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Application User Manual

1. First Midule Less the license scanner or lt lt Street LETS was this victim click Ela ALNU the person Postal Code Alternatively take a person icon at to the Transportation tor Madical Service Traseported from the scene for immediate medical attention Yes No from the Rece nt People list a nd top of the lraraported to medical facility ty drag it from the list and drop it Taken To WA Not apoficatle a Taken By WA Not applicable screen to add l f l a on the person icon in the Vic at person p tim Details screen This meth information to od is recommended if you the form have run several people a a s through the license scanner or cococoos l F H avy through LETS before beginning to fill out the crash form A completed victim page should look similar to the one above You can add as many victims as are needed for the unit in question and this will be reflected on the Victims main page As an example if you added two victims to a unit s information the Victims main page would look like the following TAS Mn eC Bie loots Help gt 3 H O 2 New Open ive Prot Transfer i Kelp Uesaved Report Overview 4 O Location amp Timo gt Street Information C Greurnstances a Units umi 4 amp Driver Non Motorist a License Condition C Circumstances e F Nor Motor Vehicle DY Owner Registration C Circumstances Be Non Motonst
2. n Qe Unnyurod Occupants COL Status TE Victims 2 Unit Roadway Environment Restriction Violations Endorsement Violations Status Acro rl 97 Not applicable y e 97 Not applicable id de s B Um 2 x _ gt A _ _n _ _ _ __ _ a gt s amp Orre F License Condition g P Venicio E le PF Owner Registration Some of the information on this screen will already be completed if the Recent Person in formation was used in completing the previous screen Go in and complete the remaining fields in the license information screen using the omission errors to assure that all items are completed The Restriction Violations and Endorsement Violations fields allow for multiple items to be entered The following process should be used 9 Select an item from the list e Click the e button to add that item to the list Rearrange the order of the items by selecting an item on the list and using the up and down arrows 2 4 Be sure that you order the items so that those that have most relevance to the crash are at the top e To remove an item from the list select 1t and click the 3 icon This process is illustrated below 51 Driver 1 License Driver s License Information State AL Alabama Number 6362141 Class D Status coleta CDL Status item from Restriction Violations the listto 7 Z identification card only add a Re A Corrective
3. 4 The second screen called the Person Detail page will look similar to the one below It is a shortened version of the full LETS person search page which contains sum mary information about the individual This page is faster to run than a full LETS page allowing you to access the information quicker and on a single page LETS is only for individuals who have an Alabama driver s license When you per form a license scan for an out of state license the information off of the card will be stored in your Recent Searches but LETS will not attempt to run 5 LETS Go PERSON DETAIL wamm i TERRY BEAU ELLIOTT e Stratos bensie Nunmbes ic ene R XXXXXX VALID Map it l lLeewe Date j 3 18 2008 Unlicensed Expire Date 3 5 2012 CURRENT a Social Security Number i A 5 ras ef Driver History 3 y Citation Member Coott Hare Ciente Dita Cc te Oisportion Date Citation Number Courtname Dieposton Dat pe poston Offense Date Court Action Disposition Date wrt A join Offense Date Court Action Disposition Date Click on any of these tabs General information to view the corresponding part from the person s of the LETS record driver s license 5 This screen contains all of the basic information about the person that is contained on their driver s license This page provides access to driver s history tag history and ti tle history 6 Below the picture are tabs containing additional databases that are
4. 4 a amy in categories to add different elements to sl the Horizontal make it longer wider o THB element onto or add a curve to it the screen fo the drawing After creating the Streets click the Symbols tab to add other elements such as vehicles pedes trians or roadside elements to the drawing You must be in the correct tab in order to make changes to the elements from that tab For example you cannot make changes to the roadway if you are in the Symbols tab When adding vehi cles to the drawing add multiple copies of the same vehicle to indicate the po any of these sition of the vehicle Y Symbols Tab GEA 4 Corman Select from at different points during the crash To make the unit appear dashed or as an outline ad just the properties of the individual element MOT TO SCALE categories to add different elements to the drawing Select the type of vehicle and then drag and drop the vehi cles available into the draw ing 73 Be sure that you label the unit numbers in the diagram When satisfied with the drawing click the Close button at the top of the Easy Street Draw pro gram to close the Easy Street Draw program and insert the drawing into the crash form Click the Close button to close the ver Drawing Tools View Help CAE tex ALA B cove Easy Street Draw program and add i 2 E the drawing to the eCr
5. Cven new 2 Location amp Time Streat Information C Circumstances amp Units amp Unit 2 amp Driver sd License Condition Circumstances Y Vehicle FP Omer Regatratica C Orcumstances Damage D Uninjured Occupants TI Victims 2 Unit Roadway Emeronment Workzone Status PY Truck Bus Supplement F Diagram Narrabve Crash Roadway Environment The outline follows the basic format and order of the ultimate printed output of the crash report Each of the sections of the crash report will be reviewed in more detail below Notice how the sections are highlighted in red and yellow The colors represent the state of the section If a sec tion is highlighted red this indicates error s are present in the screen If yellow then a warning is detected in the section This allows the user to quickly find all the errors and warning in the crash form and to fix them easily NOTE To transfer a report there can be no errors present Warnings while important to fix can be present during a transfer 3 7 2 Top panel icons Once you have completed a crash form you may need to save print or transfer the crash form The buttons for all of these actions can be accessed at the top of the eCrash program and are shown below The procedures for these as well as Error Correction and Amendments will be given on more detail below File Tools Help gt a q d g New Open i Help 3 7 3 Bottom panel errors 31 When
6. A AS Street Road Name 5 a Uniti and the code for 2 l Driver Street Road Code Milepost E N A un Wve Gj License 4 County will A Condition ighway Class appear in the C Circumstances a h Class a P Vehicle ContrdNed Access 1 Interstate ay aidas Owner Registration 2 Federal field C Circumstances Highway Side 3 State P Gamage 4 bl Occupants At Intersection of or 5 Muni bel 4 Unit Roadway Environment Is applicable 6 Private property NOTE Numbers are for reference only type the code description in the drop down not its number Numbers are shown in order to help users of the data see how the list matches with the list given in the AUTCR Data Element Guide and other references Some users find it easier to remember and locate codes by number but only the code description entry will produce the code not its number 34 The following sections of this document will give detailed instructions on how to complete each of the individual sections in eCrash 4 RECENT DATA 4 1 Recent Data Features MOVE allows you to easily access recent people vehicle and places by clicking the Recent Data button at the bottom right in the MOVE screen This will cause a bar to slide into view on the right side of the screen that offers the following three options e Recent People e Recent Vehicles e Recent Places These will be discussed in the next three sections As you move through the various sections of the cr
7. de Detar Veer il Detar rH dde Wortzcre Statur E Irc Bus Susteren Roadway Curve amp Grado Vison Onscuted By gt leattic Control lrattic Control hurt ming Oppoeng Lane Separation gt Eraflicway Lanes gt Turn Lanes gt One Way Street Yes No We highly recommend using the type ahead functionality if you know the description of the code A completed screen should look similar to the one below 66 Unit 1 Roadway Environment A Involved Road Bridge 1 None apparent This example is for a dry asphalt road Road Surface Type 1 Asphalt The location of the crash did not in Roadway Condition 1 Dry volve a bridge No environmental con Environmental Contributing Circumstances 1 None apparent ditions contributed to the crash and Contributing Material in Roadway E None the road took a slight curve to the left Material Sourc Y7 Not applicable The driver s vision was not obscured Roadway Curve amp Grade 5 Curve left level and there was no traffic control at the Vision Obscured By 1 Not obscured point of the crash The crash occurred Traffic Control 2 No controls present on a two lane road with no turn lanes rate Contro Functioning ae ner proa and with solid painted lines separating Opposing Lane Separation 5 Solid painted lines the two lanes Tratticway Lanes 2 Two lanes Tum Lanes None One Way Street Yes No KA Note the St
8. eCrasn Application User Manual CARE Research amp Development Laboratory Computer Science Department The University of Alabama http care cs ua edu DRAFT DRAFT January 26 2008 DRAFT DRAFT CARE RESEARCH THE UNIVERSITY OF ALABAM A RDL amp DEVELOPMENT ENGINEERING LABORATORY Table of Contents 1 INTRODUCTION iran 4 1 1 eGrash Process summary QUICKS FARE sra as o es lid ers dolo ro do 6 1 2 Corne Started rana lps 8 MOVE ANDES pci 9 2 1 ODS MIS MOVE A A A Bale sees tgueascaselus ene baeiiredasdennelcalanwalcsavenseeebeens 9 2 2 SCANS LICEO Cis iia 12 2 3 Quick License Quick Tag Entry REQUIRES INTERNET CONNECTION 0ccccccceeecccsssseeseeeeeeeeeeeeeeeeeees 14 2 4 LETS Search ONLY WITH INTERNET CONNECTION sssseccccccccseessseeccccesseeeeseeeccesessaeeaseeeceeesseuagessss 15 2 5 o A 20 2 6 GPS Coordinates SOTWal indi e a AA aaa 21 ECRAS OVERVIEW sandalias 24 3 1 A A A 24 3 2 HOW tO Open New Crash FO acicate cali a 25 3 3 Opening a Previously Started Crash fOr cccccsseccccsssecccesececcesecceeeesececeeeceesenecceseesecessenecessegeceetanneeetas 26 3 4 How to amend a crash report or make an error correction cooccccnccnnncncnannnnannnnccnnnanonannnnannonaconnccnnainnns 28 3 5 How to download a set of crash reports by date occcccoocccnnonnccnnonanonnnonaconnonanonnnnnncnnnonaronnonanonnnnnaronnnnos 28 3 6 Understanding the Layout of the eCrash Screen and Navigating the
9. 4 ly Dre E Caiana Click the Load Image Click the Edit Easy Street Draw Dia P Venice button to include an im gram button to open the Easy age that was drawn with Street Draw program and start the another program diagram of the crash If you click the Load Image button you will see a screen that looks like the one below This allows you to select any image file that is stored on your computer That image will now be in cluded on your crash form NOTE while it s possible to use a separate image besides Easy Street is HIGHLY encouraged that you use Easy Street Draw Easy Street Draw is installed on your computer as part of the eCrash client so there should never be a reason to no include a dia gram created by Easy Street Draw Look in Y My Computer bs 4 s Local Disk C B i S kkeith on anubis cs ua edujhome 2 3 My Recent Shared Documents Documents kerri Keith s Documents Desktop hy Documents My Computer My Network File name Open Places Files of type Images Cancel i 71 Click the Edit Easy Street Draw Diagram button to open Easy Street Draw begin editing your crash diagram HA 1 Fa tit Du law Dory Tock Ves fe Eas de le p p w dy y 3 r A A 2 ee Fe AS O O O QA A A AS O JU A m y mdd le i Covet 7 E E a bo Sl a FI H gt m we
10. If you begin at the top of the Validation list you will find the errors from the first sections of the crash form Move to the top of the list and begin working your way through each error on the list As you resolve an error it will immediately disappear from the list under the Valida tions heading When you are finished correcting the errors the list at the bottom of the screen will include no messages or Warnings only similar to the list seen below que g PMM O pentit ree tira 6 2 Saving Crash Forms Once you have resolved all of the errors you are ready to save and transfer your crash form Apply the following process to save the form l In order to save the crash form click the Save button at the top of the eCrash program or click File gt Save or Ctrl S Save All crash forms that have been changed since they were last saved will be shown with an asterisk next to the Crash form name If you see an asterisk you need to be sure to save the form before closing it It is recommended that you save the form throughout the process of completing the crash form If your computer were to crash any data that you had entered but not saved would be lost Itis best to get in the habit of saving the crash form every few minutes 6 3 Transferring 82 Once you have completed and saved your crash report you will need to transfer it so that the re port can be reviewed and approved by your supervisor Use the
11. P Za o la A aui D o Jag 1 D PO Deere 1000 Oe BA ed O aa ee a y gt teat A OO aL OTIS CURAS r E wey Der c A e A ime gt is tai oo a i z tr Als T 7 a 2 e A z e oj pore 4j 23 Lect phone y pew by proper tere Ean Sheet Dee ont rd be ee ete fe E Dt certs nde Ste ot See creed tere CARE Sept erre ab Uber of babae lee af Bey rm by sep often am ar cf peers e des My pad dl a a 7 EE From this screen add any number of pre set pieces This includes vehicles pedestrians and roadways Drag and drop elements from the menu on the right into the diagram Rearrange el ements and set them up in the way that you feel is appropriate for the situation From the Street tab add Streets Lanes amp Shoulders Dividers and Stripes After dragging pieces into your drawing it is possible to lengthen the pieces and even change the curve and angle of the pieces To add intersecting roads to the diagram drag another road on top of the first road and the program will automatically make the two roads intersecting Right click on any element and choose Properties in order to find out more about the element or make changes to it 72 ds ik que Deeg Toc View et i m ler A AE tet LR F Om a pm a a w pa jus tu pr pa pu t pa ts Streets Tab Drag and drop 2 aX Speen rea gt Select from any of these After adding the hor izontal element
12. The next section listed in the outline is the Location and Time section displayed below Note the arrows below indicate that the Location amp Time screen is current EM Date and Time Date Today Time Format and Status lime vr v County and City f County Qe Urerjured Occupants T Victers Uret Roadway Emaronment i 4 Workzrone Status Truck Sus Supplemers Local Zone 2 Ougram From this section you will need to add the date and time for the crash Note that there is a Today Today button to the right of the date field that will automatically add the current date to the crash form If you are completing a crash form for a date in the past you can click on the dropdown next to the Date field and select the correct date from the calendar that appears 40 Location amp Time Date and Time Geter EP DN S Time February 2009 Su Mo Tu We Th Fr Sa E County County 2 IL 8 8 9 10 11 12 13 15 16 17 18 19 20 21 Local 4 59 23 24 25 26 27 28 N A ity Latitud _ JToday 2 2 2009 Status apability t When you enter the time you will have to select the format for the time field You will typ ically want to select Standard or Military from the list Next select the County and City for the location of the crash A dropdown list is available for the list of counties As you begin typing the name of the county T U S for exam ple
13. a Location amp Time P Street Information Circumstances Unit 1 4 amp Driver 4 License Condition C Circumstances 4 P Vehicle P Owner Registration C Circumstances J Damage Qs Uninjured Occupants A Victims 4 Unit Roadway Environment dd Workzone Status As you begin entering information this screen will show key information for a particular unit If the crash involved other units they can be added at this point by clicking the Add Unit button If for some reason too many units are created in error click the Remove Unit button These buttons are found at the bottom of the unit summary Click here to add a unit q asa una HE Remove Unit to the crash form Click here to delete the lt _ selected unit from the crash form When a unit is added to the crash report an additional unit and all of 1ts subsections will be add ed to the outline on the left side of the screen 46 Unit 1 was already in cluded in the outline on the left Unit 2 has now been added and has the same set of fields as those listed for the first unit File Jools telp gt 3 q amp 2 New Open Save Pint Transfer Unsaved Report EJ Overview 4 Location amp Time Street Information C Circumstances gt B Uniti 4 amp Driver Bs Uninjured Occupants 3 Victims Ge Unit Roadway Environment Workzone Status Truck Bus Supplement a unit
