Setup and administration manual LinShare
Contents
1. aShare LINAGORA Setup and administration manual LinShare LinShare 1 5 0 Version 1 5 0 April 24 2014 Identifier Linagora DOC LinShare 1 5 0 Setup Admin Manual Original file Linagora DOC LinShare 1 5 0 Setup Admin Manual en 20140429 o0dt Groupe LINAGORA Tel 33 0 1 46 96 63 63 80 rue Roque de Fillol Fax 33 0 1 46 96 63 64 92800 PUTEAUX FRANCE http www linagora com SIRET 431 473 669 00098 Diffusion Public Ref LinShare Setup and administration manual ra LING ai i inShare LinShare Document evolution Visa DRAFTING APPROVAL VALIDATION NAME Camille TJHOA Fr d ric MARTIN David CARELLA FUNCTION Dev Java Lead Dev LinShare PKI Expert DATE VISA Version history Addition of his name by any new actor contributor incurs his express and formal consent to the diffusion of the present document pursuant to the licence on page 4 ACTOR VERSION DATE CONTRIBUTOR EVOLUTION 0 1 31 01 2012 Camille TJHOA Cr ation 0 2 02 02 2012 Fr d ric MARTIN Corrections 0 3 20 02 2012 David CARELLA Mise en forme relecture et corrections 1 0 29 02 2012 David CARELLA Validation du document 1 0 04 05 2012 Fr d ric MARTIN Ajout Fonctions LQL Mise a jour Mod le de domaine exemples 1 0 28 08 2012 David CARELLA Ajout des cas d utilisation 1 0 29 08 2012 Fr d ric MARTIN Relecture et corrections2. Developed by LINAGORA 2009 2013 2 Find add and or remove members to M ETE this thread according to your needs 7 ADMINISTRATION DOMAINS USERS GELEE THREAD Mite MET 2 Thread test jg DELETE 4 RENAME Members Total 1 Add members marge simpson marge simpson int1 linshare dev Developed by LINAGORA 2009 2014 CC BY SA GNU FDL Distribution Ref LinShare 48 58 2 Setup and administration manual n LIN iV elg Ji P LinShare LinShare 3 26 Historique Personnal history ROOT ADMIN USER Use case title Personnal history User profiles ROOT ADMIN USER Section History Action Personnal history button Description See your own events history 3 26 1 Synopsis Prerequisites history visualization feature should be activated by a domain administrator Operations 1 Using the navigation menu go to the HISTORY section fill search criteria then click on the Search button 3 26 2 Detailed description 2009 1 Go to the HISTORY section Share ON pministrater Linhares Uasters ELS T Fill search criteria Click the Search button St Nile UU EEUU CHEM RC CSSS LL CLONE HISTORY RS Note you have to select at least one O History uev event action Criterion on the target Criterion on the file File name Begins with Contains Extension Criterion on the action From Ar a Deve
3. Important this document only presents use cases for sections available by administrator user profiles i e sections in the above table with bold formatted names 3 3 3 Use case record A Use case record follows the syntax below CATEGORY TITLE PROFILES Description des champs CATEGORY Name ofthe relevant section or Global if general TITLE Title of the use case action PROFILES User profiles able to perform the action Each record presents the following elements asummary table containing title profiles section menu and description a synopsis listing prerequisites and operations adetailed description of all steps required to perform the action with screenshots 3 Application i meee rre Le SEL Domal sessioni a e DERIT EDU 14 3 2 LinShare WED Poma 2c coit ier a na AAE a AN E Ea a aE a A aA aE Eaa a 15 CC BY SA GNU FDL Distribution Ref LinShare 17 58 LINE 3 Setup and BOminiSECation manual LinShare 3 Chapter SUCTUS rr 15 3 4 Global connection ROOT ADMIN USER iet tene ni aaa o ndo ida da e zn trace o rtr ca due da 18 3 5 Global Lost password USER eot urnes rana ea rau ero exe cao cae bene vo Du EL PRAE Io EDE ENA VR CXNORS 19 3 6 Global My settings ROOT ADMIN USER mmm nne nennen nennen 20 3 7 Global Change interface language ROOT ADMIN USER 21 3 8 Administration LinShare version ROOT ADMIN
4. 3 7 1 Synopsis Prerequisites none Operations 1 From any page header click on one of the language links 3 7 2 Detailed description 1 Click on one of the language links My configuration English Francais Nederlands EXAMS EGU Administrator LinShare Logout CC BY SA GNU FDL Distribution Ref LinShare 22 58 Setup and administration manual a p LinShare LinShare 3 8 Administration LinShare version ROOT ADMIN Use case title Display LinShare version number User profiles ROOT ADMIN Section Administration Action Description Displays LinShare software version number 3 8 1 Synopsis Prerequisites none Operations 1 From the navigation bar go to ADMINISTRATION section 3 8 2 Detailed description 1 Go to ADMINISTRATION section em TAGOR Hansan poon enas t CEPS Version number is displayed az re using the Open Source an free version of LinShare poneredby Leger 2009 2013 Contribute te LinShare RED by subscribing to an Enterprise ce ADMINISTRATION MEI CSSS TES EM TEM 1 M LER C13 0E 84 Administration LinShareRootDomain LnShareRootDomain v Validate Activation policy Configuration policy A Parameters Personalization Allowed MIME types Developed by LINAGORA 2009 2013 Note this Administration section permits administration of all features for the current domain and
5. Begins with Contains format prem Criterion on the action From E To E le replace or update 4 Generate t Reset Export in CSV format CC BY SA GNU FDL Distribution Ref LinShare 50 58 Setup and administration manual aa p LinShare LinShare 3 28 History account used space ROOT ADMIN USER Use case title Account used space User profiles ROOT ADMIN USER Section Historique Action Bouton ACCOUNT USED SPACE Description Display the used space per user account 3 28 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the HISTORY section then click the AUDIT button in the page body 1 Click on ACCOUNT USED SPACE in the page body 2 Fill search criteria then click on the Generate button 3 28 2 Detailed description 1 Go to the HISTORY section LinShare SES Click on the AUDIT button FT Re SCN le Re i HISTORY MIRA Criterion on the target Criterion on the file File name Begins with Contains Extension Criterion on the action Search Reset Developed by LINAGORA 2009 2014 2 Click on the ACCOUNT USED Audit PERSONAL HISTORY SPACE button Cas a Criterion on the actor Criterion on the target E mail E mail address es address es First name First name Last name Last name Domain Domain Criterion on the file File name Begin
6. 22 3 9 Administration Activation policy ROOT ADMIN HH nme 23 3 10 Administration Setup policy ROOT ADMIN iii 26 3 11 Administration Configuration ROOT ADMIN Hmmm rre 28 3 12 Administration Personnalisation ROOT ADMIN 29 3 13 Domaines LDAP connection ROOT ADMIN iii 30 3 14 Domains Domains templates ROOT ADMIN mmn nnne 32 3 15 Domains Create a domain ROOT ADMIN iii 35 3 16 Domains Sort domains ROOT ADMIN 2 Leo noted boc esed a Da ze ee ee aiae da ap ice deuda 37 3 17 Domaines domain policies ROOT ADMIN iii 38 3 18 Users Find user accounts ROOT ADMIN USER memes 40 3 19 Utilisateurs List non consistent users ROOT ADMIN 41 3 20 Listes Lookup lists ROOT ADMIN USER Hn mnn nennen 42 3 21 Listes Manage list members ROOT ADMIN USER 43 3 22 Lists Manage lists ROOT ADMIN USER si codes dete tene aee saa so Ro roe ne dn nh umet tam abel sue 44 3 23 Collaborative looking threads ROOT siseses ied tret epe ne REL dne qua a ie e Rn 45 3 24 Collaborative Rename a thread ROOT ici termed ni oneese tin yore th ae Aga 46 3 25 Threads Manage thread members ROOT eem nnne nnne nnne 47 3 26 Historique Personnal history ROOT ADMIN USER 48 3 27 History Audit ROOT ADMIN USER sas rer pera sh nan hana cR nnn ann rara nna nao 49 3 28 History account used space ROOT ADMIN USER 50 3 29 Aide Online He
7. CC BY SA GNU FDL Distribution Ref Linshare 5 58 LINE j Setup and adiibieretien manual LinShare 5 Annexe B obsolete configuration esee DO 5 1 Obsolete settings for versions 1 4 0 eene nnne 56 5 2 Obsolete settings for versions gt 1 1 0 eene nnnm nnn 56 5 3 Obsolete settings for versions gt 1 0 0 eeeeeeeeeerrnn 56 5 4 Obsolete settings for versions gt O0 10 eeeeeeeeere nnn 57 6 R f rences s c ssesnuenuahenuemuuuesuuuuuussuuesusesuusuusuusuusueusesuseses DO CC BY SA GNU FDL Distribution Ref Linshare 6 58 Setup and administration manual ga LING ai i Unsere LinShare Notations Computer code Terminal output is shown as follows command1 command2 Commands executed with user permissions are prefixed by a character Commands executed with root permissions are prefixed by a character These characters aren t written on command lines File contents or extracts are shown as follows Here is a file example parameter1 value parameter2 lt SERVER NAME gt In the text body variable names computer code extract and Internet addresses will be written in fixed width font Examples e Linagora s website address is http www linagora com Value of the variable DATE is formatted as MM DD YYYY Globa
8. header and as header of the anonymous downloading page false in order to hide the LinShare logo Warning deactivating the display of these logos as well as the Libre amp Free logo may be prohibited pursuant to the LinShare license Please check the LinShare licence and or contact us for further details linshare logo mails visible true in order to display the LinShare Logo in the e mails sent by the application false in order not to display it CC BY SA GNU FDL Distribution Ref Linshare 13 58 Setup and administration manual mm LinShare Share Warning deactivating this display may be prohibited pursuant to the LinShare license Please check the LinShare licence and or contact us for further details e Webservice attachment memory threshold Maximum size in bytes beyond which the query is stored in a temporary file e Webservice attachment directory Temporary file destination folder CC BY SA GNU FDL Distribution Ref Linshare 14 58 Setup and administration manual a LING ai i inShare LinShare 3 Application setup Application setup is done through the LinShare web administration interface 3 1 Domains LinShare is based upon a domain management system for directory access LDAP or Active Directory type existing feature activation in LinShare LinShare feature configuration In LinShare domains are structured pursuant to the following hierarchica
