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Performing Job Order Tasks and Viewing Notifications

1. Version 3 0 N O 36 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 37 Referrals As a Referral Agent upon receiving an e mail notification that a job order has moved to the referral stage thus referrals have been requested you take ownership of the task and then proceed with referring qualified job seekers to the job order All referrals must be registered with the JRS The referral may have already registered with the JRS and if not the Referral Agent must register the job seeker by creating the registration record The e mail notification referenced above identifies that a task is to be performed The e Business mail is received by a defined group or groups of users from which an individual will take Process ownership of the task and follow it through to completion If required the owner of a task may remove their ownership if he she is unable to follow the task through to completion Activity 3 A Referring a Registered Job Seeker In this activity you are adding a job seeker who is already registered in the JRS to the referral list The job seeker that you refer will already have been entered 1 Point to the Notifications and Tasks button on the toolbar and select Task Browse The Task Browse page
2. 7 Click the Save button If the new password conforms to the guidelines identified in step 5 a message indicating that your password was successfully changed appears 8 Click OK Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 28 Getting Started CHAPTER 1 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 Performing Administration Tasks e Reviewing and Editing Your Organization Offices and Users Data Learning Objective Learn how to manage your own organization and your own data 30 Performing Administration Task CHAPTER 2 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 2 Performing Administration Tasks 31 Activity 2 A Reviewing and Editing Your Organization Offices and Users Data In this activity as an on line user you will review your organization setup including offices and users to determine its configuration Only appointed Employment Manitoba staff will be responsible for the setup of your organizational details Consequently making changes in the training session may not be relevant for all users Note 1 Point to the Organization button on the toolbar and then select Organization Details Your Organization Details page appears User Vita Arguello Office JRS Centre Logout Contact Us Help Organization Project Notifications
3. Internal Web Site where some of the job seeker registrations and all job order activities will be performed The Public Web Site will be accessed by job seekers wishing to complete their own on line registration and is for the most part an identical reproduction of the registration activities found in the Internal Web Site Manitoba WebLink for Third Parties Public Web Site Ce for Job Seeker Registration Database Activities Internal Web Site for Employment Manitoba and Third Parties The JRS system is an internet based application Third Party users such as employers unions registration agencies will access the JRS Internal Web Site through the Manitoba WebLink Employment Manitoba staff has direct access to the JRS Internal Web Site All users will access the JRS by entering a JRS User Id and Password Each user will be able to perform certain functions based on their assigned role s For example individuals who only perform job seeker registrations will have limited read only access to job order activity However Thompson Support Unit staff will access both registration and job order activities along with some administrative functions which would include password resets and employer organization creation Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 6 Getting Started CHAPTER 1 The structure of the JRS is hierarchical The top of the hierarchy would be
4. Opening Documents Supporting Materials Activities A description of the software applications and tasks that participants will gain confidence in using The course content delivered in the training session including supporting materials and procedural tasks Conceptual and procedural content is used to provide adult learners with an understanding of features and functionality These materials may also be referenced after the training session Hands on exercises developed to allow instructors and seminar participants the opportunity to practice performing real life tasks using the Job Referral System JRS for Project Managers Job Referral System for Unions Referral Agents and Verifiers Three main components are used repeatedly in each chapter of this Student Guide Each component is used in a building block approach to help participants master the skills required to later apply tasks in real life The components are listed below Concepts describe the purpose of a feature or a function of the application Other elements such as tips notes Terminology tables and graphics may also be found within the concept portion of a chapter Procedures outline general steps required to perform a task They may be used both during and after the course for reference Throughout the courseware procedures appear in the following format PROCEDURE Logging in to the JRS 1 Start your computer and log in to the domain acc
5. eccess govwmb ca prs jrseitermalchenters pe D di Favorites g Job Referral Service m B GE mm Pager Safety Tock L gin UseriD Password Covemmeni Business Resident Tourism Senices Search GO i a j al l b Done Intemet Protected Mode On Fa Tt R I0 Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 20 Getting Started CHAPTER 1 Activity 1 B Logging in to the JRS for the First Time Cont d 2 Type in your assigned JRS User Id and your temporary Password The Change Password page with message appears Manitoba PR Job Referral Service Change Password Build 1 0 5 1 Release 4 0 Login Contact Us Help User ID sponsor Entry required Challenge Questions Microsoft Internet Explorer You must answer the following challeng Question 1 Answer 1 Question 2 et your password A You have been assigned a temporary password You must set your password Answer 2 Change Password Old Password Please choose a password that is a minimum of 7 characters case sensitive contains a mix of upper and lower case special characters and numbers New Password Confirm New Password does not contain your user id first name or last name lt Mm gt 3 Click the OK button on the message The Change Password page remains Address amp http mail protegra com RPTIRSInternalClientWeb
6. 46 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Activity 3 C Verifying a Job Seeker s Document Cont d 4 Perform the task of verifying the job seeker s membership This task is sent to you when the northern resident job seeker has declared as a Note D member in good standing of your organization a Click the Perform Task button The Job Seeker s document appears Build 1 1 0 0 Release 9 0 Job Referral Service Document Verification Logout Contact Us Help User Evonne Alvarado Office Herbalist Cuttings Inc Notification Browse Task Browse f a AJ 4 Job Seeker Sandi Carrasquillo Also z ewart Reference 1889 Status Active Registration Status Approved Registration The Job Referral Service JRS will require job seekers to provide various documents for verification to ensure that only qualified individuals are referred to employers itis important to remember that only verified documents will be used for matching to employment opportunities Entry required JS Registration Verification Local Union 1258 Construction amp Specialized Workers Membership in Good Standing a Verification Instructions Send by Membership No Verifying Organization 1258 Construction amp Specialized Workers Verification Status Unverified w Expiration Date 2010 12 03 Job Seeker Instructions Vill be included in notifications to Job Seekers
7. s Employment History or resume The job seeker must have the following to match to the job order e Step 6 Choose Project the job order project e Step 7 Skills Profile the job order project The job seeker s skills must meet or exceed the job requirements e Step 8 Declare Eligibilities Northern Manitoba or Manitoba residency and the Union Membership Job Referral System for Unions Referral Agents and Verifiers 40 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Activity 3 A Referring JRS Registered Job Seekers Cont d g Continue to advance through all the pages reviewing the job seeker s data A check mark is placed on the icon of the step you have completed You j seii may return to the previous steps by clicking on the navigation menu h In Step 10 Submit Referral page click the Add to Referral List button and scroll down the page When the job seeker is added to the referral list the status indicates Pending Referral Your screen will appear as follows Job Referral Service Referral List Build 1 1 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help r Job Order and Match Stage Details Project Wuskwatim Job Title Definition Driller Diamond Air Track Wagon amp Hydraulic Job Order id 2344 Job Order Status In Progress Job Order Type Regular NOC Code 7372 Match Stage Un
