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Getting Started - The Writer`s Scribe

1. MLADME en tf Dy TheWrtersicribe USA oder 1 56 TheWrtersicribelvervCude pal i To use the files open FMG Then use the FMG File Browser to open the file TheWritersScribe USR To access the FMG File Browser you may need to go to the Switch Windows screen and then click on the Open File Browser button in the bottom left corner of the screen Then select the Files on Device option and select the file Copying the User s Guide to the mobile device will allow you to access the manual via the Control Panel tab and the User s Guide button This will dis The Writer s Scribe User s Guide 14 Getting Started play the PDF file for the User s Manual with the native PDF viewer You may also use other third party software to load and view the manual Running The Writer s Scribe on a Remote Computer The procedure for viewing The Writer s Scribe application as served up from a remote computer is nearly identical to the above procedure for viewing it via a local file Instead of using the FileMaker File Browser to view the Files on the Device select the option to view the Local Network Hosts Navigating the FileMaker Go Interface The menus in the standard interface have been replaced with the pre defined menus shown below These streamlined menus optimize the use of the screen so you have as much display area to work with as possible 9 16 PM TheWritersScribe_development
2. i 1 a Total Unsorted Records The mouse scroll wheel may be used to advance through the records The Writer s Scribe User s Guide Getting Started 7 Search for Records A listing of records over time may grow quite large The Writer s Scribe allows you to search for a subset of the records using the Find button in the toolbar By clicking the Find button the Content area is transformed to allow you to enter in criteria for your search After clicking the Perform Find button 145 of the 204 submission records were found to meet the criteria of Date Sent before January 1 2011 Q Fin Show All New Record Delete Record 4 t aa Edit Layou 3 Wars Info Fantasy amp Science Fi The count of records found that match the criteria O Synopsis Long Created 10 9 2010 8 01 24 PM Modified 6 25 2013 12 14 39 PM ID 1 100 d E Browse rm You may click on the green circle to toggle between the records that matched your criteria and those that did not To clear out the search click the Show All button The Writer s Scribe User s Guide 8 Getting Started Upon completing a find you may also Save the find with a name so that you can use it again in the future Go to the application s Records menu select Saved Finds and then from the pull right menu select Save Current Find Quick Find You may also search thro
3. The final step is to click the Import button This will start the import opera tion The screen will switch to numerous screens as it imports the files and attaches them to Stories In addition if you selected Analyze Imported Sto ries it will perform the analysis function available under the Source subtab for a story This analyze operation may be done later on each story which is necessary if you need to copy and paste the Source information into the field manually If each story is under 10 000 words this operation can be done in a timely manner For stories analyzed above this threshold the analysis may take considerably long perhaps 20 minutes to half an hour for a 300 page novel Single File Listed below is the tab for import a Single File Click Open shown above to open a file dialog that allows you to select a file Af ter selecting a file the File field will be updated If possible it will also display a preview of the document to be imported Click the Import button at the top of the screen to complete the process story will be created and analyzed if this option was chosen This will also close this win dow and take you to the newly created Story record so you may specify the genres for the story along with other information about the story Import Alerts Spreadsheet File Enter the name of the file to import or click Open to select a file When the alerts are loaded the appli
4. Q query letter 33 R Rebuild Calendar Events 65 Red 41 Registration Key 3 63 Registration Name 3 63 Reports 56 Reset Page Visit Counters 65 Restore from Backup or Prior Version 63 Reversion Date 51 Rights 49 Rights Categories 49 Rights subtab 20 46 S Sales 45 Sales by month 59 Sales by publisher 59 Sales by story 59 Sales by story with Rights 59 Sales Category list 47 Sales subtab 23 29 Saved Finds 8 Screenwriter 72 Search for Records 7 Send Email 43 Send subtab 29 Send Support an Email 64 Sent to subtab 20 Show All button 7 Showing Active Not Completed or All Alerts 43 solid vertical bar 6 Sonar3 O Copyright Spacejock Software 79 Songwriter 72 Sort Records 8 Source Analysis 69 Source tab 21 Specifying a Date Range 57 59 Specifying Rights for a Story 50 Status field 20 Stories Listing 57 Stories Listing by Format 58 Stories tab 19 Submissions History 58 Submissions Pending Report 60 Submissions tab 33 Submitting Stories in Three Easy Steps 37 Summary of Story Submissions 57 T Table view 24 43 Tables 70 Tabs 2 Templates Variables subtab 72 tickler file 41 To Do list 41 Toolbar 1 6 Trunk 24 Trunked field 20 trunked story 68 Tweet 36 Control Panel 83 Twitter Template 73 Type field 46 U User Email 67 User Name 61 Utilities 62 V Vendors subtab 46 View License 63 View Log 64 View
5. rently it checks that a value is entered for the name making this a required field In addition the application will also check if the Name is unique This is to pre vent the creation of soft duplicates accidentally The user may still enter dupli cates as a Validation Error message will be displayed that allows the user to override this uniqueness check if necessary The Writer s Scribe User s Guide 28 Working with Publishers The magnifying glass button following the Publisher Name field will display a popup window with a Market Research listing Market Research entries are bookmarks and descriptions of useful index sites that list new or existing markets for your work You may switch between a summary and a detailed view of this window The Allows Simultaneous Submissions field allows you to note whether the Publisher will accept submissions of your story that you have sent to multiple publishers The POC Email field is for your point of contact person at that pub lisher The Genre Org field is to note whether the organization in your favorite genre will accept that publisher as a prerequisite to becoming a member For ex ample the Science Fiction Writer s of America SFWA organization lists those publications that qualify towards having 4 works published as science fiction This field may be customized on the Control Panel tab Custom Labels subtab for other uses For example musicians may use it to note ASCAP acceptan
6. GEINE SE EEE e e El NTE 1 VG 2 Lone TeS O Cancun ada 2 ACUVate E EEE EE 3 FERN E o INTE ET ETEA E EEE A E E A E E A E E O ts tese 3 NN 3 Del 4 BOONE VA EEE 4 TINN 5 NNN 6 NNN 6 Ad A A 7 MIT 8 TR 8 NT 9 PAN aa 9 Working N T NN 11 Working with FileMaker O Ounae 11 FileMaker Go is Available Separately rrrrssrsssrsresrsrssesrrsesrrersrssesrssssrssesessssesrsersrssesrssssrssesesersenenser 11 Local versus Remote ACCESS ccccccinnnnaricic iia 12 Installing The Writer s Scribe onto the Mobile Device to Run Locally 12 Running The Writer s Scribe on a Remote Computer irent tanta tanta 14 Navigating the FileMaker Go Interface siete tarn tanta terat tta nta atas 14 Software Limitations when Using FileMaker Go eene 16 Moving the Local Data File from the Mobile Device back to the Computer 16 Viewing Files Stored within FileMaker G0 senta es 17 Working WISIN 19 Solo AAA e Po ee ee ee een ee T 20 Contributors UA tao 20 A 20 NN DEM PIE DUI EPIO UM E EUM E 20 SOUTO PI 0 Io EEE sete sc A AA A E A cen at E A E E 21 Picture SUDLAD nipona E dau MM eae erect ee ene ree 23 Sales 68 02 EEE NE ee eee NE 23 DN hr 23 MP 23 Alternate View MT 23 Work In Progress Trunk and Published Fields esee 24 ACUON BON TR gana 25 Drag and Drop
7. Hide Published Stories Checking the Hide Published Stories option will affect the Home Tab hid ing already published stories from the summary listing Administration Disable Log A log capability is included in the application This is covered in greater detail under the Utilities subtab on the Control Panel This checkbox allows you to The Writer s Scribe User s Guide Control Panel 69 turn off the logging of error messages It is recommended that you enable this function so problems are more easily diagnosed when support is need ed The application will also automatically offer to truncate the log table on startup when it reaches 5000 records to ensure it does not grow too large Log records are truncated by removing the oldest records from the database Force Write to Disk on Saves If this option is enabled all save will inmediately be committed to the disk AND a backup will silently be performed to the file TWS_SpecialBackup fmp12 Enabling this option WILL degrade perfor mance and should only be used if your system has stability problems This operation will not interfere with the normal backup operations If your system crashes you may import data into your system from the file TWS SpecialBackup fmp1 2 Source Analysis Default Stop Words for Analyzing the Source Work The list of words used by default for a new Story or work when defining the Stop Words under the Analyze tab In other words these are the words
8. When selected a bright blue bookmark symbol will be displayed To remove a bookmark click it again to disa ble it Bookmarks may also be removed from the Home tab Bookmarks view The Writer s Scribe User s Guide Getting Started 5 Calendar View The Calendar view of the Home page places all of your Alerts Submissions Ex penses and Sales into a grid for a month The items displayed on the Calendar can be customized under the Control Panel tab and the Utilities subtab The block for the current day is shaded with the color blue By default items are color coded based upon the state of the item For Submis sions the color used is as defined in the Submission Results Typically this is green for accepted yellow for pending and red for rejected The values for Submission Results along with the color for each may be custom ized The colors for Alerts vary based upon whether the item has been completed green if completed and whether the due date has passed red when overdue The color for each Alert may also be specified overriding the default values For Sales the color purple is used and for Expenses the color grey is used Each item listed also serves as a hyperlink to that item under its corresponding tab All colors are immediately updated based upon the date and the values of the underlying items Q 2 now All New Record Delete Record Find A ES December 2013 4 gt Today L The Write
9. a Nine Deadly Words The Nautilus Engine Of Daemons an d Demons ABYSS amp APEX essit uan x The Writer s Scribe Blog nd 10 Flash Quarterly is an on line flash fiction site that specializes in genre stories fantasy horror science i i s nd slipstream aS 10 49 AM 12 29 2013 Working with FileMaker Go The Writer s Scribe application does not by itself run on your Mobile de vice You must download FileMaker Go for either the iPhone iPod Touch or the iPad separately in the Apple App Store The FMG application is a pre requisite for using The Writer s Scribe on your mobile device and is installed separately FileMaker Go is Available Separately The Writer s Scribe has been updated to work with the FileMaker Go FMG application on the iPad the iPhone and the iPod Touch This section will describe how to use FileMaker Go with The Writer s Scribe application FMG is NOT included as part of the installation of The Writer s Scribe The Writer s Scribe User s Guide 12 Getting Started Local versus Remote Access FMG can access either a remote copy of The Writer s Scribe shared on an other computer running FileMaker Pro or a running FileMaker Server or from a local copy The advantage of running it on a remote computer is that you are updating only a single copy of your information Each of the remote solutions involves an additional cost as they require upgraded versions of the FileMake
10. press the Delete key The Writer s Scribe User s Guide 52 Managing Rights Disconnecting Removing Rights Mistakes are made contracts change or fall through and the rights you recorded for a given Sale or against a given Story may no longer apply How do you dis connect a right instance from a Sale or remove a rights instance from a Story Fortunately this is easy The button at the rightmost side of the Rights subtab on both a Story and a Sale allows you to perform this task To disconnect a rights instance on a Sale from a Story click the button Red disconnect buttons will appear on each row as shown below Click the red button on each row you would like to disconnect The screen will immediately be updat ed When you are done click the button again and the red disconnect buttons will disappear This mechanism ensures that you do not accidentally edit a right and yet makes it simple to disconnect them To remove a rights instance from a Story click the button Red disconnect buttons will appear on each row as shown below Click the red button on each row you would like to remove The screen will immediately be updated When you are done click the button again and the red disconnect buttons will disappear This mechanism ensures that you do not accidentally remove a right and yet makes it simple to delete them The Writer s Scribe User s Guide Preferences Backups Import and Activation 53 F
11. 10 9 2010 3 01 24 PM Hyperlink to the Story 100 E Browse 4 The Submissions tab allows you to keep a complete record of your submission what story was sent to whom when it was sent what was sent when you heard back how you sent it and what was the result You may also capture the query letter you sent with the submission You may later learn the name of a favorable editor and want to note this on record for any future submissions to that publisher Once a story is accepted you may also keep a copy of the contract so you know whether you can sell the story again or need to retire it from any future submissions The Writer s Scribe User s Guide 34 Working with Submissions You may also edit the list of Result values using the Edit button next to the field This will display a popup window that allows you to change delete or add values for use with this field Handling Simultaneous Submissions Some publishers actually most request that you not make multiple submissions of a work One reason is to minimize the impact on the publication in terms of reading time should another publication accept your work and you need to pull the submission Some authors choose to overlook this stipulation while other au thors want to make sure they maintain good relations with a favored publisher The Writer s Scribe notifies you if a given submission would violate a publish er s request to not make multiple submissions
12. 63 Complete checkbox 43 Concordance 22 Connect Rights 51 Connecting Rights to a Sale from a Story 51 Connecting Rights to a Sale from the Sale 51 Content 2 Contributors subtab 20 Contributors tab 20 Create Alert button 42 Create Sale from Submission 34 D Default Alert Offset 67 Default Stop Words 69 Defining Rights 49 Defining Rights from the Story tab 50 Delete All Data 63 Delete Record 9 Diagnostics 64 Disable Log 68 Disconnecting Removing Rights 52 Docs subtab 23 29 46 48 Documents Report 60 E Edit Alert Types 71 Edit Attachments 70 Edit Document Instances 71 Edit Documents 71 Edit Expense Categories 70 Edit Expense Mileage Rates 70 Edit Formats 70 Edit Genres 70 Edit Rights 71 Edit Rights Categories 71 Edit Sales Types 70 Edit Story Status 71 Edit Submission Results 70 Editorial Calendar 79 email 44 Exit Application 65 Expense Types 47 Expenses 47 Expenses by expense category 60 Expenses by month 60 Expenses by month with receipt images 48 Expenses by story 60 Expiration Date 51 Export 73 Export Alerts Spreadsheet File 74 Export Publishers Spreadsheet File 73 Export Stories Spreadsheet File 73 Export Import subtab 73 Exporting Doc Files 74 F Fiction field 20 FileMaker Go 11 FileMaker Go Software Limitations 16 Filters 2 Find 7 The Writer s Scribe User s Guide 82 Index Find button 7 Force Write t
13. Cooking O Biographical CO Economics Research Gardening pee Page through the list of Publishers aperiat and then click to create a Submission O Erotica D Eea using the Story Publisher combo C Computational Biology Research Fairy Tale J Computer O Fanfiction Created 7 3 2012 4 32 05 PM O inspirational 100 dq A Browse The second step is to step through the list of publishers and find the publisher you would like to send your story to Once you find the publisher for the submission click 2 Create a Submission The application will move to the Submissions tab and will create a new Submission using the previously selected Story and Publisher then finish filling out the Submission screen Typically you need to specify which attachments will be submitted with your work The Writer s Scribe User s Guide Submitting Stories in Three Easy Steps 39 The third step is to actually compose and send your query for the submission Click Compose Query window will popup for composing your query Typically queries may be submitted by email by a web form or by postal mail A tab is shown in the popup window for each of these options Once the query is sent via email or the Web Form URL is viewed or the Postal Mail query is previewed or exported a Doc will be created of the query and automatically attached to the Submission n y Compose
