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Household Sewage Treatment Manual

1. In addition to mowing the grass additional maintenance on the sewage system includes routine pumping of the septic tanks Ifthe system has two tanks the first tank should be pumped approximately every three years The second tank should be pumped approximately every six years The use of a garbage disposal may require more frequent pumping Septic additives are not necessary for proper function of the septic tank If they are used they should not replace routine pumping Aeration systems are sometimes installed rather than septic tanks These systerns should be pumped and serviced according to the manufacturer s specifications Spell Check Close The HDIS system provides you the flexibility to write standard letters for your household sewage treatment systems that can be sent to clients These letters will pull data through use of the The is placed on each end of the field name that you want to pull into the letter Use capital letters to describe the field name Example OWNER TOM GORDON 69 cz O M Letters Invoices mm O M Residential Letters Invoices i Spell Check Close The HDIS system provides you the flexibility to write standard O M letters and invoices that can be sent to clients These letters will pull data through use of the The is placed on each end of the field name that you want to pull into the letter Use capital letters to describe the field name Example OWNER TOM GORDON 7
2. Inspection Record O M Sewer Connection Comments GIS GPS Find Owmer Applicant Site Review Fees Permit Treatient Other Devices Disposal Discharge Holding Tanks Hjolding W ault or P it E High Water Alarm Y N A Capacity Reason Button Description Modify Click to modify the record 17 Inspection Record Inspection Record kj Household Sewage Treatment Systems Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Sewer Connection Comments GIS GPS Sample Results Insp date Inspector Service Provider Reference if Reason for Inspection Status ee Sample Date Suspend Solids BOD Ammonia Nitrate E A A A A Fecal Coliform Dissolved Oxygen Residual Chlorine Phosphorus Turbidity E Coli EI Ee GS NOG TEO EE Septic Tank LocatedfY N Effluent Color Drain Color Odor Y N Motor Working N Print ladit The Inspection Record tab is disabled until you click the Add button to add an inspection You are able to enter unlimited inspections 18 Add ll Household Sewage Treatment Systems Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Inspection Record Sewer Connection Comments GIS GPS Sample Results Insp date Inspector Service Provider Reference Zz E Reason for Inspection Status Sample Date Suspend Solids BOD Ammonia Nitrate mm o ES O Fecal Coliform D
3. BEHIND 6666 AUBL s HILLS DRIVE ra SL 25 e Tr SL 18 I BOYER LANE Y N N SL 26 racer ono e aerweercar BRakemn ROAD N Y N TESTHOLE 2 d Brockway RoD Y NN NN i The FIND tab on the Household Sewage Treatment Systems window is for locating a sewage treatment system You can browse through the grid to find an address or type the address in the Type find information and press enter field and then press the Enter key on your keyboard Click the Add Address button to enter a new address Radio Button Description Street Name Click to find a location by street number and name Street name Click to find a location by street name Parcel Click to find a location by parcel Sub lot Click to find a location by sub lot Directions Click to find a location by directions Site ID Click to find a location by site ID Permit Click to find a location by permit Rec Click to find a location by record Owner Click to find a location by owner name Requestor Click to find a location by requestor name E A Click to view the Environmental Assessment on that address Modify Delete Address Click to modify or delete an existing address Close Click to exit the program 4 13 Househald Sewaoe Treatment Suctame ll Add Change Delete Address Streetnumber Street name Street suffix Parcel Sub lot Ci State Zip code v OH VA vv Directions Close Delete Address Once you
4. Delete Button Print Description Enter the name of the dispersal distribution Closes the table Adds a name to the table Deletes a highlighted entry Prints the list Add Delete 63 GF Treatment Dispersal Distribution Device Mfg W Add Delete Modify Treatment Dispersal Distribution Device Mfg Field Button Name Close Button Add Button Delete Button Print Description Enter the name of the distribution device manufacturer Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 64 GF Treatment Dispersal Service Frequency Interval W Add Delete Modify Treatment Dispersal Service Frequency Interval Field Button Name Close Button Add Button Delete Button Print Description Enter the service frequency interval Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 65 Yes Az Field Names Household Sewage Treatment Systems s Field Names Household Sewage Treatment Systems Charge File Field Names Household Sewage Treatment Systems Inspection File W Data Base Field Names for Residential ii Field Name Data Base Field Name or BEDROOMS OF TANKS 2ND SOIL SERIES CODE 2ND SOIL SERIES RATING 2ND SOIL SERIES SLOPE 2ND SOIL SERIES TEXT 2ND SOIL SERIES TYPE ATU MFG ACREAGE ADDITIONAL PRETREATMENT AEROBIC FILTER T
