Adviser desktop manual 2013.pub
Contents
1. CareerVoyage Software for the hard decisions A Career Advisers Desktop Network User Manual Introduction Welcome to Career Voyage 2013 This Manual is intended for career practitioners Contents Page z Technical Support Customer Support 1 If you require technical support please email us at support jiig cal com au or call our Central Office The most effective way to receive support for all error Login Wecome Fages messages is to email the message the installation details any screenshots and Career Adviser Mode what you were doing at the time to support jiig cal com au Configuration Page 3 Professional Support Client Accounts Page 5 You may first wish to refer to your Accreditation Training file as comments pro duced by the software are explained there You can also contact Central Office Adviser Details Page 6 contact your local JIIG CAL representative or email your enquiry to info jiig cal com au Org Details Page 6 Register Page 6 Feedback and Suggestions We welcome your feedback and suggestions which are best expressed in an Report Centre Page 6 email to info jiig cal com au so that we can keep a record of your comments to add to our Wish List Alternatively please call Central Office Interest Profile Adviser screen 7 Job Suggestions Client Mode Information for Advisers 8 Job Suggestions Adviser screen 9 Contact Us Frequent Asked Questions 10 JIIG CAL Au2. Username 01000001 02000001 03000001 04000001 05000001 Password 01000001 02000001 03000001 04000001 05000001 You can create new Adviser accounts by logging into an Adviser account and clicking on Configuration tab and clicking Create New Adviser You can also view and manage the Advisers by logging into the default Organisation level by using username orgadmin and password orgadmin logout Career Interest Guide Career Voyage will enable you to work through the following stages Interest Guide Interest Profile Job Factors Job Suggestions Action Plan Report Centre Interest Profile Job Factors Action Plan Repgyts Centre Job Suggestions You can navigate by clicking on the appropriate tab at the top of the screen Collects information about your personal likes dislikes and preferences as they relate to the world of work Displays your work related interests in an interactive bar graph Collects information about your preferred working environment and other important job factors Provides you with a list of suggested occupations ranked in order of suitability based on what you have said about yourself Assists you to begin planning and setting goals for your future career Allows you to print selected reports summarizing your Career Voyage results When creating a new Adviser or Client account you will first come to the Welcome page To enter enter details your user deta
3. myfuture edu au Tissue Culture Technician 61 TAFE and university handbooks Primary Products Inspector Quarantine Officer 62 Childcare Coordinator Working with the Job Suggestions Adviser screen r areer Horse Breeder Manager 1 aww iia ibs The Job Suggestions Adviser screen shows a ininiesnaeininionsesin m Summary of the client s Interest Profile bands and sn Top 20 Top 40 oes next responses to the Job Factors Return to the client s Interest Guide Interest Profile Job Factors Job Suggestions screen using the Job Suggestions e con a ae Papon ele ah tab or Shift A Interest Place Hours Activity Clothes Type 4 SL In one place SL Normal hours N Sitting N Uniform N lick headi di h ype 2 L Outdoors L Shifts N Standing N Protective clothes N SH FT A Click on any section hea ING to 80 Irect y to the Type 6 L In several places L Weekends N Lifting N Smart tidy clothes N corresponding Job Factors screen Type 1 N Indoors N Early mornings N Being energetic N Type 3 D Overseas N Evenings N Driving around N Type 5 D On call N Travelling N People Risks Equipment Talents Skills Ja On your own L Health hazards L Office equipment L Music L Creative arts L In a group L Accident L Machinery L Acting L Biology L With the public L Hand craft tools L Writing L Chemistry L Lab equipment L Sport L Information technol L Dance L Economics
