User`s Manual - Psychology Software Inc
Contents
1. and institution need no explanation The running head is the phrase that appears at the top of odd numbered pages in most books and in journal articles It often involves several words from the main title although if the title is brief the running head and the title can be identical The short title consists of one or two words that you want printed at the top of every page of your printed report Manuscript Mentor automatically provides 1 inch margins along the top and bottom left and right edges of your report The running head is positioned 1 2 inch from the top of the page and the first line of the text 1 2 inch further down These settings together with your font selections tab values and other formatting information are saved in a special profile file that is updated whenever you make changes Whenever you begin work on a new document Manuscript Men tor will use those settings SAVING A DRAFT Your can save draft copies of your reports on the hard disk drive on which you installed Manu script Mentor or you can save them on a floppy disk Caution Do not use the original Manu script Mentor disk for saving your work To store your report hold down the mouse through the FILE SAvE AS sequence When you re lease the mouse a dialog box asks you to specify the name that you want to assign to your re port and to indicate the disk and subdirectory where it is to be stored By default the Manuscript Mentor saves your report efficientl2. sor location Page break forces text that follows the cursor to begin on a new page A page break is identified by a thin horizontal line drawn across the display window The page break option is a toggle that is you can delete a particular page break at any time by moving the cursor to the horizontal line representing it then clicking INSERT PAGE BREAK Format option enables you to modify the look of your document e g by changing the font and paragraph formatting and its appearance on the display e g by changing the color of the display background or the units of measurement used on the tabulator bar Font displays a dialog box that enables you to alter the font used the point size of the font the style e g bold italics underscored or color of the characters and so forth You can also make many of these changes using the icons on the tool bar as explained later in Understanding the Manuscript Mentor icon buttons on page 15 The changes in font that you make apply to the text that you have highlighted if no text is highlighted the changes apply only to text that you later type at the cursor location Note The fonts available to you are determined by Windows not by Manuscript Mentor Paragraph displays a dialog box that enables you to change the formatting of a particular paragraph The changes in paragraph formatting that you make apply to 10 MANUSCRIPT MENTOR any text that you have highlight
3. Time 16 Date 17 Exit Manuscript Mentor 18 Font 19 Font size in points 20 Align left centered right and justified paragraph 21 Bold italics underscored and strikethrough characters 22 Spacing 1 1 5 and 2 23 Superscript H and subscript L 24 Tab characteristics aligned left right centered or by decimal 25 Show hidden characters paragraph mark spacing tabs 26 Text color
4. mouse and move through the FILE NEW PERSONAL COR RESPONDENCE sequence Then click Any document that was previously showing in the Manu script Mentor text window will be erased The personal correspondence option gives you access to the Scratchpad see page 13 and the Reference cards see page 10 but not to the Title Page Setup or the Abstract Setup The processes of saving copies of your drafts and resuming your work are identical to those de scribed earlier for lab reports Understanding the Manuscript Mentor menu options File option creates saves controls the margins and prints documents New clears the display of all documents Lab report retrieves the general and specific information needed for you to pre pare a lab report consistent with the guidelines contained in the Publication Manual of the American Psychology Association MANUSCRIPT MENTOR 7 Term Paper retrieves and displays the general information needed for you to pre pare a paper that needs a cover page pagination and reference citations Personal Correspondence readies the program to accept your free form writing Open retrieves a document stored on one of the disks to which you have access By default the program seeks to open files in the special HED format If you have saved your file in Rich Text Format RTF so that you could access it in a commer cial word processing program you must change the File Type lower left corner of th
5. to do this operation whenever you print or use the Print Preview option but this option provides a manual way for you to accomplish this task The document should be repaginated whenever significant amounts of new text or graphic infor mation are added to it Page Format provides a dialog box that enables you change the four margins and ba sic tab settings for the document as a whole Print Preview changes the display to show how each page of the document will ap pear when printed This is especially useful when you want to fine tune your printout by forcing page breaks to occur precisely where you want them to be The left right spinners alter the page being displayed Note that you cannot edit the document when the Print Preview page is displayed To return to the normal display click FILE PRINT PREVIEW again or click the Print Preview icon button Print Setup enables you to specify the printer to which you will send your document to change paper size and to modify the orientation of the layout from the portrait to landscape Print Single spaced Double spaced Initially brings a dialog box into view that enables you to specify whether you want to print the entire document or a particular page or range of pages In addition you can specify the number of copies to be printed If you select the Double spaced option and your document appears single spaced on the display it will be reformatted using double spacing until the pr
