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Adobe® Acrobat® 8 PDF Bible

1. 4 Add some Edit tools While still in the More Tools window scroll to the Advanced Editing Toolbar One tool you ll use frequently in almost all editing sessions is the Select Object tool denoted with an arrowhead icon Click the check box for this tool Other tools won t be used under most circumstances such as the Movie tool Article tool Link tool and so on Uncheck all the tools you anticipate not using 5 Add the Spell Check tool Scroll to the Edit toolbar and check the Spell Check tool 6 Exit the More Tools window When certain about the tools you think you ll use in a given edit ing session click OK and all the toolbars open as floating toolbars 7 Open the Properties Bar Again open a context menu on the Toolbar Well and select Properties Bar from the menu options Note that this tool is not available in the More Tools window and needs to be opened from a context menu or the View t Toolbars submenu 33 Part 1 Welcome to Adobe Acrobat 8 Dock the toolbars After opening all the toolbars you want to use for a given editing session return to the Toolbar Well context menu and select Dock All Toolbars This command moves all the toolbars to the Toolbar Well as shown in Figure 1 37 AA III Toolbars docked in the Toolbar Well include the A File toolbar B Select amp Zoom toolbar C Advanced Editing toolbar D Edit toolbar E Comment amp Markup toolbar and F the Properties Bar C A D
2. sss 199 Converting Clipboard images Macintosh sssssssssssssee 200 TAKING Stapshots Ste e ia iot aud Creating PDFs from blank pages Scanning to PDE sasaran et aiena RE edere i eene tee redeas Contents Converting Web Pages to PDP 4 3 eene oet e eren dec nie aec il i DR 202 Understanding Web site structure te tre eben e tet De tiene rd eta 202 Understanding captured pages structure sssssssssssseee eee 203 Accepted file types ard Links ifs ssc ces caus teer qe e da del ees 203 Bookmarks in converted Pares tirate 204 Capturing Web pages Settings in the Create PDF from Web Page dialog box Gonversionssettings artis nasa atte Det e reete Rp ICH concedida Page Layout conversion settings Yd Determining download status sss een APPENGiNg pages saner ae aa a O n dede aee ete roo ente Refreshing Web pages ni Locating Web addresses Setting preferences for Web Capture Creating PDFs from QUOC A A evoueabers SUM Y x ocio tias cien ihi eme mo ri hin dg Ded tvi ee ie ns etre p s Chapter 8 Using PDFMaker with Microsoft Programs ea amp 229 Setting Up ithe Environment o ences eo dee ore te oda abs Using Acrobat with Microsoft Word Changing conversion settings Macintosh Changing conversion settings Windows 229 Settings i SECUTI octo cit canoe bed Dee PK CH dle ce sodes WOT zs esee tee epi c teet e e e E e P err te o fe weder endete
3. The Window menu handles all the window views such as tiling cascading and splitting windows Window Help New Window Cascade Shift Ctrl J Tile L Minimize All Windows Close All Shift Ctrl W Split Spreadsheet Split D Full Screen Mode Ctrl L v 1 AcrobatUserGroupBookmarked pdf 2 PDF Bible composite pdf 3 RobotArm_3Ddemo2 pdf SECURED 4 ChengduLayoutSpreadsNoteButtons pdf 17 Welcome to Adobe Acrobat F For information related to window views and the split window views see Chapter 5 ROSSER Help menu The traditional help files added to your Acrobat folder at installation are found in the Help menu see Figure 1 12 Various online help support is also located in this menu You ll note that the Detect and Repair command found in earlier versions of Acrobat has changed to Repair Acrobat Installation 7 For information related to Help documents and Help menus see the Accessing Help section later in this chapter me SK m Submenus An extensive number of submenus appear in menus contained in the top level menu bar and from many different tools contained in toolbars Note that on individual toolbars you see a down pointing arrow Clicking the arrow opens a menu some menus contain submenus A submenu is denoted in Acrobat by a right pointing arrow on the right side of a given menu command as shown in Figure 1 13 Select a com mand with one of these arrows adjacent to the
4. Save form data That right The Enabling PDFs for Commenting new Acrobat B Professi Acrobat 8 still haz a mena command et you enable forms for Render uerz to save the data they add to pailableforenablingierforCommert nt You enable a PDF for gt fom Acces Weeder ames for Commenting Commesllag and drvming by selecting the Comments gt Enable markups Choosing this for Commenting in Adobe Reader command shown im Figure Digitally sign a document anywhere on the page fa digi iratum fedi no Seta METH RE fe Adobe Res de sAr or commenting i Abe Fondo menting Render Wien you select Advanced gt Enable Ms Doig APA m anie ee aia A dm S Soler Und of POF Ale However Ubi Usage Rights in Adobe Reader srg this command wont add dialog box shown in Figure 3 opens enr Adete teat a Enabling Forms Enabling PDFs from Acrobat Professional was a major breakthrough for providing tools that help Adobe Reader users take more advantage of the Reader program In Acrobat 8 Adobe has continued to add more functionality to the enabling features in Acrobat Professional Notice you have another menu command under the Advanced menu shown in Figure 2 for enabling PDF with Reader usage right 8 50 x 11 00 in Getting to Know Adobe Acrobat W Color Scheme The Acrobat window has changed color because many users want to have more emphasis on the document page and less on the Acrobat workspace The contrast in color between the
5. Setting Upithe Environment ur Mott oss fro Men ub tae S feci cs Mut aceto Viewing PODES in Web BIOWSEIScu soc rente oki qe ortopedia Working with Web links Web links in the Organizer Adding Web links to multiple pages Controlling links view behavior Converting POF tO HTML tfe te rie rei a v i RAPERE TEE tartas Setting export options Converting text documents to HTM snie eset ic ill tte deer iere ene Exporting PDF files with images to HTML ocn nico Nur riaan ses steeds Sane danse diswuvee tees EEE teehee EEE E Gani TOTEE EEO Chapter 28 PDFs and Presentations Setting Up the Work Environment Greating Presentation DOCUHments s es tddi ats aene Converting PowerPoint slides to PDF Windows sss Converting PowerPoint notes and handouts to PDF Converting PowerPoint slides to PDF Mac Converting Apple Keynote slides to PDF Mac Converting authoring application documents to PDF s sss Working with Page Transitions and Effects s sss Converting animations to PDF from PowerPoint Adding page transitions in Acrobat viewers ssssssssssss ee Using Pull Screen Views o roti e apres i dd Setting Full Screen preferences sssssssssssssse Saving Initial View options for files opening in Full Screen mode Scrolling pages in Full Screen mode sss Creating interactivity in Full Screen mode sss Creat
6. Y Advanced Editing Toolbar ES k Select Object Tool Ul article Tool y Crop Tool 3 Link Tool Qj 3D Tool BH Movie Tool Sound Tool E TouchUp Text Tool If Touchup Reading Order Tool f TouchUp Object Tool imment amp Markup Toolbar Sticky Note E Text Edits amp Stamp Tool Highlight Text Tool Underline Text Tool 4 Cross Out Text Tool e Attach a File as a Comment amp Record Audio Comment En Callout Tool Text Box Tool j m a a ES EST ST S ST ST ST S JODO TL SI y E Place a check mark beside any tool to be shown in a toolbar docked in the Toolbar Well or opened as a floating toolbar Figure 1 17 shows you a small portion of available tools that appear in a scrollable window Ex Toolbars themselves can be shown or hidden using the More Tools window If you remove a check mark adjacent to a toolbar name to hide the toolbar the toolbar and all the tools are hidden even if the individual tools are all checked Yet another way to add and remove tools to and from toolbars is to simply open a context menu on a tool bar Right click Windows or Ctrl click Macintosh on a toolbar either docked in the Toolbar Well or as a floating toolbar and a pop up menu provides options for adding or removing tools to from that toolbar group I
7. Y Internet Explorer Create PDF from Scanner The web is constantly changing Preserve web pages by converting them to PDF Create PDF from a web 4 AutoCAD and Visio site Easily share drawings with others using PDF and the free Adobe Reader Learn How to Create PDFs from Other Applications Clicking Learn How to Create PDFs from Other Applications opens the Adobe Help Viewer where creating PDFs using the Adobe PDFMaker is explained Clicking Learn How to Create PDF with the Adobe PDF Printer links you to the Adobe Help Viewer where creating PDFs by printing to files is explained Clicking one of the task action buttons opens menu commands found in the Create PDF task button pull down menu F For more information on creating PDFs from other applications see Chapters 8 and 9 For information on creating PDFs with the Adobe PDF Printer see Chapters 7 and 10 63 Welcome to Adobe Acrobat W Combine Files The new Combine Files feature is a great new addition to Acrobat 8 In the cen ter of the Combine Files task pane shown in Figure 3 3 you see a list of descriptions for how com bining files can be helpful for people working with legal documents CAD drawings Project Binders and Sales Proposals This is only an abbreviated list of descriptions for why you may want to use the Combine Files feature Cr h The Combine Files pane provides help information and links to dialog boxe
8. the JavaScript can be edited You can also write JavaScripts on Page Actions in Acrobat Standard y For information on writing JavaScripts see Chapter 36 Wi Professional printing Acrobat Standard does not provide options for soft proofing color pre flighting jobs or commercial printing using such features as color separations frequency control transparency flattening and so on All these print controls are contained only in Acrobat Professional y For information on pre flighting soft proofing color and commercial printing see Chapter 32 W Adding Adobe Reader usage rights You can add usage rights enabling Adobe Reader users to add comments extract file attachments to PDF documents and in Acrobat 8 add usage rights for saving form field data and digital signatures in Acrobat Professional Acrobat Standard does not support adding usage rights to PDF files for Reader users For information on adding usage rights for Adobe Reader users see Chapter 19 E Redaction The new tools for redacting documents are not available to Acrobat Standard users For information on using the Redaction tools and redacting documents see Chapter 14 Wi Batch processing Acrobat Standard does not support batch processing and running batch commands T For information on creating batch sequences see Chapter 18 E Creating index files Acrobat Catalog is not part of Acrobat Standard You can create index files only with Acro
9. 66 Getting Started in Adobe Acrobat Ej C36 A The Secure task pane provides information for adding security to PDF documents Create a Security Envelope Restrict Access and Permissions Examine Documents for Metadata Fas Security envelopes In addition to protecting your PDF files from distribute information in a unauthorized access you can also restrict what people POF files can contain protected manner can do with your documents such as commenting information that doesn t printing and so on appear on the page Create a security envelope Acrobat offers several options for protecting and cua metadata restricting use of documents comments file 4 attachments and so Forth Password encryption Acrobat software can show you this data in your PDF Public Key encryption files and you can decide to remove any information Adaba Paley Server that you don t want to Adobe Online Services share Learn more about document security Learn more about examining documents AEA 0 1 The Sign pane provides information related to digital signatures Signature Validation Approval Signatures Certifying Documents Kay Check the validity of Use digital signatures lke you use any signature on When you certify a signatures by using visual paper For example a digital signature can be used to document with a digital cues such as a green signature it indicates that checkmark For a valid Approve a document the doc
10. Lime Tool O Rectangle Tool Oval REVISED 4 36 am Sep 19 2006 Revised REVIEWED By Ted Padova at 4 36 am Sep 19 2006 h Reviewed RECEIVED By Ted Padova at 4 36 am Sep 19 2006 Received APPROVED By Ted at 4 36 am Sep 19 2006 Approved Wiley Publishing CONFIDENTIAL Confidential Wherever you are in the Acrobat window the toolbars palettes Document pane or the Help menus you can gain quick access to menu items related to your task by opening a context menu Context menus pop up in an area where you either click the right button on the mouse or use an appropriate key modifier In Windows right click the mouse button to open a context menu On a Macintosh when not using a two button mouse press the Control key and click the mouse button Context menu options relate to the partic ular tool you have selected from a toolbar By default the Hand tool is selected when you launch Acrobat and open a PDF document When you right click the mouse button Windows or Ctrl click Macintosh a context menu pops up where you click the mouse as shown in Figure 1 14 ESRB 0 OO With the Hand tool selected right clicking Windows or Ctrl clicking Macintosh the mouse button opens a con text menu From the menu scroll the list and select the desired menu command Add Sticky Note F Add Bookmark Ctrl B h Select Tool v Hand Tool 2 Marquee Zoom
11. Previous View Alt Left Arrow Rotate Clockwise i Print Ctrl P 33 Search Shift Ctrl F Document Properties Ctrl D Page Display Preferences 19 Welcome to Adobe Acrobat If you change tools in a toolbar and open a context menu the menu options change to reflect choices with that particular tool Likewise a context menu opened on a palette offers menu options respective to the palette as shown in Figure 1 15 1 10 1 S When a palette is open in the Navigation pane and you open a context menu the menu options reflect tasks you can perform respective to the panel E Bookmarks Li Options Go to Bookmark Print Page s Cut Ctrl X Delete Set Destination Rename Use Current Appearance as New Default Wrap Long Bookmarks Properties Ctri l E Opening a context menu on one of the icons in the Navigation pane opens a menu where you II can add or remove panels from the pane Additionally you can hide the Navigation panel icons by opening a context menu in the Navigation pane and select Hide Navigation Pane Buttons To bring back the Navigation Pane Buttons press F4 on your keyboard or select View gt Navigation Panels gt Show Navigation Pane Context menus are a great benefit during your Acrobat sessions and using them helps you work much faster Throughout this book I often make references to the different choices you have in selecting a tool or command In
12. The Edit toolbar is the home of a miscellaneous group of editing tools such as spell checking copy paste undo and redo See Figure 1 28 29 Welcome to Adobe Acrobat co 10 J The Edit toolbar contains a miscellaneous selection of tools used for spell checking and editing Edit x ES Spell Check G undo d Redo L Copy Forms toolbar Acrobat Professional only From a context menu in the Toolbar Well or the View gt Toolbars submenu select Forms toolbar to open the Forms tools The eight forms tools shown in Figure 1 29 opens where you can access tools to create form fields In addition to the same form tools you had available in Acrobat 7 a new tool is added to the toolbar to create bar code fields In addition two other new tools are added to the Forms tool bar The Edit Layout tool changes from a preview mode to a form editing mode and the Distribute tool used to distribute forms for an ad hoc data collection and enable the distributed forms for Adobe Reader users or OG O0 8 1 BS To access the Forms toolbar open a context menu on the Toolbar Well and select Forms EA LA Forms x F For more information on using the Forms tools and the new tools added to Acrobat 8 see Chapters 33 and 34 Measuring tools The Measuring tools include the Distance tool used for measuring linear distances the Perimeter tool for measuring linear distances o
13. Bookmarks ertet Working with comments Windows Working with custom page sizes coin Creating custom page sizes on Windows Creating custom page sizes on the Macintosh cinc 243 Adding crop marks to PDFs E Using graphics in Word s ouo tes e ete diene tette eer rie eb iene Converting Microsoft Excel Files to PDF Converting Microsoft PowerPoint Files to PDF Converting Microsoft Publisher Piles c cc Microsoft Visio nd PDF Creation 2 creta a oa Working with object datas t eet re ht id det hie ege oen ble Converting Web Pages from Internet Explorer to PDF Windows Only sss 258 Converting Microsoft Outlook E mails to PDF En SURIALy aseo n desertae eb e PC ee Pd e dede e dede pete e RN Chapter 9 Exporting to PDF from Authoring Applications 267 Setting Up the Environment uoo oie e esn tdg rte tapa 267 Working with Acrobat and the Adobe Creative Suite sss 267 Acrobat and Adobe Photoshop Saving to PDE from Photoshop s 2 eter ete ree re da de qe ette eed 268 Working with Photoshop color modes 271 Acquiring PDF files in Photoshop T Using comments in Photoshop or petet eet ete da oes Creating PDF presentations eee tee ede Doe eee de e ao Contents Adobe Illustrator GS tendida e er e e ee e eie 278 Saying PDFs from Adobe Illustrator CS eene deg EU den 278 Saving layered files to PDF candado educere swe ED Eden Creating multispagexPDES lacada ne ee ro
14. Ff Joint i Wrist i Spike if Claw ef TipSensor of Wide 7 e 6 Options camera i GB DefautView GB Mainview BE Alternate Order EE You use the Order panel to manage reading order of documents This panel also relates to document acces sibility like the options available in the Tags panel The Order panel enables you to add tags to a document Clear tags and reorder a pages contents to change a reading order that might be read aloud by a screen reader For information on working with the Order panel understanding screen readers and docu ment accessibility see Chapter 25 Tags Tagged PDF files provide more editing capability with PDF documents and the files can be made accessible to adaptive devices such as screen readers For adding editing and annotating tags in PDF documents use the Tags panel Together with the Content panel options you have much control over document accessibility GRO r To understand accessibility and the advantages of creating tagged PDF documents see gt Chapter 25 42 Getting to Know Adobe Acrobat Palette menus Each of the panels contains its own pull down menu When a panel is open in the Navigation pane or in a floating window select the Options down pointing arrow to open a pull down menu as shown in Figure 1 49 Menu commands found in panels may or may not be available from the top level menu bar Additionally some panels like the Attachments a
15. Mer ini Cl AV ETS sine ne a ederet eI D OE vest e ER PREISE rue trt d Flattening layers Creating Layer Visibility Buttons Using Measuring Tools Measuring Surtace ATEA cete rete geste nice nee re dit reet eg epit ia greed vides iat Changing markip appearalid s lenin tet prete oi re erro geri dana 696 Measuring Preferences Comments measurements and layers utem dti erede Pet ge de 698 SUMIATI ore RT 698 Contents Chapter 25 Accessibility and Tagged PDF Files cta sog 699 Setting Up the Work Environment sasso nete tret tente deett dee td 699 Creating Accessible Documents uic soie ee e eH HAIR n 700 Understanding accessibility ette ect tere ted eite eee die e etes 700 Adding accessibility in authoring applications sssssssss 702 Making existing PDFs accessible Performing a Quick Check Performing a Full Check Acrobat Professional only Adding acceessibility 1o hates e agn Raters oap o UR tebe tities e dee deest Understanding Structure Usine the Tags palette ac eee ote be ier e E rede s Adding alternate text Abad ro ene ae tere idea Tute desde Using the Content tab Using the Order tab Checking accessible tags Viewing Accessible Documents SUMMAT LE Part V PDF Publishing 713 Chapter 26 Authentication and Security 715 Setting Up the Work Environment epe epe ean e t PERI tat nda edge Echo Nan 715 R
16. S MMAY nsa NAS Chapter 13 Editing Text va oy Da ora a wx BBS p 8 Setting Up the Text Editing Environment 1 4 pidas pirate da iaa 385 Using the TouchUp Text Tool Changing text attributes hoe aa TE REUS Er padi i RA E Editing text on lay baaa a ONE TAE EE E Ege Adding new text to a document Copying text with the TouchUp Text tool 392 Setting Text Editing Preferences a cope de ioo debt open eode e dae dads 392 Selecting the order Ob ObjeCts ia v REDE TRETEN RUD CENTRE EA 393 Using the Hand tool tor text selections eroe Eae eee e erts 393 Using the Select Tool Copying Ero E Copying multiple pages of text iiie tet rte Ree eb qe 397 Using the Select All command Copying a file to the Clipboard Windows only sss Working withitable data ot a AE e e eie EC TA Copying and pasting table data Opening selected data in a spreadsheet document Saving data to a spreadsheet file Looking Up Definitions area cdd qi eed o n Pede genie rh Few spa eed Pede res a AA dde Working with Text in New Blank Pages Setting text attributes Setting preferences osse lette ie pepe gru aree tree te beg rect ee Selves des ege Using the PDP Editore o v RP E EO CER bei Keyboard shortcuts in the PDF Editor Tools and commands in the PDF Editor PDE EditorBeliavior 2 oot ser ele retos trae aput etud ada Alternate methods for creating blank pages Summary Chapter 14 Redacting PDFs Setti
17. SUImImaly cs deste NO 651 Chapter 23 Multimedia and PDFs ente ie d fr LUE Setting Up the Multimedia Environment ssssssssssseseee em emnes Working with Sound Files Creating sound files Adding sounds to page actions Adding sounds to form field actionis eeiam eene tes Using the Sound tool i5 a ds eei eet ens Acrobat 5 compatible Movie Sound Properties Acrobat 6 compatible Multimedia Sound Properties ssssssssssss 664 Creating Movie Files Importing MOVIES o ipe D RH EE eee eer ion at Acrob t 5 compatible movies erit ere cree eode ele t eee Deed e 670 Add Moyie cree DOUG NRBIS NRBIS RA UBUNTU ENE IS 670 Acrobat 5 Movie Properties e botte n o iste tree deese 671 Acrobat 6 compatible movies Add ONO Acrobat 6 Multimedia Properties 1 e reete ter rtr orte be eed d 674 Creating Play Buttons A ee EUCH Chapter 24 Working with Layers 683 Setting Up the Work Environment sineret ak sita 683 Understanding Laya a EN EAEE REE aia 684 Layer Visibility Setting initial visibility i tte eR e Y RH REN EE Showing hiding layers are eee tete erecto He E Hero eet innt c Layer Properties oie dente e dre oec ote dre ede te ete D ete d Changing the default state LOCKING Visi BIDy tarado oiu eee sper er os ORO E EEE RED Changing the initial State 4 er eser rare per bf ea eite beers Overriding defaults Managing ayersu sese ett db tbe i o eet eA eint edes
18. Y A AAA AAA Click any one of the eight buttons in the Getting Started window and another pane respective to your selec tion opens where help information is provided For more detail on the options in the Getting Started Window see Chapter 4 How To pane The How To panel appears in the Navigation pane Click the icon with a question mark and the How To pane opens The topics in the How To pane are similar to those in the welcome screen Click a topic listed in the pane and a second screen opens in the pane providing another list of topics Click on a topic and help information is provided in the pane as shown in Figure 1 53 45 Welcome to Adobe Acrobat Click different topics in the How To pane in the Navigation pane to explore help information B How To B E Create PDF From Acrobat Create from a file Create from a paper document Create from a web page Create from a clipboard image Create frorn scratch From Microsoft Office Create from Word Create from Excel Create from PowerPoint Acrobat help The How To window contains a select group of common Acrobat features about which you can find help within the listed topics on the Homepage However Acrobat is a monster program with many features and listing all the methods for working in the program is not the purpose of the How To help pane To browse through a comprehensive help guide you need to access a different docu
19. a digital prepress technician an engineer a Web designer or a hobbyist who likes to archive information from Web sites there s a reference to your needs and Acrobat will provide a solution To simplify your journey through the new release the book is broken up into six separate parts A total of 36 chapters address Acrobat features and some individual purposes for using the software The six parts include the following Part I Welcome to Adobe Acrobat To start off I offer some discussion on the PDF format and its new revision Acrobat 8 0 has many new features and a new Getting Started window to help you find help fast I cover tools menus and palettes to help you understand many Acrobat 8 0 features This section covers the distinctions between different viewer types navigating through PDFs and using the Find tool and the Search panel to search PDF files Part II Converting Documents to PDE There are many different ways to create a PDF document and all these methods are thoroughly covered in Part II I begin by discussing the ease of creating simple PDF files that might be used by office workers and travel through to much more sophisticated PDF file creation for more demanding environments A new chapter devoted entirely to Microsoft applications has been added In addition I discuss how many application software manufacturers are supporting PDFs through direct exports from their programs I discuss the Adobe Creative Suite and h
20. adobe com Also make use of the Helpe Adobe Expert Support Preface menu command in all Acrobat viewers This command opens a Web page where you can order technical support for a nominal fee For acquiring plug ins for Acrobat visit the Adobe Store where you can find a comprehensive list of plug ins and demonstration software that works with Acrobat Visit the Adobe Store at www store adobe com store A wealth of information is available on the Acrobat Users Community Web site at www acrobatusers com Here you can find tips techniques blogs hosted by some of the world s leading Acrobat professionals and sup port for starting and maintaining a local Acrobat User Group Be certain to routinely check Acrobat Users for up to date information and assistance You can e mail leading professionals who can help you solve problems Acrobat tips are available on many Web sites all you need to do is search the Internet for Acrobat infor mation An excellent source for information as well as a comprehensive collection of third party plug ins is Planet PDE You can visit them at www planetpdf com More Acrobat plug ins can be found on ThePowerXChange Web site Log on to www thepower exchange com Web site for a vast list of Acrobat plug ins and demo software Another source of information articles tips Acrobat and PDF information can be found at www pdfZone com Visit the pdfZone Web site for up to date articles and interviews
21. panel and execute menu commands from the pull down menu and context menu opened from within the palette For information about Acrobat forms see Part VI Info By The Info panel displays the x y position of the mouse cursor as you move it around the Document pane M From this panel you can choose to display from among three different units of measure points inches millimeters centimeters and picas No changes have been made to the Info palette in Acrobat viewers y For information on working with the Info panel see Chapter 4 Layers ES If you create documents containing Adobe PDF layers the Layers palette permits you to toggle layer views and work with layer properties In Figure 1 47 the Layers palette is open showing visible and hidden layers AA IIA The Layers palette enables you to manage layer visibility ChengduLayout indd Images Chinese English Background Guides and Grids GRO To understand more about working with Adobe PDF layers see Chapter 24 41 Welcome to Adobe Acrobat Model Tree a The Model Tree palette lets you examine information related to 3D drawings You can review assets hide and show drawing parts toggle views review comments and more on 3D drawings In Figure 1 48 you can see the model tree shown for a 3D image FIGURE 1 48 1 48 The Model Tree palette is designed to work with 3D drawings f Base ef MainArm if For rm i objects s Root