4. file is called OOO001 U AU xml or if using the New Zealand version your file will have NZ in the place of AU 4 You may now choose to delete the original records from Career Voyage You can import the exported records back into Career Voyage if required in the future Importing 1 You can import records which were previously exported from the same Edition of Career Voyage Please contact us if you wish to import Network edition records into Web Access You can import records from Career Voyage 2011 or 2012 into Career Voyage 2013 2 The file containing your Career Voyage client records needs to be stored in the location specified in Org Details under Records folder path The file must be called 000001 U AU xml or if using the New Zealand version your file will have NZ in the place of AU Login to adviser mode and go to the Client Accounts tab 4 Click import and a new page will appear showing the records available for importing Select the record you wish to import and click import here you can also remove records from the export file by clicking delete but this can not be undone To return to Client Accounts click the Client Accounts tab W Ui Action Plan This stage facilitates goal setting and planning of suitable and realistic action strategies Clients can use this to build on personal and job information generated during earlier sessions w
5. group name click left mouse button with either Ctrl or Shift to select multiple records and click change group then enter a group name in the field and click apply Interest Profile whose stage is showing as IG STOP Clicking on check IG will allow them to proceed to Job Factors stage Temp client list Generates a report listing the login details for all Temporary Accounts Stage Displays the clients progress Blank not started IG number Interest Guide is completed as far as screen number IG Interest Guide completed IG JS number Interest Guide and Job Factors completed as fas as screen number IG JS Interest Guide and Job Factors completed to the Job Suggestions lt IG Stop gt The Stop after IG feature has been activated for this client To allow them to proceed you need to click check IG Client accounts allocated This is the number of new client accounts created during the current subscription period NOTE This figure will not change if you delete records Total allowed This is the maximum number of accounts that can be created during the subscription period To increase this please contact us Open record Opens the highlighted client record to the Interest Profile Adviser Screen NOTE A We recommend you do not allow clients to work on a record opened from the Clients Accounts tab in adviser mode because they would be able to access othe
6. Adviser screen Interest Guide Interest Profile Job Factors Job Suggestions Action Plan Reports Centre You can access the Job Suggestions Adviser screen when logged in as either a client or an Adviser Here are your job suggestions based on what you ve told Career Voyage itr Horticultural Manager H E f a H N Food Technologist 66 JOB DESCRIPTION ee ee ee Cardoner 66 Controls running of market garden orchard or garden centre Accessing the Job Suggestions Adviser screen e When logged into Adviser mode go to Client Accounts select a client record click open record and click the Job Suggestions tab Use Shift A to toggle to the Job Suggestions Adviser screen e When a client is logged in and at the Job Suggestions screen EDUCATION AND TRAINING FOR YOUNG PEOPLE Year 12 maths and science for entry to diploma in horticulture Farmer Farm Manager 65 use Shift A to toggle between the Job Suggestions screen HIFT A Fish Farmer Aquaculturalist 64 or similar and the Job Suggestions Adviser screen Natural Resource Manager Wildlife Officer 63 PERSONAL QUALITIES Forest Ranger Technical Officer 63 Technical skill able to plan business sense able to manage Massage Therapist 63 pe REFERENCES Landscape Gardener 62 Job Guide jobguide thegoodguides com au Animal Technician 62 Career Information Centre myfuture Australia s Career Information Service
7. L Art craft L English L Languages otherth L z Leanazan laas 1 Couldn t cope Heights ladders Rough ground Enclosed spaces Health None Rough seas Oil grease Blood Dirt mud generate report Generates the Job Suggestions Adviser Report an asterisk highlights factors entered as a serious concern in the responses y generate report Frequently Asked Questions Forgot Your Password Clients Client logins can be retrieved from the Adviser s Client Accounts page Advisers Adviser logins can be retrieved from the Organisation Administrator s Adviser Accounts page The default username is orgadmin and default password is orgadmin If you have changed your username and password for the Organisation and forgotten that to then you will need to use a tool to retrieve your username and password If you are using the Desktop edition this tool is found in C Program Files JIIG CAL Career Voyage 2013 Desktop bin PwdHelper exe If you are using the Network edition this tool is accessed under the Career Voyage Network Server program group on the Window Start menu Shift R Function Restart Interest Guide If during the course of working through the Interest Guide screens a client feels she has made a wrong choice of Level it is possible to return to the Level choice screen by pressing the Shift R keys once and at the same time do not hold them down The Interest Guide can only be restarted once Stop Aft