6. Jan Memory disturbances i in the elderly Paper presented at the Florida Conference on Aging Gainesville Notes to yourself about this reference This paper presents some provocative data about assessment of memory deficits particularly when high information processing levels are incurred Type the citation information author publication date title name of journal etc using the for mat provided at the top of the card This format changes according to the type of publication journal article book chapter and so forth Be sure that you underline text in the same way in dicated by the same citation Then you can type comments such as a brief summary of the work flaws in the design or ar gumernt relationships with other studies that you might need later as you develop your docu ment These comments are saved automatically when you save your document so that you can access them when you resume work on it As indicated in the previous paragraph if you do not type comments in the comment box when you create the reference card you can always add them later Finally note that the Reference Cards on page 11 shows an option labeled Citing in text When you select this option the figure shown next is displayed Use the selection box to bring into view the preferred ways to refer to a particular reference in the body of your document Some of what the Cit i ing in text option dis plays References Cards ine E
7. Manuscript Mentor C Michael Levy PhD 1999 Psychology Software Inc 2 MANUSCRIPT MENTOR Contents Overview 2 Installing Manuscript Mentor 3 Starting Manuscript Mentor 3 Writing a lab report Starting a new report 4 Saving a draft 5 Resuming work on a saved report 6 Writing personal correspondence 6 Understanding the Manuscript Mentor menu options File option 6 Edit option 8 View option 8 Insert option 9 Format option 9 Table 10 References 10 Scratchpad 13 Help 13 Understanding the Manuscript Mentor icon buttons 15 Overview Manuscript Mentor is a personal word processor customized to help you to prepare laboratory reports that conform to the guidelines published in the Publication Manual of the American Psy chological Association 4th edition That manual is extraordinarily useful but most students find mastering all of the details involving the mechanical preparation of their reports consumes valu able time that they might better devote to developing the content of their reports With Manu script Mentor you may never need to consult the APA manual virtually all formatting layout and structural issues are resolved by this program When you use the program to prepare a lab report Manuscript Mentor will do the following e Prompt you for all of the information needed for your title page and then will organize and format this information correctly e Give you general advice about what to include in your a
8. acarcript Muse STUDISET ATE beginning of the sug ES 5 S imsi uw Dh Besma bowie ie gestions and recom DEW SOLAS AE E mendations provided be is Ess mizu anke when you begin a lab gt n et report 1 wit also your name and the rated with you your nstitutional alfliation a Nee fers ihe sofware lo bagi a raw raci They Oten make of what the abstract says The vw the blowing This may look slightly differently on your computer display depending upon its screen resolution settings To keep the display screen tidy your report will be single spaced as you compose it When you need a printout of a rough draft consider printing it using the single spaced printing option see page 7 The final copy of your report should be double spaced and the simplest way to accom MANUSCRIPT MENTOR 5 plish this is to use the FILE PRINTIDOUBLE SPACED sequence Manuscript Mentor automatically reformats your report using double spacing and returns it to single spacing when printing is complete Review the recommendations in each section Pay particular attention to suggestions made in the notes for the results discussion and suggested readings sections They may help you in planning your data analyses and help you to understand how your data might be interpreted The suggested readings are no substitute for a reference section they point you to the research lit erature that may be useful in putting your work in a broader
9. ard to the document in view inserting this information at the cursor location Clear deletes the highlighted text Similar to the Cut operation but after using EDIT CLEAR the information cannot be pasted elsewhere in the document If you ac cidentally delete information using EDIT CLEAR you can retrieve it if you immedi ately click EDIT UNDO Select All highlights the entire document This is useful if you want to change the font or paragraph settings for the entire document using the minimal number of key strokes or mouse clicks Search displays a dialog box that enables you to enter a word or phrase to search for in your document Depending upon the options selected you can force it to match whole words e g so that if you were searching for them the program would not display themselves to be case insensitive e g so that the program would dis play instances both of them and Them and to begin the search moving forward or backward in the document beginning at the cursor location Continue Search If after you have specified a term to look for in the Search dialog box the search operation does not locate the exact occurrence that you want you can continue searching for the same term by clicking EDIT CONTINUE SEARCH Alter natively you can press the F3 key Replace displays a dialog box similar to that used in the Search option The main dif ferences between these dialog boxes is