22. 2006 9 00 AM Washington D C Government Users Group Tue Oct 3 2006 1 00 PM Dallas Thu Oct 5 2006 6 30 PM Read more What s New Blog Round up gt How To gt Chapter Meetings Adobe interview Kevin Lynch 8 cool things in Acrobat 8 How do I print only the form Nebraska VP Product Marketing Posted in Wisdom ofthe PDF field data Tue Sep 19 2006 5 30 PM Knowledge Worker Business Sage E Read answer Seattle Unit KWBU Acrobat 8 JavaScript Blows Vas Has bad an to Wed Sep 20 2006 6 00PM My favorite new features in the Doors Open to Reader make a PDF from Word Scotland Acrobat 8 Restrictions UA Ha Acrobat 8 NE Read answer Tue Sep 26 2006 5 46 PM First Look Adobe Acrobat 8 Posted in Acrobat JavaScript AA ALDO AGODA Progr Revealed Los Angeles v 49 O Partl Welcome to Adobe Acrobat Understanding Preferences Preferences enable you to customize your work sessions in Acrobat You can access a Preferences dialog box from within any Acrobat viewer and from within a Web browser when viewing PDFs as inline views A huge number of preferences exist that all relate to specific tool groups or task categories and it would not make as much sense to cover them here in the opening chapter as it would within chapters related to using tools and methods influenced by preference choices Some general things you should know about preferences is that they are contained in a dialog box as shown in Figu
23. A A AR Acknowledgments ue LE qe xe ROCK Ae n Un a AN Introduction o o we we eee ee ee ew ee XXXVII Part I Welcome to Adobe Acrobat 1 Chapter 1 Getting to Know Adobe Acrobat 3 WhabIs Adobe Acrobat a it der tte esas De rod od aste id eet 3 What UD MS 4 Document repurposing PDF and Adobe PostScript PDE Versions sronto Understanding PDF Standards riens cte et tat ere eet que nn UR n uo o de peat een Eookingatthe New User Interact eiii qe then ost ode Acrobat Environment xata EE eee RR OU ipe b o B MAD ELEM e PERRA File menu Echibztbieribb geo a ers A t MUI ase LA DV ele eap VIEWS MEN lt 7 C r AA elie vada Document them 2 vec eret terre pec ai ed Bead e Ordered se UR ies pae ied Comments MeN Unanini na tic resp rot ie ba kd tag dec e e d eee ER Roa dn Forms menu Tools menu Advanced menu Window mel rion notae ds ode re t ERR aed eed Help meny p reete ye HA Re I ORCI UE ee Submenus Context menus Keyboard shortcuts Tools task buttons and toolbars sssssssse mee 21 Task buttons tata Loss tete anatomia sacando 21 Loading and unloading tools sss 21 Delta s is tees eet Me St a LU eu E dE Ue Managing default toolbars Understanding advanced toolbars sss 28 Customizing the Acrobat workplace 1 2 vereor ttr cte t Het ree Pete de 32 TOPS tn to A RN ACI
24. Acrobat to folder export the comments v Y Adobe Reader users can participate back into the original 3 Start a shared review AutoCAD or Word file T AAA v Reviewers comment on an unchanging fie Learn how to export Initiators can track the status of comments v Reviewers Reviewers can see each other s comments 2 Click to start a PDF Review now Learn how to start a review Opening the Tasks Descriptions from Tasks Buttons If you look at the Tasks toolbar at the top of the Acrobat window you ll see the same tasks you find in the Getting Started window that is all but the last task button used for Send for Review The first eight task buttons in the Tasks toolbar each have a menu command at the bottom of the task button drop down menu that opens the Getting Started with Adobe Acrobat 8 Professional window and opens the pane respective to the task from which you select the menu command In Figure 3 10 the menu command appears at the bot tom of the Combine Files task button As you can see the menu command appears as Getting Started Combining Files When you select this command the Getting Started with Adobe Acrobat 8 Professional window opens and the Combine Files task pane is placed in view Respectively all the other task buttons menu commands with the exception of the Send for Review task button launch the Getting Started with Adobe Acrobat 8 window and open panes according to the task button m
25. Advanced Search Options 46 Searching layers aeree etn ect e hri n pit eu n UN QUU eres Boolean queries ait Search preferences e esa det va ox D D pen eec eee it anes Document Descriptions nece ctv se etre de EU Ee DW ete tool fugerent Searching document descriptions Ld Document descriptions and Boolean queries sssssssssssssse naaa 55 FullText Versus Index Seafelies s o deer o petstsie p e Hn d pee et eir ERES 56 Search Tridex PtoCedute5 asse een itt etie Un Hm td equ eta ge ciere tercie 56 Creating Search Indexes Acrobat Professional Only sss sss 57 Preparing PDFs for indexing Document descriptions Pile Str GtUte o eet idee bv ele ed ete db a i NN Optimizing performance T Creating search help a ene Ree eter e e etse tes Creatinigia new Index filerne risiste inienn rentes pesce levare bees e EAE ede cot elg Index title en Index description Include these directories Exclude these subdirectories Ionio Contents Saving index de c ec e ee HW ER RENTRER 165 Setting OPS uie perpe d ect ee MITT AREE ITA Re WAY oe Pe a E 166 Do not include numbers ssr eree t hr eer teer he AE OR eed 166 Add IDsto Adobe y VO PIES ein tado dessen ode quete on erm Ue cerei nn 167 Do not warn for changed documents when searching sss 167 Custom properties AMP dS scene oa cem is asses dato ete iita Structure Bui Gini Ah tend Moa te E e aby ER
26. B Adobe Actbbat Profesbional Untitled equ FL File Edit View D cument Comments Forms Tools Advanced Window Help e Create PDF En Combine Files Export a Start Meeting ia Secure 4 Sign al Forms SP Review amp Comment c D AE MES 1 i ESA le eow 3 fe L El G ODEI SkkyNde F rexEdts B EY O A DORA Fa ts y Author Owner Keep tool selected Tool Tips When you select All Labels from a context menu or preference setting you see tool descriptions on many tools However not all tools describe the tool with a label For example look at the Zoom In tool the plus symbol It should be apparent to you what the tool does by viewing the icon in the toolbar Other tools functions however may not be so apparent from viewing the tool icons Fortunately you have some extra help in the form of Tool Tips To view a Tool Tip place the cursor over a tool in the Toolbar Well or on a floating toolbar and pause a moment before selecting the tool A Tool Tip appears inside a yellow box directly below the cursor with a label describing the tool In Figure 1 38 you can see the Tool Tip that appears when the cursor is placed over the Sticky Note tool As you move the cursor over different tools the Tool Tips change to reflect the description of the targeted tool AAA 1 0 Place the cursor over a
27. Chapter 35 W Review and Comment The last of the tasks panes is the Review and Comment pane shown in Figure 3 9 Here you find links to help information related to commenting and review sessions The Start a shared review features action button opens a wizard that walks you through steps to create a review session The task actions buttons at the bottom of the E mail and Shared columns open wizards that walk you through steps for starting n e mail based review or a shared review For more information related to commenting and markups see Chapter 20 For more informa tion on shared reviews see Chapter 21 The Forms task pane provides information for help with creating and editing PDF forms and links that open dialog boxes and Adobe Designer Windows only lobe Acro FORMS Y Start from a paper form or an and add interactive fields Distribute forms to be filed submitted electronically and Y Easily collect your completed data right in Acrobat Create Forms Starting With Templates Use one of many common business templates to quickly get started Browse the template library Learn more Existing Electronic Documents Take PDF files or other documents from Word Excel and other programs and convert them to filable Forms 3 Convert an existing document Learn more Scanned Paper Documents Use the step by step walkthrough to scan paper Forms into PDF forms Scan a paper form Learn more Form Life
28. Contents Move to Trash Duplicate Make Alias Create Archive of Adobe Acrobat Professional Copy Adobe Acrobat Professional Color Label x 0000 0 0 Automator Enable Folder Actions Configure Folder Actions 1 of 6 selected 200 82 GB available When you open the Package Contents the Contents folder appears in a single window Double click the folder to open it Several folders appear within the Contents folder one of which is named Plug ins Open this folder and copy your plug in to it Uninstalling plug ins If your plug in is not accompanied by an uninstaller program you need to either disable the plug in or physically remove it from the Acrobat plug ins folder A temporary solution is to disable third party plug ins by opening the Preferences dialog box clicking on Startup and selecting the check box for Use only certified plug ins as shown earlier in Figure 2 2 To permanently remove a plug in open the plug ins folder as described in the previous section Installing plug ins and drag the plug in out of the Acrobat plug ins folder F Some plug ins are installed in their own folder To remove a plug in drag the folder where the plug in is installed out of the Acrobat plug ins folder Be certain not to remove the Acrobat plug ins folder from within the Acrobat folder Doing so disables all tools and menu commands using plug ins Resolving plug in conflicts At times you may f
29. Ctrl D Crop Pages Shift Ctrl T Rotate Pages Shift Ctrl R amp Scan to PDF Optimize Scanned PDF OCR Text Recognition Reduce File Size Examine Document Add Bookmark Attach a File Comments menu Some new menu commands in the Comments menu shown in Figure 1 7 include Send for Shared Review Upload for Browser Based Review Search for Additional Services and a number of different export com mands for exporting comments to MS Word AutoCAD and to a data file For details on working with comment reviews see Chapter 21 For import export commands and all other commenting features see Chapter 20 ET h The Comments menu offers commands specific to review and markups Comments Forms Tools Advanced Window Help Add Sticky Note Ctrl 6 Show Comment 8 Markup Toolbar Show Comments List Comment View Comment amp Markup Tools 5 Attach for Email Review Send for Shared Review Upload for Browser Review Enable for Commenting in Adobe Reader Summarize Comments 5 Print with Comments Summary Cul T Migrate Comments Search for Additional Services Import Comments Export Comments to Word Export Comments to AutoCAD Export Comments to Data File 2 Review Tracker 15 Part 1 Welcome to Adobe Acrobat Forms menu The Forms menu shown in Figure 1 8 is new to Acrobat 8 Here you ll find a number of different com
30. Inc and or its affiliates in the United States and other countries and may not be used without written permission Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated in the United States and or other countries All other trademarks are the property of their respective owners Wiley Publishing Inc is not associated with any product or vendor mentioned in this book Wiley also publishes its books in a variety of electronic formats Some content that appears in print may not be available in electronic books About the Author Ted Padova is the former chief executive officer and managing partner of The Image Source Digital Imaging and Photo Finishing Centers of Ventura and Thousand Oaks California He has been involved in digital imaging since founding a service bureau in 1990 He retired from his company in 2005 and now spends his time writing and speaking on Acrobat and PDE For more than 17 years Ted has taught university and higher education classes in graphic design applica tions and digital prepress at the University of California Santa Barbara and the University of California at Los Angeles He has been and continues to be a conference speaker nationally and internationally at PDF conferences Ted has written more than 25 computer books and is one of the world s leading authors on Adobe Acrobat He has written books on Adobe Acrobat Adobe Creative Suite versions 1 and 2 Adobe Photoshop Adobe Photosho
31. Return to toolbar defaults Open Acrobat Position the cursor on any area in the Toolbar Well and right click to open a context menu Ctrl click for Macintosh and select Reset Toolbars 2 Open the More Tools window Open the More Tools menu From a context menu opened from the Toolbar Well select More Tools to open the More Tools window 3 Add the tools you intend to use to the Comment amp Markup toolbar This is a personal choice Look over all the Comment amp Markup tools and check just those tools you intend to use Be cer tain to check the box for the Comment amp Markup toolbar so the toolbar shows up when you leave the More Tools window See Figure 1 36 AA 0 l0 1 The More Tools window More Tools aj TouchUp Reading Order Tool lA E TouchUp Object Tool imment amp Markup Toolbar Sticky Note E Text Edits S Stamp Tool amp Highlight Text Tool red Underline Text Tool O cross Out Text Tool e Attach a File as a Comment KP Record Audio Comment paste Clipboard Image as Stamp Tool En Callout Tool Text Box Tool lt gt Cloud Tool Z Arrow Tool JS Line Tool C Rectangle Tool O Oval Tool Polygon Line Tool O Polygon Tool P Pencil Tool f Pencil Eraser Tool n S S 1 S S S
32. Web site free of charge The Adobe Reader software is distributed for the purpose of viewing printing and searching on PDF files created by users of Acrobat Elements Acrobat Standard Acrobat Professional or Acrobat 3D Additionally Adobe Reader is used for fill ing in forms on PDFs created with Acrobat Professional The major features of Adobe Reader include W Viewing and printing These features are common across all Acrobat viewers You can view navi gate and print PDF documents with Adobe Reader W Forms completion and submission Adobe Reader enables you to complete forms but not save the form field data unless the forms carry special usage rights for Adobe Reader users Forms are submitted through the use of buttons created on forms for e mailing or submitting data to Web servers Forms and digital signatures can be saved from Adobe Reader if a PDF has been enabled with sas special rights New in Acrobat is a feature to enable PDFs to save form data filled in with Adobe Reader By default form field data cannot be saved Only Acrobat Professional and Acrobat 3D pro vide this feature to enable PDFs with usage rights For more information on enabling PDFs with usage rights see Chapter 19 m Comment and Review PDFs can be enabled with usage rights for commenting and review in Acrobat Professional and Acrobat 3D only Once enabled Reader users can participate in a review workflow and save PDFs locally with comments and
33. a le feet Author Participation sr teo hetero e to e eee sing ihe Review LITaeKer ue dr eee re ARN NE NEMO E CREER ERE Te eee Viewing documents in the Review Tracker Formas Irae Ker dui quent sno teal eie e et ee eene tede RSS SUDSCHDUORBS 552i dece eec a DE ath ERE COE s PDF creation from the Review Tracker ocio ee Working with Shared REVIEWS lh secet tene peni ie p The irn ev cr seb bte uid Setting Reviewing preferences for browser based reviews Working in a Shared Review PROXY Reviewers amp Worlds met Contents Migrating Comments eode ee ld nir eode eee e iia aed 611 SUMMALY c ds ctas 612 Chapter 22 Links and Actions E EUER ETE gk Setting Up the Links and Actions Environment sssissiriei eig haii ide ee eee 613 Working withzBookriatks su hti ot e torto om EUR Dr RS Creating bookmarks Managing bookmarks Renaming bookmarks Structured bookmarks Bookmatk appearances s puoi teh RR e rt reiten hes 620 Bookmark properties m Using the Properties Bar noo tip lite saltaban 622 Setting bookmark opening views a went eas rt ride fe ge eH des in dpa ides Tcu oat 623 Working with Articles Viewing and navigating articles cnet eth de etg ee lea 623 Article properties o eoo tace eec dde ed ete ie redd Viewing Articles yeso eie e tiet te e e e e ede grt sues do reete Delningarticles ace tert ame ot pe ee dart eed oc ated Ending an article thread Dele a
34. as the rest of the Wiley crew who participated in the project ER like to acknowledge some of the people who have contributed in one way or another to make What can I say about my Technical Editor Lori DeFurio Lori is perhaps the single best advocate for Acrobat and PDE promoter and solutions provider to people worldwide than any other individual on the planet With an incredibly demanding schedule that takes her to all corners of the earth Lori finds time to review more than a thousand pages of text and can find things as small as a period out of place in a manuscript As Adobes premiere Acrobat and PDF authority her technical expertise in reviewing this book was invaluable to me Lori is always my first contact when I don t understand something about Acrobat This is the fifth book Lori and I have worked on together and my Acrobat books are always that much better because of Loris contributions Much appreciation and thanks also go to my friend and colleague Leonard Rosenthal of Adobe Systems who always stands ready to provide me with advice and assistance Leonard graciously jumped in to help Lori with some of the technical editing on the printing chapters and his comments were very helpful A special thank you is extended to my friend and another colleague Thom Parker of Windjack Solutions www windjack com who graciously helped me with questions related to Acrobat JavaScript Thoms company also provided copies of Windjack Solutions
35. converted to PDF you use Acrobat to edit and refine the document add bells and whistles and interactivity or prepare it for professional printing In addition to the Acrobat program Acrobat Professional ships with companion programs such as Adobe Acrobat Distiller and Adobe Acrobat Catalog and Adobe LiveCycle Designer Windows only Acrobat Standard ships only with Acrobat Distiller These companion products are used to convert PostScript files to PDE create search indexes and author XML based forms For information related to Acrobat Distiller see Chapter 10 For more information on Acrobat Catalog see Chapter 6 For more information related to LiveCycle Designer see Chapter 35 Acrobat solutions are greatly extended with other supporting programs from Adobe Systems and many dif ferent third party vendors If Acrobat cant do the job chances are you can find a plug in or companion program to handle all you want to do with a PDF file For information related to Acrobat plug ins and companion products see Chapter 2 What Is PDF PDE short for Portable Document Format was developed by Adobe Systems as a unique format to be viewed through Acrobat viewers As the name implies it is portable which means the file you create on one com puter can be viewed with an Acrobat viewer on other computers handheld devices and on other platforms For example you can create a page layout on a Macintosh computer and convert it to a PDF fi
36. cropping pages fixing hairlines transparency flattening and assigning Job Definitions ESES Use the Print Production tools to open dialog boxes where you can preview and change PDF documents to accom modate prepress and commercial printing Print Production x al E RH La a ES ag crop Pages VT Fix Hairlines gt Fiattener Preview ADS PDF Optimizer 7 For more information on using Print Production tools and preparing files for commercial print ing see Chapter 32 Redaction A new toolbar has been added to Acrobat 8 The Redaction tools are particularly helpful for users working in the legal industry who need to remove text content from documents to protect sensitive data such as the names of minors personal privacy information and data breeching security policies When you open the Redaction toolbar you ll see four tools to help you redact PDF documents as shown in Figure 1 33 cs 3A Redaction tools are used to remove sensitive information from PDF documents Redaction slo Apply Redactions Redaction Properties aa Search and Redact X39 3 Cry 7 For a complete explanation for redaction and using the Redaction tools see Chapter 14 Typewriter toolbar The Typewriter tool was added to all Acrobat viewers in a maintenance upgrade during the Acrobat 7 life cycle This toolbar shown in Figure 1 34 contains tools for typing text on PDF documents It s particu
37. display manage and extract file attachments You can attach files in Acrobat Standard and Professional and extract file attachments using all Acrobat viewers including Adobe Reader CUR 14 0 oll The Attachments pane provides options for managing file attachments Attachments can be extracted from within Adobe Reader Y Search Name Description Modified Size R sidesAcroClinic indd 4 26 2006 10 12 42 AM 2 516 KB TCD Labels ai 4 26 2006 12 31 06 PM 6 915 KB JE TE sidebackground2 ai 4 26 2006 12 23 28 PM 53KB PB advancedAcrobatHandouts pdf 4 23 2006 10 56 28 AM 996 KB For a complete description of adding file attachments to PDF documents see Chapter 15 For more on extracting attachments from within Adobe Reader see Chapter 3 Comments ld The Comments palette shows you comments in an expanded horizontal view just like the Attachments pane When you click the Comments panel you ll notice a number of pull down menus signified by down pointing arrows at the top of the pane a list of comments that can be expanded and collapsed and a host of tools within the palette as shown in Figure 1 43 AA 5 The Comments palette Page 1 h Ted Padova Chapterll Text doc Ted Padova A note created with the Note tool The popup note window appears with m Ev For a complete description of creating and managing comments see Chapters 20 and 21 Hidden panels As with toolbars you can
38. draft stage you may be hearing more about it in the near future about one to two years from this writing The goal of this proposed new standard is to provide universal access UA to all users including those persons working with assistive devices see Chapter 25 for more on PDFs and assistive devices The proposed new format is in the hands of the AIIMS Standards Board Committee that also pro posed the PDF X and PDF A standards and submitted them to the ISO People interested in par ticipating on the committee can find more information at www aiim org standards asp ID 27861 Looking at the New User Interface If you re an Acrobat user the first thing you ll notice when you launch Adobe Acrobat 8 or Adobe Reader 8 is a new appearance for the user interface UI Many changes have been made to the Acrobat window some Welcome to Adobe Acrobat of which you may like and others you may not I ll explain more about the user interface in later chapters where I discuss tools and viewing PDF documents For now let me share the reasons why Adobe has made the current significant changes to Acrobat 8 Adobe Systems is a company committed to user feedback and responding to user needs Most often we find changes being made in Acrobat and all of Adobes products as the result of a demand by a significant number of users For instance you might wonder why a great feature is removed from one version of the product The answer may sim
39. for navigating document pages Page Navigation x MEd 9 Page Display toolbar The Page Display toolbar is the home of many different tools used for page viewing but only two of the tools appear in the default toolbar as shown in Figure 1 21 on the left When you first open Acrobat you see the Scrolling Pages and One Full Page tool After expanding the toolbar to show all tools as shown on the right in Figure 1 21 the Single Page Continuous Single Page Two Up Two Up Continuous Full Screen Mode Rotate Counterclockwise Rotate Clockwise and Line Weights tools are shown Users of earlier versions of Acrobat will note that the tool names for Single Page Continuous Continuous Facing and Facing Pages have changed names to Single Page Single page Continuous Two Up Continuous and Two Up respectively In addition these four tools previously appeared in a Status bar at the bottom of the Acrobat window in earlier versions of Acrobat In Acrobat 8 the Status bar has been eliminated and all tools appear at the top of the Acrobat window ESEE D The Page Display toolbar contains many tools used for page viewing Page Display x Saa L dd H lirasceenwose f Rotate Counterciockwise Rotate Clockwise CA Line Weights Select amp Zoom toolbar The tools in this group are used to select text images move the page in he Document pane and zoom in and out of pages in the Document pane The left
40. found in the screenshots taken on a Windows machine Where significant differences do occur you ll find additional screenshots taken on a Macintosh to distinguish the differences How to read this book I have to admit this publication is not a page turner that leaves you grasping for more time to finish up a chapter before retiring at night After all its a computer book and inasmuch as my editors at Wiley always strive to get me to add a little drama to the text few people will pick up this Bible and read it cover to cover This book should be thought of more as a reference where you can jump to an area and read over the contents to help simplify your work sessions in Acrobat Standard now available only on Windows in version 8 0 or Acrobat Professional version 8 0 Because Acrobat is such a behemoth program and can do so many things for almost any kind of work activity most people won t use every feature the program provides You may be interested in converting files to PDF and setting up reviews or you may devote more attention to the area of prepress and print ing or perhaps its accessibility or PDF forms that s part of your work Therefore you may ignore some chapters and just want to jump to the area that interests you most Regardless of where you are in Acrobat experience you should be able to gain much insight and skill at using the new version of Acrobat by studying in detail those areas that interest you most However dont compl
41. grouped together in separate toolbars in the Toolbar Well below the menu bar The default view when you launch Acrobat contains several toolbars visible in the Toolbar Well You can remove various tool bars from the Well move them around the Acrobat window close them and add different toolbars to the Toolbar Well In addition to loading and unloading toolbars a new feature in Acrobat 8 permits you to add or remove individual tools from any toolbar Before you learn how to add and remove individ ual foals let s first take a look at the Toolbar Well The Toolbar Well where the toolbars are contained is collapsed and expanded according to the number of toolbars you add to it When a toolbar is contained within the Toolbar Well it is said to be docked When a toolbar is dragged away from the Toolbar Well and rests atop the Acrobat window it is said to be undocked and appears as a floating toolbar Task buttons One of the many different toolbars in Acrobat is called the Tasks toolbar This toolbar houses various Task buttons In Figure 1 16 the tasks toolbar is shown with the label descriptions to describe each tools pur pose Task buttons differ a little from other tools in that they all support pull down menus where menu commands related to specific tasks are addressed rc 5 2 ll 1 1 The Tasks toolbar contains several Task buttons all containing pull down menus Tasks x 2 Create PDF Ew Combine Files
42. is a multifaceted program serving a huge array of needs for different users Not all the tools and features are designed for use in a single Acrobat session You may be a PDF forms author and need only Basic tools Navigation tools Edit tools and Form tools In another session you may be a reviewer and only have need for the Comment and Markup tools You might be an eBook author and need to work with many features for creating and viewing eBooks or you might want to edit PDF pages and post modified PDFs on your Web site When learning all the tools and commands contained in Acrobat Professional be certain to look over all the chapters where tools are discussed Learn how to access toolbars and organize them in the Toolbar Well When you begin a new Acrobat session set up your environment so you can easily select a tool from tool bars you dock in the Toolbar Well As a starting point you can configure Acrobat to provide you with immediate feedback related to tools selection and keyboard shortcuts As you first start using Acrobat Professional follow the steps in the next section to help you customize your environment for more efficient editing and less frustration In this exam ple an environment for engaging in a commenting session is used You can change the toolbars to meet needs in PDF editing or PDF creation or add tools for some other kind of work you do Getting to Know Adobe Acrobat EE STEPS Setting up the Acrobat environment 1
43. lone ette itx s i eee pe P eed Removing and updating watermarks SAM VO ERE Hed egeta geb ador Arg areis Chapter 17 Scanning and OCR Conversion CE gras gus 483 Setting Up the Scanning Work Environment cinc rociar 483 Configuring Scanners se eee eedem tero nid e pie e ee ene e ree des rt rte e i edet 484 DIAN Software no Rp REUS RT NEU INI ed 484 Adobe Photoshop plug im Sol Ware resla opa ete ae P e e ete 484 Understanding Scanning Essentials Preparing a documentar tenue dae ripetere qae RERE addc etur Photocopying originals red ten Ree eni adobe is Ensuring straight alignment Using Scan to PDF Understanding the Acrobat Scan Attributes ssssssssssss eee Input options Output options Document options Text recognition and metadata options Creating Workflow Solutions seni Aaa tem de pei OR E PH BEA IRA T en et edd Using Text Recognition Understanding suspect words Reducing Suspects ads Exporting OCR text Scanning Paper Forms Scanning forms for Adobe LiveCycle Designer Windows only sss 504 Using a digital camera in lieu of a scanner s sess 507 SUNAT edet etbnscox thot D etre on tt Oltre aeons eredi cado este atleta tto 509 Chapter 18 Repurposing and Batch Processing 511 Setting Up the Environment Reducing File Sizes Downsizing cropped images Using the Red ce
