Gradebook - Laredo ISD
Contents
1. TRAINING FOR TEACHERS Gradebook Training 2007 2008 Sections adapted from Excelsior Gradebook User s Manual Table of Contents E USED GNC TOI e ens stecnseoua ves sesnseeasavacseecacesissuavavcvecssssisaastionstane teas 3 W MOONE a E E 3 UL ROU SSS a O caer 4 De nTa Dy E AATA 6 V Hotspots locations and names esesseccesoeccccececcseccccccecocccccsecccccecccseccccsseccsceeessee 7 YE DDU iE E A EE OE SEEE E E AEE 8 VII Menu Options Customizing Your Grade book View csssccccsssssceeees 9 VIII Creating Assignments Assessments cccccsssscccssssccccsssscccsssscccssssccsesssscoes 12 De Tarr a BANS orcs ssncy co veracnen ce E ns 14 Pag MRCS we ccsese es atc E et caca A E E A E E A 15 ak Tropie nO ecn A E 17 Gradebook Training 2007 2008 Gradebook Training for New Teachers GRADEBOOK I Introduction A Intent of this training B Verify Teacher ID C Verify echalk e mail account II Logging In The gradebook program that you will be using is web based You can o Step 1 Open school website and scroll down to District Announcements and click on the following LISD e systems icon LISD eSystems LISD eSystems Online Gradebook Register for Staff Development o Step 2 Click on Gradebook a SELECT THE APPLICATION YOU WISH TO LAUNCH i NDANCE PRINCIPAL pT MANAG ER ON VIEWER PINNACLE SCHEDULE VIEWER o Step 3 Computer may prompt you to install Java o Step 4 Enter sc2. 100 1 coe Tos e TY SD YC EEO E _w e mae 1 Ee mi e e masa raam D 00 oom fa 00 oof ef ae fl DCO gt _w e A E ai T1 em h a onian History lt aaa Title Bar Displays the current class title Subject Semester and Period for the open class file Menu Bar Provides access to all functions in Gradebook2 Status Line Provides information about the Grade Cell Column where the cursor is located Student Index Displays student information such as Name Student ID Address Telephone etc Column Header Displays identification information for items in the selected view Grade Cells A value given to an individual Assignment Category Period Semester or Subject Result Column Gives the calculated results for various views Attendance Category Period Semester or Subject Information Line Displays the title of the class file you are viewing Cursor Highlighted cell row or column in the view Grade Entered Date Displays the date that a grade was entered in the current cell Gradebook Training 2007 2008 V Hotspots locations and names E Sth Amarican History Amarican Histary Second Samostan Third Quarter Fila Edit View Select Dofine Utilities Options rae Pinnacle Glases Sr aT A Student Index Double click on the Column Heading to select multiple Personal Data Items s to be displayed Student names are being displayed in this ex
3. and you will not be able to see the average C Changing 6 Week grades In some instances where a grade change is necessary after all grades have been entered a six week average overwrite can take place o Double Click on the average In this example a 69 is overwritten to a 70 Peel Sa TOO Click on Yes to overwrite grade oe Excelsior grade o Type in overwrite grade and OK lo ae 1 Aseigiment iLats fonetca bl suhost ado ado pa 2 Enter new Neameric grade Fi or Enter new Lefer grade Mumeric Help X Reports Required reports Go to Reports Standard Reports Gradebook Training 2007 2008 O Class Assignments Vertical report must be printed for each subject every six weeks and attached to paper gradebook for record keeping to be turned in at the end of the year ear 6th SW Options Grts Pinnacle Classes Help ES i Standard Reports 4 Category Assignments lled or Custom Reports gt Class Assignments ortografi Crystal Reports gt Class Assignments Vertical 4 tografia p bl sutija Class Final Assignment loton ld pg 10 Comments Setup Edit Create Delete g pglita for Class Performance Summary Printer Setup P Class Period Rank Roster ay 11 T 67 100 class Period Mastery 62 76 50 100 Class Attendance 82 103 100 Period Attendance Summary 99 100 Class Period Statistics 63 99 10C