5. available internal permit to the property Click to assign the next operational permit to the property Click to open the print window Click to modify the record NPDES ld Household Sewage Treatment Systems Inspection Record O M Sewer Connection Comments GIS GPS Find Owner Applicant Site Review Fees Permit Treatrmagt Other Devices Disposal Permit Info NPDES Recommend NPDES NPDES Permit NPDES Transfer NPDES Permit Date ASAR Pre Approval Final Approval Operational Permit Drawing Drawing As Built Date E ee TO n a Inspector Permit Issued By Install Problem Type of Variance Variance Approved Variance Disapproved if bal Next Permit Next Operational Permit Print Modify Be sure not to miss the NPDES tab located in the top right corner of the Permit page 10 Treatment s Treatment ka Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Primary Secondary Dispersal l Past Pumping Info oftanks Primary Tank Gal Capacity of all septic tanks ATU Mfg Risers Y NICIF Septic Tank Mfg Date Motor Installed A vs Date pumped Hauler Amt Pumped Disposal Location if l Move Pump Interval Primary Treatment Description Dd Y Manufacuturer of Filter Frequency Interval Service Date Service Provider The
6. obtained if you start at the first page of this manual and follow the directions exactly as you enter the first record in your computer Square boxes in this manual surround the key that you are to press on your keyboard As an example when you read press the enter key on your keyboard The word TYPE is followed by bracketed instructions of what to type into a field Note For Technical Support email helpdesk hdis org Navigation Whenever you see one A Click the left side of your mouse once Gy Whenever you see two A click the left side of your mouse twice Navigation Keys For Entering Information or ENTER to move to next field or to go back one field R places you in the receipt screen Editing Keys deletes one character left of cursor deletes one character inserting amp overwriting modes When you see a pull down field click the arrow to the right to view all your choices Starting HDIS MICROSOFT Windows Users Start Programs Health District Info Systems HDIS Health District Information System Menu Bar Health District Information System Management Services Environmental Health Community and Public Health Services Vital Statistics Maintenance About Exit HDIS Health District Information System has several different modules designed to assist your health district in its day to day operations The Sewage Treatment module is a great addition to these modules and simplifies your r
7. 0 O M Maintenance Post O M Charges ta Post O M Charges ALL O M CHARGES WILL BE POSTED FOR THE MONTH INDICATED BELOW Year 2007 Cancel Once you have set up your O M Addresses to be inspected this routine will automatically post the charges the following year Usually you would post charges by the O M month assigned 71 O M Maintenance Post O M Late Fee im Post O M Late Fee A 25 LATE FEE WILL BE POSTED TO ALL RESIDENTS WITH AN OUTSTANDING BALANCE PLEASE SELECT THE O M MONTH AND CLICK POST LATE FEE You may post a late fee on any O m that has not paid Select the month for addresses that have not paid post the fee and then print your notice letters 72 O M Maintenance Update O M Interval Frequency 5 Update O M Interval Frequency CHOOSE THE CORRECT MONTH CATEGORY AND INTERVAL TO UPDATE THE O M INTERVAL RIGHT CLICK THE UPDATE FREQUENCY BUTTON WHEN FINISHED Month OM Frequency l Update Frequency Use this utility to change O M frequencies for any category 73 Print Setup Print Setup Printer Name Auto HP LaserJet 4050 Series PELE on O Properties Status Ready Type HP LaserJet 4050 Series PCL6 Where OPTIPLEX 745 HPLaserJ Comment r Paper 1 r Orientation Size Letter v G Portrait Source Automatically Select y C Landscape Network OK Cancel Network __ Caneel The print setup allows you to choose fr
8. Deletes a highlighted entry Prints the list 60 GF Treatment Secondary Other Filter Media Add Delete Modify Treatment Secondary Other Filter Media ANUFACTURED EAT AND ETLAND H Field Button Name Close Button Add Button Delete Button Print Description Enter the name of the other filter media Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 61 GF Treatment Secondary Other Filter Type Add Delete Modify Treatment Secondary Other Filter Type OUNDED UB SURFACE URFACE aj a Field Button Name Close Button Add Button Delete Button Print Description Enter the name of the other filter type Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 62 GF Treatment Dispersal Distribution Type Add Delete Modify Treatment Dispersal Distribution Type m 9 9 9 9 9 z DADA al ala 3 a julololo z lo Ijrir wA AAE lt 4 2 2 2 zx 2 2 92 5 2 m mim Dlolmlo gaar dislimo O lt Z c0 zim oim BIZIS Zola UO e m iS m zZz T TRENCH ILTER BED DIS A m O o c rad 2 z o Z Oo oo oo M ad PRAY IRRIGATION s c F E E E E Ar E E E E E E E E RAVEL TRENCH EACH BED EACH TRENCH EACH WELLS OLID PRESSURE LINE NKNOWN ISCONSIN MOUND Field Button Name Close Button Add Button
9. E Add New Fee ASA gt Y ASAS G Y Delete Fee Print Field Button Description Code Enter the code of the fee Description Enter the description of the code Local Fee Enter your local health department fee State Fee Enter state fee O M Letter Used to indicate what fee goes with what O M letter Close Closes the table Add New Fee Adds a new fee to the table Delete Fee Deletes the highlighted fee Print Prints a list of fee codes 30 Cs Inspectors W Add Delete Modify Inspector Table Field Button Code Name District Close Button Adds Button Delete Button Print Button Update Inspectors Description Enter a code for the inspector Enter the name of the inspector Enter the inspector s district optional Closes the table Adds an inspector to the table Deletes a highlighted entry Prints the list Use this to assign inspectors by political subdivision 31 dz Political Subdivisions Add Delete Modify Political Subdivision Table O ode Subdivision o ojojojojo j ejjj ae pay pr do rt ds r g a MO owl milan a jr ha o B E 10 ha T TS ho Field Button Code Subdivision Close Button Add Button Delete Button Print WILLOWICK CITY WICKLIFFE CITY WILLOUGHBY HILLS CITY ILLOUGHBY CITY ASTLAKE CITY AINESVILLE CITY ENTOR CITY WEST KIRTLAND CITY MENTOR ON THE LA
