TENDER DOCUMENT
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1. 11 Whether compliance statement of specifications has been attached with the quotation 12 a Whether the delivery period for supply of the items has been mentioned b Whether mode of delivery amp tentative size amp weight of the consignment has also been indicated 13 14 Do you agree to the submission of Performance Bank Guarantee Standby L C and have you mentioned in your quotation about this a Do you agree with the payment terms for indigenous supplies b Have you given option about payment terms for imports payment 15 Do you agree about the date of commencement of watranty period amp its extension is necessary 16 a Who will install commission and demonstrate the equipment at lab FREE OF COST b Will you be able to do it within a month 17 Have you mentioned the validity period of the quotation as per our requirements 18 a Whether all the pages have been page numbered b Whether quotation has been signed and designation amp name of signatory mentioned 19 Do you agree to settle the issue through the sole arbitration of the DG CSIR or his nominee Signatures of the authorized signatory Name of the Signatory Designation Name amp Seal of the quoting party Dated2. NISCAIR GLOBAL TENDER DOCUMENT SI Tender No Brief Description of the products Contact Person No 1 No NISCAIR SP 2008 22 03 Technical Matters 4 COLOUR SHEETFED OFFSET PRINTING MACHINE Sh Pankaj Gupta Shri K B Nagpal Technical Officer E Tel No 011 25847308 Commercial Matters Shri Ravinder Kumar SPO Shri Sunil Khanna SO S amp P Tel No 011 25843182 Introduction The National Institute of Science Communication amp Information Resources NISCAIR is a constituent unit of the Council of Scientific amp Industrial Research CSIR The R amp D Programmes being undertaken at NISCAIR are geared towards meeting the information needs of the different segments of the society NISCAIR is having complete printing facility in house The printing section is equipped with three 2 colour and three single colour sheet fed offset printing machines Apart from bringing out a variety of scientific and technical publications providing information services and training in Science Communication NISCAIR undertakes consultancy works in designing editing printing and publication of journals books and reports etc National Institute of Science Communication and Information Resources NISCAIR New Delhi is interested to purchase one number 4 Colour Sheetfed Offset Printing Machine for the use of R amp D Research and Development activities as per the following specifications Ol 4 COLOUR SHEETFED
3. faithfully Encls As above Ravinder Kumar Stores and Purchase Officer 14 ANNEXURE I BID FORM TECHNICAL BID To be submitted on the firm s letter head and signed by an authorised person To The Director National Institute of Science Communication amp Information Resources Dr K S Krishnan Marg New Delhi 110 012 Ref Bid document No 084 Dated 555 c0 anaa cee thes Sir Having examined the bidding documents the receipt of which is hereby duly acknowledged we the undersigned offer to supply and deliver goods as per the schedule of requirements and in conformity with the said bidding documents We undertake if our bid is accepted to deliver the goods in accordance with the delivery schedule specified in the bidding documents If our bid is accepted we will submit a bank guarantee for the sum equivalent to 10 of the Contract Price for the due performance of the Contract in the form prescribed by the National Institute of Science Communication We agree to abide by this bid for a period of 180 days after the date fixed for opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period 1 We declare that we are the manufacturers authorized agents distributors of that we our principals are equipped with adequate machinery for production quality control and testing of offered products manufactured developed and used by us 2 We hereby offer t
4. in the quotation If total amount of tax and percentage of applicable chargeable tax not mentioned in the quotation it will be presumed that amount quoted by you are inclusive of all taxes and no extra amount will be paid to you in account of taxes apart from the basic cost TIN number and CST ST number clearly mentioned in your quotation and Bill also vi CUSTOM DUTY EXCISE DUTY NISCAIR is authorized for availing custom duty and Excise Duty exemption 10 vii LIQUIDATED DAMAGES PENALTY CLAUSE FOR LATE DELIVERY AND LATE INSTALLATION a Subject to operation of Force Majeure time for delivery and acceptance is the essence of the contract The bidder supplier shall arrange to ship the ordered materials within the delivery period as mentioned in the order unless extended with without penalty b In case of delay in supply on part of the supplier a penalty 0 5 per week of order FOB value will be charged for delayed period to a maximum of 10 c If the delay in the shipment of the ordered materials is attributable to the Supplier exceeds agreed time period from the date of original agreed upon date of shipment and extended with without penalty the Director NISCAIR New Delhi India shall have the right to cancel the contract Purchase Order and recover the liquidated damages from other dues of the party or by legal means It will also affect the other future business dealings with such suppliers d The same rate of penalty shall be a
