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Minute Menu Systems - Child Care & Nutrition, Inc.

1. Baked Pe R 3 a D A m A Poe coin Joes me Soup Hg a v Pears Pe R v a D v oe m vw Pears el v Supper To substitute a a food ina meal double click on the scheduled meal Scheduling Meals Minute Menu Kids software comes loaded with hundreds of meals Meals may be scheduled one at a time or by using the Pre Planned Menu feature NOTE There are two types of meal schedules Non Infant and Infant The Non Infant schedule is for all children 1 year or older An individual meal schedule is created for each infant The details related to working with each type of meal schedule are discussed later in this section 16 To Schedule Meals One at a Time 1 Select the meal type to display Breakfast Snack Lunch Supper 2 Display the Non Infant or specific Infant schedule that you are scheduling 3 Choose the meal you which to add 4 Click the Ada mea button in the appropriate day and time Meal will be scheduled Fruit Salad Toast Milk Fruit Salad Toaster Pastry Mi 2 Breakfast Grape Juice Cereal Milk Grape Juice Cereal Toast Milk Snack Grape Juice Cinnamon Toast M Grape Juice French Toast Sticks Lunch Supper E Food Filter Apply Filter Clear Filter A Week Beginning 1111 2005 Monday Tuesday Wednesday Thursday Friday 4122005 21322005 441422005 21522005 ffl 4 2005 Breakfast Minute Menu Kids
2. e Actual Business Use Selecting this allows you to enter the specific percentage of the expense that is being used for your business Press Form 4562 Expenses 1 2 Sd Click on the button Select the appropriate category for the expense you want to add then click EE Select the Date Placed In Service This is the date that the item was first used for your business Enter the Value as of Date Placed In Service This is how much in dollars the item is worth Enter who the expense Is being paid to Enter the Item Description Choose the percentage of the expense that is for business use You can select e 100 Business The entire amount of the expense is counted e Time Space The time space percentage of your business is applied to the expense See page 64 e Actual Business Use Selecting this allows you to enter the specific percentage of the expense that is being used for your business Select the Depreciation Method and Convention you will use for calculating the depreciation on this ttem MMKids does not automatically calculate depression so this is for record keeping purposes only Record Press 58 Vehicle Expenses 1 Click on the button 2 Scroll down until you see the vehicle related categories and choose the appropriate one Then click L 3 Choose the vehicle you want to enter an expense for To add a vehicle A thas b Click on the button c Enter the information about
3. E Displays the hours cddler 22 months for each child Meals Hours Supper Larson Matt x Pre K 4 years Check hil i Headows Taylor be dc Check the meals Pre K 3 years served to each child Smith Betty Dro Fam Note For food program purposes only two meals and one snack or one meal and two snacks per day may be claimed Also you can not claim meals for your own children unless another daycare child eats the same meal Indicates there 15 no meal scheduled for the child 39 2 This is where children are checked in and the meals served are marked 1 EA The box to the left of each child is for attendance and indicates that the child was at daycare on that date The date is displayed on the upper middle of the form You must first check in a child under Child Attendance before you can check his or her meals Y a The heck 4 button on the toolbar can be used to check in all children at the same time You can uncheck individuals if needed As meals are served check the corresponding boxes for each meal You will NOT be able to check boxes where a meal has not been scheduled a Also recall that each infant has his or her own individual meal schedules If an individual meal is not scheduled for the infant you will not be able to mark the meal b If all children are served a specific meal you can click the meal name on the top of the column shown on the bottom of the previo
4. File Help Y al K EE Y Return Reports Add Remove Copy Help General Parent Guardian Emergency Contacts Medical Pickup Hours Notes Billing To remove the second shift click either the start or end time and press the delete key on your keyboard Monday First Arrive First Depart AM Pre i A E A lid z 4 E E 10 Moon 2 4 E E 10 id 8 00 Ah FOU Phi F I I I I I I I I I I I I I I I I I I I I I I I I I 4 00 hrs Second mise Second Depart a Tuesday First Arve First Depart AM FM A E A Aid z 4 E 10 Moon 2 4 E 1 Peli 8 00 AM 1 A 00 Phi F I I I I I I I I I I I I I I I I I I I I I I I I I 9 00 hrs Second 4nive Second Depart AAA MS Wednesday First Arrive First Depart Ar FM E A E A Mtid Z 4 E 10 Moon 2 4 E E 0 lid 3 6 00 AM F 500 PM ww I I I I I I I I I I I I I I I I I I I I I I I I I 9 00 hrs Second mise Second Depart S To enter Child Hours a Click the Hours tab b Click the check box next to the day for which you are entering times this activates the day c Click the hours in the time box for the First Shift by entering in the desired arrive and depart times d For children that come twice a day For example a school age child that comes in the morning leaves for school and then returns again after school Enter their 2nd shift where it says second arrive and second depart The first shift times will be displayed with a red bar the 2nd times with a blue b
5. Grilled Ham amp Cheese Sandwich Grilled Turkey amp Cheese Sanda Grilled Turkey amp Cheese S and Grits Meat Meat Alternate Ham Sandwich ay Meat or Poultry or Fish or Ground Beet Chees or Meat Alternate _ Ground Pork 1 Ground Turkey Haddock A Juice Fruit Vegetable Ham Bal A Ham amp Cheese Sandwich Be me Vegetables and or Fruit 2 Ham amp Cheese Sandwich g 8 Als Ham Sandwich SSA Hamburger Grains Breads Ham Sandwich KB Bread or Bread Alternate LE When a food meets multiple component requirements you can set it up as shown here to make it easier for yourself in the future The next time you create a meal that includes a Ham Sandwich it will automatically include the Ham and Bread ingredients The other option which is also good is to add each food as an individual component when creating the meal Both methods accomplish the same goal It is just a matter of preference The previous method may save you time in the future because it allows you to add two components to a meal at the same time 24 When on the Make a Meal Screen To quickly get to the food you are looking for place the cursor in the blank field at the top of the food item list and begin typing the name of the food This will automatically move to that food in the list To only display the foods for a s ific food component des the boxes Grains 7 Breads Brea
6. Nor lnfant Meals Infants O to 3 moz Infants 4 to mos Infants 6 to 11 mos 0 3 months 4 7 months 8 11 months Food Once an age group is selected a number of other choices are presented The choices are slightly different for each age group The choices by age group are 0 3 months Special diet foods f Special diet foods is checked then special diet foods will be displayed on the foods list When special diet foods are included in a meal the meal will only be displayed for children in the specified age group that are marked in Child Information as having a special diet statement 4 7 months Special diet foods Treated the same as 0 3 month infants 8 11 months Special diet foods Treated the same as 0 3 month and 4 7 month infants Infant Foods 8 11 month infants have the option of eating table foods non infant foods Food Special diet foods IF Infant Formala IFIF Alsop IFIF Carnation Good Start IFIF Enfamil 4A IFIF Enfamil Tron IFIF Gerber Soy IFIF Gerber wlron IFIF lzorl IFIF Lacto Free IFIF Parent s Choice IFIF Parent s Choice Soy IFIF Prosobee IFIF Similac MeoCare IFIF Similac wlron IFIF Target Soy IFIF Target from IFIF Milk Carnation Follow Up lt T You can display the non infant foods by unchecking the Infant Foods check box Then they can be added to the meals in the usual manner 35 When scheduling meals the meal list displayed i
7. The entry of this data is primarily a one time task See page 10 for more information on using this module Child Information You will want to enter the information about your daycare children in the Child Information module Listed below is some of what Is included in this section First and Last Name Date of Birth First Date of Enrollment Handicapped if it applies Provider s Own Child if it applies Special Diet Statement if it applies Child Hours on the Hours tab Enter the regular default arrival and departure time for each child You first click the day the child is in attendance The hours will default to your hours of operation from the facility screen You can change the child hours by highlighting the area and using the drop down arrows If the child s hours vary from day to day you can adjust them daily in the Hours tab under the Attendance module The Hours tab in the Attendance module will override the default hours for that one day If you have split shift serving times or capacity concerns these hours must be entered to accurately reflect the child s schedule They may also be used to calculate shifts and to identify capacity issues if they exist S NES OS Meal Planner The entry of information in the Meal Planner and Attendance are done on a variable schedule depending upon how you want to work with the program The Meal Planner module is where you can record the menus for the meals served to
8. The hours for the child are calculated based on what is entered in the attendance part of the program for each specific child on the invoice If you charge on an hourly basis and the invoice is for 3 days the program will automatically check in the attendance part of the program for the number of hours that child was there during those 3 days Daily The number of days is calculated using the From and To dates chosen in step 1 Weekly The number of weeks is calculated using the From and To dates chosen in step 1 Monthly The number of months is calculated using the From and To dates chosen in step 1 31 Once a child is added to the invoice you can still override the default time and units by typing over the information Create Invoice Unpaid Invoices Paid Invoices Payment History Recurring Invoices Default units hours days weeks months are Select the children to based on actual attendance records for a child include on the invoice You may overwrite any of these values Rate include withdrawn children Child Rate Type Units Sub Total Harper Jill 50 00 Harper Jill 90 00 Add Child Additional Fees Discounts More Fees Discounts TOTAL Step 3 Select the name to Bill to from the dropdown menu and type any notes you would like to appear on the invoice The names on the Bill to list come from the parents and guardians entered on the
9. You are limited to 5 custom categories 39 Editing Transactions To edit a transaction either double click on the one you want to edit or click on it once and then click on the button This displays the information related to the transaction in a new window Now make your changes and press the button Removing Transactions To remove a transaction click on the one you want to delete and click on the button Then click to confirm the removal 56 Record Expenses In this section of accounting you keep track of all your expenses MMKids is set up with over 50 categories designed to help you keep everything organized and ready for tax time File Help ae Y Return Mileage Reports Help Add Entry Edit Entry Remove Entry Date Category Paid To Amount Business Use Sub Total May 1 Cleaning Supplies Deparment Store 40 58 20 32 46 hay E Advertising Daily Times 25 99 100 29 94 Entering Transactions The steps for adding expenses are different depending on which type of category the expense falls under There are five different screens used to enter expenses e Schedule C and Form 8829 Expenses Used for all schedule C and Form 8829 categories e Form 4562 Expenses Depreciation Expenses For all Form 4562 categories e Vehicle expenses Covers all vehicle categories e Food expenses Food Actual Expense category only e Home Depreciation screen Home category only Whe
10. or monthly Use the time management features to help manage your personal and professional schedule before during and after child care hours Produce daily reports for all children with just a few keystrokes Plan meals for a day week month or any period of time you Produce certificates and create charts for setting goals measuring progress and rewarding children when they achieve those goals We hope that MMKids meets its goal of making it easier for you to run your child care business so you can focus on the most important part of your business kids Have fun Table of Contents ACCESSINGMMKIDS initier sir iria date nie dant ete 5 COMPUTER REQUIREMENTS ud na nn ee uated eek band ti tee cart de ele be ta tn eat Re ne 6 GETTING STARTED WITH THE MMKIDS PROGRAM ssssscscccccccssssssccccccccsssccccccccccesscsscccccceesssccccees 7 HOW YOU MIGHT USE MINUTE MENU KIDS isis 9 FACILITY INFORMATION Ga iS A AA NT AAA AA 10 OPERATO S HE E E edad e tt e ba e o N 10 MEA e ee e a a ct ds a ee ne co hehe 11 EICEENSEINCOR MA FION es a lb e e ads do dea ines 11 CHILD INFORMATION res tint a tte code ne sante das ed ne lo gene te duel ta teit es dde esta se 13 ENROLLING NEW C HILCOREN custodia 13 TAEC OPY BOTTON ES RU Re dona 14 TAB CHEN OUR TAB SU A cacon 14 MEALGPEPLANNE Rociana 16 SCHEDULINGMPAES eiis A a a N A 16 Usine th Food Filter tonndspeciie Mes a AA A A hi nent id 17 PRE P ANNED MENDS 0d am a aucune Natal t