10. bstract and introduc tion e Give you a template to complete for each source that you choose to include in your reference section to help ensure that each entry is correctly format ted You will enter information for each reference on the equivalent of a note card This enables you not only to store the basic citation information but also to store summary information about each source that you can later copy into your report e Print out single spaced draft copies for you to edit before you print out a final double spaced copy for submission to your instructor The Manuscript Mentor also aids you in preparing reports for other courses senior theses term papers as well as generating personal correspondence The features listed above are available when you do any of these kinds of writing but of course the program cannot give you specific MANUSCRIPT MENTOR 3 suggestions about statistical analyses or about references to consult unless your project involves one of the programs referred to in this manual An important feature of Manuscript Mentor not found in commercial word processors is a Scratchpad that you can use at any time to jot down notes to yourself about ideas that you want to include later in your paper You can print out these notes and save them in a separate file and you can copy all or portions of them into your current manuscript Installing Manuscript Mentor To install Manuscript Mentor with Windows running inser
11. context As you consult these and other references it may be helpful to make notes to yourself about each reference Manuscript Mentor provides an easy way to do this while at the same time preparing the program to establish and to print the reference section of your report The Refer ence option on the menu bar provides access to the electronic equivalent of a stack of note cards You can use each card to record the complete citation information needed by the pro gram to construct your reference list as well as observations that you might later want to incor porate into your report See page 10 for more information about using the Reference option After you begin your report ideas may occur to you that are inappropriate to type in your report at the location where you are working Manuscript Mentor provides an area where you can quickly jump so that you can record those fleeting inspirations before they disappear from your working memory Simply click SCRATCHPAD to reach this secondary word processor Information recorded on the Scratchpad can easily be copied into your document and is saved automatically whenever you save your report so that you can access it whenever you resume work APA guidelines are explicit about what your title page should contain and how the information should be arranged Manuscript Mentor takes care of these formatting requirements when you click HELP TITLE PAGE SETUP and fill in the blank areas The title author s
12. e Open dialog box to RTF Before retrieving the file the program clears the dis play Merge opens a document stored on one of the disks to which you have access and in serts it at the current cursor location See the comments in FILEJOPEN regarding File Types You can merge several files that were saved using different file types e g HED ASC RTF As noted later you must save the merged document with either the HED or the RTF formats in order to save all formatting information Save stores a copy of the current document using the same file name and location that you used to retrieve open merge the file Also saves the contents of the Scratch pad and the Reference cards to files having the same file names but with SCR and REF suffixes Save As opens a dialog box that prompts you to specify a file name for the document and a location e g drive and directory Stores a copy of the file and leaves the document in view so that you may continue to work In addition saves the contents of the Scratchpad and the Reference cards Save Profile stores global information about the current document in the subdirectory that contains the Manuscript Mentor program This information is accessed when the program is next used enabling you to continue using the same margins tab settings fonts and so forth when you begin work on a new document Repaginate Document reassigns page numbers to your document The program at tempts
13. ed if no text is highlighted the changes apply only to the paragraph containing the cursor Background color Gray background toggles the color of the display back ground between a pale gray and the basic color palette Metric inch toggles the units of measurement on the ruler between millimeters and inches Table Manuscript Mentor provides two ways to make simple tables e g of data One way is to click TABLE on the menu bar or the Table icon Either operation bring up the dialog box shown below that prompts you to enter the number of rows and columns needed for your table By default the program will set up a 2 row 2 column table You can use the Table option later to add or delete rows or to change the width or height of rows or columns The Table option showing Table that the author seeks to add a table with two rows Options and two columns Add Lable Get Cell Contents gt Insert Row Set Cell Contents Delete Row Set Cell Font Adiust Row Height Adjust Column Width Cols Rows The table will be as wide as the current margin settings If you want the table to be narrower than the rest of your document temporarily change the margins to new values create your table then return the margins to their former values The table created with this option draws thin borders around each cell of the table like that shown below A sample table below