4. Student Assignments 93 100 103 80 100 Student Missing Assignments 93 50 50 1400 Scholastic Record 103 76 50 70 10 __LessonPlan 83 67 50 71 For Elementary o Parent Conference Six Weeks Reports will be printed every six weeks and turned in to data entry clerk For Secondary o Class Final Assignment Reports will be printed every grading period and turned in to nsw Pinnacle Classes Help Standard Reports gt 1 Custom Reports Crystal Reports 4 Point Grade Scale Six Weeks Class Grade Graph Semester Comments Setup Edit Create Delete P Class Grade Graph Six Weeks Printer Setup i Course Attendance Grid GB Daily Student Attendance Report Free Form Comments Sem Free Form Comments Six Weeks Grade History Graph 100 Parent Conference Report Semester Parent Conference Report Six Weeks Permission Slip Student Assignment Scores GB Semester Student Assignment Scores GB Six Weeks 10C Student Demographic All Students Student Detail Sernester 5C Student Detail Six Weeks Student Detail with Exam Grades Six Weeks Student Detail with Semester Grades Six Weeks Student Missing Assignments GB Semester Student Missing Assignments GB Six Weeks Student Schedule Listing ww Ee O 555a S S s I S SIM S S Note Other reports may be required from your administration 16 Gradebook Training 2007 2008 XI Troubleshotin
5. ample B Student Demographics Double click on a student name to display all personal data items related to the student C Student Notepad Move the cursor to the left of the index bar until it changes into a musical note icon Double click the icon to display notepad information or add a new notepad Use the Pinnacle menu option Retrieve followed by Notepads to automatically obtain Notepad descriptions for the Free Form Comments applicable to the current Marking Period D Student Discipline Move the cursor to the left of the notepad icon area until it changes into a black flag icon Double click the icon to display existing discipline or add a new incident E Student Index Bar Move the cursor to the vertical line between the Student Index and the first Assignment Column until it changes to a Hand cursor icon Click and drag the mouse to the right or left to increase or decrease the width of the Student Index area F Assignment Column Data Double click in the box with the column index number or Assignment description to the open the dialog box for the Assignment This is a quick way of checking the Assignment setup information G Result Column Double click in the box above the result column and choose which calculated grades you wish displayed in the column Displays Six Weeks average or category averages such as assignment or assessment Gradebook Training 2007 2008 VI Menus ail Sth American History American History Second Se
6. and out Submit class file and attendance Update class rosters Retrieve various items and make a companion disk PLEASE DO NOT CHANGE THESE SETTINGS DO NOT SUBMIT THE CLASS FILES Classes Displays the list of class files in the teacher s directory A checkmark indicates which class file is open Selecting another class file from those displayed on the menu will open the selected class file If the current open class file is NOT a multi subject class file then the menu icons Up Arrow and Down Arrow can be used to move between class files Note Due to performance issues related to the Macintosh OS we recommend not using the following special characters in the class file description lt and Help Access program assistance and view statistics about Gradebook2 set by Gradebook2 Manager Gradebook Training 2007 2008 VII Options Customizing Your Grade book View Click on OPTIONS A Tool bar Gradebook2 allows you to choose the display size of your Toolbar icon Choices are None Small or Large Tein Reports Pinnacle Classes Help Hone Index Numbering Small Show Desk Icons Hi Large Chews Cha daer erha EE ieii you select the size of the tool bar Small or Large Ex E Hour ENG LANGUAGE Subject School Year 6th Six Weeks File Edit view Select Define Utilities Options Reports Pinnacle Classes Help RS S es a linn SS B Index Numbering When On Gradebook di