44. mands all used for working with PDF forms and Adobe Designer XML forms Windows The new Run Form Field Recognition command is not only a special treat for forms designers but it s one of the best new features added to Acrobat 8 The Forms menu new in Acrobat 8 contains commands specifically for working with forms Forms Tools Advanced Window H Create New Form f Edit Form in Acrobat Run Form Field Recognition Lj Distribute Form Compile Returned Forms Manage Form Data 5 Track Forms E Highlight Fields Clear Form f For working with Acrobat PDF forms see Chapters 33 and 34 For understanding more about Adobe Designer and XML forms Windows only see Chapter 35 Tools menu The Tools menu see Figure 1 9 in Acrobat logically places access to many editing tools in a single conven ient menu You can access certain tools from the Acrobat toolbars explained in the section Tools and tool bars later in this chapter or you can use a context menu to access toolbars from the Acrobat Toolbar Well AA The Tools menu contains a collection of tools accessed from submenus Select a tool group from the menu options to open a submenu Tools Advanced Window Help Comment amp Markup b Select amp Zoom Advanced Editing Forms Typewriter gt Measuring Object Data E Customize Toolbars Advanced menu The Advanced
45. menu see Figure 1 10 contains a collection of menu commands considered to be advanced Acrobat features A few of these tools are not available to users of Acrobat Standard such as Batch Processing the new Redaction tools in Acrobat 8 Professional and access to Acrobat Catalog A few changes 16 Getting to Know Adobe Acrobat have been made in this menu in Acrobat You ll notice the Security commands have changed a bit and a new command exists for enabling PDFs with Adobe Reader usage rights Also notice the Document Processing menu command From the submenu you find many command that were positioned directly under the Advanced command such as Batch Processing And JavaScript commands F For more information on using the Redaction tools see Chapter 14 Advanced Window Help Jf Sign 8 Certify igi Security Security Settings Manage Trusted Identities Enable Usage Rights in Adobe Reader Print Production Redaction Document Processing Web Capture Accessibility PDF Optimizer I Preflight Shift Ctrl X Compare Documents F For information related to Batch Processing see Chapters 18 and 36 For information on using Acrobat Catalog see Chapter 6 For information on using all the security commands see Chapter 26 For information on enabling PDFs with Adobe Reader usage rights see Chapter 19 Window menu The Window menu see Figure 1 11 provides menu commands to assist you in viewing documents ESTER
46. of the contents of this work and specifically disclaim all warranties including without limitation warranties of fitness for a particular purpose No warranty may be created or extended by sales or promotional materials The advice and strategies contained herein may not be suitable for every situation This work is sold with the understanding that the publisher is not engaged in rendering legal accounting or other professional services If professional assistance is required the services of a competent professional person should be sought Neither the publisher nor the author shall be liable for damages arising herefrom The fact that an organization or Website is referred to in this work as a citation and or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make Further readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read For general information on our other products and services or to obtain technical support please contact our Customer Care Department within the U S at 800 762 2974 outside the U S at 317 572 3993 or fax 317 572 4002 Library of Congress Control Number 2006939590 Trademarks Wiley the Wiley logo and related trade dress are trademarks or registered trademarks of John Wiley amp Sons
47. related to Initial View and displaying Document Titles see Chapter 4 Welcome to Adobe Acrobat B Menu bar The menu bar contains all the top level menu commands These menu choices are also available from various actions associated with links and form fields when you choose the Execute a menu item command in the Actions Properties dialog box for links form fields and other features that permit associating an action with a command When viewing files showing toolbars and menus for each open document the Acrobat window appears as shown in Figure 1 2 This view can be toggled off in a preference setting CURE a J 00 K The Acrobat Professional workplace contains menus toolbars and palettes F B A DC E SF ner Goupil Popula dpi Joi SE AcrobatllserGrompiiookanarkjed pd Fi Gomor fe G d le A la gt gt Lom dem ees Li e ol MOR eer Hd 8 50 11 00 For information related to link actions and the Execute a menu item command action type see s Chapter 22 For more information on actions with form fields see Part VI For making prefer ence choices for viewing PDFs see Customizing the Acrobat Workplace later in this chapter 10 Getting to Know Adobe Acrobat C Toolbars A number of individual toolbars are nested below the menu bar When preferences are set to view toolbars attached to each open document you ll see multiple sets of toolbars Toolbars are marked
48. side of Figure 1 22 shows the Select tool followed by the Hand tool then the Zoom Out Zoom In and Zoom Value tools When all tools are loaded the Actual Size Fit Width Fit Page Pan amp Zoom Window Loupe tool and Snapshot tool appear as shown in Figure 1 22 on the right Getting to Know Adobe Acrobat E Select amp Zoom tools are used to select text images move a document around the Document pane copy selections and view the document page using a number of different zoom tools Select amp Zoom x I Select Too C HandTos EA A so 3 actualsize jeo rewicn _ FePage aa m Find toolbar Of all the default toolbars the Find toolbar shown in Figure 1 23 is the only one hat does not have additional tools that can be added to the toolbar However a pull down menu exists for making choices to refine your search for words in an open PDF document E For more information on searching PDFs see Chapter 6 The Find toolbar is used for searching words in a PDF document Find x Managing default toolbars In addition to loading and unloading tools within toolbars the toolbars can be moved docked and undocked from the Toolbar Well Heres a list of some of the things you can do with the default toolbars and any other toolbars you decide to view W Undocking toolbars Toolbars can be relocated from within the Toolbar Well to another area within the Acrobat window For example you might find i
49. the readers see Chapter 25 Document repurposing The computer revolution has left extraordinary volumes of data that were originally designed to be printed on paper on computer systems Going all the way back to UNIVAC the number crunching was handled by the computer and the expression was the printed piece Today forms of expression have evolved to many different media No longer do people want to confine themselves to printed material Now in addition to publishing information on paper we use CD ROMs the Internet file exchanges and meeting sessions via the Internet between computers Sometimes we use motion video television and satellite broadcasts As high speed access evolves we ll see much larger bandwidths so real time communication will eventually become commonplace Technology will advance bringing many improvements to bandwidth performance and speed To enable the public to access the mountains of digital data held on computer systems in a true information super highway world files need to be converted to a common format A common file format would also enable new documents to be more easily repurposed to exploit the many forms of communication that we use today and expect to use tomorrow O Partl Welcome to Adobe Acrobat Acrobat Professional has added more tools for helping users repurpose documents Tools for repairing prob lem files downsizing file sizes porting files to a range of different devices and eliminatin
50. tool and pause a moment before selecting the tool A Tool Tip describing the tool opens below the mouse cursor Comment amp Markup x Sticky Note E Text Eats e A ilda o 7 O O ova Toot J Pencil Tool we Show y lick the page with the Sticky Note tool to add a note at that location 8 34 Getting to Know Adobe Acrobat As you become familiar with the tools you can return to the context menu opened from the Toolbar Well and choose Button Labels gt No Labels When No Labels is active your toolbars shrink and offer you more room in the Toolbar Well Palettes Other tools available to you in all Acrobat viewers are palettes Palettes are similar to toolbars in that they can be docked to a docking station called the Navigation pane they can be undocked and floated around the Acrobat window they can contain pull down menus for selecting more options a series of default palettes appears docked in the Navigation pane and you can open additional palettes from menu commands A couple distinctions between toolbars and palettes are that palettes can be placeholders for information and tools can appear inside a palette Whereas tools are used in the Document pane many palette opera tions take place directly in the palette Toolbars remain relatively fixed in size but palettes can be sized and stretched along the Acrobat window to provide you with more room to work within the palette or view the information contained w
51. with a vertical separator bar at the left side of the toolbar This bar can be selected and dragged to move it out of the Toolbar Well For information related to working with toolbars see the Tools and toolbars section later in this chapter D Floating toolbar Toolbars can be opened by accessing the More Tools drop down menu and selecting a toolbar name When a toolbar is opened it appears as a floating toolbar Floating tool bars can be doched in the Toolbar Well E Toolbar Well The Toolbar Well houses the toolbars You can drag toolbars away from the Toolbar Well or add other toolbars and expand the Toolbar Well to house your new additions When you drag a toolbar away from the Toolbar Well the toolbar is undocked and becomes a floating tool bar When you drag a floating toolbar and drop it in the Toolbar Well the toolbar becomes docked F Palette pull down menu Individual panels can be tucked away in the Navigation pane see Navigation pane later in this list or appear anywhere in the Acrobat window Each palette con tains its own menus accessible by clicking the down pointing arrow These menus are referred to as palette pull down menus in all subsequent chapters G Pages panel When you open the Pages panel you ll see thumbnail images of each page in your document and you ll find many page editing features available to you from the Pages panel palette pull down menu For information related to using the many opt
52. with the related topic and include buttons you can click to find help on the related task and buttons to get you started working with a given feature These eight features include Wi Create PDE The Create PDF task provides you with help information as well as links directly to dialog boxes used for PDF creation A description is provided in the central pane as shown in Figure 3 2 The Create PDF task pane provides help information and links to dialog boxes 8 Getting Started with Adobe Acrobat 8 Professional E A Home Do not show at startup T CREATE PDF Y Anyone can view PDF files in Acrobat or in the free Adobe Reader software Y ppF files look the same on different computers Y You can protect Adobe PDF files to help prevent others from changing your documents Create PDF in Acrobat Create PDF Files from Other Applications Adobe PDF Printer Use Acrobat to create PDFs Creating PDF files from the Following applications is as Quickly create PDF files from a single file multiple I simple as clicking a button Just look for the Acrobat from any file on your files scanner or a web toolbar computer by simply sie printing to the Adobe PDF ONE printer Create PDF from a File Retain links slide transitions bookmarks and more n Outlook and Lotus Notes Learn How to Create PDF with the Adobe PDF printer Create PDF from Multiple Archive email messages or whole folders into a single Files searchable PDF
53. 0 6 23 2006 Catalog Comnaris Certified Yes Date 6 23 2006 11 53 50 PM Convert2AdobePDF ConvertInDesign2AdobePOF Description Database Connectivity Digital Signature The Acrobat Accessiblity plug in allows assistive technology such as ova p screen readers to interact with Acrobat ECMAScript External Window Handler Forms Highlight Server HTML2PDF Image Conversion Image Viewer Internet Access Plug in JDFProdDef Make Accessible Multimedia Copyright 1992 2005 Adobe Systems Incorporated and its licensors All PaperCapture rights reserved PDDom PDF Consultant Access Check Preflight PXDF Read Out Loud a The list in the left side of the dialog box lists the names of the installed plug ins Click a name to see a description for the plug in including whether the plug in is certified the version number creation date text description and dependencies To examine different plug ins select them in the left pane and view the description on the right side of the dialog box Acrobat plug ins are developed by Adobe Systems and third party developers All plug ins developed by Adobe Systems are certified plug ins No third party plug ins are certified Some features in Acrobat require that only certified plug ins be loaded before the feature is enabled Working with eBooks is one example where only certified plug ins can be used F Any time a document has Adobe DRM Digital Rights Management protection such as eBooks
54. 46 Getting to Know Adobe Acrobat Search tab You can use the Search tab to find any word s in the help document Click the Search tab and the Navigation pane changes to display a field box where you type your search criteria Type one or more words in the field box and click Search The results then appear in the Search tab All text appearing in red is linked to the page that opens in the Topic pane rc w 8 1 The Adobe Help Viewer opens as a floating window with three tabs Contents for listing bookmarks Index for an alphabetical topic list and Search for keyword searches Adobe Help Viewer Que 4 gt i Hero Adobe Acrobat 8 Professional Contents Index Search Home Page E Before you begin E Workspace E Creating PDFs E Combining PDF content El Exporting PDFs Review and comment E Forms E Security Digital signatures Accessibility tags and reflow Editing PDFs E Searching and indexing B Movies sounds and 3D models B Color Management 8 Printing B Print production tools B Preflight I JDF instructions EL Adobo Yodan Puc A A ADOBE ACROBAT 8 PROFESSIONAL Resources What s new Using Adobe Help Workspace nv Index tab The Index tab is an alpha index of topics Click the text to open pages linked to the topics Navigating topics The arrows at the top of the Na
55. About Preferences Adobe Reader however is not Adobe Acrobat Adobe Reader is a component of a much larger product family that has evolved through several iterations over more than a decade You re probably a little more sophisticated and realize there is a major difference between the applications noted previously and you may wonder why I even spend any time discussing the difference between Acrobat and Adobe Reader Unfortunately many people still believe that Adobe Acrobat is the free Adobe Reader program To add a little more confusion Adobe continues to market several Acrobat prod ucts in the Acrobat family While Adobe Reader remains a free download from Adobe Systems there are three additional commercial viewers Acrobat Standard Acrobat Professional and Acrobat 3D With the release of Acrobat 8 Acrobat Standard is now offered only to Windows users and has been dropped from the Macintosh version As I talk about Adobe Acrobat in this chapter and Welcome to Adobe Acrobat throughout the book I m referring to Acrobat Professional for both Windows and Macintosh and Acrobat Standard for Windows users only Where the two programs differ in features I point them out I also men tion when a feature is only available in Acrobat Professional There are distinctions between the Acrobat Standard product Windows and the Acrobat Professional product in terms of tools and commands Most editing tasks can be handled in either vi
56. AcroButtons and AcroDialogs Acrobat plug ins for the books CD ROM I feel very fortunate in having so much support from many people at Adobe Systems who were continu ally available for comments suggestions and favors over a four month period of time while Acrobat 8 0 was in development The energy and enthusiasm of the engineering and marketing teams throughout the development period made it evident that this is a group of people with passion and excitement for their work A hearty thank you is extended to Rick Brown senior Acrobat Product Manager for his sup port telephone conversations and offering a quote you see appearing on the cover of the book David Stromfeld Product Manager who spent time with me in a number of phone conversations and e mails Dov Isaacs for his insight valuable perspectives straightforward and no nonsense responses to ques tions Ali Hanyalolu for his support and advice for promoting Acrobat for educators Greg Pisocky for adding some pointers on Acrobat and accessibility Macduff Hughes for helping Lori and me out with some PostScript related issues Bill McCoy for information on the new Digital Editions interface and many other Adobe employees in the engineering and marketing divisions who graciously offered feed back and advice during the development of the Acrobat 8 family of products Pd also like to thank Kurt Foss editor of Acrobat Users Community Pooja Goyal of Adobe Systems my colleagues on Acrobat Use
57. Adobe Acrobat 8 PDF Bible Ted Padova 120077 z e Wiley Publishing Inc Adobe Acrobat 8 PDF Bible Adobe Acrobat 8 PDF Bible Ted Padova 120077 z e Wiley Publishing Inc Adobe Acrobat 8 PDF Bible Published by Wiley Publishing Inc 10475 Crosspoint Boulevard Indianapolis IN 46256 www wiley com Copyright O 2007 by Wiley Publishing Inc Indianapolis Indiana Published simultaneously in Canada ISBN 978 0 470 05051 4 Manufactured in the United States of America 10987654321 1O ST QR QX IN No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording scanning or otherwise except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act without either the prior written permission of the Publisher or authorization through payment of the appropriate per copy fee to the Copyright Clearance Center 222 Rosewood Drive Danvers MA 01923 978 750 8400 fax 978 646 8600 Requests to the Publisher for permission should be addressed to the Legal Department Wiley Publishing Inc 10475 Crosspoint Blvd Indianapolis IN 46256 317 572 3447 fax 317 572 4355 or online at http www wiley com go permissions Limit of Liability Disclaimer of Warranty The publisher and the author make no representations or warranties with respect to the accuracy or completeness
58. Box tool Drawing tools B Drawing tools and context Menus i e hni iian eee Line tool Properties e ever e o oi ee ee tee A LM Managing line Comments qne eti ee reete t YR MAU UTE HUN nns Using the Show Menu s ure eg ntque deste ore veg ve drap pup ER e dau E ERU asi exped ren Using the Comments Menu Using the Comments Panel Viewing commen tsis cocci be Un ss m Eo a eH ae et vt ee rm E reed Sorting comments Jv dee vire eine ees o ada avigating comments coito ete o er ar DI E Re eee ie Pe a e reris ts Searching comments Printing comments Deleting comments Marking comments Setting comment Status essaie da eni hose rere eom tO Refer pb d elite btt Editing comment Pop Up notes pull lies Exporting and Importing Comments o eiiie iea ia eee eere eere Exporting importing comments to and from a file B Exporting selected comments 3 2o ted ett die Ht rh PR ERE NADIE AIRE MS iden Filtering Gommients s 5d o uc c ip rb ce pee dete RR UN aia Creating Comment Summaries x litiasis dest a Pede eer aia eb e TORIA e Comparing Documents lt a ii ted eee di Uie ne EE RENA SUM tn a ld IA ida aa Chapter 21 Working with Review Sessions Setting Up the Commenting for Reviews Environment Creating an Attach for E mail Review Initiating an Attach for E mail review Participating ina TeVI8W aim herr e ele b ar a eter eee c eee n Ree tg Recipient partici DatiOTi ceo eh et od e tese ota ex t ed ER
59. DF document to properly suit the purpose Printing to PostScript and opening PostScript files in Distiller is used much less today because now so many programs support PDF creation through one button clicks or using the Save As command However many of these one button clicks still use the Distiller application in the background to create the PDF file You may not see Distiller launched when PDFs are created in the background but the program is working away to convert your authoring application document to a PDF file 7 For information related to printing PostScript files and using Acrobat Distiller see Chapter 10 PostScript can be a problem solver for you and you may have an occasional need to use it even if your workflow does not require its use all the time The more you know about PostScript and Acrobat Distiller the more often you might be able to rescue problem files that don t seem to properly convert to PDE PDF versions Acrobat is now in version 8 The version number indicates the number of releases of the product PDF is a file format and with it you ll also find a version number The PDF version relates to the specifications of the file format for the end user its usually not so important to understand all the specifications as much as it is to know what it does for you or what you can expect from it If you create PDF documents for users of older Acrobat viewers and use the newer PDF format your users may not be able to view you
60. DOCUMENTS o eee he ee redes tede NE Navigation toolbar 5 reci rt epi ptem tom ettet rt erre D E EA Deed diria ev de Context menus Page Dil xiv adas Rotate VIEW ous dem idee ue tuck ER ete te e ttp Gals date Pte tene dtt Reading mode enn SERE am ERE puma ERU Etre Full Screen mode Auna a Gte oen tur iA ct rex o t deg toe Ede Menu Bar MO OUD ATS e E Navigation Tabsieu Red iio em lee Muse sll dhs ll obstat il aatia fs Grid Acrobat Professional only Snap to Grid Acrobat Professional only sss 104 Rulers Acrobat Professional only Guides Ste tenet Line Wells eere Automatically Scroll Read Out Loud iiare edes ter e se cae ore nea Pe en AS eines wack Solo de dd ironia Zooming 1 Marquee Zoom tool ses tit te eo efe cde ed ref ine ie teta e 1 ZOOMVTU ote RR EROR A NETS a Mey teen RRR E EGRE e qp 1 Zoom Out tool Dynamic Zoomtool eee deett e et Og AR e rette te delen 1 Loupe tool Acrobat Professional only sss Pan amp Zoom Window Acrobat Professional only sss 113 Zoom tool DelavioES dad EA A EN 114 Changing Page Views Setting Initial ViEWsATCEIDULeS ma traido oral ata 115 Understanding Initial View preferences sss 119 Saving the Initial View Viewing Files with the Window Menu sss eene Minimiz and ZOOM Vi WS rte efe dr eH ere n REPE Perder New Window Cascade Tile neos Contents Sp
61. E een Additigmumereheldss set eto n een e ne treten Managing fields Calculating fields Adding a signature field Creating Dynamic EOS X rated ee Geruch actin e ire rete d E a ned evel ecd rer die e Th anatomy of a dynamic form renti eere terere egeta eee eo Setting up the form properties Working with subfOrnis tasa ege decere re ien De eec reet Sit edet Addingsubtorms toa document nisn dro YOUR RR DEINER dia de Using the Hierarchy palette SUBIO types deste VE T RH OR Ote O aatem ivre des Calculating data smc eire dee d deed mde uade nde nieve contd Distributitig TOFms oisein ere de TUR er p cb anm te Ee eee ri enr ege RUN ME EVENS i cio eh ee ted eate oy e qe i ete sos tive e cis o RO e denen eR Eee Converting Designer XML Forms to Acrobat PDF Forms Converting a static form to an Acrobat PDF form Converting a dynamic XML form to an Acrobat PDF form 910 XXV Contents Enabling Forms with Reader Extensions aysin ne a e EE eee eene 913 Creating Data Conn ctions seiden evri eee tee ee emen re e e eet t ch eere gas 914 XML schema and XML data Sources esee erede e ee de ode ere pe neve 914 Connecting to OLEDB data Seules ais Aca ehe ata be qr scere er aed 915 WSDE Teu sete dl lose cas attt ied Learning Adobe Designer is O A ar Chapter 34 Understanding Acrobat Form Tools PE des apis ce eo 923 Setting Up thes Environments re nete endet SIE E Goa Ge
62. File Size commiand lira peer e e Te pe eet oe ed 512 Examining documents Using PDF Optimizer Acrobat Professional only ocios 515 Auditing space usage erede sepe ey que se EEA E tenens 517 Optimizing files Redistilling Piles lt x bys cuscx sand ate EEEE EEE NEE TE Heute bel seamounts AO Contents Batch Processing PDF Files ci erbe ie eere e e ed dai p ted Creating a batch sequence Setting output Options re deer nte cett de e e e da e e en Runtihp Sequences v oe este retina V e lies Bergen Do tas ep Lot Pr d Dite Fen ile cle Editing sequence cade ode ero oen t Beto de tad or bf ares Creating custom sequences Las O M tia dd Chapter 19 Enabling Features for Adobe Reader 531 Setting Up the Enabling Work Environment eere 531 Adobe LiveCycle Reader Extensions Server ee iit rere tet e IR RE HERR Rea 532 Restrictions for Enabling Features E Puig a dete waded pea iS AR tanta Licensing ra i ole noo Em Fnforcing the restrictiva Enabling PDF Documents with Reader Extensions Acrobat Professional only Enabling PDF stor Commenting sonner dde seeded presi tree de Miners it Enabling PDEs for Comments Review sie oo viene aa eaten Enabling PDFS dor torn SAVES ira a er i oO Set hee Sending files for Shared Reviews s Distributing Forns eset eor area teet qe s doubt tots eua epe let MS 537 What about Adobe Designer Forms 2 2 popolo ete ia cda tn aad 538 Editing Enabled PDE Files e erts Modifyin
63. PART Chapter 1 Getting to Know Adobe Acrobat Chapter 2 Using Acrobat Viewers Chapter 3 Getting Started in Adobe Acrobat Chapter 4 Getting Familiar with Adobe Reader Chapter 5 Viewing and Navigating PDF Files Chapter 6 Searching PDF Files 24 xc 4 Mate DRAGON OR o start off this large book on Adobe Acrobat let s first take a look at what INTHIS CHAPTER Acrobat is and what PDF is and lets try to get a grasp on some of the IN THIS CHAPT many options you have for working with PDF files in Acrobat AboutAdobe Acrobat Understanding PDF What Is Adobe Acrobat Assuming you know little about Adobe Acrobat I start with a brief description of what Acrobat is and what it is not As I explain to people who ask about the Understanding PDF standards Taking a look at the new user product I usually define it as the most misunderstood application available internace today Most of us are familiar with the Adobe Reader software which is a product Looking at the Acrobat from Adobe Systems Incorporated that you can download free from the Adobe workplace Web site www adobe com acrobat readermain html You can also acquire the Adobe Reader from all the installation CD ROMs for other Adobe Getting help software You can even acquire Adobe Reader from other sources as long as the Adobe licensing requirements are distributed with the installer program The
64. Q Edit menu As shown in Figure 1 4 the traditional Cut Copy and Paste commands are located in the Edit menu along with other familiar commands from Acrobat 7 There are no changes to the Edit menu from Acrobat 7 Mca The Edit menu contains the same commands found in Acrobat 7 Edit View Document Comments F Ey Undo typing Ctrl Z Rec I Z Cut Ctrl X L Copy Ctrl C EJ Paste Ctrl V Delete Copy File to Clipboard Select All Ctri A Deselect All Shift Ctrl A Check Spelling b Look 1 Wor Eind Ctrl F Search Shift Ctrl F Search Results Preferences p 13 Welcome to Adobe Acrobat View menu The View menu see Figure 1 5 contains all the commands you ll use for viewing PDF documents An addi tion to the View menu is the Reading Mode command This command dismisses the Navigation pane and appears similar to the display you see when reading articles The Wireframe command has changed to Line Weights you see at the bottom of the menu For more information on using Reading Mode see Chapter 5 Document menu The Document menu see Figure 1 6 contains a collection of commands specific to document handling Options in the Document menu have a few changes in Acrobat 8 compared to the options in Acrobat 7 Notice a new command Enable Features in Adobe Reader which appears in addition to Enable for Commenting and Analysis found in Acrobat 7 and used to enable PDFs for commenting in Reader This new comm