8. Verification Notes Tnmcevsycy wth aki mtso emi jgaqzprxnge boongwlpz gjvflizbz Save Cancel 5 Verify the job seeker s membership a Select Verified from the Verification Status drop down list b Click the Save button and then click OK to acknowledge that the changes have been saved Verification Statuses Unverified the original verification status at submission for verification Incomplete the job seeker cannot be verified as a member of good Bremnacs standing of your organization Please also include explanation in the proccss Verification Notes Being Verified to be selected by you when verification process is in progress Verified the job seeker is verified as a member of good standing of your organization O O O Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 47 Activity 3 D Viewing Notifications In this activity as a Union a Referral Agent and a Verifier you decide to view a list of notifications sent to you The Notification Browse page is used to locate and view notifications sent to you i S i Note or others Notifications are FYls that require no action from you 1 Point to the Notifications and Tasks button on the toolbar and select Notification Browse The Notification Browse page appears Job Referral Service Notification Browse m e U
9. again in the Confirm New Password text box 8 Click the Save button If the answers to the challenge questions are correct and the new password conforms to the guidelines a message indicating that your password was successfully changed appears 9 Click OK You can now return to the Job Referral Service page to log in using the new password L L L Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 27 PROCEDURE Changing Your JRS Password lt is a good security practice to change your passwords periodically The JRS maintains functionality that allows you to perform this task You will be prompted to change your password every 90 days assuming that you have not already done so within that period Activity 1 Changing Your JRS Password 1 Log on the JRS through the Manitoba WebLink site 2 Point to Person on the toolbar and select Person Details 3 Click the User tab and then click the Change Password button The Change Password page appears 4 Type the current password in the Current Password text box 5 Type the new password in the New Password text box Remember that the password should be a minimum of 7 characters case sensitive it should contain a mix of uppercase lowercase special characters and numbers Also it should not contain your User ld first name or last name 6 Type the new password again in the Confirm New Password text box
10. and Tasks System Administration Browse Organization Details Organization Benson Details Projects Entry required Organization Details Organization id 104 Organization Name Benson English ve Legal Name Benson Status active y O Business Number primary Contact Detais Offices Office Address Primary Contact Contact Phone Status Office 1 123 Training 204 111 1111 Active Details Delete lt 2 Review your organization details and projects a Scroll down to display and review the organization details and the offices b Click the Projects tab to display the projects c Click the Details tab to return to the previous page Alternate Point and click the Home button on the toolbar Method Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 32 Perform Administration Tasks CHAPTER 2 Activity 2 A Reviewing and Editing Your Organizational Offices and Users Data Cont d 3 Review and edit Office 1 details and its members a Click the Details button in the record associated with the Office 1 b Scroll down to display and review the office details and the contact information c Click the Members tab to display the users from the Office 1 Your screen will appear as follows Manitoba x Job Referral Service Maintain Office Build 1 0 5 1 Release 4 0 User Vita Arguello Office JRS Centre Logout Contact Us Help Job O
11. check the Include removed notifications box located below the Project Employment Manitoba Version 3 0 Job Referral System for Unions Referral Agents and Verifiers 50 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0
12. displayed on the Security Token FOB Click the Log On button If either is incorrect the following red error box will be displayed EE The Passcode will be the digital oan 6 digit number displayed on the Security Token FOB Pasecode The credentials you typed are incorrect Please try again or contact your help desk or system administrator lf entered correctly the screen requesting Additional Information will be displayed requesting the creation of anew PIN You will use this screen to create a personal PIN Please type your response below Enter a new PIN having from 4 to 8 digits 4 Create and enter a personal or unique PIN that is 4 to 8 digits example 5226 and then Click Submit As the example above proms hero aar toian boi shows the digits that EAA LAL ERS were entered here were sona 5226 Create your own unique identifying PIN You will need to remember this 4 8 digit PIN from now on to access the Manitoba WebLink Note service This 4 8 digit PIN that you create will always be the first sequence of digits of your Passcode followed by the 6 digital numbers from the Security Token FOB Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 18 Getting Started CHAPTER 1 Activity 1 A Logging in to the Manitoba WebLink for the First Time Cont d 5 PIN Accepted screen displays The following page will be displayed to notify that the PIN has b
13. has learned your PIN notify the Job Referral Service by email at ljobreferralservice gov mb ca or phone 1 866 332 5077 3 Do not let anyone access the Manitoba WebLink under your identity i e log in with your User Id PIN and the Passcode number from your Security Token 4 Always logout of the Manitoba WebLink when you are finished using it 5 Your Security Token contains delicate and sophisticated instrumentation The casing LCD and silicon chip will break if abused Do not immerse tt in liquids expose to extreme temperatures or bend it If you have connectivity issues or forget your Manitoba WebLink User Id and Passcode or any other issues with the Manitoba WebLink contact Business Hours Monday to Friday 8 30 a m to 4 30 p m JRS Email jobreferralservice gov mb ca Phone 1 866 332 5077 Off Business Hours The Manitoba Government ICT Service Desk Phone 926 3400 or 1 888 281 1139 Contacting the Manitoba Government ICT Service Desk If you require assistance with the Security Token passcode reset or connectivity issue with the Manitoba WebLink after business hours you need to contact the Manitoba Government ICT service Desk When calling the ICT Service Desk you need to identify yourself as authorized third party user or external user You will also need the following 1 Your user name 2 The Security Token serial number located on the back of the FOB Note The ICT Service Desk cannot reset your JRS pass
14. in your organization may perform the same task by locating the Referral List from the Referral List Browse 1 Point to the Job Order button on the toolbar and select Referral List Browse Alternate The Referral List Browse page appears Method 2 Type in the Referral List Id located in the Match Stage Details section of the task click the Search button 3 Click the Details button of the referral list The Referral List appears 4 Click the Add Referral button to refer L L L Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 41 Activity 3 B Registering a New Job Seeker and Refer In this activity you are continuing from the previous activity to refer to the referral list You are adding a job seeker who is not yet registered in the JRS You must create the registration record add to the referral list and submit the list for the employer to process 1 Add anew job seeker to the referral list Business There are fewer mandatory screens used when entering a job seeker as part Process of a referral a Click the Add Referral button The Select a Job Seeker for Referral page appears b Type a social insurance number as assigned by your instructor in the SIN text box of the Enter SIN and Name area Spaces and or hyphens should not be entered c Type a name as assigned by your instructor in the Name t
15. mai protegra com RSinternacliert WebSite Login aspx Viitr x P WW De xb Referral Service Login Contact Us Help Manitoba News Departments Disclaimer Copyright Privacy Contact Us 1 866 626 4862 Manitoba a Type the User Id that has been assigned to you Type the password that has been assigned to you Click Login The Welcome page will appear The first time you log in to the JRS you will do so with a temporary password As instructed above in Activity 1B Logging into the JRS the First Time you were required to create a new password This new password is what will be used until the JRS prompts Note you to make a change JRS will prompt for a password change after 90 days If you need your JRS password reset please contact JRS at jobreferralservice gov mb ca or call 1 866 332 5077 The Manitoba Government ICT Service Desk cannot reset JRS passwords If you forget login Password click on the Forgot your password link to reset your Forgotten password You will need your User ID and answers to your challenge questions Also see Password Activity 1 H Resetting your Forgotten JRS Password a O O Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 25 PROCEDURE Logging out of the JRS When you are no longer using the JRS it is a good security practice to log out of the JRS and the Manitoba WebLink Note that you will be logged
16. mail protegra com IRSInternalClient WebSite Member JobSeekerHiredBrowse aspx Q Internet Click this button to go to the Pointto this button to access a Point to this button to access Job Referral Service Home command that allows youto commands that allow you to search for page change your organization s hired job seekers and referred job details seekers Note that not all project sponsors will have access to this functionality Job Order Notifications and Tasks Reporting Point to this button to access Point to this button to access Point to this button to access commands that allow you to commands that allow you to commands that allow you to either search for people within search for notifications and generate and view reports your organization or locate tasks in general your personal user details Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 10 Getting Started CHAPTER 1 Searching the JRS Job Seeker Data and Reports Upon selecting a command from one of the toolbar buttons you will likely notice that the page that appears is form like in appearance This is acommon occurrence because the JRS is used to review data enter data and edit data Much of the functionality that you will use in the JRS involves locating data records in the form of job order hired or referred job seekers assuming that you have been provided with that level of functio