14. File for New SO Venson 25 Working with Publishers sra alan 27 The Writer s Scribe User s Guide Table of Contents Locking Publishers for Import Export rmmmemsevssssrsrererrrprsrrserereerrrresnrersrrersnsrrserrrsrsrrerserensnrsrsrsvrserersrsrnser 28 e EN AE 29 ES ao EE EN NE 29 NOR Ne 29 An EE EE chs 29 DN 29 ND 29 ACUON 51 SiG OT aenean n na AEE DII UNION UE EE UE MIENNE SM EINE 29 Clobal Publis he EEE E MEE 29 Pac e Serd 1045 O EEE EEE 30 Drag and Drop File for Attaching a Document mccicicicininicnnn es 31 Working with Submissions iia iii ic 33 Handling Simultaneous Submissions essent tentent tatnen etn 34 Create a Sale from a Submission 34 ocio y p 0 6 0 0 EE EE ET 35 Me 36 Submitting Stories in Three Easy Steps ccsccsccecsccsccccsccscescsccnccsceccsccccnscscescescncees 37 NR FN 41 MN 41 Showing Active Alerts Alerts Not Completed or All Alerts eene 43 MN 43 ACHON ELULE EO ENE NE 43 AA PA 43 as A A A o tetas 44 Go to Home Calendar View sererevavsvavavavanavansvansennsennsenesensnenenenrneasnearneavsearsnsesnresnvennsennsevsvensnevnnernnnransennsenenenenenene 44 Sales and Expenses EEE NN ER re 45 SE EE EE NE reeset 45 Mi AMA AP O eee ener eee eee ee ee eee ee ee 45 PRES SU EEE EE EE EE E 46 NNN 46 NNN 46 aro Eis m EEE EE 46 DE REE e 46 BS ISENE EE EN EEE NE MN ME TNI dE 47 MAP EE 47 NOS O a 48 SIA A 4
15. It is up to the author to decide whether to proceed with the submission or change whom a given submission is sent to Listed below is the warning message displayed when a conflict is detect ed The Submissions tab also contains several subtabs These include the following Info For general information on the submission Notes For general notes Picture To store a single picture to associate with the submission This may be the cover art for the particular publication of this submission Docs A series of files to associate with the submission This may include the manuscript submitted the contract and other correspondence Alerts A listing of alerts connected to this submission Create a Sale from a Submission Once a Submission has been Accepted the Create Sale button will be ena bled Clicking this button will navigate to the Sales tab and automatically create a oale using the information from the Submissions page It will also check if there is already a Sale recorded for this submission and display a warning if a Sale al ready exists This warning will still allow you to create the sale if you want or cancel creating the record The Writer s Scribe User s Guide Working with Submissions 35 Post to Facebook The Post to Facebook button opens a popup window and connects to Face book allowing you to enter a message that will be posted to your wall If you are not already logged in you will be asked to log in If you are a
16. Query Errima 85 85 F gt 24 1 Li f v Total Unsorted sap EN EN C E Q M Records Show All New Record Delete Record Find Sort Share Layout Compose Query Viewas E preview aa Edit Layout Compose Query Submission ID 9199 Cancel Save Email Web Form Postal Mail Of Daemons and Demons Dear Editor a Attached please find my short story Of Daemons and Demons with a length of 2820 words It is a story about a cyber attack launched against a deadly adversary with all too human consequences have been published on the websites Stories That Lift for my story The Monster on Olympus Mons on The Nautilus Engine for Nine Deadly Words on 10 Flash Quarterly for Aliens on Bewildering Stories for Multi Man on Auroa Wolf for if You re Reading This You re D LEE 3 in Thousand Year Machine and in print on 4Jupite Click to select an attachment Thank you Douglas J Swatski 45 White Birch Ln North Andover MA 01845 Aihe document below ubmission as a Doc Copy and Paste information into the Web Forge Note generated Email is automatica Attachment Click the Select One item below to attach Date Modified Kind PA A Jun 25 2013 9 49 12 AM 73 KB Rich Text File Format Size DougSS OfDaemonsAndDemons 6 manuscrip Jun 25 2013 9 49 08 AM 34 KB Microsoft Word Open XML t docx Document A eeg 28 2012 1
17. S 0 0 0 O 009 z E View Selector i vh Of Daemons and Demons ABYSS amp APEX 112013 123203 gg 24 pdas The Writer s Scribe Blog 6 20 2012 6 20 2012 zo 0 E Science Experiment No 17 Q9 Chronicle Books 482013 12222013 gg 248 Spider Dreams Y Pseudopod 6 22 2013 7 31 2013 pl 39 Mieten Tan On The Premises 7 16 2013 9 30 2013 100 c E Browse 4 Toolbar Navigate create and delete records find and sort records view records in the format of a single form a repeating form or a spreadsheet like grid Scorecard A summary of all submissions Accepted Pending or Rejected View Selector Switch between a Summary Details and Calendar view of the Home tab The Writer s Scribe User s Guide 2 Getting Started Tabs Switch between the different screens in the application Filters Hide records that do not require your immediate attention Banner Display a picture of your choosing and your name Content The records stored by the application These may be simple pages showing a single record or more complex summary pag es showing information pulled together from multiple records so you can see everything you need at a glance Welcome When you start The Writer s Scribe application for the first time you will be presented with a Welcome screen The trial version is the full working copy of the software that will function for 20 days After the trial period elapses the software
18. Upgrade Instructions 63 Viewing a Document 55 Viewing Files with FileMaker Go 17 Viewing Report Pages 56 W White 41 Word Cloud subtab 22 Working with Multiple Windows 11 Work in Progress 24 Work in Progress field 20 Work In Progress story 68 www thewritersscribe com 64 Y Yellow 41 The Writer s Scribe User s Guide
19. Writer s Scribe Development Short Stories Alien Boys Alien Boys 3 docx Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 3 htm Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 3 filesMilelist Laceol At this point you may edit the Files to Import input area further if neces sary Simply delete lines that show files you do not want to import You may also edit the name of each Story The application uses the original filename to provide a default Story name In addition you may insert additional lines with the prefix NAME to create separate stories You may also reorder the lines shown so that Text or HTML files directly follow the NAME line The se files may automatically be loaded into the Source field and analyzed Click the Refresh button next to the story and file count values if you would like to see updated information on the size or count of stories and files Finally before initiating the Import click the Set Default Story Values but ton This will display another popup dialog that allows you to set values for all stories that the application creates This is useful for defining Genres and other information with each story Also note this dialog allows you to define additional formats genres status and other values Then click Set Default Values The Writer s Scribe User s Guide Control Panel 79
20. be used to sort the records displayed Clicking on the column header for each of these 4 columns will cycle the sort through ascending descending and unsorted Details View The Details view displays up to 3 submissions for each story All of the Pending and Accepted submission results are highlighted Rejected results are highlighted only if you do not have other submissions on that work pending This allows you to see what is available to be sent out at a glance Submissions may also be updated directly on the Home Tab Click on the Re ceived date and the Result field to update the submission information Filtering and Sorting may also be performed on the Home Details view in the same manner as the Home Summary view Often you will define Alerts for submissions that you have sent out If the Result is changed to Rejected or Accepted a dialog will be displayed asking if you would like to mark those alerts as Completed This is done as a convenience as most alerts connected to a Submission are for the purpose of providing a re minder and once a submission is resolved that reminder is no longer needed Bookmarks View The Bookmarks view lists out bookmarks or shortcuts that allow you to jump di rectly to the listed record Bookmarks may be set for each of the key type of rec ord managed by the application Bookmarks may be added or removed to records by clicking the Bookmark icon in the top right corner of the banner for that record
21. cessing application for a precise value on the readability statistics Each paragraph is analyzed on whether it contains any dialog or in this case whether it contains any quoted phrases or sentences In addition the non dialog text passages are analyzed for proper names that are either pre dominantly male or female to determine the gender of that paragraph Word Cloud subtab When a Source Analysis is performed a concordance of the words in the story is generated The Word Cloud subtab uses the concordance to generate a Word Cloud with the most frequently used word in the center in the largest font size and then spiraling outwards for less frequently used words The Writer s Scribe User s Guide Working with Stories 23 Picture subtab The picture subtab supports a capturing a picture This may be used for cover artwork or other purposes It is intended to store smaller images for browsing Multiple larger images may be stored as a document under the Docs subtab The picture may be cover art an illustration or other inspiration for your muse that you would like to browse when skimming through your stories Sales subtab This section allows you to track information on Sales and then Units Sold for each vendor on your sales You may update the Units Sold directly on this screen Add new sales or new vendors using the main Sales tab at the top of the screen Docs subtab See the section for Managing Documents for detailed inf
22. of the document will be shown immediately below the Copy and Paste buttons e The Paste command will place a new document instance or reference into the docs listing Click the View button to hide the edit controls when you are done To delete the document instances for an item click the button located above the last column The button will show as an activated color and red buttons one for each row will appear below it Click on the red button for the desired row to delete that document instance The application will automatically manage all references If you delete the only document instance that references the document which includes the actual file then both the document instance and the file will be deleted from the system If The Writer s Scribe User s Guide Preferences Backups Import and Activation 55 other document instances remain that reference that file only the document in stance will be removed Viewing a Document When the Docs subtab is in View mode click on the Name of the document to display a popup window This popup window will allow you to View Email or Save the file associated with the document e The View button will open the file with the default editor for that file with a single click e The Save button allows you to save the file to your computer s file sys tem To clear a previously entered document right click on the document icon and select Cut from the right click menu e
23. other information Rights subtab The Rights subtab allows you to enter Rights assigned to a story or work You can also include which Sale the right has been sold with and the expiration or re version date for the right See the chapter on Managing Rights for more information on using the Rights subtabs on the Stories and Sales screens The Edit button next to the Right column header and button allows you to edit the list of rights that you may select from The Edit Rights screen is also available from the Control Panel tab Tables subtab Notes subtab The Notes subtab allows you to enter any additional notes you need to keep with the story This may include copyright information legal notes other contact in formation or anything else The Writer s Scribe User s Guide Working with Stories 21 Source subtab The Source subtab allows you to extract information from your story or article and generate a profile or signature of your work To use the Source subtab follow these steps 1 Open the Story with your Word Processing Application Open your editing application and select the entire contents of your story or work Copy the Original Story to your Clipboard Copy the selection to the clipboard Paste into the Source Field Click in the Source field shown above and Paste the entire work into it You may paste an entire novel into this field for analysis Enter Stop Words Optional Enter the Stop Words you
24. s Scribe User s Guide Preferences Backups Import and Activation 59 Sales by month This report is a chronological listing of sales by month and year The date of each sale is listed along with the publisher and type of sale flat rate royalty etc A Grand Total is shown at the end of the report Specifying a Date Range After you display the report you may limit the report to a specific time period by following these steps 1 Click Exit Preview in the toolbar immediately above the Content area 2 Click Find in the top toolbar 3 Next to the magnifying glass in the date field enter the period of time you would like to cover with the report For example enter the following e 1 1 2009 12 31 2009 for the year 2009 e 1 2009 12 2009 for the year 2009 e 11 2009 for the month of November in 2009 e Note that the text of is used to indicate a date range 4 Click the Perform Find button in the top toolbar 5 Click the Preview button in the top toolbar otherwise all of the found rec ords may not be displayed correctly using the grouping defined for that page Sales by story Since a story may be sold multiple times depending on the rights you sell it with or you may receive multiple payments on a single submission it is possible to have multiple sales on a story Listed below is a sample Sales report that is grouped by the story Stories are listed in alphabetical order Sales by story with Rights Since a s
25. show that it is selected It is possible to tap a button and have it highlight and yet not actually click Hold your tap on the object for a slightly longer time to have it recognized as a click Select a Field Tap the field with your finger to select it The key board will automatically display as needed For dropdown lists the bottom of the screen will display the list of values in a full sized control Likewise date fields are displayed with a full sized rolling calendar control Move between Fields Use the Next and Previous buttons on the popup edit control to move between fields This replaces the Tab key used in the standard interface The Writer s Scribe User s Guide 16 Getting Started Software Limitations when Using FileMaker Go Some limitations apply to using the application with FileMaker Go Where appli cable the portions of the application that do not work on the mobile device have been grayed out The limitations are listed in the table below Unsupported Feature Export Alert to Cal FMG does not support the use of Apple events needed for the Cal integration used in the applica tion view mode All reports are shown in Form mode events which are needed for the Growl integration Menus and all functions FMG does not support the use of Custom Menus specifically accessed Limited pre defined menus are supported through menus Loading Files for Document Files used in Documents must be loaded on the Des
26. that by default will be excluded from the keywords generated for a Story when the Ana lyze button is clicked The Writer s Scribe User s Guide 70 Control Panel Tables subtab Typically you would update the supporting tables used throughout the application directly from the page that uses that table However they are collected on this page to make it easy to reach all of the supporting tables in one location Edit Genres The list of items shown for Genre on the Stories page and the Publishers page may be edited in a popup window Changes to the list are immediately displayed on the se two pages Edit Formats The list of items shown for Formats on the Stories page may be edited in a popup window Changes to the list are immediately displayed on the page Edit Attachments The list of items shown for Attachments on the Submissions page may be edited in a popup window Changes to the list are immediately displayed on the page Edit Submission Results The list of items shown for Submission Results on a Submission may be edited in a popup window This also affects how Submissions are counted on the Scorecards shown on the Home tab the Stories tab and the Publishers tab The Submission Results provides flexibility by allowing you to designate the names and colors for all submission results For example you may use the term Pass in stead of Rejected with a color of Red and it will be correctly reflected in the ocore
27. to trunk or retire an artistic A discussion on the reasoning behind continuing to send out a When Worlds Meet speculative fiction depicting events that any unfold following 100 ES Browse The page retains the formatting to the extent possible including conditional for matting as shown with the green cell for a published story Clicking on a column header will change the page s sort order based upon the column selected You may also define which columns are shown by right clicking on a column header and selecting Modify Table View The following dialog will be displayed Work In Progress Trunk and Published Fields Finally there are 3 additional fields worth mentioning Work In Progress Trunk and Published For stories that you do not want to actively track submissions on you may desig nate them as a Work in Progress or a Trunk story Work In Progress applies when you are not yet done with a story or you have decided to do some addi The Writer s Scribe User s Guide Working with Stories 25 tional work on it A Trunk story is one that though obviously of personal value is somehow flawed in the eyes of publishers and not worth pursuing These fields allow you to hide them on the Home Page tabular summaries per a setting in the Control Panel The other value to note is the Published field This field turns green when ena bled Action Buttons A group of buttons in the top right corner e