14. 2 4 amp Driver SY License t Condi Circumstances 4 FP Vehicle Owner Reaistration Once driver or other identifying data is entered for a unit the Units screen will appear similar to the one below with the driver name and address appearing in the unit list File fools Help aq amp 2 New Open Save Print Transfer Un Unsaved Report EJ _ Overview 4 C Location amp Time Street Information Circumstances 4 4 pe 4 amp Driver Y License Condition KERRI MICHELLE KEITH 1 An Address TERRY WAYNE ELLIOTT BEAU 2 Another Address In the next screen the unit is numbered e g Unit 1 and some basic information about the unit is required 47 Ese Toots Help 2 The You will need to New Open Sart Prnt rarater i ip Vasaved Report EJ fill out all Location amp Timo of the fields on gt Street Information i e R Gircumstances Did this unit leave the scene illegally Yes 9 No this screen be e 3 Units F 8 E Unit Type 1 Passenger cat fore moving to 2 4 Drive a Is this unit a commercial vehicle Yes Y No the Driver in oe Truck Bus Qualification Information formation for jiu Check the option that best describes this unit the first unit SP Asi BR Not a qualifying truck or bus aces Es Truck with GVWR or GCWR of more than DS de Workzone Status Bus designed to carry 9 or more including df If the unit is a Commercial Vehicle _ Truck Bus
15. Device option When you do that you will see a screen simi lar to the one below 22 GPS Configuration Hardware Detect GPS on startup Detect GPS on device connection Device Ta Auto Detect Device Configuration your GPS De vice Auto Detect GPS Device GPS monitoring is disabled 6 Once you have this screen open the majority of GPS problems can be solved by clicking on the button that says Auto Detect GPS Device Alternately you can right click on the globe at the bottom right of the screen and click the line that says Find GPS Device By using this method you will not need to open the screen shown above 7 If problems with your GPS unit persist contact Technical Support 23 3 3 1 ECRASH OVERVIEW Starting eCrash 1 To open eCrash click on the eCrash button along the bottom row of buttons in MOVE 2 As eCrash opens a splash screen will appear similar to the one below This screen is designed to let you know what is going on as the program loads Loading data 3 Once eCrash opens a blank screen will appear like the one below 24 File Tools Help gt amp q 4 2 New Open s Help Validation Type Desernpbon Ready 266255121 Y Simce 3 12 pendina reiections 4 The eCrash program contains a few buttons at the top of the screen as well as a list of menu items These buttons are primarily used for opening a new crash form re opening an o
16. FOr ccccoocccnnonnccnncnanonnnnnanonnnnns 30 RECENT DATA ic 35 4 1 Recent Data AUS od o OS 35 4 2 Recent Data features Recent Peoples on tidad ita ni n 35 4 3 Recent Data Features Recent Venice S nas 36 4 4 Recent Data Features Recent Places canere e a a E a E EE 37 ECRASA SECO Nidia ind 39 5 1 Overview Section of the Crash fOr cccssssssscccccccsseesseeecccccesaeeuseeeecccessauaessececccesssuauseeecesssssuagnseseseess 39 5 2 Location and Time Section of the Crash fOr cccccccccccssssssseecccceesaeeesseeccecessaeesseeecceeessueauseeeeeeeessuaenssss 40 5 2 1 MaN SE CUIOMSCROCIN Tirar O 0 sumos ue nceoaae aavenmenensmanee msommnous 40 5 2 2 Street IATORIMAUION ia E AA a AN 43 5 2 3 CIFCUMSTANCOS ic incas 44 5 3 A AS 45 5 4 Driver No a A NT 49 5 4 1 MATE AAA E A 50 5 4 2 CON IT Nooo ea 52 5 4 3 EKSI EA E e E E A EE E A te lnane awh aaaubveanasdbuenc A tuhensevews 54 5 5 Millares aldo aid ol o 55 5 5 1 OwnNer Registration nine ias 57 5 5 2 Circumstance ana a a N eemusseorsuue 57 5 5 3 Dama serias T A T AA a 59 5 6 NoOn MoOtO NS Estantes 60 5 7 Unn Ured CC UD ITS o 60 5 8 MIC dede 62 5 9 Ut Roadway Informal OM ti 66 5 9 1 WOrKZONE A E EE A NNN SN 67 STIO RUE BUS SUD NOS ING eaaa bid 67 E HDLC Well a catemsctctna aaeadilernae Case balet a a cate beceaneentactaanes 71 DZ NIAE yaa a S cod 74 5 137 Crash ROAGWay ENVIFON MEN A sos 75 O A tL at Oesia a T ET le patente aewn au tatavenden onsameeten
17. Supplement and will require a Truck Bus sup plement form be sure to select the correct option from this list This screen will be repeated for each of the units in the crash Note that the unit type is required Units may either be motor vehicles or non motorists and the various types are given in this dropdown menu Certain rules are important to note at this point e The at fault or causal unit defined by the unit associated with the primary harmful event must be either Unit 1 or Unit 2 one of these two must be chosen as the causal unit in subsequent screens e If there is a non motorist involved in the crash a motor vehicle must be in the Unit 1 position and the non motorist must go in the second or subsequent unit position In addition to the overall unit section the following subsections of the crash report exist for each unit e Driver Non Motorist o License o Condition o Circumstances e Vehicle o Owner Registration o Circumstances o Damage e Non Motorist if applicable e Uninjured Occupants e Victims e Unit Roadway Environment o Workzone Status 48 e Truck Bus Supplement Driver and Vehicle subsections will be considered within the following two sections and their subsections Uninjured Occupants Victims Unit Roadway Environment and Truck Bus Sup plement will each have their separate sections 5 4 Driver Non Motorist Once in the Driver Non Motorist screen the basic fields shown below will need to be comp
18. are labeled 68 e Truck Bus Supplement and e Motor Carrier Informationas indicated below D Sreet amaia i E A Turkus Susplermernal Teet nm puesent for thee oni feet ther date you Save entered oo ter i D Creusutences lt amic to Getertrene Bm de AAt ie ie returnat bunts o Rimes Remove Truct Gus Supptemertal Sheet y Crew Wusjta Rate of the Dower Urat Haderceurt Material lrreoteernert sm Lens har ot eusi to 10 000 pounit Had rara Deere ya ho Combraan 10 001 2 000 pounds O Cruna e Neste 4 deyrt mumier brian bertirat bos 0 P eridh Mowe than 2600 pounce ipot Ys Hira ll e pa P Cor aran Hiss Lisa L dteget mantel from bottom of demond J Crsumstanz t y Danae riaverGout malai FAnn Form carga vez Ne De Werqueet Doc pr r Y vitem Other votacto Intarmati n dictar 11 detec Confiuaniti n Deiat E S Une Rosthaay Emart Cargo Type Wuwus Sana 3 Tce Ba Sion caga Body Type Mow Carnet ingrata Pl Dayron Frares Sequence of Evenas Crach Brad Erwiroretest oestagparne el de Wans A iran Omon The first screen labeled Truck Bus Supplement is made up of basic information about the characteristics of the vehicle and the events surrounding the crash for that particular unit Most of these fields can be filled out using the dropdown lists provided for the particular field If there are not four events that occurred in the Sequence of Events be sure to add Code 97 for Not Applicable
19. as you type and then click Add Supervisor Agency Supervisors ALASTOS00 Liernanma Boe a Bose Hades COG A we x ln ee As cee i ALAST DPS a x Boah herer reo Fore rs i x Souk berer LA TT Service hl aLam c How to remove supervisors Just click the X to the right of their name Agency Supervisors ALASTO300 Davis Staphen edt 372 Perdi an ada A ALAST OFS rd ua etu x Elim Beau wog Sod a edu x A7 Support Page A8 Howto View a Single Crash Report Click on the magnifying glass to the right of the crash report you want to view i Search Results Occurred 08 20 2008 01 00 PH 01 setlerson Envirgran TROOSER N lores ALASTOLOO 0 TRY2O0R 10 00 AM OL jebecnaa ferrringhaen TROOPER N lonas ALASTOLOO 08 20 3008 05 30 Pe L eterna Srrirgram MOCOEN H Jones ALASSODOO 08 30 2008 05 00 PM Heflerson Bering haan TROOPER Jonas ALASTDLCO 2 20 AM 01 jetiersos Kmirgron TROOPER N lores ALASFOROO 08 30 2008 12 30 AM 01 tenon Birmingham MODER N isnot ALASTOLDO DEI 00H 05 12 PM 01 earn Birmingha THOCPEN H dors ALASTOLOO 05 09 2008 04 20 PM 0 jofiersos Brrengteen TROOPER N Jones ALASTOLOO DSO FOR 03 15 Ph ett irrirgram THOOPTR N Jones ALASTOOUO 08 00 7008 03 40 Pre iberica fermen han IMOCOLA N bores ALAS 70100 Verdruy BBE Sete Once you select the crash report you will be taken to the view page of the crash report Here you will have the ability to e View the histo
20. available for search Clicking on any of the database tabs will bring up a typical LETS page as seen below Results are indicated by the presence of a non zero number on the tab 16 S Bo Namme TERRY BEAU ELLIOTT PERSON DETAIL of Birth licenee Nutnber Licenmee Statue VALID Seu M Weight XA Map It SS 185 leswe Date Unticensed Eyes 3 18 2008 Expire Date 3 5 2012 CURRENT Social Security Number Tag History 2 T Tag Number E 15700 Date Pegiitrart Vehicle Eupration Date Tag Number 05 23 2008 Registrant 12 03 2008 vende ag Number 03 25 2008 Registrant x ao Vehicle Tag History When you find the vehicle of interest click on the VIN number This will generate a separate page of infor mation for this vehicle 7 An important piece of information that comes from LETS is the vehicle information In order to view the list of vehicles owned click the Tag History tab Click the VIN number of the vehicle of interest as shown in the screen above Once a particular VIN number is selected from the list of vehicles owned a screen called the Vehicle Detail page will be generated similar to the following 17 LETS Go Registration Information Tag Number Year Make Mode Primary Color Secondary Coler 2005 VEHICLE DETAIL Suspension Status Registration Year Expiration Date Name on Registration 2006 3 31 2009 Tag County Tag Descriptio x Driver License God Bless
21. been returned for correction This should be done each time you login to eCrash Any crash form that has been returned to you will show up in the Error Manager list Once all errors are corrected and it is accepted by your supervisor it will be transmit ted to the central database in Montgomery See Sections 3 3 4 1 and 6 4 for more in formation on this process If you need to print a crash form that can be done from eCrash after a form has been approved by your supervisor If you would like to print a crash form ensure that you are connected to the Internet then open the crash form and click the print button in eCrash The system will go out to the Internet and make sure that an ap proved version of the crash form exists If it does it will print the record See Sec tion 7 1 for more information on this process 1 2 Getting Started In 2003 the eCite electronic citation program was introduced in the state of Alabama begin ning with the Heflin weigh station This program allows officers to utilize a license scanner GPS device and laptop to write a traffic citation quickly and easily from their vehicles By 2007 this program was deployed to every state trooper and it is now being rolled out to other law en forcement agencies throughout the state The need for a similar program for processing crashes utilizing the same equipment was also recognized and at about this same time the state of Alabama made the final decision to move to a
22. coordinates at the crash location only See Section 2 6 for more information on this process Complete the crash record by moving through the various sections of the form as displayed in the eCrash program The crash record is divided up into a number of sections that will need to be filled out before the crash form is complete The number of sections that must be completed depends on the number of units involved in the crash All sections that must be completed are shown in the outline along the left side of the eCrash program See Sections 5 2 through 6 1 for more information on this process Once you first complete the crash form go back and work your way through any errors that still remain All of these errors will appear in a list at the bottom of the screen underneath the crash form Each error must be resolved before the form can be submitted to your supervisor for review See Section 6 2 for more information on this process Once you have validated and saved the crash record transfer it so that it can be approved by your supervisor This is done by clicking the button within your eCrash program but this requires an Internet connection This can either be done af ter completing each crash report or at the end of your shift See Section 6 4 for more information on this process If your supervisor finds any errors in the report it will be returned to you for changes and or corrections You can check on line for any crash forms that have
23. displayed then you likely do not have a connection to the LETS program Check to see if you have a wireless signal If LETS returns results with the DL DL STATE and all other fields blank then the tag or license is not in the LETS system Check to see if it is an Alabama license and that you typed or scanned it correctly If it is an Alabama license and you typed it correctly then suspect a forgery or other problem with the license If you have any problems getting your license scanner to work properly first look at the bottom right of your desktop near the system clock for an icon that looks like a driver s license If the icon has a small red x over it your scanner 1s not ready for use and needs to be reconfigured Data NONE iy A R z 10 04 PM License scanner indi cator 6 To reconfigure the scanner right click on the license scanner indicator icon and then click on the Configure Card Scanner option A screen should appear similar to the one below 12 PP Card Scanner Configuration Hardware Parsers Output Detect scanners on startup Auto Detect Supported Scanners Detect scanners on device connection Devices Serial scanner on COMS Click here to auto detect Selected Device Configuration your license scanner From this screen click the button that says Auto Detect Supported Scanners When you do this your scanner should be found and should resume normal function Alternately you ca
24. drag and drop from the recent person list to this point on the screen 49 If you are cer tain that the Z AL KERRI MICHELLE ML AL TERRY WAYNE ELL last license Driver 1 i a Full Name you scanned l r 9F Not applicable 99 Unknown Middle was the li oer D first w iu n E cense for the tar ia Pwettien driver of this W 3 j unit click the Street Address 97 Not applicable E Street i De Urerqured Oncupsevts person icon at na to the top of a san City Alternatively take a person Truck tus Supple r the screen to s Buna ai State from the Recent People list Postal Code add their in and drag it and drop it to the formation to person icon on the Driver Demographics screen This method is rec Race 1 White Caucasian Sex the form ommended if you have Residence within 25 miles of crash site scanned several licenses be fore beginning to fill out the lente Pe de of he oih crash form Be sure you get tner whethe of not me tune of the crash 4 EN Y tr fas mint alert the cont m whai the csth occurrec the right person in each of Error fou mal weri the city i wheels he Coes cx corre he Phat erm a local Tone murriber or select MIA the target sections y Era Time mint nacie toe watatty of the letttuste ard Org caocrimatr Qo
25. ed Report C Oir O Location amp Time Street kiornahan 2 ll unm A umi la Driver Now Motorist A License conanon Corurmatances Y bine Motor Vetecio P Orea degatranion 1 Cecumatancas A screen is added for each victim in the e de Unequred Oconee amp Occupant 1 1 P victims unit We have added one victim for af Unit 1 Note the Details page that is 2 Unit Roadway Exnronment IS added as well The first screen labeled Victim 1 is shown below Here i 1 2 3 depending on the vic tim number within the unit 63 H eras file Jocis Help wees Q New Open Seve Pont Trenmster Help Unsaved Report E Overview F 5 Ciia s Victim 1 1 Street Information Seating Position LJ Circumstances Bee 2 4 or6 Passenger 12 Pedestrian Units y i y a A Uti 02 03 Bicycle 13 Rider of domestic animal pita Non Motonst Motorcycle 14 Occupant of non motorized vehicle icense 3 Condition 04 Jos os olds 15 Passenger of bus 4 E ese Vehicle 9 Passenger add 16 Not in passenger compartment P Owner Regestraton 07 08 ya En 97 Not applicable Circumstances 2 Damage 12 Passenger add 98 Other explain amp Non Motorsst 99 Unknown 4 Qu Uninjured Occupants 18 19 a amp Occupant 1 1 23 Victims Occupant Type BEZENE 3 i Details Safety Equipment 7 4 Unit Roadway Environment ee Workzone Status Airbag Status Truck Bus Suppl