9. tab User tab activates display and access to User section tab Custom application logo activates possibility to display a custom logo on the LinShare web interface as well as one logo per domain The specified root domain URL CC BY SA GNU FDL Distribution Ref Linshare 25 58 Setup and administration manual a 7 LING ai i inShare LinShare address is used as default resource when no user is connected Global quota global quota activation storage space allocated to the domain is divided between all domain users If the global quota and the user quota are activated at the same time only the global quota will be taken into account User quota user quota activation each domain user has his own space If the global quota and the user quota are activated at the same time only the global quota will be taken into account Activating this feature also allows adjusting the size of the quota Restrict guest contact Forces activation of contact restriction when creating a guest account by choosing Mandatory Its use can be left up to the user while fixing a default value by choosing Authorized Requires the Guests allowed key to be activated in the Activation policies e Signature function activates ability to append a digital signature to files Digital signature is done through a Java applet which comes from the LinSign software product Maximum attachment size activates the ability to limit the
10. 1 0 03 01 2013 Nicolas BERTRAND Support LinShare 1 0 0 1 0 18 01 2013 Fr d ric MARTIN Relecture 1 0 04 02 2013 Nicolas BERTRAND Ajout volutions de LinShare 1 1 0 1 0 04 02 2013 Fr d ric MARTIN Relecture et corrections 1 0 05 02 2013 Nicolas BERTRAND Pr cisions apport es aux politiques d activation configuration 1 0 19 02 2013 David CARELLA Relecture corrections typo et compl ments 1 0 27 08 2013 David CARELLA Mises a jour pour LinShare 1 3 x ajout de la Section Collaboratif administration des threads 1 0 04 02 2014 David CARELLA Mises a jour pour LinShare 1 5 x ajout de la Section Listes administration des listes 1 0 07 02 2014 David CARELLA Ajout annexe Param trage obsol te pour les cl s de param trage obsol tes 1 0 April 24 Cf la liste des Note seules la version de LinShare et la date du 2014 contributeurs document servent a d signer ce document 1 0 April 29 Cf la liste des Traduction 2014 contributeurs Document status 60 In use CC BY SA GNU FDL Distribution Ref LinShare 2 58 Setup and administration manual s c LINDELL pon LinShare CC BY SA GNU FDL Distribution Ref Linshare 3 58 Setup and administration manual a Gg LIN AGURA LinShare Share License distribution and contributors License This document is licensed under both licenses GNU FDL 1 3 and CC BY SA 3 0 GNU FDL is a copyleft free license based on GNU GPL perfectly adapte
11. LINAGORA 2009 2013 Note This Thread section allows management of all the domain and subdomain threads CC BY SA GNU FDL Distribution Ref LinShare 46 58 t inistrati l a Setup and sa Ta ion manua LinShare 3 24 Collaborative Rename a thread ROOT Use case title Rename a thread User profiles ROOT Section Thread Action Manage thread gt Rename this thread button Description Modify a thread name 3 24 1 Synopsis Prerequisites selection of a thread the action will target Operations 1 Using the navigation menu go to the THREAD section lookup a thread then click the thread name to access its management screen 2 Click on the Rename this thread button 3 Update the thread name 3 24 2 Detailed description 1 Go to the THREAD section ace iun aed Administrator LinShare Logout Lookup for a thread Then click on the name of the thread to rename Creation date Modification date amp Filecount Action Cet 201304221044 201304221044 o 6 Developed by LINAGORA 2009 2013 My configuration English Francais Nederlands Administrator LinShare Logout 2 Click on the RENAME THIS THREAD button You are using the Open Sa of Linsnare powered by Linagora 2009 UNS Tile re CM ELEME THREAD MILIEU 237 fs Thread test asm use Members Total 1 Add members Q Developed by LINAGORA 2009 2014 My
12. activates antivirus which will examine the files upon their upload into LinShare Allow thread creation activates ability to create threads in LinShare web interface Allow file update activates ability to update a file in LinShare interface Encipherment function activates file encryption feature in LinShare web interface Auto completion activates e mail adresses autocompletion in the e mail adresses fields of the sharing forms Activating this feature also allows to adjust the minimum number of characters triggering autocompletion e User upload activation activates default authorization to upload files e File expiration activates file expiry in the case of files shared by another or files for which sharing expires Expired files are deleted from the user s storage space Activating this feature also allows to adjust the expiry delay setting by domain e Share expiration activates expiry of shares Activating this feature also allows to adjust the expiry delay setting by domain MIME type filter activates ability to filter files according to their MIME type Timestamping of file activates the file timestamp feature when uploading a file Guests allowed activates possibility to create guest accounts and guest domains Help tab activates display and access to Help section tab Audit tab activates display and access to Audit section tab Thread tab activates display and access to Thread section
13. configuration English Francais Nederlands Administrator LinShare Logout 3 Update the thread name Vou are using the Open Source and free version of LnShere powered by Lineuore 2005 2014 Contribute to Lnshare R amp D by subscribing to an Enterprise offer ADMINISTRATION DOMAINS USERS BCE THREAD Mite LE 2 fs Thread test test a Validate Developed by LINAGORA 2009 2014 CC BY SA GNU FDL Distribution Ref LinShare 47 58 Setup and administration manual LinShare 3 25 Threads Manage thread members ROOT Use case title Manage thread members User profiles ROOT Section Thread Action Find a thread gt name of the thread link Description Lookup add and remove thread members 3 25 1 Synopsis Prerequisites selection of a thread the actions will target Operations 1 Using the navigation menu go to the THREAD section lookup a thread then click on the thread name to access its management screen 2 Find add and remove the thread members according to your needs 3 25 2 Detailed description 1 Goto the THREAD section My configuration Englsh Fran als Nederlands Find a th read Administrator LinShare Logout Then click on the thread name die 6 Fes EE ADMINISTRATION DOMAINS USERS LISTS THREAD HISTORY HELP fe Threads Creation date Modification date File count Action 201304221044 2013 04 22 10 44 0 W
14. database retrievals 2 2 3 Locales linshare availableLocales Language choice in LinShare among the following o English en o French fr o Dutch ni Example en r n1 2 2 4 Data privacy e linshare datastore class Allows data encryption by selecting an encryption service Default value org apache jackrabbit core data FileDataStore For encrypting org linagora linshare core dao EncDbDataStore 2 2 5 Decryption program e javawebstart decrypt url suffixcodebase Directory of the file decryption JWS program jwsDecrypt jar 2 2 6 Flash reader linshare flash version minimal Minimum version of the Flash reader used for LinShare Default value 10 0 1 e linshare flash allowed agents List of supported operating systems for downloading with the Flash client syntax comma separated names Windows Mac Linux CC BY SA GNU FDL Distribution Ref Linshare 11 58 LINL c0 7 LinShare Setup and administration manual Share 2 2 7 2 2 8 2 2 9 ClamAV Antivirus virusscanner clamav host Address ofthe antivirus host machine virusscanner clamav port Available port to connect to the antivirus host machine Warning this feature is activated in the LinShare administration menu Before version 0 10 of LinShare this feature was set up in the 1inshare properties file SSO CAS sso button hide button allowing the user to be redirected to the CAS aut
15. datum te downloaden Shared File lt strong gt s firstName lastName lt strong gt has firstName lastName has Default Barred deleted the shared file lt strong gt documentName deleted the shared file a lt strong gt documentName Shared File lt St ong gt firstName lastName lt strong gt a firstName lastName a French Deleted supprim le fichier partag supprim le fichier partag t lt strong gt documentName lt strong gt documentName CC BY SA GNU FDL Distribution Ref LinShare 30 58 Setup and administration manual a LINES dad LinShare 3 13 Domaines LDAP connection ROOT ADMIN Use case title Create an LDAP connection User profiles ROOT ADMIN Section Domains Action Creta an LDAP connection link Description Allows to create a connection with any LDAP style directory 3 13 1 Synopsis Prerequisites Access toan LDAP directory Operations 1 Use the navigation menu to go to the DOMAINS section Then click on the Create an LDAP connection link in the page body 2 Enter values in the form fields then click on Submit 3 13 2 Detailed description 1 Goto DOMAINS section Share LINDI SE EE Click on the create an LDAP Le Fee EE ee connection link j Domains Add domains Domains topdomain EXT IX Domain patterns 2 Enter the form field values Note please see below f