10. Enter information pertinent to your county s rules and regulations for household sewage treatment systems This information will print on the permit 67 Az General Profile General Profile General Management Environmental Community amp Public Health Services vital Demographics Health Department Division Address1 Address2 cy stef zi Ca Phone s Es FAX OoOo Federal Tax ID Commissioner ClientiServer Location C HDISIDATA 2006 f 2005 f 2004 f 2003 f 2002 f 2001 f 2000 f 1999 M 1998 Make Checks Payable to Close The General Profile allows you to fill out the basic information regarding your health department 68 Letters Household Sewage Treatment Systems mm Enter Modify Sewage Letters Pumping B Connection A Connection B Connection C Connection D Connection E Connection F A Inspection B l Inspection C Inspection D Inspection E Inspection F Inspection G Inspection H Inspection Inspection J Pumping A TO OWNER S NAME FROM INSPECTOR S NAME RE Sewage system installation at STREET CITY A final sewage system inspection has been conducted at the address referenced above If grass has not been planted over the sewage effluent field it should be at the first opportunity Grass should be well established and mowed on a regular basis in order to prevent erosion Trees shrubs and gardens are not suitable vegetative cover for sewage effluent fields
11. Household Sewage Treatment Systems User s Manual Household Sewage Treatment Systems Health District Information System HDIS Windows Ver 4 0 Copyright O 1998 by CHC Software Inc All Rights Reserved CHC Software Inc Specialist in Comprehensive Health Care Software helpdesk hdis org Table of Contents Introduction stars aid 1 About This Manual ooccnccnccnnconconccnncancnnrancnnnonnnnnnanrnnnanos 1 Navigations siia a a oasen ea cnelate sericea 2 Entering a Household Sewage Treatment System 4 Owner AppliCaN divina 6 Site Review Fees cooccoccoononnconcnnconcnnnonnnnnnnncn ara ronnnnnnnnnnnnon 7 O 9 Treatment ee 11 Other Devices ocooccocccnconnonnconcnncnnronnnnncnnnnn corro nrnnrnnnnanennas 15 Disposal ii a a NE 16 INSDECTION Rec rdase a 18 Oy WN eE EEE E E E E E E A E E A 20 Sewer Conner eee 21 COMMONS 2 ies 22 A A 23 PENE BUT ele 24 Repor aep a sc a a AIAT 26 Maintenance Add Delete Modify Tables 29 Introduction This program is designed to assist you in organizing a systematic approach to entering your household sewage treatment systems and provides accurate up to date records within your health district Please review the manual carefully to obtain the maximum benefits Little or no prior computer experience is necessary to operate this program About This Manual The Sewage Treatment Module is simple to use The maximum benefit with the least time spent will be
12. KE CITY WAITE HILL VILLAGE TIMBERLAKE VILLAGE KIRTLAND HILLS VILLAGE RAND RIVER VILLAGE AIRPORT HARBOR VILLAGE ORTH PERRY VILLAGE ERRY VILLAGE ADISON VILLAGE LAKELINE VILLAGE ONCORD TOWNSHIP ERRY TOWNSHIP EROY TOWNSHIP MADISON TOWNSHIP Description Enter the code of the subdivision Enter the subdivision Closes the table Adds a code to the table Deletes a highlighted entry Prints the list 32 Cs Pump Out Intervals a Add Delete Modify Pump Out Intervals Primary Tank Size Bedrooms to SS 500 500 IET a PA IET 5 o so a J sof y o so a o of a gt so as J o zo al J o ma 2 Jo o ma a o zo 4 Q zo 5 MI E e o o 7 Q rs a J o zo a gt rs as IT 1l Q to 2 1000 3 4 Field Button Description Primary Tank Size Enter the primary tank size Bedrooms Enter the number of bedrooms Pumping Interval months Enter the pumping interval in months Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 33 Disposal Discharge Discharge To W Add Delete Modify Disposal Discharge Discharge To ex D 3 1 3 T 4 o E ae w a E pa 7 I O m DRY WELL OAD DITCH TORM SEWER WWALE ATERCOURSE o Field Button Description Name Enter the discharge to location Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entr
13. Network Version please have all users exit HDIS This function is only needed should your data be corrupt due to a power failure Please contact CHC Software if you have any questions or concerns 78 CHC Software Inc Specialist in Comprehensive Health Care Software helpdesk hdis org CHC Software Inc Specialist in Comprehensive Health Care Software helpdesk hdis org
14. Treatment page is split into 4 separate tabs Button Description Move Before adding the current pump information right click the move button to move old information to Past Pumping Info window tab Modify Click to modify the record 11 Gs Secondary la Household Sewage Treatment Systems Inspection Recor O M Sewer Connection Comments GIS GPS Find OwnerApplica Site Review Fees Permit Treatment Other Devices Disposal Primary Secondary Dispersal l Past Pumping Info Mfg Aerobic YiN Aerobic Filter Type Other Filter Media A wil Other Filter Type Size sq ft Length Width Service Frequency Interval Service Date Service Provider Button Description Modify Click to modify the record 12 Az Dispersal lk Household Sewage Treatment Systems Inspection Record ewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Primary Secondary Dispersal Past Pumping Info Distribution Type ft Length Width Depth ee E E ee Distribution Device Mfg Splitter Box Y N Graveless YIN Service Frequency Interval Service Date Service Provider Expiration Date FE if Button Description Modify Click to modify the record 13 Az Past Pumping Info ll Household Sewage Treatment Systems Inspection Record O M Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment N Oth