5. is not applicable All corrections deletions should invariable by duly attested by the person authorized to sign the bid document 6 We do hereby undertake that until a formal work order is prepared and executed this bid together with your written acceptance thereof and placement of letter of intent awarding the work order shall constitute a binding contract between us Dated this day of 2008 Signature of Bidder Details of enclosures Full Address Telephone No Telegraphic Address Fax No E mail COMPANY SEAL 16 ANNEXURE II TECHNICAL BID STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS AND SCHEDULE OF REQUIREMENTS Dear Sir Following are the Technical deviations and variations from the Technical specifications and Schedule of Requirements These deviations and variations are exhaustive Except these deviations and variations the entire work shall be performed as per your specifications and documents _ 4 Colour Sheetfed Offset Printing Machine 17 MODEL RESPONSE FORMAT FOR TECHNICAL BID i Technical Competence of Vendor Manufacturer Authorized dealer ii Documentary evidence about the vendor s capabilities and qualifications to satisfy purchaser that the bidder will assume the total responsibility for the fault free operation and maintenance during warranty period one year asked for and provide necessary services for 4 years after the end of the warranty per
6. the form of crossed Demand Draft or Bank Guarantee Annexure VIIJ in favour of Director NISCAIR New Delhi valid for 180 days e Bids received without EMD may not be considered e EMD of Un Successful bidder s not technically qualified will be returned within sixty days from the date of opening of technical bid and EMD of Successful Bidder will be returned within 30 days after the receipt of Performance Bank Guarantee of 10 ordered value No interest will be paid on EMD amount e The EMD may be forfeited if a bidder withdraws its bids and in case of successful bidder fails to sign the contract Exemption of Earnest Money Deposit Indian firms registered with Directorate General of Supplies amp Disposals and National Small Scale Industries Corporation may be exempted from payment of EMD if the product being quoted is actually manufactured by them and the product is registered with these agencies Firms registered with these agencies selling products of other companies and not manufacturing the products being quoted by them are not allowed exemption from payment of EMD Firms are to submit a legible photocopy duly attested of Registration Certification of the products manufactured and registered with DGS amp D and NSIC for availing EMD exemption before opening of Techno commercial Bids otherwise tender submitted by them may not be considered iii WARRANTY GUARANTEE Equipment should be under free ONSITE comprehensive warranty from the d
7. OFFSET PRINTING MACHINE One number SI TECHNICAL FEATURES SPECIFICATION No 1 Number of Units Four 2 Largest Sheet Size or more 480mm x 660mm minimum 19 x 26 minimum 3 Smallest Sheet Size or less 310 mm x 330mm maximum 4 Largest Printable Area or more 470 mm x 650 mm minimum 5 Stock Thickness Upto0 45mm 6 Stock range 30 350 g m 7 Gripper Margin 8 10 mm 8 Feeder Pile Height 800mm 1000mm 9 Delivery Pile Height 600mm 900 mm 10 Min Printing Speed or less 3000 IPH 11 Max Printing Speed or more 10000 IPH Apart from the above technical specification the machine should have the following features A FEATURES Diagnostic information via touch screen Operation of machine from touch screen B Paper Setting i Dual system feeder head with alpha numeric text display ii Fine height adjustment of paper pile against feeder head iii Height adjustment of transport suckers iv Vacuum Conveyor belts v Double sheet feed detector Mechanical Photoelectrical Ultrasonic vi Micro control of Side Lay with warning system vii Two sets of front lays left amp right can be adjustable separately even when machine is in running viii Gripper fitted with pre gripper blocking mechanism ix Impression Pressure Setting x Delivery Joggers C Registration System i Lateral ii Circumferential iii Diagonal D Inking System with minimum17 rollers including 4 form ro
8. Terms of Delivery Post Warranty AMC Performance Bank Guarantee Liquidated Damages ron meant Percentage of Agency Commission in case of imports Confirm that all bank charges outside India will be borne by the beneficiary in case of Imports m Confirm Letter of Credit amendment charges will be borne by the beneficiary in case of amendment is emanating from the beneficiary after opening of LC n Gateway Airport Port in case of shipment from abroad o Beneficiary Bank and SWIFT number in case of imports r II Financial Bid should consist of Basic Price in case of indigenous supply FOB and FCA price in case of imports Bid Form Annexure III below that Estimated quantity and Financial Bid Analysis Annexure IV below that Statement of deviations from Financial terms and conditions Annexure V below that Price Schedule for Post Warranty AMC Charges Annexure VI NOTE IF THE BIDDERS ARE NOT SUBMITTED THEIR BIDS AS PER THE ABOVE FORMATS THE SAME ARE LIABLE TO BE REJECTED Terms and Conditions on which the order will be placed are given below i PAYMENT TERMS TERM 1 for indigenous 100 payment will be released after satisfactory installation commissioning and received the training at site and also at NISCAIR and also on submission of unconditional Performance Bank Guarantee Annexure VII for 10 of the total ordered value valid till 60 days after the warranty period No interest would be paid on the Pe
9. and Seal of Guarantors Cece ccccccccccccsccccccccccoceccccocoecoce Cece cccccccccccccccccccccccoceccccooeeoocoS Cee cccccecccccccccccceccccccoeecccccoooecooce Cece cece cccccccccccccesccccoeecccccoooeooce Cece cccccccccccccccccesccccoccccccooeoecooce POPC OOS OOOO EE HEE EEE EEE EEE EEE E EEE HEE EEEEE OOOO EEE O EEE HOE OOEE EEO OEEO EEE OEEE EOE EOEH ESO OEEE EEE E OEE EEE EEE ESELELEELELEOOEOEOLE POPP eee eee E eee EE EEE EEE EEE SEE O EEE HELE EEE OOOO EEE E EEE HEE O OEE ESE LEEESELELEELESELEOE SEL EOOEOE Name amp address of the Lab ANNEXURE VIII BID SECURITY FORM EMD Whereas ssseeccccsseccccosee hereinafter called the Bidder has submitted its bid dated ssessssssesssssdsirecesisesssdsesos date of submission of bid for the supply Ol EAEE E OE T name and or description of the goods hereinafter called the Bid KNOW ALL PEOPLE by these presents that WE name of bank Ofresisrnsidi diiine name of the country having our registered office ccssees Ali veessevscecissecseveessesse address of bank hereinafter called the Bank are found UNO asaseccvesieeae vecdsewiecseseeaes Name of Purchaser Hereinafter called the Purchaser in the SUM OF EEEE sas neesioceseeactoasoess for which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the sai