16. ener Click on the List of non consistent users button vance e Users Users list Developed by LINAGORA 2009 2013 CC BY SA GNU FDL Distribution Ref LinShare 42 58 Setup and administration manual aa p LinShare LinShare 3 20 Listes Lookup lists ROOT ADMIN USER Use case title Lookup lists User profiles ROOT ADMIN USER Section lists Action Description Lookup into lists 3 20 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the LISTS section 3 20 2 Detailed description 1 Goto the LISTS section RUPES ee Lookup lists pes using its list identifier using its visibility jj Lists Group description visibility Owner Developed by LINAGORA 2009 2013 CC BY SA GNU FDL Distribution Ref Linshare 43 58 CONGR 9 and administration marua inShare 3 21 Listes Manage list members ROOT ADMIN USER Use case title Manage list members User profiles ROOT ADMIN USER Section Lists Action Search into a list gt lt Name of the list gt link Description Lookup add and remove list members 3 21 1 Synopsis Prerequisites selection of a list the actions will be targeted on Operations 1 Using the navigation menu go to the LISTS section find a list then click on the list name to enter its management scr
17. its sub domains CC BY SA GNU FDL Distribution Ref Linshare 23 58 Setup and administration manual a j LinShare LinShare 3 9 Administration Activation policy ROOT ADMIN Use case title Activation policy User profiles ROOT ADMIN Section Administration Action Link Activation policy Description Enables or disables LinShare features for the selected domain 3 9 1 Synopsis Prerequisites selecting the domain the action will be performed on via the Domain selection panel Operations 1 From the navigation bar go to ADMINISTRATION section then click on the Activation policy link in the page body 2 Enable or disable the features for the selected domain as required 3 9 2 Detailed description 1 Goto ADMINISTRATION section Share LINGE Ne E Logout Click on the Activation policy link Rees eee ee ADMINISTRATION MMOL Ni EET EM EM L1 M LER C13 EL Administration LinshareRootDomain LnShareRootDomain v Validate LinShare version 1 5 0 A Comer policy A Parameters PPersonalization Allowed MIME types Developed by LINAGORA 2009 2013 2 Enable or disable the features for the Activation policy LinshareRootDomain selected domain as required l Functionality Rule By default Add a link to custom logo Forbidden Allowed Mandatory Enabled Allow anonymous URL Forbidden A
18. maximum filesize of attached files Anonymous URL activates anonymous URL i e sharing a file with an anonymous user any person with an e mail address but does not possess an internal or guest account in the LinShare application Activating this feature also allows activation of password protection for anonymous shares see Secure anonymous URL LinShare encryption follows AES Advanced Encryption Standard via support of the AESCrypt file format website http www aescrypt com It is possible to locally encrypt and decrypt on the client machine with this tool Furthermore when sharing an encrypted file with an anonymous user a Java applet is proposed to the recipient in order to decrypt the file on the fly Force anonymous URL to be secured activates protection of anonymous shares by a password when sharing with an anonymous user This protection cannot be removed if the value is Mandatory Its use can be left up to the user while fixing a default value by choosing Authorized Requires the anonymous URL key to be activated in the Activation policies Root URL for mail notifications activates the ability to define base URL for e mail notifications Before LinShare version 1 3 0 this setting was set in the LinShare configuration file and applied to the whole application globally CC BY SA GNU FDL Distribution Ref Linshare 26 58 Setup and administration manual a LinShare ho nShare 3 10 Admini
19. BY SA GNU FDL Distribution Ref LinShare 35 58 Setup and administration manual a LIN 7 E tds LinShare 3 15 Domains Create a domain ROOT ADMIN Use case title Create a domain User profiles ROOT ADMIN Section Domains Action Lien Create a domain Description Allows the creation of a new domain in LinShare 3 15 1 Synopsis Prerequisites LDAP connection if you want to link a population to the new domain domains template if you want to link a population to the new domain Operations 1 Using the navigation menu go to the DOMAINS section then click on Create a Domain in the page body 3 Type values in the form fields and click on the Submit button 3 15 2 Detailed description 1 Goto the DOMAINS section Share LIN ices risa up n Click on the Create a domain link Lie 8 Fee Roepe re ieee ECC DOMAINS PRES CS RC EEE 30 Eaa E 302 j Domains Domains Differential key m aU Domain patterns linshare obm da 2 Type values in the form fields please Domain properties see below for fields description candi Identifier Click on the Submit button Differential key Default Locale Engin v User role Administrator Domain description Policy Identifier peraniromainpolicy Pattern Ldap Identifier 3 15 3 Fields description Top domain Parameters for a Top domain Identifier
20. EEVARERRKARKRARXKAAAGUAEXKFEARERARKERSAAANAXKAG O System m I 2 1 Setup files eessseesseeuiienuusenuusssuuas uu ha AR RR AR RR RR RR GARAGE RR RR Gua Rau u uan nnn 9 2 2 Setup keys ordered by subject useeseseeeseeeesee annee nana anna ann 9 Application Selbtjs exsnaxvacna ia aoi ad ROCA GO XO ROUGE AGO URGE AC OO Rar cR CR CK LD 3 1 DOMAINS 2 nn ns cece ence cence ee eeee manne uns AR RR RR AGAR RARAGARARZRARRRRRRSERARSSRRESSRRRSSRRSSSSR4 15 3 2 LinShare web portal ccccsccceseeeesceeeeeeeeeeeeeeeuesoeueeeeeaeeeaeeueaaeuegneusanneaeene 16 3 3 Chapter Structure cccescceenceeeeeeesceeeseeeseoeeseeeeaneueaeeesaeeeaaeeeeeeageeaeneeaaas 16 3 4 Global connection ROOT ADMIN USER enn nen nnne 19 3 5 Global Lost password USER eese enne enhn nmn 20 3 6 Global My settings ROOT ADMIN USER eene 21 3 7 Global Change interface language ROOT ADMIN USER 22 3 8 Administration LinShare version ROOT ADMIN nnnnnnnnnnnnn 23 3 9 Administration Activation policy ROOT ADMIN eren 24 3 10 Administration Setup policy ROOT ADMIN nnne m mnn 27 3 11 Administration Configuration ROOT ADMIN eene 29 3 12 Administration Personnalisation ROOT ADMIN cccccccccccccsnnenssncnnaes 30 3 13 Domaines LDAP c
21. Sort domains link Description Set the display order of the domains when connecting to LinShare 3 16 1 Synopsis Prerequisites atleast 2 existing domaine Operations 1 Using the navigation menu go to DOMAINS then click on Sort domains in the page body 2 Drag ndrop domains until the list is ordered Then click on the Record button 3 16 2 Detailed description ly config English lederiands 1 Gotothe DOMAINS section Share LINLEBRLET eel ied CIOS OU eae alia Ink Domains Add domains topdomain E IR Domain patterns 2 Drag n drop domain to the desired position jy Manage domains Choose the authentication order of your domains in ascending order the first one being 0 Click on the Record button Esset 1 subdomain4 2 subdomain2 3 subdomain1 4 guests 5 LinShareRootDomain amp j Save Cancel CC BY SA GNU FDL Distribution Ref Linshare 38 58 Setup and sia terre aa manual LinShare 3 17 Domaines domain policies ROOT ADMIN Use case title Create a domain policy User profiles ROOT ADMIN Section Domains Action Create a domain policy link Description Allows the creation of a domain policy 3 17 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the Domain Section then click on Create a domain policy in the page body 2 Fill the
22. TRATION section ci LINE ee eeu ener Click on the configuration link Youare using the Open Source and free verson of LinShare powered by Lemora 2009 2013 Contribute to LinShare RED by subscribing to an Enterprise cer ADMINISTRATION MEC EET M TE L1 a LL 10 Administration LinShareRootDomain LinShare version 1 5 0 Activation policy eu lt gt A Personalization Allowed MIME types Developed by LINAGORA 2009 2013 2 Configure the features of the selected Domain parameters LinshareRootDomain d email Accounts parameters Maximum file size 10 megabyte v User account maximum size 200 megabyte Guest account validity period 3 month v File cleaning parameters File validity period when not shared w month v Others Domain s e mail address linshare noreplyGllinagora com Application custom logo URL https linshare integration 1 linagora dc1 logo linagora png Root URL for mail notifications https linshare integration 1 linagora dc t linshare Threshold for auto complete 3 Share expiration rules Delete shared file Default share expiration rule 3 month v Add rule Save jCancel Warning a feature configuration impacts the selected domain and could impact its sub domains CC BY SA GNU FDL Distribution Ref Linshare 29 58 Setup and A aca manual LinShare 3 12 Administration Personnalisation ROOT ADMIN U
23. a DOC LinShare VERSION Manuel utilisateur External references REFERENCE VER PUBLISHER TITLE OR IDENTIFIER Web references REFERENCE TITLE LANG WEB WEB ADDRESS WEB LINSHARE a TTIE Open Source file Sais www linshare Bro cc ms ns software CC BY SA GNU FDL Distribution Ref LinShare 58 58