28. you may import your data from your backup file This will load your regis tration name and key and automatically activate the new version Security measures built into the software prevent the sharing of your license information with others which would be in violation of the license agreement Home Tab The Home tab collects all the key information on your submissions into a single screen lt lists your stories along with the submissions for each story Summary View Listed below is the Summary view of the Home page providing an overview of all of your submissions This view shows only your most recent submission of each story The individual Story names Publisher names and submissions via the Days Out column are hyperlinked to the other Tabs that show more detailed infor mation on each item The Writer s Scribe User s Guide 4 Getting Started At the top of the page is a Scorecard of your submission results This box is col or coded green for accepted yellow for pending and red for rejected Next to the title of Submissions Overview is a group of checkboxes that allow you to hide or show records that may not be of immediate interest This includes works that are currently work in progress trunked works and works that have al ready been published and hence only available as reprints The screen is im mediately updated when a filter is modified The Story Publisher Date Sent and Date Received columns may also
29. 0 28 31 PM Browse Fields on the form allow you to enter information about the Story The Format field allows you to specify the overall format such as Short Story Novel or other descriptive information This field may be customized as indicated by the pencil button next to the field Also note some of these fields may also be customized via the Control Panel Custom Labels so you may use them for the purpose that best fits your needs The Writer s Scribe User s Guide 20 Working with Stories Other fields include a Status field for describing the status of the Story itself An other is a Fiction field to describe whether the field is fiction or non fiction Many publishers handle fictional stories different from non fiction With fiction an author may query the publisher and get a conditional acceptance prior to completing a full manuscript And then finally fields for Work in Progress Trunked no long er worthwhile sending out for consideration and Published Each of these fields may be used on the Home tab to filter out submissions shown on the Home tab page Sent to subtab The Sent to subtab is for viewing submissions associated with the story This list will automatically be updated when you enter submissions for this story Contributors subtab The Contributors subtab allows you to enter a listing of all of the contributors to the story or work You can also include their title what their contribution was or
30. 1 15 21 68 KB Rich Text File Format t A ERES 28 2012 11 15 21 68 KB Rich Text File Format t rt DougSS OfDaemonsAndDemons 5 manuscrip May 28 2012 11 15 21 Mica io Posonii t dac PM 100 B Browse 4 The above screen is generated using a mail merge like capability In the Control Panel a new subtab is listed of Query Templates This section allows you to define the query template supplying tags in the message that subsitute several keywords pulled from the Story the Publisher and other locations in the application Typically this is simply a draft and you will want to customize this query further for the particular publisher However it is a start and eliminates much of the work in gathering the basic information for the query The Writer s Scribe User s Guide 40 Submitting Stories in Three Easy Steps Also note the bottom section of the Compose Query popup allows you to select a single attachment If you loaded your file into the application for the story You may select that file and it will automatically be attached to the email when you send it Listed below is the email message generated from the popup above The box next to the attachment document will show as green when that document or file is selected The other tabs on the Compose Query popup allow the user to collect information to copy and paste into a web form in a browser window Listed below is the web form tab with the information filled i
31. 8 Ve 48 ETE 9 A A E TET RENERE E 49 Dn EE 49 Defining Rights from the Story tab ssesevreresesvrervrrenesererreseneserereenenererersenenerereeresereverseresereveesesenereseereneseseenene 50 PEN RS TOE NON keen 50 Connecting Rights to a Sale Fon SLOTV ista nana 51 Connecting Rights from the Salg iaa 51 bisconnectmg Removing Rentas disin liinda eas 52 Menear A NR EE UE HEUHRUER EPMKEDEN FENFUS US PUR U CHR REAL 53 The Writer s Scribe User s Guide Table of Contents TDN 54 DNU 55 oa A PP NN RE P 56 OVOP a e o ee ee ee ee ee eee 56 VED NG OF 6 PASARAN cae nnn 56 COn Hae UEP STO 0 ROMO Past ADA 57 Summary OL SION SUDMUSSIONS recreo airada aieas 57 NN Me 57 A e 57 MEG IDO iii 57 e EEUU EEE e o E O E 57 Stones Listin cortos Et ee ee 58 Publication Ke SUM aii 58 Pupi her Lise c 58 Available Publishers bai 58 DUDIDISSIOBS ITISEOEU eee 58 DN 59 NNN 59 Sales N S EE EN eer eee eee ee ee 59 Sales by story TN 59 SPANN 59 FR 60 FONN pana iii esterases sce 60 Expenses DY APA ainia 60 Fl LOS Dr KG aii 60 ble bay SST GI end uorniextnticmnen mI IR er rent ee iun een eee EM 60 PP ooo te re eer Serer NU EPI NUR 60 Calendar TIn m t E 60 PT 60 ii II A 61 VEN NE 61 o A A 62 Pala dos AAA ee eee ee eee ene ee ee ere 62 PIN 62 Restore from Backup or Prior Version r nreresrrresrrrerresrreesvrsrevesrrsrsresersnsrrsesresrrsesersersesersrsres
32. By default you this screen will open in View mode Documents may be added while in either the View or Edit modes Click the button to add a document The file open dialog will automatically open allowing you to select a file to add Select a file and then click the Open button The file will be loaded and shown in the Docs tab at the bottom of the list as below If the file is loaded in this manner the default name defined for the document is the name of the file The file in the document may also be changed using the right click menu on the icon at the beginning of the row for a menu Next you may edit the document listing Click the Edit button to switch to the edit mode From this point you may do the following e Click on the Name field and edit the name for this document instance e Click on a row with a document instance shown and then click on a color to highlight that row with the selected color e Click on a row and then the Copy command Then move to another page and Docs subtab and enter the Edit mode to place a reference to the document into that file 3 2 1 2 Info Sent to Source Rights Sales Docs 4 ES The Monster at Olympus Mons G Name Date Modified Size Kind q DougSS H10 manuscript doc May 28 2012 11 15 21 PM 65 KB Microsoft Word Document PL Contractinfo pdf May 28 2012 11 15 21 PM 19 KB doi e fadocumentis already in the clipboard a new copy command will re place it The name
33. EE Managing Documents Documents provide a means to store all of your files within the application mak ing it convenient to locate all of your information This includes the ability to store your manuscript or artwork with your story your query letter or contract with your submission or your receipt with your expense record This gives you flexibility allowing you to store any number of files with a record limited only by your stor age and the capacity of the database system In addition a single file may be loaded and shared between multiple items For example you may create a Query Letter template and share that with each of your Submissions The template file is stored only once Each item then may then reference the file via a Document Instance The diagram below illustrates how Document Management is implemented in The Writer s Scribe A file is stored as a document A Document is then associat ed with an item such as a Story or Sale This association is called a Document Instance A document instance can be given a name and color Document Submission Document instance Expense Publisher The Writer s Scribe provides a subtab for all documents with the name of Docs By default the Docs subtab is shown in a View mode The Writer s Scribe User s Guide 54 Preferences Backups Import and Activation Adding a Document Click or tap on the Docs subtab on a Story Publisher Submission Sale or Ex pense screen
34. Send Publishers c J C eism Pack amp Send Publishers via Email Cancel DP send Pack amp Send Instructions Only the current record iO All records in current found set Upon clicking the Send button at the top right corner of the popup dialog the file is attached to an email and opened in your email client application Fill out your email message and send this to your fellow writer The Writer s Scribe User s Guide Working with Publishers 31 Upon receiving the email your fellow writer will need to import the spreadsheet file Please perform the following steps 1 2 3 4 5 6 Save the spreadsheet to the install directory for The Writer s Scribe application from the email Navigate to the Control Panel tab and the Import subtab Click the Publishers Spreadsheet File xlsx under the Import heading Enter the name of the spreadsheet file in the popup dialog shown below Select the appropriate option as described under the Instructions tab in the dialog Click Import This completes the import process Drag and Drop File for Attaching a Document This button allows the user to use a file dialog OR to simply drag a file from their desktop onto this button The file is automatically attached as a document for the currently selected object and the name of the file is used for the Title of the document Note this feature is not supported on iOS for Mobile Also if multiple fi
35. The Writer s Scribe User s Guide JE Eg NM R SS version 5 1 For the PC The Writer s Scribe User s Guide O 2010 2015 Swatski Enterprises All Rights Reserved Swatski Enterprises 45 White Birch Lane North Andover Massachusetts 01845 FileMaker the file folder logo Bento and the Bento logo are trademarks of FileMaker Inc in the U S and other coun tries Mac and the Mac logo are the property of Apple Inc registered in the U S and other countries All third party trademarks are the property of their respective owners Sonar3 is the copyright of Spacejock Software The Writer s Scribe documentation is copyrighted You are not authorized to make additional copies or distribute this documentation without written permission from Swatski Enterprises You may use this documentation solely with a valid licensed copy of The Writer s Scribe software All persons companies email addresses and URLs listed in the examples are purely fictitious and any resemblance to existing persons companies email addresses or URLs is purely coincidental Mention of third party products and URLs are for informational purposes only and constitutes neither an endorsement nor a recommendation Swatski En terprises assumes no responsibility with regard to the performance of these products For more information visit our website at www thewritersscribe com The Writer s Scribe User s Guide Table of Contents Table of Contents VNR 1
36. The Writer s Scribe User s Guide Sales and Expenses 45 Sales and Expenses Sales The equation Sales minus Expenses equals income While The Writer s Scribe is not an accounting program it can provide a full accounting of your income as a writer by tracking your sales and expenses The top right corner of the Sales tab also displays the running total for your year to date sales Info Subtab The Sales screen will trace your expenses in writing your stories submitting them and finally promoting them back to your individual stories x The Writer s Scribe Col E m 5 12 F a pr Que EB S ER IQ A Records Show All New Record Delete Record Find Sort Share Layout Sales View As m aa Edit Layout EG Douglas Swatski Stories Publishers Submissions Alerts Expenses Reports Info Rights Vendors Docs 810 00 Go to Home 789 00 2 lenem 3 12 2012 E Monday March 12 2012 Week 11 Hyperlink to the Story Flat Rate 16 The Monster at Olympus Mofis 19 SHINE Anthology Hyperlink to the 16 Y Electronic submision Publisher Hyperlink to the Submission Created 3 12 2012 9 26 44 PM Modified 11 22 2012 12 21 14 AM ID 14 100 E Browse 4 Tm gt The Writer s Scribe records Sales information on a cash basis or in other words as it is actually rece
37. The Writer s Scribe User s Guide Table of Contents Mors NNN 77 Import Alerts Spreadsheet Ple 79 Load Data rom Sonar aa 79 Dr Mw o I ATIE E o O AN RT 81 The Writer s Scribe User s Guide Getting Started 1 Welcome Thank you for selecting The Writer s Scribe software for your professional sub mission tracking software needs Our philosophy is that writers write Our soft ware handles the business side of sending out your submissions allowing you to focus on the creative side of your work With The Writer s Scribe your submis sions are under control Getting Started The Writer s Scribe uses a simple notebook metaphor displaying tabs for the key areas of submission tracking PI The Writers Scribe BDD Em Records Layout Home Summary View As Q amp Find Sort Show All New Record Delete Record Toolbar Frozen Fire Ui S Quarterly 1372017 Ne s White Award 7612013 Aliens Scorecard Beyond Rockets s Audible Chronos Probe 114 Globa i 5 9 201 x Warming 9 2013 9 3 2013 A y bard s Writer s P Contest 9 26 2013 10 30 2013 E 3 8 12 2013 pel 27 3 29 2013 pl 4 Beyo i 11 1 20 009 p 45 Dino Hunt iction Flight of the Dragonfl If You re Reading Th x You re Dead Josh s Time Log Entries for d On 4 18 2013
38. Writer s Scribe User s Guide Getting Started 9 New Record The New Record button in the toolbar allows you to enter a new record Upon clicking the button the page will be cleared of values and default values if appli cable will be displayed Required fields are shown with a label in a red color Fields that do not have an input box or other control are for display purposes only m l xy The Writer s Scribe arza 1 30 A 24 s PF dd Q Total Sorted A a E Q Records Show All New Record Diete Record Find Sort Share gt Layout Stories View As BR Preview faa Edit Layout FA Houglas Swatski Home Stories Publishers Submissions Alerts Info Source D J Swatski Synopsis fiin RN E M Length words ld Fiction Short Story Bus Work In Progress LJ Trunked em FT e Published J Genres LJ Action Adventure L Comics LJ Environmental Gardening LJ interview Stim Atternate History Computational Biology Research Erotica 1 GBLT O Legal O Animal O Computer O ethics O Genetics Research Linguisti O Artists O Cooking O Experimental Gothic O Literary O Biographical O Crime Suspense O Fairy Tale C Graphic Novel O Magic Realism Surrealism N O Biology Research Dark Fantasy O Fanfiction O Health O Mainstream OPa O Business O Detective O Fantasy C Hikin
39. _139 Submissions Aliens 10 Flash Quarterly vazon 19201 ug 5 i Beyond Rockets Penumbra 2 10 2013 41 2013 Vi Chrono i Dino Hu Faerie Magazine 6 6 2012 3 25 2013 32 Aurora Wolf Josh s Time Log Entries Fr Home Summary 4 The Writer s Scribe User s Guide Getting Started 15 Links tabs and buttons all operate as they do on the full version of the product However instead of a cursor you need to point and click with your fingertip on the device s touch screen The application interface has been adapted for this form factor to the extent possible by making buttons and other items you click on larger Nevertheless some items are too small to click on when originally dis played Please use the following techniques to navigate the screen Action Technique O O Zoom In Zoom Out Lightly double tap on the screen at the desired loca tion The zoom action will be centered at the spot you touch FMG uses the boundaries of the particu lar container to automatically size the screen Or use the 2 finger pinch to shrink or 2 finger spread to zoom Click Button or Hyperlink Tap the button or hyperlink with your finger You may need to tap and hold your finger on the object for a second or two to click as the interface needs to distinguish between a tap and a click The button will highlight when clicked to
40. a report that lists those alerts that have not yet been completed and mature either today or in the past See the description of Active Alerts for more information Alerts Listing The Alerts Listing report displays all alerts entered into The Writer s Scribe Alerts by Type The Alerts Listing report displays all alerts entered into The Writer s Scribe grouped by Alert Type Stories Listing This report is a summary listing of all your stories with each story s genre word count and synopsis lt also notes whether a story has been trunked or published The Writer s Scribe User s Guide 58 Preferences Backups Import and Activation Stories Listing by Format This report lists all stories grouped by the format of the story Publication R sum This report lists all of your published stories Publishers Listing This report lists all the publishers stored in the database It includes a link to the publisher s website if available along with notes and the genres the publisher accepts Available Publishers This report lists all the publishers along with the status of the most recent submission to that publisher Submissions History The Submissions History report is a chronological listing of all your submissions along with the notes you recorded on each submission lt also lists the attachments sent with each submission along with how it was sent Finally it lists the inclusive dates the submission was outstanding The Writer