65. SUMIMALY EM E Chapter 16 Editing Pag s suck dox ems o EA Ra 445 Setting Up the Page Editing Environment sss eee eene 445 Working with Page Thumbnails viciado ra tert edidere 446 Navigating pages ks changing thumbnail sizes until eite Nae e hebes exe etd Lo Me es 449 Embedding and unembedding thumbnails sss 450 Organizing PAGES oe ox ds ettet nee tio Nace Pene teca Op e eter Mete lods 451 REO den eS a decus tesa a tere tasca biis 451 Copying pages a REMOVING pages ics scs A A A A E OT 453 Modiltying Pages unran ranea eerte edet eire aene dette derer i eee dedit 454 Cropping Pages Rotating Pages Rotating POF Clemen Seri coc cte ene pia RES EERE unge E dur EGEA Minimizing rotation problems Creating Headers and Footers Updating headers and footers Removing headers and footers Contents Numbering Pag s decuit een aene ded denise E e ie el e ia 468 Numbering individual PDF documents sss 468 Using Bates numbering eret ene ede e eet er ne or rhe ee orte tede 470 Remoyitig Batesin mbersu zen ceste ter ode ter rie que ris Guess 473 Packaging tiles with Bates Numbers oret ostium dte ist 473 Adding Watermarks and Backgrounds Adding b ckBgrounds sete iaa e qe E basate oo tipa op load Replacingbackgrounds sca pite tme eerte e moa drei ied Updating backgrounds Removing backgrounds oerte eroe P hope E a dita ted Adding watermarks 5 o e e ote
66. Standards PDF has been adopted as a standard file format in many industries including engineering legal manufac turing and prepress and printing Even the United States Federal Government has embraced PDF as a standard file format So what are standards Without regulation and approved standards the computer industry would be chaotic Fortunately an international committee known as the International Organization for Standardization ISO develops and approves standards for the technical industry This international com mittee an entity apart from Adobe Systems has approved and developed substandards of the PDF format The PDF standards available now include the following E PDF X This standard is a subset of the PDF format used in the printing industry PDFs meeting PDF X compliance are typically reliable and theoretically can be accurately printed on almost any kind of PostScript device W PDF E This standard is a subset of the PDF format designed for engineers to insure that indus trial designs and drawings comply with a PDF standard mE PDF A This standard is a subset of the PDF format used for archiving documents The standards committee wants to insure that the files you create today and save as PDF can be viewed by com puters many years in the future To do so the PDFs you create for archival purposes can be saved as PDF A documents W PDF UA Although as of this writing this subset of the PDF format is in an early
67. aaa aii 34 vii Contents Palta it ld orae da eee De er eda obuia 35 Default palettes Je t e e t e e tte dpt ets 35 Hidden panels aan tee esee dee redire t eie eee Fa torpe reed ds 38 Palette Menus Ad uii tea iet pae Mid can att erue dale dd ibid ricos 43 Context Tension eese ctt cis eiat dd ers beu tm e been tle oto 43 Accessing Help Getting Started in Acrobat sd eet etri ae cies e aee pente tute te pti dnte 45 blow TOPE oeste f ede seen e tere EAE detecte es 45 Acrobat help Complete Acrobat 8 0 Helpen dast en es e E EAR ERA n eed Adobe LiveCyCle Designer ehe dest ens eer me er dada More help 3 5 Acrobat User Community Understanding Preferences Summary cacen oe cem mss mcn s M M Une d MEE Lu LM A Ee wag oa Chapter 2 Using Acrobat Viewers Viewer DistInctlotis si ec ORTI RO E P NE EE OR RENS dia DRE Adobe Reader ia cid Acrobat Elements Acrobat Standard versus Acrobat Professional Acrobat Dita toda t etes bietet Gel ente tta rep teen ad den cile bas Using Plug ins Instale pl ode DEA deo IRE das en e a eate Uninstalling plug itis i eet P med onere teh eie tee epe md edet Resolving plug in conflicts Working with plug ins SUMIMALY MEER Chapter 3 Getting Started in Adobe Acrobat 61 Getting Started Wind Wir een A epe ecd Ate elt rede tere aaron Navigating the Getting Started Window ssssssssssssseeeeeeee eene Using t
68. adsheets e em tia na Aggregating data from multiple files into a single spreadsheet Aggregating FDF XML data Submitting and Receiving Data Fortis ace eee oer tr RR HORT E ERR EI dd Creating a Submit Form button Distributing forms ane n cov d Die dope shane bet tuse ee ette tetas Compiled rn leproso eei Using the Forms Tracker Summary Chapter 36 Understanding JavaScript Setting Up the Environment Getting Started with Acrobat JavaScript Finding JavaSctipts us erecta prever Eee fuut errat er Pte ee iuret Examining field scripts Bookmarks and links Examining document level JavaScripts Examining page actions susci eset pt e oe e der tyene eeu sla x catus Examining document actions Searching for page templates Contents Using the JavaScript Debugger ree er peto bleed de i dee 1008 Using the JavaScript Console tu eee e tec de e e de eds 1009 Creating Viewer Options Warning Alerts ssssssssssssss ee eee 1010 Creating VIeWertyDe alert Sneu yere ole iate ds dla dd eo dalt bee renes ihe aet 1010 Creating viewer VersiOt alertscusl asco oe ter otium pote Et b et dee etd 1013 Performing JavaScript Calculations If else statements Calculating dates Using loops Using Document ACHONS 25 0 t ete eee a entrer ee e e e lere ee E M eh Wotkinie with Page Templates nario eni b epe pe ted epe edd Creating a page template Spawning a page from a template Cre
69. and now enables you to add both commenting and saving from data in Adobe Reader The Paper Capture command has changed names to Scan to PDF and a new command exists for optimizing scanned PDF files The OCR feature in Acrobat remains the same and is all available in the Text Recognition sub menu In addition to these new commands we find the Examine Document command and Manage embed ded index appearing in Acrobat 8 For information related to enabling PDFs for form data saving see Chapter 19 where all the enabling features are discussed For more information on examining documents take a look at Chapter 19 For more information on embedding index files look to Chapter 6 where I talk about search indexes and searching PDF files os The View menu contains commands for viewing PDF documents and navigating through pages and different PDF files View Document Comments Forms Tools Go To Zoom Page Display Rotate View Reading Mode Ctrl H Full Screen Mode Ctrl L Menu Bar Toolbars L Navigation Panels Grid Ctrl U Snap to Grid Shift Ctrl U Rulers Ctrl R Guides Line Weights Ctil 5 Automatically Scroll Shift Ctrl H Read Out Loud 14 Getting to Know Adobe Acrobat E The Document menu reflects several changes in Acrobat 8 Document Comments Forms Tools Header amp Footer Background Watermark Insert Pages Shift Ctrl 1 Extract Pages Replace Pages Delete Pages Shift
70. art Meeting displays information related to Acrobat Connect Start Meeting Now Features of Adobe Acrobat Connect Learn More To Start Meeting directly Accessing your personal web conference from within from Acrobat click here Acrobat is the easy way to begin communicating and collaborating with colleagues and customers Preview a demo or read more about how Start Meeting using Adobe Start Meeting now Acrobat Connect can save Screen share documents and presentations with the you time and increase your click of a button productivity Your personal Meeting URL lets you communicate virtually anytime anywhere jen a damo of Ade Conduct web conferences on the fly without any scheduling or setup in advance Visit the Adobe Acrobat No software downloads means easier participation for Connect web site your attendees Start Meeting now Wi Secure The Secure task pane contains information on securing PDF files See Figure 3 6 Information is provided in the center of the pane for the many options Adobe offers you with PDF security and some links to help information that describes how to secure PDF files Also a link is made to the Create security envelope dialog box 7 For more information related to securing PDF files see Chapter 26 GROSS REF internal WAPRES P E Sign The Sign tasks pane shown in Figure 3 7 provides you with information links to help files related to digital IDs and digitally signing documents
71. ass Hae MU ep ARTS 923 What Are Acrobat EOEWIS wo nie cada e e ten E os pl des e oreet iura 924 The non PDF form 925 Development ota BDETOF iode todos EE ob di derby ee S 925 Filling Forman causa nes Dn ais d aee p en tad T P esu E ii 925 Using the Typewriter tool 925 Filling in forms containing form fields ocn 926 Form field navigation keystrokes eie e Hte tech et ees 927 Viewing fields nd cte ern p eU e RR UNCERT Y ERE RH 928 Using Auto Complete features 929 Working in the Forms Editing Environment 931 EormoEield RecopnitloHss emot ettet penses asoxameetttsalenudet ig s 932 Understanding fori elds s rete re aep ur nete PD ue de M 936 Assigning Form Field Properties 938 General properties rasta eee e e ee eere eee tede eee e e RERO E 939 Appearance properties 5 do tette emeret ES e e te one t A 939 Options properties 941 Text options 941 Check box and radio button options 943 Combo box and list box options an esinik una ee 945 B ttop Options s cort queer ep n HR i Pra Ee HR Eo cepe LIU NATUR Reden 947 Barcode options 949 Actions properties 950 Importing form A E 951 Resetting a form 4 0951 Submitting 4 Mis d cse e e Ee RE URGE de VU de E E Ud 952 Format Properties mcr ed ce aer tas e tao ei Decr rn ee pt ee RETE eger 952 Validate properties tessera den net ns t e ttr sds i ee rr acaso 954 Calculate Properties uscite rero at t bee dete hed gti 955 Selection C
72. at window again Toolbars can also be hidden by using the More Tools window opening a context menu on the Toolbar Well and selecting a toolbar with a check mark to hide it and selecting tool bars in the View gt Toolbars submenu W Locking toolbars The vertical separator bar used to move toolbars disappears when you select Lock Toolbars from a context menu The toolbars cannot be inadvertently moved after you lock them To unlock the toolbars open a context menu and select Lock Toolbars again The check mark alongside the menu command becomes unchecked and the toolbars are unlocked in the Toolbar Well If the toolbars are locked and you drag an undocked toolbar on top of the Toolbar Well it won t dock You need to first unlock the toolbars before you can redock them Additionally you need to unlock toolbars in order to use the Reset Toolbars command in a Toolbar Well context menu to return tools and toolbars back to the default position 27 Welcome to Adobe Acrobat 28 7 You can also lock toolbars that are undocked outside of the Toolbar Well The separator bar on the toolbar disappears on floating toolbars the same as it does for toolbars docked in the Toolbar Well However locking undocked toolbars does not prevent you from moving them around the Acrobat win dow You can click and drag the title bar for any undocked toolbar and move it to another location E Setting new toolbar defaults If you decide to reposition your t
73. at Standard nor Professional can help you do some editing tasks needed in your workflow Fortunately you have options for acquiring Acrobat plug ins developed by third party manufacturers that add much more functionality to the Acrobat tools and menu commands Many of the chapters ahead give you an idea of the distinctions between Acrobat Standard and Acrobat Professional and the tools accessible from one viewer ver sus the other This chapter introduces you to the Acrobat viewers points out some differences among them and shows you how to use Acrobat plug ins when you need more features than the viewers provide Viewer Distinctions Adobe Reader Acrobat Standard Windows only in version 8 Acrobat Professional Acrobat 3D and Acrobat Elements are designed to serve different users with different purposes It should be obvious to you that Adobe Reader as a free download from Adobe s Web site is much more limited in features and performance than the products you purchase It should also be obvious that because of the low cost of Acrobat Elements it is much more limited in features than Acrobat Standard Acrobat Professional and Acrobat 3D 53 IN THIS CHAPTER Understanding the differences among the Acrobat viewers Using Acrobat plug ins Welcome to Adobe Acrobat For a general overview take a look at the following descriptions of the Acrobat products Adobe Reader Adobe Reader is available for download from Adobe s
74. ating Pop Up Menus sss Writing document level JavaScripts Creating a popup menus ac eique cnn re E das Pop up menus for page navigation in PDF Packages Working with Trusted Functions Creating new documents Adding menu commands Using a Javascript BUlldet 26 2 botado ch een te bal Seah Seika aede Mta uM eb Mai efe tnos SUMAN Jc erdum ae paid deca Appendix Using the CD ROM Systeim Requirements enra unae prep gr OE CENE D QN RE Installation Instructions Contents eire setis Adobe Reader 8 0 PDE Version Ol thesDOOR 5 cereo eee c reb echt a ope tees Author created PDF doc menhts en eterne en e Dritter XH PUE ER EEUU Windows demonstration plug ins Troubleshooting rete e reat ote reb Ded pee eiie tre een near Ded t er dep Customer care Index io gosse e ERIS End User License Agreement dobe Acrobat 8 PDF Bible is written for a cross platform audience Users of Microsoft Windows 2000 with Service Pack 2 Windows XP Professional or Home Edition Tablet PC Edition and pple Macintosh computers running OS X v10 2 8 10 3 and later will find references to these Operating systems About This Book Most of the chapters in this book include screenshots from Acrobat running under Windows The user interface is closely matched between Windows and the Macintosh therefore Macintosh users will find the same options in dialog boxes and menu commands as
75. azine publishers have standardized on the PDF format for printing and prepress The prepress industry has long adopted PDF as a standard for commercial and quick print houses Almost every software manufacturer includes last minute notes user manuals and sup porting information in PDF format on CD ROM installer disks The U S federal state and city govern ments and the U S government contractor organizations have standardized on PDF for everything from forms applications notices and official documents to intra office document exchanges With the introduction of the Acrobat 6 product line Adobe Systems expanded existing markets and tar geted new markets The features in Acrobat 6 and 7 Professional appealed to all kinds of engineering profes sionals With the support for layers and direct exports from programs such as Microsoft Visio and Autodesk AutoCAD engineers planners and architects welcomed the new additions to Acrobat Now in Acrobat 8 users of Acrobat Professional can convert AutoCAD dwg drawings to PDF complete with layers and com ments without having AutoCAD installed on a computer Enterprises in which document flows include dif ferent workgroups for almost any industry welcomed additions to the comment and review tools in Acrobat Professional Additional enabling usage rights for Adobe Reader users in Acrobat 8 are another great feature for knowledge workers The already standardized prepress market applauded new features for
76. background Document pane color emphasizes document pages more when the pages are white White is the most common page color used by most users W Elimination of the Status Bar You ll notice immediately that the familiar Status bar in Acrobat 8 is now absent This decision was made to provide more viewing area for document pages If you like having tools previously found in the Status bar in view dont worry Ill explain how to create a Status bar look in Chapter 5 Wi Icons in the Navigation pane Another obvious change in the user interface is the appearance of icons in the Navigation pane at the far left side of the Acrobat window Again this change was made to provide users more space in a crowded window In earlier versions of Acrobat we saw names for the Navigation panels such as Bookmarks Pages Security Comments Attachments and so on These names took up quite a bit of real estate especially if you loaded a number of additional Navigation panels made available by selecting View gt Navigation Panels and selecting a panel from the submenu After dragging a panel to the Navigation pane the panels quickly begin to crowd the available space By using icons you can easily store more individual panels in the Navigation pane If you want to begin to associate the icons with the Navigation panel names just open the View gt Navigation Panels menu All the Navigation panels are listed by icon and name duding the default Navigation panels y
77. bat Professional through a menu command that launches Acrobat Catalog y For information on creating index files see Chapter 6 55 Part 1 Welcome to Adobe Acrobat 56 E Creating PDFs Acrobat Standard offers support for an impressive range of file types that can be converted to PDE However Acrobat Standard doesn t support creating PDFs from certain file types such as AutoCAD Microsoft Visio and Microsoft Project Acrobat Standard does use Acrobat Distiller but the Acrobat Standard Distiller does not support PDF X PDF E and PDF A compliance F For information on using Acrobat Distiller see Chapter 8 For information on PDF A and PDF X see Chapters 10 and 32 W Engineering tools Acrobat Standard does not support some features used by engineers and tech nical illustrators such as merging and flattening layers f For information on using the measuring tools and working with layers see Chapter 24 The preceding items are some of the major differences between these two commercial viewers You will dis cover subtle differences as you work with the programs For example Acrobat Standard doesnt support comparing documents migrating comments Bates numbering show and snap to grids convert dwg and indd files does not contain the PDF Optimizer for repurposing files and so on If your mission is to recommend the product for purchase or make the decision for your own use be aware of the four primary distinctions betwe
78. bypass the screen when engaging in an Acrobat editing session To stop the screen from opening on startup check the box in the upper right corner where you see Do not show at startup The next time you launch Acrobat the Getting Started window wont open If at any time you want to reopen the window select Help Getting Started with Adobe Acrobat The Getting Started window always opens on top of the Acrobat Document pane The Getting Started window contains eight task buttons that are links to other panes in the Getting Started window When you click one of the buttons the second pane opens and displays information about the respective feature available in Acrobat include On the second pane for any one of the eight individual task topics you find different icons and buttons that Task action Click this button or the text adjacent to the button and Acrobat launches a dialog box or menu command to perform an action v Wi Task description Adjacent to this icon you find a short description explaining certain features available with the respective task Getting Started in Adobe Acrobat a m Task help Click the icon or the text description adjacent to the icon and the Adobe Help Viewer opens displaying help information related to the respective task Fee E Home Click the Home button and you return to the first pane in the welcome window Using the Tasks Buttons The eight tasks panes describe various options you have
79. choose to view additional panels through menu commands You can choose to display a number of other panels in the Acrobat window and dock them in the Navigation pane To open a hidden panel choose View Navigation Panels From the submenu you ll find all the panels available In Figure 1 44 the list shows Navigation panels available in Acrobat Professional Another way to access the Navigation panels is through a context menu Right click Windows or Ctrl click Macintosh on the Navigation pane and a menu shows all the Navigation Panels In order to see the panels you must first open them from the Navigation Panels submenu and dock them in the Navigation pane Once the panels have been docked they appear in a context menu as shown in Figure 1 45 38 Getting to Know Adobe Acrobat EUR ool l ll Open the Navigation Panels menu and a submenu displays all Navigation panels View Document Comments Forms Tools Advanced Window Help Go To Zoom Page Display Rotate View Reading Mode Ctrl H Full Screen Mode Ctrl L Menu Bar F9 Toolbars 1 Navigation Panels Grid Ctrl U Snap to Grid Shift Ctrl U Rulers Ctrl R Guides Line Weights Ctrl 5 Automatically Scroll Shift Ctrl H Read Out Loud v ia Secure y A Sign S Forms Hand Toot E amp 36 i Ul Articles Attachments E Bookmarks Comments Content Destinations 5 Fields How To xX Info 39 Layers Tg M
80. comes in several forms and you can choose from several help meth ods to find the one that works well in your workflow This section covers different options for getting help in an Acrobat session 44 Getting to Know Adobe Acrobat Getting Started in Acrobat When you first launch Acrobat the Getting Started window opens as shown in Figure 1 52 This window provides a number of different help items that ease you into the world of Acrobat and PDE When you first launch Acrobat 8 the Getting Started window opens uu Bo not show at startup 2 Getting Started with Adobe Acrobat 8 Professional GETTING STARTED WITH ADOBE ACROBAT 8 PROFESSIONAL What s New in Acrobat 8 Professional gt le le e CREATE PDF COMBINE FILES EXPORT START MEETING Create an Adobe PDF from Combine multiple files from Export PDF files to other file Communicate and collaborate Office emall a web site or various sources into a single Formats and easlly select text with colleagues and customers From any file that prints professional looking PDF file and images for copying to other applications ITE c SECURE SIGN FORMS REVIEW 8 COMMENT Help control access to your Sign PDF files to enhance the Create a POF form distribute Initiate a POF file review and documents integrity and authenticity of it and collect the data participate using Acrobat documents commenting tools
81. command name and a submenu opens In a few cases you can find nested submenus where another right pointing arrow may be visible in a submenu If you want to access the second submenu move the cursor to the menu option containing a right pointing arrow To make a selection from a submenu command move the cursor to the desired menu command When the menu command highlights click the mouse button to execute the command oc 2 oll l ll The Help menu gives you access to Help information on selected topics as well as access to the complete Acrobat Help document Help Complete Adobe Acrobat 8 Professional Help F1 Getting Started with Adobe Acrobat 8 Professional How To gt Online Support l4 About Adobe Acrobat 8 Professional About Adobe Plug Ins Activation gt Registration Repair Acrobat Installation Digital Editions Adobe Online Services Check for Updates 18 Getting to Know Adobe Acrobat E AU l lo To access a submenu move the cursor to the command containing a right pointing arrow and slide the cursor over to the submenu options Click the desired command in the submenu to execute the command lt gt Cloud Tool sha 7 Arrow Tool My Stamps Dynamic Sign Here Standard Business Eavorites 2 Paste Clipboard Image as Stamp Tool Create Custom Stamp Manage Stamps Show Stamps Palette lt v Context menus
82. cycle S Create form Convert an existing electronic Form or create a new form from customizable professionally designed templates Lean more Create new form Track Keep track of forms that have been sent and returned to you Leammore Trackforms Distribute Distribute your Form via email including an option for more secure delivery or place it on a server Learn more Compile data Easily collect and review data from returned forms and export it to other applications No retyping required Leam more Getting Started in Adobe Acrobat The Review amp Comment task pane provides information for help with commenting and review sessions and links to a dialog box and a wizard to start and track reviews 8 Getting Started with Adobe Acrobat 8 Professional S M Home Do not show at startup ad REVIEW amp COMMENT vi Pues with the free Adobe Reader can review a PDF Y Comments from all reviewers can be included in one PDF file Y You can easily sort check off and track comments from reviewers Shared Review PDF Review Options Export Comments to Word or AutoCAD Store your comments This chart can help you decide which review is right for ij centrally and in real time el your specific needs You don t need to retype in a shared network comments to incorporate folder SharePoint them into the original file workspace or WebDAV E mail Shared Just use
83. d information on product descriptions version numbers and compatibility issues Installing plug ins Most plug ins you acquire from third party manufacturers are accompanied by an installer program Installing plug ins is easy Open the folder for a plug in you download from a Web site and double click on the installer icon The installer routine finds the plug ins folder inside your Acrobat folder and the plug in is loaded when you launch Acrobat If a plug in is not accompanied by an installer program you need to manually add the plug in to your Acrobat plug ins folder On Windows open the Program Files Adobe Acrobat 8 0 Acrobat plug_ins folder Copy the plug in you want to install to this folder On the Macintosh open your Applications folder Open the Acrobat 8 Professional or Standard folder from within the Applications folder Press and hold the Control key and click the program icon Adobe Acrobat 8 Professional or Adobe Acrobat 8 Standard to open a context menu as shown in Figure 2 3 From the menu items select Show Package Contents Using Acrobat Viewers Open the Package Contents on the Macintosh to gain access to the Plug ins folder eoo Adobe Acrobat 8 Professional SC Lee a gt P Name Ak Date Modified a Acrobat Distiller Sep 16 2006 4 14 AM Application Acrobat Uninstaller Sep 16 2006 4 29 AM Application Wa Application HTML ment Get Info 13 48 PM HTML ment Show Package
84. de et dede d eet Saving SWEfles rd errores Opening Illustrator files in Acrobat Exporting PDESOP Prints tte utmost o ciate dues oe deti t Exporting Adobe PDF Layers Adobe GoLive CS Using Acrobat with Non Adobe Programs Summary Chapter 10 Using Acrobat Distiller Setting Up the Work Environment Understanding PostScript Creating PostScript les a da ENCON ad onere pete edente ene le PostSeript levels inier x d WE RP PUR dede teen Using Acrobat Distiller Preferences Startup Alerts CUE PU OPUONS crasas tcp adan A PLE Editing Adobe PDF Settings Using the Default Adobe PDF Settings Changirig Adobe PDE SENS sooo nete eti eie Hits ri d eden General settings coin Images o eges Color images GTayscale e se ntn Monochrome Hia9es i i citare ecce ida Guidelines for sampling images Adobe Color Settings Color Management Policies WORKINGS SDACES uud eate ud estos ides ael dtes tecta oe be tu keeps E CM VIK COlOT SPA CeSias wie sinless e seite a aeter s o DN tee edt etel ed Device Dependent Data Advanced cases pete tes hg tre rli AI vet nia rie S P bep e rede tha Standards Acrobat Professional only PDF X PDF A Managing Adobe PDF Seting Sranie erinan a generi tege ete e open A tinae p etra cet da Rn ni Identifying Font Locations Using Watched Folders Licensing restrictions Creating watched folders Acrobat Professional only Working wit
85. dobe Acrobat fortunately continues with the same product names as found in Acrobat 7 The high end performance application is referred to as Adobe Acrobat Professional In release 8 as was the case in version 7 there is also a lighter Acrobat version with many of the same fea tures found in Acrobat 5 x The lighter version also the same as was available in Acrobat 7 is called Adobe Acrobat Standard Now in version 8 of Acrobat Acrobat Standard has been discontinued on the Mac and appears only on Windows This program has all the features you find available in Acrobat Professional with the exception of forms authoring high end printing and prepress enabling documents with Adobe Reader extensions and some differences in tools and menu commands As you follow the pages in this book you can apply most of what is contained herein to either Acrobat Standard or Acrobat Professional with the exception of Chapters 19 and 32 and Part VI where talk about forms XXXV XXXV Introduction One more product you can purchase from Adobe Systems in the Acrobat family is Adobe Acrobat Elements Elements is a low cost PDF creation tool designed for enterprises and it requires that you purchase a site license of a minimum of 1 000 copies The Adobe Acrobat Reader software remains a free download from Adobe Systems and offers you many more features than found with previous versions of the Acrobat Reader software Nomenclature The official name for the n