24. a unique identifier for the domain base dn access to a specific part of the directory example ou users dc mon domaine dc local CC BY SA GNU FDL Distribution Ref LinShare 36 58 Setup and administration manual a ea LING ai i inShare LinShare Default Locale the language used by default for account creation User role role by default of the users in this domain domain description a short description of the domain Policy Identifier communication rules to use for this domain Domain template the domain template to use Ldap Identifier the identifier of the LDAP connection to use Optionnal fields when you do not want to link a user population to the domain empty domain 3 15 4 Fields description Sub domains Sub et Guest The Sub subdomain is created the same way that the Top domain A Guest subdomain takes less parameters Parameters for a Guest subdomain Identifier unique identifier for this guest domain Default Locale the language used by default for guest creation Domain description a brief description of the domain Policy Identifier communication rules to use for this domain CC BY SA GNU FDL Distribution Ref Linshare 37 58 i Set and administration manual a a gore B LinShare 3 16 Domains Sort domains ROOT ADMIN Use case title Sort domains User profiles ROOT ADMIN Section Domains Action
25. abase linshare db show sql true displays SQL queries generated by the Hibernate command in the terminal false hides SQL queries generated by the Hibernate command in the terminal Default value false linshare db format sql true SQL queries formatting for better readability false no SQL query formatting Default value false e linshare db gen stats If activated Hibernate will collect statistics Might be useful for performance studies true collects statistics in Hibernate false does not collect statistics Default value false e linshare db hbm2ddl auto This key is used for validating and exporting DDL schema to the database when SessionFactory is created The value can be create Creates the schema overwriting the old data CC BY SA GNU FDL Distribution Ref Linshare 10 58 Setup and administration manual gt gu 7 LING ai i inShare LinShare create drop Deletes the schema at session end update Updates the schema validate Validates le schema without modifying the database Default value validate used for go live into production linshare db pool maxidle Maximum number of idle connections to the database e linshare db pool maxactive Maximum number of active connections to the database e linshare db pool maxwait Maximum number of waiting connections to the database e linshare db pool timebetweenevictionrunsmillis Time between two
26. and administration manual m LinShare t Share 3 18 Users Find user accounts ROOT ADMIN USER Use case title Finding user accounts User profiles ROOT ADMIN USER Section Users Action Search gt Basic or advances Description Allows to lookup user accounts internals amp guests matching differents criteria on ste scope of the domains the administrator belongs Examples 1 The root administrator can see any user account 2 A domain administrator can only see users of its domain and subdomains 3 A user only sees the user accounts of the domain she belongs to 3 18 1 Synopsis Prerequisites none Operations Simple search using the navigation menu go to the USERS section type some chars in the search field then click on the Search button Advanced search using the navigation menu go to the USERS section click on the advanced link on the search menu Note a simple seach targets the firstname lastname and email address For more precise search criteria use the advanced search 3 18 2 Detailed description 1 Goto the USERS section Share LINDELL C iminsratornshare ize Type some chars in the search field Click on the Search button agora 2009 ofer Ei MIU EEUU EE USERS MRR LL T ES C4 0 a e Users Search Advanced O INCONSISTENT USERS LIST Users list Develop
27. andatory Enabled File expiration Forbidden Allowed Mandatory Enabled Guest account expiration Forbidden Allowed Mandatory Enabled Maximum attachment size Forbidden Allowed Mandatory Enabled Root URL for mail notifications Forbidden Allowed Mandatory Enabled Share expiration Forbidden Allowed Mandatory i Enabled User quota Forbidden Allowed Mandatory Enabled save Cancel This section is presented in the same manner as the Activation policy section This can allow or disallow delegating feature configuration i e setup The following choices are available for each feature Forbidden the feature cannot be configured for the current domain and its sub domains The feature will not be displayed in sub domain setup policies Authorized the feature may be configured or not for the current domain through the Default field Furthermore the feature may be displayed or not in the sub domain setup policy CC BY SA GNU FDL Distribution Ref Linshare 27 58 Setup and administration manual a ga LING Zu i Neher LinShare Mandatory the feature can always be configured in sub domains Furthermore the feature cannot be deactivated in a child sub domain The feature will not be displayed in sub domain setup policies Each feature can always be configured by the current domain regardless of policies defined in this Section setup policy for this domain 3 10 3 Fe
28. atures description Domain s email address activate the possibility of configuring the email sender address for each domain on notification emails sent by LinShare the From field of the email This address will receive bounce emails it must belong to the same domain name that the SMTP server for the emails to not be considered as spam Completion activate the possibility of configuring the completion threshold which is the number of chars from which this autocomplete will be started It requires the activation of the Completion key in activation policies Files expiration activate the possibility of configuring an expiration delay for the files Passed this date the file will be removed from the user s personnal space The Files expiry key should also be activated in activation policies Shares expiration activate the possibility to configure a expiration delay for shares Passed this date the file will be removed from the user s personnal space It requires the activation of the Shares expiry key in activation policies Guest account expiry activate the possibility to configure a delay for the expiry of guest accounts It requires the activation of the Allowed guests key in activation policies Customization of the application logo activate the possibility to configure the image and the logo link of the application Global quota activate the possibility to configure the size of the global quota allowed to the do
29. d to documentation The license text is required to be attached to the document CC BY SA is a copyleft free license perfectly adapted to multimedia content Its modular structure makes it possible to combine different works This dual license allows document use which is in conformity with at least one of both licenses Several advantages can be listed 1 Consequently the contents under license are compatible with all the licenses which are attached to them 2 The double license scope is limited by the most permissive license 3 The use of one French license makes the dual licensing safe according to French laws Exceptions Notwithstanding the preceding paragraph some exceptions can be brought to the transfer of rights as agreed by the license The items concerned by these limitations are Marque LINAGORA Copyright D pos e l INPI Marque LinShare Copyright D pos e l INPI Document distribution Notwithstanding the preceding paragraphs the document distribution is limited according to Mention de diffusion Publique ORGANIZATION FOR M DIA LINAGORA Information Email LinShare WebSite Contributors list Camille TJHOA Fr d ric MARTIN David CARELLA Nicolas BERTRAND Michael BAILLY Ludovic SCHURR CC BY SA GNU FDL Distribution Ref LinShare 4 58 LINE 3 Setup and BOminiSECation manual LinShare Table of contents 1 2 WAEPOCU CUO i ic esesexias RERREERGEREASEEAERRERR
30. ding e g UTF 8 2 2 2 LinShare database linshare db username Account identifier for connecting to the database e linshare db password Account password for connecting to the database CC BY SA GNU FDL Distribution Ref Linshare 9 58 Setup and administration manual gt ga LIN AGURF LinShare Share e linshare db driver class Driver for the selected database Default options o org postgresql Driver for PostgreSQL database o com mysql jdbc Driver for MySQL database o org h2 Driver for H2 database e linshare db url Database address Format connector base ip hostname port nom de la base de donn es Warning LinShare needs an additionnal database for storing data It has to be named in the following way lt DATABASE NAME data linshare db dialect Dialect of the selected database o org hibernate dialect PostgreSQLDialect for PostgreSQL database o org hibernate dialect MySQL5Dialect for a MySQL database o org hibernate dialect H2Dialect for a H2 database linshare db persistence manager JackRabbit implementation of the selected database persistence manager o org apache jackrabbit core persistence bundle PostgreSQLPersistenceManager pour une base PostgreSQL o org apache jackrabbit core persistence bundle MySqlPersistenceManager for a MySQL database org apache jackrabbit core persistence bundle H2PersistenceManager for a H2 dat
31. e form fields then click on the Submit button 3 14 2 Detailed description 1 Goto the DOMAINS section Share LINEA sv admiittor LnShare amt Click Create a domain template Te Fee PS EEE ADMINISTRATION RRM USERS LISTS THREAD HISTORY HELP j Domains Add domains New domain policy Domains Differential key Pattern LDAP Connection Actions Description linshare obm dt 2 Fill the form fields please read below for the fields description y Domain pattern properties Description This is pattem the default patt Click on the Submit button sith conn a cRNA TD uid login y searchUser Command Idap search domain amp objectClass obmUser mail mail givenName first name sn 1ast_name Email attribute mail Firstname attribute givenName Lastname attribute sn Ldap Vid uid Auto Complete Command On All idap search domain amp objectClass obmUser mail givenName sn mail pattem 5 sn pattem givenName pattem Search Pat Search Size Limit Completion Page Size 10 Completion Size Limit 10 Validate 3 14 3 Fields description Domains templates A domain template allows to define how to get the users informations first amp lastname email address and where to find them groups branches and attributes CC BY SA GNU FDL Distribution Ref LinShare 33 58 Setup and administ