7. class a Please select the appropriate Course and Section for the class you are creating You may place multiple sections in a class b tagging each section with a Ctri Click combination of the keyboard Hour 102 24 ENG READING Hour 201 71 SPAN READ LEVEL Stop Creating Files Include Defined Sections Create Class File Wizard Step Two Creating a class Please enter a descriptive title to help you correctly recognize this cl In addition you can select a period of the day that you teach this L S S S 4 4 4 Title ENG READING Period of Day 1st Period lt Previous A separate handout of course codes will be provided Click Next when ready o Step 5 Select the appropriate template for this class Please be extra cautious when selecting templates be extra cautio La when selectin tem lates Pie A E configuration template on which CHOO SE TEMPLATES THAT CORRESPOND Le model the creation of this class TO REGISTRAR S ID COURSE is will save you valuable time since your class will be SECONDARY SEMESTER QUARTER FULL ES Early Childhood YEAR IF TEMPLATES ARE INCORRECT THEY WILL NEED TO BE DELETED AND CLASSES WILL NEED TO BE RECREATED _ amp Previous Early Childhood All PK and Kinder courses ES Numeric Entry ES Letter Entry ES Level Numeric All courses requiring a number grad
8. dent is excused or exempt from the assignment This will not affect the grade average C Changing grades overwrites and regrades O Overwrites Use overwrite when you want to change a grade 1 Select the grade you want to change 2 Double click the grade 3 A prompt will appear Overwrite Current Grade Click Yes 4 Enter the new grade the font color does not change when overwriting a grade Regrades Use regrade when you assign a new grade and create a record of the grade change such as a reteach or a make up grade 1 Select the grade you want to change 2 Double click the grade 3 A prompt will appear Overwrite Current Grade Click Regrade 4 Enter a Regrade Comment Ex tand click OK 5 Enter the new grade and press Enter The font color changes showing a regrade D Deleting grades by student and assignment Use the delete when you want to completely delete the grade 14 Gradebook Training 2007 2008 1 Student Place the cursor over the cell that is to be deleted and click the Delete key Answer Yes if you are certain 2 Assignment a Click on Edit on the Menu Bar and choose Clear b From the drop down menu choose Assignment Column Answer Yes if you are certain that you want to delete all the assignment grades If you accidentally delete the 1 assignment column see you campus technology trainer or refer to section VIII step 6 for settings when you delete a column all settings will be deleted
9. e 60 70 80 Letter All courses requiring a letter grade PE Music Conduct Technology App Level All courses requiring a level Reading Level and Math Level o Step 6 Verify correct template Yes or No Finish yt o Step 7 Repeat the steps for each of your classes subjects After finishing all classes click Stop Creating Files Step One Creating a class Please select the appropriate Course and Section for the class you are creating You may place multiple sections in a class b tagging each section with a Ctri Click combination of the keyboard pente Clas Fl Wi A Hour 20171 SPAN READ LEVEL Gradebook Training 2007 2008 Understanding Course listings o SchoolIMAX maintains all student data including rosters o Errors in student data or course listings should be reported using the Excelsior Student Roster Corrections form Gradebook Training 2007 2008 Grade book Layout and Tools IV General Layout Eigg sel ak ae cE 8 2 10 F th American Hiton Aner can History tecand coe a mh Ea File edit View elect Dene Utilities TAs Repe fs Pinnacle classes Classes Pinnacle Plus K 12 cee VANA HS aale Pt TA E A aE Sik 2 Homework Mativiam 2003 1 1 100 Name Last First TWanaparacion Mackin Fallroads fpr Monopolis atiina Laka po nts ere The Landmark a Quarter HIEL 10 1 1 71 10 liai i Theta Firancs 12 Was 100 Capkallam
