickness injuries or area damage How will the job get done with few or no employees Write your plans for staff back up procedures 2 Facilities Unavailable Unable to access and
4. 3 4 new Critical Process t Edit GAMANA ENEE t Step 5 Click the T to move the priority of the critical process up or click to move the priority of the critical process down To make changes to a specific Critical Process Step 6 Click Edit button on the Critical Process screen to modify the details of the selected critical process Step 7 Click the Update Record button to save the modification of the selected critical process Or click Go Back to discard the modification Step 8 After you clicked the Update Record button it will give you a confirmation message Record was Updated Click OK to continue Microsoft Internet Explore xX AN Record was Updated Sac State Risk Management Services 14 5 N STATE Sac State Risk Management Services Users Guide Step 9 Click the Delete button to delete the selected critical process on the Critical Process screen For example Test Critical Process Microsoft Internet Explorer 4 re you sure vou want to remove the business process TEST CRITICAL PROCESS concel_ Sac State Risk Management Services 15 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Manage Resources Resources are those items which are needed to support your Critical Processes As a reminder Critical Processes are those business processes that if interrupte
5. 6 Supporting Documents Full BCP v Get Report 7_ Submit Your Plan 8 Print Your Plan Department Options BCP Coordinators i lt Done internet 100 To open and view the report s proceed through Step 3 To save a report proceed through Step 4 Step 6 To save print supporting documents proceed to Step 7 Print your Plan Step 2 Select the report you want to use click the Get Report button to open and view the selected report Sac State Risk Management Services 40 SACRAMENTO STATE Sac State Risk Management Services Users Guide For example get the Procedures Only report Fuer Full EGP Critical Processes Gnl Procedures Only Responders Only Resources Onl Step 3 Click Open to open and view the file the selected report document The document will display on the screen where you can print a copy Or click Save to save this document in your computer Click Cancel if you decide to cancel the current action of opening or saving the selected file Do you want to open or save this file POF Name Procedures pdf Kdobe Type Adobe Acrobat Document 66 4 KB From w ems cesus edy oen swe C While files from the Internet can be useful some files can potentially harm your computer IF you do not trust the source do not open or save this file What s the risk Step 4 To save browse to a drive and a directory you want to save
6. SSS SACRAMENTO STATE Sac State Risk Management Services Users Guide Sac State Risk Management Services Business Continuity Plan System Users Guide Table of Contents Introduction Sac State Risk Management Services 1 SACRAMENTO STATE Sac State Risk Management Services Users Guide Introduction A Business Continuity Plan is a written document mandated by The Chancellor s Office Executive Order 1014 with specific guidelines for recovering your normal operational procedures within a specified time frame It is created to ensure that the capability exits to continue essential functions across a wide range of disruptive events With continuity no event can be allowed to interrupt the organization s operations for any significant length of time Everyone s goal on this campus is to provide a safe and high quality educational experience for our students Any event no matter how small has the ability to disrupt our job of educating students A large scale disaster can seriously impact the ability of the campus to continue operations at its present location for a significant period of time While having a plan in place does not guarantee success it should make the disruptive event much less well disruptive This software program was created by a Sac State student group especially for our campus It will make the writing of your business continuity plan much easier and creates a centralized location for s
7. 4 4 x a Send tov Q Settingsv w de WebAuth b Q A r ae G Tools SACRAMENTO STATE Information Resources amp Technology sacstate home admissions about sac state giving a gift siteindex contact sac state Web Authentication The resource you have requested requires authentication Please login to proceed SacLink Username Password IRT California State University Sacramento 6000 J Street Sacramento CA 95819 916 278 7337 Done internet R 100 A Saclink account is required to use this system If you do not have a Saclink account please contact Computing Communications and Media Services CCMS at 916 278 7337 helpdesk csus edu or https www saclink csus edu saclink Sac State Risk Management Services 3 SSS SACRAMENTO STATE Sac State Risk Management Services Users Guide Once you are logged into the system the first screen you will see is the Select a Department screen There may be more then one department listed based on how the account was originally set up Select the department you need to work on Select a Department Action Department Status Select Administration and Business Affairs Corrections My Role Department Head Needed Eng and Computer Science ae Select Select My Role Department Head PO PEt Environmental Health Safety si Select Select My Role Department Head AE eG ey Risk Management ee Select Select My Ro
8. OK to confirm deletion of the selected BCP Coordinator Or click Cancel to cancel the current action of deleting the selected BCP Coordinator Sac State Risk Management Services 8 SACRAMENTO STATE Sac State Risk Management Services Users Guide Microsoft Internet Explorer a x K Are you sure you want to remove CHRISTINA amp ROMERO as a BCP Coordinator concel_ Sac State Risk Management Services 9 SACRAMENTO STATE Sac State Risk Management Services Users Guide Create Your Plan Critical Process This is the most crucial and most difficult part of your plan Critical Processes are those essential functions that if interrupted will adversely impact the University s goal of educating students The key is the process has to have an immediate negative effect or serious long term consequence to the mission of the campus if it no longer functions A Critical Process or Essential Function as defined in the Federal Preparedness Circular 65 is a function that enables an organization to Provide vital or mission critical services Exercise civil authority Maintain the safety of the general public or Sustain the industrial or economic base during an emergency When writing your plan focus on the following scenarios 1 Local facility disruptions typically single buildings 2 Region wide disruptions affecting all or many government buildings in the region 3 Disruption of