32. ed by LINAGORA 2009 2013 2 Goto the USERS section Share D ct LE Click on the Advanced link Fill search criteria ADMINISTRATION DOMAINS USERS LISTS THREAD HISTORY HELP Click on the Search button Users INCONSISTENT USERS LIST Lastname Users list First name E mail address Internal Guest All Users search box You can search for users Developed by LINAGORA 2009 2014 Note this section also brings the users management including the modification if user roles CC BY SA GNU FDL Distribution Ref Linshare 41 58 Setup and administration manual a j LinShare LinS ha re 3 19 Utilisateurs List non consistent users ROOT ADMIN Use case title List non consisten users User profiles ROOT ADMIN Section Utilisateurs Action List of non consistent users Link Description List the users that are registered on LinShare but aren t anymore at the same place in the directory This allows to change their properties to delete them or include them in a new domain 3 19 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the USERS section then click on the List of non consistent users button in the page body 3 19 2 Detailed description 1 Go to the USERS section Share LINELL eiecit
33. een 2 Lookup add and or remove users members of the list according to your needs 3 21 2 Detailed description 1 Goto the LISTS section Lookup a list Then click on the list name you want to manage CA j Lists hhh Public Han Solo mypublicbart Public Bart Simpson Edit Delete Q 6 7 8 0 6 Private Sidious Dark Developed by LINAGORA 2009 2013 My configuration English Francais Nederlands B pm LIN AGURA Administrator LinShare Logout 2 Lookup add and or remove the users members of the list according to your needs a ey ts e a put ot Contrite to LirShare RED by using to an Erterprise ofer THREAD HISTORY HELP jj Test 2 Bart Simpson Marge Bouvier marge simpson intLlinshare dev Developed by LINAGORA 2009 2013 CC BY SA GNU FDL Distribution Ref Linshare 44 58 LIND TE y Setup and A AN manual LinShare 3 22 Lists Manage lists ROOT ADMIN USER Use case title Manage lists User profiles ROOT ADMIN USER Section Description Modify and delete mailing lists 3 22 1 Synopsis Prerequisites the list should exist Operations 1 Using the navigation menu go to the LISTS section 2 According to the desired action click on the Edit or Remove button 3 22 2 Detailed description ish Fran ais Nederlands Logout 1 Go to the LISTS section Click o
34. f Linshare 12 58 Setup and administration manual Share LINL c0 7 LinShare job consistency cron expression Frequency of consistency check between files inventoried in the database and the JackRabbit JCR Default value 0 0 2 i e every day at 2h00 a m job outdatedshares cron expression Frequency of notifications for shares on the verge of expiry Default value 0 0 6 i e every day at 6h00 a m job document cleaner activation true to activate old files deletion task false to deactivate old files deletion task job document cleaner cron expression cron expression for old files deletion task Default value 0 0 0 1 1 2 2 11 Webapp launch mode linshare productionMode true in production allowing hot reloading of classes and associated TML files for Tapestry false to disallow Default value true 2 2 12 Additional configuration linshare users internal defaultView showAll true displays internal users by default in the Users section list false if the host structure has a lot of users in its LDAP directory Default value false linshare googleChromeFrame enabled true to activate Google Chrome Frame feature which allows using the Chrome rendering engine in the Internet Explorer browser false to deactivate linshare logo webapp visible true to display the LinShare logo in the web application in the application pages
35. fication seven days before the share expiration and another one two says before Warning share expirations are notified only if the share has not already been downloaded 5 2 Obsolete settings for versions gt 1 1 0 Deprecated configuration keys mail smtp sender Dedicated email address used by LinShare as the sender s email email From field 5 3 Obsolete settings for versions gt 1 0 0 Deprecated configuration keys linshare groups activated true to enable a dedicated sharing space shared between several users false to disable this feature Warning this feature has been removed from LinShare 1 0 0 CC BY SA GNU FDL Distribution Ref LinShare 56 58 LIN 55 y Setup and A TAN manual LinShare 5 4 Obsolete settings for versions gt 0 10 Deprecated configuration keys linshare default maxUpload Maximum number of attachments field in the forms linshare default maxUploadSize Maximum size in bytes of an attachment By default 1 no limit CC BY SA GNU FDL Distribution Ref Linshare 57 58 Setup and administration manual o ea LIN AGORA j LinShare Share 6 References Linagora references REFERENCE VER PROJECT TITLE OR IDENTIFIER LINSHARE INST 1 0 LinShare LinShare Guide d installation rapide Linagora DOC LinShare VERSION Guide Install rapide LINSHARE USER 1 0 LinShare LinShare Manuel utilisateur Linagor
36. form fields then click on the Submit button 3 Go back to the main DOMAINS section then click on Modify a domain polycy 4 Add rules then click on the Submit button 3 17 2 Detailed description 1 Gotothe DOMAINS section Share LNL RE e a Administrator LinShare Logout You are using the Open Source and ree version of LinShare powered by Linsgora 2009 2013 Contribute to LinShare R amp D by subscribing ta an Enterprise offer Click ON Create a damain policy jy Domains Add domains New domain Domains Differential key opens o Domain patterns 2 Fill the Identifier and Description uum fields jj Domain policy Click on the Submit button Identifier Description Validate 3 Click on the Modilfy a domain policy Domain policies button Identifier Description Actions DefaultDomainPolicy Cu PolitiqueDomaine 1 Tests DCA aed CC BY SA GNU FDL Distribution Ref LinShare 39 58 LIN nr 3 Setup and administration manual a D LinShare LinShare 1 Add rules then click on Submit y Domain policy DefaultDomainPolicy Back Update Description 9 Add Rule Choose the preference order of your access rules in ascending order the first one being 0 0 Allow All Domains Validate CC BY SA GNU FDL Distribution Ref Linshare 40 58 Setup
37. form with an OBJECT SCOPE 4 1 4 ldap or This function takes as arguments two LDAP DN lists merge them and returns the merged list ldap or ListDN ListDN 4 1 5 Fonction ldap and This function takes as arguments two LDAP DN lists and returns the list of DN that are in c rct gt n n ldap and ListDN ListDN 4 1 6 Fonction ldap attribute This function fetch the value s of the spedified Attribute parameter for the specified ldap attribute DN Attribute g zZ Y o S D O ck CC BY SA GNU FDL Distribution Ref LinShare 54 58 Setup and administration manual LINDL eee LinShare 4 1 7 ldap retain This function returns the DN that are in ListDN1 butaren ton ListDN2 ldap retain ListDN1 ListDN2 4 1 8 ldap sup This function returns the list of all DN of the parents of the specified DN starting at the level intLevel ldap sup DN intLevel Example ldap sup cn test dc linshare dc linagora dc org 1 will return dc linshare dc linagora dc org dc linagora dc org dc org Warning an intLevel of 0 means returning all the parents of the specified DN which is also included 4 1 9 ldap fsup This function is works like 1dap sup DN 0 to which an LDAP filter is applied to get back only the DN that matches the pattern ldap fsup DN ldapFilter CC BY SA GNU FDL Distr
38. g to context 3 3 Chapter structure This chapter is organized into records ordered according to sections user profiles and their underlying roles as well as use cases proper CC BY SA GNU FDL Distribution Ref LinShare 16 58 Setup and administration manual T 3 LING Zu i inShare LinShare 3 3 1 User profiles ROOT Root administrator ADMIN Domain administrator USER End user Note End user use cases are described in the LinShare User Manual LINSHARE USER 3 3 2 Sections Profile Section Description USER Home Share Page displaying shared files amp folders USER Files Allows file management upload update delete signature encryption etc ROOT ADMIN Administration Allows LinShare applicative setup management ROOT ADMIN Domains Allows domain management by directory branch ROOT ADMIN USER Users Allows user management vizualisation adding guest accounts etc ROOT ADMIN USER Lists Allows mailing list management list creation member management list deletion etc ROOT USER Collaborative Allows threads thread creation member management thread deletion etc Thread search Requires root admin priviledges ROOT ADMIN USER History Allows history search own user history account audit Audit requires admin priviledges user quota ROOT ADMIN USER Help Aide en ligne Note for clarity the Home section can be designated as Share
