This document is intended for a quick startup on the DAFv2 System
Contents
1. DAF or any other folder of your choice please not that username is replaced with the logged in user name at runtime Assigned Phases Fill this list from the Available Phases list In the Available phases list double click the Book job type a sub tree of 3 phases Scanning Processing OCRing appears Select the Scanning and Processing Phases Using the gt arrow fill the Assigned Phase list with these selected phases Media Types Click the Update button Workstation 2 a Click on Create WorkStation button b Fill the fields as follows C Name the name of any machine accessible into your network you are without the domain name or its IP if it has a fixed one Referred to in this document as Workstation2 Location Digital Lab Operating System Microsoft Windows XP Prof Working Directory D User Data username DAF or any other folder of your choice please not that username is replaced with the logged in user name at runtime Assigned Phases Fill this list from the Available Phases list In the Available phases list double click the Book job type a sub tree of 3 phases Scanning Processing OCRing appears Select the OCRing Phase Using the gt arrow fill the Assigned Phase list with this selected phase Media Types Click the Update button 8 Adding Collections Before creating any collection explicitly add in Metadata DB th2. These configurations must be done before archiving process itself 16 1 Configure Job Type and Media Type a Login to DAFv2 as administrator b Select Admin Manager from Views then select Job Types tab c Choose the Job Type that you need to set its archiving medias d Select Media s from media check list bottom side e Click on Update button 16 2 Configure Workstation Login to DAF v2 as administrator Select Admin Manager from Views then select Workstations tab Choose the Workstation that you need to set as archiver machine Select Media s from media check list right side Click on Update button OP By Oe 16 3 Archive a Job a Login to DAFv 2 as user have archiving permission b Select Archiving Manager from Views then select Archiver tab c Choose the Media that you need to archive data on from the drop down list Select Jobs to be archived Make sure the size bar is not red which means oversized media Click on Archiver button Wait for the progress bar to be completed A confirmation dialog box will be shown after process is completed click on Confirm or Discard to confirm or deny the formed media i On the working directory of the current workstation you will find a formed folder with media barcode you should burn write it to physical media 16 4 Confirm Job a After finishing writing the Media folder to its physical destination CD DVD Tape go to Confirm Media tab Select the written
3. lt Folder gt lt Folder Name TXT Create true ToDestination false NewName TXT Mode Unrestricted gt lt Physical gt lt PrePhase gt lt PostPhase gt lt Physical Mode Unrestricted gt lt Folder Name TXT Create false ToDestination true NewName TXT Mode Unrestricted gt lt Folder gt lt Physical gt lt Database gt lt Field Name Font Display Name Font Family Predefined Values None AR H1 AR H2 AR H3 AR M4 AR L4 AR H4 DT M1 DT L2 TA H1 TA H2 TA H4 TA L4 TA L1 TA M4 TA M2 6 Tashkel X Mandatory true gt lt Field Name LearningPage1 Display Name Learning Page 1 Predefined Values Mandatory true gt lt Field Name LearningPage2 DisplayName Learning Page 2 Predefined Values Mandatory false gt lt Field Name LearningPage3 DisplayName Learning Page 3 Predefined Values Mandatory false gt lt Field Name TestPage1 DisplayName Test Page 1 PredefinedValues Mandatory true i gt lt Field Name AccuracyBefore DisplayName Accuracy Before Predefined Values Mandatory true gt lt Field Name AccuracyAfter2 DisplayName Accuracy After Page 2 Predefined Values Mandatory false gt lt Field Name AccuracyAfter3 DisplayName Accuracy After Page 3 Predefined Values Mandatory false gt lt Database gt lt PostPhase gt lt Phase gt Using the gt lt up and down arrows order the Phases in the Assigned Sequence list to be as follow Sc
4. Media c Click Confirm button to finish the process d If you find there are some error in this media and you need to discard it you should click on Discard button which will rollback every thing 17 Checking out the Job a One the job has been archived on all dedicated medias to its Job type and the job in inactive state then it should be ready to check out b Login to DAFv2 as user have Check out permission c Go to Archiving Manager gt Archived And Active tab poe gt oO 2 d Select the Job to be checked out and make sure the Active value associated with is 0 for inactive job e Click on Check Out button f If the job hasn t fulfilled the archiving matrix Revise DAFv2 documentation Archiving manager module a dialog of forced check out will be shown Forced check out can check out inactive jobs that don t complete the archiving matrix
5. the Available Privileges Check PhaseManager and make sure all the permission sub tree is selected Then click on the Create button Select the root account in the Current Available Roles From the Available Privileges Check Permissions and make sure all permissions tree are selected Then Click Update button Disconnect and re connect with the user root p 3 Adjust Some General Settings a b Q Click on the General Settings tab From the General drop down list select Storage this declares your production ftp server Click on the Create New button Fill the fields as follow FTP IP the name or IP of the ftp server you are using Sr poe rho OPRAH B r User Name the ftp login name Password the ftp login password Click on the Create button From the General drop down list select Job Condition Click on the Create New button Type Good in the Name field Click on the Create button Repeat steps from g to i and use Bad instead of Good in the Name field From the General drop down list select Operating System Click on the Create New button Type Microsoft Windows in the Name field Click on the Create button Repeat steps from h to j and use Linux instead of Microsoft Windows in the Name field The default installation of the system comes w
