SRS Manual - User Log In
Contents
1. USER Kwassa 14 Oct 7009 1254 Chester wolcmoo USER 1404 2000 Amais Dawwote USER 14 2000 wThatm m tt er Acorn USER 5 Incident Reports free State 3 Ver 20 1 1200 food Loca Medum ot Aoeroved ndmcAporo ver Law er m 2 Ma 20 1 1 Low Mot Approved ndmcAoDprover food tastern Cape Mar 201 UM r Local Hodim Approved Casters Cape testen Mar sot 1263 Fes Loca Low Mot Approved Casters Cape 23 Fab 20 1 1242 foo Provence lt pprceec USER Figure 10 Menu 3 1 Situation Alert List Alerts Hover the Mouse over the Situation Alert Menu it expands to display two additional menu items namely List Alerts and New Alert Click on List Alerts to view the Situation Alert List page Figure 11 You can edit an Alert by clicking on the Edit button on the right of each displayed alert List Situation Alerts Province District Council Municipality PlaceHame Hazard Emergency Submitted Steps By Doon Eastern 15e Blue Crane Route ONE Extreme Valley edited 3 Eastern Cape Edit Cape 2009 Chriz Hani Baviaans Temperature Cookhouse ED City of City af 1 Sep Aanwins Gauteng 2009 Johannesburg Johannesburg Alphen Park Yolcana TEST Gauteng User Edit City of Tshwane City of Tshwane Figure 11 Situation2. PM P 17 3 7 ect a E 18 3 7 8 WAS WIT E E 19 3 7 9 TEILT I T 20 VEN FEOS E A E E E 21 OU LL VEON REDON eran E 21 VEON CORNI aa 22 Sc VIEW Repor eroe aA EN 22 4 1 TAE A T A A T A E EE E A T A T ATAA T A 22 E 2 S gol E A ee 22 du Saleh VIEW Ur Ui DOLE E ers E A EU DU 23 5 3 Search for Report 24 essa icono OUR GOD I COR GR RE ARE COR RO QR UR CORE ACERO RARE CR EORR LACER CE DR RR RR ERR 26 A ADDIOVISBIODIS 26 Situation Reporting System NDMC Page 2 of 26 National Disaster Management Centre SCREEN DISPLAYS Introduction The Situation Reporting System SRS is an internet based Content Management System CMS It is used to alert capture and view disaster related reports in South Africa 1 Login 1 1 How to access the system The system is accessible from the internet site http www ndmc gov za and then follow the link to SRS This is a security driven system Only the correct username and password will grant you access Depending on your credentials you will o
3. eee nnn nn 6 2 2 8 TI TU T 6 2 2 9 Wysiwyg 7 rere rer Creer er ce errr reer errr errr errr ercee rrr eee re rrr ATT 7 3L Alene ss Gd Uti DNE 8 S SUO Ace A acuden v aont cu vao citu aont curi aod c ttd actori UR ER 8 2 5 Natonal REDO E 9 fod IST us Aid E TER 9 4 3 2 New National RepOFL cvxsesseresxbevxxevetaxacVadddcaxc Vases cad acad Paga xad addas EE FP aa aM GP NEG Pag aa aM rd ERU RR 10 4 4 Situation Report List basic Information ssssevexersesrektea via estas pube bat rU FAY ERU CE REA OE Cb boe cn 11 3 5 Situation Report List basic Information Additional Information 12 3 6 Situation Report New basic Report 13 3 6 1 Busse ESCORT 13 3 7 Report Details Additional Information 14 3 7 1 Ads Dadge5bluusmeeunmuiia eatem UE aded estu AEE A E E E 14 3 7 2 Ade os cosas iu cats eae Spada nat EM d 15 3 7 3 Add Edit Response 16 3 7 4 AGG 1 PET TET TO E 17 3 445 e G M 17 3 7 6 Cr P
4. Cc Use the text editor below to prowide Incident information Copy and paste information if require Basic Test Bos G amp G Rich Text Editor s n z gg p tele Format 5 Font Size HR LU lt a xx Xx Aa Umm NM Jac knfa aad eerie L Figure 13 New Situation Alert Page Partial Image 4 3 National Report 4 3 1 List National Report The National Report button allows you to view the SRS National Reports Enter the National Report number in the National Report Number to view a specific report or Click the View button next to the record he she wants to view The Edit button on the National Report is used to make Description of Report changes A text box with the current Description of Report will be displayed enter the new description in the textbox and click on the Update button Mews Matiomal Report Mational Report Mumber Search Sese National Report escri bcm gt OT ec ci Date Created Created by Ha 127 EXC Floods Eastern Cape January East n Cay F 2102011 3 207532 NOMIC USER NDE s 2011 F Pra Wi be wee 129 Edit floods Samet tpe E asado MOC USER MDC e auteng Na Mee wee 130 Edit Test piel algal NDMC USER NDMC Gaute