9. eee 5 Radiological Emergency Response 6 Consultation A internet 100 To add a step to the critical process proceed through Step 3 Step 5 To assign responder s to a step of the critical process proceed through Step 6 Step 8 To move the priority of a step of the critical process proceed and go through Step 9 To edit a step of the critical process proceed and go through Step 10 Step 12 Otherwise to delete a step of the critical process proceed and go through Step 13 Step 14 Sac State Risk Management Services 26 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide To Add a Step Step 3 Select the procedure type Next enter the appropriate information for the Step Description Click the Add Step button to add step to the selected critical process Or click Go Back to discard adding step to the selected critical process Step 4 After you clicked the Add Step button the screen will display as the screen capture below This screen will allow you to Delete Edit Change priority of the steps if there is more than one step and Add the responders Note if this is a newly added step there will be no responders assigned yet Therefore it will show None Assigned under the Responders column and this 4 symbol will be displayed on the Develop Procedures screen gt BCP Procedure Steps Windows Internet Exp
10. IEC allocate Resources Qr A Pag Gi Tods Admin SAC RAM E N TO STATE Logged in as Staci M Louie Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Critical Processes and Resources Risk Mana nt Services a 4 lt p 4 v 3 4 3 Create Your Plan Allocate Resources 1 Critical Processes 2 Resources Allocate Resources 3 Responders 4 Develop Procedures Action Critical Process 5 Allocate Resources 6 Supporting Documents View 1 Hazardous Material Disposal Z Submit Your Plan 2 Hazardous Material On Site Holding as Ernt saur Elan 3 Hazardous Material Collection DNES Options 4 Hazardous Material Spill Response be 5 Radiological Emergency Response E 6 Consultation A Mi Done internet 100 Step 2 Click on the View link on the Allocate Resources screen to view or assign resource s for the selected critical process Sac State Risk Management Services 30 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide gt BCP Required Resources Windows Internet Explorer provided by Yahoo JS v E htip www rms csus edu bep RequiredResources aspx v 44 X Google per File Edt View Favorites Toos Hep 7 a Google G Goo E Y Bookmarksy PageRank v Ch Popups okay Yr Check S Autolink H Autoril a Sendtorw settings w k IEC Required Resources
11. a piece of equipment is not available Note part of your work around procedures should include proper training for all back up D od Sac State Risk Management Services 46 SACRAMENTO STATE Sac State Risk Management Services Users Guide employees in the safe operation and use of equipment No employee should use equipment even in an emergency if they have not been properly trained to do SO 8 Purchasing copies of fiscal year purchase orders written instructions for the purchase of supplies procurement card information hard copy requisition form hard copy direct payment form etc 9 Payroll hard copies of all employee time sheets list of employee ID numbers hard copies of student time sheets 10 General Forms hard copies of any form your department uses that is not included in supporting documents 11 Procedures department specific written policies and procedures if not included in supporting documents Any procedure that is completed electronically should have a manual back up procedure Key employees should be trained in this manual procedure and all instructions and forms relating to that process should be included in your plan Sac State Risk Management Services 47
12. process proceed through Step 6 Step 8 Otherwise to delete a critical process proceed through Step 9 To Add a Critical Process Step 2 Click on the l l New Critical Process e e e link on the Critical Process screen to create new critical process P BCP Critical Process Details Windows Internet Explorer provided by Yahoo JS v B http www rms csus edu bcp CPDetails aspx Mode New 4 X i O P File Edit View Favorites Tools Help Google Cr v Go gt g B wv Bookmarks PageRank v Eh Popups okay Check X S4 AutoLink v Y AutoFill a Send tow Q Settings We fe sc critical Process Details lol 6h A Be peace G Toos Y SAC RAM E N TO STAT E Logged in as Staci fyras Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Critical Processes gt Details Risk Management Services Y Critical Create Your Plan Processes 1 Critical Processes 2 Resources Critical Process Details 3 Responders 4 Develop Procedures Name 5 Allocate Resources Description 6 Supporting Documents 7 Submit Your Plan 8 Print Your Plan ad Survival Time Hours Department Options BCP Coordinators Recovery Time Hours Add Critical Process CPDetails aspx Mode New amp Internet 100 Step 3 Enter the name description survival time and recovery time Click the Add Critical P
13. the file to Click Save to save the Status report to the destination network directory Or click Cancel to cancel the current action of saving the selected file Sac State Risk Management Services 41 SACRAMENTO STATE Sac State Risk Management Services Users Guide Save iri E Response on SW RARA File 03 F F 5 Ei Backup Private Recent Public Status All pdf ezkto m My Computer A Ai bly T File name Procedures pdf Places Save as type Adobe Acrobat Document Cancel es Step 5 Click Save to continue saving the Status report document to the designated network directory Or click Cancel to cancel the current action of saving the Status report document to the designated network directory Step 6 After you have saved the selected file to open the file go to Miimuiumialll My Computer to browse to a drive and a directory that you had saved the file to Double Procedures pdf Adobe Acrobat Document 67 KE click the file to open and view the file In this case the screen will display as follows Sac State Risk Management Services 42 Sac State Risk Management Services Users Guide Bs Acrobat Reader Procedures 1 pdf E ioj x T Fie Edit Document View Window Help x SASM E gt wiles DAE S Fa F Oe gt Q SACRAMENTO STATE Procedures Business Continuity Planner Critical Process