14. eference cards will be named MY REPT REF RESUMING WORK ON A SAVED REPORT To resume work on a report that you have saved hold down the mouse as you move through the FILE OPEN sequence When you release the mouse button a dialog box appears and asks you to specify the location and name of the file that you saved earlier If you used the Scratchpad see page 13 or entered information on any of the Reference cards see page 10 the contents of your Scratchpad and Reference cards will be restored automatically when the document file is opened using Manuscript Mentor Writing a term paper To begin writing a term paper hold down the mouse as you move through the FILE NEW TERM PAPER sequence then click Any document that was previously showing in the Manuscript Men tor text window will be erased Except for the initial information displayed this option provides the same capabilities as described for writing a lab report Complete the Title Page Setup see page 13 and a reference card see page 10 for each source that you cite so that Manuscript Mentor can format these special pages for you and in sert them correctly when it prints your term paper The processes of saving copies of your drafts and resuming your work are identical to those de scribed earlier for lab reports Writing personal correspondence To begin writing personal work that does not need to be arranged like an APA style research re port or a term paper hold down the
15. inting takes place after that it will be reformatted back to single spaced If it was double spaced before printing starts it will be formatted the same way after the double spaced printout is 8 MANUSCRIPT MENTOR made Telling the program to print your document single space similarly leaves it using the same spacing after printing as you used before printing Exit clears the display and shuts down the Manuscript Mentor program Edit option enables you to copy or move portions of a document from one place to another to search for and replace terms and to cancel or undo many operations Undo restores the document to its state immediately before the last operation that you did For example if you select a paragraph and accidentally press the delete key click EDIT UNDO or the Undo icon button to restore the deleted paragraph to its Original position in the document Cut copies the highlighted text to the Windows clipboard then deletes the text from the document If you need to move text from one place in your document to an other highlight the text and click EDIT CUT or the Cut icon button Then move the cursor to the place in your document where you want the information to be and click EDIT PASTE Copy copies the highlighted text to the Windows clipboard leaving the original infor mation intact Use this option when you want to duplicate information easily Paste copies the contents of the Windows clipbo
16. ks off the width of the document in fractions of inches The Format option on the menu bar enables you to change these marks to millimeters Beneath the 0 and 6 5 inch marks on the ruler are black triangles that represent the left and right margins An easy way to alter your margins should you need to is to slide either or both triangle left or right with the mouse If you had set tabs they would appear beneath the ruler as upward pointing arrows their positions can also be altered by moving them with the mouse The large white area in the middle of the screen is your writing area The cursor is a vertical bar located in the illustration in the top left of the writing area The open square adjacent to the cur sor in the illustration identifies the end of your document At the bottom of the screen is a status bar that indicates the number of the page currently in view and the total number of pages in the document For example 3 4 would indicate that the third page in a 4 page document was in view This area also shows the row and column number of the cursor Writing a lab report STARTING A NEW REPORT When you select File then New Lab Report a template is opened that the layout of a prototypic paper section by section Each section is accompanied by suggestions and recommendations This information appears in blue letters to remind you to delete it before you submit the report to your instructor This illustrates the M
17. n this option is off these symbols are hidden Show pictures as frames when this option is on any pictures that you have inserted into your document will be represented by a box or frame that identifies the size and placement of the picture The performance of Manuscript Mentor may be signifi cantly impaired if many pictures are visible in a long document Whether the pic tures or the frames are displayed has no bearing on printing operations that is the pictures will always print even if the display shows a frame Like all of the View op tions this option affects the entire document All pictures in your document will be either shown or will be marked by frames Note The pictures that you bring into your document must have been saved as bitmaps Pictures can be line drawings photographs or graphs Insert option enables you to insert page numbers the current date the current time a picture or a forced page break in your document Page number this option causes the program to insert a page number at the top right corner of each page within the header This operation occurs automatically when you begin work on a lab report or a term paper Date inserts the current date at the cursor location Time inserts the current time at the cursor location Picture opens a dialog box that enables you to select images stored on any disk that you can access to preview them and to paste them into your document at the cur