5. and Report Log These Tabs only apply to the Provincial and NDMC users All this information pertains to a particular report Basic Info Damages Fatalities Response Comments Documents Report Log Edit basic information Basic report information Submitted by Situation Report Province Recommended Clas sification Final Class ification Hazard Severity Incident Date Incicke nt Tine Descriptor Secomdaryetfe cts Affected District Adfectecd Municipality ies Placenames Other effected Prowimcetgsz j Linked to Report Incident Declaration Report Ap pmowed gt Report Status ap prow 1354 Eastern Cape Local Fire Lows 02 2011 02 07 test Blue Crane Route Eongweeni SP Hot Approwed Open Figure 17 Additional Information The NDMC Head of Centre has an additional Tab NDMC Situation Reporting System NDMC Page 12 of 26 National Disaster Management Centre gt lt Edit basic information Basic report information Submitted by nadrmcopprower Situation Report No 1364 P revwinmce Eastern Cape Recommended Classification Local Final Classification Hazard Fire Sewe rity Lows Incident Date O2 2011 Imeident Tire 08 07 Incident Bes criptiom test SecondanryEfects Affected D
6. 26 National Disaster Management Centre 3 7 10 View Fatalities The View Fatalities functionality is comprised of two screens The first screen displays the selected place names according to the selection made on your basic report Choose the Place name and then submit Select Place Peacehaven Industrial name Submit Figure 34 Search Fatalities Place name View After you have submitted you get to the fatalities view page for that Place name You may also delete this particular record by clicking on the Delete Fatalities link on the top left Fatalities For 5ituation Report Ho 1316 Delete Fatalities Placename Thembalesizwe 5 Adult Male 12 Adult Female H Male Children Female Children Total Humber af Deathz Figure 35 Fatalities View Partial dump 3 11 View Response The View Response displays the response for that particular report number You may also delete this particular record by clicking on the Delete Response Information link on the top left Rezponce For Situation Report 1315 Delete Responce Informatian Police came to the JOC Roleplayers PUMA steps Taken to address the situation Problems Encountered in dealing with the Situation How the Above Problem was Solved Provincial Assistance Hational Assistance Other Assistance Figure 36 Response view Situation Reporting System NDMC Page 21 of 26 National Disaster Management Centre 3 7 12 View Comments The view c
7. 4 of 26 National Disaster Management Centre City of Jahannesburg City of Tshwane Ekurhuleni District Council Metsweding Filter District 77 Filters Municipality according to the selection made an the DiskricE Council Figure 3 Field Help 2 2 2 Asterix fields All fields followed by an e g are compulsory fields The form will not submit if the Asterix fields are omitted 2 2 3 Multi select fields In order to multi select drop down fields you need to hold the control key whilst making your selections City of Johannesburg of Tshwane Ekurhuleni Metsweding Filter On District Figure 4 Multi select fields District Council 2 2 4 Filter buttons Filter on Municipality The filter button should be clicked after you have made your selection on the field above Municipality Filter Municipality Aanwins City of Johannesburg City of Johannesburg Gauteng Abmarie SH City of Johannesburg City of Johannesburg Gauteng Place Aeroton City af Johannesburg City of Johannesburg Gauteng City of Johannesburg City of Johannesburg Gauteng Figure 5 Filter field In the above example after you have selected the Municipality click on Filter on Municipality to display the corresponding matching Place names NB Filtering on a field may take a few seconds due to the vast amount of records Situation Repo
8. 7 1 Add Damages The add Damages functionality is comprised of two screens The first screen displays the selected place names according to the selection made on your basic report Choose the Place name and then submit Situation Reporting System NDMC Page 14 of 26 National Disaster Management Centre Select Place Peacehaven Industrial Submit Figure 19 Search Damage Place name Edit After you have submitted you get to the damage edit page for that Place name Fill in the fields and submit Edit Damages For Situation Report Ho 1313 Placename Peacehaven Industrial Formal Houses Guantity Formal Houses Estimated Randa Informal Houses Quantity dde Houses Estimated Value Commercial Property Guantity Commercial Property Estimated value Rand Schools Quantity Schools Estimated Value Randz Other Education uantity Other Education Estimated Value Randa Figure 20 Damage Edit Partial image 3 7 2 Fatalities The Add Fatalities functionality is comprised of two screens The first screen displays the selected place names according to the selection made on your basic report Choose the Place name and then submit Select Place Peacehaven Industrial name Submit Figure 21 Search Fatalities Place name Edit After you have submitted you get to the fatalities edit page for that Place name Fill in the fields and submit Situation Reporting System NDMC Page 15 of 26 N