41. above templates such as font font size bold underline and text alignment This formatting will carry over to the Compose Query The Writer s Scribe User s Guide Control Panel 73 popup dialog Note the email generated by the Compose Query popup is a plain text email and will lose any formatting applied The tags are detailed below describing the source of the information for each tag lt lt SubmissionID gt gt Unique ID for the submis Submissions tab FS ID sion lt lt UserEmail gt gt Email for the user Control Panel tab General subtab User Email lt lt CurrentDate gt gt Today s date lt lt ReturnAddress gt gt The user s return address Control Panel tab Query Templates subtab Return Address lt lt PublisherName gt gt Publisher s Name Publishers tab Name lt lt PublisherAddress gt gt Publisher s Address Publisher s tab Address lt lt BIO gt gt The Author s mini Bio Control Panel tab Query Templates subtab BIO Twitter Template The templates listed below are used the Submissions tab and then by clicking the the Tweet button Export Import subtab Export The following import functions are designed to make it easy to export your existing story and publisher information to a spreadsheet file xIsx files You may also easily exchange a spreadsheet file of publisher listings with others Export Stories Spreadsheet File Click this button and a File Selection dialog wi
42. appear in each row Click the red button for the row you would like to delete Click the button again to leave Delete mode Docs subtab See the chapter for Managing Documents for detailed information on asso ciating binary documents with a sale The Writer s Scribe User s Guide Sales and Expenses 47 Expenses Info Subtab In many respects an expense is the opposite of a sale In contrast however an expense does not need to be associated with a particular story you may leave the story field blank if it does not apply We do require that you enter a Payee a Date and an Amount x The Writer s Scribe Erma 3 8 ag rr 0 V Total Sorted Edi EN 3 BF i Records Show All New Record Delete Record Find Sort Share Layout Expenses viewas E J fa Preview aa Edit Layout Douglas Swatski Stories Publishers Submissions Alerts Sales Expenses Reports 1 Total xj cr Info Notes Docs 54 U UU E Go to Home Carol Denbow A Book Inside Calendar View 60 00 9 15 2012 E Saturday September 15 2012 Week 37 Advertising Created 2 28 2010 11 55 54 AM Modified 12 29 2013 8 17 22 AM ID 4285 E 100 EJ Browse 4 Tm For accounting purposes you may also associate a given expense with a Cate gory Here are the categories as included with the product Similar to the list of Expense Type
43. ault Values Set Count of Stories 0 J Count of Files 0 Files to Import Total Size of All 0 All Files in a Directory Click Choose shown above to open a file dialog that allows you to select an import directory The Writer s Scribe User s Guide 78 Control Panel Select a directory and then select the Choose button in the popup file dialog The Files to Import field will be filled in with the information for the import In this case all options were selected v Import Stories Derived from Files Import Stories Derived from Files All Files in a Directory Single File Instructions Directory Users dswatskiiDocuments The Writer s Scribe Development Short Stories Bl include all subdirectories E Use first level subdirectories for Story names and for grouping file attachments Set Default Story Values Bl Analyze Imported Stories a Count of Stories 29 Count of Files 291 Files to Import Total Size of All 13 9 MB NAME A Frozen Fire WserstdswatskiDocumentsiThe Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_1 docx Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_10 docx Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_11 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_12 doc
44. cards on the Home tab the Stories tab and the Publishers tab along with all of the corresponding reports In addition multiple submission results may be defined for each of the 3 colors Edit Sales Types The list of items shown for Sales Types on the Sales page may be edited in a popup window Changes to the list are immediately displayed on the page Edit Expense Categories The list of expense categories in accounting terms is also referred to as the chart of accounts This will list will vary for different professions and by personal prefer ences on how this information is tracked This table provides flexibility in how this in formation is recorded Edit Expense Mileage Rates This is a list of applicable mileage rates for recording mileage expenses The IRS in the United States will publish the currently accepted rate or rates One rate may apply to one portion of the year and a different rate for the succeeding time period This page allows you to adjust for these changes as needed The Writer s Scribe User s Guide Control Panel 71 Market Research Market Research is a listing of websites where you may find markets for your work The summary listing displays the site names You may click on the name to open a Web browser window for that site The detailed listing provides additional information on the website Edit Alert Types This is the list of items shown for categorizing Alerts Edit Rights Categories This is
45. cation will also check for possible duplicates in the event a story was previously loaded The scope or in other words the fields that will be updated may be specified with the Scope tab on the dialog below Alerts may be loaded into the application from external sources This may include an Editorial Calendar Use the Label field and Alert Color field to set this type of Alert apart from other alerts In addition an Alert Type of Editori al Calendar may be specified for an alert Any additional Alert Types not al ready listed in the database will automatically be added to the list of valid Alert Types Load Data from sonar3 File The application also supports loading a Sonar3 O Copyright Spacejock Software file These files must have a suffix of sonar3 The Writer s Scribe User s Guide Control Panel 81 Index 1 1 Suggest a Publisher 37 2 2 Create a Submission 38 3 3 Compose Query 39 A About 63 Action Buttons 25 29 Activation 3 63 Active Alerts 41 57 Adding a Document 54 Alert Hyperlinks 43 Alerts 23 29 41 Alerts Listing 57 Alerts subtab 29 Alternate View Control 23 Analytics subtab 22 Automatic Backups 62 Available Publishers 58 Available Publishers report 68 B Backup Now 62 Backup on Nth Quit 66 Banner 2 Banner Picture 66 Blue 41 Bookmarks View 4 C Calendar Timeline 60 Calendar View 5 cascade deletes 10 Check for Updates
46. ce The Alert Offset field allows you to enter a default value for any Alerts you cre ate that are associated with a particular publisher The Alert will take today s date and add the number of days from today for the default date for the Alert You may always change the Alert date this is simply an initial value If you do not enter a value for the Publisher s offset the Default Offset value set in the Control Panel will be used The Address for the Publisher may be viewed using Google Maps Click the View on Google Maps button to display a popup Web browser window that automati cally loads the specified address Locking Publishers for Import Export Records may be locked for the purpose of imports and or exports Lock for Import Updates With this option selected when Publishers are imported using a spread sheet duplicate records will NOT update Publisher records that are locked This allows you to ensure that personal notes phone numbers and other information are not overwritten by the import update Lock from Exports With this option selected when you use Pack Send or export Publish ers via a spreadsheet this Publisher record will NOT be exported This al lows you to exchange Publisher information with others without exposing your personal private information or otherwise share confidential infor mation The Writer s Scribe User s Guide Working with Publishers 29 The subtabs under the Publisher tab include th
47. ctions Send Support an Email Nia Inn n D 100 c A Browse This User s Guide is always available via the Control Panel tab Click on the User s Guide button to display the PDF file with this guide Utilities subtab Several utility functions are available under the Utilities subtab Backup Now Automatic Backups of the application file will be performed every fifth time that you close the application This is important since it is possible to corrupt the file if your computer crashes while performing a save or if for some unforeseen reason the application crashes while using this file We believe such an occurrence to be ex tremely rare but not unheard of This backup is done automatically no user action is required In addition to the Automatic Backup the user may force the application to make a backup copy Click the Backup Now button to initiate the backup When done a confirmation dialog will be displayed A timestamp of the last backup is shown at the bottom of the screen This is im portant because some backup software will not make a copy of an open file If you leave the application open all of the time it is not backed up However the backup file is normally closed This means that the backup software can back up your in formation using this file By placing the backup timestamp at the bottom of most screens the user can easily refer to this to determine if they need to manually per form a backup of th
48. d field In addition the application will also check if the Name is unique This is to prevent the creation of soft duplicates accidentally The user may still enter duplicates as a Validation Error message will be displayed that allows the user to override this uniqueness check if necessary x The Writer s Scribe i EN Tota Sorted tJ E Ef Q 9 Show All New Record Delete Record Find Sort Share Records Layout Stories View As a faa Edit Layout Douglas Swatsk Stories Publishers Submissions Alerts Sales Expenses Reports 7 3 2 Gal Info sentto Source Rights Sales Docs Alerts Multi Man D J Swatski a man s ability to transfer memories to his children as it progresses through three generations 2 786 B Fiction Short Story v Work In Progress Trunked None v BLEUS Genres O Magic Realism Surrealism O Mainstream O Speculative Fiction O Spiritual e C Neglected Tropical Diseases Research Sword and Sorcery O Genetics Research O Technology rch Gothic Pi rmal Television O Graphic Novel O Pathogens Research O Thriller Suspense O Health O Photography Hiking O Political History O Pop Culture O Horror O Psychology O inspirational Reference O interviews O Regional O Legal O Religious O Young Adult O Linguistics DO Romance Love O Zombie O Literary Ed Science Fiction Created 7 27 2010 1
49. e file This timestamp will also turn red if more than 3 days have elapsed since the last backup Clicking on the backup timestamp will also initiate an immediate backup of the application The Writer s Scribe User s Guide Control Panel 63 Restore from Backup or Prior Version This button automates the loading of data from a backup file Activation This button allows you to enter the Registration Name and the Registration Key that were provided when you purchased the application About The Writer s Scribe application is built with the FileMaker product The About screen lists all stipulations set forth in the FileMaker licensing for a runtime applica tion View License The View License button displays the license agreement for the ap plication Click on a tab at the top of the page to return to exit this screen Check for Updates The application will periodically check for updates on startup if the option is enabled on the Preferences subtab This function will cause the upgrade check to be per formed If an update is available the dialog listed below will be displayed Clicking the Upgrade button will initiate the upgrade It will automatically perform a backup of your data record the location of the current install initiate the download and quit the application after displaying a dialog After installing the upgrade the application will automatically detect that it is running for the first time and search for a prior vers
50. e it how long a right ap plies until it reverts to you and exactly what right you are the distributing are all part of rights management You may think of a right as a single slice out of the to tal value derived from a work The diagram below illustrates how Rights Management is implemented in The Writer s Scribe Rights are normally set forth in the contract that an author signs with a publisher Each contract may have different wording with slight variations in the scope of a particular right However for the purposes of managing rights a single set of categories and right definitions are defined In addition right defini tions are organized by categories for easy reference Right Right Instance Sale Publisher Category Story The Writer s Scribe allows you to define a set of categories and then you may define a right and assign it to a category Once you have this predefined set of rights you may create an instance of a right and assign it to a story and then connect that same right instance to a particular sale Defining Rights Use the Control Panel screen and then the Tables subtab to create your Rights Categories and then your Rights This structure will ensure consistency across your works in how you reference these rights To create a new record click the New Record button at the top of the popup window You may always return to these screens at a later time to add or edit the catego ries and rights Once yo
51. e items listed below Info subtab The Info subtab contains information on the publisher as described above Sent subtab The Sent subtab allows you to quickly browse every story or article that you have sent to that particular publisher Notes subtab The Notes subtab allows you to enter miscellaneous notes about the publish er Sales subtab Stores information on Sales to this publisher and units sold by each vendor associated with these sales Docs subtab See the chapter for Managing Documents for detailed information on asso ciating binary documents with a publisher Alerts subtab There is also an Alerts section for tracking information about a Publisher For example a publisher may be closed for submissions for a two month period You an capture this in the Notes field and set an Alert for yourself that will be listed when they are once again open for submissions Action Buttons A group of buttons in the top right corner enables actions using the context of the current publisher This includes Create a Submission which is detailed in the chapter Submitting Stories in Three Easy Steps The Create Alert button is described in the chapter Using Alerts The third button is specific to the Publishers tab Pack amp Send Global Publishers Publishers designated as Global Publishers may be synchronized with up dates available from The Writer s Scribe website These updates may be downloaded and appl
52. ecify the sale this right is connected to You may define a right and at some point in the future later connect it to a particular sale Finally you may specify a start and expiration date for each right instance The Writer s Scribe User s Guide Managing Rights 51 Connecting Rights to a Sale from a Story Next connect the right for the Story to a Sale Note each Sale is associated with a particular Publisher By connecting a right instance defined for a Story to a Sale you are also associating the right to a publisher Click on the button next to the Sold to Publisher column header label to as sociate a right to a sale A Connect Rights screen will be displayed which is a 2 step wizard The first step displays a listing of rights you defined for the story You may select 1 or more of these rights to connect to a sale Again use the checkboxes in the first column to select rights to connect The checkbox in the column header for the first column may be used to easily select all or none of the rights Click the Next button to proceed to step 2 shown below Use the radio button in the first column above to select a particular sale If you have made more than one sale to a particular publisher you may distinguish be tween them by noting the Sale Amount the Sale Date or even the Sale ID for the sale record Then click the Finish button at the top of the Connect Rights screen Again the Rights subtab for the sto
53. f the records Updates to remove the formatting will be done whenever the record is updated This option appears in the Control Panel tab under the Prefer ences subtab Backup on Nth Quit This option allows the user to specify when an Auto Backup occurs By de fault a value of every third time the user quits is used If a value of O to save on every quit and 99 to never perform an Auto Backup This option appears in the Control Panel tab under the Preferences subtab then under the Aaministration section The Writer s Scribe User s Guide Email Login Control Panel 67 User Email When you click Send Email on the Alerts page the value entered in this field will be inserted in the email message s To field This makes it conven ient to add events to your appointment calendar by generating an email with all of the pertinent information in it and sending it to your own email account or to another appropriate email address so that it can be automatically pro cessed You may for example set up a rule in your email application to look for The Writer s Scribe in the email s Subject line and move it to a special folder Kindle Email When you click Share on a document or other file a dialog is displayed allowing you to View Email My Kindle or Save that document This setting controls the My Kindle function allowing you to specify your Kin dle email account for Kindle device If you have multiple Kindle devices and have