11. the daycare children The meals listed in Minute Menu Kids are CACFP approved The menus for any non infants are entered into the Non Infant schedule To record your menus you highlight the meal and click the Add Meal button You can also use the pre planned menus copy and paste edit meals and create new meals See p 16 for more information on using this module Attendance This module is used to record attendance and to record check in which meals are served to the daycare children This can be used to calculate your food expenses for tax deduction To record your attendance first check in each child that attends on a given day Then mark the meals served to each child If you click on the meal name ex Breakfast then the children who have been checked in for attendance who have menus recorded will be marked for that meal You may change the child hours of attendance for that given day under the Hours tab Otherwise the hours are the same as in Child Information hours If serving split shifts remember to record the split shift meal serving times in the Facility Information module See p 38 for more information on using this module Reports Each module has a set of reports that you can select and print Some of these reports will be pre populated with information that you entered into that module Other reports are actually forms like the Field Trip Permission Slip form You will need to have Acrobat Re
12. West Sauce i None created Food Meatball Kabobs Meatball Soup Meatballs D Meatloaf Melon JOE Fruit vegetable Mandarin Oranges Remove Milk Juice or Fruit or Vegatable Food Mini Hotdogs y Mixed Fruit Mixed Fruit Salad lt MM alt O Meal OO M Display or do not display foods in this food component category alternate or ar QT x Fruit Oranges Cold D Cereal 2 Select the Meal Type you are creating Breakfast Snack Lunch Supper 3 Select the food items for the meal from the item list You can do this by double Add clicking the food or by selecting the food and clicking on the LE button To quickly get to the food you are looking for place the cursor in the blank field at the top of the food item list and begin typing the name of the food As you type the selected item will be highlighted Then double click on the food or Add click on the LF221 button 22 4 If you make an error adding items click on the food you want to remove in the O Remove menu and click on LEL 5 When the CACFP requirements for a food component are filled the background color of the box that displays that component will change from a white to a colored background 6 When all the boxes are colored this indicates the meal meets all requirements for credibility JL 7 Now click the 4424 button Don t forget this key step Meal Scheduli
13. a Each time you want to add an additional child click the 4 button follow the instructions and fill in the appropriate information To enter Parent Guardians emergency contacts medical contacts and names of people authorized to pickup a child 1 Move to the corresponding tab 2 click on LA 3 Enter the desired information The process is the same for each type of contact The Copy Button This feature allows you to copy information you already entered for one child to another child When clicked you are given the choice of which child to copy information from and the specific information you want to copy This feature can save a lot of time when you are entering siblings The Reports Button There are a variety of reports available in Child Information including the comprehensive Child Information report daycare address book birthday listings daycare schedule and more To print or preview the reports click the Reports button and then make your selection The Child Hours tab When you enter the regular hours of attendance for a child on this screen the times become available to the Attendance part of the program These times can be considered as defaults and once entered are automatically transferred to the in and out times for daily attendance However on any given day you still have the ability to easily update those times if you choose This will be covered in the Attendance section of the manual 14
14. example there is a food called Baked Beans m and a food called Baked Beans In general when a food can be classified in more than one component category the less often used category will be indicated with a suffix Here since Beans are more commonly used as a vegetable Beans is classified as a vegetable Beans m the less often used categorization has the suffix m e How should you handle food items like Peas amp Carrots This is primarily a CACFP issue There are two cases to consider 1 Both peas and carrots are served separately in sufficient quantities to meet Food Program requirements for credibility In this case add peas and carrots as separate foods in the meal Thus meeting both Fruit Vegetable requirements for a lunch or Supper 2 The quantity of peas and carrots together meet the Food Program requirements for credibility For this case we would suggest creating a new food called Peas amp Carrots Then add the ingredient Peas and the ingredient Carrots to the Food Peas amp Carrots Minute Menu Kids knows that in order for a food to meet more than one food component requirement the items must be from different component categories Therefore this food will meet just one of the fruit vegetable requirements in a meal even though two ingredients have been added Creating a new meal by editing or substituting the foods in an existing meal Let s say you created a Lunch Supper meal of Milk Hamburger Bun Ca
15. helps insure the accuracy of your planning by not allowing you to schedule meals in the wrong place For example you may not schedule a snack for Lunch or Supper Using the Food Filter to find specific meals Using the food filter you can quickly find all the meals that contain a specific food Be sure to select Breakfast Snack or Lunch Supper when searching This way you will be sure to find the specific meal with the specific food you are looking for On the Meal Planner screen find the Food filter box and type in the name of the food you are searching for then click on Apply Filter Al meals containing that food item will then appear in the meals listed above in alphabetical order Make your meal choice there Click the Leea Filter button Apple Juice Banana Bread Milk Applesauce Banana Bread Milk to return to the complete Banana Apple Biscuits Milk Banana Bagels Milk food list Banana Blueberry Muffin Milk Banana Cereal Milk a ea Fier Meal Schedules and the Daily Report As you schedule meals they are automatically added to each child s report for that day 17 Pre Planned Menus This section of the Minute Menu Kids program allows you to create menus for meal combinations that you commonly serve 1 Display a completed week of meals that you want to save as a Pre Planned Menu 2 Select Create your own menu plan from the Meals drop down menu o 3 ne pe Menu er Return Report
16. highlighted text e To add the ingredient to the food you can Press enter while the text is Add blue select it and click the button or double click the ingredient e Repeat this process until all the ingredients are added 4 If you wish to remove an Ingredient click on it then click on the 121 button ety 5 Finally click the Food button on the toolbar The food item is now available for use in the Meal you are making When you create a new food by editing an existing food it s treated as a brand new food However the old version of the food may have been used in meals you previously created The meals created with the old version of the food will still appear on the meal lists and credit as they did before the ingredients in the food were updated 34 Working with I nfant Meals The process for working with infant meals is almost identical to that for non infants On the Make a Meal screen select the infant age group for which you are creating the meal Now create the meal as discussed earlier You do have a couple of other options when working with infant meals They are displayed above and below the Foods list and described below The age group selected and options chosen determine on which list the meal is added Fil Help y F 3 Age groups are Non Infant Return Add Meal Foods Help Meal Breakfast Snack Lunch Supper Age Group Non Infant Meals
17. in MMKids you will also enroll that child in the Food Program so you will receive reimbursements for each meal that child receives while in your care Once you have entered a child and his or her information it also becomes available to other parts of the MMKids program such as the Accounting section Enrolling New Children The USDA Food Program requires a large amount of information on each child you enter MMKids collects all of this information so it can take a while to enter all of that data into the computer As a result it is useful to make sure you ve got everything you need before you begin So give your parents a Blank Enrollment Worksheet and have them fill it out ahead of time You can use this form to make data entry a little easier when you type the information into MMKids To print the Blank Enrollment Worksheet tl go to the menu Reports Child Information Blank Enrollments Worksheet 1 Click the Child Information button File Help y EI oP X E y Return Reports Add Remove Copy Help General Parent Guardian Emergency Contacts Medical Pickup Hours Notes Billing Ib 2 While on the General tab click on the button This starts the Add Child Wizard 3 Enter the information at each step and click the button 4 Complete the wizard steps and click Fish 5 Move to each information tab by clicking it and fill in as much information as you can 13
18. invoice and the check Check Number number Dollar Amount 1700 00 3 Click the button POESIE 4 The payment will be applied to the invoice and a record of the payment will be displayed in the Payment History section 53 To Print or Preview previously created invoices 1 Click on the Unpaid Invoices tab 2 Select the invoice you wish to print or preview 3 Click the button Now if you wish to print the invoice click the 3 Print button To edit a previously created invoice 1 Click on the Unpaid Invoices tab only open invoices may be edited 2 Double click the invoice you wish to edit or single click on it and press the l Edit Invoice button 3 This displays a form that allows you to modify any of the information on the invoice After making changes be sure to press the ame button To delete a previously created invoice 1 Click on the Unpaid Invoices tab 2 Click once on the invoice you want to delete and then press the button Only invoices without payments recorded against them may be deleted Payment History Tab In this part of invoicing you can e Edit previously recorded payments e Remove previously recorded payments To Edit previously recorded payments 1 Click on the Payment History tab 2 Double click the payment you wish to update or single click on it and press the button This will fill the screen with the information for that payment 3 Update the info
19. of whatever you want Charts can help provide the motivation for a child to succeed There are 6 built in charts but you can also create a custom checklist for anything you want To use Chart Maker 1 Enter the Chart Maker program 2 Select the chart title or enter a custom chart name 3 Add the children s names to the chart File Help p LA q Return Preview Help Create a chart to track attendance measure progress or whatever you want Select a chat title or select Custom to create your own Perfect Clean Up se Your kid s names will appear here to choose select the children from the ist on the nght and click the Add button to add them to the chm rows bo the chart by entenmo the text in the Custom held below and clicking the Add button Jonny Adams Taylor Meadows Lup To add additional chart row items Clase Number of chart columns 10 e Custom be ES 4 Click on the F Button to generate and print the chart Help Clicking on Help will bring you to MMKids common questions Search for the question you need an answer for by entering several words that relate to your question and then click the search button To broaden your search click on search All Help Tons Then you can also click the link to review ALL available questions Q itis highly recommended that you read the Minute Menu Rats mana to familiarize yose with how Minute Menu Kids works Click he g i al now If you want