15. Verification O M Envelopes O M Inspection Forms O M Letters O M List by Date Paid O M Mailing Labels O M Past Due List O M Permits O M Service Provider List Permits Septic Permits Septic Contractor s Envelopes Pumping Mailing Envelopes Pumping Mailing Labels Site Permit Final Dates Description Addresses envelopes to the addresses Prints filing labels for your addresses Prints inspection record based on from and to dates entered Prints the last inspection record report for each address Prints the last inspection record that a sample was taken for each address Summary Report by Political Subdivision of samples taken Detail Report by Political Subdivision of samples taken Generates inspection records with the last pumping date and comments Generates mailing labels titled by political subdivision Generates mailing labels addressed to the household sewage treatment system Report needed for EPA Report needed for EPA Report needed for EPA Unpaid O M charges Prints by O M month of addresses to be inspected Generates envelopes to all Generates inspection forms for all Generate O M letters to all List of addresses that paid Generates mailing labels to all Generates a list of past due accounts Generate O M permits that are created under the maintenance menu Generates an O M service provider list Generate septic permits that are created under the maintenance menu Gene
16. YPE SES BEDROOMS SES P_TANKS SES SOIL2_CODE SES SOIL2_RAT SES SOIL2_SLOPE SES SOIL2_TEXT SES SOIL2_SERIES SES P_AEROBIC SES ACREAGE SES S_MFG_A SES S_MFG_AT AMOUNT PUMPED SES PR_AMT1 AMOUNT PUMPED 2 SES PR_AMT2 AMOUNT PUMPED 3 SES PR_AMT3 AMOUNT PUMPED 4 SES PR_AMT4 AMOUNT PUMPED 5 SES PR_AMTS5 CAPACITY OF TANKS SES P_TANKS_CAP CATEGORY SES CATEGORY CENSUS SES CENSUS CHLORINATOR CITY CON DATE CON MAIL CERT 4 The field names listing can be very useful in determining what fields you wish to utilize to merge data for letters or when creating adhoc reports The Field Name column is used to merge data into letters Enter the field name in capital letters in the body of the letter surrounded by asterisks no spaces between asterisks and field name 66 Forms Applications Licenses Enter Modify Form Paragraphs Serv Prov Registration l Site Soil Eval Applicaton Site Soil Eval Registration l Sys Designer s Application Sys Designer s Registration Installer s Registration HSTS Permit New Replacement pe HSTS Alteration Permit li HSTS Alternate Permit News Replacement il Serv Prov Applicaton l FEE SCHEDULE Please Return Entire Form HOH DISCHARGING DISCHARGING lt 1500 gpd DISCHARGING 1500 4999 gpd DISCHARGING 5000 9999 gpd DISCHARGING 10 000 25 000 gpd HSTS Permit New Replacement HSTS Alteration Permit HSTS Alternate Permit New Replacement
17. automatically filled out when you enter the address Prefix Direction automatically filled out when you enter the address Prefix Type automatically filled out when you enter the address Street Name automatically filled out when you enter the address A O RS RS O O Street Suffix automatically filled out when you enter the address Prefix Direction automatically filled out when you enter the address Latitude Decimal Value Enter the latitude DECIMAL value of the location Longitude Decimal Value Enter the longitude DECIMAL value of the location Modify Click to modify the information on the page 23 Print C Permit NewReplacement Full Page C Permit Alteration 1 2 Page C Permit Alteration Full Page C Alternate Permit New Replacement Application For Site amp Soil Evaluation C Application For Site Review Work Sheet C Work Sheet Inspection Records C Inspection Record C Comments C Envelope Owner C Envelope Requestor C Envelope Mail to C Envelope Installer Preview C Print Print Button C Inspection Letter A Inspection Letter B C Inspection Letter C C Inspection Letter D C Inspection Letter E C Inspection Letter F C Inspection Letter G C Inspection Letter H C Inspection Letter Inspection Letter J Pumping Letter A C Pumping Letter B C Sewer Letter Connection A C Sewer Letter Connection B C Sewer Letter Connection C Sewer Letter Connection D C Sewer Letter Conne
18. ce Operation Permits 1 5 Address Letters to Owner Address Letters to Requestor Address Letters to Mail to Address Letters to Installer OK Close Preview Print Prints the work sheet inspection records Prints the inspection records Print the comment page Prints an envelope addressed to the owner Prints an envelope addressed to the mail to Prints an envelope addressed to the installer Prints the selected inspection letter Prints the selected pumping letter Prints the sewer connection letter Prints the selected O M notice letter Prints the O M final notice Prints the selected operation permit Addresses the selected letter to the owner Addresses the selected letter to the requestor Addresses the selected letter to the mail to Addresses the selected letter to the installer Prints previews the form Closes the print menu Selects the output to preview Selects the output to the printer Prints an envelope addressed to the requestor 25 Reports E Sewage Treatment Health District Information System Sewage Treatment EAS Browse ListExport Count Graph Maintenance Return Aerobic Distributors Commercial Developments Haulers Installers Envelopes Service Providers Filing Labels Site Soil Evaluators Inspection Records Report rr rr ev vv System Designers Inspection Records Report Last inspection only Inspection Records Samples Taken gt Inspection Rec