86. dow allowing for the best view You open toolbars from menu commands in the Tools menu or by opening a context menu If you re a sea soned Acrobat user your first encounter with Acrobat viewers 6 and above might be a bit frustrating if you don t know how to access the tools you want to use Where is that Form tool you may ask Don t worry its there You just have to poke around and search for it or better yet look over the following descriptions to understand more about how these other tools are grouped into separate toolbars Opening advanced toolbars For the purpose of discussion I ll refer to the non default toolbars as advanced toolbars Acrobat does not refer to all these tools as advanced tools Some of the tools labeled in the menu commands are not referred to as advanced tools For clarity in this chapter though consider all the following toolbars as advanced toolbars You can use three methods for displaying toolbars not visible when you open Acrobat You can open the View Toolbars menu where you find a list of tools in submenus Select a submenu item to open a toolbar as a floating toolbar in the Acrobat window Another method is to open a context menu on the Toolbar Well and open toolbars from commands in the menu A third option and one that provides more options for viewing all tools and toolbars in a single window is to use the More Tools menu command when you open a context menu on the Toolbar Well As a matter of routin
87. e you should use this option when preparing an Acrobat session that requires you to use several tools and toolbars All tools except the Form tools Acrobat Professional only are accessible from the context menu Advanced Editing toolbar The Advanced Editing toolbar shown in Figure 1 26 is one you ll use in just about all Acrobat editing sessions Tools include the Select Object tool that is used to select content you add in Acrobat such as Getting to Know Adobe Acrobat comment markups and form fields The Article tool is used to create article threads the Crop Link 3D Movie and Sound tools follow The TouchUp Text tool is used to edit text on a page and the last tool is the TouchUp Object tool that is used to select content that was originally created in an authoring program and converted to PDE y For more information about PDF editing using the Advanced Editing tools see the chapters in e A Part III To learn more about the Link tool see Chapter 22 For using the Movie and Sound tools see Chapter 23 To learn how to use the TouchUp Order tool that follows the TouchUp Text tool see Chapter 25 o 0 DC OU The Advanced Editing toolbar contains a miscellaneous group of tools used for many different editing functions Advanced Editing Uwogueum Comment amp Markup toolbar When you open either the View Toolbars submenu menus or a context menu on the Toolbar Well the first menu option after the defaul
88. e EAR UR ree egeo Stopping build s sobra tee ere eA eee eter rS RAE Oden Building existing indexes Building legacy index files Building index files from secure documents Rebuilding an index iei ee de ege dre rr erts ges daa de irs Dees gie e eod oe Pure dad uiio recettes reto is t te pente Mec Pe ete E eie Setting Catalog preferences Indexing Assist eo ome eee ete cds reor Eleg voa oce ele etu ise Index defaults er RESOURCE RUNE De INVE ER S Using Index Files L oadingindex filesti afc ene heec ee ette atte loe dett ede eei Attaching an index file to a document sss Disabling indexes at dr enit e Uk oin Pe te b p o tr ER an Findingindex inlortatlonzs eet beet ote etd dta Ug brit Searching an index Searching external devices Working with Embedded Index Files cocida ere e ee ttti ie NA Part Il Converting Documents to PDF 179 Chapter 7 Converting Files to PDF 181 Setting Up the PDF Creation Environment eene 181 Understanding How PDFs Are Created Converting Native Documents to PDF Adobe PDF printer Windows Sansita esie A a i eene nere Adobe PDF Macintosh OS urraca ere Rr HEP urea ciao sis Creating Blank New Pages Creating PDFs from Files demaciado decree te pite ee he a iD vot eO ri ee P he elegi Supported eem E TOR E VUE ORO URINE NEIN EUR oy Applying settings ooo Converting multiple files to PDF Converting Clipboard images Windows
89. e Export gt a Secure P sign E Forms e Review amp Comment The Tasks toolbar features commands for creating PDFs working with comments and reviews exporting PDFs to different formats securing PDFs working with forms and digitally signing PDFs The Tasks tool bar also features the new Task button containing commands for engaging in Acrobat Connect meetings You ll find all these features covered in many of the following chapters Loading and unloading tools The default tools you see in the Toolbar Well when you first open Acrobat is but a mere fraction of all the tools available to you Fortunately in Acrobat 8 a nifty new window has been added to the program to help you easily manage tools Its important to realize that you have toolbars and tools Tools appear as individual icons contained in a given toolbar You can choose to show only one tool in a toolbar or all the tools that belong to a given tool bar and anything in between The tools within toolbars can be added and deleted from the parent toolbar If you re familiar with earlier versions of Acrobat and you dont find tools loaded in the various toolbars your first stop is to open the More Tools menu at the top right corner of your screen Select More Tools from a context menu opened on the Toolbar Well and the More Tools window opens as shown in Figure 1 17 21 Welcome to Adobe Acrobat Open the More Tools window to show hide tools in toolbars More Tools
90. e menu is where you open and close documents create PDF files import and export certain data access print commands and find some other nifty new additions in Acrobat The Mac and Windows operat ing systems display recent files in different menus On the Mac in OS X you ll find recently viewed docu ments by choosing File gt Open Recent File This command opens a submenu where you can access recent documents On Windows a list of the recently viewed documents is located at the bottom of the File menu as shown in Figure 1 3 Note that a new menu command Start Meeting appears in the File menu This command gets you started with Adobe Breeze as I explain in Chapter 29 Getting to Know Adobe Acrobat E Recently opened files in Windows appear at the bottom of the File menu Macintosh users can display a list of recently viewed files by choosing File gt Open Recent File File Edit View Document Comments Forms Tool 5 Open Ctrl 0 Organizer 3 Create PDE 3 Combine Files E Start Meeting H Save Ctrl S Save As Shift Ctrl S Save as Certified Document 43 Export k Attach to Email rt Close Ctrl W Properties Ctrl D Print Setup Shift Ctrl P Print Ctrl P History 3 1 Ca PDF Bible composite pdf 2 C Documents and Settings frontOnly ai 3 C Documents and Settings cover ai 4 C3 userGroupIDPopulated pdf 5 Ci AcrobatUserGroupBookmarked pdf Exit Ctrl
91. e pints cert teen 347 Working with Version Cue files Adobe Acrobat and Creative Suite users 348 Creating a Version CUE PI a ses Saving Version Cue files Understanding states sssss Adding files to a Version Cue project Working with the Versions command S fnmalty xou ospedale quatiens e en he E De us ea der dp e b ie b bee i oi d Chapter 12 Combining Packaging and Attaching PDFs 353 Setting Up the Work Environment Combining PDFS moises Combining files and folders Using the Combine Files Wizard Jdem io ee eT M e HERE Seas ED oper Eee baee es Adding files to the wizard is Organizine liles rea srt hie prie enr idee lectis rper thes M A rA Previewing LIES 2 Conversion options Editing Bookmark names ocn Previewing and saving combined files n Working with PDF Packages eee rege Qtr e Genres ee RR ER EE RETE a Greating a package ies oce e rege e nate tecta ete voi ue be che Re die Viewing PDF Packages Creating a template for a PDF Package XIV Contents Working with File Attachments aiii esee et ee ett eret enr ee N 375 Using the Attach tools dee ie E e RR Ie rete AE 376 Record Audio Comment tgal ss aesa e et eee ed te e e ntes DH res edet 378 Attaching prerecorded SOUNAS ic oro e dads ris tte eser test e er dn 379 Recording sounds dada di Attachments and PDF Packages Using the Attachments panel
92. ed to imaging programs font libraries and tools to help service graphic design professionals When you speak to graphic designers and advertising people they connect Adobe Systems with products such as Adobe Photoshop Adobe Illustrator Adobe InDesign Adobe Premiere and so on With some of these flagship programs hav ing long histories and large installed user bases some people may think that a product such as Adobe Acrobat takes a back seat to the high end graphics and multimedia programs Introduction Where does Acrobat fit into Adobes mission and view of its product line Adobe Chairman and CEO Bruce Chizen has been quoted as saying that he expects the Acrobat family of products to weather economic storms in the software market Acrobat is Adobes fastest growing product experiencing between 40 to 60 percent growth in year over year sales Chizen has also stated that more than 60 percent of Adobes world wide sales and marketing personnel are devoted to Acrobat related products from the Acrobat 5 life cycle to the present Adobe sees Acrobat as an integral part of its future and is investing much energy into Acrobats growth With more than 750 000 000 installed users of the Adobe Reader software Acrobat and the PDF file format are among the most popular software products available today Acrobat has become a standard in many different industries In the publishing market many large news paper chains publishing houses and book and mag
93. edit line in the acknowledgments By all means send me a note Send your e mail inquiries to ted west net Chances are that if you have a problem or question about Acrobat you re not alone and many others might be interested in your question and a response to the question Send your questions directly to my blog on Acrobat Users at www acrobatusers com blogs tedpadova In addition to my blog some very alented friends who know so much more than I do also host blogs on Acrobat Users Visit www acrobat users com blogs to see a complete list of the blog hosts Preface If you happen to have some problems with Acrobat keep in mind that I didn t engineer the program Inquiries for technical support should be directed to the software developer s of any products you use This is one more good reason to complete your registration form There you have it a short description of what follows Don t wait Turn the page and learn how Acrobat can help you gain more productivity with its amazing new features XXXIV this edition possible Mike Roney my former acquisitions editor at Wiley who started out this proj ect with me and later my acquisitions editor Kim Spilker who helped me finish the project my project editor Katharine Dvorak who was my project editor on the first Acrobat PDF Bible 1 wrote and who I was very pleased to have back with this edition copy editor Nancy Rapoport and editorial man ager Robyn Siesky as well
94. en the products Acrobat Standard does not support forms authoring professional printing engineering tools or adding Adobe Reader usage rights for review and comment and forms data saving and digital signatures If your work is in one of these areas you need to purchase Acrobat Professional Acrobat 3D Acrobat 3D is a commercial Acrobat product with all the features of Acrobat Professional Its main focus is on the manufacturing segment and aimed at Engineering Design and Technical Publication workflows Acrobat 3D additionally adds support for the Acrobat 3D Toolkit 3D Capture for UNIX and a conversion framework for converting and placing major CAD file formats into PDF files This is a separate Acrobat product you can purchase for use with 3D drawings created in almost all major CAD formats Among some of the features you find with Acrobat 3D are the following W File conversion Acrobat 3D supports 3D drawing translations from all major 3D drawing pro grams including AutoCAD These drawings can be imported directly into Acrobat 3D where com ments reviews and markups can be applied and then shared with anyone using the free Adobe Reader W Capture 3D files Acrobat 3D includes Acrobat 3D Capture so that you can convert any 3D drawing to PDF for use in Acrobat 3D W Optimize enhance and animate Features in Acrobat 3D enable you to optimize drawings for faster display You can add multiple views and materials and textures multi
95. enu item you select 69 O Partl Welcome to Adobe Acrobat Task buttons contain menu items that open the Getting Started with Adobe Acrobat 8 window Combine ne Export To amp Start Meeting Merge Pages Create PDF Package Getting Started Combining Files Summary W The Getting Started with Adobe Acrobat welcome window appears in all Acrobat 8 viewers W The welcome window provides help information related to many different Acrobat features W The welcome window contains links to dialog boxes that support working within a particular feature W The Forms feature pane has a few links that open Adobe Designer on Windows m All the task buttons in the Tasks toolbar with the exception of the Send for Review task button contain menu commands to open the welcome window and the feature related to the task button menu item 70 s a PDF author you need to be aware of the capabilities and the limita tions of the Adobe Reader software In some situations you can distribute PDF documents to users of the free Adobe Reader software for active par ticipation in your workflow without all your clients and colleagues needing to purchase the full version of Acrobat Standard or Acrobat Professional In other situations where the Adobe Reader software does not contain tools or commands to properly edit a file for a given workflow you may need to recommend to oth ers which commercial viewer they need to pu
96. ersus an open area in the pane 43 O Partl Welcome to Adobe Acrobat A context menu opened on a bookmark B Bookmarks x i Delete Bookmark gt Options E Passwords E Adobe Store Go to Bookmark Print Page s EHA Cut Ctrl X Delete Set Destination Rename mk Use Current Appearance as New Default v Wrap Long Bookmarks Properties Ctl l When a page is selected in the Pages palette and a context menu is opened more menu choices are available than when no page is selected Insert Pages Embed All Page Thumbnails Extract Pages Remove Embedded Page Thumbnails Replace Pages Reduce Page Thumbnails Delete Pages Enlarge Page Thumbnails Crop Pages Rotate Pages Set Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Page Properties Accessing Help You can see the number of different commands and tools available in Acrobat are extraordinary and you haven t yet looked at all the submenu options or different preference options accessed from the top level menu bar With all these features available to you your initial Acrobat sessions can sometimes be over whelming Fortunately the great engineers and program designers at Adobe Systems thought about you and they decided to provide some help Help with learning more about Acrobat
97. eset Toolbars as shown in Figure 1 25 Alternately you can press Alt Option F8 26 Getting to Know Adobe Acrobat EE To return toolbars back to the default view open a context menu from any toolbar or in the Toolbar Well and select Reset Toolbars Advanced Editing Comment amp Markup Edit M Eile lv Find Forms Measuring Object Data Page Display Page Navigation KI K Print Production Redaction M Select amp Zoom v Tasks Typewriter Properties Bar Ctl E Reset Toolbars N Alt F8 zj Hide Toolbars F8 Lock Toolbars Button Labels gt More Tools W Hiding all toolbars Toolbars can be hidden from view to offer you more room when editing a PDF document or browsing the contents of PDFs To hide the toolbars from view open a context menu from the Toolbar Well and choose Hide Toolbars When toolbars are hidden you wont have access to a context menu to get the toolbars back in view Instead choose View Toolbars gt Show Toolbars to make all toolbars reappear Note that using this menu command also hides toolbars W Hiding a single toolbar You can hide a toolbar after it has been undocked from the Toolbar Well Click the X in the top right corner of the toolbar Windows or the small circle on the top left side of the toolbar Macintosh to close it and it disappears from view From a context menu opened on any toolbar or the Toolbar Well you can open the toolbar and display it in the Acrob
98. essing use fixed resolution For Snapshot tool images pixelsfinch Catalog Color Management m Convert From PDF Dus Convert To PDF Do not show edit warnings Reset All Warnings Forms Identity International Dur Internet V show page thumbnails in Print dialog JavaScript Emit passthrough PostScript when printin Measuring 2D p pen od Measuring 3D Meeting Application Startup Multimedia Show splash screen Multimedia Trust New Document Use only certified plug ins Currently in Certified Mode Yes Online Services Reading Reviewing Search Seri wits M If you find some operation in Acrobat not working as you think it should first take a look at the Preferences dialog box In many cases you ll find a check box or menu command not enabled to permit you to perform a task As you become familiar with specific tool groups and menu commands make a habit of routinely visiting the Preferences dialog box so you understand all the toggles and switches that affect tool and view ing behavior 50 Getting to Know Adobe Acrobat Summary This chapter offers you a general introduction for working in both Acrobat Standard and Acrobat Professional and helps you understand the environment the user interface and some of the many new fea tures added to the commercial Acrobat products At the very least you should know how to go about find ing help when you first start working in the program Some of the more important poin
99. estricting the Opening and Editing of Files Using password security Using a security policy Managing security policies Copying and editing policies Viewing and deleting policies is Understanding Digital DS epo eene bar qe exp eee dequt tee t tact eade prise etes Greating a personal digitalID 4 42 22 rip rp tte ter echo et ern t eed gd Creating a custom appearance m Creating a digitali 3 4 2828 Vert onto le eo to Milo at ebd deed ld Managing multiple Ds Taste e het embed dais Setting usage options Previewing before signing Using signature fields Creating a signature field when signing a document Ger fying a doc meBbtus asi alere etr edn tetas eR rH E ge rl reete Pre ET RV S Protect an Adobe PDF File if Working with Digital Signatures and PDF Packages ssssssssssss Using Trusted Identities and Certificate Security sss Using certificate encryption ke Exporting public certificates de a RR OE TNEO YU GREASE Requesting Contacts os on eto d tan qe i tee rie eo de D ee tt Managing Trusted Identities eie rete pene esee e eee Setting certificate security permissions ssssssssssssseeeneneeeeeneenenn Validating Sionalutes i eoe td obs e Mee e de ete bu oue olt Gol aus the Contents Creating a Security Envelope deese ise rere estne duet ee datada d 746 Summary dosi eR quse dre d I EATER E et tette quete 748 Chapter 27 PDFs and the Web
100. etely ignore chapters that cover features you think you won use You can find many related con cepts falling under headings that are not exclusively related to the general topic for each chapter For example you may not be interested in creating accessible PDFs for screen readers However the Accessibility chapter also includes coverage of document structures and tagging which will be impor tant if you need to get the content of a PDF back out to an authoring application Because many chapters may include features that relate to the work you want to perform studying over the most important features of interest to you and skimming over those chapters that appear to be less beneficial for you works best xxix Preface To begin I recommend you look closely at the section in the Introduction covering new features in Acrobat 8 0 No matter where you are in Acrobat skill be certain to understand PDF navigation as things have changed for moving around PDF files and creating cross document links Look closely at the Help docu ments and the Help features in Acrobat 8 0 Pay particular attention to Chapters 8 12 14 19 29 and 31 If you ve read the Adobe Acrobat 7 PDF Bible these chapters are all new in this revision of the book In many other chapters of the book the text has been completely updated and revised Some chapters have been expanded to cover more depth in specific areas For example Chapter 33 on Adobe LiveCycle Designer has been e
101. ew release of the high end Acrobat product is Adobe r Acrobat r 8 0 Professional You ll notice the registered marks appearing in the name For the sake of ease and clarity as you read through the book and see a reference to Acrobat Adobe Acrobat and Acrobat Professional also called Acrobat Pro please realize that the reference is to Adobe Acrobat Professional For the other author ing application the official name is Adobe r Acrobat r Standard When referring to this product I may use terms such as Acrobat Standard or simply Standard Where it makes sense TIl say it like it is supposed to be used otherwise I ll use an abbreviated name The official name for the lighter version is Adobe Acrobat Elements and the free downloadable software is Adobe Reader Again for the purposes of communication and ease I may refer to the applications as Elements or Reader Please realize however that the official name should prevail when you communicate in writing about these products For Windows users Acrobat 8 0 Professional also ships with Adobe r LiveCycle r Designer 8 0 You may find references to this product stated as LiveCycle Designer Designer or LCD AIl of these references are made to the Adobe LiveCycle Designer product used for authoring dynamic XML based forms Why is this important Adobe Systems Inc has spent much time labor and money on developing brand ing for their products With the different changes to product names and
102. ewer however Acrobat Professional does provide more editing features than Acrobat Standard Throughout this book I delineate the differences and point out when an Acrobat Professional feature cannot be accomplished in Acrobat Standard Adobe Acrobat either Standard or Professional in version 8 is the upgrade from Adobe Acrobat 7 Standard or Professional and both viewers are the subject of the remaining chapters of this book Acrobat is the authoring application that provides you tools and commands for a host of features outlined in the fol owing chapters If you haven t yet purchased a copy of Acrobat either the Standard version Windows only or the Professional version Windows and Macintosh you might want to look over Chapter 2 and observe some of the comparisons between the viewers If fewer tools and features suit your purpose you might find the Standard version satisfactory but remember Acrobat Standard is available only on Windows in version 8 Although some of the features differ between the viewers they both provide many features for editing enhancing printing and working with PDF documents Acrobat is an authoring application but it has one little feature that distinguishes it from almost any other authoring program Rather than starting from scratch and creating a new document in Acrobat your work flow usually involves converting a document created in just about any program to a Portable Document Format PDF file Once
103. f angles and objects and an Area tool for measuring the surface area of objects The Measuring toolbar shown in Figure 1 30 might be used for examining measurements in engineering and scientific drawings F For more information about using the Measuring tools see Chapter 24 The Measuring toolbar offers three tools to measure distances and areas on a PDF page Perimeter Too Area Tool Object Data tool The Object Data tool see Figure 1 31 is used to select objects on a document page When you select an object that has object data associated with it the Object Data dialog box opens This dialog box contains object metadata such as creation date copyright information color mode resolution and other file attrib utes similar to the kind of metadata you can view in programs such as Microsoft Visio Microsoft Project and AutoDesk AutoCAD 30 Getting to Know Adobe Acrobat E 7 For a greater understanding about object and document metadata see Chapter 5 For informa tion on using the Object Data tool see Chapter 9 A 3 Use the Object Data tool to select objects and view file attributes associated with the selected object Print Production tools The Print Production tools see Figure 1 32 enable you to make adjustments on the PDF or alter the con tent This toolbar contains tools for assigning traps pre flighting converting colors assigning color profiles adding crop marks
104. g Started window Opening and searching files Using the features buttons Features descriptions Welcome to Adobe Acrobat The Getting Started with Adobe Acrobat 8 Professional window opens when you first launch Acrobat 8 Professional f Getting Started with Adobe Acrobat 8 Professional E a GETTING STARTED WITH Bo not show at startup D ADOBE ACROBAT 8 PROFESSIONAL What s New in Acrobat 8 Professional qe ig ud 6 CREATE PDF COMBINE FILES EXPORT Create an Adobe PDF from Combine multiple files from Export PDF files to other file Office emall a web site or various sources into a single Formats and easily select text from any file that prints professionaHooking PDF file and images for copying to other applications A B SECURE SIGN FORMS Help control access to your Sign PDF files to enhance the Create a PDF form distribute documents integrity and authenticity of it and collect the data documents ee am START MEETING Communicate and collaborate with colleagues and customers gt REVIEW amp COMMENT Initiate a POF file review and participate using Acrobat commenting tools 62 Navigating the Getting Started Window When you first start using Acrobat 8 yow Il want to take a look at the options available to you in the Getting Started window to access some help information At some point though you ll want to
105. g an enabled PDF file Working with enabled files and PDF Packages s sss 540 SUMMA cde ceu ete eU E reete eee ee e ee tite 542 Part IV PDF Interactivity 543 Chapter 20 Review and Markup lees 545 Setting Up the Review and Comment Environment sss 546 Settine Gommenting Preferences eiae itr ederet ee e Gee ect Hee Pede ep ROS Looking at the Comment amp Markup Toolbar Es Using the Commenti Markup Tools iet telae eee rte des trate peg ese gegeben Using the Sticky Note tool sr paene to erc e EEE ta Managing notes sssss Sticky Note tool properties Setting default properties Using the Properties Bar sepe co covering e eee Working with the Text Edits tools veria tee er ee Working with the Highlight tools on Attaching Piles as Comment oo modesto teer ub npe do ee ore dee ts ood tena Recording audioeomdmTBells Tasesa kenns eet duo e p abre eB epa tie tr RES Using the Stamp tool Sel ctitig stamps uus BAA batch essel oh Maletas M aR cat att asbl Addined Stamp toa page us eret hebr temer ve inde e ete Changing stamp properties qn Cr ating custom AAA ep e etg die tede Contents Appending stamps to a new category Pasting a clipboard image as a stamp Attaching files Using the Markup Tools y Callo btool 4 bcne e eerte eT E id qe E de ted Cloud tool tnde e ete tbe iet ete dot en ati ut esiste Line tools with inline text Text
106. g unnecessary data are part of the many features found in Acrobat Professional In addition the new PDF A format available in Acrobat 8 is designed specifically for archiving documents A standards committee has developed this for mat so documents viewed on computer systems 100 years from now will be compatible with future operat ing systems PDF and Adobe PostScript The de facto standard for nearly all printing in the graphics industry has been Adobe PostScript While PostScript is still the dominant printing language this will slowly change because Adobe has recently announced support for PDF as the new print standard Okay so how does PostScript relate to PDF In the initial release of Acrobat all PDF conversion began with a file that was created as a PostScript file Users selected the Print command in an authoring program and printed the file to disk thus creating a PostScript file This file was then opened in the Acrobat Distiller program and Distiller converted the PostScript to a PDE Distiller is still a part of Acrobat In some cases creating a PDF from a PostScript file rather than through any of the many other means available may be preferable It could be that you have a problem with export ing to PDF from a program such as fonts not appearing embedded or you may need to create a PDF for a special purpose such as printing and prepress In such circumstances using Acrobat Distiller may be your best solution for generating a P
