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1. person with the support of the community and the water committee is responsible for 1 Making sure that the system components are maintained regularly inspections cleaning the tanks system tests 2 Make sure the problems like pipe breaks get reported and fixed quickly Make sure the pipe is buried well 4 Responsible for any construction This includes replacement of old system parts and expansions or improvements of the system w Guidelines for construction and maintenance of system components 1 Pipeline keep pipe covered a All pipe is to be buried a minimum 50 cm below the ground surface b Any pipe that is not buried at 50cm should be fixed using one of these methods 1 Dug up and reburied 2 Rock bridge constructed around the pipe and then buried with dirt to protect the pipe BAD BAD tes ae O C or If there is a depression around the pipe trench path it should be filled with dirt until a mound is created _ r Change this to this to end up with this Pipeline repairing breaks and new construction a b C g PVC primer and glue should be used on all PVC pipe joints Compression fitting should be use on all black plastic pipe HDPE Leaks in the system should be immediately reported and repaired It is the responsibility of everyone in the community to report problems All construction and repairs should supervised by the trained maintenance person Only high quality mater2. until you find the point where there is water in the pipe This can be done by going downstream some distance say 100 m dig up a two meter length of the trench and tap and shake the pipe Do you feel water If you are not sure then cut the pipe see if there is water at that point then fix the cut pipe with a coupler fitting Move downstream and repeat this process until you find the water surface If you get to a 1000 m downstream and still have not found the water surface this means that you have lost about 2000 liters 500 gallons during the test period Decide if this is a serious enough problem to continue the process until you find the leak When the test is complete cap the standpipe or put a screen over it to keep out debris Open all valves Leak Test 2 Distribution system piping 1 2 3 Start this test at night after people are through using water 10 00 pm Close the inflow valve to the storage tank so no water is entering the tank Measure the distance from the opening in the top of the tank down to the water surface Record the time and distance measured to the water surface in centimeters Return to the tank very early the next morning before people start using water 4 30 am Measure the distance from the opening in the top of the tank down to the water surface Record the time and distance measured to the water surface in centimeters Very little water should have been used during this period If the measureme
3. APPENDIX 3 WATER COMMITTEE DOCUMENT Water Committee User Manual lt This is the working document that is given to the Water Committee gt Revised April 2011 Prepared by Engineers Without Borders Fort Lewis College Introduction Responsibilities Policies and Roles ll Treasurer lll A Water Administration and Conservation Plan B Physical System I Water Committee Responsibilities Policies and Roles e Water Committee Responsibilities 1 Develop a document stating the policies The community should make these decisions but the committee is responsible for bringing them up ina community meeting and recording the decisions in an official water document Eventually these should be put into a pamphlet that the water committee will publish and distribute as stated at the end of the Management Plan document 2 Maintain system Inspect and repair the system regularly Test and clean tanks yearly 3 Plan and oversee new installation and repairs of the system Assure that the materials used are adequate and consistent with what s currently in place 4 Hold a monthly meeting at which a The monthly water fee is collected and recorded by the treasurer b The committee reports on the system problems changes ask for reports from community members and on the budget total funds expenditures late fees The Secretary records minutes 5 Keep records see Secretary and Treasurer e users e repairs changes improvement
4. System inspections tests and cleaning Repair any problems with the system Oversee any installations or changes to the system Train future maintenance people TAS a ll Treasurer Training Here is an example of the money collection chart and the expenses revenues chart 2010 Username Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec total Alfonso Fue ThaiMua Laurie total Receipt Signature c Date Revenue Expense Balance Paid to Service Product President November 850 00 Aug 1 44 44 00 Monthly fee signature 894 00 Aug 1 5 5 00 Maintenance person Monthly pay 889 00 Aug 12 2 45 2 45 Kimpet s Hardware 2 GS spigot 1 776 55 Aug 26 440 440 00 Kimpet s Hardware GS tap materials 2 336 55 cement rebar Sept 1 42 42 00 Monthly fee signature 378 55 Sept 1 5 5 00 Maintenance Person Monthly pay 373 55 More examples 2011 Userarie Ja Fe Ma Ap Ma Ju Ju Au Se Oc No De tota n b r r y n g p t v c Alfonso Fue ThaiMua Laurie total Signatu re of Reven Service Produc Preside Date ue se Balance Paid to t nt Ill Water Administration Plan A The Water Committee and the Users must 1 Establish the system rules and forma water comm
5. community meetings Assure that fees are collected and that the finances are reported to the community Sign treasurer s ledger 3 Visioning and Planning budgeting for future projects or expansion 4 Coordinate with community leaders to plan ex meetings mingas budgeting etc o Vice President The Vice President can fill in the role of any member of the Water Committee who is absent Therefore it is important that the Vice President know about everyone s jobs and assist the treasurer training to be able to use the treasurer s ledger Secretary 1 Record meeting minutes acta Date of meeting decisions made vote outcomes reports or news given 2 Dates and descriptions of any system work including additions repairs tests and cleanings 3 Keep official documents List of Users Policies Plans Maps o Treasurer 1 Record all finances in a finance book 2 MAKE RECORDS PUBLIC ANYONE HAS ACCESS TO SEE THEM ANY COMMUNITY MEETING 3 Collect the monthly fee 4 Give monthly report to community on the finances at each meeting total funds recent expenditures 5 Train future treasurers Presentation Ideas Do example income and expenditure with the community Skit where X is accused of not paying his monthly fee because he was not at the meeting They go to the treasurer to look it up and find that he had already pald the month before because he knew he would be gone o Maintenance Person Operador Gaspitero Regular