39. hentication server true hides the SSO connection button false displays the SSO connection button Default value true hidden sso cas url CAS server URL e g http cas example com1 cas server sso cas url login CAS authentication form URL E g http cas example com cas server login sso cas url servicelId Public URL used by the CAS server to redirect users to LinShare authentication Format LINSHARE URL j spring cas security check E g http linshare example com linshare j spring cas security check SSO Proxy mode sso header user HTTP header which contains the identifier of the user who has been authentified by the SSO service Usually it is the users e mail address sso header allowfrom SSO proxy IP therefore the only IP allowed to inject des HTTP headers 2 2 10 Task scheduler job jcrgarbagecollector cron expression Frequency of delete task for files unused by JackRabbit Default value 0 0 1 i e every day at 1h00 a m job guests cron expression Frequency of delete task for expired guest accounts Default value 0 0 0 i e every day at midnight job shares cron expression Frequency of delete task for expired shares Default value 0 30 0 i e every day at 0h30 a m job mimetype cron expression Frequency of check and update of MIME filetype tasks Default value 0 30 0 i e every day at 0h30 a m CC BY SA GNU FDL Distribution Re
40. ibution Ref Linshare 55 58 j Setup and administration manual a LIN 1 C18 231 P LinShare Min il nShare 5 Annexe B obsolete configuration LinShare tend to provide more granularity thus implementing the features configuration per domain This means that some configuration keys of LinShare are now deprecated and their configuration is accomplished through the LinShare web administration menu 5 1 Obsolete settings for versions 1 4 0 Deprecated configuration keys linshare info url base Base URL to access the LinShare server Used in email links of internal and external users linshare info url internal Base URL to access the Linshare server used in email links of internal users only This URL is different from the base URL when using an webSSO authentication For example with LemonLDAP NG it s required to have two distinct URLs to access the LinShare server one that is protected through the webSSO system another that is unprotected to allow manual authentication in particular for the guest accounts Without SSO access set the same value than linshare info url base job outdatedshares beforedate sendnotification Number of days before a share expiration and numbers of email notifications sent to announce the coming expiration of a share Syntax integers separated with commas Each number sets the number of days before share expiration that the mail is sent By default 2 7 meaning a noti
41. ing an existing guest user account in LinShare Operations 1 From the connexion page header click on the Lost password link 2 Enter your e mail address and copy the Kaptcha code then click on the Reset button 3 5 2 Detailed description 1 Click on the Lost password button English Fran ais Nederlands I ve lost my password 2 Enter your e mail address Share Copy the Kaptcha code Click on the Reset button iuis A Reset of your password nts can reset their password Developed by LINAGORA 2009 2014 CC BY SA GNU FDL Distribution Ref LinShare 20 58 Setup and administration manual n p LinShare ET S ha re 3 6 Global My settings ROOT ADMIN USER Use case title My account parameters User profiles ROOT ADMIN USER Section Action Link My settings Description Allows account customization 3 6 1 Synopsis Prerequisites none Operations 1 From any page click on the My settings link 2 Modify your settings Visual customization e g Interface default language and or Change password then click on the Update button 3 6 2 Detailed description 1 H My configuration English Francais Nederlands 1 Click on My settings Share Administrator LinShare Logout You are using the Open Source and free version of LiaShare powere by Lnagara 2009 Libre amp Free 2014 Contribu
42. l model Domain tree LinShareRootDomain MyTopDomain GuestDomain MySubDomain The Root domain is the root of all domains It is not displayed in the Domains section This Root domain has one or several domains under its control Top domains In the same manner a Top domain has one or several sub domains called Sub domains and an optional Guest domain for guest accounts Feature setup is linked to a domain If no feature setup has been modified on a Sub domain then LinShare operates based on the upper level Top domain and so on This hiearchy allows defining a mandatory configuration for certain sub domains while leaving a few features customizable according to their sub domain Furthermore each administrator has admin rights for his linked domain as well as any related subdomain A population of administrators can be associated with the Top domain while users can be associated with Sub domains An administrator can have administration privileges for several Top domains provided that he is attached to each of these Top domains Upon guest user creation Sub type domains look for the guest domain on the same level whereas Top type domains look for the guest domain in their respective subdomains Adding a domain in LinShare requires the following steps 1 LDAP directory connection configuration 2 Domain model creation 3 Top domain creation 4 Sub sub domain and Guest domai
43. l notes Remarks will be shown as follows This is a note that you should read Warnings will be shown as follows Foreign languages French words are composed in italic characters for the fluent language words or in upright characters for titles Examples Here you have a texte en francais in an English text The Avenue des Champs Elys es is beautiful CC BY SA GNU FDL Distribution Ref LinShare 7 58 Setup and administration manual LING elay LinShare Share 1 Introduction This document is the LinShare setup amp administration manual divided into the two sections setup describing the configuration operations to perform at server system level administration describing the configuration operations to perform at the application level LinShare is a product belonging to the Linagora Security offer which allows the deployment of filesharing platform with a strong security approach between users of a company as well as between these users and external recipients CC BY SA GNU FDL Distribution Ref LinShare 8 58 Setup and administration manual gt eh B LIN 1 C18 231 P LinShare Share 2 System setup 2 1 Setup files System configuration relies on two files linshare default properties file which contains all setup keys necessary for running the software with default values This file cannot be modified linshare properties file which allo
44. llowed Mandatory Enabled Allow file update Forbidden Allowed Mandatory Enabled Allow thread creation Forbidden Allowed Mandatory Enabled Antivirus Forbidden Allowed Mandatory Enabled Application custom logo URL Forbidden Allowed Mandatory Enabled Audit Tab Forbidden Allowed Mandatory Enabled Auto completion Forbidden Allowed Mandatory Enabled Encipherment function Forbidden Allowed Mandatory Enabled File expiration Forbidden Allowed Mandatory Enabled Force anonymous URL to be secured Forbidden Allowed Mandatory Enabled Global quota Forbidden Allowed Mandatory Enabled Guests allowed Forbidden Allowed Mandatory Enabled Help Tab Forbidden Allowed Mandatory Enabled Lists Tab Forbidden Allowed Mandatory Enabled Maximum attachment size Forbidden Allowed Mandatory Enabled Restrict guest contact Forbidden Allowed Mandatory Enabled Root URL for mail notifications Forbidden Allowed Mandatory Enabled Share expiration Forbidden Allowed Mandatory Enabled Signature function Forbidden Allowed Mandatory Enabled Thread Tab Forbidden Allowed Mandatory Enabled Timestamping of file Forbidden Allowed Mandatory Enabled Type MIME filter Forbidden Allowed Mandatory Enabled User Tab Forbidden Allowed Mandatory Enabled User quota Forbidden Allowed Mandatory Enabled save jCancel This secti
45. loped by LINAGORA 2009 2014 Note if you are in one of the Audit or Account occupation sections click on the Personnal history button to access your own history CC BY SA GNU FDL Distribution Ref LinShare 49 58 Setup and administration manual LinShare LinShare 3 27 History Audit ROOT ADMIN USER Use case title Application audit User profiles ROOT ADMIN USER Section History Action APPLICATION AUDIT link Description Consult the application logs 3 27 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the HISTORY section then click on the APPLICATION AUDIT button 2 Type some search criteria then click on the Search button 3 27 2 Detailed description 1 Goto the HISTORY section Linshare libre amp Free Click on the APPLICATION AUDIT li k CS ile Ree i HISTORY RS Criterion on the target E mail idress es Criterion on the file File name Begins with Contains Extension Criterion on the action Developed by LINAGORA 2009 2014 2 Fill in search criteria J Audit Click on the Search button USERS QUOTA PERSONAL HISTORY Criterion on the actor Criterion on the target E mail Note you have to select at least one event action Criterion on the file Note results can be exported in CSV
46. lp ROOT ADMIN USER 2d tee deae evel sabewnd tet ee inner nat tal 52 CC BY SA GNU FDL Distribution Ref Linshare 18 58 Setup and administration manual a p LinShare LinShare 3 4 Global connection ROOT ADMIN USER Use case title connection l application User profiles ROOT ADMIN USER Section Action Description Permet de se connecter l application LinShare 3 4 1 Synopsis Prerequisites none Operations 1 From your web browser navigate to the webapp URL 2 Enter your identifier and password then clik on connection button 3 4 2 Detailed description 1 Gotothe webapp URL 2 Enter your identifier and password English Francais Nederlands se Note your identifier is your full e EE I eer nce m mail address i e including domain a a connection Lad Remember me Click on connection button Note a list of available domains can be displayed if this option is enabled Note if you ve lost your password go to record 3 5 page 20 CC BY SA GNU FDL Distribution Ref LinShare 19 58 Setup and admiration manual LinShare 3 5 Global Lost password USER Use case title Reset lost password User profiles USER GUEST Section Action Description um resetting of password for example when it has been ost 3 5 1 Synopsis Prerequisites hav