8. conomics TYPE 4 Art and design TYPE 5 Social service and health care TYPE amp Language and Literature check IG Once the Adviser has reviewed and acted on any program generated comments and E teron sing e thon etait the client is happy with the profile click check IG Tat pn md cory ovn erpinen IG checked work concemed with energy resources and production Note 1 This is only required if you are using the Stop After IG feature recommended z u rh Note 2 You can also check IG for multiple clients in the Client Accounts adviser page A noticen eaten Summary Original Adjusted 2 allow review Interest D L L D Pref Score Bands Score Bands Takes the client back to the beginning of the Interest Guide to review his her responses First Type 3 13 12 12 69 L 72 SL KS N 6 2 i i A Second T 1 5 14 13 10 68 69 Changes to responses in the Interest Guide may result in the client also needing to parcia A 9 4 Interest Guide Interest Profile Third Type 5 Fourth Type 2 Fifth Type 4 Sixth Type 6 Total L 62 L 11 11 9 64 55 N 13 10 10 64 N 10 8 6 8 56 D 63 12 11 11 66 respond to additional different Preference items forced choice comparisons 55 27 SHIFT A Quite Eo i Or Onmnwo change level Allows the Adviser to change the client s chosen Level of Education and T
9. e box and tick the show message box IG Profile Options Original Calculates all Interest Profiles using the clients actual responses to the Interest Guide without any adjustment for Response Styles Advisers can then make adjustments manually Adjusted If a response style is suspected Career Voyage will automatically adjust the Interest Profile to compensate for the suspected biases Group Allocation Default group name The group name entered here will be applied to all new client accounts The group name can also be edited on the Client Accounts screen Configuration Page Part 2 Printing Options Print Christopher Mills logout VT ria A Clients generate all Career C Trial Client Options V Voyage client reports areer Adult Interest Profile and Job Factor Configuration Client Accounts Adviser Details Org Details Register questions are ta rgeted for clients aged Client reports can not be generated in avert client mode Adviser reports can always be CONFIGURATION only to be used by a JIIG CAL accredited career adviser Young People Interest Profile and Job generated Printing Options O Client Options IG Profile Options ia a targeted for clients age to 18 Ask Clients will be asked to choose 2 Cover page for all reports 2 vV Cover page for all reports Young People Adjusted for response style which mode is suited to them vV One page per j
10. er IG Setting Instructions Why does Career Voyage stop clients at the Interest Profile The Stop After IG option is enabled by default Stop After IG prevents clients from proceeding beyond the Interest Profile so that Advisers can review the profile with the client and deal with any Comments highlighted Ignoring problems detected by Career Voyage sometimes leads to discouraging results at the Job Suggestions stage Career Voyage is deliberately designed to be administered under the supervision of an Accredited Adviser Check IG Enabling clients to continue past the Interest Profile Allowing a single client to continue 1 Go to the Interest Profile Adviser screen for that client 2 Click check IG 3 Click OK in the pop up box 4 The check IG button will change to IG checked which indicates that the client can continue to the Job Factors Exporting amp Importing Client Records Exporting 1 Login to adviser mode and go to the Client Accounts tab 2 Select the records to export and click export records can be only exported at a completed stage i e Interest Profile or Job Suggestions 3 A copy of these records will now be stored in a file in the location specified in Org Details under Records folder path You can move the file to a different location but if you wanted to later import the records back in you would need to put the file back into the correct location The
11. formation Centre 68 P myfuture Australia s Career Information Service Open View Notepad section to generate the Notepad click the job title and click Primary Products Inspector Quarantine Officer 62 myfuture edu au Not d Job Details R v u eget otepad JO etalis Report delete This will only delete the job from Tissue Culture Technician 61 TAFE and university handbooks p p the Notepad list and does not affect any Childcare Coordinator 61 other list Horse Breeder Manager 61 add to notepad 6 To remove all jobs from the Notepad click clear all This cannot be undone Explore Other Jobs or Similar Jobs View Notepad up to 10 jobs show similar jobs pros amp cons Dex Top 20 Top 40 QA Sse Ca leat next Other Functions on the Job Suggestions Screen Top 20 This option is selected by default The client s Job Suggestions list will consist of the top 20 jobs with the highest suitability ratings Top 40 When this option is selected the client s Job Suggestions list will consist of the top 40 jobs with the highest suitability ratings NOTE As a broad generalisation 20 Job Suggestions is sufficient for clients starting out on a new career path and looking to narrow down their occupational search However if the suitability ratings for all top 20 jobs do not range by more than about 10 points the client may benefit from looking at the top 40 8 Job Suggestions