26. following procedure for trans ferring the crash report 1 When ready to transfer the crash form first ensure that your Internet connection is functioning Any type of internet connection is acceptable dial up LAN Wifi etc 2 Make the report that you wish to transfer current and then press the Transfer button at the top of the page or click File gt Transfer amp Transfer 3 A pane that looks like the one below will appear This lets you know that your form is being transferred Crash report uploaded successfully MA cee 4 When your forms transfer successfully you will be notified to the fact that your forms have been transferred If for some reason your forms did not transfer correctly pos sibly because you were not connected to the internet you will see a screen that looks like the one below Crash report uploaded successfully ms Close 5 If your forms did not transfer correctly you will need to try and communicate your forms again as soon as possible 6 Once your crash forms have been transferred they will show up in your supervisor s online system for review and approval Please refer to Appendix A for more infor mation about the eCrash Website 83 7 If your report is rejected for some reason it will be sent back to you for correction or amendment You will be alerted to the fact that you have a form waiting for correc tion by looking at the bottom right of the eCrash program If an
27. for the remaining events A completed version of this sheet should look similar to the following Truck Bus Supplement 1 E A Tricks Supplemental Sheet a present for thee unit but the deta you have entered vo ter it muth oent to determine whether or not one it requewd This example iS for a truck Remove Tructybua Supplemental Sheet Went Hama of the Power Unt Hara Gout Miera reolvemers between 10 001 and 26 000 Less thon of eu to 10 000 pound mad Mar Meat Aaa res No i 10 001 26 000 pounds pounds not carrying any haz AIE n Mame Giga tumbe hom dhesmond box ESAERA TTEA ardous materials The vehi Gus Usage 1 digtt manber hom bottom of diamond cle is classified as a tractor gt mairardcss ma ana raros trom Cargo tes Y No Omer Vetacie Intormazion with a semi trailer carrying fetece Contogurston 9 T h semi trat T A es household goods The se argo Type L Housenolt goods i AE rra 2 quence of events describes a vehicle that collides with an Sequence of Events other vehicle and then runs se 13 Collison eth motor vehicle in trasport _ gt off the road 1 Ranceft road gt s2 SP Nat apt abe gt 69 Once the first part of the Truck Bus Supplement is completed move on to the second page in the Truck Bus Supplement that will contain Motor Carrier Information hs Name and Adctrets De Legere Dc Wctera Venn 1 gt Sores Carter identi athon Numbers da W
28. into the crash record 1 To save the location click on the button within the MOVE overlay that says Save Current GPS Position a Save Current GPS Position This button is located on the left side of the screen just above the person information that appears once you scan a license 2 The following verifies that your current position has been saved GPS Position Saved Additionally the coordinates appear on the left side of the screen in MOVE as seen below 21 Options Save Current GPS Position Click here to save your GPS coordinates RESTRICTIONS EX i WT 140 5 191979 Age 29 Once you click to save the s ae GPS coordinates the most _ 3618 30 recent location that you rr OON saved will show up here on the left side of the screen The GPS coordinates will also be recorded in your Recent Places list to enable them to be added to the crash record This will be discussed in the Recent Data section If you have any problems getting your GPS unit to work properly first look at the bottom right of your desktop near the system clock for an icon that looks like a globe If the icon has a small red x over it your GPS unit is not hooked up properly or is not receiving a good signal If this is a case it may need to be reconfigured 3 Contact Recent Us Data A A ANA A a In order to reconfigure the GPS unit right click on the GPS indicator icon and click on the Configure GPS
29. lave va No Vobicte Damage Deagramn 14 Undercarage 15 Attachment 16 Toral 97 Not Applicable No Viste Damage Point of bital bnpact Y One notable change from the previous crash form is the more detailed vehicle damaged ar eas there are now 12 areas around the car similar to the clock which 1s quite often used to indicate direction Multiple entries are allowed for damage areas see below Vehicle 1 Damage Vehicle Damage Information In this example the vehicle was Severity Major disabled severely damaged to the point Clicking an area Towed 1 Towed due to disablina damage T h tower ACME Towing PER of having to be towed It was will turn the OWE Oy a oo ot applicable Towed To City Lot SE Not applicable towed by ACME Towing to the number yellow to indicate that it was selected City Lot The damage done to the vehicle was limited to sec tions 11 12 and 01 the sections ES Aitachmeni highlighted in yellow The point Vat Yetwcle Damage Diagram In this example 14 Undercarriage sections 11 12 16 Totaled of initial impact was the front and 01 are se 97 Not Applicable No Visible Damage section or section 12 lected as dam aged areas Point of Initial Impact 12 12 io This is the final subsection of the Vehicle part of the report The unit may contain occu pants either uninjured or injured documented in the Victims section 59 5 6
30. much information as is needed for the search 12 When you have entered the search criteria click the green LETS Search button in the top right area of the screen to produce the results This will produce a Person Detail page just like the one you automatically get when you do a license scan 19 LAW ENFORCEMENT TACTICAL SYSTEM may pews tage oe pe LETS 3 Smart Search Tags O Dr aA gt eS a vr Tope aid ve ho SAN EVE E x JMN Enter Search Criteria Below Driver License XXXXXX A A narmihs Ao Al AS Me Search Criteria ps F m license XXXXXX Clear Search Terms HIM ommon Search Terms License Number I A Tag Type IN MN Click this plus sign to reveal the form to ise the OuickSmart Search enter multiple search items Click the green LETS Search but box if one piece of infor a E ton to produce the results of mation is sufficient for the your search search Once you have obtained all of the information needed from LETS you are ready to begin enter ing data onto the crash form You can come back at any point during the data entry process to make another search in LETS Quick License or Quick Tag to add information to your Recent Data list 2 5 Training Mode The eCrash system has the option of operating in a training mode This allows you to practice writing validating printing and submitting crash forms without having to worry about submit ting
31. new version of the crash report form Called the Alabama Uniform Traffic Crash Report AUTCR the data elements for this updated report were under development for some time It was finalized in 2008 for full deployment in 2009 The eCrash program developed and being deployed to officers in the state of Alabama totally supports the AUTCR The purpose of this User Guide is to direct reporting officers through all phases of the use of the eCrash data entry program It is not intended to demonstrate the meaning of the various data el ements in the AUTCR A separate document exists for that purpose and eCrash users should thoroughly understand these data elements before attempting to create a crash record with eCrash This User Guide assumes that the reporting officers understand the new version of the crash report It focuses especially on how to use the eCrash program which can reduce the time and effort required for the officers to complete crash reports over manual methods If you have questions with regard to eCrash please visit the eCrash website at http ecrash aladata com or call us toll free at 1 866 349 CARE or on the CARE Southern LINC phone at 64 7427 or 205 361 1972 for further assistance 2 MOVE AND LETS 2 1 Opening MOVE To use any of the eCrash eCite LETS and or Log Book programs open the Mobile Officer Vir tual Environment MOVE This single program automates most of your data entry needs while integrating the various
32. of this screen Driver 1 Condition Piace of Employment In this example the Unemployed _ Retired _ Self employed 99 Unknown driver was employed ABC Corporation by the ABC Corpora tion had no insur Liability Insurance lability Insurar ance had a BAC of 0 15 and there was Company L 97 Notapplicable 99 Unknown V None None uninsured no indication of drug Policy V 97 Notapplicable 99 Unknown use Driver Condition Sobriety o o o SSS Condition 6 Under the influence of alcohol drugs X Alcohol Drugs Officer s Opinion Yes Yes intoxicated No No sober X Test Given 2 Breath test 4 Notest given Test Result 19 F N A Not applicable 97 Not applicable 53 5 4 3 Circumstances The fields included in the Circumstances screen are fields that deal with the circumstances surrounding the driver for the unit in question fie cca Help to H 2 New Open Seve Pert Traral Lrriest Heis Uraawed Report E Qvernew 7 Oiim re M Driver 1 Circumstances ramo Travel Road Crcumstances 2 D Unie mam Name Code Direction A Uwt DS gt amp Driver Circumstances Maneuver Most Harmtul Event X Contnbuting Circumstance x First Harmful Event Location X MD Truch Bux Supplement unt a bie Sequence of Events GH License Event 1 X Circumstances D Vehicle i SY Owna Registration
33. oni whe the craih socurred Error Your muys enter tre road come tor tre roer of the craw isau Y Puc O 12 pending rejertioas oO Error You must ente e local sore number or ret NJA cad u 7 At this point you are ready to begin completing a new crash form Each section of the crash form will be discussed in greater detail below 3 3 Opening a Previously Started Crash form 26 List of crash reports to open You can reopen and edit a form at any time up until the time that you have submitted it to your supervisor for approval After you have transferred the report you may still alter the crash re port but you will have to set the report as an amendment To resume work on a partially com Y Open You will see a new window pleted form re open it by clicking on the open folder button similar to the one below Open Crash Report Sort by Date time newest first Filter box allows A Rejected reassigned Details m you to Repo 6 06 26 2008 12 00 AM location amp Time search Status Transferred for spe Modified 1 22 2009 8 41 50 AM 06 26 2008 A County Morgan 12 00 AM ome City Trinity ounty Morgan items Street Old Highway 24 Trinity Ozero Street Old Highway 24 ae ora Woodall Road Owen Wa Report 3 12 07 2007 01 40 PM A Brief Status Transferred SYNOPSIS Modified 1 22 2009 8 40 13 AM of crash County Baldwin report City Rural Baldwin Street AL HWY 181 Unit Type Passenger car 1
34. searches and entries The following considerations will guide you through the use of MOVE as well as the use of the eCrash program l With the introduction of eCrash those who have been using eCite will experience a change from the Officer s Desktop to MOVE Some of the major changes between the Officer s Desktop and MOVE are that a the login screen appears different b you will be required to log in with your AlaCOP username and password and c you will have to select your agency at login To begin the process of entering a crash form open MOVE This is accomplished by double clicking the following icon on your desktop obile fficer irtual nvironment coe a Sponsored By Alabama Department of Public Safety Alabama Administrative Office of Courts Federal Motor Carrier Safety Administration ACJIC Alabama Criminal Justice Information Center User Name Eee OOOO From this login screen enter your AlaCOP username and password and then click OK NOTE the password is case sensitive If you have trouble logging in contact the ACJIC Help Desk 1 800 392 8025 If you have MOVE set up to allow you to enter multiple ORIs 1 e you work for mul tiple agencies you will see a screen like below If you work for a single agency please go to item 7 Select Agency four account has multiple agencies associated with it Please select an agency to use for this session ORI Agency ALO01 0000 JEFFERSON CO SO AL0010100 BESS
35. the blue shirt a list of the most recent individuals that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop an individual from the list into various points on the crash form You can also double click on a name on the list and get some basic information about them Recent Vehicle Searches When you click on the icon of the green car a list of the most recent vehicles that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop a vehicle from the list into various points on the crash form You can also double click on a vehicle on the list and get some basic information about the vehicle Recent Places Searches When you click on the icon of the globe a list of the most recent places that have been searched for will appear The most recent searches will be at the top of the list This list allows you to easily drag and drop a GPS location into the crash form You can also double click on a place in the recent places list to get the complete coordinates for a loca tion 94 8 3 Feedback and Technical Support Feedback We want to hear from you The best way for us to find out about problems with the products is through the input and the feedback that you give us No comment or question is out of bounds we can all learn from them We have included a new easier way for you
36. the crash form Note If you do not see the hot keys where one letter is underlined as seen in the graphic above you will need to hit the Alt key on your keyboard This should cause the hot keys to appear in the eCrash program 88 8 REVIEW AND FEEDBACK 8 1 Review of Menus This section presents an overall review of the menus available within eCrash File Menu File Tools Help New Ctri N ty Open Ctri O Close Ctri F4 Lal Save Ctri S y Print Ctri P Transfer B Exit Alt F4 File gt New Opens new crash form This crash form will be blank except for the default val ues File gt Open Opens an existing crash form This allows any crash form that has been previ ously saved on your computer to be opened File gt Close Closes the current crash form File gt Save Saves the current crash form A form can be saved at any point during the pro cess of completing the form and at the end of the process 89 File gt Print Opens the print menu An Internet connection is required for printing and you cannot print a form that has not been approved by your supervisor File gt Transfer Transfers the current crash report The report must be error free before the report can be transferred File gt Unlock Unlocks the current crash report if the report is locked A report is only locked if the report has been transferred File gt Exit Closes the eCrash program 8 2 Review of Short
37. to contact us By click ing on the Contact Us button at the bottom of MOVE a webpage that looks like the one below will open har o lt ia From this page you can ask us questions or give us comments and suggestions The information that you enter will go directly to our staff s e mail box and we will work to address it as quickly as possible Technical Support If you should encounter difficulties and need technical assistance please use the following con tact information E mail crdl support cs ua edu Phone For further assistance call us toll free at 1 866 349 CARE Or we can be reached on our Southern LINC phone at 64 7427 or 205 361 1972 95 APPENDIX A eCrash Website A1 Introduction When a crash report is transferred it is sent to the eCrash server At this point it can be viewed on the eCrash website for any reviewing that might be required The site is also the location where supervisors view and either accept or reject the crash reports NOTE every crash report must be either accepted or rejected from this website Transferring it alone from the eCrash client is not sufficient to complete the process A supervisor must log in and either accept or reject each of the forms The eCrash website allows certain individuals the ability to manage eCrash users as well There are three levels of user privileges for the eCrash application as indicated below User privileges e AISO Agency Information Sec
38. 1 30 2007 03 29 PM Uninjured 1 Victims 0 Status Transferred salou Modified 1 22 7009 8 41 41 AM County Marshall To open a previously opened crash report simply find the crash report in the list on your left and highlight it by clicking it and then click OK As time passes you will have a lot of crash reports to sort through to find the report you need to open To help this eCrash has a filter box that allows you search for a specific crash report For instance if you know the last name of a person involved you may type that name and your re port list will be filtered by that last name You have the ability to open a previously saved crash report a transferred crash report and a crash report that has been rejected or reassigned Notice that the reports are grouped according 2l to the type of report There are multiple types of reports Transferred Rejected Reassigned New etc You also have the ability to delete a crash report from your computer NOTE If you delete a crash report that is already transferred you will not delete the report from the server You can always re download the report at a later date 3 4 How to amend a crash report or make an error correction From Time to time you are required to amend a previously completed transferred crash report e g delayed fatality To amend a crash report simply follow these steps e Open the crash report you want to amend correct by following the step