19. ction E C Sewer Letter Connection F COM Notice Letter 1 C OiM Notice Letter 2 COM Notice Letter 3 C OlM Final Notice C Operation Permit 1 Operation Permit 2 C Operation Permit 3 C Operation Permit 4 C Operation Permit 5 Address Letters to Owner C Address Letters to Requestor C Address Letters to Mail to Address Letters to Installer Print The print button is available on all the tabs Note All permits application and letters are designed under the Maintenance Menu Field Button Permit New Replacement 1 2 Page Permit New Replacement Full Page Permit Alteration 1 2 Page Permit Alteration Full Page Alternate Permit New Replacement Application for Site amp Soil Evaluation Application For Site Review Work Sheet Description Prints the New Replacement Permit on a Y page Prints the New Replacement Permit on a full page Prints the Permit Alteration on a Y page Prints the New Replacement Permit on a full page Prints the alternate new replacement permit Prints the application for site and soil evaluation Prints the application for site review Prints the sewage treatment system work sheet 24 Work Sheet Inspection Records Inspection Records Comments Envelope Owner Envelope Requestor Envelope Mail to Envelope Installer Inspection Letters A J Pumping Letters A B Sewer Connection Letters A F O M Notice Letters 1 3 O M Final Noti
20. ecord keeping billing and information management needs Select Environmental Health 2 9 vd Select Sewage Treatment E Health District Information System Management Services ASES Community and Public Health Services Vital Statistics Maintenance About Exit Beaches Daily Work Sheets Environmental Assessment Eood Protection Manufactured Home Parks Marinas Mosquito Control Open Burning Parks Camps Payin Reports Plumbing Pool Spa Special Use Pool Private Water Systems Public Health Nuisances Rabies Control Receipts School Inspections Sewage Treatment Solid Waste User Defined Databases 1 Tattoos and or Body Piercing Operation E Sewage Treatment Health District Information System Mana Reports Browse ListExport Count Graph Maintenance Return Aerobic Distributors Commercial Developments Haulers Site Soil Evaluators System Designers Entering a Household Sewage Treatment System ll Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal streetname streetname parcel sublot directions Site ID C Permit Rec C Owner Requestor EA Add Address Modify Delete Address Close SL 3 A Type find information and press enter o ROAD E E AUBURN gt Po VA IN
21. eld Button Description Name Enter the soil credit Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 43 GF Permit System Description W Add Delete Modify Permit System Description Field Button Name Close Button Add Button Delete Button Print Description Enter the system description Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 44 Gs Permit System Flow W Add Delete Modify Permit System Flow Name o E IO OOOO OO II OOOO OO OOOO A OOO Mm Me E gt MOO o Wooo O Bo o oo o E s o MoO o o o Wooo U s o E i UO O o O Field Button Name Close Button Add Button Delete Button Print Description Enter the system flow Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 45 Gs Permit System Type Add Delete Modify Permit System Type Field Button Description Name Enter the system type Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 46 GF Permit Type of Variance Add Delete Modify Permit Type of Variance Field Button Name Close Button Add Button Delete Button Print Description Enter the type of variance Closes the table Adds a name to the table Del
22. er Devices Disposal Primary Secondary Dispersal Past Pumping Info Date pumped Hauler Amt Pumped Treatment Plant Jif Date pumped Hauler Amt Pumped Treatment Plant if Date pumped Hauler Amt Pumped Treatment Plant def Date pumped Hauler Treatment Plant Button Description Modify Click to modify the record 14 Other Devices s Other Devices ka Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Distribution Other Pumps Y N A Drains l Pump Type Gyrinder Eyffiuent peace Time dosing iN Drain Pump vin Pressure dosingfY N a Pump Tank YIN B Private Water System por opd mean E A Cjommunity Water System Gravity only YIN Button Description Modify Click to modify the record 15 Disposal Disposal ka Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GIS GPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Discharge Holding Discharge D N Chlorinator N Dechlorinator YIN Ultraviolet YIN E E E M Capacity gallons NPDES Permit Date Expiration Date oy if Discharge to Discharge Type Service Date Service Provider Pe Button Description Modify Click to modify the record 16 Gs Holding la Household Sewage Treatment Systems