54. filter for Include Poetry Only The Update button at the top of the dialog initiates the actual download and ap plies the update per the settings in the Profile subtab Once a profile has been applied you may later change your profile and click Update again Each update will always download the latest Global Publishers data from the website Import Stories Spreadsheet File Enter the name of the file to import or click Open to select a file When importing a spreadsheet file mark the Exclude duplicates on import checkbox to skip over records that would duplicate already loaded records The ap plication will also automatically add any formats status or genres specified in the stories to the supporting tables Import Publishers Spreadsheet File Enter the name of the file to import or click Open to select a file The Writer s Scribe User s Guide 76 Control Panel When the publishers are loaded the application will also check for possible dupli cates in the event a story was previously loaded It will also automatically add any genres specified for the publishers to the supporting tables The scope or in other words the fields that will be updated may be specified with the Scope tab on the dialog below The Writer s Scribe User s Guide Control Panel 77 Import Stories derived from Files This function is designed to automate the loading of stories into the application Of ten the original stories are kept in di
55. fter O Right Expiration Label md ESSI LN Story N Apex Magazine Submission Pre defined filters Created 8 6 2012 12 52 15 AM Modified 6 18 2013 9 43 10 AM ID 16700 100 d E Browse a d Alerts may be created while on the Alerts tab however it is more common to create them while viewing the Story Publisher or Submission record This ap proach has the advantage of pulling information from the record to which it will be linked For example if you are viewing a Submission record and click the Create Alert button at the bottom of the page a dialog will pop up for entering the alert information An alert created in this manner will default to a future date based on the date of the submission and the setting in the Default Alert Offset It will pick up the Sto ry the Publisher and the ID directly from the Submission record If the user clicks Cancel the Alert will not be created If the user clicks Done the alert is created and the user will remain on the Submission page The list of Alerts at the bottom of the Submissions page will automatically be updated with the new alert The Default Alert Offset covered later in this User Guide under the Control Panel section specifies the number of days to add to the current day for the default due date on an alert Typically this may be 60 to 90 days and is only a default value T
56. g O Mathematics O r Children s Economics Research O Feminist O History O Medical Research OF O Christian O Educational O Film CO Ho Memoir OP O Comedy O Environment O Food Cooking C Inspirational L Military OP Edit list of values available Modified 12 29 2013 10 47 16 AM ID 3359 Created 12 29 2013 10 47 16 AM 100 E Browse mW The new record is automatically saved when you switch to a different record or page or if you click off to the side of the form Fields that display a pre defined list of values may often be customized An edit button is shown adjacent to the field label so you may edit these values immedi ately in a popup window and apply them to the current record Delete Record If you decide you do not want the new record click Delete Record in the toolbar and confirm the deletion in the popup dialog box that is presented You will then be returned to the last record you were viewing The Writer s Scribe User s Guide 10 Getting Started The Writer s Scribe User s Guide Getting Started 11 Working with Multiple Windows By default The Writer s Scribe opens a single window However you can open multiple windows and arrange them within the overall application window This al lows you to view stories in one window and publishers in a separate window or any combination of information across several windows Listed below is an ex ample of two windows open at the
57. he Email button will open a new email message screen and attach the selected object to the email with a single click The behavior is similar on all supported operating systems In the case of the iPad iPhone the Preview capability will be used to display the document Often if another application is installed that also uses that file type the Preview applica tion will also allow you to open the document in that application The only differ ence is that if you click Done while in Preview you will immediately be returned to The Writer s Scribe application If you proceed and open the file in the other application may need to re start FileMaker Go to continue using it The Writer s Scribe User s Guide 56 Preferences Backups Import and Activation AAA Reports Overview Reports in The Writer s Scribe refer to tabular or summary listing page layouts that are designed for printing Often information is grouped by one or more cate gories of information or by month year The steps to run a report are 1 Select the Reports tab 2 Click the report you want It will be opened in a separate window that is au tomatically sized to fit the report i E li occ Fa Records Show All New Record Delete Record Find Share Layout Reports v View As ES aa Edit Layout Douglas Swatski 1 Summary of Story Submissions 2 Active Alerts amp 3 Alerts Listing 4 Alerts by Type amp 5 stories Lis
58. he user may change the date to whatever offset is most appropriate In addition a default alert offset may also be defined for each Publisher The Publisher offset will take precedence over the general offset value set in the Control Panel The Writer s Scribe User s Guide Using Alerts 43 Many alerts may be easily categorized for quick reference later Typical values include Deadline Follow up and Submit after This value is also used to de scribe an Alert when exported Like all other forms the user has an option of switching into a Table view of the Alerts page This is particularly useful if many of the alerts have been acted upon or are no longer relevant The user may click on the Complete checkbox for one record after the next quickly and easily Once a record has been marked as hav ing been completed it will no longer be included in the count of active alerts Showing Active Alerts Alerts Not Completed or All Alerts Three buttons are located at the top of the Alert page Only Active Note Com pleted and All These buttons allow you to easily switch between 3 pre defined filters The button is shaded green if the particular filter has been applied In addi tion the date of the alert is colored per the color coding in the table listed above Alert Hyperlinks Throughout The Writer s Scribe are hyperlink buttons that allow you to jump to the detailed record for the referenced item Normally the last record viewed un der a
59. ibe lt i gt gt Records Layout Stories y View As i TN 29 E VC Total Sorted a H E Es Q Kf Q Show All New Record Delete Record Find Sot Sh Preview Douglas SWwatsk Publishers Submissions Alerts Sales Expenses Reports S 5 StorylD ail IA Frozen Fire a couple that compete in a secret challenge to achieve the si PIERA Aliens a teenage boy who deals with an alien invasion in his own 1a Beyond Rockets a General who reveals a new propulsion technology to the DEE Dronidant 12 IChronos Probe 114 Global a couple that encounters a probe from the future that was nent te nenlore alabal solution 2 Dino Hunt a Scout Troop that embarks on a hunt as dinosaurs for ENN ETNE TET ENN mund Flight of the Dragonfly Pixie a pixie who with the help of her sister looks to ride a td EL fiat If You re Reading This You re Dead an Al who struggles through multiple incarnations of herself ts ET nasa hor human cl A Josh s Time a young boy who explores various concepts of time Log Entries for Samuel Grayson a man who receives a brain implant that changes his life and tha lifa nftha imnlant Multi Man a man s ability to transfer memories to his children as it eon tens theo nanarntinnn My UI Non fiction developing the user experience for the software Nine Deadly Words a cyber detective who investigates an Al s
60. ied via the Control Panel tab Import subtab and the dialog for Import Global Publishers Updating Publishers from The Writer s Scribe website can save a tremendous amount of time freeing you from needing to check whether a Publisher is cur rently Open to submissions and making other updates to the Publisher rec Ords The Writer s Scribe User s Guide 30 Working with Publishers When a publisher is designated as a Global Publisher the following apply Updates to the Publisher information are applied from the update file Publisher records available as a Global Publisher have the Synchro nize to Global checkbox control enabled and may be synchronized if the checkbox is marked Publishers enabled as a Global Publisher are shown with the Info subtab as blue Updates from the update file only affect information on the Info subtab Information on the remaining subtabs is unaffected by up dates allowing you to retain your custom information on each pub lisher Publishers marked as Private are unaffected by a Global Publisher update Publishers marked for Synchronize to Global may not also be marked as Private Pack amp Send button The Pack amp Send button allows you to export a single Publisher a set of Publisher records or all Publisher records to a spreadsheet file This spreadsheet file is automatically attached to an email This allows you to easily share information about a market with a fellow writer y Pack and
61. ion Rebuild Calendar Events The Calendar view of the Home page displays calendar events Calendar events are derived from the underlying information on Alerts Submissions Sales and Expens es The preferences screen allows the user to control which events are placed on the Calendar view and whether they need to be updated For example some users may want to only view Alerts on the Calendar or perhaps just Alerts and Submis sions Received Upon clicking the Rebuild Calendar Events button the calendar events used for the Calendar view will be rebuilt This is a time consuming process and may take a few minutes to complete depending on the number of records the application needs to process Once updated the application will keep the selected items up to date on the Calendar with all other changes to the data Exit Application This exits the application This is useful when the application is used under OS with FileMaker Go FMG and a password is enabled for login You may leave the application and when you re enter FMG the application will open to the loca tion you last left In effect you would never fully exit the application and you will never be prompted for the password This function allows you to exit the applica The Writer s Scribe User s Guide 66 Control Panel tion so that you will be prompted for the password if that feature is enabled the next time you open the application Preferences subtab From the Con
62. ion so it can complete the upgrade View Upgrade Instructions Upgrade instructions may very slightly from one version to the next Every effort is made to automate this process but it is difficult to foresee some issues This button will open the browser page that provides instructions for the most current upgrade Delete All Data The application comes pre loaded with a set of demonstration data This is useful for exploring the full capabilities of the application but ultimately it becomes time to clear out the demo data leaving it ready to use for tracking your own submissions The following dialog is displayed when you initiate this function The dialog gives you one last chance to cancel the delete If you find that you have accidentally deleted your own data DO NOT exit the application as that may initiate an automatic backup Instead perform an Import described below providing the full path and name of the most recent backup file to reload your data The Writer s Scribe User s Guide 64 Control Panel Send Support an Email Click the Send Support an Email button under the Utilities subtab to generate an email This will open an email message and automatically enter in information that is useful to the support request In addition a dialog is presented that asks whether to attach a copy of the Diagnostics report for a comprehensive analysis of the data in the application www thewritersscribe com The www thewritersscribe c
63. ions Calendar Timeline This report provides a listing of all currently pending submissions Page Visit Counters This report provides a listing of number of times each screen in the application is visited The Writer s Scribe User s Guide Preferences 61 Preferences User Name The user name displayed in the banner area at the top of the screen may be cus tomized using the Preferences screen This is found under the Edit menu Simply edit the value entered for User Name to change the name displayed ee User Interface Options Y Allow drag and drop text selection Enlarge window contents to improve readability Reset dialog sizes and positions Username Jason Vitreous User Interface Language English Font smoothing style Dark The Writer s Scribe User s Guide 62 Control Panel Control Panel Click on the tab to access the Control Panel screen for The Writer s Scribe x The Writer s Scribe Lo JLo Jets O E All New Record Delete Record Find Sort Records Show Layout Control Panel vewa E Preview N 1 0 Total Unsorted Control Panel tab Douglas Swatski Home Stories Publishers Submissions Alerts Sales Expenses Reports Utilities Preferences Tables Localization Templates Export lmport Backup Now Y Activation Restore from Backup or Prior Version a User s Guide Check for Updates Y View Upgrade Instru
64. ived Sales are related to a Publisher and a Story In addition you will need a date for the sale Typically this will be the date the money is received The Writer s Scribe User s Guide 46 Sales and Expenses The Type field records information about the sale including whether it is a Flat Rate Royalty or an Advance You may also edit the list of Sales Types using the Edit button next to the field This will display a popup window that allows you to change delete or add values for use with this field Rights subtab The Rights subtab allows you to connect Rights on a Story to the current Sale You can also specify the expiration or reversion date for the right See the chapter on Managing Rights for more information on using the Rights subtabs on the Stories and Sales screens Notes subtab Use Notes to enter miscellaneous notes about the sale Picture subtab Stores a single picture to associate with the sale Vendors subtab Tracks information about individual vendors for each sale This information is also shown in the Stories tab under the Sales subtab Add a Vendor Click the button and a row will be added to the list of vendors The new row will be given the Name of New Vendor Edit a Vendor Edit the information directly in the row by clicking on the field and entering the information Delete a Vendor Click on the button above the rightmost column to enter Delete mode A red button will
65. ktop computer Binary files may still be viewed attached to emails and exported Export Import to a Spread Export Import to an xIsx format file from the Con sheet File trol Panel tab Utilities subtab for Stories and Pub lishers is not supported Read Aloud FMG does not support speech from the Stories tab and the Source subtab File Dialog functions Most operations that display a file or directory se lection dialog require the use of a plugin and Java These are not available for FMG Alternate data entry using the keyboard is supported wherever possible Import Global Publishers Imports of Global Publishers allows the user to review What s New but updates must be applied in the desktop version Moving the Local Data File from the Mobile Device back to the Computer You may want to use The Writer s Scribe only on your mobile device and never return to using it on your desktop or laptop computer Unfortunately the mobile device lacks the access to the file system at this time to update the software di rectly to the mobile device Therefore you will need to move your data back to the main computer update it and again load it onto the mobile device To move the local file you need to simply reverse the steps used to originally place it on the mobile device Using iTunes select the FMG application select the file TheWritersScribe USR in the list of documents then select the Save to button at the bottom of the
66. le keyword analysis so you may still override these values as appropriate The Writer s Scribe User s Guide 22 Working with Stories The other output generated by the Analyze Source function is a concordance Click the Save button to save the concordance out to a text file Click the View button to instantly view the concordance as output to a temporary file Click the Email button to create and attach the concordance to an email The Concordance contains every unique word used in your document Words are sorted first by their frequency of use the most commonly used listed first They are then sorted alphabetically A Concordance is useful for e Understanding how you use vocabulary in your document e Analyzing the variety of words used e Determining how frequently certain words are used e Spotting errors that otherwise are easily missed Today spell checking functions provide the user with immediate feedback and correction on words that are in the dictionary For technical terms and proper names that are not within the spell checker s dictionary words may be flagged but not as easily corrected Reviewing the concordance allows you to spot errors that otherwise may be missed Analytics subtab When a Source Analysis is performed statistics are calculated for the document This includes Readability statistics using standard formulas Syllables are calcu lated via an algorithm and not via a dictionary lookup Please use your word pro