20. to save a copy of the AA to your computer for future reference right click on the link above and select Save As from the menu that appears Search for the question you need an answer for by entering several words that relate to your question in the box below then click the search button search for Search if you are unable to find an answer to your question lease click here to fill out a customer service request form i Copyright 1998 2009 Minute Menu Systems LLC Customer Service If you have a question you can submit a ticket by clicking on Help and then Contact Minute Menu Supper Or you can click here Minute Menu Systems will contact you and provide assistance 75 Exit Click Goodbye to close out of your MMKids session Minute Menu Systems 1801 Gateway Blvd Suite 217 Richardson TX 75080 2009 Minute Menu Systems 76
21. 65 Space In this section you need to show how the space in your home is used for daycare First enter the total square feet of your house Then enter how many square feet are used only for business Finally enter how many square feet are used regularly for business Total square feet in your home 000 Square feet of rooms used 100 for business 200 1800 Square feet of rooms regularly used for business Calculated Time Space Percentage This section uses all of the information you entered in this section of Accounting and calculates your final Time Space percentage Accounting Reports You can create reports from the information you have entered at anytime You can also produce individual family reports that can be used for reimbursement accounts tax time or as a receipt for your services To print reports click the Reports icon and the MMKids report selection and preview screen will be displayed This is the same screen displayed in all parts of the program You can select from the report list in the current module or you can choose to print reports from another part of the program To do this click the dropdown list and select the part of the program from which you want a report Report Category Standard Meal Allowance Select Report Actual Food Expenses Date Options Create Receipt Depreciation Worksheet Date From 01 07 2005 Ww Form 8829 House Worksheet Invoice Date To 04 13 2005 e Schedule C
22. 8829 Detailed House Worksheet report If you need to update your Time Space percentage go to the Time Space percentage section on the main Minute Menu Kids screen Invoice To create an invoice also Known as a bill for a parent go to the Bill Parents and Record Payments section Schedule C Detailed Expenses This report lists each separate item you purchased that will be claimed on IRS Form Schedule C Profit or Loss from Business To see a Summary report of these expenses go to the Schedule C Worksheet report Each item is listed under an expense category that corresponds to this tax form We have created five expense categories that can be claimed under the Other Expenses category listed on the Schedule C These five categories include Toys Household Items Cleaning Supplies Activity Expenses and Food The business use of each item is identified as either 100 Business Time Space Percentage or Actual Business Use If you feel that the business use of a particular item needs to be adjusted you can edit the item in the Record Expenses section 67 Schedule C Worksheet This report tracks all business income and deductions that you are entitled to claim on IRS Form Schedule C Profit or Loss from Business All deductions are listed under an expense category that corresponds to this tax form To see a detailed breakdown of each expense go to the Schedule C Detailed Expenses report This report does not include deductions for
23. Child Hours In Care Meal Count Meal Count Meal Counts Claim Motes Bookmarks Meal Count B Acrobat Reader a pdf Skill Demo State D Hera Meal Checkoff Sheet Dee Johnson 123 456 Ae Report Meal Counts 7 File Edit Document Tools View Window Help Manik _ Tew Paris Survie Argo 1354 EH Bold PH El Mon Tue Wed Thu Fri Sai Sun Lu d GAL EMS RES A BALL PNS Adal AIRES RAM EN 5 Eu SGML PME ES AM AL MS RES A BAL PAS Eu T Johrery Adimi 2 it rea CO O OAA ADONG Aaa OAD AAG OOd D Maggie Jess 7 raoa OOOO OUEN OUI COIN OO CODCOD A Matt Larson 11 ra OAO OAA O O O O Aa A O O O O A O O O O 0 OO im Taylor Mle metres pi ye OOOO OOOO COO CON OO Aa OOd Ea A ON E A bAi MS EU SNL Mid Es Ai DALAG A RAJLAS ES O ER A D Akii Pi Eu Betty Smith tauira OOOO OUI COOOL OLD OLD OAD OOOO E limy Menim rs OOo OOOO OOOO CO OOOO COLOR OOOO a Bob Velo ju Tomy OOOO OUI OEIL OLD OLD AD OO Le l ol O Claim Notes If you are participating in the Child and Adult Care Food Program this is where you can enter notes to be sent with the month s claim to your food program sponsor Simply run the Claim Notes Report The notes can include explanations such as reasons why children were in your care outside of their normal care schedule See other examples below lt lt Frevius Dar Cros Saturday 5 29 2004 Meals Hours Claim Notes Split Shi
24. Detailed Expenses Schedule C Worksheet standard Meal Allowance Aa If you re not sure which report you want Experiment You can t hurt anything Use the vw Repo button to show the report on the screen first If it is 66 not what you want just give it another try When you get what you want on the screen then click the printer icon and you have your report Actual Food Expenses This report will help providers calculate their business food expenses using the actual food expenses method Providers can also use this report to compare with the Standard Meal Allowance report and determine which method to use in claiming their food expenses Create Receipt You can create a receipt for a parent payment each time the parent pays or at the end of the year as a Summary statement for tax purposes If you use this as an end of year statement make an extra copy for your records and ask the parent to sign your copy of the receipt Depreciation Worksheet This report collects records of all of the items you have purchased that should be depreciated This program does not calculate your depreciation deduction because the tax rules are complicated Review this report each year to identify items you are depreciating Form 8829 House Worksheet This report tracks all business deductions that you are entitled to claim on IRS Form 8829 Expenses for Business Use of Your Home For a detailed breakdown of each individual expense see the Form
25. E EU Y Meals Meal Counts Helg Create Mew Meal Hide Selected Meal Hide All Meals Create Your Own Menu Plan Pre Planned Menus Copy Current Weeks Meals LIU 11 When a scheduled meal is entered or updated in the Meal Planner it replaces whatever was previously entered for that meal on each child s daily report Therefore any custom entries made on an individual child s daily report for that meal will be overwritten Short Cut to Attendance From the Meal Planner you can move directly to the Attendance feature of the program This is where you check children in mark meal counts and record the in and out times ib for the children To enter the Attendance part of the program click the Mes Counts button For more detailed information about Attendance please reference the Attendance section of the Minute Menu Kids manual 38 Attendance One way to keep track of your food expense throughout the year is to mark which children ate which meal This information is recorded here in Attendance To record this information 1 Go to the Attendance part of the program Click a meal name and all File Help children checked in will be Al E y 2 marked for that meal Return Reports Check All Help Friday 8 20 2004 laim Motes Split Shift Dwrn Child Hours Click jon the meal header to check in all children For that meal Claim Own Children Attendance PM Snack Ev Snack Adams Johnny TR
26. Minute Menu Systems Presents USER S Manual enu Systems Incorporated 2009 Minute M Version Minute Menu Kids I nd Congratulations amp Thank You for Using Minute Menu Kids If you participate in the Food Program Contact your Food Program Sponsor to determine if Minute Menu Kids can be configured to submit your Food Program claims automatically If you do not participate in the Food Program You can use all features of the software as listed in this manual except the electronic claims submission There will be some features or fields required by Food Program sponsors that may not make sense to you feel free to bypass these One of the benefits of this software being designed with the Food Program in mind is that you have the confidence of knowing that the menus provided meet the high quality nutrition standards set by the US Department of Agriculture MMKids is a complete family child care management system that offers much more than meal planning With MMKids you can Manage financial information related to the running of your business Create income and expense reports for any period of time you choose Produce Invoices monthly statements and more Receive electronic automatic payments from your parent through www ChildCarePay com Manage all information related to each child such as emergency contacts medical information insurance information birthdays and much more Plan all child care activities daily weekly
27. Months p N John Adams Infant 4 7 Months ET mk IFIF Carnation Good Start IFIF Enfamil AF Snack IFIF Enfamil wiron IFIF Gerber Soy g Q LunchBupper Food Filter Apply Filter Clear Filter Show weekend Week Beginning aves Levene 71412005 Monday Tuesday Wednesday Thureda Friday redr 2005 F6 2005 62006 Fr e009 Ye 2006 Breakfast IFIF Carnation IFIF Carnation IFIF Carnation Good SES move v Good ET amore v Good LS amos v To substitute a food in a meal double click on the scheduled meal The picture above shows the week when a 0 3 month old infant moves into the 4 7 group To get meals for the next age group displayed click the Menu for drop down and choose the next age group to continue Once that is done you will be able to schedule meals for the rest of the week Week Beginning Monday Tuesday Wednesday Thursday Friday Pd 2006 FE 2006 F6 2006 Per 2006 F8 2006 Breakfast IFIF Carnation A IFIF Carnation Good SES remove v Good SES remove v PM Snack 37 Creating Cycle Rotating Menus The Meal planner allows you to duplicate an entire week s worth of meals with the click of a couple buttons Here is how you do it 1 Enter Meal Planner 2 Display the week of meals you want to copy i 3 Select Copy Current Week s Meals from the Meals drop 4 down menu l 4 Display the week you want to copy the meals to 5 Select Paste Meals from the Meals drop down menu NOT
28. There are many options within the Accounting reports The best way to learn which reports will work best for you is to experiment All reports can be previewed on the screen prior to printing Rates Button The Rates button lets you setup default billing rates for each child Once setup just add a child to an invoice and the program will do the calculations You will always have the option to modify the rates while creating the invoice To enter rates gt 2 Default Rates 1 Click the Rates button 2 Enter the dollar amount and units i Harper Jill 25 00 time period Select the units by Michaels Jane 450 00 Monthly clicking the dropdown arrow and Shenard Jack 100 00 Weekly make your selection 3 Click OK Create I nvoice Tab To create an invoice fill in the information on each screen and then click the button You create invoices using the Invoice Wizard The wizard takes you through the following steps step 1 Select the From and To dates for the invoice and the creation date for the invoice then click Step 2 Select the child or children you want to include on the invoice When you select a child you may change his or her rate and units The rate and units that initially show up for a child comes from the default rates entered using the Rates button The amount of time is calculated based on the units you selected for each child using the Rates button This is how it works for each billing type Hourly
29. a Bread Milk AM Snack Orange Juice Animal Crackers Lunch All Meat Sausage Grapes Orange Juice French Toast Milk E PM Shark anar Vanilla Wafers 18 Week Week Beginnit 4 Click the calendar icon and choose the day you want the pre planned menu to start 5 Click the button to sehedule that menu 5 Click on Finished To uge pre planned menus click the appropriate meal plan choose the day you wish the plan tostat and click the Plan Meals button View Meals Flan Meals Delete Flan Finished To delete a Pre Planned Menu e Click the dropdown arrow on the Meals button and click Pre planned menu e Click on the pre planned menu week that you want to delete e Click the Delos Pan button Sponsor Default Pre Planned Menus Pre planned menus that appear in bold are default menus provided by your sponsor that cannot be deleted You can hide them by uncheck marking where is says Show sponsors default pre planned menus at the bottom of the screen 19 Infants The drop down list at the far right of the toolbar in the Meal Planner indicates which meal schedule you are viewing shown below When Non Infant is selected the main meal schedule for the daycare appears Each nfant at the daycare has his or her own individual meal schedule When a specific infant is selected the meal schedule for that child is displayed These meals are also displayed on the child s daily report The infant s meal sche