39. 300 Other Investigating Officer Is Applicable Yes No 79 Complete any missing information for the Primary Investigating Officer such as Rank If another officer was involved in the investigation enter their information in the Other In vestigating Officer section of this screen An example of a completed version of the Investigating Officers screen is shown below Primary Investigating Officer First Middle Last Suffix John Rambo Rank Officer ID Agency ORI Sgt 555 ALAST6300 Other Investigating Officer sever Is Applicable Ys Na This form was completed by Maa Last SUNIX Sgt John Rambo from the Tuscaloosa Trooper Post Officer ID 80 form All Errors and Warnings are listed at the bottom of crash 6 ECRASH PROCEDURES 6 1 Validating Once you finish every section of the crash form there will probably still be a number of errors and warnings listed at the bottom of the screen Ble Toots Help 2 vu o New Open Seva Prt Tearteter Minaret Rapat EQ Unsaved Report ED ic Overview a Di Location amp Time Street Information O Ciroumstances Status Case Numbers 4 Units Amendment B Unit ernie Local s j Driver Error Correction License DPS Statistics Number of Vehicles 1 Number of Non Motorists 0 de Unirqured Occupants Number Injured 1 Number of Fatalities 0 Unit 1 Type 12 Tractor doubles Unit 2 Type Description
40. 4 o Q Open Save Prnt Transfer Unlock Help Click to move to either the next or the i von Circumstances screen Primary Contrib Circu Primary Contrib Unit First Harmful Event First Harmful Event Lo 33 To close a crash form click the X in the tab for the particular crash form If you have multiple crash forms open each will have its own tab Select which crash form to close by clicking on the X for that particular crash form Incomplete records can be saved for later retrieval at any time Click the X ile Tools Help Y La Ae a en Save Print Transfer Uniock Help Unsaved Report EJ OPE a POCA eee Most data item fields have dropdown selection lists In order to select an item from a dropdown lists first activate the dropdown by clicking the arrow on the right of the item grey space Then select the item that best responds to the data item requirement For long list the method indicat box to close the current crash report see ed below can be used instead of activating the drop down EET pied code description File Tools Help the Highway Class field you 4 Location Mine in the gray space gt ei Q gt a Example in the New Open Save Print Transfer Unlock Help E Unsaved Report EJ Street Information On Street Road or Highway Ove Street InformMagon will type in the a letters C O U
41. America This imagels not quarirteedto belikethe actual plate Itshould USDOT RALLT Title Information Year Mahe model Name on Tithe 2005 TOYT 4 RUNNER Body Color Cylinders Unavailable Unavailable 0815SIL Unavailable Decoded VIN Information VIN Year Mahe Model Style Country 2005 TOYOTA 4RUNNER SR5 CARRY ALL SU Japan METAN Title History 3 r gt 7 03 31 2009 2005 TOYT 4RUNNER 03 25 2008 03 31 2009 1998 GMC SONOMA 9 The LETS vehicle search as described above will result in the selected vehicle being saved in your list of Recent Data in MOVE This will allow you to easily move in formation about the vehicle directly onto a crash form 10 The third page that shows up after a license scan is a search page pictured below This screen allows you to search for data on an individual if you do not have a license or tag number 18 LAW ENFORCEMENT TACTICAL SYSTEM LETS 3 Smart Search Tags Enter Search Criteria Below Driver License 00000 coo T Ee 1 Search Results SH TOA PRE PRE Oe PE E PTS OFT FT aR BRO BRO pu A T bS Click Search Criteria to enter the in formation for the search 11 To enter your search criteria click the yellow section labeled Search Criteria Enter one piece of information in the Quick Smart Search box or click the plus sign next to Advanced Search Options This will produce the screen seen below where you can enter as little or as
42. DOB Sec Female Race Ww Corrective Height sf Lenses Weight 1 0 Eye Color Green Hair Color Blonde AGE 29 License hive Date 1 27 2006 License Expiration Date 2 14 2010 Clicking the Red X at the top right of the Recent People list will clear the list If you do not use this option to clear the list the names will roll off the bottom of the list as you continue to add new individuals to the list 4 3 Recent Data Features Recent Vehicles To view recent vehicles click the car icon 36 a lt The bar on the far right will list the 50 most recent vehicle searches similar to the one below These search results can come from a Vehicle search in LETS or a Quick Tag run in MOVE NOTE If you do not have Internet capabilities and have not been able to search for a vehicle in LETS there is no way to add vehicles to this list Also there is no way to add vehicles that are not registered in the state of Alabama k Recent Vehicles A 200 HOND ACCORD EX A 2000 FORD EXPLORER 48 2004 HOND ACCORD EX licking on the red X will clear the list List of the 50 most recent Vehicle Searches VEHICLES Any location from this list can be added to the crash form using drag and drop You will want to add all of the vehicles from the crash to this list so that they can be accessed at any point when completing the crash form Double clicking on one of the vehicles in the list will generate a scree
43. EMER POLICE DEPT ALO010200 BIRMINGHAM POLICE DEPT ALO010300 MOUNTAIN BROOK POLICE DEPT ALOO10400 FAIRFIELD POLICE DEPT 6 This screen is primarily designed to help officers who may do work for multiple agencies at different times This screen will only list those agencies that are applica ble to you For officers that work several areas select the agency for the crash record that you are about to complete Once you have highlighted the correct agency click Accept 7 Once you successfully log in the Mobile Officer Virtual Environment MOVE will open and the image below will appear on your screen 10 Seve Current GPS Poron There is na Current Data ft Display This will result in your icons being moved over to the right to accommodate this image without hiding your desktop icons You might wish to move the icons in the right two columns to ac commodate this move this will keep your icons from being dislocated in the future You can still click on your icons or operate all other programs such as Internet Explorer Microsoft Word etc without problems while having MOVE open These programs will appear in the area to the right of the left bar and above the lower bar seen in the screen shot above This MOVE system screen gives you easy access to LETS eCite Log Book and the eCrash pro gram If the Log Book button does not appear it likely means that this program was not installed on your computer and is not applica
44. Errar fou mal arte e nane cf the street or wheh Se carik oczumad ie om er Me toed code for the irer mal ere Adding information from a license scan or LETS run will automatically insert most of the in formation needed for this screen The omission error list in the bottom panel enables you to check the data elements and to complete any fields that are still left blank Non motorist information To the extent possible all data elements that apply to a driver should be completed for the non motorist This is true for all of the sections given below De pending on the type of non motorist some data items will be applicable and some will not be When it is indicated that the unit is a non motorist many of the data elements will default to Not Applicable 97 or N A However you can override any of these if the items there are meaningful to the non motorist and they add useful information to the report 5 4 1 License The License screen for the driver of the unit is shown below 50 Ese loots Help gt 3 ba e a New Open Sive Prot Transfer Melp Uesaved Report ED AE Driver 1 License gt Street Information PS Driver s License Information 7 Circumstances _ _ _ Units 4 State AL Alabama vy Other I N A Unknown s hum oo 4 amp Orke Number 1234567 N A _ Unknown Ch Cosita Class D N A Unknown P Venice gt P Owner Registration Status Ciroumstances m
45. Fuent of Damage de Uninjures Occupants va AF coms 3 The Circumstances screen for the unit is the final subsection under the Driver Non Motorist heading When this is completed the next screen will cover Vehicle information for the unit 54 El The fields selected Q here are for a driver who was traveling Driver 1 Circumstances North on Highway Travel Road 69 The driver ai a BS crossed the center fee ana roe 2067 OA line and hit vehicle 2 Circumstance in a head on colli Maneuver 6 Changing lanes een Most Harmful Event 22 Collision with vehicle in traffic Contnbuting Circumstance 1 Dui First Harmful Event Location 1 On roadway Sequence of Events Event us Crossed centerline NOTE If there are not four actions Event e 22 Collision with vehicle in traffic that can describe the Sequence of Event 3 97 Notapplicable Events select 97 Not Applicable for the remaining events All fields require some entry 5 5 Vehicle Information There is a main Vehicle screen and three screens under it The Vehicle screen contains some basic information about the vehicle for the particular unit under consideration Note that the unit number is carried throughout so as long as that unit number remains the same it will provide vehicle information for the unit that matches the person information given in the sections above Some of this information may be readily accessible through LETS infor
46. GENERAL NOTE When you have finished completing the Uninjured Occupants section and the Victims section described below of a unit it must include an entry for every person in that unit This will include the driver of the unit and all passengers of the unit If the unit is a non 65 motorist entity it will include every person associated with that unit as well e g pedestrians bicyclist etc Every individual of the unit will be accounted for in either the Uninjured Occu pants or the Victims screens depending on whether or not they are injured If the crash in volves multiple units then they will all be documented within their respective units In this way every person involved in the crash will be documented as either an uninjured occupant or a vic tim 5 9 Unit Roadway Information The next section is the Unit Roadway Information It is required on a per unit basis since some of the data items might be different for different units within a given crash i AAA G E Ie Joce tul tU 2 2 aas ar a Unaseed Report EJ eat scan A Tere Sueco bon L Cromos tong Unit 1 Roadway Environment rruolved Road Bridge gt Road Surface Type 3 Roadway Condition Ervwonmental Contributing Circumstances bes e P Mor Metin vence F Seer lequratar J ira ces Daria ya Contributing Material in Roadway y Contributing Material Source 2 De Lanas Ocupada Q Occap nt L ukaru sg wir 1 1
47. INGHAM FIRE MARSHAL ALOD13700 Victim s Last Name l Birmingham Police Department ALOGIO2Z1 Primary Contributing Circumstance EFFERSON COUNTY COMMUNITY PROGRAM BIRMINGHAM PRETRIAL ALOOIOSSC Crash Severity U S Secret Service Biemenham AtSS30250 County U S Marshal Blemungharn ALUSMOISO City FBI Birmingham ALFBIBHOO Status Date Between and A5 Agency Page The Agency page 1s the page to view the overall eCrash website settings for your particu lar settings Normal users will only have the ability to view these settings while AISOs have a link to make changes to these settings All users have the ability to view the AISOs supervisors and the overall list of trans ferred crash report the user s agency as shown below 99 Logged on os Beau Diotti Morte View Agency Agency OF ALASTOJOO WiewAgency Agency Profile ALASTO300 Mamo DPS MP Post Montgomery t23 E Agency Administrators ALASTO300 peS555S crdl ua edu 4137 2 Ooni ua sdu Administrator Agency Supervisors ALASTO300 Davis Stephen ALAST DPS Elfieet A AAA A E Agency Crash Reports ALASTO3OO CORPORAL CORPORAL M WARD CORPORAL M WARD CORPORAL M Ward Tor Samael Rown dr Tpr Samuel Rowin ir Tor Samuel Rowin dr Tor Samuel Rowlin le Tpr Samuel Rowin ir Tor Samuel J Rown jv Tpr Samuel Rowlin lr The AISO view is the same as the normal user but it also has a link to change agency wide setti
48. NOTE You must have some type of internet connection for this feature to work This internet connection can be of any type wifi air card etc 3 Depending on your Internet connectivity and MOVE settings once you scan the li cense LETS will automatically open and search for the individual identified by the license scan If you do not have an Internet connection or 1f LETS is not set to auto matically open the data entered in the Recent Data section will be limited to that read off of the DL card by the scanner The option to open LETS automatically is included under the Options button in MOVE discussed in Section 7 3 If you choose to enter an individual s license number or tag number through the Quick License or the Quick Tag search a LETS run will be attempted regardless of the settings under MOVE Options If no Internet connection is found the search will fail When LETS opens following a license scan three different screens appear The first is a small screen that will pop up momentarily in the bottom right corner of the screen This is a LETS summary of the license information and will look similar to that shown below Scanned Card Data Here is the data from the card you scanned Alabama Driver License TERRY BEAU ELLIOTT 155 EXP 3 31 2012 DE AXXXXX CLASS RESTRICTIONS EMDORSEMENTS D HT WT ETES HAIR 6 3 185 BRO BRO There were no problems with the card data Click here to keep this window open 15
49. NTRODUCTION The purpose of this manual is to provide the documentation for training and reference in using the Ala bama electronic crash eCrash system for collecting and entering the data elements that describe motor vehicle crashes that occur within the State of Alabama The eCrash system is a major innovation in that 1t enables the entry of this important data as close to the crash scene as possible thus assuring complete ness consistency and fewer interpretation errors It is important that law enforcement officers who are going to be using eCrash become familiar with the information in this User Guide so that their crash re ports are completed and submitted properly Once this familiarity is attained the User Guide should be retained for reference purpose It is also accessible in its respective parts by clicking the appropriate help button on any eCrash screen At the same time that the state moves to eCrash it is also adopting a new set of data elements that com ply with standards that have been set by the federal government to assure that all states are collecting a uniform minimal set of crash data The meaning and interpretation of these data elements are described in a separate document called the eCrash Data Element Guide which is concerned with selecting and entering the proper data element values within eCrash as opposed to the operational aspects of eCrash that are covered here Both of these documents are essential to proper eCrash
50. Non Motorist The Non Motorist section contains information that is only pertaining to units that are described as non motorists If you do not choose your unit type as non motorist you will not see this sec tion fie Tools Help New Open Save Pont Transfer i Kelp f Unsaved Report a Overcen gt Location amp Time Street Information Circumstances U Units A Uniti 2 amp Driver Non Motorist dl License Condition Circumstances 4 P Nor Motor Vehicle P Owner Registration L Circumstances AA d oe ote Non Motorist 1 Action Pror to Crash Child Going To From K 12 School v Action at Time of Crash 1 gt Action at Time of Crash 2 Location at Time of Crash kd Unit of Striking Motor Vehicle _ 99 Unknown 5 7 Uninjured Occupants Bypass this section if there were no uninjured occupant in the unit vehicle If there were unin jured occupants including the driver one of these sections of the report will be required for each one in the unit Uninjured occupants in other units get documented within their respective units lt is critical to keep all occupants identified within their respective units Click here to add one or more uninjured occupant to the list 60 To add an uninjured occupant click the Add Occupant button at the bottom of the uninjured occupant screen as shown above After you add an occupant notice that the outline of the crash form ad
