Pupil Pages User Manual
Contents
1. T 16 55 16 16 STUDENT AND VISITOR WELCOME 16 LOGIINEPA GE 16 REQUEST ADDITIONAL 5 5 17 EET 17 I NTRODUCTI Pupil Pages is a web based application that enables students to produce professional looking websites without having to know HTML or web design skills These sites allow students to publish samples of their school work so that they can develop a stylized and organized online portfolio While Pupil Pages sites can be used for a variety of purposes they have been designed with the online portfolio in mind To this end they include the ability to categorize and present samples of work There are optional features that can be enabled or disabled by site administrators such as a resume page commenting utility and web journal page Pupil Pages has been developed with security in mind There are many levels of security built into the system along with utilities that allow schools a high level of control Th2. 13 obs aon canta eee nae 13 MAKE A STUDENT INACTIVE 4 13 ASSIGINING AN UNASSIGNED STUDENT 01 13 DELETE A STUDENT 14 14 PASSWORD LISTS a a 14 5 2 caused cudetuuanncatvascuduacenscanesnes sas 15 UTE ED TUES ise coscveovndcenctescnacesussvavetucnseutucsescencssaucadascdususeckstcsdasuvncsnantwustdnsevsvaucadndsduccnecseussds 15 LANGUAGE FILTER sian baud un AAE AAAA 15 ADD A PROHIBITED 4 44 15 DELETE PROHIBITED raianta ainai EAS 16 5 lt lt A AA 16
3. 2 8 MANAGING TEACHERS wessvicivecscdscescsasvcsusescussessdnveasescgsdavenusssucchensvduesusarcsrsectoaveansasuicares 10 ADD A TEACHER ACCOUNT ov cael 10 EDIT A TEACHER 20 10 MOVE TEACHER BETWEEN 5 5 10 2 5 6 E AEE 11 MANAGING 5 5 12 956 5 6 50 0 12 ADDA STUDEN Taa vax a sane a 12 5 A E ATAA 12 MAKE STUDENT INACTIVE naaa a a a aa ea a 12 DISABLE STUDENT FEATURES 13 5 5 5255 13 SELECT STUDENTS FEACHER 5
4. DISABLE STUDENT FEATURES Changing these features on the ADD EDIT STUDENT screen will change them for this student only Hide Student Email If you would like to hide student s email addresses so it does not appear on the student site check this box Disable Commenting Check this box to disable commenting for this student Disable J ournals Checking this box will disable the J ournal page for this student Disable Resume Checking this box will disable the Resume page for this student SELECT STUDENT S SCHOOL You MUST assign the student to a school by selecting the school from the drop down menu You can reassign students once they are assigned by editing their account SELECT STUDENT S TEACHER You MUST select a teacher from the drop down menu You can easily reassign students by editing the student account Students who are not assigned to a teacher are UNASSIGNED These student accounts are not accessible to the student EDIT A STUDENT To edit a student account you must navigate to find the student There are several ways to locate a particular student account You can view schools or teachers in the system and click the STUDENT link next to the name of the school or teacher to list only those students associated with that school or teacher or you can locate a student by clicking VIEW ALL on the left navigation menu under STUDENT ACCOUNTS Click the EDIT link next to the name of the student you wish to edit Make any
5. changes desired on this screen and click the SAVE STUDENT button MAKE A STUDENT I NACTI VE To temporarily disable a student account check the MAKE STUDENT INACTIVE box on the student edit screen ASSI GI NING AN UNASSIGNED STUDENT Unassigned students are students that are not associated with a teacher or school Students become unassigned if you delete a teacher account or move a teacher to a new school Any student assigned to a teacher will become UNASSIGNED if that teacher account is moved To locate UNASSIGNED STUDENTS simply click the UNASSIGNED STUDENTS link on the left menu under STUDENT ACCOUNTS You will see a list of all students that are not assigned to a teacher Click the EDIT link next to the student you wish to assign From the drop down menus at the bottom of the screen select the school and the teacher you wish to assign the student to NOTE UNASSIGNED STUDENTS cannot access their accounts until they are assigned 13 DELETE STUDENT To delete a student click the DELETE link next to the students name on the any student list page You will be asked to confirm the action Deleting a student will delete any files associated with that student NOTE f you accidentally delete a student and you wish to reinstate the account you must contact our support department within 30 days of deleting the account There is a small fee to reinstate a deleted student Contact support at support os4e com STUDENT LISTS Tea