107. h Non Roman Text Accessing Distiller Summary Contents Part III Editing PDFs 331 Chapter 11 Saving and Versioning Files 333 Setting Up the WorksEnvirOnmient an aidaa a a se eerie ets e ge 333 A RN 334 Exporting Data BE Adobe PIB Miles C pdf s c ds lead ME RE Note te TUB TM oS 335 Adobe BDE Files Optimized C pdi cte derat ete ee dese phe one 335 Encapsulated PostScript eps and PostScript ps 4 335 General Settings caue ente n tiet ted ene OUUU onsite Marks and Bleeds PostScript Options etm desine eyed nation Pr om tb ee 339 HTML 3 2 htm HTML 4 01 with CSS 1 0 htm XML 1 0 xmD and Text Plain CPt ss eset cete Gre sede heise Pert eau i e ree otn tt 341 JPEG jpg jpeg jpe JPEG2000 jpf ipx jp2 j2k j2c jpc PNG Cpng and TIRE EA GED ada o ce tede ets 342 Microsoft Word Document doc and Rich Text Format rtf iii 343 Text Accessible Cuca edo etch haga eee ies 344 Saving Different Document Versions Adobe Acrobat Professional and Creative Suite 24344 Setting Up the Version Cue Workspace Adobe Creative Suite users only 345 Enabling Version Cue and setting preferences Adobe Creative Suite users only 345 Specifying workspace folders Adobe Creative Suite users sss 346 Enabling Version Cue within Acrobat Professional Adobe Acrobat and Creative Sulte UseT8 ooo sene eure n reste tart cora dea
108. h enabled PDF files Getting Help in Adobe Reader Getting more Adobe Reader solutions from Adobe Systems Features lost in Adobe Reader 8
109. hange properties 955 Digital Signature fields properties 956 Barcode properes s eerte eee ie eee tete i A ee HR ee Rd 957 Using the Properties Bar 958 Manaemefieldsnas sone etc e eem dta se ere te epe ee ed EE 958 Organizing Hells c reiten ted erp rd eH ter pe ep ede 959 Duplicating fields 3959 Moving fields 959 Deleting fields 959 Aligning tieldsa never rr ee E E A e ERE 960 xxvi Contents A Uem se eR E ER b bled 961 Creating multiple copies of fields CREER RUNE 961 Duplicating ld a o ge a ivo e Pe t e dd 962 Set ng attribute defaulis eio ceti pede bete e b tended 962 Setting field tab orders ee er eie etate uen 962 Creating a PDF Form Adding text fields Adding radio buttons and check boxes Adding Combo and List Boxes to a form Adding a Button field Using the Fields Panel Summary Chapter 35 Working with Form Data Setting Up the Environment Galeulating Field Data te d m e eu BUR e tee deae te dte Formatting Tor calc latiofis oae de pe db eco de eR ie Using the presetcalculaion formulas ee ERNEUT EUER S Summing data on parent names Using hidden fields Using Simplified field notation Using JavaScripLs si sere ro td aer bs Managing Form Data 0 0 0 0 Importing and exporting data Creating common fields Exporting FDF XML data Importing FDF XML data Importing text data Creating spreadsheets from form data Exporting data to a spre
110. he Tasks BUTON Sey oe ete dene oe petet eret eee eere t am t Opening the Tasks Descriptions from Tasks Buttons SUMMAT ota ots clay ataco pet eive guten Chapter 4 Getting Familiar with Adobe Reader 71 Welcome toAdobe Redder rire dehet b puc are e e eerie dares feasts iia ETATS pi 71 Setting Somie Critical Prelerenees sitiado RO RSEN TeS 76 Adobe Reader Tools Loading tools and toolbats 4 ede sede Ste hte deer teet eee petenti sah eh Getting familiar with the Reader tools ssssssssssssseeeeee Default tools Visa eet Tools available with enabled PDF documents Enabling Adobe Reader Usage Rights ssssssssss Commenting in Adobe Reader c eee ee reet ed edens Using fileattachments iseen nete d dede pe cvs en ete ee o dete Working with Forms in Adobe Reader Gettinig Help xs diced eeu etes e aede atta te i ate ined ridet iu eee a Contents Adding More Functionality to Adobe Reader sss 87 Creating PDESonline s ped pte ERE P go Rt s pen e ertet bas 88 Understanding Adobe Reader Extensions sss 88 What We Lost imvAdobe Reader 8 14 rn ge o E ptem tet Dto tod eti dar PR Sadler 89 SUMMA ner des el dee nut nosse lt etre dde tese oed votre eer 89 Chapter 5 Viewing and Navigating PDF Files 91 Setting Up the Work Environment Arranging Toolbars in the Acrobat Window Navigating PDE
111. he folder contents to learn more about creating forms in LiveCycle Designer AAA III Press the F1 key in Adobe Designer to open the help document i9 Adobe LiveCycle Designer Help Sox pE e S Hide Locate Back Forward Print Options Contents Index Search Favorites 5 Type in the word s to search for rt hat nbs Pl ll iconos Select topic Found 0 Welcome to Adobe LiveCycle Designer Title Location Rank Welcome to Adobe LiveCycle Designer A Adobe E E e Aiuto Hjelp Ayudas O Search previous results He Ip V Match similar words Search tiles only More help In addition to the help file that covers working in Acrobat some other help PDF files are located in the Help folder inside your Acrobat folder These help documents are specific to certain tasks such as pdfmark and Distiller parameters To view the help documents open your Acrobat folder and open the Help ENU folder The files are PDF documents and can be opened in any viewer Online help is available to you as well from Adobe Systems If you choose Help Online Support and select one of the submenu items your default Web browser launches and the Adobe Acrobat support page opens from Adobes Web site This Web page links to pages that are continually updated so be certain to make frequent visits to the Acrobat Online help Web pages 48 Getting to Know Adobe Acrobat W
112. hem see Chapter 16 Content A palette designed for managing the structural content of PDF documents is found in the Content panel When you choose View Navigation Panels Content the Content palette opens in a floating palette as shown in Figure 1 46 Content features help you reflow tagged PDF files and manipulate the structure of tagged documents oro 0 o 01 10 00 h The Content palette opens in a floating palette where the structural content of the open file is reported Content 40 Options B Annotations Ey Container Layer XObject Image w 555 h 702 EnablePDF forms and E XObject Image w 555 h 702 Text EnablePDF Forms and documents forAdobe Reader user Path Text COMPREHENSIVEAUTHORITATIVEWHAT YOU NEED Path Text ONE HUNDRED PERCENTAdobeAcrobat8PDF Path Path T Text With CD ROMONE HUNDRED PERCENT 5 E 3 E BE E HA Page 2 HA Page 3 HA Page 4 Getting to Know Adobe Acrobat Destinations 6 Destinations work similarly to bookmarks in that specific views are captured and listed in the panel Clicking a destination opens the associated page in the Document pane whereas clicking a bookmark opens the associated view page and zoom y a For information on creating destinations and managing them see Chapter 22 eis Fields The Fields panel enables you to manage form fields on Acrobat PDF forms You can list all form fields in the
113. hen accessing Adobe s Online Support your Web browser opens in the foreground while Acrobat Professional remains open in the background When you finish viewing Web pages and quit your Web browser the Acrobat window returns to view Acrobat User Community Adobe Systems sponsors a user group forum and supports the development of user groups internationally Some of the world s leading experts on Acrobat participate through providing tips articles and hosting blog sessions You can find some of the most up to date information at www acrobatusers com Open the Adobe Acrobat User Community Web page and the opening page appears as shown in Figure 1 56 Here you ll find an easy to use Web site filled with many tips and solutions If you re interested in learning more about Acrobat you may find a user group close to your home If not you can become one of the many people who start a local user group You ll find great support from Adobe if you want to start a group To learn more about the location of user groups and how to go about starting one search the Adobe Acrobat User Community Web site rs Log on to www acrobatusers com to find up to date information on Acrobat and PDF E Acrobat User Community Microsoft Internet Explorer vow File Edit View Favorites Tools Help ae Google y C search amp 50 Broblocked F check X autolink utoril fE Options 4 Address 4 http www acrobatusers com Adobe Ac
114. here still exists some confusion about what Reader can and cannot do When acquiring Adobe Reader many folks think the viewing of PDF documents with Adobe Reader is the extent of Acrobat Now in version 8 Adobe Reader can do much more in terms of editing PDF documents In addition to editing features Acrobat Professional 8 0 now includes the much desired options for enabling PDFs with special features for Adobe Reader users for saving form data and adding digital signatures For those who don t know the difference I explain in Chapter 2 that Adobe Reader is only one small component of Acrobat Other programs included in the suite of Acrobat software provide you with tools for creating editing viewing navigating and searching Portable Document Format PDF information Regardless of your familiarity with previous versions of Acrobat you should carefully review Chapter 2 In Chapter 4 you ll find some details on all the new features added to Adobe Reader and how you can add to PDF documents some new Reader Extensions that enable the Adobe Reader user much more functionality than was available in all versions prior to version 8 Acrobat has evolved with many different changes both to the features it offers you and often to the names associated with the various components In earlier versions of Acrobat names such as Acrobat Professional Acrobat Exchange and then simply Acrobat were used to refer to the authoring applica tion Version 8 0 of A
115. ication as your first step in document distribution and then move on to PDF workflows I discuss creating PDFs for different kinds of distribution such as presenta tions and offer complete coverage of all the printing and prepress features I also offer information about eBooks in Part V Hosting your PDFs on the Web and sending them via e mail are also covered in this sec tion New chapters have been added in this section that cover the new Acrobat Connect application and a chapter is devoted to printing color PDFs to desktop color printers Part VI Acrobat PDF and LiveCycle Designer Forms This section covers PDF forms and data For Windows users I cover using Adobe LiveCycle Designer 8 in a much more extended and detailed chapter for forms authoring All the new forms features for distributing forms collecting form data and running form field recognition are included in this section An introduction to JavaScript and writing simple JavaScript routines is also included in this section Staying Connected It seems like new products and new upgrades are distributed about every five minutes If you purchase a software product you can often find an updated revision soon after Manufacturers rely more and more on Internet distribution and less on postal delivery You should plan on making routine visits to Adobes Web site and the Web sites of third party product manufacturers Any software vendor that has a Web site will offer a product revisio
116. ind a plug in conflict among several third party products or a plug in that may have a bug If your Acrobat functionality is impaired and you cant launch the program hold down the Shift key while double clicking the program icon to launch your viewer All plug ins are disabled when you use the modifier key Open the Preferences dialog box again and select the Use only certified plug ins check box Quit and relaunch the program and the offending plug in is eliminated during startup 59 Welcome to Adobe Acrobat If a plug in is creating a problem you may need to use a process of elimination to figure out which one it is by opening your plug ins folder and removing all plug ins Then add several plug ins at a time back to the plug ins folder and launch your viewer Keep adding plug ins back to the plug ins folder until you discover the plug in that produces the error Working with plug ins There are many different plug ins that provide you more features when working with Adobe Acrobat and Adobe Reader than can be covered in this book To pick one out among the many is a hard choice For your own workflow visit the Planet PDF Store Adobe Store the PowerXChange or the Acrobat User Community and explore various plug ins available for download Try to find a plug in that offers at least a demo trial period and download it Almost all plug ins come with a ReadMe file or user manual Before installing a plug in be certain to review the installation
117. ing links and buttons for cross document linking Using interactive devices Conducting Presentations and Online Meetings sssssssssssss eee SUMA CET Chapter 29 Using Acrobat Connect Setting Up the Work Environment Understanding Acrobat Connect Setting Up AMsACCOUNE och raster etie de MOS e drei ce dn NR cil Using Acrobat Connect and Professional Sessions Mj nri Chapter 30 PDFs and eBooks Setting Up the eBook Work Environment Creating BOOKS oe oe e e e Aaa ea die n Adobe Content Server c eee dies dei er aee enero dem dde et ee fn Adobe LiveCycle Policy Server Contents Acquiring Adobe Digital Editions 22 2 5 ettet tte heres ete ge te 796 Exploring the Adobe eBook Mall tic den nn reed Redes 798 Reading eBooks sereis c ende Ge ee ett ee Pes e eee ee e aes 799 Summary M m 800 Chapter 31 Printing to Desktop Color Printers 801 Setting Up the Work Environment Understanding Color Management Selecting a Color Workspace E Using Color Qutp t Prohles da doses nb e n aen Some Printing Basics 1n Acrobat erre ttes le prede ipee is Who Going to Manage Color v Printing to Desktop Printers issant anaiena nein aid port pe eoe de pedes iue Printing to Epson pNtTETS ssia en nteger ente pne etie eni na id Printer profile selection on Windows p Printi
118. ions available in the Pages panel see Chapter 16 H Bookmarks panel The second default panel appearing in the Navigation pane is the Bookmarks panel If bookmarks are contained in the PDF document they appear in the palette when the palette is open For information related to creating bookmarks from authoring programs see Chapter 9 For information related to creating and managing bookmarks in Acrobat see Chapter 22 I Signatures panel If digital signatures are included in your PDF document they can be viewed in the Signatures panel For information related to digital signatures see Chapter 26 J How To The How To pane has been moved in Acrobat 8 to the Navigation pane In Acrobat 7 this pane appeared on the right side of the document window The How To pane contains some help information related to many common PDF editing tasks Users of previous versions of Acrobat will notice the How To pane has replaced the default appearance of the Layers pane K Page thumbnails When the Pages panel is opened page thumbnails of all the document pages appear within the Pages panel 11 Welcome to Adobe Acrobat 12 L Attachments The Attachments pane is used to show all file attachments in a document To learn how to use file attachments see Chapter 12 M Comments panel When you open the Comments panel the display of comments and reviews is shown horizontally at the bottom of the Acrobat window E To learn how t
119. ions of the book you ll find a Cross Reference icon that cross references the current passage to another part of the book covering related information An icon appears throughout the book where a new feature in Acrobat 8 has been added to the program Pay special attention to these icons to learn more about what has been added to Acrobat 8 Adobe Reader 8 and Adobe LiveCycle Designer 8 A Note icon signifies a message that may add more clarity to a text passage or help you deal with a feature more effectively Where workflow solutions are particularly applicable you ll see an icon indicating that the text describes tasks or features that apply to workgroups and workflows This icon will be an norant nal for people in large businesses government and education where large workgroups with common tasks exist Much support is offered in version 8 0 for the prepress and printing market If you re a design gt professional service bureau or print shop take note of these messages for information related to prepress and printing Tips are handy shortcuts They help you to more quickly produce results or work through a V series of steps to complete a task Some tips provide you with information that may not be nene in the Help files accompanying Acrobat Professional XXX Preface The book s contents This book is about Adobe Acrobat Standard on Windows and Adobe Acrobat Professional on Windows and the Macintosh Al
120. ithin the palette In addition some palettes contain their own tools where edits can be made in the palette and dynamically reflected on the document page Palettes help you organize content view specific content across many pages and provide some tools for global editing of PDF files Default palettes As with toolbars Acrobat displays a series of palettes docked in a well when you first launch the program Palettes are contained in the Navigation pane along the left side of the Acrobat window By default the Navigation pane is collapsed however you can save PDF documents in such a manner where a palette expands when a file is opened in any Acrobat viewer These settings are document specific and can be tog gled on or off for individual PDF documents Pages Acrobat users have been familiar with the thumbnail view of each page since the early days of Acrobat A mini view of each page in the active PDF document is displayed in the Pages pane as shown in Figure 1 39 The Pages pane offers you menu options for arranging deleting inserting and editing pages in a number of ways You can zoom in to the thumbnail views as large or even larger than a page viewed in the Document pane F For more information about setting opening views for palette displays see Chapter 4 35 Welcome to Adobe Acrobat Thumbnails are found in the Pages pane in all Acrobat viewers The thumbnail view of document pages can be sized larger and smaller usi
121. l the content in the book applies to Acrobat Standard unless you see a reference that a specific section applies only to Acrobat Professional Acrobat Professional features are clearly marked throughout the book so you know when Acrobat Standard doesnt support a particular feature Just about everything that you can do with Adobe Acrobat is contained in the chapters ahead This book is not about Adobe LiveCycle Designer Acrobat PDF Forms collaboration PDF creation Acrobat JavaScript or some other aspect of Acrobat exclusively Some Acrobat features can take a book this size alone to cover in their entirety What this book does for you is provide you some exposure and understanding for all that Acrobat can do You ll find chapters on Adobe LiveCycle Designer and Acrobat JavaScript several chapters on PDF creation and chapters on collaboration However any one of these areas is not exclusive to the con tent of the book Pve made an effort to address many different uses for all types of users This book covers Acrobat features and how to work with Adobe Acrobat Professional Adobe Acrobat Standard Adobe Reader and compan ion products Individual industries such as office occupations digital prepress engineering enterprise workflows and multimedia and Web publishing are covered Regardless of what you do you should be able to find some solutions for your particular kind of work Whether you are an accounting clerk a real estate salesperson
122. larly helpful when filling out PDF forms that dont have form fields 31 Part 1 Welcome to Adobe Acrobat The Typewriter tool is used primarily for filling in forms that don t contain form fields T Properties Bar You use the Properties Bar see Figure 1 35 in conjunction with several different tools After you create comments links buttons and similar content in a PDF document the selected comment link button and so on displays current properties such as colors fonts and line weights in the Properties Bar You can make changes in the Properties Bar without visiting the Properties dialog box You can quickly open the Properties Bar with a keyboard shortcut Ctrl 86 E or via a context menu opened on the Toolbar Well cs The Properties Bar offers a quick solution for editing item properties without the need for opening dialog boxes Cloud Tool Properties amp Nil color EJ Line Color ATA Line Style 1 pt Line Thickness Ss Opacity Author Owner Keep tool selected x 32 Customizing the Acrobat workplace Whether you re an Acrobat pro or a new Acrobat user seeing all those toolbars loaded and scattered across the Toolbar Well the first time can be very intimidating As you poke around and possibly feel a little frus tration when trying to identify the right tool icon to select the right tool for the task at hand please realize that Acrobat
123. lbars When you launch Acrobat for the first time or you set the toolbars to the default view six different toolbars are docked in the Toolbar Well including the Tasks toolbar discussed earlier in this section The remaining default toolbars include W File toolbar These tools are used for general document handling The default File tools activate commands for Open Save Print and Email When all the tools are loaded in the File toolbar the Create PDF from web page and Attach a File tools are added to the toolbar In Figure 1 19 the default File toolbar appears on the left and the expanded File toolbar showing all tools appears on the right 23 Part 1 Welcome to Adobe Acrobat 24 oc ccc The File toolbar contains tools for document handling such as opening PDF documents saving documents and printing files File x Print d Organizer e Attach a File da Search _ JEmail Page Navigation toolbar The default tools in the Page Navigation toolbar shown on the left in Figure 1 20 contain tools for moving back and forth between PDF document pages The numbers indicate what page you are currently viewing out of the total number of pages in the document When the toolbar is expanded to show all tools as you see on the right in Figure 1 20 the First Page Last Page Previous View and Next View tools are shown oro 0 DUOL 8525 5 OO The Page Navigation toolbar as the name implies contains tools
124. le After the conversion this PDF document can be viewed on a Linux or Windows machine Multiplatform compliance to enable the exchange of files across different computers for example is one of the great values of PDF documents Getting to Know Adobe Acrobat So what s special about PDF and its multiplatform compliance Its not so much an issue of viewing a page on one computer created from another computer that is impressive about PDE After all such popular pro grams as Microsoft Excel Microsoft Word Adobe Photoshop Adobe InDesign Adobe FrameMaker and Adobe Illustrator all have counterparts for multiplatform usage You can create a layout on one computer system and view the file on another system with the same software installed For example if you have Adobe InDesign installed on a Macintosh computer and you create an InDesign document that same file can be viewed on a PC with InDesign running under Windows In a perfect world you may think the capability to view documents across platforms is not so special Document viewing however is secondary to document integrity The preservation of the contents of a page is what makes the PDF so extraordinary To illustrate suppose you have an InDesign document created in Windows using fonts generic to Windows applications After its converted to PDE the document complete with graphics and fonts intact can be displayed and printed on other computer platforms And the other computer platfor
125. markups Wi Reader Extensions Server If an organization uses the Adobe LiveCycle Reader Extensions Server product available from Adobe Systems to enhance PDF files Adobe Reader users can digitally sign documents and save form data A distinction exists between enabling PDFs with usage rights from within Acrobat Professional Acrobat 3D and using the Adobe Reader Extensions Server Licensing restrictions do apply when enabling documents and you should be aware of these restrictions See Chapter 19 for all you need to know about enabling PDFs and licensing restrictions In addition to the preceding Adobe Reader provides support for eBook services and searching PDF docu ments as well as extended support for working with accessible documents For more information on using tools in Adobe Reader see Chapter 4 Acrobat Elements Acrobat Elements is available for site license purchasing of 100 or more copies on Windows only The unit costs are very aggressive and are lowered with higher volume purchases This product is intended to offer large companies and enterprises a means for employees to create PDF files The primary features of Acrobat Elements include W Viewing and printing For viewing PDFs the Adobe Reader software is used as the viewer Elements in and of itself is not an Acrobat viewer W PDF creation The PDF creation capability available from Elements is limited to creating PDF documents from Microsoft Office products or prin
126. ment The comprehensive help guide contains more than 800 pages covering just about everything you want to know about Acrobat There are in essence two flavors of the Acrobat Help guide You can access the Complete Acrobat 8 0 Help docu ment by selecting Help Complete Adobe Acrobat 8 0 Professional or Standard Help or you can open the Acrohelp pdf file in Acrobat These two documents are different in that the Complete Acrobat Help doc ument is viewed in a separate executable application called the Adobe Help Viewer The Acrohelp pdf file is a standard PDF document contained in the Acrobat folder Depending on which one you open you have some different methods for viewing and navigation Complete Acrobat 8 0 Help You open the Adobe Help Viewer window by selecting Help Complete Adobe Acrobat 8 0 Professional or Standard Help The Adobe Help Viewer contains three tabs appear in the top of the window as shown in Figure 1 54 Click the Contents tab to show bookmarks Index to see an alphabetical list of indexed top ics and Search to search for keywords Contents tab By default the Adobe Help Viewer document opens with the Contents tab exposed as shown in Figure 1 54 In the Navigation pane you ll find a table of contents for the document shown in a very similar manner to the way bookmarks are listed in a PDF document Click one of the bookmark topics listed in the Contents tab to see the respective bookmarked page in the Topic pane
127. most incidences you find mention of context menus Be certain you know how to open a context menu in Acrobat on your computer For the remainder of this book I ll mention opening context menus without walking through the steps for how to open the menu Keyboard shortcuts Pressing one or more keys on your keyboard can also open menus and invoke different commands When you become familiar with keyboard shortcuts that perform the same function as when using a menu or con text menu you ll find yourself favoring this method for making different menu selections or grabbing a tool from a toolbar Fortunately you can learn as you work when it comes to memorizing keyboard shortcuts As I m certain you know several shortcut combinations are noted in menu commands You can learn these shortcuts when you frequently use a particular command However the keyboard shortcuts you see in the menu commands are just a fraction of what is available in Acrobat for quick access to commands and tools For a complete list of all keyboard shortcuts look over the Complete Acrobat help document you open by selecting Help Complete Acrobat 8 0 Help y Pressing a single key to access a tool requires you to have your Preferences set to accept single keystroke shortcuts See the steps for Setting up the Acrobat environment later in this chap ter for the proper Preferences settings 20 Getting to Know Adobe Acrobat Tools task buttons and toolbars Tools are
128. ms don t need the fonts graphics or original authoring application to print the file with complete integrity This level of document integrity can come in handy in business environments where software purchases often reach quantum costs PDF documents eliminate the need to install all applications used within a par ticular company on all the computers in that company For example art department employees can use a layout application to create display ads and then convert them to PDF so that other departments can use the free Adobe Reader software to view and print those ads for approval The benefits of PDF viewing were initially recognized by workgroups in local office environments for elec tronic paper exchanges Today users have much more opportunity for global exchange of documents in many different ways As you look at Acrobat and discover some of the features available for document com ment and markup comparing documents support for layered files which adds much more functionality to Adobe Reader and preparing PDFs for screen readers you ll see how Acrobat and the PDF have evolved with new technologies F The term screen reader is used extensively throughout this book When you see a reference to screen reader I m referring to either a hardware device or special software JAWS Kurzweil and so on used to convert visual information to audio format For more information on screen readers and making documents accessible to