51. an internet connection to check for and download any program updates that are available This ensures that you are always using the latest version of eCrash and MOVE Please note that you might not have all the applications above That is ok This shows a list of all the applica tions that are installed from CRDL 85 7 2 The Options Button in MOVE Clicking on the Options button on the left side of the MOVE system just underneath the pic ture and below the About button a CES of system and user options similar to the following Si will show a screen that contains a variety Options Unit Type ro Unit Options User Settings Field Unit C Agency Workstation Central Workstation Picture Bos Settings C Do not display picture box Display picture box with LETS picture C Display picture bos with picture from file LETS Quick Search W Aun on Alabama License Scan i Display Full LETS web Page Save Cancel On the left panel of this screen you will see one or more software systems possibilities are MOVE eCite eCrash and Log Book The screen above lists only MOVE and for MOVE there are two categories Unit Options and User Settings The Unit Options Screen is given in the right panel UNIT OPTIONS Unit Type Unit in this context is referring to the type of computer upon which the software under question is installed This is set at installation time and will not need to be changed unle
52. any live crash reports This training mode operates exactly like the regular mode but the crash forms will be noted as training forms and will not be submitted for approval to supervisors The following is a guide to the eCrash training mode 1 To access the training mode right click on the eCrash button at the bottom of the MOVE overlay before opening the eCrash program This will generate two options 20 as shown below Regular Mode default or Training Mode Left click on the train ing mode option Quick License ama Tag Use Crash in Regular Mode Use eCrash in Traore Mode 2 Once in the training mode practice using eCrash as much as you would like You can verify that you are in training mode by Training Mode appearing in the top bar of the eCrash screen 3 To get out of the training mode reverse the process Or recognizing that the default mode is the Regular data entry mode just close the eCrash program by clicking on the X at the top right of the computer screen You do not need to close MOVE just the eCrash program When you reopen eCrash 1t will be in the normal data entry mode 2 6 GPS Coordinates Software If your vehicle is in very close proximity to the crash take advantage of that fact to capture and save your current GPS location It is important to save the new GPS position every time you go to a new crash location Also be sure that these updated location coordinates are trans ferred
53. ash form you will find various places where you can drag and drop items from the recent data list You will know when you can drag and drop from the list onto the crash form when you see a matching icon person vehicle or place within the various section of the crash form 4 2 Recent Data Features Recent People Clicking the following icon will generate a list of your 50 most recent people searches similar to that given below from li cense scans or Quick License runs in MOVE aD Y Recent People Clicking the red X to S AL KERRI MICHELLE clear the list AL KERRI MICHELLE AL KERRI MICHELLE PEOPLE A list of the 50 most recent Peo _ ple Searches Drag and drop information about any one of these individuals in places within the crash form identified by the person icon given above These will be identified as we move through the sec tions of the crash form Be sure that you read the entry after you drag and drop it to be sure that you inserted the right person information into the form It is easy to drag and drop the wrong person and doing this could cause severe problems to the persons affected as well as causing extensive administrative difficulties To validate information about any one of these individuals double click the name in the list and a screen similar to the one below will appear H Person Information Name KERRI MICHELLE KEITH Address DLS License Class D SSH
54. ash program When you have closed the Easy Street Draw program and added the drawing to the eCrash pro gram the results will look like the following This example diagram shows Vehicle 1 traveling Be Jos hel down the road and crossing the centerline Up s E 8d y l AE fave Brn a Heis on crossing the centerline Vehicle 1 strikes Ve uneaz Negar a iava Report o Overview iso gt hicle 2 head on This causes Vehicle 2 to run off Llocatn amp Tine K Diagram the road J Sasi vase t pases De Lreryures Occupant el e MS Viami i al l spe a Pe It is permissible to edit the drawing at any point prior to submission of the crash form To go in and edit the crash diagram click the Edit Easy Street Draw Diagram button This will reo pen the Easy Street Draw program where you can make changes or additions to the drawing 5 12 Narrative The Narrative is a fairly straight forward section of the crash form Once moving into this sec tion begin typing in the space available 74 amp Unnes xng e 9 Veter The text that you enter will be spell checked as you type so be sure to correct any spelling errors that may show up These will be indicated with a red line under the misspelled word Ese Toots Help 244021510 New Open ae Prot Transfer Kelp f mavart Report E Unsawed Report ES 0 Ett RS Narrative Street Information FW Unit 1 was traveli
55. ble for your department If any of these programs do not ap pear contact your administrator 11 2 2 Scanning Licenses As with eCite the license scanner can be used to gather information about individuals involved in the crash The license scanner can be used to scan licenses for all drivers involved in the crash as well as all victims and witnesses if they have a valid driver s license Scanning the licenses for all of these individuals at once will save a signifi cant amount of time To scan a driver s license insert it into the closed slot for a barcode read or slide it through the open slot for a magstripe reading Currently driver s licenses can be scanned from every state in the country except Georgia The scan method varies from state to state since some states use a bar code while others use a mag stripe and some use both When a state has both a mag stripe and a bar code use the bar code because it typically contains more information NOTE For the new Alabama Driver s License issued beginning in 2005 you will want to use the bar code After you scan the license you will hear a beep This lets you know that the license has been scanned correctly and the process is beginning Once the scan has been completed the individual will be added to your Recent Data List Accessing infor mation in the Recent Data List will be discussed in more detail below If your scan returns a message that says The page cannot be
56. cate which programs you have in stalled on your computer Clicking these buttons will invoke the respective programs LETS Pulls up or minimizes the LETS webpage eCite Pulls up or minimizes the eCite electronic citation program Used in combination with the LETS button you can toggle between the two programs Log Book Allows you to record your events for the day and allows you to automatically bring over the citations and crashes from the day NOTE Only DPS officers will have this application button eCrash Pulls up or minimize the eCrash program This can be used in combination with the LETS button to pre populate fields Exit Closes the MOVE program 91 Contact Us Brings up a webpage where you can leave feedback about the program or ask questions Recent Data Causes the Recent Data bar to appear or disappear along the right side of the screen Clicking this once will cause the bar to appear with the small icons man in blue shirt green car and globe Clicking this button again will cause the bar along the right side of the screen to disappear NOTE You might not have all the applications above installed That s ok If you do not have eCite or LogBook installed that will not hinder your ability to use eCrash 92 From the left and right sides of the main page in the MOVE program when the Recent Da ta button is pressed Recent People Searches Recent Vehicle 4 Searches About Optio
57. cuts At the top of the main page in the eCrash program Open Crash j Hel oni Print p BETEN New Open Save Print Transfer Unloci Help New Crash Save Transfer Unlock Form for Form Amendment 90 New Crash Form Clicking on the New icon produces a new crash form This form will be blank except for the default values Open Crash Form Opens an existing crash form This allows any crash form that has been previously saved on your computer to be opened Save Saves the crash form that is currently active Print Once a crash form has been approved by the supervisor the officer has the option to print the crash form In order to print a crash form the officer must also have an internet connection so that the eCrash program can ensure that the crash form has been approved by the supervisor Transfer Transfers all completed crash forms that are free of errors for supervisory approval requires an Internet connection Unlock Allows you to open a crash form that requires an amendment or error correction This button must be clicked in order to make an amendment or error correction to a crash form Help Allows you to open the Data Element Manual This is where all the data elements are explained in details and is the best source for finding information about any data element on the crash form At the bottom of the main page in the MOVE program The buttons seen at the bottom of the MOVE program indi
58. ds a screen for that uninjured occupant Injured occupants victims including the driv ers if injured should not be added at this point They will be documented in the Victims section for each unit PETE De Zach ti a wy lr E ES des o ne hist Uneved Report C Cheer ew 4 Location dl Time S Street Intonnehan 2 Grammtasces 3 unas A Umi a ld Dirar Nan Mertesrant Tanto 4 Y Non Motor Vetucio P Owner Regetrater 1 Cecwenstances Gist A screen is added for each uninjured 9 Victeres i 1 Fe tax occupant in the unit dl Minera Sata The screen for each uninjured occupant screen 1s given below ces moram Seating Position Cecprtanon i 7 g 24 ot 6 Prge Pedestrian Ea Bicrr Rider of domestic anima e la Dower hora Motor Hythe dramas Motorcycle Occupant of norm motorized varucie Contin ATV Orarmibaraas ye Passenger vf bus DP ltr Woter veto F Owes Preg at ar Y Passenger adel 10 Not passenger compartment SSBaTSaGaeta J pgg Not soplcank er Ote aspin gt aem a ra 12 Passerwer add gt am seu pea Linktnown vO coms a7 18 19 Lan hashar imanament int ta Loppiemen Occupant Type A Diego Narratee Safety Equipment S Omer ataw Lewtmerert beeen gator Anbag Status de irese l A rey Oken Age 2k Ejection Sau o There are some additional data items required that were not on the old crash report form These data items are essential to obtainin
59. e for this unit click Os de Greed Occupants the red car cons icon at the top E of the screen amp why vr nort drbh ws ene FOAD rara Mi Vehicle 1 Year NA Not Make Model 97 Not amp Body VIN 97 Not appl Alternatively drag an entry from the list on the right and drop it on the red car icon on the Driver screen This method is recommended if you have already run several vehicles through LETS Be sure that you drag and drop the vehicle corresponding ot this unit 56 After pre populating the fields as indicated above check the omission errors at the bottom of the screen to complete any fields that are still blank At that point move on to the three subsections under the Vehicle Non Motorist 5 5 1 Owner Registration The Owner Registration section under the major Vehicle heading portion of the form is given below Much of this screen could already be pre populated from LETS However if you were not able to bring information over from LETS it will need to be completed from the hard copy registration information provided by the drivers Tray Street Information n lunas s A umi 4 amp Onver a License Condition _ Circumstances 4 P Vebice 1 Circuemitarnces F Damage de Uningured Occupants AR Victims nr Roadway Environment dd Workzore Status Truck Bus Supplemert I Diagram lt Vehicle 1 Owner Registration Mei
60. ement a 2 Diagram Injury Type ID Crash Roadway Emaronment Age j P Sex Y de Witnesses amp Investigating Officers Ejection Status First Aid By 7 With the exception of Injury Type and First Aid By this information is the same as that gathered for Uninjured Occupants Once the Victim screen is completed go on and complete the Details portion or the second por tion of the victim information Do these together to keep them from getting disassociated it 1s critical that both pages reference the same victim It is possible to utilize the license scanner or LETS information to pre populate some of the in formation for the victim Notice that the Person icon is highlighted or lit up indicating that Re cent Person information can be copied into this section of the crash form In order to copy Re cent Person information in either e Click directly on the Person icon at the top of the Victim screen only if you are sure that you last LETS run was for the person you want to include as the driver for this unit or e Drag and drop from the recent person list to this point on the screen In either case proof and be sure that the person moved in is exactly the right person being de scribed in this part of the report 64 If you are cer MS i ae ee AM S88 MOL HE tain that the D Ai TORRY Werner fal last person Victim 1 1 Details Full Mame Da Unkercren you ran with
61. erzure tana aA E Tren Marnate pr _ urea e coruna R negar M mm These fields should be familiar in that no changes have been made to the Truck Bus Supplement information A completed version of this page should look similar to the following e oe Motor Carrier Information 1 Motor Carrier Type 1 Interstate carrier Name and Address Name ABC Transport Address Street 123 Main St City Tuscaloosa State AL Alabama Postal Code 35654 Carrer Identification Numbers US DOT 123456 ICC MC 999 State AL Alabama State Y 1 Country US United States of America Country i This example describes a motor carrier located in Tuscaloosa Alabama The information given here is specific to the carrier and is required for entry of a Truck Bus supplement form 70 5 11 Diagram The eCrash program is fully integrated with the Easy Street Draw program which has been set up to assist in drawing a crash diagram in a format that can be included in an electronic format The Diagram screen is given below Click the Load Image button to include an image that was drawn in another program To start the Easy Street Draw program and draw the crash dia gram with that program click the Edit Easy Street Draw Diagram button mn AAA e Tom Heb ten AT oe fart Tramite unanvet ter E Unsaved Report 3 Overrew 4 location amp Time gt Street information C Circurnstances 4 Lit Unti
62. es to the crash form At this point notice that the Globe at the top of the eCrash form is now activated and lit If you are certain that the last GPS coordinates that you saved as described in earlier sec tions is the correct location for the crash click on the globe to add the coordinates to the crash form 42 Location amp Time Doa tvn PPW Stee Date and Tene O Cocurmbarias Bin Date gt 4 a 1 y 0 Tene Format and Status Clicking the a County and Gity Sw globe will add County 58 juscalocss the most re City cently saved Brita creen Local Zone ewan NA location to the ereer AESP ETEEN Aii form E i Latitude Longitude Coordinates If you prefer take a GPS DEES anaes Status Known Unknown No capability to determine location from the Recent Y er o 9 ma Q o Orr teet Places list and drag it and drop it from the list on the right to the globe on the Location amp Time screen anne g 5 2 2 Street Information The Street Information is a subheading under the Location amp Time screen in the outline of the crash form given on the left The Street information is shown below Fie Toh He a no 2 0 New Open Seve frre Trerater Heis I Unsaved Report E3 On Street Road ar Highway Street Road Name Street Road Code Milepost N A Highway Class Controlled Access gt P Owner Registrados Croswns
63. g some extremely important information e g being able to compare injured with uninjured occupants to see the effectiveness of restraint use for various age groups 61 This example is for an Seating Position f 2 4 or 6 Passenger aaa Pedestrian uninjured passenger in Binaria 13 Rider of domestic animal 01 v 03 cers sa i Pm the back seat passenger Viotorcycie Uccuparit Of non moltonted verecie kad hood ATV 15 Passenger of bus side of Vehicle 1 The 9 Passenger add 16 Not in passenger compartment occupa nt was a female 7 Not a volici 07 08 09 11 one between the ages of 16 3 Other lexplaim 12 Passenger add exp i unknown and 20 She was wearing 17 18 39 a lap and shoulder belt DOccupant Type 2 Passenger A l oee E and the airbag deployed Safety Equipment 2 Shoulder and lap belt used She was not ejected from Airbag Status 8 Deployed sxe no switch si PAET the car at the time of the 2 Female n crash Fiection Status I Not ejected or trapped A completed uninjured occupant page should look similar to the one above Add as many unin jured occupants needed for the unit under consideration GENERAL NOTE When you have finished completing the Uninjured Occupants section and the Victims section described below of a unit it must include an entry for every person in that unit This will include the driver of the unit and all passengers of the unit If the unit is a non motorist entit