10. ate of completion of satisfactory installation testing commissioning imparting of training to the Operators for two weeks durations at NISCAIR New Delhi and final acceptance of the products A satisfactory service during the warranty period is defined as 95 uptime In case 95 uptime is not provided the warranty period would be extendable by a period equal to the cumulative period during which 95 uptime was not provided One year warranty should be provided from the date of satisfactory installation and commissioning and imparting of training to the Operators for two weeks period at NISCAIR New Delhi If there is any defect the successful bidder shall repair replace or modify the defective part facility which shall also be subject to the same warranty as the original equipment The successful bidder shall bear all the costs associated with freight to and fro and insurance related to part of the defective component of the equipment during the warranty period The successful bidder shall bear all travel labour and materials costs which was required on rectifications of defects on site during the warranty period iv INSPECTION The inspection of the machine will be done by our Technical Expert Scientist at manufacturer s site v SALES TAX VAT SERVICE TAX NISCAIR is not authorized for submission of Sales Tax concessional form and chargeable amount of Sales Tax VAT Service Tax with chargeable per centage may be clearly mentioned
11. d Bank this day Ol sais cen ideasnedeaeedes renee THE CONDITIONS of this obligation are 1 If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form or 2 If the Bidder having been notified of the acceptance of its bid by the Purchase during the period of bid validity a fails or refuses to execute the Contract Form if required or b fails or refuses to furnish the performance security in accordance with the Instruction to Bidders We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions This guarantee shall remain in force up to and including forty five 45 days after the period of the bid validity and any demand in respect thereof should reach the Bank not later than the above date Co eecccccccccccccccccccccccocccccoe Signature of the Bank Name of Bidder ANNEXURE IX FORMAT QUESTIONNAIR FOR COMPLIANCE OF TERMS amp CONDITIONS Tender No NISCAIR SP 2008 22 03 Due Date 03 March 2008 upto 2 30 PM NOTE 1 Quotation will not be considered without submission of this format 2 If a particular question is not at all applicable plea
12. e firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement by virtue of general power of attorney or A company and the person signing the bid document is the constituted attorney NOTE Delete whatever is not applicable All corrections deletions should invariably be duly attested by the person authorised to sign the bid document We do hereby undertake that until a formal work order is prepared and executed this bid together with your written acceptance thereof and placement of letter of intent awarding the work order shall constitute a binding contract between us Dated this day of 2008 Signature of Bidder Details of enclosures Full Address Telephone No Telegraphic Address Fax No E mail COMPANY SEAL 20 ANNEXURE IV __ FINANCIAL BID Estimated Quantity and Financial Bid Analyses Item Manufacturer Model Name Compliance to Total cost in Indian Total cost F O B in Name amp Version suggested Rupees inclusive Foreign Currency Tech of all other for Imported Spec charges basic cost Machine and chargeable rate of taxes with amount may be indicated separately for Indigenous machines EA Oo a J 5 4Colour One Sheet fed offset Prtng Mach ine Attach sheet giving detailed technical specifications amp deviations for the suggested systems Seal amp Stamp of the Bidder 1 NOTE i For Financial b
13. f and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an 13 event of Force majeure For purposes of this Clause Force Majeure means an event beyond the control of the Supplier and not involving the Supplier s fault or negligence and not foreseeable Such events may include but are not limited to acts of the Purchaser either in its sovereign or contractual capacity wars or revolutions fires floods epidemics quarantine restrictions and freight embargoes If a Force Majeure situation arises the Supplier shall promptly notify the Purchaser in writing of such conditions and the cause thereof Unless otherwise directed by the purchaser in writing the Supplier shall continue to perform its obligations under the contract as far as is reasonably practical and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event Except where otherwise provided in the Contract all questions and disputes relating to the specification instructions and terms and conditions herein before mentioned and to the quality of the materials to any question claim right matter or thing whatsoever in any way arising out of or relating to the contract Specifications estimates instructions orders or these conditions or otherwise concerning the works or the execution of the same whether arising during the process of the work or after the comp