9. 8 1313 Chemical Local Low Mot Approved nfo GIS Ta City af Tshyyane PP Ll Monday February 27 2006 1261 Gauteng Flood Lows Mot Approved Info GIS Map Monday February 13 2006 1299 Gauteng Flood Medium Mot Spproved Info GIS Map Monday February 13 2006 1304 iiu Flood Medium Not Approved nfo GIS Map Friday February 10 2006 1296 Gauteng Flood Medium Mot Approved Info GIS Map Thursday February 09 2006 1294 Gauteng Flood Medium Mot Approved Info GIs Map Gauteng Thursday February 09 2006 1295 Franrss Flood Medium Mot amp pproved Info Gls Ma Thursday February 09 2006 1296 Gauteng Flood Medium Mot Approved Info Gls Thursday February 02 2006 1276 ee Fire Low Not Approved Info GIS Map Figure 16 Situation Report List Basic Information Situation Reporting System NDMC Page 11 of 26 National Disaster Management Centre The info link takes you to detailed information that can be captured and viewed pertaining to that particular report number Figure 17 The GIS Map Link will provide a Map image of the geographical location of a situation 3 5 Situation Report List basic Information Additional Information Clicking on the additional information link Info opens up a particular report that allows one to execute various functions The Basic Report Information screen has the Damages Fatalities Response Comments Documents
10. Alert list page Partial Image The Alert List displays 10 situation alerts at a time To display more information you will need to click on the paging number to display more results See Figure 12 Figure 12 Paging option to display more results 3 2 Situation Alert New Alert The New Alert button allows you to create a new alert Once all the fields are captured and submitted an email is programmatically sent in the background and an SMS is sent to selected staff at NDMC and key contacts who have subscribed to receive alerts to notify them Situation Reporting System NDMC Page 8 of 26 National Disaster Management Centre The province name is displayed according to your login credentials Subsequently the District Councils Municipality and Places are filtered according to that province SES Mew Basic Report Lational Report 137 03 04 14 03 34711 test Prowinece Eastern tape WLWkhahlamba C R T ambBo Piected Districts Aired Mao Melson Mandela metro Filter on district lC fT fected Municipality ies 1 the Ie poen eth t Select Classification Li Hazard Ty pet IX Cyclones gt Incident Serenity Select Severity H incident Date i incident Time oo ma AM i
11. National Disaster Management Centre User Manual For the Situation Reporting System Revision 3 0 Author NDMC Effective Date Situation Reporting System NDMC Page 1 of 26 National Disaster Management Centre CGUCCIONN 3 1 LOGIN sssvaRRFARREFREERERAREERERERRKEREEFRRRFRREKRRERRAXESRARARRERERKRERRNYARRFEREFKRRKRRRRSARERRERREREREREEYARREFAREEEERRERRRVEREFRERERRERE 3 iL HOW OCC Cas the Syste ERU DUE VIE ERU ONU FEDERER UE 3 UP Cogn AC RE I UU 3 1 59 SRS HOHIBDOQUG EDD cd pRPDI 3 2 Common to both Situation Alert Report and Search facility 4 2 T DULL 4 2 1 1 Clickable field 4 22 4 2 2 1 Question Mark 4 2 2 2 TOS aS TEE 5 2 2 3 MUN 5 2 2 4 mil igis dinde X TEE mm 5 2 2 5 E US 6 2 2 6 eiue ETE 6 2 2 7 The disabled fields Greyed out fields
12. View Damages Cooperative ovement x Delete 1 prior 2 MIU LII The View Damages functionality is comprised of two screens The first screen displays the selected place names according to the selection made on your basic report Choose the Place name and then submit Select Place Peacehaven Industrial Figure 32 Search Damage Place name View After you have submitted you get to the damages view page for that Place name You may also delete this particular record by clicking on the Delete Damages link on the top left Damages For Situation Report Ho Placename 1319 Delete Damages Peacehaven Industrial Formal Houses Guantity 3 Informal Houses Gurantit Commercial Property Guarntity Schools Guantity Other Education Quantity Old Age Homes Quantity Hospitals Quantity Private Hospitals Gauantity Farmsteadz and Resorts Quantity Pre Historic Sites Quantity Figure 33 Damage View Partial dump Situation Reporting System Formal Houses Estimated alue Randz Informal Houses Estimated value Rands Commercial Property Estimated Value anda schools Estimated Value Rands ther Education Estimated salue Rand Old Age Homes Estimated Value Rands Hospitals Estimated Value Rands Private Hospitals Estimated Value Rands Farmsteads and Resorts Estimated Value Kanda Pre Historic Stes Estimated value Randz NDMC Page 20 of
