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1. 2 RaRa Ra Ra Ra Ra Ra Ra Ea Ra Ra ot e To sort the files based on a Property click the column header This will sort the files in ascend ing order Click the column again to sort them in descending order e Your comments could be lengthy You may not be able to read all the comments on a file Other information may also be cut off Resize the col umns by dragging the line between the headers Or double click the line to fit the column to the largest entry Q I have many Word files So I like to put a de scription of each file in Document Properties Pd like to take advantage of my diligent efforts Is there a program that will let me see what I ve entered in Document Properties I d also like to sort my documents based on the descriptions I ve entered Document Properties can really help keep files organized And Properties are easy to use if ber t them A Microsoft Office lets you add notes on your Be E A Pnenzns files These notes are stored in the Document Prop erties section along with other important informa tion about your file e To find Properties in MS Office 2007 click the Office button Select Prepare Properties En ter information that will help you remember what is in your document When you re done save your document To close the Properties box click the X in its right corner The Properties include information on the docu ment s length They also show who created it And there2. BIT OFA RASCAL RASCAL OFFICERS amp SUPPORT STAFF President rascalpres rascal cc Ron Willing Vice President rascalvp rascal cc Bob Booth Secretary 982 9694 474 2993 rascalsecretary rascal cc Velma Gustafson 472 0233 Treasurer rascaltreasurer rascal cc Naomi Carlson Education Director rascaleducation rascal cc Judy Engel Membership Director rascalmembership Maggie Robson Communications and Facilities Director rascal cc 476 1687 rascalcomm1 rascal cc Bill Porter SARAL Admnistrative Assistant vadagnan uci net Vivian Dagnan 982 0824 Community Relations Bob Cartmell Data Base Mark Simonds Audrey Williams Betty Buskirk Facilities Henry Cotter Historian Vivian Dagnan Hospitality Tom amp Bernice Bunti Mary Hoffman Human Resources Shirley Byrd 476 9437 955 4810 955 4720 474 1381 471 0750 982 0824 n 476 4978 Membership Greeters Marie Hutchins Newsletter editor rascal cc Joan McDowell Social Director Jeannette Daily Speaker Scheduler Ken Mitchell 476 3783 472 0377 471 1904 476 1883 Sunshine Artistic Design Lee Cathcart Webmaster 479 5778 rascalwebmaster rascal cc Ginny von Gal 218 6633 DEVELOPING WEB PAGES USING MS WORD Part I ORGANIZATION by Mark Simonds Mark Simonds is the RASCAL Data Base Creator and Web Master for the Grants Pass Museum of Art We are offering this articl
3. Laura Dunwald 479 9076 beagenie charter net GRAPHICS Bill Porter phone n a silverfox uci net HAM RADIO Ben Skinner 479 3965 benson rascal cc ICQ Jean Kraft 664 8197 hikraft charter net INTERNET General Position Open MACINTOSH OS Joanne Shields phone n a maclady clearwire net OUTLOOK EXPRESS Nancy Kain 955 4800 nankain rascal cc Jean Kraft 664 8197 hikraft charter net Cliff Worden 471 1292 cliffmar charter net QUICKEN George Steffensen 474 4305 stefff peoplepc com WEB PAGE HTML BASIC Mark Simonds 955 4810 mcsimonds rvi net WORD PERFECT amp MS WORD for beginners Karen Janssen 956 6067 ilea terragon com EXCHANGE COMPUTER RELATED QUESTIONS amp ANSWERS The free to all RASCALs Technical Help ListServe is here to help all members with any problems they may be having with their computer For information on how to subscribe go to our website www rascal cc and click on Help ISP Smartwire is The RASCAL Internet Service Provider amp Website Provider at Smarwire Internet 301 NE 6th Street at E Grants Pass Telephone 955 6930 SPRING CLEANING TIPS from Two Tidy RASCALs MONITOR SCREEN CARE by Patricia Hentges Cleaning a glass monitor screen wasn t that hard to figure out but then along came the LCD and then the delicate plasma screens By the time these screens be came available some of us were in the habit of tapping on the glass monitor to point out something Due to th