23. es Permit Treatment Other Devices Disposal Date Expires Code Description Localfee State Fee 09 05 2007 09 05 2008 HSTSN X HSTSN NEW 215 00 add Der Site Soil Evaluator Designer Soil Type Other Soil Features Site Soil Evaluator Site Review ID Site Approval Date Site Disapproval Date 0 ii bey Designer Plan Sub Date Plan Approval date Last soil evaluation y if if ES Next Site Review ID Next Audit ID Print Modify The Site Review Fees page is for adding fees for the property To enter a fee fill out the information in the fields across the top of the page and click the Add button Button Description Add Adds a fee to the grid Del Right click to delete a fee from the grid Next Site Review ID Click to assign the next available site review id to the property Next Audit ID Click to assign the next available audit to the property Print Click to open the print window Modify Click to modify the record Add lk Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GIS GPS Find OwnerApplicant Site Review Fees Permit Treatment Other Devices Disposal Date Expires Code Description Local fee State Fee Date Code Description Locale State Fee Total audit Receipt CE HE ee HSTSN NEW Site Soil Evaluator Designer Soil Type l Other Soil Features Site Soil Evaluator Site Review ID Site Approval Date Site Disappr
24. etes a highlighted entry Prints the list 47 GF Permit Vertical Separation Distance Add Delete Modify Permit Vertical Separation Distance Field Button Name Close Button Add Button Delete Button Print Description Enter the type of vertical separation distance Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 48 Az Pumping Cycle Add Delete Modify Pumping Cycle Field Button Description Name Enter the pumping cycle Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 49 Sewer Connection Exemption Reasons ml Add Delete Modify Sewer Connection Exemption Reasons 200 FT WAITING BLOCK GRANT FUND EEDS GRINDER PUMP THER lv D lt x o z Field Button Description Name Enter the exemption reason Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 50 Sewer Connection Order Status al Add Delete Modify Sewer Connection Order Status a XTENSION ENDING EFERRED TO BOARD m D u Field Button Description Name Enter the order status Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 51 Sewer Connection Project Name W Add De
25. have clicked the Add Address button you can begin to enter information into the fields Remember you can use the Tab or the Enter button to advance from field to field On this page you will fill out information on the address When finished click Close Owner Applicant ll Household Sewage Treatment Systems 1 Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site ReviewFees Permit Treatment Other Devices Disposal Sewage System Location preet Zip Census Political Subdivision Development Y Record 9825 Send Results to Owne Requestor N Mail to N Owner Requestor Mail to Owner s Name Street State Zip Phone Previous Next Link to Another Address Delete Add Modify The Owner Applicant information page is for entering information on the owner requestor and the mail to address of the household sewage treatment system NOTE Be sure not to miss the Requestor and Mail to tabs at the bottom of the page Description Click to go to the previous sewage system Click to go to the next sewage system Click to link the sewage system to another address Click to delete the sewage record Click to add another sewage system Click to modify the record Site Review Fees s Site Review Fees ll Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fe
26. ints the list 53 Treatment Primary ATU Mfg Add Delete Modify Treatment Primary ATU Mfg YDROACTION Fa E pz m JET BATMEDIA A BAT MEDIA ET UPFLOW MAJOR Z Z z o s E D 5 0 A MOLE r O 2 o MULTIFLOW SOCKS NORWECO BIOKENTIC NORWECO SOCKS Field Button Description Name Enter the ATU manufacturer Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list Add Delete 54 GF Treatment Primary Capacity of All Septic Tanks Add Delete Modify Treatment Primary Capacity Of All Septic Tanks GALLONS 00 GALLONS 000 GALLONS 100 GALLONS 200 GALLONS 300 GALLONS 400 GALLONS a 600 GALLONS 700 GALLONS 800 GALLONS 900 GALLONS 00 GALLONS 000 GALLONS 100 GALLONS 200 GALLONS 300 GALLONS 400 GALLONS 500 GALLONS 600 GALLONS 700 GALLONS 2800 GALLONS Rin hh ha Field Button Name Close Button Add Button Delete Button Print Add Delete 500 GALLONS Description Enter all capacities of septic tanks Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 55 GF Treatment Primary Disposal Location ul Add Delete Modify Treatment Primary Disposal Location Field Button Name Close Button Add Button Delete Button Print Description Enter the primary disposal
27. issolved Oxygen Residual Chlorine Phosphorus Turbidity E Coli Hb EE EF O Oooo Septic Tank Located Y N Effluent Color Drain Color Odor IN Motor Working YAN Field Button Description Memo Click to enter general notes on the inspection Next Click to go to the next inspection Previous Click to go to the previous inspection Delete Click to delete the inspection Add Click to add an inspection Print Click to open the print window Modify Click to modify a record 19 O M O M kj Household Sewage Treatment Systems Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Inspection Record O M Sewer Connection Comments GISIGPS O M Frequency Interval O M Month 0 Code Descript Fee Add Charge Send Notice bal Service Provider Date Issued Date Expires EF if Print Modify The O M page is similar to the Site Review Fees tab and is for adding fees for annual operation and maintenance To enter a fee fill out the information in the fields across the top of the page and click on the Add button Field Button Description Add Charge Click to add a charge to the grid Refresh Click to refresh the charges in chronological order Delete Charge Click to delete a charge in the grid Print Click to open the print window Modify Click to modify a record 20 Sewer Connection c Sewer Connection kd Household Sewage Treatment Systems Find O