30. ad start the name with Inf GB then the name of the food Adding I nfant Special Diet Foods Substitutions When adding special diet foods the ingredients from the special diet categories should be used This insures that those foods are only available to be scheduled for only the children that have a special diet statement A method of naming the foods added is particularly helpful here since certain foods may substitute for more than one category For example yogurt may be substituted as crusty bread at snack and Is used as a meat alternate at lunch supper Two different foods have been setup to handle the substitutions The two foods are 1 Yogurt SD Crusty Bread 2 Yogurt SD Meat Alt The special diet foods included with the software use the following method for naming special diet foods SD stands for Special Diet Name of Food SD Substitution Yogurt SD Crusty Bread 31 Creating a new meal with a new Food and a new Ingredient Just as with Foods Minute Menu Kids also comes with many Ingredients already entered and approved for CACFP purposes Still there may be occasions when you will need to enter a new Ingredient This is how you do it 1 From the Make a Meal screen click the foods button drop down arrow and select create new food Type in the name of the food you are adding 2 While on the Create a Food screen click the drop down arrow on the Ingredients button and click on Create New In
31. ader installed on your computer in order to create and print reports If you do not Minute Menu Kids will automatically download it for you You can access all of the reports by clicking on the Reports icon at the top of each screen next to the Return button There will be a drop down box for the report categories i e Facility Info Child Info Meal Planning etc Below the report category box will be another box which lists the various reports available for that selected category There are over 70 reports to choose from Please take some time to see what s avallable and how they can be used to enhance your daycare business See p 42 for more information on using reports How You Might Use Minute Menu Kids Let s say it is Sunday night You have not done any preparation for the next week The Sunday Night Blues have set in However you remember that you have Minute Menu Kids so your panic quickly subsides Here is what will happen First you will access Minute Menu Kids and click the Lesson Planner icon Here you will quickly enter 1 A quick summary of Monday s activities 2 The books you will read or use if any 3 The TV or Videos you plan to watch if any 4 The time of day you plan to do each optional Next click the Meal Planner icon Highlight and add the meals from the meal list into the day you are planning You can do this for one day one week one month or any desired time frame You can also use
32. and click on the button Then click to confirm the removal ES Vehicles Button ticts This button opens the following window and is used to manage your vehicles Manage Vehicles Mary s Car oe John s Ear Mame John s Car Make and model Toyota Camry Date first used for business 01 07 2005 w Purchase price of vehicle 000 Fair market value of vehicle 2000 When first used in business LT Depreciation Method 5 Year Straight Line Convention Half Vear v Mileage History Odometer reading on f January 1 2006 Odometer reading on i December 31 2008 Total miles vehicle i driven in 2006 To Add a Vehicle 1 Click on the button 2 Enter the information about the vehicle 3 Click 62 To Edit a Vehicle 1 Select the vehicle you want to edit from the vehicles list 2 The information about that vehicle will be shown on the right Simply make the necessary changes 3 Click ok To Remove a Vehicle 1 Select the vehicle you want to remove from the vehicles list 2 Click on the EE button 3 Click L_ves_ 63 Time Space Percentage Use the Time Space Percentage calculator to calculate the time space percentage for your business In calculating your time space percentage you should enter
33. ar e Total hours for each day are displayed on the far right of this screen Note When you first enter the Child Hours tab the arrive and depart times are set to default the same as your hours of operation gt 15 Meal Planner In Meal Planner you enter the meals planned for the next day week month or any period of time You can also create new meals hide meals edit existing meals schedule a week s worth of meals copy and paste an entire week s meal schedule or search the meal list for meals that contain a specific food File Help y a il b Le Y Menu For Non Infant Meals bal Return Reports Heals Attendance Help Sloppy Joes Carrots Apple Bun Milk Sloppy Joes Grapes Tator Tots Bun Milk O Breakfast Slapp Joes Kiwi Carrots Bun Milk F Snack Sloppy Joes Pears Carrots Bun Milk Sloppy Joes Strawberries Cor Bun Milk Stew Meat Potatoes amp Carrots Apple Cornbread Milk Lunch Supper Food Filter Apply Filter eT Apply Filter Clear Filter Filter Show weekend Cao Crue Week Beginning Eonia 1141 2005 Monday Tuesday Wednesday Thursday Friday reg 2006 F5 2006 FE 2006 ree 2006 fe 2005 Breakfast Cherries Papaya Apple Pear Sausage A Egos Pears me Waffles name Pancakes oa v Juice a Pineappl e Toast Me mous a AM Snack Cinnamon fs Ices A Peanut Butter 100 Juice e E a Toast Me e z Rice a none v Punch KPamove Y wt e Lunch HH Aly A
34. as rainy so we stayed inside and read lots of books iili We read these books today Or Suess Collection gt Information is added to these fields automatically by entries Meals made in Day Planner Record Meals Breakfast Cherries Waffles Milk w AM Snack Kiwi Graham Cracker e XX KEY When you are viewing the General Report Information you can edit the information and the changes will appear on aff individual reports However if you are viewing a report for an individual child and you make changes to the daily information those changes WILL ONLY APPEAR on the report for that individual child 69 Choosing a Report Style There are many different ways that you can use Daily Reports However you decide to use the Daily Reports feature there is one thing you must decide for each child You must choose which of the 10 report styles you will use To select the style 1 Select the child 2 Select the style Click here to select the child Click here to select the style File Help Y mmmn SEE Return Reports Help You can make these selections for all children before you get started or you can select the style for each child as you go A couple of additional notes related to this 1 You can select a different report style for each child 2 You can change the report style everyday or just leave it the way it is The report style will remain the same for a child until you choos
35. atled EXPENSES saisine SAA AAA A ana ina leon 67 Shed ule E WORE OT EEE REEE tenant Na A AA 68 Standard Meal AN OW QING Cc rar AAA REA AAA A AAA A AEC 68 SEMENT Of ACCOUNTS ANA eo diem E AEC 68 STQICINCIE OF TAME caus Kinesis wd woud iB Nadine ii not e 68 VemcleDeduchon COMIDOIISON ESS ARR ats Geka nts a da on cn lil ne 68 A A E EEA 68 DAILY REPORTS Sas St ee 69 CHOOSING A REPORTS TY DEl ld nio al ana laos 70 CUSTOMIZING INDIVIDUAL REPORTS en nt Me a o Re te Me nn ack eer RARE te ONE keira 70 CERTIFICATE MAKER 00 73 CHART MAKER o id 74 A A O 75 CUSTOMER SER VICE in iba 15 EXTD nadaa dida did 76 O 1998 2009 Minute Menu Systems Inc The software program and the manual are copyrighted All rights are reserved They may not in whole or part be copied photocopied reproduced translated or reduced to any electronic medium without prior consent in writing from Minute Menu Systems Incorporated The user of this product is entitled to use this product for his or her own use The user is not entitled to sell or transfer reproductions of the software or manual to other parties in any way nor to rent or lease the product to others without written permission from Minute Menu Systems Incorporated 090506 Accessing MMKids You should have received a welcome letter or instructions from Minute Menu Systems or your Food Program Sponsor on how to download MMKids This would have also included your MMKids user name login ID number and password If you v
36. chedule You also have the option to enter split serving times You can enter split shifts by entering times for the second shift File Help e O 9 Return Reports Help Facility Information General Operation Schedule Meal Schedule Profile Civil Rights Info To remove the second shift click either the start or end time and press the delete key on your keyboard Breakfast 1st Shift Startlst Shift Enc 2nd Shift Star nd Shift End A Mid 2 4 5 10 Noon 2 4 E 8 10 Mid 1 I I ea I 1 I 1 I 1 I 1 I I I I 1 AM Snack 1st Shift Starti st Shift End 2nd Shift Stand Shift End 10 004M 10 30AM 0 30 hrs O l Mid 2 d E 8 i ll Lunch Jat Shift Stan st Shift End nd Shift Stand Shift End DO Mid 2 dl CT PM Snack C Supper E License Information The licensing component of Minute Menu Kids can help you keep track of your capacity limits Simply enter your own capacity categories maximum age and limit These are defined below Category Description of the age group i e Infant Toddler Preschool etc Max Age The maximum age is shown in months for this category i e 12 24 72 1200 months Note this field should not be an age range It should be a single number to represent the maximum oldest age for this category In the screen shot below you can see 12 for infant means 0 12 months 24 for Toddler means 12 24 mon
37. d Bread Bfst amp Snack Breading Brown Rice Caramel Rolls Cereal Chow Mein Noodles Cinnamon Roll Corn Chips Crackers Cream Puff Shells Crepes Croutons Crust Dessert Crust Meat Pie Donuts Dumplings English Muffin Flour Tortilla Hot Cereal Macaroni Noodles Oat Bran Pancakes 29 Adding Non Infant Foods Most regular foods Choose the ingredient s that are in the food Bars and Desserts Choose ingredients from the Grain Bread Limited category Ingredients from this category are never allowed for infants For non infants these ingredients are unlimited at breakfast have a 2 per week recommendation at snack and may not be served at lunch or supper Juices Choose the name of the fruit from the fruit ingredients and 100 juice from the juice ingredients Every juice that comes pre loaded with the program and those that you add must have 100 juice and a fruit as the ingredients For example Apple Juice contains the ingredients Apple and 100 juice Beef Fish Chicken Turkey etc Choose the appropriate meat or meat alternate You do not need to add the specific type of fish or meat when adding a fish or meat dish For example the food hamburger has beef as the ingredient The food meatballs would also have beef as the ingredient The food tuna sandwich would have fish and bread as the ingredients Multi component foods When adding a multi component food just add the appropriate ingredients A
38. d or Bread Cold Ory Cereal next to the component category you do not wish to display AME Cereal This makes it easy to find the missing foods to finish off a meal The requirements listed under each category change when you change the type of meal being created or the age group By selecting Non I nfant Infants O to 3 months Infants 4 to 7 months or Infants 8 to 11 months in the Age Group box on the toolbar you determine the Mon nftant Meals list on which the new meal is added There is a separate meal list for each age group When you Infants O to 3 mos select an age group the corresponding meal list is displayed Creating a new meal with a new Food Although there are hundreds of items in the Foods list that comes with Minute Menu Kids at times you may need to add a new food You may add foods that have one ingredient or many A reminder for CACFP participants a multi component food may meet up to three requirements each of which must be from a different component category Age Group If you are on the food program and are creating a new food add only the ingredients to your food that will credit for a meal component based on the portion size requirements For example If you are creating a new food called Blueberry Pancakes the only ingredient you would add in this food that can credit on the Food Program is pancakes grain bread component Do not add blueberries as a