14. the selected step of the critical process For Example Delete the step This is a Test Step 14 After you clicked the Delete button it will prompt you a delete confirmation message Click OK to continue the deletion of the selected step of the critical process Or click Cancel to cancel the current action of deleting the selected step of the critical process Microsoft Internet Explorer 4 re vou sure vou want to delete this step Sac State Risk Management Services 29 535 SACRAMENTO STATE Sac State Risk Management Services Users Guide Allocate Resources Resources are those items you need to support your Critical Processes These resources were identified in section 2 of your plan You may return at any time to section 2 to add additional resources if needed for a critical process Step 1 Click on the Allocate Resources link under Create Your Plan section or the Allocate Resources 5 button at the top of the screen The following screen display will allow you to view or add resource s for the selected critical process gt BCP Allocate Resources Windows Internet Explorer provided by Yahoo JS v N http www rms csus edu bcp AllocateResources aspx i gt X Goo Pe File Edit View Favorites Tools Help amp Google Gi Go Ev Y Bookmarks PageRank y C Popups okay YP Check S Autolink Send tow Q Settings w we
15. A new Critical Process People Unavailable lead scription RESPONDERS e ee 2 Bookmarks J J C J E J a H i Print Supporting Documents Step 7 Return to the Print Your Plan screen and click on the Supporting Documents link or go directly to the Supporting Documents 6 screen Click on the supporting document you wish to view Follow the same procedure as above to save or print a copy of each document Sac State Risk Management Services 43 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Session Expired Notification Step 1 If you are inactive in the system for 20 minutes the following message prompt will display Microsoft Internet Explorer Untitled Page Microsoft Internet Explorer File Edit View Favorites Tools Help ay S 7 lt gt YA Ou O A A Gl pam kre OG Gm DAS Address http www rms csus edujbcp Session_End aspx v E co Links SACRAMENTO STATE Business Continuity Planner Thank You You Have Been Logged Off Log In Again la Internet Step 2 You can log in again by simply clicking the Log In Again link Sac State Risk Management Services 44 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Log Off the System Step 1 Click the Log OF tink on the top right hand side Step 2 System will prompt you a confirmation message Are you sure yo
16. Google G Goo EY YY Bookmarks PageRank v Eh Popups okay Check QAutolink AutoFill a Sendtow Settingsw We ge Eo Responder Details GS M A eee pease G Tools Select Department gt Welcome gt Responders gt Details Risk Ma Services Cm py se an as on on Risk Management Services w _ o_o oo O00 Create Your Plan M one ee an earl Bip A E ag ihe Pci if 1 Critical Processes 2 Resources Responder Details 3 Responders 4 Develop Procedures FeeL Mi 5 Allocate Resources Last Name 6 Supporting Documents Street 7 Submit Your Plan Address 8 Print Your Plan Department Options City BCP inat S State Alabama vz Phone 1 None v Se Phone 2 None v as Phone 3 None vif Cancel Add Responder a internet 100 Step 4 After you clicked the Look Up button enter the Employee s Last Name and click the Search button Or click the Cancel button to cancel the current action of searching for the employee For example romero Employee Search Last Name Cancel bd tk ct 77 tk 77 Step 5 Click the button under the Action column to select the appropriate personnel as the new responder Sac State Risk Management Services 21 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Employee Search Last Name romero Search Cancel Act
17. Head Risk Management Services My Role Department Head Mo Activity I Under Review space Management My Role Department Head Testing Department My Role Department Head No Activity I Mer Sac State Risk Management Services 39 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Print Your Plan Step 1 Click on the Print Your Plan link under Create Your Plan section or the Print Your Plan 8 button at the top of the screen gt BCP Print Your Plan Windows Internet Explorer provided by Yahoo JS X http www rms csus edu bcp Print aspx 9 X P File Edit View Favorites Tools Help amp oe Google G Goog EY Y Bookmarksy PageRank Ch Popups okay Yr Check Autolink E 4 Ls Send tow O settings A BL abe E Pae Goo w k E EE Print Your Pian SAC RAM E N TO STAT E Logged in as Staci veces L Off Business Continuity Planner og sac state home Select Department gt Welcome gt Print Your Plan Risk Mana nt Services an 2p ex a5 as ra eo wi we we W ot a v Print C rasin com Plan Your Plan 1 Critical Processes 2 Resources Print Your Plan 3 Responders 4 Develop Procedures Please select a report below to print After your BCP has been approved print a FULL BCP and store it in a safe 5 Allocate Resources location along with any Supporting Documents
18. Resources 5 z Name l 6 Supporting Documents 7 Submit Your Plan Description 8 Print Your Plan Department Options BCP Coordinators Delet Batteries Batteries for IH Instruments 8 D sized and 8 AA sized Building Haz Mat Holding Facility Delete Edit Ruuldina to hold hazardous materials Must have nroner ventilation and br Done internet R 100 Sac State Risk Management Services 16 5 SACRAMENTO e STATE Sac State Risk Management Services Users Guide To add a resource proceed through Step 2 To edit a resource proceed through Step 3 Step 4 Otherwise to delete a resource proceed through Step 5 To Add a Resource Step 2 Select a resource type from the drop down list on the Resources screen Enter a name and description of the resource you want to add Click the Add button when completed to add resource For example A Test Resources Description idding this as a test Add Action Tye Name amp Description Computer Hardware EHS Server Delete let i Delete someth ing o The following screen will display a list of the current resources with the newly added resource Resources Resource Type Building w Description Computer Hardware EHS Server something Name amp Description Adding this as a test To Edit a Resource Step 3 Click Edit button on the Resources screen to edit the selected resource Sa
19. Y YY Bookmarksy PageRank C Popups okay Yr Check Autolink AutoFill ap Send tow Q Settings We ae BO Critical Process Details gt BL mee E paoe Gos Admi SAC RAM E N TO STATE Logged in as Staci M por Business Continuity Planner Log Off 5 sac state home Select Department gt Welcome gt Critical Processes gt Details Risk Manage t Services Y Critical Create Your Plan Processes 1 Critical Processes 2 Resources Critical Process Details 3 Responders 4 Develop Procedures Name Tet 2 Allocate Resources Description This critical process is a test example 6 Supporting Documents 7 Submit Your Plan 8 Print Your Plan Survival Time 5 Hours Department Options BCP Coordinators Recovery Time 2 Hours Add Critical Process internet R 100 Step 4 After you clicked the Add Critical Process button it will prompt you a confirmation message Critical Process Added Click OK to continue Sac State Risk Management Services 13 SACRAMENTO STATE Sac State Risk Management Services Users Guide Microsoft Internet Explore x AN Critical Process Added The screen will then display a list with the newly added critical process to indicate it has been added successfully Critical Processes New Critical Process Critical Process Action Move p 1 two Edit 2 asdfasd t