64. he license scanner is not available or functioning use the Quick License entry block in MOVE to search LETS for any individual with an Alabama Driver s License Licenses can be scanned ahead of time this does not have to wait until the information is needed in eCrash The more licenses you can scan of the individuals involved in the crash the more time you will save when completing the various sections of the crash report See Sections 2 3 and 2 4 for more information on this process Use LETS to search for information on individuals who have Alabama Drivers Licenses If you have access to the internet as well as the appropriate login infor mation LETS can be used to access both Driver and Vehicle information LETS can be set up to run automatically once a license is scanned and or once data is entered in the Quick License and Quick Tag blanks in MOVE To save time gather vehicle in formation from LETS for all of the vehicles involved in the crash at one time See Section 2 4 for more information on this process 3 Lock in your GPS location Be sure that your vehicle is as close to the proximity of the crash as possible and then lock it in by clicking the Save Current GPS Position button Once your location has been determined you will want to be sure to include it on the crash form The GPS coordinates required by the AUTCR are those of the crash not the location where you fill out the form or the office so lock in the GPS
65. ick File gt Save e Use the keyboard shortcut ctrl S e Close the crash report and you will be prompted to save with a similar screen below 29 Confirm Close of Crash Report Confirm close of crash report with unsaved changes The crash report Unsaved Report has been changed since the last time it was saved Do you wish to save the report before closing it AAA oa o o oo o Save changes and close Click here to save the changes to the report and close it AAA AAA l l l l l l lX l l l l l l l eee eee mmm eee Do not save changes Click here to close the report without saving changes gt Do not close Click here to keep the report open changes will not be saved If you would like to save these changes click Save changes and close 3 7 Understanding the Layout of the eCrash Screen and Navigating the Form It 1s important to become familiar with the overall layout of the crash form before entering any data This section will provide an orientation to the eCrash environment 3 7 1 Left panel outline The outline along the left side of the crash form shown below allows access to all of the various sections of the crash form Clicking on any heading allows direct access to that section of the form While it is recommended that you move on through the eCrash report pages systematical ly no strict ordering of the inputs has been imposed 30 Fie Joos Help a oe 6 2 Os Save Prit New pen Teartafer
66. into a discussion of the various sections of the crash form To this point the dis cussion has focused on the format and functionality of the eCrash program and MOVE The next sections will move through the various sections seen in the outline on the left side of the screen within eCrash The first of these is the Overview section Notice that the first section listed on the left panel is Overview The Overview screen is hown below shown below The current section is s x highlighted B s D This heading indicates me the current section a Status Case Numbers r mE DPS Statistics Number of Vehicles 0 Number of Non Motorists 0 Eee onpa Unt Roadway Emronment Number Injured 0 Number of Fatalities 0 dh Workrore Status Truck bus Suppiemers i Diagram Unit 1 Type Narrative eee comin een Unit 2 Type amp bvestigatieg Offcans As discussed above if appropriate select the check box for Amendment or Error Correction The only other field that can be accessed is the Local Case Number If your agency uses a local case number insert it here This can be any combination of letters and numbers 39 The statistics information within this section will be completed automatically as you move through the different sections of the crash form It is displayed here for validation purposes when opening an existing crash report 5 2 Location and Time Section of the Crash form 5 2 1 Main Section Screen
67. ion will affect the agency choice list that is available when you logon to the MOVE system Be sure to select any agency that you might work under If you are completing a report under one agency and need to complete a second one under anoth er agency heading it will be necessary for you to log out and back in choosing the second agen cy when you do lt is very important to be logged in under the right agency because this agency information gets transferred to the crash report and it cannot be overridden Your LETS Username and Password must also be entered on this screen This will store them and prevent you from having to re enter them every time you run a license scan Quick License Search or Quick Tag Search 7 3 Navigating MOVE and eCrash 87 MOVE and eCrash are set up for either mouse or keyboard navigation Hot keys are used to navigate with the keyboard Commands such as File have these indicated by the first letter of the word being underlined e g File as seen below File Tools Help gt le g New O pen He p To use hot keys press the Alt key and the corresponding underlined letter For example to ac cess the file menu you would press Alt F and the items on the File Menu will appear To ac cess any of the options under one of these hot keys press the underlined letter in the command you want to perform For example to save a crash form hit Alt F to see items under the file menu and then hit S to save
68. ld crash form saving printing transferring and checking for forms that have been returned for correction or amendment File Tools Help Each of these options will be discussed in greater detail in their appropriate sections below 3 2 Howto Open New Crash Form This section will show how to open a new crash form or resume work on an existing crash form once in eCrash 23 1 The three ways to begin a new crash form are listed below a Click on the New Document button below at the top of the screen E oul well b Click on File gt New or c Click Ctrl N ble Joos ijp EW s 9 rw Open Save Pera Teartaley Hep Unsaved Report Overnnew Opa pe Street Information i ista o E Case Numbers ote nendment gt B Unti An Ne men Local amp Driver Error Correction cense DPS P Owner Registration Statistics Circumstances of Damage Number of Vehicles 0 Number of Non Motorists 0 amp Unit Roadway Environment Number Injured 0 Number of Fatalities 0 2 Dagram Unit 1 Type m a Y ivestigatson Unit 2 Type Type Desrnptisn Error You must enter The dare of the crash Error You rua ndicsi whether Gr not the time of the crab a krann wih 1 how You murt select the county m wher the crath occured Error Vos murt setect the city H Atach Die crash Occurred we Voy must na cste the yaa of the bttode and longituds cocrr nates tire Vas musi enter the parte of the street
69. lenses striction Violation Use these check boxes if none of the codes from the dropdown lists apply e Other N A Unknown N A Unknown N A Unknown X Endorsement Viola Use these buttons to add an item to the list to move an item up or down in priority in the list or to delete an item from the list The fields selected on this screen above are for a driver from the state of Alabama with a suspended license The driver also is required to use corrective lenses 5 4 2 Condition The conditions section contains information specific to the driver of the unit Some of the fields on this screen are text entry while others have a drop down list or check boxes 52 Bie loots Help ad O 9 New Open ive Prot Transfer i Melp E Unsaved Report ED Driver 1 Condition Place of Employment Unemployed Retired Self employed 99 Unknown Liability Insurance Company 97 Not applicable 99 Unknown None None uninsured Policy 97 Notapplicable E 99 Unknown Driver Condition Sobriety Condition X Alcohol Drugs Officer s Opinion Test Given X Test Result L N A Not applicable The lower part of the form on Driver Non Motorist Condition Sobriety will be applied to pedestrians or any other non motorists where this 1s applicable The driver of a vehicle that does not qualify as a motor vehicle should be included in all applicable elements
70. leted for the driver or the non motorist that corresponds to the unit The license scanner and LETS information can greatly facilitate this process but 1f they are not available these data elements can be completed manually Ese Tools Help gt W OS 2 New Open Save Prot Transfer Hep Uesaved Report EJ Oba ate Driver 1 Street Information ES Full Name Ciecumst s s os OS y 97 Not applicable 99 Unknown B Unni ES A z s First Middle Last Suffix G Drive F License Condition ji oe Street Address Phone Number 3 Art Registrabon 97 Not applicable 99 Unknown 97 Not applicable 7 Damage Street 2 99 Unknown de Unirgured Occupants 18 Victims e DH Una Roadway Enviranment Ci ER AN y Date of Birtt Trock Gus Supplement i d 1 s gt eS 8 ioe ane 97 Not applicable F License Postal Code 99 Unknown Condition E II Ciroymstances Y Venice cardo Demographics m ecc o Race 1 White Caucasian v Sex 1 Male v me Vi s hue ot Residence within 25 miles of crash site dl Mtnekoanren Etat ae gt Notice that the Person icon is highlighted or lit up indicating that you can bring in Recent Person information into this section of the crash form In order to insert Recent Person information el ther click directly on the Person icon at the top of the Driver screen if you are sure that you last license scan or LETS run was for the individual you want to include as the driver for this unit or
71. mation If you do not have LETS access or the vehicle is from another state complete all of the information using the hard copy registration information provided by the drivers 55 rash Ese Toots Help wi 2 9 New Open Seve Print Transfer help Uesaved Report EJ Overnsew we Cena aes Vehicle 1 gt Street information H Year r C Creumstances s I Units s gt a Ear AI Make 2 amp Driver j canse meg Model Condition Circumstances Body F Owner Registration VIN Circumstances Damage DU lin iad Mier manda F N A Not applicable D Unk Unknown F 97 Not applicable 99 Unknown 97 Not applicable 99 Unknown Notice that the Vehicle icon is highlighted or lit up indicating that you can bring in Recent Ve hicle information into this section of the crash form Recall the two ways to do this Click the Red Vehicle icon at the top of the Vehicle screen only if you are sure that you last LETS run was for the vehicle you want to include as the driver for this unit Or Drag and drop from the recent vehicle list to this point on the screen In either case read over the entry to be sure that it is the one that corresponds to this unit 7 gt he bha Hey a a Coe La Pre Umren Report C Trate If you are cer tain that the Mon Cheat ome t Oe last vehicle Sheet eran gt O Cieaeszances you ran in Bg S One LETS was the F uceree vehicl
72. mpleted for the eCrash to assess this properly Check your omission er rors to see if there are data elements from back pages that need to be completed If the eCrash program does not believe that you require a truck bus supplement you should see a screen that looks like the following File Tocis Help y ge gt g Paso Open Unseved Report EJ Unsaved Report B Overmnew Saye Print Transfer Help Truck Bus Supplement 1 4 Location amp Time Street Information The data you hayes entered so far indicates that a Truck Bus Supplement Sheet is not required k Circumstances for this unit and there is not one attached to this urut 4 nits 4 Unit 1 Y Driver eCrash believes does not believe that this unit requires a Truck Bus supple If the eCrash program believes that you do require a truck bus supplement you will see a screen that looks like the following te loom up eaW 4 2 Y Unva heporr E Unsaved Report J A e lonten amp Tena Y es Information 3 The data you have entered so far indicates that a Track Bus Sapplement Sheet 5 reguered for C Cecemitancas s hum s Line 1 y Dre a License Ano Truck Bus Supplements IMac eCrash believes that this unit requires a Truck Bus Supplement Click here to add a Truck Bus To add a Truck Bus Suf Supplement sheet for this dd Truck Bus Supplement Sheet The Truck Bus supplement puso ions in the crash form outline on the left side of the screen These
73. n Vehicle Owner Same Same as driver 97 Not applicable Name 99 Unknown 5 Street 99 Unknown City Postal Code Vehicle License Tag N L No license tag on motor vehicle U K Unknown _ N A Not applicable Number State X Yea 97 Not applicable If the Vehicle owner is not the same as the driver change correct the Vehicle Owner in formation at the top of this screen by un checking the Same block at the top of the screen You may also need to correct some vehicle license tag information at the bottom of this screen so this should be checked over carefully 5 5 2 Circumstances The Circumstances screen within the Vehicle portion of the crash form 1s given below 57 ble ook ep a q Oo s 9 New Oper Save Prisa Transiti ep Unsaved Report CJ Overnon e ar w Vehicle 1 Circumstances Street Information mE Usage Status i O Growmstances N usage 4 4 av p A Y Unti Emergency Status a iy Drives gency i GF License gt Late H hc i azardous Materials O Circumstances Placard Required e PF Vehicle es a F Damage 200 Released De Urirgured Qcoupants 49 Victims Attachment Oversized Load 4 5 Una Roadway Environment a A Wor S Attachment gt 2 he Saloni coca Oversized Load Narrative versized Load Permi w Crash Roacnay Ennronmere doo Other Circumstances amp investigating Officers Contributing Defect Speed Limit N A Not applicable Estimated Speed 000 S
74. n right click on the license scanner icon at the bottom right of the screen and click the line that says Find Card Scanner By using this method you will not need to open the screen shown above Another common cause of problems with the scanner is the Velcro used to attach it to the dashboard or tray of the vehicle When you attach the scanner in your car please ensure that you do not cover any openings on the bottom of your scanner This can cause the scanner to malfunction If you still have problems with your scanner please contact technical support To save time scan as many licenses as possible for the individuals involved in or as sociated with the crash You can scan these licenses before you begin completing the crash form or at any point during the process of filling it out The licenses that you should scan include the licenses for the drivers passengers and witnesses Each license that you scan will be added to the Recent Data section of MOVE From this location you will be able to drag and drop information from a license scan to any point on the crash form This process will be discussed in more detail later in the Recent Data section 13 2 3 Quick License Quick Tag Entry NOTE You must have some type of internet connection for this feature to work This internet connection can be of any type wifi air card etc 1 If you do not have a working scanner but have an internet connection you can enter queries in
75. n similar to the one below The screen gives basic information about the vehicle from the Quick Tag search or LETS search B Vehicle Information General information Year 2004 Make HOND Modet ACCORD EX Tag Number issued 8 16 2007 Expres 8 31 2008 VIN Color Gray Owner DLH Owner State AL Owner Name KEITH KERRI M Owner Address Body 20 4 4 Recent Data Features Recent Places 37 Clicking the globe icon given below C A will list the 50 most recent places similar to the list seen below This functionality is available to any eCrash user who has an operational GPS unit available For more information on this functionality please see the GPS Coordinates Software section Recent Places e 32 22 62 N 86 18 36 32 22 62 N 86 18 36 licking on the red X will clear the list List of the 50 most recent Places Any location from this list can be added to the crash form using drag and drop As we move through the various sections of the crash form the various places where this drag and drop func tionality can be used will be discussed in more detail To see a full description of the GPS coor dinates click one of the coordinates seen in the Recent Data list The screen below is an exam ple of what results from clicking one of the coordinates from the list Place information 38 5 ECRASH SECTIONS 5 1 Overview Section of the Crash form We now move