39. depreciation expenses See the Depreciation Worksheet report for a listing of all depreciation items Standard Meal Allowance This report calculates your business food expenses using the Standard Meal Allowance method according to IRS Revenue Procedure 2003 22 The meal counts on this report are taken from the meals you entered under the Meal Planner section If the number of meals on this report seems low double check your entry of meals under the Meal Planner section The meal rate is based on the Food Program Tier rate in effect on January 1 of each year This number is to be used on all meals and snacks served for the entire year Statement of Account This report lists all payments and charges by parent and it shows if there is any balance due It can be given to the parent as summary of their account To update this information go to the Bill Parents and Record Payments section Statement of Payments This report details payments made by each parent To update this information go to the Bill Parents and Record Payments section Vehicle Deduction Comparison This report compares your vehicle deductions using two different methods the Standard Mileage Rate Method and the Actual Vehicle Expenses Method You can choose either method to determine your vehicle deduction You can choose different methods for different vehicles If in the first year you use your vehicle for your business you use the Standard Mileage Rate Method you can swi
40. dule displayed File Help y a hi Ss y Menu For John Adams Intant 8 11 Months w Return Reports Meals Attendance Help Inf Fr Apple Banana IF Infant Cereal Barley IFF Alsoy Inf Fr Apples amp Pears IF Infant Cereal Mixed IFIF Enfamil AF Breakfast Inf Fr Applesauce IF Infant Cereal Mixed FIF lzornil to Inf Fr Peaches Bananas IF Infant Cereal Rice IFIF lsomil nar Int Sweet Potatoes IF Infant Cereal Rice IFIF Gerber wlron a one Suess Food Filter Apply Filter Clear Filter A ond Week Beginning 711112005 Monday Tuesday Wednesday Thursday Friday ff 11 2005 F1 22006 f f 13 2005 042005 ff 15 2005 Breakfast Inf Fr Apple Inf Fr Apples amp 4 Inf Fr nf Fr Peaches gt Inf Sweet IC Dank an gt wm IC an IC gt IC Banana yea amavs Pears IF v pple on e ana os Potatoes Eu e The meals displayed for each infant are based on the following variables e The child s age group 0 to 3 months 4 to 7 months or 8 to 11 months e Whether or not there is a special diet statement e The particular meal being scheduled Breakfast Snack Lunch Supper NOTE The meal list displayed for an infant will only contain those meals that apply to that child 20 Creating New Meals The meal planner allows you to quickly create new meals with all the necessary components Before proceeding here is a bit of terminology that may make it easier to get started with this part
41. e you have it installed and give this message if you CEE don t Just click on Yes and follow the directions to download the program Or you can download Acrobat Reader for free at http www adobe com products acrobat readstep2 html You can access all of the reports by clicking on the Reports icon at the top of each screen next to the Return button Depending on the report you may need to select the lt a Y report date Return Help File Help Report Category A new window opens and you can print from that Select Report window by clicking Actual Child Hours In Care Date Options S Actual Child Hours Per Child on the Print Child Inout Times Report ees 1110 2008 Actual Child Hours In Care Claims amp Record Meals wy Claimed Attendance Summary 11252008 w oon a by Claimed Foods amp Attendance Repol een i o selecting print from Daily Meal Worksheet l the File menu or EZ Menus by pushing Ctrl P Five Mav Attendance Gurari Sp on the keyboard There are over 70 reports to choose from Please take some time to see what s available and how they can be used to enhance your childcare business 2 Now select from the available reports in this selected category generate your results 43 3 Finally Click on View report to 1 Open the menu of report categories by clicking the drop down box Facility Info Child I
42. e Inf Fruit Apple Beans Infant Grain Bread Apricots Beets IF Infant Cereal Banana Broccoli Inf GB Crusty Breads Blueberries Cabbage Combo Meat Inf Grain Bread Cantaloupe Carrots Cornish Game Infant IF Infant Formula Milk Cherries Cauliflower Breast Milk Cranberry Celery IF Infant Formula Grapefruit Cole Slaw FIF Milk Grapes Corn Infant Meat HM Juicesicles Cucumber Inf Meat Honeydew Melon Legumes vegetable Infant Vegetable Kiwi Lentils vegetable Inf Vegetable Mandarin Oranges Lettuce Melon Mixed Vegetables Milk Mixed Fruit Onion Oranges Peas Infant Special Diet Fruit Peaches Peppers Unclassified Inf Sp Diet Fruit Pears Potato Jelly Infant Special Diet Grain Bread Pineapple Pumpkin Inf Sp Diet Grain Bread Prunes Sprouts Infant Special Diet IF Infant Ralsins squash Formula Milk Inf Sp Diet IFIF Mik Raspberries Sweet Potatoes Infant Special Diet Meat Strawberries InfSpDietMeat_ Ss Tangerines Infant Special Diet Vegetable Watermelon 100 Juice 28 Meat Alternate Cheese Cheese Spread Cottage Cheese Eggs Legumes meat Lentils meat Grain Bread Limited Bar Bread Pudding Brownies Cake Cereal Bar Cookies Cupcakes Granola Bar Ice Cream Cone sugar Rice Pudding Grain Bread Pasta Pizza Crust HM Popovers Pretzels Puff Pastry Shells Ravioli Rice Rice Cakes Roll Taco Shell Toaster Pastry Tortilla Tortilla Chips Waffles Biscuits Brea
43. e a new one So if you decide to use the Toddler 1 report for a child you only have to make this selection one time and you are done Customizing Individual Reports Now let s look at a number of different ways that you can proceed Two possible methods will be covered here There are many others Method 1 Minimal customizing You have entered the daily plan using Day Planner and have planned the meals for the day using Meal Planner Now use the drop down lists for children and report styles to select a report style for each child If you do not select a style the Show all information report style is used as the default when printing We recommend that you choose a style for each child since information on some of the reports may not make sense for a certain age child For example the Infant 1 report style contains information on the number of bottles and diaper changes This information would not be appropriate for a school age child After you have chosen a report style for each child just click the print icon 70 In this example the only customizing done was to select a unique report style for each child Method 2 Some individual customizing You can customize each report while leaving the main information the same for each child Here is how you do it 1 Select the child whose report you would like to work on 2 Tab or click to any part of the report that contains information you would like to add or chan
44. e already downloaded MMKids then you can access your account by double clicking the MMKids 9 Minute Menu icon gt Kids on your computer s desktop This will open MMKids and ask you to enter your User Name and Password Minute Menu Kids Sign In User Marne Password Remember my password for me If you haven t downloaded MMKids simply go to www minutemenukids com welcome and follow the 3 easy steps and then login Please remember that MMKids is a web based program and you must be connected to the Internet to use any part of MMKids e f you forget your User Name and Password you can use the link on the login screen that says Click here if you have forgotten your user name or password or contact your Food Program Sponsor for assistance e Once you login you will have the option to change your password if you choose click on the File menu at the top of the screen and go into Utilities then click on Change Password Computer Requirements MMKids requires Windows 98 or higher with at least 4MB of hard drive space free You can also use MMKids on an Apple Macintosh if the computer is configured to run Windows applications by using programs such as Virtual PC http www apple com downloads macosx system_disk_utilities virtualpc html Boot Camp http www apple com macosx bootcamp Parallel Desktop http www parallels com en products desktop All of these soluti
45. e tenais re chen on ra ANR me 18 To Schedule Meals Using Pre Planned Menus only for non infants ss 18 Todalen eres Plane denia a A aa 19 Sponsor De auitEretlannedIMenusia aida 19 A O O EOT 20 CREATING NEW IVIBAISS nan iii 21 CREATING A NEW MEAL WITH A NEW FOOD ooccnccnoconoconccnoconoconccnoconoconconoconocanconoronoconconoconocanconoconocanconoconccnncenicanocans 25 PROCESS FOR ADDING ANEW FOOD end ocios iicid 26 Pre Approved Foods Ce MOTEUR SR A ER EN teh At Ne te E 28 Adame IN On anl T OOA S aE E AEE iia 30 Adine T an T OOS MER Re TR a 31 Addie Infant Special DICES A as elie A DR te tn S 31 CREATING A NEW MEAL WITH A NEW FOOD AND A NEW INGREDIENT sssssccccccceeeseecccceeeaeesseccceeeaaaeeseceseesagaees 32 CREATING A NEW MEAL BY EDITING OR SUBSTITUTING THE FOODS IN AN EXISTING MEAL csecceccsccsscsscescesceecs 33 HOW TO EDIT THE INGREDIENTS WEIN FOOD dee 34 WORKING WITTINFANT MEATS cis SE AA A A ti 35 WHAT HAPPENS WHEN AN INFANT CHANGES AGE GROUPS ssssccccccesesssssecccceseeesssecceeeesaeesseececessauasseeceeeeesaeaaeeess 36 CREATING CYCLE CROTATING I MENUS AA A AA co te AA AA ee eal 38 ATTENDANCE ni na A A iio 39 PRINTING REPORTS oia a a 43 EMmaline Reports TO LOSE ei O ra ir Rae 44 HOW TO CHANGE YOUR PASSWORD FOR MMKIDS ccccssssssscccccssscccccsssscccccsssscccccesssscccecssssccceesscces 45 EESSON PLANNER carrai TE Se satura caeieuioctenwoans 46 DAY PANNE A E A A 46 Enoy of a general plan
46. eports are discussed in the Daily Reports section of the manual There are 3 major tasks that are managed in Day Planner They are 1 Entry of a general plan for an entire month 2 Entry of the activities planned for a day 3 Entry of a detailed hour by hour schedule A time management type function Following are the details associated with each of these tasks Entry of a general plan for an entire month This feature provides a quick visual reference of what the upcoming month will bring Click the Calendar tab select a day by clicking on it Select one of the Mark As choices That day on the calendar will then change to the appropriate color 46 Calendar Day Planner Recipes Menu ofthe Month Activities for Children whats New This Month Nutrition Mote Resources Redleaf National Institute Tips From Tom March 24 2005 National Nutrition Month Sun Mon Tue 6 T 3 Fire Onll Day A 3 1 5 A H Patrick s D Select the day or days to mark then click the appropriate Mark As choice National Poison Spring Begins Palm Sunday aT Good Friday Punm 1 Update your s Easter Sunday Call your local Hold down the Mark selected click on days to one at a time Entry of the activities planned for a da This is done on the part of the screen shown below First highlight the day you are planning to make active To do t
47. foran entire Mon ca 46 Enyo Meactvmnes Planmed OV a AON coi cid 47 Entry of a detailed hour byhour IS CHOQUE A chee AAR oie Ra ihe 48 ACCOUNTIN ER RE aS 49 BILL PARENTS RECORD PAYMENTS ue nie st ice site ti dre sonde de tie ste 50 REPOTISDUTON E OE Re uae a oR AS RAE RN ete RM nea ene 50 KAES D UOT ES cae alee A en E a A Le ve 50 reae LAN ONCE NR 51 CRD NOIR loas 53 Tanen OA D D a r tT Terre 54 RECORD OTHER INCOME rro 55 NA eo O dis 55 EG CUSTOM COLE SOT ES ai A A A de 55 EO TOSA NS ATA A AA EA ais 56 Remove LV ONS ACH ONS rosie nederlands E id D a adi 56 RECORD EXPENSE S maea a nd de ete can tte do ee toa 57 ERETI LTOS OCOT SE Teen et dene E AA AR de TTE ER 57 EUNET ONS OCUIOMS AEE A AA A EA nn de Et Das tie Le 60 Removine JTansa ONS ta lid lia das 60 MILEAGE REGISTER Si di a 61 EEFE MTO C De ass 61 Edna MASCC raie lose 62 Remove Mier ENT las 62 Vem eles BULOM SRE AAA dencre SA de da a data 62 LIME SPACE PERCENTAGE Gil ero CAN oil ld art 64 Time HOUR CHOP CIE TT ESC a SAR tase sid ees A A Reine 64 TIME OEA COVES AS AS A A aaa tie Ces MN anaes cda 65 OPAC CEO NRA Gen PE OOD CY TREE ROLE Ae PE Se PEE EE eT OT Ge te ee 66 Calculated Time Space PCr Cen eC na md de td ta 66 PACE OUN TING REPORES NES SR ES 66 ACUALAEOOAEX PENSO SE En Re ni tenues 67 Creale Reca Pi asa oak ae ne SR as RSA ORES 67 Depreciaton WOMEN s 67 FOM COLD TI OWS CW OLSEN eds 67 TV OV CC a ARR sashes ales ce eae ad Te Re EO ANA a a 67 Schedule E Det
48. ft 2 Own Child Hours Enter notes that will be sent with this month s claim to pour food program sponsor The notes can include explanations for reasons why children were in your care outside of their normal care schedule Please add the date to each note you enter here Monday 5 3 04 public schools In Service day Friday 5 21 04 early release and last day of school public Summer vacation begins on 5 24 04 Withdraw these children as of 5 21 04 Betty Smith Jonny Adams Jimmy Thomas Daycare center closed Memorial Day holiday on 5 31 04 For Bobby Wiley summer vacation begins June 1 04 private school 42 Printing Reports Each MMKids section has a set of reports that you can select and print Some of these reports will be pre populated with information that you entered into that module Other reports are actually forms like the Meal Count check off report and the Field Trip Permission Slip form Confirm You will need to have It appears that Adobe Acrobat is not installed on your system Acrobat Reader installed This program is required to view C K Kids reports on your computer In Would vou like bo download and install Adobe Acrobat now order to create and print I Ai Piet aha pated al Dee aa is download may take up to an hour on slower dial up Interne reports MMKids will connections or as little as one minute on high speed Internet automatically detect if You only have to download and install this program one tim