13. arch Results Situation Report No Incident Start Date Hazard 268 9 Oct 2002 Chemical Full Report 610 11 Jul 2000 Chemical Full Report 965 22 Feb 1994 Seeing Chemical Full Report 1015 29 Mar 2004 ond Chemical Full Report 1076 1 Sep 2004 Chemical Full Report Figure 40 Search Results 4 2 Search View Full Report Click on the Tabs to view Information on a Report Situation Reporting System NDMC Page 23 of 26 National Disaster Management Centre Basic Info Damages Fatalities Response Comments Documents Report Log NDMC EA Basic report information Submitted by EcUser Situation Report Ho 1367 Province Eastern Cape Recommended Classification Local Final Classification Hazard Tsunami Severity High Incident Date 07 Mar 2011 Incident Time 09 55 Incident Description SsecondaryEffects Affected District s Alfred Mzo Affected Municipality ies Matatiele Affected Placename s Afzondering Other effected Province s Linked to Report Incident Declaration Report Approved Mot amp pproved Report Status Open Figure 41 Search View Full View Figure 35 Search view 5 3 Search for Report Audit The Search Audit screen allows you to search for an audit made to a Situation Report Once the fields are selected you have to press the Submit button to find a match Situation Report No The Situation Report number which the audit was made From Audit Date The date which t
14. ational Disaster Management Centre Edit Fatalities For Situation Report Ho 1319 Placename Peacehaven Industrial Adut Male Adut Female Male Children Female Children Total Humber of Deaths Adult Male Adult Female Male Children Female Children Total Number of Injuries Estimated Actual Estimated Actual Figure 22 Fatalities Edit 3 3 Add Edit Response This form allows the user to add or edit response information Fill in the fields and submit Edit Responce For Situation Report Ho 1319 Please indicate JOC roleplayers if JOT rj _ Sete OE OC Basic Text 19 Rich Text Editor Format Figure 23 Response Edit Partial image Situation Reporting System NDMC Page 16 of 26 National Disaster Management Centre 3 7 4 Add Comments You may add comments Each time a comment is added the date data capturer and comment is captured Comments For Situation Report Ho 1319 Post Comment g ere z V4 Editor Basic Text Rich Text Editor B 7 i i Tye Style Format T Font Size IEEE Figure 24 Comments Edit 3 7 5 Documents Upload Incident Classification Request Document The Documents screen is comprised of the Document Description field and the Select the Document field which is usually filled in to describe the incident classification request docume
15. e 14 Oct 2009 Amatole Buffalo City Airport Volcano NDMC USER Search For Report KwaZulu Natal 14 Oct 2009 Amajuba Dannhauser 62254 Chester Volcano NDMC USER KwaZulu Natal 14 Oct 2008 Amajuba Dannhauser 62254 Annandale Volcano NDMC USER search Report Audit Kwazulu Natal 14 Oct 2009 eThekwini Ethekwini Acorn Vegetation NDMC USER Top 5 Incident Reports Province Incident Date Report Number Hazard Classification Severity Report Approved Submitted by Free State 3 Mar 2011 1366 Flood Local Medium Not Approved ndmcApprover Eastern Cape 2 Mar 2011 1364 Fire Local Low Not Approved Flood Eastern Cape 1 Mar 2011 1362 Wind Local Medium Not Approved Eastern Cape Hail Eastern Cape 1 Mar 2011 1363 Fire Local Low Not Approved Eastern Cape Gauteng 28 Feb 2011 1355 Flood Provincial High Approved USER Figure 2 Home Page 2 Common to both Situation Alert Report and Search facility This is elaborated in the subsections below 2 1 The List Search Pages 2 1 1 Clickable field headings Some field heading are underlined All fields that are underlined AlertPate e g Alert Date etc can be clicked on to change the sort order You can resort on these fields from ascending to descending or vice versa 2 2 The Add Edit Pages 2 2 1 Question mark symbol The symbol can be clicked to get help for that particular field See example of field help below Situation Reporting System NDMC Page