28. lete Modify Sewer Connection Project Name IA zZ 3 ENTOR HEADLANDS AINESVILLE RIVER Dz Field Button Description Name Enter the project name Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 32 Site Review Fees Site Type Soil Series Type ul Add Delete Modify Site Review Fees Site Type Soil Series Type Code seres Towe jad ADRIAN MUCK fas faus SILOAM Bg Bocart tM ca__ canapice TS SLTLOAM fco caRLsLE MUCK fen femu tM jen femu tM fen fenu LOAM je SLIGHT co corone LOAMYFINESaND B suiGHT fco cotonie _______ LOAMYFINESAND D_ MODERATE fco corone LOAMYFINESAND F SEVERE ct__ CONNEAUT SILT LOAM SEVERE et CONNEAUT siTLOAM_ CB SEVERE few CONNEAUT SILTLOAM SHALE SUBSTRATUM a SEVERE cx__ CONOTTON SLIGHT fey conorron GRAVELLYLOAM B SLIGHT oy conorroNn_________ oRavELLYLOAaMm C MODERATE Da DARIEN SiTLoam A SSEVERE O Da Darien siiTiowmm_ BA SEVERE Da DARIEN siiriomm_ SEVERE O IE ET CI CU ESE C SEVERE SILT LOAM Field Button Description Code Enter the soil code Series Enter the soil series Texture Enter the soil texture Slope Enter the grade of slope Rating Enter the soil series rating Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Pr
29. location Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 56 Treatment Primary Description Add Delete Modify Treatment Primary Description Field Button Name Close Button Add Button Delete Button Print Description Enter the primary treatment description Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 57 Treatment Primary Manufacturer of Filter ll Add Delete Modify Treatment Primary Manufacturer Of Filter Field Button Name Close Button Add Button Delete Button Print Description Enter the name of the primary manufacturer of the filter Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 58 Treatment Primary Septic Tank Mfg Add Delete Modify Treatment Primary Septic Tank Mfg Field Button Description Name Enter the name of the primary septic tank manufacturer Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 59 GF Treatment Secondary Aerobic Filter Type ml Add Delete Modify Treatment Secondary Aerobic Filter Type Field Button Name Close Button Add Button Delete Button Print Description Enter the name of the secondary aerobic filter type Closes the table Adds a name to the table
30. om what printer you would like to print Pick the printer in the name dropdown and click OK 74 O M Residential Permits O M Residential Permits Operational Permit i Operational Permit 2 Operational Permit 3 Operational Permit 4 Operational Permit 5 Ej Spell Check Close Build your Operational Permits in the window shown above 75 Gs Receipts Sm Receipts Date Received by 09 05 2007 Print Close Fee Code Fee Description Quantity Amount Check Cash 00037 SUBDIVISION PER LOT 1 130 00 Per Lic ID Name Address Comment Add Fee Delete Fee Cade Description Quan Amount Check Name AddressiComment Pertlicio re ee led Receipt 12218 If your health department has the Receipts module you have the capability to print any receipt through the Maintenance tab You may also print a receipt from the data entry windows by pressing the ALT R keys 76 Receipts Pay In Report Print Pay In or Receipt From Date To Date boro5 2007 09 05 2007 Pay In by Receipt Book C Payin by Fund C Pay in by Initials Receipt Output to Preview C Print If your health department has the Receipts module you have the ability to print your pay in reports through the Maintenance tab 77 Reindex Pack Sewage Disposal Data Files le Maintenace Reindex Pack Sewage Disposal Data Files This procedure will rebuild indexes If you have the
31. ords With Last Pump Date amp Comments Labels with political subdivision Labels NPDES O M Reports gt Permits Septic Permit Septic Contractor s Envelopes Permit Final Dates List Pumping Letters Pumping Mailing Envelopes Pumping Mailing Labels Site Permit Final Dates Sewage Treatment Plant Summary ODH Permit Fee Transmittal for Sewage Treament Systems ODH Sewage Treatment Systems Report ODH Sewage Treatment Systems Eighteen Month Inspection Report The Sewage System program has a set of pre defined reports to choose from Each report will ask for a From date issued and a To date issued Residential Sewage Report Options for Inspection Records Report Output to From date issued Preview i C Printer To date issued F Include Filter it Printout Filters d You may preview the report before printing Also you have the ability to use filters to build a query 26 Reports Report Envelopes Filing Labels Inspection Records Report Inspection Records Report last inspection only Inspection Records last sample taken Inspection Records Samples Take Average Inspection Records Samples Take Detail by Political Subdivision by Street Inspection Records With Last Pump Date 8 Comments Labels with political subdivision Labels NPDES By Transfer Date NPDES By Recommended Coverage NPDES By Removed Discharge O M Accounts Receivable O M Address