20. a Rr dh i3 Page G Toos dmi SAC RAMEN TO STATE Logged in as Staci M Louie Business Continuity Planner Log Off sac state home Select Department gt Welcome Critical Processes and Resources gt Allocate Resources Risk Management Services jw 63 1 ae 57 WwW elie ed Create Your Plan Uritica mMeSOUrCe Responders evelor Allocate Suppi rting submit 5 f rint RA Procedures Resources Document Your Plar Your Plar 1 Critical Processes 2 Resources Allocate Resources 3 Responders Ep 4 Develop Procedures Critical Process Process B E A Hazardous Material Disposal 6 Supporting Documents 8 Print Your Plan Batteries for IH Instruments North State Environmental Department Options Haz Mat Holding Facility PPE BCP Coordinators Spill Kit t MSDS _ J Fish and Game DOT National Response Center Radiologic Health Branch i Radiological Health Branch Rome Sac County Regional Sanitation Sac Fire Department Sacramento County Haz Mat State Water Resources lt JR internet 8 4 To allocate resource s to a critical process proceed and go through Step 3 Step 7 To Add Resources Step 3 To assign the assigned resource s select the assign resource s by clicking on the name of the available resource s Available Resources Sac State Risk Management Services 31 SACRAMENTO e STATE Sac State Risk Management Services Us
21. a communications system 4 Disruption of access to vital records or databases 5 Disruption to availability of specialized equipment or systems including computing systems other than traditional communications systems 6 Loss of services from a vendor or another government agency 7 Unavailability of personnel You must be very specific when identifying your critical processes Don t say hazardous waste that is too general Separate the process into the critical parts needed to make it work and clearly describe them Each one of those steps will be a critical process For example 1 Hazardous waste collection 2 Hazardous waste on site holding 3 Hazardous waste disposal Another example Don t say Math 101 Instruction Break down the specific items needed to fulfill that critical process 1 Math 101 Instructor Sac State Risk Management Services 10 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide 2 Math 101 Classroom 3 Math 101 Teaching Material In this section you are only naming and describing your critical functions Under section 4 Develop Procedures you will specify the exact procedures you need to keep this function operational Step 1 Click on the Critical Processes link under Create Your Plan section left side of screen The following screen will allow you to add delete edit or move the priority of the critical process es selected BCP Critic
22. al Processes Windows Internet Explorer provided by Yahoo JS X N http www rms csus edu bcp criticalprocesses aspx l 7 XxX P File Edit View Favorites Tools Help a Google Gi Goo g E YY Bookmarks PageRank v Eh Popups okay Check QAutolink a Send tow Settings we we E ECP critical Processes P B dh Page Tools SAC RAM E N TO STAT E Logged in as Staci B peas Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Critical Processes Risk Mana t Services a7 x d J a D J e d J J Create Your Plan Critical Processes 1 Critical Processes 2 Resources Critical Processes 3 Responders 4 Develop Procedures 5 Allocate Resources Action Critical Process 6 Supporting Documents New Critical Process 7 Submit Your Plan 1 Hazardous Material Disposal amp 8 Print Your Plan 2 Hazardous Material On Site Holding t Department Options 3 Hazardous Material Collection t BCP Coordinators 4 Hazardous Material Spill Response t amp 5 Radiological Emergency Response t 6 Consultation t ba Done internet R 100 Sac State Risk Management Services 11 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide To add a critical process proceed through Step 2 Step 4 To move the priority of a critical process proceed through Step 5 To edit a critical
23. all employees know the location of the plan or binder 2 Keep a paper copy or grab and go binder at the home of every key employee A key employee is a member of your office who has significant duties during an emergency or is a back up to someone who does 3 Keep an electronic copy of the plan and supporting documents on your office computer 4 Keep an electronic copy of the plan and supporting documents on your department server 5 Keep an electronic copy of the plan and supporting documents on your laptop which is password protected 6 Keep an electronic copy of the plan and supporting documents on a USB drive which is password protected and carried with you at all times Grab and Go binder This is a binder that contains everything you may need to continue operations during a disruptive event The main document contained within this binder will be the Business Continuity Plan you created for your department Other items you may want to include are e All Supporting Documents from Business Continuity System Campus map 3 Area maps useful for finding alternate routes to and from campus if the normal route is inaccessible 4 Contact Numbers vendors outside agencies staff etc if not listed in your Business Continuity Plan Campus phone book Floor plans of your building Equipment instructions if not under supporting documents Useful if the employee who normally operates
24. ators New BCP Coordinator First Name Last Name Email Address Add Coordinator 50 Back Action Employee Mame Ecit Delete Enas Ali Slanisi anosg3 yahoo com Note If the department does not have a BCP Coordinator assigned yet the screen will display a warning message asking you to designate a BCP Coordinator BCP Coordinators New BCP Coordinator First Mame Last Name Email 4ddress Add Coordinator Go Back IMPORTANT MESSAGE You have not designated any employees as BCP Coordinators These employees will be able to enter data in the system but they will not be able to submit the plan for review Sac State Risk Management Services 5 SSS SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 1 To add a BCP Coordinator proceed through Step 2 Step 6 To edit a BCP Coordinator s e mail address proceed through Step 7 Step 8 To delete a BCP Coordinator proceed through Step 9 Step 10 To Add a BCP Coordinator Step 2 Click on the w t New BCP Coordinator tink to add a BCP Coordinator on the BCP Coordinators screen Step 3 After you click the New BCP Coordinate L link enter the Employee s Last Name and click the Search button Click the Cancel button to cancel the current action of searching for the employee Employee Search Last Name Cancel Step 4 Click the button un