129. n Figure 1 18 a context menu is opened on the Edit toolbar When Show Hide Tools is selected a sub menu displays all toolbars Select an item unchecked to open the respective toolbar or select a checked toolbar to remove hide it Note that hiding a toolbar is temporary and only hides the toolbar from view in the Toolbar Well 22 Getting to Know Adobe Acrobat Open a context menu on a toolbar and select Show Hide Toolbars to open a submenu where all toolbars can be opened or temporarily closed do Redo k Show Hide Toolbars N Advanced Editing v Ej Spell Check Comment amp Markup v Undo Edit 7 amp Redo File MIL Copy de Forms Show All Tools m Measuring OU On Object Data Page Display Page Navigation HAW More Tools K K Print Production Redaction Select amp Zoom Tasks Typewriter KK Properties Bar Ctrl E Reset Toolbars Alt F8 Hide Toolbars F8 Lock Toolbars Button Labels 7 If you want all tools within a given toolbar to be shown select Show All Tools in the context menu The Show Hide menu command in the context menu shown in Figure 1 18 provides the same commands you have available in the View Toolbars submenu Either of these menus provides you a quick and easy way to show and hide toolbars The last menu item in the context menu shown in Figure 1 18 is used to open the More Tools window where you can add remove tools among all toolbars Default too
130. n for download or offer you details on acquiring the update Internet connection With newer releases of computer software an Internet connection is now essential Programs including Acrobat prompt you routinely to check for updates over the Internet To optimize your performance with Acrobat you should run the software on a computer that has an Internet connection Registration Regardless of whether you purchase Acrobat Professional Acrobat Standard Acrobat 3D or Acrobat Elements or download the free Adobe Reader software Adobe Systems has made it possible to register the product You can register on the World Wide Web or mail a registration form to Adobe If you develop PDF documents for distribution Adobe likes to keep track of this information You will find great advantage in being a registered user First update information will be sent to you so you ll know when a product revi sion occurs Second information can be distributed to help you achieve the most out of using Acrobat Who knows some day you may be asked to provide samples of your work that might get you a hit from Adobes Web site By all means complete the registration It will be to your benefit Web sites to contact Obviously the first Web site to frequent is Adobes Web site When Acrobat and the Acrobat plug ins are revised downloads for updates will become available You can also find tips information and problem solutions Visit Adobe s Web site at www
131. nd Comments panels offer you several pull down menus o ao Palette Options menus provide menu commands specific to each palette function 5 Pages x Options y Insert Pages Extract Pages Replace Pages Delete Pages Crop Pages Rotate Pages Set Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Context menus Context menus can display different options for palette choices depending on where you open a context menu If you move the cursor to an empty area when all text and objects in a palette are deselected and open a context menu the menu options may be different than when you select text or an object in a palette However this is not always the case because a few palettes provide you with the same options regardless of whether something is selected or not In Figure 1 50 a context menu is opened within the Bookmarks panel In this case you need to open the menu on a bookmark name If you attempt to open a context menu in an empty area in the pane no menu opens In Figure 1 51 a page in the Pages pane is selected and a context menu is opened on the page as shown on the left side of the figure On the right a context menu is opened in an empty area in the pages pane This figure illustrates the different menu options some panels have when selecting an object v
132. ne familiar with Acrobat already knows much about bookmarks and how to navigate pages by clicking individual bookmarks in the palette To learn how to create and manage bookmarks and add actions see Chapter 17 How To The How To pane has been moved from where it appeared in Acrobat 6 and 7 In Acrobat 8 the How To pane is docked in the Navigation pane and its behavior is similar to other palettes Here you find help infor mation on some key Acrobat editing tasks Click the links shown in Figure 1 41 and the help information is displayed in the pane For more information on getting help in Acrobat see the section Accessing Help later in this chapter Signatures Digital signatures help you manage signed documents the Signatures panel enables you to perform tasks such as displaying signatures in the Signature pane verifying signatures clearing them deleting them and so on All these editing tasks with signatures are still available in Acrobat Professional as is signature valida tion which is also available in other Acrobat viewers For a complete description of creating and managing digital signatures see Chapter 26 Acrobat Essentials e Create PDF Combine Files e Review amp Comment a Large scale Documents ES Print Production m Complete Acrobat 8 0 Help 37 Welcome to Adobe Acrobat Attachments The Attachments pane see Figure 1 42 in all Acrobat viewers is used to
133. ng Up the Work Environment Getting a Grip on the Redaction Tools Redacting PDF Files Summary Chapter 15 Editing Images and Objects WAVE Setting Up the Editing Environment Selecting Images XV xvi Contents Using thie Selecttool nto epe e Aid ie 424 ITILETACHIVILY e E 425 Pasting Am ageSus osse ee oe ea deat d v o ARD De UI EE E e TER HE 425 Transforming pasted images seser tiares tanaan iasa nemen 425 Savingrmage tiles leo 426 Image Properties 5s Recognize Text Using OCR cote teeetetr onn repe hetero eure eer Using the TouchUp Object t90l orr sitnih o teret ti tet tabe peel ets Pasting images and objects Place Image 2s ssi ettet ee dies cles Fio alie rd sas oe eR Tee tr NE Delete C lips 25 su i do te ea e ten ET ger tede A teet Set Clipras ams Rotations Scaling images Create Remove Artifact Show Metadata Properties 2 4 ees eie rote er en od tod n dena bute pet seed Mee oed Image and Object External Editing nece etae rrt TR ER e AREE Reed TouchUp preferences Editing images in Adobe Photoshop Editing objects in Adobe Illustrator Editing textincAdobe IlIustratOE 35 5 e tt trece te fy B qoin bee trs Wsinte Edit Page in Adobe lllustrato rs boot ata tede e ts 438 Using the Snapshot Tool Changing snapshot resolutions Pasting SriapshOobat uat tetur pete DR ERO S on ERU RAU ME vies tpe ioi tite tees 441 Exporting Images A
134. ng context menu commands Pages x M Delete Options y Insert Pages Extract Pages Replace Pages Delete Pages Crop Pages Rotate Pages Page Transitions Number Pages Print Pages Embed All Page Thumbnails Remove Embedded Page Thumbnails Reduce Page Thumbnails Enlarge Page Thumbnails Page Properties ANNO Bookmarks g The second default palette panel in the Navigation pane is the Bookmark panel You can save PDF docu ments in a manner where the bookmarks are visible when the file opens in Acrobat A good example of such a file is a Help file When you open a file such as the Adobe Designer FormCalc file bookmarks are visible in an open Navigation pane as shown in Figure 1 40 You can open and close the Navigation panel by pressing F4 You can also grab the vertical separator bar at the right edge of the Navigation pane and move it left and right to size the pane ro 00 l Bookmarks can be displayed in the Navigation pane when a file opens B Bookmarks au E Options E E Contents EHE Preface E What s in this guide E Who should read this guide E Related documentation EE Introducing FormCalc E About scripting in LiveCycle Designer 36 Getting to Know Adobe Acrobat Bookmarks are navigation buttons that can launch a page a view or one of many different Action types similar to link and button actions Anyo
135. ng from the Macintosh enabling the printer to determine color 811 Selecting a printer prole dute teda 814 Printing using a printer profile on Windows sess 814 Printing using a printer profile on the Macintosh sss 815 Printing to HP inkjet printers is Printing to HP printers On WITIdOWS esos eedem dre dit ef canine 816 Printing to HP printers on the Macintosh 817 Printing to Canon printers ore iona eee Printing to Canon printers on Windows Printing to Canon Printers on the Mac ee 819 Printing Comments Forms and Summaries 821 Printing comments 921 Printing form field data 822 Printing comment SUMMMATI CS medad e ee Pe re qe Seats qe Rue eu Ades pee eed 822 O i TEA tiene aout aul Season aaa HP RU E een rH va ees 823 Chapter 32 Commercial Printing and Prepress 825 Setting Up the Work Environment Solt Proofing GolOEz siete iste te ee Nae Setting up your color management environment sssssssse e 826 Output Preview Color Warnings En Separations ita o quee to Maher bb em hose efus bti ys Convert COLTS casas ose pite pre ed sting eventos sass rt ft P pe b ete ted peers Ink Manager Transparency Flattener Preview Trapping Files 1 used Eixinp hairlin su unen ooo Report ee esp one sagre pela ager qed ie genre sepe AE Creating tFap pt sets iiie quee merce ebore nde E EA tis eret pe lere o rev REIR e Eu Cropping Pages dus Addins prin
136. o use the Comments panel options see Chapter 20 N Navigation pane The Navigation pane can be expanded or collapsed The view in Figure 1 1 is an expanded view where the Bookmarks panel is the active pane To open the Navigation pane you can click a panel to display the respective information associated with that panel in the expanded palette window Clicking again on the panel collapses the view You can also use the keyboard shortcut F4 to expand and collapse the Navigation pane O Document pane The Document pane is the container for PDF files you see in Acrobat When no file is open the Document pane is empty When you open a PDF document the document appears in the Document pane For more detail on specific menu commands tools and palettes see the related chapters to discover the different options available to you All of the items discussed here are explained in more depth in subsequent chapters Menus As with any program operating on a computer system that supports a Windows type of environment you ll notice menu commands at the top level of the Acrobat window Users of previous versions will notice that Acrobat 8 features an additional menu that contains commands specific to creating PDF forms If at first glance you dont see an option you used in Acrobat 7 poke around the menus None of the Acrobat 7 fea tures have been eliminated they may just be in a different place or referred to by a different name File menu The Fil
137. ocument CROSS REE Wi Start Meeting Start Meeting tasks shown in Figure 3 5 are related to Acrobat Connect sessions You find help information related to Acrobat Connect and a link to the Welcome to Start Meeting dialog box where you can sign up for a free Acrobat Connect trial account e EN For more information on Acrobat Connect and setting up a trial account see Chapter 29 GROSS REF 6 up t P ESTEE Jh The Export task pane provides help information related to exporting PDFs to other file formats For more information related to exporting PDF documents to other formats see Chapter 11 Select and Copy Export PDF to Word HTML XML and Images Snapshot Tool IM Use the Select tool to select Acrobat can convert PDF files to various formats so that a Use the Snapshot tool to text images and charts you can edit the content 422 capture portions of PDF and then copy them to files to the Clipboard other applications PDF to Word where you can then paste Quickly convert PDF files to Word DOC format while them into other Learn how to select and preserving your document layout and formatting applications de Y PDF to HTML XML em Convert to HTML XML and control how images are Learn how to use the converted Snapshot tool PDF to image formats Convert to common image formats including JPG TIFF and Learn how to export PDF files to editable Formats 65 Welcome to Adobe Acrobat St
138. odel Tree 52 Order Pages 24 Signatures Tags Show Navigation Pane F4 Reset Panels Dock All Panels cs l lo Once Navigation panels have been docked in the Navigation pane they appear in a context menu opened from the Navigation pane Ul Articles Attachments E Bookmarks Comments Content Destinations Fields How To Info Layers Model Tree ca Order D Pages Signatures Tags Reset Panels 8 55 v amp uw 9 Dock All Panels Hide Navigation Panel Buttons 39 Welcome to Adobe Acrobat The list includes the default panels If you select a default panel the Navigation pane opens and the panel is selected When you select a hidden panel in other words a panel other than those docked in the Navigation pane when you first launch Acrobat the panel opens in the Acrobat window as a floating palette with one or more panels contained in the window Drag a panel to the Navigation pane and it docks and then becomes visible in a context menu opened from the Navigation pane Articles The first of the hidden panels listed in the Navigation Panels submenu is Articles Choose View Navigation Panels Articles to open a floating palette Articles enable you to create article threads to help users follow passages of text in a logical reading order You wont find any new features added to the Article tool since Acrobat 5 For information on creating article threads and managing t
139. oolbars and want to keep them fixed as new defaults Acrobat can do so for you automatically Move the toolbars to the desired locations and go about your work When you quit Acrobat and reopen the program the toolbar positions remain as you last arranged them Unfortunately Acrobat does not have a Save Workspace command like you find in several Adobe Creative Suite applications If you are unfamiliar with many Acrobat tools you can change the tool labels to show you a more descriptive label for each tool that offers you a hint of what the tool does To show more descriptive labels open a context menu on the Acrobat Toolbar Well and choose Show Button Labels gt All Labels The toolbars expand and show a text description for each tool s name Keep this option active until you are familiar with the tool names Understanding advanced toolbars The default toolbars represent a fraction of the tools available to you in Acrobat Many of the other toolbars remain hidden from view The reason for this is obvious when you load all the toolbars in the Toolbar Well You lose a lot of viewing real estate when all toolbars are docked in the Toolbar Well Unless you have a large display monitor or a second monitor working on a file in the Document pane when all toolbars are in view gives little room to see document pages Fortunately by managing the toolbars you can elect to show only the tools you want to work with and you can move them around the Acrobat win
140. ou see when you first launch Adobe Acrobat W Document windows with toolbars This user interface change was again made because of strong demand from users who wanted Acrobat to appear similar to other Windows and Macintosh pro grams Although the view departs from Adobes Creative Suite programs Adobe found more users of Acrobat working in Microsoft Office and Internet Web browsers Separate document windows with toolbars associated with each window was the demand and Adobe responded You can choose in a preference setting whether to view PDF documents with or without toolbars attached to each document F Additional UI changes are discussed later in Chapter 5 along with some workarounds if you happen to prefer the old Acrobat viewer look ROSS R Acrobat Environment Acrobat provides you with features such as menu commands toolbars and palettes to accomplish work for whatever goal you hope to achieve with PDF documents When you launch the program you see many of these features in the Acrobat window Just so you know what is being referred to when I discuss accessing a feature in Acrobat take a look at Figure 1 2 to understand the names used to describe the various areas of the new Acrobat workplace A Title bar By default the name of the file you open appears in the title bar The title appearing in the title bar can change according to an option for displaying the Document Title in the Initial View properties For information
141. ow edit warnings Reset All Warnings Print v Show page thumbnails in Print dialog Emit passthrough PostScript when printing gt pplication Startup Show splash screen ise only certified plug ins Currently in Certified Mode 58 Plug ins developed by third party developers can also be loaded The list of available resources for adding to Acrobat functionality in the form of add ons and plug ins is almost limitless As you review all the chapters in this book and find that something you want to accomplish in your workflow is not covered look for a plug in developed by a third party developer Chances are that you can find a product well suited to do the job Plug ins for Acrobat are far too numerous to mention in this book For a single source where you can view a list of plug ins download demonstration copies and make purchases visit the Planet PDF store at www pdfstore com the Adobe Store at www adobe com and click on the Store link or The PowerXChange at www thepowerxchange com On several Web sites you ll find product descriptions and workflow solutions for almost any third party product designed to work with Acrobat When you visit one of the Web sites and review the products be certain the product you purchase is upgraded to work with Acrobat 8 0 and the viewer you use All products are listed with links to the manufacturers Web sites so you can fin
142. ow you can integrate PDF with the CS applications A bonus chapter on the CD ROM in the CD version of the book has been added to detail more of what you can do with Acrobat Distiller for creating PDF documents The advantages and disadvantages of using all these methods are also discussed Part III Editing PDFs This section covers editing modifying and enhancing PDF files for many different purposes Also covered are how to modify content and how to flow content between Acrobat and authoring programs New features for combining and packaging PDFs and redacting PDFs are added in special new chapters I also discuss scanning in Acrobat and converting scans to text with Optical Character Recognition OCR Document repurposing is covered in this section for users who want to modify files for different output mediums Another new chapter on all the enabling features available in Acrobat Professional is included in this section xxxi XXX Preface Part IV PDF Interactivity Part IV covers interactivity with PDF documents for workgroups through the use of Review and Comment tools shared reviews adding interactive elements such as multimedia and links and buttons I address the layer features in Acrobat Professional and include a chapter devoted to making PDF documents accessible Part V PDF Publishing This section covers distribution of PDF files in some of the more common means available today I begin with security and authent
143. p Elements Adobe Reader Microsoft PowerPoint and Adobe Illustrator Recent books published by John Wiley and Sons include Adobe Acrobat PDF Bible versions 4 5 6 and 7 Color Correction for Digital Photographers Only Color Correction for Digital Photographers For Dummies Microsoft PowerPoint 2007 For Dummies Just the Steps Creating Adobe Acrobat PDF Forms Teach Yourself Visually Acrobat 5 and Adobe Acrobat 6 0 Complete Course He also co authored Adobe Illustrator Master Class Illustrator Illuminated and wrote Adobe Reader Revealed for Peachpit Adobe Press For Karl and Susanna May all your days together be as wonderful as you Credits Acquisitions Editor Kim Spilker Project Editor Katharine Dvorak Technical Editor Lori DeFurio Copy Editor Nancy Rapoport Editorial Manager Robyn Siesky Business Manager Amy Knies Vice President and Executive Group Publisher Richard Swadley Vice President and Executive Publisher Bob Ipsen Vice President and Publisher Barry Pruett Project Coordinator Patrick Redmond Graphics and Production Specialists Joyce Haughey Jennifer Mayberry Barbara Moore Quality Control Technicians Susan Moritz Christy Pingleton Media Development Project Supervisor Laura Moss Media Development Specialist Kate Jenkins Proofreading and Indexing Techbooks Wiley Bicentennial Logo Richard J Pacifico About the Author o VN
144. ple types of lighting and create animations such as exploded views and more W File compression 3D drawing files can be optimized for smaller file sizes W 3D drawing creation You can create simple 3D drawings directly in Acrobat 3D W Photorealistic rendering You can render photorealistic images and create 2D raster and vector images Theres much more to Acrobat 3D If you re an engineer or technical artist working with CAD applications you might want to check out some of the benefits of working with Acrobat 3D This book does not cover Acrobat 3D features in the chapters ahead To learn more about Acrobat 3D take a look at the Acrobat 3D Corner on the Adobe Acrobat User Community Web site at www acrobatusers com go 3D Using Acrobat Viewers Using Plug ins All Acrobat viewers support a plug in architecture Plug ins are installed during your Acrobat installation and loaded when you launch Acrobat Many of the features you find when exercising commands and using tools are made possible by the use of plug ins To view the current plug ins loaded with the viewer you use choose Help About Adobe Plug ins The About Adobe Plug Ins dialog box opens as shown in Figure 2 1 cr D The About Adobe Plug Ins dialog box lists all the plug ins accessible to your viewer About Adobe Plug Ins Acrobat Accessibility la gt z Acrobat Public Key Security File Name Accessibility api Adobe DRM Loaded Yes Version 8 0
145. ply be that a number of IT managers were struggling with a security loophole caused by the feature The change in Acrobats user interface was made because of a large demand by enterprise users who want Acrobat to appear similar to other programs used such as the Office products and Web browsers You may not agree but Adobe can only respond to the majority and the majority is asking for something similar to the look and feel of the current release Such changes require all of us to become familiar with some new ways to move around a document and become familiar with the way your documents appear in an Acrobat window As you can see in Figure 1 1 the Acrobat workplace has changed appearance For those familiar with earlier versions of Acrobat you ll notice some obvious changes in the user interface cor The new Acrobat 8 user interface H File Edit View Document Camina Fama Tools PUES Window Help ACES gl create por E comia ries Lu El Stort meeting By secure A sm rom Pp Review 8 Comment Aaa My number one ranking new feature A der you can grant for Adobe AE ume in Acro 7 we sate fist introduction of a command that POF What s new with the enabling features in Acrobat BY With a simple menu command in the Advanced menu im Acrobat Profesional you can add comment notes and markups add Adobe Reader usage rights for and they could save their edits
146. printing to high end imaging devices without the use of third party plug ins Seamless integration of JDF job ticketing with Acrobat and Creative Suite is now available in Acrobat 8 and the CS applications 2 3 and greater for the creative pro market All the great new features in Acrobat 6 and 7 have now been amplified in version 8 and you find additional support for users in almost every industry New Redaction tools and Bates Numbering will be welcomed additions for the legal community Also concurrent to Acrobat development the Acrobat 3D product is continuing to be expanded with new features to suit the manufacturing industry The list keeps growing and Acrobat keeps improving PDF workflows A workflow can mean different things to different people One of the nice aspects of working with Acrobat is the development of a workflow environment Quite simply workflow solutions are intended to get out of a computer what the computer was designed for productivity in a more automated and efficient fashion Editing page by page and running manual tasks to change or modify documents could hardly be called workflow solutions Workflows enable office or production workers a means of automating common tasks for maximum efficiency Batch processing documents running them through automated steps and routing files through computer assisted delivery systems are among workflow solutions Acrobat provides workflow solutions in almost every industr
147. r PDF files Conversely creating PDF files with the older version might prohibit you from using some newer features in the recent release PDF versions are typically referred to as Acrobat Compatibility A PDF version 1 7 file for example is an Acrobat 8 compatible file To understand how the PDF version relates to the Acrobat version simply add the digits of the PDF version together For example PDF version 1 4 is Acrobat 5 compatible 1 4 5 PDF version 1 5 is Acrobat 6 compatible and so on Getting to Know Adobe Acrobat E Each PDF version provides support for additional features Its not as important to know all the features enabled by one version as it is to know which PDF version you need to use For example to optimize a PDF file for printing you may need to use PDF version 1 3 Acrobat 4 compatible Or if you want to embed movie files in a PDF then you need to use an Acrobat 6 compatible file PDF version 1 5 Or you may want to add password security to a PDF that requires a newer Acrobat viewer to open a file using a pass word Rather than try to remember a long list of compatible features you are generally informed when one PDF version is needed over another as you work through editing PDFs in Acrobat In addition when you know your user audience and the version of Adobe Reader or Acrobat that users have installed on computers you ll know which Acrobat compatible version of a PDF to create Understanding PDF
148. rce dae eese erento erect recs COmbIDIBP articles o 3 5 reo ge brin s Mats d lo atate a e dled es ides Working with the Link Tool iss Creating links for page navigation sss 628 Linking to Views eese ee ette dee tota it te eet tee eet 631 Editing a link action 632 Link appearance properties Link properties cee S Dink ctions propertes 55e ii acts Go to a 3D View Go to a page view Execute a MENU tems como qt teet pedit eee ee re rete fe dd 635 Import form datas aci co eere ete out eda n Rv ege die iui 636 Open a file e Open a web link 25 4 reden dee e eh dere e gs 637 Play so und ciscus de seti ene o entem orte toda resa ted ete Een Pe Dre eT eus 637 Play media Aerobat 5 compatible 5 edente bte Ide die iin 638 Play media Acrobat 6 and later compatible ssssssssse ee 638 Read an article Resetia TOM stre detecto a lentro ero aE Aa venere re ie tle ed Run a JavaScript Set layer visibility Show hide a field A seo RA Managing links Working with Page Properties Creating Destinations ai Destination tools 27 rait eer rette e qo e Pee E Se Dep Ao aer Ics ul ges E qr ees Creating a pop up menu Contents Working with Buttons Acrobat Professional only ocn ee 647 Creating a button field cet ee rece e ete e gU Ye nl er ae greet d 648 Duplicating buttons eo testen ede eter eine aeree eee e nre reel 650
149. rchase Regardless of where you are with PDF creation and editing at one time or another you ll be called upon to explain some of the differences between the viewers Adobe Reader has matured as a product and the newest release offers users much more functionality than any previous version Features that have long been requested by users such as being able to save form data and add digital signatures are now available in Adobe Reader 8 However the features are document specific and require at least one person in a workflow attempting to use these new tools to author a file in Acrobat 8 Professional This chapter covers most of what you need to know about Adobe Reader as both a user and as a PDF author preparing documents for Reader users Welcome to Adobe Reader The first change you notice when launching Adobe Reader 8 is the welcome screen The Beyond Adobe Reader welcome screen shown in Figure 4 1 opens when you first launch the program Each time you launch Reader the same screen opens unless you check the box Do not show at start up If you dismiss the screen by checking the box for all subsequent launches of Reader you can bring the screen back any time by selecting Help gt Beyond Adobe Reader Alternately you can also bring the Beyond Adobe Reader screen back by opening 71 IN THIS CHAPT The Adobe Reader welcome screen Setting some important preferences Understanding Adobe Reader tools Working wit