12. hout clicking save These are required fields These are required fields Adobe Flash Player 9 Christopher Mills logout logout 3 Trial Configuration Client Accounts Adviser Details Org Details Register Configuration Client Accounts Adviser Details Org Details Register and click generate report Register This is where you enter the registration key When you need to Interest Guide Report Job Suggestions Report tas ica eae hc Report Centre Select the reports Action Plan Summary Report you wish to print for the accounts Adviser interest Guide Summary previously selected on the Client Adviser Job Suggestions Summary Accounts screen Licence Expiry Date 31 03 2014 ha generate report Interest Profile Adviser screen You can access the Interest Profile Adviser screen when logged in as either a client or an Adviser logout Accessing the Interest Profile Adviser screen gt close record e When logged into Adviser mode go to Client Accounts select a client record and click open record e When a client is logged in and at the Interest Profile screen use Shift A to toggle between the Interest Profile Screen and the Interest Profile Adviser screen Action Plan Reports Ceritre Interest Types TYPE 1 echnclagy TYPE 2 Biologecal scences and medione Working with the Interest Profile Adviser screen TYPE 3 Finance and e
13. ide Adviser s Report use original bands This button is applicable when the client s Interest Profile is showing the Adjusted Bands which can be under the following circumstances the Adviser has manually adjusted the profile the Adviser has configured Career Voyage to use the program generated adjustments when response styles are detected or the Adviser has chosen to use the program generated adjustments for this client Click use original bands to change the Interest Profile to the Original Bands 7 use adjusted bands Click this to change the Interest Profile from the Original Bands to the automatically Adjusted Bands Job Suggestions Client Mode Information for Advisers Job Suggestions section Shows a list of suitable Job Suggestions based on the client s Interest Profile and responses to the Job Factors Explore Other Jobs or Similar Jobs This section can display either of 2 differ ent lists 1 Similar Jobs List Display this list by click ing show similar jobs automatically opens this section 2 Other Jobs List Allows clients to search 1m Interest Guide Interest Profile Here are your job suggestions based on what you ve told Career Voyage Job Factors 3 a i AF 1 Job Suggestions Rating 5 Tors a add to notepad Adds the currently selected job to the client s personal Notepad pros and cons Displays a per
14. ils click on enter details button Begin the application by first entering your user details Configuration Page Part 1 Career Adviser mode is used to manage your client records and the Career Voyage program The information given in this section will assist you to configure Career Voyage to suit your particular requirements for the way you administer the software You will need to be logged in as an Adviser to complete this section Adviser Options Stop after IG Prevents clients from proceeding past the Interest Profile until the Adviser has checked their results Adobe Flash Player 9 Configuration Client Accounts Adviser Details v Clients are not forcibly stopped at the Interest Profile Client results still need to be checked by the Adviser Printing Options Vv Print Adult NOTE We recommend every client pro V Cover page for all reports file should be checked and action taken where necessary before clients are allowed to proceed to the Job Factors section Vv One page per job description Adviser Options 1 Vv Stop after IG 2 Auto email Email Server not configured __ Hide client usernames and passwords Auto Email o If this option is selected an email will be sent to notify the Adviser when a client has completed the Interest Guide The Adviser can then review the Interest Profile Hide client usernames and passwords This enables Advisers to hide
15. ith Career Voyage as well as through discussions with their Adviser The clients entries in the Action Plan can be printed as a report Clients can click between the Job Suggestions and Action Plan tabs while completing the Action Plan NOTE The Action Plan saves all entries made by the client one full page at a time Clicking next saves all entries on that page Leaving the Action Plan without clicking next will cause all information on the current page to be lost 10