4. s information on creation and editing dates Properties are designed to help you find documents You can search for a document based on the con tents of the Properties box e In earlier versions of MS Office highlight your file and click File Properties Enter the infor mation about your file Click OK Save your Properties would do little good if you couldn t easily COUEN see them Windows will allow you to see or sort Reprinted by permission of the Kim Komando Show them You don t need a special program You can www Komando com view the Properties in Windows Explorer or My Computer Computer in Vista But you ll proba bly need to make some changes to see them e First in Windows Explorer or My Computer open a folder usually My Documents that con tains Word documents WI FI Short for Wireless Fidelity e Next click the arrow beside the Views button on the toolbar Select Details You ll see a list of your files Other columns will show the date modified file type and size You can add col umns if you like Also you can reorder your files based on these columns This term has been referred to as a descriptive rip off of the fa miliar Hi Fi or High Fidelity term which refers to high quality audio or surround sound Wi Fi Alliance created the 802 11 standard so that manufacturers can make wireless products such as laptop computers cell phones location devices etc that wil
5. Beginning PRE REQ Beginning Windows Learn to navigate the newest version of this word processing program Get ac quainted with the Ribbon which takes the place of the menu bar Enjoy easier tool applications and more colorful and interesting graphic editing WINDOWS XP Beginning PRE REQ Introduction to Computers This lecture class is a continuation of Introduction to Computers It in cludes instruction on how to handle files copying to a CD the organization of yur computer computer protection and more Gerry Tank 476 7667 badgerlgt charter net Wally Zittle 476 9800 wzittle charter net Bob Booth 474 2993 robtb rio com Ray Lake 956 6302 raylake charter net Chris Oman 474 0161 ckoman rvi net Len Richardson 866 2541 len_r yahoo com Lou Lyons is recovering from an illness and will return to this list at a later date Laura Dunwald 479 9076 beagenie charter net Judy Engel 476 9018 judyengel msn com Ginny von Gal 218 6633 skipjack317 clearwire net Gordon Rendall 955 1000 grandpaw5 clearwire net Gerry Tank 476 7667 badgerlgt charter net Tom Crittenden phone n a TD1 back40software com Laura Dunwald 479 9076 beagenie charter net Wally Zittle 476 9800 wzittle charter net Available for home service for a nominal fee NO DIGITAL CAMERAS amp PHOTOS For Beginners Nancy Kain 955 4800 nankain rascal cc Ken Mitchell 476 1883 ks41b444 rascal cc EXCEL Ron Willing 582 9694 rwilling charter net GENEALOGY
6. name Site X and hit the enter key You have just created the folder SiteX Save in 3 _Sitex w Double click on this folder it will 3 jmydouments appear highlighted in the left pane Sitex and the right pane which you just C HTL created 1s empty Now in this folder create a new folder named HTML using the same approach as noted above You should now have a directory structure that you can use for our project Your Word documents are to be stored in the SiteX folder and the resulting HTML code something that all the world can read and understand through their internet browsers will be placed The next step is to drop and drag all the web page Word documents you have into the SiteX folder Once you have completed that operation you are ready to do some web page HTML genera tion That will be covered in Part 2 in the next newsletter You may want to spend awhile organizing your My Documents folder Go ahead Make a new folder under My Documents titled MOM and put all the letters to your mother in it Come on now LET S GET ORGANIZED See you back here next month for Part II Generation Ny KKK KK KKK KKK KKK KKKKKKK INSPIRATION to GET YOU STARTED x x Take a look at what some fellow RASCALs have done in creating their personal web x sites Go to www rascal ce and click on w MemberSites for Freda Babcock Lee Cathcart and J G Wood x kkkkkkkkkkkkkkkkkxkkxxk
7. 4th STREET Permit 22 GRANTS PASS OR 97526 ae Grants Pass OR Return Service Requested PLEASE NOTE Your month of membership renewal is located in the upper right corner of your mailing label Please mail yearly dues 15 Single Membership 20 for Couples 75 Single Lifetime 100 Couples Lifetime to the RASCAL address listed above or submit at a General Meeting KXKXKKKKKKKKKKKKKKKKKKKKKKM KEEP in TOUCH g Let RASCAL know when you change h your e mail address your telephone fa amp number or your residence address yil Contact the Membership Manager at lt rascalmembership rascal cc gt RASCAL meetings are held in the Floral Building at the Fairgrounds in Grants Pass Weekly meetings are on Tuesdays except holidays The General Membership meets from 9 30 a m to 10 50 a m The Beginner s Meeting is held from 11 00 to 11 30 or to 11 45 for Q amp A All members are welcome to attend both meetings Come early for coffee and chat with friends We also invite you to visit our website www rascal cc for up to date information about our club our members classes meetings and links to other websites Our website is managed by Ginny von Gal and hosted by Smartwire Internet KK KKKKKKKIKKIK KK KK KKKKKIKKIK YMMMM RM KKK KKK KKK KKK RRR BIT OF ARASCAL STAFF Have You Misplaced Your Joan McDowell RASCAL e mail editor rascal cc 9 Assistant Editor Nancy Kain Membership Badge e Columnists Bob Boo