14. f cost 2 For Foreign Bidders Foreign Bidders may get the Global Tender Document by equivalent payment of Rs 300 00 Rupees three hundred only in Euro GBP USDollars by Demand Draft in favour of Director NISCAIR payable at New Delhi Indian Agents Accredited representatives of foreign bidders are also permitted to obtain the Global Tender Documents on behalf of foreign principal on production of written request from the NISCAIR Book Shop Dr K S Krishnan Marg Near Pusa Gate New Delhi 110012 on any working day Monday to Friday except Gazetted Holidays between 9 30 AM to 5 00 PM from 15 1 2008 to 29 2 2008 or down load the Global Tender Document from NISCAIR website niscair res in on free of cost Tender document are not transferable and the cost of the tender document is not refundable REQUEST FOR PROPOSAL RFP FOR THE PURCHASE OF 4 COLOUR SHEETFED OFFSET PRINTING MACHINE 1 Last Date for Submission of Bid 3 March 2008 upto 2 55 PM 2 Date of Opening of Technical Bid 3 March 2008 at 3 00 PM 3 Date of Opening of Financial Bid WILL BE INFORMED TO THE BIDDERS WHOSE BIDS ARE FOUND TECHNICALLY QUALIFIED Definitions AMC Annual Maintenance Contract CSIR Council of Scientific amp Industrial Research India NISCAIR National Institute of Science Communication and Information Resources CST LST Central Sales Tax Local Sales Tax CIF Cost Insu
15. he FOB price Ex Works price The role played by the Indian Agents in rendering assistance to your customers may also be specified Under a compulsory registration scheme of the Govt of India an Indian Agent representing the foreign manufacturer for the restricted items is required to be registered with the the Directorate General of Supplied and Disposal DGS amp D Govt of India which is a nodal agency for Registration of Indian Agents Compulsory Registration Certificate issued by the DGS amp D is to be enclosed with the quotation Where the bidder quoting party Indian Representative claims to be subsidiary or Branch Office of the Principal foreign manufacturer Supplier in India then a copy of approval from the RBI Ministry for operating business in India as Subsidiary Branch Liaison office or Joint Venture may be submitted with offer if required The details of all supplies involving the foreign exchange shall be furnished to the Enforcement Directorate Govt of India New Delhi as per rule It may be noted that only the bidder quoting parties and their Principals shall be responsible for violation of Foreign Exchange Management Act FEMA for not declaring the actual bilateral mutual interests if any and non registration of the Indian Agent with DGS amp D as mentioned above xxi For speedy clearance please specify our Purchase Order Reference No and date on the top of the parcel as well as on the Air Shipment bill of loading without fai
16. ial Bid and Financial Bid should be identical in all respects except that in the Techno Commercial Bid should have blank spaces where prices are to be indicated should be left blank Quotations must be reached this office latest by 3 March 2008 upto 2 55 PM Quotation will be opened on 3 March 2008 at 3 00 PM in the Purchase Section of NISCAIR and also invite you to attend the Quotation Opening Meeting on 3 March 2008 at 3 00 PM NISCAIR will not pay any charges to you for attending the meeting Quotation will also be opened on scheduled date and time in case of non presence of any bidder s Representative In case due to any reason Govt of India CSIR NISCAIR will be declared holiday on date of opening of quotation then the quotation will be opened on the next working day on same time in that case no separate intimation will be send to you Purchase of Tender Document l For Indian Bidders Indian Bidders may purchase the Global Tender Document from the NISCAIR Book Shop Dr K S Krishnan Marg Near Pusa Gate New Delhi 110 012 after making payment of Rs 300 00 Rupees three hundred only in the form of Demand Draft Pay Order Banker s Cheque of a scheduled nationalised bank in favour of Director NISCAIR New Delhi on any working day Monday to Friday except Gazetted Holidays between 9 30 AM to 5 00 PM from 15 1 2008 to 29 2 2008 Bidders can also down load the Global Tender Document from the NISCAIR website niscair res in on free o
17. id comparison total value in Col No 7 for Indian machine amp 8 for imported machine shall be the basis i1 Actual payment shall be computed on the basis of value for Items at Sr No 7 for Indian machine amp 8 for imported machine shall be the basis iii Any error in the Table of any bidder is liable to be out rightly rejected iv The price quoted should be inclusive of all charges including all applicable taxes Octroi freight amp handling charges training installation and all other miscellaneous expenses for Indian machines and FOB price including installation and training for Imported machine Signature of the bidder Name Place Date Seal ANNEXURE V FINANCIAL BID STATEMENT OF FINANCIAL DEVIATIONS Dear Sir Following are the Financial deviations s and variation s from the exceptions to the specifications and documents for the Bid document These deviation s and variation s are exhaustive Except these deviation s and variation s the entire work shall be performed as per your specifications and documents Statement of deviation s and variation s Signature of the bidder Name Place Date Seal ANNEXURE VI FINANCIAL BID PRICE SCHEDULE FOR POST WARRANTY ANNUAL MAINTENANCE CHARGES Qty 4 Colour Sheet Fed Offset Printing 1 Machine Signature of the bidder Name Place Date Seal Annual Charges Total charges for Rs in figures Rs in Rs in Rs in wo