17. referral is submitted to an employer Employment Manitoba staff will receive a task to perform a post audit on the referral Business l l l Process It is expected that the referral agent will provide Employment Manitoba with all the job seeker s required documents such as evidence of identity evidence of residency credentials etc for verification You can point to the Job Order button on the toolbar and select Referral List Browse to locate job orders to which referrals have been made In the example below one job orders is listed Click the Details button associated with the desired job order to display the referrals Job Referral Service Referral List Browse Build 1 1 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help Note N Entry required Search for a Referral List Project Wuskwatim v Referral Agent 1258 Construction amp Specialized Workers Employer All v Job Order Id Referral List Id Include completed referral lists _ Search Clear 1 search result s found Job Order Id Employer Job Title Definition Match Stage Referral List Id Unfilled Positions 2344 Conveying Tidmas Driller Diamond Air Track Wagon amp Unon Referal 4487 1 Inc Hydraulic O O O Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 44 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Activity 3 C V
18. rows and columns with 10 results per page The searches are generally sorted based on the first column e g Last Name column in the Job Seeker Browse page You can change the sort base by clicking on title of the column you want the sorting to be based e g Reference The ascending or descending order of the sorting can be changed by clicking on the title of the sort base column 2 Job Referral Service Job Seeker Browse Microsoft Internet Explorer awl Eg File Edit Wier Fancoribes Teck Help E gt onc gt se rn P earch ihe Favorites G w l zi Marasa 29 White oie protegra comi pk INS Inher raient WebSite Member JobSeckerBrewse asp faith Linke QF Snagit g a R Manitoba Ws Job Referral Service Job Seeker Browse Build 1 0 5 1 Release 4 0 User Wita Arguello Office JRS Centre Larapan Coreia Us Heke Home Person ee Project Job Order Job Seeker Notifications and Tasks Syetom Administration Reporting Hotiication Arrows lask Browser Search ten a Job Saale Social hinan ance Naina Retercice Hi Last Mannie First Manne Also Know AS Attn Satis Ali is Job Seeha Uas Pals Regivt alici erne Status ell ASM All Cea Bey User bok Er ome l Toi reel Kediiied Dy Ue hii Frowx Ta Tx FREI Register OY Ear result s found iZ aad BELA DB dg Last Manne First Maine Also Known As Reference Lentil ru erenion Expiration Chamges a Drockes Ca
19. the JRS system The successful login to the Manitoba WebLink site via the Security Token FOB will always be the first step before the option to log into the JRS system A security token is a small hardware device that the owner carries to authorize access to a network service The device used by The Manitoba Government is in the form of a commonly used object such as a key fob Security tokens FOB provide an extra level of assurance through a method known as two factor authentication the user has a personal identification number PIN which authorizes them as the owner of that particular device the device then displays a number which uniquely identifies the user to the service allowing them to log in The digital numbers for each user is changed frequently usually every minute or so A Security token FOB is practical and easy to carry and thus easy for the user to protect Even if the key fob falls into the wrong hands however it can t be used to gain access because the PIN which only the rightful user knows is also needed Security Token Requirements for Logging into Manitoba WebLink The first time you log into Manitoba WebLink you will be required to create a PIN to be used together with the digital numbers from the Security Token FOB to get to the JRS system login screen Prior to being able to log into Manitoba WebLink 1 You have a provided JRS with a signed registration from your organization agreeing to th
20. 611 Job Title Heavy Construction Labourer Wuskwatim Advance Notice of Job Order Job Order 2344 Employer Conveying Tidmas Inc NOC 7372 Job 2010 12 06 10 55 03 Wuskwatim System 83631 Re send Title Driller Diamond Air Track Wagon amp Hydraulic Wuskwatim Advance Notice of Job Order Job Order 2343 Employer O Connell Nielsen EBC O N E G P 2010 12 06 09 04 05 Wuskwatim System 83386 View Resena NOC 7611 Job Title Heavy Construction Labourer Wuskwatim Advance Notice of Job Order Job Order 2342 Employer O Connell Nielsen EBC O N E G P 2010 12 06 08 53 31 Wuskwatim System 83140 View Re Send NOC 7611 Job Title Heavy Construction Labourer Wuskwatim Advance Notice of Job Order Job Order 2341 Employer O Connell Nielsen EBC O N E G P 2010 12 06 08 27 14 Wuskwatim System 82895 View Re Sena NOC 7611 Job Title Heavy Construction Labourer Note The latest notifications are displayed first 3 View a notification a Click the View button on a notification The notification appears in a pdf format Job Referral Service View Notification Dulid 4 1 0 0 Reteane 9 0 User Evonne Alvarado Ofici Herbalist Cunings hmi Lee Cc Ess Haig Person Organization Job Order Hotificatons and Tasks a sgn roa k Find SS Wuskwatim Notification IE 82638 Advance Notice of Job Order Job Order 2347 Heavy Construction Labourer Notice his jo order is approv
21. J ob Referral System for Unions Referral Agents and Verifiers J ob Referral System For Unions Referral Agents and Verifiers 2008 Digital Content Factory Ltd All rights reserved No part of this user manual for Employment Manitoba may be reproduced stored in introduced into a retrieval system or transmitted in any form or by any means without the prior written permission of Digital Content Factory Ltd Pentium is a registered trademark of Intel Corporation Microsoft Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries All other trademarks are the property of their respective owners The information in this courseware is distributed without warranties While every precaution has been taken in the preparation of this courseware Digital Content Factory Ltd and or Employment Manitoba shall not have any liability to any person or entity with respect to liability loss or damage caused or alleged to be caused directly or indirectly by the instructions contained in this courseware or by the computer software or hardware products described herein All names of people or companies used in this courseware are fictitious unless otherwise noted Any similarities to real persons or companies are purely coincidental Employment Manitoba Version 3 0 This guide contains the following items Learning Objectives te ne Ge Z Guide Chapters
22. O Penge Op peg eee b OUM hl miy hirii a 8 AE a a ee UM hldk halL Cp ee IIC Cap hihan a he Oe ert oe hH Ret See ecm ce easy wT A Jaib y pipoa a Do Penge By eap aurri I brusi od ad re be uihil Oe me St ey Ao ee om me oe eee em bb ee ot fgg yT oe Se pe ee ee re ee ee ar i Ce de be Oe rte bP eed peg e Annotations organized with images to create a clear and meaningful illustration l es I gt ne bsa gt woes 78 os Attention Element Table Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 iV Keyboard Actions Names of keys are bold For example Press ENTER Key combinations are also bold For example Press CTRL HOME Mouse Actions Click Press and release the left mouse button Double click Press and release the left mouse button twice in quick succession Right click Press and release the right mouse button Double right click Press and release the right mouse button twice in quick succession Drag Hold the left mouse button down while moving the mouse Right drag Hold the right mouse button down while moving the mouse Note that within Activities bold characters represent buttons or menu commands that are to be clicked or selected Attention Element Tables These tables appear throughout the courseware material to highlight items of importance Business Reference Located below each activity title it indicates the secti
23. Site Login aspx ReturnUrl 2FRPTIRSInternalClientWebSite 2FMain aspx x Go Links So Snagit py i Manitoba Job Referral Service Change Password Build 1 0 5 1 Release 4 0 Login Contact Us Help User ID sponsor Entry required Challenge Questions You must answer the following challenge questions These challenge questions are used to confirm your identity if you forget your password Question 1 Answer 1 Question 2 Answer 2 Change Password Old Password Please choose a password that is a minimum of 7 characters case sensitive New Password contains a mix of upper and lower case special characters and numbers Confirm New Password does not contain your user id first name or last name Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 21 Activity 1 B Logging in to the JRS for the First Time Cont d 4 Complete the Change Password page by selecting your challenge questions and entering your Answers enter the temporary password and new password and confirm new password Click the Save button The JRS Log On page with message appears Address https mail probegra comRPTIRSIntermalCientWebSite LoginChangePassword aspx gt E Links snaalt eh Job Referral Service Build 4 0 5 4 Release 4 0 Login Contact Us Help Login User ID Pass