6. the filenames are O0000001 0001 tif and so on following a pattern consisting of the SdigitsJobPath 4digitsfileNumberSequence tif Close this folder Go back to DAF v2 client select the Job from the list then click on the Done button 12 Monitor the Job in the Workflow report a Login into DAFv2 using ShiftOperator or Administrator Q At any time you can monitor the state of you Jobs in the System using the Workflow report even if the Jobs are currently started From the Views menu select the Reporting Manager d Make sure that the selected tab is the Workflow Report tab e Click on the Submit button currently you will find your Job in the Scanning Done cell 13 Processing the Job a Login into DAFv2 using User1 b From the Views menu select the Phase Manager c d Click on Get Job button Select the newly created job from the list that appeared then click on the Select Job button Please not that the Next Phase column this time indicates Processing Open the directory D User Data User1 DAF 00000001 on your machine Inside that folder you will find a folder OTIFF with file submitted earlier and an empty folder PTIFP Copy the files from the OTIFF folder into the PTIFF then do some processing on them if necessary on the files in the PTIFF folder Close this folder Go b
7. First Batch Comment Pilot Batch from Quick Start Guide Collection MyCollection Job Type Book Click on the Save button 10 Adding a Job Into the System a 0 Before adding a new Job into the system restart the application and make sure that the error message declaring that the machine is not registered does not appear You must login either using the Administrator to the ShiftOperator user From the Views menu select the Check In Manager d Then select the New Job tab Fill the fields as follow the rest of the fields are optional Title First Book Language English Priority 10 recommended Collection MyCollection Batch First Batch Job Condition Good Server please select the server you configured in point 3 a Job Type Book Click on the Add button as well as the confirmation message Please note that the newly created Job ID in the system is declared in the confirmation message 11 Scanning the Job a b From the Views menu select the Phase Manager c d TE h i Login into DAFv2 using User1 Click on Get Job button Select the newly created job from the list that appeared then click on the Select Job button Open the directory D User Data User1 DAF on your machine You will find a folder called 00000001 inside that folder you will find an empty OTIFP folder Add some tiff files to this folder such that
8. This document is intended for a quick startup on the DAFv2 System after it has been successfully installed This is mainly a walkthrough the system configurations in a step by step way It is recommended to apply this document to your system before starting to distribute the client on your digital lab machines 1 Start and Login a Start DAF v2 by double clicking on the DAFv2 jar or by typing from within the DAF_HOME directory java jar DAFv2 jar b In the login screen login using Username root and Password DAFroot C An error message will appear to declare that your machine is not registered press the OK button 2 Adjust the Roles After you login successfully you are supposed to see the Roles Manager Screen we will add some default Roles for more details about the Roles please consult the User Manual a b c ro ga ho PRB oO Click on Create a New Role button In the Role Name type Administrator From the Available Privileges Check Permissions and make sure all permissions tree are selected Then click on the Create button Click on Create a New Role button In the Role Name type Shift Operator From the Available Privileges Check Everything except the AdminManager and make sure all the rest permission trees are selected Then click on the Create button Click on Create a New Role button In the Role Name type Simple User From
9. ack to DAFv2 client select the Job from the list then click on the Done button 14 OCRing the Job moaogp j k Now move to Workstation2 Copy the DAFv 2 binary folder to Workstation2 Login into DAFv2 using User2 From the Views menu select the Phase Manager Click on Get Job button Select the newly created job from the list that appeared then click on the Select Job button Open the directory D User Data User2 DAF 00000001 on your machine Inside that folder you will find a folder OTIFF a folder PTIFF with file submitted earlier and a new folder TXT Create some files the output of the OCR phase and add them to the newly create TXT folder Close this folder Go back to DAF v2 client select the Job from the list then click on the Done button 15 Backup the Job a Login into DAFv2 using ShiftOperator using either Workstation1 or Workstation2 b From the Views menu select the Phase Manager Click on Get Job button Select the newly created job from the list that appeared then click on the Select Job button e Select the Job from the list then click on the Done button Nothing is to be done by the User at all 16 Archiving the Job In order to archive Job you must define the archiving medias that Job type of this job should be archived on also you must declare a workstation as archiver workstation