10. eric i Letter Category Assignment x Extra Credit view Only Link Due Date Today Lesson Plan Link Grade Demographic Assignment Link Max Value 100 Primary Grading Method Secondary Grading Method Letter Grade BPs Normal BreakPoints Letter Grade BPs Score Weight meeen Sees 0 Mastery Level T5 bastery Level 0 a re 7 Click OK to save the Assignment First Category Link Homework Edt Moce Numeric Second Cetegory Link C Letter Category Assigrenent Extra Creat View Only Link Lesson Flan Link Due Date Today Grade Dencgraphic Assignment Link Max Valus J Primary Grading Method Secondary Grading Method 4 Letter Grede BPs norma BreakPoints Letter Grade BPs i Score Weight 1 Score Weight 0 i Mastery Levet 75 Mastery Levet 0 Mastery Weight 1 Mastery Weight 0 ox Nest Prey Add Insert Delete import Export Gerit He eee G i i J AE Ki B Dates retrieving dates If the six weeks dates are not listed under due dates you can retrieve them 13 Gradebook Training 2007 2008 Assignment 1 1 Assignment 1 Description Assignment 1 1 5 6 10 Objective 1st Logout Change Password F Check In All Check Ouk All Gi 7 2 First Category Link Homework verification Report Subm
11. g A Changing class titles Step 1 Select File Set Class File Step 2 Enter Class Title OK a Ay E Hour ENG WRITING Subject School Year 6th Six Wed Class Title New File Wizard Open Browse Please enter a title for this class Close Save Save As Retrieve Backup Delete Create Template Copy Files to Template Directory Move Files to Archive Directory Set Class Title 1 Printer Setup i Print Print Multiple Exit B Other issues Excelsior Gradebook Student Roster Corrections Form This form will help to quickly resolve the following issues e A student is in your class room but NOT on your attendance roster or grade book roster e A student is on your attendance roster but NOT your grade book roster e A student is on your grade book roster but NOT your attendance roster Registrars are responsible for entering grades for students that were previously at another school district In Schoolmax NG will be used if no grades were retrieved For Gradebook teachers will use X for no grade If grades do not average at the end of the school year verify settings in section VII step 6 if they are correct teachers will need to manually average the grades on the report card Also please contact your Campus Technology Trainer for additional support 17
12. hool ID and user ID The user ID is your teacher ID oe Now educators can access the power of Excelsior Software s PINNACLE SYSTEM i ANYWHERE Pinnacle Login Credentials School ID 115 This is a public computer This is my private computer Cancel F o Step 5 Screen will prompt you to enter a password and confirm a password In order to avoid having the programmer reset a forgotten password it is suggested that you use the following format for your password First two letters of first name first two letters of last name plus last 4 digits of your social security number Gradebook Training 2007 2008 Ex Mary Brown employee ss is 457 45 3804 Password will be mabr3804 o Once the password is set you will not be asked to confirm the password again O Step 6 Successful login your password is good for x amount of days will appear Click on OK III Creating Classes Getting Started o Step 1 Open grade book application o Step 2 Select File in the menu bar then New o Step 3 Select a Course and Section to create Next when ready o Step 4 Type a descriptive title LISD recommends listed formats Elementary Course Code Subject Period if needed Secondary Semester Quarter or Full Year Course Code Subject Period Ex English Reading class for Mrs Brown 1 block class would look like this E00152 English Reading 1 Block Step One Creating a
13. it Current Quarter Submit Multiple Classes ae _ O ad C Lett Extra Credit Due Date _ Today z Second Category Link Category Assignment View Only Link Lesson Pian Link Pinnacle Services Update Roster E Define Sections Grade Demographic AL Assignment Link 2i 2006 04 12 Wed Primary Grading Method Secondary Grading Method 2006 04 17 Mon 2006 04 18 Tue Letter Grade BPs Normal BreakPoints Letter Grade BPs inde wie 2006 04 21 Fri Score Weight 1 Score Weight 0 2006 04 24 Mon amp Mastery Levet 75 Mastery Levet 0 Mastery sight 1 Mastery Vveight 0 Lo Next Prev Add Insert Delete Import Export Qprint Hel Cancel Send all Attendance Recover Missing Classes Notepads Companion Disk Step 1 Pinnacle Step 2 Retrieve Step 3 School Days The system will update the days that belong to that six weeks IX Entering Grades A Grade entry 1 Enter grades one at time Type in grade and click on enter 2 Enter the same grade for all students Type grade click on enter Shift and 8 key and grade will duplicate down that assignment column B Special Characters Z X and blank 1 Use the Z Grade when a student did not attempt an assignment or is otherwise missing the assignment and needs to make it up Z grades count as a zero 2 Use an X Grade or a blank when the stu