24. Us Help Job Order and Match Stage Details Project Wuskwatim Job Title Definition Driller Diamond Air Track Wagon amp Hydraulic Job Order Id 2344 Job Order Status In Progress Job Order Type Regular noc Code 7372 Match Stage Union Referral Stage 2 er soroteT Referral List Details Referral List Id Created Date 2010 12 06 11 08 57 Last Updated Date 2010 12 06 14 29 43 of Positions of Unfilled Positions 1 of Hired Positions 0 of Referrals of Unprocessed Referrals 0 Maximum of New Referrals Allowed Unlimited Employer Details Employer Conveying Tidmas Inc Contract 15419 Contact Name Korbin Laureano Phone 7119681882 Add Referral Ref Job Seeker Also Known As Phone Numbers Status Rejection Reason Reporting Date Y ou ma y ha ve H 854 389 9798 i job see ke rS W ith 14962 Cherilyn Carrillo Kaye C 973 579 9173 Pending Referral Remove differentnames 14976 Minnie Mouse H 204 111 1111 Pending Referral Remove Print Preview Cancel Submit Referrals No More Referrals Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 43 Activity 3 B Registering a New Job Seeker and Refer Cont d 2 Click the Submit Referrals button and then click OK to acknowledge that the referrals were submitted Note that the status is updated to Referred When a
25. age Display Users who have view access to the data the page is displayed in a light gray color The fields are not available for data entry and only the buttons for navigating through the pages are available Users who can create modify or edit data the page is displayed in a darker color The fields are available for data entry and command buttons are available for saving the data and navigating through the pages Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 14 Getting Started CHAPTER 1 JRS Courseware Training Design and Data The training materials that follow are primarily based on hands on activities which effectively facilitate adult learning The activities are based on scenarios describing mainly realistic situations where users will need to view records or perform tasks using the JRS In order to facilitate the completion of the tasks a sample database of job seekers organizations offices users projects and job orders has been created primarily with the Wuskwatim project in mind Due to the many layers within the JRS application there may be time delay between actions It is recommended that users allow up to 2 minutes in between each action to complete the data processing Insufficient time in between actions may cause events to j NH fail for example when recording a job seeker being Laid off Subject to Recall and requesting the recall of the same job seeker le
26. al System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 45 Activity 3 C Verifying a Job Seeker s Document Cont d 3 Take ownership of the task that your instructor assigns a Write the assigned task id number here You will use this id later to locate the task b Click the Details button pertaining to your task The Task Details page appears Job Referral Service Task Details Build 1 1 0 0 Release 9 0 Logout Contact Us Help User Evonne Alvarado Office Herbalist Cuttings Inc Details Task Id 82873 Owner Title Request to Verify Job Seeker Sandi Carrasquillo Ref 1889 Local Union 1258 Construction amp Status Open Specialized Workers Membership in Good Standing Created Date 2010 12 04 01 54 17 Due Date 2010 12 09 08 30 00 Date Completed View Task Details Perform Task Complete Task Take Ownership Return to Task List c Click the Take Ownership button and then click OK to acknowledge that you have taken ownership of the task When taking ownership of such a task it is your responsibility to verify the Business necessary documents as required Process Click the Remove Ownership button if you need to disown a task which then becomes available for other users to take Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0
27. appears Job Referral Service Task Browse Build 4 4 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help Job Order Notifications and Tasks Search for Tasks Id Project All Title Status Open Date Received Fal To Fa Search Show All Clear Task Title ld Created Date Due Date Project Status Owner 2 Search for all of the open tasks pertaining to the Wuskwatim project a Select Wuskwatim from the Project drop down list b Ensure that Open is selected from the Status drop down list c Click the Search button d Scroll down to display the results A list of tasks pertaining to job orders appears Note that names listed in the Owner column indicate that the user has taken Tees ownership of that task Tasks with no name in the Owner column indicate that rocess they are not yet assigned to a specific user Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 38 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Activity 3 A Referring JRS Registered Job Seekers Cont d 3 Take ownership of the job order task that your instructor assigns a Write the assigned task id number here You will use this id later to locate the task b Click the Details button pertaining to your job order The Task Details page appears Build 1 1 0 0 Release 9 0 Job Referral Service Task D
28. at brookes was entered in the Last Name field In both instances lowercase characters were also entered Also you will notice that Wuskwatim was selected from the Project drop down list and ABC Corp 01 was selected from the Employer drop down list ee ee Job Referral Service Hired Job Seeker Browse Microsoft Internet Explorer Co Ea Ele Edt Wes Favorites Took Hele Tr CD mc j E F p Search iy Favorites i u x LJ Fal 20 tp 10 109 24 1929 SinternalZhent Webstee Member JobSeekarHi odErensa aspx sa Gs be ee sno ea Job Referral Service Hired Job Seeker Browse Bulla 1 0 6 4 Falana Uta Karn Godoy Ofici JAS Cand Lion Comiat Lee Hael ALLEE Entry required F s h for a Hine Job Sake To report a Failed lo Report Laid Of and lo Recall a job seeker Project Wek water hell Largs honest ARC Carp l at SIH Fitimi mit m L t Haim brookes iSt Hame deb Hire Tye All m dob Secker Status Al wr Tenth Clana i l 1 search result s round Laat Bane First Maa Ret a i Tyne Status JT BRecall Egi Dat Stage E Dreckes Debbie T729 1570 regular Hired Del Duri Driver 1 M rihern Manilota Details get eed Local intranet Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 11 JRS will return up to 500 search results Search results will be displayed in a grid with
29. bSite LoginForgotPassword aspx i s xX P gt ve a amp 2 Job Referral Service Forgot Password f BH Om Page ig Tools Job Referral Service Forgot Password Login Contact Us Help User ID Deanmayer Entry required Challenge Questions You must answer the following challenge questions These challenge questions are used to confirm your identity if you forget your password Question 1 Who was your most memorable school teacher Answer 1 Question 2 What is your Fathers mothers maiden name Answer 2 r Reset Password Please choose a password that New Password is a minimum of 7 characters case sensitive contains a mix of upper and lower case special characters and numbers does not contain your user id first name or last name Save Cancel Confirm New Password 4 Type the answer to the first question in the Answer 1 text box 5 Type the answer to the second question in the Answer 2 text box Business If you forget your User Id or the challenge question you will need to contact the JRS by Process email at jobreferralservice gov mb ca or Call 1 866 332 5077 6 Type the new password in the New Password text box Remember that the password should be a minimum of 7 characters case sensitive It should contain a mix of uppercase lowercase special characters and numbers Also it should not contain your User Id first name or last name 7 Type the new password
30. e use of the JRS system on line and your user information b been issued a Manitoba WebLink Security Token FOB and User Id by Manitoba Entrepreneurship Training and Trade ETT 2 You will need a Access to the Internet Hi speed e g DSL internet access is recommended b A 32 or 64 bit version of Windows Windows XP Vista Windows 7 c Access to the Internet Explorer Safari or Fire Fox web browser If you have any questions please contact the JRS 3 It is recommended that your monitor resolution be set at a minimum of 1024 by 768 pixels Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 8 Getting Started CHAPTER 1 The Manitoba WebLink Security Token FOB is the property of The Manitoba Government Any changes to your organization staff using the Manitoba WebLink Security Token FOB should be reported to the JRS Each Security Token is the responsibility of your organization Each authorized user that requires access to the JRS system will be provided their own personal Security Token FOB that will be provided based on personal information submitted through the JRS registration form It is important that you return the Manitoba WebLink security token to the JRS at the expiration of your contract on the project or changes to the JRS user in your organization Security Token Precautions 1 Never reveal the PIN that you created Do not write it down 2 If you think someone
31. ed effective December amp b 2010 3 1024 PM Employer C Ylonnell Milken ERC O N E G P Contact person Columbine Delgadillo Work Phone 21660956808 E mail bosyssi27 whinny biz ob Order Details Heh Order M 2247 Contract 79515 extensometer Hob Order I Ype Regular Uii 1258 Constructian amp Specialized Workers Current No of Positions 100 Original No of Positions 100 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 49 Activity 3 D Viewing Notifications Cont d The notification contains 4 standard sections 1 2 3 Business Process 35 Click on the Print icon Header identifies the project title of the notification job order information such as the job order number and job title Notice contents Employer identifies the employer name and contact person s information Job Order Details job order information such as the number of positions job order status etc Job Profile Summary depending on the type of notice this section may not be included L to print the notification Click on the Save icon to save the notification to your desktop or a drive in your computer 4 Click the Cancel button The Notification Browse page appears You may remove a notification from your view To view the notification after it Note is removed