18. ort Copy Print author left as personal reminders Make notes to yourself here To include portions of these notes in your document highlight a passage then click COPY Next exit to the report and click EDIT PASTE I shouldn t forget to include a discussion about what Neisser said about this a Gotta call Dad after 11 about the dent in the car Help enables you to obtain online assistance about the options described above In addition it gives you access to the Title Page Setup and the Abstract Setup screens and provides basic information about Manuscript Mentor About Tells the version number of this program and identifies the person who de signed it Title Page Setup A fill in form that asks you to provide the elements contained on a title page arranged according to the current guidelines of the American Psychologi cal Association When you complete this form your title page is generated at the beginning of your report If you decide later to modify the title or any other element of the title page you should make the changes using the HELP TITLE PAGE SETUP sequence from the menu bar rather than making changes to the text on page 1 of your document Manuscript MENTOR 14 The Title Page Setup Screen with all elements Title Page Setup f completed Pe fective Factors in Human Problem Solving A SOLS C amegie Mellon University ARALL EF actors in Problem Solving ELLE Problem Solving x Abst
19. ract Setup A fill in form that enables you to enter the prose destined for your report abstract When you complete the form the program properly formats and places the abstract on page 2 of your document when it is printed This is what the Ab r Fite Edit View Insert Format Table References Scratchpad Help stact Setup locks lke DEE SES aisle aainiS mia Ee SS 0 1 4 Abstract Erase this line of text and begin your abstract here Do not indent this paragraph o Search for Help on Enables you to obtain information about any of the menu options described above This is useful if you are using Manuscript Mentor and do not have this manual handy MANUSCRIPT MENTOR 15 Understanding the Manuscript Mentor icon buttons This illustration will help you to determine what each Manuscript Mentor icon button does 12 3 45 6 7 8 9 10 11 12 13 14 15 16 17 Sa aaa ee SS 23 24 25 26 1 Clear the display area so that composing can begin on a new document 2 Open an existing document 3 Save the current document in the same location using the same name 4 Print the current document using the formatting displayed 5 Print preview This is a toggle That is after viewing how your document will look in the pre view mode you must click this icon again to return to the normal display mode 6 Cut 7 Copy 8 Paste 9 Undo 10 Ruler 11 Tabs and margins 12 Search and replace 13 Picture 14 Table 15
20. t Disk 1 into the computer then click FILE RUN Next type A setup or B setup depending on whether the disk drive is named A or B The installation program will tell you when you need to insert Disk 2 Once the program is installed store the original disks in a safe place You may install Manuscript Mentor on multiple machines provided that only one copy is run ning at any particular time NOTE Manuscript Mentor is a personal word processor designed to run as a single user program It was not designed to be installed on a network doing so may produce unpredictable results Starting Manuscript Mentor Start Manuscript Mentor by double clicking on its Windows icon When the program has fin ished loading your screen will look like this Manuscript Mentor LicensedwMichaellevy Menu bar File Edit View insen Format Table Actercnces Scratchpad Help Icon buttons Cafes ES aff Tay AEAN Ruler oS Afets Sie alr els lala ais Tabs amp mar gins Writing area Status bar Notice the menu bar at the top of the display It shows a row of options beginning with File and ending with Help Clicking these options causes the presentation of additional choices as sum marized later in Understanding the Manuscript Mentor menu options on page 6 Beneath those 4 MANUSCRIPT MENTOR options is a series of icon buttons whose functions are explained in Understanding the Manu script Mentor icons on page 15 The ruler mar
21. t to Report Copy Citing in Text Print similar to the following ap pears on your display ex cept that no references or comments appear Current References his reports 2 important and interrelated studies of how students write Authors show how to measure the amount of effort that goes into each stage of the writing process and explain how students knowledge of how mich time they devote to each stage of writing corresponds to the actual time spent The selection box displays one reference at a time from the set that you have entered To review another source click the downward pointing arrow on the right edge of the top bar then make your selection This Reference Card view enables you to examine your notes about any reference and to copy part or all of them to your document If the comments box is empty you can type your comments in it now you can add additional remarks into a comment box that contains information at any time To enter citation information about a new reference click ADD REFERENCE A second card illus trated here comes into view 12 Manuscript MENTOR The Add A New Refer ence card showing a sample citation for a conference talk top and the author s entry mid dle At the bottom are Journal article Chapter in book Unpublished document notes the author made Book Conference talk O Other about the conference talk References Cards Smith R E amp Jones M A 1997