10. anning Processing OCRing Backup Press on the Update Sequence button Note the quick backup should not be in the Assigned list 6 Adding Users to the System We will create some sample users with different roles Simple User 1 a Click on the Users tab b Click on Create User button C Fill the fields as follows User Name User1 Password User Assigned Role select Simple User option from the drop down list Maximum Jobs 2 Assigned Phases Fill this list from the Available Phases list In the Available phases list double click the Book job type a sub tree of 3 phases Scanning Processing OCRing appears Select the Scanning and Processing Phases Using the gt arrow fill the Assigned Phase list with these selected phases d Do not check the Is LDAP check box e Click the Create button Simple User 2 Repeat the same steps mentioned in Simple User 1 selecting the OCRing phase only from the Available Phases and User2 as User Name and Password instead of Userl In addition to these two simple users create an Administrator and Shift Operator Users Administrator a Click on Create User button b Fill the fields as follows User Name Administrator Password Administrator C Assigned Role select Administrator option from the drop down list Maximum Jobs 100 Assigned Phases Fill this li
11. e Owner Project and In Charge for this collection For example add the Owner Bibliotheca Alexandrina Project Million Book Project and In Charge BA Library Service a Click on the button Create Collection b Fill the fields as follows Collection Name MyCollection Owner Select from the drop down list Default or any added Owner from the Metadata DB Project Select from the drop down list Default or any added Project from the Metadata DB In Charge Select from the drop down list Default or any added InCharge from the Metadata DB Default Path MyColl Collection Abbreviation MCOL Priority 10 Attached Users Fill this list from the Available Users list In the Available Users list double click the Simple User a sub tree of the 2 previously created simple users appears User 1 User 2 Select the 2 users Using the gt arrow fill the Assigned Phase list with this selected phase Similarly add the Administrator and the Shift Operator users Workstations The Workstations are listed in the Workstations list beside a check box Check the boxes of WorkStation and WorkStation2 9 Create anew Batch a Login into the system using the ShiftOperator user b From the Views menu select the Check In Manager Make sure that the Batch tab is selected d Click on Add Batch button f Fill the fields as follow Batch Name
12. estination true Compare CheckName true gt lt Folder gt lt Physical gt lt PostPhase gt lt Phase gt Click on the Create Repeat steps from c to e while replacing the field values with Phase Name Processing Maximum Period 5 days XML Description lt Phase Name Processing gt lt PrePhase gt lt Physical Mode Unrestricted gt lt Folder Name OTIFF Create true ToDestination false NewName OTIFF Mode Restricted gt lt File Name Server_OriginalFiles Type tif Count ToDestination true Compare CheckName true gt lt Folder gt lt Folder Name PTIFF Create true ToDestination false NewName PTIFF Mode Unrestricted gt lt Physical gt lt PrePhase gt lt PostPhase gt lt Physical Mode Unrestricted gt lt Folder Name PTIFF Create false ToDestination true NewName PTIFF Mode Restricted gt lt File Name Local_ProcessedFiles Type tif Count ToDestination false Compare Server_OriginalFiles CheckName true gt lt Folder gt lt Physical gt lt PostPhase gt lt Phase gt Repeat steps from c to e while replacing the field values with Phase Name OCRing Maximum Period 6 days XML Description lt Phase Name OCRing gt lt PrePhase gt lt Physical Mode Unrestricted gt lt Folder Name PTIFF Create false ToDestination true NewName PTIFF Mode Restricted gt lt File Name Server_ProcessedFiles Type tif Count ToDestination true Compare CheckName true gt
13. ith default Medias please skip points from m to o if it is already created From the General drop down list select Media Type Fill the fields as follow Name CD Abbreviation CD Size 700 Starting Barcode 1 Click on the Create button bd 4 Create a new Job Type We will create a simple Job Type please refer to the User Manual for more Job Types creation moaogp a Click on the Job Types tab Click on Create a New Job Type button In the Job Type Name type Book In the Maximum Life Time type 15 The Job Folder Naming Convention type BookName From the Media Types select CD Click on the Create button 5 Create some sample Phases We will create 3 sample phases for the Book Job Type a b Cc d Fill the fields as follow Click on the Phases tab Select Book from the Job Types drop down menu Click on Create New Phase button Phase Name Scanning Maximum Period 5 days XML Description lt Phase Name Scanning gt lt PrePhase gt lt Physical Mode Unrestricted gt lt Folder Name OTIFF Create true ToDestination false NewName OTIFEF Mode Unrestricted gt lt Physical gt lt PrePhase gt lt PostPhase gt lt Physical P Mode Unrestricted gt lt Folder Name OTIFF Create false ToDestination true NewName OTIFF Mode Restricted gt lt File Name Local_OriginalFiles Type tif Count ToD
14. st from the Available Phases list In the Available phases list select the Book job type and press the gt arrow The Assigned Phase list is filled with the three phases Scanning Processing OCRing Do not check the Is LDAP check box d Click the Create button Shift Operator a Click on Create User button b Fill the fields as follows C User Name ShiftOperator Password ShiftOperator Assigned Role select Shift Operator option from the drop down list Maximum Jobs 100 Assigned Phases Fill this list from the Available Phases list In the Available phases list select the Book job type and press the gt arrow The Assigned Phase list is filled with the three phases Scanning Processing OCRing Do not check the Is LDAP check box d Click the Create button Please refer to the User Manual for more about the User Roles 7 Adding Workstations We will add 2 workstations as a sample one for Scanning and Processing and the other is for OCRing of the Job Type Book Workstation 1 a Click on Create WorkStation button b Fill the fields as follows C Name the machine name you are currently using in this guide without the domain name or its IP if it has a fixed one Referred to in this document as Workstation1 Location Digital Lab Operating System Microsoft Windows XP Prof Working Directory D User Data username
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