18. iod if NISCAIR desires so iii Quality of the system s Yes No Whether specifications specified by NISCAIR will be supplied iv Number of similar machines installed in a a India excluding Delhi b Delhi b v Time Schedule a Installation b Fault Repair vi Warranty Period offered Number of years One year warranty asked for each equipment vii Availability of all spare parts necessary for the proper and continued functioning of the system over a period of 10 years after warranty vii Will engineer visit NISCAIR within 24 hours to attend complaint Yes No MAINTENANCE INFRASTRUCTURE FACILITIES INCLUDING ADDRESSES OF THE LOCAL SERVICE CENTERS LOCATION Address of the Name of the No of the Remarks Service Contact Person with Service Center Telephone No Fax Engineers No and E mail Signature of the Bidder Name Date Place Business Address 18 ANNEXURE III Bid Form Financial Bid on the letter head of the firm submitting the bid document To The Director National Institute of Science Communication amp Information Resources Dr K S Krishnan Marg New Delhi 110 012 Ref Bid document No Dated See Sir Having examined the bidding documents and having submitted the technical bid for the same we the undersigned hereby submit the financial bid for supply of goods and services as per the schedule of requirements and in conformity with the said biddi
19. itions No the quotation li b Please specify the form of Terms amp EMD whether in the form of DD bank guarantee or TDR FDR Please mention No date and amount of EMD documents condition No ii a If the prices are on FOR up to lab basis or FOB gateway airport basis pl specify Condition No xxviii b Whether specific a ounts or percentage of expenses like packing forwarding handling freight insurance documentation etc have been mentioned in quotation separately in clear terms Condition No x Whether prevailing rates of sales tax excise duty amp other govt levies for indigenous supplies have been given in quotation Condition No v a Whether the Price reasonability Certificate is submitted with quotation b Whether copies of last two supply orders of the sa e item from other customer have been attached with the quotation c If there is any difference in prices of last two orders amp those quoted to us If yes please give reasons for the same d Whether supplied in CSIR Labs Whether rates amount of AMC after the warranty period is over has been mentioned Have you gone through the specification Clause amp complied with the same 10 Whether the Make Brand Model number and name of manufacturer has been mentioned in the quotation and Printed technical literature leaflets of quoted items have been submitted
20. ixing Jar and internal heater with multiple nozzles and adjustable powder spraying time L IR Drier M Lubrication System Automatic central lubrication system N Electrical System Electrically Complete with 200 415 Volts 3 Phase 50 Hz O Safety System CE safety regulations certification Note A B 1 2 Brochures having Detail Technical Specification and Features of the 4colour sheet fed offset printing machine to be submitted with Technical Bid The following technical documents to be delivered along with the equipment i ii ili iv v Printed Brochures having Detail Technical Specifications User s Manual Operations Guide containing detailed instructions for operation and maintenance of the machine Electrical Electronic circuit diagrams etc Instructions for site preparation Necessary training is to be imparted by the vendor at their cost for the smooth functioning of the supplied equipment s i ii Gii Inspection of Machine before dispatch Technical Officer s Training for two weeks at Manufacturer s training Center Two Persons Two weeks training for machine operators after installation of the machine at site ELIGIBILITY CRITERIA AND GENERAL CONDITION Only those bidders are eligible who fulfil the following conditions 1 2 3 4 All the goods to be supplied must bear brands if the bidder does not manufacture goods he must submit proof of autho
21. l Address all the consignments to Director NISCAIR Dr K S Krishnan Marg Near Pusa Gate New Delhi 110 012 India and not to the Bank The ordered materials are being imported under Open General License xxii The following documents may be sent to SPO NISCAIR New Delhi before shipment of goods 12 Invoice in quardruplicate with deduction of Agency Commission if any Packing List Delivery challan Country of origin Certificate Literatures if any should be enclosed xxiii All terms used in the Supply Order Contract will have the meaning as described in INCOTERMS 2000 xxiv Mode of dispatch only by air sea xxv Insurance charges will be borne by NISCAIR for import of equipment xxvi All bank charges outside India will have to be borne by the Bidder xxvil LC amendment charges will be borne by the Bidder if the amendment is emanating from the Bidder s end xxviii Indicate Gateway Port Airport in case of shipment from abroad xxix Foreign successful bidder will ensure availability of export license at their end xxx The responsibility lies with the successful bidder if any damage or loss to the property of the Institute occurs while undertaking and executing the Contract xxxi NISCAIR is an R amp D organization under CSIR Ministry of Science amp Technology Govt of India Therefore is is requested to quote concessional rates applicable to R amp D organizations since the equipment is required for research purposes a