16. ecommended Incident Classification Local Provincial or National Hazard Type s The type of incident that occurred Examples are floods fires etc Incident Severity Severity is low medium or high Incident Date The date when the incident occurred Incident Time The time when the incident occurred Situation Reporting System NDMC Page 13 of 26 National Disaster Management Centre Incident Description The description of the incident Secondary Effects caused by the Incident What other disasters was caused as a result National Report 142 03 01 11 03 13 11 Test Province Eastern Cape Cacadu 2 Amatole Affected Districts Chris Hani Ukhahlamba Filter on district 1 Affected Municipality ies Filter on municipality Affected Places Recommended Incident Select Classification Classification Fire E Hazard Types Wind m Incident Serveriby Select Severity Incident Date Incident Time 08 43 00 AM gt amp 9 Use the text editor below to provide Incident information Copy and paste information if required Basic Text Box Rich Text Editor Z i gt ia J iE Style Format Font Size Z E wr E E Incident Descriptions 4 Figure 18 1 Situation Report Form Partial image 3 7 Report Details Additional Information 3
17. he audit was made Audit Events The type of audit made Situation Reporting System NDMC Page 24 of 26 National Disaster Management Centre Search Audit Situation Report Mo From Audit Date Audit Events im Figure 42 Search Audit Search Audit Back to Search Search Audit Results for Report 1367 Audit Audit Placename Audit Field Field Section Date Audited by Province Approval Before Status UND 15 Mar APT Approval Nat T Eastern DRESS Approval ona 08 25 16 Status pium Approved ndmcApprover D Figure 43 Audit Results Situation Reporting System NDMC Page 25 of 26 National Disaster Management Centre Annexure A Abbreviations SRS Situation Reporting System SANDMC South African National Disaster Management Centre CMS Content Management System SMS Short Message Service NDMC National Disaster Management Centre Situation Reporting System NDMC Page 26 of 26
18. izstrict z Cacadu Affected Municipality es Blue Crane Route Affected Placenamel s Bongweni SP Ofer effected Provincel Linked to Report Incident DeclLaraticr Report Approwed F Mot amp pproweed Report Status Open Figure 18 Additional Information 3 6 Situation Report New basic Report This is where you create the basic situation report The first step in creating a Situation report is done by an NDMC member The NDMC member creates a National Report and an email is sent to the affected Province s The Province s user will have to click on the link provided in the email and he she will be connected to the SRS the SRS New Basic Report Form and the created National Report information will be automatically be opened After the population of the Situation Report by the Provincial user an email is sent to the NDMC to notify them 3 6 1 Definition of Fields National Report The Report number date hazard description and Province incident information is displayed The NDMC Head of Centre creates the National Report information then other users must choose the report information from the combo box Province The province displayed is in accordance with your login credentials Affected District s The district s in which the incident occurred Affected Municipality ies The municipality ies in which the incident occurred Affected Place s The places affected by the incident R
19. ments hawe been uploaded Figure 28 Final classification 4 6 7 3 Final Declaration The final declaration is only available to NDMC or individuals with relevant privileges Select your declaration from the Incident Declaration list box Click Final Declaration button The Situation Reporting System NDMC Page 18 of 26 National Disaster Management Centre user must select his declaration option Local Provincial or National State Disaster Upload the Supporting documents thereafter refer to 4 6 5 1 Declaration for Situation Report Ho 1357 Final Dectaration aud Incident Declaration Select Supporting Documents Document Description Select the document Upload New Document Current Document s No documents have been uploaded Figure 29 Final Declaration 4 6 7 4 Close Open Report Closing and opening a report is only available to NDMC or individuals with relevant privileges Once a report is closed no editing or deleting of report information will be allowed Edit Report Status for Situation Report Ho 1357 Status Open Figure 30 Report Status 3 7 8 View Multimedia The view multimedia screen allows you to view a thumbnail image open a multimedia item and delete a particular upload Situation Reporting System NDMC Page 19 of 26 National Disaster Management Centre Multimedia for Situation Report Ho 1519 Co oporative Gov logo Hi res Figure 31 View multimedia 3 9