16. ob description Ask client 1 Vv Print Adult Original One report cover page will be created per client when you generate one or more Adviser Options Client Account Creation Group Allocation reports V Stop after IG Self start up Default group name Apply Configuration Settings Click apply to save changes To cancel all Le ee Temp accounts changes leave the page without clicking Ch his setting will be applied __ Hide client usernames and passwords A a Ta don t un MaE n a pply create new adviser Organisation Message No cover pages are created One Page per job description v Show message enter in box below When printing client s notepad each job a ER ra begins on a new page Welcome to Career Voyage 2012 No page breaks are inserted Default setting Client Accounts Page The Client Accounts page provides all of the details of the clients students and you are able manage these accounts on this page r Christopher Mills and F 1 1 1 1 Client Accounts logout Client Accounts Table Configuration Adviser Details Org Details Register Client accounts allocated 1 Total allowed 40 Sorting click on any column heading to sort CLIENT ACCOUNTS all client records in that column To reverse First Name Last Name a a a the sort order click the header again Group 2 Stage Wright Trial IG4 IG Sto Career Voy Test Comments Username Pas
17. or mask usernames amp passwords from immediate view eg To view the username amp password you simply click on the masked field and it will be displayed Create New Adviser This enables Advisers to create new Adviser accounts Click on create new adviser and enter the new adviser details Default setting Christopher Mills Client Options Young People Ask client Self start up Temp accounts Organisation Message Hello students Welcome to Career Voyage 2012 logout 3 Trial Org Details Register CONFIGURATION only to be used by a JIIG CAL accredited career adviser Q IG Profile Options Original Adjusted for response style 5 Client Account Creation O Group Allocation Default group name Changes to this setting will be applied to all Advisers in your organisation QO v Show message enter in box below Client Account Creation Self start up enables clients to create their own account from the Login screen Advisers can still create Temp Accounts Temp accounts Enables Temp Accounts method of client access only Self Start up is disabled Organisation Message Advisers can enter a message that will be displayed to their clients students when they first login The message is the same for all Advisers in your organisation so if one Adviser enters a message it will display for all clients within their organisation Type your message in th
18. r client s accounts and alter settings NOTE B The client needs to complete the Interest Profile before the record can be opened NOTE C To return to Client Accounts click close record appears beneath logout Delete record Deletes the currently selected client record s Use Ctrl or Shift to select multiple records 5 Adviser Details Org Details Register Report Centre Pages idobe Flash Player 9 Christopher Mills sr Christopher Mills logout logout x Trial j Trial Career Configuration Client Accounts Adviser Details Org Details Register oE EELE GETE Suite 7 45 Cedric Street Surname Organisation name Org Details Shows the current organisation details and allows you to edit uburb tirlin i a n n these details The organisation details are meae wz the same for all accounts and can be Country Austrai edited by any adviser Any changes will be Phone applied to all other accounts Click save to apply your changes To cancel all chang es leave the page without clicking save First Name Address Email Username Password Confirm Password Adviser Details Shows the current details of the adviser account you are logged into and allows you to edit these details Click save to apply any changes To cancel all changes leave the page wit