76. nces is Apphcabla ves D mo amp Unirjured Occupants BVictirm Witness 2 a Victim 1 1 Details S Unit Roadway Envronmem Workzone Status 4 Y Track Bus Supplement PA Motor Carrer Information S Diagram Narrateve Crash Roadway Environment ONG Investigunon De Wanesses neesigating Officers To include information about a witness from a previous license scan first change the field for Is Applicable to Yes and then drag and drop information from the Recent People list as described above A completed Witnesses screen for one witness to the crash should look similar to the screen below 78 Witness 1 ls Applicable Ves No First Middle nn H Sums 123 Main St City Tuscaionse State AL Alabama Postel Code 35654 Phere 355 355 5555 Witness 2 ls Appicable ves No Last Suti One witness by the name of John Doe was available for this crash 5 14 2 Investigating Officers The Investigating Officers section requires very little input at this point Much of the in formation here will be pre populated based on the login of the officer using the eCrash sys tem He Des Hep 3a g 2 Ne Ope let Port Trrates imanes Repos ES Unanwnd Report E Motor Carnes Infcemation A Diagram Nartatiwe Crash Roadway Emvwonmert remato Investigating Primary Investigating Officer First Middle Last Suffix AlaCOP User Rank Officer ID Agency ORI 000 ALAST6
77. ng at a high rate of speed on Highway 69 North while under the influence of 8 rei alcohol Unit 1 crossed the centerline at approximately the point where Charlie Shirley Road A Umi EH intersects Highway 69 Unit 2 an 18 wheeler was traveling South on Highway 69 and was struck amp Drive head on by Unit 1 af License condition Circumstances 4 P Vehide F Owner Registration g Circumstances The narrative given describes the situa tion shown throughout the example given in this manual Once satisfied with the narrative you have entered you are ready to move into the Crash Road way Environment section of the crash form 5 13 Crash Roadway Environment The Crash Roadway Environment section includes a few fields that need to be completed These fields apply to the crash as a whole and not to the individual unit 75 3 PTA FB Crash WH e New Open Save Print Transfer Uniock Help f Unsaved Repon EJ Unsaved Report E W Damage 4 AE Crash Roadway Environment 4 WF Victims Lighting Conditions Weather Conditions Locale Police Present The following is an example of a completed Crash Roadway Environment section TR Crash Fie cols Help ISA New Open Save Unsaved Report EJ Unsaved Report EJ P 7 Print Transfer Unlock Help rs IPN DOT Railroad Crossing Eo MIA Not applica zf 7 Yes No Damage C
78. ngs as shown below 100 A6 AS CSE ove Ogres TE a pee mm lt lt View Agency cirri ria tr atot ainda on us edu dir rd PES ya edu be8S Berd e edu Agency Crash Reports ALASTO300 iy OL 28 2009 01 00 AM 23 more Riral Dimore CORPORAL CORPORAL M WARD 01 27 2009 07 50 FM 04 aga Rural Autauga CORPORAL M WARD 01 19 2009 10 20 AM 129 Elmore Wetumpka CORPORAL M Ward MASTOIOO Pending F Administration Page The administration page provides the AISO the ability to set the auto approval flag and to add remove agency supervisors a How to Auto Approve reports Auto Approve allows an agency to approve crash reports without having to log into the eCrash website If this feature is selected every crash report is automatically approved by the selected supervisor immediately after the crash report is transferred to the server To implement it select Auto Approve and select the supervisor who will be on record as approving these reports Agency Profile ALASTO300 Name DPS HP Post Montgomery Y Auto Agprove Reports on Transfer Username of Auto Approving User Bond Bonds Brandon bo 999 odl ue edu ades 7 Bonds Branden b87 Diri uand Al Agency Supervisors A Bands Brandan 6617 ovlucedu x i Bonds Branden 667777 Derdlue edu en i Add Pd i b How to add supervisors Type in the new supervisor user s name their search results will return under the text box
79. ns Recent Places 4 Searches Save Current GPS Position AA Saves your current 17 310 67 N 86 18 165 W Location E TELLITES 7 9 51 PM D GPS Data License Scan Information RESTRITOONS Lorective Lene F WT 140 54 93 1979 Age 29 lt Quick License Search lt Quick Tag Search 93 Login Information Shows the login information username and ORI used by the officer About Opens the About screen The officer can Check for Updates and check their version number from this screen Options Opens the Options screen Save Current GPS Position Clicking this while connected to a GPS sensor will save your cur rent position so that it can be moved onto the crash form GPS Data This displays the last GPS coordinates that were saved License Scan Information This shows the basic information for the last license that was scanned This includes the name address sex weight height and date of birth as it appears on the license Quick License Search Allows entry of a driver s license number directly into MOVE When you enter a license here it will be searched for in LETS and will appear in your list of recent da ta Quick Tag Search This allows you to enter a vehicle license plate number directly into MOVE When you enter a license here it will be searched for in LETS and will appear in your list of recent data Recent People Searches When you click on the icon of the man in
80. o reject a crash report simply click on the reject button At that point you will be prompted to enter a rejection reason You may type as much information as 103 you would like It will help the reporting officer to correct the report if you sup ply as much information as possible Reject Crash Report Enter your reason for rejecting this crash report The diagram was missing Unit 2 h How to reassign a crash report Officer reassignment may be required under various circumstances e g to ac commodate when an officer leaves an agency or where a crash report needs fur ther investigation and the original officer is no longer available Once a report has been reassigned then the report will show up in the new officer s eCrash cli ent the next time the new officer opens eCrash and has an Internet connection To reassign a crash report simply click the Reassign button and you will be prompted to enter the new officer s username and the reason s for the reassign ment The new officer will be able to read the reason Reassign Crash Report New owner ype here fo sparri Enter your reason for reassigning this crash report 104
81. officer has any forms that need to cor rected or amended o that will be indicated here at the bottom right of the eCrash program e y Porc mo perdi reiectiors Se q For more information on how to open a report to make an error correction please see section 3 4 6 4 Printing In order to print a crash report from the eCrash program several criteria must be met 1 The report itself must first be approved by the supervisor 2 Your computer must have an internet connection 3 Open the crash form and click on the Print button alternatively click File gt Print SL Print The eCrash system will go to the DPS crash record repository via the Internet to download the crash report and print 1t Please note that 1t may take up to 24 hours to view a printable crash re port that is not approved and up to 72 hours or the time it takes for a supervisor to approve the crash report to view and print an approved crash report 84 7 MOVE CONSIDERATIONS 7 1 The About Button in MOVE Checking for Updates Show System information CARE Research and Development Laboratory Copynght 2008 All nghts reserved Questions Comments Suggestions This shows you the version of various programs that are on your system and it gives easy access to the CRDL website and a link for sending questions comments or suggestions Check for Updates Probably the most commonly used button it can be clicked whenever you have
82. op icon MA This icon will allow you to import the Unit Roadway Environment data from another unit Usually this data does not change between units so this makes it easier to complete the form 5 9 1 Workzone Status Workzone Status screen is the sub section in the Unit Roadway information section This section describes the details pertaining the crash happening within a workzone or not Ese Tools Hep wy tal amp o 12 New Open me Pont Transfer i Kelp f Uesaved Report ED Overnnew 4 gt Location amp Time Street Information 0 Circumstances umi 2 amp Driver Non Motorist IF License i Workers Present z Condition eee C Circumstances 4 FF Non Motor Venice F Owner Registration Workzone Related Workzone Type bd Law Enforcement Present kd 67 5 10 Truck Bus Supplement This section is only completed if a truck bus supplement is required 1 e if the unit qualifies as requiring a Truck Bus Supplement There could be several units that qualify trucks sometimes hit other trucks Depending on the information completed thus far on the crash form the eCrash program will at tempt to make a determination as to whether or not a Truck Bus supplement is required for the unit in question This determination is based on data that you entered in the Unit field such as the answer to Is this unit a commercial vehicle Obviously it is essential that the relevant questions have been co
83. rash Roadway Environment da Uninjured Occupants 4 FF Victims Y DOT Railroad Crossing J N A Not applicable Lighting Conditions 5 Dark spot illumination one sde of roadway be i Weather Conditions 1 Clear repro oct eres i EETA This example describes a dark unlit road in Diagram clear conditions in a residential area No police were present when the crash oc curred and a RR was not involved Once these entries are completed you are ready to move to the final section of the crash form 5 14 Investigation The first portion of the Investigation screen includes information on the Photographer time of police notification and non vehicular property damage 76 la i oe y nee swe ias toot LQ amami tags E v Mn amp tee O irer irre Phocogrartss Marthe Lerida st A he NWA Not appiicable or S o Hera Wide Law sitter 4 lowe j Cesta A Tine Poire Monted Time Pok Amv E AE EE had rad Formal arxi Statue lane famat wi Status me gt rc eet bee 8 verre Taree M5 Arrived IM Beanorree Mun e stat hag Formal anei Stal i CATE meral ancl tative ne Not e ss E NYA Not apubcat o uti gt O rias unes tran Mon Vetwoudter Property Denge A pugan Seve ry z e bastint t meee er mreragrec Dino W tenes gt bergen n vamer Ar Street ty y tae Postal Corr Fhore 4 The following 1s an example of a completed Investigation panel In
84. re ba Vruck Bur Supplement 2 Diagram Manner of Crash v Marratiy rotor Schoo Bus Related o biti Crash Severity d If there is any doubt about the meanings of any of the fields see the Data Element Manual for a complete explanation of their meanings AN La Circumstances 6 Primary Contrib Circumstance 1 DUI v y Primary Contrib Unit 9 Unit 1 Unit 2 Unknown First Harmful Event 22 Collision with vehicle in traffic First Harmful Event Location Most Harmful Event 4 Crossed centerline Distance to Fixed Object N A Roadway Junction Feature Manner of Crash 3 Head on front to front School Bus Related Crash Severity sr EE The Circumstances section of the crash form refers to the entire crash Once this is com pleted it will be necessary to enter data on each of the units that were involved in the crash In the example that follows two vehicles will be used to illustrate the unit information 5 3 Units 45 The Units screen shown below is used to create units and to view summary information about these units Before completing information on the individual units this screen will be ba sically blank In the screen below you will see that there is a blank for Unit 1 but no information is Shown for that particular unit eCrash File Toots Help gt a amp Q New Open Save Print Transfer U Help E Unsaved Report EJ Overnew
85. ry of the crash report who uploaded the report who accept ed rejected the report etc e View the report in a PDF format e Reassign the report and finally e Accept reject the crash report These will be discussed in the subsections below 102 d How to view the crash report Click View as PDF on the left side of the screen under Crash Report Crash Report Approve Reject View as PDF Reassign Eel This report is checked out to you for approval or rejection until 1 9 2009 You may use the buttons above to approve or reject the report e Howto view the history of the crash report The history of the crash report informs the user what has happened with the crash report The most commonly used items in the history are when the crash report was transferred to the server and who transferred it It also shows who approved rejected the crash report as well History Y Downloaded on 12 18 2008 at 05 01 19 PM by CRDL eCrashDPS Y Downloaded on 12 18 2008 at 04 32 50 PM by CRDL eCrashDPs 4r Uploaded on 08 22 2008 at 02 04 03 AM by njS821 alacop gov f How to approve a crash report To approve a crash report simply click on the approve button while that crash report is current You will be prompted if you are sure you want to approve the form To com plete the acceptance click Approve Approve Crash Report Are you wre you wit to approve the crash report g Howto reject a crash report T
86. s from section 3 3 5 e Once the report is opened simply click the unlock button Untick e Once unlocked make sure you specify the type of correction you are doing in the Over view screen Ble Joo Help aa 5 Nerv Oper Sa hive Tinsi eg Unsaved Report CJ Status Case Numbers Amendment Local CITO COME l DPS Statistics Number of Vehicles 0 Number of Non Motorists 0 Number Injured 0 Number of Fatalities 0 Truck Bus Supplement Oagram Unit 1 Type Norratve Crash Roadway Environment P irwesngation Unit 2 Type du Witresse amp Investigating Officers 3 5 How to download a set of crash reports by date 28 On occasion you will need to re download a set of crash reports For instance if you get a new computer or move to a different computer there could be a need to download all the reports you have transferred between a set of dates To do this follows these steps e Click on the Open button to open a crash report e Click the Download Reports by Date button Download Range Download my crash reports from the server for crashes that occurred between these dates From 12 27 2008 To 1 26 2009 e Specify the date range and click OK eCrash will go and download all the crash reports that you completed between the two dates you specified 3 6 Howto save acrash report If you need to close and save a crash report to complete at a later time there are three ways to do SO e Cl
87. ss it was not set up properly or somehow got re assigned Picture Box Settings This option applies to the picture seen at the very top left of MOVE and it is a matter of your personal preference LETS Quick Search This has the following options e Run on Alabama License Scan Tf this is checked LETS will automatically open and run when you perform a license scan This will enter a LETS result into your recent data but it will not open the full LETS search results e Display Full LETS Web Page If you want to see the full LETS output check this op tion 86 Either of these options require your LETS 3 or AlaCOP username and password This can be done under MOVE Options gt MOVE User Settings see below NOTE Some of these changes will not take effect until you restart the MOVE program USER SETTINGS The User Settings screen under the MOVE Options is shown below Agencies Unit Options Select the agencies for which you work E Selecting more than one agency will reguire you to choose one when starting MOVE P AL0010000 JEFFERSON CO SO E ALOO10010 JEFFERSON CO SO MDT A ALOO10011 JEFFERSON CO SO MD E ALOO10012 JEFFERSON CO 50 MD A AL0010013 JEFFERSON CO SO MDT A ALO010014 JEFFERSON CO SO MDT A ALOO10015 JEFFERSON CO SO MDT A ALOO10016 JEFFERSON CO SO MDT Check all agencies on the list that apply to you 1 e for which you might be completing an eCrash report This select
88. tances Highway Side Damage De Uninnsed At Intersection of of Between Node 1 Mica Le asic aia ts applicable Yes No Workzone Status Truck Bur Supplement ad Name Node Code Diagram Naratas And Node 2 orn glee a de Witnesses 43 Data about the address and roadway information at the location of the crash is also entered on this screen The dropdowns and type ahead functionality is useful in finding the cor rect items from each dropdown list Street Road Name Street Road Code Milepost _ N A Highway Class Controlled Access A Highway Side At intersection of or Between Node 1 ls applicable Yes 7 No treet Road Name Node And Node 2 ls applicable es Ni load Name Node Lode Distance From Node 1 Is applicable Yes No Waasi ement ar Generally it is most advantageous to complete all fields before moving to the next section of the form Notice that as you complete individual fields their omission errors disappear from the validation panel at the bottom of the eCrash program 5 2 3 Circumstances The third section of this general category involves a number of circumstances as shown below 44 Primary Contnb Circumstance Primary Contrib Unit H Unit 1 Unit 2 Unknown First Harmful Event i First Harmful Event Location Most Harmful Event X Distance to Fixed Object N A Workcane St Roadway Junction Featu