47. main and shared by all the domain s users If both global quota and user quota are activated only the global quota will apply Requires the activation of the Global quota key in activation policies User quota activate the possibility to configure the size of the space granted to every user If both global quota and user quota are activated only the global quota will apply Requires the activation of the User quota key in activation policies Attachment max size activate the possibility to configure the maximum allowed size of a file Base URL for email notifications activate the possibility to configure the base URL for email notifications CC BY SA GNU FDL Distribution Ref Linshare 28 58 Setup and administration manual a p LinShare idl S h are 3 11 Administration Configuration ROOT ADMIN Use case title Configuration User profiles ROOT ADMIN Section Administration Action Cofiguration link Description Allows to tweak every fonctionnality e g attachments max size files expiry user quota for the selected domain 3 11 1 Synopsis Prerequisites select target domain for the action though the Domain selection panel Operations 1 From the navigation menu go to the ADMINISTRATION section the click on the Configuration link in the page body 2 Configure the features of the selected domain 3 11 2 Detailed description 1 Goto the ADMINIS
48. mplete of users The provided parttern is used to find a user whose firstname lastname or email address matches the pattern Auto Complete Command On First And Last Name this LQL query enables auto complete of users When a user type two words separated by a space the auto complete is build by suing the two words are the firstname lastname or the lastname firstname Search Page Size set the way LinShare gets back data from the directory It s the maximum number of results per page for a query By default this parameters is set to 100 A value of 0 disable pagination Search Size Limit set the maximum number of results given by the directory during a search query By default this parameter is set to 100 Usually the user doesn t need to get the full directory listing A value of 0 disables the limit of results Completion Page Size set the maximum number of results per page for an auto complete By default this parameter is set to 10 A value of 0 disable the pagination Completion Size Limit set the maximum number of results the directory will send back during an autocomplete CC BY SA GNU FDL Distribution Ref Linshare 34 58 Setup and administration manual a Gg B LING Zu i inShare LinShare By default this parameter is set to 10 A value of 0 disable the results size limit Note using LinShare 1 0 0 and up fields auth and searchUser are pre filled by the application CC
49. n creation CC BY SA GNU FDL Distribution Ref Linshare 15 58 t inistrati l T Setup and aR Ta ion manua LinShare 3 2 LinShare web portal 3 2 1 LinShare homepage My configuration English Francais Nederlands Bart Simpson Logout LinShare FILES USERS LISTS THREAD HISTORY HELP Home Used user space 0 3 MB 100 0 MB Welcome to LinShare THE Secure Open Source File Sharing Tool 0 No one have shared files with you Sa ers Developed by LINAGORA 2009 2014 3 2 2 Page layout LinShare ARE FILES M4 Ce CMU My configuration English Francais Nederlands Bart Simpson Logout HISTORY HELP Information Used user space 0 3 MB 100 0 MB 0 36 i jj Files Properties are successfully updated Your files list Order by Search Advanced Q 7j sample pdf 298 0 kB Uploaded on 2014 04 10 16 27 zprofile Q 86 bytes Uploaded on 2014 04 10 15 54 Actions Share with users ty Delete Le Copy in thread Developed by LINAGORA 2009 2014 All LinShare section pages are divided into several panels 1 Navigation bar to access sections according to user access rights 2 Information panel storage space use guest account expiry 3 Search panel specific file or user search filters 4 Actions panel displays available actions accordin
50. n the Edit Or Remove ADMINISTRATION DOMAINS USERS MEHEM THREAD HISTORY HELP button iy Lists Group description Visibility Owner Edit L elete Developed by LINAGORA 2009 2013 2 Example Edit action R Memini UnShare ane You are using the Open Source and free version of LinShare powered by Linagora 2009 2013 Carrie LinShare RAD y scr to an Eerie rer THREAD HISTORY cancel Developed by LINAGORA 2009 2013 CC BY SA GNU FDL Distribution Ref LinShare 45 58 Setup and administration manual Linshare LinShare 3 23 Collaborative looking threads ROOT Use case title User profiles Section Action Description Looking threads ROOT Thread Look up threads 3 23 1 Synopsis Prerequisites none Operations 1 Using the menu bar go to the THREAD menu 3 23 2 Detailed description 1 G o to the TH READS menu P My configuration English Fran ais Nederlands LinSharel LIN uu Administrator LinShare Logout Libre amp Free You are using the Open Source and free version of LirShare powered by Linagra 2009 Lookup threads using a thread s name or by the thread members ADMINISTRATION DOMAINS USERS LISTS THREAD HISTORY HELP gt Threads Creation date Modification date Filecount Action test 2013 04 22 10 44 2013 04 22 10 44 0 W Developed by
51. on enumerates all LinShare features which configuration is allowed or denied by the current domain It is possible to change these policies to allow or disallow child sub domains from displaying these features and to allow or disallow their activation or disabling CC BY SA GNU FDL Distribution Ref Linshare 24 58 Setup and administration manual LIN AGURA LinShare Share The following choices are available for each feature Forbidden the feature is disabled for the current domain and its sub domains Furthermore it cannot be activated in a child sub domain The feature will not be displayed in sub domain activation policies Authorized the feature may be activated or disabled for the current domain through the Default field Furthermore the feature may be activated or disabled for a child sub domain Mandatory the feature is activated for the current domain and its sub domains Furthermore the feature cannot be deactivated in a child sub domain The feature will not be displayed in sub domain activation policies The Default field allows specifying the active or disabled state of the feature for the current domain and thereby defines the default value for sub domains Warning activating a feature impacts the selected domain and may impact its sub domains 3 9 3 Feature description Add a link to the LinShare logo enables the ability to add a link to the LinShare logo Antivirus
52. onnection ROOT ADMIN nnns 31 3 14 Domains Domains templates ROOT ADMIN nnnm mnn 33 3 15 Domains Create a domain ROOT ADMIN enn nenne 36 3 16 Domains Sort domains ROOT ADMIN enne nnns 38 3 17 Domaines domain policies ROOT ADMIN eren 39 3 18 Users Find user accounts ROOT ADMIN USER enn 41 3 19 Utilisateurs List non consistent users ROOT ADMIN e 42 3 20 Listes Lookup lists ROOT ADMIN USER eere 43 3 21 Listes Manage list members ROOT ADMIN USER e 44 3 22 Lists Manage lists ROOT ADMIN USER e eene nnn nnn nn 45 3 23 Collaborative looking threads ROOT censere nnne 46 3 24 Collaborative Rename a thread ROOT eese nnn nnne 47 3 25 Threads Manage thread members ROOT eee 48 3 26 Historique Personnal history ROOT ADMIN USER 49 3 27 History Audit ROOT ADMIN USER ee eene nnne nnn 50 3 28 History account used space ROOT ADMIN USER eee 51 3 29 Aide Online Help ROOT ADMIN USER 1ee nnn nnn 53 Annexe A Technical complements esee 54d 4 1 LQL functions LDAP Query Language e eere n nnne nnn 54
53. or fields description 7 LDAP connection properties Identifier LDAP provider URL Click on the Submit button Msn Credentials Validate 3 13 3 Fields description LDAP connection Parameters of an LDAP connections are identifier unique identifier for this connection LDAP URL URI address following the syntax ldap ip hostname port Master DN of the account used to bind to this directory Credentials password of the previous account Optionnal in the case of an anonymous connection CC BY SA GNU FDL Distribution Ref LinShare 31 58 Setup and administration manual s ga LINDELL ias LinShare Warning an unreachable directory badly affect the application usage Linshare s heart is tied to the directories a lot of operations will then become impossible CC BY SA GNU FDL Distribution Ref Linshare 32 58 Setup and administration manual a i LinShare LinS ha re 3 14 Domains Domains templates ROOT ADMIN Use case title Create a domain template User profiles ROOT ADMIN Section Domains Action Lien Create a domain model Description Allows the creation of a domain template useful to create domains tied to a group of users 3 14 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the DOMAINS section then click on the Create a domain template link in the page body 2 Fill th
54. ork focused on security for files sharing between co workers and external partners LinShare is the files share component of the LinPKI suite User manual You can find a user guide here https forge linshare org projects linshare wiki UserGuideEN Administrator manual You can find an administrator guide here https forge linshare org projects linshare wiki AdminGuideEN Assistance You can find support informations here https forge linshare org projects linshare wiki SupportEN Developed by LINAGORA 2009 2014 CC BY SA GNU FDL Distribution Ref Linshare 53 58 INTEL Setup and administration manual LinShare Share 4 Annexe A Technical complements 4 1 LQL functions LDAP Query Language 4 1 1 ldap search This function brings an ldapsearch like request with a SUBTREE scope it recursively lookup in the tree all entries matching the spedicfied ldapFilter filter beginning at the o w a 0 is zZ o Cy 2 ldap search baseDN ldapFilter Perform with a SUBTREE SCOPE 4 1 2 ldap list This function brings an Idapsearch like request with a oNELEVEL scope itlookup in the tree all entries matching the ldapFilter filter looking into the specified baseDN and its children ldap list baseDN ldapFilter Perform with a ONELEVEL SCOPE 4 1 3 ldap read This function reads the entry specified by baseDN ldap read baseDN ldapFilter Per