19. raining Click change level select the appropriate Level and click apply The client will need to re do half or all of the Interest Guide The client s responses and profile for the original level will be lost To return to the Interest Profile Adviser screen without making any changes click cancel Comments PREFERENCES are INCONSISTENT However the L D scores indicate that there may be some Occupational Interests within a the framework of the Guide There is therefore some evidence for accepting this Profile as a basis for job matching However because of the inconsistency the Profile should first be discussed and agreed with the student client provided the choice of Level is correct Q There is oO of a possible LIKE RESP STYLE This Profile K4 oe that the stude has responded very allow review change level adjust profile use original bands Guideline Score Band SD 0 25 D 26 42 N 43 57 L 58 74 SL r amp use adjusted bands 5 A generate report adjust profile Allows the Adviser to make adjustments to the client s Interest Profile Click adjust profile make the required adjustments and click apply To return to the Interes Profile Adviser screen without making any changes click cancel If after adjusting the Profile you wish to return to the original profile click use original bands and all adjustments will be lost generate report Generates the Interest Gu
20. sonalised list of Pros and Cons for the currently selected job based on the client s Interest Profile and responses to the Job Factors Job Suggestions Action Plan Reports Centre show similar jobs Shows the Similar Jobs list for the currently selected job Every job has a list of other jobs which are similar in occupational interest and job factor preferences Horticultural Manager for other jobs that might interest them Food Technolo Gt 66 a a acs a sara _ They can enter all or part of a job title as Orchardist Market Gardener 66 Sere Ten AA YNTIAU eer ee eect ARESE ORs the search criteria Farmer Farm Manager 65 EDUCATION AND a FOR YOUNG Aies Year 12 maths and science for entry to diploma in horticulture Fish Farmer Aquaculturalist 64 or similar O gen erate report Natural Resource Manager Wildlife Officer 63 PERSONAL QUALITIES This button can generate either of 2 reports i i Forest Ranger Technical Officer 63 Technical skill able to plan business sense able to manage nding on which ion hav nin View Notepad section V Miia a people e pi e amp 5 En emo VOR Nave ps i t nel Lists all jobs the client has saved in his her SEANA ate REFERENCES aaa is k h personal Notepad maximum 10 jobs per Landscape Gardener 62 Job Guide jobguide thegoodguides com au Aa saan to generate the sai i O uggestons Report client To remove a job from the Animal Technician 62 Career In
21. stralia Pty Ltd Mailing and physical address Suite 7 45 Cedric Street STIRLING Western Australia 6021 Ph 61 8 9440 5333 Fax 61 8 9440 5444 info jiig cal com au support jiig cal com au www jiig cal com au 2012 JIIG CAL Australia Pty Ltd ABN 15 056 224 741 Login Welcome Pages OF 1 a 1 0 Software for the hard decisions Welcome to Career Voyage Australia Specially designed career guidance software that will assist you to make good career decisions Simply complete the 5 stages to identify the best job options for you PRODUCED BY 9 0 3050 1702 2013 JIIG CAL Ausralia To login to Career Adviser mode enter your Adviser s username and password in the Login Panel on the Welcome Screen and click login Welcome to your individual Career Voyage account All clients will login from this Login Panel If Self Start Up is enabled this is the default mode clients can create their own account by clicking on the create new client account button If you have provided the client with a temporary Username and Password they will enter it here also This temporary Username and Password is generated in Adviser mode under the Client Accounts tab Default Adviser logins You must login and configure one adviser account before your students can begin using Career Voyage If you do not have an adviser login then please use these default Adviser accounts
22. sword Last Access debramills 234567 2010 12 10 2013 03 08 Comments Shows Interest Profile Comments to the Adviser Blank IG not yet completed Msg There is a program generated Comment for the Adviser relating to this client OK The Comment for this client is All checks Ok TET deselect all J change group ULEG delete records yA client list report K 7A temp client list Adjusting the Width of Columns Click and drag the line which divides the column headings YP ue en Group A Adult The name of the group to which you have allocated the client Level The level of education amp training chosen by the client Available Functions Import Imports previously exported client records back into Career Voyage Export Used to archive client records Add records For use with the Temporary Accounts method of client access Click add records then Check IG Allows you to select one or more clients who have completed the Select All All client records are selected Deselect All Ensures no client records are selected Report Centre Allows you to print batches of reports for one or more selected clients Client list report Generates a report listing all active client accounts i e does not include Temporary accounts enter the number of temporary client accounts in the field provided and click add Change Group Select records to add or change their
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