8. e saved in pieces across the volume When you delete files or folders the empty spaces left behind are filled in randomly as you store new ones This is how fragmentation occurs The more fragmented the volume is the slower the computer s file input and output performance will be Defragmentation is the process of rewriting non contiguous parts of a file to contiguous sectors on a disk for the purpose of increasing data access and retrieval speeds Because FAT and NTFS disks can deteriorate and become badly fragmented over time defragmentation is vital for optimal system perform ance In June 1999 the ABR Corporation of Irvine Cali fornia performed a fragmentation analysis and found that out of 100 corporate offices that were not using a defragmenter 50 percent of the respon dents had server files with 2 000 to 10 000 frag ments In all cases the results were the same Servers and workstations experienced a signifi cant degradation in performance 4 COURSE DESCRIPTIONS APRIL 2008 E MAIL amp INTERNET PRE REQ Introduction to Computers and Beginning Windows Very detailed very basic class Handouts will teach you how to get started in e mail and the internet Cre ate send and receive e mail over the internet using Outlook Express Search surf and download using Internet Explorer INTRODUCTION to COMPUTERS REQUIRED for FIRST TIME COMPUTER USERS Learn the proper method to turn a computer on and off Lea
9. e in the belief that there may be RASCAL members among the more than 900 in our club who would enjoy creating a web site of their own This article will appear in three parts to be continued in the May and June newsletters Part I Organization Part II Generation Part IT Link and Test This subject will be a course offering by the author in July or August if enough interest is expressed to our Education Director I have been asked a number of times to help someone put up a web site showing their personal or selected subject matter Their material had al ready been written using Microsoft Word and they wanted it put on the web My first inclination is to advise to not create material in Word that may be in tended for the web Rather generate the site using a high end tool like Dream weaver or Front Page or perhaps even better generate it using basic HTML However some folks are happy with the Word version of their documents and practicality and expediency does come into play It takes a bit of cash to pur chase the high end tools plus an investment in time to learn to use them De veloping using basic HTML doesn t cost anything but it does take awhile to learn the specialized syntax and its application to how you want a page to look So for the folks who are happy with their Word version of their documents I have designed a set of instructions showing How to Create a Web Page Using Word The procedure breaks down int
10. e makeup of LCD and Plasma screens pixels within the screen can be permanently destroyed by touching and pressure can leave spots on the screen These newer screens are plastic an oil product and should not be cleaned with any ammonia based product Paper towels are wood products and despite how soft they feel should not be used for cleaning plastic screens Ignore advice to use anti static sheets used for laundry as they may also scratch the screen The newer the monitor the more apt it is to have an anti glare coating which may be easily damaged by the wrong materials Laptops have plastic screens to help with the weight problem Dust is harder than plastic and shouldn t be pushed around on the screen with any amount of force Dust ing with a firm touch can turn your cloth into fine grained sandpaper A feather duster is a handy tool for these screens or a can of compressed air or a microfiber or cot ton cloth or lens wipes If after the dust is removed the screen needs more cleaning there are professional prod ucts galore to do the job If you choose not to spend money on something you can concoct at home use a 50 50 mixture of isopropyl rubbing alcohol and water Some experts insist on distilled water not tap water as the tap water could leave mineral spots on the screen Never spray directly onto the screen but into the cloth Wipe gently and then dry off The rubbing alcohol is not something you want to leave on the pla