55. ration manual T 3 LING Zu i inShare LinShare The commands defined in a model template are LDAP requests using JavaScript LQL LDAP Query Language Those requests allow a great customization of the link with a LDAP directory A request returns a DN Distinguished Name list Reference 8 4 1 LQL functions LDAP Query Language page 54 A domain template parameters are Identifier unique identifier for this template Description a short description of the template auth Command this command id used for authentication to LinShare the returned list must contain exactly one element e g ldap list domain amp objectClass obmUser mail login givenName sn searchUser Command used to look at a LinShare user Ex 1dap list domain amp objectClass obmUser mail mail givenName firstName sn lastName email Attribute name of the LDAP attribute containing the email address of the user Ex emailAddress Ex mail firstname attribute name of the LDAP attribute containing the firstname of the user EX givenName Attribut lastname name of the LDAP attribute containing the lastname of the user EX surname Ex sn Ldap Uid allows to register a permanent authentication key to the user such as an uid or sAMAccountName Otherwise we can also use the email address of the user Auto Complete Command On All Attributes this LQL query enables auto co
56. s with Contains Extension Criterion on the action 5 Generate Reset Export in CSV format CC BY SA GNU FDL Distribution Ref Linshare 51 58 Setup and administration manual mR LING Z2 i Leher LinShare 3 Fill in search criteria then click the Generate button Pa Users quota AUDIT PERSONAL HISTORY Criterion on the actor Note results can be exported as a CSV file ps Generate t Reset CC BY SA GNU FDL Distribution Ref LinShare 52 58 Setup and administration manual aa p LinShare LinShare 3 29 Aide Online Help ROOT ADMIN USER Use case title Online Help User profiles ROOT ADMIN USER Section Help Action Description Display the application integrated help 3 29 1 Synopsis Prerequisites none Operations 1 Using the navigation menu go to the HELP section Then click on one of the available sections 3 29 2 Detailed description 1 Goto the HELP section Click on one of the provided links Quick user guide Quick admin guide My configuration English Francais Nederlands Administrator LinShare Logout You are using the Open Source and free version cf LinShare ponered by Linagora 2009 2014 Contribute to LinShare R amp D by subscribing to an Enterprise offer ADMINISTRATION DOMAINS USERS LISTS THREAD HISTORY HELP 2 Help LinShare is a comprehensive framew
57. se case title Personnalisation User profiles ROOT ADMIN Section Administration Action Personnalisation link Description Allows the personnalisation of the emails sent by LinShare and the welcome message 3 12 1 Synopsis Prerequisites select target domain for the action though the Domain selection panel Operations 1 From the navigation menu go to the ADMINISTRATION section the click on the Personnalisation link in the page body 2 In any of the three configuration areas modify the text you wish 3 12 2 Detailed description 1 Goto the ADMINISTRATION section then click on the Personnalisation link My configuration English Francais Nederlands LING ed Administrator LinShare Logout ou are using the Open Source and free version of LinShare ponered by Linsqora 2009 2013 Contribute to LinShere R amp D by subscribing to an Enterprise offer ADMINISTRATION MMOL Ni CSSS a CSSS a CSSS LL 71 LER C13 LL 84 Administration LinshareRootDomain LnShareRootDomain v Validate LinShare version 1 5 0 Activation policy Configuration policy A Parameters Personalization Allowed MIME types Developed by LINAGORA 2009 2013 2 Three configuration areas Fini tompistasy customicing H b d H 2113114115116 17 8 9 emails DO y Langue Template Content HTML format Content text format O Ac
58. stration Setup policy ROOT ADMIN Use case title Setup policy User profiles ROOT ADMIN Section Administration Action Setup policy link Description Allows or disallows the setting up of features for the selected domain 3 10 1 Synopsis Prerequisites selecting the domain the action will be performed on via the Domain selection panel Operations 1 From the navigation bar go to ADMINISTRATION section then click on the Setup policy link in the page body 1 Enable or disable the features for the selected domain as required 3 10 2 Detailed description 1 Goto ADMINISTRATION section l LinShare LIN TEST Re Click on the Setup policy link az re using the Open Source an free version of LinShare poneredby Lirenora 2009 2013 Contribute te LinShare RED by subscribing to an Enterprise ce ADMINISTRATION Mibi TN EMIT EM TEM L1 M LER C13 0E 84 Administration LinShareRootDomain mM LinShare version 1 5 0 Activation policy Personalization Allowed MIME types Developed by LINAGORA 2009 2013 f 2 Enable or disable features for the Configuration policy LinShareRootDomain selected domain as required Functionality Rule By default Application custom logo URL Forbidden Allowed Mandatory Enabled Auto completion Forbidden Allowed Mandatory Enabled Domain s e mail address Forbidden Allowed M
59. te to UnShare RED by subscribing to an Enterprise offer ADMINISTRATION DOMAINS USERS LISTS THREAD HISTORY HELP A My configuration Visual customization This section allows you to modify the language of your account on LinShare Default language English v Update Change your password This section allows you to change your password to access LinShare Current password New password Confirm your new password Update Developed by LINAGORA 2009 2014 2 Change your settings Visual customization e g Interface default one language and or Change your Visual customization i This section allows you to modify the language of your account on LinShare password Click on the Update button A My configuration Default language English v Update Change your password This section allows you to change your password to access LinShare Current password New password Confirm your new password Update Warning password change is possible only for Root administrator and guest user accounts CC BY SA GNU FDL Distribution Ref LinShare 21 58 Setup and administration manual a LIN AGURA P LinShare LinShare 3 7 Global Change interface language ROOT ADMIN USER Use case title Change interface language User profiles ROOT ADMIN USER Section Action Links with language names Description Allows changing interface language for the current session
60. tion emai l su bj ects lt strong gt firstName lastName lt strong gt a mis firstName lastName a mis jour le fichier partag lt strong gt fileOldName jour le fichier partag z lt strong gt amp nbsp lt ul gt lt li gt Nom du nouveau fileOldName nom du welcome message French File Updated fichier amp inbsp fileName li li Taille du nouveau fichier fileName did fichier amp nbsp fileSize li li Type MIME amp nbsp taille du fichier fileSize lt code gt mimeType lt code gt lt li gt lt ul gt type MIME mimeType strong firstName lastName lt strong gt sent firstName lastName sent Default monncation YOU number file s lt ul gt documentNames you number file s lt ul gt documentNamesTxt recipientFirstName CORRI recipientFirstName recipientLastName heeft recipientLastName heeft het de bestand en gedownload die u om te delen het de bestand en gedownload pute Pownioad aangeboden hebt via LinShare amp nbsp dieu om te delen aangeboden t egistered lt ul gt documentNames lt ul gt hebt via LinShare documentNamesTxt Een share van firstName Secured Url Een share van firstName lastName zal lastName zal verlopen binnen Dutch Upcoming verlopen binnen nbDays dagen Denk eraan de nbDays dagen Denk eraan Outdated bestanden v r die datum te downloaden de bestanden v r die
61. ws to override the default values for the keys It is possible to copy this file to an external folder out of the software container in order to save its configuration Indeed at each software startup the hosting server may redeploy the software These configuration files are in the LinShare software WAR file Key values set up in the properties files are only taken into account upon serviet container startup 2 2 Setup keys ordered by subject A list of the setup keys present in the properties files ordered according to their subject follows Warning deprecated or obsolete setup keys are provided in chapter 5 page 56 In order to ease configuration keys are presented following in two different formattings depending on their level of complexity my basic key for keys commonly and or easily used my complex key for keys best left for advanced users 2 2 1 SMTP server access mail smtp host FQDN or IP address of the mail service provider SMTP server mail smtp port Mail service connection port mail smtp user Account identifier to access the SMTP service e mail smtp password Account password to connect to the SMTP service mail smtp auth needed o true activates identifier password authentication in order to connect to the SMTP service using the values of the two keys mail smtp user and mail smtp password o false no authentication required mail smtp charset SMTP service enco
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