6. D STUDENTS later If you do not want to delete teacher accounts when deleting a school reassign teachers to another school before deleting the school account VIEWING SCHOOL I NFORMATION Once your schools are set up within your district you can view information about them by using the CURRENT SCHOOL LIST page This is the default page that you will see when you initially log in You can also access this page by clicking the VIEW ALL link under SCHOOLS on the left navigation menu Each of the schools in your district appears on this page along with the following information Total licenses in district Total licenses remaining in district School name Total licenses used in each school You will also see EDIT DELETE links next to each school Clicking the EDIT link will allow you to edit the school s information Clicking DELETE will delete the school from the system NOTE DELETING A SCHOOL WILL DELETE ALL TEACHERS ASSOCIATED WITH THAT SCHOOL Students in that school become UNASSIGNED and can be reassigned If you want to delete a school without losing the teacher accounts reassign teachers before deleting a school TEACHERS You add an unlimited number of teachers to your system Teachers assigned to a school when they are created however you may reassign teachers at any time Students are assigned to teachers and they too can be reassigned to other teachers at any t
7. ITED WORD To add a word to the LANGUAGE FILTER click the LANGUAGE FILTER link in the UTILITIES menu Type in the disallowed work and click SAVE You will see a list of words currently prohibited in the CURRENT WORD LIST 15 It is important that you begin and follow certain words with a space so that you do not prohibit words in error For example to prohibit the word ass but not the word class you would enter the word ass with a space preceding and following no quotes are entered When a student attempts to publish a prohibited word they will see a red message on their screen and the page will not be able to be published DELETE A PROHIBITED WORD To delete a prohibited word from your list simply click the DELETE link next to that word NOTE The LANGUAGE FILTER affects ALL schools in your district It cannot be customized for each individual school Only the District Administrator has LANGUAGE FILTER administrative controls CHANGE PASSWORD To change your DISTRICT ADMINISTRATOR password click this link Enter your current password and the new password you wish to change to Click SAVE PASSWORD to change your password SUPPORT Clicking the SUPPORT link will direct you to the support area of the Online Solutions For Educators website EMAIL SUPPORT This is a quick link for sending email to our support department USER MANUALS This is a quick link to all the Online Solutions For Educators user ma
8. Pupil Pages User Manual DI STRICT ADMINISTRATOR Last Revised March 26 2004 3 LICENSES AND HOW THEY 4 LOGGI NG INTO THE SYSTEM AS THE DISTRICT ADMI 5 4 THE DISTRICT ADMINISTRATOR 4 EDIT DISTRICT 6 EDIT DISTRICT 6 INFORMATION ABOUT LICENSES USERS AND DISK SPACE 6 HIDE EMAIL AND DISABLE COMMENTING OURNALS AND 6 Edit District AdMIN a OA 6 MANAGING SCHOOLS ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn 7 TO ADD EE n OLO EEE A ET E S 7 DISABLING FEATURES FOR 5 7 ADD EDIT SCHOOL 8 8 TOSDELETEAtS CHO OL 50 8 VIEWING SCHOOL
9. able J ournals Checking this box will disable the J ournal page for all students in this school Disable Resume Checking this box will disable the Resume page for all students this school ADD EDIT SCHOOL ADMIN The School Administrator SA has their own username and password The SA can manage teachers and students within their school The SA cannot change any district information or make changes that affect other schools in the district The SA will be able to change their password when they log in Fill in the requested information for the School Administrator You must assign a unique username for the SA If you attempt to assign a username that is already in use you will be prompted to choose another When all the information has been entered click the SAVE SCHOOL button TO EDIT A SCHOOL To EDIT a school click the VIEW ALL link under SCHOOLS on the left navigation menu The school s current information screen will appear the right Make any desired changes and click the SAVE SCHOOL button at the bottom of the screen TO DELETE A SCHOOL Click the DELETE button next to the school you want to delete on the CURRENT SCHOOL LIST page You can access this page by clicking the VIEW ALL link under SCHOOLS on the left navigation menu DELETING A SCHOOL WILL DELETE ALL TEACHERS ASSOCI ATED WITH THAT SCHOOL Students in that school do not get deleted but rather become UNASSIGNED and can be reassigned more on UNASSIGNE
10. chers can create and manage lists of students within their school This utility is only available to TA users when they are logged in Please see the Teacher User Manual for more information about this feature PASSWORD LISTS As the District Administrator you have the ability to create list of students usernames and password for printing You can create these lists by clicking CREATE PASSWORD LIST on the left menu Select a school or teacher to create a list for Selecting a school will give you all students that are assigned to that school Selecting a teacher will display a list of all students assigned to that teacher You can VIEW LIST or DOWNLOAD CSV LIST depending on what you need to do with the list VIEW LIST displays the information on the screen You can print this list using your browsers print function DOWNLOAD CSV LIST will display the list with commas separating the values This is useful if you would like to copy and paste the information into a spreadsheet 14 DISK USAGE The DISK USAGE links give you general information about how your district and schools are utilizing the system Here you will find information about the number of accounts used and remaining as well as information about disk space usage by your district DISTRICT STATS Click the VIEW link next to DISTRICT STATS to see the following information Maximum Licenses This is the number of licenses purchased by your district e e Student Count This is th