49. ge 3 Move to another part of the report and add or edit any additional information for the child Any information added or changed while viewing an individual child s report only impacts that child s report Even if you edit the Activities and Notes Books or TV they are only changed for that child Here is an example of a situation where you might want to customize an individual child s report Susie is a kindergartner who is only at daycare in the afternoon In the morning the other 5 kids had breakfast practiced the alphabet painted a picture and had some free playtime Since 5 of the 6 kids at your daycare participated you entered the information in Day Planner and it was added to all the daily reports including Susie s To update the information on Susie s report 1 Enter the Daily Reports screen 2 View Susie s Daily Report 3 Update the information where needed Some report styles allow you to enter individual appetite information Meals Breakfast Oranges Hot Cereal Milk Ate All Et Al Snack 100 Juice Punch Crackers Ate All Lunch Grilled Ham amp Cheese Sandwich Pineapple Green Ate Most Beans Milk Pi Snack 100 Juice Punch Tortilla Chips amp Salsa Ate Some w supper EW Snack 71 To change the information for all the children you have two options Option 1 Enter Daily Reports and view the General Report Information by selecting General Report Information from the name lis
50. gredient il de ae Y Return Add Food Ingr dients Help Add Mew Ingredient aD Pu Hide Selected Ingredient y Lampa mal ih 11 LE D Tan l A O A A ssl 3 This brings up the Add Ingredient form File Help il P Y Return Add Ingredient Help Name of new ingredient Category Fruit Grain Bread Limited GrainBread Infant Fruit Infant Grain Bread Infant IF Intant Formula Milk Infant Meat Infant Wegetable Infant Special Diet Fruit Infant Special Diet Grain Bread Infant Special Diet IF Infant Forraula Hilk Intant Special Diet Meat Alternate 4 Enter the Name of the New Ingredient 5 Select the Proposed Category for the New Ingredient see details below db 6 Click the 44 lnaredient button Here are a couple of additional considerations when working with new foods and ingredients e Some Ingredients may be classified in more than one component category When entering an ingredient you must decide in which one component category t will be classified For example beans as in dry beans may qualify as a Meat Meat Alternate or as a Fruit Vegetable 32 You may have noticed that the Minute Menu Kids Ingredient list has the following two Ingredients Beans and Beans m Beans is for the situation where beans are the vegetable component The other Beans m is used when beans are used as a meat alternate You will find a number of beans that are already setup this way For
51. his click the desired day on the calendar and the date will appear at the top of the screen Then click on the Day Planner tab Or you can simply double click on the day Now just enter the desired information in the blank areas March 24 2005 National Nutrition Month Calendar Day Planner Recipes Menu of the Month Activities summary Books read The morning was rainy 20 we stayed Dr Suess Collection Indoors and read lots of books then saw a short movie TY watched Visiting Cookie Factory 47 The information entered here will automatically be added to each child s individual daily report NOTE The information for the summary of the day the books read and television watched can also be entered on the General Report I nformation screen in the Daily Reports module of the So if you are not planning to use the detailed hour by hour schedule or enter a general plan for the entire month there is no need to use this part of the program You can accomplish the same things in the Daily Reports module The Daily Reports module will be fully explained later in the manual Entry of a detailed hour by hour schedule 1 Click the Day Planner Tab to bring up the daily time line 2 Click on the time when a specific activity will be starting 3 Anew window will open In the new window select the end time of the activity Lave 4 Type in the activity description and press To dele
52. hours into these two sections Time Hours Children Present Time Other Activities and square footage information in the Space section File Help p Y Retum Help ES 2005 Time Space Percentage Time Hours Children Present Time Other Activities Space Calculated Time Space Percentage Record the total number of hours per month that at least one child other than pour on was present in por home for chid cae Tools se provided to calculate these hours based on attendance recorde of hours of operation January 168 hours X February 160 hours Total hows chidren present for selected month 168 March 184 hours Calculate Selected Month s Hours fro Calculate Selected Month s Hodis from Hours of Operation Notes explaining how this m rnth s hour were delermined Child hours B80 hours Time Hours Children Present In this section you need to enter the total number of hours per month that at least one child other than your own was present in your home for child care To do this select the month from the box in the left and then enter in the total hours for that month here There are two tools you can use to help you calculate the totals hours e The Calculate Selected Month s Hours from Sttendance Records button uses the child hours and meal count records that you have entered in the Attendance section to calculate the total time that children were present for that selected month e The Calculate Selected M
53. information related to the transaction in a new window Now make your changes and press the button Removing Transactions To remove a transaction click on the one you want to delete and click on the button Then click to confirm the removal 60 Mileage Register The mileage register keeps track of trips that you take related to running your business File Help Return Expenses Vehicle Reports Helg PAU ARA EA Add Entry Edit Entry Remove Entry Date Vehicle Origin Destination Purpose Wiles Jun 15 War s Car Home Hank Deposit Money 8 5 Jun 15 Wars Car Home Deparment Store Buy office equipment 11 Entering Mileage Detail 1 Click on the button 2 Choose the vehicle you want to enter an expense for To add a vehicle k aie b Click on the button c Enter the information about the vehicle d Click 3 Choose the date origin destination purpose and trip miles 4 Then click the Rend ES button Mileage Detail Vehicle Maris Car Edit Vehicles Date 06f 52006 w Origin Destination Purpose Deposit Money Trip Miles Record Cancel 61 Editing Mileage Detail To edit an entry either double click on the one you want to edit or click on it once and then click on the button This displays the information related to the entry in a new window Now make your changes and press the button Removing Mileage Entries To remove a mileage entry click on the one you want to delete
54. multi component food may only satisfy one fruit vegetable requirements at lunch or supper For example the food Carrots amp Celery sticks would only satisfy one of the fruit vegetable requirements 30 Adding I nfant Foods Infant Fruits Vegetables Meats Formulas and Cereals The infant foods that come pre loaded with the software use abbreviations for each infant food category The abbreviations allow you to easily identify the category of each food and are entered directly in front of each food The abbreviations used are gt Inf V Infant Vegetables ex Inf V Squash gt Inf Fr Infant Fruit ex Inf Fr Peaches gt Inf Meat Infant Meat ex Inf Meat Ham with Ham Gravy gt IFIF Iron Fortified Infant Formula ex IFIF Isomil gt IF Iron Fortified ex IF Infant Cereal gt Inf GB Infant Grain Bread ex Inf GB Bagel Crusty Breads The crusty breads that come pre loaded with the software are setup with the infant grain bread ingredient of Inf GB Crusty Breads For example the food Inf GB English Muffin has the ingredient Inf GB Crusty Breads When setup with the Inf GB Crusty Breads ingredient the new food is automatically setup to credit at snack The software uses the naming strategy of including Inf GB in front of a food like English Muffin to differentiate it from the non infant English Muffin This is done since the item credits differently for each age group If you were adding an infant Grain Bre
55. n ingredient because normally there are not enough blueberries in pancakes to meet the Food Program requirements with regard to serving size Therefore if you create a new food called Blueberry Pancakes list only Pancakes as the ingredient Another example is creating a new food called Corn Pudding Let s say that corn pudding consists of corn eggs milk and butter The only ingredient in this food that can credit on the Food Program is corn fruit vegetable component Eggs would normally credit as a meat alternate but only if a serving of this food provides the 25 appropriate serving of 1 egg per child In this example eggs are not the primary ingredient so they are considered an extra for Food Program crediting purposes Therefore the only ingredients you will list for Corn Pudding is corn Process for Adding a New Food Let s say you want to add a new food Here is the process 1 While in the Make a Meal section click the Foods button drop down arrow and select Create new food y oP o 2 Return Add Meal Foods Help Create New Food Meal Breakfast C Edit Selected Food r Hide Selected Food 2 On the window that appears enter the name of the food you want to add If the food name you enter is built into Minute Menu Kids the program will notify you You can choose to use that food or create your own 3 This brings up the following screen When vou create a new food add o
56. n you select from the list of expenses the program wil automatically determine which of these five screens apply Add Expense Entry Please select the category for this expense As you select various categones you will see a list of examples for the category This will help vou determine which category best fits the expense vou are recording Activity Expenses Schedule C Expense Advertising Activity Expenses Apartment or Home Rent Casualty Lasses Admission fees to museums Cleaning Supplies E amusement parks 200 Camera field Computer Software trip expenses film film developing food deliveries gymnastics movies music lessons recreation center Food Actual Expense fees swimming lessons etc Furniture 4pplances Play Equipment Carpets Home Improvement Home Repairs and Maintenance ComputerPrinter Uther Office Equipment 57 Schedule C and Form 8829 Expenses Follow these steps to enter all Schedule C and Form 8829 Expenses N e w LR 8 Click on the button Select the appropriate category for the expense you want to add then click Choose the date of the expense Enter the dollar amount Enter who the expense is being paid to Enter the Item Description Choose the percentage of the expense that is for business use You can select e 100 Business The entire amount of the expense is counted e Time Space The time space percentage of your business is applied to the expense See page 64
57. nfo Accounting etc can all be found Emailing Reports to Parents It is also possible to email the report to parents Once the report is open click on File and then select If you don t have an option to email or if this doesn t work follow these directions 1 Once the report is open go to File and then click on Save a Copy 2 Choose where to save the report and what name to save it as then click Save 3 Open up your email program and compose an email for the parent 4 Attach the saved report to the email and then send it 44 How to Change Your Password for MMKids From the main menu click on Utilities gt Change Password Then click on the Change Password button Type in your new password type it again to confirm and click on LEhange Password Enter new password fs Confirm new password Change Password 45 Lesson Planner This section of MMKids contains content from the Lesson Planner that is beneficial for your childcare Recipes Menu of the Month Activities for Children What s New This Month Nutrition Note Resources and Tips From Tom change every month Day Planner In Day Planner you can record the activities planned for each day nformation entered here is automatically added to each child s Daily Report Later you may choose to customize this information on an individual child s report The methods for customizing individual r