22. letion or abandonment thereof shall be referred to the sole arbitration of a person nominated by the Director General Council of Scientific and Industrial Research New Delhi and if the appointed arbitrator is unable or unwilling to act to the sole arbitration some other person shall be appointed by DG CSIR who will be willing to act as an arbitrator The submission shall be deemed to be submission to Arbitration under the meaning of the India Arbitration and Conciliation 1996 as applicable to International Arbitration or any satisfactory modification or re enactment thereof for the time being in force conclusive and binding on all parties of the Contract The venue of the Arbitration and Conciliation as applicable will be New Delhi India only Or All disputes arising out of or in connection with the present Contract Supply Order shall be finally settled under the Rules of Arbitration of International Chamber of Commerce Arbitrators appointed in accordance with the rules as applicable in India xxxii Rates must be quoted separately for main unit essential accessories and for optional accessories but while evaluating the financial bids optional items shall not be taken into consideration xxxiil Technical Financial Bid Compliance Report point wise as per NISCAIR specifications Tender requirement may be furnished in the enclosed Annexure IX FORMAT QUESTIONAIR FOR COMPLIANCE OF TERMS AND CONDITIONS Hoping for favourable response Yours
23. llers with axial motion and 4 oscillating rollers for perfect ink grinding and distribution High quality rubber to be used for rubber rollers Segmented ink blades and auto ink cleaning system with wash up trays All drive gears are to be of helical type E Dampening System Alcohol Dampening system with chiller Continual 4 rollers bare back dampening system feed and wading roller Automatic positioning of dip roller F Plate Cylinder amp Plate Clamping System The plate cylinder surface should be absolute resistance to chemicals for long service life Circumferential amp lateral registration from touch screen system Correct positioning of plate cylinder plate clamping bars with punch buttons for quick plate insertion and fast registration G Blanket Cylinder To be firmly fixed in the side frames during printing Bearer to bearer contact with plate cylinder and micro setting of print pressure H Impression Cylinder Monitoring of sheet presence on impression cylinder D J Transfer Cylinder To be equipped with Super Blue cover to prevent deterioration of print Pile Delivery Pile delivery with self contained gripping system bearing surface of gripper and pads to be coated with tungsten carbide for increased holding power Sheet decurler fans in delivery automatic lowering of delivery pile super blue anti marking in delivery vacuum sheet brake with adjustable speed K Powder Spray System Anti set off PSU with m
24. nd not for commercial purposes leaving no scope for any further negotiations in prices The quoting party should give a certificate to the effect that the quoted prices are the minimum and they have not quoted the same item on lesser rates tan those being offered to NISCAIR New Delhi to any other customer nor they will do so till the validity of offer or execution of the purchase order which ever is later Copies of at least last two supply orders received from other customers or details of last two supplies made to other customers preferably in India for the same item model may be submitted with the offer giving reasons of price difference of their supply order and those quoted to us if any The party must give details of identical or similar equipment if any supplied to any CSIR laboratories during the last three years along with the final price paid and Performance Certificate from them If any budgetary concessions budgetary concessions announced by the government of India like reduction in raw materials reduction in taxes etc may also be automatically passed to us If any difference found in the prices shown in the internet your quotation price and also supplied to some other organizations within a year then the order should be placed only on the lower price and benefits passed to NISCAIR The bidder supplier shall not be liable for forfeiture of its performance bank guarantee liquidated damages or termination for default i
25. ng documents We hereby offer to supply the Goods Services at the prices and rates mentioned in the Commercial Bid We do hereby undertake that in the event of acceptance of our bid the supply of Goods Services shall be made as stipulated in the schedule to the Bid document and that we shall perform all the incidental services The prices quoted are inclusive of all charges including Installation Training Commissioning Insurance and Delivery charges in the National Institute of Science Communication We enclose herewith the complete Financial Bid as required by you This includes Bid Letter Price Schedule Statement of deviations from financial terms and conditions Price schedule for post Warranty AMC Charges without parts We agree to abide by our offer for a period of 180 days from the date fixed for opening of the bid documents and that we shall remain bound by a communication of acceptance within that time We have carefully read and understood the terms and conditions of the bid document and we do hereby undertake to supply as per these terms and conditions The Financial Deviations are only those mentioned in the statement of deviations from financial terms and conditions Certified that the bidder is A sole proprietorship firm and the person signing the bid document is the sole proprietor constituted attorney of sole proprietor 19 or A partnership firm and the person signing the bid document is a partner of th
26. o the Technically qualified bidders in advance xiv No deviation is acceptable after opening of quotation xv The quotation shall be valid for a minimum period of one hundred eighty days 180 days from the date of opening of bids 11 xvi The items are required to be delivered within twenty five weeks from the receipt of confirmation of Purchase Order from the successful bidder and should be installed in complete manner at NISCAIR New Delhi and also provide the training to the Operators for two weeks duration at NISCAIR New Delhi in another five weeks failing which liquidated damages will be imposed straightaway xvii If any changes editions up grade developed in the software the same will be provided free of cost during warranty period xviii After the expiry of warranty period ONSITE Annual Maintenance Contract may be entered into for which the Annual Maintenance Contract AMC charges must be quoted in terms of per centage of cost of the product to be supplied Satisfactory services during AMC period is defined as 95 uptime In case 95 uptime is not provided the CAMC period would be extendable by a period equal to the cumulative period during which 95 uptime was not provided xix FOB FCA price only to be indicated in the bid in case of imports xx In case of import if you have any Agent in India please indicate specifically whether the amount of agency commission payable to the Agent and the same is included in t