89. tationary Unk Unknown N A Not applicable Citation Offense Charged Most of the entries utilize dropdown lists in order to speed up the entry process Some of the fields will be grayed out automatically 1f generally they do not apply For example 1f the vehicle is a personal vehicle and not a commercial vehicle fields such as Emergency Status and the Hazardous material fields will be grayed out However if for some reason these fields do apply these 97 Not applicable default entries may be overridden W Vohicle 1 Circumstances Usage Status Usage 1 Personal The example given here is for a personal vehicle Harardous Materials with no attachment Placard Required 97 Mot apphcabie and no contributing defects The driver was Attachment Oversized Load traveling 80 mph ona Attachment 1 Note 45 mph roadway driv Oversized Load N A Not applicable EN biis acido ing with a suspended Other Grcumstances license and charged A Defect anaes with that by the officer Speed Umit 40 MPH Estimated Speed B0 M 000 Staborery Unk Unknown Gtation Offense Charged Driving while suspended 58 5 5 3 Damage The Damage subsection for the Vehicle is given below Vehicle 1 Damage Vehicle Damage Information Severity e Towed Towed By 97 Nat apolicahlo SS Urknow Towed Ta 97 Not applicable 9 Urknowr Did this vencio Mave to be towed bom the score due to dnab ino Gamage ar hive fo racaio assistance to
90. the first county with those letters be selected from the list The city list will be limited to the cities contained in the county that is selected Either by using the dropdown list or by starting to type in the name of the city select the city from the list of available cities 4 file Tools Help o 2 Nerve Open Save Print Trongis Unsaved Report E Overview 4 O Location amp Time Street Information FN Date and Time 4 o Circumstances OEE a B Units Date v Toda amp Uniti y Lise J Go lt Time Format and Status _ Time Condition gt 4 P Vehicle P Owner Registration County and City Damage County 63 Tuscaloosa 4 Q Uninjured Occupants decae BO _ _ 10 th Workzone Status Truck Bus Supplement Local Z of Brookwood aries F N A Lake View Crash Roadway Environment J Moundville Investigation Lati Northport Witnesses atitude gating Officers gt Rural Tuscaloosa angone Status Tuscaloosa Typ Vance Woodstock Latitude Coaling If the crash occurred outside of city limits select the Rural item from the City list that 1s given for that particular county If you need to enter a Local Zone for the crash do that on this screen immediately below the County and City fields Just below the Local Zone field is space for GPS Coordinates Utilize your GPS unit and the Recent Data fields to add the GPS coordinat
91. ther accepted or rejected will appear If there are no pending crash reports then the screen will be blank with only the menu showing A4 Search Page The search page allows you to search for any crash report that has been submitted It allows you to view the status of a set of crash reports It also allows you to view a specif ic crash report To Search enter any piece of information you have on the target crash report in the appropriate box and click Search All qualifying crash reports will be listed on the Search Results dashboard 97 via Search Parameters Agency OF Ta Officer Usernarre Driver s Last Marre Victim s Last Name Primary Contributing Crcamalarce Crash Severity Corny Cite Date Merjner gt Search Results f y ALASTI ALASTG300 ALASTEIDO lALAST6IOO ALASTOIOO Tar Gregory 5 Siren ALAST 2000 Tor Gragory Simpson ALAST 2000 Tor Gragory 5 Smason ALASTIONO ALAST 2000 TL do UR ECRERY The auto fill feature allows you to start typing a search entry and it will give you a set of possible items to search for For example is when searching for an Agency or Officers username start typing in the appropriate box and it will auto fill for you as indicated be low 98 Home Search ne Support Logout Search Parameters Agency ORI Officer Username PARA ALAS FULOO E Driver s Last Name JEFFERSON COUNTY COMMUNITY PROGRAM BIRMINGHAM DRUG COURT ALQOIOTIC f BIRM
92. to the Quick License or Quick Tag blocks in MOVE These are located at the bottom left of the MOVE overlay as seen below You can enter an Alabama driver s license number in the Quick License blank or an Alabama registered vehicle tag number in the Quick Tag blank Note The Quick License search must be seven numeric characters The Quick Tag search must be an exact tag match which is typically seven alphabetic or numeric characters but may be shorter for personalized tags After entering the DL or tag number hit enter to run a LETS search The information returned will be added to your list of recent data Click here to stop a Enter an individual s Driver s License num Quick License E Quick License search ber here Quick Tag Words 3 01 E LETS Log Book eCrash Page 11 of 13 Enter a Vehicle Li cense Plate number here 2 If either the Quick License Search or the Quick Tag Search is taking too long you can click the STOP sign at any time in order to end the search You can use the Quick License and Quick Tag fields at the start of filling out the crash form or at any point throughout the process Once information is retrieved from these queries it will be added to the Recent Data fields At that point it can be dragged and dropped into any part of the crash form This process will be discussed in greater detail in the Recent Data section 14 2 4 LETS Search
93. urity Officer has the privilege to add eCrash supervi sors to his or her agency e Supervisor has normal user privileges but can also accept and reject crash forms trans ferred by other users within his or her agency e Normal User has privileges to access the website download content and view crash forms A2 How to Log into the Website To login make sure you have a valid AlaCOP username and password This can be obtained from your AISO Then go to http ecrash aladata com where you will see a screen like the one below Enter your username and password in the boxes provided The domain should be set to ALACOP AUTHENTICATION SWAN w7 Alabama Criminal Justice Information Center 96 Once you click ENTER a screen with a menu bar will appear as shown below AISOs have an additional tab on their menu bar for Administration purposes Menu bar icon for normal users and supervisors is 4 logged on et Beau Ehiett Hao Soari biy Si pOr dng yt A3 Home Page The home screen is the screen that users will first see when they log into the site This view will vary based on what type of user they are e Normal User the home page will only show crash reports that he she has com pleted and transferred to the server If no reports have been transferred then the only thing seen will be a blank page with the menu e Supervisor all of the pending crash reports from his her agency that need to be ei
94. use and both can be ac cessed using the eCrash help capabilities This introductory section continues with a subsection 1 1 on the overall process Essentially the steps described therein reference the major sections of the User Guide and provide an overview of the entire process Users are strong encouraged to be familiar with this section Finally some history and refer ences for more help is provided in Section 1 2 1 1 eCrash Process Summary Quickstart This section is meant to be a reminder of the process you go through when using the MOVE and eCrash program to complete a crash form The User Guide will go into the process in much more detail but for a quick reminder you can easily refer to this section The quick summary of the steps follows A A A Scan all of the drivers licenses that are available If necessary search for information on LETS Find your GPS Location Complete the crash form Validate the form data and correct all errors to create the record Transfer the record and submit it for supervisory approval Correct any faults in the record found by your supervisor If needed print the record These steps will be elaborated in much more detail throughout this document Some initial elab oration of these steps at this point might help and it is given below l If available use the license scanner to scan the driver s license for as many of the drivers and victims in the crash as possible If t
95. vestigation Photegrapher Name N A Not applicable Tene Police Notified Time Police Arrived This exa mple describes circu m Format and Status Time Format and Status Time f e Standard AM PM 10 17 PM Standard AM PM 10 25 PM stances where police were notified Time EMS Arrived EMS Response Run at 10 17 PM and arrived at 10 25 format and status ete 1123456 WA Wot opoteani PM EMT arrived at 10 35 PM Ad Standard AM PM 10 35 PM et ditionally there was slight damage Non Vehicular Property Damage Severity 2 Light less than 500 to a milepost sign on the side of the Description Milepost sign road when Vehicle 2 ran off the Oumer Tuscaloosa County road No Photographer was used Address Street ESIN S during this investigation City Tuscaloosa State AL Alabama a Postal Code 35654 Phone 555 555 5559 Notice in the left panel that under Investigation there are two subsections Witnesses and Investi gating officers These will be covered in the subsections below 5 14 1 Witnesses T1 The Witnesses section allows entry of information about any witnesses who might have seen the crash For this particular screen enter the information for the individual either manually or use the license scanner to scan their license and drag and drop it onto the icon Ble Took Help 3 q a 2 New Open Saet Pint Trate Urna Report ES Unsaved Report EJ Street information g iness O Circumsta
96. y 1t will include every person associated with that unit as well e g pedestrians bicyclist etc Every individual of the unit will be accounted for in either the Uninjured Occu pants or the Victims screens depending on whether or not they are injured If the crash in volves multiple units then they will all be documented within their respective units In this way every person involved in the crash will be documented as either an uninjured occupant or a vic tim 5 8 Victims Victims can be viewed as being totally comparable to non injured occupants in every sense ex cept that there are a few more data elements that are required to document the medical aspects of the victim injury Adding victims pages is comparable to adding non occupant pages as indi cated below 62 I Joce lee re g wLpI e 12 tos pe a wa T Unaseed Repor EJ Orato C Lacson Tene gt Sreet ion 1 Croma h une hel ly Dower Non Monoret J urease Unit 1 Victims Y Mor Metir Vence F Sere lequeratar J Checure stances Daraye Mun PMeotirat e De rene Dccopards hdd var Click here to add one or more victims to the list As with the uninjured occupants after adding a victim the outline of the crash form will be mod ified to indicate each victim that is added to the unit A separate page called Details is also added for each victim See osi rele ld A v Wes Gren pe Pret Trerale Wee
97. y Oir a muti enter te date of the crech Q Emo You must date whether of oot the time of the crash e inown wihe 1 how oe ir gt You must select the county m whch the crash occurred o Lira You must select the city n weech Te crash occurred g inma You fuut enter local tane pure or ie a N A 1 Error You mue ndcste Se yvardry of the lettuce end ipreptude cocr nrims Q EmO You Must enter the name of the street on which the crash occureed e Error You must enter the toad coca for La rem of the crave Q iror You must enter a milepost for the cras or pelect N A 8 Eno You musi entes a Parma Class MicsSon for he crash e Errar You mugt select the type cf romintes eres hora icanon tor Te cash e Eno You must select the sale of the dided howay where the Ant hammi evest occurred or select Not apoiicable oe En You must erter a rel nana an node coda for Pe Node minaci n o elect WA e bite You must enter a street name and node code tor the Node 2 intersection of select N A Q Erra You musi enter 4 vale tor Ge distan e from the feat node a saieci N A Ready unul Sima G No senting rejections Before you can submit a crash form to your supervisor for approval you must resolve ALL Er rors Warnings should also be considered but they are merely suggestions and they do not have to be corrected before the form can be submitted Note the following considerations 81 Errors are listed in the order of the various screens within the eCrash program
98. you open a new crash form you will notice a section of the screen below the crash form that lists the omission errors Since a new form starts out blank all of the items requiring entry appear on the list Type Description Error You must enter the date of the crash ES Error You must indicate whether or not the time of the crash is known within 1 hour ES Error You must select the county in which the crash occurred ES Error You must select the city in which the crash occurred ES Error You must enter a local zone number or select N A x Error You must indicate the validity of the latitude and longitude coordinates ES Eror You must enter the name of the street on which the crash occurred x Error You must enter the road code for the street of the crash Fi ar P 1 8 oa n 1 aa Ready As you begin entering data these errors will disappear from the list The errors are listed in the same order as the sections in the left panel and within each section from top to bottom and left to right Thus if you complete the crash report in the normal order the errors will disappear ac cordingly All errors must be removed before the report can be printed or transferred If you fin ish a crash form an errors remain you have the ability to double click an error and it will take you to the element to be fixed 3 7 4 Navigating within a page There are two ways to move from field to field within any page of eCrash a Press the Tab button on
99. your keyboard to move from one field to the next Example use the Tab key to move from the ue nino Date and Time CI Grtunstanoss o M Nata fiald ta A pr Date gt Today e umi b Alternately click on any field to move directly to it 3 7 5 Navigating among pages While being systematic in completing all data items is highly recommended it is not necessary to totally complete one page before moving to another This flexibility was given to allow for times when you need to skip around to enter something while it is still on your mind or perhaps to correct an error or make something consistent 32 There are two ways to move to a new page As indicated above click on the target section head ing on the outline on the left side of the screen see below File Tools Help Click to another sec gt W dy 2 tion in the outline to E a e Gao idl move to a different Unsaved Report ES section of the form a Ll Circumstances Primary Contrib Circu Street Information Primary Contrib Unit First Harmful Event First Harmful Event Lo Most Harmful Event nc IE Distance to Fixed Obje t yl ica Roadway Junction Fe Truck Bus Supplement YA Diagram Manner of Crash j mom SENA School Bus Related amp investigating Officers Crash Severity You can also click on the arrows at the top of the crash form to move to either the next or the previous screen File fools Help aqw
100. ys 76 SAIA WINES ES asne pa 77 SA WAVESTIS ALIN OLC S aana aa e Beene 79 6 ECR ASE PROCEDURES 0 avia cere E basics aaa asc EE N EEA teeta ETNA 81 6 1 e e EC OO e outa Seared salva dan eee ated speed ON 81 6 2 SAVING Crash PONS iaa 82 6 3 A A 82 6 4 PENINE oaea T T E T T A nee ea mauneeae emedcabmen sesame see A R 84 Y MOVECONSIDERATIOON Sisa E E 85 7 1 The About Button in MOVE Checking for Updates cccoocccncnncccnccnncnononanonnnonaconnonaconnonanonnnnanonononos 85 7 2 The Options Buttonin MOVE A a 86 7 3 Navigatine MOVE 2MNdeoraS is 87 8 REVIEW AND FEEDBACK asta E A NE A ANN 89 8 1 REVIEW OF MUS o dto de N 89 8 2 REVI CW OT NOn ninr an 90 8 3 FEC DACK aNd Tecnica SUDDO teen 95 APPENDIX A 6Crash Westens a E iia 96 Ak go a A a A A E E T 96 A2 Howto Log into the Website ooocccocccccnccnnoncnnnnnconenacononacononannnononnnonnnnnnnrononnrnnonnrononnrnnonnnnnnaronenaronenaronenanoss 96 A3 HOMERO a A Ai 97 A4 A5 A6 A7 A8 A E nn SEE acetate ated 97 ACENTO ondaa 99 AAMIMS Tato Paren tios 101 OW TO AUTO A OD DFOVG TO Oleole ao doi 101 HOWto ada UDer VISOS caceria a 102 HOW LO remove Supe Sana 102 SUpport Pa id 102 HOW to Miew 3 Sinele Crash REDON dia A ii 102 FLOW tO Mew tre chas pOr caida 103 HOW to Mew the history OF the crash Teno da ide ici 103 HOW tO approve a crasiirepOiri iaa 103 FIOW TO rejectaschash Fenosa aiii 103 HOW TO TEASSICN a crash reportar ains 104 1 I

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