58. ng and Creation Tips The text directly under the food list provides detailed information about the selected food This shows the component category and specific ingredients included in the food When a food is selected the lower box displays each component requirement met The ingredient that meets the requirement is in parentheses behind it Food beef Baked Beans rn Baked Chicken Baked Potato Banana Banana Bread Banana Muffin Banana Kiwi Banana s in Jello Banana s In dello Bar Bean Soup Bean Soup m The food Beef amp Noodle Casserole satisfies 2 component requirements The ingredient Beef meets the Meat Meat Alternate requirement The ingredient Noodles meets the Grain Bread requirement Beel amp Noodle Casserole Beel amp Moodle Casserole Meat Beet Grain Bread Noodles When adding foods that meet more than one food component requirement primarily a food program issue you will notice that more information is displayed in each category box For example the food Ham Sandwich is setup as a multi component food It meets the Meat Meat Alternate 23 requirement with the ingredient Pork It meets the Grains Breads requirement with the ingredient Bread The display will show the food and each ingredient that meets a component requirement Ham Sandwich o Green Beans A Milk Fluid Green Pepper a a F x Grilled Cheese Sandwich Fud milk anled Ham amp Cheese Sandwach
59. nly the ingrediente to your food that will credit for a meal component Ingredients used in too small a quantity which do not meet Food Program requirements should not be added ii LO Mame of food Ingredients Ants on a Log Ingredients In Food Fears Feas Feppers Pineapple Pizza Crust HM Plums Popovers Pork Celery Vegetable Peanut Butter Meat Alternate Raisins Fruit Potato Pretzels Prunes Putt Pastry Shells Remove 4 Now you add ingredient s to the new food 26 e Locate the ingredient on the list by scrolling or by typing in the blank above the list This will quickly bring you to the specific ingredient and it will display with highlighted text e To add the ingredient to the food you can Press enter while the text is highlighted select it and click the in button or double click the ingredient O e Repeat this process until all the ingredients are added 5 If you wish to remove an Ingredient click on it then click on the tn button db 6 Finally click the Fd button on the toolbar The food item is now available for use in the Meal you are making 21 Pre Approved Foods amp Ingredients The following table of ingredients comes pre loaded with Minute Menu Kids that are already approved for the Food Program The ingredients are listed by the component category that they satisfy List of Pre Approved Ingredients Infant Fruit Fruit Vegetabl
60. of the program Meals are composed of Foods When you create a meal you add foods to it Each Food is composed of one or more ngredients When you create a food you add ingredient s to it Both ingredients and foods are checked to see if a meal meets CACFP requirements Here are a couple of examples that show how this terminology is used 1 The food corn has corn as it s only ingredient Corn would meet the fruit vegetable requirement for a meal 2 The food cheese pizza may have ingredients of crust tomato sauce and cheese Therefore cheese pizza would meet the grain bread crust meat meat alternate cheese and fruit vegetable tomato sauce requirements for a meal assuming adequate quantities of each The following discussion shows how the items work when creating meals adding foods and adding ingredients To create new meals do the following 1 Click the Meals button and select Create New Meal This brings up the Make a Meal form EU Y Meals Heal Counts Help Create Mew Meal F Hide Selected Meal ho Hide All Meals IF Create Your Own Menu Plan Pre Planned Menus Copy Current Weeks Meals a 1 LO E Pm 21 Age group for which meal applies File Help tr t M Y Age Group Return Add Meal Foods Help Heal Food mandarin Oranges Mac amp Cheese Macaroni M alt O Meal Mandarin Oranges Manwich Meal type Marble Cheese Mashed Potatoes Y Heat 4 being Add IE
61. ons are designed to allow Apple computer users to run Windows programs such as MMKids but these programs are not affiliated with our company and we may not be able to provide technical support when using MMKids with these programs Internet Access Requirements Any type of Internet access will work including dial up modem ISDN cable wireless and satellite access as long as the internet connection is constant and stable You should connect to the Internet before starting the MMKids software Other Requirements You will need the free Adobe Acrobat Reader software on your computer in order to view and print any reports You can download Adobe reader from here http www adobe com products acrobat readstep2 html or the first time you access a report MMKids will automatically check to see if you have this free software installed If you don t it will offer to download and install it for you Getting Started with the MMKids Program The following is an overview of the modules you will be using to get started with Minute Menu Kids You can see all of the modules on the Main screen of Minute Menu Kids They are Facility Information Child Information Meal Planner Attendance Lesson Planner Daily Reports Accounting Chart Maker Certificate Maker Utilities and Help Facility Information This is where you can record the basic information about your daycare facility including name address phone number operation hours and meal serving hours
62. onth s Hours from Hours of Operation button uses the hours of operation that you have entered into Facility Information section If children were not present during all of your operation hours for the month then you should make the necessary adjustments to the total hours box shown above 64 Time Other Activities In this section you can keep track of the time you spend doing activities for your business You may only count hours spent n your home Do not count time shopping attending classes doing business errands ect Adding Time Entries 1 Click on the button 2 Choose the start and end date of the activity 3 Enter the number of hours spent on the activity 4 Select what the activity is from the drop down menu To create a new activity b Enter the name of the category You can only create two new custom activities c Click 5 Then click the button Add New Time 5pace Activity Item Start date 04 05 2005 w Enddate 04 09 2005 Motes End of day cleaning for the week Editing Time Entries To edit an entry either double click on the one you want to edit or click on it once and Edit Entry then click on the button This displays the information related to the entry in a new window Now make your changes and press the button Removing Time Entries To remove a time entry click on the one you want to delete and click on the button Then click to confirm the removal
63. rmation 4 Press the button To Remove a previously created payment 1 Click on the Payment History tab 2 Click once on the invoice you want to delete Remove Payment 3 Then press the button Only invoices without payments recorded against them may be deleted 54 Record Other Income In this section of accounting you keep track of all income other than that received from parents Such as your claim reimbursement parent subsidy from the government grants ect The screen shown below is setup like a checkbook All you have to do is enter a date category description and amount for each transaction File Help e QU Y Return Reports Help SRP ICM Tm Add Entry Remove Entry Date Category Description Amount hay E Food Program Food Program Sponsor METAS Parent Subsidy Government Adams Frank Entering Transactions Click on the button Enter the Category Choose the date of the income expense Enter the dollar amount Enter who the income Is received from If the Category is Parent Subsidy enter the Parent s name Press SS eS Add New Income Item Categor arent Subsidy Edit Custom Categories Date wK 2009 we Amount 245 55 Received from Government Parents name Adams Frank F Include the parents of withdrawn children Record Cancel Edit Custom Categories To create additional categories click on the button Then enter the name of the category you want to add
64. rrot Sticks and Apple Then two weeks later you were going to serve the same meal but you realized that you did not have any apples You decide to substitute peaches for the apple To easily make the new meal of Milk Hamburger Bun Carrot Sticks and Peaches you can use the edit existing meal feature This allows you to create a new meal that is based on the old one Here s how 1 Schedule the original meal as you normally would 2 Double click directly on the meal in the schedule 3 This brings up the Make a meal screen with the foods for the selected meal already included Remove 4 To remove a food s simply click on it then click on Food To add a food s highlight Add Food the food from the food list on the right and then click the button db 5 Click Medal This replaces the meal on the schedule and adds the new meal to the list of all meals for future use 33 How to Edit the Ingredients within a Food 1 From the Make a Meal screen click the drop down arrow on the Foods button and select Edit Selected Food y P D 3 Return Add Meal Foods Help Create New Food Heal Edit Selected Food Hide Selected Food o Oranges Cerea 2 This brings up the Make Food form 3 Now you edit the ingredient s of the food e Locate the ingredient on the list by scrolling or by typing in the blank above the list This will quickly bring you to the specific ingredient and it will display with
65. s Heals Attendance Help Create New Meal Fruit Salad Toast Milk 4 4 O Breaki Fruit Salad Toaster Pastry Hide Selected Mes reanlast Grape Juice Cereal Milk Hide All Meals O Snack le E Tes ELE eS Create Your Own Menu Plan rape Juice Cinnamon To a Grape Juice French Toast Pre Planned ila hs O Lunch Supper A Copy Current Week s Meals Food Filter Apply Filter Clear Filter Show weekend Ceres her Lives Lawes gt 7 11 2005 En Enter the name of the new Pre planned menu and click DK r Y Meals Meal Counts Help 4 That menu plan is now available for scheduling using Create New Meal the name you gave it see how below ad Hide Selected Mea il Hide All Meals To Schedule Meals Using Pre Planned Menus only for non cesto a de ble infants Pre Planned Menus 1 Display the Non Infant meal schedule Copy Current Weeks Meals 2 Click the dropdown arrow ont Pre Planned Menus utton and click 3 Choose the Pre planned Menu you wish to schedule Click View Meals to see the meal detail by day See Below Pre Planned Menu Details Complete meal DAT 1 Breakfast Apple Juice Banana Bread Milk AM Snack Orange Juice Animal Crackers Lunch All Meat Sausage Grapes Orange Juice French Toast Milk Phi Snack Yogurt Vanilla Waters Supper Wiener amp Cheese Wrap Peaches Corn Milk Evening Snack Grape Juice Crackers DAT 2 Breakfast Apple Juice Banan
66. s indicated on the Meal planner screen The list displayed is based on the age of the child and whether or not the child has a special diet statement These factors taken together determine which meal list is displayed for an infant File Help ay y a a ps Y Menu For Pt Return Reports Heals Heal Courts Help Breast Milk IF Infant Cereal Barley IF Infant Formula 2 Breakfast LE Infant Cereal Brovn Rice IF som O Snack IF Infant Cereal ice IF lomil o y O Lunch Supper What happens when an infant changes age groups Current infant ages are tracked by Minute Menu Kids based on the birth date entered in Child Information When an infant moves from the 0 3 month age group to the 4 7 month age group the list of meals will change The same thing happens when an infant switches into the 8 11 month group and then to a non infant The change in age groups is marked with a symbol Childs Age Changing This child s age is changing during this week Jonny Adame Infant 0 3 Months Use the Menu For list at the top of the Meal Planner screen to change to the other age group for this child to finish scheduling meals If the child is turning one year old during this week the remainder of their menu will be scheduled using the Non Intant Meals menu 36 File Help 4i a m w Y Menu For John Adame Infant 0 3 Months ka Return Reports Attendance Help Meals Non Infant Meals John Adams Infant 0 3
67. system for the children that are on the invoice Create Invoice Unpaid Invoices Payment History q Choose a bdl to name and add any additional notes then create the invoice Bilto PRE Notes This is a mote bo the parent which wall print on the invoice Step 4 Click the button then choose to print the invoice 52 Unpaid Invoices Tab In this part of invoicing you can 1 Record payments made on previously created Invoices 2 Print previously recorded invoices 3 Edit previously created invoices 4 Remove previously created invoices File Help g y Y Return Repo Rales Help Create Invoice Unpad Invoices Payment History Record Payment Pond Invoice Edit Invoice Remove Invoice Invoice E Bdled To Invoice Date Biling Pernod Taal Balance E Joan Adams Ap 25 2005 Apr 17 2005 Apr 21 2005 95 00 35 00 To record a payment on an open invoice 1 Select the invoice you want to record a payment for by Record Payment Inyoice double clicking it or by dr Billed To pressing the Amount Payments Recelved Balance Due single clicking on it and button The screen will now be filled with the specific information about the selected invoice gt 1 Apr 4 2005 Frank Adams 100 00 0 00 100 00 Description Frank Adams 2 Enter the Dollar Amount of Date 04 04 2005 w the payment it defaults to the total amount of the