32. oval Date 0 f if Designer Plan Sub Date Plan Approval date Last soil evaluation Pi if if Next Site Review ID Next Audit ID Print Modify Once the Add button is clicked the fee is added to the grid below You can add as many fees as needed to the grid NOTE Be sure not to miss the Soil Type and Other Soil Features tabs at the bottom of the page Permit Permit kj Household Sewage Treatment Systems Inspection Record Sewer Connection Comments GISIGPS Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Permit Info Inst Date issued 0 09 05 2007 NPDES Permit Expires New Alten Replace System Type 09 05 2008 N z System Description System Flow Soil Credit vertical Separation Distance Estimated Cost Category nes Y Y Bedrooms Acreage Installer MASWR Pre Approval Final Approval Operational Permit Drawing Drawing As Built Date Inspector Permit Issued By DE SE E o o ol Install Problem Type of Variance Variance Approved Variance Disapproved Button Drawing Next Permit Next Operational Permit Print Modify Next Permit Next Operational Permit Print Modify Description You may save drawings in a folder and link them to this record The drawings may be pdf or jpg Set up the drawings folder in your general profile Then click to view a drawing of the property Click to assign the next
33. rates envelopes addressed to the septic contractor Generates envelopes addressed to the pumping contractors Generates mailing labels addressed to the pumping contractors Information List of systems installed for any time period 27 Sewage Treatment Plant Summary ODH Permit Fee Transmittal for Sewage Treatment Systems ODH Sewage Treatment Systems Report ODH Sewage Treatment Systems Eighteen Month Inspection Report Prints the amount of sewage per treatment plant Required by ODH Required by ODH Required by ODH 28 Maintenance Add Delete Modify Tables B Maintenance E Sewage Treatment Health District Information System Sewage Treatment Reports Browse ListExport Count Graph MORTAIS Return Fees Field Names Haulers Forms Applications Licenses Inspectors General Profile Installers Letters Political Subdivisions O M Letters Invoices Pump Out Intervals OM Maintenance Service Providers Printer Setup Operational Permits Disposal Receipts GIS GPS Receipts Payin Report Inspection Reindex Pack Sewage Disposal Data Files Om gt Other Devices j Permit Pumping Records Sewer Connection Site Review Fees gt Treatment The maintenance menu contains a list of the tables that you can modify for your program 29 Fees Household Sewage Treatment Systems w Add Delete Modify Home Fees pe Close gg
34. tes a highlighted entry Print Prints the list 38 Az Inspection Status W Add Delete Modify Inspection Status Field Button Description Name Enter the inspection status Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 39 Gs O M OM Frequency W Add Delete Modify O M O M Frequency ame ECHANICAL A A A A i oe oO gt 3 hy Field Button Name Interval Close Button Add Button Delete Button Print Description Type of Sewage System Enter the maintenance interval Closes the table Adds a name to the table Deletes a highlighted entry Prints the list Add Delete 40 Cs Other Devices Drains Add Delete Modify Other Devices Drains Field Button Description Name Enter the type of drain Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 41 Gs Permit Category ml Add Delete Modify Permit Category ee PERIMENTAL zZ D 3 pige Sia m lt 1D E zZz I 913 ojm Z i Field Button Description Name Enter the permit category Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 42 dz Permit Soil Credit Add Delete Modify Permit Soil Credit Fi
35. wner Applicant Site Review Fees Permit Treatment Other Devices Disposal Inspection Record OM Sewer Connection Comments GISIGPS Date Accessibility Began Orders Issued to Connect date Sewer Project Name Kal Ff y Exemption Reason Affidavit On Date Affidavit Off Date y bad if Connection Permit Date Tie in Due Date Connection Date Tank Abandon Date if ti if if Connection Order Status Mail Cert Reference Nuisance Code Description Local fee Date paid Receiptt y Es Contractor Print Modify Field Button Description Print Click to open the print window Modify Click to modify the record 21 Comments Comments LA Household Sewage Treatment Systems Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Inspection Record Sewer Connection Comments GISIGPS Field Button Description Print Click to open the print window Modify Click to modify the record 22 GIS GPS GIS GPS ka Household Sewage Treatment Systems Find Owner Applicant Site Review Fees Permit Treatment Other Devices Disposal Inspection Record OM Sewer Connection Comments GISIGPS Global Information System Prefix Prefix Street Prefix Street Direction Type Street name Suffix Direction ee Tax District Parcel ID The GIS GPS tab allows you to enter your GPS coordinates for mapping purposes Field Button Description Street
36. y Print Prints the list 34 Gy Disposal Discharge Discharge Type W Add Delete Modify Disposal Discharge Discharge Type Field Button Name Close Button Add Button Delete Button Print Description Enter the discharge type Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 35 GF Disposal Holding Reason ml Add Delete Modify Disposal Holding Reason Field Button Name Close Button Add Button Delete Button Print Description Enter the holding reason Closes the table Adds a name to the table Deletes a highlighted entry Prints the list 36 Gs GIS GPS Disposal GPS Reading W Add Delete Modify GIS GPS Disposal GPS Reading Name E LSI mio RONT DOOR AIL BOX ON POINT DISCHARGE OINT DISCHARGE RIMARY TREATMENT LOCATION Diz m Field Button Description Name Enter the location of the GPS reading Close Button Closes the table Add Button Adds a name to the table Delete Button Deletes a highlighted entry Print Prints the list 37 2 Inspection Reasons Add Delete Modify Inspection Reasons Name b iM INSPECTION ALE REFINANCE ELF HELP P INSPECTION UBDIVISION SP INSPECTION URVEY NKNOWN Ona a a ajo E Field Button Description Name Enter the reason for inspection Close Button Closes the table Add Button Adds a name to the table Delete Button Dele

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