11. hat replaces a mouse and uses a ball moved by your thumb or forefin ger to move the mouse pointer around Some seniors find the trackball easier to use than a regular mouse as it can eliminate the problem of the mouse moving when you click Newer trackballs are optical and are some times touted as needing no maintenance e g I have a Logitech TrackMan Wheel that is described on their web site as Optical Marble technology Smooth ultra precise tracking No maintenance required Well that is almost true The optical part of the mouse uses an LED and usually doesn t need cleaning But the trackball itself 1s supported by three mini rollers and surprise surprise these get dirty Mine hadn t been cleaned in almost a year and were filthy probably the cats fault Anyway I found on the Logitech web site that the ball can be pulled out giving easy access to the rollers which were covered in dirt A soft rag and my nail cleaned the dirt While I was there I also wiped the window that covers the LED My trackball now works as smoothly as when I bought it Sooo the tip If you own a trackball check your user s manual or the company web site to get direc tions on cleaning Hey this is probably good advice for any pointing device If you re still in doubt ask your fellow RASCALs Remember the RASCAL Technical Support List Server is at your Service Non Profit RASCAL Organization COMPUTER CLUB ee 214 SW
12. l work with another manu facturer s equipment So if you have a Wi Fi Certified wireless network card it should be recognized by any Wi Fi Certified access point and vice versa e To add more columns right click a column heading You can make a few selections on the pop up list But to get the most from Document Properties click More You ll see a list of eve rything that can be displayed Select the Proper ties you d like to see Then click OK Columns containing the Properties will appear DEFRAG WHO NEEDS IT from Reliable Sources Why Defragment Disks Hard disks are by far the slowest component in your computer CPU and memory work much faster than hard disks because they do not have moving parts Therefore fragmented disks often be come a bottleneck of the system performance Besides causing slowdowns fragmentation makes the hard drive disk heads move frequently when reading files which leads to freeze ups and system crashes It is important to keep your disks defrag mented and optimized as much as possible Defragmentation Explained Fragmentation is caused by creating and deleting files and folders installing new software and downloading files from the Internet Computers do not necessarily save an entire file or folder in a sin gle space on a disk they re saved in the first avail able space After a large portion of a disk has been used most of the subsequent files and folders ar
13. o five parts Organizing Generation Linking Testing and Uploading to Your Server This article and the next two will cover the first four steps For the fourth because of the multitude of ap proaches that ISPs allow you to use it is probably best to get information on that step directly from them Since this subject matter is lengthy it is broken down into three parts If you wish to keep the whole concept together for refer ence do save this article and the two to follow later on Generation and Link and Test continued on page 2 DEVELOPING WEB PAGES USING MS WORD continued The first part Organization is very important to this project It makes the remaining steps easy to handle This is especially so in the uploading to the server step It is also a section that is appro priate to everyone beginner or expert because it applies to how you organize your data on your computer Organization For the novice computer user the typical approach is to put everything you do into files in the My Documents folder For example just after a file named My Memory Jogger xls is My Mom s Birthday doc then My Web Page doc along with hundreds of other files of all kinds Trouble If you use this file saving strategy it can quickly become difficult to find all the necessary docu ments that you need for a rather complicated project like constructing a web site If you already have a good organization set up for e