20. ng Flood Storm n1 x ier 434 Edit Test Se eet ee EERE MORC USER NDMC e Kr a ulu Matal Del vri be wee 132 Edit Tests Eastern Cape Fire BERE En MDOMO USER NOMC iew 133 Edit Test 3 Eastern Cape Fire Flood err 1 11 22 28 USER NDMC e 134 Edit K amp N Mational Report Kwa ulu Matail BOPC USER IDA e Nar ex tur 4 135 Edit Floods Eastern Cape Fire Flood Hail Wind a Mon USER MOC a E 136 Edit test Eastern Cape NOMIC USER NORDIC s Meat aae whet eet 137 Edit test Eastern Cape Fire a USER MOC dins Mer vor 138 floods in K bn S55 T FREAD 1 3 24 42 Ph MORC USER NORM Gauteng Flood WES 139 Edt Floods Free State Ret nein rower mM 25 Mr ber weet 140 Edit Test Free State SS pero wer M 141 Edit Test Eastern Cape sede ndmcAapprower n Situation Reporting System NDMC Page 9 of 26 National Disaster Management Centre Figure 14 SRS National Reports Jg Edit Report Description Floods Eastern Cape January 2011 Figure 14b 4 3 2 New National Report The SRS National Report is created by the National Disaster Management Centre s system user After the report is created an email to the affected Provinces will be sent with a report number The delega
21. nly access the appropriate information If you have forgotten your password click on the Forgot Password link to have your password emailed to you If you wish to register for access to the system email webmaster ndmc gov za 1 2 Login Page ee 5 A EN Situation Reporting System You are here Home User Log In User Name e Password Login Remember Login Forgot Password Website Email Webmaster Figure 1 Home Page 1 3 SRS Homepage Only a valid username and password will allow you access You have an option of remembering your username and password to allow subsequent visits to the application without re entering your details The Home Page Displays the Top 5 Situation Alerts and Top 5 Incident Reports See Figure 2 A Menu can be found on the right in the green section To logout of the SRS application a logout button is located on top right of the web page Situation Reporting System NDMC Page 3 of 26 National Disaster Management Centre b Cooperative governance amp traditional affairs Department ine Governance and Traditional Affairs Coopera i REPUBLIC OF SOUTH AFRICA Logout You are here Home Home Top 5 Alerts Situation Alert Province Alert Date District Council Municipality Placename Hazard Submitted By Eme Gauteng 18 Nov City of Johannesburg City of Johannesburg Abmarie SH Vegetation NDMC USER National Report Eastern Cap
22. nt you want to upload To upload the incident classification request document you first click on Browse button to search for the file you want to upload Thereafter you upload Request classification from NDMC please submit a scanned copy of document below Current status Please request classification from Document Description Select the document Figure 25 Upload Incident Classification Document 3 6 Report Log The Report Log shows the log in details and the Situation Reporting System NDMC Page 17 of 26 National Disaster Management Centre Description 14 Mar 2011 EcUser Basic Report Submitted for National Report Figure 26 Report Log 3 7 7 NDMC 3 7 7 1 Approve Reject The NDMC Head of Centre or individuals with relevant privileges must approve or reject a specific report The approver must click on the Approve Reject Report button Approve Reject Situation Report No 1357 Approve Reject Not Approved Figure 27 Approve Reject Report 4 6 7 2 Final Classification The final classification is only available to NDMC or individuals with relevant privileges Select your classification from the Final Incident Classification list box Classify Situation Report No 13255 Recomended Incident Classification Local Final Incident Classification Select peo timg Documents Document Description Select the document Mew Document Current Documents Mo docu
23. omments display all the comments for that particular report number Click on the Delete Link to delete a comment Comments For Situation Report 1316 Submitted By Date Comments 5 2009 comment 1 Delete Im er 5 Oct 2009 comment 2 Delete Figure 37 Comments view 3 13 View Report Log The view report log displays an audit trail for that particular report number Description 17 Feb 2011 NHDMCUser Report Opened 17 Feb 2011 NDMCUser Report Closed 11 Feb 2011 NDMCUser Report Closed 11 Feb 2011 NDMCUser Basic Report Edited 11 Feb 2011 NDMCUser Damages Submitted 25 Sep 2009 NDMCUser Report Opened 3 Sep 2009 NDMCUser Report Classified 16 Sep 2009 NDMCUser Fatalities Submitted 23 Aug 2006 Lavenia Nicholson Report Submitted Figure 38 Report Log 4 Search 4 1 Search Screen The search screen allows you to search across the country Once the fields are selected you have to press the Search button to find a match Click on Full Report to view the entire report with the additional information Situation Reporting System NDMC Page 22 of 26 National Disaster Management Centre Search Province District Council Local Municipality Place Name Situation Report Start Situation Report End Mo Report Classification Incident Severity Hazard Declaration start Incident Date End Incident Date Search Figure 39 Search screen Search Back To Search Se