25. c State Risk Management Services 17 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 4 Click the Update button to save the modification of the selected resource Or click the Cancel button to cancel the current action of modifying the selected resource Computer Hardware EHS Server something Building Communications Adding this as a test Update Computer Hardware Emergency Respond Furniture PFE protective equiy Record Storage spill Response California State Univers tility Vendor NJ Street Sacramento CA 95819 916 278 6011 Step 5 Click the Delete button to delete the selected resource The screen will prompt you with a delete confirmation message Are you sure you want to delete the resource A TEST Click OK to continue deleting the selected resource Or click Cancel to cancel the current action of deleting the selected resource Microsoft Internet Explorer d x ee Ore you sure vou want to delete the resource 4 TEST concel_ Sac State Risk Management Services 18 SACRAMENTO STATE Sac State Risk Management Services Users Guide Manage Responders The third step in writing your plan is to add responders Responders are those people within your department or immediate family that will have an assigned responsibility in your business continuity plan Responders will typically be the sta
26. c State Risk Management Services 25 535 SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 1 Click on the Develop Procedures link under Create Your Plan section or the Develop Procedures 4 button at the top of the screen The following screen will allow you to view and add step s for the selected critical process Step 2 Click on the View link on the Develop Procedure screen to view or add procedure s for the selected critical process gt BCP Develop Procedures Windows Internet Explorer provided by Yahoo JS X http www rms csus edu bcp procedures aspx j gt X Pe File Edit View Favorites Tools Help Google Gr v Go gt amp A T Bookmarks PageRank v Eh Popups okay P Check SY AutoLink v a Send tov Q Settings we a E E0 Develop Procedures fry D dh i Page Of Tools Admin SAC RAM E N TO STATE Logged in as Staci M Louie Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Develop Procedures Risk Mana nt Services 1 3 3 Q 3 gt 4 3 Develop Create Your Plan Procedures 1 Critical Processes 2 Resources Develop Procedures 3 Responders 6 Supporting Documents 1 Hazardous Material Disposal Z Submit Your Plan 2 Hazardous Material On Site Holding 8 Print Your Plan 3 Hazardous Material Collection ee score 4 Hazardous Material Spill Response
27. ct Department gt Welcome gt Supporting Documents Risk Management Services MEON MPN Cd Cad QO i E a A s Create Your Plan Supporting e Documents 1 Critical Processes 2 Resources Supporting Documents 3 Responders ji 4 Develop Procedures ERS 5 Allocate Resources 6 Supporting Documents CE 7 Submit Your Plan 8 Print Your Plan Department Options 500 Character Limit BCP Coordinators aaa aaa File to Upload Browse 10MB Limit per File Acceptable Formats Word Excel PowerPoint Text PDF Gif Jpeg Upload File e e M Done internet 100 To add a supporting document proceed through Step 2 Step 4 To edit a supporting document proceed through Step 5 Step 6 To Open Print Save a supporting document proceed through Step 7 Step 10 To delete a supporting document proceed through Step 11 Step 12 To Add a Supporting Document Documents screen Click selected network location Sac State Risk Management Services 33 SACRAMENTO STATE Sac State Risk Management Services Users Guide Choose file Look in i Desktop CI Recent TH Desktop my Documents H My Computer My Network Places KD ad aware SE Professional EM Adobe Acrobat 7 0 Professional et Ad Watch SE Professional AA ASUSDYD as AT amp T Yahoo Online Protection ae AvRack AAi Mero StartSmart W PhotoBase 4 5 fe QuickTime Player i RealPlayer fe s
28. d will adversely impact the University s goal of educating students The Resource Type has been pre populated Please try to fit your department resource into one of the available categories However if your resource will not fit into any of the existing categories please contact Kirtland Stout at x87233 or kirtland csus edu to request a new Resource Type You can return to this section at any time to add additional resources as needed Manage Resources Step 1 Click on the Resources link under Create Your Plan section or the Resources 2 button at the top of the screen The following screen display will allow you to add delete or edit resource s selected gt BCP Resources Windows Internet Explorer provided by Yahoo pa E http www rms csus edu bcp ResourceLibrar y aspx MIRE e File Edit View Favorites Tools Help Google G Goo SD Ey YY Bookmarksy PageRank Ch popups okay Ye Check Look for Map Y AutoFill d Sendtow gt gt Settings we a E 80 Resources T D dh Page Tools Admi SAC RAM E N TO STAT E Logged in as Staci M pe Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Resources Risk Management Services Cato 27 Create Your Plan 1 Critical Processes 2 Resources Resources 3 Responders 4 Develop Procedures Resource Type Batteries J 5 Allocate
29. der the Action column to select the appropriate personnel as the BCP Coordinator Employee Search Last Name romero earch Cancel Employee Name amp Title Romero Jacob Select ele EE E Univ Outreach Services Department Select Romero Christina A Stdnt Trnee Off Cmps Wrk Stdy Romero Carlos Select ele ere paola nie tesa Environmental Safety LWA S Off Campus Romero Garibay Maria G Select r Stdnt Trnee On Cmps Wrk Stdy abet gi Langlee Step 5 After you click the Select button the BCP Coordinator s First Name and Last Name will populate to the First Name and Last Name fields on the BCP Coordinators screen accordingly Sac State Risk Management Services 6 SACRAMENTO e STATE Sac State Risk Management Services Users Guide BCP Coordinators New BCP Coordinator First Name Christina A Last Name Romero Email Address Add Coordinator Go Back Step 6 If not entered automatically enter the BCP Coordinator s e mail address Click the Add Coordinator button when finished to add the BCP Coordinator Or click the Go Back button to cancel the process of adding the BCP Coordinator BCP Coordinators New BCP Coordinator First Name Christina A 0 ss lt sSCS Last Name Romero ss lt ssSSSSCSs Email Address labc saclink csuseduf SS So Back The screen will now display a list of current BCP Coordinators includi