32. een accepted It is important to wait until the next change in digital readout on the security Token FOB before proceeding on this screen h It is important to note that the User must wait for the digital readout on the Security Token FOB to change from the original numerical value used in Step 3 Notice the Please type your response below FN Qccepted Wait for the token code to change ihan enter the new passcode change in the display shown on this Security T Remember to enter the 4 8 digit PIN that you created followed by the 6 digits on the Security Token FOB Siu Note If the example above in 4 was used and the PIN created was 5226 successfully then the Passcode to be entered to access the Please type your response below Manitoba WebLink would be 5226 followed PEE RE by the new digital readout on the Security ee ew ee Ue Token FOB The entry to the left is based on what is displayed on the Security Token FOB readout below but the numbers you see will be different on the Security Token FOB The JRS Log In page appears On the Security Token FOB to the left of the digital number display there are six horizontal bars The bars indicate the amount of time remaining before the Security Token FOB refreshes the digital numerical Passcode As the Passcode gets Frequency of closer to refreshing the bars decrease one at a time until the next code is Change of displayed T
33. erifying a Job Seeker s Document In this activity as a verifier upon receiving a task that a job seeker document must be verified you take ownership of the task and then proceed with verifying the necessary document s The e mail notification referenced above identifies that a task is to be performed The e mail is received by a defined group or groups of users from which an individual will take ownership of the task and follow it through to completion If required the owner of a task may remove their ownership if he she is unable to follow the task through to completion Business Process 1 Point to the Notifications and Tasks button on the toolbar and select Task Browse The Task Browse page appears Job Referral Service Task Browse aad 2 Matam User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help Search for Tasks Id Project All Title Status Open Date Received Eel To Eal Search Show All Clear Task Title Id Created Date Due Date Project Status Owner 2 Search for all of the open tasks a Ensure that Open is selected from the Status drop down list b Click the Search button c Scroll down to display the results d A list of tasks with Open status appears The names listed in the Owner column indicate that the user has taken Note ownership of that task Tasks with no name in the Owner column indicate that they are not yet assigned to a specific user Job Referr
34. etails Logout Contact Us Help User Evonne Alvarado Office Herbalist Cuttings Inc re e Details Task lid 83634 Title Request for Referrals Job Order 2344 NOC 7372 Job Title Driller Diamond Air Track Wagon amp Status Open Hydraulic Project Wuskwatim Owner Created Date 2010 12 06 K 11 09 07 Due Date 2010 12 08 11 09 07 Date Completed Return to Task List _ c Click the Take Ownership button and then click OK to acknowledge that you have taken ownership of the task When taking ownership of such a task it is your responsibility to provide Business referrals as r equir ed Process Click the Remove Ownership button if you need to disown a task which then becomes available for other users to perform the task 4 Perform the task of adding an existing job seeker to the referral list a Click the Perform Task button b Click the Add Referral button The Select a Job Seeker for Referral page appears Build 1 1 0 0 Release 9 0 Job Referral Service Select a Job Seeker for Referral Logout Contact Us Help User Evonne Alvarado Office Herbalist Cuttings Inc A Ce Project Wuskwatim Job Order ld 2344 Enter SIN and Last Name Enter Reference and Last Name Reference SIN Last Name OR Last Name he number and So ame you enter Next Cle ay be different Cancel Employment Manitoba Job Referral System for Union
35. ext box of the Enter SIN and Name area Job Referral Service Select a Job Seeker for Referral Build 1 1 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help or E Project Wuskwatim Job Order ld 2344 Enter SIN and Last Name Enter Reference and Last Name Reference The SIN and name you enter may be different LastName Mouse OR Last Name et cen SIN 112364682 Next Clear Cancel d Click the Next button The Account Information page appears there are no account details or a status pertaining to this job seeker as he she has not been added to the JRS previously e Enter the job seeker s account information as specified by your instructor and click the Next button The Contact Information page appears f Enter the job seekers contact information as specified by your instructor and click the Next button The Employment History page appears g Enable the No work experience to declare check box and click the Next button The Education Information page appears h Select Grade 12 from the Highest Level of Education drop down list and click the Next button The References page appears i Enable the No references to provide check box and click the Next button The Choose Projects page appears Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 42 Referrals Verifying Job Seeker s Documen
36. gin with the creation of a project such as Wuskwatim Each project would involve various organizations such as employers unions and job seeker registration agencies One of the key things users will learn about is the workflow component of the JRS which is very important in their JRS activities This new feature is based on a notification and task process triggered by a specific event in the system For example when a job order is approved the employer the union specified in the job order will receive a notification advising them that there is a new job order We hope you find this training helpful and easy to follow Please contact your support services about any questions or concerns you may have Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 7 Manitoba WebLink and the JRS The Job Referral Service JRS system is an internet based application requiring two logins First using Internet Explorer you log into the Manitoba WebLink site that hosts the JRS system From here you access the JRS system and log into it using the User Id and Password you have been provided The first login step will require an additional piece of equipment provided to you for entering data into the JRS system called a Security Token FOB The use of the Security Token FOB will allow you into the Manitoba WebLink site before being given the option to log into
37. his helps the user to see how much time is left for that current numerical display passcode before the next one will display If there are only one or two bars on the Security remaining it is recommended that the user wait until the number refreshes before Token FOB trying to enter their unique PIN and digital numerical Passcode just to ensure the number does not refresh in the middle of this process The numbers will be refreshed every 60 seconds LI O O Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 19 PROCEDURE Logging in to the JRS for the First Time Prior to being able to log into the JRS System you will be required to 1 have successfully logged into the Manitoba WebLink using the Security Token FOB o Changed your temporary PIN to a 4 to 8 digit PIN that you will use in addition to the numerical readout on the Security Token FOB 2 have been issued a JRS user ID and a temporary Password o Changed your temporary password in the JRS System This password will be the one that will be used for 90 days until you are prompted by the JRS to change your password again Note You must be successfully logged into the Manitoba WebLink Activity 1 B Logging in to the JRS for the First Time 1 Log into the Manitoba WebLink The Job Referral Service Log On page appears Z Job Referral Service Windows Internet Explorer fee sy Wie https
38. ins functionality that allows you to perform this task You will be prompted to change your password every 90 days assuming that you have not already done so within that period Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 16 Getting Started CHAPTER 1 PROCEDURE Logging in to the Manitoba WebLink for the First Time If you are accessing Manitoba WebLink for the first time you will need to create a PIN This PIN will be created once during this process and will be used every time you access the JRS Activity 1 A Logging in to the Manitoba WebLink for the First Time 1 Open your Internet Browser eg Internet Explorer 2 Type the URL address https jrs weblink gov mb ca in the address bar and press Enter If presented with a Webpage error indicating There is a problem with this website s security certificate The User is to click on the option Continue to this website not recommended and they will get the correct page for logging in to Weblink Webpage Error The Manitoba WebLink page appears WebLink GS Pleaze log on to continue User name Pasecode Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 17 Activity 1 A Logging in to the Manitoba WebLink for the First Time Cont d 3 Enter your assigned User name and the Passcode which is the digital 6 digit number