11. e number of students currently the system e School Count This is the number of schools currently in the system e Teacher Count This is the number of teachers currently in the system e Disk Space Used This is the amount of hard disk space in megabytes currently being used Disk Space Left This is the amount of hard disk space in megabytes the district has available NOTE Your purchase includes a total of 10 megabytes of hard disk space per student account If you exceed the allotted amount of space you will be charged for the additional disk space usage SCHOOL STATS Click the VIEW link next to SCHOOL STATS to see the following information for each school in your district e Student Count This is the number of students assigned to each school e Teacher Count This is the number of teachers assigned to each school e Disk Space Used This is the total amount of hard disk space in megabytes for each school UTILITIES Here you will find additional utilities to help you manage your sites LANGUAGE FILTER The LANGUAGE FILTER allows the District Administrator to prohibit publication of selected words Any word entered into the LANGUAGE FILTER will not be permitted to be published on any page within a student site It will NOT filter language on file uploads however it will prohibit the publication on the Biography Resume J ournal Commenting Category and file description pages of student sites ADD A PROHIB
12. e system You will have received a Username and Password when you purchased Pupil Pages To log into the system go to this web page http www pupilpages com login aspx Enter your username and password and click the GO button You will be redirected to your admin console THE DISTRICT ADMINISTRATOR CONSOLE The District Administrator DA has the ability to manage all schools teachers and students in their school district from this one console When the DA logs in for the first time they may not have any schools teachers or students in their system It is the responsibility of the DA to create schools within the district Once schools are set up with School Administrators SA assigned the SA can be delegated the tasks of managing teachers and students within their school However the DA can also perform any tasks that a SA can When the DA logs in the first screen they see is the CURRENT SCHOOL LIST screen This screen provides information about the number of licenses purchased by the district as well as a list of any schools set up in the system The DA can edit or delete schools and school information from this screen as well as access additional information about teachers and students in each of the schools The menu on the left of the screen gives the DA access to the following features 1 District Information Clicking the EDIT link will open the screen for modifying school district information Some of this information wi
13. er from 10 Change Password Click this link to change your login password 11 Request Additional Licenses f you would like to purchase additional licenses you may contact our sales department via this link You will notice that clicking on a link on the left panel brings up different screens on the right side of the page You will find information about each of these screens within this document EDIT DISTRICT INFORMATION EDIT DISTRICT INFORMATION Click the EDIT link on the left navigation menu under DISTRICT INFORMATION You will see the ADD EDIT DISTRICT screen appear on the right side of your screen You can change any information about your school district by simply typing over the existing information on the top half of the screen INFORMATION ABOUT LICENSES USERS AND DI SK SPACE This screen also includes information pertaining to the licenses available in your district amount of remaining disk space available to the district and the number of schools teachers and students in the district DE EMAIL AND DISABLE COMMENTING J OURNALS AND RESUMES NOTE Disabling any of the features on the EDIT DISTRICT screen will disable these functions for the ENTIRE district Individual schools and teachers will not be able to override these settings These settings can be set individually by each school or by individual teachers for each of their students rather than globally for the entire district In this way you can allow the