67. les are dragged and dropped only the first file will be attached The Writer s Scribe User s Guide Working with Submissions 33 AOS Working with Submissions A tremendous amount of work goes into writing a story Therefore you want to give itthe best chance of being accepted for publication The objective of The Writer s Scribe is to give you the tools to manage your submissions You want to avoid submitting a story to the same publisher twice or submitting to a pub lisher and not realizing that you never received a reply or even worse hearing from a publisher and failing to follow up on a request x The Writer s Scribe Le dre ls 263 x Quan FI EE Ef Q Et 9 Records Show All New Record Delete Record Find Sort Share Layout Submissionss____v View As J Aa Edit Layout m3 Douglas Swatski E Stories Sales Expenses Reports Info Docs 11 Fantasy amp Science Fiction i Science Experiment No 17 Action buttons 6 5 2009 E sent O mn Week 23 Receipt Acknowledged E 6 12 2009 E Receivd Friday June 12 20 NU Week 24 ps ca Postal Mail IM Ni O Synopsis Short O Manuscript 1st 50 pages O Manuscript 1st Chapter Hyperlink to the Ed Query Osase Publisher Synopsis Long Pre defined filters 0 25 2013 12 14 39 PM ID 1 Created
68. ll be displayed Enter the name of the file and a list of all of your Stories will be exported Export Publishers Spreadsheet File Click this button and a File Selection dialog will be displayed Enter the name of the file and a list of all of your Publishers will be exported The Writer s Scribe User s Guide 74 Control Panel Export Doc Files To start the process go to the Control Panel tab and the Utilities subtab click on the Export Doc Files button The Export Doc Files dialog will be displayed as shown below Use this dialog to select all or only some of the files to be exported Since space is often a limitation the dialog gives you immediate feedback on the storage requirements needed for the exported files Click the Export button to export the files All files will retain the original file name with the addition of a prefix to uniquely identify them to the application Upon com pletion of the export a Success message will be displayed Export Alerts Spreadsheet File Click this button and a File Selection dialog will be displayed Enter the name of the file and a list of all of your Alerts will be exported The Writer s Scribe User s Guide Control Panel 75 Import The following import functions are designed to make it easy to load your existing story and publisher information from a spreadsheet file xlsx files You may also easily exchange a spreadsheet file of publisher listings with others Finally you may downl
69. lready logged in you will not be asked to log in again Please see the Control Panel chapter for addi tional information on defining the Social Template You may always edit this message further before you Publish it to your wall Or you may Skip posting this message After posting you will see a message post ed note and you may close the window The Writer s Scribe uses a simple Facebook app to post your message to your Wall The app does not require any personal information or access to your ac count in order to use it y Facebook Post to Wall f Ei Post to Facebook f Post to Your Wall SE via The Writer s Scribe App 100 d E Browse 4 The Writer s Scribe User s Guide 36 Working with Submissions Tweet The Tweet button opens a popup window and connects to Twitter allowing you to enter a Tweet If you are not already logged in you will be asked to log in If you are already logged in you will not be asked to log in again The message uses the template defined in the Control Panel tab for the Social Template to fill in the default message Please see the Control Panel chapter for additional in formation on defining the Social Template You may always edit this message further before you Tweet Or you may close the window to cancel this Tweet After posting you will see a Tweet posted note and you may close the window The Writer s Scribe application uses a web browser based interface to send you
70. murder via a A esta aA s 4757 Of Daemons and Demons 8 cyber attack launched against a deadly adversary with all Queries on Submissions How long An article on how long an author should wait before querying et cud mabliekas Anahanin wine dene unine The VMebade Cariho Science Experiment No 17 a young boy who experiments with an electric arc furnace Spider Dreams a woman who con fronts her fear of spiders through unique Tale of the Ten Ton Tommies the phenomenon of marching Ten Ton Tommies becomes The Artifact an alien that stands trial in a virtual court for leaving behind a The Impact of New for the Writer A short discussion on the concept of New and what it _ aIo maana ta tha uriar e The Monster at Olympus Mons three children explore Mars from their backyard only to grow The Morning Yell in early morning argument to start the day The Pompeliers Kemchay Book 1 a young girl Naomi who finds herself on an alien world in a 5 The Pompeliers War Book 2 The Emperor rejects the prophecy War is declared on the The Thousand Year Machine ASA S O y V The Wise Dragon villagers sacrifice a wise old man only later do they realize the The Zombies of Dry Gulch a prospector finds a talisman while on his search for gold and 2 Using Computer Tablets for the A short discussion of the uses and the progression of uses When
71. n using the Compose Templates In addition the button at the bottom right corner will open a web browser and navigate to the web site entered for the publisher specified for this submission Though the file may be shown in the Attachments list it cannot be dragged and dropped into the publisher s form in you web browser However you can easily save a copy of the file to your file system and upload it to the publisher s website Click on name of the attachment to display the document popup then click the Save option to save it to your file system The third option is to send a query letter via postal mail This screen is listed below Two buttons are shown in the bottom right corner of the Postal Mail tab The first is a Print Preview button This will take the information shown place it on a full page suitable for printing and display it in print preview mode It may then be printed Also note you may format the text of the query with different fonts font sizes bold underline and text alignment The second option is to export the text to a text file You may then use the word processing software of your choice to continue editing it and printing it The Writer s Scribe User s Guide Using Alerts 41 SSS sl Using Alerts Alerts act as a tickler file or To Do list They provide a reminder of when to follow up on something They are very flexible and may be applied to a story a publish er a submission or even standal
72. nables actions using the context of the current story This includes Suggest a Publisher which is detailed in the chapter Submitting Stories in Three Easy Steps The Create Alert button is described in the chapter Using Alerts The third button is specific to the Stories tab Drag and Drop File for New Story described below Drag and Drop File for New Story This button allows the user to select a story using a file dialog OR to simply drag a file from their desktop onto this button The title of the file will be used for the Story and the file will automatically be attached as a Document Note this feature is not supported on iOS for Mobile Also if multiple files are dragged and dropped only the first file will be used for the story and at tached as a document The Writer s Scribe User s Guide Working with Publishers 27 Working with Publishers Finding a home for your article or story means finding a publisher that believes their publication is a match for your work After reading through a publisher s magazine journal or books you have invested time in understanding their publi cation and whether they are someone you may find success with The Publishers tab in The Writer s Scribe captures vital information about the publishers you submit to It is not an all inclusive repository of information on that publisher you can find that on the Internet A Publisher record for The Writer s Scribe captures the key inf
73. o Disk on Saves 69 Format field 19 G Global Publishers 29 Go to Home Calendar View 44 Google Maps 28 H Handling Simultaneous Submissions 34 Hide Closed to Submissions 68 Hide Published Stories 68 Hide Trunked Stories 68 Hide Work In Progress Stories 68 Home Tab 3 68 iCal 16 ID values 10 Ignore Field Formatting 66 Import 75 Import Alerts Spreadsheet File 79 Import Global Publishers 75 Import Publishers Spreadsheet File 75 Import Stories derived from Files 77 Import Stories Spreadsheet File 75 Info subtab 29 45 47 iPad 11 iPhone 11 K Kindle Email 67 L Language Support 2 List view 23 Load Data from sonar3 File 79 Localization 71 Lock for Import Updates 28 Lock from Exports 28 Login Password 67 M Maintenance 65 Managing Documents 53 Managing Rights 49 Market Research 71 Mileage Rate 47 Miles 47 Modify Table View 24 multiple windows 11 The Writer s Scribe User s Guide N Navigating Application Tabs 6 Navigating Records 6 Navigating the FileMaker Go Interface 14 New Record 9 Notes subtab 20 29 46 48 P Pack amp Send 30 Pack amp Send Alert 44 Page Visit Counters 60 Payee 47 Perform Find button 7 philosophy 1 Picture subtab 23 46 48 Poet 72 Post to Facebook 35 Preferences 66 Profit Loss by story 60 Publication Resume 58 Published 24 25 Published field 20 Publishers Listing 58 Publishers tab 27
74. oad and apply updates from The Writer s Scribe website and selec tively apply them to your records Import Global Publishers The Import Global Publishers dialog allows you to update your publishers with the latest information available from The Writer s Scribe Full instructions on the use of this dialog are available as a tab in this dialog screen The Info subtab displays the most recent summary information available from the website listing out the number of Publishers available for each market and an al phabetical listing of the Publishers along with whether they are Open or Closed for submissions The What s New subtab is a comparison of what is currently loaded in the most recent update applied and the one available from the website Color coded markup highlights the differences between what is installed and what is available The Profile subtab gives you control over how updates are applied Many users will select the first option to Synchronize all Global Publishers This overrides all individual record settings regarding Private and applies the updates including adding any publishers not already loaded into the application The other settings provide more granular control over the synchronization pro cess If you only publish Romance and Fantasy genres you may control the im port to only use Publishers that meet those criteria Likewise if you are a poet and only want to update and add Publishers that accept poetry select the
75. od Cooking O Mystery O Christian O Gardening nature Comedy O GBLT C Neglected Tropical Diseases Research O Comics O Genetics Research News Computational Biology Research Gothic O Paranormal CO Computer O Graphic Novel O Pathogens Research O Thriller Suspense O Cooking O Health O Photography Travel O Crime Suspense Hiking O Political CO Urban Fantasy Dark Fantasy History Pop Culture O vampire Detective OJ Horror O Psychology O Victorian CO Economics Research O inspirational Reference O western Educational O interviews CO Regional O Women s O Environment O Legal Religious O Young Adult Environmental O Linguistics C Romance Love O Zombie O Literary O Science Fiction Created 9 28 2010 8 20 23 PM Modified 12 29 2013 1 32 47 AM ID 3329 100 E Browse The Writer s Scribe User s Guide 38 Submitting Stories in Three Easy Steps The listing of Publishers is automatically filtered Only publishers that e Are open to receiving submissions e Do not currently have any pending submissions from you e Accept one or more genres that match your story e Checks that the Story is less than or equal to the maximum accepted word count if specified e Checks that the Story is greater than or equal to the minimum accepted word count if specified e If the story has already been published it checks whether the publisher accepts reprints e Publishers are sorted with Professional
76. om button will open a browser window or open a new browser tab to view The Writer s Scribe website View Log Click the View Log button under the Utilities subtab to display a popup window that shows all log file entries The log primarily captures notes on any errors generated by the application In some cases the errors are benign in that they do not affect the values or the pro gram function Some events are captured because they provide key information about the operation of the program This includes performing a startup deleting all demo data or performing an upgrade If the error field is zero then an error was not recorded and the field is highlighted in green If an error occurs it is highlighted in red so you can easily scan the file for problem areas At the top of the screen are 2 filter buttons allowing you to see all of the log entries or only those with errors There is also a button for Saving the log records to an ex ternal file with a variety of formats There is also an Email button This allows you to generate an email with the log file attached to it This is useful for diagnosing prob lems with support Finally the Purge Log will clear out the log file of all entries currently displayed Diagnostics Normally you should never have records in your application with duplicate ID num bers within the same table In other words you should not be able to enter two dif ferent stories that have the same Story ID H
77. one Active Alerts An alert is considered Active if it is not yet completed and it falls within the spec ified time frame from the current day Alerts are color coded to indicate their ur gency Listed below are the default colors assigned to alerts Time Interval Completed Alerts that are marked as com pleted Due more than 7 days into the Alerts that are NOT active White future Not completed AND due within 7 Alerts that are active though Yellow No days of today not yet due al al today Not completed AND past due Alerts that were due prior to 2n and are not yet complet The user may also specify a specific color to an Alert using the Color field If the user sets the color to Default the above colors will be used These colors will al so be used on the Home Calendar view The Writer s Scribe User s Guide 42 Using Alerts A count is kept of active alerts just like a count of unread emails you may have This is shown via a small red number in superscript on the Alerts tab r x The Writer s Scribe ce nC 134 Cy 171 lc m 1 Li n Total unsorted 5 H E a a G Records Show All New Record Delete Record Find Sort Share y Layout Alerts y View As m Aa Edit Layout Douglas Swatski 1 Home Stories Publishers Submissions Alerts Sales Expenses Reports Info Notes E Tuesday January 1 2013 Week 1 Nx Completed O Deadline Submit a
78. ormation needed to submit your work for their con sideration The Writer s Scribe p 1 1 1224 Bo Found Unsorted Ez ES Ef Q ef Qr Records Show All New Record Delete Record Find Sort Share Layout Publishers Wewas EJ s Preview aa Edit Layout vatski Scorecard for this particular publisher Info Notes Shenandoah O Founded in 1950 by a group of Washington and Lee University faculty and students Shenandoah has Using Dino Hunt achieved a wide reputation as one of the country s premier literary magazines http shenandoahiiterary org 2 Create Alert Token ut FA Pack amp Send to words O Agent R T Smith O Fee Based O Genre Org View on Google B Accepts Poetry Maps O Accepts Reprints 1 Allows Multiple Subs B allows Simultaneous Subs E Closed to Submissions O Defunct ea Washington and Lee University Lexington Virginia 24450 Mattingly House 2 Lee Avenue i O Private D Submittable El Sync Info tab with Global copy http shenandoah submittable com sut FY Y http shenandoshliterany org submissions y Y a Lock against Excel Import Update Created 7 23 2011 11 02 05 AM 10 B Browse Upon updating the Name field for either a Publis meen Sene runs Cur
79. ormation on associat ing binary documents with a story Alerts subtab The last section on the Story page is the Alerts section Technically this is not part of the Story record rather this section contains Alerts that link back to this particular story Alerts may be created at any time By creating Alerts from the Story page the newly created Alert automatically picks up the context and links back to the Story record Alerts will be covered in greater detail later in this guide Alternate View Control Once you have created a few story records you may want to browse through them Use the arrow buttons in the toolbar to step between the records The tabs on the page are smart retaining the selected tab as you page through each rec ord You may also switch to a different mode for the page to view more records at a time Use the toolbar to switch between the Form view the List view and the Table view buttons Form view button List view button Table view button The Writer s Scribe User s Guide 24 Working with Stories In the List view the same form will be displayed except that multiple records will be stacked vertically on the form This view will display all of the available rec Ords The Table view rightmost button displays the records like a spreadsheet This format is compact allowing you to quickly browse to the record you need Table view button Here is the same page in Table view x The Writer s Scr