68. t Then enter the new information for Activities and Notes Books Videos TV or Naps and Quiet Time Option 2 Enter the Day Planner or Meal Planner screens and update the information there Note If you update the information for all children by making changes in General Report Information Day Planner or Meal Planner those changes will replace any custom entries you made for a specific child 72 Certificate Maker Certificate maker allows you to create customized certificates for an accomplishment goal reached good effort or anything you want Six templates are available You can enter all the information on the computer or just print a blank certificate to complete by hand Select the type of award Enter the name or names of kids receiving the award Certificate Certificate of Achievement d Marne Message Enter a short or detailed description of the reason for the award View a sample of the certificate That s all there is to it You can easily create fun and exciting awards for kids parents or whomever Add stickers to decorate if desired Click on the Preview button to generate and print the certificate To close the print preview screen click the EJ in the upper right corner 13 Chart Maker Chart maker allows you to create a checklist that can be used to track progress toward a goal measure attendance or keep track
69. tch to the Actual Vehicle Expenses Method in later years If in the first year you use the Actual Vehicle Expenses Method you cannot switch to the Standard Mileage Rate Method in later years Vehicle Mileage This report summaries all of the business trips you took and multiplies these miles by the standard mileage rate for the year If you have not entered all of your business trips do so in the Record Vehicle Mileage section You can claim business trips by using either the standard mileage method or the actual vehicle expenses method To compare both methods go to the Vehicle Report 68 Daily Reports Daily Reports allows you to quickly create reports that you can give to parents each day The reports outline the day s activities meals books TV naps quiet times bottles diapers and individual notes You can be as individualized or as general as you wish In daily reports you enter the general information one time and it automatically gets added to each child s report Parents love hearing what happened during the day and on those hectic pickup days it is nice to have a note When you enter the Daily Reports feature you see the following screen Allows you to choose from 10 report styles Choose which child s report you d like to view or General Report Information Smith Mary Show All Information w Reports Help Return Wednesday 5 6 2009 Ned Day gt Activities and Notes The morning w
70. te an entry select it then press the button 48 Accounting The Accounting part of the program allows you to track the income and expenses related to running your business When you enter the Accounting module you are presented with the Accounting menu The Accounting menu allows you to select from the following functions e Bill Parents amp Record Payments Record Other Income Record Expenses Record Vehicle Mileage Time Space Percentage Active accounting calendar year 2005 Bill Parents amp Record Payments Record Expenses Record Other Income Record Vehicle Mileage Time Space Percentage 49 Bill Parents amp Record Payments This section contains the following tabs and buttons e Reports button Rates button Create Invoice tab Unpaid Invoices tab Payment History tab File Help e 0 O 2 Return Reports Rates Help OO Create Invoice Unpaid Invoices Paid Invoices Payment History Select the billing period to anid from dates From 05 06 2009 To 0506 2009 e i f 50 k T AN E bos Select the creation date for the invoice x pig gs 25 r ss e Created 05 06 2009 s _ Next gt gt Reports Button This button serves the same function throughout the MMKids program It allows you to print reports from any part of the program However it will default to printing the reports specific to the module you are in unless you make a different selection
71. the Pre Planned Menu feature to schedule an entire week s worth of meals at once Then you will finish by clicking the Daily Reports icon Here you can print a report for each child with all the day s information or you can wait and individualize each report tomorrow right at the computer Now print a copy of the plan to use as you work with the kids Done Elapsed time 5 10 minutes You can plan days weeks or months at a time Using the Food Program Do you spend many hours each month recording meal information tracking meal counts and attendance Is it time consuming to fill out and organize all the forms required for meal reimbursement Minute Menu Kids allows you to electronically document and submit your monthly food claim Imagine at the end of the month sitting down at your computer logging into Minute Menu Kids and pressing 4 buttons and YOU ARE DONE Your monthly claim is submitted No more hassles with the paperwork No more questions about your forms No more paper shuffling No more bubble sheets Minute Menu Kids electronic meal Submission saves you TIME Contact your Child and Adult Care Food Program Sponsor to see if you can begin submitting your claims electronically this month 9 Facility Information This is where you enter general information related to your daycare The information in Facility Information only needs to be entered once If necessary you can easily make changes at a later time However yo
72. the vehicle d Click Choose the date of the expense Enter the dollar amount Enter who the expense Is being paid to Record io ee Press Food Actual Expense You only need to do this if you want to compare the Actual Food Expense deduction method to the Standard Meal Allowance method Those are the two ways of calculating how much food expense can be deducted If you keep record for both methods then you can compare at the end of the year which method will give you the biggest deduction If you don t record Actual Food Expenses then you should make sure to record meal counts in the Attendance part of MMKids Then the Standard Meal Allowance report can calculate the deduction from those meal counts If you decide to record Actual Food Expenses you must keep track of ALL your food expenses for the entire family including expenses that were only for personal use See the instructions on the bottom of the Actual Food Expense report for how to determine your business food deduction using this method To make a food entry Click on the button Choose the date of the expense Enter the dollar amount Enter who the expense Is being paid to Choose whether the expense is 100 Business 100 Personal or Shared between the two 7 Press eS A 59 Editing Transactions To edit a transaction either double click on the one you want to edit or click on it once and then click on the button This displays the
73. ths 72 for PreK means 24 72 months 1200 for School Age means 72 1200 mos Limit The maximum number of children allowed for that category The default is 99 but you can delete the 99 and enter any 2 digit number You can also change the 99 to zero or leave it blank 11 Total Capacity The maximum number of children for all categories combined You must enter this total General Operation Schedule Meal Schedule License Profile Civil Rights Info License Category Instructions Number 970675 Fill in the box for Category description Mas Age Maximum age for that category Issue date 03242008 w use months Lirit Masinium children for oF that category Total Capacity Maximum Expiration date Us 24 2006 a children for all categories Other lui Mas Age Category Months Limit 12 E 1200 2 Total Capacity Infant License Availability Toddler Pre School Age License posted in home License applied for Profile This tab allows you to enter the highlights philosophy policies or whatever information you believe will provide parents with a look at how your daycare operates This can be printed as a report under the Report options tab 12 Child Information This is where you enter information related to the children that attend your daycare and enroll new children When you begin taking care of a new child you must enroll that child in MMKids By enrolling that child
74. turn Reports Check All Help Friday 8 20 2004 Meals Hours Claim Notes Split Shift Own Child Hours Adams Johnny ob First Arrive First E art AM PA h A Mid 2 4 E g 1 Moon 2 4 E a 10 lid 10 00 AM WT FOU Phi r I I I I I I I I I I I I I I I I I I I I I I I I I 7 00 hrs E Second mise Second el ZN F Jones Maggie First Arme First Depart AM PM h A Mid 2 4 E 5 i Moon 4 E a 1 lid e 00 AM A O0 Phi F I I I I I I I I I I I I I I I I I I I I I I I I I 9 00 hrs Second mise Second E Larson Watt First Arrive First Depart AM FM s h E A Mid 2 4 E 5 1 Moon 2 4 E a 1 Prlid e O se r 1 Ar 00 dl I I I I I I I I I I I I I I I I I I I I I I I I I 9 00 hrs hd Note Default hours for each child can be set in Child information By setting this default these hours will automatically be set to that default each day unless changed Attendance Additional Considerations e Only children that are marked as Active on the General Tab in Child Information will appear on this list e Scroll down to view all children Meal Count Check off Form You can print a meal count form for your daycare by clicking the Reports button and selecting the daily or weekly check off report see example below You can use these reports to mark meal counts during the day and put them in the computer at your convenience 41 Y Help i Return Report Category Meal Count Checkoff Weekly Select Report Actual
75. u can think of this as a one time task File Help e a Return Reports Help Facility Information General Operation Schedule Meal Schedule Profile Civil Rights Info Your first name Lastname Johnson Business name Dee s Daycare oo 222 66 8888 Phone 952 555 1212 Food Program Field Address 4504 James Rd Provider lO Number 1234 State MN Minnesota Tax ID 1234321 Fax 952 555 1313 REPT ESTING E mail deejonnsong email com Ci on Li Fon F lt Second adultihelper present Many of the reports from other parts of the program use the information entered here For example each of the daily reports has a heading that displays the name and phone number of the daycare If you choose not to enter the information here it will not show up on the daily reports Although this information is not required it will make your reports more complete and informative Operation Schedule This tab is where you enter the days and hours of operation for your daycare First click the day and then the times appear with hour minutes and AM PM Highlight what you want to change and key in the change The default is 12 00 am to 12 00 am and must be changed to your specific times E 0 Meal Schedule This tab is where you enter your meal serving times Times are entered the same way as described above under the Operation S
76. us page This marks the meal for all the children at once You will not be able to check children in for attendance when no meal serving time is recorded for that meal Also if the Enforce Serving Times box was checked in the Facility Food Service schedule you will not be able to check meals for a child when the child s hours fall outside your meal serving times In both cases a pop up message will identify the problem and offer a resolution 4 The child s age group and age are listed under each child s name a Infant Toddler Preschooler School age 3 The hours of attendance for each child are shown on the Hours tab To view this information click the tab The hours displayed are taken from the hours entered in the Child Information section of the program You can modify each child s hours for a given day by entering the Hours tab and selecting the new times for a child You will want to do this if the child s hours are different than the default hours in Child Information You can also enter split times here or in Child Information for children that come and go twice a day Perhaps a school age child that comes before and after school To enter split times enter the 2nd time for each child where necessary Select the hours minutes and AM PM indicator and use the arrow keys to adjust the times or key the times in directly The first times will be indicated with a red bar the second with a blue bar 40 y al Y Y Re

Minute Menu Systems - Child Care & Nutrition, Inc.

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Minute Menu Systems - Child Care &amp; Nutrition, Inc.

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Minute Menu Systems - Child Care & Nutrition, Inc.