14. rn to use the mouse and keyboard Get acquainted with hardware software and computer vocabulary PICASA A one day two hour class PRE REQ Beginning Windows This class introducing Picasa a free photo manipulating program will emphasize picture enhancement saving sizing and sending For the beginner You will learn basic photo editing techniques PHOTO EDITING Beginning PRE REQ Beginning Windows amp Word or Works abil ity to use mouse well Gain a basic understanding of the capabilities of photo editing programs Learn to manipulate photos moving one into another learn to present pictures over the internet learn transferring feathering and opacity PHOTO amp GRAPHICS EDITING PRE REQ Previous experience with any photo or graphics program For beginning intermediate and ad vanced students The goal of this class is to seek a solution for each student s photo or graphic project The method is to teach photo graphic concepts and how solutions are arrived at regardless of the software being used WINDOWS VISTA Beginning PRE REQ Introduction to Computers This class is a continuation of basic computer skills Identify and use parts of the newest Microsoft Operating System Learn the differ ence between system software and application programs Learn how to use the basic controls menus icons and tool bars on various windows and the desktop Windows XP us ers are welcome to take this class WORD 2007
15. stic but it s helpful to remove difficult spots and it evaporates quickly Plasma screens should not be cleaned with any liquid Below are directions for all three types of screens First read the directions in your owner s manual for particular care instructions for your screen GLASS SCREENS Unplug monitor from power source Use a gentle material to remove dust Dampen a soft rag with a professional glass cleaner or a 50 50 mix of rub bing alcohol and water Spray onto the rag never onto the screen 6 LCD SCREENS Unplug monitor from power source Remove batteries if you are using a damp rag Use com pressed air a feather duster lens wipes or a cotton cloth to remove dust If more cleaning is necessary dampen a soft rag with a professional LCD screen cleaner or a 50 50 mix of rubbing alcohol and water Spray onto the rag never onto the screen Again read the manual for your machine My Dell laptop instructions are not to use any liquid at all PLASMA SCREENS Unplug monitor from power source Use compressed air a feather duster lens wipes or a cotton cloth to remove dust Clean with a dry anti static cloth and a gentle touch Please note that RCC would like students to remember not to touch the classroom s LCD computer screens TRACKBALL CLEANING by Tom Crittenden Do you use a trackball device instead of a mouse If so it may need periodic cleaning even if it s an optical type A trackball is a device t
16. th Tom Crittenden Laura Dunwald Jane Frincke Patricia Hentges Nancy Kain Lou Lyons Phyllis Wilkey Obtain a replacement at Copy Editors Laura Dunwald Jane Frincke Patricia Hentges DeVerne Jacobsen Nancy Kain Tuesday meetings Nancy Kain Bill Porter Patricia Hentges through MacGraphically Yours The Membership Table Seventh amp L Streets Grants Pass where dues are paid We reserve the right to edit and or omit submissions There is a 1 00 fee Items received after the newsletter deadline may appear in the next issue VoL XXII ISSUE 4 APRIL 2008 ROGUE AREA SENIOR COMPUTER ASSISTANCE LEAGUE
17. verything you save on your computer then you might just scan through the rest and let me know if you have a good ap proach that works for you For this project most especially we need to organ ize so that your files can be readily located First bring up Windows Explorer Right click on Start then click on Explore Quick access from a short cut on your desktop 1s another approach You will see the Windows Explorer window which has two panes Folders x Name E Desktop A CQ AdobeStockPhotos E B My Documents DataBase AdobeStockPhotos Documents DataBase 2 FloorPlan i Documents CMs The left pane is the document tree and the right pane shows the contents of the highlighted or se lected tree element In the figure above the con tents of the My Documents folder are displayed In the left pane if there is a sign in the box to the left of the folder icon as 1s shown above in my AdobeStockPhotos folder you can expand the directory view by clicking on the sign 2 What we are going to do 1s make a web site folder named _ SiteX Actually you can name it any thing you want I am going to use this name be cause it will sort to the top of the list by virtue of the underline before SiteX Highlight My Documents in the left pane by clicking on it Click on File New Folder and in the right pane ou should see a new folder that is already set up to rename Type in the new
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