39. ion Referral Stage 2 View Job Order Referral List Details Referral List Id 4487 Created Date 2010 12 06 11 08 57 Last Updated Date 2010 12 06 13 54 52 of Positions 1 of Unfilled Positions 1 of Hired Positions 0 of Referrals 0 of Unprocessed Referrals 0 Maximum of New Referrals Allowed Unlimited Employer Details Employer Conveying Tidmas Inc Contract 15419 Contact Name Korbin Laureano Phone 7119681882 Add Referral _ You may have a jo b S ee ker W ith a Ref Job Seeker Also Known As Phone Numbers Status Rejection Reason Reporting Date ifferent name 14962 Cherilyn Carrillo Kaye H 854 389 9798 Pending Referral Remove different name Kaye C 973 579 9173 z Print Preview gt Cancel Submit Referrals No More Referrals If the job seeker does not match JRS displays an error message User should check the following pages before contacting the JRS Business e Step 6 Choose Project Wuskwatim project must be selected Process e Step 7 Skills Profile the Wuskwatim project must be selected and the job seeker s skills must meet or exceed the job requirements e Step 8 Declare Eligibilities Northern Manitoba or Manitoba residency and the Union Membership must be selected When you click the Submit button JRS will forward the referral list to the employer j Note For this exercise the referral list will be submitted at the end of next activity Other users
40. ions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 13 Command Buttons As you work with the JRS you will see various command buttons on the pages The table below describes the function of the most common command buttons COMMAND DESCRIPTION BUTTON Search Click this button after entering search criteria in text boxes fields as required to locate data such as job seekers projects etc Click this button to clear the current search results as well as clear the current search criteria from text boxes fields Cancel Click this button to close the current page without saving any changes Save Click this button to save the changes on the current page and return to the previous page Apply Click this button to save any data additions or changes and keep the current page active Edit Click this button when the current page is not accessible read only to allow editing to take place Prey Click this button to save the changes made in this page and to jump to the previous page Note that you should not use the Internet Explorer s Back button to jump to the previous page ext Click this button to save the changes made in this page and to jump to the next page Note that you should not use the Internet Explorer s Forward button to jump to the next page 1 i Ge ea Show All Click this button to clear the current search criteria from text boxes fields and return all results P
41. l Dig Gury 59492 Active Approved 2010 04 16 O Details Decimmente Brookes Bill variti 5350 Hired Appr v d 2010 04 16 Details Documents Hrookes Halar kelar 52151 Activa Approved 201 0 04 07 Details Decne a Brookes Debbie Ook 64461 Fue Riv Py erred 2010 04 19 Details Documents pam 4 a Done ka SB Internet Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 12 Getting Started CHAPTER 1 Common Page Elements As you select commands from the toolbar and perform searches to locate records you begin to navigate the JRS While navigating you will see various page elements that you will use to continue to navigate the system In addition you will see other page elements that are indicators to draw your attention to specific requirements Some pages contain tabs along the top of the page Some pages contain a con next to a data field In this Click a tab to view a different page that pertains to the example it is the Phone 1 data field When the mouse Same task or process as the current tab For example pointer is positioned over the icon a box appears the Details tab below is active which allows the entry or providing contextual help or specific instructions as they editing of the data pertaining a person Clicking the pertain to the data ee tab allows specific office details to be entered or edited gt Job Referral Service Maintain Person Windows Internet Explore
42. ment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 vi Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 Contents 1 Contents 1 0 Getting Started Job Referral System and Training OVErVieW cccceccceececseeceseeteeeeeeeeeteneesaneetaneeees 5 Manitoba WebLink and the JURS cccccccceecceeeceeeceeeceeeseeeseee Geeeseeeeeseeesseeessseeeesel JRS Home t gt ene eee eee ee eer eee eee 9 Searching the JRS Job Seeker Data and Reports ccccseeceseeeceeeeeeeeseeesaeeeseees 10 Common Page Elemen Secrecion O 12 JRS Courseware Training Design and Data ccccccccsecceseeeeeeeeeseeeeseeeeeseeenseeeesaees 14 Accessing the JRS Regular USaQe cccccccssecceeecceecceeeceuseceeeceueeceeeeeeeessusenseesaess 15 Activity 1 A Logging In to the Manitoba WebLink for the First Time 008 16 Activity 1 B Logging In to the JRS for the First Time ccccccccsececeeeeeeeeeeeeeneeeneees 19 Activity 1 C Logging Out of the URS ccccccccceececeeeceeeeseeeeseeesaeeseeeseeeseeesaeeeseees 22 Activity 1 D Logging In to Manitoba WebLink Regular Usage cccecseeeeeeees 23 Activity 1 E Logging In to the JRS Regular USage ccccceccsecceeeeeeeeeeeeeeeeeeees 24 ACIVIYV TF LOOGING OUTCOME AS casia ct aes Uineck tes bes iar dtaeantaendeat datasets 25 Activity 1 G Re logging i
43. n to the Manitoba WebLink and the JRS eens 25 Activity 1 H Resetting Your Forgotten JRS Password cccccccsecceeeceeeeeeeseeeeeees 26 Activity 1 1 Changing Your JRS Password cccceecccseeeeeeeeseeeeseeeeeeeeeeseneenseeesaaees 27 2 0 Performing Administration Tasks Activity 2 A Reviewing and Editing Your Organization Offices and Users Data 31 Activity 2 B Reviewing and Editing Your Data cccccscccseceseeeeeeeeeeseeeneeeneeeneeenes 33 3 0 Performing Job Order Tasks and Viewing Notifications Activity 3 A Referring a Registered Job SeC kKe ccccccceeeeceeeeceeeeseeeesensesseeeesees 37 Activity 3 B Registering and Refer a New Job Seeke cccccecceeeceeeeeeeseeeseeeees 41 Activity 3 C Verifying a Job Seeker s DOCUMENT ccccceccseeeeeeseeeeseeeeseeesaeeeseees 44 Activity 83 D Viewing Notifications cccccccccseeeseeeseeeeeeeeeeeeeeeeeeseueeeueeaeeneeeseeeneeenes 47 Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 2 Contents Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 Getting Started Job Referral System and Training Overview Initial Access to the Manitoba WebLink and JRS Accessing the JRS JRS Home Page searching the JRS Job Seeker Data and Reports Common Page Elements JRS Courseware Training Design and Data Lear
44. nality and reports As a result you may find yourself performing searches in the JRS which will require you to enter search criteria to locate the desired job order job seeker s and or reports There are a few search guidelines that you can follow to more effectively locate the records e Generally you will enter or select criteria within a browse page to query the data that you wish to display A search is initiated by clicking the Search button e Search criterion is not case sensitive For example using benson to locate a last name would return records containing uppercase characters lowercase characters or both such as benson Benson BENSON e You need not enter the entire text string or words for the data you wish to locate For example using ben to locate a last name would return records such as Ben Benson Benjamin Corben etc Such searches are called fuzzy searches e Enter more criteria as required to perform more specific searches thus resulting in few records returned Such searches require that all criteria match e Use the most effective criterion to locate the records you desire For example using a job order number to locate a job order is more effective than using the job order type Below is an example of a search where a hired job seeker named Debbie Brookes was located In the example below you will see that deb a shortened text string was entered in the First Name field and th
45. ning Objective Understand the purpose of the Job Referral System and learn how to log in to search and navigate the JRS user interface Version 3 0 4 Getting Started CHAPTER 1 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 5 Job Referral System and Training Overview In March 2007 a team from Employment Manitoba and Protegra the company awarded the development contract began construction of the new Job Referral Service system JRS The team s mandate was to ensure the new system would meet e Hydro s requirements to deliver services for all projects as per the BNA e Floodway s requirements to deliver services for the Manitoba Floodway Authority project In terms of functionality the team also worked to ensure that the system maintained e On line capability for job seekers and third parties e Flexibility to add future projects e A managed workflow component to assist users in doing their JRS work e Reporting capability This hands on training curriculum has been designed with all users in mind and while the underlying makeup of the system is intricate this will be transparent to the users Our goal in development of the JRS was to ensure that all fundamental activities such as registration and job order creation would become more efficient and effective as users became more and more familiar with the tool During training we will focus on the