14. ere are several types of users Each type of user will login to the system and have varying levels of control Types of users include District Administrator School Administrator Teacher Administrator Student Administrator General Viewer ony There are User Manuals available for all of these users with the exception of the General Viewer General Viewers are the people who can view student sites and submit comments if this feature has been enabled User Manuals are available on our website at www os4e com support documentation html LICENSES AND HOW THEY WORK When you purchase Pupil Pages you purchase a specific number of licenses These licenses are purchased by annual subscription Licenses are ONLY ASSIGNED TO STUDENT USERS and NOT to schools or teachers Each student site that is created uses one license When you add a student one license is subtracted from the total licenses available to your district When you delete a student a license is then added to the available number In this way licenses transferable between students As you manage accounts within your district you will see information relating to number of licenses used and number of licenses available by district school and teacher This information is useful when determining where and how your licenses are being used LOGGI NG INTO THE SYSTEM AS THE DI STRICT ADMINISTRATOR The District Administrator has the highest level of access and control over th
15. ime When you create a school account you also create a School Administrator SA for each school You may give the responsibility of adding teachers to the system to the School Administrators or you may create them as the District Administrator DA ADD A TEACHER ACCOUNT To ADD a teacher to a school click the ADD link beneath TEACHERS on the left navigation menu The screen on the right will change to the ADD EDIT TEACHER screen Fill in the following information for the teacher Fill in e First Name e Last Name e Email e Username This is the username the teacher will use to log into the system e Password This is the password the teacher will use to log into the system You will be asked to enter the password twice e Select a School Choose the school this teacher will be assigned to from the drop down menu The LI CENSE I NFORMATI ON section is there for your information It tells you the name of the school the teacher is currently assigned to and the number of students currently assigned to this teacher This information will be blank when you are first creating a new teacher account EDIT A TEACHER ACCOUNT To EDIT a teacher account click the VIEW ALL link on the left navigation menu under TEACHERS You will see the TEACHER LIST appear on the right screen Locate the teacher you wish to from the list You can also find a teacher account by clicking VIEW ALL under the SCHOOLS menu and then clicking the TEACHERS link nex
16. link will bring up a list of UNASSIGNED STUDENTS in the entire district You may then EDIT these student accounts and assign them to schools and teachers ADD A STUDENT To add a STUDENT ACCOUNT click the ADD link on the left menu under STUDENT ACCOUNTS This will display the ADD EDIT STUDENT screen Enter the following information for the student First Name Last Name Email Username This is the username the student will use for logging into the system It must be a unique name If the name you select is already in use you will be prompted to choose another Usernames should not contain spaces or special characters Only letters and numbers are permitted e Password You will be asked to enter the password twice Students will be able to change their passwords when they are logged into their accounts For security reasons there is no password retrieval system to email forgotten passwords Students will need to ask their teachers or School Administrators to retrieve or change forgotten passwords VIEW PASSWORD If you would like the student s site to be accessible for viewing by password only enter password This keeps the site password protected to the public MAKE STUDENT I NACTIVE Checking this box will make a student inactive An inactive account is not accessible to the student or visible to the public Use this feature if you wish to temporarily disable a student account without changing any of the student settings 12
17. ll be pre filled on your first visit and some may not 2 Schools a Add This link directs you to the screen that allows you to add schools to your district b View All Allows the DA to view and access all information related to the schools in their district 3 Teachers a Add This is where the DA will add Teacher Accounts to the system b View Allows the DA to view and access all information related to the teachers in their district 4 Students a Add This is where the DA will add Student Accounts to the system b View All Allows the DA to view and access all information related to the students in their district c Unassigned Students Unassigned students are students that have accounts but are not associated with a teacher These accounts are not visible to the public or accessible to the student more on this below 5 Language Filter Enter words that students will be prohibited from publishing on their sites 6 Disk Usage Information about disk space usage can be found here 7 Support Clicking this link brings you to the Online Solutions For Educators Support Area on our website where you can find documentation FAQ s and other information 8 Email Help A quick way to send technical support your questions 9 Student and Visitor Welcome Page This page allow for a simple way of linking your student sites to your district or school websites This is the page that students and site visitors will ent