80. oup The Writer s Scribe User s Guide 72 Control Panel Industry Terminology The labels for 30 different values may be customized These changes are applied throughout the application and do not affect any of the user entered data These customizations are intended to allow the application to adapt to the terminology of writers in a number of different industries The user may change these labels at any time These labels affect some tabs field labels and reports x The Writer s Scribe E 1 X A g Ed v at Lr Q Total Unsorted z 3 ON E Q Records Show All New Record Delete Record Find Sort Share Layout Control Panel vewa E Preview Aa Edit Layout Douglas Swatski Stories Publishers Submissions Alerts Sales Expenses Reports Export lmport Localization Templates Utilities Preferences Tables Language EA Francais Espa ol Svenskt Deutsch mx SS nw p Edit Translation Strings Italiano Dutch Portugu s Pyccku AAC X RB is System Language English Jorr Reset Supporting Tables Clears the values in the supporting tables and resets them to the default values in the language specified Any custom values will be removed This applies to Alert Types Genres Formats Story Status Attachments Submission Results Sales Types Expense Categories Expense Mileage Rates and Rights Categories O Use System Formats Enable this option to use the fo
81. owever by importing external files into the application it may be possible to encounter this problem This function gives you the ability to locate this type of error and many more If errors are found a dialog is presented to generate a report that lists all of the errors or in some cases warnings about the data The Writer s Scribe User s Guide Control Panel 65 The following will be listed in the Diagnostics report e Duplicate records e Number of records in each table e Referential Integrity Errors causes broken links or Record Not Found er rors e Logical Use warns when tables are empty that should have values e Empty Required Fields e Log entries for errors only e General system and license information e Page Visit counts Maintenance Earlier versions of this software may have introduced errors in how new records are created and how serial numbers were automatically assigned This will automatically be corrected upon performing an upgrade However it is also possible to cause this problem by importing improperly formatted external files The following dialog will be presented when you run this function Since this function does not change any existing data it is always safe to run this function Reset Page Visit Counters All page visit counters will be reset to zero by this function Page Visit counters are used to provide feedback on the application regarding the usage of different ele ments of the applicat
82. paying markets listed first and non paying markets last 1 1 1224 Lo n Found Unsorted a E Et Q Md Records Show All New Record Delete Record Find Sort Share Layout Publishers v View As E mu Preview Aa Edit Layout x The Writer s Scribe los Douglas Swatsk Expenses Reports Info Sent ABYSS amp APEX Our mission is to publish the finest in speculative and imaginative fiction and poetry with special attention to character driven stories that examine the depths and heights of emotion and motivation from a broad variety of cultural and social perspectives ASA wants to publish powerful stories with emotions that resonate in our http vww abyssapexzine com 2 Professional DX n Accepts to 10 000 words Agent Fee Based Y Genre Org Accepts Reprints Allows Multiple Subs Allows Simultaneous S i Ed Closed to Submissions Defunct m i Accepts Poetry da Private El Sync Info tab with G mp Email 4 abyssandapex 2gmail com M4 http www abyssapexzine com submissions y Lock against Excel 90 days until a response is expected Genres O Action Adventure O Cooking 4 Fantasy O Alternate History O Crime Suspense O Feminist O Animal Dark Fantasy O Film O Artists O Detective O Food
83. r Tweet What s happening l sent out Science Experiment No 17 for consideration to Fantasy amp Science Fiction 100 E Browse The Writer s Scribe User s Guide Submitting Stories in Three Easy Steps 37 AAA AAA Submitting Stories in Three Easy Steps Another feature of The Writer s Scribe is a smart story submission capability After you have entered your stories and publishers this feature makes it a snap to send your work out to other publishers The first step is to select a story you would like to send out from the Stories tab To start click the 1 Suggest a Publisher button The application will re member which story you were last looking at and move to the listing of Publish ers dr Tol Gore or Show All New Record Delete Record Find Share r Records Layout Stories vewa Aa Edit Layout Publishers Submissions Info sentto Notes Source Docs Alerts Flight of the Dragonfly Pixie D J Swatski a pixie who with the help of her sister looks to ride a dragonfly on a magical flight imi hd words Bi Fiction Short Story F M Work In Progress Trunked Published LJ Ethics O Magic Realism Surrealism O Experimental O Mainstream O Fairy Tale O Mathematics O Fanfiction O Medical Research EJ Fantasy O Memoir O Biology Research O Feminist O Military O Business O Film O Music X Children s O Fo
84. r prod uct also sold separately If you run the FMG as a local file you will need to either use the FMG copy as a read only version of your information or stay aware of which copy contains your latest edits and move the file accordingly Installing The Writer s Scribe onto the Mobile Device to Run Locally Within the install directory of The Writer s Scribe are a number of files You will need to copy the file TheWritersScribe USR to the mobile device Sev eral methods are available to do this The most commonly used approach is to use Tunes This allows you to move the file onto the mobile device as shown below The Writer s Scribe User s Guide Getting Started 13 Just open iTunes connect your mobile device to your computer and allow it to connect to iTunes Then select the device then select the Apps tab Next click on the FileMaker Go icon Use the Add button at the bottom of the screen to move the following 2 files to the FileMaker Go Documents area of your mobile device You may need to scroll your screen to see this button e TheWritersScribe USR e TheWritersScribeUsersGuide_en pdf eoo Totes Mounted iOS Device FMG 12 Selected for File Sharing eed im es ER Click Add to E place files on the ur we Mobile device Omas Mari mer Videos O y Vag hand Q Fared eut Pae 18 Temes O herned O Weceorh ted O keith Pared Q Tes 11 mest Pared I eses r Led tee
85. r s Scribe User s Guide 6 Getting Started Up to 5 items are listed in each block If more than 5 items apply for a given date a More link will be displayed All of the items for a day may be displayed in a popup window by clicking on the day header or day number Navigating Application Tabs The application contains 9 tabs that are always displayed across the top of the screen Within most of these tabs alternate views are also supported For the Stories Publishers Submissions Alerts Sales and Expenses tabs the following views are supported e Read only Easy to read without needing to switch between subtabs e Edit For editing or creating new records All information is available e Tabular Listing View multiple records at once with sorting on the column headers Clicking on the currently selected tab will switch the view to the next successive view The three circles under the tab label indicate the currently selected view Navigating Records The Toolbar provides the ability to move from one record to the next The arrows will move to the next or previous record the record slider under the input box al lows you to advance through many records and the indicators show which rec ord is currently displayed For a listing view a solid vertical bar on the left border indicates the currently active record You may also type a record number directly into the box and press Return to jump to a particular record 7 y 101
86. rectories in your file system This function uses this organization to create a story record and attach one or multiple files to the story In addition the first file listed under the story name is used to capture the source or the actual text of the story This allows the story to be analyzed creating a concord ance a synopsis a word and other information Alternatively if the first file is a pic ture it will load it into the picture field and attach it to the story as an associated document Two tabs are provided to load stories The first is All Files in a Directory This op tion is useful when you have a directory that contains a series of directories each being a separate story The second tab Single File applies when you have a sin gle story to add with a single file In addition the Instructions tab provides infor mation on loading stories that you may easily reference while using the application Click the button Stories derived from Files in the Import section of the Utilities subtab The following dialog will be displayed y Import Stories Derived from Files Import Stories Derived from Files Cancel All Files in a Directory Single File Instructions Directory Choose E Include all subdirectories KE Use first level subdirectories for Story names and for grouping file attachments Set Default Story Values Bl Analyze Imported Stories o EN Warning No Def
87. rmats as set in the users operating system and not the formats originally set in the database file as Industry Terminology Writer Modifies labels on navigation tabs screens and reports used throughout the application to match industry accepted terminology You may select a set of industry standard terms and then modify individual terms below Select an Industry Terminology set to modify all terms as needed Stories Story Publishers Publisher Pub Submissions Submission Sub words Genre Org Trunked Sample Query Synopsis Short Synopsis Long Manuscript Query Letter Contract Pseudonym Genres Alerts Sales Expenses Reports Report Status Label Fiction Alert 100 E Browse To customize the labels from the Customize screen select an Industry Terminol ogy set from the choices Writer default Poet Screenwriter Songwriter and Academic The values will be updated for each of the values below You may then also change the individual values for each of the labels Listed below are the default terms for a songwriter The label customizations are applied instantly There is no need to restart the appli cation Listed below is the application with custom labels applied Templates Variables subtab The templates listed below are used in the Compose Query popup window This is displayed from the Submissions tab then by clicking the 3 Compose Query but ton You may also apply formatting to the
88. rrsrsresersrserserersensennn 63 TN 63 VM 63 EEE E AAA EN EN 63 Check 0 aii RE REE EEEE AE T EAE AE T 63 NNN 63 Delete EEE ue Aa 63 SAL aa EEE ERE EE OE ET 64 WWW ENeWrIter ss CrIDe CO Mais ida 64 A Tea Vag AP NE EEE RE 64 MN 64 VEERE EE EE 65 The Writer s Scribe User s Guide Table of Contents METIER 65 PRODUC Calendar Na 65 A A varia o RO P 65 Preferences SUD ba cid 66 NTN 66 BANET ME Greene lede 66 EOM RR EE EE EE EE E E 67 EL EEE EE EE 67 Kr REE EE EEE EE EN DE 67 Alerts NE 67 De aul AMert vr 67 TA on E O pt bud etd 68 Hide Work In Progress Sone 68 Hide Frunked SONG vrede 68 Hide Publishers Closed to SUDMISSTONS a A Aa 68 MMS TIN 68 BEG 2 KE EEE EEE o NE EE EE 68 Force Write LO DK ONS Nera 69 SME NN 69 Tables SUDAN iii tds 70 EIGEN 70 NTN 70 ENN EN 70 ESN Rare 70 FEN 70 Edit BP TENNE 70 Edit Expense METT 70 Market Reserve 71 EMDR A A ai 71 EROS GE ld o t LE 71 FONN 71 Fd DOCUMEN NNN 71 Et Doms ME 71 EGICSCOEV SO A a A A da MN ME 71 Localization SUD ti ads 71 Language O 71 Industry Tennes 72 Templates Variables SUD 72 TA e O 73 EEX DON ImpoTt NR 73 EP Guo 73 Export Stores SPreddshe FNC aote lie 73 Export Publishers SDreadsheet PHO LEAR ASer 73 TE NOTE IOC I EEE NN NN EE ES EN E ELI 74 Export Alerts Spreadsheet Fl svarar 74 MOPO ty coer dux ERES DEN LDIEDI lI EI UM DUM i LUE 75 Import Global PINT vr 75 Import Stones Spreadsheec RM oto ia Ui AA 75 Import Publishers Spreadsheet FUE aars i 75
89. ry will be updated with the new information as shown below Finally you may edit the Expiration Date also referred to as the Reversion Date by clicking on the field for that rights instance Leave this field blank if this does not apply To clear the date if accidentally entered just select the field and press the Delete key Connecting Rights from the Sale Rights may also be connected to a Sale from the Sale record itself This is done in much the same way as they are connected via the Story record In this case however you are connecting rights defined for a story that have not been con nected to any other sales In this example we will use the same sale that was shown in the prior section Click on the button next to the Right column header label to display the Con nect Rights to Sale popup screen In this case the user has also selected all of the unassigned rights to connect After selecting which rights to assign to the Sale click the Done button at the top of the screen Again the first column has a checkbox in the header to allow you to select all or none of the items displayed The Sale screen and Rights subtab will be updated with the rights you selected as shown below Finally you may edit the Expiration Date also referred to as the Reversion Date by clicking on the field for that rights instance Leave this field blank if this does not apply To clear the date if accidentally entered just select the field and
90. s you can also edit and expand the Sales Category list To edit the list click the Edit button next to the field This will dis play a popup window that allows you to change delete or add values for use with this field The Miles and Mileage Rate fields are useful for recording and calculating the expense Amount based on your mileage If both of these fields are filled in the Amount field will automatically record the calculated amount You may override this value by changing the Amount field itself If a Category other than Mileage is selected these two fields will be dimmed and are not included in the tab order The Writer s Scribe User s Guide 48 Sales and Expenses You may also edit the list of Expense Mileage Rates using the Edit button next to the field This will display a popup window that allows you to change de lete or add values for use with this field Notes subtab You may enter miscellaneous notes about the expense Picture subtab Stores a single picture to associate with the expense Docs subtab The Docs subtab allows you to enter a picture or PDF file of your receipt A report Expenses by month with receipt images is also available for printing a copy of all of your receipts The Writer s Scribe User s Guide Managing Rights 49 Frp pg gren sl Managing Rights Selling or assigning Rights is an important aspect of the business of writing Where a work is distributed who is allowed to distribut
91. same time To open additional windows go to the Windows menu and select New Window LA FileMal o Advi File Edit View Insert Format Records Tools Window Help X The Writer s Scribe 2 ta 2 29 n s 4 t 3 24 i TE E rap ra EN Sc E Q Records Show All New Record Delete Record Find Sort are Layout Stories View Mode vw ViewAs Ex EE Preview Aliens by D J Swatski EG Y ateenage boy who deals with an alien invasion in his own unique way 822 words Publisher Fantastic Frontiers Genres Science Fiction P Document s 2 10 Flash Quarterly Fiction Published 1 Sale so Beyond Rockets The James White Awd Sentto 5 Publishers hronos Probe 114 Global Wily Writers Audible sa Warmin g Fiction L Ron Hubbard s Writ of the Future Contest lotes Renamed Aliens at the request of the publisher to enhance the punch of the twist at the end of the story If You re Reading This You re Dead Aurora Wolf 4 Josh s Time Beyond Centauri y 2 y ma Flight of the Dragonfly Pixie Y Read Short Fiction Y L Y Analog Science Fiction 2 Log Entries for Samuel Grayson Multi Man Bewildering Stories 1224 voc Q Total Unsorted ap Q td My UI Show All New Record Delete Record Find Sort Layout Publishers View Mode view as E
92. screen You may need to scroll your screen to see this button The Writer s Scribe User s Guide Getting Started 17 Viewing Files Stored within FileMaker Go The Writer s Scribe application supports storing original documents in container fields throughout the application This includes query letters manuscripts media files and electronic receipts to name a few Some of these files can be viewed directly in The Writer s Scribe application Other files may be in formats not sup ported within the application or on the page that holds the container field The application provides an export button to View Save or Email these files on the mobile platform Document aa Alien Boys 4 docx The Writer s Scribe User s Guide Working with Stories 19 AAA Working with Stories The Writer s Scribe application tracks Story submissions After you write a sto ry you submit itto a publisher A submission is tied to both a story and a pub lisher Therefore the first step in using The Writer s Scribe is to enter your sto ries Click the Stories tab and then the New Record button in the toolbar to enter a new record Required fields are shown with dark magenta label which in this case includes the Name field All other fields are optional and may be entered at a later time Upon updating the Name field for either a Story a validation check runs Current ly it checks that a value is entered for the name making this a require