46. oba WebLink PIN and have been prompted to change your JRS Password Activity 1 D Logging in to the Manitoba WebLink 1 Log in to the Manitoba WebLink a Type the URL address https jrs weblink gov mb ca in the Address bar and press ENTER The Manitoba WebLink page appears WebLink Manitoba GL Please log on to continue nae AA x SN N A User name Passcode b Type your User name in the User name box c Inthe Passcode box type the personal PIN e g 5226 you created in Activity 1 A followed by the 6 digit numeric readout on the Security Token FOB e g 5226XXXXXX The JRS Log in page appears If you forget your Manitoba WebLink User name or Passcode you will need to contact Business Hours Monday to Friday Password or JRS _ Reset Email jobreferralservice gov mb ca Phone 1 866 332 5077 Off Business Hours The Manitoba Government ICT Service Desk Phone 926 3400 or 1 888 281 1139 O L L Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 24 Getting Started CHAPTER 1 Logging in to the JRS Regular Usage This process will be the first step required every time you log on to the JRS Note You must be successfully logged into the Manitoba WebLink Activity 1 E Logging in to the JRS 1 Log in to the Manitoba WebLink The Job Referral Service Log In page appears gt Job Referral Service Windows Internet Explorer a 6 A http
47. on and document you may reference concerning business process content not directly related to the use of the JRS Business Please see Section A of the Business Reference Guide for business Reference reference details pertaining to this topic Business Process Located anywhere in the courseware it explains each generic business process as it relates to the functionality of the JRS You must perform a search for an organization before you can enter it into the JRS This process helps to ensure that duplicate organizations are not entered into the JRS Business Process Alternative Method Located anywhere in the courseware it explains other options or buttons which if selected may result in the task following a different path or result Alternate Note that you could click the Save and Return to SP List button instead to Method select another skills profile and specify the details V Job Referral System for Unions Referral Agents Verifiers Through your participation in this class you will gain confidence in your ability to perform the following tasks Chapter 1 Understand the purpose of the Job Referral System and learn how to log in to search and navigate the JRS user interface Chapter 2 Learn how to edit your organization details including offices and users Chapter 3 Learn how to refer registered job seekers register and refer a new job seeker verify a job Seeker s document and view notifications Employ
48. one m 204 111 1111 Extension Primary contact number Phone 2 Cellular Phone w Extension Phone 3 Cellular Phone Extension Fax a Extension Apply Save Cancel 2 Review your details offices User and User Roles a b C d p Scroll down to display review and edit your personal details Make changes to your personal details and click Apply button Click the Offices tab to display the offices you are associated to Click the User tab to display User Id to review and edit Challenge Questions and Answers and to change Password Click the User Roles tab to display and review your role in a project Click the Cancel button Your Home page appears Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 34 Perform Administration Tasks CHAPTER 2 Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 Referrals Verifying Job Seeker s Document and Viewing Notifications Referring a registered job seeker A P Registering a new job seeker and refer Verifying a Job Seeker s Document Viewing Notifications 4 N 7 i i 7 y i N N Learning Objective Learn how to refer a JRS registered job seeker register and refer a new stage 2 referral verifying a job seeker s document and view notifications AAY NA
49. ording to the normal process 2 Double click the Internet Explorer icon on your Desktop to start Internet Explorer Internet Explorer appears on the screen 3 Log into the JRS a Type the URL address htips jrs weblink gov mb ca in the Address bar and press ENTER The WebLink page appears Type the User Id that has been assigned to you c Type your personal pin and passcode Click Login The Welcome page appears LI O O Activities provide a real life scenario and instructional steps to help the participant perform tasks during the course This practical application of tasks allows you to gain confidence in performing similar tasks in a real life situation Throughout the courseware exercises appear in the following format Activity 2 A Entering Organizational Office and User Data In this activity as an Employment Manitoba staff member you are required to enter organizational details on behalf of ABC Corp an employer into the JRS You first enter the organization s name and its two branch offices You then enter the details of four users from those offices including their User Ids and user roles which will permit access to the JRS Then you specify the primary contact for ABC Corp The organizational details to be entered are 1 Point to the Organization button on the toolbar and then select Browse 2 Perform a search to confirm that ABC Corp has not been entered previously a Click in the Organization Name field and ty
50. out of the JRS automatically after approximately 60 minutes of inactivity Activity 1 F Logging out of the JRS 1 Click the Logout link located at the upper right corner of a page 2 Close the Window Logging out of the JRS will automatically log you out of Manitoba WebLink also O O O PROCEDURE Re Logging in to the Manitoba WebLink and JRS As you log out of the JRS and close the Window the Manitoba WebLink continues to run for another 10 minutes When you try to log in to the Manitoba WebLink within that time frame you will receive a Transfer Logon message WebLink You are cumently logged on to the Access Gateway on another device Would you like to end that session Ceana Activity 1 G Re Logging in to the Manitoba WebLink 1 Click the Transfer button on the Transfer Logon message JRS Logon page appears 2 Login to the JRS Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 26 Getting Started CHAPTER 1 PROCEDURE Resetting Your Forgotten JRS Password Activity 1 H Resetting Your Forgotten JRS Password Log on the JRS through the Manitoba WebLink site 2 Click the Forgot your password link The Forgot Password page appears 3 Type your User Id in the text box and click Continue The Forgot Password page appears gt Job Referral Service Forgot Password Windows Internet Explorer Tek O http mail protegra com JRSInternalClientWwe
51. pe ab b Click the Search button No search results are found which confirms that ABC Corp is currently not entered in the JRS a a a Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 The following example displays two sample pages with annotations indicating different components and elemenis of the guide Clear presentation of concept with associated graphic Activities are identified with a numbered and named title Below each activity title there is a scenario which describes the role you are to assume and the task that will be performed Jow as a Main step and substep methodology clearly identifies the task that is to be a performed and also details the actions ctdn abuSiavciaim ierte axvenanuiieboms apepniionn required to perform the task qi upd e as bi mr iar hie e Pod Pa ee a a dar dada road h li N m emre Io POO mM eet hw oe a Meme er Boer co FOL RD eer 2 aOR eo Wea 307 a O mrp iye be Be Vk dm d ber p eel Ree hee Ere A ad ced Be Rhee a he ee eo ee ced Bs ere HALET 8 ee page pee ee ee a aM OUM ee eed Pre rehi b UM he Dee el thM irr pee peed gee ie UM a hed ee ee cee pe eg be i ir ar pau be ete i Feed pee ep ee J henrette mr bw oo Be er pre s Uk Be Page ie Bo b Deed be pee oe lr Be Penge Bip oo pe ee I Uhl LE EE gee Ls Brn ge ol ee ea an ee O00 Ce ee eg ri eb rp ee eer y d h lie pl el Cit bedeeks e Pe ete iF eet
52. r Qi j v E http mail protegra com IRSInternalClientWebSite Member PersonBrowse aspx Pe gt we k b Referral Service Maintain Person a ih v Page iG Tools User Training Sponsor Office Hydro Office Logout Contact Us Help Job Order Notifications and Tasks Reporting Person Donnie Osmond Organization Manitoba Hydro Details Offices Entry required Person Id 56 First Name Donnie Middle Name s E Last Name Osmond Status Active v Job Title Big Cheeses Receive Notifications Via v Reporting Level Office vi E mail precontaadjt projsponser sys hydre Phone 1 Work Phone 204 111 1111 Extension Primary contact number Phone 2 Cellular Phone extension Phone 3 Cellular Phone Extension Fax Extension Apply Save Cancel amp Internet Some pages contain an asterisk symbol This symbol Command buttons are one of the most common page indicates that a data selection or data entry is required in elements They are used to perform a variety of tasks In that data field this example the Apply button saves any data additions or changes and keeps the current page active The Save button saves any data additions or changes and navigates to the previous page The Cancel button navigates to the previous page without saving any changes Job Referral System for Un
53. rder Job Seeker Notifications and Tasks System Administration Reporting Office Office 1 Organization Benson Details Members Members Name 4 Person Id Employer One 9597 Details Employer Two 9598 Details d Click the Details button of your name Your Persons details appear e Review the offices user and user roles details according to your instructor s directions 4 Click the Cancel button when finished The list of members reappears 5 Click the Cancel button again Your organization details reappear AEE Point and click the Home button on the toolbar Method LI LI LI Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 2 Performing Administration Tasks 33 Activity 2 B Reviewing and Editing Your Own Data In this activity as an on line user you will review your own data 1 Point to the Person button on the toolbar and then select Person Details The Maintain Person page appears Organization Project Job Order Job Seeker Notifications and Tasks System Administration Reporting Person One Employer Organization Benson Details Offices User User Roles Entry required Person id 9597 First Name One Middle Name s Last Name Employer Status Active v 2 Job Title Receive Notifications Via Email v Reporting Leve y E mail employerone benson mb ca Phone 1 Work Ph