6. d Volume final distance measurement initial distance measurement 10 x storage volume in 10cm of tank This will give the volume used during the 24 hour test in liters The storage volume in 10cm of tank will be provided by EWB or can be computed Divide the volume by the number of taps that are in use to get the average household use Do these numbers seem reasonable Could there be a break in the line or is all of the water used during the test accounted for by reasonable use at the taps Leak Test 1 Transmission system piping 1 P Cut the transmission line just below the valve below the source and insert a tee fitting with a vertical stand pipe Support the stand pipe The stand pipe should be at about 1 5 m in height Close the valve at the storage tank village or the valve before the first tap And make sure that the pipeline is full of water from the valve up to the source Close the valve at the source This isolates the transmission pipeline Pour water into the vertical stand pipe to the very top Wait as long as possible at least eight hours and then look into the standpipe Is there water visible in the standpipe If you can see the water in the stand pipe this means that there are only very small leak s and no repairs are needed If you can t see water in the standpipe there may be larger leak s that need repaired If you cannot see the water level in the standpipe you must work your way downstream
7. ials approved by the maintenance person can be used repair the system Materials are purchased by the water committee or the maintenance person Installation of new taps should be supervised by the maintenance person to assure it is done correctly Only use quality materials similar to those used in the rest of the system The water committee should help homeowners repair poorly installed or broken taps Storage and pressure break tanks a If the flow needs to be turned off on or adjusted only the water committee maintenance person or a person assigned to the job can adjust valves All tanks should have tight sealing lids Only the maintenance person should remove the tank lid Children should not play on the tank Spring and stream diversions a e All spring or stream sources should be protected from human or animal contamination If possible the source structure should be covered with a sealed lid An area at least five meters from all edges of the diversion structure should be fenced to keep animals away from the source It is recommended that a considerably larger area above upstream or at a higher surface elevation be protected from potential animal contamination and erosion It is recommended that the area around the sources be planted with native trees NOTE Doing these will help protect your water from contamination and stabilize a spring Maintenance and system checkup schedule a b At least four
8. ittee in accordance with the topics above the rest of this document 2 Make sure that all members of the community have the right to be part of the system and if there is not enough water for everyone to try to find solutions new sources more storage etc 3 Assure that the rules are followed 4 Publish a pamphlet with all of the information that a user might need The rules how to pay who are the water committee members and until when etc 5 Explain how the community should conserve water and make sure that everyone does conserve Water conservation is the efficient and appropriate use of water without waste A System water conservation is the responsibility of the water committee 1 Assure that all community lines are in good repair 2 Assure that tanks are not leaking 3 Make sure that no one is wasting water 4 Assure that all user have properly installed and operating tap lines spigots and meters 5 The committee should provide the user with education on water conservation B Family water conservation 1 Each family is responsible for the maintenance of their tap line spigot and meter 2 Each family must make sure that they do not waste water by letting spigots run or excessive use of water for non household uses B Administration of the Physical System Components include pipelines storage and pressure tanks diversion or capture structures valves and tap stands or basins The committee The operator or maintenance
9. nts indicate a significant change in water
10. s cleanings inspections and test results e meeting minutes e financial records by treasurer e Seven Basic Policies 1 How is the water committee chosen and how long are terms Suggest at least two year term and staggering changes membership 2 The New User Agreement how does someone become a member of the system 3 What will be the regular monthly fee How and when will it be collected 4 Under what circumstances will the community assess a one time fee ex for a big project 5 Is the plumber or anyone else to be compensated How 6 What happens if o someone does not pay o someone intentionally damages the system someone wastes water and what does it mean to waste water ex have the tap on with nobody around How will this be enforced 7 Regular maintenance schedule When will the tanks be cleaned and the Leak Tests 1 and 2 and the tank flow test performed 1x per year When will the inspections 4x per year be done e Roles o President 1 Make sure the Water Committee is functioning properly For example if the system is broken and does not get fixed if community members have complaints that are not heard or if the accounting is not being documented adequately then SOMEONE is not doing their job or SOMETHING is wrong It s the President s job to figure out the problem and get on someone s case or address the issue The President is ultimately responsible 2 Make sure that the water committee is on the agenda at monthly
11. times a year inspect the source diversion pipelines tanks and all taps Each year drain and clean all tanks At least four time a year inspect tank inlet outlet and overflow pipes and valves Make sure that overflow is not causing erosion Every two years the tanks and pipelines should be disinfected with a shock chlorination See the attached document for an appropriate procedure e Each year test the distribution system for broken lines or over use by performing a flow test Keep records Example of a Flow Test Tap Test Measure the flow rate from each tap Using a watch with a second hand measure how long it takes to fill a 10 liter bucket Divide 10 liters by the time to get the flow in liters per second Example During your test it takes 1 minute and 14 seconds 74 seconds to fill a 10 liter bucket The flow rate is 10 74 135 liters per second Keep a record of the tap location name date time of day the test was performed size of bucket time to fill the bucket and flow rate Water Use Tank Test 1 2 3 4 5 Close the inflow valve to the storage tank so that no water is entering the tank Measure the distance from the opening in the top of the tank down to the water surface Record the time and distance measured to the water surface in centimeters Wait 24 hours and repeat the water level measurement Record the time and distance Open the inflow valve Compute the volume of water used during this perio
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