22. that the Replace option asks you to specify an additional term a letter word or phrase that will replace the term in the Search area The Replace All option makes all of the possible replacements automatically The Replace option button replaces only one instance at a time View option the five View options all are toggles That is clicking the option once turns the option on and clicking it again turns it off Header Footer enables you to view directly the information that will be displayed in your header and footer When you begin work on a lab report or a term paper Manuscript Mentor uses the short title that you specify on the Title Page Setup as the header for your document It places this information along with the page num ber at the top right of your document You will need to make the Header Footer MANUSCRIPT MENTOR 9 visible only if you need to alter this information If the header or footer is blank no header or footer will be printed Tabs when this option is on the places where you have pressed the tab key are marked in your document with an arrow gt When this option is off these arrows are invisible Spaces when this option is on the spaces between words are marked with small dots When this option is off these dots are invisible Line feeds when this option is on the places where you forced line feeds by pressing SHIFT and ENTER simultaneously and paragraph symbols are visible Whe
23. was created with the Table option Then the user changed the paragraph settings in columns 2 and 3 so that the data would be centered but the information in column 1 would be aligned at the left edge of the table The simplest way to achieve this is to move the cursor into a cell then click one of the paragraph formatting icons see page 15 Table 1 Sample means and standard deviations for Group 1 and Group 2 Mean Standard Deviation Group 2 If you prefer tables without the thin lines provided by the Table option then set multiple tabs and compose the table using the second basic method composing as you would on a typewriter The tab icon buttons enable you to position tabs visually on the ruler depending upon the upon you select any tab can position information so that everything in the column is aligned on the left or on the right is centered or so all decimal points in a column are aligned References This option gives you an electronic equivalent of a box of note cards You can list one of the sources that you consulted for your paper on each note card You can also write notes about each reference that you can paste into your document at any time In addition the option Manuscript MENTOR 11 provides examples of how to refer to your citations in the text The References option automati cally builds a reference list and positions it correctly within the report When you cick REFERENCES O on the menu bar the screen Exi
24. xit to Report Copy Citing in Text Print Current References Citing References in Text jal Return to References Cards Here are samples showing how you might talk about different types of materials in your report ONE WORK BY ONE AUTHOR Ransdell 1996 examined the In an unusual technique Marek 1996 asked participants to In 1994 Levy reported the effects of ONE WORK BY MULTIPLE AUTHORS For sources that have two authors you must refer to both names each time the work is discussed in your manuscipt If the reference has 3 5 authors identify all of them the first time you use the reference in the text but thereafter use the last name of the first author followed by et al For example Levy Marek Lea and Ransdell 1995 found 1st mention The MANUSCRIPT MENTOR 13 Scratchpad The Manuscript Mentor Scratchpad is a feature that enables you to make notes to yourself on the fly whenever they occur to you Later if you want to incorporate an idea into your document you can return to the Scratchpad highlight the relevant text copy it to the Win dows clipboard and after exiting to your report use EDIT PASTE to insert the idea You can also print the text contained in the Scratchpad When you save your document the contents of the Scratchpad are also saved automatically so that they are available when you resume work The Scratchpad shows Scratchpad here two notes the A z Exitto Rep
25. y in a special format If you will need to do further work on this report using another word processor such as Microsoft Word or WordPerfect for Windows then ensure that you change this special file type HED to Rich Text Format RTF Do this in the Save File as Type box at the lower left of the Save As dialog box Saving your work using the ASC file type removes all character formatting in your report Note that if you work on your document using another word processor and plan to resume using Manuscript Mentor it is also necessary to save your report using the RTF format in the other word processor 6 MANUSCRIPT MENTOR Any information on the Scratchpad or Reference cards see pages 13 and 10 respectively will be saved in their own files so that when you resume work using Manuscript Mentor you can again access your Scratchpad notes and reference information The contents of these files are written in RTF format so that you may edit them in another word processor The same precaution mentioned at the end of the previous paragraph applies to editing of your Scratchpad or Refer ence files using another word processor Scratchpad and Reference card files are saved using the same file name that you assign your report the files are distinguished by their suffixes Thus for example if you save your report using the name MYREPT RTF the contents of the Scratchpad will be saved automatically in a file named MYREPT SCR and the contents of the R
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