18. nuals section of our website STUDENT AND VISITOR WELCOME PAGE http www pupilpages com welcome aspx This page is the login page that you will use for site visitors Students may also enter from this page or directly from the LOGIN page Visitors must enter a students username to be redirected to their website If the individual student site is password protected for viewing the visitor will be prompted for a password You may want to link to this page from your school or district website LOGIN PAGE http www pupilpages com login aspx Use this page to log into all administrator accounts This page can also be used for students to log into their sites when they wish to edit 16 REQUEST ADDITIONAL LI CENSES If you would like to request additional student licenses you may use this link to contact us LOGOUT Use this link to logout of the system 17
19. s given their own username and login and can manage all teachers and students within their school TO ADD A SCHOOL To ADD a school to the system click the ADD link beneath SCHOOLS on the left navigation menu The screen on the right will change to the ADD EDIT SCHOOLS screen Fill in the following information for the school some of this information will appear on the students Pupil Pages websites Fill in School Name Phone Number School Address City State Zip Website This is the school s web address Enter this in this format http www sitename com The LICENSE section is there for your information It tells you how many licenses were purchased by the district and how many are in use and the number currently available Note Since this is the same screen you will see for an existing school you will see placeholders for the Number of Teachers and the Number of Students For now there will be no numbers here DI SABLI NG FEATURES FOR A SCHOOL Note Disabling these features on this screen will disable them for all students in that school You may also disable or enable these features for individual students In this way you can customize settings for different aged students Hide Student Emails If you would like to hide student emails addresses so that they don t appear on the student sites check this box Disable Commenting Check this box to disable commenting for student sites within this school Dis
20. se features for older students and disable them for younger students Students can enter their email addresses on their website If you would like to disable the display of student emails on their websites check the HIDE EMAIL box Click the SAVE DISTRICT button Student websites have a COMMENTING feature enabled by default This feature allows site visitors to comment on student work on their sites Commenting by site visitors is controlled by using the Language Filter more on this later but if you prefer you can disable this feature district wide To disable commenting check the DISABLE COMMENTING box Click the SAVE DISTRICT button The JOURNAL is a page that allows a student to keep a running dialogue of any topic they wish If you would like to disable this feature DISTRICT WIDE check the DISABLE J OURNAL box here If you would like to disable the RESUME page district wide check the DISABLE RESUME box Edit District Admin The DISTRICT ADMIN is the person who has access to the DISTRICT ADMINISTRATOR console In this area you can change the District Administrator information Simply change the information and click the SAVE DISTRICT button SCHOOLS You can add unlimited number of schools to your system Before adding Teachers Students you will want to add a school so that you can assign teachers and students to the appropriate school Each school also has its own SCHOOL ADMINISTRATOR SA The SA i
21. t to the school the teacher is assigned to Click the EDIT link next to this teacher to open the ADD EDI T TEACHER screen Make any changes desired on this screen and click the SAVE TEACHER button MOVE TEACHER BETWEEN SCHOOLS To move a teacher to a different school simply select the school you wish to move the teacher to on the SELECT A SCHOOL drop down menu on the ADD EDI T TEACHER screen All students assigned to this teacher will become UNASSIGNED 10 DELETE TEACHER ACCOUNT To delete a teacher simply click the DELETE link next to the teacher s name on the TEACHER LIST page Deleting a teacher will NOT delete the student accounts assigned to that teacher Students will become UNASSIGNED 11 STUDENTS Student accounts be added deleted and managed by School Administrators SA Teacher Administrators TA as well as by the District Administrator DA When student accounts are created students are assigned to a school and to a teacher UNASSIGNED STUDENTS Student accounts that have been created and are not assigned to a teacher are called UNASSIGNED students This happens if a teacher account is deleted or if a teacher is moved to another school That teacher s students become UNASSIGNED An UNASSIGNED student account is NOT accessible to that student until it is assigned to a teacher You will find a list of UNASSIGNED students from the left navigation menu under STUDENT ACCOUNTS Clicking this
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