27. o supply the Goods Services at the prices and rates mentioned in the Financial Bid 3 We enclose herewith the complete Technical Bid as required by you This includes 15 Bid form containing EMD amount Copy of the last audited balance sheet of the company Details of income tax registration and Income tax clearance certificate Proof of Manufacturer s authorization Technical details of the goods and services offered Statement of deviation from the technical specifications Details of local service centers Copies of relevant work orders Product catalogues user manual other informative material about our products and Services Point wise response to technical Model Response Format 4 We have carefully read and understood the terms and conditions of the bid document and the conditions of the contract applicable to the bid document and we do hereby undertake to supply as per these terms and conditions 5 Certified that the bidder is A sole proprietorship firm and the person signing the bid document is the sole proprietor constituted attorney of the sole proprietor or A partnership firm and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement by virtue of general power of attorney or A company and the person signing the document is the constituted attorney NOTE Delete whatever
28. offered below that Statement of deviation from the technical specifications Annexure I below that Copies of relevant work orders e In addition to above the following documents are also to be submitted by the Indian Bidders and Indian Agents 1 Certificate of Registration of firm 2 Authorization Letter from the manufacturer Bidder to quote and submit tender 3 Certificate of Authorized Distributorship Dealership Retailer ship from the Bidder Manufacturer Certificate of Value Added Tax Central Sales Tax Local Sales Tax Registration No Authorized Service Provider Certificate from the Bidder Manufacturer only Photocopy of Warrantee Agreement between the Bidder and the Service Provider if applicable Duly attested photocopy of Certificate of compulsory enlistment of Indian Agents of Foreign Principals with DGS amp D when quoting on their behalf if the equipment falls in the category of restricted list of the Export and Import Policy of Govt of India Date of enlistment must be before the date of opening of Bids SOV Commercial Terms a Percentage rate of Value Added Tax Central Sales Tax Local Sales Tax Octroi freight and forwarding charges handling charges loading unloading charges and any other tax charge as applicable should be clearly mentioned The offers indicating Taxes as applicable or Taxes inclusive may be rejected Validity period of Quotation Delivery Period Payment Terms Warranty Discount
29. pplicable for late installation of the equipment also viii Un signed bids straightaway rejected ix The Director NISCAIR reserves all the rights to accept or reject cancel in part or in full to any or all the quotations without assigning any reason thereof x Packing forwarding and octroi charges etc if any be clearly mentioned in the quotation otherwise it will be presumed that these charges are inclusive and no payment will be made to you extra to the basic cost xi Amount quoted in the Financial Bid must be mentioned in figure and words If any discrepancies found in the figure and words whichever is the higher of the two shall be taken as bid price xii Bidders are requested to deposit the Quotation in the NISCAIR Book Shop NISCAIR Dr K S Krishnan Marg New Delhi before the submission date and time Quotation received by post must be addressed to the Stores and Purchase Officer NISCAIR Dr K S Krishnan Marg Near Pusa Road New Delhi 110 012 and must be reached to this office before scheduled date and time NISCAIR is not responsible in receiving of any delay quotation due to any postal delay and postal strike which shall be straightaway rejected xiii Technical Bid will be opened on scheduled date and time in presence of the bidders if any Financial Bid will be opened only for those bidders who are technically qualified Date and time for opening of Financial Bids of technically qualified bidders will be intimated t
30. rance amp Freight C D Forms Sales Tax forms DAVP Directorate of Audio Visual Publicity Government of India DGS amp D Directorate General of Supplies amp Disposals EMD Earnest Money Deposit FOR Free on Road FOB Free on Board FCA Free Alongside Carrier LC Letter of Credit No Number NSIC National Small Scale Industries Corporation NIT Notice Inviting Tender Purchaser National Institute of Science Communication amp Information Resources NISCAIR VAT Value Added Tax TE Tender Enquiry SECTION I INVITATION FOR THE BIDS Sealed separate Bids are invited under Two Bids System i e 1 Techno Commercial Bid and 2 Financial Bid for the for the purchase of the 4 Colour Sheetfed Offset Printing Machine required to be supplied installed commissioned and impart training at Manufacturer s site and also at the NISCAIR New Delhi Techno Commercial Bid and Financial Bid should be identical in all respects except that in the Techno Commercial Bid should have blank spaces where prices are to be indicated should be left blank I Techno Commercial Bid should consist of Common to all Bidders Both Indian and Foreign Bidders Bid Form Annexure 1 below that Copy of the last audited balance sheet of the company below that Income tax registration details and latest income tax clearance certificate below that Proof of manufacturer s authorisation if applicable below that Technical details of the goods and services