30. dinators 6 Supporting Documents IMPORTANT MESSAGE Before you can submit your plan for review you must correct the items above Internet 100 Submit your Plan Step 2 If you are the department head you can submit your plan for Risk Management Services to review by clicking the Submit button Sac State Risk Management Services 38 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 3 After you click the Submit button it will prompt you with a confirmation message Are you sure you want to Submit you plan for review Click OK to continue submitting your Business Continuity Plan for review Or click Cancel to cancel the current action of submitting your Business Continuity Plan for review Microsoft Internet Explorer a f X ee Are vou sure vou want bo Submit your plan For review cvei Step 4 After you click OK your completed Business Continuity Plan will be submitted to Risk Management Services for review Your department status will change to Under Review as shown below and the Select button will be disabled Please select a Department Action Department Status Administration and Business Affairs My Role Department Head Eng and Computer Science My Role Department Head Environmental Health Safety My Role Department Head Under Review No Activity I Mo Activity I Risk Management My Role Department
31. ers Guide Assign Step 4 Click the L_Assign gt _ button to assign resource s to the critical process To Remove Resources Step 5 To remove the assigned resource s select the assign resource s by clicking on the name of the allocated resource s Allocated Resources OC Step 6 Click the Remove button to remove resource s for this critical process Step 7 Click the Go Back _ button when finished allocated resource s Sac State Risk Management Services 32 5 STATE Sac State Risk Management Services Users Guide Supporting Documents Step 1 Click on the Supporting Documents link under Create Your Plan section or the Supporting Documents 6 button at the top of the screen The following screen will allow you to add or delete supporting documents for the Business Continuity Plan gt BCP Supporting Documents Windows Internet Explorer provided by Yahoo lt J gt yv S http fwww rms csus edu bcp SupportingDocs aspx oo g i x X i Pr File Edit View Favorites Tools Help Cri X ne Google G Gog E T Bookmarks PageRank h Popups okay Check Autolink S AutoFill a Send to Q Settings we we I 20 supporting Documents fe gt A h Page G Toos A ACRAM F TAT a S C E N O S E Logged in as Staci M Louie Business Continuity Planner Log Off sac state home Sele
32. ff faculty and administrators who work in your department Any employee who will have a job to do during a disruptive event should be listed here You can return to this section at any time to add additional personnel as needed When you add responder employee details be sure to use their home address and phone number In a large scale emergency especially one involving loss of communications there may be a necessity to respond to the homes of key personnel This information will remain confidential and protected Manage Responders Step 1 Click on the Responders link under Create Your Plan section left side of screen or the Responders 3 button on the radio button menu at the top of the screen The following screen will display to allow you to add delete or edit responder s selected Sac State Risk Management Services 19 SACRAMENTO STATE Sac State Risk Management Services Users Guide gt BCP Responders Windows Internet Explorer provided by Yahoo JS hd http www rms csus edu bcp Responders aspx ee 4 X Pe File Edit View Favorites Tools Help amp Google G vaoo Ey gt Y Bookmarkse PaveFank y Ch Popups okay YP Check S Autolink i a Send tow Q Settings We ae M ece Responders l M Do h Eae G Toos imn e SAC RAMEN TO STATE Logged in as Staci Mpm Business Continuity Planner Log Off sac state home Select Departme
33. ion Employee Name amp Title Department Romero Christina A Select r 2 2 Se Stdnt Trnee Off Crnps Wrk Stdy UW FWS Off Campus Romero Jacob Select r 3 ele A eE en Univ Outreach Services Romero Carlos Select y 3 ele a ras Environmental Safety Select Romero Garibay Maria G Stdnt Trnee On Cmps Wrk Stdy Foreign Languages Step 6 After you click the Select button the selected responder s First Name and Last Name will automatically populate on the Responder Details screen as shown below Enter the rest of the responder detail information on the screen Responder Details First Name acos Look Up Last Name Romera s lt sSSSSSSS Street FO Address mooo City o State Alabama zip Phone 1 None Phone 2 None Phone 3 None Cancel Add Responder Step 7 Enter the appropriate responder detail information in all the fields on the screen Step 8 Click the Add Responder button to add the responder Or click the Cancel button to cancel the current action for adding a responder Step 9 After you click the Add Responder button it will prompt you with a confirmation message Responder Added Click OK to continue Sac State Risk Management Services 22 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Microsoft Internet Explore x AN Responder 4dded The screen will then display a list of current
34. le Department Head Po pica Risk Management Services Select Select My Role Department Head SLA At space Management Ar Select Select My Role Department Head AD ode A See Testing Department Mere My Role Department Head User Privileges At this point you will be logged into the Business Continuity Planner system according to your system privilege Department Head This is the person with full and complete responsibility for their department s plan The Department Head is the only person who can submit the plan for review However the Department Head may assign one or more BCP Coordinators to actually write the plan These BCP Coordinators will need to be assigned for each department listed Please note that the Department Head may or may not be the actual head of the department BCP Coordinator This person has been given the responsibility by their Department Head to write all or part of the Business Continuity Plan for their department Multiple people can be assigned as BCP Coordinators Sac State Risk Management Services 4 SACRAMENTO e STATE Sac State Risk Management Services Users Guide Manage BCP Coordinators This can only be done by the Department Head Step 1 Click on the BCP Coordinators link under Department Options section Department Options BCP Coordinators The following screen will allow you to add edit and delete a BCP Coordinator BCP Coordin
35. lorer provided by Yahoo JS Bi http nww rms csus edu bcp ProcedureSteps aspx l 7 7 X ogle 7 Pe File Edit View Favorites Tools Help a Google G Gow A i Bookmarks PageRank Eh Popups okay P Chek Y Autolink ep Send tow Q Settings we we E ECP Procedure Steps Ee fi gt Bl abe page G Tools Select Department gt Welcome gt Develop Procedures gt Steps Risk Management Services i OF j 97 Q A j v l L y Develop Create Your Plan Miia 1 Critical Processes 2 Resources Procedures 3 Responders 4 Develop Procedures 5 Allocate Resources Business Process Hazardous Material Disposal Procedure Type EA Procedure 0 6 Supporting Documents EOC Procedure 0 7 Submit Your Plan Facilities Unavailable 4 8 Print Your Plan People Unavailable 2 Department Options Step Description BCP Coordinators 500 character limit Fran foe peanon S eomer Emergency employee call back up list 1 Bob Hitomi If primary responder is not available 2 Steve Leland 1 contact in order 3 Bernie Tano S amp S G 4 Michael Christensen v internet 100 Sac State Risk Management Services 27 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Step 5 Click the T to move the priority of the critical process up or click to move the priority of the critical process down on the Procedure