14. mester Third Quarter File Edit Wiew Select Define Utilities Options Reports Pinnacle Classes Help Pinnacle Plus K 12 SABANA lak CAN ARA ee MASA File Manipulate a file Open Close Save Make Backup Archive Set Class Title Print Standard Reports exit Edit Edit the individual student information and column manipulations in a class file Student Information Notepads Clear Remove Grade Insert Grade etc View Display information Assignments Seating Chart within one particular Semester and grading Period on the main screen Select Determine the scope of the information displayed on the screen Change the Subject Semester or grading Period selectively show certain Categories or Assignments change the Student Index or Result Column Define Define class file structure Assignments Personal Data Items Lesson Plans Seating Charts and Class File Passwords Calculating Methods etc Utilities Perform special operations on a class file Sort Statistics Import and Export Quick Attendance Blanks to Zeros or Z grades Quick Grade entry Report Editor program Options Display options and settings Font Size Screen Colors etc More details on next section Reports Print built in reports Standard Reports Custom or Crystal Reports for this class file Define Global Comments Printer Setup and Multiple Report selection Pinnacle Communicate with the Pinnacle Gradebook Server Log in and out Check files in
15. ormat Borders b Significant Digits Grade Status Recalculate Grade Cell Excelsior Classic Excelsior Defaults Customized Sample Excelsior Classic Excelsior Defaults LIAU LER tA ENAME ZAU REDE 2K ZAU EAU 27A amp D Z7AD 274D Emironmat 2 74 D pape HITAD R7AD 274 D 2780 I 13 74 D M Grade Sheet Font Change the font style and size to further customize your grade book N Cell Sizes Grade Undos Grade Cell Width J Result Numeric Width 7 Change the widths of the grade cell result numeric and the result letter Also the Result Letter Width 3 default for the maximum of grade undos is 150 This can be changed here Maximum Grade Undos 150 l 1 Defaults Help Cancel Gradebook Training 2007 2008 VIII Creating Assignments Assessments A Creating Assignments Step1 Define Assignments Manual Entry Method 1 Go to Define on the Menu Bar and select Assignments Define Utilities Options Assignments Assignment Wizard Categories Category Wizard Quarters Semesters Subjects 2 Click Add Assignments 3 On the Description Field enter a descriptive title for the Assignment Next to First Category Link click the down arrow and select whether the grade is to be weighted as assignment assessment or lab etc for secondary schools for elementary schools see below dt
16. splays a sequential number to the left of each student name in the Student Index column When off no numbering is shown File Edit View Selec RIE C Show Desk Icons If checked Gradebook2 will display a musical note J or flag to the right of each student name if the student has a notepad or discipline item defined Repores PINNACE lasses Help Toolbar Index Numbering Show Cesk Icons Show Student Only F Show Inactive Students Secondary Method Al J v Notepads w Discipline D Show Student Only fiew Select Define Utilities Options Reports Pinnacle Classes Help Sd P S Jin Sa e bs 88 PSL 4 I checked Gradebook2 will display only highlighted student This is helpful to show parents or students during conferences Current average may be shared E Show Inactive Students By selecting this option you can show all inactive Gradebook Training 2007 2008 students Should be turned off prior to running reports or inactive students will be displayed on the report F Regrade Prompt If a grade cell currently contains a value and a new value is wanted when the Regrade Prompt is checked Gradebook2 displays a pop up box with options Overwrite Current Grade Yes Regrade and Cancel If unchecked Gradebook2 displays no pop up box and simply accepts the grade change entered Excelsior gradebook Overwrite current grade Regrade Cancel G Ea