24. orting System NDMC Page 6 of 26 National Disaster Management Centre Windows Internet Explorer The Following details could nat be processed Alert Dake must be before or equal to todays date Figure 7 Date validation If you decide to click on a filter button without making a selection you will get a warning similar to the following New Situation Alert Please Make a Selection from the District Council List betore Filtering Figure 8 Filter field validation 2 2 9 Wysiwyg Editor The WYSIWYG editor is similar to having your own personal word editor You may change text size make text bold etc Editor Basic Text Box Rich Text Editor B E Ig iag Style Format Fort Size _ T c E iB rz U e x gt PS Figure 9 Wysiwyg Editor 3 Menu The menu on the left corner of the screen is used to navigate through the SRS Hover the mouse over a menu title and the sub menus options will be displayed Situation Reporting System NDMC Page 7 of 26 National Disaster Management Centre cooperative governance P amp traditional affairs Ce uvm anamanna yri 7 Man OF BONTM AFRICA Situation Reporting System u Yd oe Mere Mowe 5 Alerts Let Beet yvfemanton E 2009 Ciy of Jotansesterg Cryofjohannesburg 51 Vegstaton USER Gree DR woet2000 Amat Duc Cf
25. rting System NDMC Page 5 of 26 National Disaster Management Centre 2 2 5 Reset button Reset Location The Reset button should be clicked when you want to undo a selection in the rich textbox 2 2 6 Cancel button lance The Cancel button should be clicked when you want to cancel any changes a form 2 2 The disabled fields Greyed out fields The reason being is that these fields are dependant on the selection made on the prior field above it For e g Municipality information will only appear after you make your selection filter on District Council Similarly Place name will only appear after you make your selection filter on Municipality These selections are made in sequence i e you cannot choose Place name and then go back to Municipality The sequence begins from Province District Council Municipality and then Place name 2 2 8 Validation If any compulsory fields are left blank after you submit you will get a descriptive warning at the Top of the Page reminding you of the fields you need to populate New Situation Alert Please Correct the Following Please Provide Hazard Type Please Provide District Council Please Provide Municipality Please Provide Place Please Provide Emergency Steps Taken E Figure 6 Form validation Whilst capturing an alert or report date you cannot choose a date into the future i e the event must have occurred to capture it Situation Rep
26. ted Province s System user s will have to click on the link provided in the email to open the report In order for the NDMC user to create a new National Report he she must click on the New National Report button on the SRS National Reports screen and National Capture Form will be displayed Figure 15 Incident Description A description of the report Incident date range The incident start and end date Province s Provinces affected by the incident Situation Reporting System NDMC Page 10 of 26 National Disaster Management Centre SRS National Reports Create National Report Provide a description for the report Select a date range that this report will cover Select the effected Provinces Click on the Submit to create a National report An email will be sent out to notify members of this report Eastern Cape Free State Gauteng KwaZulu Natal Cancel Submittion Figure 15 National Report 4 4 Situation Report List basic Information Hover the Mouse over the Situation Report Menu it expands to display two additional menu items namely List Basic Information and New Basic Information Click on List Basic Information to view the Situation Basic Report List page Figure 16 SRS Reports Incident Date Report Ho Place Hazard Classification Severity Report Approved Gauteng Tuesday October 13 2009 1312 EET Volcano Local Lowe Mot Approved Infa GIS Map Thursday March 27 200
Download Pdf Manuals
Related Search