54. s Referral Agents and Verifiers Version 3 0 CHAPTER 3 Referrals Verifying Job Seeker s Document and Viewing Notifications 39 Activity 3 A Referring JRS Registered Job Seekers Cont d c Type a job seeker reference number as assigned by your instructor in the Reference text box of the Enter Reference and Last Name area Spaces and or hyphens should not be entered Business Process Reference number is the job seeker s unique identifier in the JRS You may obtain the reference number directly from the job seeker or contact JRS d Type a last name as assigned by your instructor in the Last Name text box of the Enter Reference and Last Name area The job seeker s Account Information page appears Business Process If the last Reference and Last Name do not match JRS displays an error message The last name for this Job Seeker does not match the reference you have entered If no match is found the existence of the job seeker registration record should also be checked against the SIN and Last Name If the SIN does not match the Last Name JRS displays an error message If the job seeker registration has the SIN removed a message appears Job seeker does not have a SIN number entered Please contact JRS at 1 866 332 5077 Referral Agent contacts the JRS to provide a valid SIN and a copy of the SIN card The JRS does not enter the SIN without a copy of the SIN card e Click the Next button The job seeker
55. s Account Information page appears f Review the job seeker s account information data and then click Next button to advance to the next page Business Process Employment Manitoba Version 3 0 Tip As you are reviewing the job seeker s data you may need to add or modify existing information such as updating contact numbers updating skills profile and selecting the Union membership On the registration Account Information page when the Received Notifications By Fax is selected a Fax number field appears The field must be completed before data is saved and advanced to the next page When the fax number is completed on the Account Information page the JRS system automatically enters the fax number in the Contact Information page Fax field To delete a fax number user is required to change in Step 1 Account Information page the Received Notification by selection to mail e mail or system delete the fax number clicks the Apply or Save button Deleting the fax number on the Account Information page does not delete the fax number in the Contact Information page User also needs to access Step 2 Contact Information page and delete the fax number Completion of the Employment History Education Information and References Information pages are not mandatory for the referral It may be beneficial to complete the Employment History page as Employers who have online access to the JRS may view the job seeker
56. ser Evonne Alvarado Office Herbalist m Inc Logout Contact Us Help Organization Notifications and Tasks Search for Notifications Id Project All Title El Include removed notifications From E To Eal Search Show AN Clear Notification Title Created Date Project Sent By Id 2 Perform a search to locate all of the notifications pertaining to the Wuskwatim project that were sent today a Select Wuskwatim from the Project drop down list Note Only projects that you are associated to will be available for selection b Click the From date picker button and select today s date Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 48 Referrals Verifying Job Seeker s Document and Viewing Notifications CHAPTER 3 Activity 3 D Viewing Notifications Cont d c Click the Search button Your screen will appear as follows Job Referral Service Notification Browse Build 1 1 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact Us Help Search for Notifications Id Project All X Title E include removed notifications From 2010 12 06 Eaj To ESM 5 search result s found Notification Title Created Date Project Sent By Id Wuskwatim Advance Notice of Job Order Job Order 2347 Employer O Connell Nielsen EBC O N E G P 2010 12 06 15 10 40 Wuskwatim System 83636 View Re Send NOC 7
57. ss than a minute apart will cause notifications not to be generated Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 15 Accessing the JRS Regular Usage The JRS application is available seven days at week It is maintained nightly between 2 00 a m and 6 00 a m If you access the JRS between those times you may experience some problems You may try to logon after 6 00 a m It is important to note that business and technical support for the JRS shall be available between 8 30 a m and 4 30 p m Monday to Friday excluding weekends and statutory holidays When you are no longer using the JRS it is a good security practice to log out of the JRS and the Manitoba WebLink Note that you will be logged out of the JRS automatically after approximately 60 minutes of inactivity lf you forget your JRS login password you can reset it by creating a new one You will need to know your User Id as well as the answers to challenge questions in order to verify your identity If you forget your User Id or the answer to the challenge question you will need to contact the JRS by email jobreferralservice qov mb ca or at 1 866 332 5077 You can also obtain the required e mail or phone number by clicking the Contact Us link located in the upper right corner of the Job Referral Service Login page lt is a good security practice to change you passwords periodically The JRS mainta
58. t and Viewing Notifications CHAPTER 3 Activity 3 B Registering a New Job Seeker and Refer Cont d j Enable the Wuskwatim check box enable the On behalf of job seeker check box and then click the Next button The Job Seeker Skills Profile page appears k Enable or select the option check boxes in the areas as assigned by the instructor and click the Next button The Declare Eligibilities page appears Enable the Evidence of Identity check box select Manitoba from the Hydro Project Residency drop down list select your organization from the Union 1 drop down list and then click the Next button The Provide Supporting Documents page appears Note The correct Union membership must be selected for the job seeker to be referred at this stage m Select from the Send by drop down list in the area s as assigned by the instructor n Select Fax from the Send by drop down list in the Evidence of Identity area o Select Fax from the Send by drop down list in the Manitoba Residency area and click the Next button The Complete Registration page appears Note The job seeker union membership is automatically verified p Click the Add to Referral List button and scroll down the page A second job seek is referred to the referral list Your screen will appear as follows Job Referral Service Referral List Build 1 1 0 0 Release 9 0 User Evonne Alvarado Office Herbalist Cuttings Inc Logout Contact
59. word Microsoft Internet Explorer Login A Your password has been successfully changed Forgot your pa Government Business Residents Tourism Services Search 60 Manitoba News Departments Disclaimer Copyright Privacy Contact Us 1 966 626 4962 Manitoba 5 Log in using your assigned JRS User Id and new Password Click the Login button Your Home page with message appears Job Referral Service Home Build 105 4 Release 4 0 User JO Notification Recetver Office Office 1 Logout Contact Us Help Home Notifications and Tasks Welcome back JO Notification Receiver L O O Employment Manitoba Job Referral System for Unions Referral Agents and Verifiers Version 3 0 22 Getting Started CHAPTER 1 PROCEDURE Logging out of the JRS Activity 1 C Logging out of the JRS Logging out of the JRS will automatically Log Out of the Manitoba WebLink as well 1 Click the Logout button at the top right corner to logout of JRS The JRS Login page reappears 2 Close the Window Logging out of the JRS will automatically log you out of Manitoba WebLink also O O O Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started 23 Logging in to Manitoba WebLink Regular Usage Follow this process if this is not the first time you are accessing the JRS and if you have already completed the steps in Activity 1 A to create a Manit
60. word Please contact i the JRS to reset your JRS password Job Referral System for Unions Referral Agents and Verifiers Employment Manitoba Version 3 0 CHAPTER 1 Getting Started JRS Home Page The JRS home page is the point of entry into the JRS It is central to navigating the system as it contains various links and a toolbar from which commands are selected to access other pages It also displays specific user information Note The browser s Back button and Forward button should not be used to navigate the JRS Browser s Back and Logout link Click to log out of Help link Click to obtain help Forward buttons the JRS information pertaining to the J RS gt Job Referral Service Home Windows Internet Explorer SEE EA 7 E http mail protegra com IRSInternalClientWebSite Login aspx Pir gt w k Grob Referral Service Home a ih v Page iG Tools Manitoba GR Job Referral Service Home User Training Sponsor Office Hydro Office Logout Contact Us Help Job Order Notifications and Tasks Reporting Hired Job Seeker Browse Referral List Browse Ww Welcome back Training Sponsor Toolbar The toolbar contains buttons that allow you to access specific pages Point to any toolbar button to open its associated menu Then click a menu command to open the associated page An explanation of each toolbar button is located below http

Performing Job Order Tasks and Viewing Notifications

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