36. n on the Supporting Documents screen This screen will allow you to edit the Document Name and Description of the selected supporting documents for the Business Continuity Plan Step 6 Click the n button to save the modification of the supporting document name and description Or click the Cancel link to cancel the current action of modifying the supporting document name and description To Open Save or Print a Supporting Document Step 7 Click Open to open and view the selected document The document will display on the screen where you can print a copy Or click Save to save this document in your computer Click Cancel if you decide to cancel the current action of opening or saving the selected file Sac State Risk Management Services 35 SACRAMENTO e STATE Sac State Risk Management Services Users Guide File Download a z Do you want to open or save this file pa Name Procedures pdf yA Type Adobe Acrobat Document 66 4 KE From w Fins cesus edu oen se C harm your computer IF pou do not trust the source do not open or 7 While files from the Internet can be useful some files can potentially save this file What s the risk Step 8 To save browse to a drive and a directory you want to save the file to Click Save to save the Status report to the destination network directory Or click Cancel to cancel the current action of saving the selected file
37. ng the newly added BCP Coordinator BCP Coordinators New BCP Coordinator First Name FN Last Name FO Email 4ddress FO So Back Ecit Delete Enas Ali 4lanisi Ecit Delete Christina 4 Romero anos83 yahoo com Sac State Risk Management Services 7 SACRAMENTO e STATE Sac State Risk Management Services Users Guide To Edit or Delete BCP Coordinators Step 7 Click the Edit button on the BCP Coordinators screen to edit the e mail address of the selected BCP Coordinator BCP Coordinators New BCP Coordinator First Name FO Last Name FO Email Address FO So Back Ecit Delete Enas All Alanisi Update Cancel Christina 4 Romero anosssm yahoo com Jabc saclink csus edu Step 8 Click the Update button to save the modification of the BCP Coordinator s e mail address Or click Cancel to cancel the current action of modifying the BCP Coordinator s e mail address Step 9 Click the Delete button on the BCP Coordinator screen to delete the selected BCP Coordinator BCP Coordinators New BCP Coordinator First Name FT Last Name Po Email Address oF So Back Ecit Delete Enas Ali Slanisi anos83 yahoo com Edit Delete Christina 4 Romera abemsaclink csus edu Step 10 It will prompt you a delete confirmation message Are you sure you want to remove CHRISTINA A ROMERO as a BCP Coordinator2 Click
38. nt gt Welcome gt Responders Risk Mana ent Services 2p 9 Create Your Plan Responders 1 Critical Processes 2 Resources Responders 3 Responders 4 Develop Procedures 6 Supporting Documents NA PER Christensen Michael 8 Print Your Plan New Responder Custer Tom Eke Maureen 1 2 Department Options 3 4 Hitomi Bob 5 6 7 BCP Coordinators Leland Steve Louie Staci Stout Kirt 8 Tano Bernie ionini HEHEHEHEHE EE Done internet R 100 To add responders proceed through Step 2 Step 9 To edit a responder proceed through Step 10 Step 12 Otherwise to delete a responder proceed through Step 13 Step 14 To Add Responders Step 2 Click on the New Responde L link to add a responder on the Responder Details screen Otherwise skip this step and proceed to step 7 Step 3 Enter the responder s First Name click the Look Up button if you need assistance finding the responder Skip this step and proceed to step 7 if you have the detailed information of the responder Sac State Risk Management Services 20 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide BCP Responder Details Windows Internet Explorer provided by Yahoo Oo hd N http www rms csus edu bcp ResponderDetails aspx Mode New ee f i j 4 X c oogle 2 File Edit View Favorites Tools Help amp
39. pybotsdi4 as Windows Live Messenger lt My Documents 58 May Computer My Network Places File name Files of type All Files User Training Maral T E ober Training Manual i wWRL2SO4 tmp Se Data Sources ODE FY Internet Information Services H Microsoft Visual Studio NET 2003 RA mis_124_042407_Lecture_Notes RA Mis_124 050107_Lecture_Notes Rational Software Modeler Pe Shortcut to rawayvrecorder aa Shortcut to Ripper ball shortcut to SNAGIT32 a shortcut to vcr Shortcut to ypsr A Spybot Search amp Destroy BA study guide 3 sp2007 Answers ae System Re BA Usability Te FS WinRAR Cancel Step 3 After you have selected the file to be uploaded click Open to select Or click Cancel to cancel the current action of selecting a file to be uploaded Sac State Risk Management Services 34 SACRAMENTO STATE Sac State Risk Management Services Users Guide Supporting Documents Supporting Documents Mame Test Support Document This is a testing document Description File to Upload C Documents and Settings User Training Manual do Upload File action Document Name amp Description Uploaded ae 5 9 2007 iee allt 5 9 2007 Step 4 Click the Upload File button to upload the selected file as a supporting document for the Business Continuity Plan To Edit a Supporting Document Step 5 Click the Edit butto
40. responders with the newly added responder listed to indicate it has been added successfully To Edit Modify a Responder Step 10 Click the Edit button to modify the selected responder s detail information on the Responder Details screen gt BCP Responders Windows Internet Explorer provided by Yahoo Oo s BBW htip www rms csus edu bep Responders aspx j 4 X jle P File Edit View Favorites Tools Help Google Gl MERA EX Y Bookmarks PageRank Eh Popups okay AP Check S Autolink E AutoFill a Send tow Q Settings ww Ec Responders 3 fay amp dh i Page Tools dmi SAC RAM E N TO STATE Logged in as Staci M Louie Business Continuity Planner Log Off sac state home Select Department gt Welcome gt Responders Risk Mana t Services ah y s i J i 3 J m J Y J i D J Responders y Create Your Plan 1 Critical Processes 2 Resources Responders 3 Responders 4 Develop Procedures 6 Supporting Documents New Responder 7 Submit Your Plan 1 Christensen Michael 8 Print Your Plan 2 Custer Tom Department Options 3 Eke Maureen BCP Coordinators 4 Hitomi Bob d 5 Leland Steve 6 Louie Staci 7 Stout Kirt 8 Tano Bernie V L sins a Done internet 100 Sac State Risk Management Services 23 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide
41. rocess button when completed Or click the Cancel button to cancel the current action of creating a new critical process Survival Time Known as the Maximum Tolerable Downtime This is the length of time a process can be unavailable before the campus experiences significant losses or disruption Survival time is the amount of time hours days weeks or months in which your department must have that specific business process up and running again Sac State Risk Management Services 12 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Recovery Time Known as the Recovery Time Objective This is the length of time needed to recover disrupted systems and resources How long in hours days weeks or months does it take to return that specific critical process to normal processing Normal processing does not necessarily mean it must be the exact procedure as before the disruptive event but that it is operational in some form manual procedures vs electronic procedures for example Your critical process must be recovered before the survival of the campus is dependent upon it Therefore your recovery time should be less then your survival time r BCP Critical Process Details Windows Internet Explorer provided by Yahoo JS m E htip www rms csus edu bep CPDetails aspx Mode New 2 x kej File Edit View Favorites Tools Help Q n Google G voog E
42. screen To Assign Modify Responders Step 6 Click the button to assign or modify responders to the selected step of the critical process on the Procedure screen Step 7 To assign responders s select the assign responder s by clicking on the name of the available responder s Note To add additional responders return to Section 3 Responders Available Responders Alanis Enas All Romero Jacob Romero Carlos Assigns Step 8 Click the L Assine button to assign responder s to the selected step Step 9 To prioritize responders Click the T to move the responder up in priority or click to move the responder down on the Assign Responder screen Responders should be prioritized by the order they are expected to respond Assigned Responders Alanisi Enas All Romero Carlos Romero Jacob Step 10 To remove the assigned responder s select the assign responder s by clicking on the name of the assigned responder s Sac State Risk Management Services 28 5 SACRAMENTO e STATE Sac State Risk Management Services Users Guide Assigned Responders Alanis Enas All Romero Carlos Se Step 11 Click the oe button to remove responder s for this selected step Step 12 Click the GoBack button when finished assigned responder s To Delete Responders Step 13 Click the Delete button on the Procedures screen to delete
43. torage of the plans However there are times when you may not be able to access your electronic plan In the last chapter we will offer recommendations for keeping your plan ready and available for any event that will disrupt your normal operating procedures We know that writing a business continuity plan can be a difficult and time consuming process If you need assistance with the system or with writing your plan please contact Kirtland Stout Director Risk Management amp Business Continuity Planning Kirtland csus edu 278 7233 Designed and developed by Sac State Risk Management Services and students of the College of Business Administration Business Information Management Program Enas Alanisi Annie Cheuk Basant Gajjar Sanjaya Nagahawatta Vladimir Poroshin and Carlos Romero Sac State Risk Management Services 2 5 SACRAMENTO STATE Sac State Risk Management Services Users Guide Log on to the system Step 1 Open Microsoft Internet Explorer Step 2 Go to Business Continuity Planner Log In Page http www rms csus edu bcp Step 3 Enter your SacLink Username and Password Click Login gt WebAuth Windows Internet Explorer provided by Yahoo JE e https imebauth csus edu WebAuth aspx AuthAction BusinessContinuityPlanner a Bi gt lt p File Edit View Favorites Tools Help Google Gi Gow EY YY Bookmarksw PaseFanky Fy 757blocked Yr Chek
44. u want to Log Off Click OK to continue logging off the system or click Cancel to cancel the current action of logging off the system Microsoft Internet Explorer a x a P Gre you sure you want to Log OFF concel_ Step 3 After you clicked OK the following screen will display to indicate you have successfully logged off the system You can log in again by simply clicking the Log In Again link Z Untitled Page Microsoft Internet Explorer Haas Oj x Fie Edit Yiew Favorites Tools Help ay sack a gt x a A 1 Search ST Favorites E2 Pe LJ rel ay Address http www rms csus edujbcp session_end aspx hd Go Links a SACRAMENTO STATE Business Continuity Planner Thank You You Have Been Logged Off Log In Again Sac State Risk Management Services 45 SACRAMENTO STATE Sac State Risk Management Services Users Guide Be Prepared Following the instructions under Print Your Plan you should have a printed copy of your Business Continuity Plan along with saving an electronic copy on your computer There are several recommendations for making sure your plan is ready and accessible during an emergency The more you complete the better prepared you will be 1 Keep a paper copy of your plan and all supporting documents in your office Better yet create a Grab and Go binder see below for instructions Make sure
45. use offices and classrooms or worse the entire campus Where will your staff work and how will you educate students Write your work around procedures here 3 Emergency Action EA Procedure Preparedness is a crucial aspect of continuity What are your evacuation routes Where does your staff meet and how do you account for everyone What are your procedures for sheltering in place Use this section to write your preparedness plans 4 EOC Procedure Emergency Operations Center The EOC may be opened during a critical event so that all crucial operations are managed from one central location Do you have EOC responsibilities during a disaster If so write your procedures here At minimum a People Unavailable and Facilities Unavailable procedure should be written for every critical process listed Below is a critical process we previously identified These are the step by step procedures for continuity of instruction for Math 101 1 Math 101 Instructor People Unavailable la Eon i If instructor is Unavailable for 1 or 2 None Assigned days only cancel class Contact in order if the primary None Assigned 2 instructor is not available for more than Pf tet 2 days Video record all classroom sessions None Assigned 3 which can be shown to the class if the tt instructor is not available Note this is an example only not a list of actual procedures Your procedures will be based on campus and department policies Sa
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