93. separate email accounts for each you may edit the value on the My Kindle button as needed prior to sending the document Documents sent via this function will be Converted to the Kindle format for easy viewing Login Password This option allows you to set a password This password is required upon starting the application before you are given access to the application This password protection should be considered as a layer of protection from a casual user as the database itself is not encrypted and would not protect the database from a higher skill level attack Alerts Notifications Default Alert Offset This is the number of days used as the default value for the Alert date For example if you are viewing a submission the application will take the date of the submission add 60 days to it per the screen above and use that as the default date for that Alert You may of course change that date particularly if it falls on a non working day Many users find a date from 60 to 90 days in the future works well but it may vary based on how quickly a publisher can respond or upon the circumstances of the Alert The Writer s Scribe User s Guide 68 Control Panel Default Filters The filters that apply to the Home tab for the summary and details views are also available at the top of those pages Clicking on the Hide checkboxes for each filter causes the filter to be applied and immediately refreshes the screen Hide Work In Progre
94. ss Stories A Work In Progress story is one that the writer is still working on and has not submitted or has pulled it back for rework Checking the Hide Work In Progress Stories option will affect the Home Tab hiding WIP stories from the summary listing Hide Trunked Stories A trunked story is one that the writer is withdrawing from future submis sions This may be a story that has been published and all rights have been sold or a story that after numerous attempts has not found a home with a publisher and it is time to abandon it Checking the Hide Trunked Stories option will affect the Home Tab hiding trunked stories from the summary listing When creating a new submission the dropdown list for specifying the story will show only stories that are not trunked if this option is selected Hide Publishers Closed to Submissions Periodically some publishers decide to close their publication to new sub missions Also publishers go out of business or are purchased by other pub lishers It is useful to keep these publishers in your database since they con tain information on prior submissions However when creating a new sub mission you no longer want to select that publisher Checking this option will hide publishers in the dropdown list for specifying the publisher and will show only publishers that are currently open for sub missions Checking this option also hides these publishers from the Available Pub lishers report
95. tab is remembered by the application so you can easily switch back and forth between the related records The Alerts tab also contains a few subtabs These include the following Info For general information on the alert Notes For general notes Picture To store a single picture to associate with the alert Action Buttons Send Email The Send Email button is particularly useful Using the value set in Customize for User Email you can generate an email to send to yourself and others See User Email for information on setting a custom value for the default email ad dress This setting is covered in greater detail in the Control Panel section of this guide The email generated by The Writer s Scribe contains references to the records in the application It also picks up on the dates from the Alert record This allows you to easily add an Alert to your calendar You may edit your email message adding additional note if you like before send ing it to yourself and or to others The Writer s Scribe User s Guide 44 Using Alerts The email generated looks similar to the following Pack amp Send The Pack amp Send button provides a quick and simple method to send alerts to another user These alerts may then be imported by that user and will also ap pear under their Home Calendar view Go to Home Calendar View This button jumps to the Home Calendar view displaying the month that applies for the currently displayed alerts
96. the list of items shown for categorizing Rights Edit Rights This is the list of items shown for Rights Edit Documents This is the list of items shown for documents Edit Document Instances This is the list of items shown for document instances Edit Story Status This is the list of items shown for Story Status Localization subtab Language The application supports the display of text in any of 14 different languages Se lecting a language does not affect the text that you enter as data only the text strings used by the application with one exception An option is provided to reset the default values for several tables with values in the selected language In addition the system may use your System Formats for entering data This may affect number currency and date entries Edit Translation Strings Given the breadth of languages supported and the difficulty of providing good translations some of the translation strings may be inaccurate We can assure you it is not our intent to offend or in any way disparage our end users by way of inaccurate translations We also provide the ability to override the strings provid ed and if desired submit select overrides to our support for improvement of the product in the future Simply open the Edit Translation Strings dialog search for the string you would like to override and enter the new value in the Override field A button is provided to send these overrides to our Support gr
97. ting 6 Stories Listing by Format Li 7 Publication Resum 8 Publishers Listing 9 Available Publishers 10 Submissions History 11 Sales by month 12 Sales by Story 13 Sales by Publisher 100 El Browse Viewing Report Pages The first page of the report is initially displayed in the Preview mode Use the arrow keys in the top toolbar to move between pages The Writer s Scribe User s Guide Preferences Backups Import and Activation 57 Constraining a Report After you display the report you may limit the report to a subset of records by fol lowing these steps 1 Click Exit Preview in the toolbar immediately above the Content area 2 Click Find in the top toolbar 3 Click on a field on the form Many fields will not display an outline since they have been formatted for display on a printed report Nevertheless the fields are there and you may use these to enter criteria for constrain ing the set of records 4 Click the Perform Find button in the top toolbar 5 Click the Preview button in the top toolbar otherwise all of the found rec ords may not be displayed correctly using the grouping defined for that page Summary of Story Submissions This report mimics the information presented on the Home tab showing each story the number of submissions the status of the most recent submission along with other information Active Alerts Active Alerts is
98. tory may be sold multiple times depending on the rights you sell it with or you may receive multiple payments on a single submission it is possible to have multiple sales on a story Listed below is a sample Sales report that is grouped by the story that includes the rights included with each sale Stories are listed in alphabetical order Sales by publisher This report lists sales for each publisher in chronological order The Writer s Scribe User s Guide 60 Preferences Backups Import and Activation Expenses by month This report summarizes expenses for each year month This report like all oth ers may be further constrained by entering search criteria that limit the records displayed This allows you to specify a time range over which to run the report similar to the Sales reports described above Expenses by story This report groups the expenses records by story Expenses that are not associ ated with a story are listed at the end of the report Expenses by expense category This report groups expenses by category For example all Lodging expenses would be grouped together Again using a search you may constrain this listing with a date range Profit Loss by story This report combines the aggregate sales for each story with its corresponding expenses Submissions Pending This report provides a listing of all currently pending submissions Documents This report provides a listing of all currently pending submiss
99. trol Panel screen click on the Preferences subtab to display the general customization information General Banner Picture A banner area above the tabs displays a picture in the background Throughout this manual different banner pictures were used for the screen captures Some are available with the application while others may be downloaded from the website www thewritersscribe com You may also insert your own photo to customize The Writer s Scribe for your enjoyment A wide variety of picture formats are supported From the Control Panel page you may change the picture used at any time and it will immediately be reflected in banner Click the Set Picture button to select a different picture For best results use a picture that has the dimensions of 900 pixels wide by 50 pixels high If you use a higher resolution picture with different dimen sions the picture will be cropped In addition using a very high resolution image may affect the performance of the application since this banner is used on most of the pages in the application An alternate method of changing the banner picture is to right click on the banner from ANY page and select the Insert Picture menu item Ignore Field Formatting When enabled this removes all text formatting from fields such as Name Address and other fields Other fields such as Source or Description will al ways retain their formatting This is intended to improve the readability o
100. ugh all of the fields in a tab using the Quick Find control in the toolbar Enter a search value and press Enter to search across all fields on the page f x The Writer s Scribe oJ e JE 0 lr 4i n sia FH ES ER Q v Records Show All New Record Delete Record Find Layout Submissions vewas E m Preview Q Gam rt Share ln s pie pu Edit Layout Douglas Swatski m Home Stories Publishers Submissions Alerts Sales Expenses Reports Info Notes WA 4 cw a Analog Science Fiction 1757 Of Daemons and Demons 6 20 2012 E Sent Wednesday June 20 2012 Week 25 Receipt Acknowledged 7 3 2012 EJ Received Tuesday July 3 2012 Week 27 Calendar View E n O Synopsis Long EJ Synopsis Short Created 6 20 2012 11 33 28 AM Modified 7 3 2012 9 56 18 AM ID 9123 100 E Browse Sort Records The Sort button in the toolbar allows you to control the order of the display Move fields from the listbox on the left to the listbox on the right by selecting one or more fields and clicking the Move button The Move button will transform into a Clear button by selecting one or more fields in the right listoox To complete your sort click the Sort button at the bottom right corner of this dialog To clear your sort criteria display this dialog again and click the Unsort button The
101. ur rights are defined you are ready to apply them to your works or stories The Writer s Scribe User s Guide 50 Managing Rights Defining Rights from the Story tab Go to the Stories tab and navigate to any Story then click on the Rights subtab Then click on the pencil button to display a popup window natively go to the Control Panel tab and then the Tables to define a right Alter subtab Then click on the Rights button From this popup you may use the toolbar clicking on the New Record button to create a right You may also edit an existing right Specifying Rights for a Story Go to the Stories tab and navigate to the Story you would like to define rights for Next click on the Rights subtab and then the button above the leftmost column An empty row will be added as shown below Yellow combo box controls indicate information required to complete entering the right instance y The Writer s Scribe 1 29 3 Found Unsorted fi Show All New Record Delete Record Find ER Preview bouglas 2 Source Rights Sales Docs i Right to Publish Non Exclusive r 14 v SHINE Anthology peres ei ps i Electronic Rights Publishers Submissions Alerts Sales Expenses Reports Sold to Publisher Category Start Date Expiration Date SWatski F3 7 In the top of the new row specify the right you would like to add using the combo box In the bottom of the new row use the combo box to sp
102. will not erase existing data in a different language but previously entered da SE ad qr co M The Writer s Scribe User s Guide Getting Started 3 ta may not be displayed if it does not correspond to the new default val ues 10 Enable the Use System Formats checkbox to use the System specified formats for dates and numbers Disclaimer It is not our intent to offend any of our users due to a poor transla tion Please notify us at our support email supportOthewritersscribe com with the offending text and correct translation if possible if you discover an error You may also override any strings used in the application and if appropriate send these overrides to our support group for incorporation into future versions of the application This capability is described in the Control Panel chapter at the end of this User s Guide Activate License The Activation screen is available under the Control Panel 9 tab and then under the Utilities subtab then the Activation button This screen only applies once you have purchased the software and would like to activate all of the func tionality for the Full version Please enter the exact Registration Name that you provided at the time of pur chase along with the Registration Key that you were emailed Both fields will change from red to green to indicate that the key has been accepted Note the application only needs to be activated ONCE Upon installing a later version
103. will become read only We highly recommend that you watch the Video Tutorial available on the Website to gain a full appreciation of the application s capabilities The application will automatically detect the language set by default and select the pre defined custom labels used in the application These may be later changed using the Control Panel tab rightmost tab and the Localization subtab Language Support The application is installed with language packs for the following languages The application is installed with language packs for the following languages English French Italian German Swedish Spanish Dutch Chinese simplified Chinese traditional Arabic Russian Hebrew Portuguese and Japanese This allows you to view the menus and other interface elements in your preferred lan guage To change the language settings use the steps listed below Open the application The Writer s Scribe Click on the Edit menu and then the Preferences menu item Set the language in the dropdown control to the preferred language Quit the application The Writer s Scribe Open the application The Writer s Scribe Click on the rightmost tab at the top of the page for the Control Panel tab Click on the Localization subtab Select the preferred language by clicking the desired language button 9 Enable the Reset Supporting Tables checkbox to change the default values used in the supporting tables to the specified language This
104. would like to use Stop Words are words that are commonly used and do not make the work unique lf this a new rec ord a typical set of Stop Words is entered by default You may customize the Stop Words used in a separate dialog Enter Character Names Optional Enter the names of your characters into the Characters field Typically they are used frequently but are not useful in characterizing your work Mark Checkbox for Characters Optional Mark the checkbox Use Character Names as Stop Words to have the application consider the names as Stop Words Click the Analyze Source button The application will now analyze your work and generate your keywords and a concordance The analysis may take a matter of seconds for short works of less than 5 000 words to perhaps over 20 minutes for a work that is 70 000 words long You will be warned if the application detects previously entered keywords allowing you to either replace or append to the current key words When finished a dialog will be displayed summarizing the results The Source subtab will then be updated with the new keywords derived from the analysis Keywords are useful for searching the document For large fields the indexes generated by the database use approximately the first 120 characters of the field Therefore it is useful to have a keywords field to quickly locate a story record It will also the Adult Content and Target Audience fields based upon the content This is a simp
105. x WserstdswatskiDocumentsiThe Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_12 rtf Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen FirelFreezing 2 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_3 docx WserstdswatskiDocumentsiThe Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_4 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_5 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_6 docx WserstdswatskiDocumentsiThe Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_7 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_8 docx Users dswatskiiDocuments The Writer s Scribe DevelopmentiShort Stories A Frozen Fire Freezing_9 docx NAME Alien Boys serstdswatskiDocumentsiThe Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 3 Unknown epub Users ds watskiiDocuments The Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 3 Unknown opf Users dswatskiDocuments The Writer s Scribe Development Short Stories Alien Boys Alien Boys 0 docx Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 1 docx Users dswatskiDocuments The Writer s Scribe DevelopmentiShort Stories Alien Boys Alien Boys 2 docx Users dswatskiDocuments The

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