17. sy Mode If checked Gradebook2 simplifies the number of menu selections and display box options available Your Gradebook2 Manager can lock Pinnacle Gradebook2 so that Easy Mode defaults to ON and you may not be able to turn Easy Mode on off or off may only be temporary Locking to ON is applicable to Pinnacle Plus Please do not change these settings H Column Descriptions This allows you to display optional column header information To access this option use the Menu Bar to select Option and choose Column Descriptions From the cascading menu select which options you would like to display None The description is available in the Status Line for the column where the cursor is placed Only a number is displayed in the Column Header and de selects all the other options Description The description is displayed at the top of each column as well as in the status line Due Date The assignment due date if defined is displayed at the top of each column Max Value The assignment s maximum value is displayed at the top of each column Category Period Interval and Subject can optionally display None Description Method of Grading Letter Grade Breakpoint and except for subject Weight Sie Reports Pinnacle Classes Help Toolbar Index Numbering Show Desk Icons Show Student Only Secondary Method w Regrade Prompt Easy Mode Over Max warning w Description wv Menu Indexes w Due Date Result Column Total Poin
18. ts wv Max Value Skip Attendance Update Notification I Over Max Warning If checked Gradebook2 will display a warning message if the grade value entered exceeds the maximum value set for the assignment Ex If the grade 110 1s accidentally entered a warning will be displayed 10 Gradebook Training 2007 2008 J Menu Indexes If checked Gradebook2 will display a numeric index number before the description of the Notepad Discipline Assignment Category Period Interval subject and Student during definition or editing and in all list windows K Result Column Total Points Total Points MAX Points If checked Gradebook2 will display the total points the student has earned and the maximum points possible while viewing assignments or categories if applicable extra credit points are displayed in the result column L Set Colors Gradebook2 allows you to customize the color of many different components of the grade sheet All the areas that can be changed to suit personal preferences include Background Normal Text Highlight Status Lines Titles and Borders Line or Accent Excelsior Defaults and Excelsior Classic Windows users can also change Grade Status Grade Cell Note Changing the font color can have undesirable results if it is set the same as the background color Set Colors Background Grade Sheet Font Normal Text Cell Sizes Grade Undos Highlight Status Lines Import Format Titles Export F
19. ypes Description 5 1 8B Sentence pg 10 1 10 4 23 07 1 5 6 10 ieee Objective 1 25 JE nn 3 a D 1 First Category Link AssignmentsiLabs v Edit Mode D 4 Numeric Second Category Link v i Category Assignment i View Only Link il Lesson Plan Link i Grade Demographic il Assignment Link v il Primary Grading Method Secondary Grading ME d Letter Grade BPs Numeric Letter Grade BPs il Score Weight f1 Score Weight il 1 l Mastery Level 70 Mastery Leve 70 i Mastery Weight 1 Mastery Weight 4 N 4 Next Prev Add Insert Delete Import JExport Qprint Help Cancel il 4 Optionally set Due Date 5 Elementary schools Select the appropriate First Category Link for this Assignment 12 Gradebook Training 2007 2008 Assignment 1 2 Assignment 1 Category Links Available Homework Quizzes Classwork Projects Labs Reports Tests 6 The Edit Mode Letter Grade Break Point Score Weight Max Value and Grade Demographic tf x Primary and Secondary Grading Methods mes Sia 0 will be preset by the district DO NOT ALTER these settings Altering these values will adversely affect the outcome of grade averages Just verify that Normal Break Points is selected That the score weight is set to 1 the mastery level is set to 75 and the Mastery weight is set to 1 First Category Link Homnework Edit Mode Second Category Link i Num
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