31. rds figures words ANNEXURE VII PERFORMANCE SECURITY FORM To Name of Purchaser WHETSAS ates Sis i Seat tas Sela sna uae ee des ae aaiea daa e seine seat Aan day oe Name of Supplier hereinafter called the Supplier has undertaken in pursuance of Contract INOi ose A towrnonte dated saet no Stee eat o ES DO Seat SORES oe to supply EE PCW iW eg sine ELE EEE E Attra ae Cod AEAEE Description of Goods and Services hereinafter called the order AND WHEREAS it has been stipulated by you in the said order that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with Supplier s performance obligations in accordance with the order AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplies up to a total Of ccccecccsccesscccscccsccees Amount of the Guarantee in Words and Figures and we undertake to pay you upon your first written demand declaring the Supplier to be in default under the order and without cavil or argument any sum or sums within the limit Of ic cans cccevesseces cidsescseies des Amount of Guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein The guarantee is valid until the 4 day Ofsssscsssrsisisisss 2 REET ee Signature
32. rformance Bank Guarantee TERM II for import 100 Irrevocable Letter of Credit Out of which 80 per cent value of goods will be paid on submission of shipping documents inspection of machine at manufacturer site imparting of training at manufacturer site and also on submission of unconditional Performance Bank Guarantee Annexure VII for 10 of the total order value within thirty days of the placement of Purchase Order valid till 60 days after the warranty period from a foreign bank duly endorsed by Nationalised Bank in India Balance 20 value of goods will be paid excluding Indian Agency Commission if any after installation testing commissioning imparting of two weeks training to the Operators at NISCAIR New Delhi and final acceptance of the whole ordered items No interest would be paid on the Performance Bank Guarantee Indian Agent Commission will be paid equivalent to Indian Rupees only after 30 days from the date of satisfactory commissioning imparting of two weeks training at NISCAIR New Delhi ii EARNEST MONEY DEPOSIT EMD e The bidder shall have to deposit EMD for an amount of Rs 5 00 000 00 Rupees five lakhs only in the form of Demand Draft Banker s Cheque Pay Order Bank Guarantee Annexure VIII in favour of Director NISCAIR New Delhi valid for 180 days on non judicial stamp paper In case of import bidder have to deposit the EMD equivalent to Indian Rupees five lakhs in the currency of US Dollars EURO GBP in
33. risation from the manufacturer The bidder must have executed similar orders for which he is quoting in Govt Semi Govt Autonomous organisations or other reputed Institutions in India The bidder should have their own after sales support facilities The support facilities should be fully owned and managed by the bidder Conformity with the required specifications and conditions 5 The assessment based on the after sales service provision of the company 6 The assessment based on the response to Model Response Format and Technical Evaluation 7 The assessment of the capability of the bidder to meet the terms and conditions 8 The cost of the components and the discount offered if any 9 For all other things equal preference will be given to the established well known manufacturers of high quality peripherals directly selling to the purchaser 10 As and when there is a downward revision in prices the firm will provide revised pricing details Bidders are requested to submit their Bids in three separate envelopes 1 EMD Envelope 2 Techno Commercial Bid Envelope and 3 Financial Bid Envelope duly sealed in one envelope and super scribed the outer envelope Tender No NISCAIR SP 2008 22 03 for purchase of 4 COLOUR OFFSET PRINTING MACHINE dated 14 January 2008 and addressed to Director National Institute of Science Communication and Information Resources NISCAIR Dr K S Krishnan Marg New Delhi 110012 Techno Commerc
34. se write NA in compliance part in Col No 4 below 3 Kindly see the relevant terms amp conditions of the tender document as mentioned in Col No 3 in each question before replying to the questions mentioned in Col 2 below S Terms amp condition of Relevant Whether Deviation from N Tender document Clause No of acceptable say tender terms the tender Yes or No if any with terms amp preferably use reasons for conditions of different noncompliance the tender colour ink for or alternative No condition quoted for 1 2 3 4 5 1 a Whether quotation is direct from Principal Section 1 supplier manufacturer or their own office in India Please specify b Whether quotation is being submitted by Indian Section 1 Agent c Whether the agent is registered with DGS amp D 2 a Whether the Techno commercial and price bids for two bid tender system only have been kept in Section 1 separate envelops duly marked with Techno commercial Bid and Price Bids respectively b Whether the tender No Due date amp Opening dates Tender have been written outside all Document Page the envelopes No 5 Whether techno commercial Bid contains EMD technical Condition No literature leaflets detailed ii specifications amp commercial terms amp conditions a Whether the required Terms amp EMD is being submitted with Cond
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