150. re 1 57 You make a topic selection in the list on the left side of the dialog box and the related prefer ences are shown to the right side of the list You make choices for preferences by selecting check boxes or making menu selections from pull down menus When you complete making your preference choices click OK at the bottom of the dialog box Almost all the preferences you change in the Preferences dialog box are dynamic which means you dont need to quit Acrobat and relaunch the program for a preference choice to take effect Preferences remain in effect until you change them again If you quit Acrobat and relaunch the program the preferences you last made are honored by Acrobat However if for some reason the program crashes and you dont shut it down properly any new preference changes will not be recognized when the program is launched again ESEA O 2 5 n8l5o l Press Ctrl 88 K to open the Preferences dialog box Click a category on the left and the choices are reflected to the left of the categories list f Preferences Categories Basic Tools Commenting v Use single key accelerators to access tools Documents Y Create links from URLs Ful Screen Make Hand tool select text General Page Display Z Make Hand tool read articles AAA Make Hand tool use mouse wheel zooming eed Make Select tool select images before text Accessibility Batch Proc
151. readsheet Split i a e tenete ende d i euis 24 Full Screen Modena demde etie nae dd eee S 24 Viewing Links eus is ee et ate a cde tended idee d eter deci eda 124 INavieatioDspalle eMe Coto eerte need testimo eo e aa cedro de eel see tels dana lah ens 24 Navigation panel tete o teet testis tits pida 25 Hypertext links Legs OPening POE Piles sites teu doit suites ies arena tarado area tts Opening recently viewed tes 4 ete codes ee eee dee ies pies 29 Using the Organizer 29 Using the Categori s pane 2e ee e it ee rem er ete deett nes 30 UsingsthesFiles panes fry secat ner epit tee e e gem trades erae teases 31 Using the Pages pane cocino 133 Bookmarking Web hosted PDFs 133 SUMMA esta cre ence erbe a COH cae airada 35 Chapter 6 Searching PDF Files leen 137 Setting Up the Work Enyironment ssahhah ttt eh ede ie n dee nec Bienes 3T Usine the Find Toolbar nite reet t ge ues Retreats Using the Search Window Basic search options Wli resto seat ch x ss ecce eot TAO 40 Navigating searclh resulis iiie contesto Poe eer d ee i tus bed da s 4l Stopping a search 142 Displaying results s 3 aen deett ee Mes onem eeu ete t tede es 42 Searching tiles and told in eei eb e a S thes A 42 Searching PDFs on the Internet 143 Performing advanced searches ssssssssssssssseee 144 Searching the open PDF file with Advanced Search Options 3145 Searching multiple PDFs with
152. recommendations by the developer Install the plug in and give it a try For a trial in using a plug in see Chapter 36 where using a third party plug in is discussed in more detail Windows users can follow steps to install and use a plug in by installing the AcroButtons and AcroDialogs plug ins from the books CD ROM 60 CORON See the book s CD ROM for plug in installers for AcroButtons and AcroDialogs developed by CDR 4 WindJack Solutions These installers are for use on Windows only Summary WI The four Acrobat viewers include Adobe Reader Acrobat Standard Acrobat Professional and Acrobat 3D The tools that can create Adobe PDFs include Acrobat Elements Acrobat Standard Acrobat Professional and Acrobat 3D m Adobe Reader is a free download from Adobes Web site All other products require purchase Acrobat Elements is available only in site license quantities of 100 or more Wi Acrobat Standard offers fewer features than Acrobat Professional and is available in version 8 on Windows only The primary limitations with Acrobat Standard are no support for Forms creation commercial printing tools engineering tools or creating PDFs with Adobe Reader usage rights These features are only available in Acrobat Professional or Acrobat 3D Wi Acrobat plug ins are additions to Acrobat that offer features and tools for adding more functional ity to Acrobat viewers Plug ins are installed with Acrobat from sources developed by Adobe Sy
153. robat Sign up Log in 1 USER GROUPS NEWS ARTICLES BLOGS HOW TO RESOURCES ABOUT US Announcing Acrobat 8 ELCHE CEU invitation Getthe latest information on Acrobat 8 Share your opinions Ask questions We re your 1 resource for reviews interviews articles blog posts and more Read an interview with Kevin Lynch vice president of product marketing for the Knowledge Worker Business Unit at Adobe Discover Ted Padova s top 10 favorite new features Or read Kurt Foss overview of Acrobat 8 Check back frequently for new information Join us September 19 for one ofthree special Acrobat online meetings to learn more about the exciting new features in Acrobat 8 Learn more Nuts and bolts ofPDF forms Apago Releases PDF Shrink 40 Adobe Releases Lightroom Beta for Windows Move Over WebEx Here s Rosebud Keep up to date with your favorite news feeds right in Acrobat Posted in Ted Padova s AUC Blog Acrobat isnt just a product anymore it s a brand Posted in Cari Young s AcroViews Reader can Save A New Day Dawns for PDF Posted in Duff Johnson s PDF Perspective How do set the viewing size of a page with a link E Read answer Can I hyperlink to a specific page of a PDF file 55 Read answer Why are menu items disabled when I send an Email based review Read answer Thu Sep 28 2006 6 00 PM Washington D C Government Users Group Tue Oct 3
154. rs Carl Young Jo Lou Young Duff Johnson Dimitri Munkirs and Patty Bing You for much support in keeping up to date information available on the Acrobat Users Community Web site and for their willingness to help when I needed it XXXV Acknowledgments Additionally Pd like to thank another friend and colleague Robert Connolly of pdfPictures com and his client Aruba Bonbini for permissions to include the Aruba Bonbini eBrochure on the books CD ROM And again I would like to thank my good friend Lisle Gates for permitting me to use his photos in several layouts XXXVI edition is an effort to include coverage of some topics missed in the last version and to add addi tional material where users asked for more detail As you will see by browsing the contents of the book or launching the new version of all the Acrobat viewers including Adobe Reader Adobe Acrobat Standard Windows only and Adobe Acrobat Professional there are many changes in the programs As such I ve made an effort to cover as much of the new version as is possible in this single comprehensive book T book is the fifth edition of Acrobat PDF Bible As a result of feedback from many users this What Is Adobe Acrobat We ve come a long way in Acrobat evolution and those users of Adobe Acrobat are familiar with the dis tinctions between the Adobe Reader software and Adobe Acrobat either Standard or Professional However among the many users of Adobe Reader t
155. s and or documents protected with the Adobe Policy Server the viewer is launched in certified plug in mode This mode loads only Adobe plug ins and disables all third party plug ins In order to instruct your Acrobat viewer to open with only certified plug ins open the Preferences dialog box by choosing Edit gt Preferences Select General in the left pane and select the Use only certified plug ins check box as shown in Figure 2 2 When you quit your Acrobat viewer and relaunch the program only certified plug ins will load 97 Welcome to Adobe Acrobat A 22 5 ll Select Use only certified plug ins to open Acrobat to allow only certified plug ins to load Preferences y Categories Commenting Documents Full Screen General Page Display 3D Accessibility Batch Processing Catalog Convert To PDF Forms Identity International Internet JavaScript Measuring 2D Measuring 3D Meeting Multimedia Multimedia Trust New Document Online Services Reading Reviewing Search Security Color Management Convert From PDF Basic Tools Y Use single key accelerators to access tools Create links from URLs Make Hand tool select text Y V Make Hand tool read articles Make Hand tool use mouse wheel zooming Make Select tool select images before text E Use fixed resolution for Snapshot tool images pixels inch Warnings Do not sh
156. s related to combining files and creating PDF Packages Combine Files Combine multiple files into de a single professional looking PDF Easily select and arrange documents spreadsheets and presentations and then publish them S Combine files How Can Combining Files Help You e Legal Documents CAD Drawings E Project Binders 15 sales Proposals Many Files One PDF Pull documents together from many sources and authors to create a final legal document Send clients or the court multiple nts in one file Contracts gt Pleadings Motions Combine files Want to create a file that keeps information together and is easy to consume but maintains the files separately Learn more about PDF Packages The Combine Files task links open the Combine multiple files into one PDF file dialog box At the bottom of the task pane you see a link to help information on creating PDF Packages CN For more information on combining files and creating PDF Packages see Chapter 12 CROSSREF i i ining fi ing g p 64 Getting Started in Adobe Acrobat Wi Export The Export tasks pane describes some file formats that you can export from Acrobat and several links to help information related to file exporting As you can see in Figure 3 4 all the links in this task pane relate to providing help information When you see the text link begin with Learn how to the link is made to the Adobe Help Viewer d
157. se of different preference choices When preferences palettes and toolbars are changed from their default views the new views are saved when you quit your Acrobat session They remain unchanged until you change them again or reset them to defaults Wi Acrobat Professional provides you extensive assistance through the use of help documents You can gain immediate help on selected topics through choices in the How To pane or by expanding your list of categories to seek help in the Complete Acrobat 8 0 Help window In addition to help documents Adobe sponsors the development of local Adobe Acrobat user groups worldwide To learn more visit www acrobatusers com Wi Preferences are settings that apply globally to Acrobat and influence the behavior of tools and menu commands 51 n Chapter 1 you got a feel for some of the tools and menu commands pro vided in Acrobat Standard and Acrobat Professional If you re a PDF author and you use Acrobat Standard or Professional knowing the capabilities of one viewer versus another is important for both job efficiency and productivity as well as usefulness to the end user You may want to add multimedia to a PDF document Therefore you need to know what authoring tool is needed to import video and sound You may be sending out a document for review and want to solicit comments Therefore you need to know what viewer a user needs to send comments back to you At times you may find that neither Acrob
158. stems W Plug ins are available from third party software manufacturers A complete list of plug ins and demonstration products is available at the Planet PDF Store the Adobe Store and The PowerXChange n Chapter 1 I talked about getting help in Adobe Acrobat using many differ ent help menu commands and 1 discussed a little bit about using the new Getting Started with Adobe Acrobat welcome window Theres much more to this welcome window as well as different ways to access it than 1 covered in Chapter 1 Therefore a separate chapter detailing the specifics of the welcome and help options seems appropriate In this chapter I talk about some of the links and options you have using the Getting Started with Adobe Acrobat welcome window when you start up Acrobat and when you begin to work on some different editing tasks Getting Started Window The window you see when you launch Acrobat viewers is the Getting Started win dow Depending on the viewer you launch you ll see Getting Started with Adobe Acrobat 8 Professional or Getting Started with Adobe Acrobat 8 Standard Windows or Beyond Adobe Reader When you first launch Acrobat 8 Professional you see the Getting Started window as shown in Figure 3 1 The same welcome window with some different options appears in all Acrobat viewers in Acrobat version 8 Figure 3 1 shows the screen opened in Acrobat Professional 61 IN THIS CHAPTER Showing and hiding the Gettin
159. t Advanced Editing toolbar is the Comment amp Markup toolbar Select the menu option and the Comment and Markup tools open in their own toolbar Open a context menu on the toolbar and select Add Remove Tools Show All Tools The toolbar appears as you see in Figure 1 27 when all tools are loaded ESEA 0 102 0 0ooOo Go o Open the Comment amp Markup toolbar and open a context menu on a tool and select Show All Tools to see all the comment and markup tools omen s Mere x B amp 444 i SA 20 D0000072 m Now in Acrobat 8 you have the opportunity to load just the tools you want to use in a review session from both the former Commenting and the Drawing amp Markup toolbars Acrobat 8 nests all these tools together nicely in a single toolbar This arrangement affords you the opportunity to view just those tools you commonly use in a review session a great new feature won t go into all the tool names and explain their use now You ll find a complete description in Chapter 20 F When you select the Comment amp Markup tools from the More Tools window and check the boxes for all tools all the tools are loaded except the Paste a copied image as stamp tool To show the tool in the Comment amp Markup toolbar open the Comment amp Markup toolbar and open a context menu on any tool in the toolbar Select Show All Tools and the Paste a copied image as stamp tool is added to the toolbar Edit toolbar
160. t more convenient to move a toolbar you frequently access during an editing session so it is positioned at the bottom of the Document pane If so just place the cursor on top of the vertical separator bar adjacent to the first tool in a toolbar and drag it away from the Toolbar Well This vertical line is the hot spot used to select the toolbar instead of a tool in the group Clicking anywhere else in the toolbar selects a tool W Docking toolbars To dock a toolbar back in the Toolbar Well once removed drag the toolbar again by the vertical separator bar adjacent to the first tool on top of the Toolbar Well The toolbar snaps to an available position in the Well If you drop the toolbar between two other toolbars the toolbar you relocate back to the Toolbar Well snaps in position between the two docked toolbars Toolbars can also be docked vertically on the left and right sides of the Document pane and at the bottom of the Acrobat window below the status bar For example if you drag a toolbar to the left of the Navigation pane and release the mouse button the toolbar snaps to a docking station and the tools display vertically In Figure 1 24 you can see toolbars docked on the left A right B and bottom C of the Acrobat window with one floating toolbar D in the Document pane 25 Welcome to Adobe Acrobat Toolbars can be docked on all four sides of the Acrobat window and undocked from the Toolbar Well where they appear as floa
161. ter marks ien rere seeds desarro ipee rere aedes ine GrOppitig pages teme ter date e De pee a ente e ae Eee aee ed PDF Optimizer ya spots ia ni Dep Re pete c imde n eve e m ote XXiv Contents Working with Job Detinition Files eere iii Pr tlighting PDP Files 12 ettet eee e rg eset EVER PRU ire HR ehe ee ees Pretlighting atleta esent gedacht lee det Creatine a new Profle isi ue ceder Er EE phot ber dem bear Creating reports and comments Printing PDFs for Commercial Printing PostScript Options RN IN te ute etae O Part VI Acrobat PDF and LiveCycle Designer Forms 849 Chapter 33 Designing PDF Forms Windows Only Setting Up the Work Environment The Adobification of Designer Preparing the WOLPKSDabe e t edere eer Ne b RR RENE Re rd fe desea Understanding the Why for Adobe LiveCycle Designer sss Getting Started with a New Form Design Greating a Simple Form in Designer yi s eot Ded rettet e HI e Ere Eden dori nta Creating a blank Mew page a a c a rte EP E E a Hue apre Adding an image Working with text fields otto tri eet Rte AIRE ee Duplicating fields 4 ere reo neo nre decidi qe irc De IRE Se iege Adding graphiccobjectsto a osas Adding radio buttons to a torm i e Res Adding a drop down list to a form Finishinej p E E E A ENN Importing a PDPEDOCUMENE ue ite gp edere temo br e RO o eU Converting a PDF document to a Designer form Addie 6 eate tl ee UD EHE PRS
162. the different components of the software some people using the products don t completely understand the differences or where the product came from An Adobe Reader installer can appear on CD ROMs distributed legitimately by users and some end users may not know that it is a product available for upgrading at the Adobe Systems Inc Web site Therefore using the formal name can help users understand a little bit more about the software And theres a very good reason for helping Adobe Systems with the recognition and marketing of its prod ucts If the product doesnt do well in the marketplace you might one day see it disappear You won t want that to happen because when you start working with the new release you ll easily see many great new fea tures and much more polish added to the programs Adobe Systems has done well in bringing the entire Acrobat family of products to maturity and I m certain you ll find many more new uses for Acrobat Above all realize that Adobe is not a product Adobe or Adobe Systems is a company Making a reference to Adobe when you mean Acrobat or Adobe Reader is improper and promotes confusion When referring to the products be certain to include Acrobat Standard or Reader Adobe Systems and the Acrobat mission Adobe Systems Inc began as a company serving the graphic design and imaging markets With the release of PostScript its first product much development in the early years of its history was devot
163. ting files to the Adobe PDF printer 54 Using Acrobat Viewers Acrobat Standard versus Acrobat Professional Acrobat Standard is available only on Windows in version 8 of Acrobat The Macintosh version has been discontinued Adobe Systems is a company that tries hard to respond to user needs but there are limita tions If a product does not support the development costs then it is likely to be discontinued This is the case with Acrobat Standard on the Macintosh Many users of Acrobat on the Mac acquire Acrobat Professional in a bundled purchase with the Adobe Creative Suite Independent sales of Acrobat Standard were minimal on the Mac during the Acrobat 7 life cycle Therefore Adobe could not justify the develop ment costs for continuing the product On Windows sales of Acrobat Standard were much greater and therefore you see Acrobat Standard still available Acrobat Standard is the lightweight of the authoring programs However Acrobat Standard still offers many tools for PDF creation and authoring Without going into every tool that differs between Acrobat Standard and Acrobat Professional the major differences include the following limitations W Form field authoring No form tools or form field authoring is available with Acrobat Standard JavaScripts on form fields cannot be created in Acrobat Standard However if a JavaScript is con tained in an area accessible to Acrobat Standard such as Bookmark Properties or Link Properties
164. ting toolbars D B Adobe Acrobat Professional PDF Bible composite pdf Jat S File Edit View Document Comments Forms Tools Advanced Window Help ipl creste ror E conie Fies en E Stort meeting Bjsecue P sions E Forms TP Review amp Comment Joven ij Print seve jemen Th Select toot Hand Tool EZ Marquee Zoom ese fe fri The Acrobat PDF Bible is the gospel trath a must have a h reference for all disciples of the priable docament format E Hl unda un amp d Al 9 amp E H ye d gf EN o A O tort d the FOE O for portable documents e With CD ROM Ted Padova Iv o 7 60 x 9 75 in py a PE How dil wl cz Seroling Pages is One Ful Page 7 Single Page Continuous LJ single Page LL two up EH Two Up Continuous A C E Resetting toolbars You can position toolbars around the Acrobat window and return them to the default positions with one menu command This is particularly helpful if multiple users work on a single computer or you frequently change editing tasks that require using different tools during different editing sessions In many cases it s easier to reset toolbars to the original default view than open tools needed for a specific editing task To set toolbars to their defaults open a context menu from any toolbar or in the Toolbar Well by right clicking Ctrl clicking on Macintosh and select the menu item R
165. ts discussed in this chapter include the following Wi Adobe Acrobat is a multifaceted program designed to provide solutions for many different busi ness professionals Several types of Acrobat viewers exist ranging in features to suit different user needs The most sophisticated of the three viewers is Acrobat Professional now in version 8 Acrobat Standard offers fewer tools and menu commands than Acrobat Professional and is now available only on Windows E PDE short for Portable Document Format was developed by Adobe Systems and was designed to exchange documents between computers and across computer platforms while maintaining file integrity W The PDF language format has changed version numbers along with the Acrobat viewers The cur rent PDF version is 1 7 Wi Tasks are performed through the use of menus tools and palettes that can be accessed through mouse selections and keyboard shortcuts Wi The extensive list of tools appears in an abbreviated form when you open Acrobat and view the default toolbars You can open additional toolbars from menu commands or the new More Tools window You can dock toolbars in the Toolbar Well or float them around the Acrobat window Wi Palettes are similar to toolbars in that they can be docked and undocked from a well called the Navigation pane Palettes contain pull down menus and some palettes contain tools Wi You can customize the Acrobat workplace to suit your work style through the u
166. ument originated signature or a red x for from you and hasn t been an invalid signature Indicate that you have reviewed a document altered since certification Accept a document s stated terms Learn more about e signature validation You can also use digital signatures in Acrobat to detect certifying documents and track changes made to a document Lean more about n m it sic 67 Welcome to Adobe Acrobat CROSS REF CROSSREF 68 For more information related to digital IDs and digitally signing PDFs see Chapter 26 E Forms A number of different links appear in the Forms task pane to pages in the Adobe Help Viewer and to dialog boxes for creating and editing forms In Figure 3 8 you can see options for Browsing a template library Windows Convert an existing document Scan a paper form Create a new form track forms Distribute forms and Compile data All these links open dialog boxes or launch another program On Windows links to Create a new form and Browse the Template library launch Adobe LiveCycle Designer On the Mac you wont find the Browse the template library link because Designer isn t supported Other links are made to help files that provide more information on creating and editing forms For information on working in Adobe Designer see Chapter 33 For more information related to creating and editing PDF forms see Chapter 34 For more information on collecting and compiling data see
167. vigation pane enable you to move forward and back to the pages you view during your search The review history remains in memory until you close the document If you close the help file the review history is flushed from memory and you need to begin again to find information on the same topics On the right side of the Topic pane is a scroll bar Use the arrow keys and elevator bar to view documents as you do in any application document Printing topics The Print tool located at the top of the Navigation pane opens the Print dialog box In the Print dialog box you can choose to print a single page or a page range 47 Welcome to Adobe Acrobat Adobe LiveCycle Designer Adobe LiveCycle Designer is a separate executable program available to Acrobat Professional users on Windows only Designer is used for creating dynamic XML forms Designer also has a help document to assist you in learning the program To access the Help file select Help gt Adobe LiveCycle Designer Help or press the F1 key The help document shown in Figure 1 55 opens Under the help menu you find other help options for accessing the Designer How To window and opening a scripting notation in the Adobe LiveCycle Designer help document with a link to a Web page on Adobes Web site where more information about Adobe LiveCycle Designer can be found In addition to menu com mands under the Help menu you have sample files contained in the Adobe LiveCycle Designer 8 0 folder Browse t
168. with industry leaders If learning more about Acrobat is your interest you can find regional conferences sponsored by DigiPub Solutions Corporation If you want to meet and discuss PDF issues with some of the world s experts look for a conference in your area You can find information at www pdfconference com The American Graphics Institute offers another PDF conference program You can find out more informa tion by logging on to www AGItraining com A new conference has popped up in the Midwestern part of the USA in Council Bluffs Iowa To find out more about the Acrobat Central Conference log on to www pdfcentralconference com The Open Publish conference in Sydney Australia is an annual conference for design and creative profes sionals This organization hosts many PDF related seminars and workshops annually Find out more at www openpublish com au In Japan try out the PDF Conference held in Tokyo Visit www pdfconf gr jp for more information Whatever you may desire is usually found on some Web site New sites are developed continually so be cer tain to make frequent searches Contacting Me If after reviewing this publication you feel some important information was overlooked or you have any questions concerning Acrobat you can contact me and let me know your views opinions hoorahs or com plaints or provide information that might get included in the next revision If its good enough you might even get a cr
169. xpanded by more than 50 pages over the last book Throughout the book are sections called Steps If you find the contents of a given series of steps interest ing follow the steps to see whether you can replicate what is covered in that section In this book I ve made an effort to expand steps greatly to provide you some tutorial assistance in understanding many concepts Icons The use of icons throughout the book offers you an at a glance hint of what content is being addressed You can jump to this text to get extra information be warned of a potential problem or amplify the concept being addressed in the text In this book you ll find icons for the following A Caution icon alerts you to a potential problem in using Acrobat any tools or menus or any 3 supporting application that may be the origination of a document to be converted to PDF Pay dos attention to these caution messages to avoid potential problems y The Cross Ref icon indicates a cross reference to another area in the book where more infor mia mation can be found on a topic It is almost impossible to walk you through Acrobat in a linear fashion because it has so many interrelated features Covering all aspects of a single feature in a contiguous section of the book just doesn t work Therefore some common features for a command a tool an action or task may be spread out and discussed in different chapters When the information is divided between differ ent sect
170. y and new features added to Acrobat 8 add some polish to an already great product But the real advance in workflow activity is the introduction of Acrobat Connect Now instead of having documents flow across wide area networks people can connect through real time online events The introduction of Acrobat Connect will not only ease a tremendous financial burden saving companies huge expenses for employee travel but increase productivity in work flows through dynamic interaction XXXIX xl Introduction New Features in Adobe Acrobat Professional The changes to Acrobat in version 8 0 represent many more expanded and new features to an already impressive product Just about everything you could do in the last version is still available in version 8 0 but there have been many additions to existing features and some new options for a variety of Acrobat uses The user interface has greatly changed over all previous versions of Acrobat adding more tools and com mands and features and much easier methods for accessing tools In each chapter I ve added a special icon to point out new features Some new chapters have been added to his version that deal exclusively or mostly with new features Chapters 3 12 14 19 and 29 cover new fea ures in much detail The remaining chapters all cover some new features added to Acrobat and respective o the chapter topic Ar peg Abd A Welcome to Adobe Acrobat IN THIS

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